Minutes 1995-09-12
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MINUTES "
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, SEPTEMBER 12, 1995
CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA r
The City Council of the City of Arroyo Grande met at 7:30 p.m.,
with Mayor A. K. "Pete" Dougall presiding.
1. AND 2. FLAG SALUTE AND INVOCATION
John McInerney, Arroyo Grande Lions Club secretary/treasurer, led
the Pledge of Allegiance to our Flag; and the Rev. Randy
Ouimette, Fire Chaplain, Arroyo Grande Fire Department, and
Pastor, st. John's Lutheran Church of Grover Beach, delivered the
invocation.
3. ROLL CALL
Present with Mayor Dougall were Mayor Pro Tem James Souza and
Council Members Drew Brandy, Michael Fuller and Michael Lady.
Staff members present were City Manager Robert L. Hunt, City
Attorney Roger Lyon, City Clerk Nancy Davis, Chief of Police Rick
TerBorch, Director of Building and Fire Kurt Latipow, Planning
Director Doreen Liberto-Blanck, Parks and Recreation Director
John Keisler, and Current Planner Scott Spierling.
4. ORAL COMMUNICATIONS
SANDY FACHETTI, 248 Tally Ho Road, requested the City to clean
out Tally Ho Creek before the rains begin.
KLAUS SCHUMANN, .Nuclear Waste Information Committee, asked to be
on the next City Council agenda to discuss the transportation of
nuclear waste through the City to storage sites.
I. V. JENKINS, pismo Beach, spoke in favor of the sharing of
services among the South County cities in order to save money.
5. SPECIAL PRESENTATIONS
Mayor Dougall presented a Letter of Appreciation to Mr. McInerney
for his flag salute presentation. Mr. McInerney gave a history
of the Lions Club and told about the group's activities.
6. CONSENT AGENDA [
It was moved by Brandy/Lady, and the motion passed unanimously to
approve Consent Agenda items 6. a. through 6.f., with the
recommended courses of action.
6.a. August 22, 1995, City Council Minutes. Approved. "
6.b. August, 1995, Investment Report. Received and Filed.
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CITY COUNCIL MINUTE 31
SEPTEMBER 12, 1995 6.c. Appointment of Representative Member to the South County
Data Processing Cooperative. City Manager appointed.
6.d. Employee Suggestion Awards. Approved.
6.e. Authorization to Negotiate an Agreement for Subsidized
Senior and Disabled Transportation Services. Authorized.
6. f . Register of Checks. Approved.
7.A. CONTINUED PUBLIC HEARING - APPEAL OF PLANNING COMMISSION
APPROVAL OF A FIVE UNIT PLANNED UNIT DEVELOPMENT: TENTATIVE TRACT
MAP NO. 2197: CONDITIONAL USE PERMIT CASE NO. 95-534 (P.U.D.
PERMIT) AND ASSOCIATED ARCHITECTURAL REVIEW: 260 SPRUCE STREET:
VILLA CAT .T.E HOMEOWNERS ASSOCIATION
Mayor Dougall said he may have a conflict of interest in this
matter and left the room. Mayor Pro Tem Souza presided.
Current Planner Spierling referred to the Planning Director's
September 12, 1995 staff report and recommended Council approval
of two resolutions approving Tentative Tract 2197 and Conditional
Use Permit Case No. 95-534 as modified.
Council Member Brandy said he would prefer that the developer
actually plant three trees to mitigate the loss of a large Oak
tree on the property, and not pay fees in lieu. Developer
Richard Dale Armstrong said he would plant the trees.
After being assured the Public Hearing had been duly published
and all legal requirements met, Mayor Pro Tern Souza declared the
hearing open and said all persons would be heard regarding the
matter. When no one came forward to speak, the hearing was
closed to the floor.
Mayor Pro Tem Souza saiq he was absent from the August 8, 1995
Council meeting when this agenda item first came to the Council,
but he had listened to the recorded tape and would be voting on
the matter.
It was moved by Brandy/Fuller (4-0-1, Brandy, Fuller, Lady and
Souza voting aye, Dougall absent) to approve Resolution No. 3091
Adopting a Negative Declaration with Mitigation Measures;
Instructing the Clerk to File an Notice of Determination, and
approving Tentative Tract Map No. 2197 As Revised, Located at 260
Spruce Street, Applied for by Richard Dale Armstrong.
It was moved by Brandy/Lady (4-0-1, Brandy, Lady, Fuller and
Souza voting aye, Dougall absent) to approve Resolution 3092
Adopting a Negative Declaration with Mitigation Measures,
Instructing the Clerk to File a Notice of Determination, and
Approving Conditional Use Permit (P.U.D. Permit) Case No. 95-534
As Revised and the Associated Architectural Review, to Create a
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32' CfTY COUNCIL MINUTE~
SEPTEMBER 12, 1995
Five-Unit Planned unit Development, Applied for by Richard Dale
Armstrong at 260 Spruce Street.
Mayor Dougall returned to the dais.
7.B. PUBLIC HEARING - STATE OF CALIFORNIA COMMUNITY DEVELOPMENT [
BLOCK GRANT PROGRAM: 1994 GRANT AND 1996 ELIGIBLE ACTIVITIES
Carleen Bedwell, principal at Applied Development Economics, said
her firm is coordinating the Economic Opportunities Study with
City staff and Arroyo Grande is one of 150 cities in the State
Community Development Block Grant Program. She said the purposes
of the public hearing were to accept public input on the Annual
Grantee Performance Report for the city's 1994 Economic
Development Planning/Technical Assistance Grant, 94-CDBG-297, and
the eligibility of the City to apply for 1996 Community
Development Block Grant (CDBG) funds. She explained the CDBG
program and said the cities are eligible to apply for up to
$870,000 in funding.
After being assured that the Public Hearing had been duly
published and all legal requirements met, Mayor Dougall declared
the hearing open and said all persons would be heard regarding
the matter. When no one came forward to speak, Mayor' Dougall
closed the hearing to the floor.
Council Members expressed their approval of the block grant
program and the City applying for future grants.
It was moved by Brandy/Souza, and the motion passed unanimously
to accept the Annual Grantee Performance Report for the City's
1994 Economic Development Planning/Technical Assistance Grant,
94-CDBG-297, and authorize its submission to the State Department
of Housing and Community Development.
9.A. FEE WAIVER REOUEST: CAL POLY ARTS
Planning Director Liberto-Blanck referred to her September 12,
1995 staff report and recommended the requested waiver of fees
for use of Elm Street Park be waived. She said the Cal Poly Arts
and the South County Coalition for Human Service Needs have
requested use of the park for an event on September 24, 1995.
She said the event will provide free public access to various
health care providers as well as live entertainment, craft
bootps, and a barbecue.
PETER WILT, program manager for Cal Poly Arts, spoke to the l
Council about the event and said it would be multi-cultural and
all medical tests and access to health care providers would be
free to the public.
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Council Members questioned Mr. wilt about the event and said they
would like to see an official City policy on waiving fees.
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CITY COUNCIL MINUTE' 3 3
SEPTEMBER 12, 1995
It was moved by Souza/Lady to approve the waiver of fees for Cal
Poly Arts and South County Coalition for Human Services Needs
totaling $195.00 for the Family Day in the Park and the Stone
Soup Festival on September 24, 1995. Council Members Souza, Lady
and Fuller and Mayor Dougall voted aye. Council Member Brandy
voted no.
8. A. FISCAL YEAR 1995-1996 PRELIMINARY ANNUAL BUDGET
The City Manager said based on Council direction at the meeting
of September 7, 1995, staff had provided the additional
information requested, including (1) a revenue to population
comparison, (2) revisions to the supporting documentation to the
Parks and Recreation budget with no account totals changed, and
(3) a report put into an aggregate form on areas disbursed
throughout the budget such as telephone and maintenance of
grounds.
1. Parks and Recreation and Related Funds/Activities
Mr. Keisler showed the Parks and Recreation Department"s 1994
accomplishments through a slide presentation. 'In his report to
the Council he listed the mission statements, goals and
objectives, and accomplishments of the divisions of his
department. He said the 1995-96 budget would contain funds for
keeping the facilities in good condition. He said the goals
included completion of Don Roberts Field, repairing and restoring
the tennis courts, implementing the vehicle and equipment
replacement program, expansion of the skateboard and roller
hockey programs, and replacing the lighting at Porter Field. He
said for the first time revenue ($327,000) from the City's
recreation program exceeded expenditures ($3~4,000).
Mayor Dougall said he would like to see another budget format
that would break out parks and the parks maintenance, recreation
and the recreation maintenance, the pre-school, the Children-in-,
Motion program, and the Sports Complex in separate kinds of forms
so he could see the revenues versus expenditures. He said the
department has more than $1 million budget expenditure, with
$393,000 revenue.
The following issues were discussed by the Mayor and Council
Members:
1. Removing the proposed park in Rancho Grande and the roller
hockey court from the budget's capital expenditures list if they
will not be constructed in 1995-1996, or keeping them where they
are in the budget for reference.
2. Separating out the Soto Sports complex in future budgets, with
expenditures and revenue shown.
3. Cross-using all city equipment, and using a cross-allocation
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SEPTEMBER 12, 1995
budgeting system. "
4. Investigating the lease-purchase option for the riding lawn
mower, and other equipment in the budget.
5. Investigating the cost-effectiveness of contracting out for r
lawn maintenance.
6. The day-care program paying for itself.
7. Deleting contract secretarial services for vacation and sick
relief from the budget.
8. Where possible, including maintenance agreements with lease-
purchases.
9. Requesting that the tennis community pay for the re-surfacing
of the tennis courts.
10. Departments Heads summarizing what their departments do in a
pamphlet or bulletin available to the public.
11. Reviewing user fees charged by the department.
12. Carefully studying the many requests to purchase office and
computer equipment throughout the various City departments'
budgets.
The discussion was opened to the public, and speaking to the
Council were PAT DEMPSEY, 436 Collada Corte; FABBIAN DETWEILER,
202 Avenida De Diamante; JIM STEGALL, 354 Corbett Canyon Road;
BILL FOSTER, 102 Via Bandolero; FRED FLANN ELL , 550 Via Vaquero;
PATRICIA SANGER, 573 Crown Hill, and JOHN KEEN, 298 North Elm
Street.
The speakers discussed the following:
1. Doing cost-accounting based on what the programs are costing
the city.
2. comparing Arroyo Grande expenditures to other cities.
3. Residents from other cities paying for the use of Arroyo
Grande parks and programs. [
4. Monies for the proposed Rancho Grande park and the roller
hockey court removed from the Park Development Fund will show up
in the ending fund balance, which could be footnoted to say the
monies are earmarked for the park and court.
5. The surprising fact that the budget is being done in september
rather than before July 1, and the extension of the utility Users
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CITY COUNCIL MINUTF 35
SEPTEMBER 12, 1995
Tax without having financial information about it.
6. There are more serious maintenance and drainage problems in
the City and monies should not be spent on a natural habitat.
7. So to Sports Complex has twice the number of criminal police
calls as the other parks and adds to the crime problem in the
City and addressing this in the update of the Parks and
Recreation Element of the General Plan.
a. Budget trends show the budget has increased greatly since
1991-92 from $7,315,662 to $11,524,377.
9. The rising crime rate would be greater without the recreation
programs.
11. Representatives of the group opposing the current plan for
the park in Rancho Grande should be appointed to the city's Parks
and Recreation Commission to join in the planning for the whole
community.
12. The decision needs to be made as to whether it is more cost-
effective to contract out for services or handle matters in-
house.
13. User fees should not be waived if they are needed to pay for
the programs and facility maintenance.
Mayor Dougall closed the public hearing to the floor.
The City's contract with San Luis Obispo County Animal Control
was discussed, and Chief TerBorch explained that the contract
calls for just the basic emergency response services.
10. WRITTEN COMMUNICATIONS
None.
11. ORAL COMMUNICATIONS
a. Waiver of Fees for the Use of the Community Center: Arroyo
Grande community Hospital Volunteer Auxiliary
Mayor Dougall referred to his September 1, 1995, memorandum to
the City Council ,and City Manager and said the Council should
have the prerogative of waiving fees for use of the community
, Center. Council Members Lady and Fuller said fees should not be
, waived until the City's revenues are on track. Council Members
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j Souza and Brandy said a waiver, policy is needed. Mayor Dougall
i directed staff to prepare policy options for Council to discuss.
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b. Letter from John Bahorski. Grover Beach city Manager.
Reques.ting Arroyo Grande to Explore the Bringing Together of Some
Recreation Services
Council Member Lady said the City should be cautious about
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CITY COUNCIL MINUTE
SEPTEMBER 12, 1995
sharing of services and programs with other cities in light of
the failure of the proposed Police Consolidation and the lack of
support for the Oak Park Center (Vons Market) project. He said
there should be a more formal Memorandum of Understanding in
place before a great deal of time is spent on the request.
12. CLOSED SESSION r
None.
13. ADJOURNMENT
It was moved by Lady/Fuller, and the motion passed unanimously to
adjourn t meeting at 10:53 p.m.
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CLERK
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