R 3908
RESOLUTION NO. 3908
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AUTHORIZING THE CLOSURE OF CITY STREETS AND USE OF
CITY PROPERTY FOR THE ANNUAL STRAWBERRY FESTIVAL, MAY 27-28,
2006.
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Strawberry Festival, have requested closure of certain City streets and the use of City property
as outlined below, for the purpose ,of craft exhibits, displays, food booths and entertainment, and
similar activities; and
WHEREAS, members of the AGVIA will be responsible for traffic control, cleanup, and payment
of all related fees and costs for use of City property and City employee time related to the event.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as
follows:
1. That the Arroyo Grande Village Improvement Association is hereby granted the use of
certain City streets and property as follows:
Strawberry Festival - Saturday & Sunday, May 27 & 28, 2006
A. "No Parkingffow Away Zone" in the following areas in the City of Arroyo Grande for
the period of 6:00 am to 6:00 pm, Saturday, May 27 and Sunday, May 28, 2006: both
sides of Branch Street (Highway 227) from Traffic Way to Mason Street; Bridge Street
from Branch Street to Traffic Way; Nelson Street from Traffic Way to Mason Street;
Mason Street from Poole Street to Le Point Street; and Poole Street from Traffic Way
to Mason Street.
B. "No Parkingffow Away Zone" for fire/emergency access in the following areas in the
City of Arroyo Grande for the period of 6:00 am to 6:00 pm, Saturday, May 27 and
Sunday, May 28, 2006: both sides of Nevada Street from Branch Street to Le Point
Street; Le Point Street from Nevada Street easterly through the Tally Ho curve; Crown
Terrace from Crown Hill Road to Le Point Street; and East Branch Street from Garden
Street to Huasna Road.
C. The closure of Branch Street from Traffic Way to Mason Street from 6:00 am to 6:00
pm on Saturday, May 27, 2006 and Sunday, May 28, 2006. (This will require the
Police Department to apply to CalTrans for street closure authorization).
D. The closure of Short Street from Branch Street to Olohan Alley from 5:00 pm Friday,
May 26, 2006 to 6:00 pm Sunday, May 28, 2006.
E. The closure of Bridge Street from Branch Street to the driveway at McLintock's parking
lot from 6:00 am Saturday, May 27, 2006 to 6:00 pm Sunday, May 28, 2006.
RESOLUTION NO. 3908
PAGE 2
F. The closure of Bridge Street from McLintock's driveway to Nelson Street from 6:00 am
to 6:00 pm, Saturday, May 27,2006 and Sunday, May 28,2006.
G. The closure of Bridge Street from Nelson Street to Traffic Way from 6:00 am Saturday,
May 27,2006 to 6:00 pm Sunday, May 28,2006.
H. The closure of Nelson Street from Mason Street to Traffic Way from 6:00 am to 6:00
pm on Saturday, May 27,2006 and Sunday, May 28,2006.
I. The use of the parking lots along Olohan Alley from Mason Street to Bridge Street
from 5:00 pm Friday, May 26, 2006 to 6:00 pm Sunday, May 28, 2006.
J. The use of the Car Corral from 10:00 pm Friday, May 26, 2006 to 6:00 pm Sunday,
May 28, 2006.
K. The use of the parking area from the Car Corral to and including the Brisco parking lot
from 10:00 pm Friday, May 26, 2006 to 6:00 pm Sunday, May 28,2006.
L. The use of the lawn on Nelson Street between Mason and Short Streets from 4:00 pm
Friday, May 26, 2006 to 6:00 pm Sunday, May 28, 2006.
M. The use of Hart-Collett Park between Bridge Street and Traffic Way from 6:00 am
Saturday, May 27,2006 to 6:00 pm Sunday, May 28,2006.
N. The use of the five-acre lot next to the Arroyo Grande Woman's Club on West Branch
Street for shuttle bus parking on Saturday, May 27,2006 and Sunday, May 28,2006
2. That the AGVIA will adhere to all requirements and conditions of approval as set forth in
Exhibit "A" attached hereto and incorporated herein by this reference.
On motion of Council Member Dickens, seconded by Council Member Guthrie, and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
Council Members Dickens, Guthrie, Costello, Arnold, and Mayor Ferrara
None
None
The foregoing resolution was passed and adopted this 28th day of March 2006.
RESOLUTION NO. .3tto8
PAGE 3
/,
, MAYOR
TONY F~
ATTEST:
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, CITY CLERK
APPROVED AS TO CONTENT:
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STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
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MEL, CITY ATTORNEY
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RESOLUTION NO. 3908
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 06-002
STRAWBERRY FESTIVAL (May 27-28,2006)
General Conditions
1 . The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
2. The event shall occur in substantial conformarice with the application and plans on file
in the Community Development Department office.
3. The event organizers shall comply with all the conditions of the City Council Resolution
adopted on March 28, 2006. (Reference attachment.)
4. The applicant shall agree to defend, indemnify and hold the City harmless, at
his/her/its sole expense from any action brought against the City, its agents, officers,
or employees because of said approval, or in the alternative, to relinquish such
approval. The applicant shall reimburse the City, its agents, officers, or employees, for
any court costs and attorney's fees which the City, its agents, officers, or employees
may be required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
Parks. Recreation and Facilities Deoartment Conditions
5. The event organizers shall notify the Parks and Recreation Department of the number
and placement of waste containers prior to May 22, 2006.
6.. AGVIA is responsible for providing trash bags and restroom supplies for the festival.
Any supplies the Parks and Recreation Department may need to provide will need to
be reimbursed by AGVIA.
7. The event organizers shall have an individual designated to periodically inspect the
restrooms and areas around the food vendors and waste containers. That individual
shall be responsible for maintaining the cleanliness of these areas and gathering and
disposing of all debris.
8. The event organizers shall reimburse the City for electrical costs associated with
special events. Specifically, costs for the outlets by the gazebo, Rotary Bandstand,
Bridge St., Olohan Alley, and behind City Hall shall be reimbursed.
9. The event organizers shall reimburse the City for the costs of any Parks and
Recreation City services required for this event, including, but not limited to, restroom
maintenance, trash, etc.
10. The event organizers shall remove any tape placed on streets and parking areas after
the event.
RESOLUTION NO. 3908
PAGE 5
Public Works Department Conditions
11 . Restroom facilities, barricades, signing and detour routes shall be provided by the
applicant as required.
12. The event organizers shall place an advertisement in the Five Cities Times-Press
Recorder just prior to the event to advise residents of street closures.
13. The event organizers shall provide a $1,000,000.00 insurance policy naming the City
as additional insured.
14. The event organizers shall reimburse the City for the costs of Public Works services
and any other City services required for this event.
15. The event organizers shall contact the Public Works Department 72 hours prior to the
event to check on the status of street maintenance/construction activities. The Public
Works Department may require the event organizers to provide temporary construction
(orange plastic) fencing around areas designated as potentially hazardous.
Buildinq and Fire Department Conditions
16. All food booths (cooking) must comply with the Fire Department guidelines, and must
have County Health Department approval. AGVIA will inform booth applicants of Fire
Department guidelines, and will ensure total compliance of booth operators., AGVIA
will not allow non-compliant booths to operate.
17. The project shall comply with the most recent edition of the California State Fire and
Building Codes and the Uniform Building and Fire Codes as adopted by the City of
Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be
met.
18. The Building and Fire Department must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical service, AGVIA will collect a fee of $15 per
every booth utilizing an electrical connection. This fee will be itemized by booth
number and submitted to the Department of Building and Fire within 15 days of the
end of the Festival.
19. Emergency access must be maintained to the satisfaction of the Director of the
Building and Fire Department. A detailed chart or map r'i11 be provided to the
Department of Building and Fire for approval prior to the event, showing placement of
all booths, to include actual dimensions of access pathways for fire apparatus and
emergency vehicles.
20. Per the approval of the Fire Chief, there will be ambulance service dedicated to the
event.
21 . The use of generators must be reviewed and approved by the Director of the Building
and Fire Department.
22. All fire lanes must be posted and enforced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire Chief.
23. The applicant shall identify an individual to act as liaison with the Fire Department for
the purpose of maintaining life and safety.
RESOLUTION NO. 3908
PAGE 6
24. Prior to opening the event, the fire access road shall be posted. The applicant shall
provide continuous enforcement of the fire access road during the event.
25. AGVIA will coordinate with and be responsible for costs associated with San Luis
Ambulance to provide standby personnel and equipment for Bike Medic and golf cart
transport for entire duration of Festival.
26. AGVIA shall pay Department of Building and Fire costs for members and equipment
assigned to the event.
Police Department Conditions
27. The event organizers shall pay Police Department costs for officers assigned to the
event.
28. All temporary "No Parking" signs shall be posted a minimum of 24 hours prior to event
setup (by 6:00 am, Friday, May 26, 2006).
29. A minimum of four (4) private "licensed" security personnel will be provided by AGVIA.
AGVIA will present to the Arroyo Grande Police Department two (2) weeks prior to the
event:
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) officer stationed at Nelson & Bridge Street, two
(2) officers assigned to the Swinging Bridge, and one (1) officer for patrol throughout
the evening hours on Saturday, May 27, 2006.
30. Failure to provide private licensed security will result in AGPD Officers being assigned
with expenses billed to the AGVIA.
Special Conditions
31 . Notification of all streets subject to closure must .be posted a minimum of 24 hours
prior to closure, stating the dates and times of closures.
32. The AGVIA shall distribute State Board of Equalization forms to all vendors to report
the sales tax collected during the Festival, and shall notify them that a list of vendors
will be supplied to the City to verify payment of sales tax.
33. The AGVIA shall provide to the City's Financial Services Department a list of all
vendors participating in the festival. The list will be used to verify that sales tax was
collected and reported as earned in Arroyo Grande.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that Resolution
No. 3908 is a true, full, and correct copy of said Resolution passed and adopted at a
regular meeting of the City Council of the City of Arroyo Grande on the 28th day of
March 2006.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 29th day of
March 2006.
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KELLY WETMtRE, CITY CLERK