Minutes 1996-08-27
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MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, AUGUST 27, 1996
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
l ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The City Council of the City of Arroyo Grande met in regular session at 7:30 p.m., with
Mayor A. K. .Pete" Dougall presiding.
2. AND 3. FLAG SALUTE AND INVOCATION
The Pledge of Allegiance was led by Ann Bryant of the Arroyo Grande Valley Kiwanis
Club and the invocation was delivered by the Rev. Phil Coleman of the Oak Park
Foursquare Church.
4. ROLL CALL
Present with Mayor Dougall were Mayor Pro Tem James Souza and Council Members
Drew Brandy, Michael Lady, and Michael Fuller. Staff members present were City
Manager Hunt, Assistant City Attorney Tim Carmel, City Clerk Nancy Davis, Chief of
Police Rick TerBorch, Community Development Director Doreen Liberto-Blanck, and
Public Works Director John Wallace.
5. SPECIAL PRESENTATIONS
Ms. Bryant of the Kiwanis Club showed the Council a cotton throw depicting scenes
from Arroyo Grande. She said the throws are being sold as fund-raisers by the
Kiwanis and the South County Historical Society.
6. AGENDA REVIEW
Mr. Hunt said copies of a letter relating to Agenda Item 7.a. had been distributed to
the City Council.
6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y
It was moved by Lady/Souza, and the motion passed unanimously that all resolutions
and ordinances presented at the meeting be read in title only and all further reading
be waived.
J 7.A. SHORT -RANGE IMPROVEMENT STUDY FOR EAST BRANCH STREET
Ms, Liberto-Blanck said.the Planning Commission recommended the Council adopt
Alternative No.2, as modified, as the preferred option and direct staff to begin
preparations for construction of improvements. She said the preferred alternative
includes specific improvements, as follows:
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1. It signalizes the West Branch StreeVGrand Avenue intersection;
2, It provides landscaped medians along East Branch Street to channelize traffic, [
restrict turning movements, provide safer pedestrian circulation, and enhance the
aesthetics of the Village area; .
3. It relocates the pedestrian crossing at the Branch StreeVBridge StreeVNevada
Street intersection and provides a flashing yellow pedestrian crossing light;
4. It lengthens the curb return at the south east comer of Branch and Mason Streets
to facilitate right turns for emergency vehicles and trucks.
Ms. Liberto-Blanck said funds for short range improvements have been budgeted by
the San Luis Obispo Council of Governments using regional State Highway Account
funds. She said no local match is required. She said a letter from Clem and Amanda
Lambert of Interiors by Amanda and a petition signed by Village merchants were
received by the Council.
After being assured that the Public Hearing had been duly published and all legal
requirements met, Mayor Dougall declared the hearing open and said all persons
would be heard regarding the matter.
Speaking to the Council were Mike Harmon of SLOCOG; Dr. Harley Boos, 121
Nevada Street; Mark Miller, 120 Hart Lane; Otis Page, 606 Myrtle Street; Katcho
Acadjian, 222 Grand Avenue; Barbara Hart Hillyer, 116 Hart Lane; Larry Turner, 323
Noguera Place; David Dodd, Arroyo Grande; Kevin Ferguson, 605 Village Court; and
Georgie Meyers, 138 East Branch Street.
There being no further public discussion on the matter, Mayor Dougall closed the
hearing to the floor.
Martin R. Inouye, OMNI-MEANS, LTD., consultant to the City, responded to various
issues raised at the meeting.
It was moved by Souza/Lady and the motion passed unanimously to continue this
agenda item to future discussions when the strategy for Highway, 227 Long Range l
Improvements is developed.
7.B. CONSIDERATION OF THE GRANTING AND RENEWING OF A CABLE
TELEVISION FRANCHISE TO SONIC CABLE TELEVISION OF SAN LUIS OBISPO
City Manager Hunt said staff recommended the City Council approve an Agreement
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granting and renewing a cable television franchise to Sonic Cable Television of San
Luis Obispo. He said approval of the Franchise Agreement will result in an
l approximate $12,000 increase in annual franchise fees over the current Agreement
($74,000 v. $62,aOO).
After being assured that the Public Hearing had been duly published and all legal
requirements met, Mayor Dougall declared the hearing open and said all persons
would be heard regarding the matter. When no one came forward to speak, Mayor
Dougall closed the hearing to the floor.
It was moved by Souza/Lady and the motion passed unanimously to approve the
Agreement granting and renewing a cable television franchise to Sonic Cable
Television of San Luis Obispo.
8. PUBLIC COMMENT PERIOD
None.
9. CONSENT AGENDA
It was moved by Souza/Lady (5-0-0, Souza, Lady, Fuller, Brandy, and Dougall voting
aye) to approve Consent Agenda items 9.a. through 9.g., 9.L, and 9.j., with the
recommended courses of action.
9.a. Register of Checks/Demands. Approved.
9.b. Adoption of Ordinance No. 479 C.S. (Establishment of a Redevelopment Agency)
Ordinance No. 479 C.S. Declaring a Need for a Redevelopment Agency to Function
Within the City of Arroyo Grande.and De.claring the Legislative Body of the Community
to be the Redevelopment Agency was adopted.
9.c. 1996 Harvest Festival Parade/Street Closure. Resolution No. 3165 Requesting
Authorization t9 Close a Street for Harvest Festival Parade was adopted.
9.d. Final Tract Map Approval - Tract 1834, Phase 1 Rancho Grande, Darren Shetler
(OTTSE, INC.). Staff recommendation was approved.
J 9.e. Parcel Map AG 95-074; 170 Spruce Street; DeBlauw Construction Co., Inc. Staff
recommendations were approved.
9. f. Rejection of Claims Against City; Petetit, Adams, and Laidlaw. Claim rejected.
9.g. Adoption of a Resolution Authorizing the Temporary Closure of the Residential
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Portion of Linda Drive East of Brisco Road on August 31, 1996 for a Block Party,
Resolution No. 3166 Authorizing the Temporary Closure of the Residential Portion of
Linda Drive East of Brisco Road, on August 31, 1996 for a Block Party was adopted. r
9.L Acceptance of Via La Barranca Storm Drain Project, Project No. 90-96-1, Final
Payment to R. Baker, Inc. Staff recommendations were approved.
9.j. Approval of Purchase Order with Sensus Technologies for Water Meters.
Approved.
After questions by Council Members Fuller and Brandy, it was moved by Brandy/Fuller
and the motion passed unanimously to approve Consent Agenda Items 9.h. and 9.k.,
with the recommended courses of action.
9.h. James Way Storm Repair Project (90-96-03); Payment No. 1 to A. J. Diani
Construction Co., Inc.; Change Order No.1, Payment No. 1 was authorized.
Contract Change Order No. 1 was approved.
9.k. Soils Testing Services for Capital Improvements Projects. Staff recommendation
was approved. ,
10.A. AWARD OF BID: CHERRY AVENUE IMPROVEMENT PROJECT
Public Works Director Wallace said staff recommended the Council:
1. Award the Cherry Avenue Project construction contract to Dechance Construction in
the amount ot$233,020 for the Base Bid plus $9,775.00 for Bid Option 1, lor a total
contract amount of $242,795;
2. Authorize a contingency of $24,300 (10%) for use only if needed for unanticipated
costs (Le. change in field conditions) during the construction phase of the project.
(Total project construction cost=$242, 795+$24,300=$267, 095);
3. Allocate $26,900 from the Transportation Impact Fund for construction costs only;
4. Allocate $20,000 additional from the Sewer Fund for construction, design,
inspection, and contract administration costs; and l
5. Direct staff to issue the Notice of Award and Notice to Proceed in accordance with
the contract documents.
It was moved by Lady/Fuller and the motion passed unanimously to approve the staff
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recommendations.
~1 10.8. AWARD TO BIKEWAY PROJECT NO.2 (ARROYO GRANDE HIGH SCHOOL
I TO MARGARET HARLOE ELEMENTARY SCHOOL)
I Public Works Director Wallace said staff recommended that Council:
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1. Award the contract for the construction of Bikeway Project No.2 to A. J. Diani in
the amount of $424,996.77;
2. Authorize a contingency of $42,500 (10%) for use only if needed for unanticipated
costs (Le. change in field conditions) during the construction phase of the project (total
project construction cost-$424, 966. 77+$42,500=$467,496.77);
3. Allocate $34,087 from the City's Local Transportation Fund Bikeways account;
4. Allocate an additional $72,111.77 from the ,City's Urban SHA account ($177,590
was previously allocated by the City Council on April 23, 1996);
5. Allocate $18,651 from the Drainage Fund; and,
6. Direct staff to issue the Notice of Award and Notice to Proceed to A. J. Diani with
all other documents necessary to execute the contract in accordance with the contract
documents.
Colleen Martin of 855 Olive Street said she was thrilled with the sidewalks that would
be installed as a result of this project.
It was moved by Brandy/Lady, and the motion passed unanimously to approve staff
recommendations.
11.A. JAMES WAY STORM REPAIR PROJECT-PROGRAM SUPPLEMENT
AGREEMENT NO. 004
Public Works Director Wallace said staff recommended that Council:
1. Adopt a Resolution authorizing the Mayor to execute Program Supplement
J Agreement No. 004;
2. Direct staff to submit Program Supplement Agreement No. 004 to Caltrans and
begin reimbursement requests when ratified by Caltrans, and
3. Use $19,201 of the previously transferred Urban SHA funds on the James Way
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Storm Repair Project and return the remaining balance ($70,671) to the City's Urban
SHA account.
It was moved by lady/Souza (5-0-0, Lady, Souza, Brandy, Fuller, and Dougall voting r
aye) to adopt Resolution No. 3167 Approving Program Supplement No. 004 to Local
Agency-State Agreement for Federal-Aid Projects No. 05-5199 for James Way Storm
Repair Project. ,.
It was moved by Lady/Souza, and the motion passed unanimously to approve staff
recommendations No. 2 and NO.3.
12. CITY COUNCIL REPORTS
Mayor Dougall reported on South San Luis Obispo County Sanitation District and
Central Coast Region Water Quality Control Board activities.
Mayor Pro Tem Souza reported on the Mobile Home Rent Review Board activities.
Council Member Lady reported on the San Luis.obispo Council of Governments'
meeting, which included a discussion of the installation of highway emergency call
. boxes. He said he was not in favor of the boxes and the program would create
another level of bureaucracy.
Council Members Fuller reported on the ,Air Pollution Control Boar~ meeting and said
the 901 Trip Reduction Plan is now a voluntary program.
13. COUNCIL COMMUNICATIONS
Council Member Lady said he was glad to see the City moving forward on the capital
improvement projects.
14. STAFF COMMUNICATIONS
None.
15. CLOSED SESSION
A. PUBLIC EMPLOYEE APPOINTMENT PURSUANT TO GOVERNMENT COQE
SECTION 54957 [
Assistant City Attorney Carmel said the Council employed Loron Cox as .Interim
Finance Director at the salary of $4,000 per month, with no extra benefits. Mr. Carmel
said no other actions were taken.
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B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(b): SIGNIFICANT EXPOSURE TO
l LITIGATION INVOLVING ONE (1) POTENTIAL CASE
16. ADJOURNMENT
It was moved by Brandy/Souza, and the motion passed unanimously to adjourn the
meeting at 9:39 p.m.
A.
ATIEST: '11 ~ a. ~
NANCY A. VIS, CITY CLERK
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