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Minutes 2005-01-11 - MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, JANUARY 11, 2005 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at 7:00 p.m. 2. ROLL CALL City Council/RDA: Council/Board Members Dickens. Guthrie. Arnold. Mayor Pro Tem/Vice Chair Costello and Mayor/Chair Ferrara were present. City Staff Present: City Manager Adams. City Attorney Carmel. City Clerk Wetmore, Director of Public Works/City Engineer Spagnolo. Director of Financial Services Pillow. Director of Building and Fire Fibich. and Community Development Director Strong. 3. FLAG SALUTE Charles Howell. Sr. Vice Commander. and Aimee Clayton. Auxiliary President. representing VFW 2829. led the Flag Salute. 4. INVOCATION Pastor George Lepper. Peace Lutheran Church. delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Resolutions and Ordinances Read in Title Only. Mayor Pro Tem Costello moved. Council Member Dickens seconded. and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. a.CONSENT AGENDA Council Member Arnold requested that Item 8.d. be pulled. Mayor Ferrara requested that Item 8.b. be pulled. Mayor Pro Tem Costello moved. and Council Member Arnold seconded the motion to approve Consent Agenda Items 8.a. through 8.1.. with the exception of Items 8.b. and 8.d.. with the recommended courses of action. The motion carried on the following roll-call vote: AYES: NOES: . ABSENT: Costello. Arnold. Dickens. Guthrie. Ferrara None None CITY COUNCIUREDEVELOPMEN1 AGENCY MINUTES JANUARY 11, 2005 PAGE 2 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period December 1, 2004 through December 31, 2004. 8.c. Consideration of Annual Adjustment of Sewer Connection Fees. Action: Adopted Resolution No. 3805 approving the annual adjustment to the sewer connection fees based on changes in the Engineering News Record (ENR) Construction Cost Index. 8.e. Consideration of Rejection of Claim Against City - S. Autry. Action: Rejected claim. 8.f. Consideration of Modification to the Procedure for Selection of the Mayor Pro Tem. Action: Approved the proposed addition to the procedure for selection of the Mayor Pro Tem. 8.g. Consideration of Council Appointment to Planning Commission. Action: Approved the recommendation of Council Member Guthrie to appoint Chuck Fellows to the Planning Commission. 8.h. Consideration of Acceptance of the Office of Traffic Safety Grant. Action: Accepted the Office of Traffic Safety Grant in the amount of $250.000. 8.i. Consideration of a Resolution Consenting to the Assignment of a Communications Site Lease Agreement from Cingular Wireless to T-Mobile USA, Inc. Action: Adopted Resolution No. 3806 consenting to the assignment of a Communications Site Lease Agreement dated January 14. 2004, from Cingular Wireless to T-Mobile USA. Inc. 8.j. Consideration of Award of Contract to Lee Wilson Electric Company for Construction of the Creekside Path, Phase III Lighting Project, PW 2004-03. Action: 1) Awarded a contract for the construction of the Creekside Path, Phase III Lighting Project, PW 2004-03 to Lee Wilson Electric Company in the amount of $20.676; 2) Authorized the City Manager to approve change orders not to exceed the contingency of $2.068 for use only if needed for unanticipated costs during the construction phase of the project; 3) Transferred $10.000 from the Downtown Parking Fund and $10,000 from the General Fund to the project account; and 4) Directed staff to proceed with fundraising efforts for Phase II of the "Let There Be Lighf' Program. seeking $3.500 per light to install historic decorative lights along E. Branch Street and committing to budget $500 per light in City funds for installation. 8.k. Consideration to Approve an Interagency Agreement with the South San Luis Obispo County Sanitation District for the Administration of the Waste Discharge Requirements Imposed by the Regional Water Quality Control Board. Action: 1) Approved Agreement authorizing the South San Luis Obispo Sanitation District to administer the development of a monitoring and reporting program as well as to prepare the annual reports to the Regional Water Quality Control Board on behalf of the City of Arroyo Grande; and 2) Authorized the City Manager to execute the Agreement. 8.1. Consideration to Approve a Consultant Services Agreement with Wood Rodgers, Inc. to Prepare a Project Approval and Environmental Determination (PA&ED) for the Brisco Road-Halcyon Road/Route 101 Interchange. Action: 1) Approved consultant services agreement with Wood Rodgers. Inc. to prepare a Project Approval and Environmental Determination (PA&ED) for the Brisco Road- Halcyon Road/Route 101 Interchange in the amount of $370.925; 2) Authorized the Mayor to execute the agreement; and 3) Appropriated $65.925 from the Transportation Facility Fund. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JANUARY 11, 2005 PAGE 3 8.b. Statement of Investment Deposits. Recommended Action: Receive and file the report of current investment deposits as of November SO, 2004. In response to a request by Mayor Ferrara, staff was directed to research options other than the Local Agency Investment Fund (LAIF) for the City's investments to determine if the City can obtain a higher interest rate with comparable security. 8.d. Consideration of Approval of Minutes. Recommended Action: Approve the minutes of the Regular City Council Meeting of November 2S, 2004; Special City Council Meetings of December 6, 2004 and December 14, 2004; and the Regular City Council/Redevelopment Agency Meeting of December 14, as submitted. Council Member Arnold referred to the City Council minutes of November 23, 2004 and stated that he was not on the Council at that time so he would like to abstain from voting on the minutes for that meeting. It was noted that Council Member Guthrie would also abstain from voting on the November 23, 2004 City Council minutes. Mayor Pro Tem Costello moved, and Council Member Dickens seconded the motion to approve Consent Agenda Items 8.b. and 8.d. as recommended (with Council Member Arnold and Council Member Guthrie abstaining on the November 23, 2004 minutes only in Item 8.d.). The motion carried on the following roll-call vote: AYES: NOES: ABSENT: Costello, Dickens, Arnold, Guthrie, Ferrara None None 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration to Accept the Updated City Traffic Model. Director of Public Works Spagnolo presented the staff report and then introduced Marty Inouye from Omni-Means Engineers-Planners. Marty Inouye, Principal, Omni-Means Engineers-Planners, presented the traffic model update which included information regarding existing daily traffic conditions within the City; evaluating existing roadway segment levels of service; an overview of how the daily citywide traffic model was created; an explanation of how the City is divided up into traffic analysis zones and a presentation of a City map displaying the traffic analysis zones; an overview of a map showing the City's street network; an overview of the City's current peak hour conditions, existing p'eak hour intersection volumes, and existing geometries and lane control; an overview of the City's CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JANUARY 11, 2005 PAGE 4 three phase traffic monitoring work program which includes the citywide traffic model update, preparation of an annual traffic monitoring report, and preparation of future traffic studies. Council comments and questions included how peak hour was defined and determined; whether there was any consideration of the impact of County projects on City traffic; clarification regarding the status of the County's regional traffic model; identification of locations which may have special circumstances as they relate to peak hour traffic (Le., Fair Oaks and Orchard); how adjustments are made to the traffic model; how it is monitored on an ongoing basis, how it is . updated and whether the City would have the ability for updating the model in-house. Mayor Ferrara invited public comments on this item. Steve Ross, Arroyo Grande, commented that the study shows it is important to have an accurate General Plan or Housing Element because a Plan that does not project realistic growth in certain areas would affect the traffic model data. Upon hearing no further public comments, Mayor Ferrara closed the public comment period. Council Member Dickens stated it would be helpful to review the data in the traffic model report in more detail. He commented that the data would be important in evaluating future projects and supported the concept of the traffic model. Council Member Guthrie asked if the Council would be receiving a copy of the traffic model document. He suggested conducting a joint meeting/workshop with the Planning Commission and the Traffic Commission to present this information. He commented on the benefits of having a traffic model and encouraged that the traffic model data be updated as projects are approved. Council Member Arnold also stated he would like to review the document in its entirety. He expressed concern about peak hours used on certain intersections. He agreed that as a whole, the traffic model would be a useful reference document. He supported the suggestion for holding a joint workshop with the Planning Commission and Traffic Commission. Mayor Pro Tem Costello stated the traffic model would be a good tool to help the City evaluate the potential for traffic impacts. He commented on potential traffic impacts caused by projects outside of the City. Mayor Ferrara expressed concerns about voting to accept the report without having reviewed it in its entirety. He supported the idea of a joint workshop with the Planning Commission and Traffic Commission to review the model in more detail. He commented on timing issues, specifically as they relate to the County's regional traffic model and its impact on the City's traffic model. He also expressed concern about utility issues, specifically as they relate to the City's ability to use. and update the traffic model in a timely manner to make quick determinations, without having to rely on consultants. Following clarification regarding the intended use of the model, Mayor Ferrara commented that there are already problem traffic situations identified in the City with a funded capital improvement program to address those existing problems. He said he hoped that the traffic model would not be used to add new capital improvement projects that will address problems that future development will bring, but rather to prioritize and make decisions on whether or not future development in certain areas should be allowed. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JANUARY 11, 2005 PAGE 5 Following further discussion regarding the traffic model and assurances from staff that the Council would receive copies of the traffic model in its entirety, Mayor Pro Tem Costello moved to continue approval of the traffic model to a date uncertain to be set after a joint workshop with the Planning Commission and Traffic Commission is held to receive a detailed presentation of the traffic model. Council Member Arnold seconded the motion, and on the following roll-call vote: AYES: NOES: ABSENT: Costello, Arnold, Guthrie, Dickens, Ferrara None None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 11.b. Consideration of Resolution Approvina Fundina Assistance for The Familv Care Network. Inc. Transitional Affordable Housina Proiect (ADAMS) [COUNCIURDA] Executive Director Adams presented the staff report and recommended the RDA Board adopt a Resolution approving $50,000 in Redevelopment Housing Assistance for the Family Care Network, Inc. foster care transitional housing project and the Affordable Housing Agreement. Bobbie Scott, representing Family Care Network, thanked the Board for its consideration of funding a portion of this project. She gave a background and history of the Family Care Network and the transitional affordable housing program. Executive Director Adams and Ms. Scott responded to questions from the Board regarding the transitional housing program, funding issues, whether the public was notified about this project, and whether the Police Department was consulted. Vice Chair Costello asked what would happen if the affordable housing terms of the agreement were breached. Executive Director Adams explained the terms of the agreement and RDA General Counsel Carmel responded that ultimately the Redevelopment Agency could foreclose to recover its funds. . Chair Ferrara invited public comments on this item. No public comments were received. Board Member Arnold also expressed concerns about ensuring that mechanisms are in place to get the City's money back if there were a default on the loan. Aside from this concern, he agreed it was a great utilization of redevelopment funds and a good investment. He supported the project. Board Member Guthrie commented that this was a good investment of redevelopment funds and supported the project. Board Member Dickens expressed support of the project as it relates to redevelopment, meeting regional housing needs, and from a social standpoint to meet the needs of the students selected for the program. He stated that this service is warranted and there would be a benefit to the community. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JANUARY 11, 2005 PAGE 6 Vice Chair Costello supported the project from both a redevelopment and a social needs standpoint. Chair Ferrara stated this was a win-win project for the City and the Family Care Network and supported the project. Vice Chair Costello moved to adopt a Resolution as follows: "A Resolution of the Arroyo Grande Redevelopment Agency Approving an Affordable Housing Agreement Between the Agency and Family Care Network, Inc.". Board Member Dickens seconded the motion, and on the following roll-call vote: AYES: NOES: ABSENT: Costello, Dickens, Guthrie, Arnold, Ferrara None None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Council Member Arnold referred to a recent issue of the League of California Cities Priority Focus newsletter and requested that staff review the potential benefits of participating< in the State Vehicle License Fee (VLF) loan program. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT Mayor/Chair Ferrara adjoined the meeting at 8:55 p.m. :A ilclhi{)lU- , City Clerk! Agency Secretary (Approved at CC Mtg 1/ 2 :) - C5 )