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Minutes 1997-03-11 --- . . " MINUTES REGULAR AND SPECIAL MEETINGS OF THE CITY COUNCIL TUESDAY, MARCH 11, 1997 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CAUFORNIA r SPECIAL CITY COUNCIL MEETING Mayor A. K "Pete" Dougall; Mayor Pro Tern Michael Lady; Council Members Michael Fuller, Thomas A Runels, and Steve Tolley; City Manager. Robert L Hunt, and Assistant City Attorney Roger Lyon met at 6:30 p.m. to disaJSS the following: 1. PUBLIC COMMENT: No one came forward to speak. 2. CLOSED SESSION: (a) CONFERENCE WITH REAl PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8. Property Lots 125 and 131 of Rancho Corral de Piedra; Volume 116, Page 436 of Official Records of San Luis Obispo County (Assessor's Parcel No. 075-311-013). Negotiating Parties: Brush Poppers and City Manager. Under Negotiation: Price and terms of payment 3. ADJOURNMENT: To Regular City Counal Meeting, March 11, 1997,7:30 p.m. Arroyo Grande City Council Chambers, 215 East Branch Street REGULAR CITY COUNCIL MEETING 1. CALL TO ORDER - The City Council of the City of Arroyo Grande met in regular session at 7:30 p.m., with Mayor Dougall presiding. He said' no reportable action was taken on Item 2.a. in the Closed Session. 2. AND 3. FLAG SALUTE AND INVOCATION The Pledge of Allegiance to our Rag was led by Hank Mancini, State Officer of the Knights of Columbus. The Reverend Jem Henry, Sl Patrick's Catholic Church, delivered the invocation. 1 -- --- _._-~ -- . . , .-....... CITY COUNCIL MINUTES MARCH 11, 1997 4. ROLL CALL City Council - Present with Mayor Dougall 'Here Mayor Pro Tem Lady and Council Members Fuller, Runels, and Tolley. Staff members present 'Here City Manager Hunt, Assistant City Attorney Lyon, City Clerk Nancy Davis, Community Development Director Doreen Liberto-Blanck, Finance Director Lynda Snodgrass, Associate Planner Bruce Buckingham, Chief of Police Rick TerBorch, Director of Building and Fire Terry Fibich, Director of Parks and Recreation John Keisler, and Public Works Director John Wallace. 5. SPECIAL PRESENTATIONS ' S.a. Proclamation: National Agriculture WeeklDay. Mayor Dougall presented the proclamation to J Johnson, President of the Arroyo Grande Chamber of Commerce, proclaiming March 16-22, 1997 as "Agriculture Wee'tr:' and March 20, 1997 as "National Agriculture Day." S.b. Proclamation: Art Education Month. Mayor Dougall presented the procfamation to Todd Talley,'member of the County Arts Council, recognizing the month of March as "Art Education Month." S.c. Proclamation: Honoring Patricia J. Sanger, Former Chair of the Parks and Recreation Commission. Mayor Dougall presented the proclamation to Ms. Sanger, honoring her for 18 years of service to the City of Arroyo Grande as Parks and Recreation Commissioner. 6. AGENDA REVIEW None. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY It was moved by LadylRunels and the motion passed unanimously that all resolutions and ordinances presented at the meeting be read in title only and all further reading be waived. 7.A. PUBLIC HEARING - DEVELOPMENT CODE AMENDMENT TO REVISE TITLE 9. CHAPTERS 10 AND 18 DELETING REFERENCE TO CONGREGATE AND RESIDENTIAL CARE FACILITIeS Community Development Director Liberto-Blanck summarized the applicanfs request for a Development Code Amendment in order to proceed with the demolition of an existing 18- room, 25-bed residential care facility at 222/224 South Elm Street and the construction of a new 37 -suite, 72-bed assisted living facility. The new facility will be a tvJo-story facility with a common dining facility and kitchen. The suites do not contain individual kitchens. The Development Code Amendment would eliminate the reference to a single-bed as 2 " a Ii. ~ CITY COUNCil MINUTES MARCH 11,1997 equivalent to "a unif for purposes of defining a dwelling unit, and for the cafrolations of development density. The applicant had requested this change to reflect the demand for new and updated facilities in the residential care and assisted living facilities industry. Upon question, Community Development Direct Uberto-Blanck responded that, depending upon what individuals were paying for the units, it could be counted towards low-cost housing. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open and said all persons would be heard regarding the matter. Chris Skiff, Horizon Multi-Housing, LLC, applicant, gave a presentation of the project displaying a colored rendering of the proposed facility. Juanita McMullen, OYJrler of 222/224 Elm Street, also spoke in favor of the project. When no one further came forward to speak, Mayor Dougall dosed the hearing to the floor. After Council discussion, it was moved by RunelslFuller (5-0-0, Runels, Fuller, Tolley, Lady, and Dougall voting aye) to introduce an Ordinance for first reading adopting a negative declaration, instructing the City Clerk to file a Notice of Determination, and adopting Municipal Code Amendments to Title 9, Chapter 10, entitled "General Development Standards" and.Title 9, Chapter 18 entitled "Definitions." 8. PUBLIC COMMENT PERIOD Juan Olivarra, Principal of Hanoe Elementary School, complimented Patricia Sanger on her contributions to the community of Arroyo Grande as a Parks and Recreation Commissioner as well as a teacher at Hance Elementary Schoof. He also expressed his appreciation to the Parks and Recreation Department for its partnership efforts with the school to provide the highly successful noon-time sports program for first through sixth grade students utilizing teachers from the Children In Motion program. Kirk Scott, representing the Citizens' Committee for Responsible Development, spoke to the Council about the Central Coast Town Center commercial development. 9. CONSENT AGENDA It was moved by Lady/Fuller and the motion passed unanimously to approve Consent Agenda Items 9.a. through 9.j., 9.1. through 9.p., and 9.r. 9.a. Cash Disbursement Ratification. Approved. 3 --- CITY COUNCIL MINUTES MARCH 11, 1991 9.b. Statement of Investment Deposits. Information. 9.c. Rejection of Claim Against the City by Lyle Simonson. Claim rejected. 9.d. Employee Suggestion Award. Approved. 9.e. Authorization to Close City Streets and Use City Property for the Annual Easter in the Village, Saturday, March 22,1997. Resolution No. 3205 Authorizing the City to Close City Streets and Use City Property' for the Annual Easter in the Village. Approved. 9.1. Authorization to Solicit Bids - Reservoir NO.2 Recoating Project Approved. 9.g. Request for Proposal - Inspection and Testing Services for the Reservoir NO.2 Recoating Project. Approved. 9.h. Approval of Low Bid, Med Com Builders, Construction of the Elm Street Center Restroom. Approved. 9.L Award of Bid for Stage 1 - Supervisory Control Data Acquisition (SCADA) Project. City Manager authorized to execute a contract on behalf of the City with Communication Solutions. Approved. 9.j. Bridge, Nelson, and Short Streets, Project No. 60-70-90-96-5, Progress Payment No. 1 to Spiess Construction Co., Inc. Progress Payment NO.1 Authorized. 9.1. Award of Bid for Jackhammers. Approved. 9.m. Award of Bid for Paint Shaker. Approved. 9.n. Council Appointments to Various Boards and Commissions. Approved. 9.0. Support of Senate Bill 1310- Voter SaJes Tax Option. Staff authorized to submit letter. of support for 58 1310. 9.p. Don Roberts Field, Project No. 80-96..Q5; Progress Payment No. 1 to A.J. Diani Construction Co., Inc. Progress Payment No. 1 Authorized. 9.r. Rejection of Bids for Parks Department 1/2 Ton Pickup; Approval to Solicit for Revised Bids. Approved. 4 ~~4 . CITY COUNCH.. MINUTES MARCH 11, 1997 It was moved by Fuller/Lady (4-0-1, Fuller, Lady, Tolley, and Mayor Dougall voting aye. Council Member Runels abstaining.) to approve Consent Agenda Item 9.k. with the recommended course of action. 9.k. Bikeway Project Two - Arroyo Grande High SchoollMargaret HarloeElementary School, Project No. 90-96-2; Final Progress Payment to AJ. Diani Construction Co., Inc. Final Progress Payment authorized; staff directed to file Notice of Completion; unused construction contingencies to be used on unanticipated design, survey, inspection, and contract administration costs; and retention funds to be released after 30 days if no liens have been filed. . It was moved by Fuller/Lady (4-0-1, Fuller, Lady, Rune's, and Mayor Dougall voting aye. Council Member Tolley abstaining) to approve Consent Agenda Item 9.q. with the recommended course of action. 9.q. Status of Investigation Involving the Central Coast Town Center Project Receive and file. 10.A. ADOPTION OF AN ORDINANCE AMENDING THE SIGN ORDINANCE. Community Development Director Liberto-Blanck stated staffs recommendation that the Council approve the ordinance repealing the existing sign regulations in its entirety, and adopt revisions to Title 9~ Chapters 3, 10, 13, and 18. It was moved by LadylTolley (5-0-0, with Lady, Tolley, Fuller, Runels, and Mayor Dougall voting aye) to approve the second reading of Ordinance No. 484 C.S. Repealing the Existing Title 9, Chapter 13 of the Municipal Code entitled .Sign Regulations" in its Entirety; Adopting a Negative DecJaration; Adopting a New Title 9, Chapter 13; Adopting Revisions to Title 9, Chapters 3,,10, and 18; and Instructing the City CJerk'to File a Notice of Determination', 10.8. PRE-APPUCATlON REVIEW OF BERRY GARDENS: GENERAL PLAN AMENDMENT, REZONING. SPEC1RC PLAN AND VESTING TENTATIVE TRACT MAP (KAWAOKA PROPERTY). Community Development Director Uberto-Blanck summarized the proposed Berry Gardens project. The project includes 157 single family homes, 24 attached single family homes, and 42 condominium units for a total of 223 units on 36 aaes. Rob Strong, Strong Planning Services of Palm Desert, introduced Charles Baker, the new ovvner/developer, and Mike Kawaoka, the property owners' representative, and then gave a brief overview using a colored rendering of the project The project 'NOuld be completed 5 --- ~ CITY COUNCIL MINUTES MARCH 11. 1997 in three phases. The project is located below the Poplar Street ponding basin. The eucalyptus trees on the west side of the project along Oak Park Boulevard would be trimmed and retained within a center median island. Once the T oma property north of the project was developed, a 36 foot curb-to-aJrb extension of Courtland Street would facilitate access from Grand Avenue south to the Soto Sports Complex. Courtland Street north of Grand Avenue is currently 40 feet curb-to-curb. All other internal streets in the project 'NOuld be 32 feet curb-to-aJrb and 'NOuld also accommodate on-street parking. An existing apartment development is located along Oak Park Boulevard where Manhattan Avenue terminates. This existing developmenf is immediately north of a portion of the proposed project and is currently within the city limits of Grover Beach. The Applicant is proposing that the property be de-annexed from Grover Beach and annexed to Arroyo Grande so the entire project 'NOuld be within the jurisdiction of Arroyo Grande. Low and moderate family housing would be made available through the to'M1homes and duplexes in the proposed project. Council comments to Mr. Strong's presentation induded: Council Member Runels questioned Mr. Strong regarding the eucalyptus trees along Oak Park Boulevard and inquired of staff if any excess water from the project had been earmarked for allocation. Public Works Director Wallace responded that no firm criteria had been established by the Council on this matter and calculations on specific water amounts had not been provided. Council Member Fuller: (1) the CC&Rs of the project need to clearly identify street trees and parkways in the project as under the control and maintenance of the homeo'Mlers and homeowner associations rather than by City personnel; (2) potential speeding downhill along Courtland Street will need to be addressed; (3) the Cities of Grover Beach and Arroyo Grande would need to come to an agreement regarding the de-annexation of the portion of the project located within the city limits of Grover Beach; and (4) 'NCuld like the extension of Courtland Street to be completed in Phase 1 of the project. Council Member Tolley: (1) inquired if there were any agreements with the T oma property located north of the project; (2) would prefer through traffic to use Oak Park Boulevard rather than Courtland to get to the Soto Sports Complex; (3) had concerns about second dwelling units and increased density; and (4) reduce the size and relocate the new drainage basin/park area to the center of the project in Phase I of the project's development to encourage immediate neighborhood use rather than a potential gathering open-space for overflow from the nearby 16th Street Park in Grover Beach or residents from other areas. 6 - - .-. ---, ~~o . CITY COUNCIL MINUTES MARCH 11, 1997 Council Member Lady: (1) inquired about the number of units being proposed for sale vs. the number of proposed rentals; (2) would also prefer a more central location of the proposed park which could also include traffic calming measures; and (3) expressed concern with the proposed density of the project Mayor Dougall: (1) agreed with relocating the project's park site to a more centralized location to encourage neighborhood use; and (2) approved of making Courtland Street a through access to the Soto Sports Complex to alleviate traffic from Spruce Street and encouraged installing traffic calming measures on Courtland Street. 10.C. AUTHORIZATION TO SOUCIT PROPOSALS FOR A LOCAL AREA NETWORK. Finance Director Snodgrass summarized the request for proposal for the design and installation of a local area network (LAN) and the necessity of having a network in place before implementing the new financial management software that has already been identified as a critical need for the City. Upon motion of LadylTolley (5-0-0, Lady, Tolley, Fuller, Runels, and Dougall voting aye), the City Council authorized the Finance Department to issue the request for proposals for the design and installation of a local area netvak (LAN) for the new financial system, and authorized the City Manager to negotiate and sign an agreement for the design and installation of the local area network and related equipment. 11.A. SPEED HUMPS ON SUNSET DRIVE. Public Works Director Wallace summarized staffs recommendation (1) to install speed humps on Sunset Drive at the property owners' expense, and (2) request. for direction to staff to modify the speed hump policy if other cost sharing determinations are made, with a final determination of the residents of Sunset Drive's request for speed humps once the policy had been amended. - Sgt. John Ferdolage of the Arroyo Grande Police Department reported the following results from a traffic survey of Sunset Drive. Since January 1, 1996, no accidents have been reported to the Police Department, 10 citations were issued (nine of which were for speeding violations, one of which was for an equipment violation). Of the ni.ne speeding citations issued, four were issued to residents of that neighborhood, t'M) residents from Sunset Drive, one resident from Alder Street, and one resident from Elm Street. Speaking in support of installing speed humps on Sunset Drive at the expense of the City were William Tucker, 1145 Sunset Drive; Ernie Quarant, 1050 Sunset Drive; AI Quayle, 1168 Sunset Drive; and Lola McCauley, 1143 Sunset Drive. 1 -- ~ - . . . ,,- 297 CITY COUNCIL MINUTES MARCH 11, 1997 Council discussed addressing traffic speeding problems that exist throughout the community that need to be addressed by traffic enforcement measures rather than setting a precedent by installing speed, humps on residential street It was moved by RunelslFuller {5-O-O, with Runels, Fuller, Lady, Tolley, and Mayor Dougall voting aye} to direct staff to increase enforcement on Sunset Drive: Council also requested that staff schedule the use of the radar trailer on Sunset Drive at the earliest possible date. 11.8. ALTERNATIVE RETIREMENT SYSTEM FOR CERTAIN CITY EMPLOYEES. Finance Director Snodgrass reported on a qualified alternative California retirement system, Public Agency Retirement System (PARS), available to part-time employees at significantly lower costs to the City and to the benefit of those employees who reach, the 1 ,000 hour threshold. Upon question, Finance Director Snodgrass noted the retirement pool would consist of strictly Arroyo Grande employee contributions held with First Union Bank of California, the City would establish the investment criteria for selecting the investment plan, and after July 1 st, part-time employees currently covered by the PERS plan and Social Security will have the option to move into the PARS plan. After Council discussion, it was moved by LadylRunels {5-0-0, Lady, Runels, Fuller, Totley, and Dougall voting aye} to adopt Resolution No. 3206 Adopting a Qualifying Retirement System For Certain City Employees; appointing the City Manager, or the designee of the City Manager, as the City's PARS (Public Agency Retirement System) Administrator; and direct staff to modify the definition of part-time employees in the City's Employee Personnel Manual. 11.C. UPDATE OF THE CITY'S BUILDING COQES BY ADOPTION OF AN ORDINANCE REVISING TITLE 8 OF THE ARROYO GRANDE MUNICIPAL CODE. Director of Building and Fire Fibich summarized the proposed ordinance which woutd update the City's building code and revise Title 8 of the Arroyo Grande Municipal Code by adopting the latest versions of the"Uniform Administrative Code,. the "Uniform Building Code" (Volumes 1,2, and 3), and .its Appendix, "Uniform Mechanical Code,. the .Uniform Code for Building Conservation,. the "Uniform Plumbing Code," and the 1993 edition of the "National Electric Code." After Council discussion, it was moved by LadylTolley (S-O-O, with Lady, Tolley, Fuller, Runels, and Mayor Dougall voting aye) to introduce for first reading an Ordinance to adopt by reference the 1994 editions of the .Uniform Administrative Code," the "Uniform Building Code" (Volumes 1,2, and 3), and its Appendix, "Uniform Mechanical Code," the "Uniform Code for Building Conservation,. the "Uniform Plumbing Code," and the 1993 edition of the "National Electric Code." It was further moved by LadylRunels (5-0-0, with Lady, Runels, 8 . . . , 298 . CITY COUNCIL MINUTES MARCH 11, 1997 Tolley, Fuller, and Mayor Dougall voting aye) to set the Public Hearing on this matter for April 8, 1997. 12. COUNCIL COMMUNICA TJONS Council Member Runels stated he attended the County Water meeting last week and found it was still unclear if the City of Santa Maria would be selling its entitlements on the Woodland Project on the Mesa. Mayor Dougall noted that the mayors of the area cities meet once-a-month and stated he had received a memo from John Brown, the Mayor of Pismo Beach, proposing a joint City Council meeting tentatively scheduled for Thursc:1ay, May 1,1997, at 6:00 p.m., at the Sea Cliffs Restaurant to be co-hosted by the cities of Arroyo Grande and Pismo Beach. , Suggested items for the joint City Council meeting agenda need to be submitted to the City Clerk. 13. STAFF COMMUNICATIONS City Manger Hunt reported that the Joint South County City Councils meeting has been scheduled to be held on March 27, 1997, at the Ramona Garden Center in Grover Beach at 6:00 p.m. Items to be diSaJssed will be reaeational services, fire mutual aid, and youth services. 14. ADJOURNMENT It was moved by ladyffotley and the motion passed unanimously to adjourn the meeting at 9:24 p.m. ATTEST: ~ . a.~ NANC~S, CITY CLERK 9