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Agenda Packet 2004-11-23 CITY COUNCIL Citt of AGENDA . ?\rroto Grancle Tony M. Ferrara Mayor Sandy Lubin Mayor Pro Tem Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Joe Costello Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, NOVEMBER 23, 2004 7:00 P.M. Arroyo Grande City Council Chambers 215 East Br~nch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: KNIGHTS OF COLUMBUS 4. INVOCATION: JEAN BOWSER, BAHAI FAITH 5. SPECIAL PRESENTATION~: 5.a. Proclamation Recoanlzlna November 23. 2094 as Stlvatore "Sal" Fedel:lco Dav In the Cltv of Arrovo Grande. 6. AGENDA REVIEW: 6.a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - NOVEMBER 23, 2004 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: . Direct City staff to assist or coordinate with you. . A Council Member may state a desire to meet with you. . It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: . Comments should be limited to 3 minutes or less. . Your comments should be directed to the Council as a whole and not directed to individual Council members. . Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (PILLOW) Recommended Action: Approve the listings of cash disbursements for the period November 1, 2004 - November 15, 2004. 8.b. Consideration of Cash Flow Analysis and ADDroval of Interfund Advance from the Water Fund (PILLOW) Recommended Action: Receive and file the October 2004 cash report and approve the interfund advance from the Water Fund to cover cash deficits in other funds as of October 31, 2004. 8.c. Statement of Investment DeDOslts (PILLOW) Recommended Action: Receive and file the report of current investment deposits as of October 31, 2004. 8.d. Consideration of ADDroval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Special and Regular City Council Meetings of November 9, 2004, as submitted. 8.e. Consideration of ADDroval ~f EmDlovment Aareemen~-Chlef of Police (ADAMS) Recommended Action: Approve and authorize the City Manager to execute the Employment Agreement between the City and Lester F. TerBorch and authorize an appropriation of $5,600 from the General Fund. AGENDA SUMMARY - NOVEMBER 23, 2004 PAGE 3 8. CONSENT AGENDA (continued): 8.f. Consideration of Salarv Adiustment for Manaaement Employees (ADAMS) Recommended Action: Adopt Resolution approving a 2% salary adjustment for management employees effective January 1, 2005. 8.g. Consideration of Cancellation of December 28. 2004 City Council Meetina (ADAMS) Recommended Action: Approve cancellation of the December 28, 2004 City Council Meeting. 8.h. Consideration of Adoption of Ordinance Addina Section 10.08.060 to Chapter 10.08 of Title 10 of the Arroyo Grande Municipal Code Entitled "Prohibition of Solicitation at Entrances to Commercial Parkina Areas and Upon Riaht of Way Areas" (TerBORCH) Recommended Action: Adopt Ordinance. 8.L Consideration of Approval of Tract Map 2532: Mal-Hun. LlC: 1180 Ash Street (SPAGNOLO) Recommended Action: Approve Final Tract Map 2532 subdividing .58 acres into eight (8) parcels. 8.j. Consideration of an Award of Contract for Construction of the Traffic Way Bridae Rail Replacement Proiect. PW 2004-01 (SPAGNOLO) Recommended Action: 1) Award a contract for the construction of the Traffic Way Bridge Rail Replacement Project, PW 2004-01 to Souza Construction Inc., in the amount of $262,105.00; 2) Authorize the City Manager to approve change orders not to exceed the contingency of $26,210.50 for use only if needed for unanticipated costs during the construction phase of the project; 3) Transfer $48,090.00 from the General Fund Public Works Administration/Engineering budget to cover staff design and contract administration. This fund will be reimbursed with funds from Caltrans upon project completion. 8.k. Consideration of Approval of Settlement Aareement and Mutual General Release with RRM Deslan Group (SPAGNOLO) Recommended Action: Approve a Settlement Agreement and Mutual General Release with RRM Design Group regarding the Fire Station Expansion Project (PW 2003-05). 8.1. Consideration of Resolution Revlslna Appointment Procedures for the Architectural Review Committee (ARC) (ADAMS) Recommended Action: Adopt Resolution revising appointment procedures for the ARC. 8.m. Consideration of Authorization to Close City Streets for the 2nd Annual Arroyo Grande Villaae Improvement Association Christmas Parade. November 28. 2004 (T erBORCH) Recommended Action: Adopt Resolution authorizing closure of City streets for the 2nd Annual Arroyo GrandeVillage Improvement Association Christmas Parade. I AGENDA SUMMARY - NOVEMBER 23, 2004 PAGE 4 9. PUBLI~ HEARIN(3,: 9.a. Consideration of ADDeaI of Plannlna Comml..lon ADDroval of Vlewahed Review 04-014: 1470 Sierra Orl!! (STRONG) Recommended Action: Adopt Resolution denying the appeal.and approving a Minor Use Permit for Viewshed Review 04-014 and instructing the Director of Administrative Services to file a Notice of Exemption. 10. CONTlNILED BUSINESS: 10.a. Consideration of Water SuDDIY Recommen_lons (SPAGNOLO) Recommended Action: 1) Direct staff to coordinate an updated water and sewer rate study, .which would develop future rate recommendations based upon transition to a tiered rate structure; 2) Direct staff, in cooperation with the participants of the Basin Management Agreement, to solicit a proposal for a groundwater study; 3) Proceed with the further deyelopment of the Nacimiento water supply option through the preparation of a project description and engineering analysis; and 4) Prepare an initial study on the costs and feasibility of constructing a desalination plant in conjunction with the South San Luis Obispo. County Sanitation District wastewater treatment facility. 11. NEW BI,ISlNIiS$: 11.a. CQnalderatlon of Interim I.,Iraencv Ordinance Establltblna a fatDndorIu~ on Medlcal..llld.luana ~SD8l1""'8S (TerBORCH) Recommended. ActIon: Adopt an Interim Urgency Ordinance establishing a moratorium on medical marijuana dispensaries. 12. QITY COU~CIL REPORTI: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding. committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOGlSLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Integrated Waste Management Authority (IWMA) (4) Other (b) MAYOR PRO TEM SANDY LUBIN: (1) South County Area Transit (SCAT) (2) ECOnomic Vitality Corporation (EVC) (3) California Joint Powers Insurance Authority (CJPIA) (4) Other _ _ ---.. ".--------.---- AGENDA SUMMARY - NOVEMBER 23, 2004 PAGE 5 12. CITY COUNCIL REPORTS (continued): (c) COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER JIM DICKENS: (1) South County Youth Coalition (2) Other (e) COUNCIL MEMBER JOE COSTELLO: (1) Air Pollution Control District (APCD) (2) Other 13. ~ITY COUNCIL M~MBER I"(iMI: The following item(s) are placed on the agenda by the Mayor and/or a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) Request of Council to Appeal Planning Commission's approval of Condition #17 (regarding undergrounding of overhead utilities) for Conditional Use Permit Case 04-006; 1490 E. Grand Avenue; Gill's Market (FERRARA) 14. QITY M~NAGEft ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a) None. 15. COUNqIL COM(WIYNICATlQN$: Correspondence/Comments as presented by the City Council. 16. $TAFF COMMUNICATIQNS: Correspondence/Comments as presented by the City Manager. 17. COMMUNJTY COMMENTS ~tiD sU~~~~TlgNI: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. _____-.J AGENDA SUMMARY - NOVEMBER 23, 2004 PAGE 6 18. ADJOURNMENT To the Special City Council Reorganization Meeting on December 6,2004 at 6:30 p.m. in the City Council Chambers, 215 East Branch Street, Arroyo Grande, California. +++++++++++ All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Administrative Services Department and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. +++++++++++ Note: . This agenda was prepared and posted pursuant to Government Code Section 54954.2. www.arroyogrande.org ---------- 5.a. OF ~/ I 0> '~LJFOR~ - ~ .<Honora~ $Proc(amation ~co8nie;in8 ~vem&er 23, 2004 as SaCvatore "SaCtt ~ederico q)a'l in the Cit'l of ArrO'lo Grande WHEREAS, Salvatore Federico immigrated to the United States of America from Allie, Italy In 1913; and WHEREAS, Salvatore "SaI" became a naturalized citizen on July 23, 1940; and WHEREAS, being too old to serve in the armed forces, he chose to support the war effort as a mechanic with McDonald Douglas Aircraft Company of Long Beach; and WHEREAS, "SaI" and his late wife, Ruth moved to Arroyo Grande 32 years ago, where he served and continues to serve as an usher every Sunday at St. Patrick's Church; and WHEREAS, he served St. Patrick's Elementary School for many years as a bingo caller; and WIIEIIEAS. at age 97 he Is the 01_ u.tng......be< . of the Arroyo Grande Knights of Columbus, Council . K N I G H T S 1375, having received the honors of the First .:. OF COLUMBUS Degree on April 22, 1977; and ,. . IN I!II\'ICE 10 ONI!. IN 1- TO ALL. WHEREAS, "SaI" also holds membership in the Sons of Italy and the Italian Catholic Federation. NOW, THEREFORE, BE IT RESOLVED, that I, Tony M. Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City Council, recognize and honor one of the City's oldest citizens by declaring November 23, 2004 as Salvatore "SaI" Federico Day In the City of Arroyo Grande. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 23" day of November, 2004. TONY M. FERRARA, MAYOR J _..~ 8... MEMORANDUM TO: CITY COUNCIL stf FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICE BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 1 - November 15, 2004. FUNDING: There is a $774,607.97 fiscal impact. All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required' of normal and usual operations. It is requested that the City Council approve these payments. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; . Do not approve staff's recommendation; . Provide direction to staff. Attachments: Attachment 1 - Cash Disbursement listing Attachment 2- November 05, 2004, Accounts Payable Check Register Attachment 3 - November 12, 2004, Accounts Payable Check Register Attachment 4 - November 12, 2004, Payroll Checks and Benefit Checks Register . ".._-"- ATTACHMENTl CITY OF ARROYO GRANDE CASH DISBURSEMENTS :;7M tk 'PtItUJd oI~ 1 7~ ~ 15. 2004 "'W'" November 23, 2004 Presented are the cash disbursements issued by the Deparbnent of Financial Services for the period November 1 to November 15, 2004. Shown are cash disbursements by week of occurrence and type of payment. ~EK TYPE OF PAYMENT ATIACHMENT AMOUNT November 5, 2004 Accounts Payable Cks 118286-118376 2 $ 341,20252 November 12, 2004 Accounts Payable Cks 118377-118469 3 $ 54,703.39 Payroll Checks and Benefit Checks 4 378,702.06 $ 433,405.45 Two Weeks Total $ 774,607.97 U:\MSWORD\ CITY COUNCIL FORMS\ CASH DISBURSEMENT SCHED wEXCEL WKS.doc CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - Management Information System 4202 - State AB3229 Cops Grant (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safety (Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation (Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS (Fund 350) 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Street Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance U:\MSWORD\CITY COUNCIL FORMS\ CASH DISBURSEMENT SCHED wEXCEL WKS.doc or 1: 000 000 00 go 1010 0 00 Q() ~ ~ .~ .~ ~~ .~ ~~ q q~ ~ o 00 ..... 00 ",.. ~~ 0 ",.. 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'" _ Z " ' << '" 'Ii z '" - - ~ ~ ~ Z ~ 0 o '" N Z ~ ~ ~ ~ '" ~ $ > . 5 \;; ...co ~co ~ ~ . g ~o 2 .,. 0 ~ ~~~ \ \ CO l\) O. · <: . 0 <: ~ · . J> · · · : Q; ~~ o ~ ... o 0 ~... .. ,,'" u 1\" ~ ~ ~.. "u ~ · · --. ~~. . . __ . o. · · ~~ U1"'~ ____-/ ..n.------ ~ (1). 00 00 ~ ~ ..... <.0.... ~~ 00 ~ ~$ ~... .0.0 S S 0 .. ('IC'I ~ ~('I) .... t- ~ ~ ~ I D- .' .. .. ., .. 1 % 'i 'i t CD 0 0 $ g .... .... (/)(/) .... s (/)(/) ~~ i 0 uJuJ > :J:J :J:J % D-D- :..J:..J D-D- ~~ ~ ?? .... ~ (/)(/) ::.::. 0/50/5 wuJ c> ~~~ ~~IO ~~IO ~ caca'A ~~~ c __C') 0 (/)(/)10. uJuJlO. 6~g ~ ??~ ~~~ .;: ~~~ 5?8 c> uJW . 006 fufuO 8 ??o t;t;E 00'5 0::0::'5 "" 0 tg 0- ..~ .~ C) ..JO ~b ~tt, 1:) ~~ CD >u.. ~ ~ . i 0 '0 ~~ g s ot{; 0 ~ ~ ~ 9,<.0 ~ ~ (,) ~ O? uJ ~ ~ ~ uJ GJ (/) <( ? ~ t; (/) to 6 W cfi B () ~ z ., t; t: ::. ~ 1:: ::.; ~ ~ ~ 0 ~ c> .. \ \ co ~ ! 0 10 .. '0 i c: J). '5 CD ~ ~ '> 0 c: - $\~ . ~ e e 0 ~ ~ ~ ! ~ co to " - (;1 c> o ~ ~ ~ ~ ~ B ~ ~ 0 . . ~ ~ '> ... ~ ~ ~ ~ 0 ~ .. fit ~ CD 0 ~ ~~~ i ~ ~C'oI c> ._ c;i s g ~ co . &.~ i o ~ ~ ~ (J'" '> ~ ~ ~ ,.... -------/---------/ --- -- - ~ - -------.- ATTACHMENT 4 200Y-'Z3 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 10/22/04 -11/04/04 11/12/04 FUND 010 343,602.94 Salaries Full time 187,548.45 FUND 220 16,533.30 Salaries Part-Time - PPT 20,481.32 FUND 284 1,597.14 Salaries Part-Time - TPT 12,399.75 FUND 612 6,044.96 Salaries OverTime 15,904.49 FUND 640 10,923.72 Salaries Standby (2,348.66) 378,702.06 Holiday Pay 7,270.72 Sick Pay 5,267.67 Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback - Vacation Pay 6,112.17 Comp Pay 7,185.51 Annual Leave Pay 1,464.69 PERS Retirement 54,820.59 Social Security 17,712.36 PARS Retirement 333.27 State Disability Ins. 1,073.65 Deferred Compensation 725.00 Health Insurance 35,515.10 Dental Insurance 4,477.53 Vision Insurance 1,006.67 Life Insurance 726.78 Long Term Disability - Uniform Allowance - Car Allowance 875.00 Council Expense - Employee Assistance - Boot Allowance - Motor Pay 150.00 - 378,702.06 ~- _.._._-~----~-----"'-------. -~- 8.b. MEMORANDUM TO: CITY COUNCIL ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES Jf FROM: SUBJECT: CONSIDERATION OF ACCEPTANCE OF CASH FLOW ANALYSIS AND APPROVAL OF INTERFUND ADVANCE FROM THE WATER FUND DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council: . Accept the October 2004 cash report, . Approve the interfund advance of $727,855 from the Water Facility Fund to cover cash deficits in other funds as of October 31,2004. FUNDING: No outside funding is required. DISCUSSION: Revenues in indiyidual funds are earned in uneven amounts during each month of the year; however, expenses in these funds are paid out in fairly consistent amounts. These differences cause some funds to have temporary cash deficits while waiting for reyenues to equal expenses. For investment purposes, the City pools cash in individual funds into one bank account. Since the City pools the cash of all funds, individual fund shortages are not readily apparent. However, in reality, funds with excess cash are "financing" the shortages in other funds until revenues equal expenses. This report is prepared to present to the City Council individual fund shortages and the funds financing those shortages. By year-end, all funds are expected to have positive cash balances. AL TERNA TIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendation and accept the report; - Do not approve staff recommendation and decline the report; - Modify as appropriate and approye staff's recommendation; - Provide direction to staff. Attachment: A - Cash Balance/lnterfund Advance Report ---~-----. ATTACHMENT A CITY OF ARROYO GRANDE CASH BALANCE / INTERFUND ADVANCE REPORT At October 31, 2004 Balance at Recommended Revised Fund 10/31/04 Advances Balance 010 General Fund 590,169 590,169 210 Fire Protection Impact Fees 265,520 265,520 211 Public Access Television 23,856 23,856 212 Police Protection Impact Fees 50,232 50,232 213 Park Development 453,326 453,326 214 Park Improvement 232,742 232,742 215 Recreation Community Center. 15,817 15,817 217 Landscape Maintenance 32,490 32,490 220 Street (Gas Tax) Fund (26,694) 26,694 0 221 Traffic Congestion Relief 38,700 38,700 222 Traffic Signalization 561,588 561,588 223 Traffic Circulation 335,824 335,824 224 Transportation Facility Impact 2,059,183 2,059,183 225 Transportation 80,834 80,834 226 Water Neutralization Impact 783,524 783,524 230 Construction Tax 62,676 62,676 231 Drainage Facility 32,447 32,447 232 In-Lieu Affordable Housing 966,946 966,946 241 Lopez Facility Fund 1,213,274 1,213,274 250 CDBG Fund 5,252 5,252 260 Federal Fire Act Grant 71,303 71,303 271 State COPS Block Grant Fund 77,439 77 ,439 272 Calif. Law Enf. Technology Grant (7,259) 7,259 0 284 Redevelopment Agency (56,469) 56,469 0 285 Redevelopment Set Aside 198,543 198,543 350 Capital Projects (637,433) 637,433 0 470 Fire. Station G.O. Bond Debt Service 31,021 31,021 612 Sewer Fund 116,549 116,549 634 Sewer Facility 114,956 114,956 640 Water Fund 2,718,976 (727,855) 1,991,121 641 Lopez 574,881 574,881 642 Water Facility 1,169,019 1,169,019 751 Downtown Parking 26,449 26,449 760 Sanitation District Fund 64,153 64,153 Total City Wide Cash 12,239,834 0 12,239,834 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF OCTOBER 31, 2004 4fL~~ Angela P' ow Director of Financial Services 04"()5 Master I Oct. 2004 l "----- -....---. -- a.c. MEMORANDUM TO: CITY COUNCIL ~ FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES" '. BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: NOVEMBER 23, 2004 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of October 31, 2004, as required by Government Code Section 53646 (b). i j 1 I I I j ~ CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT A4 ~ t)dJe", 31, 2004 . November 23, 2004 This report presents the City's investments as of October 31, 2004. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of October 31, 2004, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of October 31, 2004, compared with the prior month and the prior year. LAIF IN\lES"FMENT CURRENT PiRIORMONffi P~QR.~ Date: October, 2004 September, 2004 'October, 2003 Amount: $ 11,700,000 $ 11,700,000 $ 11,900,000 Interest Rate: 1.89% 1.77% 1.63% -- 8.d. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 9, 2004 COUNCIL CHAMBER$, 215 EAST BRANCH STREET ARROYO GRANDE, CAUFORNIA 1. SPECIAL CITY COUNCIL MEETING: Mayor Ferrara called the meeting to order at 6:30 p.m. Council Members RuneJs, Dickens, Costello, City Manager Adams, and City Attomey Carmel were present. Mayor Pro T em Lubin was absent. 2. PUBUC COMMENT: None. 3. CITY COU~CIL CLOSED SESSION: a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Govemment Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Unrepresented Employee: Chief of Police b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Unrepresented Employees: Management 4. RECONVENE TO OPEN SESSION: Mayor Ferrara announced that there was no reportable action from the closed session. 5. ADJOUR~"'~NT TO REGULAR CITY COUNCIL ~'ETlNG: The meeting was adjourned at 7:00 p.m. Tony M. Ferrara, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servlceal Deputy City Clerk _._.__..._.. .."_ .._.____._._"_0_ ....._ _.~-_._--- MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 9, 2004 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:03 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens,. Costello and Mayor Ferrara were present. Mayor Pro Tem Lubin was absent. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Chief of Police TerBorch, Interim Director of Financial Services O'Reilly, Community Development Director Strong, and Associate Planner Heffemon. 3. FLAG SALUTE Jack Gatz, representing the Arroyo Grande Lions Club, led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, 'Oceano, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Presentation of Mayor's Commendation to the Church of Jesus Christ of Latter-day Saints Mayor Ferrara presented a Mayor's Commendation to the Church of Jesus Christ of Latter-day Saints recognizing approximately 50 members of the Church who participated in various maintenance projects at Rancho Grande Park as part of National Make A Difference Day. Steve Southwick and members of the Church of Jesus Christ of Latter-day Saints accepted the Commendation. 6. AGENDA REVIEW 6.a. Resolutions and Ordinances Read In Title Only. Council Member Costello moved, COuncil Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. 8. CONSENT AGENDA Council Member Runels requested that Item a.e. be pulled. Council Member Runels moved, and Council Member Dickens seconded the motion to approve Consent Agenda Items 8.a. through 8.d., with the recommended courses of action. City Attorney Carmel read the title of the Ordinance in Item 8.b. for the record. The motion carried on the following roll-call vote: ------"..-- --._---- ~ CITY COUNCIL MINUTES NOVEMBER 9, 2004 PAGE 2 AYES: Runels, Dickens, Costello, Ferrara NOES: None ABSENT: Lubin 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period October 16, 2004 through October 31, 2004. 8.b. Consideration of Adoption of Ordinance Modifying the California Public Employees' Retirement System (CaIPERS) Contract. Action: Adopted Ordinance No. 558 amending the contract with CaIPERS (adding Pre- Retirement Optional Settlement 2 Death Benefit for local miscellaneous members). 8.c. Consideration of Approval of Minutes. I Action: Approved the minutes of the Special and Regular City Council Meetings of October 26, 2004 as submitted. 8.d. Consideration of Approval of First Amendment to Employment Agreement - City ! Manager. Action: Approved First Amendment to Employment Agreement - City Manager. 8.e. Consideration of a Resolution Granting a One-Year Time Exten8Ion for Amended Conditional Use Permit 02-003; 10S-Unlt Senior Housing Complex; Courtland Street and East Grand Avenue~ Action: Adopt Resolution approving a one-year time extension for Amended Conditional Use Permit 02-003, authorizing construction of a 108-unit senior housing complex at Courtland Street and East Grand Avenue. Council Member Runels noted that the proposed request was for a one-year time extension and inquired about the nature of the project's delay. City Manager Adams acknowledged that the project developer had submitted a number of State funding appltcations for the project. He reported that the developer was in the process of closing on final financial documents and would be pulling building permits to begin construction of the project within the next couple of days. Council Member Runels moved to approve a one-year time extension for Amended Conditional Use Permit 02-003, authorizing construction of a 108-unit senior housing complex at Courtland Street and East Grand Avenue. Council Member Dickens seconded the motion, and the motion carried on the following roll call vote: AYES: Runels, Dickens, Costello, Ferrara NOES: None ABSENT: Lubin 9. PUBLIC HEARINGS 9.a. Consideration of an Appeal of Planning Commission Denial of Variance 04-003 and Lot Line Adjustment 04-002; 268 West Branch Street (007,,185-061; 007-185-(62). CITY COUNCIL MINU.TES NOVEMBER 9, 2004 PAGE 3 Community Development Director Strong gave a brief overview of the appeal and stated that he had received a letter earlier in the day from the attorney representing the applicant. The letter requested that the item be referred back to the Planning Commission as a result of changes in the project. He indicated the Council could hear the matter, deny the appeal without prejudice or refer it back to the Planning Commission. Mayor Ferrara opened the public hearing. John Belsher, an attorney representing the appellant, indicated that changes to the project had been made and that the appellant would like the project referred back to the Planning Commission. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council Member Costello moved to refer the project back to the Planning Commission. Council Member Runels seconded the motion, and on the following roll call vote: AYES: Costello, Runels, Dickens, Ferrara NOES: None ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 9.b. Consideration of Amended Conditional Use Permit Case No. 04-003; Revision to Exterior Elevations of Approved Conditional Use Permit C_ No. 02-009; 1570 West Branch Street (Oak Park Plaza); The Parable Group. . Associate Planner Heffernon presented the staff report and recommended the Council adopt a Resolution approving Amended Conditional Use Permit Case No. 04-003. Staff responded to questions from Council regarding approval 6f the landscape plan, the proposed hours of operation for the coffee shop, and parking. Mayor Ferrara opened the public hearing. Kim Hatch, Pultz & Associates, spoke on behalf of the applicant. He noted that the cost of construction has been the cause for delay of the project, primarily with regard to the price of steel increasing by 50%. He stated that he redesigned the exterior of the project, which will meet his client's budget for today's market. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council Member Costello stated he had no issues with the proposed changes and generally I supported the project; however, he expressed concerns about the parking. i Council Member Dickens stated he had no problems with the proposed amendments. He stated he was pleased with the original design; however, the architecture in the amended design is j good. He acknowledged that the parking and traffic had been previously reviewed and he felt 'I i I comfortable that this would be a positive addition to the Center. He supported the project. , CITY COUNCIL MINUTES NOVEMBER 9, 2004 PAGE 4 Council Member Runels agreed that the project was a good fit for the area and it would bring business to the existing shopping center. Mayor Ferrara stated he had no issues with the proposed changes; it was a better fit within the existing center, and he was pleased to see new development in this center. He liked the addition of the coffee shop and commented that the current parking is concentrated on the south side of the center and that a pattern would develop once this store opened. He supported the project. Council Member Dickens moved to adopt a Resolution approving Amended Conditional Use Permit Case No. 04-003, located at '1570 West Branch Street, Applied for by the Parable Group. Council Member Runels seconded the motion, and on the following rollcall vote: AVES: Dickens, Runels, Costello, Ferrara NOES: None 'ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 9.c. Consideration of Proposed Ordinance Adding Section 10.08.080 to Chapter 10.08 of Title 1'0 of the Arroyo Grande Municipal Code Entitled "ProhIbItIon of SolIcitation at Entrances to Commercial- Parking Areas and Upon- Right of Way AIeaa". Chief of Police TerBorch presented the staff report and recommended the Council introduce an Ordinance adding Section 10.08.060 to Chapter 10.08 of Title 10 of the Arroyo Grande Municipal Code which, in order to promote the safe and orderly flow of traffic, will prohibit the solicitation or begging for monies, goods or services within 150 feet of an entrance or driveway to any commercial or shopping center; within 150 feet of any intersection within the City; or while on any roadway within the City. Mayor Ferrara opened the public hearing. Albert EDstein, Arroyo Grande, inquired about the definition of the word "solicitation" and also asked if the proposed ordinance would apply to those who sell flower bunches on street corners. Chief TerBorch responded and stated the ordinance would apply under those circumstances. Hearing no further public comments, Mayor Ferrara closed the public hearing. Following Council comments in support of the proposed ordinance, Council Member Costello moved to introduce an ordinance as follows: "An Ordinance of the City Council of the City of Arroyo Grande adding Section 10.08.060 to Chapter 10.08 of Title 10 of the Arroyo Grande Municipal Code entitled Prohibition of Solicitation at Entrances to Commercial Parking Areas and Upon Public Right of Way Areas. Council Member Dickens seconded the motion, and on the following roll call vote: AVES: Costello, Dickens, Runels, Ferrara NOES: None ABSENT: Lubin CITY COUNCIL MINUTES NOVEMBER 9, 2004 PAGE 5 There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Fiscal Year 2004-05 First Quarter Budget Status Report. Interim Director of Financial Services O'Reilly presented the staff report and recommended the Council: 1) Approve carryover appropriations as detailed in Schedule B; 2) Approve detailed budget adjustments and recommendations as shown in Schedule B; and 3) Approve Schedules A through E included in the First Quarter Status Report. Mayor Ferrara invited public comments on this item. No public comments were received. Council Member Runels moved to 1) Approve carryover appropriations as detaHed in Schedule B; 2) Approve detailed budget adjustments and recommeridations as shown in Schedule B; and 3) Approve Schedules A through E included in the First Quarter Status Report. Council Member Costello seconded the motion, and on the following roll call vote: AYES: Runels, Costello, Dickens, Ferrara NOES: None ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 12. CITY COUNCIL MEMBER ITEMS Mayor Ferrara requested that staff schedule a future City Council item to revisit the City's recycling ordinance as it pertains to business establishments. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS None. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS: None. 17. ADJOURNMENT Mayor Ferrara adjoined the meeting at 8:09 p.m. CITY COUNCIL MINUTES NOVEMBER 9, 2004 PAGE 6 Tony M. Ferrara, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services! Deputy City Clerk (Approved at CC Mtg ) I 8... MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER j::tJ' SUBJECT: CONSIDERATION OF APPROVAL OF EMPLOYMENT AGREEMENT - CHIEF OF POLICE DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council approve and authorize the City Manager to execute the attached Employment Agreement between the City of Arroyo Grande and Lester F. TerBorch and authorize an appropriation of $5,600 from the General Fund. FUNDING: Approval of the Agreement will result in . an additional expenditure from the General Fund of approximately $5,600 in FY 2004-05, which includes both salary and benefit costs. DISCUSSION: The current contract with the Chief of Police is due to expire in December 2004. Attached is the recommended new contract for an additional one-year period, which will be effective December 3, 2004. The Agreement has been amended to increase the base salary to $120,120. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve Employment Agreement and appropriation; - Do not approve Employment Agreement and appropriation; - Provide direction to staff. Attachments: 1. Proposed Employment Agreement S:\CITY MANAGER\STEVE\Council Reports\Police Chief Contract 11.23.04.doc --- -_.- EMPLOYMENT AGREEMENT THIS AGREEMENT, made and entered into this 23rd day of November, 2004, by and between the CITYOF ARROYO GRANDE, a municipal corporation of the State of California (the "City"), and LESTER F. TerBORCH, JR., an individual (the "Employee"), both.ofwhom understand as follows: WITNESSETH: WHEREAS, City desires to continue to employ the services of Employee as the Chief of Police as provided by State law and the Rules and Regulations of the City of Arroyo Grande Municipal Code; and WHEREAS, it is the desire of City to establish certain conditions of employment and to set working conditions of Employee; and WHEREAS, it is the desire of City to (a) secure and retain Employee and to provide inducement for him to remain in such employment; (b) to make possible full work productiYity by assuring Employee's morale and peace of mind with respect to future security; (c) to act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee; (d) to provide a just means for terminating Employee's services at such time as he may be unable to fully discharge his duties or when City may desire to otherwise terminate his employment; and WHEREAS, the parties entered into an Employment Agreement (hereinafter referred to as the "Original Agreement") dated October 10, 2000; and WHEREAS, the parties amended the Original Agreement with a First Amendment to Employment Agreement (hereinafter referred to as the "Amended Agreement") dated June 15, 2002; and WHEREAS, this Employment Agreement (hereinafter referred to as the "Agreement") shall supersede and replace the Original Agreement and the Amended Agreement between the parties. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1: Term. A. City hereby agrees to employ Employee as Chief of Police for a term beginning December 3, 2004 through December 31, 2005. B. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from his position with City, subject only to the provision set forth in Section 4, Paragraph A., of this Agreement. ----- - EMPLOYMENT AGREEMENT - LESTER F. TerBORCH, JR. PAGE 2 C. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Manager to terminate the services of Employee at any time, with or without good cause, subject only to the provisions set forth in Section 4, Paragraphs B. and C., of this Agreement. D. Except as otherwise specified herein, Employee agrees to remain in the exclusive employment of City and not become employed by any other employer until a termination date is effected as hereinafter provided. Section 2: Duties. Employee hereby agrees to perform the functions and duties of the Chief of Police as specified by State and Federal law, the Arroyo Grande Municipal Code, and the Rules and Regulations of the City, such duties being carried out under the direction of the City Manager. Section 3: Salary. City agrees to pay. Employee for his services rendered pursuant hereto an annual salary of $120,120, payable in equal installments at the same time other employees of . the City are paid. Employee shall not be entitled to receive any general cost of living increases, if any, given to management employees during the term of this Agreement. Section 4. Resianation and Termination. A. In the event Employee voluntarily resigns his position with City, Employee shall give City forty-five (45) days written notice in advance, unless the parties otherwise agree. Should Employee fail to give such period of notice, then Employee shall pay to City as liquidated damages the sum of $60 per working day for the difference between the number of actual days of prior notice and forty-fiye (45) days. B. In the event Employee is terminated by the City during such time that Employee is willing and able to perform his duties under this Agreement, then, in that event, CitY agrees to pay Employee's salary and provide non-salary. benefits (hereinafter referred to as "severance pay") for a period of 180 calendar days. If employee is terminated within 180 calendar days of the natural expiration of the term of this Agreement, seyerance pay shall be limited to the number of calendar days remaining in the Agreement term. In the event Employee is terminated for good cause, then City shall have no obligation to pay Employee severance pay. For the purpose of this Agreement, "good cause" shall include, but not necessarily be limited to, any of the following: (1 ) A material breach of the terms of this Agreement; (2) Misfeasance; (3) Malfeasance; ----------- --' EMPLOYMENT AGREEMENT - LESTER F. TerBORCH, JR. PAGE 3 (4) A failure to perform his duties in a professional and responsible manner consistent with generally accepted standards of the profession; (5) Conduct unbecoming the position of Chief of Police or likely to bring discredit or embarrassment to City. "Good cause" shall not mean a mere loss of confidence by the City Manager. Allegations involving "good cause" entitle the Employee to . the protections provided by Government Code Section 3300 et seq. C. In the event City at any time during this Agreement reduces the salary or other non-salary benefits of Employee in a greater percentage than an applicable across-the-board reduction for all management employees of City, or in the event City refuses, following written notice, to comply with any other provision benefiting Employee herein, or Employee resigns following a formal suggestion by the City Manager that he resign, then, in that event, Employee may, at his option, be deemed to be "terminated" at the date of such reduction or such refusal to comply, within the meaning and context of Section 4.8., above. Section 5: Other Professional Activities. Employee, with the prior written approval of the City Manager, may undertake outside professional activities for additional compensation, including consulting, teaching, speaking and writing, provided such activities do not interfere with Employee's normal duties, are undertaken outside of Employee's regular working ho~rs, pursuant to Personnel Regulation XII.D.3., or while Employee. is on annual leaye. Under no circumstances shall such outside activities be performed for or with existing yendors or contractors of City or create a conflict of interest with the duties of Employee and the interests of City. Section 6: Suspension. City may suspend Employee with full pay and benefits at any time during the term of this Agreement. Section 7: Other Benefits. Employee shall be entitled to all non-salary benefits, including, but not limited to, health, dental, vision, life and long-term disability insurance, deferred compensation, public safety retirement, and such other benefits as holiday leaves, annual leave, and workers' compensation as other management employees of the City. Additionally, Employee shall receive the same uniform allowance as other full-time sworn police personnel employed by the City. ---'_.- ~--- - ---,...._.- EMPLOYMENT AGREEMENT - LESTER F. TerBORCH, JR. PAGE 4 Section 8: Expenses. City shall pay miscellaneous expenses as may be incurred from time-to-time in the course of City business that are in conformance with City policies. Such expenses shall include participation in professional activities, including, but not limited to, the California Police Chiefs Association, the League of California Cities, California Peace Officers' Association, the International Association of Chiefs of Police, and the Police Executive Research Forum. Section 9: Automobile. The City shall provide the Employee with a vehicle for business related use. The vehicle shall be equipped with the necessary equipment to'facilitate an emergency response, and command and control communications. The vehicle may be utilized by the Employee for normal business activities; travel to and from work; call-outs and inspections during non-business hours; attendance at professional meetings, training programs, seminars, and/or conferences; and for attendance at community and regional meetings, eyents, and/or functions related to the Employee's official capacity. Employee is authorized to carry non-City employee passengers for the conduct and facilitation of City business as described above. Section 10: Legal Advisor. Employee shall be permitted to select and maintain a Law Enforcement Legal Advisor to serve as counsel to the Police Department regarding those issues which directly impact the Department's operation as delineated in Police Department General Order #0016. The City will pay reasonable expenses related to the Police Legal Advisor and the Legal Services Program. Section 11: Other Terms and Conditions of Employment. City, in consultation with Employee, shall fix, in writing, any such other terms and conditions of employment, as it may determine from time-to-time, relating to the performance of Employee, provided such terms and conditions are. not inconsistent with or in conflict with the provisions of this Agreement, the Arroyo Grande Municipal Code, or any applicable State or Federal law. Section 12: Notices. Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Services, postage prepaid, addressed as follows: EMPLOYER: City of Arroyo Grande P. O. Box 550 Arroyo Grande, CA 93421-0550 EMPLOYEE: Lester F. TerBorch, Jr. Address: At the Address on File with the City EMPLOYMENT AGREEMENT - LESTER F. TerBORCH, JR. PAGE 5 Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 13: General Provisions. A. The text herein shall constitute the entire agreement between the parties. Any amendments to this Agreement must be in writing and executed by both parties. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. C. This Agreement shall become effective commencing December 3, 2004. City agrees that it shall not challenge the validity or enforceability of this Agreement. Furthermore, in the eyent any other party should institute a challenge to this Agreement, City, at its sole expense, shall proYide for the defense of each and every provision hereof. Should any proYision, section, or subsection of this Agreement be declared invalid or unenforceable by any court of competent jurisdiction, such ruling shall not affect any other provision hereof, and the unaffected provisions shall remain in full force and effect. D. This Agreement has been executed and delivered in the State of California, and the validity, enforceability and interpretation of any of the clauses of this Agreement shall be determined and goyerned by the laws of the State of California. All duties and obligations of the parties created hereunder are performable in the City of Arroyo Grande and the County of San Luis Obispo shall be that venue for any action, or proceeding that may be brought or arise out of, in connection with or by reasons of this Agreement. E. This Agreement may be extended upon the written agreement of the parties. IN WITNESS WHEREOF, the City of Arroyo Grande has caused this Agreement to be signed and executed in its behalf by its Mayor and duly attested by its Director of Administrative Services/Deputy City Clerk, and Employee has signed and executed this Agreement, both in duplicate, the day and year first above written. EMPLOYEE: L~~ EMPLOYMENT AGREEMENT - LESTER F. TerBORCH, JR. PAGE 6 EMPLOYER: CITY OF ARROYO GRANDE By: STEVEN ADAMS, CITY MANAGER ArrEST: By: KELL Y WETMORE DIRECTOR OF ADMINISTRATIVE SERVICES/DEPUTY CITY CLERK APPROVED AS TO FORM: CARMEL & NACCASHA By: TIMOTHY J. CARMEL CITY ATTORNEY - - --._---- ------ " ""-- ------------ ___u__ 8.f. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGERifr SUBJECT: CONSIDERATION OF SALARY ADJUSTMENT FOR MANAGEMENT EMPLOYEES DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council adopt the attached resolution approYing a 2% salary adjustment for management employees effective January 1, 2005. FUNDING: The cost impact of the recommendation is approximately $18,000 for FY 2004-05. Funding is included in the FY 2004-05 Annual Budget. DISCUSSION: Management compensation is reviewed on an annual basis and adjustments are normally recommended in conjunction with the annual budget process. The City's current salary and classification system was structured based on a compensation and classification study completed by Ralph Andersen & Associates in September 1997. As noted in the study, the goals of the City's compensation plan are to: . Ensure that the City has the ability to attract and retain well-qualified personnel for all job classes; . Ensure that the City's compensation practices are competitive with those of comparable employers; . ProYide defensibility to City salary ranges based on the pay practices of similar employers; and . Ensure pay consistency and equity among related classes based on the duties and responsibilities assumed. In order to maintain these goals, the attached resolution will implement a 2% salary adjustment effective January 1, 2005, which was recommended as part of the annual compensation adjustments in July 2004 and will apply to all full-time employees in the Management classification. -~.._--~- -_._----~---- CITY COUNCIL MANAGEMENT SALARY ADJUSTMENT NOVEMBER 23, 2004 PAGE 2 AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt resolution approving the 2% salary adjustment as outlined above; - Modify as appropriate and adopt the resolution; - Do not adopt the resolution; - Provide direction to staff. S:\CITY MANAGER\STEVE\Council Reports\Management Salary Benefit Report FY 2004-05 11.23.04.doc I .-- --~--,.._--------~,---_..- ---~ - RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING SALARY ADJUSTMENTS FOR MANAGEMENT EMPLOYEES WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that compensation and benefits for Management employees be adjusted as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. All full-time Management classifications shall receive a salary adjustment of 2% to be effective for the pay period beginning January 1, 2005. 2. Salary ranges for Management classifications shall be adjusted as designated in Exhibit "A" attached hereto and incorporated by this reference. 3. All other Management employee salary and benefit terms and conditions remain in full force and effect. . On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2004. RESOLUTION NO. TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY j EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 01-01-05 2.0% 2.0% 2.0% Range LOW MID HIGH Position M-10 Old 2,014 2,221 2,449 New 2,055 2,.266 2,498 M-ll Old 2,065 2,277 2~11 New 2,106 2,322 2,561 . M-12 Old 2,116 2,334 2,573 New 2,159 .2,380 2,625' M-13 Old 2,169 2,392 2,638 New 2,213 2,440 2,69() . M-14 Old 2,223 2,452 2,704' Office Assistant I New 2,268 2,501 2,758 M-15 Old 2,279 2,513 2,771 New 2,325 21563 2,8:217 M-16 Old 2,336 2,576 2,840 NeW' 2,383 2i628... ..2i8~iL M-17 Old 2,394 2,640 2,911 New M-18 Old 2,454 2,706 2,984 Office Assistant II New 2,503 2,761 3,~' M-19 Old 2,516 2,774 3,059 New 2,566 3,120 M-20 Old 2,579 2,843 3,135 M-21 Old 2,643 2,915 3,214 New M-22 Old 2,709 2,987 3,294 l EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 01-01-05 2.0% 2.0% 2.0% Range LOW MID HIGH Position M-24 Old 2,846 3,139 3,461 Administrative Secretary New 2,903 . 3,201 3,530 M-25 Old 2,917 3,217 3,547 New 2,976 3,281 3,618 M-26 Old 2,990 3,298 3,636 New 3,050 3,363 3,709 M-27 Old 3,065 3,380 3,727 New 3,126 3,448 3,801 M-28 Old 3,142 3,464 3,820 New 3,205 3,534 3,897 M-29 Old 3,220 3,551 3,916 Executive Secretary New 3,285 3,622 3,994 M-30 Old . 3,301 3,640 4,014 New 3,367 3,713 4,094 M-31 Old 3,383 3,731 4,114 New 3,451 3,805 M-32 Old 3,468 3,824 4,217 Assistant Planner New 3,537 M-33 Old 3,555 3,920 4,322 New 3,626 M-34 Old 3,643 4,018 4,430 New r[, 4098... i.... % .4619 ~...."" ,. L ~i II JI! ! Ii Ii , ,J.. ... ,. ..',,,''''''''''' fW 'ill 2_. __ --..- . 4,519 New 3,716 4,()98 M-35 Old 3,735 4,118 4,541 Accounting Supervisor New 3,809 ~,201 4,6~2. EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 01-01-05 2.0% 2.0% 2.0% Ran&e LOW MID HIGH Position M-10 Old 2,014 2,221 2,449 New 2,055 2,266 2,498 . M-ll Old 2,065 2,277 2~511 New 2,106 2,322 2p61 M-12 Old 2,116 2,334 2p73 New 2,159 . 2,380 2,62.5 M-13 Old 2,169 2,392 2,638 New 2,213 2,440 2,690 M-14 Old 2,223 2,452 2,704' Office Assistant I New 2,268 2p01 2,758 M-15 Old 2,279 2,513 2,771 New 2,325 2p63 2,8~7" M-16 Old 2,336 2p76 2,840 New 2,383 2,628 . "2,~~'l'! M-17 Old New M-18 Old 2,454 2,706 2,984 Office Assistant II New 2,503 . 2,761 3,044' M-19 Old 2,516 2,774 3,059 New 2,566 M-20 Old 2,579 2,843 3,135 M-21 Old 2,643 2,915 3,214 New M-22 Old 2,709 2,987 3,294 EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments01-Dl-D5 2.0% 2.0% 2.0% Range LOW MID HIGH Position M-24 Old 2,846 3,139 3,461 Administrative Secretary New 2,903 . 3,201 3,530 M-25 Old 2,917 3,217 3,547 New 2,976 3,281 3,618 M-26 Old 2,990 3,298 3,636 New 3,050 3,363 3(Zo9 . M-27 Old 3,065 3,380 3,727 New 3,126 3,448 3;801 M-28 Old 3,142 3,464 3,820 New 3,205 3,534 M-29 Old 3,220 3,551 3,916 Executive Secretary New 3,285 3,622 3,~4 M-30 Old . 3,301 3,640 4,014 New 3,367 3,713 4,094 M-31 Old 3,383 3,731 4,114 New 3,451 3,805 4;,19g M-32 Old 3,468 3,824 4,217 Assistant Planner New 3,537 M-33 Old 3,555 3,920 4,322 New 3,626 M-34 Old 3,643 4,018 4,430 New 3,716 M-35 Old 3,735 4,118 4,541 Accounting Supervisor New 3,809 M-36 Old 3,828 4,221 4,654 New '3,904 _._~-~ EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 01-01-05 2.0% 2.0% 2.0% Range LOW MID HIGH Position M-38 Old 4,022 4,435 4,890 Executive Assistant to the eM. New 4,102 4,524 4,988 M-39 Old 4,122 4,546 5,012 New 4,205 . 4,637 5,1~3 M-40 Old 4,225 4,659 5,138 New 4,310 4,753 5,24Q:> M-41 Old 4,331 4,776 5,266 New 4,418 4,871 5,371 M-42 Old 4,439 4,895 5,398 New 4,528 4,993 5~pPf> M-43 Old 4,550 5,018 5,533 New. 4,641 5,118 5'.643.. '<', M-44 Old 4,664 5,143 5,671 New 4,757 5,246 M-45 Old 4,781 5,272 5,813 . New M-46 Old 4,900 q,403 5,958 Administrative Services Director New 4,998 5,511 6,07'1 Chief Building Inspector M-47 Old 5,023 5,538 6,107 Human Resources Manager 'New M-48 Old 5,148 5,677 6,260 Chief Building Official 'New M-49 Old 5,277 . 5,819 6,416 ....New M-50 Old 5,409 5,964 6,577 New 5,517 6,084 --~--_..._- ~_._--- EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 01-01-05 2.0% 2.0% 2.0% Range LOW MID HIGH Position M-52 Old' 5,683 6,266 6,910 New 5,796 6,392 7,048 M-53 Old 5,825 6,423 7,082 Economic Development Director New 5,941 6,551 7,224 Police Commander M-54 Old 5,970 6,584 7,')Jj9 New 6,090 6,71q 7i~5' M-55 Old 6,119 6,748 7,441 New 6,242 6,883 11599 M-56 Old 6,272 6,917 7,627 New 6,398 7,055 M-57 Old 6,429 7,090 7,818 New 6,558 7,232 7i974' M-58 Old 6,590 7,267 8,013 Pks, Rec. & Facilities Director New 6,722 7i412 8/17P Financial Services Director M-59 Old 6,755 7,449 8,213 Building & Fire Director New 6,890 CD. Director M-60 Old 6,924 7,635 8,419 P.W. Director New 7i062 M-61 Old 7,097 7,826 8,629 7i239 M-62 Old 7,274 8,021 8,845 New, 7,420 f M-63 Old 7,456 8,222 9,066 Police Chief I I New 7,605 M-64 Old 7,642 8,427 9,293 New 7,795 EXHIBIT "A" CITY OF ARROYO GRANDE Management Salary Ranges 2.0% Salary Range Adjustments 01-01-05 2.0% 2.0% 2.0% Range LOW MID HIGH Position M-66 Old 8,029 8,854 9,763 New 8,190 9,031 9,958 M-67 Old 8,230 9,075 10,007 New 8,395 9,257 10,207 M-68 Old 8,436 9,302 10,257 City Manager New 8,604 9,488 10;462 M-69 Old 8,647 9,535 10,514 New 8,820 9,726 10,724 M-70 Old 8,863 9,773 10,777 New 9,040 9,969 1Q,~~f. M-71 Old 9,084 10,018 11,046 New 9,266 10,218 11,~6'7 M-72 Old 9,311 10,268 11,322 New 9,498 10,47~ 11~~' M-73 Old 9,544 10,525 11,605 New.'... 9,735 10,'735 11~'l" M-74 Old 9,783 10,788 11,895 New 9,979 11,004 12;lQ3 M-75 Old 10,027 11,058 12,193 -- 8_g_ MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER jlt' SUBJECT: CONSIDERSA TION OF CANCELLATION OF DECEMBER 28, 2004 CITY COUNCIL MEETING DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council cancel the regularly scheduled Council meeting of December 28th due to the holiday. FUNDING: There is no fiscal impact. DISCUSSION: Past practice of the City Council has been to cancel the second regularly scheduled December meeting due to scheduling conflicts with the holidays. I AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Cancel the December 28th meeting; - Reschedule the December 28th meeting; - Do not cancel the December 28th meeting; or - Provide direction to staff. I ,I 8.h. MEMORANDUM TO: CITY COUNCIL ~ FROM: RICK TerBORCH, CHIEF OF POLICE SUBJECT: CONSIDERATION OF ADOPTION OF AN ORDINANCE WHICH WILL ADD SECTION 10.08.060 TO CHAPTER 10.08 OF TITLE 10 OF THE ARROYO GRANDE MUNICIPAL CODE ENTITLED "PROHIBITION OF SOLICITATION AT ENTRANCES TO COMMERCIAL PARKING AREAS AND UPON RIGHT OF WAY AREAS" DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council adopt an Ordinance which will add Section 10.08.060 to Chapter 10.08 of Title 10 of the Arroyo Grande Municipal Code which, in order to promote the safe and orderly flow of traffic, will prohibit the solicitation or begging for monies, goods or services within 150 feet of an entrance or driveway to any commercial shopping center, within 150 feet of any intersection within the City, or while on any roadway within the City. FUNDING: There is no fiscal impact. DISCUSSION: I On November 9, 2004, the City Council introduced for first reading, without modification, the attached Ordinance to add Section 10.08.060 to Chapter 10.08 of Title 10 of the Arroyo Grande Municipal Code to prohibit soliciting at entrances to commercial parking areas and upon public right of ways. The Ordinance is now presented for second reading with the recommendation for adoption. Upon adoption, the Ordinance will become effective on December 23, 2004. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt the Ordinance; - Modify and adopt the Ordinance; - Do not adopt the Ordinance; or - Provide direction to staff. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING SECTION 10.08.060 TO CHAPTER 10.08 OF TITLE 10 OF THE ARROYO GRANDE MUNICIPAL CODE ENTITLED "PROHIBITION OF SOLICITATION AT ENTRANCES TO COMMERCIAL PARKING AREAS AND UPON PUBLIC RIGHT OF WAY AREAS" WHEREAS, it is the responsibility of the City of Arroyo Grande to facilitate the safe and orderly flow of traffic within the City; and . WHEREAS, those individuals who solicit or beg for monies, goods or services at entrances or driveways to commercial establishments or shopping centers, or at intersections or on right-of- ways of City streets and highways, disrupt the safe and orderly flow of traffic, causing undue traffic congestion, traffic collisions and related disturbances. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande, as follows: SECTION 1: The above recitals and findings are true and correct SECTION 2: Arroyo Grande Municipal Code Section 10.08.060 is added to Chapter 10.08 as follows: 10.08.060. Prohibition of Solicitation at Entrances to Commercial Parking Areas and Upon Public Right of Way Areas In order to promote the safe and orderly flow of traffic, no person may solicit or beg for any monies, goods or services, including offering any services in exchange for monies, goods or services, while located: 1. Within 150 feet of any entrance to or driveway within any commercial establishment or shopping center; or 2. Within 150 feet of any intersection of City streets, including intersections of City streets and state highways or state highway on or off ramps; or 3. On any median in any City street; or 4. On the roadway of any City street, including approaching and/or attempting to interfere with the movement of any occupied vehicle while such vehicle is being operated on any City street. This Section shall not apply to a non-profit organization conducting a fundraising activity within a commercial pafking area with the permission of the owner, provided such activity does not interfere with the safe and ofderly flow of traffic entering Of exiting the parking area onto City streets and said organization has obtained a Public Safety and Welfafe Pefmit from the Chief of Police. , ORDINANCE NO. PAGE 2 SECTION 3: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 4: Within fifteen (15) days after adoption of the Ordinance,it shall be published once, together with the names of the Council Members voting thereon, in a newspaper of general circulation within the City. SECTION 5: This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was passed and adopted this day of ,2004. I -~._-~---~.._..~--------- ___u.___"___ _ ---------- ORDINANCE NO. PAGE 3 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 8.1. . MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: CONSIDERATION OF APPROVAL OF FINAL TRACT MAP 2532; MAL-HUN, LLC; 1180 ASH STREET DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the Council approve Final Tract Map 2532, subdividing .58 acres into eight (8) parcels. FUNDING: There is no fiscal impact at this time. DISCUSSION: The City has received Final Tract Map 2532, owned by Mal-Hun, LLC. The subject tract is located at 1180 Ash Street. This map subdivides a single residentia1 parcel with an area of .58 acres into eight (8) residential lots ranging from 2,940 to 3.536 square feet in size. This Final Map is consistent with the approYed Vesting Tentative Tract Map 03- 002, approYed by the Planning Commission on July 15, 2003. The current zoning for this tract is Multi-Family Apartments (MFA). Residents adjacent to the project site appealed the Planning Cornmission'. decision to approve the project. The residents believed that the completed project would generate additional storm water runoff, compounding an existing drainage problem on Ash Street. This issue was resolved through a condition of approval placed on the tentative map to retain all increased storm wate"r runoff on site. The residents also betieved that there would be a loss of parking on Ash Street due to the increase in density, which was mitigated by required on-site guest parking. The Planning Commission included a condition of approval to investigate the feasibility of transplanting a mature oak tree on the site to the Santa Lucia Bank site. Subsequent investigations by the applicant and t~e Parks, Recreation and Facilities Department determined the relocation to be infeasible. The Parks, Recreation and Facilities Department issued a tree removal permit for the site on July 8, 2004. ------ _.A-_..__.~__.L____ ------- ~~-~....._- --- --' -"" -_.._.~-._-- .. _._------_..._-_.~.__.._....--_...._.- -----_.._..._._---.._--'~. 1 , I CITY COUNCIL CONSIDERATION OF APPROVAL OF FINAL TRACT MAP 2532; MAL-HUN, LLC; 1180 ASH STREET NOVEMBER 23, 2004 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; . Do not approve staff's recommendation; . Modify as appropriate and approve staff's recommendation; or . Provide direction to staff. Attachment: Exhibit 1 - Final Tract Map 2532 I " I I I S:\PUBLIC WORKS ENGINEERING SHARED ITEMS\DeveIopment Projects\Planned Unit Developments (PUD)\PUD 03-002 AND TTM 03-002 1180 ASH\COUNCIL\Councll Memo. 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I I I I I I I ~ ,'I' " , " I~' , I I I , I I , J " Iii;' , ' i J2 : .c>"!!~: : : .... : ~i ;t I I-~ "-J ~-'Ir 1-'" , ..: I' ON I. o~ I : I I ....I,.r "I ....I,.r , I I :!:w I I I 1 ,~ I I ~ I :: r' 111 -HI --T-------- --~ I I ~--'--..~!I!.....----- ' . __.~!I'_____L _ _ _ _. _ _ _ _ _ _ _ _ _ -- .00'01:1 J"iL,-,- ! ~ .... i 9 r I I I ~ "'~ -,---~ 8.). MEMORANDUM TO: CITY COUNCIL FROM: . DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER r/It SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO SOUZA CONSTRUCTION INC. FOR CONSTRUCTION OF THE TRAFFIC WAY BRIDGE RAIL REPLACEMENT PROJECT, PW 2004.Q1 DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the Council: A. _ award a contract for the construction of the Traffic Way Bridge Rail Replacement Project, PW 2004-01 to Souza Construction Inc. in the amount of $262,105;. B. authorize the City Manager to approve change orders not to exceed the contingency of $26,21 0.50 for use only if needed for unanticipated costs during the construction phase of the project (total construction costs = $262,105 + $26,211 = $288,316); and, C. transfer $49,825 from the General Fund Public Works Administration/Engineering budget to cover staff design and contract administration. This fund will be reimbursed with funds from Caltrans upon project completion. FUNDING: The FY 2003/04 Capital Improvement Program budget contained $128,337 for the Traffic Way Bridge Rail Replacement Project. This original budget was based on a standard Caltrans metal rail design. This bridge rail is no longer being used by Caltrans for retrofit projects. The current design is based on the Type 80 vehicular rail recently designed by Caltrans, with added aesthetic features to match the surrounding Village features. The project is funded from a Caltrans Highway Bridge Replacement Retrofit (HBRR) Grant and the Construction Tax Fund. Caltrans has agreed to increase the funding levels to cover the actual construction cost. Under the HBRR Grant guidelines, Caltrans will reimburse the City for 88.53% of the expenses. The City is required to supply the remaining 11.47% matching funds to cover the City's share of the design, construction engineering, construction, and the construction contingency, which calculates to $64,546. Since the project account already contains $14,721 from the Construction Tax Fund, a transfer of $49,825 is required from the General Fund Public Works ---",~-_..~-_._--_..- Attachment 1 BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: October 19, 2004 Traffic Way Bridge Rail Engineer's Estimate $165,000 , . BIDDER'S NAME. CITY TOTAL Ab T. #1 R. Burke Corporation $569,850.00 $4,200.00 San Luis Obispo, CA River City Constructors $395,000.00 , $2,400.00 Templeton, CA Souza Construction, Inc. $259,405.00 $2,700.00 San Luls,Oblspo, CA Specialty Construction, Inc. $467,310.00 $4,560.00 San Luis Obispo, CA ~ " lAJ~fl1L-' Kelly W mo ' Director of Administrative SerVices/Deputy City Clerk c: ' Director of Public Works City Manager -- ------.--~.__.__. ._-_._~-_.-- --.. 8.k. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER f:1S SUBJECT: CONSIDERATION OF APPROVAL OF SETTLEMENT AGREEMENT AND MUTUAL GENERAL RELEASE WITH RRM DESIGN GROUP DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council approve a Settlement Agreement and Mutual General Release with ARM Design Group regarding the Fire Station Expansion Project (PW 2003-05). FUNDING: Payments made to the City, from the cash .portion of the settlement agreement, will be used to reimburse the project fund. DISCUSSION: On October 26, 2004, the City Council formally accepted the Fire Station Expansion Project. Howeyer, several outstanding issues remained with regard to payment to the project architect for design work. Staff negotiated a settlement of these issues, which involves payment to the City of $41,021.20 in a combination of cash and services. The attached agreement resolves all remaining issues with regard to architectural services for the project. Design services provided are proposed to be used on work needed on the Village Streetscape Project and City Hall Facility Needs Study. ALTERNATIVES: The following alternatives are presented for Council's consideration: - Approve staff's recommendation and approve the agreement; - Do not approve the agreement; or - Provide direction to staff. SETTLEMENT AGREEMENT AND MUTUAL GENERAL RELEASE This Settlement Agreement and Mutual General Release ("Agreement'.) is made and en\ered into as of the _ day of October. 2004 at San Luis Obispo. California. by and among the City of Arroyo Grande ("City") and RRM Design Group ("RRM"), RECITALS A. WHEREAS, the City and RRM entered into a Consultant Services Agreement on or about March 31, 2003, (the "Contract"). through which RRM agreed to provide consulting services to the City in connection with the Fire Station Expansion Project at 140 Traffic Way, Arroyo Grande, California 93421 (the "Project"); B. WHEREAS, disputes have arisen among the Parties with respect to RRM's consulting work on the Project and in connection with the Contract; C. WHEREAS, the Parties to this Agreement desire to resolve their disputes and differences, and to detem1ine their respective rights, benefits, duties and obligations, without any admission of fault and therefore enter into this Agreement upon the terms and conditions set forth below. NOW, THEREFORE, m consideration of the mutual promises, covenants, representations and agreements contained in this Agreement, and other good and valuable consideration, the receipt to which is hereby acknowledged, the parties agree as follows: AGREEMENT 1. RRM's Payment to City. Upon the execution of this Agreement, RRM shall pay to the City Forty-One Thousand Twenty One Dollars and 20/100 ($41,021.20) in a combination of cash and design services. The breakdown of RRM's Payment to the -City is set forth below: A. Cash Payments . Seven Thousand Dollars ($7~000) upon execution of the Agreement; . Four Thousand Five Hundred Dollars ($4.500) monthly, on December 1. 2004. on January 3, 2005, on February 1. 2005 and on March ]. 2005; B. Design Services . RRM shall provide the City with Sixteen Thousand Twenty-One Dollars and 20/100 ($16.021.20) in design services, on an as needed basis. 2. General Release. Except for the obligations set forth in this Agreement. and specifically their obligations set forth in Section 1 above, the City an~ JtRM do 1 . .- _._~~- ~-~- subsidiarie~ and affiliated entities. partners. officers. directors, shareholders, agents. servants. employees. representatives. attorneys. heirs. successors and assigns. past and present. and each of them. of the City and RRM. from any and all claims. demands and causes of action of every kind and nature which the City and RRM now own or hold or at any time heretofore has owned or held each against the other, or any of them. arising out of. resulting from. 01' in any way related to any transaction, agreement. occurrence. act or omission whatsoever set forth in the Contract. occurring, existing or omitted at any time before the date of [his Agreement, including. without limiting the generality of the foregoing, those claims. demands and causcs of action; (a) Arising om of or in any way connected with any lransaction. occurrence, act or omission in connection with the Contract. and upon the City's receipt and acceptance of the tcrms set forth in Section 1 herein. 3. Release of Claims. It is the intention of the parties in executingtbis Agreement that this instrument is a General Release which shall be effective as a bar to each and every claim. demand or cause of action released. Each party recognizes that it may have some. claim, demand or cause of action against another party which it is giving up by execution of the General Release. It is the intention of tbe parties in executing this in~trument that it will deprive them and each of them of each such claim, demand or cause of action and prevent them from asserting it against any other party to whom a General Release is given. In furtherance of this . - intention, each released party ex.pressly waives any rights or benefits conferred by the provisions of Section 1542 of the Civil Code of the State of California, which provides as follows: A general release does not extend to claims which the creditor dais not know or suspect to exist in his favor at the time of ex~cuting the release, which if known by him must have materially affected his settlement with the debtor. 4. No Assig;nment. Each party represents and warrants to each other party. and each of th~m, that no portion of any claim, demand, cause of action or other matter released, nor any portion of any recovery or settlement to which one pany might be entitled from another party by virtue of this Agreement, has been assigned or transferred to any other person or entity, either direc~ly or by way of subrogation or operation of law. Each party agrees to indemnify, defend and hold hannless each other party, and each of them. from aU loss, cost, claim or expense (including. but not limited '10 all expenses of investigation and defense of any such claim or action, including reasonable attorneys' and accountants' fees and expenses) arising out of any claim made or action instituted by any person or entity who claims to be the beneficiary of such assignment or transfer, and to pay and satisfy any judgment resulting from or any settlement of any such claim or action. 5. Oovemin2 Law. This Agreement and its terms and conditions shall bc governed by the laws and construed solely in accordance with the -laws of the State of 2 California. The parties agree that all disputes or controversies al;sing out of this Agreement, and any claim for relief or other legal proceeding filed to interpret or enforce the respective rights of the partie$, shall be filed in the San Luis Obispo County Supedor Court. State of California. 6. Failure or Delav Not a Waiver. No failure or delay on the part of any party to exercise any right, nor any other indulgence of such party. shall operate as a waiver of any of its rights, nor shall any single exercise by any party of any right preclude any other or further exercise thereof. The righLC\ and. remedies provided in this Agreement are cumulative and not exclusive of any rights or remedies provided by law. 7. No Representations. Each party acknowledges that it has relied wholly upon his or its own judgment. belief and knowledge of thc:existence, nature and extent of each claim, demand or cause of action that it may have against another which is released and that it has not been influenced to any extent in entering into this Agreement by any representations or statements regarding any such claim, demand or cause of action made by any other party. Each party acknowledges that it is executing and delivering this Agreement after having received from legal counsel of its own choosing legal advice as to its rights and ,the legal effect of this Agreement. 8. Attornevs' Fees and Cos~s. Each party shall bear its own attorneys' fees, expenses and costs incurred in connection with the negotiation of the Agreement, the disputes which gave .rise to the Agreement, and the preparation of this . . Agreement. In the event any litigation. arbitration or, other proceeding is brougbt for the interpretation or enforcement of this Agreement, or because of an alleged dispute. default, misrepresentation or breach in connection with any of the provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorneys' fees, costs and expenses actually incuITed in connection therewith. in addition to any other relicf to which he. she, it or they may be entitled. 9. IntegratiQn. This Agreement constimte,s the entire understandinJ between the parties pertaining to the subject matter and fully supersedes any and all prior agreements and understandings, whether written or. oral, between the parties pertaining t~ the subject matter of the Agreement. 10. Amendments. No changes in, additions to, or moqifications of tbLc; Agreement shall be valid unless set forth in writing executed by dll parties. 11. Successors and Assisms. The provisions of this Agreement shall be binding upon and inure to the benefit of the respective parties and their heirs, executors, administrators. agents, representatives, successors and assigns. 12. Additional Docurnen~. The parties agree to execute such additional documents and perform such further acts as may be reasonably necessary to effectuate the purpose of this Agreement. 13. Counteroarts. This Agreement may be executed in two or more counterparts. each of which shall be deemed an original. including signature by facsimile, but all of which shall constitute one and the same instrument. 3 ~ 14. Headings. The Headings in this Agree~ent are for convenience or reference only and shaH not Hmit or otherwise affect its meaning. 15. Authoritv to Execute. Each individual signing this Agreement, and any other documents executed in connection with this Agreement, whether signed individually or on behalf of any person or entity, warrants and represents that he or she has full authority to so execute the Agreement on behalf of the parties on whose behalf he or she ~o signs. Each separately acknowledges and represents that this representation and warranty is an essential and material provision of this Agreement and shall survive execution of this Agreement. The parties each respectively represent that the attorneys signing this Agreement and the documents executcd with this Agreement on their behalf respectively have been duly authorized and empowered to do so. IN WITNESS WHEREOF. the parties have executcd this Agreement as of the date and year first written above. CITY OF ARROYO GRANDE , BY: BY: Tony M. Ferrara, Mayor ATIEST: BY: Kelly Wetmore, Director of Administrative ServiceslDeputy City Clerk .. " APPROVED AS TO FORM: BY: Timothy J. Carmel City Attorney 4 TOTAL P.OS -,.._- --'"-..--.---- ---- --- - ---.---- 8.1. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER* SUBJECT: CONSIDERATION OF RESOLUTION REVISING APPOINTMENT PROCEDURES FOR THE ARCHITECTURAL REVIEW COMMITTEE (ARC) DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council adopt a Resolution reYising appointment procedures for the Architectural Review Committee (ARC). FUNDING: There is no fiscal impact. DISCUSSION: In 1998, the City Council established appointment procedures and qualifications for the Architectural ReYiew Committee (ARC). Existing policy states that three (3) members of the ARC should have technical design and/or landscaping design knowledge and experience and should be able to read and interpret mechanical, architectural and engineering drawings as they relate to the appearance of a proposed building, signage, structure, and landscaping upon a site and the surrounding community. The two (2) other members of the ARC may, but need not, haye technical design and/or landscaping design knowledge and experience. The intent of the qualifications is to ensure that projects are reviewed with some leyel of technical expertise from the development sector. The appointment process is the same as with all other City committees and commissions, whereby the Mayor and each Council Member appoints one (1) representative. to the Committee, subject to approval by a majority of the Council. However, existing policy states that the Mayor and Vice-Mayor (now referred to as Mayor Pro Tem) shall appoint the two (2) non-technicaVlay persons to the ARC. In December 2002, the Council revised its policy for the appointment of Mayor Pro Tem changing it from a two-year term concurrent with the Mayor's term, to a one-year term. The rotation of Mayor Pro Tem is now conducted on an annual basis based upon the seniority of City Council Members that have not yet served in the position of Mayor Pro Tem. This current policy does not provide consis~ency as it relates to the appointment CITY COUNCIL RESOLUTION REVISING APPOINTMENT PROCEDURES FOR THE ARC NOYEMBER 23, 2004 PAGE 2 of ARC members. Therefore, it is recommended that the appointment procedure be revised to remove the provision stating that the Mayor and Vice-Mayor shall appoint the two (2) non-technical/lay persons to the ARC. As vacancies occur, staff would advise Council Members recommending appointments of the current background of existing ARC members so that a determination can be made whether a technical or non-technical member is needed for replacement on the Committee. If there are multiple vacancies, which do not all require the technical qualifications, it would require the Council Members recommending appointments to coordinate their recommendations. ALTERNATIVES: The following alternatives are presented for Council's consideration: - Approve staffs recommendation and adopt the resolution; - Amend the resolution to further modify the process for making appointments to the ARC; or - Provide direction to staff. Attachment: 1. Resolution No. 3294 establishing appointment procedures and qualifications for the Architectural Review Committee. -~..~._--_.._.~---_..-.__. _._-.._~~~ I j I RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY 'OF ARROYO GRANDE REVISING APPOINTMENT PROCEDURES FOR THE ARCHITECTURAL REVIEW I COMMITTEE (ARC) I 1 1 I WHEREAS, on June 9, 1998 the City Council of the City of Arroyo Grande established 1 appointment procedures and qualifications for the Architectural Review Committee I ("ARC"); and WHEREAS, the City Council of the City of Arroyo Grande desires to amend the procedure for appointing members to the ARC to ensure a fair and equitable process. I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo I Grande as follows: I 1. The Committee shall consist of five (5) members. Three (3) members should I have technical design and/or landscaping design knowledge and experience and should be able to read and interpret mechanical, architectural and engineering drawings as they relate to the appearance of a proposed building, signage, structure, and landscaping upon a site and the surrounding community. The two (2) other members of the Committee may, but need not, have technical design and/or landscaping design knowledge and experience. 2. The procedure for appointing members to the Committee shall be as follows: The Mayor and each Council Member shall appoint one (1) representative to the Committee, subject to approval by a majority of the Council. 3. Members of the Committee shall serve for a term ending the January 31st following the expiration of the term of the respective appointing Mayor or Council Member, as applicable. Members of the Committee may be removed prior to expiration of their term by a majority vote ofthe Council. 4. This Resolution shall supersede Resolution No. 3294. On motion by Council Member _' seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this _ day of November, 2004. RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY __._._._______" ________,__.___ ;;c.- _._-~------ . . ..._ ..~ +_ __0- . ~_. -p ~..- -- - - --- . .- - - ., - . -.- ~ . . 0". F J.J_, Attachment 1 RFSOLUTION NO. 329 4 -" A RESOLUTION OF TIlE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING APPOINTMENT PROCEDURES AND QUALIFIC~- TIONS FOR TIlE ARCHI'I'ECTURAL . REVIEW COMMITI'EE. I WHEREAS, the City Council of the City of Arroyo Grande desh-es to establish qualifications for . . members of the Architectural Review Committee (the "Committee") and a fair and equitable ! procedure for appointing members to the Committee; j I I NOW, THEREFORE, BE ITRFSOLVED by the City Council of the City of Arroyo Grande i as follows: ! i 1. The Committee shall consist of five (5) members. Three (3) members should have I technical design and/or landscaping design knowledge and experience and should be able to read and interpret mechanical, architectural and engineering drawings ! as they relate to the appearance of a. proposed building, signaae, structure, and I ! landscaping upon a site and the surrounding comm~nity. The two (2) other ! members of the Committee may, but need hot, have technic:a1 design an.d/or j landscaping design knowledge and experience. I 2. The procedure for appointing members to the Committee sball be as follows: The I Mayor and each Council member shall appoint one (1) representative to the j Committee) subject to approval by a majority of the Council. The Mayor and I I ! Vice-Mayor shall appoint the two (2) non-iechnicaVlay persons to the Committee. i 3. Members of the Committee shall, serve for a term ending the January 31st following the expiration of the term of the respective appointing Mayor or Council Member, as' applicable. Members of the Committee may be removed prior to expiration of their term by a majority vote of the Council. 4. Terms for all current members of the Architectural Advisory Committee shall end on January 31, 1999. 5. This Resolution shall be effective when Ordinance No. 498C.S.becomes effective. On motion by Council Member Lady , seconded by Council Member Fuller , and by the following roll call vote) to wit: - -~_.._.._. ... .._.~...~...- --_.~- .. Resolution No. 329 4 June 9, 1998 . ~ Page 2 . AYJ?S:Council Members. .Lady, Fuller', Runels, Tolley, and Mayor Dougall NOES: None' ABSENT: None the foregoing Resolution was passed and adopted this 9 th day of June , 1998. ATTEST: ~ a.~ NANC~S. ClT!CLERK APPROVED AS TO CONTENT: ROBERT L.HUNT, CITY MANAGER APPROVED AS TO FORM: ..-. . . . Resolution No. 3294 June 9, 1998 -' Page 3 . I, NANCY A. DA VIS, City Clerk of the City of Arroyo Grande, County of San Luis Obispo,. State of California, do hereby certify under penalty of perjury, that the attached Resolution No. 3294 is a true, full, and correct copy of said Resolution passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 9th day of June , 1998. WITNESS my hand and the Seal of the City of Arroyo Grande afflXed this 18th day of June , 1998. 11 . (J.. ~ NANC~S, CITY CLERK J I I I I j I I j .. --. .------.--...--- --- --~~- - -~--- 8.m. MEMORANDUM ! 1 TO: CITY COUNCIL FROM: RICK TerBORCH, CHIEF OF POLlCr(1/' SUBJECT: CONSIDERATION OF AUTHORIZATION TO CLOSE CITY STREETS FOR THE 2ND ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, NOVEMBER 28, 2004 DATE: NOVEMBER 23, 2004 I I RECOMMENDATION: It is recommended the City Council adopt the attached Resolution authorizing closure of City streets for the 2nd Annual Arroyo Grande Village Improvement Association Parade. FUNDING: There is no fiscal impact. DISCUSSION: The 2nd Annual Arroyo Grande Village Improvement Association Christmas Parade is scheduled for Sunday, November 28, 2004 from 5:00 p.m. to 6:00 p.m. The parade will proceed east on E. Branch Street from Bank of America and turn south on Short Street, disbanding behind City Hall. The parade organizers are requesting the closure of Short Street at E. Branch Street and E. Branch Street from Traffic Way to Mason. Also requested is restricted parking along the E. Branch Street parade route and the rear of City Hall. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached Resolution; I - Modify and adopt the attached Resolution; I - Do not adopt the attached Resolution; or - Provide direction to staff. ._----~- ----~----_.- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REQUESTING AUTHORIZATION TO CLOSE CITY STREETS FOR THE 2ND ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, NOVEMBER 28, 2004 WHEREAS, the Arroyo Grande Village Improvement Association has requested closure and restricted parking on portions of E. Branch Street, also known as Highway 227, from Traffic Way to Mason Street in the City of Arroyo Grande, State of California, from 5:00 p.m. to 6:00 p.m., Sunday, November 28, 2004; and WHEREAS, the reason for the street closure and restricted parking will be for the purpose of holding a Christmas Parade; and WHEREAS, the Arroyo Grande Police Department will arrange for signing and traffic control during the requested time period. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That request be made of the State of California Department of Transportation for permission to close a portion of E. Branch Street, also known as Highway 227, from Traffic Way to Mason Street, for the period of 5:00 p.m. to 6:00p.m., Sunday, November 28,2004. 2. That request be made of said Department of Transportation for permission to restrict parking on both sides of E. Branch Street, from Traffic Way to Mason Street, for the period of 5:00 p.m. to 6:00 p.m., Sunday, November 28, 2004. 3. That the City Council authorize the closure and restricted parking of said street upon receipt of approval from the State Department of Transportation for said closure and parking restriction. 4. That the Arroyo Grande Police Department will arrange for "No Parking" signs on said street. I 5. That the Arroyo Grande Police Department will control traffic around the street closure, and its officers will be stationed or detour signs posted, to give instructions and directions to motorists on detouring around the street closure. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2004. -----. '---------- ......------'-.-.,-..---------.- -.---. ---.- , . _._---_._-_._.~-_.._----_._-- ---...--.--- RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ~-_.._-~._~. - - ~-~"- ~,_._- ----- ---_._-~---~---~-_._.__.~--- I.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBUC HEARING N011CE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public Hearing on TUESDAY, NOVEMBER 23, 2004 at 7:00 p.m. in the Arroyo Grande City Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: CASE NO.: Appeal of Viewshed Review Case No. 04-014 PROJECT APPUCANT: Bob and Ruth Motano LOCA110N: 1470 Sierra Driye APPELLANTS: Henry and Sonja Bernard The City Council will consider an appeal of the Planning Commission's approval of Viewshed Reyiew Case No. 04-014 for the construction of a second story addition on an existing residence. In compliance with the California Environmental Quality Act, the Community Development Department has determined that the proposed project is Categorically Exempt under Section 15301 of the CEQA Guidelines. Any person affected or concerned by this issue may submit written comments to the Director of Administrative Services before the City Council hearing, or appear and be heard in support of or opposition to the project. Any person interested in the proposal can contact the Community Deyelopment Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.) Copies of the appeal applications and related documents are ayailable for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council, at or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to inYalidate the action of the legislative body for which the notice was given. !)Js/4uoflL- Kelly W 8, Directive of Administrative Services! Deputy City Clerk Publish 1 Time, TPR, on Friday, Noyember 12, 2004 ~------~'_.-'. MEMORANDUM TO: CITY COUNCIL FROM: KELL Y HEFFERNON, ACTING COMMUNITY DEVELOPMENT DIRECTOR BY: RYAN FOSTER, ASSIST ANT PLANNER ~ SUBJECT: CONSIDERATION OF APPEAL OF PLANNING COMMISSION APPROVAL OF VIEWSHED REVIEW 04-014; 1470 SIERRA DRIVE DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution, denying the , appeal of the Planning Commission's decision, approving a Minor Use Permit for Viewshed Review 04-014 and instructing the Director of Administrative Services to file a Notice of Exemption. FUNDING: No fiscal impact. DISCUSSION: Background On August 1 7, 2004 Bob and Ruth Montano submitted an application for a Minor Use Permit for Viewshed Review 04-014 to add a second-story to their home at 1470 Sierra Drive (Exhibit "B"). Pursuant to Section 16.16.130 of the City's Municipal Code, notices of intent to build an addition or structure were sent to all property owners within 300 feet of the project site on August 27, 2004. On September 7, 2004, the Community Development Department received a letter from Henry and Sonja Bernard opposing approval of the project, stating that the addition would block winter sun to their home at 1480 Sierra Drive (Attachment 1). After considering the Bernard's concerns and reviewing the project plans, the Community Development Director approved the Minor Use Permit for Viewshed Review 04-014 with the required findings and reported this action to the Planning Commission. On September 15, 2004, Henry and Sonja Bernard filed an appeal of the Community Development Director's decision to approve a Minor Use Permit for Viewshed Review 04-014 (Attachment 2). The Planning Commission considered .the appeal at a public hearing on October 5, 2004. After considering testimony from both the appellants and the project applicants, the Commission adopted Resolution No. 04- I S:\COMMUNITY _DEVELOPMENT\PROJECTS\APL\04-OO7\APL_04-OO7 _CC_RPT.doc I --------------.-....--..---..----..--.---- -..-.---------- CITY COUNCIL APPEAL 04-007 NOVEMBER 23, 2004 PAGE 2 OF 4 1936, denying the appeal and approving a Minor Use Permit for Viewshed Review 04-014 (Attachment 3). On October 15, 2004, Henry and Sonja Bernard filed an appeal of the Planning Commission's decision to approve a Minor Use Permit for Viewshed Review 04-014 (Attachment 4). Proiect Summary The project site is located at 1470 Sierra Drive, within the Residential Suburban (RS) zoning district and consists of a second-story addition to a single-family residence. The addition would be constructed on top of a two-car garage, which is visible from the appellant's residence at 1480 Sierra Drive. There is a difference in grade between the two properties; 1470 Sierra Drive is approximately fifteen (15) feet higher than 1480 Sierra Drive. There is approximately thirty-eight (38) feet of horizontal separation between the residences at their closest point; the residence at 1470 Sierra Drive is setback twenty-one (21) feet from the northwestern property line (Attachment 5). DeveloDment Standards The following table summarizes both the required development standards for the RS zoning district and statistics for the proposed project: Standard Required Proooaed I Exfsting Front yard setback 20' 20' - 6" Rear yard setback 10' 45' Side yard setbacks 5' 5' and 21' Lot coveraae 30% max. 21% Floor area ratio (FAR) 0.50 max. 0.21 Building height 2 stories or 30' max. 2 stories (26') As illustrated above, the proposed project conforms to all applicable development standards for the RS zoning district. Recuired Findinas Both the Community Development Director and the Planning Commission approved a Minor Use Permit for Viewshed Review 04-014 by making the required findings as illustrated below: 1. The proposed structure is consistent with the intent of this section; The stated purpose of Section 16. 16. 130 is "to preserve the existing scope and character of established single-family neighborhoods and to protect views S:\COMMUNITY _DEVELOPMENT\PROJECTS\APL\04-o07\APL_04-007 _CC_RPT.doc ---_.._-_._~--- \ CITY COUNCIL APPEAL 04-007 NOVEMBER 23, 2004 PAGE 3 OF 4 and aesthetics and other property values in such neighborhoods in a manner that is compatible with reasonable expansion on existing developed lots and/or a new development on existing undeveloped lots N. Based on the discussion below, it is the opinion of the Community Development Director and the Planning Commission that this finding can be made in an affirmative manner. 2. The proposed structure is consistent with the established scale and character of the neighborhood and will not unreasonably or unnecessarily affect views of surrounding properties; The neighborhood in question contains thirteen (13) two-story residences on differing grades and various slopes (Attachment 6). This number does not include several homes with visible basement levels, such as the residence at 1480 Sierra Drive. The proposed addition will not exceed the established scale or conflict with the established character of the neighborhood. There are no views visible from the public right of way that would be unreasonably or unnecessarily affected by construction of the proposed project. 3. The proposed structure will not unreasonably or unnecessarily interfere with the scenic view from any other property, judged in light of permitting reasonable use and development of the property on which the proposed structure or expansion is to occur. Although the existing structure is and the proposed structure will be visible from the adjacent property at 1480 Sierra Drive (Attachment 7), there is adequate separation between the buildings as to prevent the proposed structure from unreasonably or unnecessarily interfering with the view from 1480 Sierra Drive. Based on the development standards for the Residential Suburban (RS) zoning district, the construction of a second-story addition at 1470 Sierra Drive constitutes reasonable use and development of the property. The fact that the addition would be setback twenty-one (21) feet from the property line, which is sixteen (16) feet more than is required by the Development Code, further supports this conclusion. AL TERNA TIVES: The following alternatives are presented for Council consideration: . Adopt the attached Resolution denying the appeal and approving a Minor Use Permit for Viewshed Review 04-014; . Modify and adopt the attached Resolution; . Do not adopt the attached Resolution; or . Provide direction to staff. S:\COMMUNITY _DEVELOPMENnPROJECTS\APL\04-007\APL_04-007 _CC_RPT.doc -,~- _.,~--,.~-- - -....-- __ ___"_._n_ ~-- - CITY COUNCIL . APPEAL 04-007 NOVEMBER 23, 2004 PAGE 4 OF 4 Attachments: 1. Letter opposing approval of Minor Use Permit for Viewshed Review 04~014 dated September 7, 2004. 2. Appeal of Community Development Director's decision to approve a Minor Use Permit for Viewshed Review 04-014. 3. Planning Commission Resolution No. 1936. 4. Appeal of Planning Commission's decision to approve a Minor Use Permit for Viewshed Review 04-014. 5. Aerial photograph of 1470 and 1480 Sierra Drive. 6. Visual survey of Sierra Drive neighborhood. 7. Pictures of view from front window at 1480 Sierra Drive. I S:\COMMUNITY _DEVELOPMENT\PROJECTS\APL\Q4-007\APLJ)4-007 _CC_RPT.doc ------._--- --..-..- --..--p---- - ._-_._~--~_.- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING APPEAL 04-007; APPLIED FOR BY HENRY AND SONJA BERNARD AND APPROVING A MINOR USE PERMIT FOR VIEWSHED REVIEW 04-014; APPLIED FOR BY BOB AND RUTH MONTANO WHEREAS, the Planning Commission adopted Resolution No. 1936, approving a Minor Use Permit for Viewshed Review 04-014, applied for by Bob and Ruth Montano, located at 1470 Sierra Drive; and WHEREAS, Henry and Sonja Bernard have filed Appeal 04-007 in response to the Planning Commission's approval of a Minor Use Permit for Viewshed Review 04- 014; and WHEREAS, the City Council of the City of Arroyo Grande has considered Appeal 04- 007 at a public hearing on November 23, 2004 in accordance with the Municipal Code of the City of Arroyo Grande; and WHEREAS, the City Council has determined that the project is categorically exempt per Section 15301 (e) (1) of the California Environmental Quality Act (CEQA) Guidelines; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: View shed Review Findings: 1. The proposed structure is consistent with the intent of this section; The stated purposed of Section 16. 16. 130 is Oto preserve the existing scope and character of established single-family neighborhoods and to protect views and aesthetics and other property values in such neighborhoods in a manner that is compatible with reasonable expansion on existing developed lots and/or a new development on existing undeveloped lots ". Based on the discussion below, it is the determination of the . City Council that this finding is made in an affirmative manner. 2. The proposed structure is consistent with the established scale and character of the neighborhood and will not unreasonably or unnecessarily affect views of surrounding properties; The neighborhood in question contains thirteen (13) two-story residences on differing grades and various slopes. This number does ~_..._~- ---~_._~~ RESOLUTION NO. APPEAL 04-007 NOVEMBER 23, 2004 PAGE 2 of4 not include several homes with visible basement levels, such as the residence at 1480 Sierra Drive. The proposed addition will not exceed the established scale or conflict with the e$tablished character of the neighborhood. There are no views visible from the public right of way that would be unreasonably or unnecessarily affected by construction of the proposed project. 3. The proposed structure will not unreasonably or unnecessarily interfere with the scenic view from any other property, judged in light of permitting reasonable use and development of the property on which the proposed structure or expansion is to occur. Although the existing structure is and the proposed structure will be visible from the adjacent property at 1480 Sierra Drive, there is adequate separation between the buildings as to prevent the proposed structure from unreasonably or unnecessarily interfering with the view from 1480 Sierra Drive. Based on the development standards for the Residential Suburban (RS) zoning district, the construction of a second-story addition at 1470 Sierra Drive constitutes reasonable use and development of the property. The fact that the addition would be setback twenty-one (21) feet from the property line, which is sixteen (16) feet more than is required by the Development Code, further supports this conclusion. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby denies Appeal 04-007 and approves a Minor Use Permit for Viewshed Review 04-014 as shown in Exhibit II B" with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: A YES: NOES: ABSENT: the foregoing Resolution was adopted this 23rd day of November, 2004. -~--_._- _._---_._--~------_.__..__..- _...._---~_._~_.__._~._."-~.- RESOLUTION NO. APPEAL 04-007 NOVEMBER 23, 2004 PAGE 3 of4 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ----_.-.- -_.-.._--.._._-~ ---- RESOLUTION NO. APPEAL 04-007 NOVEMBER 23, 2004 PAGE 40f4 EXHIBIT U A" CONDITIONS OF APPROVAL VIEWSHED REVIEW 04-014 1470 SIERRA DRIVE COMMIINITV J1EVElOPMENT DEPARTMENT GENERAL CONDITIONS: 1. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project. 2. This application shall automatically expire on November 23, 2006. Thirty (30) days prior to the expiration of the approval, the applicant may apply to the Community Development Director for an extension of one (1) year from the original date of expiration. 3. The project shall comply with all applicable development standards for the Residential Suburban (RS) zoning district. 4. Development shall occur in substantial conformance with the plans presented to the City Council at its meeting on November 23,.2004 and marked Exhibit " B" . 5. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval,. or in anyway relating to the implementation thereof, or .in the alternative, to relinquish such approval. The applicant shall 'reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. ATTACHMENT 1 Re: Viewshed Review 04-014 Septe~___ _,_ _ _ . 1470 SieITa Dr. Rob Strong: We live next door to 1470 SieITa Dr. on the down hill side, north west from this proposed addition over the garage. Huge fur trees and 25 foot vines on the 1470 property separates our property. . At present we have a very small view of the sun that peaksthru from atop of the Montano's garage roof. It's in the winter, when the sun is the most important to us, because our front room window faces the southeast. Each mourning beautiful rays of sunlight shine thru that same window on to the carpet, and the kitties,stretchout on tie floor to soak up the warm sun, and for a few hours our whole family gets to enjoy this beautiful warm scene. We do not want anything to spoil this small view we have now of the sun, putting a second story addition next door on the garage would erase what we have now. We must protest this addition. Sincerely Henry & Sonja Bernard 1480 Sierra Dr. 489~ ~~ ;f.~ ~~ ::: c :,:.: : \-~ )~~ .~~J SEP 07 ZCOJ CiTy L!F Nl~OY0 . .\~iJ~;;'"::~,{~-'~; T'{ C~ '::.~_/~ ~ :~:~rr .1 , ---'-"--"~ -_.._-~_.._~ ---- ATTACHMENT 2 Viewshed Review 04-014 September 14,:lUU4 1470 Sierra drive On the morning of September 7, 2004, we turned in our comments and concerns, in reguards to the above, in the form of a letter. Later that same day, to our supprise, Ruth Montano showed up at our door, wanting to come in and see our view of her garage. She promply informed us, that we were the only neighbors to protest this matter. We were not at all supprised, given the time frame for this neighborhood to comply,( only 6 working days,because of two weekends & one holiday). Mrs. Montano departed our home saying, Good Luck to us both! At this time we were still waiting to hear from the View committee. Three days later,we recived word from the committee, that the director,Rob Strong, had approved the above addition on September 7, 2004. That letter also stated ,that we couldapa11c. to call ifwe had any questions...I did calLI spoke to Ryan Foster..! Wanted tolcnow if they had seen the view, we were seeing? He said, they had measured our sunlight?? Or something to that effect?? The garage at 1470 Sierra Drive, is already in our face, because both our frontroom window and door face that same garage. To put a second floor over thatgarage, would be uAlI" that we would see out of both the window and our front door! Leaving no-space above the present structure to see the sky! Just one hudge building in our face! To approve this structure would unreasonably affect our existing view of the sky. This would also be an encrotchment of our existing view. We both firmly protest this addition. Sincerely ~ Henry Bernard ~ Sonja Bernard Y'1'~ '? €.M,..J Enclosed: View Pictures 489-1020 ---. ATTACHMENT 3 RESOLUTION NO. 04-1936 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE DENYING APPEAL 04-006; APPLIED FOR BY HENRY AND SONJA BERNARD AND APPROVING VIEWSHED REVIEW 04-014; APPLIED FOR BY BOB AND RUTH MOTANQ WHEREAS, 'the Community Development Director approved Viewshed Review 04- 014, applied for by Bob and Ruth Motano, located at 1470 Sierra Drive; and WHEREAS, the appellants have filed Appeal 04-006 in response to the Community Development Director'. s approval of Viewshed Review 04-014; and . ,.. WHEREAS, the Planning Commission of the City of Arroyo Grande has considered Appeal 04-006 at a public hearing on October 5, 2004 in accordance with the Municipal Code of the City of Arroyo Grande; and WHEREAS, the Planning Commission has determined that the viewshed review is categorically exempt per Section 15301 (e) (1) of the 'California Environmental Quality Act (CEOA) Guidelines; and WHEREAS, the Planning Commission finds, after due study, deliberation and public hearing, the following circumstances exist: Viewshed Review Findings: 1 . The proposed structure is consistent with the intent of this section; The stated purposed of Section 16. 16. 130 is lito preserve. the existing scope and character of established single-family neighborhoods and to protect views and aesthetics and other property values in such neighborhoods in a manner that is compatible with rea$onable expansion on existing developed lots and/or a new development on existing undeveloped lots". Based on the discussion below, it is the determination of the Planning Commission that this finding is made in an affirmative manner. 2. The proposed structure is consistent with the established scale and character of the neighborhood and will not unreasonably or unnecessarily affect views of surrounding properties; The neighborhood in question contains many two-story residences on differing grades and various slopes. The proposed addition will not exceed the established scale or conflict with the, established character of the neighborhood. There are no views visible from the public right ,._-- --....-.- RESOLUTION NO. 04-1936 OCTOBER 5, 2004 ~. "'" PAGE 2 of4 of way that would be unreasonably or unnecessarily affected by r \ construction of the proposed project. 3. The proposed structure will' not unreasonably or unnecessarily interfere . with the scenic view from any other property, judged in light of permitting reasonable use and development of the property on which the proposed structure or expansion is to occur. Although the existing structure. is and the proposed structure will be visible from the adjacent property at 1480 Sierra Drive, there is adequate separation between the buildings as to prevent .the pCQposed structure from unreasonably or unnecessarily interfering with the scenic view from 1480 Sierra Drive. Based on the development standards for the Residential Suburban (RS) zoning district, the construction of a second-story addition at 1470 Sierra ,Drive constitutes reasonable use and development of the property. The fact that the addition would be setback seventeen (17) feet from the . -property line, which IS twelve (12) feet morf&t/]fJ!J ~is required by the Development Code, fhrther supports this conclusion., NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Arroyo Grande hereby denies Appeal 04-006 and approves Viewshed Review 04-014 with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Commission~ Brown, seconded by Commissioner Arnold, and by the following roll call vote, to wit: 1 AYES: Commissioners Brown, Arnold, Keen and Chair Guthrie NOES: None ABSENT: Commissioner Fowler the foregoing Resolution was adopted this 5th day of October, 2004. .;..,":," ;., RESOLUTION NO. 04.1936 OCTOBER 5,2004 PAGE 3 of4 ATTEST: ~W L ~EARDON-SMITH, ,CHAIR SECRETARY TO THE, COMMISSION AS TO CONTENT: ' " ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ___ - ...., _._____..___nm_...._.._ --,---- - RESOLUTION NO. 04-1936 OCTOBER 5~ 2004 PAGE40f4 EXHIBIT II A " CONDITIONS OF APPROVAL VIEWSHED REVIEW 04-014 1470 SIERRA DRIVE COMMIINITY DEVElOPMENT DEPARTMENT GENERAL CONDITIONS: 1. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project. 2. This application shall automatically expire .on October 5, 2006. Thirty (30) days prior to the expiration of the approval, the. applicant may apply to the Community Development Director for an extension of one (1) year from the original date of expiration. 3. This approval is subject to the appeal provisions of Section 16-12.150 of the Development Code. -"---'~--"-'--'- -~_._-- -- A 1'1' ACHMEN1' 4 ,. .... APPEAL TO THE crrvCOUNCILOf THE CITY OFAiU~O'lO GRANOE Date Q;;t-DrP.-c " 11 ,'004' .:-.:. Narne and Address of Appe11aOt--; ~ axil sooja ~." 1480 sieJ:X'" DriVe. - ~CfiO Grarne, CA 93420'" JI.PP88I of '- ~ FeITieW 04-014 . ,",," .." ,,"~ " case N~ ~by~J~~ ~ _o/I~~' 2004<-- ",,"" ",," ,," '. ,'Date ,,' ::r;.:i~,:::;:::,::2~:~:; ~.: :2~::tfor "" .~" 16.1~.130 of ~ ci's~t cc@:m :t~Z ;:::: :: conIiisteI>t wi,tb ~ 3.I.tefit. Of "t:hi.!; 5 "s:- texi..ith too Sb!!;Le am ' . e .,,' . i . wii1 ~y ani uneceSsarilY interfexe with. tbe ~ "Vi<>< t=1 ~ ~.~ .' . . .' ' . " . . . Signatuf . .'... . 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MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER r1~ SUBJECT: CONSIDERATION OF WATER SUPPLY RECOMMENDATIONS DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the City Council: A. direct staff to coordinate an updated water and sewer rate study, which would develop future rate recommendations based upon transition to a tiered rate structure; B. direct staff, in cooperation with the participants ofthe Basin Management Agreement, to solicit a proposal for a groundwater study; C. proceed with the further development of the Nacimiento water supply option through the preparation of a project description and engineering analysis; and D. prepare an initial study on the costs and feasibility of constructing a desalination plant in conjunction with the South San Luis Obispo County Sanitation District wastewater treatment facility. FUNDING: The cost of the groundwater study is dependent upon the scope of the study, but is projected to be approximately $200,000. Based on initial discussions with neighboring jurisdictions, it is proposed to share the costs with the City of Pismo Beach, City of Grover Beach and Oceano Community Services District. Therefore, the City's share is estimate to be approximately $50,000. The cost of the Nacimiento project description and engineering analysis will be approximately $12,000. It is proposed to share the cost of this study with the City of Grover Beach, which will result in an estimated cost to the City of $6,000. The evaluation of desalination is estimated to be $10,000, which is proposed to be co- funded with the City of Grover Beach and Oceano Community Services District. Therefore, the cost to the City of Arroyo Grande is projected to be approximately $3,300. Therefore, the total cost of the recommendations is approximately $66,000. These costs will be paid from the Water Fund. Sufficient funding is currently available, but will need to be appropriated when agreements are presented to City Council for approval. -----~_.- CITY COUNCIL CONSIDERATION OF WATER SUPPLY RECOMMENDATIONS NOVEMBER 23, 2004 PAGE 2 DISCUSSION: At the August 24,2004 meeting, the City Council reviewed a Water Alternatives Study identifying 17 alternatives for Council consideration. During development of the City's Urban Water Master Plan and 2001 General Plan, the lack of water resources was identified as a significant issue. Water use is difficult to accurately project because it fluctuates substantially based primarily on weather patterns. As a result, staff recommended that methods to increase and diversify water supply be considered in order to increase long-term reliability of the City's water service to its residents. The purpose of the report was to assess potential methods to address this issue, prioritize alternatives, and seek City Council direction to proceed with further study of those options determined to be most desirable, feasible and cost effective. It is recommended that the City Council adopt a two-phased strategy. First, it is recommended that alternatives be pursued to meet the City's water demand over the next 10-year period. Second, it is recommended that alternatives also be identified that will provide permanent water supply increases to meet long-term demand. A number of short- term and long-term options were selected for further study. Staff belieyes that. implementation of water conservation public education efforts, a tiered rate structure, installation of Well No. 10, and development of the Price Canyon Oil Field Water project can meet the City's 1 O-year projected water supply needs. Other short-:term options may be necessary if the Price Canyon Oil Field Water project is not determined to be feasible. In addition, since the Price Canyon Oil Field water would only be a 10-year source, it is recommended that work begin on a permanent long-term source. This could Include either additional groundwater capacity identified from a groundwater study, participation in the Nacimiento water project, or construction of a desalination plant. Status and recommendations related to each of these options are outlined. below. Water Conservation Public Education Staff has begun implementation of increased water conservation public education efforts. An article regarding water conservation was included in the last issue of the City newsletter. The City Manager will feature water conservation in an upcoming Times Press Recorder article. Public education brochures will be included in all utility bills beginning in May once the rainy season is over and water usage normally increases. In addition, staff is working on identifying water conservation programs that can be broadcast on the City's cable television government access channel. Well No. 10 The City Council has approved a professional service agreement with Garing, Taylor and Associates for the design of Well No. 10 located on Deer Trail Circle. The agreement was approved on September 14, 2004. It is anticipated that Phase I, Production Well Construction, will be completed in summer 2005, and Phase II, Site Work, Pumps and Pipeline Installation will be completed in spring 2006. The overall cost of the project is ~---'_._"._-~.__._---' _...._-~. _._~'.- CITY COUNCIL CONSIDERATION OF WATER SUPPLY RECOMMENDATIONS NOVEMBER 23, 2004 PAGE 3 anticipated to be $489,400 and the well is expected to produce between 160 and 240 AFY of water. Price Canyon Oil Field Water The City Council authorized staff to work with the County of San Luis Obispo to continue to pursue reclaimed Price Canyon Oil Field Water, which could provide 730-1,095 AFY of water on a short-term basis. It is anticipated at the earliest that water could be available during the latter half of 2006. The County is still working on an initial environmental study, as well as a preliminary review of permitting and right-of-way issues associated with the proposed project. This work is anticipated to be complete by the beginning of December. Tiered Water and Sewer Rate Structure Staff has recommended implementation of a tiered water and sewer rate structure in order to provide financial incentives for conservation. There are basically two different types of rate structures, uniform and tiered. Every other City in San Luis Obispo County currently has some type of tiered water rates. Under a uniform rate structure, customers pay the same unit price for water regardless of the quantity used. This structure is easier to administer, but does not promote water conservation. Since all water is sold at the same price, no consideration is provided which would discourage use or reflect the higher cost of peak periods. A tiered rate structure has unit prices that change with usage volumes. A tiered or inverted rate structure has unit prices that increase as usage increases. An inverted rate structure promotes water conservation as it is intended to encourage large users to reduce their consumption. The exact amount of water the City can expect to conserve under a tiered rate structure is not yet known. However, in 2002, the Environmental ProteCtion Agency (EPA) prepared a report. entitled. Cases in Water Conservation. The report noted that agencies that implemented a tiered-rate structure alone, or coupled with public education and a plumbing retrofit program, experienced a decline in water use anywhere from 7% to 20%. Therefore, this could result in 258 to 738 of additional AFY of available water supply. Based upon data presented in the May 2003 water and sewer rate study, customers could pay an additional $68.90 bi-monthly if their usage is at 250ccf. However, if their usage is at or below the average consumption of 32 ccf, their bill would remain essentially the same. These figures would be adjusted to reflect current rates. With the addition of Well ~o. 10 and the 10$s of $1 million in grant funding for the Reservoir #1 project, it is recommended the City undertake an updated water and sewer rate study, which would incorporate the new tiered rate structure at that time. The proposed rate structure change works in coordination wlth the water retrofit program, which enables residents to reduce their water consumption by retrofitting homes with water saving fixtures, at no cost. Therefore, the ---"""-----.----...----.-.-- CITY COUNCIL CONSIDERATION OF WATER SUPPLY RECOMMENDATIONS NOVEMBER 23, 2004 PAGE 4 City will provide assistance to residents in avoiding the impact of the rate structure changf3. In turn, the tiered rate structure will help to make the retrofit program more effective In addition to encouraging conservation, the modified rate structure would also help to reduce the impact of rate increases necessary to pay for future improvements on those less able to afford these additional costs. Seniors, individuals on fixed incomes and those in affordable housing are likely to fall in the lower tier. Groundwater Study In conjunction with the other member agencies of the Basin Management Agreement (Grover Beach, Pismo Beach and Oceano CSD), it is recommended a new groundwater study be developed to determine if there are opportunities to increase th~ City's allocation. If successful, it could provide the City with a permanent increase in supply at littte cost. At a recent meeting, representatives from special counsel representing the City in the existing San~a Maria groundwater litigation supported the Cities conducting such a study. The study can also provide valuable information necessary to most effectively monitor and manage the basin on a long-term basis. The cost of the study can range significantly based upon the level of detail incorporated. Staff has estimated the total cost to be $200,000. The increase in the cost over what staff originally projected is due to an increased scope of work identified as important to provide ongoing benefits. For example, it is recommended the study provide a model to monitor factors such as saltwater intrusion. This is important since past studies ,have identified safe yield figures for a point in,time, but groundwater levels vary over time due to rainfall and other factors. The ultimate goal is to most efficiently manage the groundwater basin on an ongoing basis and a comprehensive study would greatly enhance the agencies' ability to do this. The initial step would be to develop an agreement with the other member agencies to define the extent of the study and the development of a request for proposals. Nacimiento Proiect It is recommended that the City proceed with further study of the potential for participation in the Nacimiento water project. At the prior meeting, staff indicated that the next step would be to contract for a supplemental environmental impact report (SEIR) at a cost of approximately $1 00,000. Cost ofthe project was identified as the most significant issue of this alternative and other options may prove to be more cost effective.. Therefore, staff recommends an initial cost comparison study be conducted prior to proceeding with the SEIR. It is recommended the study consist of a project description and engineering analysis that could be later used for development of the SEIR. The primary cost of the project would involve construction of a pipeline to transfer water from San Luis Obispo to the water treatment plant at Lopez Lake. The study would identify costs both to install the entire line or to install the line if the pipeline for the Price Canyon -------_.._-_.~..._---_.._-_.._---.._- -'-'---'.~~'-' -,-- CITY COUNCIL CONSIDERATION OF WATER SUPPLY RECOMMENDATIONS NOVEMBER 23, 2004 PAGE 5 Oil Field Water was used for the project. It is estimated the cost of the analysis would be approximately $12,000 with a timeline of three months. The timing of this analysis is important because the County of San Luis Obispo is requesting that interested participants enter into a project agreement as soon as possible to take advantage of reduced upfront buy-in costs. It is projected that the. cost may be shared with the City of Groyer Beach. The study would determine the project requirements, including pipeline alignment, hydraulic analysis, booster pumps, line size, and eleCtrical supply. In addition, the study would develop the project timeline for design, permitting, and construction, as well as the approximate capital and O&M costs and associated funding mechanisms. Reclaimed Water At the September 22, 2004 joint meeting with the .Planning Commission, City Council directed staff to also include in the evaluation the option of utilizing reclaimed water from the South San Luis Obispo County Sanitation District ("SSLOCSD") wastewater treatment plant. The Sanitation District has completed several studies on this option. Results of the most recent study indicated that the option was cost prohibitiye since there are limited sites that could easily utilize the water and an entire new distribution system WOUld need to be constructed. In addition to the cost, construction of the infrastructure would result in a significant disruption to the City's street system. Desalination Plant In discussions with the Sanitation District staff, it was determined that development of a desalination plant at the wastewater treatment plant could provide a preferable option. This would take advantage of the treatment plant outfall line for the disch8rge of brine produced by the desalination plant. Construction costs of the plant may be comparable to the reclaimed option, but no separate distribution system would be necessary. It is estimated the cost of the evaluation would be approximately $1 0,000 with a timeline of three months. Staff believes the cost may be shared with the City of Grover Beach and the Oceano Community Services District. The evaluation would also include the evaluation of source water and produced water quality requirements, as well as siting requirements (plant size, interconnection at the SSLOCSD plant, well locations, and impact on discharge requirements for SSLOCSD). The evaluation would also review infrastructure requirements (electriCal supply, well locations, tie-in to water distribution system, interconnect piping, dilution requirements), develop approximate capital and O&M costs and produce a project timeline (design, permitting, construction). It is anticipated that at the conclusion of the study, staff would be able to provide sufficient data to compare the costs ~nd benefits and generally determined whether to further pursue participation in the Nacimiento project or construction of a desalination plant as the City's primary long-term future additional water supply source. __ ~___ .._____'''' ______n______ _ ._~ CITY COUNCIL CONSIDERATION OF WATER SUPPLY RECOMMENDATIONS NOVEMBER 23, 2004 PAGE 6 State Water It is recommended staff further discuss with the Central Coast Wat~r Agencies (CCW A) and the County of San Luis Obispo the potential for purchasing State Water. Additional State Water may become available through an increase in capacity of the State Water pipeline and/or entitlements that may be available for purchase from the County of San Luis Obispo via CCW A. However, this option currently presents a number of unknowns with regard to feasibility and reliability. Therefore, it is recommended other options continue to be pursued. Utility Retrofit UDon Sale ProQram At the August 24, 2004 meeting, staff was directed to also investigate the possibility of requiring property owners to retrofit their home before it is sold. Many cities in the state already require this be performed at or before a property transfer, including the City of San Luis Obispo (see attached). Once a property is listed for sale, the seller must retrofit its plumbing fixtures to meet the criteria of low-water use. The seller can perform this or can request a retrofit through the City's existing plumbing retrofit program. The cost for the City to perform the retrofit is budgeted under the City's Water Conservation program. The program currently administered by the City of San Luis Obispo is a seff-certification process so there are no inspection costs. Direction is requested if the City Council would like staff to prepare an ordinance implementing a similar requirement. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Direct staff to proceed with soliciting proposals for a water and sewer rate study to implement a tiered rate, groundwater study, project description and engineering analysis for the Nacimiento water project, and feasibility of. constructing a desalination plant in conjunction with the South San Luis Obispo County Sanitation District wastewater treatment facility; . Direct staff to pursue these alternatives and prepare an ordinance to implement a program to require utility retrofit of homes prior to sale; . Direct staff to pursue some, but not all, of these options; . Direct staff to pursue other options evaluated, but not recommended; . Provide direction to staff. ATTACHMENT 1. Information on Utility Retrofit Upon Sale Program -..-."-,-------- Utilities Department Water Conservation Program Page 1 of3 -- crtyof '" ~~f1 san LUIS OBIS ' ~ . ~ IChoose a Destination... ~ Water ConselVation Take a tour of . Utilities Cons~rvatio!L Offi~ a water- . WcttE;!r Use Qrtse.tPrograro. efficient home. . g~t(ofit R.e....bat~ Prog[~Jn . Retrofit Upon Sale Ordinance ... . Free Showerh~~Program . Brochures &. Information HJOUSE . Water Audit~ -- . Product Alert Some visitors to this site may remember the drought, a very trying time in the recent history of our community. In years past, the central coast has experienced many such events and our future will certainly include periods of less than average rainfall. The City continues to experience growth in population and business, yet we have not increased our available water supply. So now it is more important than ever to strive fo the most efficient use of this precious resource. Please take the time to review the programs and services we offer to help yo~ conserve water. Utilities Conservation Office The Utilities Conservation Office program coordinates the planning, development and implementation of programs and services related reducing water use and solid waste generation. The program goals are 1) achieving the City's solid waste diversion goals and 2) maintaining per capita waster use at or below the level identified in the Urban Water Management Plan. Water Use Offset Program The Utilities Conservation Office In cooperation with the Community Development Department (COD) administer the water use offset prograrr This program is designed to allow an Increased number of dwellings or expansion of businesses without impacting our current water supplies. Usually, the developer provides new Ultra Low Flow toilets, showerheads and faucet aerators, at no cost to property owners, in order to accumulat. a savings in water. If you are interested in having your property retrofitted, contact Conservation staff at 781-7217 to see If you are eligible to participate (City of San Luis Obispo residents only). Browse the PfQ.9r<!m..9I,,1idelines and the water use factors for more information. Retrofit Rebate Program The purpose of the retrofit rebate program is to encourage the use of water efficient plumbing fixtures. The program began in 1990 and has http://www.slocity.orglutilities/conservation.asp 8/2512004 -"-~~ Utilities Department Water Conservation Progral!l Page 20f3 been very successful. The guidelines require a total retrofit of the water using devices including the toilet, showerhead and faucet aerators, in order to be eligible for up to $100.00 dollars per bathroom. If you are a resident of the City of San Luis Obispo, arid would like to participate in th rebate program, download the rebate guidelines and application. Retrofit Upon Sale Ordinance This Ordinance requires all properties sold in town to be retrofitted with low flow shower heads, faucet aerators, and ultra low flow toilets (1.6 gal per flush). Our staff works with the seller, buyer, or agent to ensure compliance with the ordinance. The property owner must retrofit all the required water using devices for the entire parcel. An inspection may be required by a Utilities Conservation representative In order to verify compliance before a Water Conservation Certificate is Issued. Now you can download the Certification Guidelines and Water Conservation CertiJ!~QJe in order to prepare for your future sale of a property. CaH the Utilities Conservation Office today, (781-7217 or 781-7213) to verify if your property is in compliance. Free Showerhead Program If you are a resident of the City of San Luis Obispo you may qualify to receive a free, high quality, low flow showerhead. For information of how to get your free showerhead or further'detalls of the programs and services offered by the Utilities Conservation Office, please call 781-7217 Our office is located at 879 Morro Street. Feel free to stop by to pick up your showerhead today. Brochures & Information The Utilities Conservation Office can provide you with great information with ideas to help you conserve water. We have produced several brochures that are specific to SLO water use and also stock several other publications, including re-prints of articles published by Sunset Magazine. The in-house brochures offer tips on how to make repairs yourself; whereas the other publications deal primarily with water efficient landscape design and placement. Below is a listing of all the information available from the Utilities Conservation Office located at 879 Morro Street: In-house brochures: #1 Understanding Residential Water Use #2 Reading Your Water Meter #3 Identifying and Repairing Toilet Leaks #4 Water Conservation in Your Yard #5 Drip Irrigation #6 Outdoor Water Leaks: A guide to identification and repair Sunset Publications: Water-Wise Gardening For California Drought Survival Guide for Home and Garden Drip (The most practical way to water plants...) htto:llwww .slocitv.org/utilities/conservation.asp 8/2512004 Utilities Department Water Conservation Program Page 3 of3 Other Publications: Today's Landscapes Sustainable Landscaping Landscape Designs-Easy & Efficient Landscape Design II- Re-Do Your Landscape If you have questions or would like to request information, call the Utilities Conservation Office at 781-7217 or 781-7213. Water Audits Have you experienced a higher than normal water bill and didn't know where to turn? The Utilities Conservation Office can help. Our staff will meet with you to survey your water use in an effort to discover the cause of unusually high water bills. Also known as a water audit, we will check your indoor and outdoor water, use and make suggestions of how you can make repairs or conserve, so you 'will not receive another high bill. To make an appointment, call 781-7217 or 781-7213 today. Product Alert Ultra-low flush (ULF) toilets made today have plastic parts inside the tan~ These plastic parts, unlike the old metal parts, tend to bend and take a set during the first three months after installation. This "bending" allows the water level to rise inside the tank. In many cases, the water level will rise until It overflows into the 314" overflow tube rising from the center of the tank; wasting water. This problem can be eliminated by lowering the water level to the water line found on the overflow tube or the inside bad of the tank. Any toilet leak can waste a large amount of water, and shoull be corrected as soon as possible. If your toilet has a FLUIDMASTER ballcock inside the tank, this does not apply to you, because water levels do not creep up with this product. More Information Is available in the pamphlet, "Identifying and Repairing Toilet Leaks," available from the Utilities Conservation Office. ~,b9l!UMJ~_!,!pa,r1IJ!~Qt I proarams and Services I Wha~ I.FA~ Water I Wastewater I Reservoirl.eYelsl Ete(:v(:IiOg/.s,QIi~_.w~~t~ I fJ.!..t!J.r!Le[Qi!'!.c.t~ W~teL~j_~ I !:i;t<;jjjj;y_TQJ.l~ I QQ,tuments Onl~ I ~rtment HQffi~ A.b9_l!Uh~.Q!y I ViStfu!g..s!"Q I What's New I.City Government I EmDloyment EEg~.JLeLQp-osal~ I ~~o11Qm~~~ment I FAQs I How are we doinQ? @2004,City .orSaf!(.!J.i~ .QhLspS>. htto:/ /www.s)ocitv.om/utilities/conservation.asp 8/2512004 --.. .~_._._--_._,- City of San Luis Obispo's Water Conservation law Summary The Retrofit Upon Sale Ordinance # 1224, requires that prior to transfer of ownership, the property shall meet the City's water conservation standards. The property owner or an agent shall take action to comply with the provisions listed below, in order to obtain a validated Water Conservation Certificate before the close of escrow. The Ordinance pertains to change of ownership, as well as, new construction, remodels, additions, and change of use, which results in an increase in water consumption. (Plumbing permits may be required for replacement of fixtures if altering pipes or remodeling a bathroom.) The installation of the following is required: Toilets not to exceed 1.6 gallons per flush Urinals not to exceed 1.0 gallon per flush 2.5 gallon per minute shower heads 2.2 gallon per minute faucet aerators Extensions and/or Exemptions may be applied for, pursuant to the Ordinance, which allows retrofit requirements to be delayed, or modifications to the low-flow standards with the Utilities Director approval. There must be an exemption, or an extension request filed with the Utilities Conservation Office in advance of the change of ownership. These requests are allowed on a case by case basis. Violation of the retrofit Upon Sale Ordinance #1224 is a misdemeanor crime, an infraction of the law. The City of San Luis Obispo has the right to prosecute for non-compliance with the Ordinance. Acceptable fOJ:111s of verification are: Participation in the City's Retrofit Rebate Program or Offset Program. Call the Utilities Conservation Office at 781-7217, for details of these programs. Plumbing installation receipt from a licensed plumbing contractor. City inspection (please call 781-7217 or 781-7213 to schedule an appointment). Procedure Step 1: Call the Utilities Conservation Office to verify that the property has not . been retrofit in the past. (Retrofitting only has to be done once). Step 2: Owner or agent arranges to retrofit property by participating in one of the water conservation programs (Retrofit Rebate or Water Offset Program). Step 3: City staff processes the documentation, or if necessary, arranges for an inspection of the property. Step 4: City staff will mail or fax a copy of the completed Water Conservation Certificate to the owner and/or agent upon request. The original certificate is kept on file at the Utilities Conservation Office for future transactions. Mail forms to: Utilities Conservation Office 955 Morro Street San Luis Obispo, CA 93401 --------- ----~--- -----_.- City of San Luis Obispo Municipal Code Section 13.06 Mandatory Plumbing Retrofit Standards 13.06.040 Retrofit" upon sale. A. Before the close of escrow for any change of ownership, defined by this chapter, of real property within the city, the selling owner(s) or an authorized agent shall certify compliance with the ~ofit requirements of this chapter by obtaining a water conservation certificate in accordance with ~ 13.06.050. No property transfer shall be recorded until verification has been received by the city and a water conservation certificate has been issued to the seller. B. Pursuant to the authority vested to the City of San Luis Obispo under Civil Code Section 11 02.6a, the city hereby requires disclosure of the retrofit requirements of this chapter, in tnmsaction, transfer, or change in ownership subject to the provisions of this chapter. C. No liability shall arise nor any action be brought or maintained against any agent of any party to a transfer of title, including any person or entity acting in the capacity of an escrow, for any error, inaccuracy, or omission relating to compliance with this section. However, this section does not apply to a licensee, as defined in Section 10011 of the State Business and Professions Code, where the licensee participates in the making of the certification required to be made pursuant to this section with actual knowledge of the falsity of the certification. (Ord. 1224 ~ 1, 1992) 13.06.050 Verification. A. Upon retrofitting with water-conserving plumbing fixtures, the seller, prior to the change of ownership, shall obtain from the utilities department a "water conservation certificate," in accordance with administrative procedures established by the department, verifying that water-conserving plumbing fixtures have been installed. The seller shall allow an inspection of property by city staff. B. "Water conservation certificates" shall also be available to those who voluntarily install water- conserving plumbing fixtures or have installed water-conserving plumbing fixtures prior to the effective date of this chapter. (Ord. 1224 ~ I, 1992) 13.06.060 Notice of correction. -_.--~_._- ----~.-~.~.~ ---._----- Whenever the utilities director determines that there is a property where low-water-use plumbing fIXtures have not been installed as required by this chapter or where such fIXtureS have been removed since initial installation and replaced with other than low-water-use fIxtures, the utilities director may serve a notice of correction on the owner(s) of the property on which the violation is situated and any other person responsible for the violation. The owner of record shall have ninety days to take corrective action. Failure to take corrective action within ninety days shall constitute a violation of this chapter. (Ord. 1224 ~ 1, 1992) 13.06.070 Exemptions. The utilities director may exempt facilities from the provisions of this chapter, and impose reasonable conditions in lieu of full compliance herewith, if the director determines that there are practical difficulties involved in carrying out the provisions of this chapter. The director may exempt facilities from the provisions of this chapter when low-water-using fIXtures are not available to match a historic architectural style. The director shall require that sufficient evidence or proofbe submitted to substantiate any exemption or acceptance ofaltematives.(Ord. 1224 ~ 1,1992) 13.06.080 Appeals. A. Content of Appeals. An appeal may be made to an appeals board, consisting of representatives from community development department, fInance department, and utilities department, by any person aggrieved by a decision of the utilities director pursuant to this chapter. The appellant must specifIcally state in the notice of appeal: 1. The name and address of the appellant and the appellant's interest in the ~ecision. 2. The nature of the decision appealed from and/or the conditions appealed from. 3. A clear, complete, but brief statement of the reasons why, in the opinion of the appellant, the decision or the conditions imposed were unjustified or inappropriate. ~---- --- ------~~.-.._---_.__. ~-- 4. The specific facts of the matter in sufficient detail to notify the city. The appeal shall not be stated in generalities. B. Acceptance of Appeal. An appeal shall not be accepted J?y the board unless it is complete. (Ord. 1224 ~ 1, 1992) . 13.06.090 Penalties; infraction. It is unlawful to fail to comply with the retrofit requirements of this chapter or to alter or replace low- water-use plumbing fixtures required by this chapter with fixtures other than low-water-use plumbing fixtures. Violation of the provisions of this chapter shall constitute an infraction. Each day any violation . of this chapter continues shall be considered a new and separate offense. (Ord. 1224 ~ 1, 1992) 13.06.100 CiVIl nuisance. A. Any building or structure set up, erected. constructed, altered, enlarged, converted, moved, maintained, sold, or the use of which is changed, contrary to the provisions of this chapter, and/or any use of any land, building, or premises, established, conducted, operated, or maintained contrary to the provisions of this chapter, shall be. and same is hereby declared to be a public nuisance, subject to abatement pursuant to Chapter 8.24. (Oed. 1224 ~ 1, 1992) 13.06.110 Remedies cumulative. The decision of the city to pursue either a civil or criminal or abatement action against a person violating any provision of this chapter shall not preclude further relief by use of any other remedy provided herein, or by common law, statute. or ordinance. (Oed. 1224 ~ 1, 1992) _._.._---,~----_._._----... ._---- -~--- ffiIImJIIllllll~~I~ City of San luis Obispo Utilities Department (6) -.!IWater conservation certir-..... .. Assessors Parcel Number: - - Property Address I, Owner'~~erlAgent of the rbrint Nameh {Ct one~ . address listed a ove, ereby agree that the property is in compliance wit the City of San Luis Obispo's Retrofit Upon Sale Ordinance, as summarized on the back of this form. I Declare, under penalty of perjury, that the information stated above is true and correct, to the best of my knowledge. Signature: Date: Mailing Address: City: State: Zip: Phone Number: Fax Number: If you would like a copy of the Water Conservation Certificate faxed to your real estate agent, please provide the following information: Real estate agent Phone # Fax # utilities conserv.tion office use only This certificate has been verified by one of the following: - Owner Verification (Subject to inspection) - Contractor Verification (May be eligible for rebate) - City Inspection (Conducted by: ) - Building Plans (For post 1990 construction) - Approved Exemption (Attach copies of request and approval) Date of Rebate: 1 ) 2) 3) Total # of T oHets: 0 Offset Project: Contractor. Credit: Contr. Ph. #: Comments: City Approved Signature: Validation Date: I - ii.a. MEMORANDUM TO: CITY COUNCIL RICK TerBORCH, CHIEF OF POUC~ FROM: TIMOTHY J. CARMEL, CITY ATTORN~ SUBJECT: CONSIDERATION OF ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABLISHING A MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES DATE: NOVEMBER 23, 2004 RECOMMENDATION: It is recommended the Council consider adopting the attached interim urgency ordinance establishing a moratorium. on medical marijuana dispensaries. FUNDING: There is no fiscal impact. DISCUSSION: State Law: In November 1996, California voters passed the Compassionate Use Act of 1996 (the "Acr) which protects patients, their primary caregivers (defined as an individual designated by the patient who has consistently assumed responsibility for the housing, health, or safety of the patient), and physicians who prescribe marijuana for medical treatment, from criminal prosecution or sanction. In 2003, the State legislature adopted S.B. 420 to "clarify the scope and application of the Act and facilitate the prompt identification of qualified patients and their designated primary caregivers in order to avoid unnecessary arrest and prosecution of these individuals and provide needed guidance to law enforcement officers. n Neither the Act nor S.B. 420 specifically addresses medical marijuana dispensaries, howeyer, the findings made by the legislature when approYing S.B. 420 include a statement that the legislation is intended to "enhance the access of patients and caregivers to medical marijuana through collective, cooperatiYe cultiyation projects. n It is asserted by those seeking to operate medical marijuana dispensaries that this language authorizes such facilities. S.B. 420 directs the State Department of Health Services to establish and maintain a voluntary program for the issuance of identification cards to qualified patients who satisfy the requirements set forth in the statute and apply to the identification card program. County health departments are directed to administer the programs locally. The State ---.~.~ CITY COUNCIL CONSIDERATION OF ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABUSHING A MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES NOVEMBER 23, 2004 PAGE 2 Department of Health Services has not yet established suc,h a program; similarly, the County of San Luis Obispo has not done so. Federal Law: The Federal Controlled Substances Act (21 USC 801 et seq.) prohibits the possession, cultiyation, and dispensing of marijuana, regardless of its purpose. There exists a conflict between Califomia and Federal law regarding medical marijuana, and for this reason some cities in Califomia have. banned medical marijuana dispensaries, or have adopted moratoria prohibiting medical marijuana dispensaries until the law is settled. Currently pending before the United States Supreme Court is a Califomia case entitled Ashcroft v. Raich, that should decide whether the Federal Controlled Substances Act exceeds Califomia's power under the Commerce Clause as applied to the intrastate cultivation and possession of marijuana for purported personal "medicinal" use or to the distribution of marijuana without charge for such use (language excerpted from U.S. Supreme Court docket.) In other words, the Court will decide whether or not Federal law takes precedence over Califomia State law regarding medica," marijuana, and whether or not medical marijuana users and distributors in Califomia are violating F......Iaw. Should the Supreme Court rule that the State medical marijuana laws violate Federal law, then Califomia's medical marijuana laws would likely be ruled inyalid and much of this discussion would become moot. On the other hand, should the Supreme Court rule that the State law on this subject is not in conflict with Federal law, then this concern would be alleviated and Califomia and other jurisdictions could address the issues from a policy standpoint without violating Federal law. Either way, the Supreme Court is poised to provide key direction to Califomia cities and counties regarding this. issue. However, a decision will likely not be rendered by the U.S. Supreme Court until June 2005. Existing City zoning, health and safety laws do not provide for the location and/or regulation of medical marijuana dispensaries and such uses might be permissible without oversight in any zone that allows retail uses, drug stores, or medical uses. Since there are no current City laws specifically dealing with medical marijuana dispensaries, if mediCal marijuana dispensaries were allowed to be established without appropriate regulation, such uses might be established in areas that would conflict with the policies of the General Plan, be inconsistent with surrounding uses, and/or be detrimental to the public heall1, safety and welfare. If such uses were allowed to proceed as permitted under the current zoning, such uses could conflict with, and defeat the purpose of, adoption of new regulations regarding medical marijuana dispensaries. Further, ot~er nearby cities haye recently received a number of inquiries regarding regulations and requirements for the establishment of medical marijuana dispensaries by parties who have indicated their intent to locate and operate such facilities within San Luis Obispo County. CITY COUNCIL CONSIDERATION OF ADOPTION OF AN INTERIM URGENCY ORDINANCE ESTABUSHING A MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES NOVEMBER 23, 2004 PAGE 3 Interim Urgency Ordinance: Government Code Section 65858 authorizes a city to adopt, as an urgency measure, an interim ordinance prohibiting a use that may be in conflict with a general plan, specific plan, or zoning proposal that a city is considering, without following the procedures otherwise required for the adoption of a zoning ordinance. Such an interim urgency measure requires a 4/5 vote of the city council for adoption. No. notice or hearing is required for the initial . adoption and the urgency ordinance is effective for a forty-five (45) day period. However, after notice and hearing, a council may extend such an interim urgency ordinance for ten (10) months and fifteen (15) days and, subsequently, it may further extend the interim urgency ordinance for an additional one-year period. All extensions require.4/5 yote for adoption. Attached for Council consideration is an interim urgency ordinance imposing a moratorium on medical marijuana dispensaries since there are many unanswered questiDns regarding this use. This action will give staff and Council an opportunity to consider and study all aspects of this subject prior to imposing regulations, if any are desired. Additionally, as indicatedaboye, the U.S. Supreme Court will soon decide if the Federal Controlled Substances Act can be applied to a qualified patient who possesses and cultivates marijuana for personal medical use. Should the Court find the Federal law does not apply in such an instance, then in light of the purposes set forth in S.B. 420 and the strong public sentiment expressed in Proposition 215, medical marijuana c:Ji8IMm88ries and cooperative cultiyation projects would appear to be allowed under California law. It would be staff's intent to bring forward zoning regul$tions addressing medical marijuana dispensaries at that time. Staff will continue to monitor the case of ~IO'I v. Rait:h and report back to the Council as soon as the U.S. Supreme Court issues its decision in this matter. This interim urgency ordinance, if approYed by Council, will take effect immediately and continue in effect thereafter for a period of forty five (45) days, unless extended by further Council action. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached Ordinance; - Modify and adopt the attached Ordinance; - Do not adopt the attached Ordinance; or - Provide direction to staff. ORDINANCE NO. _ AN INTERIM URGENCY ORDINANCE OF THE CITY OF ARROYO GRANDE ESTABLISHING A MORATORIUM ON MEDICAL MARIJUANA DISPENSARIES . WHEREAS, the voters of the State of California approyed Proposition 215, codified as Health and Safety Code sections 11362.5 et seq. and entitled "The Compassionate Use Act of 1996" (the "Compassionate Use Acr); and WHEREAS, the State legislature enacted S8 420 to clarify the scope of the Compassionate Use Act and to allow cities to adopt and enforce rules and regulations consistent with S8 420; and WHEREAS, the existing City zoning, health and safety laws do not provide for the location and regulation of medical marijuana dispensaries and such uses might be permissible in any zone that allows retail or medical uses, without City oversight of any type or nature; and WHEREAS, during the pendency of this moratorium, staff has been directed to study all aspects of this issue and to develop legislation to regulate and locate medical marijuana dispensaries in a manner that will minimize their impact on the community. WHEREAS, several nearby. cities haye receiyed inquiries from parties seeking to open medical marijuana dispensaries in San Luis Obispo County; and WHEREAS, while the use of rnarijuanais allowed for medicinal purposes. under J California law, marijuana is still a prohibited controlled substance uoo.r Federal law, j and pending before the U.S. Supreme Court is the case of Ashcroft v. Ra/ch, and a j decision in that case is expected to resolve this conflict of laws; and WHEREAS, if medical marijuana dispensaries were allowed to be established without appropriate regulation, such uses might be established in areas that would conflict with the requirements of the General Plan, be inconsistent with surrounding uses, and/or be detrimental to the public health, safety and welfare; and if such uses were allowed to proceed, such uses could conflict with, and undermine City's intention to study and adopt new regulations regarding medical marijuana dispensaries; and WHEREAS, this interim urgency ordinance is adopted pursuant to the requirements of Government Code Section 65858. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande, as follows: SECTION 1: Recitals The above recitals and findings are true and correct. --~--- ORDINANCE NO. - PAGE 2 SECTION 2: Findinas and Declaration of Uraencv The City Council of the City of Arroyo Grande hereby finds and declares that there is a need to enact an urgency ordinance establishing a moratorium on all new medical marijuana dispensaries on an interim basis, subject to the findings and conditions contained in this Ordinance. If medical marijuana dispensaries are allowed to proceed without appropriate review of location, operational criteria and standards, the dispensaries could have potential adverse effects on neighborhoods and the. City that present a clear and immediate danger to the public health, safety and welfare. The City finds that if establishment or deyelopment of medical marijuana dispensaries were allowed to proceed while the City is studying zoning proposals and regulations for this use, it would defeat the purpose of studying and considering zoning proposals to regulate and/or prohibit this use. Failure to enact this moratorium during the stated period may result in significant irreversible change to neighborhood and. community character. Based on the foregoing, the City Council does hereby declare this urgency ordinance is necessary to pr01ect the public health, safety, and welfare while studying this complicated issue and considering revisions to the zoning, health and safety regulations related to medical marijuana dispensaries. SECTION 3: Moratorium The City Council hereby declares a moratorium on the establishment of. any and all medical marijuana dispensaries and any and all modifications to existing uses to add a medical marijuana dispensary. SECTION 4: Definitions As used herein the term "Medical Marijuana Dispensary" or "Dispensary" means any facility or location where medical marijuana is made available to and/or distributed by or to two or more persons in the following categories: a primary caregiver, a qualified patient, or a person with an identification card, in strict accordance with Califomia Health and Safety Code Section 11362.5 et seq. A "medical marijuana dispensary" shall not include the following uses, as long as the location of such uses are otherwise regulated by this Code. or applicable law: a clinic licensed pursuant to Chapter 1 of Division 2 of the Healthy and Safety Code, a health care facility licensed pursuant to Chapter 2 of Division 2 of the Health and Safety Code, a residential care facility for persons with chronic life-threatening illness licensed pursuant to Chapter 3.01 of Division 2 of the Health and Safety Code, a residential care facility for the elderly licensed pursuant to Chapter 3.2 of Division 2 of the Health and Safety Code, a residential hospice, or a home health agency licensed pursuant to Chapter 8 of Diyision 2 of the Health and Safety Code, as long as any such use complies strictly with applicable law including, but not limited to, Health and Safety Code Section 11362.5 et seq. and the City of Arroyo Grande Municipal Code, including but not limited to the City's Zoning Code. I , - -".~.~--" - I - ORDINANCE NO. _ PAGE 3 SECTION 5: Severability If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason to be unlawful, such decisions shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, or clause be declared unlawful. SECTlQN 6: Publication A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified .copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the Director of Administrative Services shall post a certified copy of the full text of such adopted Ordinance. SECTION 7: Effective Date: EXDiration This Urgency Ordinance is adopted pursuant to Goyemment Code Section 65858 and shall become effective immediately upon its adoption, and shall remain in force and effect thereafter for a period of forty-five (45) days, unless extended by further action of the City Council. On the motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this _ day of November, 2004. ! I I , ORDINANCE NO. _ PAGE 4 TONY M. FERRARA, MAYOR ATTEST: . KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY