Agenda Packet 2000-06-19 SP
CITY COUNCIL ~~o/
AGENDA ~ fff~e
Michael A. Lady Mayor Rick TerBorch Interim City Manager
Tony M. Ferrara Mayor Pro Tern Timothy J. Carmel City Attomey
Thomas A. Runels Councii Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Councii Member
NOTICE OF SPECIAL MEETING
CITY COUNCIUREDEVELOPMENT AGENCY
MONDAY
JUNE 19. 2000
6:30 P.M.
Arrovo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. CALL TO ORDER: 6:30 P.M.
2. ROLL CALL: COUNCIUAGENCY
3. FLAG SALUTE
4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS on Special Meeting
Agenda Items. Members of the public wishing to address the Council/Agency
Board on any item described in this Notice may do so when recognized by the
Presiding Officer.
5. CONSIDERATION OF FISCAL YEAR 2000-01 PRELIMINARY ANNUAL
BUDGET (TerBORCH/SNODGRASS)
(Action Required: Adopt Resolution)
6. ADJOURNMENT TO SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY
MEETING: TUESDAY, JUNE 20, 2000, 6:30 P.M.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH. INTERIM CITY MANAGE~ ~
LYNDA K. SNODGRASS, DIRECTOR OF FIN NCIAL SERVICES
SUBJECT: FY 2000-01 ANNUAL BUDGET
DATE: JUNE 19, 2000
RECOMMENDATION:
It is recommended the City Council review, modify as appropriate, and adopt the attached
resolution approving the FY 2000-01 Annual Budget.
FUNDING:
Adoption of the FY 2000-01 Preliminary Budget would establish an Expenditure
Program in the General Fund of $8,623,800 and an overall Citywide Expenditure
Program of $16,307,584.
DISCUSSION:
The FY 2000-01 Preliminary Budget continues the effort begun in FY 1997-98 to revise the
Budget document to improve the presentation of the City's financial condition. The
success of this effort is exemplified by the receipt of an "Excellence in Budgeting" award
from the California Society of Municipal Finance Officers Association and a "Distinguished
Budget Presentation Award" from the Government Finance Officers Association for the
Fiscal Year 1999-2000 Annual Budget.
FY 1999-00 Accomplishments
The accomplishments in FY 1999-00 were numerous. Accomplishments include, but are
not limited to, the following:
. Successfully completed Y2K compliance throughout City facilities/services.
. Established a City Speakers Bureau and booklet for distribution to civic organizations,
schools, and churches.
. Created a "Know Your City" Information Guide which is available at City offices and the
Chamber of Commerce.
. Completed user fee recovery and impact fee studies.
. Issued the City's first Purchasing Manual establishing purchasing guidelines.
.
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CITY COUNCIL
FY 2000-01 ANNUAL BUDGET
JUNE 19, 2000
PAGE 2
. Completed the Village Glen Annexation and Certification of the EIR including a new
school site.
. Conducted recruitment and hired a full-time Computer Support Technician.
. Installed fiber optic cab!~ for computer network access to City Council Chamber and
Economic Development offices.
. Experienced a 27.1 % reduction in total crimes from that in 1998-99.
. Implemented the Business Academy as an adjunct to the Commercial Crime
Prevention Program.
. Assisted the South County Historical Society with relocation of Santa Manuela
schoolhouse.
. Completed the exterior painting of the Civic Center Complex.
. Designed and constructed fourteen (14) capital projects (contracted and in-house).
. Modified Oro Park play equipment to comply with Americans With Disabilities Act.
. Installation of new play equipment at Elm Street Pre-School Program.
. Completed the City's first Economic Development Strategy.
Order of Presentation
It is recommended presentations occur in the following order:
. City Overview
. City Administration/City Attorney/MIS
. Administrative Services
. Financial Services/Non-Departmental
. Community Development
. Police
. Building and Fire
. Public Works
. Parks and Recreation
. Economic DevelopmenURedevelopment Agency
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CITY COUNCIL
FY 2000-01 ANNUAL BUDGET
JUNE 19, 2000
PAGE 3
It is recommended each Department give a presentation and respond to City Council
questions.
After all the Department have made presentations, it is recommended the City Council
reach consensus on proposed modifications, if any, to the Base Budget.
As to Policy Items, which are those requests for new or expanded programs/activities, it
is recommended that discussion of Policy Items take place after the initial Dresentation
bv the Departments and subseauent consensus bv the Citv Council on the contents of
the Base Budaet. The decisions the City Council makes on the Base Budget will
determine what funds are available to accommodate Policy Items the City Council may
want to consider. Following consideration of Policy Items, it is recommended the City
Council adopt the FY 2000-01 Budget.
Those Departments not presenting their respective budget at tonight's meeting, due to
time constraints, will be heard at the City Council meeting of June 20, 2000.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING THE FISCAL YEAR 2000-01
ANNUAL BUDGET AND MAKING APPROPRIATIONS FOR
THE AMOUNT BUDGETED
WHEREAS, a proposed Annual Budget for the City of Arroyo Grande for the Fiscal Year
commencing July 1, 2000 and ending June 30, 2001 was submitted to the City Council
and is on file with the Director of Administrative Services; and,
WHEREAS, the City Council also serves as the Redevelopment Agency Board of
Directors; and,
WHEREAS, proceedings for adoption of said Budget have been duly taken; and,
WHEREAS, the City Council made certain revisions, corrections, and modifications to
the said proposed Budget; and,
WHEREAS, the Interim City Manager will cause the Budget document to be modified to
reflect the changes ordered by the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES RESOLVE AS FOLLOWS:
SECTION 1. The Budget, as amended, is adopted as the Annual Budget for the City of
Arroyo Grande for the Fiscal Year commencing July 1, 2000 and ending June 30, 2001.
SECTION 2. At the close of the Fiscal Year, unexpended appropriations in the
Operating Budget will be carried forward to the next fiscal year as necessary to
underwrite the expense of outstanding purchase commitments. Unexpended
appropriations for authorized but uncompleted projects as approved by the City Council
may be carried forward to the next succeeding Budget upon recommendation by the
Financial Services Director and approval of the City Manger.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,
2000.
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RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
RICK TerBORCH, INTERIM CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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