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Minutes 2003-08-26 MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, AUGUST 26, 2003 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/RedeveJopment Agency meeting to order at 7:03 p.m. 2. ROLL CALL City Council: Council Members Lubin, Runels, Costello, Mayor Pro Tern Dickens, and Mayor Ferrara were present. RDA: Board Members Lubin, Runels, Costello, Vice Chair Dickens, and Chair Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Assistant City' Engineer Linn, Director of Community Development Strong, Director of Parks, Recreation and Facilities Hernandez, Associate Planner Heffernon, Associate Planner McClish, Assistant Planner Foster, and Assistant Planner Bergman. 3. FLAG SALUTE Members of American Legion Post No. 136 led the Flag Salute. 4. INVOCATION Pastor Mark Perry, Crossroads Community Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENT A TIONS None. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Runels moved, Mayor Pro Tem Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT , COMMENTS, AND SUGGESTIONS Karen Cross Harmon, Arroyo Grande, referred to a recent article in the Times Press Recorder regarding the relocation difficulties the Mormon Church on Traffic Way was having. She suggested a vacant parcel near Rodeo Drive as an appropriate location for a church use instead of building more homes in that area. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 2 Wayne Kino, Pismo Beach, spoke about property tax issues and questioned whether or not Mayor Pro T em Dickens has a conflict of interest. S. CONSENT AGENDA Council Member Lubin requested that Item 8.g. be pulled for discussion. Mayor Pro Tern Dickens requested that Item 8.h. be pulled for a separate roll-call vote. Council/Board Member Costello moved, and Council/Board Member Runels seconded the motion to approve Consent Agenda Items 8.a. through 8.q., with the exception of Items 8.g. and 8.h., with the recommended courses of action. The motion carried on the following roll-call vote: AYES: Costello, Runels, Lubin, Dickens, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Approved the listings of cash disbursements for the period August 1, 2003 - August 15, 2003. 8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed the July 2003 cash report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds at July 31,2003. S.c. Consideration of Annual Report - Fiscal Year 2002-2003 Cash Activity in Transportation Facilities Development Impact Fund. Action: Accepted the annual report of Transportation Facilities Development Impact Fund cash activity and ending cash balance at June 30, 2003. 8.d. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of July 31, 2003. S.e. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of August 12, 2003. 8.f. Consideration of Resolution Approving FY 2003-04 through FY 2006-07 Memorandum of Understanding with Arroyo Grande Career Firefighters (AGCF). Action: Adopted Resolution No. 3702 approving the Memorandum of Understanding with the Arroyo Grande Career Firefighters. 8.i. Consideration of an Award of Contract for Fire Station Expansion Project, PW 2003-05. Action: 1) Awarded a contract for the Fire Station Expansion Project to DJM/Borbon-A Joint Venture in the amount of $1,635,000; 2) Authorized the City Manager to approve change orders not to exceed the contingency of $163,500 for use only if needed for unanticipated costs during the construction phase of the ----.~- --...---- CITY COUNCIUREDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 3 project; 3) Directed staff to issue the Notice of Award and Notice to Proceed with other necessary contract documents; and 4) Appropriated $323,000 from the General Obligation Bond Measure 0-02 and $152,000 from the Fire Facilities Fund. 8.j. Consideration of Approval of Parcel Map AG 98-083; Subdividing One (1) Parcel into Three (3) Residential Parcels; 1171 Ash Street; Applicant. Action: Approved Final Parcel Map AG 98-083, subdividing .54 acres into three (3) residential lots. 8.k. Consideration of Acceptance for the Scenic Creekside Walk - Phase III Project. Action: 1) Accepted the project improvements, as constructed by Maino Construction Company, Inc. in accordance with the plans and specifications for the Scenic Creekside Walk Phase III Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of the retention of $21,982.07, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.1. Consideration of Development Code Amendment Case No. 02-006 to Revise Zoning Regulations for the Village Commercial District and Portions of the General Commercial and Office Professional Districts. Action: Adopted Ordinance No. 544 amending portions of Title 16 of the Arroyo Grande Municipal Code (Development Code Amendment 02-006), rezoning the Village Commercial District and portions of the General Commercial and Office Professional District to Village Core Downtown, Village Mixed Use, Village Residential and Single FamiJy Residential; revising land use regulations to address requirements for Mixed Use districts and approval processes. 8.m. Consideration of Authorization to Close City Streets and Use City Property for the 66th Annual Arroyo Grande Valley Harvest Festival, September 26-27, 2003. Action: Adopted Resolution No. 3703 authorizing closure of City streets and use of City property, and authorize the waiver of City fees and costs for the Annual Arroyo Grande Valley Harvest Festival. 8.n. Consideration of Deed of Conservation Easement to Lucia Mar Unified School District for Arroyo Grande Creek Adjoining Paulding Middle School Related to Off-site Mitigation for Hidden Oaks Elementary School Site. Action: 1) Approved a Deed of Conservation Easement to Lucia Mar Unified School District for Arroyo Grande Creek adjoining Paulding Middle School related to off-site mitigation for Hidden Oaks Elementary School in ViII,age Glen (Tract 2265, Lot 41); and 2) Authorized the City Manager to sign the Deed of Conservation Easement on behalf of the City of Arroyo Grande. 8.0. Consideration of Agreement Affecting Real Property. Action: Approved Agreement Affecting Real Property with Ray Bunnell, owner of Casa Grande Motel and Restaurant, for a deck encroachment easement, subject to a grant to the City of trail and overlook easement and construction of trail improvements on adjoining portions of private land. -.~ ---_._..-.._.~- CITY COUNCIUREDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 4 8.p. Consideration of Settlement Agreement Between Northern Cities and Parties Outside the Northern Cities Area Regarding Santa Maria Groundwater Litigation. Action: Approved and authorized the Mayor to execute the Settlement Agree":lent. 8.q. Consideration of First Amendment to the Purchase and Sale Agreement with E. F. Moore & Company for Poplar Street PondingBasin Property and Improvements. [COUNCIURDA] Action: 1) The Redevelopment Agency Board of Directors approved and authorized the Redevelopment Agency Executive Director to execute the amendment to purchase and sale agreement with E. F. Moore & Company for the Poplar Street Ponding Basin property, expansion and improvements; and 2) The City Council approved the expenditure of $26,150 from the Drainage Fund for improvements to the Poplar Street Ponding Basin project. 8.g. Consideration of Resolution Endorsing the Activities of the South County Healthcare Alliance. Council Member Lubin requested more information on how and what types of activities are being endorsed. Dr. Ernie Jones explained that the South County Healthcare Alliance was a group of South County doctors and community leaders who have formed an alliance to address local healthcare problems and improve the working environment at the hospital. He stated the group was seeking local support and gave a brief overview of the group's objectives. Following Dr. Jones' overview, Council Member Lubin stated he would not have a conflict of interest on this item. Mayor Pro Tem Dickens requested that staff provide the City Council with copies of all correspondence/communication from the Alliance regarding its activities. Council Member Lubin moved to adopt a Resolution endorsing the activities of the South County Healthcare Alliance. Council Member Runels seconded the motion. Mayor Pro Tem Dickens inquired whether the motion included Council being provided copies of all correspondence/communication from the Alliance regarding its activities. Council Member Lubin agreed to amend his motion. Council Member Runels seconded the motion, and on the following roll-call vote: AYES: Lubin, Runels, Costello, Dickens, Ferrara NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 5 8.h. Consideration of an Award of Contract for Branch Mill Road Overlay Project, PW-2003-o3. Mayor Pro Tern Dickens declared a conflict of interest due to family ownership of real property near the project and stepped down from the dais. Council Member Runels moved to 1) Award a construction contract for the Branch Mill Road Overlay Project to Papich Construction in the amount of $199,758; 2) Authorize the City Manager to approve change orders not to exceed the contingency of $19,976 for use only if needed for unanticipated costs during the construction phase of the project; and, 3) Direct staff to issue the Notice of Award and Notice to Proceed with other necessary contract documents. Council Member Lubin seconded the motion, and on the following roll-call vote: AYES: Runels, Lubin, Costello, Ferrara NOES: None ABSENT: Dickens There being 4 A YES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. Mayor Pro Tern Dickens returned to the dais. 9. PUBLIC HEARINGS: 9.a. Consideration of Appeal of Planning Commission Approval of Tentative Tract Map 03-002 and Planned Unit Development 03-002; 1180 Ash Street. Assistant Planner Foster presented the staff report and recommended the Council 1) Adopt Resolution denying the appeal of the Planning Commission's approval of TM 03- 002 and PUD 03-002 and refund of appeal fee, approving TTM 003-002 and PUD 03- 002, adopting a Mitigated Negative Declaration; and 2) Instruct the Director of Administrative Services to file a Notice of Determination. Assistant Planner Foster responded to questions from Council regarding mitigation for the removal of oak trees and the proposed underground water retention system. Mayor Ferrara opened the public hearing. Sharon Wilcox, appellant, distributed a map, photos, and backup documentation to the Council (on file in the Administrative Services Department) and stated that they were not opposed to construction and development of the property; however, she expressed concerns regarding the removal of the mature oak tree, the placement of an underground water retention basin, and the applicant's request for waiver of the water retrofit fee. She requested the Council save the oak tree, require an aboveground drainage system, and consider not waiving the water retrofit fee. ------- ------.------ CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 6 Kevin Hunstad, applicant, addressed concerns and acknowledged that he had tried to design the project around the oak tree. He stated that 2 of the 8 units were being provided for moderate income families; that he had received direction from the City regarding the placement of an underground drainage system; and that he was willing to wait for a recommendation from the Housing Task Force regarding the water retrofit fee and would ask for a refund at a later date, if appropriate. John Keen, Arroyo Grande, acknowledged that the water neutralization fee was required for each unit. He requested the Council consider waiving the fee for the affordable units. Upon hearing no further public comments, Mayor Ferrara closed the Pu~lic Hearing. Following Council comments, Council Member Lubin moved to adopt a Resolution denying the appeal of the Planning Commission's approval of TM 03-002 and request for waiver of appeal fee, adopting a Mitigated Negative Declaration, instructing the Director of Administrative Services to file a Notice of Determination, and approving Tentative Tract Map 03-002 and Planned Unit Development 03-002, located at 1180 Ash Street, applied for by Kevin Hunstad. Council Member Runels seconded the motion, and on the following roll-call vote, to wit: A YES: Lubin, Runels, Costello, Dickens NOES: Ferrara ABSENT: None There being 4 A YES and 1 NO, the motion is hereby declared to be passed. Mayor Ferrara stated for the record that his vote was based on the failure to waive any part of the appeal fee. 9.b. Consideration of Amended Conditional Use Permit Case No. 03-003 to Modify the Site Plan Approved for Conditional Use Permit 01-010; 579 Camino Mercado; Central Real Estate Development. Associate Planner Heffernon presented the staff report and recommended the Council adopt a Resolution, as amended, approving Amended Conditional Use Permit Case No. 03-003. She suggested that if the pedestrian path is approved, staff recommended that a condition be added requiring the landscape plan to include plant material that screens the project and pathway from adjacent residents. Staff further recommended that the Council amend Condition of Approval NO.6 to add the following language to the end of the sentence "..., the applicant shall record an irrevocable open space easement on behalf of the City". Associate Planner Heffernon explained this would replace the requirement of recording a lot line adjustment. Mayor Ferrara opened the public hearing. Earl PauldinQ, Arroyo Grande, spoke on behalf of the seniors present, in support of the project. ~.._--- - .~-_.._--- -----..---- CITY COUNCIUREDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 7 Russell Miller, Arroyo Grande, opposed the proposed jogging trail and. requested it be moved closer to the road or eliminated entirely. Upon hearing no further public comments, Mayor Ferrara closed the Public Hearing. Following Council comments, Council Member Costello moved to adopt a Resolution, as amended, approving Amended Conditional Use Permit Case No. 03-003, located at 579 Camino Mercado, applied for by Central Coast Real Estate Development, Inc. Mayor Pro Tem Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Costello, Dickens, Lubin, Runels, Ferrara NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9.c. C.onsideration of a Proposed Ordinance to Amend the Zoning Map to Prezone to Public Facilities the Proposed St. John's Church Annexation, Development Code Amendment Case No. 03-004. Community Development Director Strong presented the staff report and recommended the Council introduce an Ordinance approving Development Code Amendment 03-004 to amend a portion of the zoning map to prezone to Public Facilities (P.F.) all properties within the proposed St. John's Church annexation to the City of Arroyo Grande. Mayor Ferrara opened the public hearing and upon hearing no comments, he closed the Public Hearing. Following Council comments, Mayor Pro Tern Dickens moved to introduce an Ordinance approving Development Code Amendment Case No. 03-004 to amend a portion of the Zoning Map to prezone to Public Facilities (PF) all properties within the proposed St. John's Church Annexation to the City of Arroyo Grande. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Dickens, Lubin, Runels, Costello, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Mayor Ferrara called a recess at 8:50 p.m. The Council reconvened at 9:04 p.m. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 8 9.d. Consideration of Agriculture Conservation: General Plan Amendment Case Nos. 03-002 and 03-003; and Development Code Amendment Case No. 03- 005. Associate Planner McClish presented the staff report and recommended the Council 1) Adopt Resolution approving General Plan Amendment 03-002 amending the land use map to change the land. use designation of four parcels to Agriculture; modification of language in the Land Use Element; and amending the Agriculture, Conservation and Open Space Element to revise implementation policy for mitigation of converted agricultural lands; and 2) Continue General Plan Amendment 03-003 and Development Code Amendment 03-005 to November 25, 2003. Mayor Ferrara opened the public hearing. Gary Kubara, Arroyo Grande, referred to parcel 007-621-0901, 1.6 acres owned by the Japanese Welfare Association, and gave a history of the parcel's use. He spoke in opposition of converting the parcel back to Agriculture. Don Gullickson, Arroyo Grande, spoke in opposition to converting the E. Cherry Avenue parcels back to Agriculture. Dave Ritchie, Arroyo Grande, supported the existing zoning designations of all four parcels and spoke in opposition to converting any of the properties back to Agriculture. Wayne KinQ, representing Mr. Vanderveen, spoke in opposition to converting the Vanderveen property back to agriculture. Ed Dorfman, Arroyo Grande, requested that his property be excluded from the proposal to change it back to Agriculture. Karen Cross Harmon, Arroyo Grande, referred to the community survey results that said preservation of prime agricultural land is important. Steve Ross, Arroyo Grande, spoke in opposition to converting the E. Cherry Avenue parcels back to Agriculture. Nick Alter, Arroyo Grande, referred to a vision for mixed-use development of the E. Cherry Avenue property which would include organic farming. He urg~d the Council to convert the parcels back to Agriculture. Ella Honeycutt, Arroyo Grande, stated that conversions of zoning designations should be considered on a case-by-case basis. Bruce Vanderveen, Arroyo Grande, distributed copies of a letter from the Law Offices of William S. Walter (on file in the Administrative Services Department) opposing the proposed conversion of the Vanderveen property back to Agriculture. Bill Sutton, Arroyo Grande, spoke in opposition to converting the Vanderveen property back to Agriculture. Upon hearing no further public comments, Mayor Ferrara closed the Public Hearing. Following Council discussion and comments, Mayor Ferrara moved that Parcels A (APN 007-621-023), B (APN 007-621-073) & C (APN 007-621-001) remain designated as Mixed Use, and that collectively, they provide for Single and Multi-Family Residential, ---_.._---~._._.~~ CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 9 Agriculture, and Village Commercial elements, with the specific allocations to be determined at a later time. The motion failed to receive a second. Mayor Ferrara moved that Parcel D (APN 007-761-022) be zoned back to agriculture. The motion failed to receive a second. Mayor Ferrara moved to support the Planning Commission's. recommended changes to Ag 1-4.2 as stated in the Resolution. Council Member Costello seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Costello NOES: Runels, Lubin, Dickens ABSENT: None There being 2 AYES and 3 NOES, the motion failed. Mayor Ferrara moved to direct staff to initiate the process to amend Ag Policy 1 to omit the word "minimize" so that the statement reads "Avoid and/or mitigate" and that this proposed amendment be sent back for public hearings and Planning Commission review, consideration, and recommendation. Council Member Lubin inquired whether this issue was. part of the agenda item. City Attorney Carmel responded that he believed it was permissible to direct staff to initiate the process to bring it to the Planning Commission for public hearing, a recommendation, and then back to the Council. Mayor Pro Tern Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Dickens, Costello NOES: Runels, Lubin ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. Mayor Pro Tern Dickens moved to adopt an amended Resolution approving General Plan Amendment 03-002 amending the land use map to change the land use designation of three parcels to agriculture (deleting #3 (APN 007-621-001, 1.6 acre parcel owned by the Japanese Welfare Association); modification of language in the Land Use Element; and amending the Agriculture, Conservation and Open Space Elements to revise implementation policy for mitigation of converted agricultural lands. City Attorney Carmel explained that the proposed action would create inconsistency with Land Use Element Policy Statement LU5-13 and would need to be modified. Following discussion, Mayor Pro Tern Dickens withdrew his motion. -----....- CITY COUNCIUREDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 10 Mayor Pro Tern Dickens moved to adopt the Resolution approving General Plan Amendment 03-002 amending the land use map to change the land use designation of four parcels to Agriculture; modification of language in the Land Use Element; and amending the Agriculture, Conservation and Open Space Elements to revise implementation policy for mitigation of converted agricultural lands. The motion failed to receive a second. Council Member Lubin moved to deny the Resolution as presented by the Planning Commission and leave all four parcels as designated in the 2001 General Plan Update. Council Member Runels seconded the motion, and on the following roll-call, to wit: AYES: Lubin, Runels NOES: Costello, Dickens, Ferrara ABSENT: None There being 2 AYES and 3 NOES, the motion failed. Following discussion to refer the item back to the Planning Commission for further review, Mayor Pro Tern Dickens moved to continue the item to the September 23, 2003 City Council meeting. Council Member Costello seconded the motion, and on the following roll-call vote, to wit: AYES: Dickens, Costello, Ferrara NOES: Lubin, Runels ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. 9.e. Consideration of Ordinance to Prohibit Parking in Front (Street) Yards. Assistant Planner Bergman presented the staff report and recommended the Council introduce an Ordinance amending Municipal Code Section 10.16.01 O.B in Chapter 10.16 of Title 10 and Section 16.56.030 in Chapter 16.56 of Title 16 to prohibit parking in front (street) yards. Mayor Ferrara opened the public hearing. Fred Bauer, Arroyo Grande, asked questions of staff regarding provisions in the proposed Ordinance. Steve Ross, Arroyo Grande, asked about provisions for corner lots and what vehicle types apply. Upon hearing no further public comments, Mayor Ferrara closed the Public Hearing. - --_..~-.._--~- ,--------- CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 11 Following Council comments, Council Member Costello moved to introduce an Ordinance amending Municipal Code Section 10.16.01 O.B in Chapter 10.16 of Title 10 and Section 16.56.0-30 in Chapter 16.56 of Title 16 to prohibit parking in front (street) yards. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Costello, Lubin, Runels, Dickens, Ferrara NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS None. 12. CITY COUNCIL REPORTS a. MAYOR TONY M. FERRARA: (1 ) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Reported on STIP Funding for local transportation issues; gave an update on Prop 42 funding; and reported on eliminations in Caltrans project delivery staffing. (2) Integrated Waste Management Authority (IWMA). No report. (3) Other. None. b. MAYOR PRO TEM JIM DICKENS: (1 ) South County Youth Coalition. No report. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Reported that the plant continues to run well and is meeting discharge requirements; gave an update on the issue of co-generation for reducing the energy bill; gave a status update on the City of Pismo Beach's request for consolidation; discussed how fees are being impacted by the changes to second residential unit regulations (Mayor Pro Tern Dickens requested that staff provide information regarding this matter). (3) Other. None. c. COUNCIL MEMBER THOMAS A. RUNELS: (1 ) Zone 3 Water Advisory Board. No report. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other. None. . -_._~---_.__.._-- CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES AUGUST 26, 2003 PAGE 12 d. COUNCIL MEMBER SANDY LUBIN: (1 ) South County Area Transit (SCAT). No Report. (2) Economic Vitality Corporation (EVC). Received Annual Report; Received. presentations from small businesses. (3) Other. None. e. COUNCIL MEMBER JOE COSTELLO: (1 ) Air Pollution Control District (APCD). Adopted 2003-04 Budget; Reported that the marine vessel incentive program is moving forward. (2) Other. None. 13. CITY COUNCIL MEMBER ITEMS: None. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: Council Member Lubin expressed disappointment that the South County HistoricaJ .Society had started painting the museum annex building prior to receiving final Council approval of the coJor. 16. STAFF COMMUNICATIONS: None. 17. COMMUNITY COMMENTS AND SUGGESTIONS: Ella Honeycutt, Arroyo Grande, stated that it was worth taking the time to research the agriculture issue. Fred Bauer, Arroyo Grande, spoke regarding the E. Cherry Avenue parcels and stated he was an advocate of smart-growth principles. 18. ADJOURNMENT Mayor/Chair Ferrara adjourned the meeting at 11: 18 p.m. re, Director of Administrative Services/ Deputy City Clerk/Agency Secretary (Approved at CC Mtg q..t3~o3)