R 3818
RESOLUTION NO. 3818
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING THE CLOSURE OF CITY STREETS AND USE OF
CITY PROPERTY FOR THE ANNUAL STRAWBERRY FESTIVAL, MAY ~,
2005.
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Strawbeny Festival, have requested closure of certain City streets and the use cI City property
as ouUined beloW, for the purpose of craft exhibits, displays, food booths and eldeI18Irment, and
similar activities; and
WHEREAS, members of the AGVIA will be responsible for traffic controI,cIeanup, IncI payment
of all related fees and costs for use of City property and City employee time rei.. If to the event.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Am:Yyo Grande as
follows:
1. That the Arroyo Grande Village Improvement Association is hereby granted the use of
certain City streets and property as follows:
Sha",beny Festlval- Saturday & Sunday, May 28 & 29, 2005
A. 'No Parking/Tow Away Zone- in the following areas In the City of Arroyo Grande for
the period of 6:00 am to 6:00 pm, Saturday, May 28 and Sunday, May 29, 2005: both
sides of Branch Street (Highway 227) from Traftic Way to Mason StNet; Bridge Street
from Branch Street to Traffic Way; Nelson Street from Traffic Way to Mason Street;
Mason Street from Poole Street to Le Point Street; and Poole Street from Traftic Way
to Mason Street.
B. "No Parking/Tow Away Zone' for fire/emergency access in the following areas in the
City of Arroyo Grande for the period of 6:00 am to 6:00 pm, SatunSIIy, May 28 and
Sunday, May 29,2005: both sides of Nevada Street from Branch SIal. to La Point
Street; La Point Street from Nevada Street easterty through the T sly Ho curve; Crown
Terrace from Crown Hill Road to Le Point Street; and east Branch Street from Garden
Street to Huasna Road.
C. The closure of Branch Street from Traftic Way to Mason Street from 6:00am to 6:00
pm on Saturday, May 28 and Sunday, May 29, 2005. (ThIs wiIIl8qUire the Police
Department to apply to CaITra1l8 for street cIoauf8 authorization).
D. The closure of Short Street from Branch Street to Olohan Alley from 6:00 pm Friday,
May 27,2005 to 6:00 pm Sunday, May 29,2005.
E. The closure of Bridge Street from Branch Street to the driveway at McLintock's parking
lot from 6:00 am Saturday, May 28, 2005 to 6:00 pm Sunday, May 29, 2005.
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RESOLUTION NO. 3818
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F. The closure of Bridge Street from McLintock's driveway to Nelson Street from 6:00 am
to 6:00 pm, Saturday, May 2S, 2005 and Sunday, May 29,2005.
G. The closure of Bridge Street from Nelson Street to Traffic Way from 6:00 am Saturday,
May 2S, 2005 to 6:00 pm Sunday, May 29,2005.
H. The closure of Nelson Street from Mason Street to TraffIC Way from 6:00 am to 6:00
pm on Saturday, May 28, 2005 and Sunday, May 29, 2005.
J. The use of the parking lots along OIohan Alley from Mason Street to BrIdge Street
from 6:00 pm Friday, May 27, 2005 to 6:00 pm Sunday, May 29,2005.
J. The use of the Car Corral parking lot from 10:00 pm Friday, May 27,2005 to 6:00 pm
Sunday, May 29, 2005.
K. The use of the grass area on Nelson Street between Mason and Short Streets from
6:00 pm Friday, May 27,2005 to 6:00 pm Sunday, May 29,2005.
L. The use of Hart-COllett Park between Bridge Street and Traftic Way from 6:00 am to
6:00 pm on Saturday, May 2S, 2005 and Sunday, May 29, 2005.
M. The use of the five-acre lot next to the Arroyo Grande Woman's Club on West Branch
Street for shuttle bus parking on Saturday, May 28, 2005 and Sunday, May 29, 2005.
2. That the AGVIA will adhere to all r&qijlrements and conditions of approval sa set forth in
exhibit "A" attached hereto and /ncorporatad herein by this reference..
On motion of Council Member Dickens, secondad by Council Member Arnold, and on the
following roll call vote, to wit:
AYES: Council Members Dickens, Arnold, Guthrie, Costello and Mayor Ferrara
NOES: None
ABSENT: None
The foregoing resolution was passed and adopted this Sill day of March 2005.
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RESOLUTION NO. 3818
PAGE 3
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TONY A. MAYOR
ATTEST: .
/));JhWfiL-
E. DIRECTOR OF ADMINISTRATIVE SERVICES/
CITY CLERK
APPROVED AS TO CONTENT:
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ST ADAMS. CITY MANAGER
APPROVED AS TO FORM:
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RESOLUTION NO. 3818
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EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 05~
STRAWBERRY FESTIVAL (May 28-29, 2005)
General Conditions
1. The applicant shall ascertain and comply with all State, County and CIty requirements
as are applicable to this project.
2. The event shall occur in substantial conformance with the application and pla1l8 on file
in the Community Development Department office.
3. The event organizers shall comply with all the conditions of the City Council Resolution
adopted on March 8, 2005. (Reference attachment.)
4. The applicant shall agree to defend, indemnify and hold the City hannless, at
hislherrlts sole expense from any action brought against the City, its agents, officers,
or employees because of said approval, or In the alternative, to relinquish such
approvaL The applicant shall reimburse the City, its agents, officers, or employees, for
any court costs and attorney's fees which the City, its agents, office..., or employees
may be required by a court to pay as a result of such action. The CIty may, at Its sole
discretion, participate at its own expense in the defense of any such acIIon but such
participation shall not relieve applicant of hislher obligations under this condition.
Parks. Recreation and Facilities DeDartment Conditions
5. The event organizers shall notify the Parks and Recreation Department ~ the number
and placement of wasta containers prior to May 23, 2005.
6. AGVIA is responsible for providing trash bags and restroom supplies for the festival.
Any supplies the Parks and Recreation Department may need to provide will need to
be reimbursed by AGVIA.
7. The event organizers shall have an individual designated to periodically inspect the
restrooms and areas around the food vendors and waste containers. That individual
shall be responsible for maintaining the cleanliness of these areas and gathering and
disposing of all debris.
8. The event organizers shall reimburse the City for electrical costs .ttoclatad with
special events. Spec/f/cally, costs for the outlets by the gazebo, Bridge St., OIohan
Alley, and behind City Hall shall be reimbursed.
9. The event organizers shall reimburse the City for the costs of any Parks and
Recreation City services required for this event, including, but not limited to, restroom
maintenance, trash, etc.
10. The event organizers shall remove any tape placed on streets and parking areas after
the event.
Pu~lic Works DeDartment Conditions
11. Restroom facilities, barricades, signing and detour routes shall be provided by the
applicant as required.
12. The event organizers shall piece an advertisement in the Five Cities Times-Press
Recordm: just prior to the event to advise residents of street closures.
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RESOLunON NO. 3818
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13. The event organizers shall provide a $1,000,000.00 insurance policy naming the City
as additional insured.
14. The event organizers shall reimburse the City for the costs of Public Works services
and any other City services required for this. event.
15. The event organizers shall contact the Public Works Department 72 hours prior to the
event to check on the status of street maintenance/construction actIvitie8. The Public
Works Department may require the event organizers to provide temporary construction
(orange plastic) fencing around areas designated as potentially h8z8fd0ua.
Buildina and Fire Peoartment Coqdi!im!
16. All food booths (cooking) must comply with the Fire Department guidelines, and must
have County Health Department approval. AGVIA will infonn booth ~ of Fire
Department guidelines, and wil'.81I8ure total compliance of booth opetlltors. AGVIA
will not allow non-compllant booths to operate.
17. The project shall comply with the moat recent adition of the CaIiI'omia State Fire and
Building Codes and the Uniform Building and Fire Codes as adopktd by the City of
Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be
met.
18. The Building and Fire Department must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building pennIt for temporary electrical service, AGVIA will oel.ct a ,.. of $15 per
every booth utilizing an electrical connection. This fee will be I8n'tR8d by booth
number and submitted. to the Department of Building and Fire within 15 days of the
end of the Festival.
19. . Emefgency access must be maintained to the satisfaction of the Director of the
Building and Fire Department. A detailad chart or map will be provided to the
Department of Building and Fire for approval prior to the event. showtng plecement of
aU booths,. to include actual dimensions of access pathways for fire apparatus and
emergency vehicles.
20. Per the approval of the Fire Chief, there will be ambulance service dedicated to the
event.
21. The use of generators must be reviewed and approved by the Director of the Building
and Fire Department.
22. All fire lanes must be posted and enforced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire ChIef.
23. The applicant shall identify an individual to act as liaison with the FIre Department for
the purpose of maintaining life and safety.
24. Prior to opening the event, the fire access road shall be posted. The applicant shall
provide continuous enforcement of the fire access road during the event.
25. AGVIA will coordinate with and be responsible for costs associlJt8d with San Luis
Ambulance to provide standby personnel and equipment for Bike MedIc and golf cart
transport for entire duration of Festival.
26. AGVIA shall pay Department of Building and Fire costs for members and equipment
assigned to the event.
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RESOLUTION NO. 3818
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Police Deoartment Conditions
27. The event organizers shaU pay Police Department costs for officers assigned to the
event.
28. All temporary wNo Parking" Signs shall be posted a minimum of 24 hours . prior to event
setup (by 6:00 am, Friday, May 27, 2005).
29. A minimum of four (4) private 'icensed" security personnel will be provided by AGVIA.
AGVIA will present to the Arroyo Grande Police Department two (2) weeks prior to the
event:
a. The name of the security agency
b. A schadule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) officer stationed at NeIaon & Bridge Street, two
(2) officers assigned to the Swinging Bridge, and one (1) officer for patrol throughout
the evening hours on Saturday, May 28, 2005.
30. Failure to provide private licensad security will result In AGPD Officers being assigned
with expenses billed to the AGVIA.
SDeCiQJ Cond!U2Di
31. Notification of all streets su~ to closure must be postad a minimum of 24 hours
prior to closure, stating the dates and times of closures.
32. The AGVIA shaD distribute State Board of Equalization forms to all vendors to report
the sales tax collected during the Festival, and shall notify them that a list of vendors
will be supplied to the City to verify payment of sales tax.
33. The AGVIA sha~ provide to the City's Financial Services Department a list of all
vendors participating in the festival. The list will be used to verify that sales tax was
collected and reported as eamed In Arroyo Grande.
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RESOLUTION NO. 3818
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Granda, County of San
Luis Obispo, State of California, do hereby certify under penalty of perjury, that
Resolution No. 3818 is a true, full, and correct copy of said Resolution passed
and ado~ted at a regular meeting of the City Council of the City of Arroyo Grande
on the 8 day of March 2005.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 10'"
day of March 2005.
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KELL WE. ORE, CITY CLERK
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