Minutes 2004-02-24
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 24,2004
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the ReguJar City Council meeting to order at 7:05 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Mayor Pro Tem Lubin, and Mayor
Ferrara were present. Council Member Costello was absent..
City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative
Services Wetmore, Financial Services Director Snodgrass. Director of
Public Works Spagnolo, Assistant City Engineer Linn, Associate Engineer
Korman, Associate Engineer Devens, Community DeveJopment Director
Strong, and Assistant PJanner Bergman.
3. FLAG SALUTE
, Members of Boy Scout Troop 489 led the Flag Salute.
4. INVOCATION
Pastor George Lepper, Peace Lutheran Church, Arroyo Grande, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Honorary Proclamation Recognizing "National Engineers Week", February 22-28,
2004.
Mayor Ferrara presented an Honorary Prodamation recognizing February 22-28, 2004 as
National Engineer's Week. Director of Public Works Don Spagnolo accepted the Proclamation.
Also present were Assistant City Engineer Michael Linn, Associate Engineer Thomas Korman,
and Associate Engineer Victor Devens.
6. AGENDA REVIEW
Mayor Ferrara announced that Johnny Silva, a native of Arroyo Grande, passed away on
Sunday, February 15th. He stated that Mr. Silva had been an active member of the community
with his involvement in many local organizations and that he wouJd be missed. He requested the
Council adjourn the meeting in honor and memory of Johnny Silva.
6.a. Resolutions and Ordinances Read In Title Only
Council Member RuneJs moved, Council Member Dickens seconded, and the motion passed
unanimously that all resolutions and ordinances presented at the meeting shall be read in title
only and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
None.
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FEBRUARY 24, 2004
PAGE 2
8. CONSENT AGENDA
CounciJ Member Runels moved, and Council Member Dickens seconded the motion to approve
Consent Agenda Jtems 8.a. through 8.e., with the recommended courses of action. City Attomey
Carmel read the title of the Ordinance in Jtem 8.d. The motion carried on the following roll-call
vote:
AYES: RuneJs, Dickens, Lubin, Ferrara
NOES: None
ABSENT: Costello
8.a. Cash Disbursement Ratification.
Action: Approved the listings of cash disbursements for the period February 1, 2004 _
February 15, 2004.
8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from the
Water Facility Fund.
Action: Received and fiJed the January 2004 cash report and approve the interfund
advance from the Water Facility Fund to cover cash deficits in other funds at January 31,
2004.
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City CounciVRedevelopment Agency
Meeting of February 10, 2004 as submitted.
8.d. Consideration of Adoption of Ordinance Modifying the California Public
Employees' Retirement System (CaIPERS) Contract.
Action: Adopted Ordinance No., 554 - "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AMENDING THE CONTRACT BElWEEN THE CITY
AND THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES'
RETIREMENT SYSTEM".
8.e. Rejection of Claim Against City - D. Robasclottl.
Action: Rejected cJaim.
9. PUBLIC HEARINGS:
9.a. Consideration of 2004 Final Community Development Block Grant (CDBG)
Projects.
Assistant Planner Bergman presented the staff report and recommended the Council adopt a
ResoJution approving projects to be funded with the City's allocation of Program Year 2004
CDBG funds.
Mayor Ferrara opened the pubJic hearing.
Wanda McFarJand, representing Caring Callers (Lifespan Foundation for Human Services), gave
an overview of the organization's services and stated that the organization was now known as
"Senior Volunteer Services". She requested the CounciJ reconsider its application for funding.
Kavla Wilbum, representing the Economic Opportunity Commission, thanked the CounciJ for its
continuing support.
Bernadette Bernardi, representing the Literacy Council, thanked the Council for its continuing
support.
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FEBRUARY 24, 2004
PAGE 3
Upon hearing no further public comments, Mayor Ferrara closed the public hearing.
Mayor Pro Tern Lubin moved to approve staff's recommendations and adopt a Resolution as
follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DETERMINING THOSE PROJECTS TO BE FUNDED WITH THE CITY'S ALLOCATION OF
PROGRAM YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS".
Council Member Dickens seconded the motion, and on the following roll-call vote:
AYES: Lubin, Dickens, Runels, Ferrara
NOES: None
ABSENT: Costello
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
10.a. Consideration of City Hall Complex Needs Assessment and Feasibility Study Site
Alternatives and Appropriation for Appraisal of City Property.
City Manager Adams presented the staff report and requested the CounciJ: 1) Provide direction
to staff on preferred site alternatives for the City Hall CompJex Needs Assessment and Feasibility
Study; and, 2) Appropriate $4,200 for an appraisal of the existing City Hall Complex properties.
Fred Sweeney, Phillips Metsch Sweeney Moore Architects, gave a presentation highlighting the
site aJternatives and explained that the intent at this point in the process was for the Council to
seJect two to three preferred site alternatives for further analysis and for the development of
conceptual drawings.
City Manager Adams gave an overview of some generaJ operationaJ objectives identified by staff
to assist the Council in its review of the site aJternatives. CounciJ and staff discussion ensued I
with regard to funding issues and strategies and the appropriate timing for an appraisal of current
City facilities. I
f
Mayor Ferrara opened. up the item for public comment, and upon hearing none, he closed the
item to public comment and brought the item back to Council for consideration.
I
Following extensive discussion on the advantages and disadvantages of each of the site
. aJternatives, there was a consensus of the City Council to select Site #1 (existing City Hall site),
Study 1 and Study 2, as the preferred site and priority for further $tudy and analysis. The
Council aJso agreed to include Site #5 (at the west end of the Village) and directed staff to
pursue this aJternative to the next information Jevel.
Mayor Ferrara moved to authorize an appropriation of $4,200 and to defer' the timing of obtaining
an appraisal of the existing City Hall Complex properties to a later date as determined by the City
Manager. Council Member Runels seconded the motion, and on the following roll-call vote:
AYES: Ferrara, Runels, Dickens, Lubin
NOES: None
ABSENT: Costello
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CITY COUNCIL MINUTES
FEBRUARY 24, 2004
PAGE 4
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
11. NEW BUSINESS
11.a. Consideration of Funding Request by the San Luis Obispo County Housing Trust
Fund.
City Manager Adams presented the staff report and recommended the Council appropriate
$5,000 from the Affordable Housing In-Lieu Fee Fund to provide financial assistance to the San
Luis Obispo County Housing Trust Fund.
Gerald Rioux, Executive Director of the San Luis Obispo County Housing Trust Fund, gave a
presentation on current funding and funding objectives, the status of its services and activities
and responded to questions from Council.
Mayor Ferrara opened up the item for public comment, and when no one came forward, he
brought the item back to Council for consideration.
Council Member Runels moved to appropriate $5,000 from the Affordable Housing In-Lieu Fee
Fund to provide financial assistance to the San Luis Obispo County Housing Trust Fund. Council
Member Dickens seconded the motion, and on the following roll-call vote:
AYES: Runels, Dickens, Lubin, Ferrara
NOES: None
ABSENT: Costello
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
a. MAYOR TONY M. FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA). No report.
(2) Integrated Waste Management Authority (IWMA). No report. The Executive
Committee will meet tomorrow to approve the agenda for the next Board meeting.
(3) Other. None.
b. MAYOR PRO TEM SANDY LUBIN:
(1) South County Area Transit (SCAT). Received presentation on the Short Range
Transit Plan (copies were distributed to Council); discussion was held concerning
the number of buses operating within smaller jurisdictions; discussion was held
regarding the Avila Trolley; Board elections were held and Mayor Pro Tem Lubin
announced he would continue to serve as Chairman.
(2) Economic Vitality Corporation (EVC). Received presentation from Star Scope
Management, a group interested in bringing a PGA Tour event to San Luis
Obispo County.
(3) Other. Received the CJPIA Annual Financial Statement and provided copies to
Council.
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FEBRUARY 24, 2004
PAGE 5
c. COUNCil MEMBER THOMAS A. RUNElS:
(1) Zone 3 Water Advisory Board. No report. The Technical Committee met and
discussion was held regarding the conservation habitat report on the creek; gave
an update on the water treatment plant, and Council Member Runels reported that
he was appointed to represent Zone 3 on the Zone 1A Committee.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other. Gave a status report on the Santa Maria groundwater litigation case.
d. COUNCil MEMBER JIM DICKENS:
(1) South County Youth Coalition. No report.
(2) South San Luis Obispo County Sanitation District (SSlOCSD). Reported that
the pJant is operating well and meeting its discharge requirements; a consultant
has assessed earthquake damage at the plant to be approximately $200,000 and
staff is pursuing FEMA reimbursements; the Board approved the retention of the
emergency standby pump operations on-site through March; and received the
2003 Annual Operations Summary (copy availabJe for review at City Hall).
(3) Other. None.
e. COUNCil MEMBER JOE COSTEllO: (ABSENT)
(1) Air Pollution ' Control District (APCD). None.
(2) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
None.
14. CITY MANAGER ITEMS:
a) Discussion and feedback regarding City of Grover Beach Fire and Safety Enhancement
Study.
City Manager Adams reported that the City of Grover Beach Jnterim Fire Chief would be
conducting a Fire and Safety Enhancement Study in an effort to improve their overall leveJ of fire
service. which could incJude some areas of partnerships with the City of Arroyo Grande. Council
and staff discussion ensued regarding Arroyo Grande's potential participation in the study. .
15. COUNCil COMMUNICATIONS:
Mayor Pro Tem Lubin requested that an update on the CourtJandlGrand senior housing project
be placed on the next agenda.
Mayor Ferrara announced that staff recentJy met with the City's sphere. of influence property
owners, the Fredericks, the Williams, and Mary VonAchen. who have indicated that they would
like to begin conducting community wOrkshops. Dates for those public workshops have been
scheduled for March 30, 2004 and April 21, 2004.
16. STAFF COMMUNICATIONS:
None.
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FEBRUARY 24, 2004
PAGE 6
17. COMMUNITY COMMENTS AND SUGGESTIONS:
Steve Ross, Arroyo Grande, commented on the City Hall Needs Assess~nt and Feasibility
Study presentation and stated that some of the comments received at the P~nning Commission
meeting included a desire for more retail in the Village. He aJso cornmented on the need for
additional parking in the Village, and potential traffic issues rel~ting to alternative sites 5 and 6.
18. ADJOURNMENT
Mayor Ferrara moved, Council Member Dickens seconded, to adjourn the meeting in honor and
memory of Johnny Silva. The motion passed unanimousJy, and the meeting was adjourned at
9:50 p.m.
U./'1.f6
Kelly We or Director of Administrative Servlcesl
Deputy City Clerk
(Approved at CC Mtg :3 Ie; /01)
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