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Agenda Packet 2005-04-12 CITY OF City Council Agenda Tony Ferrara Mayor Sleven Adams City Meneger Joe Costello Mayor Pro Tem Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Welmore CilyCler1< Jim Guthrie Council Member Ed Arnold Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, APRIL 12, 2005 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO QRDER: 7:00 P.M. 2. ROLL CALL: 3. FLAG SALUTE: BOY SCOUT TROOP 26 4. INVOCAllj)N: PASTOR GEORGE LEPPER, PEACE LUTHERAN CHURCH, ARROYO GRANDE 5. SPECIAL PRESENTATiONS: 5.a. Honorarv Proclamation Declarlna ADrll 2005 as "Month of the Child" 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. ----------- ----. ---~- AGENDA SUMMARY - APRIL 12, 2005 PAGE 2 7. COMMUNITY COMMENTS AND SUGGES1l0NS: This public comment period is an invitation to members of the community to present issues, thoughts; or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: . Direct City staff to assist or coordinate with you. . A Council Member may state a desire to meet with you. . It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: . Comments should be limited to 3 minutes or less. . Your comments should be directed to the Council as a whole and not directed to individual Council members. . Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash DI.bursement Ratification (PillOW) Recommended ActIon: Ratify the listing of cash disbursements for the period March 16, 2005 through March 31, 2005. 8.b. Con.lderatlon of ADDroval of Mlnutn (WETMORE) Recommended ActIon: Approve the minutes of the Regular City Meeting of March 22, 2005, as submitted. 8.c. ~ResoMlon Eatabll.hlna a Job DncrlDtion and Salarv Ranae for I (ADAMS) Recommended ActIon: Adopt Resolution. 8.d. Consideration of a Aareement for Consultant Services with Lee Wilson electric for (SPAGNOLO) Recommended ActIon: Approve an Agreement for Consultant Services with lee Wilson Electric for traffic signal maintenance. 8.e. Con8ideratlon Qf . Resolution ADorovlna an Aareement for Maintenance of State 111,s1hwav 2%1 (SPAGNOLO) Recommended ActIon: Adopt Resolution approving an Agreement with Caltrans for Maintenance of State Highway 227, and authorize the Mayor to sign the Agreement. --~--- AGENDA SUMMARY - APRIL 12, 2005 PAGE 3 8. CONSENT AGENDA (continued}: 8.t Consideration to ADDroDriate Ad~ltional Funds for Construction of the Creekside Path. Phase III I"lahtlna Protect (SPAGNOLO) Recommended Action: Appropriate additional fundS in the amount of $6,000 for the construction of the Creekside Path, Phase III Lighting Project, PW 2004-03 for unanticipated expenses incurred during construction. 9. PUBLIC HE~ING~: 9.a. Consideration of Resolution Increaslna Operatlna Fees Based on Chanaes In the Consumer Price IJKIex {(Lpn and AdlJBlon of a New Community Develooment Fee (PILLOW) Recommended Action: Adopt Resolution increasing operating fees by the January CPI of 3.7%, and approve the establishment of a new operating fee for mailing labels. 9.b. ~ratlon of Reaunt 1rom South County Sanltarv Service for Intearated Sqlld Waste Colll9tlon 8ftf Increase (ADAMS) Recontmended ActIon: Adopt Resolution approving the integrated solid waste coilection rate increase. 10. ~ON11tWEO BUSlttESS: None. 11. ~: 11.a. Consideration of Resolution AdoDtlna ~ Affordabllltv Houslna Standards for petermlnatlon of _mum Sa,.. ~ Housl.Dsl (ADAMS) Recommended ActIon: Adopt Resolution. 11.b. Consideration of "L,et There ., -UsIhts" Program O)1anaes (STRONG) Recommended ActIon: Approve revising the fixture, pole and lighting system design and donations for remaining street lighting within the Village area to a new proposed PG&E altemative. 12. pn:y CO\!W3bJWII~E8 ITEPa: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a) Request to forward comments to County Board of Supervisors on Cypress Ridge Phase 2 project. (FERRARA) ~---_.- --.- ~- AGENDA SUMMARY - APRIL 12, 2005 PAGE 4 13. CII'l MANAGE~ I~J; The following item(s) are ptaced on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 14. CO~~ C.oM.,tlN,CA1lO~1: CorrespondenceIComments as presented by the City Council. 15. liT AfF ((Q.MMUtiJCA l1QNJ: Corresponc:lence/Comments as presented by the City Manager. 16. 11 N : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. AP.3IOURNM!ifi( AA~t11A11111A1AA4AAAA1L1L1 All staff reports or other written documentation relating to each item of business referred to on the agenda are on fDe in the Admlniatratlve Services Department and are available for public inapection and reproduction at cost. If requested, the agenda shall be made availabfe in appropriate alternative formats to persons with a disability, as required by the Americana with Disabilities Act. To make a request for disability-related modification or aocommodatlon, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hou,. prior to the meeting date. LLL1L11111A11111111111111 Note: This agenda was prepared and posted pursuant to Government Code SectIon 54954.2. _..rroyogrande.org --~ -- 5.a. OF I I ! \ \ \ I / ! ! I \. \\ ~LIFOR~ 1<<1 ~~ IIGt.o. ats ~ ~Ua5ng April 2005 as "M~ cI ~ QJjId' WHEREAS, SaturdaY. April 9. 2005, will commemorale the 27" annual "Day of the ChIld" celebration during ChIldren's Day In the San Luis Obispo MIssion Plaza. A day where cbildren and families Interact with the agencies and programs providing services throughout the County; iUtd WHEREAS. the week of ~ child is a time to recognize that children's opportunities are our responsibilities, and to recommit ourselves 10 ensuring that each and every cbDd experiences the type of early environmenl - al home, al cbDd care, al school and In the community - that will promole their early learning; and WHEREAS, In San Luis Obispo Counry, there are approximalely 23,300cbDdren under 13 years of age who bave working parents and need quality care; and WHEREAS, In San Luis Obispo CountY, there are approximately 7,613 licensed cMdcare spaces; and WHEREAS, quality cbDd care is no longer a fringe benefit bUI a necessity for working parents 10 be productlve and bappy employees. Local employers need 10 be cbamplons In supporting the many cballenges facing these working parents and families; and WHEREAS, quality youth programs are essential for older cbDdren during the "OUI of school" hours, whether or Dot their parents work outside of the home; and WHEREAS, the City of Arroyo Grande recognizes that every moment In a child's life Is an opportunity for thaI child 10 learn. and that the early years may delermlne whether a child succeeds In school and In life, and that an children need al least one caring and loving adull In their lives; and that quality "out of school" programs are also essential for the older child; and WHEREAS, the activities of this month will provide an opportunitY 10 acknowledge qualitY youth and early care and education programs, their dedicated staff, and to applaud their efforts 10 Improve the quality, availability. and accessibilitY of such programs; and WHEREAS, the San Luis Obispo ChIld Care Planning Councll and the San Luis Obispo County ChIld Abuse Prevention Councll work cooperatively 10 coordinate the events and activities of ChIldren's Day In the Plaza for the Day and Month of the ChIld; and WHEREAS, all citizens are encouraged to develop the assets in cbUdren and to do wbat they can at work. al home, and within the community to help young people make positive choices to avoid hlgh-rIsk behaviors. Let us remember to listen to and watch the children around ~ to have patience and to allow them the opportunity 10 enjoy the journey of dllldhood. NOW, THEREFORE. BE IT RESOLVED, that I, Tony Ferrara, Mayor of the City of Arroyo Grande, on behalf of the City Counell, do hereby proclaim April 2005 as "MONTH OF TIlE CHllD" which represenls "CHllDREN'S OPPOR11JNITIES - OUR RESPONSIBIUllES", and April 9, 2005 as "DAY OF TIlE CHllD". IN WITNESS WHEREOF, I bave hereunto sel my band and caused the Seal of the City of Arroyo Grande to be affixed this 12~ day of April 2005. ~~.~,r-- . : ~'flh"_'.' - . \ H TONY FaIRARA, MAYOR --._--" 8.a. MEMORANDUM TO: CITY COUNCIL FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICESN BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOr(j!J SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: APRIL 12, 2005 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period March 16 through March 31, 2005. FUNDING: There is an $813,467.22 fiscal impact. All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; . Do not approve staff's recommendation; . Provide direction to staff. Attachments: Attachment 1 - Cash Disbursement Listing Attachment 2 - March 18, 2005, Accounts Payable Check Register Attachment 3 - March 18, 2005, Payroll Checks and Benefit Checks Register Attachment 4 - March 25, 2005, Accounts Payable Check Register ..-- ATTACHMENT 1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS 7.n de 'PefIi<<t 0I?KMd 16 7~?KMd 31. 2005 ~ April 12, 2005 Presented are the cash disbursements issued by the Department of Financial Services for the period March 16 to March 31, 2005. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT ATTACHMENT AMOUNT March 18, 2005 Accounts Payable Cks 120054-120154 2 $ 300,790.57 Payroll Olecks and Benefit CJtecks 3 367;396.75 $ 676,186.82 March 25, 2005 Accounts Payable Cks 120155-120254 4 $ 137,280.40 'IWO-WEEKTOfAL $ 813,467.22 U:\MSWORD\CITY COUNCIL FORMS\CASH DISBURSEMENT SCHED wEXCEL WKS.doc -..--- ~~~_._-_.__.-- CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND 10101 SPECIAL REVENUE FUNDS Cihl Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Developmenl Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Funds 4131 - Community Building (CDBG) 4201 - Law Enforcement Equip. (Fd 272) 4140 - ManagementInformation System 4202 - State AB3229 Cops Granl (Fd 271) 4145 - Non Departmental 4203 - Federal Universal Hiring (Fd 274) Public Safety /Fund 010) 4208 - Federal Local Law Enforcmt (FD 279) 4201 - Police Redevelopment Agency ( Fund 284) 4211 - Fire 4103 - Redevelopment Administration 4212 - Building & Safety ENTERPRISE FUNDS Public Works (Fund 010) Sewer Fund (Fund 612) 4301 - Public Works-Admin & Engineering 4610 - Sewer Maintenance 4303 - Street/Bridge Maintenance Water Fund (Fund 640) 4304 - Street Lighting 4710 - Water Administration 4305 - Automotive Shop 4711 - Water Production Parks & Recreation /Fund 010) 4712 - Water Distribution 4420 - Parks Lopez Administration (Fund 641) 4421 - Recreation 4750 - Lopez Administration 4422 - General Recreation CAPITAL IMPROVEMENT PROGRAMS IFund 3501 4423 - Pre-School Program 5501-5599 - Park Projects 4424 - Recreation-Special Programs 5601-5699 - Streets Projects 4425 - Children in Motion 5701-5799 - Drainage Projects 4426 - Five Cities Youth Basketball 5801-5899 - Water/Sewer/Streel Projects 4430 - Soto Sport Complex 5901-5999 - Water Projects 4213 - Government Buildings 4460 - Parkway Maintenance U:\MSWORD\OTY COUNOL FORMS\ CASH DISBURSEMENT SCHED wEXCEL WKS.doc - - 00 88 00 00 00 00 00 ~ C 00 00 00 ~C! 00 00 ::I a) a) 00 Il'i..o lritri 00 cio 0 ~~ e "'.. <"IN ;:a;~ ;:a;~ <0<<> <0<<> 00 "'.. <"IN ~ ~ 00 0( 60 "'It) Qj ;,; '" co M .. .. 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ATTACHMENT 3 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 02/25/05 - 03/10/05 03/18/05 FUND 010 328,751.60 Salaries Full time 186,445.52 FUND 220 16,977.07 Salaries Part-Time - PPT 18,928.33 FUND 284 1,385.50 Salaries Part-Time - TPT 8,690.25 FUND 612 5,862.36 Salaries OverTime 15,262.08 FUND 640 14,419.72 Salaries Standby 376.76 367,396.25 Holiday Pay 960.17 Sick Pay 8,033.69 Annual Leave Buyback - Vacation Buyback - Sick Leave Buyback - Vacation Pay 6,590.03 Comp Pay 3,204.94 Annual Leave Pay 5,523.25 PERS Retirement 53,295.15 Social Security 17,986.02 PARS Retirement 342.40 State Disability Ins. 1,068.54 Deferred Compensation 725.00 Health Insurance 32,382.34 Dental Insurance 4,171.42 Vision Insurance 928.55 Life Insurance 726.78 Long Term Disability 1,019.65 Uniform Allowance - Car Allowance 500.00 Council Expense - Employee Assistance 160.38 Boot Allowance - Motor Pay 75.00 - 367,396.25 ----_.~-- --"--- "I"" 1:= 00 00 00 00 00 00 00 ~ $ ~~ ~~ q~ q~ q~ q~ ~~ o ~~ ~~ 00 ~~ ~~ ~~ ~- E ~= ~~ v~ ~~ NN ~~ ~~ -< ...:~ ~- ~ m ~ 0> .,. .. .. 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'" N ~ ~ ~c~~ ~ g ... s:> '" (;; (;; ~ .. I '" It> ~ '" ...~ 8!~~ ;1; J!! It> .. U '" '" '" ~~ Ii ~~~ ~ ><> III>~- ~ --- - ~ ~ ... " '" 0 0 ~ ~ \i ;; ... iO g- o> " A- Il. .. ~ ~ ~ > .. ~ ~ .... " g ~ c 0 ""S- .;: u ~ .. ILl 0 A- 0 ~ ie> ..10 ...>- 1~ (.) " ~cC 8 :>u. 0 .0 ~ :s 0 ~ 5 ~ "0 ~ ~ ~ '" ~ > ~ ~ .\i 0 ~. '" .. u .8 o " .... ~ '" .. ~. g i ...... u .!liD { ~!::!. cJ'" ~ ,..0 8.b. MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 22, 2005 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Dickens, Guthrie, Arnold, Mayor Pro Tern Costello and Mayor Ferrara were present. City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services/City Clerk Wetmore, Chief of Police TerBorch, Director of Financial Services Pillow, Director of Public Works/City Engineer Spagnolo, and Assistant Planner Bergman. 3. FLAG SALUTE Alvin Evenson, representing American Legion Post 136 led the Flag Salute. 4. INVOCATIQN Pastor Robert Banker delivered the invocation. 5. SPECIAL PBE~ENTATIONS None. 6. AGENDA REVIEW 6.a. Resolutions and Ordinances Read In l1ti8 Only Mayor Pro Tern Costello moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. Ct1lZENS' INPIJT. COMMENTS. NiP SUGGESl1~NS None. 8. CONSi;NT AGENDA Mayor Pro Tem Costello requested that Item a.h. be pulled for comment. Mayor Ferrara requested that Item a.d. be pulled for comment. Mayor Pro Tem Costello moved. and Council Mamber Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.m., with the exception of Items 8.d. and 8.h., with the recommended courses of action. The motion carried on the following roll-call vote: AYES: Costello, Guthrie, Dickens, Ferrara NOES: None ABSENT: AmoId ---.._-~ --~._-- CITY COUNCIL MARCH 22, 2005 PAGE 2 8.a. Cash Disbursement Ratification. Action: Ratified the listings of cash disbursements for the period March 1, 2005 - March 15, 2005. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of February 28, 2005. 8.c. Consideration of Cost Allocation Plan Update. Action: Adopted the Fiscal Year 2005-06 Cost Allocation Plan. 8.e. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of March 8, 2005 as submitted. 8.t. Consideration of a Resolution Revising the Records Retimtion Schedule for the Police Department. Action: Adopted Resolution No. 3824 revising the records retention schedule for the Police Department. 8.g. Consideration of Appointment to the Citizens Transportation Advisory Committee. Action: Approved the Mayor's recommendation to appoint Joel Couser to the Citizens Transportation Advisory Committee (CTAC). 8.i. Consideration to Declare Surplus Property and Approve a Contract for Auction Services. Action: 1) Adopted Resolution No. 3825 declaring items to be placed on a surplus list and requesting authorization for sale at public auction; and 2) Authorized the City Manager to execute a contract with Bill Phelps Auction Services. 8.j. Consideration to Approve a Contract Extension with Mid State Plumbing to Continue the Plumbing Retrofit Program. Action: 1) Approved a one-year contract extension with Mid State Plumbing and Drain Cleaning, Inc. to continue the City's Plumbing Retrofit Program in the amount of $353.773.25; and 2) Appropriated an additional $230,000.00 from the Water Neutralization Fund (Fund 226). 8.k. Consideration to Approve the Plans and Specifications and Authorization to Solicit Bids for the Theis/Keisler Tennis Court Addition Project, PW 2004-02. Action: 1) Approved the plans and specifications for the Theis/Keisler Tennis Court Addition Project, PW 2004-02; 2) Authorized the. Public Works Department to solicit public construction bids; 3) Found that the project is categorically exempt from CEQA pursuant to Section 15301(e); and 4) Directed the Director of Administrative Services to file a Notice of Exemption. 8.1. Consideration of Resolution Denying Amended Conditional Use Permit Case No. 04-001 to Allow a Financial Institution to Occupy Building J of the Five Cities Shopping Center; 911 Rancho Parkway; Wells Fargo Bank. Action: Adopted Resolution No. 3826 denying Amended Conditional Use Permit Case No. 04-001 to allow a financial institution in Building "J" of the Five Cities Shopping Center; 911 Rancho Parkway; Wells Fargo Bank. 8.m. Consideration of Resolution Accepting Grant Deed for Real Property Located at 206 N. Halcyon Road. Action: 1) Adopted Resolution No. 3827 accepting a Grant Deed for real property located at 206 N. Halcyon Road, 2) Authorized the City Manager to execute escrow instructions and related documents; and 3) Authorized an appropriation of $5,400 from the General Fund for escrow and related expenses. -"- -----_.---- CITY COUNCIL MARCH 22, 2005 PAGE 3 a.d. Consideration of Approval of City Investment Policy. Recommended Action: Approve the City of Arroyo Grande Investment Policy. Mayor Ferrara praised the work and research conducted by Financial Services Director Angela Pillow to expand the City's investment options. Mayor Pro Tem Costello moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Item 8.d. with the recommended course of action. The motion carried on the following roll-call vote: AYES: Costello, Guthrie, Dickens, Ferrara NOES: None " ABSENT: Arnold a.h. Consideration of Council Appointments to the Traffic Commission and Senior Advisory Commission. Recommended Action: 1) Approve the recommendation of Mayor Pro Tem Costello to appoint Matthew Brownlee to the Traffic Commission; and 2) Approve the recommendation of Council Member Arnold to appoint Richard Jackson to the Senior Advisory Commission. Mayor Pro Tem Costello stated that his recommended appointment to the Traffic Commission, Matthew Brownlee, was in the audience, and he thanked and acknowledged Mr. Brownlee's willingness to serve the City in this capacity. Mayor Pro Tem Costello moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.h. with the recommended courses of action. The motion carried on the following roll-call vote: AYES: Costello, Guthrie, Dickens, Ferrara NOES: None ABSENT: Arnold 9. PUBLIC HEARINGS 9.a. Consideration of Final Approval of Community Development Block Grant (CDBG) Projects for Year 2005. Assistant Planner Bergman presented the staff report and recommended the Council adopt a Resolution approving Community Development Block Grant (CDBG) projects for Year 2005. Mayor Ferrara opened the pUblic hearing, and when no one came forward to speak, he closed the public hearing. Council comments included support for allocation of 2005 CDBG funds as presented. CITY COUNCIL MARCH 22, 2005 PAGE 4 Council Member Dickens moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THOSE PROJECTS TO BE FUNDED WITH THE CITY'S ALLOCATION OF PROGRAM YEAR 2005 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS'. Mayor Pro T em Costello seconded the motion, and on the following roll-call vote: AYES: Dickens, Costello, Guthrie, Ferrara NOES: None ABSENT: Arnold There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Proposed Budget Strategies for FY 2005-06IFY 2006-07. City Manager Adams presented the staff report, which included an overview of budget strategies for FY 2005-06 and FY 2006-07; an overview of major funding issues facing the City, including State budget impacts, changes in the Citizens' Option for Public Safety Program (COPS) Funding, PERS retirement rate increases, personnel costs, and increased fuel costs; recommendations to generate cost savings and/or increased revenues, including the elimination of the part-time fleet maintenance position, a reorganization of the Administration Office Assistant position, a 2% decrease in services and supplies accounts, charging staff time to housing funds when appropriate, expanding the City's investment portfolio, a reorganization of the management information services structure, transferring CIP accounting services to the Financial Services Department, increasing cost recovery efforts for public safety, a reduction in worker's compensation costs, code enforcement reorganization savings, and a potential increase in miscellaneous operating fees. City Manager Adams spoke about the need to update the Long Range Financial Plan to more accurately. identify long-term needs and assess revenue trends. He gave an overview of major projected future expenses, including street maintenance and projects, transportation projects, City Hall complex improvements, other Americans With Disabilities (ADA) improvements, police station expansion, drainage improvements, personnel costs, vehicle replacement fund, and a fire ladder truck. City Manager Adams briefly reviewed efficiency measures implemented to date and recommended staff be directed to research and provide alternatives for new and increased revenue sources. He then reviewed the Vehicle License Fee (VLF) Buyback Program and stated that although staff recommended that the City not participate in the program at this time, that the Council provide direction to staff on this item. In conclusion, City Manager Adams reviewed and recommended a proposed Financial Policy be established to fund PERS costs. City Manager Adams responded to questions from Council concerning the establishment of a separate PERS fund; clarification regarding refunds from the worker's compensation program; what the cost would be to update the operating (user) fee study and whether or not the City could justify an increase in operating fees with a supplemental study; clarification regarding the charging of staff time spent on housing projects; clarification concerning projected PERS retirement rate increases; and a request for more detail on cost recovery for public safety. CITY COUNCIL MARCH 22, 2005 PAGE 5 Mayor Ferrara invited public comments on this item. Susan Flores, Arroyo Grande, commented that new businesses are not being allowed to come in to the City because of traffic issues and she wondered if allowing more business in would generate more revenue to help the City's budget. Hearing no further public comments, Mayor Ferrara closed the item to public comment. Council comments included support for the proposed budget strategies as outlined in the staff report; a majority of Council members agreed not to pursue the VLF Buyback Program at this time; there was consensus to pursue and seek alternative funding sources for transportation projects; agreement that cost recovery efforts should be increased, however, staff was advised to be cautious about those efforts so citizens would not be discouraged from calling for emergency service; and support for the proposed strategy for funding ADA improvements within the City. Mayor Pro Tem Costello moved to approve the proposed budget strategies for FY 200S-06 and FY 2006-07 and direct staff to provide information on alternatives for new or increased long-term revenue sources. Council Member Guthrie seconded the motion, and on the following roll call vote: AYES: Costello, Guthrie, Dickens, Ferrara NOES: None ABSENT: Arnold There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 12. CITY COUNCIL REPORTS a. MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOGlSLORTA). The SLOCOG Executive Committee met; there are some limited Transportation Enhancement funds available (Le., specifically for crosswalks); SLOCOG will be distributing a request for projects. (2) South San Luis Obispo County Sanitation District (SSLOCSD). A public hearing was held on the issue with the Zone 1/1A creek project; outside legal counsel issued an opinion that the Sanitation District is not subject to County's assessment or increased assessment for Zone 1/1A. Operation of the Plant was impacted due to some systems that were down for repair; there was also a volume increase due to the rain. (3) Other. None. b. MAYOR PRO TEM JOE COSTELLO: (1) Zone 3 Water Advisory Board. Met March 17111; largest issue discussed was the non-approval of the Habitat Conservation Plan for Lopez. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Air Pollution Control District (APCD). Meets tomorrow, March 23rd. (4) Other. Next meeting of Fire Oversight Committee is Apri11SII1. CITY COUNCIL MARCH 22, 2005 PAGE 6 c. COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT). No report. (2) South County Youth Coalition. Next meeting is Thursday, March 24th. (3) Other. None. d. COUNCIL MEMBER JIM GUTHRIE: (1) Economic Vitality Corporation (EVC). Reported that EVC is still without an Executive Director; continuing with recruitment. Next meeting is March 30th. (2) Other. None. e. COUNCIL MEMBER ED ARNOLD: (ABSENT) (1) Integrated Waste Management Authority Board (IWMA). No report. (2) California Joint Powers Insurance Authority (CJPIA). No report. (3) Other. None. 13. CITY COUNCIL MEMBER ITEMS: Council Member Dickens referred to the Busick Tract (County) and stated he had heard that a Draft Environmental Impact Report (EIR) or a Supplement to the Draft EIR had been released and requested that staff follow-up and respond appropriately based on previous Council comments concerning circulation around this area behind the High School. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICAl1QNS: Mayor Ferrara repOrted that he met with other Mayors, City Managers, and County representatives to discuss a potential countywide sales tax increase. 16. STAFF COMMUNICATIONS: None. 17. COMMUNITY COMMENTS AND SUGGESTIONS: None. 18. ADJOURNMENT Mayor Ferrara adjourned the meeting at 8:35 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg ) B.c. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER fr BY: KAREN SISKO, HUMAN RESOURCES MANAGER 1/$-- SUBJECT: CONSIDERATION OF A RESOLUTION ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE POSITION OF INFORMATION TECHNOLOGY MANAGER DATE: APRIL 12,2005 RECOMMENDATION: It is recommended the City Council adopt a resolution establishing a job description and salary range for the position of Information Technology Manager. FUNDING: The position has been funded under contractual services in the Management Information Systems (MIS) bUdget for the past four years. The position would be moved from contractual services to a full-time position. No additional funding is required. DISCUSSION: In FY 2001-02, the City began contracting with the Information Services Division of the County of San Luis Obispo for maintenance of the City's computer system. The City's full-time classification of Computer Support Technician was replaced with a full-time contract employee through the County. The County is raising the overhead they charge the City for this position and is changing direction with their outsourcing of services, which makes it more cost effective for the City to transfer this position in-house. The City will maintain a contract with the County for minimal specialized support when required. An updated job description has been developed to reflect the current duties that will be performed by the Information Technology Manager. The Information Technology Manager will be a management position with a salary range of M-45, $4,8761month - $5,929/month. This salary range is consistent with the range offered by the County and is competitive with the local government market in San Luis Obispo County. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Modify as appropriate and approve staffs recommendation; or e Provide direction to staff. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE POSITION OF INFORMATION TECHNOLOGY MANAGER WHEREAS, the City of Arroyo Grande ("City") has been contracting with the County of San Luis Obispo ("County") for information services since July 1, 2001; and WHEREAS, the cost to contract for information services with the County is increasing and the County is changing direction with regards to the outsourcing of their services, making it more cost effective for the City to transfer this position in-house; and WHEREAS, the City Council of the City of Arroyo Grande deems it in the best interest of the City to establish a job description for the position of Information Technology Manager, a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference; and WHEREAS, the City Council of the City of Arroyo Grande deems it in the best interest of the City to establish a salary range for the Information Technology Manager on the management salary scale of M-45 and afford it the benefits of the management classification. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that the position of Information Technology Manager is hereby established to perform the duties and responsibilities set forth in the job description attached hereto as Exhibit "A" and the salary range be set for this position on the management salary scale at M-45. This Resolution shall become effective as of July 1, 2005. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2005. ---- RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED TO AS FORM: TIMOTHY CARMEL, CITY ATTORNEY ,---- .--'-""._.~._-_._-",,--, " "- . ~'---_......."" EXHIBIT "An CITY OF ARROYO GRANDE INFORMATION TECHNOLOGY MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES To assume responsibility for the overall operation and maintenance of computerized information and related systems for the City; to provide recommendations for the implementation of new systems; to serve as the City's Systems Administrator; to troubleshoot system problems and make repairs as needed; to provide training on computer systems and software applications; and to assist in budget preparation for the Information Technology Department. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Director of Administrative Services. ESSENTIAL FUNCTION STATEMENTS The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here: 1. Assume responsibility for the operation and maintenance of computerized information and related systems for the City. 2. Monitor computer system operations and use; perform overall maintenance and make necessary repairs; schedule complex maintenance or repairs with outside vendors; ensure adherence to contract guidelines. 3. Maintain network servers including user account maintenance and policy administration. 4. Monitor network security and performance; identify unauthorized access and potential security risks; participate in projects to enhance network security operations. 5. Serve as the City's System Administrator; set up and administration of all City servers and network components; establish and maintain system backup procedures. 6. Design, install and support LAN's and WAN's. 7. Install and configure PC's and automation hardware. 8. Purchase hardware and software for City use. 9. Develop, coordinate and conduct in-house training on computer systems and associated hardware and software components. 10. Provide user support services; respond to questions for assistance; resolve and/or troubleshoot operational problems. 11. Create minor multi-user data bases for the City as requested by management. CITY OF ARROYO GRANDE Information Technology Manager (Continued) 12. Participate in budget preparation for the Information Technology Department and make recommendations to City management. 13. Prepare and maintain system documentation. 14. Maintain computer equipment and software inventory. 15. Coordinate maintenance issues with departments. 16. Serve as an advisor to the City's Computer Technology Committee; provide recommendations for new systems including equipment and software needs. 17. Coordinate disposition of surplus equipment pursuant to City policies. 18. Respond to after-hour emergency requests. 19. Communicate effectively, both orally and in writing. 20. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledae of: Operations, services and activities of an information systems support program. Operational characteristics of various computer systems, applications, security, and peripheral equipment. Principles and practices of computer science and information systems. Methods and techniques used in the installation, troubleshooting, upgrading and problem resolution of information systems hardware, software and peripheral devices. System documentation. Project budgeting. LANIWAN systems design. Personal computer hardware and software components. Principals of hardware and software configuration and installation. Pertinent Federal, State and local codes, laws and regulations. Abllltv to: Assume responsibility for the operation and maintenance of City-wide computer information and related systems. Provide recommendations and purchase new systems including hardware and software. Serve as the City's System Administrator. Monitor and maintain network security. Troubleshoot problems to successful resolution; perform required maintenance and make necessary repairs to computer systems and related equipment. Develop system design proposals. Provide training on computer system operations and applications. Respond to requests for assistance from system users. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. CITY OF ARROYO GRANDE Information Technology Manager (Continued) Stay abreast of emerging and changing technologies. Work in a safe and efficient manner. Education and EXDerlence Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Graduation from an accredited four-year college or university with a degree in data processing, computer science, management information systems or a closely related field; or equivalent job-related work experience supplemented by college level course work in computer science, information systems or a related field. EXDerience: Four years of increasingly responsible technical information systems or computer support experience in a networked environment. Knowledge of municipal government systems is desirable. LlcenseslCertlficates Possession of, or ability to obtain, an appropriate valid driver's license. A Microsoft Certified System Engineer/Administrator (MCSElMSCA) certification or ability to obtain certification within twelve months of employment. WORKING CONDITiONS Environmental Conditions: Office environment; exposure to computer screens. Outside travel between City department locations. May occasionally have to work outside or under buildings. Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time; extensive use of computer keyboard; visual acuity to read computer screens; occasional bending, stooping, reaching, and lifting of up ~o 50 pounds. B.d. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ,j!J{ SUBJECT: CONSIDERATION OF AN AGREEMENT FOR CONSULTANT SERVICES WITH LEE WILSON ELECTRIC FOR TRAFFIC SIGNAL MAINTENANCE DATE: APRIL 12, 2005 RECOMMENDATION: It is recommended that the Council approve the attached Agreement for Consultant Services with Lee Wilson Electric for traffic signal maintenance. FUNDING: Funding for traffic signal maintenance in the amount of $50,000 was budgeted in fiscal year (FY) 2004/05. The remaining balance as of the end of January is $22,270. The estimated cost to perform the remainder of the signal maintenance for FY 2004/05 is $21,000. DISCUSSION: The City contracts for services to maintain the twelve (12) existing traffic signals. Lee Wilson Electric has been performing this service for the last fourteen years. The current agreement with Lee Wilson Electric was a five-year agreement that expired on February 28, 2005. Signal maintenance includes routine inspection of the equipment including the signal heads, lamps, inductor loops, pedestrian push buttons and cleaning of the signal control cabinet. All intersections are listed in Exhibit "A" of the attached Agreement for Consultant Services. The present cost each month for maintenance is approximately $126 per intersection. The new Agreement provides for an increase of $24 per intersection and reflects an increase in labor and material for the work listed in Exhibit "A". Staff recommends that a new five-year agreement with Lee Wilson Electric be approved based on their knowledge and experience with the City's traffic signal system, past performance and timely emergency response. CITY COUNCIL CONSIDERATION OF SERVICE AGREEMENT WITH LEE WILSON ELECTRIC FOR MAINTENANCE OF TRAFFIC SIGNALS APRIL 12, 2005 PAGE 2 AL TERNA TIVES: The following alternatives are provided for the Council's consideration: . Approve the attached service agreement; . Modify as appropriate and approve the service agreement; . Reject the agreement and direct staff to prepare a request for qualification for distribution to selected contractors; . Provide direction to staff Attachment: Agreement for Consultant Services AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT, is made and effective as of May 1, 2005, between LEE WILSON ELECTRIC ("Consultant"), and the CITY OF ARROYO GRANDE, a Municipal Corporation ("City"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on May 1, 2005 and shall remain and continue in effect until April 30, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and comply with all terms and provisions set forth in Exhibit "A", attached hereto and incorporated herein by this reference. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. AGREEMENT ADMINISTRATION City's Public Works Director/City Engineer shall represent City in all matters pertaining to the administration of this Agreement. Bud Wilson shall represent Consultant in all matters pertaining to the administration of this Agreement. 5. PAYMENT The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit "B", attached hereto and incorporated herein by this reference. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. Page 1 of 16 (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5. 7. TERMINATION ON OCCURRENCE OF STATED EVENTS This Agreement shall terminate automatically on the occurrence of any of the following events: (a) Bankruptcy or involvency of any party; (b) Sale of Consultant's business; or (c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified in Section 1. 8. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. LAWS TO BE OBSERVED. Consultant shall: (a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in Consultant's Page 2 of 16 performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; (d) Immediately report to the City's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. (e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 10. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 11. INDEMNIFICATION (a) Indemnification for Professional Liabilitv. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and Page 3 of 16 all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subContractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. (b) Indemnification for Other Than Professional Liabilitv. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreem~nt by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subContractors of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subContractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. (d) Indemnitv Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. 12. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "C" attached hereto and incorporated herein as though set forth in full. Page 4 of 16 13. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 14. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement. 16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subContractors, shall not without written authorization from the City Manager or unless requested by the Page 5 of 16 City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 17. NOTICES Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United .States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To City: City of Arroyo Grande Public Works Director 214 E. Branch Street Arroyo Grande, CA 93420 To Consultant: Lee Wilson Electric P. O. Box 250 Arroyo Grande, CA 93421-0250 18. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City. Page 6 of 16 19. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation .concerning this Agreement shall'take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. TIME City and Consultant agree that time is of the essence in this Agreement. 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL Consultant is bound by the contents of the City's Request for Proposal, Exhibit "0", attached hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit "E", attached hereto and incorporated herein by this reference. In the event of conflict, the requirements of City's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals. 23. CONSTRUCTION The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 24. AMENDMENTS Amendments to this Agreement shall be in writinq and shall be made only with the mutual written consent of all of the parties to this Agreement. Page 7 of 16 25. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. Page 8 of 16 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF ARROYO GRANDE CONSULTANT By: By: - Tony M. Ferrara, Mayor Its: Attest: (Title) Kelly Wetmore, City Clerk Approved As To Form: Timothy J. Carmel, City Attorney Page 9 of 16 - ---" -~-_. EXHIBIT A SCOPE OF WORK The Contractor shall perform routine inspection of equipment and operation of traffic signals at intersections listed below on a monthly basis, including 1) inspect, clean and vacuum cabinets; 2) clean and vacuum filters and replace as necessary; 3) inspect all lamps and replace as necessary; 4) inspect all heads, back plates and visors; 5) inspect all traffic loops; 6) check operation of all pedestrian push buttons; and 7) complete log entry in controller log. LIST OF INTERSECTIONS: 1 ) EAST GRAND AVENUE & ELM STREET 2) EAST GRAND AVENUE & HALCYON ROAD 3) HALCYON ROAD & FAIR OAKS AVENUE 4) EAST GRAND AVENUE & COURTLAND STREET 5) EAST GRAND AVENUE PED,CROSSING 6) OAK PARK & JAMES WAY (Arroyo Grande pays 50%; Pismo Beach pays 50%) 7) OAK PARK & EL CAMINO REAL (Arroyo Grande pays 50%; Grover Beach pays 50%) 8) OAK PARK & WEST BRANCH (Arroyo Grande pays 62.5%; Pismo Beach pays 37.5%) 9) WEST BRANCH & RANCHO PAR'f0NAY 10) EL CAMINO REAL.& BRISCO ROAD 11 ) WEST BRANCH & TOWN CENTER DRIVE 12) FAIR OAKS & VALLEY ROAD Contractor agrees to maintain a 24-hour per day emergency service for the replacement of burned out lamps or controller malfunctions. The replacement of burned out lamps need not be on an emergency basis provided there are at least two indications still operative for each direction of travel. In such cases replacement shall be handled as soon as possible in a routine manner. Payment shall be on a time and material basis per Exhibit "B". CITY OF ARROYO GRANDE - LIST OF EMERGENCY PERSONNEL 1) Chad Steil Home:489-5612 Cell: 459-5817 2) Bud Wilson Home:461-3233 Cell: 459-5807 Page 10 of 16 EXHIBIT B PAYMENT SCHEDULE CITY OF ARROYO GRANDE - LABOR, EQUIPMENT & MATERIAL RATES 1 ) MONTHLY MAINTENANCE CHARGE.. .$150.00/MONTH/INTERSECTION 2) TIME & MATERIAL LABOR STRAIGHT TIME (M-F 7:30 am - 3:30 pm) . $68.00/hour OVERTIME (M-F 3:30 pm ~ 7:30 am, all day SATURDAY) $95.00/hour DOUBLE TIME (SUNDAYS & HOLIDAYS) $120.00/hour 3) EQUIPMENT RATES: SERVICE TRUCK: $10.00/hour BUCKET TRUCK: $40.00/hour CRANE TRUCK: $36.00/hour 4) MATERIAL TO BE BILLED AT COST + 15% Page 11 of 16 EXHIBIT C INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self- insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Page 12 of 16 Consultant, subContractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $ per occurrence. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financial'size VI/. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all Consultants, and subContractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subContractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor. Page 13 of 16 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. . Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subContractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subContractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subContractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self-insure or to us!'! any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Consultant, subContractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Page 14 of 16 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. Page 15 of 16 ---- 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right. (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Page 16 of 16 - B.e. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER W' SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION APPROVING AN AGREEMENT WITH CALTRANS FOR MAINTENANCE OF STATE HIGHWAY 227 DATE: APRIL 12, 2005 RECOMMENDTION: It is recommended the City Council: 1. adopt a resolution approving an Agreement with Caltrans for Maintenance of State Highway 227; and, 2. authorize the Mayor to sign the agreement. FUNDING: The City will receive an annual payment of $9,630 from Caltrans for maintenance of State Route 227 within the City. DISCUSSION: On September 28, 1993 the City entered into an agreement with Caltrans for maintenance of State Route 227 and on July 1, 1997 amended the agreement to increase the annual allotment from $9,000 to $9,630. The agreement remains in full force unless amended or terminated by mutual agreement or terminated by either party on thirty (30) days written notice. On October 10, 2000 a new agreement was approved by Council regarding the delegated electrical requirements for traffic signals on State Route 227. That agreement separated the payment of electrical service for the traffic signals from the routine maintenance responsibility. This change created the need for a new maintenance agreement. The scope of the City's maintenance responsibilities are detailed in the original Agreement for Maintenance of State Highways (Section 27 of the Streets and Highway Code) and include such activities as street sweeping, asphalt patching, weed and debris clearance, and the cost of power for street lights. --...-- CITY COUNCIL CONSIDERATION TO ADOPT A RESOLUTION APPROVING AN AGREEMENT WITH CALTRANS FOR MAINTENANCE OF STATE HIGHWAY 227 APRIL 12, 2005 PAGE 2 The agreement provides the City with flexibility to determine the maintenance efforts on State Route 227, primarily through the Village. Maintenance work is then reimbursed by Caltrans on a semi-yearly basis. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. Attachment: 1. Agreement for Maintenance of State Highway in the City of Arroyo Grande ,---._-~-_._-_. .- ---'---- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING AN AGREEMENT WITH CAL TRANS FOR MAINTENANCE OF STATE HIGHWAY 227 IN THE CITY OF ARROYO GRANDE WHEREAS, the City desires to enter into an agreement with the State of California to perform specific maintenance functions on State Highway 227 within the City limits as provided in Section 130 of the Streets and Highways Code; and WHEREAS, the City shall perform only delegated maintenance functions identified in the Caltrans HM program codes as flexible roadbeds, slopes/drainage/vegetation and litter/debris; and WHEREAS, the State will reimburse the City for actual direct costs of all routine maintenance work performed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that said Agreement for Maintenance of State Highway 227 within the City is hereby approved and the Mayor and the City Clerk are directed to sign the same on behalf of said City. On motion of Council Member . seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of April 2005. ~- RESOLUTION NO. Page 2 TONYFERRARA,MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ~- - ~ AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS IN THE CITY OF ARROYO GRANDE This AGREEMENT is made and executed in duplicate this day of , 200_, by and between the State ofCalifomia, acting by and through the Department of Transportation, hereinafter referred to as the "STATE" and the CITY of ARROYO GRANDE hereinafter referred to as the "CITY". WITNESSETH A. RECITALS The parties desire to have the CITY perform specific maintenance functions on the State Highway within the limits of the CITY as provided in Section 130 of the Streets and Highways Code. B. AGREEMENT This Agreement shall supersede any previous AGREEMENT FOR MAINtENANCE OF STATE HIGHWAYS IN THE CITY OF ARROYO GRANDE and/or AMENDMENTS thereto with the CITY. In consideration of the mutual covenants and promises herein contained, it is agreed that the CITY will perform such maintenance work as is specifically delegated to it on the State Highway routes or portions thereof, all as hereinafter descn"bed under Section H hereof, or as said Section may be subsequently modified with the consent of the parties hereto acting by and through their authorized representatives. C. MAINTENANCE DEFINED Maintenance is defined in section 27 of the Streets and Highways Code. D. DEGREEOFNUUNTENANCE (I). The degree or extent of maintenance work to be performed and the standards therefor shall be in accordance with the provisions of section 27 of the Streets and Highways Code, as set forth in the current edition of the State Maintenance Manual, or as may be prescn"bed ftom time to time by the District Director. "District Director", as used herein, means the State's District Director assigned to the territory in which the CITY is located, or an authorized representative. (2). The STATE reserves the option to check at random all areas maintained by the CITY to assure conformance to the agreed maintenance levels. Failure of the CITY to comply with these maintenance levels would be reason to tenninate this Agreement as specified under Section J, "Terms of Agreement." However, this random check does not preempt the CITY manrtenance responsibilities as spelled out in the Agreement. An Encroachment Permit will be required for third parties when maintenance work is re- delegated by the CITY. Such re-delegated work shall be performed to the same levels of service as spelled out herein and will be subject to the same random checks as provided for work performed directly by CITY forces. (3). The level of maintenance service in each of the programs delegated to the CITY has been considered in setting authorized total and route dollar amounts. The CITY may perfonn additional work ifdesired, but the STATE will not reimburse the CITY for any work in excess of authorized dollars without the State's prior written consent. The District Director may authorize adjustments needed because of inflation or changes in program emphasis. E. LEGAL RELATIONS AND RESPONSIBILITIES (I). Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this contract or affect the legal liability of either party to the contract by imposing any standard of care respecting the maintenance of State Highways different ITom the standard of care imposed by law. (2). It is understood and agreed that neither STATE, nor any officer or employee is responsible for any damage or liability occurring by reason of anything done or omitted to be done by the CITY under or in connection with any work, authority or jurisdiction delegated to the CITY under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, the CITY shall defend, indemnifY and save harmless the STATE and all of its officers and employees ITom all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting ITom anything done or omitted to be done by the CITY under or in connection with any work, authority or jurisdiction delegated to the CITY under this Agreement. F. MAINTENANCE FUNCTIONS (I). The CITY shall perfonn only those delegated maintenance functions identified in Section H, "DELEGATION OF MAINTENANCE," of this Agreement. (2). A brief description of those maintenance functions delegated to the CITY are identified by the following Caltrans HM Program Codes: a.) HMIA: FLEXIBLE ROADBEDS -- provides for patching and maintaining the surface and base courses of asphalt surfaced roadways, including asphalt surfaced shoulders. b). HM2C: SLOPESfDRAINAGENEGETATION -- provides for cleaning, maintaining, and repairing culverts, ditches, drains, curbs, sidewalks and other appurtenances between the roadbed and the outer highway right-of-way boundary line. It also includes weed and brush control by manual or mechanical methods only. c.) HM2D: LITTERfDEBRIS -- provides for removal ofIitter and debris ITom roadway surfaces and roadsides. d.) HM4K: ELECTRICAL -- electrical issues are dealt with in a Delegated Electrical Agreement dated October 10,2000. G. EXPENDITURE AUTHORIZATION (I). The STATE will reimburse the CITY for the actual direct cost of all routine maintenance work performed by the CITY as delegated under Section H of this Agreement, but it is agreed that during any fiscal year, the maximwn expenditure on any route shall not exceed the amount as shown on Section H of this Agreement, unless such expenditure is revised by an amended Agreement or otherwise adjusted or modified as hereinafter provided for. (2). A new "DELEGATION OF MAINTENANCE" sheet (Section H) will be provided annually by the STATE for the ensuing fiscal year, ifnecessary, to ensure equitable annual cost. (3). The expenditure per route for routine maintenance work as referred to above may be increased or decreased, redistributed between routes, or additional expenditures for specific projects may be made when such adjustment of expenditures for routine maintenance or such specific work is authorized in advance in writing by the District Director or an authorized representative. (4). Additional expenditures or adjustment of expenditures thus authorizc;d shall apply during the fiscal year designated therein and shall not be deemed to permanently modifY or change the basic maximwn expenditure per route as hereinafter specified. An adjustment of the said maximwn expenditure, either increase or decrease, shall not affect other terms of the Agreement. H. DELEGATION OF MAINTENANCE The specific maintenance function indicated below is hereby delegated to the CITY. This delegation of maintenance function set forth herein does not include areas and functions of which the control and maintenance rest with the local authority under the terms of Freeway Agreements and/or Freeway Maintenance Agreements. MAXIMUM ANNUAL ROUTE LENGTH PROGRAM AUTHORIZED NO. MILES DESCRIPTION OF ROUTING DELEGATED EXPENDITURE 101 2.60 Freeway from approximately -0- 1,000 feet north ofEI Campo Road, Post Mile 12.02; to Oak Park Road, Bridge No. 49.155, Post Mile 14.62; approximately 2.60 miles. 227 1.49 Grand Avenue from Route 10 1, HMIA1 $ 9,630.00 Post Mile 0.00 to Branch HM2C2 Street; HM2C3 then Branch Street from Grand HM2D4 Avenue to the intersection of Branch Street, Crown Street, Lopez Drive, and Arroyo Grande- San Luis Obispo Road; then Arroyo Grande-San Luis Obispo Road from the inter- section of Arroyo Grande San Luis Obispo Road, Lopez Drive, Crown Street, and Branch Street to Printz Road, Post Mile 1.49; approximately 1.49 miles. TOTAL AUTHORIZED EXPENDITURES $ 9.630.00 [CITY will maintain roadbed including shoulders. 2CITY will maintain sidewalks and curbs as needed according to STATFlCTIY joint inspectioos. Ornamental exposed aggregate sidewalks shall be maintained at CITY expense. 3Weed and brush control by manual or mechanical methods only. 'Length of street 10 be cleaned 3.1 curb miles. - -_.- J. SUBMISSION OF BILLS (1) The CITY will submit bills in a consistent periodic sequence (montWy, quarterly, semiannually, or annually). Bills for less than $500 shall not be submitted more than once each quarter. Bills must be submitted promptly following close of corresponding billing period and should be coded according to the Caltrans HM Program Code as outlined in this Agreement. Bills submitted for maintenance work perfonned during periods prior to the last full fiscal year will be deemed waived and shall not be honored. (2). Equipment shall be charged at mutually acceptable rental rates and labor and material at actual cost. The CITY will be allowed to recover overhead and administrative costs only to the extent that such charges include applicable expenses actually incurred by the CITY in the execution of the work. Said factors and method to be pre-approved shall be subject to approval by the STATE. (3). Maintenance services provided by contract or on a unit-rate basis with overhead costs included shall not have these above-mentioned charges added again. An actual handling charge for processing this type of bill will be allowed the City. (4). Emergency and stonn repairs perfonned by the CITY will be paid for only with prior approval of the STATE's Highway Superintendent of that specific area. In addition, the CITY should immediately notify the STATE's Area Superintendent for the area of any stonn damage or other emergency condition affecting the STATE highway. The CITY shall maintain, on a generally accepted accounting basis, complete and accurate records that support all billings. These records shall be made available to STATE representatives for review and copying during nonnal business hours for a period of three (3) years after payment of the last of said billings for any fiscal year. J. TERM OF AGREEMENT (1). This Agreement shall become effective and shall remain in full force and effect until amended or terminated by mutual agreement. (2). This Agreement may be amended or terminated at any time upon mutual consent of the parties thereto. This Agreement may also be terminated by either party upon thirty (30) days' notice to the other party. -_.._. .-.--....-.-..- .-_..' -~_.- --.-.. --.-.- IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. CITY OF ARROYO GRANDE By Mayor City Clerk Approved as to form and STATE.GF CALIFORNIA procedures: DEPARTMENT OF TRANSPORTATION Will Kempton Director of Transportation By City Attorney District Director of Transportation By Date 8.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~ SUBJECT: CONSIDERATION TO APPROPRIATE ADDITIONAL FUNDS FOR CONSTRUCTION OF THE CREEKSIDE PATH, PHASE III LIGHTING PROJECT, PW 2004-03 DATE: APRIL 12, 2005 RECOMMENDATION: It is recommended the City Council appropriate additional funds in the amount of $6,000 for the construction of the Creekside Path, Phase III Lighting Project, PW 2004-03 for unanticipated expenses incurred during construction. FUNDING: The amended FY 2004/05 Capital Improvement Program budget currently contains $22,717 for construction and contingencies, $2,193 for construction administration, and $23,365 for purchase of the decorative light assemblies; for a total project cost of $48,275. If approved by the Council, the additional appropriation of $6,000 will be from the General Fund Unappropriated Fund Balance. DISCUSSION: On January 11, 2005, the City Council awarded a contract to Lee Wilson Electric for construction of the Creekside Path, Phase III Lighting Project in the amount of $20,676. A. Notice to Proceed to Lee Wilson Electric was issued on February 28, 2005 to begin construction. The project scope of work involves the installation of twelve street light assemblies along Olohan Alley. Schedule A includes six assemblies for the Creekside Path, Phase III area and Schedule B includes six assemblies in the vicinity of the Gazebo. The contractor has performed the excavation and. conduit placement for Schedule B but was unable to locate the existing lighting conduit for the Creekside Path, Phase III area. Since the lighting conduit was added by change order to the original Phase III construction project, staff reviewed the change order documentation and discovered that only one set of conduit was installed for the electrical receptacles, with an allowance for extensions to the conduit for future placement of lighting assemblies. -'--------' ___on, ----- CONSIDERATION TO APPROPRIATE FUNDS FOR CONSTRUCTION OF THE CREEKSIDE PATH, PHASE III LIGHTING PROJECT, PW 2004-03 APRIL 12, 2005 PAGE 2 In order to complete the project, the contractor will be required to install additional conduit from the electrical receptacles to each new light and additional splice boxes to enable placement of the lighting conductors. All other requirements of the project will remain as originally specified. The estimated cost for this work is $6,000, which is over the approved project contingency of $2,068. The full $6,000 additional appropriation is requested to ensure that the original contingency is available for unanticipated costs that still may arise. Any funds not expended for this work will be returned to the General Fund. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Approve staff's recommendation; . Do not approve staff's recommendation and direct staff to continue with completing as much of the project that can be performed as funded; or . Provide direction to staff. S:IPUBLlC WORKS ENGINEERING SHARED ITEMSICapital Projecls\2004ICreekside LlghtinglCouncillContingency IncreaselCouncil Memo. Additional Appropriation.doc 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on TUESDAY, APRIL 12, 2005 at 7:00 p.m. in the Arroyo Grande Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: APPLICANT: City of Arroyo Grande PROPOSAL: The Council will consider the adoption of a Resolution increasing operating fees in the Fire, Building, Planning, Engineering, and Recreation Departments based on changes in the January 2005 C.P.I. of 3.7% and. establishing a new Planning fee of $75.00 for the production of mailing labels for the purpose of notifying property owners within a 300-foot radius of certain projects the date, time, place and reason for a public hearing. REPRESENTATIVE: Financial Services Director Any person affected or concerned by the proposal may submit written comments to the Office of the City Manager before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the Financial Services Department at 214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5430 during normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to . invalidate the action of the legislative body for which the notice was given. d;~~~AL Kelly Wet or ,City Clerk Publish 1 time, The Tribune, Friday, April 1 , 2005 MEMORANDUM TO: CITY COUNCIL FROM: ANGELA PILLOW, DIRECTOR OF FINANCIAL SERVICES SUBJECT: CONSIDERATION OF RESOLUTION INCREASING OPERATING FEES BASED ON CHANGES IN THE CONSUMER PRICE INDEX (CPI) AND ADDITION OF A NEW COMMUNITY DEVELOPMENT FEE DATE: APRIL 12, 2005 RECOMMENDATION: It is recommended the City Council adopt the attached resolution increasing operating fees by the January 2005 CPI of 3.7% and approve the establishment of a new operating fee for mailing labels. FUNDING: An increase of approximately $10,000 can be expected in the General Fund operating revenues. DISCUSSION: The City completed an operating fee study in Fiscal Year 1999-2000. This study calculated the direct and indirect costs of providing specialized services to the public. The commission of this study was undertaken in order to shift the burden of paying for specific governmental services from the general populous to specific recipients of the service, through user fees. The underlying assumption being that services benefiting specific users, not the community as a whole, should be paid by the benefiting individuals and businesses. On April 11, 2000 the City Council was presented the completed study and a recommendation to set operating fees, where appropriate, at 100% of cost. The enabling resolution was adopted at that meeting and fees were adjusted on July 1, 2000. Since the cost to provide services increases each year, it was the intent of the original study that these fees be increased annually. The City could have commissioned operating fee studies to recalculate the growth in costs each year. Rather than spend a considerable sum of money and staff time on yearly studies, a simpler solution was instituted. The fees are re-calculated each year by the January consumer price index (CPI), which measures the increased cost of living for specific regions of the country. With the City Council approval, the fees are then adjusted to include the CPI increase. ~._--,--- ,-.-'.----- CITY COUNCIL OPERATING FEE ANNUAL ADJUSTMENT APRIL 12, 2005 PAGE 2 The January 2005 CPI, as reported by the U.S. Department of Labor, is 3.7%. In order that the City's operating fees keep pace with the annual cost of inflation; and that the City continues to recover the complete cost of providing services, staff recommends that operating fees be increased by 3.7%. In addition, staff is requesting that a new fee be added to the operating fee schedule. Utilizing County Assessor data and the City's Geographic Information System (GIS), the Community Development Department now has the ability to produce mailing labels for use in public noticing. The proposed fee for this new service is $75 and was calculated based on labor, materials, and depreciation of hardware/software (as shown on Exhibit B). This service would be optional, as applicants will retain the ability to provide the required mailing labels through a third party, such as a title company. Staff proposes that this fee be added to the operating fee schedule and adjusted annually by the January CPI. Attached to this report is a Resolution updating operating fees, Exhibit "A" to the Resolution shows the service provided by the City, the current fee charged for that service, the CPI percentage, and the recommended fee and Exhibit "B" shows the calculations used to determine the proposed fee for mailing labels. AL TERNA TIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendation to increase operating fees by 3.7% and to establish a new fee for mailing labels; - Do not approve staff recommendation and retain the current fee schedule; - Modify staff recommendation; - Provide direction to staff. Attachments: - Exhibit A - Schedule of Operating Fee Recommendations. - Exhibit B - Calculation for mailing label fee. RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING OPERATING FEES FOR PARKS AND RECREATION, COMMUNITY DEVELOPMENT, ENGINEERING, BUILDING, AND FIRE SERVICES WHEREAS, the City performs certain services and issues permits and licenses, which benefit specific individuals and businesses; and WHEREAS, the cost of performing such services and issuing. 'such permits, and licenses are to be paid by those individuals and businesses that receive such services, permits, and licenses; and WHEREAS, those fees charged for such services, permits, and licenses provided by and/or through the Parks and Recreation, Community Development, Engineering, Building, and Fire Departments, no longer reflect the true costs of providing such services, permits, and licenses; and WHEREAS, costs for services, permits, and licenses provided by and/or through the Parks and Recreation, Community Development, Engineering, Building, and Fire Departments that benefit specific individuals and businesses have been clearly identified; and WHEREAS, the City of Arroyo Grande has proposed and made available to the public, data indicating the estimated cost of providing said services and the current and proposed fees for such services; and WHEREAS, the City Council has considered at a duly noticed City Council meeting the question of whether or not to adjust or establish operating fees for City services to reflect the estimated amount that is required to reimburse the City for providing such services; and WHEREAS, at said public meeting, the City Council considered all oral and written presentations that were made regarding operating fees. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: -_. RESOLUTION NO. PAGE 2 1. The schedule of fees attached hereto as Exhibit "A" and incorporated herein by this reference, entitled "Schedule of Operating Fee Recommendations, Fiscal Year 2005-06" is hereby adopted. 2. Fees shall be adjusted annually by modifying the adopted value up or down in conformance with the Consumer Price Index for the Los Angeles region. The factor for the adjustment of the fees shall be calculated and established each January by the Director of Financial Services, utilizing the following formula: Factor = 1 + Current Index - Base Index for Date of Adoption Base Index for Date of Adoption 3. This Resolution shall be effective on July 1, 2005. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2005. ----- ---_..._~,..,-.. RESOLUTION NO. PAGE 3 TONYFERRARA,MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ------.-.-- .~..._._.._,_.... '-.'_.. _...~ '.~"----.,-,_.. EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2005-06 Current January 2005 Proposed Service Fee CPI Fee ENGINEERING: Annexation $ 2,675 3.7% $ 2,774 Conditional Use Permit 970 3.7% 1,006 Grading Permit 2,055 3.7% 2,131 Lot Line Adjustment 2,475 3.7% 2,567 Parcel Map 1,095 3.7% 1,136 Pre-Application 190 3.7% 197 Tract Map 4,030 3.7.% 4,179 Encroachment Permit-Residential 61 3.7% 63 Encroachment Permit-Commercial 122 3.7% 127 EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2005-06 Current January 2005 Proposed Service Fee CPI Fee FIRE DEPARTMENT: Permit Inspection $ 315 3.7% $ 327 Hydrant Flow Calculation 150 3.7% 156 Fireworks Permit 110 N/A 110 Failed 2nd Inspection 92 3.7% 95 Burn Permit 26 3.7% 27 Excessive False Alarm 53 3.7% 55 EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2005-06 Current January 2005 Proposed Service Fee CPI Fee PLANNING: Appeals CD Director to Planning Commission $ 205 3.7% $ 213 Planning Commission to City Council. 205 3.7% 213 ARC Review Within P.D. Zone 440 3.7% 456 Outside P.D. Zone 235 3.7% 244 Minor Project 71 3.7% 74 ARC Review Amendment Within P.D. Zone 440 3.7% 456 Outside P.D. Zone 235 3.7% 244 Minor Project 235 3.7% 244 Cer!. Of Compliance Within P.D. Zone 685 3.7% 710 Outside P.D. Zone 480 3.7% 498 CUP Within P.D. Zone 1,275 3.7% 1,322 Outside P.D. Zone 1,060 3.7% 1,099 CUP Amendment Within P.D. Zone 910 3.7% 944 Outside P.D. Zone 700 3.7% 726 Design Review 472 3.7% 489 Development Agreement 2,140 3.7% 2,219 Dev. Code Amendment 1,320 3.7% 1,369 GPA 1,450 3.7% 1,504 Home Occupation Permit 51 3.7% 53 Large Family Daycare 280 3.7% 290 LLA Within P.O. Zone 840 3.7% 871 Outside P.O. Zone 635 3.7% 658 Lot Merger 635 3.7% 658 Meeting continuance 137 3.7% 142 Minor Exception 275 3.7% 285 Planned Development/Rezoning 1,220 3.7% 1,265 Planned Unit Development Permit Processed with Tentative Map 1,220 3.7% 1,265 PC InterplWaivelReference 435 3.7% 451 Plot Plan Review 240 3.7% 249 Pre-Application 330 3.7% 342 Research 71 3.7% 74 Mailing Label Production 0 N/A 75 ------".- EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2005-06 Current January 2005 Proposed Service Fee CPI Fee PLANNING (continued): Reversion to Acreage Within P.O. Zone 440 3.7% 456 Outside P.O. Zone 235 3.7% 244 Signs Planned Sign Program Within P.O. Zone 645 3.7% 669 Outside P.O. Zone 440 3.7% 456 Administrative Sign Permit 71 3.7% 74 Administrative Sign Program 175 3.7% 181 Mural Permit 175 3.7% 181 Specific Plan 3,740 3.7% 3,878 Specific Plan Amendment 1,220 3.7% 1,265 TUP 112 3.7% 116 Tentative ParcellTentative Tract Map Within P.O. Zone 1,055 3.7% 1,094 Outside P.O. Zone 845 3.7% 876 Tentative ParcellTentative Tract Map Amendment Within P.O. Zone 1,055 3.7% 1,094 Outside P.O. Zone 845 3.7% 876 Time Extension Within P.O. Zone 540 3.7% 560 Outside P.O. Zone 325 3.7% 337 Variance Within P.O. Zone 1,055 3.7% 1,094 Outside P.O. Zone 845 3.7% 876 Vesting TPMITTM Within P.O. Zone 1,055 3.7% 1,094 Outside P.O. Zone 845 3.7% 876 Viewshed Review Staff Review 365 3.7% 379 Planning Commission Review 365 3.7% 379 .-'.--.,---- EXHIBIT A aTYOFARROYOGRANDE Schedule of Operating Fee Recommendations Fiscal Year 2005-06 Current January 2005 Proposed Service Fee CPI Fee RECREATION: Park Facilitv Use Fees Strother Park-Large Barbecue $ 62 3.7% $ 64 Strother Park-Security Deposit 29 3.7% 30 Strother Park-Small Barbecue 32 3.7% 33 Strother Park-Wedding Reception 123 3.7% 128 Strother Park-Security 1,2,3 62 3.7% 64 Elm Street Park-Barbecue 62 3.7% 64 Elm Street Park-Security Deposit 28 3.7% 29 Soto Soorts Comolex Use Fees Campbell Field Rental Fee 13 3.7% 13 Pilg Field Rental Fee 13 3.7% 13 Santos Field Rental Fee 13 3.7% 13 Volunteer Field Rental Fee 13 3.7% 13 Volunteer Field with Lights Rental 31 3.7% 32 Ikeda Field Rental 13 3.7% 13 Ikeda Field with Lights Rental 30 3.7% 31 Porter Field Rental Fee 18 3.7% 19 Porter Field with Lights Rental 36 3.7% 37 Tennis Court Rental-1 Hour 6 3.7% 6 Tennis Courts - 4 Rental 90 3.7% 93 Food Booth Rental Fee (Soto) 31 3.7% 32 Meeting Room Rental Fee 18 3.7% 19 Field Prep Fees (except Porter) 18 3.7% 19 Field Prep Fees - Porter 31 3.7% 32 Tournam Sch. & Coordin Fee 60 3.7% 62 Tournament Deposit Fee 237 3.7% 246 Woman's Club Use Fees Rental Fee 39 3.7% 40 Elm Street Comm. Ctr Use Fees Rental Fee 24 3.7% 25 Adult Soort Leaaue Fees Adult Softball-Spring 469 3.7% 485 Adult Softball-Summer 468 3.7% 485 Adult Basketball 511 3.7% 530 Non-Resident Fee 8 3.7% 8 ~"'- ----_. ,.".~._-,,~-_.,_... EXHIBIT A ~TYOFARROYOGRANDE Schedule of Operating Fee Recommendations Fiscal Year 2005-06 Current January 2005 Proposed Service Fee CPI Fee Child Care Proaram Fees Pre-Sch 1-Time Registration Fee 5.80 3.7% 6.00 AM/PM CIM-Elm Street 2.65 3.7% 2.75 AM/PM CIM.-Branch Sch. 2.35 3.7% 2.45 AM/PM CIM-Ocean 2.35 3.7% 2.45 AM/PM CIM-Harloe 2.35 3.7% 2.45 CIM -One Time Reg. Fee 11.60 3.7% 12.00 Summer Playground-Strother Pk 1.85 3.7% 1.95 Summer Playground-Elm Street 1.85 3.7% 1.95 Holiday Playground Programs 1.85 3.7% 1.95 Child Care Proaram Fees - Resident Discount Play & Learn- Tues & Thur. 2.65 3.7% 2.75 Play & Learn-Mon, Wed & Fri. 2.65 3.7% 2.75 Kindergartens in Training 2.65 3.7% 2.75 Summer Play & Learn 2.65 3.7% 2.75 Child Care Proaram Fees - Non Residents Play & Learn- Tues & Thur. 3.15 3.7% 3.30 Play & Learn-Mon, Wed & Fri. 3.15 3.7% 3.30 Kindergartens in Training 3.15 3.7% 3.30 Summer Play & Learn 3.15 3.7% 3.30 EXHIBIT A CITY OF ARROYO GRANDE Schedule of Operating Fee Recommendations Fiscal Year 2005-06 Current January 2005 Proposed Service Fee CPI Fee BUILDING: Repeat Unit Plan Check 76.39 3.7% 79.22 \ u_ --~-_._- EXHIBIT B City of Arroyo Grande Label Cost Analysis April 2005 PERSONNEL COSTS Rates Position Labor Benefi ts Total Time Spent Total Labor Cost/Hour Cost Assistant $21. 85 $8.10 $29.95 0.25 $7.49 Planner MATERIAL COSTS Cost Each Quantity Needed Unit Cost Labels $0.01299 200 $2.60 OTHER COSTS Original Useful Yearly Labels Quantity Unit Cost Life Cost /Year Needed Cost Computer $1,407.00 4 years $ 351. 75 Software $1,500.00 1 year $1,500.00 Programming $ 777. 60 4 years $ 194.40 $3,684.60 $2,046.15 8,000 200 $51.15 TOTAL DIRECT COSTS $61.24 CITYWIDE OVERHEAD @ 17.28% $10.58 ROUNDING UPWARDS $3.18 TOTAL COST FOR 200 LABELS $75.00 EXHIBIT B City of Arroyo Grande Label Cost Analysis April 2005 PERSONNEL COSTS Rates Position Labor Benefits Total Time Spent Total Labor Cost/Hour Cost Assistant $21. 85 $8.10 $29.95 0.25 $7.49 Planner MATERIAL COSTS Cost Each Quantity Needed Unit Cost Labels $0.01299 200 $2.60 OTHER COSTS Original Useful Yearly Labels Quantity Unit Cost Life Cost /Year Needed Cost Computer $1,407.00 4 years $ 351.75 Software $1,500.00 1 year $1,500.00 Programming $ 777.60 4 years $ 194.40 $3,684.60 $2,046.15 8,000 200 $51.15 TOTAL DIRECT COSTS $61.24 CITYWIDE OVERHEAD @ 17.28% $10.58 ROUNDING UPWARDS $3.18 TOTAL COST FOR 200 LABELS $75.00 ------_...- 9.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will conduct a Public Hearing on TUESDAY, APRIL 12, 2005 at 7:00 p.m. in the City Council Chambers, 215 E. Branch Street, Arroyo Grande, to consider the following item: PROPOSAL: Consideration of South County Sanitary Service, Inc.'s application for an interim year rate increase of 3.09% in accordance with the rate adjustment criteria set forth in the City's franchise agreement. REPRESENTATIVE: City Manager Any person affected or concerned by the proposal may submit written comments to the Office of the City Manager before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the City Manager's Office at 214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5404 during normal business hours (8:00 a.m. to 5:00 p.m.). The proposal will be available for public inspection at the above address. If you challenge an item in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. '14t~ l~dO~ Kelly Wetm re, City Clerk Publish 1 time, The Tribune, Friday, April 1 , 2005 - --~--~ ----~ --..---.- MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER fJf SUBJECT: CONSIDERATION OF REQUEST FROM SOUTH COUNTY SANITARY SERVICE FOR INTEGRATED SOLID WASTE COLLECTION RATE INCREASE DATE: APRIL 12, 2005 RECOMMENDATION: It is recommended the City Council adopt the attached resolution approving the integrated solid waste collection rate increase. FUNDING: The recommended rate adjustment will result in an estimated increase of approximately $4,000 to the City in franchise fee revenue. DISCUSSION: On November 12, 1997, the City entered into a franchise agreement with South County Sanitary Service, Inc. for collection, diversion and disposal of solid waste. On August 24, 1999, the City also entered into a franchise agreement with South County Sanitary Service for recycling services. The agreements specify procedures for rate adjustment requests, review and approval. On February 1, 2005, the City received a request from South County Sanitary Service, Inc. for a rate increase of 3.09% based on CPI (Attachment 1). The franchise agreement allows for a base rate adjustment each three years and interim rate increases the other two years. In interim rate periods, the operator is limited to increases resulting from inflation, tipping fee adjustments, and franchise or regulatory fee increases. The City is currently in the first interim year following the last base year review. Per the franchise agreement, rate review is established in accordance with the "City of San Luis Obispo Rate Setting Process and Methodology Manual for Integrated Solid Waste Management Rates." The Manual specifically sets forth the costs allowed to be recovered through rate adjustments. As in the past, since the manual was developed by the City of San Luis Obispo, the City has contracted with Bill Statler, the San Luis Obispo Finance Director, to perform the City's due diligence by reviewing the rate request. Costs for this review are paid for by the operator. Mr. Statler has determined the request to be consistent with the provisions of the franchise agreement. A copy of Mr. Statler's correspondence is included as Attachment 2. CITY COUNCIL INTEGRATED SOLID WASTE COLLECTION RATE INCREASE REQUEST APRIL 12, 2005 PAGE 2 Existing residential rates are as follows: . 32-gallon container - $13.35 . 64-gallon container - $17.36 . 96-gallon container - $21.37 The increase will result in the following residential rates effective June 1, 2005: . 32-gallon container - $13.76 . 64-gallon container - $17.90 . 96-gallon container - $22.03 This represents a monthly increase of $.41 for the 32-gallon container, $.54 for the 64- gallon container, and $.66 for the 96-gallon container. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached resolution approving the overall rate increase of 3.09%; - Delay action on the increase and request additional information; - Deny the increase if appropriate findings can be determined and request staff to revise the resolution for consideration at the next City Council meeting; - Provide staff direction. Attachments: 1. 2005 Base Year Rate Adjustment Application 2. March 29, 2005 correspondence from Bill Statler, City of San Luis Obispo Finance Director, regarding South County Sanitary Service Rate Request Review S:\CITY MANAGER\STEVE\Council ReportslRefuse Rale Increase Report 4. 12.05.doc --------.,.,.- -- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING INTEGRATED SOLID WASTE COLLECTION SERVICE RATES WHEREAS, the City of Arroyo Grande may determine rates and charges for solid waste, recycling and green waste collection services pursuant to Public Resources Code Section 40059 (a) and AGMC ~~ 8.32.100 and 8.32.210. WHEREAS, South County Sanitary Service, Inc. has submitted a rate increase application (the "application") in accordance with the City's franchise agreements for solid waste, recycling and green waste collection services; and WHEREAS, the application has been comprehensively reviewed in accordance with the City's rate-setting policies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: The application is hereby approved and the integrated solid waste, recycling and green waste collection service rates set forth in Exhibit "A" attached hereto and incorporated herein shall become effective on June 1, 2005. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2005. ___no_ RESOLUTION NO. PAGE 2 TONYFERRARA,MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY -- ---.., ---.- --,..-. ".,.. <<--."-..-.,.,- EXHIBIT A 3.09% CITY OF ARROYO GRANDE ALL RATES EFFECTIVE 6-1-05 COMMERCIAL GARBAGE CANS (PER MONTH) number COLLECTIONS pER WEEK of cans 1 2 3 4 5 6 7 1 $16.54 $34.91 $49.62 $64.35 $79.07 $93.78 $113.92 2 $34.91 $47.78 $68.00 $80.84 $99.22 $117.61 $142.78 3 $40.43 $68.00 $88.19 $106.55 $119.44 $134.12 $163.69 4 $51.44 $82.68 $110.25 $130.47 $152.51 $169.06 $204.18 5 $62.46 $101.06 $128.63 $159.87 $187.44 $220.50 $278.92 6 $71.67 $115.74 $150.69 $183.75 $220.50 $253.56 $315.29 7 $80.84 $130.47 $169.06 $200.28 $231.51 $262.71 $323.35 Maximum volume and weight per garbage can: 33 allons and 80 pounds Extra bags or cans above service level $3.87 Each Commercial waste wheeler rent $2.99 per month COMMERCIAL DUMPSTER CONTAINERS (PER MONTH) Size of COLLECTIONS PER WEEK container (cubic vards\ 1 2 3 4 5 6 7 1 $68.00 $99.22 $130.47 $167.21 $196.59 $233.35 $283.62 1.5 $77.19 $119.44 $169.06 $220.50 $268.27 $303.19 $355.01 2 $86.38 $145.16 $205.80 $271.94 $336.25 $376.68 $437.97 3 $102.89 $194.78 $271.94 $354.62 $420.78 $501.62 $640.71 4 $128.63 $227.84 $327.05 $420.78 $520.00 $617.40 $786.27 The rates shown above include the monthly container rental fee 'and are the same for bins and galWoods, when volume is identical. UNSCHEDULED EXTRA COLLECTIONS FOR COMMERCIAL CUSTOMERS PER YARD I $8.161 COMMERCIAL CUSTOMERS MAY REQUEST A 96 GALLON GREENWASTE CAN FOR $2.36 PER MONTH EACH COMPACTORS PER YARD I $11.061 Qver7.000Ibs@Jandfilltonnagerate SINGLE FAMILY and MULTI-UNIT RESIDENTIAL (4 units or less) VOLUME-BASED RATES INCLUDES WASTE WHEELERS FOR RECYCLING, GREENWASTE & GARBAGE one can 32 gallon WASTE WHEELERS $13.76 PER MONTH two can 84 oallon WASTE WHEELERS $17.90 PER MONTH Ihree can 96 callan WASTE WHEELERS $22.03 PER MONTH four can two-84 callan WASTE WHEELERS $26.17 PER MONTH five can one 84 + one 96 gallon WASTE WHEELERS $30.31 PER MONTH six can two 96 oallon WASTE WHEELERS $34.44 PER MONTH GARBAGE EXTRAS PER BAG/CAN I $3.87 I EACH Extended vacalion (less 18.8% disposal) 1 $11.171 PERMQNTH I _ _m_ .________....._.___._ ----------- - '-'--'--".-'-"-. _.._---_._._~.,"... EXHIBIT A CITY OF ARROYO GRANDE ALL RATES EFFECTIVE 6-1-05 Residential Recycling CUSTOMERS MAY REQUEST EXTRA 96 GALLON GREENWASTE CANS , $2.681 per month IN YARO SERVICE (in addition to residential grabage service level) $9.67 per month Commercial Recycling Twice per week pickup of any quantity is free. If you need extra or more frequenl service we can provide it at a 75% discoul"lt from garbage rates. Please recycle, its cheaper and it helps the cily acheive ils AB939 goal. MISCELLANEOUS ITEMS SHORT TERM BINS DELIVERY EACH I $27.73 I TAKEAWAY NO CHARGE RENTAL PER DAY I $2.051 EMPTIES PER YARD $22.51 MATRESSES TWIN EACH $10.46 DOUBLE EACH $19.42 QUEEN EACH $26.87 KING EACH $31.37 SUNDAY SERVICE (in addilion 10 garbage service level) I $48.39 I LATE CHARGES PER MONTH $5.00 or 18% whichever is greater ALL ACCOUNTS OVER 60 DAYS ARE SUBJECT TO LATE CHARGES South County Sanitary Service Inc. (805) 489-4246 ATTACHMENT 1 .~.. . ...~.. ,,' . f __ -- c. ~. .~- " T _ ) f ' ~. ..., I, -_________, ,I 1.,.' '-"t Tri-Clty Disposal Service 874 GrJnd Avenue Nlpomo Garbage Company (805) 489-3534 Grover Beach. California 9.\433 (805) 489-3534 City Of Arroyo Grande Steve Adams, City Manager POBox 550 Arroyo Grande, CA 93421 February 1, 2005 Dear Steve, Enclosed please find the Interim Year Rate Adjustment Application. I have used the US City CPI percentage as required by the rate making manual. We are asking for a 3.09% increase. In prior years we had always used April 1 51 as the effective date. Last year we ended up with the increase towards the end of the year. I would like to get back on track as soon as possible. Perhaps we could make the 2005 increase effective 6-1-05 and the 2006 interim increase effective 4-1-2006. Let me know how you want to handle this. I can make myself available should you have any questions. )12:. - Tom Martin, General Manager South County Sanitary Service CITY OF ARROYO GRANDE Interim Year Rate Adjustment A0Jlication l. Rate Increase Requested I 3.09%11 Current Increased Adjustment New Rate Schedule Rate Rate (a) Rate Single Family Residential 2. One Can Service $\3.35 $13.76 $\3.76 3. Two Can Service $17.36 $17.90 $17.90 4. Three Can Service $21.37 $22.03 $22.03 5 Multiunit Residential and Rate increases of II 3.09%11 Non-residential will be applied to all rates in each structure with each rate rounded up to the nearest $0.01 To the best of my knowledge, the data and infonnation in this application is complete, accurate, and consistent with the instructions provided by the City of Arroyo Grande. Name: TOM MARTIN Title: General Manager Signature: Date: 02101105 Fiscal Year: 1-1-2005 to 12-31-2005 Pg. 10f2 South County Sar1itary Service 01/01105 Interim Year Rate Adjustment AePlication Financial Information SeCtiqifl'Ras"\'~.. .(JQI;!s Base Year Controllable Costs 6. Total Allowable Costs $5,604,176 7. Plus Allowable Operating Profit $487,320 8. Plus Lease Payments to Affiliated Companies $0 9. Equals Total Controllable costs $6,091,496 72.1%11 Rase Year Pass Through Cosls 10. Tipping Fees $1,590,25 I Franchise Fees $767,469 II. Plus AB 939 and Re~latory Fees $0 12. Equals Total Pass Through Costs $2,357,720 . 27.9%1I 13. Base Year Revenue Requirements (less Franchise Fee) II $8,449,21611 100%1] $~!!!!!I'i"'!(Jwmil~'m'i(J~~ Change in Controllable Cost II 3.3%11 14. Historical Percentage Change in Consumer Price Index Cbange in Pass Through Cosl 15. Base Year 2004 Tipping Fees $1,590,25 I Base Year 2004 Franchise Fees $767,469 16. Plus Base Year 2004 AB939 Fees $0 17. Equals Total Base Year Pass Through Costs $2,357,720 18 Projected Interim Year 2005 Tipping Fees $1,605,896 Projected Interim Year 2005 Franchise Fees $785,453 19. Proiected Interim Year 2005 AB939 Fees $0 20. Equals Total Projected Interim Year Pass Through costs $2,391.349 2\. Projecled Percentage Change in Pass Through Costs ~ 1.43%8 'i'iriM$~r!!!!1,m!.~m!l,I!'g.!I!I~~!lg~m'I1\W~rll!i!llil!!liiill[Iii, Weighled Change in Conlrollable Costs 22. Controllable Costs as a Percent of Base Year Revenue Requirements 72.1% 23. Multiolle Percenl chanee in CPI 3.3% 24. Equals Weighted Percenl Change in Controllable Costs 2.38% Weighted Change in Pass Through Costs 25. Pass Through Costs as a Percent of Base Yr Revenue-Requirements 27.9% 26. Multiplle Percent Chan~e in Pass Throueh Costs \.43% 27. Equals Weighted Percenl Change in Pass Through Costs 0.40% Tolal Change 28. Total Percent Change in Cosl (Line 24+ Line 27+ I-ine 28) II 2.78% 29. Divided I Adjustment for Franchise Fee (1-10.0 Detcent) II 90.0% 30. Equals Percenl change in Existing Rales 3.09%11 Fiscal Year: 1-1-2005 to 12-31-2005 Page2of2 Public Data Query Page 1 of 1 U.S. Department of Labor Bureau of Labor Statistics Bureau of Labor Statistics Data www.bls.gov II Search I A-Z Index BLS Home I Programs & Surveys I Get Detailed Statistics I Glossary I What's New I Find It! In DOL Change From: I 1994 .it! To12p04~ ~ Output Options: r include graphs NEW! More Formattina Ootions.... Data extracted on: February 1, 2005 (1:13:41 PM) Consumer Price Index - All Urban Consumers 12 Months Percent Change Seriesrd: CUUROOOOSAO Not Seasonally Adjusted Area: U.S. city average rtem: All items Base Period: 1982-84=100 Year Dec 1994 2.7 1995 2.5 1996 3.3 1997 1.7 1998 1.6 1999 2.7 2000 3.4 2001 1.6 2002 2.4 2003 1.9 2004 3.3 Freauently Asked Questions I Freedom of Information Act I Customer Survey Priyacv &. Security Statement I Linklna to Our Site I Accesslbilitv u.s. Bureau of Labor Statistics Phone: (202) 691-5200 Postal Square Building Fax-an-demand: (202) 691-6325 2 Massachusetts Ave., NE Data questions: blsdata staff@bls.aov Washlnglan, DC 20212-0001 Technical (web) questions: webmaster@bls.aov Other comments: feedback@bls.aov http://data.bls.govfPDQ/servletlSurveyOutputServlet 2/1/2005 SOLID WASTE FEE SURVEY ISection I-Inlroduction I 1. Name of City/County DAVIS SANTACRUZ BAKERSFIELD 2. Contact Person 3. Tille of Contacl Person . 4. Telephone Number 530-756-4646 831-420-5220 661-326-3114 5. Dale Conlacted 1/27/2005 1/27/2005 1/27/2005 ISectlon II-General Information I 6. Are residenlial curbside colleclion and disposal PRIVATE Municipality Municipality services provided by Ihe municipality or privale contractor? 7. Is a franchise for refuse I I I I colleclion granted 10 the YES NO NO hauler? 8. Is a franchise for recyclable I I I I malerial colleclion granled YES NO NO 10 Ihe hauler? 9. Is there a franchise fee? I I I I If so, how much is it? 8% NlA NlA 10. Whal is Ihe franchise 1$ 36.00 I I I haule~s disposal cost per N/A N/A Ion? 11. Who bills Ihe cuslomer? I I I I CITY CITY CITY ISection III-Residential Service I 12. Are residenlial rates I YES I YES I YES I regulated? 13. Whal is Ihe monthly charge 1 can $ 44.00 $ 12.89 for residenlial service? 2 can $ 88.00 3 can $ 48.75 $ 132.00 14. What is Ihe charge for I I $ 8.50 I $ 4.541 additional cans? NOT ALLOWED .~. - SOLID WASTE FEE SURVEY ISection III-Residential Service (continued) I 15. Is Ihere a separate charge I I I I for yard wasle colleclion? NO NO NO 16. Are Ihere any citywide cleanup days provided al ONE DROPOFF TWO DROPOFF no addilional charge by EVENT PER NONE EVENTS PER Ihe hauler? YEAR YEAR 17. Does your community have I I I I a curbside recycling YES YES EVERY 2 WEEKS program? 18. Is Ihere an addilional charge I I I I 10 residents for Ihis program, or is il included in Ihe monthly INCLUDED INCLUDED YES charge for solid wasle colleclion? 19. If separale, what is Ihe I I I I charge? NIA NlA $80 PER YEAR ISection IV-Non Residential Service I 20. Are non-residential rates I I I I regulaled? YES YES YES 21. Provide Ihe monthly fee for Ihe following services, assuming pick up is one lime per week: 1 cubic yard $ 72.01 $ 178.90 NlA 1.5 cubic yards $ 98.75 NlA $ 68.43 2 cubic yards $ 120.92 $ 252.52 $ 85.54 3 cubic yards $ 180.36 NlA $ 102.63 4 cubic yards NlA $ 416.12 NlA 6 cubic yards $ 346.59 $ 552.12 NlA 22. Elfeclive period of I I I I rales quoled 1/112005 1/1/2005 1/1/2005 23. Is Ihe downtown area REG TRASH MUST REG TRASH MUST REG TRASH MUST allowed 10 pul Oul bags or BE IN CAN BE IN CAN BE IN CAN are Ihey required 10 have BAGS ALLOWED cans or lolers? FOR EXTRAS --, --. ~_.._" SOLID WASTE FEE SURVEY ISection I-Introduction I 1. Name of City/County PASO ROBLES SAN MIGUEL ATASCADERO 2. Conlacl Person BRENDA DEBBIE MICHELLE 3. Tille of Contact Person 4. Telephone Number 238-2381 467-9283 466-3636 5. Dale Conlacted 1/28/2005 1/28/2005 1/31/2005 ISection II-General Information I 6. Are residenlial curbside I ] I I collection 'and disposal services provided by Ihe municipality or privale Private Privale Private conlraclor? 7. Is a franchise for refuse I I I I collection granted 10 Ihe YES YES YES hauler? 8. Is a franchise for recyclable I 1 I I malerial collection granled YES YES YES 10 Ihe hauler? 9. Is Ihere a franchise fee? I I I I If so, how much is il? 10% 10% 5% 10. What is Ihe franchise 1$ 38.851 $ 38.851 $ 39.90 I haule(s disposal cosl per Ion? 11. Who bills the cuslomer? I I I I Private Privale Private I Section III-Residential Service I 12. Are residenlial rales I YES I YES I YES I regulaled? 13. Whal is Ihe monlhly charge 1 can $ 23.82 $ 14.75 $ 16.62 for residenlial service? 2 can $ 31.58 $ 20.40 $ 29.41 3 can $ 34.97 $ 38.08 14. Whal is Ihe charge for I $ 2.851 1$ 4.581 additional cans? - SOLID WASTE FEE SURVEY ISeclion III-Residential Service (continued) I 15. Is there a separale charge I I I I for yard wasle colleclion? NO NO NO 16. Are Ihere any citywide cleanup days provided at ONE DROPOFF ONE DROPOFF TWO DROPOFF no edditional charge by AT GARBAGE CO AT GARBAGE CO EVENTS PER Ihe hauler? YARD YARD YEAR 17. Does your community have I I I I a curbside recycling YES 1X PER MONTH YES program? 18. Is Ihere an additional charge 10 residenls for Ihis program, or is il included in Ihe monlhly INCLUDED INCLUDED INCLUDED charge for solid wasle collection? 19. If separate, whal is Ihe I I I I charge? N/A NIA NIA ISection IV..Non Residential Service I 20. Are non-residenlial rates I I I I regulaled? YES YES YES 21. Provide Ihe monthly fee for the following services, assuming pick up Is one lime per week: 1 cubic yard $ 77.96 $ 58.35 NIA 1.5 cubic yards $ 88.47 $ 65.20 NIA 2 cubic yards $ 104.08 $ 71.70 $ 109.22 3 cubic yards $ . 135.30 $ 95.80 $ 135.38 4 cubic yards $ 197.65 6 cubic yards NIA $ 191.65 $ 212.42 22. Elfeclive period of I I I I rales quoled 1/1/2005 4/112003 1/1/2005 23. Is Ihe downlown area REG TRASH MUST REG TRASH MUST allowed 10 pul oul bags or BE IN CAN BE IN CAN are Ihey required 10 have BAGS ALLOWED BAGS ALLOWED BAGS ALLOWED cans or lolers? FOR EXTRAS FOR EXTRAS ...~,_. - SOLID WASTE FEE SURVEY I Section I-Introduction I 1. Name of City/County VENTURA SANTA CLARA 2. Contact Person JOE ROSIE 3. Tille of Contacl Person 4. Telephone Number 652-4558 661-259-2398 5. Date Contacted 1/28/2005 1/28/2005 ISectlon II-General Information I 6. Are residenlial curbside I I I collection and disposal PRIVATE PRIVATE services provided by Ihe municipalily or privale contraclor? 7. Is a franchise for refuse I I I collection granted to Ihe YES YES hauler? 8. Is a franchise for recyclable I I I malerial collection granled YES YES 10 the hauler? 9. Is Ihere a franchise fee? 5% DECLINED TO If so, how much is il? + $O.35/MO/ACCT AB939 GIVE INFO 10. What is Ihe franchise 1$ 36.50 I I haule~s disposal cosl per DECLINED Ion? TO GIVE INFO 11. Who billS Ihe cuslomer? I I I PRIVATE PRIVATE I Section 1Ii--Resldenlial Service I 12. Are residenlial rates I YES I YES I regulated? 13. What is Ihe monlhly charge 1 can $ 19.42 for residenlial service? 2 can $ 21.47 3 can $ 24.86 $ 18.64 14. Whal is Ihe charge for 1$ 5.00 1$ 1.00 I addilional cans? _m_'._ --~~._-_._.- SOLID WASTE FEE SURVEY ISeclion III-Residential Service (continued) I 15. Is there a separale charge I BI-WEEKLY I I for yard wasle colleclion? NO NO 16. Are there any citywide cleanup days provided al ONE DROPOFF ONE DROPOFF no additional charge by EVENT PER EVENT PER the hauler? YEAR YEAR 17. Does your community have I BI-WEEKLY I I a curbside recycling YES YES program? 18. Is Ihere an addilional charge 10 residenls for Ihis program, or is il included in Ihe monthly INCLUDED INCLUDED charge for solid wasle colleclion? 19. If separate, what is Ihe I I I charge? N/A N/A ISection IV-Non Residential Service I 20. Are non-residential rales I I I regulaled? YES YES 21. Provide Ihe monlhly fee for Ihe following services, assuming pick up is one lime per week: 1 cubic yard N/A N/A 1.5 cubic yards $ 85.22 $ 43.92 2 cubic yards $ 92.54 $ 51.24 3 cubic yards $ 122.93 $ 58.57 4 cubic yards N/A $ 65.89 6 cubic yards N/A N/A 22. Effective period of I I I rales quoted 3/1/2005 1/1/2005 23. Is Ihe downlown area REG TRASH MUST REG TRASH MUST allowed 10 pul out bags or BE IN CAN BE IN CAN are Ihey required 10 have cans or toters? -,...._-~ -------- ATTACHMENT 2 . . . 124 Cerro Romauldo Avenue . San Luis Obispo, CA 93405 (805) 544-5838 Email: bstatler@pacbell.net William C. Statler March 29, 2005 Steve Adams, City Manager City of Arroyo Grande 214 East Branch Street Arroyo Grande, CA 93421 SOUTH COUNTY SANITARY SERVICES RATE REQUEST REVIEW As you requested, this report presents the fmdings of my analysis of the Interim Year rate request submitted by South County Sanitary Services (SCSS) on February 1,2005. Summary of Findings SCSS has requested an Interim Year rate adjustment of 3.09%, to be effective June I, 2005, based on the rate adjustment criteria set forth in>the City's Franchise Agreement with SCSS. Finding. The calculations underlying this request have been prepared in accordance with the City's franchise agreement, and accordingly, I recommend that the City approve this rate request. Background Under the City's Franchise Agreement with SCSS, the rate setting process follows a three-year cycle: . Base Year. The fIrst year of the cycle-the Base Year-requires a comprehensive, detailed analysis of revenues, expenses and operating data. This infonnation is evaluated in the context of agreed upon factors in the Franchise Agreement in detennining fair and reasonable rates. . Interim Years. In both the second and third years, SCSS is eligible for Interim Year rate adjustments that address two key change factors: changes in the consumer price index for "controllable" operating costs; and changes in "pass-though costs" (primarily "tipping fees" and franchise fees); which SCSS does not control (tipping fees are set by the County Board of Supervisors and franchise fees are set by the City of Arroyo Grande). . . . . . . . . . . . . . . . . . . . . . . . . . . . . - ------- StllIllI ('OOllty Sunil,uy Si:rvil.:l: CITY OF ARROYO GRANDE Attachment 1 Interim Year Rate Adjustment Aeplication Aeq~~te<ll~"e I. Rat~ Incr~use Requested ~ 3.09 %~ '~I\! S.hecI~'e Currenl Increased Adjusnucnl N1.:w Rale Schedule Ratc RUle (.) RioIle Single Family Residential 2, One Can Service $13,35 $13.76 $13,76 3. Two Can Service $17.36 $17.90 $17.90 4. Three Can Service $2\.37 $22.03 $22,03 5 Multiunit Residential and Halc:i/lcrcasc..'iof i 3.09%' Non~re5identlal will ~ upphcrJ 10 all roll!:s ill ciu;h "'(\ICUI(I,; willi cilCh rale round.::d up 10 tin:: lU:an:st $U,OI .";' ,,., (ier!iI!CII!lPII' ,.,-. To lIIe best of my knllwkdge, lhe: dtua OI,IId infOlmillion in Ibis applicillion is t'omplcle, accoroale. illaJ cUIIWSIClI1 widl thl: ill.SU'Uc(jons pt'O'tide4 by tbe City or Arroyo Grolmlc. Name: TOM MARTIN l'illl:: General Manager Si..~,,,,,, ~ n..le; 02101/05 c;/ Fiscal Year: 1-1-2005 to 12-31-2005 Pg. 10(2 -, SU\1l!ll'UU!II.)' SOIIIi\;uy S..:f\.k:C 01/01/05 Attachment 1 Interim Year Rate Adjustment Ae,plication Flnanc/allnformatlon S""IIUI' '.n...~ y ~r Costs nOiSe Y car CnnlroUable Custs 6. Tota' Allowable Costs S5,604,176 7. I'/"s AUqwablc Opera~ing i1roflt S487,320 8. PltU' I...ease PaYn\cI1U, to AniliOlted COIHDomics SO 9. €fluals Total Controllable costs S6.091.496 72.1%11 U;t,sc Yelllr I'ass 1'hrouGh Costs 10. ')'jpping Fees $1.590,251 Frarn:hi~ Pees S767,469 II. PJtlj' AD 939 ami Rc 'ulatorv Fec$ SO 12. Equals Total Pass i1u"Ough Costs S2.357,720 27.9\U 13. Uase Ycar Rcycnue Require",eRts Uess l.'rancbisc }o'ee) II $8.449.2161 100%1 !ieqlp!! JI.C~~C~ Ip C"'~ CII"n~e in Conlrllll.ble C...i ~ 3.31J1.' 14. m~\orica' Percentage Change in Consumer Price Jndex Cllan~e In "ass Tllrougll Cosl IS. B... Year 2004 Tipping fee, SI.590.251 Base Y car 2004 FrLlnchise Fees $767,469 16. Pills Base Year 2004 AB939 fee, SO 17. Equals TOlal Base Y car Pass Through Costs S2.357.720 18 Projected hucrim Ycar 2005 Tipping fees $ 1.605,896 Projected InlCr}m Y car 2005 fnmchisc Fees S785,453 19. Proj""Ied Inle,ilJ'Year2005 AB939 Fces $0 20. &Juob Total Projecled Interim Year Pass Through CO", S2.391.349 21- Projc:ctccJ Perccntagc Change in P~s.11\l'uu&h Cosb ~ 1.43%1 '*,"QI! 1U,j:!~III!.\H'f \',m!!l Cbapu.in R;!I.,. Weigllted Chanccln Conlrollable CoslS 22. ContcoJrable Costs. as a Percent nf Base Year Revenue Requirements 72.1% 23. Mul,M;. Pereenl ellan.. in cpe 3.3% 24. Equals Wcl&hted Percent Change in COOl,ollable Co,t, 2.38% WeiJlbled Chl\llllcln 1'... Through Co.st. 25. Pass Through COsts as a Pe~nl of Bdse Yr Revenue Requirements 27.9 26. MlCllinli~ Perea" ChanRe in Pass Throul!'h COSlS - 1.43 27. Equals Weighted Percent Change in Pass Through COSIS 0.40 Tot.1 CllaIIce 28. 1'oull Percent Change: in Cost (Une 24+ Line 27+ Line Z&) 2.78 29. Dh'ided I Adjusllncnc for franchise Fee (1.10,0 rcent) 90. 30. Equals Percenl dlaDle In Exlsllnl Ral.. 3.0'" Fiscal Vear: 1-1-2005 to 12-31-2005 Page20f2 - . .---> ---- ---- Section II. Rsla Sailing Proce.s Attachment 2 C Interim Year Rate Settltrg fees, and AB 939 and regula lOry fees in the . Procen interim year for which a rate adjustment is Interim year rate adjustment requests requesled. are accepled in the two years between base Even if the interim-year adjustment would years. The interim year process requires justify an increase in rates, Ihe franchise hauler less information and preparation time. while is not required to apply for the increase. This still allowing fair and reasonable rale will help stabilize rate adjustments even when adjustments. small increases mighl be: warranted. During the two interim years, rares can Special mid-year rale adjuslments are be adjusted annually through applicarion of allowed outside of the annual schedules of the a composite index. The index consists of: base year and interim year adjustments. These CI Historical changes in the U.S. adjustments are for extraordinary and National Consumer Price Index consequenlial cost increases which would (CPO published by the Bureau of require across-the-board J:ate increases of Labor Stalistics in their Monthly greater than fIVe percent (5%). Both Ihe City Labor Review and franchise hauler may initiale the special mid-year rate adjustment process by contacting CI Projected changes in tipping fees the City Administntive Officer (CAO). For CI Projected changes in AB 939 and special mid-year rate adjustments, the franchise regulatory fees hauler will provide necessary information and documentation so the CAO can make a CI Adjustment for the franchise fees judgment as to the reasonableness of such a which change if revenues change. rate adjustment. With CAO approval, a mid- In each interim year, the franchise hauler year rate adjustment can be made by the . is responsible for determining the actu:ll franchise hauler. annual change in the CPI for the most recent Exhibit D-4, following this page, 12-month period. The franchise hauler also provides an overview of the interim year rate will be: responsible for estimating and adjustmenl process. Following this exhibit is documenting projecced changes in tipping a description of each step in the process. . Psge'l-22 City o[ San luis ObIspo _n_ --~--- ---- - -----..-- .-..'.'-.-----,.-..- -,~"._" . -~~.~_.._.,- 11.a. MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER ~ (/ SUBJECT: CONSIDERATION OF RESOLUTION ADOPTING STATE AFFORDABILITY HOUSING STANDARDS FOR DETERMINATION OF MAXIMUM SALES PRICE FOR AFFORDABLE HOUSING UNITS DATE: APRIL 12, 2005 RECOMMENDATION: It is recommended the Council approve the attached resolution adopting State Affordable Housing standards for determination of maximum sales price for affordable housing units and establish the interest rate at 6.125% for computing the formula. FUNDING: There is no projected cost to the City from the proposed changes. The modification is estimated to change the maximum sales price from $315,255 for a three-bedroom moderate income unit to $271,472, although it would be dropping to $297,926 anyway under the County formula. This is based upon an assumption of an interest rate of 6.125% and a 10% down payment. DISCUSSION: The City's Housing Element sets forth inclusionary housing requirements for all residential projects over six (6) units to include a percentage of moderate, low and/or very low income units. To fulfill this requirement, projects are required to establish a deed restriction and enter into an affordable housing agreement with the City for each unit. The agreement establishes the eligibility and maximum sales price requirements. The City has utilized the County's formula for maximum sales price for these units. However, these are not universally established rates. For example, the State and Cities of San Luis Obispo and Morro Bay in San Luis Obispo County all utilize different formulas. As a result of the City's experience thus far, staff has evaluated the current formula with assistance from the San Luis Obispo County Housing Trust Fund. It is staffs opinion the County's formula is too low and results in an insufficient range between minimum incomes required to qualify for a home loan and the maximum incomes allowed to qualify as an eligible family. As a result, it limits the CITY COUNCIL CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM SALES PRICE FOR AFFORDABLE HOUSING UNITS APRIL 12, 2005 PAGE 2 number of individuals and families able to purchase affordable homes even though they are unable to purchase market rate homes. Staff also does not recommend the formulas utilized by other cities be adopted because the amount of subsidy required may limit the number of units actually constructed. The proposed changes were drafted utilizing assistance from the San Luis Obispo County Housing Trust Fund. One of the problems with the County's existing formula is that it is based on the 11th District Cost of Funds Index (COFI), which is a lagging index. Mortgage interest rates increase and decrease long before COFI reflects those changes. Utilizing the proposed formula, the sales price will drop when interest rates increase and increase when interest rates drop. The speed with which they change will depend upon how frequently the City changes the rate used in the formula. It is recommended the rate be reviewed each six-month period. The State formula is based upon the assumption that total housing costs should not consume over 30% of gross income for low and very-low income ownership units and 35% for moderate-income. Therefore, the State formula requires the City to make assumptions for housing costs, interest rates and down payment amounts. The attached table computes the formula based upon an interest rate of 6.125% and 10% down payment. This results in a maximum housing cost of $271,472 for a three- bedroom moderate-income unit. The current price for units at Jasmine Place has been $315,255 under the County formula, but has now dropped to $297,926 due to an adjustment in the COFI. The current maximum price is $231,000 in San Luis Obispo and $240,422 in Morro Bay for three-bedroom moderate-income units. Staff recently coordinated a meeting with representatives from the County, Cities of Paso Robles, Atascadero, Morro Bay and San Luis Obispo, and Housing Trust Fund to better coordinate affordable housing requirements. As a result, the other jurisdictions expressed an interest in potentially adopting the State formula in order to achieve consistency countywide. The working group is scheduled to meet again next month to begin development of a new consistent format and structure to the affordable housing agreement and requirements. In addition, units constructed in the Redevelopment Area are required to meet the State affordable housing criteria. Therefore, by making this change, the City will provide consistency for units constructed within and outside the Redevelopment Area. It is staffs goal to develop a standard affordable housing agreement that can be used on a consistent basis in the future. The change would likely impact units in the Parkside project on Farroll Road. It would not impact the Camino Mercado senior housing project until the County S:ICITY MANAGERISTEVEICouncil ReporlslAffordable Housing Maximwn Sales Price 4.l2.05.doc --.-.- CITY COUNCIL CONSIDERATION OF RESOLUTION MODIFYING MAXIMUM SALES PRICE FOR AFFORDABLE HOUSING UNITS APRIL 12, 2005 PAGE 3 modifies their formula because the conditions of approval specify the maximum sales price will be based upon the County formula. AL TERNA TIVES: The following alternatives are provided for the Council's consideration: - Adopt the attached resolution adopting State Affordable Housing standards for determination of maximum sales price for affordable housing units and approve 6.125% as the interest rate to be utilized in computing the formula; - Do not adopt the resolution, direct staff to continue utilizing the existing County standards, and direct staff to urge the County to modify their formula; - Do not adopt the resolution and direct staff to develop other alternative affordable housing formulas for consideration; - Modify as appropriate and adopt the resolution; - Provide direction to staff. Attachments: 1. Affordable Housing Price Calculations for 3-Bedroom Homes 2. San Luis Obispo County Affordable Housing Calculations S:ICITY MANAGERISTEVEICouncil ReportslAffordable Housing Maximum Sales Price 4. \2.05.doc -- --------- -~ RESOLUTION NO. _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING STATE AFFORDABILlTY HOUSING STANDARDS FOR DETERMINATION OF MAXIMUM SALES PRICE FOR AFFORDABLE HOUSING UNITS WHEREAS, Goal A of the City's Housing Element is to provide a continuing supply of affordable housing to meet the needs of existing and future Arroyo Grande residents in all income categories; and WHEREAS, the City's Housing Element sets forth inclusionary housing requirements for all residential projects over (6) units to include a percentage of moderate, low and or very low income units; and WHEREAS, the City Council deems that it is in the best interest of the City to establish specific standards for determining the maximum sales price for affordable housing units. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby adopts the maximum sales price formula and standards for affordable housing units established by the State of California as forth in Health and Safety Code ~ 50052.5, as from time to time amended, and as implemented in Title 25 of the California Code of Regulations. This Resolution shall take effect immediately upon passage. On motion by Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted on this day of ,2005. .~."~ .- - -..-- -----..------- RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: l1MOTHY J. CARMEL, CITY ATTORNEY ATTACHMENT 1 Affordable Housing Prices for 3-Bedroom Homes Based on 4-Person Household and $61,700 Area Median Income Moderate Income Annual Monthly Affordable Housing Cosl CalcuJalion Income Limils (120% of Median) $74,050 $6,171 Income Used for Calculaling Affordability (110% ofMd) $67,870 $5,656 Affordable Housing Costs (35% of I 10%) $1,980 Componenls of Housing Cosls Property Taxes (esl based on affordable price) $270 Insurance Premiums $40 Home Owners Dues and Assessments $50 Utilities $125 Maintenance $10 Housing Costs wilhoul Mortgage Payments $495 Funds Available for Mortgage Payments $1,485 (Affordable Housing Costs minus Housing Costs wlo Mortgage Pmls) Loan Amounllhal can be serviced wilh 6.125% $244,325 Funds Available ror Mortgage Paymenls (assumes 30 year fixed rate loan aI6.125%) Maximum Purchase Price with 50/0 down $257,184 Maximum Purchase Price with 10% down $271,472 Maximum Purchase Price with 20% down $305,406 AffordabiIity Cales based on differenl Sales Prices County Std 10% Down 50/0 Down Sales Price $315,000 $271,472 $257,184 Cash Down Paymenl (5%) $15,750 $13,574 $12,859 Amount Financed $299,250 $257,898 $244,325 Firsl Mortgage Loan (80% of purchase price) $252,000 $217,177 $205,747 Second Mortgage Loan (15% of purchase price) $47,250 $40,721 $38,578 Paymenl on Firsl Mortgage (6.125% fixed for 30 years) $1,511 $1,302 $1,234 Paymenl on Second Mortgage (5% inlerest-only adjustable for 15-20 years) $197 $170 $161 Total Mortgage Payments $1,708 $1,472 $1,394 Properly Taxes $315 $315 $315 Insurance $40 $40 $40 Total Housing CoSls (PITI) $2,063 $1,827 $1,749 Housing Ratios Based on Monthly Gross Income Income Pmt Ratio Pml Ratio Pmt Ralio Income limit for 4 person household $6,171 33.43% 29.60% 28.35% Income limil for 3 person household $5,554 37.14% 32.89% 31.50% Income lirnil for 2 person household $4,938 41.78% 37.00% 35.43% Median Income for 4 person household $5,142 40.12% 35.53% 34.02% Median 1ncome for 3 person household $4,625 44.60% 39.50% 37.82% Median Income for 2 person household $4,113 50.16% 44.42% 42.54% " _._-~._~- ~ Attachment 2 Affordable Housing Standards SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING Counly Governmenl Center # San Luis Obispo, CaliCornia 93408 # Telephone (80S) 781-5600 This bulletin summarizes the county's affordable housing standards, includi!jg maximum family incomes, home purchase prices, rents, and long-term affordability. Income limits: The state defines family income groups as follows: "Very Low Income" is defined by Health and Safety Code Section 50105 as 50% of county median income; "Lower Income" is defined by Health and Safety Code Section 50079.5 as 80% of county median income; "Moderate Income" is defined by Health and Safety Code section 50093 as 120 % of county median income. Effective February 25, 2005, the income limits for San Luis Obispo County are shown below: Persons in Very Low Lower Income Median Moderale FaUIil Income Income Income I $21600 $34 550 $43 200 $51850 2 $24 700 $39 500 $49 350 $59 250 3 $27750 $44 400 $55 550 $66 650 4 $30 850 $49350 $61 700 $74050 5 $33 300 $53 300 $66 650 $79 950 6 $35 800 $57 250 $71 550 $85 900 7 $38 250 $61200 $76 500 $91 800 8 $40 700 $65 150 $81 450 $97 750 Rents and sales prices: .. y'~Lo",., Tncome::x Studio $540 $648 $620 $82216 $123,984 $193,104 1 $617 $740 $733 $92,778 $141,635 $220,595 2 $694 $833 $893 $104 434 $159,429 $248,309 3 $833 $1000 $1301 $125302 $191,286 $297,926 4 $894 $1073 $1339 $134,514 $205 349 $319,829 Nole 1: Maximum rents shown above include cosls of utilities based on ulility allowances delemined by the Housing Authority of the City of San Luis Obispo. Nole2: Maximum sales prices shown above are based on assumption that special financing is not committed to project, and therefore. refleclllth District Cost oCFunds Index of2.317%, which is effective through April, 2005, according 10 Ihe Federal Home Loan Bank of San Francisco (inleresl rale hotline: 415-616-2600). Updaled: 04/05/05 ---,,- -----. ---_.._._--,.,~ 11.b. MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR ~ SUBJECT: CONSIDERATION OF "LET THERE BE LIGHTS" (LTBL) PROGRAM CHANGES DATE: APRIL 12, 2005 RECOMMENDATION: It is recommended the City Council approve revising the fixture, pole and lighting system design and donations for remaining street lighting within the Village area to a new proposed PG&E alternative. FUNDING: The changes will enable Phase 2 and subsequent phases of the program to be funded entirely by private donations of $3,000 per light. DISCUSSION: BackGround During 2003, the City, Village Improvement Association (VIA) and Times Press Recorder (TPR) conducted an informal public preference poll regarding three sample pedestrian light fixtures for replacement of the generic PG&E lantems. The poll favored the rounder fixture and only 2% suggested no change to save money. The City proceeded with the fixture, decorative base and pole selection and design for six new lights along the Creek Promenade and replacement of six existing PG&E lanterns around the Village Gazebo as Phase I of the L TBL donation program, with donations of $1 ,500 to $2,000 per light. Design complications emerged when PG&E could not provide "as-builts" of their underground circuits. It was also required that each pole and light include a disconnect and fuse or that it be a separate City owned metered system. The City chose the latter as more functional and economical. Analvsis The separation requirement at each pole would cause the City-owned poles and fixtures to be substantially more expensive along remaining phases of public streets and sidewalks, particularly on East Branch Street, which is also CalTrans right-of-way. Fortunately, during 2004, PG&E developed a new design altemative in cooperation with Holophane Outdoor lighting company. A copy of this decorative outdoor lighting system description is attached. It provides a glass globe "Granville acom" fixture which closely resembles the Lumec-Prudential fixture previously selected by the City. HOlophane also ---.-- ----- CITY COUNCIL CONSIDERATION OF "LET THERE BE LIGHTS" PROGRAM CHANGES APRIL 12, 2005 PAGE 2 sells ribs, bands, finials, and medallions, which can cage the fixture for distinctive, heritage character desired in Arroyo Grande. The fixture includes an internal reflector to limit the amount of uplight and reduce problems of night sky interference, and shape the light pattern for efficiency. PG&E also added two new pole alternatives with cast aluminum bases and extruded aluminum shafts, either smooth or fluted. The poles are finished with fade and abrasion resistant polyester powder coat paint in either dark green or black color. PG&E has indicated that they will allow accessories such as public signage, banner arms and flag mounts on their poles and the City is requesting permission for the brass plaques as well. Recognizing the escalating costs, design difficulties and separation requirements of a City-owned street lighting system and considering this new PG&E alternative, staff recommends that Phase 2 and remaining street lighting within the Village area utilize the Granville acorn and Charleston base and fluted poles offered by PG&E at an estimated $2,500 per existing pole. Allowing an additional $500 per pole for finial, ribs, band, banner arms and plaque would enable resumption of L TBL donations of $3,000 per pole. If this PG&E design alternative is acceptable to the City Council, the City has received a single voluntary donation of $36,000 from Howard Mankins for all twelve lights composing Phase 2 in the historic core of the Village. It would also facilitate continued Phase 3 and remaining street lighting replacement to the west and east ends of the Village from Traffic WayNVesley Street to Crown Hill, as well as intersecting side streets, at the estimated price of $3,000 per existing pole. AL TERNA TIVES: The following alternatives are provided for Council's consideration: . Revise the fixture, pole and lighting system design to the new PG&E alternative, as recommended by staff, and accept the single donation of $36,000 for all of Phase 2 at $3,000 per light and with subsequent Resolution of appreciation to Howard Mankins; . The City Council could defer decision regarding further City-owned system and also consider other PG&E system alternatives, requiring additional design studies and price clarifications prior to acceptance of additional donations of $3,000 per light; or . The City Council could continue to propose the prior City-owned system and direct staff to pursue design and construction bids to determine the actual cost of conversion requiring increased donation per pole of over $4,500. Attachments: 1. Holophane PG&E system specifications (4 pages). S:\COMMUNITY _DEVELOPMENTlCITY _COUNCIL\2005\04-12-05\L TBL SR 04-01-05.doc - - , . .. , . . J I . i I I I I . . II , J - .. -L , '~t 1 . . -~ 'lfi~ ,~, ~ ., ~~~; '" "'.(,. }$";';'f.-t' ,." ..,~.;f'."" .. .. . . . . . . -. . . . STANDARD FIXTURES Your utility company has approved these fixtures for their standards because they meet their demanding requirements for durability, energy efficiency, reliability, ease of maintenance and appearance. These fixtures feature high-strength, non- yellowing. borosilicate glass globes; side access door for ease of electrical service; and fade resistanl polyester powder coat finishes. These features ensure thai the lighting fixtures and poles shown here will continue to complement your community for many years to come. GRANVILLE ACORN The Granville is a timeless glass acorn that produces a very wide lateral throw of light. This light distribution allows for efficient pole spacings and increases light levels on important vertical surfaces such as vehicles, pedestrians, building entrances and signage. FEATURES BOROSILICATE GLASS High-strength, borosilicate glass is the ideal material for outdoor fixtures. Unlike plastic materials, glass never discolors or turns brittle. Also, because the clarity of the material does not degrade, there is minimum loss in light output over time. Occasional rainfall is all that is required to keep these beautiful globes clean and sparking year after year. What would you like the fixtures in your community to look like in a few years? LONG-LIFE FINISH The components of a successful finish are cleaning, pretreatment, and coating. A seven stage process of cleaning and pretreatment is applied to each fixture housing to ensure that paint firmly adheres to the metal surfaces. Following the extensive preparation process, environmentally friendly, polyeSler powder coating is electro.statically applied to the fixture housings. This extensive coaling system results in a long life finish that stubbornly resists fading and peeling. -"._- --~._-.__._--- REDUCED UPLIGHT OPTIONS . SKY GLOW As populations have grown, so has the problem of sky glow. Direct and reflected light from streetlighls and other outdoor electric lighting cause skies abOve urban areas to glow and thereby reduces the ability to view the stars. This problem has made it significantly more difficult for astronomers to see and study astronomical bOdies. For additional information about this issue, visit the website of the International Dark Sky Association al www.darksky.org. To address Ihe problem of direct uplight, the Granville is offered with two reduced uplight options. PERFORATED UPLIGHT "CUTOFF" LUNAR SHIELD OPTICS To help reduce undesired L.pIight, an The Lunar Optics Granville uses an internal perforated uptight shield is internal reflector to reduce the high available. This ~ will decrease \he angle light ou1put of the fixture. The direct upward component of light without shielding provided by this reflector significantly affecti1g the pole spacing reduces light trespass and direct ratios or the illumination of important uptight while maintaining the pure vertical surfaces. A small amount of daytime appearance of the classic uplight continues to aIow the top of the Granville. This unique design fixture to goo - reminiscent of early gas allows this product to be classified and incandescent light fixtures. In as a "cutoff fIXtUre" by the addi\ion, the da.yIime appearance of \he lIIt.rninating Engineering Society of glass globe is not i11pacted by this~. North America. FIXTURE ORDERING INFORMATION nntinn,q $'Inri AC(,.A.<:.~oriAS RxturA Housino FixhJfA Finishes P - Protected Starter (Prevents lamp from 'cycling" GVU - Granville B - Black at end of life) . N - Dark Green H - NEMA Twistlock Photocontrol receptacle RAlIac;.t Tvoe DE120 - Twistlock Electronic, Silicone, Filtered O7OHP - For use with mogul base lOW HPS lamps PIlotocontrol (12OV) 100HP-For use with mogul base 100W HPS (amps Oot\cR,\ Svs.tmns (See diagrams beloW) DE124 - Twist\ock Electronic, SiHcone, Fi\tered 3 - Asymmetric Distribution PIlolocontrol (12/240/277V) j{g/Ja!j!I 5 - Symmetric Distribution DE24D - Twistlock. E.!ectronic, Si!ioone, Filtered 12-120V 3PUS - Asymmetric Distribution with PIlotocontrol (240V) 20-208V Perforated Uplight Shield F1 - Single Fusing (120V, 240V, 277V) - field installed 24 - 240V 5PUS - Symmetric Distribution with F2 - Double Fusing (208V, 24OV) - field installed 27-277V Perforated Uptight Shield OV1ASDIO - 90' Houseside Shield 48 - 480V 7 - Lunar Optics Asymmet(lc D"lstrlbution OV1ABD120 -120' Houseside Shield MT - 12O/208/240/277V Multi-tap 8 - Lunar Optics Symmetric Distribution OV1ASD180 -180' Houseside Shield 1'.....11 ,e""'j' FIXTURE ORDERING GUIDE Complete Catalog Number Example - GVU100HP12B3PHDE120 I I I ,~-r-TD I Fixture Ballast Voltage Finish Optical Type Options and Asymmetric Distribution Accessories Symmetric Distribution GVU 07DHP 12 B 3 P The light distribution pattern is determined by 1DDHP 20 N 5 H the fixture's optical system. For illuminating 24 3PUS DE12D Slreets and pathways. an asymmetric (Type 27 5PUS DE124 48 7 DE24D III) pattern is recommended. For intersections MT 8 F1 and open area applications (parks, outdoor F2 malls, etc.), the symmetric (Type V) pattern is GV1 ASD9D GV1 ASD12D typically used. GV1ASD18D STANDARD POLES To complement the fixtures shown on the previous pages, these durable and economical poles are available. These poles feature corrosion resistant cast aluminum bases and extruded aluminum shafts. Both smooth and fluted shafts are offered. For twin fixture applications, the decorative crossarm may be used. The poles and crossarm are finished with fade and abrasion resistanl, polyester powder coat paint. ANCHORA~ G!'IPE A.NC~ 'V // .... L ,A" ~~J "" - .... ; - T . 11''' : - - ...a. r- - ..... ...""" ~~,~ -~~ 11! '. ,. - I.~' . . j ............. .,-~"""',* --HaU""~ -~~ .......... L.-,.,.......... (4....... 0---0 - I=-~ 1::"1 1 r t=~ . Ii r __I CHARLESTON HAMILTON 1WIN FIXTURE (shOwn with fluted shaft) (shown with smooth shaft) CROSSARM POL E ORDERING GUIDE CROSSARM ORDERING GUIDE Pole Ordering Example CH14 S4/12-CA/BK-WPRT Crossarm ordering example PCP36-CA/BK TT~-c----r I I I I Pate Type He~t Shaft Type Finish Options Twin Crossarm Finish I'CPSII CoWI- Black CH-Chal1estorl 12 84/12 - Smooth CMlk - BM WPAT. - Receptacle CAIDG - Dark Green 1. F""! - Fluted CNDG - Dark Green H-Hamiltorl I UI11 - Smooth tAJBlt - 8lack WPAT. - ReceptacJe 10 F..,.. -Fluted CAJDB - Oa!1l Gleen 12 l' "Weatherproof receptacle mounted at lop of po/e A ~IiIWII. LEAD- /l';l ;Jm...c;!;(ILI.:TJ(.J!\"5 An~CofnpMI~ .-