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Agenda Packet 2007-02-13 CITY OF City Council � " � ' � � ' Agenda .�� Tony Ferrera Mayor Steven Adams City Manager Ed Arnold Mayor Pro Tem y � Timothy J. Carmel City Attorney Joe Costello Council Member ��� Kelly Wetmore City Clerk �'• CALIFORNIA y Jim Guthrie Council Member �;_� 9 � : Chuck Fellows Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, FEBRUARY 13, 2007 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: LOS PADRES AREA COUNCIL, BOY SCOUTS OF AMERICA 4. INVOCATION: DR. MAYER-HARNISH BAHAI FAITH 5. SPECIAL PRESENTATIONS: 5.a. Recoanition of Outqoinq Commissioners. Committee, and Board Members 5.b. Presentation bv Bov Scouts of America 5.c. Honorarv Proclamation — MDA Firefiqhter Appreciation Week 5.d. Honorarv Proclamation —Spav Dav USA 6. AGENDA REVIEW: 6a. Move that all ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY— FEBRUARY 13, 2007 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: ♦ Direct City staff to assist or coordinate with you. ♦ A Council Member may state a desire to meet with you. ♦ It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Council as a whole and not directed to individual Council members. ♦ Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period January 16, 2007 through January 31, 2007. 8.b. Consideration of a Consultant Services Astreement with Demsev. Fillis�er & Associates for an Actuarial Valuation of the Citv of Arrovo Grande's Other Post Emplovment Benefits (OPEB) (KRAETSCH) Recommended Action: Authorize the City Manager to execute an agreement with Demsey, Filliger & Associates to conduct an actuarial valuation of the City's other post employment benefits (OPEB) and appropriate $4,400 from the General Fund, $300 from the Water Fund and $300 from the Sewer Fund. 8.c. Consideration of Aoproval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Special (Closed Session) City Council Meeting of January 23, 2007 and the Regular City Council/Redevelopment Agency Meeting of January 23, 2007, as submitted. AGENDA SUMMARY — FEBRUARY 13, 2007 PAGE 3 8. CONSENT AGENDA Icontinued): 8.d. Consideration of Council Appointments to the Plannina Commission and Historical Resources Committee (ADAMS) Recommended Action: Approve the recommendation of Council Member Jim Guthrie to appoint John Keen to the Planning Commission, replacing Chuck Fellows; and the recommendation of Council Member Chuck Fellows to appoint Bill Hart to the Historical Resources Committee. 8.e. Consideration of Proposed New Fire Deqartment Battalion Chief Position (ADAMS) Recommended Action: Adopt Resolution establishing a new Battalion Chief position. 8.f. Consideration to Refund Encroachment Permit Fees for a Residential Drivewav Constructed at 1321 Sierra Drive (SPAGNOLO) Recommended Action: Refund the residential encroachment permit fee of $66 to the property owner for the driveway constructed at 1321 Sierra Drive under Encroachment Permit No. 2006-102. 8.g. Consideration of an Award of Contract to JPG Construction. Inc., for Construction of the Picnic Shelter Structure at Elm Street Park. PW 2006-05 (SPAGNOLO) Recommended Action: 1) Award a contract to JPG Construction, Inc. in the amount of $104,847.08 for the construction of the Picnic Shelter Structure at Elm Street Park, PW 2006-05; 2) Authorize the City Manager to approve change orders not to exceed the contingency of $10,485 for use only if needed for unanticipated costs during the construction phase of the project; and 3) Transfer $46,052.08 from the Park Improvement Fund. 8.h. Consideration to Amend the Total Contract Amount for the 2006 Annual Street Maintenance Proiect. PW 2006-07 (SPAGNOLO) Recommended Action: 1) Amend the total contract amount for the 2006 Annual Street Maintenance Project, PW 2006-07, from $249,252 to $279,399; and 2) Authorize City Manager to sign a Change Order in the amount of$30,146.94. 9. PUBLIG HEARINGS: 9.a. Consideration of Development Code Amendment Case No. 04-005B, and General Plan Amendment 06-004, Amendments to Title 16 of the Citv of Arrovo Grande Municipal Code Pertainina to Residential Development Standards. Rezoninq Portions of the Residential Rural District to Residential Suburban in the Vicinitv of Via La Barranca. Canvon Wav and Trinitv Avenue and Amendinq all Desinn Development Overlav Districts Intended to Make Title 16 Consistent with the Citv's General Plan: and a Proposed Chanpe in General Plan Land Use Desipnation/Zoninq for the Propertv at 1110 Sunset Drive (STRONG) Recommended Action: 1) Adopt Ordinance to amend standards applicable to the City's residential district and the zoning map affecting portions of the Residential Rural district and Design Development Overlay Districts D-2.2 through D-2.19 inclusive; and 2) Adopt Resolution to amend the General Plan land use designation for 1110 Sunset Dr. from multiple family residential high density to mixed use. AGENDA SUMMARY— FEBRUARY 13, 2007 PAGE 4 9. PUBLIC HEARING ITEMS (continued): 9.b. Consideration of Pronosed Street Name Chanue: Barnett Street to EI Camino Real (STRONG) Recommended Action: Adopt Resolution changing the name of Barnett Street to EI Camino Real. 9.c. Consideration of 10-Year Strateqic Plan (ADAMS) Recommended Action: Approve the proposed 10-year Strategic Plan. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration of the Draft Water Balance Studv for the Northern Cities Area (SPAGNOLO) Recommended Action: Approve the draft Water Balance Study for the Northern Cities area; and direct staff to pursue discussions with the Oceano Community Services District (OCSD) to purchase water as needed. 11.b. Consideration of FY 2007-08 and FY 2008-09 Buds�et Goals and Priorities (ADAMS) Recommended Action: Approve proposed budget goals and priorities for FY 2007- 08 and FY 2008-09. 12. CITY COUNCIL MEMBER ITEMS: � The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. a. None. 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. a. None. 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. AGENDA SUMMARY— FEBRUARY 13, 2007 PAGE 5 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT ....,�**��..... All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the City Clerk's office and are available for pubiic inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. .......................... This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arrovoprande.orq +�+�e+et��Wtyti:�xa������� City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-sqan.orp. 5.a. RECOGNITION OF OUTGOING COMMISSIONERS. COMMITTEE. AND BOARD MEMBERS FEBRUARY 13, 2007 PLANNING COMMISSION Nanci Parker (December 2004 —January 2007) Tim Brown (January 2001 — January 2007) Chuck Fellows (January 2005 — November 2006) (Elected to City Council) PARKS AND RECREATION COMMISSION Pamela lanneo (May 2001 — January 2007) Donna Wefald (January 2003 —January 2007) ARCHITECTURAL REVIEW COMMITTEE Kristen Barneich (January 2005 —January 2007) Amy Miltenberger (January 2003 — November 2006} 5.b. A Presenta�ion will be given by Boy Scouts of A�nerica ��"'"'� CITY O� 5.c. .���� ; , � � . � . � ► -_ _ :o' ./�;.. � � �nl ;r'i°\ � ��.J�:�r✓f> � .E. '1�;,�'�'IJCALIFORNIA /yj,�'i A Sy�e 3'�� 7 9 � 1 (:'i"�, �� I;;ii� Honorar�r �roclamat�ion Recogn�ia3a�g February iZ - Z3, 3007 as KFire Figh�er Apprec�ation Week" WHEREAS, the Fire Fighters have been working with the Muscular Dystrophy Association in their fight against neuromuscular disease for over 50 years; and WHEREAS, in 2006, the U.S. Fire Fighters raised more than $26 million throughout the country in support of the Muscular Dystrophy Association's many causes; and WHEREAS, through their daily service to communities and their dedication to the Muscular Dystrophy Association, our local Fire Fighters contribute greatly to the well-being of all citizens; and WHEREAS, in honor of the effort of our local Fire Fighters, the Muscular Dystrophy Association is sponsoring February 12 — 23 as "Fire Fighter Appreciation Week." NOW, THEREFORE, BE IT RESOLVED, that I, Tony Ferrera, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby proclaim February 12 —23, 2007 as "MDA Fire Fighter Appreciation Week." IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 13th day of February 2007. TONY FERRARA, MAYOR I P(aROYp O�` �9 ° mcoAaor�oiw y � y�� O U ]R,TiSaC9?'Z' m JaLV �O.�y h 'c�C/FORN�P 5.d. ��'� �BTY OF r � ► • a � ♦ s • • - �_ \�� � ,�� al� ���� : b�;� J'.����jpYlJ �+ ����` CALIFORNIA � �i' '� ��� l 9 9 � `��{,�'G� �l(iIIO� �L�Z�1l��aII � �e�� 27, 20�7 � �� �� WHEREAS,dogs and cats p�ovide companionship to am! share homes of over 63,000,000 individuols in the United States;and WHEREAS,humane wcieties and shelters have to euthanize approximately four million dogs and cufs each year,although man�ol them are healthy and adoptable,due to a lack of critical resources such as money, space,and adoptire homes;and WHEREAS,the problem of pet overpopulation costs the taxpayers of this country miltions of doflars annualiy through animal coiMrol programs aimed at coping with ihe millions ol homeless dogs and cats;ond WHEREAS, spaying ond neutering dogs and cats hos 6een shown to drasticallY reduce dog and cat overpopulation;ond WHEREAS,vMerinarians, humane societies, national and local animal protedion organizations,and private citi:ens worked together to ensure the spa�ing or neutering af more than 141,000 companion animals through "Spay Day USA" in 2006, and they have joined together again to advocate the spaying and neutering of companion animals on"Spoy Day USA 1006". WHEREAS,veterinatiuns, humane sacieties,national and local animal profedion orguni:ations,and privafe cNizem hwe joined together again to advocote the spaying ond nemering oS companion animols on February 17,2007,"Spay Day USA 2007". � NOW,THEREFORE, BE IT RESOLVEO,that I,Tony Fermra,Mayor ol the City ol Arroqo � Grande, on behalf of the City Council, do hereby pro<laim February 27, 2007 as "Spay Day USA'; and enwurage people ol Arroyu Grande tc o6serve the day 6y � having their own dogs or cats spayed or neutered or by sponsoring the spoying or �, neutering of another person`s dog or cot. ' �' �" �a} IN WITNE55 WHEREOF,I have hereunto set my hand and caused ihe Seal � ,aAOr� ♦µ of the Ciry of Arroyo Grande to be aHixed this T7'"day of iebruary 2007. �``% '�� �/�.��HOOa.,E� z U �T�i� � m � r �o. Ciui �4 4<(FOPN Ton�Ferrara,Mayor � p,RROYp S�8■ ° c9 � INCORPORATED 92 ° T MEMORANDUM � JULV ID. 1911 * c4��FORN�P TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES��� BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR /.� (�% SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period January 16 through January 31, 2007. FUNDING: There is a $1,024,484.79 fiscal impact that includes the following items: • Accounts Payable Checks 129800-129970 $ 544,345.37 • Payroll Checks & Benefit Checks $ 480,139.42 All payments are within the existing budget. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staffs recommendation; • Do not approve staff's recommendation; • Provide direction to staff. Attachments: Attachment 1— January 16-January 31, 2007, Accounts Payable Check Register Attachment 2— January 19, 2007, Payroll Checks & Benefit Checks Register ATTACHMENT1 apCkHist Check History Listing Page: � 02/05/2007 8:31AM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNOid Date Invoice Inv.Date Amount Paid Check Total 129800 01/16/2007 005615 AT&T/MCI T5952315 12/11/2006 1,020.55 T5894507 12/01/2006 289.04 T5927075 12/07/2006 88.32 T5952327 12/11/2006 88 z9 T5943171 12/OS/2006 59.58 T5952310 12/11/2006 �815 1,563.93 129801 01/16/2007 000077 A BETfER BEEP 20089753 01/01/2007 71.60 71.60 129802 01/16/2007 001430 CALIFORNIA ELECTRIC 7826-671508 12/14/2006 13.77 13.77 129803 O1/16/2007 003775 CALIFORNIA JPIA 010807 01/08/2007 34,220.00 34,220.00 129804 01/16/2007 000345 J J'S FOOD COMPANY, INC 157196 12/14/2006 19.18 157199 12/15/2006 8.34 27.52 129805 01/16/2007 000367 KEYLOCK SECURITY 77099 12/14/2006 231.28 231.28 129806 01/16/2007 000379 LEAGUE OF CALIFORNIA 53285 12/19/2006 6,158.00 6,158.00 129807 01/16/2007 004279 MID STATE PLUMBING & 010907 01/09/2007 3,912.08 3,912.08 129808 01/16/2007 005869 MURRAY&ASSOC, BOB 2258 12/17/2006 4,065.26 4,065.26 129809 01/16/2007 000481 PACIFIC GAS 8 ELECTRIC 8532998718-5 12/20/2006 19,017.74 19,017.74 129810 01/16/2007 002932 RUTAN &TUCKER, LLP 490579 12/07/2006 4,082.86 489658 11/29/2006 594.57 4,67743 129811 01/16/2007 000602 SOUTH SLO COUNTY SANIT 63006 12/30/2006 73,789.30 113006 11/30/2006 44,071.48 ��7,g60.78 129812 01/16/2007 002137 VERIZON WIRELESS 2095103744 12/20/2006 135.84 135.84 129813 01/16/2007 004097 WELLS FARGO BANK NATL 010307 01/03/2007 33,205.00 33,205.00 129814 01/16/2007 005960 WILSHIRE FOUNDATION INC CDBG#290R6105AG07 06/30/2006 342.00 342.00 129815 01/16/2007 000699 LEE WILSON ELECTRIC PW 2005-05 01/12/2007 122,333.30 122,333.30 129816 01/18/2007 005964 ARROYO GRANDE SHELL 011807 01/18/2007 1,301.14 1,301.14 Page: 1 apckHist Check History Listing � Page: z 02/O5/2007 8:31AM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor SWtus ClearlVoid Date Invoice Inv. Date Amount Paid Check Total 129818 01/19/2007 005962 AEGIS PROTECTION GROUP 7685 11/21/2006 80.00 80.00 129819 01/19/2007 000010AFSS 011607 01/16/2007 250.00 250.00 i 129820 01/19/2007 004815 AIRGAS WEST INC 103260292 12/31/2006 25.60 25.60 129821 01/19/2007 005709AMERICAN MESSAGING L5245715HA 01/15/2007 33.95 33.95 129822 01/19/2007 001050 AMERICAN TEMPS INC 00046190 01/03/2007 516.04 00046234 12/30/2006 169.75 685.79 129823 01/19/2007 000042 ARROYO GRANDE FLOWER 34529 12/30/2006 52.02 52.02 129824 01/19/2007 000084 THE BOXX EXPRESS 228 01/02/2007 5.03 5.03 129825 01/19/2007 005726 BRENNTAG PACIFIC INC BPI632827 01/09/2007 508.80 508.80 129826 01/19/2007 000090 BRISCO MILL& LUMBER 131699 01/10/2007 1125 11.25 129827 01/19/2007 000851 CA CRIME PREVENTION 011807 01/18/2007 30.00 30.00 129828 01/19/2007 005843 CALIFORNIA 5477436 12/23/2006 58.08 58.08 129829 01/19/2007 002620 CAPTO-CA ASSN OF 011507 01/18/2007 40.00 40.00 129830 01/19/2007 000603 CARQUESTAUTO PARTS 7314-133009 01/11/2007 50.19 7314-132481 01/09/2007 32.48 7314-128707 12/22/2006 23.92 7314-132771 01/10/2007 5.39 111.98 129831 01/19/2007 000160 CHAPARRAL 250395 01/16/2007 132.00 132.00 129832 01/19/2007 001990 CHARTER 27950 01/22/2007 194.95 194.95 129833 01/19/2007 000163 CHERRY LANE 20433 12/13/2006 148.54 148.54 129834 01/19/2007 002407 CINGULAR WIRELESS 123079092 12/26/2006 43.84 43.84 129835 01/19/2007 001925 CLEARWATER COLOR 008852 12/01/2006 207.85 207.85 129836 01/19/2007 000171 CLINICAL LABORATORY OF 748030 01/09/2007 387.00 387 00 129837 01/19/2007 003599 COMMERCIAL SANITARY 10349 01/03/2007 224.58 224.58 Page: 2 apCkHist Check History Listing Page: 3 02/05/2007 8:31AM CITY OF ARROYO GRANDE Bankcode: boa Check# Date Vendor Status CIeaNVoid Date Invoice Inv. Date Amount Paid Check ToWI 129838 01/19/2007 005966COMMUNITY COUNSELING 01112007 01/11/2007 1,290.20 1,290.20 129839 01/19/2007 000195 CRYSTAL SPRINGS WATER 12/31-63949 01/17/2007 19.50 12/31-48517 12/31/2006 11.50 12/31-14273 01/17/2007 11.50 12/31-70931 01/17/2007 11.50 54.00 129840 01/19/2007 000196 CUESTA EQUIPMENT CO INC 330531 01/08/2007 499.79 330532 01/08/2007 �9 3� 330511 01/05/2007 41.46 620.56 129841 01/19/2007 000202 D.A.R.E. AMERICA MN-62076 12/15/2006 384.15 MN-62077 12/15/2006 Z29 8� 613.95 129842 01/19/2007 003227 SHANE DAY 010907 01/09/2007 71.11 71.11 129843 01/19/2007 004717 DEPT OF SOCIAL SERVICES FACILITY#401711736 01/09/2007 1,800.00 1,800.00 129844 01/19/2007 000200 DFM ASSOCIATES 011607 01/16/2007 48.00 48.00 129845 01/19/2007 000210 DIESELRO, INC 20907 01/12/2007 511.34 20887 01/04/2007 204.00 20932 01/10/2007 42.50 20948 01/10/2007 42.50 20947 01/10/2007 42.50 20946 01/10/2007 42.50 20944 01/10/2007 42.50 20945 01/10/2007 42.50 970.34 129846 01/19/2007 001525 FERGUSON ENTERPRISES, 1212068 12/28/2006 735.80 1227607 01/OS/2007 367.33 CREDIT 01/17/2007 -93.84 1,009.29 129847 01/19/2007 000262 FRANK'S LOCK&KEY 24473 12/27/2006 10.73 24474 12/27/2006 2.�5 12.88 129848 01/19/2007 000605 THE GAS COMPANY 1/10-1375 01/10/2007 458.55 1/9-200 N 01/09/2007 377.67 1/10-350 S 01/10/2007 292.50 1/8-910 01/08/2007 71.69 Page: 3 apCkHist Check History Listing Page: a 02I05/2007 831AM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNOid Date Invoice Inv.Date Amount Paid Check Total 1/8-1500w 01/08/2007 10.85 1,211.26 129849 01/19/2007 005844 GODWIN PUMPS OF 0610875 12/29/2006 22,542.45 22,542.45 129850 01/19/2007 000499 GRAND AWARDS, INC 61706 12/28/2006 192.84 70000 01/02/2007 �3 95 266.79 129851 01/19/2007 003025 GSI SOILS, INC 18709 12/28/2006 525.00 525.00 129852 01/19/2007 000292 HACH COMPANY 4990972 01/09/2007 279.98 279.98 129853 01/19/2007 000311 HINDERLITER, DE LLAMAS 0011677-IN 01/12/2007 150.00 150.00 129854 01/19/2007 0028201NDOFF, INC 880239 01/09/2007 313.01 313.01 129855 01/19/2007 000350 JACK'S REPAIRS AND SALES 20553 12/07/2006 72.73 72.73 129856 01/19/2007 005965 LOMBARDS AUTOSOUNDS A13986 01/03/2007 168.27 16827 129857 01/19/2007 000423 MID-STATE CONCRETE 24085 01/10/2007 232.74 232.74 129858 01/19/2007 000419 MIDAS AUTO SERVICE 16584 01/18/2007 117.90 16574 01/03/2007 69.15 16577 01/03/2007 49.15 16590 01/04/2007 25.00 16593 01/04/2007 20.00 2g�2p 129859 01/19/2007 000426 MIER BROS LANDSCAPE 123183 12/14/2006 2,917.20 - 123384 12/20/2006 219.86 123119 12/13/2006 �9a4� 123098 12/12/2006 137.28 123615 12/28/2006 130.85 123126 12/13/2006 66.50 123163 12/14/2006 63.28 3,733.38 129860 01/19/2007 000429 MINER'S ACE HARDWARE, 115638 01/10/2007 104.19 115344 01/08/2007 45.02 115713 01/11/2007 482 154.03 129861 01/19/2007 000441 MULLAHEY FORD FOCS174344 12/18/2006 250.07 FOCS174873 01/05/2007 129.03 FOCS175031 01/11/2007 63.52 Page: 4 apckHist Check History Listing Page: 5 02/05/2007 8:31AM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total FOCS174439 12/20/2006 3z.2Z FOCS174466 12/21/2006 3z•ZZ 507.06 129862 01/19/2007 000444 MUSTANG TREE CARE 383 01/09/2007 1,900.00 � 384 01/09/2007 750.00 2,650.00 129863 01/19/2007 000454 NATIONAL NOTARY ASSN NNA#775679 01/17/2007 25.00 25.00 � 129864 01/19/2007 000811 NATL VOLUNTEER FIRE 011607 01/18/2007 50.00 50.00 � 129865 01/19/2007 005892 OCEANO FIREFIGHTERS 011807 01/18/2007 130.00 0118 01/18/2007 130.00 260.00 129866 01/19/2007 000468 OFFICE DEPOT 365807 12/08/2006 97.16 369816228-001 01/O5/2007 33.96 �3�,�2 129867 01/19/2007 000472 ORCHARD SUPPLY 24965 11/27/2006 37.52 72752 12/21/2006 17.14 REF#9912290 12/26/2006 -1.60 CREDIT 01/19/2007 -240 50.66 129868 01/19/2007 000481 PACIFIC GAS& ELECTRIC 1/10-620838 01/10/2007 171.44 1/10-781296 01/10/2007 15.12 186.56 129869 01/19/2007 000493 PHI�LIPS FLOOR COVERING PW 2006-09 01/18/2007 1,268.00 1,268.00 129870 01/19/2007 000513 BEAU PRYOR 011807 01/18/2007 178.00 178.00 129871 01/19/2007 005963 FRANCES RICE 011807 01/18/2007 79.10 79.10 129872 01/19/2007 000531 RICHETTI COMPLETE WATER 48829 01/01/2007 15.00 15.00 129873 01/19/2007 002670 RICOH LEASING 07012067049 01/16/2007 155.28 155.28 129874 01/19/2007 003363 NINA RIPPY 011607 01/16/2007 400.75 400.75 129875 01/19/2007 000587 SEBASTIAN OIL CFN98858 12/31/2006 40.31 40.31 129876 01/19/2007 002624 SERVICEMASTER CBM 125091 01/02/2007 3,977.00 3,977.00 129877 01/19/2007 001189 SLO COUNTY FIRE DEPT 011507 01/18/2007 156.00 156.00 129878 01/19/2007 003831 RANDY D SMART, OD 010807 01/18/2007 273.00 273.00 Page: 5 apckHist Check History Listing Page: 6 02/05/2007 8:31AM CITY OF ARROYO GRANDE I � Bank code: boa � , Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 129879 01/19/2007 000616 STERLING 22445 01/01/2007 974.00 974.00 129880 01/19/2007 003457 TENERA ENVIRONMENTAL E16561 01/02/2007 15,874.00 15,874.00 129881 01/19/2007 002370 TITAN INDUSTRIAL 1016986 01/11/2007 28.92 29.92 129882 01/19/2007 002468 THE TRIBUNE 2526084 01/13/2007 171.00 171.00 129883 01/19/2007 004609 TROESH RECYCLING, INC 5204 01/11/2007 61.88 61.88 129884 01/19/2007 000669 UNION ASPHALT, INC 263110 01/09/2007 237.35 237.35 129885 01/19/2007 000666 UNITED RENTALS 62008280-001 01/08/2007 161.34 161.34 129886 01/19/2007 004736 VANGUARD VAULTS 14476 12/31/2006 60.00 60.00 129887 01/19/2007 000687 WAYNE'S TIRE, INC 763749 01/04/2007 282.94 763748 01/04/2007 248.61 763750 01/04/2007 97.64 763887 01/10/2007 75.00 704.19 129888 01/19/�007 005960 WILSHIRE FOUNDATION INC 01032007 01/03/2007 1,153.59 1,153.59 129889 01/19/2007 000699 lEE WILSON ELECTRIC 0688 01/09/2007 9,990.00 9,990.00 129890 01/22/2007 005967 PACIFIC GAS& ELECTRIC CONTRACT#1003956 01/19/2007 50,772.99 50,772.99 129891 01/22/2007 005971 CENTR.4L COAST CHAPTER 012207 01/22/2007 12.00 12.00 129892 01/22/2007 000123 CA ST BOARD OF ACCT#97-186030 01/22/2007 1,911.00 1,911.00 129902 01/25/2007 000192 CROCKER'S LOCKERS(DBA) 011707 01/17/2007 200.00 200.00 129903 01/25/2007 001058 TONY M FERRARA 012507 01/25/2007 104.23 104.23 129904 01/26/2007 005970 MARLA GOOTGELD Ref000073949 01/19/2007 0.30 0.30 129905 01/26/2007 005968 U S POST OFFICE DEPT Ref000073947 01/19/2007 144.22 144.22 129906 01/26/2007 005969 HEATHER VEJAR Ref000073948 01/19/2007 18.66 18.66 129907 01/26/2007 000471 1 HOUR PHOTO PLUS 5257 12/28/2006 49.08 49.08 129908 01/26/2007005385ACSFIREHOUSE 57551 12/27/2006 1,142.21 1,142.21 Page: 6 apckHist Check History Listing Page: 7 02/OS/2007 8:31AM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNOid Date Invoice Inv. Date Amount Paid Check Total I - 129909 01/26/2007 005412TONYAEILTS 012507 01/25/2007 916.33 916.33 129910 01/26/2007 003817 AMERIPRIDE UNIFORM SVCS V 01/26/2007 0.00 0.00 129911 01/26/2007 003817 AMERIPRIDE UNIFORM SVCS F034522 12/19/2006 53.09 F848813 12/O5/2006 32.10 F860422 12/19/2006 32.10 F854645 12/12/2006 19.60 F866255 12/26/2006 19.60 F848828 12/OS/2006 19.60 F854663 12/12/2006 19.60 F860438 12/19/2006 19.60 F866275 12/26/2006 19.60 F 854654 12/12/2006 18.45 F 84 8812 12/O S/2 006 18 2 0 F854644 12/12/2006 18.20 F860421 12/26/2006 18.20 F866254 12/26/2006 18.Z0 F866266 12/26/2006 17.25 F848826 12/05/2006 15.00 F860436 12/19/2006 15.00 F848820 12/05/2006 11.80 F 860429 12/19/2006 11.80 F 854658 12/12/2006 10.35 F866270 12/26/2006 10.35 F848825 12/05/2006 9.50 F860435 12/19/2006 9.50 F848819 12/O5/2006 $8� F860428 12/19/2006 8 8� F854660 12/12/2006 8.50 F866272 12/26/2006 8.50 F854657 12/12/2006 6.00 F866269 12/26/2006 6.00 F848827 12/OS/2006 5.60 F854662 12/12/2006 5.60 F860437 12/19/2006 5.60 F866274 12/26/2006 5.60 Page: 7 apckHist Check History Listing Page: 8 02/OS/2007 8:31AM CITY OF ARROYO GRANDE Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total F854659 12/12/2006 5.00 F866271 12/26/2006 5.00 F854650 12/12/2006 z 8� F866260 12/26/2006 2.a� F854651 12/12/2006 2.80 F866261 12/26/2006 2 80 526.89 129912 01/26/2007 002632 API WASTE SERVICES (DBA) 71 C00036 01/12/2007 545.85 545.85 129913 01/26/2007 005964 ARROYO GR,4NDE SHELL 39844 12/22/2006 32.91 32.91 129914 01/26/2007 005507 AT&T 1/5-9816 01/08/2007 77.85 77.85 129915 01/26/2007 000053 B & B STEEL 8 SUPPLY, INC 265888 01/12/2007 110.49 110.49 129916 01/26/2007 000065 BRENDA BARROW 012407 01/25/2007 221.66 221.66 129917 01/26/2007 005972 BIDAMERICA/CONVERT-A- 3219 01/10/2007 7,444.17 7,444.17 129918 01/26/2007 000090 BRISCO MILL& LUMBER 131708 01/11/2007 5.87 131731 01/12/2007 3.82 9.69 129919 01/26/2007 001577 BURDINE PRINTING (DBA) 5183 01/09/2007 366.10 366.10 129920 01/26/2007 000095 BURKE AND PACE OF AG, 2333615 12/06/2006 183.93 183.93 129921 01/26/2007 005147 BUSINESS 21 PUBLISHING 012307 01/25/2007 99.00 99.00 129922 01/26/2007 000154 CENTRAL COAST SOD INC 61532 01/12/2007 311 03 311.03 129923 01/26/2007 004440 CHOICEPOINT BUSINESS & A60001532610 10/31/2006 150.00 AB0005149360 11/30/2006 150.00 300.00 129924 01/26/2007 005337 CJAA 011907 01/25/2007 35.00 35.00 129925 01/26/2007 000169 CLASSIC TEES & SIGNS 8144 01/16/2007 266.62 266.62 129926 01/26/2007 005973 CLEATH &ASSOCIATES 2901 12/13/2006 600.00 600.00 129927 01/26/2007 002842 COMMERCIAL 1147-0107 01/15/2007 420.00 1137-0107 01/15/2007 350.00 770.00 129928 01/26/2007 003599 COMMERCIAL SANITARY 10360 01/09/2007 341.06 Page: 8 apckHist Check History Listing Page: 9 02/05/2007 8:31AM CITY OF ARROYO GRANDE Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 10374 01/12/2007 28100 622.06 129929 01/26/2007 005835 COMP�ETE WIRELESS 67449 01/08/2007 136.44 136.44 129930 01/26/2007 000195 CRYSTAL SPRINGS WATER 048519 01/19/2007 1725 17.25 129931 01/26/2007 000196 CUESTA EQUIPMENT CO INC 330710 01/11/2007 56.56 56.56 129932 01/26/2007 000210 DIESELRO, INC 20840 01/09/2007 530.47 530.47 129933 01/26/2007 002673 DOCTORS MEDPLUS 13883688 12/20/2006 125.00 125.00 129934 01/26/2007 004164 FEDEX 5-516-89116 01/19/2007 13.28 13.28 129935 01/26/2007 001525 FERGUSON ENTERPRISES, 1222170 01/05/2007 925.72 1228857 01/08/2007 678.98 1227607-1 01/10/2007 93.84 1228119 01/10/2007 88.48 1227583 01/09/2007 49.68 1,836.70 129936 01/26/2007 004372 GARING TAYLOR & 6913 12/31/2006 3,622.50 6912 12/31/2006 2,560.19 6818 11/30/2006 162.50 6,345.19 129937 01/26/2007 000280 GRAND PERFORMANCE 00159 12/21/2006 15.77 15.77 129938 01/26/2007 002358 GREAT WESTERN ALARM 070100713201 01/10/2007 85.00 85.00 129939 01/26/2007 000288 CITY OF GROVER BEACH V 01/26/2007 0.00 0.00 129940 01/26/2007 000288 CITY OF GROVER BEACH 63006 06/30/2006 954.08 063006 06/30/2006 576.73 1,530.81 129941 01/26/2007 003025 GSI SOILS, INC 18513 12/01/2006 515.00 515.00 129942 01/26/2007 001817 HARVEST BAG, INC 10232006 10/23/2006 1,579.09 12082006 12/08/2006 1�s �9 1,695.18 129943 01/26/2007 000290 HPC/EAGLE ENERGY INC 109547 01/10/2007 84.24 8424 129944 01/26/2007 000332 IACP- INTL ASSN OF CHIEFS 012507 01/25/2007 100.00 100.00 129945 01/26/2007 003903 LAHR ELECTRIC MOTORS 3544 12/18/2006 1,649.08 1,649.08 Page: 9 apCkHist Check History Listing Page: �o 02/05/2007 8:31AM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor SWtus ClearNoid Date Invoice Inv. Date Amount Paid Check Total 129946 01/26/2007 000419 MIDAS AUTO SERVICE 0016639 01/09/2007 31.47 31.47 129947 01/26/2007 000429 MINER'S ACE HARDWARE, 116371 01/17/2007 36.43 117023 01/23/2007 33.08 • 134277 01/22/2007 13.93 116977 01/22/2007 6.41 89.85 129948 01/26/2007 000438 F MORTON PITT COMPANY 0009391-IN 12/28/2006 18.16 18.16 129949 01/26/2007 000441 MULLAHEY FORD FOCS169679 07/26/2006 440.49 116350 01/10/2007 140.53 581.02 129950 01/26/2007 000468 OFFICE DEPOT 370617295-001 01/12/2007 171.80 369988183-001 01/12/2007 124.50 369580321-001 01/05/2007 55.18 369847886-001 01/05/2007 35.70 369886530-001 01/05/2007 3.75 370686160-001 01/12/2007 3.74 369847885-001 01/12/2007 -42.46 35221 129951 01/26/2007 0018860FFICEMAX-HSBC 05350j3631 12/29/2006 370.17 0839613621 01/06/2007 22•9� 06277j3411 12/07/2006 $�5 401.82 129952 01/26/2007 000502 R L POLK 8 CO 011907 01/25/2007 117.25 ���.25 129953 01/26/2007 002363 PRIMARY CARE DOG &CAT 47976 01/12/2007 500.11 500.11 129954 01/26/2007 003363 NINA RIPPY 012307 01/25/2007 156.10 156.10 129955 Ot/26/2007 000538 S & L SAFETY PRODUCTS 179591 01/16/2007 576.36 147668 11/28/2006 150.04 726.40 129956 01/26/2007 001189 SLO COUNTY FIRE DEPT 012507 01/25/2007 156.00 156.00 129957 01/26/2007 005974 MARTIN OR CONNIE SOLIS 012207 01/26/2007 144.25 14425 129958 01/26/2007 000602 SOUTH SLO COUNTY SANIT 082506 08/25/2006 8,121.67 112806 11/28/2006 521.10 8,642.77 129959 01/26/2007 003288 JEFFREY SOUZA 010207 01/02/2007 1,000.00 1,000.00 Page: 10 � apckHist Check History Listing Page: �t 02/05/2007 8:31AM CITY OF ARROYO GRANDE Bank code: boa . Check# Date Vendor Status ClearNOid Date Invoice Inv.Date Amount Paid Check Total 129960 01/26/2007 005471 DOUG SUMPTER 011807 01/18/2007 60.88 60.88 129961 01/26/2007 005560 TANKS A LOT HYDRO SVCS 771 01/15/2007 540.00 774 01/15/2007 460.00 1,000.00 129962 01/26/2007 002370 TITAN INDUSTRIAL 1017154 01/18/2007 154.36 154.36 129963 01/26/2007 000677 PEGGY VALKO 012307 01/25/2007 188.80 188.80 129964 01/26/2007 002137 VERIZON WIRELESS 2103164524 01/04/2007 301.12 2104143621 01/23/2007 53.64 2103979903 01/23/2007 37.47 2104363203 01/23/2007 32.28 424.51 129965 01/26/2007 002609 WATERBOYS PLUMBING 14448 01/12/2007 300.50 300.50 129966 01/26/2007 000689 WEST PAYMENT CENTER 6042314695 12/21/2006 318.53 6042181587 12/16/2006 25.�4 344.27 129967 01/26/2007 000699 LEE WILSON ELECTRIC 0645 01/12/2007 5,260.00 0646 01/12/2007 5,260.00 10,520.00 129968 01/26/2007 000684 VILLAGE FRAMING 012307 01/26/2007 491.32 491.32 129969 01/30/2007 005532 UC REGENTS 012907 01/30/2007 60.00 60.00 129970 01/31/2007 000058 BANK OF AMERICA 1/5-9463 01/08/2007 1,736.89 1/8-2091 01/OS/2007 1,1 S 1.29 1/8-7762 01/08/2007 93122 1/8-2581 01/08/2007 611.13 1/8-4272 01/08/2007 520.52 1/8-9444 01/08/2007 515.82 1/8-9328 01/08/2007 381.20 1/8-2059 01/08/2007 308.94 1/8-9163 01/08/2007 238.48 1/8-2083 01/08/2007 212.84 1/8-0915 01/08/2007 106.54 6,744.87 boa Total: 544,345.37 Page: 17 apCkHist Check History Listing Page: 12 02/05/2007 8:31AM CITY OF ARROYO GRANDE Bankcode: boa Check# Date Vendor Status ClearNOid Date Invoice Inv. Date Amount Paid Check Total 161 checks in this report Total Checks: 544,345.37 , Page: 12 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 72129/O6 -1/11/07 01/19/07 FUND 010 434,604.37 5101 Salaries Full time 181,044.91 FUND 220 18,469.87 5102 Salaries Part-Time- PPT 18,885.07 FUND 284 706.84 5103 Salaries Part-Time-TPT 9,125.91 FUND 285 706.92 5105 Salaries OverTime 12,487.08 FUND 612 6,644.59 5107 Salaries Standby 418.39 FUND 640 19,006.83 5108 Holiday Pay 48,326.59 480,139.42 5109 Sick Pay 4,006.42 5110 AnnualLeave Buyback 5111 Vacation Buyback 5112 Sick Leave Buyback 5113 Vacation Pay 8,418.11 5114 Comp Pay 3,068.24 5115 Annual Leave Pay 45,411.52 5121 PERS Retirement 75,498.31 5122 Social Security 23,789.07 5123 PARS Retirement 416.40 5126 State Disability Ins. 651.32 5127 Deferred Compensation 775.00 5131 Health Insurance 39,858.88 5132 Dentallnsurance 4,412.10 5133 Vision Insurance 1,016.67 5134 Life Insurance 579.81 5135 Long Term Disability 857.22 5143 Uniform Allowance 5144 Car Allowance 500.00 5146 Council Expense 5147 Employee Assistance 242.40 5148 Boot Allowance 75.00 5149 Motor Pay 75.00 5150 Bi-Lingual Pay 200.00 480,139.42 8.b. � PRROYp O C h INCORPORRTE z MEMORANDUM � U m � JULY 10. 19 H * � � c4��FORN�P . TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES�� SUBJECT: CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH DEMSEY, FILLIGER & ASSOCIATES FOR AN ACTUARIAL VALUATION OF THE CITY OF ARROYO GRANDE'S OTHER POST EMPLOYMENT BENEFITS (OPEB) DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the City Council authorize the City Manager to execute an agreement with Demsey Filliger & Associates to conduct an actuarial valuation of the City's other post employment benefits (OPEB) and appropriate $4,400 from the General Fund, $300 from the Water Fund and $300 from the Sewer Fund. FUNDING: The cost of the actuarial study is $5,000. Staff is requesting an appropriation of $4,400 from the General Fund, $300 from the Water Fund, and $300 from the Sewer Fund. DISCUSSION: The Government Accounting Standards Board (GASB) has recently issued Statement 45 (GASB 45) requiring public agencies to report in their annual financial statements their liability for OPEB. OPEB refers to employer paid benefits for retirees, except for pensions. In the case of the City of Arroyo Grande, the primary impact relates to health insurance coverage for retired employees. Under GASB 45, the City must account for and report the Annual Required Contribution (ARC) for OPEB. As a result, the annual OPEB expense to be reported must be based on actuarially determined amounts rather than on the "pay as you go" method that the � City currently uses. The actuarial evaluation will determine the accounting and ' reporting amounts expected in the future. These costs will be calculated over the working lifetime of the employees and reported on the City's financial statements. An actuarial valuation is required every two or three years depending on how many employees the City has and how many retired employees are receiving benefits. The implementation of GASB 45 will be in three phases. The City of Arroyo Grande is a "Phase II" City and is required to implement the accounting changes by Fiscal Year 2007/08. CITY COUNCIL AWARD OF CONTRACT FOR AN ACTUARIAL VALUATION OF OPEB FEBRUARY 13, 2007 PAGE 2 A Request for Proposal (RFP) for an actuarial study of the City's OPEB was mailed to fifteen (15) firms. Of those firms the City received six (6) responses. The proposals ranged from $2,900 to $10,500. Demsey, Filliger & Associates, at a cost of$5,000, was selected based on their work plan and scope of services for the actuarial study. The decision facing the City will be whether to fund the OPEB liability or continue with the "pay as you go" method. Staff will make a recommendation on which method to use once the study has been completed and the amount of the liability is known. The Consultant will also be asked to provide alternative ways available to reduce these costs. The City Manager will be meeting with Union representatives to inform them that this issue is under review. ALTERNATIVES: The alternatives available to the City Council are as follows: — Accept staffs recommendation and award contract to Demsey, Filliger & Associates; — Revise staff recommendation and award bid to another consultant, or — Provide direction to staff regarding City Council alternatives. Attachment(s): 1. Agreement for Consultant Services 2. Request for Proposal for Other Post Employment Benefits (OPEB) Actuarial Service 3. Proposal from Demsey, Filliger &Associates ATTACHMENT 1 AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT is made and effective as of February 14, 2007, between DEMSEY, FILLIGER 8� ASSOCIATES ("ConsultanY'), and the CITY OF ARROYO GRANDE, a Municipal Corporation ("City"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on February 14, 2007 and shall remain and continue in effect until all February 14, 2008, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and comply with all terms and provisions set forth in Exhibit "A", attached hereto and incorporated herein by this reference. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. AGREEMENT ADMINISTRATION , City's Financial Services Director shall represent City in all matters pertaining to the administration of this Agreement. Demsey, Filliger & Associates's designated Project Manager shall represent Consultant in all matters pertaining to the administration of this Agreement. 5. PAYMENT The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit "B", attached hereto and incorporated herein by this reference. � 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate ' this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) ' days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. Page 1 of 16 (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5. 7. TERMINATION ON OCCURRENCE OF STATED EVENTS This Agreement shall terminate automatically on the occurrence of any of the following events: (a) Bankruptcy or insolvency of any party; (b) Sale of ConsultanYs business; or (c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified in Section 1. 8. DEFAULT OF CONSULTANT (a)The ConsultanYs failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b)If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. LAWS TO BE OBSERVED. Consultant shall: (a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; , (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or � Page 2 of 16 � employed under this Agreement, any materials used in ConsultanYs perFormance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; (d) Immediately report to the City's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. (e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 10. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts there from as necessary; and shall allow inspection , of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents and computer files shall be returned to the City if requested, and the I Consultant shall make available to the City, at the ConsultanYs office and upon reasonable written request by the City, the necessary computer sofiware and hardware for purposes of accessing, compiling, transferring, and printing computer files and any other work files the Consultant developed internally as part of its pertormance of this Agreement. The Consultant shall not share with any third parties, at any time during or after the performance of services under this Agreement, any information obtained directly or indirectly from the City during the course of the Agreement without advance written , approval by the City. � 11. INDEMNIFICATION I (a) Indemnification for Professional �iabilitv. When the law establishes a professional standard of care for ConsultanYs Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its Page 3 of 16 officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereofl in the performance of professional services under this agreement. (b) Indemnification for Other Than Professional Liabilitv. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 12. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "C" attached hereto and incorporated herein as though set forth in full. 13. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under ConsultanYs exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of ConsultanYs officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner offcers, employees, or agents of � � Page 4 of 16 the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 14. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement. 16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subcontractors, shall not without written authorization from the City Manager or unless requested by the City , Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work pertormed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. � (b) Consultant shall promptly notify City should Consultant, its officers, employees, ' agents, or subcontractors be served with any summons, complaint, subpoena, notice of ' deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent � Page 5 of 16 Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 17. NOTICES Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To City: City of Arroyo Grande Angela Kraetsch 214 E. Branch Street Arroyo Grande, CA 93420 To Consultant: Demsey, Filliger & Associates 21006 Devonshire, Suite 205 Chatsworth, CA 91311 18. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City. 19. GOVERNING LAW � I The City and Consultant understand and agree that the laws of the State of Califomia shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. I Page 6 of 16 I 21. TIME City and Consultant agree that time is of the essence in this Agreement. 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL Consultant is bound by the contents of the City's Request for Proposal, Exhibit "D", attached hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit "E", attached hereto and incorporated herein by this reference. In the event of conflict, the requirements of City's Request for Proposals and this Agreement shall take precedence over those contained in the ConsultanYs proposals. 23. CONSTRUCTION The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 24. AMENDMENTS Amendments to this Agreement shall be in writinp and shall be made only with the mutual written consent of all of the parties to this Agreement. 25. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. Page 7 of 16 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF ARROYO GRANDE CONSULTANT By: By: Tony Ferrara, Mayor Its: Attest: (Title) Kelly Wetmore, City Clerk Approved As To Form: Timothy J. Carmel, City Attorney Page 8 of 16 EXHIBIT A SCOPE OF WORK The City's current policy is that employees who retire from City service will be allowed to purchase medical insurance coverage through the City. The City has elected to participate in the PERS Health Benefit Program with the unequal contribution option. The City's contribution towards retirees started at $1.00 per year in 2000. The contribution shall increase 5% per year of the City's contribution for active employees until such time that the contributions for retirees and active employees are equal, providing that the City is participating in the CaIPERS Health Plan. The objective of this project is to be able to recognize OPEB costs systematically over employees' years of service and to provide relevant information about the actuarial accrued liabilities for these benefits. Specifically, the selected firm will provide: 1. Disclosure of the post-employment benefit obligations (unfunded accrued liability) and Annual Required Contributions (ARC) in accordance with the recently issued GASB Statement No. 45, including a breakdown of the liability by the following: Current Employees Retired Employees Over age 65 Under age 65 2. Disclosures for the trust fund(s) as may be required by GASB Statement No. 43. 3. An analysis and explanation of the various funding strategies that might be considered for funding the cost of benefits associated with past service and strategies for reducing the cost of the benefit going forward. 4. The required annual total contribution amounts under the various funding strategies utilizing different amortization periods (20, 25, and 30 years). 5. For each valuation, a breakdown of the annual contribution amount into the following components: Normal contribution amount Past service amount All other unfunded liabilities Interest earning component on contribution amounts Page 9 of 16 6. A schedule for each valuation indicating the projected number of retirees for each of the ne� 30 years based on the current pools of retirees and active, with the projected benefits payable. 7. Summary of plan provisions, actuarial assumptions ,and certifications. 8. Discuss administrative draft of the report with City personnel at City location. 9. Present final report at regularly scheduled City Council meeting. The contracted firm shall pertorm the following activities to complete the actuarial funding study for the City's OPEB programs: 1. Meet with City Staff to help select appropriate actuarial cost method (entry age, frozen entry age, attained age, or other deemed appropriate). 2. Estimate the appropriate Governmental Accounting Standards Board (GASB) required reserve for the outstanding liability as of June 30, 2006 or more recently, if possible. 3. Prepare a written report summarizing conclusions and recommendations and documenting the analysis. Attend one or more meetings with City officials and possibly with an external auditor to discuss the report.The contracted firm shall prepare and file actual cost claims and estimated cost claims based on the State Controller's claiming instructions. Prepare and file all new or first-time claims based on the State Controller's claiming instructions. Maintain communication and provide regular status information to the City staff. Assist the City with reviews or audits for claims that were prepared and submitted by the State Mandated Cost Claiming Agency. Page 10 of 16 EXHIBIT B PAYMENT SCHEDULE Demsey, Filliger & Associates will prepare the GASB 45 actuarial valuation for a flat fee of five thousand dollars ($5,000). The fee is broken down as follows: 1. Basic GASB 45 Valuation Report $4,000 2. On-site presentation of report 1.000 Total 5 0 0 Page 11 of 16 EXHIBIT C INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplemenf or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subContractors or others involved Page 12 of 16 in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum �nancial size Vll. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1.Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all Consultants, and subcontractors to do likewise. 2.No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or ConsultanYs employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subcontractors to do likewise. 3.All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4.None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5.No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor. 6.All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any Page 13 of 16 . _ _ , �; .,:, reductions in scope of coverage (e:g::elimination of contractual liability or reductiorr of: discovery period) that may affect City's protection without City's prio�written consent. ' , _ ' 7:Proof ofi compliance with these insurance'requirements, consisting of certificates of insurance evidencing all of.the coverage required and an additional insured.endorsement to ConsultanYs general liability policy,�shall be delivered to City at or prior.to the execution of.this Agreement.>In the;event such proof of any insurance is,not:delivered=as required; or_ in the 'evenf such insurance is canceled at any time and no replacement coverage is °, provided, City hasthe right, but not the duty, to obtain any insurance it deems necessary to:protect its iMerests un'der'this or any-other.agreement and to pay_the premium.�Any premiwm so paid by City,shall be`cliarged to.and promptly paid by Consultant or deducted � - from;sums due•Consultant;at City.�option:: t °. .. =s w< .- '. .. , , . 8.Certificate(s) are,�to'reflect that the;insurer will provide 30.days, notice to•.City of any cancellation..of .coverage:. ,Consultant: agrees to require�-its insurer. to°"modify� such certificates .to.:delete�any„�exculpatory, wording stating that failure:.of the insurer to mail . written notice of cancellation imposes no obligation, or that any party will "endeavor" (as ' opposed to being required)"fo comply with the requirements of the certificate. .. i I .. . . , 1`� . . . { .F , .�. , r , .. .t` .. .. �l'. ... � •.. ;- 9:Ifiis acknowledged tiy tlie parties of�this agreement^that:alL-insurance.coverage required , ` to"be provided-by ,Consultant:or'any�subcontractor;:is :intended, to apply,.flrst and.on a , � . p�imary;� noncontributmg:;.basis�yin °relation toa�any�,•othen;insurance. or self .insurance - , ` available to City. ' . ;, . - 10.Consultant agrees to ensure that subcontractors; and any:other party,involved with#he , project who is 6rought.o`nto.or involved: in the project. by_:Consultant, p�ovide.the same . minimum insurance. cove�age required of•Consultant:•Consultant�agrees�to�monitor and ' review;all such.coverage�,:and assumes,all�responsibi�ity_foc ensuring.that such:coverage is;p[ovided in conformity,,°with.;the requirements of this.section: Gonsultant;agrees that . upon:request, all agreements with=subcontractors,and others engaged in the project .will . be submitted to:City:for review� , :: . - ;; :: �;: - . . ,, -,,� ay : = _ _ . 11.Consultant :agrees :not:.to ::self-in§ure or.:tor use_.•any,:self-insured ;retentions:zor - deductibles,on any.portion,:of the,:insurance=required';herein ,and;further agrees;that it will . - not allow any Consultant; subcontractor;;Architect, Engineer:;or other entity or person in � , any� way involved in the perFormance of work on the project contemplated by this ° agreement to self-insu�e its obligationsto City; If ConsultanYs existing coverage includes a deductible _or self-insu�ed retention, ;thes deductible�or• self-insureds retention must ;be declared to the City. At�4he:time�the,City:shall review options with the;Gonsultant, which , may . include reduction .;oe aelimination:,of-�the deductible�; or , self-insured � retention, substitution of othercoverage; or other•solutions ��=�. -- . , _ . , , , . ,> . .. __ . . � � � � - .� , . 12.The Cit'y reserves the"right at.any time during the'term`of the contract to change the amounts and types :of.:insurance�:required• by giving. the.=Consultant� ninety (90) days ` advance written notice of_such..change.�;lfsuch�change;results=in,substantial additional -. �a � - ; . . ;� . . . � . . . .. . . , , ., � � .. .. ... . �.. �.� ��:'�aY k � .. . .._ . � . . . �. � . i. . -.a 3. ._ n . _ e .n .-...� 5 � ..w ' � . ' ' . , ". . e 'Y � �.!,r.,:s . ,. . ,, . . . � , . . , . .�_ ° Page`14 of 16i ` . . . .,. _ :, _ e . , � ATTAC�HMENT 2 �� � . CITY OF ARROYO GRpNDE . REQUEST FOR PROPOSAL OTNER POST EMPLOYMENT BENEFZTS(OPEBJ ACTUARIAL SERVSCE. I. PROPOSALINTENT ; The City of Arroyo Grande is requesting proposals for an aduarial review of the City's Other Post Employment Benefits.program (OPEB).The review will allow fmplementation of the Governmental Accounting Standards 'Board (GASB) rules regarding acwunting for OPEB. The City needs an estimate of the outstanding and future liabilities associated with providing its post-employment benefit package. Qualified firms, which ineet the requirements set forth in this Request for Proposal, are encouraged to participate. II. BACKGROUND � ` The City of Arroyo Grande is a full-service city, which arrently comprises 5.45 square miles and serves 16,582 residents. It is located on the Central Coast of California midway between Los Angeles and San Francisco. The City provides a full range of services, including police and fire protection; the construdion and maintenance of highways, streets, and other infrastructure; and recreational activities and cultural events. Certain sanitation services are p�ovided through the Water and Sewer Funds,' which function as a Public Works Department of the City. III. SCOPE OF WORK The Ciry's current policy is tfiat .employees who retire from City service will be allowed to ' purchase medical insurance coverage through the City. � The Gity has elected to paiticipate. in the PERS Health Benefit Program with tFie unequal . ; mntribution option. The City's contribution towards retirees started at $1.00 per year in 2000. The contribution shall increase 5% per year of the City's contribution for active employees until such time that the contributions for retirees and active employees are equal, providing that the " Ciry is participating in the CaIPER5Health Plan. i The objective of this project.is to be able to remgnize OPEB costs systematically over employees' p years of service and to provide relevant information about the actuarial aarued liabilities for � these'benefits. } � Specifically, tlie selected firm will provide: 1. Disclosure:of the post-employment benefit.otiligations (unfunded accrued liability) + and Annual Required Contributions (ARC) in accordance with the recently issued I GASB Statement.No. 45, including a breakdown of the liability by the following: : - ( ' Current Employees � Retired Employees Over age 65 Under'age 65 2. Disclosures for the E�ust fuhd(s) as may be required by GASB Statement No. 43. 3. An analysis and explanation of the various funding strategies that might be � � - � � � � ' � � . , . ' - - - ------_ ---- —- _-- ----- - ` � ' � considered for funding the cost of benefits assxiated with.past service and � I strategies for reducing the cost of the benefit going forward. � 4. The required annual totai contribution amounts under the various funding strategies utilizing different amortiiation periods(20, 25, and 30 years). 5. For each valuation, a breakdown of the annual.contribution amount into the following components: Normal contribution amount Past service amount All other unfunded liabilities Interest earnfng component on contribution amounts 6. A schedule for each valuation indicating the projected number of retirees for each of the ne�30 years based on the current pools of retirees and active, with the projected benefits payable. , 7. Summary of plan provisions, actuarial assumptions and certifications. 8. Discuss administrative draft of the report with City personnel at City iocation. 9. Present final report at regularly scheduled City Council meeting. The contracted firm shall perform the following activities to complete the actuarial funding study for the City's OPEB programs: , 1. Meet with City Staff to help select appropriate actuarial,mst method (entry age, frozen entry age, attained age, or other deemed appropriate). 2. Estimate the approp�iate Governmental Accounting Standards Board,(GA56) required reserve for,the outstanding.liability as of]une 30, 2006 or more recently, if possible. 3. Prepare a written report summarizing conclusions and recommendations and documenting the analysis. ' 4. Attend one or more meetings with Ciry officials and possibly with an external auditor to discuss the report. , N. PROPOSAL FORMAT AND CONTENT Firms desiring to respond shall make their proposals brief and wncise, yet with sufficient detail to allow for a thorough evaluation. Each proposal shall include as a minimum the following information in this format: A. Introdudfon Present an introduction to the proposal describing the firm's understanding of the desired work. Include a detailed description of the methods by which the mnsultant intends to perform the work set forth in the Scope of Services. ' B. Oualifications Include a brief description of the firm's background, experience with similar projects, and ' resumes of key personnel proposed to work on the project. � . 2 ,. C. Work Plan � Provide a tentative 'schedule by phase, key task, and proposed compensation for wmpleting the work. This schedule, as modified to be acceptable to the City, will be used as an Exhibit to the Agreement between the City and the successfuf consultant. D. osts Submit a cost proposal; which includes a performance and cost schedule for all services necessary to complete thfs project. The proposal should specify the major wmponenks, the cost breakdown by major component or phase, and the expected time of completion for each component based on the scope of services outlined in the proposal. The proposal � should include, a total proposed, "not to exceed" costs of the services, including a fee and rate schedule describing all charges and hourly rates for services. Cost will not be the deciding factor in making the selection. E. References � List former clients for wliom similar or wmparable services have been performed. Include the name, mailing address; and telephone number of the appropriate contad person. ' , V. SELECTION PROCESS A review committee will make recommendation to the City Council/Redevelopment Agency Board of Directors for award of the contract. An oral interview by the panel may be requested. Proposals will be evaluated and rated based upon the following criteria: ` A. Relative experience and qualifications B. Technical merits of the proposal , • C. Ability of proposed approach to meet the needs of the City D. Cost Effectiveness VI. TENTATNE SCHEDULE , Proposals Due . . . . . .' . . . . . . . . December 29, 2006 Interviews (if requested) . . . . . . . . . . .]anuary 8—January 12, 2007 Select ConsulWnt . . . . . . . . . . . January 12, 2007 Finalize Contrad . . , . : . . . . . . . January 19, 2007 City Council Consideret'ion . . . . . . . . . . . . February 13, 2007 Effective Date of Confract . . . . . . . . . . February 14, 2007 I VII. SUBMI7TAL - A. Submit a total of 4 copies to: - Angela Kraetsch . � , Director of Financial Services i P.O. Box 550 214 E. Branch Street ! Arroyo Grande, CA 9342I ` , (You may submit the proposal by e-mailat ak�aetschC�arroyogrande.org) _ ; 8. Show the following information on the outside of the package: � • Firm's name and address � ! • Other Post Employment Benefits Actuarial Proposal - , 3 i - i � C. . The proposal must be received at the above address 6y the closing date and time. Firms mailing or shipping their proposals must allow sufficient delivery time to ensure timely receipt of their proposals by the time specified. Late proposals will not be accepted. D. Closing Date: All proposals must be received by Fridav, December 29, 2006 at .5•00 °•m• , � E. The City reseryes the right to rejecE any or all proposals for any or no reason. . F. For more information, please contact Angela Kraetsch at 805-473-5432. VIII. LIABILITY INSURANCE � Prior to the beginning of and throughout the du�ation of the Worl4 Contracto� will maintain insurance in conformance with the requirements set forth be%w. Cont�actor will use existing coverage to mmply with these requirements. If that existing mve�age does not meet the �equiremen� set forth here, Contracto� agrees to amend, supplement o� endorse the existing , coverage to do so. Contractor acknow/edges that the insurance rnve�age and policy limits set forth in this section rnnstitute the minimum amount of mverage required. Any insurance proceeds avai/ab/e to City in excess of the /imits and coverage required in thls agreement and which is applicab/e to a given loss, will be available to City. •.. • Cont�actor shall provide the fol%wing types and amounts oflnsurance: A. Commerdal General tiability Insurance using Insurance Services Office "Commercial General Liability" policy from CG 00 Ol or the exact equivalent. Defense costs must be paid in addition to limits:There shall be no cross liability exclusion for claims or suits by one insured against another.timits are subject to review but in no event less than $1,000,000 per occurrence. , B. Business Auto Coverage on ISO Business Auto Coverage from CA 00 Ol including symbol 1 '" (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If ContracEor onContractor's employees will use personal autos in any way on this project, Contrador shall provide evidence of personal auto liability mverage for each such person. C. Workers Compensation on a,state-approved policy form providing statutory benefits as required by law, with employer's liability limits no less than $1,000,000 per accident or - disease: D. Excess or Umbrella Liability Insurance (Over Primary); if used to meet limit requirements; shall provide coverage at least as broad as specified for the underlying coverages. Any '. such coverage provided under an umbrella liability policy shall include a drop down provisfon providing primary coverage above a maximum $25,000 self-insured reteMfon fo� liability not cove'red by primary but covered by the umbrella. Coverage shall be provided on , a "pay on behalf" basis, with defense costs payable in addition to policy limits, Policy shall contain .a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against anotlier. Coverage shall be � applicable to City for- injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to,approval of City following receipt of proof of insurance as rec{uired herein. 4 i E. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a j policy form coverage specifically.designated to proted against acts, errors or omissions of i the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shalf be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include.a provision esEablishing.the insurer's duty' to defend. The policy retroadive date'shall be on or.before the effective date of this agreement.. F. Insurance procured pursuarit to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A- or better and a minimum financiel size VII. G. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third party general liability wverage required he�ein to include as additional insureds, City, itr o�cials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contractor also agrees to require all Contradors, and � subcontractors todo likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against Ciry regardless of the applicability of any insurance proceeds, and to require all Contractors and subcontractors to do likewise.. 3. All insurance coverage and limits provided by CoMractor and available or applicable ��''�i to thfs agreement are intended to apply to the full extent�of the policies. Nothing � contained in this Agreement or any other agreement relating to the City or its , operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. - , 5. No liability policy shall contain any provision or definition that would serve to � i eliminate so-called °third party action over" claims, including any exclusion for � bodily injury to an employee of the insured or of any Contractor or subcontractor. ; . . ^ 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the.need arises. Contractorshall not make ' any reductions in scope of coverage (e.g. elimination of contractual liability or , reduction of discovery.period) that may affect City's protection without City's prior written consent. i � � � i 7. Proof of compliance with these insurence requirements, consisting of certificates of � insurance evidencing all of the coverages required and an additional insured ' endorsement to Contractor's general liability policy, shall be delivered to City at or j prior to the execution of this Agreement. In the event such proof of any insurance ; - is not delivered as required, or in the event such insurance is canceled at any time j � and no replacement coverage is provided, City has the right, but not the duty, to � obtain any insurance it deems necessary to protect fts interests under this or any i 5 � � 1 � 's j other agreement and to pay the premium. Any premium so paid by City shali be charged' to and promptly paid by Contractor or deducted from sums due Contractor, at City option., 8." Certificate(s) are to reflect that the insurer wili.provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to deiete any exculpatory wording sWting that failure of the insurer to mail written notice of wncellation imposes no obtigation, or that any � par[y will "endeawr" (as �opposed to being required) to compiy with the , requirements of the certificate. 9. , It is acknowledged by the parties of this agreement that all insurance rnverage required to be provided by Contractor or any subcontractors, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance'or self insurance available to City. ' S0. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide ' the same minimum insurance coverage required of Contrector. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformiry with the requirements of this section. Contractor agrees that upon request, alt agreements with sutacontractors and others engaged in the project will be submitted to City for review. ' 11. Contracto� agrees not to self-insure or to use any self-insured retentions or i deductibles on any portion of the insurance required herein and further agrees that j it will not allow any Contractor, submntractor, Architect, Engineer or other entity � or person in any way involved in the performance of work on the project � contemplated by this agreement to self-insure its obligations to City. If Contractor's existing coverege includes a dedudible or self-insured retention, the deductible or self-insured retenUon must be declared to the City. At the time the City shall review options with the Contractor, which may include reduction or elimination of the dedudibie or self-insured retention, substitution of other coverage, or other solutiona. 12. The City reserves the righf at any time during the term of the mntract to change , the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of.such change. If such change results in substantial additional cost to the Contractor, the City wili negotiaYe additional oompensation proportional to the increase benefd to City. 13. For purposes of appiying insurance coverage only, this Agreement will be deemed to have'been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of�this Agreement. 14. Contractor ackrrowledges and agrees that any adual or alleged failure on the part - oP City to inform.Contractor of non-compliance wfth any insurance requirements in na way;imposes any additional obiiga;ions on City nor dces it waive any rights hereunder in this or any other regard. 15. Contractor wtll renew the required coverage annually as tong, as City, or its • employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or 6 ,� � � . terminafed for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. - Contracfor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing;at least the same coverage. Proof that such coverage has been ordered:shall .be submitted prior W eacpiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or 'additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. � 17. The provisions of'a�y workers' mmpensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any, statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section.are not intended .as limitations on coverage, limits or other requirementr nor as a waiver of any toverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and' is not intended by any party or insured to be limiting or all- inclusive. 19. These insurance requirements are intended to be separate and distind from any other provision in-this agreement and are intended by the` parties here to be _ interpreted as such. - 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provisiort conflicts with or impairs the provisions of this Section. - � 21. Contrador agrees to "be responsible for ensuring that no wntrad used by any , party involved in any way.with the project reserves the right to charge City or Contrador for the cost of .additional °insurance coverage required by this - agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereW. ` 22. Contractor agrees to provide immediate notice to City of any claim or �oss against Contractor arising out of the work performed under this agreement. City assumes no obligation or Iiabiliry by such notice, but has the right (but not the duty) to " monitor the handling of any such claim or claims if they are likely to involve Ciry. , i i � - I ' i i � �, � i .. . r . .. , - i 7 _ � � � �. � ' ATTACHMENT 3 � Demsey Filliger � � - _ �'' i A S 5 O C I A T E 5 � � 7 I Demsey, Filliger&Associates �', , 21006 Devonshire,Suite 20S � Chatsworth,CA 91311-2;8G � , , Phone: 818J I8.1266 ' Fax: 760.575.7133 � December 28, 2006 Ms. Angela Kraetsch � Financial Services Director City of Arroyo Grande P.O. Box 550 214 E. Branch Street Arroyo Grande, CA 93421 , Re: City of Arroyo Grande, CA Proposal for OPEB Actuarial Valuation Dear Ms. Kraetsch: , Thank you very much for sending us a Request For Proposal ("RFP") to provide actuarial services for the City of Arroyo Grande. This letter is in response to your request. We are able to develop the actuarial information associated with the post-employment benefits provided to retirees by the City of Arroyo Grande. This information, described in the "Work Plan - Scope bf Services" section of Uiis proposal;would be contained in a written report and we would be available to meet with City officials to present and discuss the report. ; We would be very pleased to be awarded this assignment, and I personally look forward to � establishing a long-term consulting relationship with the City. Please feel free to call me at (818) � 718-]266 if you have any questions concerning this proposal. Sincerely, DEMSEY, FILLIGER& ASSOCIATES c+� � T. Louis Filliger, FSA Partner& Actuary . Demsey, Filli�er& , Page 1 of 10 12/28/2006 Associates A. Introduction ' The City of Arroyo Grande provides post-retirement healthcare coverage on behalf of its eligible retirees and their dependents through the California Public Employees Medical .and Hospital Care Act ("PEMHCA"), commonly.referred to as PERS Health. We understand that the City has approximately ]00 active employees and 27 retirees in benefit status. The City contributes towards the cost of retiree health benefits under PEMHCA's unequal contribution method. Under that method, the City's contribution started at $].00 per retiree per month beginning in 2000,:and increases by:5% of the average contribution for the City's active employees (based on a formula prescribed by PEMHCA) until it reaches the average level for active employees. The cost of dependent coverage for retirees is_implicitly included in this formula to the extent that the City pays the cost of such coverage for its active employees. The Go��ernment Accounting Standards Board (GASB) recently issued its final accrual accounting statement regardii�g postemployment benefits other than pensions (GASB 45), and the City wishes to obtain an estimate of its liability under GASB 45. Furthermore, if the City has a trust fund set aside to pre-fund Future benefits for its retirees, the fund may be subject to the recently issued GASB 43, pertaining to disclosures of trust fui�ds used to.pre-fund retiree health and other postemployment benefits (OPEB). The proposed actuarial report would satisfy both requirements. CaIPERS has recently amiounced its' intention to offer an irrevocabie trust to permit California cities participating in PEMHCA to pre-fund their GASB 4� liabilities. PERS has a set of mandated actuarial assumptions for the portion of the City's expense actually funded through tlie . � PERS trust. This portion, in turn, can't be known for certain until the City decides upon a funding � nolicy. If the City decides to pursue the PERS pre-fimding option, �ve will provide the City with a � "PERS-itied" set of GASB 45 liabilities as an appendix to our basic report. at no extra charr_*e. � Demsey. Filliger & Associates {DF&A) is an industry leader in GASB 45 valuations for cities, counties and school districts. This has come about as result oFour focus on doing this type of work, coinbined with an emphasis on client service, clear and concise reports, and competitive fees. ' , Our contact information is: ' Lou Filliger, FSA Partner& Actuary � Demsey, Filliger & Associates 21006 Devonshire, Suite 205 , Chatsworth, CA 91311 ' Telephone (818) 718-1266 Facsimile (760) 875-7133 E-mai l: I fil liger@demseyfilliger.com Demsey, Filliger& Page? of 10 12/28/2006 Associa[es � , • - � B_. Qualifications of Demsev. Fillieer& Associates From 1993 until the founding� of DF&A in 2002, Lou Filliger, Partner & Actuary, established and maintained a retiree healthcare practice for an independent, San Diego-based consulting firm. Mucl� oE-this work was focused on providing OPEB valuations for California school districts (including the.first tliree valuations ever perfonned for Los Angeles Unified School District's OPEB.) These districts haye been required since 1995 ro have actuarial valuations similar to those now required by GASB 45. The services,provided, and tlie types of entities for which they were provided, were nearly"identical to those of DF&A. Thus. DF&A offers a package of services that has evoh�ed c�ntinuously since 1988, giving us a historical perspecti��e that we believe will be of��alue to the City. With headquarters in Chatsworth, California, Demsev, Filliger & Associates specializes in the delivei}� of personalized �roup actuarial services to a wide range of clients, with a concentration in the public sector._.including Califoniia cities, counties. and sdiool districts. Recent GASB 45 valuations "for Califomia cities include the Cities oF EI Paso de Robles, Lancaster, Palm Desert, Indio, Sausalito. Woodland, Lincoln,'Visalia, and La Ivfirada. A list of references is attached in Exl�ibit II - please feel free to contact any of the names on_the list. We invite }�ou to visit our website aC�v�vw.demsevfillieer.com for more information about � � our firm. Please see our artide entitled "So "you need a GASB 45 valuation2" for more background aboLrt the ��aluation process.6 The principals of DF&A hai•e provided actuarial ser��ices in California for more than 30 years_ We have the human and financiaP resources to meet the needs of our present clients as w�ell as the ability to serve a fast-�rowing client list. We perf'orm all of our wo�k without reliance upon other firms or contractors. �, Demsey. Filli�er R paae 3 of 10 " 12/28/2006 Associa[es � � � � � ' - C. Work Plan - Scone of Services We would provide the City with a report as of.luly I, 2007, setting forth all liabilities of its post-retirement heahh insircance program, including a 50-year projection of City-paid retiree premiums imder the City's arrangenient -with PEMHCA. We would provide the following information and services to the City; ° , • The post-retirement medical benefit liability based on the present ��alue of future benefits to � Ue provided to current and future retirees, broken dow•n by beuetits payable before and after age 6�. as of the City s upcoming fiscal year-end (,lune 30, 2007); • The Annual Required Contributions (ARC), Accrued Liability and other required calculations as prescribed by GASB 43/45; • Projection of PEMHCA premiums to be paid by the City under the unequal contribution method on behalf of its retirees for the next fifty years; • Recommended contribution schedules (at least 3) funding periods covering different. amortization periods and funding patterns based on DF&A's recommendations and the City's advance approval; : • A comprehensive report and executive summary_discussin� assumptions; daia utilized, and results. The report will provide sufficient infonnation for staff to implement GASB 45 reporting o❑ the City's Government-wide Financial Statements, including note disclosure and required supplemental informatioii; and • Attendance at an on-site n�eeting, of the City's choosing, topresent and discuss the report. � A sample report.is in included in the proposal package. Note that the choice of a .Iuly l, 2007 ��aluation date wouldn't mean that the City would have.to wait until that date to collect the data , and have us run the number$; it just represents the date as of which the present values are measured. ! By pushin� it into the next;fiscal year, it would allow the City to rely on the results for an extra fiscal year, according to the,rules set forth in the GASB 4:i/45 implementation guide. (For ease of ; reporting and calculations, we recommend that the City use a .luly 1 valuation date for this and all subsequent GASB 45 valuations.) , � Demsey, Filli�er& Paae 4 of 10 _ 12/28/2006 Associates ' � � 1 C. Work Plan - Scone of Sen�ices (continued) ; Our approach ensu'res quality ai�d provides a solid foundation for future years' valuations. � We would: • Conduct initial discussions with the City to develop an in-depth understanding of its posf- retirement healthcare plan. We would learn about data availability and management information,systems, and aiiy issues the City would like us to address during the review. ` • Submit a �aritten data request to the City. • Gather and compile data provided by the City, and review the data for reasonableness. Anomalies (if any) would be identified and clarified as appropriate. • Derive a set of proposed actuarial assumptions for use in the valuation, prepare the "Actuarial Assumptions" and °Benefit Plan Provisions" sections of the report, and send to the City for review and approval. • Perform a coniprehensive actuaria6 valuation of the plan. Our work �a-ould be in compliance with the GASB 43%45 stateinents and other applicable actuarial and.accounting standards. The analysis ��ould be based on the City's own data to tiie greatest extent credible. � _ Summarize d�e valuation results into exhibits that will become part of the dratt report. • Rec�mmend at least tiv�ee altemative contribution patterns designed to pre-fui�d future retiree benefits. • Prepare a drat[ reporL containing our condusions aiid recommendations. The report would be consistent with GASB.45, GASB 43, and other applicable standards. • Discuss the drafr repor[ by.telephone with representatives of die City. • Incorporate any required changes into tlie draft, and issue a final report. , • Attend a meeting with City officials to discuss the report. , . DF&A understands the importance of communication. We would be in close contact with ` the City throughout all phases of the project, so tl�at by the time die report is generated, tl�ere are no surprises and there is already a good level of understanding as to what tlie report will contain. Work would be��in promptly upon; receipt of data. A draft report will be available within 4-6 weeks of receipt of all necessary data in valid, electronic fonnat. - Demsey, Filliger R -. Page 5 of 10 12/28/2006 Associates ` " � ' � D. Pronosal Costs and Proiect Team � O�r tlat fee for the GASB 45 actuarial valuation would be $S,OOQ including one on-site presentation, and is all-indusive based on the scope of the project outlined above. Additional on- � site meetings, induding a preliminary meeting to discuss assumptions (please see final para�raph of i i section F for more detail), would be charged at $1,000 eacli including all direct expenses. No other ' expenses would be charged to d�e project. These fees are loosely based on the hourly rates of the team and an estimate of the time required to complete the assignment. The hourly rates on which ' the estimate is based are $250 per hour•for Lou Filliger and.$125 per hour for Gary Kasper. The $5,000 is broken down as follows: (1) Basic GASB 45 Valuation Report $4,000 ' (2) On-site presentation of report 1.000 Total $5,000 Our report ���ould be available within 4-6 weeks_of receipt of all requested data (but faster turnaround is available upon advance request.) A project team headed by T.`Louis Filliger, FSA, will be responsible for performing the requested services. ti1r. Filligcr will bc assisted by Gary Kasper, Assistant Actuary. Exhibit 1, attached, contains brief biographies of the project team highlighting the qualifications. It has been our experience that our clients often (but not always) require follow-up work with scenarios designed to reduce the cost of benefits. We are very flexible about doing one ar two additional scenarios without charge, buf at some point, if tl�e scope of the follo�v-up work is seen to be sufticient to merit anew contract: the fee is typically $1,500 - $2.000 for a letter and exhibits with up to 8 new scenarios. ,. , E. References As tnentioned in the;Qualitications section of the proposal, DF&A has,recently performed ` GASB 45 valuations for California cities including Paso Robles, Lancaster, PaLn Desert, ]ndio, Sausalito, Woodland, Lincoln, Visalia, and La Mirada. We've also performed these sen�ices for a number of counties, school;districts, and water districts. During 2006 we've completed over 100 GASB 45 valuations for California employers, and expect to perfonn between 150 and 200 during 2007. Despite the volume of work, we give patient and personalized service to all our clients. A , list of references is attached in Exhibit II -please feel free to contact any of the names on the list, Demsey, Filli_er& Paae 6 of 10 ' 12/28/2006 Associates � i - F. Selection of Methodoloev and Actuarial Assumntions ' Of the six actuarial cost methods permitted by GASB 45 (and its provisional predecessor, GASB 27). �+e've only ever ei�countered two used in practice: the Projected Unit Credit Method (referred to as "Unit Credit" in GASB 45) and the Entry Age Normal, Frozen Initial Liability Method (referred to as "Frozen Etitry Age" in GASB 45.) Of these two, the latter produces sliglitly hi�her liabilities and tends to be a bit more diflicult to implement. We easily have the capability to , use any of the 6 methods, but �vould encourage the City to use the Projected Unit Credit method Uecause of its simplicity and its prevalence. There is at least one,very good.reason for the prevalence of the Projected Unit Credit (PUC) method - iYs the method most easily explained and understood by both auditors and educated laymen such as City Council members. When we explain that the present value of benefits is the whole "pie". and the accrued liability is the portion of the "pie" attributable to an employee's past sercice, �ve're telling tlie whole truth if the cost method is PUC, and making a very broad oversimplitication ��ith any of the other 5 methods. There is no need to complicate things any further than the�� already are. . Regardin�� the selection of actuarial assumptions: DF&A has a standard set of actuarial assumptions Ihat�'e use formost of our clients, but moditied to retlect the individual cliaracteristics of each client. Por example, we will recommend a turnover assumption based on'our analysis of the � City's own historical patterns of turnovec We also develop retirement rates based on the City's own � demographics. For an assumption such as mortality, however; most cities are too small to require their own mortality tables (one would need a group of at ]east 2,000 - �.000 retirees, observed over ; a period of years, to obtain any level of statistical credibility.) So for mortality, we use an industry standard table - the 1994 GAM male and female tables. With respect to discount rate,.we recommend using 6% for the GASB 45 liabilities and 5% for analysis of pre-fimding options (see pages 5-6 of our sample report For an example of how the , 5% assumption is used.) GASB 45 indicates that it is appropriate to use a higher discount rate if an irrevocable trust is used to pre-fund beneYits; since most clients are in {he early phases of �' implementation, it cannot yet be kuown with any certainty the extent to which benefits will be pre- � Yunded. The selection of a 'discount rate can become mired in circular logic at this point. So our � approach is to use 6%, then point out.to_the client that if a trust is established in the future that earns better than 6%, their numbers may-come down in future valuations; if no trust is established, or if trust is established but realizes a very low rate of return, tfie GASB 45 numbers may go up. It may serve as an incentive to esta6lish an irrevocable trust and an investment policy for that trust. Demsey. Filli�er R Page 7 of 10 12/28/2006 Associates � . F. Selection of Methodoloev and Actdarial Assumotions (continued) We �vould welcome the City:s input as to .appropriate actuarial assumptions for the valuation. Having said this, we do .find tliat many clients may not want to bear the ful( . responsibility tor the ultimate choice of assumptions. It is, in_some ways, like asking them to do our joU for us. So. ��e attempt to strike a balance, whereby H-e assume .primary responsibility for tlte j assuniptions. wliile retainin�an open mind and welcoming client input during the selection process. Please notice that we have not included the cost of an initial meeting to discuss assumptions and methodology prior to .beginning work on the valuation. In our experience, this meeting; if required, is best handled by telephone, and the cost of the telephone ineeting is included in our basic fee. If the City feels strongly about performing this preliminary meeting on-site, the charge will be an additional $1,000 inclusive of all direct expenses. � � � � � • � - s i Demsey, Filliger R � . Page S.of 10 . IZ/38/?00G Associates ; 3 ^ - _,_.._.-.._�_ _ . _... _ � _ _. . _ . i ` EXHIBIT I ,. ; �'�� Biographies.��� ' T. Louis Filli¢er, F.S.A., E.A., M.A:A.A: ParMer & Actuarv Mr. Filliger specializes in"the design and :valuation of other post-employment benetits (OPEB), primarily retiree medical programs, for both public and private sector clients. He has developed and continuously modernized DF&A's valuation system used to perform FAS 106 and GASB 45 calculations, has testified_as an expert witness on retiree healthcare issues, and has performed hundreds of retiree healtl�care valuations and design studies. He also provides the actuarial valuations and cectifications required for school districts' health and welfare plans under California Education Code sections 17566(e) ai�d the now-repealed 42140. Mr. Filliger is a,mathematics graduate of the University o£Michigan, has been an Enrolled Actuary under ERISA since 1984. and became a Fellow of the Society of Actuaries iii 1988. He is also a Member of the American Academy of Actuaries. He has over 28 years of combined actuarial experience in the insurance and pension industries. Cfients Yur whicl� Mr. Filliger_has.performed cunsulting services include lhe Cities of Palm Desert, Indio, Lincoln, La Mirada, Woodland. Santa Ana, Sausalito, Lancaster, and Merced, California, Los Angeles Uiiified Scl�ooi District, Los Angeles Conununity College District, the , Selt=lnsured Schools of California, the East Bay Self-Insured Group, Butte County Office of Education, Tulare County Otfice ofEducation, Butte Self-Insured Schools, Red Bluff Joint Union , High School District, Konocti Unitied School District, the Cities of Henderson and Elko, Nevada, r City of Las Cruces, New Mexico, and the State of Maine. Garv A. Kasper, E. A. —Assistant Actuarv Mc Kasper is responsible foractuarial services and related retiree niedical programs. He , graduated with a Bachelor's degree in from North Carolina State University. He is an Enrolled Actuary under ERISA and a Member of the American Academy of Actuaries. He has over T7 years of combined actuarial experience in the pension and retiree medical industries. ' ' He participates in all phases'of the practice, including data collection and manipulation, . programming in Visual Basic, selection .and implementation of. actuarial assumptions, report writing, and client interface.. Demsey, Filliger& Page 9 of 10 12/28/2006 Associates f ' -----------_ _ - - EXHIBIT II „ .�..-�..�„�,..,...: � References��l �, Qelow is a paMial list of cities and other agencies for which DF&A has performed actuarial i and consultinp ser��ices. Please feel free to contact: _ City of Palm Desert,California � i Contact: Paul Gibson, Director of Finance , (760) 346-0611 � City of Indio, Califoi�nia ' Contact: Bridget Healy, Assistant City Manager (760) 342-6500 Ciry of Lancaster, California Contact Cindy Prothro, Assistant Finance Director (661) 723-6038 ° City of Lincoln, California Contact Kerry Rose, Finance Director (916) (45-3314 , City of La Mirada, California Contact: Diane Perkin, Finance Director (�62) 943-Oli l x2;21 South Orange County Wastewater Authority Contact: Michael Demaree, Director of Finance (949) 234-5415 . . City of EI Paso de Robles. California Cont�ct: .tenniter Sorenson ' ,(805) 237-3898 x 651 Clovis Unified School District Contact: Bill McGuire, Associate Superintendent . (5�9) 327-9110 ; " Inyo County Office of Education ; Contact: Dan Munis:Deputy 3uperintendent . (760) 878-2428 Ext. 227 - Los Angeles Conununity College District Contact Kenneth Takeda, Director, Business Services (213) 891-2400 Selt=lnsured Schools of California Contact: Cindy Sproles,-CFO (619) 388-6975 � , Demsey, Filli�,er& Paae 10 of 10 13/28/2006 Associates L_ _: _ . ---- - — - S��is MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 23, 2007 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. ROLL CALL: Mayor Ferrara called the meeting to order at 6:30 p.m. Council Member Joe Costello, Council Member Jim Guthrie, Council Member Chuck Fellows,- Mayor Pro Tem Ed Arnold, City Manager Steven Adams, and City Attorney Timothy Carmel were present. 2. PUBLIC COMMENT: None. 3. CITY COUNCIL CLOSED SESSION: a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957: Title: City Manager 4. RECONVENE TO OPEN SESSION: Mayor Ferrara announced that there was no reportable action from the closed session. 5. ADJOURNMENT: The meeting was adjourned at 7:10 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk MINUTES REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY ' TUESDAY, JANUARY 23, 2007 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ' ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:15 p.m. 2. ROLL CALL City Council/RDA: Council/Board Members Joe Costello, Jim Guthrie, Chuck Fellows, Mayor Pro Tem/Vice Chair Ed Arnold, and Mayor/Chair Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Administrative Services/City Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Police Chief Tony Aeilts, Director of Public Works Don Spagnolo, and Director of Community Development Rob Strong. 3. FLAG SALUTE Charles Howell and Aimee Clayton, representing Veterans of Foreign Wars, led the Flag Salute. 4. INVOCATION I Pastor Robert Banker, Open Door Church, delivered the invocation. 5. SPECIAL PRESENTATIONS � S.a. Honorery Proclamation — Recognizing Terry Fibich, Director of Building and Fire, , Upon His Retirement from City Service. I Mayor Ferrara presented Terry Fibich with a Proclamation honoring him upon his retirement from , City service as the Director of Building and Fire. ' 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Councii/Board Member Costello moved, Mayor Pro Tem/Vice Chair Arnold seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be waived. , 7. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS None. 8. CONSENT AGENDA � Mayor/Chair Ferrara invited members of the public who wished to comment on any Consent I Agenda Item to do so at this time. There were no public comments received. Mayor/Chair Ferrara requested that Item 8.e. be pulled for discussion. Action: Council/Board Member Costello moved, and Council/Board Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.k., with the exception of Item S.e., with the recommended courses of action. The motion passed on the following roll-call vote: Minutes: City Council/Redevelopment Agency Meeting Page 2 Tuesday, January 23, 2007 AYES: Costelio, Guthrie, Fellows, Arnold, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement RatiFcation. Action: Ratified the listing of cash disbursements for the period December 16, 2006 through January 15, 2007. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report of current Investment Deposits as of December 31, 2006. 8.c. Consideration of Annual Adjustment of Sewer Connection Fees Based on Changes in the Engineering News Record Construction Cost Index. Action: Adopted Resolution No. 3987 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING SEWER CONNECTION FEES BY THE CHANGE lN THE ENGINEERING NEWS RECORD CONSTRUCTION COST INDEX". 8.d. Consideration of Approval of Minutes. Action: Approved the minutes of the Special (Closed Session) City Council Meeting of January 9, 2007 and the Regular City Council/Redevelopment Agency Meeting of January 9, 2007, as submitted. 8.f. Consideration of Formation of a Public Financing Authority (PFA), Joint Exercise of Powers Agreement, Subordination Letter to Other Taxing Agencies and Election of Officers to PFA for the Purpose of Issuing Redevelopment Agency Tax Allocation Bonds. [CC/RDA] Action: 1) Adopted Resolution No. 3988 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING FORMATION OF THE CITY OF ARROYO GRANDE PUBLIC FINANCING AUTHORITY WITH THE ARROYO GRANDE REDEVELOPMENT AGENCY AND EXECUTION OF THE JOINT EXERCISE OF POWERS AGREEMENT'; and adopted Resolution No. RDA 07-01 as follows: "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ARROYO GRANDE REDEVELOPMENT AGENCY AUTHORIZING FORMATION OF THE CITY OF ARROYO GRANDE PUBLIC FINANCING AUTHORITY WITH THE CITY OF ARROYO GRANDE AND EXECUTION OF THE JOINT EXERCISE OF POWERS AGREEMENY'; 2) Authorized the City Manager/Executive Director to contact other taxing agencies to seek their agreement to subordinate their rights to pass-through tax payments to the funding that will be required to service the new tax allocation bond issue; and 3) election by the Board of Directors of the newly formed PFA of the Chair, Vice-Chair and Secretary of the Redevelopment Agency to serve as the Chair, Vice-Chair and Secretary of the PFA. 8.g. Consideration of a Resolution Accepting Public Improvements and Easements for Parcel Map AG 03-0115,. Located at 1169 Maple Street, Constructed by Millissee Thompson. Action: Adopted Resolution No. 3989 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR PARCEL MAP AG 03-0115, LOCATED AT 1169 MAPLE STREET, CONSTRUCTED BY MILLISSEE THOMPSON". Minutes: City Council/Redevelopment Agency Meeting Page 3 Tuesday, January 23, 2007 8.h. Consideration of a Resolution Accepting Public Improvements for Conditional Use Permit 04-005, Located at W. Branch Street and Traffic Way, Constructed by John Robasciotti. Action: Adopted Resolution No. 3990 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING IMPROVEMENTS FOR CONDITIONAL USE PERMIT 04-005 CONSTRUCTED BY JOHN ROBASCIOTTI'. 8.i. Consideration of a Resolution Accepting Public Improvements and Easements for Tract 2310-1, Parkview, Located on the East Side of Dixson Street, Constructed by S&S Homes of the Central Coast. Action: Adopted Resolution No. 3991 as follows: "A RESOLUTION OF THE C1TY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR TRACT 2310-1, PARKVIEW, LOCATED ON THE EAST SIDE OF DlXSON STREET, CONSTRUCTED BY S&S HOMES". 8.j. Consideration of a Resolution Accepting Public Improvements and Easements for Conditional Use Permit 04-002, St. John's Lutheran Church, Located at Valley Road and Los Berros Road, Constructed by St. John's Lutheran Church Action: Adopted Resolution No. 3992 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR ST. JOHN'S LUTHERAN CHURCM', and authorized the Mayor to execute Certificates of Acceptance for the Easement Deed and Irrevocable and Perpetual Offer to Dedicate Public Water Main Easement. 8.k. Consideration of a Resolution Accepting Public Improvements and Easements for Tract 2709, Spanish Oaks, Located at the Northeast Corner of Maple and S. Elm Street, Constructed by ME Real Estate Development Action: Adopted Resolution No. 3993 as follows: "A RESOLUTION OF THE CITY COUNICL OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR TRACT 2709, SPANISH OAKS, LOCATED AT THE NORTHEAST CORNER OF MAPLE AND S. ELM STREETS, CONSTRUCTED BY ME REAL ESTATE DEVELOPMENI". 8.e. Consideration of Council Appointments to Various Commissions, Boards, and Committees. Recommended Action: Approve the appointments to various City Commissions, Boards, and Committees. Mayor Ferrara stated that he had received feedback from members on the Senior Advisory Commission about meeting on an as needed basis, similar to the Downtown Parking Advisory Board. Following discussion, Council directed staff to follow-up on the process necessary to change the Senior Advisory Commission regular meeting schedule. Mayor Ferrara moved to approve the appointments to various City Commissions, Boards, and Committees as recommended. Council Member Costello seconded, and the motion passed on the following roll call vote: AYES: Ferrara, Costello, Guthrie, Fellows, Arnold NOES: None ABSENT: None Minutes: City Council/Redevelopment Agency Meeting Page 4 Tuesday, January 23, 2007 9. PUBLIC HEARING 9.a. Consideration of a Resolution Adjusting the In-Lieu Fee for Off-Street Parking in the Village Parking and Business Improvement District Associate Planner Bergman presented the staff report and stated the Downtown Parking Advisory Board (DPAB) recommended that the City Council adopt a Resolution increasing the in-lieu fee for off-street parking in the Village Parking and Business Improvement District to $24,000 per space. Staff responded to questions from Council concerning the proposal. Mayor Ferrara opened the public hearing. Susan Flores, E. Branch Street, referred to mixed use developments in the Village, specifically the development located across the street from her residence. She expressed concern about commercial tenants installing garage doors, which are eliminating spaces for onsite guest parking, and vehicles are now parking on E. Branch Street. She stated if the City is promoting mixed use, developers should pay an in-lieu fee or be fined. She suggested an ordinance be passed implementing fines when there are impacts to residential neighborhoods. Hearing no further public comments, Mayor Ferrara closed the public hearing. Council discussion and comments ensued in support of the proposed in-lieu fee; a suggestion to review the fee every six months or annuaily due to the rise in construction costs; and a request to follow up on Ms. Flores' comments concerning parking requirements for mixed-use developments. Action: Council Member Costello moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADJUSTING THE IN-LIEU FEE FOR OFF-STREET PARKING IN THE VILLAGE PARKING AND BUSINESS IMPROVEMENT DISTRICT". Council Member Fellows seconded, and the motion passed on the following roll call vote: AYES: Costello, Fellows, Guthrie, Arnold, Ferrara NOES: None ABSENT: None 10. CONTINUED BUSINESS ITEMS None. 11. NEW BUSINESS ITEM None. 12. CITY COUNCIL REPORTS a. MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Next meeting is in February. The Executive Board has met and there will be a change of officers. County Supervisor Patterson wiil be Minutes: City Council/Redevelopment Agency Meeting Page 5 Tuesday, January 23, 2007 incoming Chair and an election will be held for Vice-Chair. Reviewing work plan for 2007; reviewing funding issues related to measures passed in the November election. Meeting with James Worthley regarding Brisco/Halcyon/101 Interchange project as it relates to the 2008 funding cycle. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Reported that periodic sampling of effluent showed trace amounts of DDT, the source of which is not yet known; may be facing fines. New Board is in place; Carry Versaw is representing Grover Beach, Jim Hill is representing OCSD, and Mayor Ferrara is remaining as Chair and representing Arroyo Grande for the coming year. (3) Other. None. b. MAYOR PRO TEM ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA). Last meeting was cancelled. Next meeting is in March. (2) Economic Vitality Corporation (EVC). Meets tomorrow. (3) Other. Attended the Housing Task Force meeting for the League of California Cities. a COUNCIL MEMBER JOE COSTELLO: (1) Zone 3 Water Advisory Board. Met �ast week; reported normal operations and expenditures; wiil be serving as Vice-Vice Chair since there is no longer a Chair. (2) Air Pollution Control District (APCD). Meets tomorrow. (3) Fire Oversight Committee. Next meeting is on Friday. (4) Fire Consolidation Oversight Committee. Next meeting is on Friday. (5) Other. None. d. COUNCIL MEMBER JIM GUTHRIE: (1) South County Area Transit (SCAT). No report. (2) California Joint Powers Insurance Authority (CJPIA). No report. (3) Other. Attended January WRAC meeting as the Alternate. Reported there has been a final settlement of the Santa Maria groundwater basin litigation. Considered whether WRAC should recommend to the Board of Supervisors whether the County should sit on the Central Coast State Water Resources Control Board and a subcommittee will meet to put together a proposal for recommendation to the Supervisors. Also discussed North County issues, including use of State water for groundwater banking as a means to increase the safe yield of the groundwater basin. ' e. COUNCIL MEMBER CHUCK FELLOWS: (1) South County Youth Coalition. Meets on Thursday. (2) County Water Resources Advisory Committee (WRAC). Thanked Council Member Guthrie for attending the WRAC meeting while he attended the League of California Cities meetings in Sacramento. (3) Other. None. 13. CITY COUNCIL MEMBER ITEMS: Council Member Costello stated he just noticed the minutes approved earlier indicated he was absent and requested that clerical changes be made to indicate he was present. Minutes: City Council/Redevelopment Agency Meeting Page 6 Tuesday, January 23, 2007 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: Council Member Fellows referred to the issue concerning the trace amounts of DDT found by the Sanitation District and inquired whether it could be possible a container full of DDT was thrown into Arroyo Grande Creek years ago and has rusted through. Mayor Ferrara responded it was found in the sewage effluent inside a pipe that came into the plant and did not think it came out of the creek. In response to a question from Council Member Fellows about groundwater banking, Council Member Guthrie stated the WRAC subcommittee would be reviewing and evaluating the issue. 16. STAFF COMMUNICATIONS: City Manager Adams announced that a Commissioner's Orientation has been scheduled for Wednesday, February 14, 2007 from 3:30 to 5:30 p.m. He further announced that a letter of resignation had been received from Dan Hernandez, Director of Parks, Recreation, and Facilities, who has accepted a position as Director of Parks for the County of Santa Barbara. 17. COMMUNITY COMMENTS AND SUGGESTIONS: None. 18. ADJOURNMENT Mayor/Chair Ferrara adjourned the meeting at 8:10 p.m. Tony Ferrara, Mayor/Chair ATTEST: Kelly Wetmore, City Clerk/Agency Secretary (Approved at CC Mtg ) PaROVO 8•d• I °� ��a � W�CORYpRATED 92 � MEMORANDUM i V m I # ,a�v io. ie�� ,f � c4��FORN�P I i TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION OF COUNCIL APPOINTMENTS TO THE PLANNING COMMISSION AND HISTORICAL RESOURCES COMMITTEE DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the Council approve: . The recommendation of Council Member Jim Guthrie to appoint John Keen to the Planning Commission, replacing Chuck Fellows; and • The recommendation of Council Member Chuck Fellows to appoint Bill Hart to the Historical Resources Committee. FUNDING: There is no fiscal impact. RECOMMENDATION: On January 14, 1997, the City Council adopted Ordinance No. 481 C.S. amending the composition of applicable Commissions and Boards from seven to five members and adopted Resolution No. 3192 establishing Council policy as it relates to the appointment procedure to various Commissions, Committees and Boards. The Ordinance states that the Mayor and each respective member of the Council shall appoint a representative to the various Commissions, Committees and Boards subject to the approval by a majority of the Council. All Commission, Committee and Board members serve at the pleasure of the Council. Council Member Guthrie's appointment to the Planning Commission, Chuck Fellows, was elected to the City Council on November 7, 2006. Council Member Guthrie is recommending the Council approve the appointment of John Keen to the Planning Commission, replacing Mr. Fellows. Council Member Fellows is recommending the Council approve the appointment of Bill Hart to the Historical Resources Committee. Although not required under the Ordinance or Resolution, copies of the applicants' Reservoir of Citizens to Serve forms are attached. CITY COUNCIL APPOINTMENTS TO PLANNING COMMISSION AND HISTORICAL RESOURCES COMMITTEE FEBRUARY 13, 2007 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve the recommended appointments; • Do not approve the recommended appointments; • Provide direction to staff. Attachment: 1. Application forms: John Keen; Bill Hart ` � . , CITY OF AFROYO GRANOc RESERVOIq OF CfTIZENS TO SERVE � i( Planning Commissian EECEIV�D � _ Parks and Recreation Commissian C!T�� 0; ^�PZQY'0 G��.;':C�ears Lived in Artoyo Grandz�� _TraKie Commission ' � Registered Voter of Arroyo Grande _Senior Advisory Commission 5i-FEE 2�. ;;;; ��: j J Yes� Mo� _Speciai CommiCaes (.e. Teen Advisory, Architectural Advisory, etc.J ' . VAME . 10�h v• I�e.�n HOME AQDRESS= _ — PHONE_ - PRE�'cilT �,., /, ��,/ ' PFiE�c'VT /J E�1P�OYER _ _ /tGT�Y�E•L- _ POSRION K�-'�7YC� OEriCE BUSINESS ADCRESS _ TELEPHGNE EDUCATIONAL EAC�CGaOUND � High School�cJ�me�c� /-1.S /1 �cl�ipOn� �/1I/1/C;,�: College 1U N.,_ ,__ ACi01TIGNAL c7UCATiGNAL li 1FGF�IATiON CO�VIVIUiVITY ANO CiVIC INTE'nEjTS �� i1.,7 .�/i �1��' r/ �/ O�Un �G...�C( The City Council would like to have the names at three (3) Arroyo Crande Feferences: NAME � AODRESS . i. . . ' . 3. ARE YOU WILL!NG TO SERVE ON'fHE COMMISSION MEETING T7MES SHOWN BELOW: ' ' ?Ianning Cammissicn, Frst and Third Tuesday of each month,7:30,p.m Yes�, fVa Parks and Recreaticn Cemmissian,Third�NeCnesday cf each marrth, 6:00 p.m Yes_ No_ Trat(ic Commission, Manday Previous to Third Tuesday of each month;7:30 p.rr� Yes_ Vo_ Senior Advisory Commission, First Wednesday af ezch monih,7:00 p.rrt Yes_ No_ Special Committee (i.e.Teen Advisory, Architectural Advisory, em.), Various meeting times and dates Yes_ No_ Slgnature <C�.a�/� ����'.7 Oate .0 �.0 �� I i � . The Arrayo C-rande Cty Council requests informztian zbaut your irtteres� (znd educ�ian, it zeplic:ble) in sarving an x commission, spec�calty your comments and views relative to the role and responsibilities ot the Planning Commissian, Pa1�a and Rccrextian Commissian, Tra'rfic Cammission, Senior Ad�risary Camnissian ar a Spxial CamrniCee. Pleasa note suc!�iecEorr„�ca an �ea re�erse side ot this form. Thank yau far yaur interest. , � THIS FORM IS A 61ATTER OF PUBUC RECOp� IF APPOINT�J.COMPLEtION OF A STATE CONFLICT OF IN'fEr�EST FORM IS RE4Uffl0 / RESERVOIR OF CITIZENS TO SERVB / Pianning Commission Parks and Recreatlon Commission Traffic Commissfon Years Lived in Arroyo Grande�0 Senior Advisory Commisslon Registered Voter of Arroyo Grande Architectural Review Committee ` " ' Yes No ✓ Downtown Parking Advisory Board (m�ustown 6Qsine$�j�e Village area) � Historical Resources Committee � � Speciai Boards/Committees (varies) NAME �l � � (� ��� HOME ADDRESS PHONE _ -- - ---- — --- -- - - - - -- —� ... i PRESENT EMPLOYER POSITION I BUSINESSADDRESS __ - - - _---- -- - -- PHONE _ __ — — ' , —.- -- i EDUCATIONAL BACKGROUND ^ <<.6 y l/�s��-�� , � Hinh School ��� S'� E� 5 �7 SvG� d�{ Colleqe «� ���yZ l�'J S��G sc� I �� J ) I ADDITIONAL EDUCATIONAL INFORMATION �`.� ���� �,�Sl S �J��f�/1 f' /Gf�JC�G �/l��1/- � �"7l l�L �1/�S 6[ti/ � 17��L1 //7(�//iJ(i��C� COMMUNITY AND CIVIC INTERESTS C��.�/��21'J/�L��� S�J �d �Sf r//C�/ SU'G=�Y�G� x���( �i� Ca�u�ac��s� �i�l�r, ���,, ,�� s s�s�� =�.�e �y��� /�c�l�-�( Gl�'zr�7Gyz - �j�CC-t�( R<�GG�G✓��>, l.�/G�l��-�� �`iG��1i<>i�u° The City Council would like to have the names of three (3)Arroyo Grande References: G�7��l�C C!'S NAME ADDRESS ,. l�O�-ti G2 5�.� 2�7 1�i� l/l2 �✓.� 2.. �O�!,/L� f3����z.�� 4«s A�E��� s �; 3: �3��/i�. ��2�,`���2�- � Z 7 �U�ISv� s � � ARE YOU WILLING TO SERVE ON THE COMMISSIONICOMMITfEE/BOARD MEETING TIMES SHOWN BELOW: Planning Commission, First and Thlyd Tuesday of each month, 6:00 PM Yes_No_ Parks and Recreadon Commission, Second Wednesday of each month, 6:30 PM Yes_No_ Traffic Commissfon, the day (Monday)before the third Tuesday of each month, 7:00 PM Yes_No_ Senlor Advisory Commission, First Wednesday of each month, 3:00 PM Yes_No_ Architectural Review Committee First Monday of each month, 3:15 PM Yes_No_ Downtown Parking Advisory Board-Meets as needed Yes you_ Historical Resources Committee-Quarterly meetings anticipated Yes✓No_ Speclal BoardslCommittees (varies Yes_No_ Signature �i'�,/� ("'7��J Date �^��°' The Arroyo Gra�de City Councll requests Infortnatlon about your Interest(and educaUon, I( applicable), In serving on a commission or committee, apecHically your comments and vlews relative lo the role and responslbilitles of the P�anni�g Commission, Parks and Recreation Commisslon, Trafflc Commisslon, Senior Advisory Commisslon, Architectural Review Committee, Historical Resources Committee,or a Speclal BoardfCommlttee. Please note such InfortnaUo�on the reverse aide of this form. Thank you for your InteresL THIS FORM IS A MATTER OF PUBLIC RECORD IF APPOINTED,COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED 3/2005 _ ir i�r�v�n 1 tU. CUMPLETION OF A S7ATE CONPUCT OP IN'fEREST FORM IS RG(]UIRFD i pRROY� S.e. pF G� �I F �MCORPORATED 9Z U m � JULT 10, 1811 , MEMORANDUM c9��FORN�P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER � SUBJECT: CONSIDERATION OF PROPOSED NEW FIRE DEPARTMENT BATTALION CHIEF POSITION DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the Council adopt the attached Resolution establishing a new Fire Department Battalion Chief position. FUNDING: The maximum total cost of the position, which includes both salary and benefits is approximately $158,000 based on top salary step. The City of Grover Beach would pay $125,000 or 79% of this cost. Therefore, the maximum cost to the City of Arroyo Grande would be approximately $33,000 or 21%. Since the position was identified as one of the needs for the sales tax measure, the additional cost is proposed to be funded from the local sales tax revenue. The position is not expected to be filled until July 1, 2007. Therefore, there would be no cost impact to the existing budget. DISCUSSION: Background The City of Arroyo Grande and Grover Beach entered into a joint fire services agreement in July 2004. Under the Agreement, the City of Arroyo Grande provides a Fire Chief position and the City of Grover Beach provides a Training Captain position. Since that time, several attempts have failed at filling the Training Captain position on a full-time basis. In addition, while staff feels the joint services agreement has been a significant achievement in providing fire services in a more effective manner, a number of issues have been identified. As a result, staff has developed a proposed strategy to both improve the ability to fill the position, as well as address needs identified in the existing organizational structure. Needs Analvsis The need for a mid-management position to serve both departments has been identified as an important priority to address a number of issues, which include the following: I CITY COUNCIL BATALLION CHIEF POSITION � FEBRUARY 13, 2007 I PAGE 2 � • The existing organizational structure results in the Fire Chief exceeding what would normally be considered an appropriate span of control. • There is only one full-time fire chief dedicated to the South County area jurisdictions. As a result, there is a need for higher level command staff to be available to oversee major incidents. This need was verified by the January 2006 consolidation study contracted by the City of Pismo Beach. • Since the Arroyo Grande's volunteer Division Chief recently retired, there is a need for appropriate staff to serve as the Acting Chief in the Chief's absence. • Salary level of the Training Captain has been identified as a key issue contributing to the difficulty in filling the position. As a result, it is necessary to upgrade the position. • Since the Training Captain position provides direction to other staff, it would be more appropriate and effective for the position to have a rank above the Captain level. • There is a need for staff to handle administrative responsibilities to enable the Chief to provide more effective ongoing leadership to the department. • There is a need for staff dedicated to coordinating disaster preparedness activities and training on an ongoing basis. • It has been determined that it would be beneficial to include Oceano in joint training activities to improve coordination of joint response between the three agencies. • There is also a need to increase coordination with CDF on joint training to include Pismo Beach. Proposed Chanqes to the Traininq Position The following proposal has been developed to address the needs identified: • Upgrade the Training Captain position to a Battalion Chief; • Transition the position to an Arroyo Grande position so the salary will have an appropriate range in relationship to the Captain positions in both departments; • Dedicate the position partially to coordination of training activities and partially to administration; S:�Administration\CITY MANAGER\STEVE\Council Reports�Battalion Chief Position 2.13.07.doc II CITY COUNCIL BATALLION CHIEF POSITION FEBRUARY 13, 2007 PAGE 3 • Initially fund the position jointly between Arroyo Grande and Grover Beach, but then incorporate Oceano in training activities in exchange for a portion of the position cost; and • Initially, divide the additional cost over the amount currently allocated for the Captain position equally between Arroyo Grande and Grover Beach, but establish a goal that the City of Grover Beach will increase their fare share of the funding in the future when feasible. The percentages identified in the funding recommendations are based on Grover Beach paying the amount allocated for the Captain position plus 50% of the increase. I_mplementation It is recommended that the position be established at this time. However, recruitment would not take place until the new Fire Chief is hired. The Fire Chief would then meet with the Oceano Fire Chief and Fire Department staff to determine: 1) the appropriate allocation of the position to training and administrative functions; and 2) the appropriate level of involvement of the Oceano Community Services District in training activities. Based on that level of involvement, funding participation of Oceano would be determined. The Arroyo Grande and Grover Beach Fire Oversight Committee recommended the City Councils approve the position as proposed at their February 2, 2007 meeting. Representatives from the Oceano Community Service District have expressed support for their participation. However, no proposal has yet been considered by their Board of Directors. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Adopt the proposed Resolution establishing the position; - Modify the job description and adopt the proposed Resolution establishing the position; - Do not adopt the Resolution and postpone consideration of the position until the new Fire Chief is hired and/or until the budget is considered. - Provide direction to staff. Attachments: 1. Training Officer Performance and Delivery Expectations S:Wdminisnation\CITY MANAGER\STEVE\Council Repor[s�Battalion Chief Position 2.13.07.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE BATTALION CHIEF POSITION WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City to upgrade the position of Training Captain in the Fire Department to Battalion Chief and transition the position to Arroyo Grande from the City of Grover Beach so the salary will have an appropriate range in relationship to the Captain positions from both departments; and WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City to establish a job description for the position of Battalion Chief, a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference; and WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City to establish a salary range for the position of Battalion Chief. This position will be placed on the management salary schedule as an exempt position at range M-51 and will receive all management benefits. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that the position of Battalion Chief is hereby established to perform the duties and responsibilities set forth in the job description so attached as Exhibit "A". The permanent, full-time position of Battalion Chief shall be established as an exempt, management position at salary range M-51 and shall receive management benefits. This Resolution shall become effective as of February 14, 2007. RESOLUTION NO. � PAGE 2 On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2007. RESOLUTION NO. PAGE 3 TONYFERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED TO AS FORM: TIMOTHY J. CARMEL, CITY ATTORNEY EXHIBIT"A" CITY OF ARROYO GRANDE BATTALION CHIEF Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES: Provides highly complex support to the Director of Building and Fire with administrative planning, organizing, and directing of both emergency and non-emergency activities, including management of the department programs in an effective manner. Serves as the department's Training and Safety O�cer. Responds to and directs emergency scene operations and staff. Responsible for a significant portion of the departmenYs financial resources. Coordinates assigned activities with other fire divisions, outside agencies, and the general public. Performs other duties as required/assigned. This position serves the communities of Arroyo Grande and Grover Beach. SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Director of Building and Fire. Exercises supervision over fire fighting staff. ESSENTIAL FUNCTION STATEMENTS: The following tasks are typical for pasitions in this classification. Any single position may not peiform all of these tasks and/or may perform similar related tasks not listed here: 1. Serve both communities as the departmenYs interactive training officedcoordinator, ensuring continuous and quality training standards of the department are maintained. 2. Coordinate joint training exercises with neighboring jurisdictions. 3. Management of day-to-day department operations, including determining methods and systems to meet program goals. 4. Actively monitor and resolve shift issues regarding staffing, personnel issues, and first level supervisor performance. 5. Direct station maintenance, apparatus maintenance, and equipment upkeep. 6. Serve as incident commander on significant incidents requiring the coordination of multiple resources. 7. Identify, research, develop and present complex policies, programs, systems, reports and interdepartmental studies designed to improve operations. 8. Develop, present, and monitor operations section budget. 9. Serve as acting Director of Building and Fire in his/her absence. 10. Develop and coordinate ongoing citywide disaster preparedness and training programs. 11. Select, train, motivate and evaluate fire suppression personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement personnel actions. CITY OF ARROYO GRANDE Battalion Chief�con�inued� Page 2 12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fire suppression and prevention. Marainal Functions: 1. Coordinate and staff special events as required. 2. Perform related duties and responsibilities as required. QUALIFICATIONS: Knowledae of: • Modern organizational management practices. • Knowledge of current, widely accepted emergency response principles and incident command systems in the areas of inedical,fire, hazardous materials, and technical rescues. • Pertinent federal, state, and local laws,fire safety codes, and regulations. • Operational characteristics of fire suppression and emergency medical apparatus and equipment. • Principles of municipal budget preparation and control. • Principles of supervision, personnel development, and training. • Personnel management and procedures. • Basic office procedures and methods including computer equipment and supporting word processing and spreadsheet applications. Abilitv to: • Communicate clearly and concisely, both orally and in writing. • Lead, direct, and motivate others. • Work independently. • Establish and maintain effective working relationships. • Analyze problems and apply sound judgment in developing alternatives. • Appreciate participatory/political concerns of the two communities. • Interpret, explain, and apply policies and procedures in managing a variety of diverse and complex situations. • Handle confidential operation and employee information. • Manage a variety of diverse and complex functions. • Lead operations staff in delivering emergency services. • Conduct surveys and studies to determine training needs. • Critique emergency calls. • Coordinate training records; set up system and review updating of individual and company training records. • Coordinate interviews, references, physicals, and other personnel selection methods for new staff. • Serves as liaison with the San Luis Obispo County Training Officer's Association. • Coordinate and provide training for city staff and emergency responders in the familiarization, operations and implementation of the City's Disaster Plans and Emergency Operations Center. • Evaluate assigned staff. • Respond to request and inquiries from the general public. • Operate office equipment. CITY OF ARROYO GRANDE Battalion Chief�contrnued� Page 3 EDUCATION AND EXPERIENCE GUIDELINES: Any combination of education and experience that would likely provide the required knowledge and a6ilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: • Equivalent to graduation from an accredited four-year college/university in fire science or a related field is highly desirable. • Graduation from a National Fire Academy Executive Fire Officer preferred. Experience: • Equivalent to six years professional level experience, including 2 years as a Fire Captain in municipal fire protection involving participation requiring administrative skills, training experience and emergency response. • Experience as a Strike Team Leader on major incidents. Licenses or Certificates: • Possession of an appropriate and valid driver's license. • Possession of California State Fire Marshal certificates, Instructor 1A and 1 B. • Valid California State Fire Marshal Fire Officer 1 Certification desired. WORKING CONDITIONS: Environmental Conditions: Office and field environment; travel from site to site; exposure to emergency firefighting environment; exposure to computer screens, motorized vehicles and equipment, noise, dust, grease, flames, smoke, fumes, gases, chemicals, and extreme heat or cold; slippery or uneven walking surfaces; work at heights on ladders; work with water. Phvsical Conditions: Essential and marginal functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time; heavy, moderate or light lifting; climbing with both legs and arms; crouching, crawling, or kneeling for various periods of time; use of respirator; vision sufficient to assess emergency situations and recommend effective courses of action. TRAINING OFFICER PERFORMANCE AND DELIVERY EXPECTATIONS The training officer shall provide essential elements in developing a training program, which include but are not limited to: 1. Training for incoming personnel . Evaluation of Basic Firefighter 1 and EMT skills 2. In-service training • Critical skills that are used infrequently • High consequence skills and procedures . Review of incident experiences • Continuing education required for certifications • Mandated training • Departmental goals and objectives 3. Staff Development . Provide accessibility to training programs . Identify prerequisites for training/classes . When possible, assist with time and travel constraints . Access to learning resources (both print and non-print) 4. Learning from incidents • Participation shall be broad and input process inclusive • Compliance with standard operating procedures . Review of audiovisual or communications 5. Training for special operations • Utilization of county, regional or national programs . Requirements for required certifications I • Travel and cost coverage . Public or private sector sources j . Training with otherjurisdictions I6. Training Records � • Appreciation of comprehensive records • Individual records These elements should focus on recognized fire service performance responsibilities and community based threat potentials. � The training office shall maintain responsibility for the city's emergency plans, y training of city staff, and upgrades of the plans. i � i �' i 8.f. � pRROYO � cP � INCOHPORATED 92 " �� '" MEMORANDUM � JULY 10, 1911 * c4��FORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER � SUBJECT: CONSIDERATION TO REFUND ENCROACHMENT PERMIT FEES FOR A RESIDENTIAL DRIVEWAY CONSTRUCTED AT 1321 SIERRA DRIVE DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the City Council refund the residential encroachment permit fee of$66 to the property owner for the driveway constructed at 1321 Sierra Drive under Encroachment Permit No. 2006-102. FUNDING: The only funding impact will be the reduction of$66 in fees. DISCUSSION: On October 6, 2006,the Public Works Department observed construction activity underway at 1321 Sierra Drive (see Attachment No. 1) for the installation of a concrete driveway. The construction was discussed with the owner of the property, who had hired a local contractor to remove and replace his driveway. The work was designed to align with the neighboring driveway and the public right-of-way line was not clear at the time. It was later determined that a small portion of the driveway is within the public right-of-way. As a ' result, it was requested that the property owner apply for an encroachment permit, which has been issued to the property owner for this work. The property is located within Tract 46, a subdivision bounded roughly by Oak Park Boulevard to the east, EI Camino Real to the north, Hillcrest Drive to the west, and Newport Avenue to the south. The tract map was recorded in the late 1940's and the roadways do not conform to modern City design standards. The neighborhood is characterized by hilly terrain and the roadways are narrow with asphalt curbs. Due to a number of minor inconsistencies over the last several years, the Public Works Department has contracted with a local surveyor to verify the limits of the right-of-way throughout the entire subdivision. The survey project is currently underway with an anticipated completion in late March. Since this information was not available at the time the work was initiated and involves minor encroachment, staff recommends the Council authorize a refund of the assessed encroachment permit fee of$66 to the property owner. S:\Public Works\Engineering\Encroachment Permits\Council\Council Memo-1321 Sierra.doc CITY COUNCIL CONSIDERATION TO REFUND ENCROACHMENT PERMIT FEES FOR A RESIDENTIAL DRIVEWAY COSNTRUCTED AT 1321 SIERRA DRIVE FEBRUARY 13, 2007 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendation; . 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". :'.x, r'^ �': .I �..=i.. ::+Y: �d�( ' '}�$i_},� . � i ... ... 4I w. . , � ��ryr'i '..�. � ��� +� rv�' •?� �, t .. . .,'�'^n.:... . ^'�'�!'e'sq`-�� .. . ....1:..✓' � . �{� '.>. .. .ky i'^,'� . � � ' ,_ i �. '.. . ..^:y. .w ..�.d. � :. ' . :5 �..."' X%�� �' �.. . � . ..� 1i1�,� ' :„� ' ATTAC � . , _ ». '' t ... : . ..��X "� _ ., .:_-�. : - . + �.:; -���-�a . . . ��fi'.��. �.., }':: ,::: �,;: . :. .� .. . . ;�'�r} .., . ;;, �� r; ';_�`� � NMENT 1'' , . ,.__...... .. , ,:�. � P.� '' .�': I I i 8.g. ! � PRROYO � cP �' INCORPORATED 92 ~ I " � "' MEMORANDUM « ���v ,o, ,s„ ,� c4��F O RN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER � SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO JPG CONSTRUCTION, INC. FOR CONSTRUCTION OF THE PICNIC SHELTER STRUCTURE AT ELM STREET PARK, PW 2006-05 DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the Council: A. award a contract to JPG Construction, Inc. in the amount of $104,847.08 for the construction of the Picnic Shelter Structure at Elm Street Park, PW 2006-05; B. authorize the City Manager to approve change orders not to exceed the contingency of $10,485 for use only if needed for unanticipated costs during the construction phase of the project (total construction costs = $104,847.08 + $10,485.00 = � $115,332.08); and C. transfer $46,052.08 from the Park Improvement Fund. FUNDING: The Capital Improvement Program provided $75,000 as an estimated budget for this project. However, based on a more detail scope of work, the estimated total cost of the project has increased to $121,052.08. The estimate is based on the lowest bid, construction contingency, contract administration, testing and design costs. This represents $46,052.08 more than the currently allocated project budget. A transfer from the Park Improvement Fund is requested to fund the difference between the total cost projection and the current budget. DISCUSSION: On November 28, 2006, the City Council approved the plans and specifications for the Picnic Shelter Structure at Elm Street Park, and on January 23, 2007, seven bids were received forthe project. The lowest responsive bid was received from JPG Construction, Inc. in the amount of 104,847.08. The bid has been verified and found to be in compliance with the contract specifications. CONSIDERATION OF AN AWARD OF CONTRACT TO JPG CONSTRUCTION, INC. FOR CONSTRUCTION OF THE PICNIC SHELTER STRUCTURE AT ELM STREET PARK, PW 2006-05 FEBRUARY 13, 2007 PAGE 2 The project scope of work includes demolition of the existing structure, park tables, concrete slab and barbeque. They will then be replaced with a pre-fabricated structure, a new concrete slab with footings and grade beams, ADA compliant park tables and utility services. The total project budget in the Capital Improvement Program is in the amount of $75,000.00. This does not include funds for design, construction contingencies, contract administration and testing. Based on a more detailed scope of work, the total project budget is now projected to be $121,052.08. Staff recommends transferring $46,052.08 from the Park Improvement Fund to the project for additional costs that were not anticipated during development of the original project budget. The contract time for this project is specified at 115 calendar days. Following issuance of the Notice to Proceed, the first ten to eleven weeks will involve procurement of the structure and materials. Project completion is anticipated by mid-June 2007. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendations; • Do not approve staffs recommendations; . Modify as appropriate and approve staffs recommendations; or . Provide direction to staff. Attachment: 1. Bid Opening Log Sheet S:\Public Works\EngineeringlCapital Projects\2006\PW 2006-05 Elm Street Park Shelter 5526\Council\Council Memo-Contract Award - JPG Const..doc RROY � E P ��+ � p ? � iuCORPOB�tEO 92 V ,_ _ _ O # �u�r io. iai� � P 9��FORN� BID OPENiNG LOG SHEET CITY OF ARROYO GRANDE DEADLINE: January 23, 2007, 2:00 p.m. Picnic Shelter Structure at Eim Street Park SUBMITTED BY: TOTAL G. Sosa Construction inc. $118,785.00 Santa Maria, CA � JPG Construction Inc. $104,847.08 v San Luis Obispo, CA Voss Construction Corp. $109,985.00 Atascadero, CA Central Coast Playgrounds $105,968.54 Orcutt, CA Brinar Construction Inc. $122,233.00 San Luis Obispo, CA Maino Construction Company, Inc. $109,691.00 San Luis Obispo, CA Effect Contractors $160,818.83 Nipomo, CA � / , �' !2�'_ Keliy Wetm e Director of Administrative Services/City Clerk c: Director of Public Works City Manager L 8.h. pRROy� �� cP ' INCOHPORqTED 9Z h " � � MEMORANDUM � JULY t0. t9�� * c4��F oRN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER � SUBJECT: CONSIDERATION TO AMEND THE TOTAL CONTRACT AMOUNT FOR THE 2006 ANNUAL STREET MAINTENANCE PROJECT, PW 2006-07 DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the City Council: A. amend the total contract amount for the 2006 Annual Street Maintenance Project, PW 2006-07, from $249,252 to $279,399 ($249,252 + $30,147); B. authorize City Manager to sign a Change Order in the amount of$30,146.94. FUNDING: The FY 2006-07 Capital Improvement Program includes $338,164 for the 2006 Annual Street Maintenance Project. The revised total project cost will be $289,024, which includes construction, construction contingency, contract administration and geotechnical services. This represents a balance of $49,140 in the total project of which $30,147 will be used to fund the proposed change order. The remaining amount of $18,993 will be used for the Pavement Management Program. DISCUSSION: On September 26, 2006, the City Council awarded a contract to Granite Construction for the 2006 Annual Street Maintenance Project in the amount of $249,252. During the course of construction, changes were incorporated to increase the life of the pavement and to provide a more uniform pavement section. Based on the change in scope for Oak Park Boulevard, staff developed Contract Change Order No. 1 to perform the additional work, which required deletion of the work on James Way at this time. Authorization of Contract Change Order No. 1 will provide for the issuance of the final progress payment to Granite Construction, Inc. and formal acceptance of the project by City Council will be requested at the February 27, 2007 City Council meeting. It is anticipated that work on James Way will be designed for construction this summer. CONSIDERATION TO AMEND THE TOTAL CONTRACT AMOUNT FOR THE 2006 ANNUAL STREET MAINTENANCE PROJECT, PW 2006-07 FEBRUARY 13, 2007 PAGE 2 ALTERNATIVES: ' The following alternatives are provided for the Council's consideration: • Approve staff's recommendations; . Do not approve staff's recommendations; • Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. 9.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING , ' On TUESDAY, FEBRUARY 13, 2007, the arroyo Grande City Council will conduct public hearings at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to consider the following item: Generel Plan Amendment Case No. 06-004; Amending the General Plan Land Use Map To Redesignate the Property at 1110 Sunset Drive from Multiple Family Residential - High Density to Mixed Use (MU). The City Council will consider redesignation of property located at 1110 Sunset Drive, that is contiguous to other mixed use designated property, to Mixed Use (MU) allowing for the existing density. Concurrent rezoning is in process that would restrict any future redevelopment to residential use for structures that front and access Sunset Drive. The Council may also discuss other hearings or business items before or after the items listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to this item is available by contacting the Community Development Department at 473-5420. The City Council meeting will be televised live on Charter Cable Channel 20. �.XX��'1/Z_rz__ Kelly Wetmore, y Clerk Publish 1T, The Tribune, Friday, February 2, 2007 � '� a i ii � p,RROyO � c? FWCORPORMED 92 ' U m 1� du�v io. ie n * C4�/FORN�P MEMORANDUM TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO� V � BY: TERESA MCCLISH, ASSOCIATE PLANNER�� SUBJECT: CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE NO. 04-005B, AND GENERAL PLAN AMENDMENT 06-004, AMENDMENTS TO TITLE 16 OF THE CITY OF ARROYO GRANDE MUNICIPAL CODE PERTAINING TO ` RESIDENTIAL DEVELOPMENT STANDARDS, REZONING PORTIONS OF THE RESIDENTIAL RURAL DISTRICT TO RESIDENTIAL SUBURBAN IN THE VICINITY OF VIA LA BARRANCA, CANYON WAY AND TRINITY AVENUE AND AMENDING ALL DESIGN DEVELOPMENT OVERLAY DISTRICTS INTENDED TO MAKE TITLE 16 CONSISTENT WITH THE CITY'S GENERAL PLAN; AND A PROPOSED CHANGE IN GENERAL PLAN LAND USE DESIGNATION/ZONING FOR THE PROPERTY AT 1110 SUNSET DRIVE DATE: FEBRUARY 13, 2007 RECOMMENDATION The Planning Commission recommends the City Council adopt: 1) an ordinance to amend standards applicable to the City's residential districts and the zoning map affecting portions of the Residential Rural district and Design Development Overlay Districts D-2.2 through D-2.19 inclusive; and 2) a resolution to amend the General Plan land use designation for 1110 Sunset Dr. from multiple family residential high density to mixed use. BACKGROUND As a final part of the update to Title 16 "Development Code", the proposal includes several ' revisions that pertain to residential standards and districts within the City. The purpose of the update is to ensure General Plan consistency and provide for needed clean-up or clarification within the Development Code. The proposal also includes a General Plan amendment to address the unique development and designation of property at 1110 Sunset Drive. The City Council considered the proposal and introduced the ordinance after making modifications at the January 9, 2007 public hearing. Subsequently, the General Plan amendment was re-considered at the Planning Commission on January 16, 2007 to ensure adequate noticing. � ' CITY COUNCIL FEBRUARY 13, 2007 ' CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE NO. 04-005B, AND GENERAL PLAN AMENDMENT 06-004 PAGE 2 OF 4 DISCUSSION The proposed ordinance and resolution address the following issues. 1. RR/RS Map chanqes: Discrepancies in the General Plan Land Use Map and the Zoning Map in the vicinity of Miller Way, La Barranca and Canyon Way as well as Trinity Ave. This issue also includes analysis of standards for the Residential Suburban (RS) district, standards for flag-lot subdivision on sloped lots, the review of � reversionary setbacks (D-2.19), and discussion of overlays 2.2, 2.3, 2.8, 2.9, 2.10 and 2.12. 2. ^.,�•�^., ���+•'^�° ' � ° � °^-' " ° .•,°" °° Amendments to Section 16.04.070 - � Definitions for "basemenY' and "story". 3. Sunset Drive: Amendment to the Zoning map and General Plan land use designation for the property located at 1110 Sunset Drive. 4. Small IoUPUD: Review amendments to existing overlays on areas of small lot and twin-home subdivisions and Planned Unit Development (PUD) provisions. Included are a review of overlays D-2.14 through 2.19, and proposed amendments to the PUD process including changes to perimeter setbacks for PUDs and conditionally permitting single-family attached homes in the Single Family (SF) district. 5. Appeals: Amendment to clarify appeal provision (Section 16.12.150.) Standards pertaining to each of the existing overlay districts are proposed to be included in � Title 16 instead of through the current practices of incorporation by reference, although several do not have any substantive changes. Prior to introduction of the ordinance, the Council made modifications to the ordinance by deferring those changes that pertain to viewshed review. Consequently, the ordinance does not include revisions to 16.08.010 that reference prior ordinances, 16.16.110 (C) that amends viewshed provisions, and sections of 16.44.020 (D) that pertain to specific overlay � height provisions. Staff will bring forward alternatives related to viewshed review at a future date. The proposed General Plan amendment is a redesignation of property at 1110 Sunset Drive to Mixed Use. The property is currently designated Multi-Family High Density and zoned Multi Family Apartment (MFA)-D-2.13. It is currently developed with seven dwelling units (approximately the equivalent of 13.5 dwelling units/acre), the density of which was considered conforming specifically by the zoning overlay. During the 2001 General Plan update, the density for the property was changed from 11 du/acre to 14 du/acre, and special density provisions are no longer needed. CITY COUNCIL FEBRUARY 13, 2007 CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE NO. 04-0056, AND GENERAL PLAN AMENDMENT 06-004 PAGE30F4 ' MFA 0.Y43 ��«h . �ivyi`�Mry� � f���h l�f � / S y t ���� ra' L k��33`bLk � °� D 2��13 �,�"�s� �' ; . �° ��"' 3�� � # j, A 1 S �i�Si:" A.?.?�'{i�•,.�.',� fil. j : *'an ..f�`=« `NgF �f�u.: 1�" :t w; �:c�aa F+� r� ..a �` �, � 6k+. +��tz �t� �-, � R ° �x�'� . � '�' y i+� � I' � ¢e d"3 q e��Jf 3� _ �. kb` � 'F. � 1... � ' , ��'��'P� f� �x'.�3 � x tY'x 4'„^.�. 4, .. .. fi.yr .-,tU'!'�&'.-� ., � +�; ��=` @ svaRrr.�.. �' General Plan-Multiple Family Residential High Density Zoning is Multiple Family Apartment (MFA) _ ��, fi � h''4 N 8 qV E u � ,.� h1`���� `�- -� 3 ,ti � .� . y '� � a'�Ra u a �# �n�e�d^ , _ aa" �k�` {Nkt �{?. .x`�,�r4,i _ SLNS t���h'.,:v3ss!. �; �" a - , �" 3 P P T �.:''++ /� Y�� 4 {�^ ^�'"iY .: T V� � i � vS '. Y � +y a� �.. h µ�' ���s W� ��m•. 1� �� � � �'�`x a,�rt {'{ '�2 +�9 . � Y � S�[i j � %... f #J A �: ? , � h �*�� �'3G �[t ��f%yk ��"� �� � ���� i� y °-� ��ti �"' �`s General Plan change to Mixed Use Zoning change to Fair Oaks Mixed Use (FOMU) I The property is developed with detached housing, which is not consistent with the MFA district that is intended for attached housing types. Additionally, the MFA zoning district, in its current application to this property, is isolated and surrounded by single family zoning and development on Sunset Drive and adjacent to the Fair Oaks Mixed Use (FOMU) and commercial development on E. Grand Avenue. It is proposed that the underlying zoning be changed from MFA to Fair Oaks Mixed Use(FOMU), which allows for density up to 15 dulacre for residential uses and 25 du/acre for mixed use, allowing for consistent zoning with adjacent properties. Future redevelopment of the property (although none is proposed at this time) may potentially include a project that transitions from single-family residential on the Sunset Dr. frontage to multi-family or office to retail on E. Grand Ave. The overlay district has been revised and is proposed to be kept in place to ensure that any redevelopment includes only single-family residential use fronting Sunset Drive with vehicle access. , I CITY COUNCIL � FEBRUARY 13, 2007 CONSIDERATION OF DEVELOPMENT CODE AMENDMENT CASE NO. 04-005B, AND GENERAL PLAN AMENDMENT 06-004 PAGE 4 OF 4 The proposed zone change to FOMU includes a General Plan amendment to the Land Use map, changing the designation from Multiple Family Residential — High Density to Mixed Use, as recommended by the Planning Commission. As the proposed modifications are necessary for consistency with the General Plan, clarification purposes, or related to changes in an underlying zoning district proposed to implement policies in the General Plan, the impacts fall within the scope of the Program Environmental Impact report prepared for the General Plan update. An Initial Study and Draft Negative Declaration was prepared and revised in accordance with City Council , modifications made prior 4o introducing the ordinance and is included in Attachment 1. Attachments: � 1. Draft revised Negative Declaration I� � i � � � ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PORTIONS OF TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (DEVELOPMENT CODE AMENDMENT 04- OOSB) PERTAINING TO RESIDENTIAL DEVELOPMENT STANDARDS, REZONING PORTIONS OF THE RESIDENTIAL RURAL DISTRICT TO RESIDENTIAL SUBURBAN IN THE VICINITY OF VIA LA BARRANCA AND CANYON WAY AND AMENDING DESIGN DEVELOPMENT OVERLAY � DISTRICTS WHEREAS,the City Council of the City of Arroyo Grande adopted the updated General Plan which became effective on October 9, 2001 and requires a comprehensive review and necessary revisions from time to time to the Development Code and zoning map for consistency in accordance with Government Code Section 65860 and updating provisions based on new legislation and clarifications necessary for internal code consistency; and WHEREAS, the City Planning Commission held public hearings/public workshops on December 6, 2005; February 23, 2006; June 6, 2006; August 1, 2006; September 5, 2006; October 3, 2006; and November 21, 2006 and recommended approval of the proposed amendments to the Arroyo Grande Municipal Code for the purposes of General Plan consistency and implementation of its goals and policies and clarifications necessary for the consistent administration of the Development Code; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: A. The proposed amendment will be consistent with the General Plan for reasons that include, but are not limited to: 1. The proposed ordinance will satisfy Objectives LU2 and LU3 of the Land Use Element of the General Plan, which states "Accommodate a broad range of Single family Residential housing densities.. and Multiple Family Residential and special needs housing types and densities within the City". 2. The proposed ordinance will satisfy LU12 of the Land Use Element of the General Plan which states "Components of "rural setting" and small town character" shall be protected. 3. Current development for the Miller Way neighborhood is found to be ' consistent with the General Plan given the need to balance all applicable General Plan policies in accordance with LU 11-1.1 which states "..treat the densities and intensities outlined in the Land Use Element as the maximum allowable.. consistent with the provisions and intent of the Arroyo Grande General Plan and City ordinances." 4. The proposed ordinance is consistent with the goals and policies Housing Element including but not limited to Goal A, which states " The City shall adopt policies, programs and procedures that attempt to meet present and future needs of residents in the City". �' �� ORDINANCE NO. PAGE 2 B. The proposed change revisions to Title 16 preserve the fabric of existing residential neighborhoods in the City, accommodates infill development and will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. C. The proposed change of zones and revisions to Title 16 satisfy the intent and � purpose of the Development Code, specifically the intent of 16.32 (Residential Districts) and 16.44 (Special Districts) of the Municipal Code. D. The proposed ordinance is within the scope of the Program EIR prepared for the 2001 General Plan Update, and a Negative Declaration has been prepared in Accordance with CEQA. NOW, THEREFORE, BE IT ORDAINED by the City Council ofthe City of Arroyo Grande, as follows: SECTION 1: The above recitals and findings are true and correct. SECTION 2: Arroyo Grande Municipal Code Section 16.24.020 (Zoning Map) is hereby amended as shown in Exhibit"A"attached hereto and incorporated herein by this reference. SECTION 3: Arroyo Grande Municipal Code Sections set forth hereinbelow are hereby amended as shown in Exhibit"B"attached hereto and incorporated herein by this reference: a. Amend Sections: 16.04.070(C) [in part]; 16.12.150(A)(1); 16.16.060(B);Table 16.20.050-A; 16.24.010.B.9., 16.32.020; 16.32.030; SectionAofTable 16.32.040-A; Table 16.32.050-A; Table 16.32.050-B; 16.32.050(B) and (C); 16.32.050(E); 16.48.060; and Table 15.52.150-A. b. Add Sections: 16.16.060(F); 16.44.020(D). � a Subsections M and N of Section 16.08.010 of the Municipal Code are hereby repealed. SECTION 4: The following ordinances are repealed in their entirety: 89 C.S., 135 C.S, 138 C.S., and 329 C.S. SECTION 5: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. ORDINANCE NO. PAGE 3 SECTION 6: Upon adoption of this Ordinance, the Director of Administrative Services shall file a Notice of Determination. SECTION 7: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/City Clerk. Within fifteen (15)days after adoption of the Ordinance,the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the Director of Administrative Services/City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 8: This Ordinance shall take effect thirty (30) days after its adoption. On motion by Council Member , seconded by Council Member , and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this _day of February, 2007. � .� _ � � � . , , .> . �, . _ ' � •^-,,}� „< ' , �. , : .; . . , . ,. 'S M ♦ ... � 1 , , . , ,Y., � ., . . . . . . , . ..- . .. '.,,E' - . _ . .. .'. ' „ , . i : , ' - . .. �. .. . ,�.� _.. � � • - �. � . ,. -.,y, r ..,� _ _ . ;. , " ,, ; .- ' ,. , ' , ... f . .. , a� ' �` ... ._. .-. .. .�. : �.- � �. . ,.. . ..,. . .. +.. . , �,,. , .. .e. ,... :;: ' � , ,... �� ' .� .. .. . .,., . . . . . - . :. ., .. .. � . ' . . p ' , ,� '.. .. . ~ ' ... � .' , , ..., a ., � 'r- , .. . y � s , �? ..G �.. �,:' .. <.�. .: . .., ;'. ' ���, r. . , ' ._ . : . . ,.: . :- , ,. . - , ..., .;. . . , ; .. . . .... .. .e,e. . .. �� � . ..�.���::, . . �..�.. �:: ' .....-.. . ;��a...... .. .., . . . �, .. n. ,.. .. . . . Hignlighted area to be rezo�md from Res�denHal Rural(RR)ta �MFAI)0-213 to Fa�r O ks Mixed-U eMFOMU)DI2.13 artment }{�ghli9hted areato be rezoned ftom Rura{Aesidentiat(RR) ' Residentiai Suburban(RS) D-2.8 to Singl¢-Family(SF�.Dashed Area M have eurr¢nt D-2.8 oveAay remavad. m x s W _� D EXHIBIT "B" Amend Section 16.04.070.C. [Definitions] (in part) ,� >�: : . , .. . . . . , , . _ , . ;� . i°cv°�.�"'�-rvmYrii��`��iv°c�: ., _... . . . .,.. .. ._.,_._,..... . ,.. ,--.._ ,_. "Basement"As.identified°in the Uniforrn Buildina Gode:. Generallv meaninp that_podion of a buildinq;between floor.aRd.ceilinas'which is enti�elv'fielow or partiv below and partlw af�ove qrade and does not qualifv as a`"storv".(See "Stonr:") _. _ _. _ ._. 'Block FronY' means all the properties :frontinq on one side of a street. between intersectinq streets or a street�and°a"waferwav,:cul=de�sac; or unsubdivided land: Dwelling, Single-Family Detached. "Single-family detached dwelling" means a dwelling unit that is not attached to any other dwellings by any means and houses one family, _ iricludina mo6ile a�d manufacturetl homes on permanent foundations:. _ . "Infill DevelopmenY':.Develapment of vaca�t land (usually mdividual lots or left-ovgr properties) within areas that.are already la�gely:developed: "Residential zoning districY' means property in the RE, RH, RR, RS, SF, VR, MF, MFA, �, MFUH; MHP and PD districts. "Story" aaeaas=-Rs itlentrfied';m the Uniform '..Buildin�Code,:�qenerallv rneaninq that portion of a building included between the upper surface of any floor and the upper surtace of the floor next above, except that the topmost story shall be that portion of a building included between the upper surface of the topmost floor and the ceiling_above. If the finished floor level directiv above usabie or unused undeifloor space:is mare than 6 .feet .atioue tinished ,grade�as defined 'Yierein .€or more than 50:percent of the totai perirrieter or is more than 12.feet above-finished qrade as defined. hereinrat anv point; -� such usable or unused underfloor space shall'be consideFed-as a storv. T�°�;;� Amend Section 16.12.150 [Appeals.] A. Appeal of Action. 1. Notwithstanding any other provision of this code, any m " • ' W ` " ' approval; denial, suspension!or revocation of a license, permit o� entitlement referenced in Sections 2:17.030�A.2. or:.1'6.08.060 shall be subject to the appeal provisions set forth in this section. 1 Amend Section 16.16.060(B) [Planned unit development permits] B. :1'.' Authority. The planning commission is authorized to approve planned unit development permits; subject to the appeal provisions of Section 16.12.150 of this title. The community development director, staff advisory committee, and architectural review committee shall provide recommendations to the planning commission regarding planned unit development permits. A public hearing pursuant to Section 16.12.160 of , this title shall be required. . 2a Application for a planned unit development shall not constitute an application for subdivision. If a subdivision of land is proposed in conjunction with a planned unit development project, separate application, review, and findings shall be made in accordance with the provisions of the code. �n _. � 3 ' Application`�for a planned unit•�d'evelopmerit ma�.be used when<an amendrnent . ,. . _ , is requested for developrnent stantlards�applica6le-within`a>plannetl.�development: oc . .�.. .-.a.R_ �<d.ia .,. . 'CSX'�+t< ' ... other�'previous tliscretionarv entitlement�for which therehis='no'provisionsfor<tfie�.process:of arriendment;! Add Section 16.16.060(F) [Planned unit development permits] F.,.< '`�.Revisions/Mod'ifications..Revisions:or:modifications:of planned umt'development , s. 4 .z.� permits mav�be�equested..by ;tfie`�applicant: Furtlier,�the°"planrnnq=`comrriission maY periodicaflv review�`or,-=modifv a pian`ned,unit developrrient p'e`rmit!' ::.,�,. ,. 1: Revisions/Modi#ications;:Req`uested bv Applicant: A revision or:modification to an apqrovetl.:planned unit��develoament pe�mit; such as, :kiut riot limited to; _, chanae in .conditions af app�oval, expansions� intensification,� setbacks,..or: _.. landscape:�equirements. mav::be=s�equested bu�an�applicant.�THe applicant.shall 'supply necessarv�information,�askdetermined�bv the�citv, to trndicate>:,reasons'fo� �,w ,�: the`::requested"chanqe:�The reauested'revision or�modificaUon;;shalL,befprocessed ,_ ,,.�,�. . . , , .,�.�,,.- irr,the same„manner• a5 the oriqinal planned:unittlevelopment nermit: n ,.,_ � _ .. � 2: Revievu b� Planninu= Commission The-� plamnmq -�commissidn mav periodically.,��e�iew� anv :planned::unit�� development .permit.'to�_'�ensure' that `�it functionS in a manner'consisfent°with:conditions of=aparoval. If..after review, the commission;:deems there is sufficient'evidence_to:warrant a:full�`exairmination a putilic hearinq;date'sfiall be:set�^A4-such pubGc!hea`r'in`g;:the.planrnn4�''commissiori • ,.:.,, �:: may:modifv`the:p`ermit.to..ensurerthe"'"intent of.required'conditions!�and'.-mitiqation measures`aresmet; `I �i I 2 Amend Table 16.20.050-A Minimum Lot Size For Parcels with Slope Greater Than 7% __ _ � _. _.._ , : ��Percent j I of i � Ground � ; ',lSurface , 'to � � iRatio Remain Minimum �Maximum �in � �Minimum Minimum Average ',IDepth to jNatural Topography 'jArea Frontage ,Depth �Width ;State � _ � . --- -- ----._—_...._ _ 7 - 10,000 s.f. 80 feet 110 feet �3:1 i20% 15% I i i �slope 20.000 s.f.�ifor i �,� I �flag lots � ' 'i --- _ � : _.,_-- � - - ------ �15 - ;20,000 s.f. I100 feet 150 feet 3:1 450% .;25% i ' . i �,'; � ��slope iA0.000 s.E�:for �� ' � � Iflag lots I ; i i----- -___-_�--------- ... ---=...--------- --_�_-- �_ 25% N/A* N/A* N/A �N/A' ''100%' '.and I ( � j ;UP � i j 3 �slope* I ( ��� �i . . '! Amend Section 16.24.010 B.9. _ �w . 6.9. ' ' ' " : Multi-Familv Uerv Hiqh Densitv.(MFVH} district; Amend Section 16.32.020 Residential �°'°�-� Districts. A. Residential Estate (RE) District. The RE district is intended to permit single-family residential development on estate size lots commensurate with the rural character and lifestyle of adjoining county developments. This district is intended as an area for development of low density, large lot, single-family detached residential dwelling units at a maximum density of 1.0 dwelling unit per 2.5 gross acres. B. Residential Hiliside (RH) District. The primary purpose of the RH district is to provide for and protect rural atmosphere and lifestyles, as well as to provide for protection of existing hillside areas in accordance with general plan policies. This district is intended as an area for development of low density, large lot, single- family detached and small lot single-family detached residential dwelling units at ' a maximum density of 1.0 dwelling unit per 1.5 gross acres. Cluster development is encouraged in order to protect the environment. Other uses may be considered through a planned unit development or similar mechanism. C. Rural Residential (RR) District. The primary purpose of the RR district is to provide for and protect rural atmosphere and lifestyles. This district is intended as 3 �.. . � an area for development of low density, large lot residentiai (a-9--�sre-�ress _�. ., , .', ;; ' dwelling units at a maximum density of 1.0 dwelling unit per 1.0 gross acre. D. Residentiai Suburban {RS) District. The primary purpose of the RS district is to provide a transitio� between rurat and urban density development areas, and to provide for a suburban lifestyle on residentiai fots larger than those commonly found in suburban subdivisions. This district is intended as an area for development of moderate sized lot, single-family detached residential dweliing units at a maximum allowable density of 2.5 dwelling units per gross acre. E. Single-Famity Residentiai (SF) District. The primary purpose of the SF district is to provide for residential development on common sized suburban lots. This district is intended as an area for development of single-family detached residential, smatl lot singfe- family detached residentiaP,'_ , . at a maximum aliowabie density of 4.5 dwelling units per gross acre. F, Viitage Residential (VR} District. The primary purpose of the VR district is to provide for residentiai uses while preserving the character of those areas which are historic or ciose to historic structures. More particularly, the village residential district is intended to protect historicai resaurces which add interest, identity and variety to older neighborhoods, contributing to the area's quality of life by providing a visuat focus on the city's rurai heritage. The district is intended as an area for the preservation and development of single-family detached homes at a maximum aliowable density of 4.5 dweiling units per gross acre. G. Condominium/Townhouse {MF) District. The primary purpose of the MF district is to provide for a variety of residentia► uses, encourage diversity in housing types with enhanced amenities (common open space and recreation areas), or provide transitions between higher intensity and lower intensity uses. This district is intended as an area for development of smali tot singie-famity detached, single- family attached, and multifamily attached residential dwelling units, Planned Unit Developments, condominiums, and certain senior housing types, at a maximum allowable density ot 9.0 dweliing units per gross acre. H. Muitifamily Apartment (MFA} District. The primary purpose of the MFA district is to provide a broadened range of housing types for those not desiring detached dweilings on individual parcels, and with open space and recreational amenities not generaliy associated with typicai suburban subdivisions. This district is intended as an area for development of single-family attached and multifamily attached residentiai dwelling urnts, and certain senior housing types at a maximum allowabie density of�'°,�.�,�-�-:7;fouiteen (14? dweliing units per gross acre. I. tt �: .Multi-Familv'Very .H�gh Den'sit'v (MFUH) District. The purpose of the �MFVIi district is to provide suitabie locations for the prowsion � ,:� af veni high>'densitv multi-familv housing �=�ncludinq se�cstiasFVei�`fe� housiriq: for senior and handicapped citizens +qsl�i�i�g-independent livina, congregate care, assisted living and convalescent living arrangements. Seniar. housinq.developments within the ��MFVH district mav`sqa44-be age-restricted to senior c�tizens (for nonhand�capped households) to the extent perm�tted by state _. _, .. law «:.. �. . . , . . .... . ._�. � � _._ _ . ..� _._��_ � _ ��_�w_� 4 . _ . . .,:.: . . . . . . , .:. `. . , � " ` " ` , The maximum ,. , .. .: : .. . ,, .. :. allowable density , _ . ,. ,. , : , ' � . , .. a�r�e+�Es�shall be �ea�-(�34-)-twentv-five t25} dwelling units per gross acre. J. Mobilehome Park (MHP) District. The purpose of the MHP district is to provide suitable locations for the development of mobilehome parks and subdivisions as a means of providing a range of housing types as called for in the general plan housing element. The maximum allowable density shall be �-5 twelve "('l2� dwelling units per gross acre. Amend Section 16.32.030 [Residential Densities for Residential Districts.] . _. . A. For aN:sina�e family: residei�tial anifs within:a residentral zonina district," eacli dwellinc� unit:'caunts `as on� densit�r .u'nit. . For muitr familv::tiwellinqs. within a residen#ial::zo�ina ciistrict .a 1.-bedreaorri or:siudio`is �qua!°to 0:5 unit and:a 2 tieii�oom arid abave""is equal to..1.0 iinit Densi#v in. Miz�d Use tlistriets are defiried in 5ection:16.36 a3t1 G=2: B� The ultimate density allowed in any residential district shall be determined,_ through the residential land division and land use permit and approval review process and public hearings as described in Chapters 16.12, 16.16 and 16.20 of this title. The planning commission and city council shall have the authority to reasonably condition any residential development to ensure proper transition and compatibility to adjacent residential developments, existing or proposed. Amend Table 16.32.040-A, Section A (Residential uses) [Uses Permitted Within Residential Districts] Legend P Permitted RD 'Q # A�:C F. r.f4'�: DI ♦G7InM1 6 . MUP Manor Use Permit PUD + ' PermiYted Subiectta Issuance"of a f�ianned Uriit CSeuelopment:�Perrnit C Permitted Subject to Issuance of a Conditional Use Permit NP Not Permitted USE RE RH RR RS SF VR MF MFA �FG* MHP D-2.4� MEUN A. Residential Uses I 5 USE RE RH RR RS SF VR MF MFA SR= MHP D 2:4a MFYH 1. Single- P P P P P I? P P NP NP family MUP detached (standard lot sizes) 2. Small Iot NP R NP NP R R R NP NP NP single-family PIJD PUD PUD PUD detached ��,... 3. Single- NP R NP NP PJR, NP R R NP NP family �PUD PUQ PUD PUD attached (twin ' home, triplex, fourplex) f�� �� 4. Condomini NP NP NP NP NP NP C C C NP um (air space) �R � ,,;,...., 5. Multiple- NP NP NP NP NP NP MUP MUP {?IR, NP family 'p.�� attached (2 - 4 units 6. Multiple- NP NP NP NP NP NP C C P1R NP � ��.. family MUP attached (5 or more units 7. C C C C C C C C C C Mobile- home subdivis ions 8. C C C C C C C C C C Mobile- home arks 9. N N N N N N C C C N Boardin P P P P P P P g/roomi n 6 USE RE RH RR RS SF VR MF MFA SR*- MHP D 2:4a MF.VH houses 10. N N N N N N C C C N Senior P P P P P P P indepen dent living uses 11. N N N N N N C C C N Congre P P P P P P P gate care, assiste d livin ' 12. N N N N N N C C C N Conval P P P P P P P escent care 13. P P P P P P P P P P Reside ntial care facility (6 or ' fewer persons 14. Bed N C C C C C C C N N and P P P breakfa st inns 15. P P P P P P P P P P Second resident ial dwelling unit 16. P P P P P P P P P P Small family day care (6 or fewer children NOTE FULL��TEXT OF TABLE (SECTIONS:BmTHROUGH G 1N`TABLE 16`'32 040)yNQT SHOWN _ _ __r._.., . _�. . � 7 ; t�etes: a} '�:H'aa:r� _. �,unm,,: ��.....e.-�c ,:sv�t.,,e�.-, �m ._ .»..,: i��_ �.--�--.. ��.�mn„ .-,u7p a''Ar`.cFiitecturaL;�eview�is�reQUired!:far,'�the� � }'' ' `�` '. "° . '�"� �` Histonc:Character,:�OverlaV=Distnct D=2 4 per Section 16.32'050.F.1 tand�ih accordance�wdh 16 48130 'tlirouqh #he permif==approvai process:for conditional!; use.`p�anned uriit� develapmenta or rriinor use' 6ermit far arcfiitectural review: b If parcel area is below minimum building site area. Amend Table 16.32.050-A Residential Site Development Standards — Single Family Zones (Note to codifier. Highlighted asterisks are to be deleted) RE RH RR RS SF VR 1. Maximum 0.4 0.67 1.0 2.5 4.5 4.5 densiry (DU's per gross acre) 2. Minimum 92,500 49,000 40,000 12,000 7,200 6,750 building site° (Net [reduced lot area in sq. size allowed ft.) new with subdivisions conveyance of open space in perpetuity] 3. Minimum 200' 130' 120' 80' 70' S0' lot width` new subdivisions 4. Minimum 250' 200' 200' 100' 100' 100' lot depth new subdivisions 5. Minimum 50'* 35'.* 35'* 25'* 20'* 15'* front yard* — New subdivis�ons:*:to 5+=;lots ., ,... Infi1C and Setbacks l�sted above ar the average"setback of-Structures fokthe'sVeet on addition's aither side'anil directl across block-front for ro erties iri3tia`same districf: G. Minimum 30'* 10% 0 10% of lot 5'one side, 10' Infill=5; 5'* interior lot width* other side�(for New side yard width.*. lots<=12;000 sulidivision= setback* 'sq�ft;use SFl S�one sid`e' il'0'sbtlier side� 7. Minimum 30'* 15% 0 15% of bt 15'.* IS'* ]0'* street side lot width width* yard setback* 8 RE RH RR RS SF VR 8. Minimum 50'* 40'* 25'* 20'* 10'(1 story) 10 (1- . �;�: rear yard For lots 4 I S'(2- story) setback* t2 000 sq�ftr story)*, 15' (2- use SF story) 9. Maximum 35% 35% 35% 30% 40% 40% lot coveraged (Forlots <10,000 sq. fr. use SF) 10. Maximum 30'or 2 stories,whichever is less, 14' for accessory buildings height for buildings and structures 11. Minimum 20' 20' 6' 10' 10' 10' distance between building (including main dwellings and accessory structures)e Amend Table 16.32.050-B Residential Site Development Standards Multiple Family and Other Zones ' MF MFA SF�MFVH MHP 1. Maximum density 9.0 �=9 25.0 6:5 ' (DU's per gross �T4:0' 12,'0 acre) , .. �-,� , -„ Does not�include:densitv bonus':for affordable liousinq. , �heAmazimum;aliowable'densifV , for:�conqregate care:��;assisted=lmma.:iantl�'convalescenf=slivina�a�ranqements�'shall be tHirt':=four. 34 dwellin°°.uriits er ross ac're`as:allowed b =state law;: 2. Minimum building 10,000 10,000 20,000 5 acres9 site (Net area in sq. ft.) 3. Minimum lot 80' 80' 80' 60'9 width° 4. Minimum lot 100' 100' 100' 100'9 de th 5. Minimum front 20'* 20'" 20' 20' ard setback 9 MF MFA S�;'MFVH MHP 6. Minimum interior 10" 10" 10' 5' side ard setback 7. Minimum street 10" 10'* 10' 15' side ard setback 8. Minimum rear Average 15' Average 15' Average 15' 5' yard setback 9. Maximum lot 40% 45% 60°/a' 50% coverage° 10. Maximum height 30' or 2 30' or 2 stories, 30' or 2 stories, 30' or 2 for buildings and stories, whichever is whichever is less, stories, structures whichever is less, 14' for 14' for accessory whichever is less, 14' for accessory buildings less, 14' for accessory buildings accessory , buildin s buildin s 11. Minimum distance 10' 10' 10' 5' between buildings (including main dwellings and accessory structures e Notes to Tables 16.32.050A and B: Residential Site Development Standards (Note to codifier: Footnotes d through i are nof shown.) � �. ..;.�, . . . .�... . �.,.�. . ... , : .. ���.t:� , �.�. .:.: ,� � ���.�:, � m ,.:;� , ....._._ _� _. . _..... . . ... ,, ... � :, _,:,� .. _ .. *�.Infill-Dedelooment�=on;a:"Pa�ceixVllithin a::Previouslv>=approve'd=:=Proiect..;iV�lhereethe 'citv..has , e"statilished�.soecific.settiack..reouirements.:f'oc. sinqle-familv�oramulhfamilv.a'�esiiientiai'''"qa'rcels throuqh thek`�a`pp�o'val .of alspecific=plan�:subdi'vision:map. Planned Unit.Development:or:other entitlement:those:setbacks shall:applV-to infili'development=and atltl�tion's:�within tlie`approved _ .,.. proiect instead of'tfie sefbacks required bv this Title , a , . .. . . �_. , ., ._.., , On slopina tercain standards for;parcel sizeshall:inciease witfi:i�creasind�slope as-provided in.16:20A50'7ai...'As an o�tion��an area ei:�ual;to .the a�ea-,reauired�to='°meet.the densitv redwiements�mav- be--dedicated,�a"`sxo�e'n":space m.'o�der'to reduce,the minimum lotrsize �Th'e open`space=a�eaxsFiall'kie erther.�deilicate'd to'the Gitv:or p�ote"cfed bv a°perpetual"'oqen':soace easement oriaa'r`eement af the'oqtion.of-the':Ci4v:' " Area shall be increased to five acres for slope conditions exceeding twenty (20) percent. ` Width measurements for cul-de-sac or otherwise odd-shaped lots shall be determined on the basis of the average horizontal distance between the side lot lines, measured at right angles to the lot depth at a point midway between the front and rear lot lines. Amend Sections 16.32.050 (B) and (C) � B. Special Residential Development Standards. 1 . Public and quasi-public uses within any residential district shall maintain a minimum setback of fifty (50) feet measured from the property line from any single family district. 10 2. In any residential district, front yard setbacks in subdivision developments may be reduced by twenty (20) percent subject to approval of a conditional use permit, provided the average of all such setbacks is not less than the minimum required for the district. 3. In all residential districts, air conditioners, heating, cooling ventilating equipment and all other mechanical, lighting or electrical devices shall be so operated that they do not disturb the peace, quiet and comfort of neighboring residents and shall be screened from surrounding properties and streets. Additionally, no such equipment with the exception of ground mounted air conditioning, shall be located in the required front yard setback, street side yard setback, or closer than twenty (20) feet to any residential dwelling on adjacent properties. All equipment shall be installed and operated in accordance with all other applicable city ordinances. 4. Developments of five or more dwelling units in the SF, #€.MF; MFA and � MFVH districts shall be required to provide front and street side yard landscaping consisting of predominantly drouqht resistant plant materials, except for necessary walks, drives and fences. 5. In the #€ MF, MFA, and MHP districts, a minimum of thirty-five (35) percent of the site area shall be landscaped, consistinq of predominantiv drouqht resistarit plant::inaterials, and%or provided with an adequate underground irrigation system. The required landscaping shall include required setback areas and may include outdoor recreation areas. 6. In the #�MF, #f�4 MFA and �.MFUH districts, multi-family attached or single-family attached dwelling uniYs exceeding one story in height shall maintain a minimum setback of twenty (20) feet from any single-family residential district. C. Additional Standards for the Development of Senior Housing Developments. 1. All senior housing developments within the �N1FUW district shall be age restricted to senior citizens to the extent permitted by state law. ' 2. Within two-story attached residential developments, elevators shall be provided that shall have an alternative back-up power source and meet or exceed minimum state requirements, subject to review by the planning commission. 3. An internal and/or external security system shall be provided by the developer and reviewed and approved by the chief of police. Amend Section 16.32.050.E. - Additional Performance Standards for Planned Unit Developments. E. 1. When lot sizes less than those permitted by the underlying zoning district are proposed for a residential subdivision, a planned unit development permit application (Section '�:',''��:16.16.06�) shall be submitted concurrently with the subdivision application. 11 2. Lot size, lot width, and lot depth for each unit shall be determined through the planned unit development review process. 3. Building setbacks required by the underlying zoning district may be reduced or waived for lots created through a_planned unit development, _. provided the reauired;setbacks are usedafo�..the penmete��°of:=.tfie°project area f e`cessanr�to-,aeli`ieve°iconsistency�;with`eFtfie=character of�the>district� 'and the lot coverage requirements of the district are met for the project. In no case shall the minimum separation between buildings on adjacent lots be less than ten (10) feet or less than required by other state or local laws; excepting, however, for adjacent lots where a common wall is shared in a zero lot line attached project. ..,.. _.__. _�, . ,,.. Add� Section 16 44:020(D) Standarils=far.Adaated;Desicin Development, Overlav Dist�icts b? �1*f Design ."De"velopment `Overlav"�'Distnct=�A°G D-2 1.�,'. TFiirtv..five�acres=w:between � - - Strother Park'�and Branch M�II°SRoad: Adopted::bu:O�dinance T53:G:S. Minimum _ .. parcei size��five:(5) acre minimumi No other additional stantlards= _ ._�.-,,. 2 �Desian.De�elopment.Overlay,;Districts:VCD D 2'<4,.UMU D 2.4. UR,.,D-2:4;.SF D.= 2.4 :::and�MF, D°'2.4 :;Referre'd�.to� as..the• Nisfonc.a:Ciiaracter ':'Oue�lav..:District� Appr"oved�b�;�Ord inance�439C:S��toLspecifv�Desiqn�Guidelmes=and�Standards";:foe . ,�, , . ,�� ,r _. ,.,.,,. . D`evelopmenth`�Gwdehnes..antl:.`Standards for:Historic-Di§tricts appiy:and:'are'on � .,.. _ w�,.,,. file iri::the.Communitv Developmenf Departmeiit.'-No ottier additional sfandards: _ . ... 3„' Desian Deuelopment:{7�erlav �District 8F D 2=5 Vicinit�r of fMonteqo 'Street� Approved by�;O�dinance 86_G;S.:�Mazimum .fi"eiqht is 1:1 ft. from'.;cu"rb to aeak af house forthe:south sitle of.MonteaoiStreet. No�ottier.additionafsfandar'ds� - - , , �. ,u; ,_R_..�. _4 .. .. . �-_-- .,.. . ., _��,. 4 4 Desiqn Development Overlau�.:District RS D 2:6.� . UicinitV of.Newport Avenue' Approved'bv:0"rtlirnanee 360..C�:S��� Maximum�heiqfit�:fo� all propeities��except 200 Hillcrest Avenue tAPN''077-06:1`='.014 and 015.�:two=stories that:stiall:not exceed 30' and no.t:.tiuildinp shall ezeeed 15' from_:ffie�'highest .piiinf of$the net: lot; , ., Minimum�loti°death:°90:feet No�other.adddional`;standa�ds� , 5�`Desian Development'�Overlav:��Distnct'"SF D 2~:7�Vicinitv of :Ruth"Anne .Wau� Approved b� `Ordinance 138'.C;S. Maximum"�buildina heiaht:�>22'f`.feet f�om estalihshed�.curb�heiqlit applica[ile to lots 1,2;3'`of.Tract 554: Lots'1-&`2 of Par'cel Mao AG .73=383; and .Lot 1.�of Parcel Map :'AG 74-293::.Other:lots have a `rnaxirnum.fieiqh`t of 1.8'feet frorri:established cu�b:�s No other atlditionalsstaridards:# 12 6 h Desipn Development`Overlav:District RR D 2.9.<rVicinit�i`of Mitler'VNay;Aaprovecl bv��Ordinance`:'439.C:Sr' Resolutionallo..:;1.185.app�oved:tract 577Ffor.clu"sfer smqle fafilllY.hlllSlClerd@VGIOp1712nfawith�:"Optional�Desiqn an'dt!J'mqrove'memt;Sfand'ards'' with'cond�tion„of fract appioval:<for'iieed restrictions to%piovide.forasno�more.than 2Z lots. No adtlitionai standards.` „ _, . � �.. � , _ 7�, Desiqin Development QverlaY�District" RR D=2n10r Vicintt :of Miller Wav: A[iproved bv�Ordinance 439 G:�S:�Resolufion.No:�7.6=456 approvetl�t�act+599 for. 'cluster,single;��familv° h'illside'..:develo`piiientshvuith� ,Optional .,Desiqri`��Staniia"rds��:fo 'allo'w.i'14 lots':�on'"'t12.57 acres:��:,i.Lotsiwith less�-than 85;�feet:from4aqe:-required:``to fi"ave'a 50 ft�:f'r"ont`:vard setback:'to�'`allow for offsf�eet pa�kinq; ., _ �. _. 8}._,Design De�elopment-:Querlau-µ+Districts UMU D=2.1�1,.TMU.R2.11. �HMU D-2.1] and:.R�.D-2-1»1. .Apriroved by'O�dinance 439:Gs`S3,'fo, sqecify;DesiqnsGuidelines and:Standards�for.:Develodm'ent. . See.Guidelines`"and=:Standartls�for�tlie`�D:2.11:� .. .. . �_..W� ,� _____.--, 9� :,.Desiqn De�elopment !OverlauixDist�ict FOMU�.!D�2�13,:A"pp"rovedY.bv<,Oidinance XXX C S applied�`to:1110`Sunset.Drive:. Redevelopmenf shall;:include'sinqle' family residential;use and vehiele3access frontinq Sunset'Drivei ;�� �.�, ,�..., ;10:Desiqn Development Overlav,Distnct 2�20. Medical�Mized:Use .: �.,.. r-� ��F � .,_,-.�-�m.� , ----0,. ,:; .. ., 06iectnreiofLD�str�ct. To�!!..,provide:? for 'suffiaent: 'land .,:��foru�°the. .:orderiv developrrie'nt�of Atrovo`G�ancJe`Hospital and�.funct�onallv ,�elafed :medical facifities:: . ..e_ Description_of�Rarcels: APNs;:QO$-39-. 044, 046. 047, 048:..antl.�049 (see Zonmq Map OMU=D 2.20:) ,.. , ..,.. . —�.-�,� , : ,�,.._n,, ..s� Use ReQUlations.:::.. . -Mizedruse develoiiment with:a minimum�of 75%of'tlie net buifdinq site:.(ar equivalent:rarea' for vertical= mixed use`�,iirojects as determined3bv the Community`Deve[opmenf Director) shafl b" '� e:°developed fo� office use to.be'.compatible:witFi`tlie'anticipated needs fordli"e Arroyo Graride _.,.:, Hosqital..�;Deviations up to.25%�(reservmq a:minimum of 50%oi`sof�the.net area ' � �v L5 r 1"3[dPMit"y . .'.. � „'s for office.�use)�mav.be determinetls:to be`acceqtable: as .defermmed:bv�Citv C'ouncil,��if��th"ev!:are`��neecletl�to�actiieve a:loiiicaliand�^cohe�ent�sitet:plan��that ,, - _ meets..the��obiective of this.:district. . :AIL��other uses �a�e ,as�'specified �n underlying'�zoningdistrict (OMU): Site Development Criteriac �; _, .. . 1:, As specifietl�,in the undenlvmp zoriinp dist�ict fOMU) , . , , ..;,�.-.�, ..-. 2.�:�..Three�storv,.builtlmct�co'rriaonents�allowed�onl�r.:=with�substantialt�transitional >, - , . �„3:� �,. �„�., _: , s"pace'andlor.�lowerstorv element5:adiacent��to�re'side'ntial'disf�icts�`oc:uses. 3;_ Future.=�liospital ...redevelopment shall�,:�:include- public =tran""sqottation impraveiiients:�treference;:development approvai :CUR 02-006. ° Plannina Commissions Resolutiorrs 03=1839, and:021 4:�, Maxim�um+^Buildinq�'Size�mau ezceed�flae maximum 'standartl=of::;50,00�0 siauare.fee"t:specified in°�underivin zoniriq=di'stnct=`(bMU1�' g;; - :�:; Perfor'rtiance Standards., Section...16.48�:065 Mixed use.:develociments':'- Secbon 16�48.120 Perforrriance Standards; ,:..:,, Desiant.Gaidelines nonei! � �_,..,. . a,.±"' .,,.. �< rn�� —�x-�n.v�..a ..� , .a;,�e9 �srr ....._. . Additional�.infor'mat�on.x�(.��,� These' parcels:were�zoned�with=aF D'.overlav af the �time��.of the 2004�Developrnent:'.Code'Update: to�clarifv„�iievelopment e � �-�s: ;�. . standards"`that pertain to�tFie sub'iect.parcels�(�eference Ordinance.557) and amended.:bG Ordinar�ca 5$1:.:Demonstration'of:aroiect corri'patibilitv:witH:the ,.. ,.-.�. �.... �.,. Arra� Grande Hosp�fal "andlor coordination.;with a Hosaital`<F.,acilities: Plan must.be�submitted to the�Gommanitv Develonment Director_�prior to.anv,use _ , permit°approval with�n the'�OMU-D-2:20 D�stnct= Amend Section 16.48.060- Development density. The general plan classifications specify the maximum allowable development density per gross acre of land owned in fee by the applicant (including street right-of-way that ' would revert to the property owner if abandoned). Rounding up to the next whole number is not applicable when figuring density except when calculating density for the ' provision of affordable housing or for mixed use districts where rounding to the next half , number is appropriate. Density for mixed use districts is discussed in Section �-059 16 36.030:Ce Amend Table 16.52.150-A. 16.52.150.C.5. Maximum Size. Table 16.52.150-A defines the maximum square footage allowed for a second dwelling in each residential zoning district. In no case shall the square footage of a second dwelling exceed fifty (50) percent of the square footage of the primary residence. Table 16.52.150-A _ _ _ _ !j � Maximum Size of !�Zoning Designation `, Second Dwelling Village Residential (VR) 640 square feet � _._...: ___>-_ _�_�._ �Single Family (SF) ��850 square feet ' _..----------- -------- :._.m_: Residential Suburban ; 1,200 sq.ft. for lots ? I �(RS) ; 12,000 ; 850 s.f. for i � lots < 12,000 s.f. —= � -- � �---- --�-- -- ----- ` (Residential Rural (RR) ;� 1 200 square feet ; 14 _ _ _ _ Maximum Size of 'I Zoning Designation ; Second Dwelling _� _. _.... __ _ . _� ____ ... _._ Residential Hiliside (RH) 1,200 square feet __ _. . ._ ___. .._.. ... __. �jResidential Estate (RE) ;j 1,200 square feet �Townhouse (MF) 'A ^ ��------ — - ICondominium / T � 1,200 square feet , _ _..... ____ .___ i Apartments (MFA) , 1,200 square feet 1 � ` "' ��' `� �� � 1,200 square feet � �Multi-Familv Verv H'iqh i Densitv (MFVH)' ! - -_ --- - i ,Mobile Home Park '� Not Permitted (NP) ' ,I(MHP) 15 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE GENERAL PLAN LAND USE ELEMENT MAP; GENERAL PLAN AMENDMENT 06-004 TO REVISE THE GENERAL PLAN LAND USE DESIGNATION FROM MULTIPLE FAMILY RESIDENTIAL HIGH DENSITY TO MIXED USE FOR PROPERTY LOCATED AT 1110 SUNSET DRIVE (i4PN 077-211-025) WHEREAS, the City Council of Arroyo Grande adopted the updated General Plan which became effective on October 9, 2001 and requires a comprehensive review and necessary revisions to the Development Code and zoning map for consistency in accordance with Government Code Section 65860; and WHEREAS, the City has a responsibility to assure adherence to the General Plan in meeting the needs and desires of the residents and the community; and WHEREAS, the Planning Commission of the City of Arroyo Grande has considered General Plan Amendment 06-004 at a public hearing on January 16, 2007 in accordance with the Development Code of the City of Arroyo Grande; and WHEREAS, the Planning Commission has found that this project is consistent with the General Plan and Development Code, including Development Code Amendment No. 04- 0056,; and WHEREAS, after consideration of all testimony and all relevant evidence,the City Council has determined that the following General Plan Amendment findings can be made in an affirmative manner: 1. The proposed amendment to the 2001 General Plan land use element designation � provides consistency with the goals, objectives, policies and programs of the General Plan; and 2. The proposed amendment will not adversely affect the public health, safety, and welfare and is being considered concurrent with zoning amendments that provide for single-family use fronting Sunset Drive; and 3. The proposal has been reviewed in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and Procedures for Implementation of CEQA and it has determined that the proposed project is described and included in a Negative Declaration dated November 11, 2006; and amended January 10, 2007. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby adopts General Plan Amendment 06-004 to amend the Land Use Element Map as shown in Exhibit "A" attached hereto and incorporated herein by this reference. This Resolution shall take effect thirty (30) days after its adoption. RESOLUTION NO. PAGE 2 On motion by Council member , seconded by Council member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: r the foregoing Resolution was adopted this_day of February, 2007. RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY i EXHIBIT A , \ ; � ;. � � �.�� ������ � % � % �^ � ;; i � �� ; � ;' � � � t / � �,�. � ��� i l � /�_ , � �% ,��:'�� / � �� ,,� F GR�� `''�� � %� ;"` ,� ; / / ,`.�� p q � �� � �` � / / ��� r i � �A VE �� � �`�...� i � T�,`\ .. � � � � /� �,� i � %� ��„ � � ` ' �,. f , 1 � , ���, � 1 1 / � �� �. , _.., ;' / l�'��.r; ; ; r/ ; ��� , �, 4. �� �,f j ; f � l , �� / �?'�_ �„� ! ,^�., i �-..I � n..� `�1 � /� j �� � % i I � � � �. � �\L / ; \ f / �., � � � � `�.,` �`�`�.,, �/ / / , ; �T� �<, i ?`� �' ; / � �.,, �-�,� i r,. � � , / f�� �.� / l ''r� j / � �'�, �� / / � ��f� � j ��"�� � S� � �� ; � �% �� � ' � % '`'�� �S '=� / i , � � , � , � ,.�Fr � - f � � ' �',' 1 / , � , l l �., oR �'�J � , �� � ; 1 � _ �,, / / � / ; � _�� � � � ,, r ,� `.., � �� �� � / � � i ,�,, �,/ � � ,. �.� � � �� � � ,� i , i / l�"� 1 ; � _� `,/ � � � ; �` �� , � ��� j �, �--- l ,,,_ ;� �' % -' �. , ' I I \Y�T / � ! T���. "^� � � � ����.�. � ,� ' i ; '�.., � _� i .., l ; i� � � - I Highlighted area to be re-classified from Multi-Family Medium-High Density (MHD) to Mixed-Use I (MU) land use category I t I � '� � i _ � o� pRROYpc ATTACHMENT 1 � INCOAPOA�TED Z � ° CITY OF ARROYO GRANDE *�JU�� ,�. 1e„ * IN/T/AL STUDY& � 4��FORN�P NEGATIVE DECLARATION 1. Project Title: City of Arroyo Grande Development Code Update; Development Code Amendment 04-005B 2. Lead Agency Name 8 Address: City of Arroyo Grande P.O. Box 550/214 E. Branch Street Arroyo Grande, CA 93421 3. Contact Person & Phone#: Teresa McClish, Associate Planner P.O. Box 550 Arroyo Grande, CA 93421 (805)473-5420 tmcclish@arroyogrande.org Arro o Grande, California -Citywide 4. Project Location: Y 5. Project Sponsor's Name &Address: City of Arroyo Grande 214 E. Branch Street P.O. Box 550 Arroyo Grande, CA 93421 6. General Plan Designation: •�• Single Family Residential Low Density; Low-Medium Density; and Medium Density: Muliple-Family Residential Medium High, High and Very High Density : Multiple Family Residential High Density to Mixed Use for 1110 Sunset Drive. ', 7. Zoning: Existing Zoning: ❖ 1) RR in the vicinity of La Barranca and Tally Ho and Canyon Way � ❖ 2) RR-D-2.2; RR-D-2.3; SF-D-2.5; RS-D-2.6; SF-D-2.7; RH-D-2.8; RS-D-2.12; MFA-2.13; MF-D-2.14; MF-D- 2.15; SF-D-2.16; MF-D-2.17; SF-D-2.18 and D-2.19 Proposed Zoning: :• 1) RS in the vicinity of La Barranca and Tally Ho and Canyon Way :• 2) °°�^-'�.i RS; °O�^--��?.' RS; SF-D-2.5; RS-D 2.6; SF-D-2.7; °,.n�� SF & PF; R�.,^o 'T.'r�; AA�AFOMU- 2.13 (amended); MF-D-2:�4; MF-B-2��; SF-B-2�6; MF-B-�-1�� SF n o �Q .,.,a n o �a i 8. Irrtroduction: , This document is an Initial Study and Negative Declaration (ND) prepared pursuant to the California Environmental Quality Act (CEQA), for the City of Arroyo Grande Development Code Amendment 04-005 (the "Proposal"). This ND has been prepared in accordance with CEQA, Public Resources Code Sections 21000 et seq., and the CEQA Guidelines. , This ND is a public document to be used by the City to determine whether the Project may have a significant effect on the environment. The Program Environmental Impact Report prepared for the 2001 Arroyo Grande General Plan Update was used as a resource for this ND. The Program EIR contains supporting environmental studies, as well as extensive goals, policies, and implementation programs designed to identify and address the environmental impacts of development within the City over the long- term. 9. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off-site features necessary for its implementation. Attach additional sheets if.necessary.)—This project description was amended 6ased on comments made by City Council on January 9, 2007. The City of Arroyo Grande has prepared an update of its Development Code amendment in order to bring it into compliance with the 2001 General Plan update. The current Development Code was adopted by the City in 1991. Amendments were made to the Development Code since that time including amendments for the purposes of consistency with the 2001 General Plan for all commercial and mixed use zoning districts in the City. , The Development Code amendment has been prepared in accordance with development policies ' contained in the City's General Plan Land Use Element, which establishes the location, type, intensity and distribution of land uses throughout the City; and the Housing Element adopted in 2003 and amended in 2005. The project affects the existing residential areas of the City that are already largely developed. The , purpose of the Development Code amendment is to: ' • Implement the policies of, and ensure consistency with, the 2001 General Plan as regards development and redevelopment within Residential and Conservation and Open Space land use designations; • Clarify processes, standards and discretionary review criteria for project approvals; and . Update provisions for consistency with relevant federal and State law. The proposal includes a change in zoning from RR to RS in the vicinity of Canyon Way where the General Plan land use map and zoning maps differ. Additionally, design development overlay districts are proposed to be amended to reduce redundancy in application of requirements in existing and proposed underlying zoning districts. The proposal also includes some changes in the PUD process to clarify the process for reviewing requested changes within approved PUD developments over time as well as negate the potential necessity for additional overlay districts. Revision of setback standards and second dwelling unit size are consequently proposed to be modified consistent with proposed changes. . The proposal includes a General Plan Amendment/Zoning Amendment for an app�oximately 0.5 acre property located at 1110 Sunset Drive from Multiple Family Residential High Density/Multi-Family Apartments to Mixed Use/Fair Oaks Mixed Use which allows for the existing density (seven units on 0.5 acreJ of 14 dwelling/units per acre within the D-2. 13 over/ay and allows for potential redeve%pmeni of up to 15 dwelling units per acre for a housing or up to 25 dwelling units per acre for a mixed use project that includes housing. The potential density for the site wou/d be constrained by design necessary for single family residential use and access on Sunset Drive as �equired by concurrent zoning amendments, and/or by any potential � office or commercia! use in the interior of the site which would reduce area available for residential density. There are no other changes made to zoning designations that result in increased density, increased population potential or major infrastructure upgrades than those already evaluated in the General Plan Program EIR. 10. Surrounding Land Uses and Setting: See discussion of setting under"Evaluation of Environmental Impacts". 11. Other agencies whose approval is required (and permits needed): n/a � ' DETERMINATION. On the basis of this initial evaluation: I find that although the proposed project could have a significant effect on the environment, because all potentially X significant effects (a)have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to the earlier EIR or NEGATIVE ' DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. , I fnd that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to ' the project. A NEGATIVE DECLARATION will be prepared. I fnd that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I fnd that the proposal MAY have a significant effect(s)on the environment, but at least one effect 1)has been adequately analyzed in an earlier document pursuant to applicable Iegal standards, and 2)has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a"potentially significant impacP'or"potentially significant unless mitigated". An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. —'� c Signature Dat� ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a , "POTENTIALLY SIGNIFICANT IMPACT'or"POTENTIALLY IS SIGNIFICANT UNLESS MITIGATED", as indicated by the checklist on the following pages. ❑ Land Use and Planning ❑ Biological Resources ❑ Public Services ❑ Population and Housing ❑ Energy and Mineral Resources ❑ Utilities and Service Systems ❑ Geophysical ❑ Hazards ❑Aesthetics ❑Water ❑ Noise ❑ Cultural Resources ❑Air Quality ❑ Mandatory Findings of Significance ❑ Recreation ❑Transportation/Circulation EVALUATION OF ENVIRONMENTAL IMPACTS: 1. A brie/explanation is required for all answers except"No ImpacY'answers that are adequately supported by the information sources a ' lead agency cites in the parentheses following each question. A "No Impad" question is adequately suppoRed if the referenced information sources show that the impad simply does not apply to projects like the one involved (e.g.,the projed falls outside a fault rupture zone). A"No ImpacP'answer should be explained where it is based on project specific factors as well as general standards (e.g.,the project will not eupose sensitive receptors to pollutants,based on a project-specific screening analysis). 2. All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project-level, ' indirect as well as direct,and consVuction as well as operations impacts. 3. "Potentially Significant ImpacP' is appropriate'rf an effect is significant or potentially significant,or is the lead agency lacks information to make a finding of insignificance. If there are one or more"Potentially Significant ImpacY'entries when the determination is made, I an EIR is required. 4. "Potentially Significant Unless Mitigated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant ImpacP' to a "Less than Sign�cant ImpacK." The lead agency must describe the mitigation measures and briefly explain how they reduce the effect to a less than significant level (mitlgation measures from Section XVII, "Earlier Analyses", may be cross referenced.) 5. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or nega6ve declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans,zoning ordinances). A Source List should be attached and other sources used or individuals should be cited in the discussion. ^ � Potentia/ty � PotenSa/ly SigniFcant Less Than issues (and Supporting Information Sources): siynificant un�ess significanr No Impact ' MitigaMd Impact ' Impact 1. LAND USE AND PLANNING. Would the proposal: � a) Conflict with general plan designation or zoning?(source ' #(s): 1,2,3,4) X : b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdictlon over the project? X (source#(s): 1,6,7) c) Affect agricultural resources or operations(e.g.,impacGs to soils or fartnlands,or impacLs from incompatib�e land X uses)?(source#(s):9, t 1) d) Disrupt or divide the physical arrangement of an established community(including a low-income or minority X community)?(source#(s):2,4,11) � II. POPULATION AND HOUSING. Would the proposal: a) Cumulatively exceed official regional or local population projections?(source#(s): 1,5,9) X b) Induce substantial growth in an area either direcUy or indirectly(e.g.,through projecGs in an undeveloped area or extension of major infrastructure)? X (source#(s):9,10) c) Displace exis6ng housing,especially affordable housing? ' (source#(s):9,10,11) X III. GEOPHYSICAL. Would the proposal resu/t in or expose people to potential impacts involving: a) Seismicity:fault rupture?(source#(s):5,6) X ' b) Seismicity:ground shaking or liquefaction? ' (source#(s):5,6) X c) Seismicity:seiche or tsunami?(source#(s):5,6) X d) Landslides or mudslides?(source#(s):5,6) X e) Erosion,changes in topography or unstable soils conditions from excavation,grading or fill? X (source#(s): 10) � Subsidence of land?(source#(s):5,6) X g) Expansive soils?(source#(s):5,6) X h) Unique geologic or physical features?(source#(s): X 5,6,10,11) IV. WATER RESOURCES/DRAINAGE: Would the proposal resu/t in: a) Changes in absorption rates,drainage pattems,or the rate c I � Poten6ally Potentialty Sign�cant Less 7han Issues (and Supportinginformation Sources)s -. siqn�rcanr un�ess sry��rca�r No , Impact MitigaMd Impact Impact i i and amount of surface runoff?(source#(s): 10) � x b) Exposure to people or property to water related hazards such as flooding?(source#(s):S) X c) Discharge into surface waters or other alteration of surface water quality(e.g.,temperature,dissolved oxygen or turbidity?(source#(s):9) X ' d) Changes in the amount of surface water in any water body?(source#(s):9, 10) X e) Changes in curcents,or the course or direction of water movements?(source#(s):9, 10) X � Change in the quantity of ground waters,either through direct additions or withdrawals,or through interception of X an aquifer by cuts or excavations? (source#(s): 9, 10) g) Altered direction or rate of flow of groundwatei'?(source X #(s): 9, 10) h) Impacts to groundwater quality?(source#(s):9,10) X i) Substantial reduction in the amount of water otherwise available for public water supplies?(source#(s):6) X V. AIR QUALITY: Would the proposal: � a) Violate any air quality standard or contribute to an existlng or projected air quality violation? , (source#(s):7, 13) X b) Expose sensitive receptors to pollutants?(source#(s): 10, 11) X c) Alter air movement, moisture,or temperature,or cause any change in climate?(source#(s):9) X d) Create objectionable odors?(source#(s):9,10) X ' VI.TRANSPORTATIONICIRCULATION. Would the proposal resutt in: a) Increased vehicle trips or tra�c congestion?(source#(s): X 13) b) Hazards to safety from design features(e.g.,sharp curves or dangerous intersections)or incompatible uses(e.g., X farm equipment)?(source#(s):9, 10) c) Inadequate emergency access or access to nearby sites? (source#(s):9, 10) X d) Insufficient parking capaciry oo-site or off-site?(source #(s):3,9, 10) X , e) Hazards or barriers for pedesVians or bicyclists?(source X #(s):9, 10) � Conflicts with adopted policies supporting alternative transportatlon(e.g.,bus turnouts,bicycle racks)? (source X #(s):9, 10) VII. BIOLOGICAL RESOURCES. Would the propasal result in impacts to: � � f � Potentially Potentially Significant LessThan' Issues (and Supportinginformation Sources�: Signir,cant un�ess Signircant, ` No Impact Mitigated Impact ' lmpact a) Endangered,threatened or rare species or their habitats (including but not limited to plants,fish,insects,animals, and birds?(source#(s):6) X b) Locally designated species(e.g.,heritage trees)? (source#(s): 10, 11) X c) Locally designated natural communities(e.g.,oak forest, coastal habitat)?(source#(s): 10, 11) X d) Wetland habitat(e.g., marsh,riparian and vemal pool)? (source#(s):9, 11) � X e) Wildlife dispersai or migration cortidors? (source#(s): 11) X VIII. ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? (source#(s): 1,6) X b) Use non-renewable resources in a wasteful and inefficient mannef?(source#(s):9, 10) X IX. HAZARDS. Would the proposal involve: a) A risk of accidental explosion or release of hazardous X substances(including, but not limited to: oil,pesticides, chemicals or radiation?(source#(s):9) b) Possible interference with an emergency response plan or X emergency evacuation plan?(source#(s):9, 10) c) The creation of any health hazard or potential health X hazard?(source#(s):9, 10) d) 6cposure of people to existing sources of potential health X hazards?(source#(s):9,10,11) e) Increased fire hazard in areas with flammable brush,grass, x or Vees?(source#(s): 10, 11) X. NOISE. Would the proposal result in: � a) Increases in existing noise levels?(source#(s): 1,9) , X ' b) Expasure of people to severe noise levels? (source#(s):9, 10) X XI. PUBLIC SERVICES. Would the proposal have an elfect upon, or resutt in a need for new or altered govemment services in any of the following areas: a) Fire Protection7(source#(s): 6) X b) Police Protection?(source#(s):6) X c) Schools?(source#(s):6) X d) Maintenance of public facilities, including roads? X (source#(s):6) X e) Other govemmental services?(source#(s):6) X 7 - Potentia/ty �; -Poten6ally Signi�cant Less-Than Issues (and,Supporting InfortnatiomSources): sign�rcanr un�ess srgn�rcanr; No - Impact Mitigated Impact - lmpacf , . _ XII. UTILITIES AND SERVICE SYSTEMS. Would the proposal resutt in a need for new systems, or substantial atterations to the following utilities: a) Power or natural gas?(source#(s):9, 10) X b) Communications systems?(source#(s):9, 10) X c) Local or regional water Veatment or distribution facilities? (source#(s):6) X d) Stortn water drainage?(source#(s):6) X e) Solid waste disposal?(source#(s):6) X XIII. AESTHETICS. Would the proposal: a) Affed a scenic vista or scenic highway7 X (source#(s): t, 10, 11) b) Have a demonstrable negative aesthetic effect? X (source#(s):9, 10, 11) c) Create light or glare?(source#(s):9.10) X XIV. CULTURAL RESOURCES. Would the proposal: a) Disturb paleontological resources?(source#(s):6, 11) X b) Disturb archaeological resources(source#(s):6, 11) X c) Affect historical resources?(source#(s):6, 11) X d) Potentially cause a physical change that would affect X unique ethnic cultural values?(source#(s): 11) e) Restrid existing religious or sacred uses within the X potential impact area?(source#(s): 10, 11) XV. RECREATION. Would the proposal.• a) Increase the demand for neighborhood or regional parks or other recreational facilities?(source#(s): 1,3) X b) Affect existing recreational opportunities? (source#(s): 1,5) X XVI. MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade the quality of the environment,substantially reduce the habitat of a fish or wildlife species,cause a fish or wildlife population to drop below self-sustaining levels,threaten to eliminate a plant or animal community,reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of CalHomia history or prehistory? X b) Does the project have the potential to achieve short-term, to the disadvantage of long-term,environmental goals? X c) Does the project have impacts that are individually limited, Q I ! Potentially i ' Potentially Signiflicant Less Than I Issues (and Supporting'Information Sources):'' siyniricanr Un/ess Significant No Impact MiBgated /mpact lmpact '� but cumulatively considerable?("Cumulatively X i considerable"means that the incremental effecGs of a I project are considerable when viewed in connectlon with the effects of past projects,the effects of other current projects,and the effects of probable future projects.) i d) Does the project have environmental effecis that will cause substantial adverse effects on human beings,either directly or indiredly? X XViI. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Sedion 15063(c)(3)(D). In this case, a discussion should identlfy the following on attached sheets: a) Earlier analyses used.Identify earlier analyses and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed by earlier documents. c) Mitigation Measures. For effects that are"potentially significanY'or"potentially significant unless mitigated", describe the mitigation measures which were incorporated or refined from the earlier document and the eMent to which they address site-specific conditions for the project. SOURCE LIST: 1. City of Arroyo Grande General Plan (October 2001) 2. City of Arroyo Grande General Plan Land Use Map(October 2001) ' 3. City of Arroyo Grande Development Code 4. City of Arroyo Grande Zoning Map 5. City of Arroyo Grande Existing Setting and Community Issues Report 6. City of Arroyo Grande General Plan Program EIR(October 2001) 7. Air Pollution Control District Clean Air Plan 8. FEMA'- Flood Insurance Rate Map 9. Project Description 10. Project Plans 11. Site Inspection 12. Ordinance 521 C. S. 13. San Diego Council of Governments—Vehicular Traffic Generation Rates 0 � ENVIRONMENTAL SETTING: The project relates to the entire City of Arroyo Grande, located in the southwestern portion of San Luis Obispo County. The City is 5.45 square miles in size and is bounded by the Cities of Grover Beach and Pismo Beach to the southwest and west, and to the unincorporated County to the north, east and south. U.S. 101 extends northwest and southeast through the middle of the City, and Highway 227 runs east from U.S. 101 through the , Village Area. Residential Rural and Suburban development characterize unincorporated areas to the north and southeast, and Agricultural uses dominate the Arroyo Grande Valley that extends northeast and south of the City. The topography of the City ranges from moderate and steep hillsides to the north of U.S. 101 to relatively flat parcels toward the center of town, to moderate slopes further south. Several creeks traverse the City, including the more prominent Arroyo Grande Creek that runs in a generally north-south direction through the eastern section of the City. The Wilmar Avenue fault is a potentially active fault adjacent to the City, and the Pismo fault underlies portions of Arroyo Grande but is inactive and poses very low potential fault rupture hazard to the City. The areas in the City affected by the proposal include existing developed neighborhoods ranging from low density to very high density areas. Future projects are anticipated to consist of moderate infill development and redevelopment over time. The area of the SF-D-2.5, RS-D-2.6 and SF-D-2.7 Design Development Overlay districts is currently development with single family homes. The RS districts includes a density of 2.5 du/acre and a minimum lot size of 12,000, sq. ft. The SF districts includes a density of 4.5 du/acre and a minimum lot size of 7,200 sq. ft. There are substantial views of the Pacific Ocean, Mountains and the Nipomo Mesa from these neighborhoods for which height provisions enacted through overlay zoning are intended to preserve. EXPLANATIONS TO INITIAL STUDY CHECKLIST: I. LAND USE AND PLANNING �a,.a�-�—O�^�2�. �.,T�io--�;y;,;�T�6R�..,. .,,.F .. °a �,. ,.ti.,..,.e. 'pdd,�;�.�,7'�^�2:7's . There are no changes proposed that result in increased density, increased population potential, manor infrastructure upgrades, or the other development that would have a significant impact on land use planning. Analysis of Significance: Less than significant impact II. POPULATION 8 HOUSING The 2003 population of the City is approximately 16,500 according to the California Department of Finance, and is projected to reach 20,000 by 2020 according to the General Plan. This estimate is consistent with regional projections, and does not require major displacement of existing housing. However, some sub-area increases may require infrastructure changes or involve different traffic impacts. Most of the population distribution is expected to occur in the new Mixed Use and Viliage Commercial expansion areas. The projects dces not increase the projected population in the City beyond that identified in the 2001 General Plan and considered in the program EIR. The proposal increases the maximum density potential in the vicinity of La Barranca/Tally Ho/Caynon Way, however only within the density prescribed by the General Plan. Additional land use controls that are existing or included within the proposal that limit density potential for areas with slopes exceeding 7% and for flag lot subdivisions. Existing housing within the D-2.13 overlay is developed at the maximum density allowed for a housing project within the proposed FOMU district. Although the density potential may be higher for mixed use projects, the resulting density would be restricted be the reduced area available for housing. Any future in redevelopment proposa�s wouid include site-specific environmentai review for the evaluation of ail potential impacts. Analysis of Significance: Less than significant impact vm nceTUeT�re ii 9.b. CITY OF ARROYO GRANOE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, FEBRUARY 13, 2007, the A�royo Grande City Council will conduct public hearings at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to consider the following item: Proposed Street Name Change: Barnett Street to EI Camino Real. The City Council will consider naming the two block long Barnett Street to EI Camino Real, between East Grand Avenue and north of Cornwall Avenue, where it curves and joins EI Camino Real. The Council may also discuss other hearings or business items before or after the items listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any - person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to this item is available by contacting the Community Development Department at 473-5420. The City Council meeting will be televised live on Charter Cable Channel 20. �.� .�,(,��, r��,�l-�r� Kelly Wetmore, Cit Clerk , Publish 1T, The Tribune, Friday, February 2, 2007 � � pRROYO ° �a � MCONVORATED 9Z u " m M �u�r ,o. ie„ * c4��FORN�P MEMORANDUM � TO: CITY COUNCIL FROM: ROB STRONG, OMMUNITY DEVELOPMENT DIRECTOI�°��. --' BY: JIM BERGMA , ISTANT PLANNER SUBJECT: STAFF PROJECT CASE NO. 07-001: STREET NAME CHANGE — BARNETT STREET TO EL CAMINO REAL DATE: FEBRUARY 13, 2007 RECOMMENDATION: The Planning Commission recommends that the City Council adopt a Resolution renaming Barnett Street to EI Camino Real. FUNDING: The projected cost, which would come from the General Fund, is less than $500 to manufacture and install street signs at two intersections. DISCUSSION: Renaming of Bamett Street will better reflect the historic alignment of the old highway (EI Camino Real) and provide a single name to the freeway frontage road between Oak Park Boulevard and East Grand Avenue within the City of Arroyo Grande. Bamett Street, which is immediately west of Freeway 101 and north of East Grand Avenue, is a two block long 60-foot wide street right-of-way that curves to the northwest of Cornwall Avenue and becomes EI Camino Real. Barnett Street provides access to ARCO, McDonald's restaurant, Cornwall Avenue, an old tourist court owned by Peoples' Self Help Housing (PSHH), and a vacant triangular site that has recently been approved for development of ten townhouses. Currently, the vacant property owned by Peoples' Self Help Housing and the soon to be developed townhouse parcels are the only two properties which have Barnett Street addresses and changing the street name now could minimize future inconveniences to a substantial number of property owners. Barnett Street is named after John C. Bamett who owned the area west of the old highway and originally subdivided the existing neighborhood on April 10, 1894. It may be possible and appropriate to consider reusing the name "Barnett" in conjunction with a street in a future nearby subdivision. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RENAMING BARNETT STREET TO EL CAMINO REAL WHEREAS, the Planning Commission of the City of Arroyo Grande has recommended that the City Council rename Barnett Street to EI Camino Real; and WHEREAS, the City Council of the City of Arroyo Grande has considered this recommendation at a public hearing on February 13, 2007 in accordance with the Municipal Code of the City of Arroyo Grande; and WHEREAS, the City Council finds, after due study and deliberation, that renaming Barnett Street will better reflect the historic alignment of the old highway (EI Camino Real) and provide a single name to the freeway frontage road between Oak Park Boulevard and East Grand Avenue within the City of Arroyo Grande. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby renames Barnett Street to EI Camino Real. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 13�' day of February 2007. RESOLUTION NO. PAGE 2 of 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 9.c. � CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING On TUESDAY, FEBRUARY 13, 2007, the Arroyo Grande City Council will conduct public hearings at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to consider the following item: Consideration of 10-Year Strategic Plan. The City Council will consider a proposed Strategic Plan, which provides a vision for the City's future and a 10-year plan for specific long-range strategies, goals and efforts. The primary purpose is to provide overall plan objectives relating to economic development, affordable housing, City beautification, recreation, infrastructure, facilities, transportation, natural and historical resources, financial/human resources, technology, and public safety. The Council may also discuss other hearings or business items before or after the items listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to Items #1 and #2 is available by contacting the Community Development Department at 473-5420, and information relating to Item #3 is availabie by contacting the City Manager's Office at 473-5400. The City Council meeting will be televised live on Charter Cable Channel 20. ��� /l.S�---- Kelly Wetm re, y Clerk Publish 1T, The ribune, Friday, February 2, 2007 � pRROy� pE C,A �' INCORPORATED 9z h u ° m � �r �o, �e�� * MEMORANDUM c4�/FORN�P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION OF 10-YEAR STRATEGIC PLAN DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the Council approve the proposed 10-year Strategic Plan ("Plan"). FUNDING: There will be significant costs associated with projects identified in the Plan. However, this plan is intended to establish future goals and direction, not to approve specific projects or implementation. Therefore, there are no costs directly associated with approval of the Plan. DISCUSSION: Attached for your consideration is the proposed 10-year Strategic Plan for the City. The Plan was developed by the Department Director team over the past two-year period. It was also reviewed with staff throughout the organization to receive and incorporate input. Strategic planning processes often include dedicated community involvement efforts. The public hearing is intended to obtain public input. Additional public input efforts can also be incorporated if requested by the City Council. However, the process proposed has been somewhat streamlined because the Plan is intended to consolidate public input received throughout a number of other planning processes. These include development of the General Plan Update, E. Grand Avenue Master Plan, Drainage Master Plan, Pavement Management Plan, Long- range Financial Plan, Village Design Guidelines, City Hall Complex Feasibility Study and Needs Assessment, Village Green Master Plan, Bikeway and Pedestrian Plan, E. Grand Avenue, E. Branch Street and Traffic Way Master Plans, Fire Department Needs Assessment, and Urban Water Management Plan. The objective of the Plan is to provide a 10-year vision for the City and its operations. It provides general strategic directions, as well as specific strategies and goals. Since it does not prioritize these goals, it is not intended to be a detailed action plan. Instead, the objective is to achieve agreement from the City Council on a long-term vision, direction and goals for the City. The purpose is so staff can then utilize this CITY COUNCIL ' STRATEGIC PLAN FEBRUARY 13, 2007 PAGE 2 information to ensure our short-term actions are consistent with the ultimate future direction we are working to achieve. The Strategic Plan is also another key step in the City's approach of planning long- term to identify needs and how best to address them in the most efficient and effective manner. The Long-range Financial Plan, infrastructure master plans, General Plan update, Redevelopment Agency Implementation Plan, and other plans identified above all work together to ensure that we are working today to meet the future needs of the community. The Strategic Plan will help tie all these efforts together to have a document guiding our overall direction. The specific categories of future directions, goals and strategies include the following: • Economic Development • Affordable Housing • City Beautification . Recreation • Infrastructure • Facilities • Transportation • Natural and Historical Resources . Financial/Human Resources • Technology • Public Safety It is also intended not to be a static document. It will be reviewed and updated on a periodic basis as changes are identified to future direction and City Council vision for the community. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the Strategic Plan as proposed; - Add and/or delete specific goals and strategies and approve the Strategic Plan; - Delay action on the proposed Strategic Plan to provide a period for public comment; - Delay action and direct staff to implement additional public information activities; - Provide direction to staff. Attachment: 1. Proposed 10-Year Strategic Plan S:�Administration\CITY MANAGER\STEVE\Council Reports\Shategic Plan 2.13.07.doc CITY OF ARROYO GRANDE 10-YEAR STRATEGIC PLAN FEBRUARY 2007 OVERVIEW The City's strategic plan provides an agreed upon vision for the future and a 10-year plan for specific long-range strategies, goals and efforts to accomplish this vision. This document does not prioritize efforts. Therefore, it is not a plan to identify specific implementation of efforts on an incremental basis. Instead, the primary purpose is to provide overall plan objectives to ensure that incremental steps and efforts are consistent with the ultimate direction the City is working toward. ECONOMIC DEVELOPMENT Strategic Directions: • An ongoing and comprehensive effort shall be implemented aimed at job creation, business retention and expansion, and new business development. • The Redevelopment Agency will be utilized as a proactive tool to meet economic development objectives. This will require continued efforts to ensure that the Redevelopment Agency is financially solvent. Priority shall be placed on utilizing revenues from the Agency to finance projects that will generate future tax increment, increase other City revenues, and accomplish multiple established i City goals. • While City revenue shall be an important goal of economic development effoRs, equally important shall be an emphasis on attracting businesses that meet the needs of the community, maintain the character of the community, and enhance overall quality of life. • The importance of agriculture to the local economy and the unique challenges faced by this industry to remain viable shall be recognized. This will require creative efforts by the City to support the needs of agricultural enterprises. • Tourism is a key industry in San Luis Obispo County, yet Arroyo Grande has historically not received a proportional benefit from this industry. As a result, the City shall target efforts to develop visitor-serving businesses in the community. Tactical Goals and Strategies: • Efforts shall be facilitated by the City to maintain and expand automobile dealerships. Efforts are targeted at supporting existing businesses at current locations during the future short and mid-term periods and potential relocation to enhanced sites as a long-term strategy. Specific goals include assisting auto dealerships in acquiring property to address space needs, enable expansion, and achieve potential attraction of an additional dealership to the Traffic Way corridor. • Sites identified in the HoteUMotel economic development strategy shall be mazketed to potential developers. The goal shall be to attract and approve three new hotels for development in the City over the next 10-yeaz period. • Retail recruitment strategies shall be developed and implemented to attract new � restaurants and retail businesses to E. Grand Avenue meeting unmet needs. � • The Redevelopment Agency shall pursue incentives to attract redevelopment projects to the southwest corner of E. Grand Avenue/Courtland Street, the southwest comer of E. Grand AvenueBlm Street, the northwest comer of E. Grand Avenue/Brisco Road and the southwest corner of El Camino ReaUOak Park Boulevard. • Efforts shall be facilitated to complete development of the Five Cities Center. • The City shall work with owners of the Fredericks and Williams family properties ' to develop and approve specific plans that wil] generate revenue necessary to help meet long-term needs of the community, including an interchange at El Campo. • Measures shall be implemented to attract visitor serving businesses, as well as tourism promotion to increase the level and success of tourism activities in the community. • Efforts will be developed and implemented to encourage office development on Halcyon Road and medical uses adjacent to the hospital that will help support and enhance the long-term economic success of the hospital. AFFORDABLE HOUSING Strategic Directions: • A proactive approach shall be taken by the City to address the need for housing necessary to accommodate an adequate work£orce and provide for a community with people from different ages, backgrounds and income levels. • Opportunities shall be created for increased density consistent with "smart growth"principles. • The City shall collaborate with all levels of government, the construction industry, lending institutions and non-profit organizations to develop effective affordable housing strategies and efforts. Tactical Goals and Strategies: • Policies and programs shall be implemented to increase inclusionary affordable housing units constructed by housing development projects. • Utilizing affordable housing in-lieu fee and Redevelopment Agency housing set aside funding, the City and Redevelopment Agency shall work with the San Luis Obispo Housing Authority, People's Self Help Housing, Habitat for Humanity and other agencies and developers to coordinate development of, and provide financial assistance for, the construction of low and very low income housing units. The goal shall be for the City to assist a minimum of three new affordable housing development projects over the next 10-year period, including at least 50 units. • The inclusion of housing in "mixed-use" projects shall be encouraged to create new housing opportunities and utilize land as efficiently as possible. • New programs shall be studied and developed by the City designed to offer financial assistance to first-time homebuyers. • Programs to provide housing assistance for City employees shall be developed and funded in order to provide an ongoing effective workforce, particularly available within an efFective distance at all times for emergency response. • Permit processing shall be streamlined to minimize application processing time Iand development review costs. 2 • Modest sized houses and lots shall be encouraged in many instances in order to promote "affordability by design" and"smart growth"principles. CITY BEAUTIFICATION Strategic Directions: • Due to financial constraints, the City's operations have historically been devoted primarily to basic City operations and the potential for many beautification efforts has been limited. It shall be the City's goal to enhance the community's quality of life through efforts to beautify both residential and commercial areas. To do this, the City shall pursue creative ways to finance these efforts through grants, community volunteer support and regulatory policies. • Beautification efforts shall be accompanied by good planning principles to ensure that improvements can be effectively maintained in the long-term and be water efficient. • Rising property values and changing demographics in the community will likely result in increasing expectations and demands regarding the maintenance of private and public properties. The City shall prepaze to proactively respond to these demands through increased code enforcement services, while maintaining � the City's customer service approach of enforcement through a cooperative approach. � Tactical Goals and Strategies: j • Streetscape improvements shall be expanded on E. Grand Avenue and new streetscape projects on E. Branch Street in the Village, Traffic Way and El Camino Real shall be designed and implemented. • Programs shall be facilitated to increase planting of new street trees in both commercial and residential areas, along with implementation of new efforts to ensure appropriate ongoing trimming and maintenance. I • The City shall encourage cooperation and provide support to private groups and community organizations in their efforts to beautify private and City-owned properties. • Creative approaches shall be utilized to maintain and protect the City's existing tree inventory. • The City's code enforcement program activities shall be enhanced to proactively address issues impacting the appearance of neighborhoods and commercial areas. • City entry signs shall be renovated and enhanced and an agricultural, directional and historical signage program shall be implemented. • A public art program shall be implemented. RECREATION Strategic Directions: • The City shall be committed to providing recreational services, opportunities and facilities for all sectors of the community. • The City shall invest in its future through a commitment of supporting development of its youth by meeting recreation demands of youth sports and activity programs. 3 • The demographics of the community have, and are projected to continue to, shift ' toward an aging population. The City will respond to the needs of active adults through increased sports and activity opportunities. Tactical Goals and Strategies: • Community fundraising efforts to construct a recreation center facility at the City property on W. Branch Street next to the Woman's Club Community Center shall be supported and encouraged. The City shall also pursue ways to supplement community fundraising though grants and the sale of a portion of the property. • Recreation programming shall be increased for seniors in the community. In the short term, efforts shall focus on the existing community center facilities. In the immediate future, the City shall coordinate with the YMCA on activities to be offered at the community senior center at the Ocean Oaks senior condominium project. In the long-term, efforts shall be centralized at a new senior center to be provided at the recreation center. • Increased community swim prograxruning at the new Arroyo Grande High School pool shall be facilitated and/or provided by the City. • Special needs/integrated programs shall be increased. • Lighting of the Soto Sports Complex fields shall be expanded and improvements to the facility shall be constructed to enhance accessibility and usage. • Creekside paths within the Village and other areas shall be improved and expanded to create an interconnected network. • The Village Green Master Plan improvements shall be implemented. INFRASTRUCTURE Strategic Directions: • Strategies and funding sources shall be developed to implement the City's master plans that have been created for each area of the City's infrastructure. • Improvements to the City's infrastructure shall be planned to meet the demands of the community's future and to avoid unfairly passing on financial burdens to future generations. • Infrastructure improvements shall be planned and prioritized to prevent hazards and ensure safety. Tactical Goals and Strategies: • The addition of a long-term supplemental water source shall be successfully implemented. While the City shall continue to study and assess a number of altematives, the primary focus shall be on analysis, planning, permitting and � funding for a desalination plant. • Water conservation efforts shall be expanded to include a landscape retrofit program, landscaping design guidelines, demonstration projects, and other measures. i • El Camino Real, Brisco Road, Farroll Road, W. Branch Street and other streets identified as priorities shall be upgraded. i • The annual pavement management program shall be fully funded. • Improvements to address drainage deficiencies and storm water pollution i prevention from Newsom Springs, on Valley Road, on Halcyon Road, and � � 4 widening of the box culvert at Route 227/Tally Ho Creek shall be planned and constructed. • Undergrounding of utilities on E. Grand Avenue shall be completed, as well as encouraged throughout the community. • Improvements identified in the Sewer and Water Master Plans shall be fully funded and constructed. j • Street lighting shall be reviewed citywide and new street light technology shall be ' implemented. FACILITIES II Strategic Directions: • City facilities shall be maintained and improved to meet both current and future projected needs in order to provide services in an effective manner. • In planning improvements to City facilities, the City shall balance the need to provide facilities in a cost efficient manner, while ensuring design is consistent with the character of the community. • A"life cycle" approach shall be utilized for planning and funding City facilities to ensure that maintenance costs are minimized and facilities are constructed in the most cost efficient manner over the life of the facility. Tactical Goals and Strategies: • Recommendations of the City Hall Complex Needs Assessment and Feasibility Study shall be implemented with the goals of continuing to maintain central City operations in the Village, to design structures consistent with the character of the Village, and to organize operations so that services can be provided as efficiently and responsively as possible. • The Police Station shall be expanded to address existing and future space needs of the Police Department, to upgrade communications facilities, and to provide an effective Emergency Operations Center (EOC) for coordination of disaster response activities. • Remodeled facilities shall utilize a combination of design, materials and alternative energy solutions to increase energy efficiency. • The Corporation Yard shall be upgraded to ensure facilities are sufficient to meet the future needs of the City's maintenance operations. I • Structural issues identified at the Woman's Club facility will be studied and addressed. TRANSPORTATION Strategic Directions: • Transportation improvements shall be planned on a proactive basis to ensure infrastructure is in place to accommodate the impacts of growth and development consistent with the City's General Plan. • Connectivity shall be emphasized in ongoing City planning. • Improvements shall be planned to facilitate and balance multi-modal transportation, including motor vehicle, pedestrian, bicycle and transit. • Federal and State grant funding shall be pursued for infrastructure improvements to maximize leverage of City funding. 5 � Tactical Goals and Strategies: • Improvements to the Brisco Road/Halcyon Road interchange shall be funded and constructed. • Plans and funding strategies for El Campo Interchange improvements shall be i studied and developed. � • A connection to Valley Road from Orchazd Street shall be constructed to reduce traffic on Orchard Street and at the Orchard Street and Fair Oaks intersection. • A goal is established to install a minimum of 5 new bike lanes to provide an effective citywide bikeway network consistent with the City's bikeway plan over the next 10-year period. • A goal is established to install sidewalk improvements on a minimum of 5 streets to address gaps, safety enhancements to schools and parks, and overall increase in pedestrian accessibility throughout the community over the next 10-yeaz period. • The Halycon Road/E. Grand Avenue intersection shall be widened. • A signal shall be installed at Traffic Way and Fair Oaks. • The signal at the Fair Oaks/Halcyon Road intersection shall be widened. NATURAL AND HISTORICAL RESOURCES Strategic Directions: • Efforts shall be continued to protect the City's environmental resources. • Environmental impacts of new development shall be mitigated. • The creek system is a valuable drainage, biological and aesthetic resource. As a result, the City shall manage and protect that resource in a responsible way. • Prime soils and agricultural operations are both a key economic resource in the community and a critical component of the City's heritage. As such, efforts shall be taken to preserve and protect these resources. • History is a key resource to the community's quality of life and tourism economy, which shall be preserved and protected through City activities and support of organizations dedicated to these goals. Tactical Goals and Strategies: • Collaborations shall be established with regional agencies to leverage grant funds to implement key creek protection projects and programs. Specific goals include a Tally Ho/Corbett Canyon Creek restoration project, Arroyo Grande Creek restoration project, Meadow Creek sedimentation project, and Arroyo Grande Creek overflow retention project. • Programs will be established to fund, encourage and establish ag conservation easements on existing agricultural properties. The goal of creating a minimum of two additional ag conservation easements has been established. • The Local Historic Resources Committee, program and inventory shall be fully implemented. • The City shall coordinate Arroyo Grande Creek activities with the Habitat Conservation Plan. 6 I ___ FINANCIAL/HUMAN RESOURCES � Strategic Directions: i • Policies shall be established consistent with the City's long-range financial plan to ' ensure long-term fiscal stability and the ability to meet future needs. • Efforts will be put into place to ensure that the City utilizes local sales tax revenues consistent with the purposes communicated to the community and outlined in the long-range financial plan. • Personnel is the City's most valuable resource and shall be managed in a way to create a stable and effective workforce responsive to the community, to create a quality working environment, and to ensure a consistent high level of productivity. Tactical Goals and Strategies: • Funding strategies outlined in the City's long-range financial plan shall be implemented. • A vehicle replacement fund shall be established. • Long-term liabilities shall be funded on an ongoing basis or adjusted to ensure they can be funded. • A comprehensive annual financial report shall be prepared on an ongoing basis. • A succession planning program shall be implemented to ensure an ongoing effective workforce. • Development of staff shall be supported through continuing education and training. TECHNOLOGY Strategic Directions: • Technology shall be utilized to increase customer service and efficiency. However, it shall be managed in a way to ensure appropriate resources exist to maintain data and systems on an ongoing basis. • On-line and cablecasting resources shall be utilized to enhance communication, information and interaction with the public. Tactical Goals and Strategies: • The City's web site shall be expanded to include on-line payments and on-line permit applications. • Automated permit application and tracking shall be expanded to increase customer service and reduce staff demands. I • Citywide geographic information system applications shall be expanded and integrated with existing databases. • Document imaging shall be expanded to provide for ongoing efficient storage and access to City records. • Utilization of the City's cable channel shall be increased to provide public information and education regarding City issues and efforts. • A Citywide automated citizen request system shall be developed and installed. • A computer kiosk shall be made available at City Hall to facilitate public access to website and application/permit tracking data. i � • Enhanced firewall and spam filtering capabilities shall be implemented on the City's computer system. • The City's broadband Intemet connection shall be upgraded. ' • Capability of use of mobile devices and services shall be expanded to improve service and efficiency. ' PUBLIC SAFETY Strategic Directions: • Coordination with neighboring jurisdictions shall be pursued to increase effectiveness of public safety services. • Partnerships will continue to be pursued to solicit the participation of the community in accomplishing public safety goals, programs and the community based policing and government philosophy. • Increased communication and interconnectivity shall be pursued to ensure effective multi jurisdictional capabilities in response to disasters and major incidents. � Tactical Goals and Strategies: i • The joint fire service relationship with the City of Grover Beach shall be expanded. � • Opportunities for joint maintenance, purchase and utilization of Fire apparatus � shall be pursued. . Disaster preparedness training and activities shall be expanded within the organization and community. , • Joint dispatch concepts shall be developed and implemented if feasible and cost effective. • Neighborhood watch programs shall be expanded. • The Neighborhood Officer program shall be enhanced. • The Citizens Assisting Police program shall be enhanced. • Fire staffing, administrative and training needs shall be planned for and addressed. 8 � _ , 11.a. pRRO y0 OF �''P , INCOFPOFATED y � Z u � ° m � JULY 10, 1811 * � c4��FORN�P MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEFR � SUBJECT: CONSIDERATION OF THE DRAFT WATER BALANCE STUDY FOR THE NORTHERN CITIES AREA DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the Council: A. approve the draft Water Balance Study for the Northern Cities area; and B. direct staff to pursue discussions with the Oceano Community Services District (OCSD) to purchase water as needed. FUNDING: The contract amount to prepare the Water Balance Study is $69,950. There has been one contract amendment for $5,000 for a total contract amount of $74,950. This was allocated to each of the participating agencies based on their groundwater entitlement. The City's groundwater entitlement of 30.05% equates to $22,522 of the total contract amount. The study is being funded from the City's Water Fund. Groundwater monitoring, as presented in the study, is estimated to cost between $25,000 and $50,000 and would also be funded from the City's Water Fund. DISCUSSION: On November 23, 2004, the Council considered the water supply recommendations and directed staff to cooperate with the other participants of the Arroyo Grande Groundwater Basin management Agreement to solicit proposals for a water balance study. On September 27, 2005 Council approved an agreement with Todd Engineers to prepare the water balance study. The objective of the study was to improve the understanding of the groundwater system as a basis for monitoring and management, including potential increased use. The water balance study will support local decision-making with regard to the amounts of groundwater that may be extracted safely under varying natural and human-influenced conditions. A water balance for a groundwater basin consists of three major elements: inflow to the basin, outflow from the basin, and change in storage of the basin. The difference between the inflow and the outflow over a given study period should equal the change in storage during that period. If the change in groundwater storage was estimated independently from water level data, any residual represents the net error that results from data gaps, estimates, CITY COUNCIL CONSIDERATION OF THE DRAFT WATER BALANCE STUDY FOR THE NORTHERN CITIES AREA FEBRUARY 13, 2007 PAGE 2 and assumptions. Accordingly, this relationship can serve to determine a reasonable range of values for each element of the water balance and the sensitivity of the water balance to specific elements. The water balance will result in a safe yield of a basin, sometimes referred to as perennial or sustainable yield. It is usually defined as the volume of water that may be pumped without causing negative effects to the basin, such as seawater intrusion, chronic groundwater level declines, or land subsidence. The safe yield is dependent on both the natural system and management and varies with changing hydrologic conditions. The term safe yield, implying a fixed quantity of extractable water basically limited to the average annual basin recharge, has been widely used in the past. However, it is falling into disuse because it implies a never-changing value that does not reflect changing conditions and does not ensure sustainability of the water supply. A more fluid view of groundwater management, rather than a static value may be more practical today: "As human activities change the system, the componen4s of the water balances (inflows, outflows, and changes in storage) also will change and must be accounted for in any management decision. Annual water balances provide a good summary of the groundwater basin's condition, as they identify changes in the basin conditions and indicate the overall balance (or imbalance) of inflow and outflow. Groundwater ouiflow may exceed groundwater recharge for a short time, due to a temporary increase in demand or decrease in natural recharge (drought) without serious adverse impacts to the basin. In the Northern Cities Area, a single safe yield value of 9,500 AFY is cited in the 2002 Groundwater Management Agreemenf among the Northern Cities with subdivisions for agricultural irrigation of 5,300 acre feet, subsurface outflow to the ocean of 200 acre feet and urban use of 4,000 acre feet. During the study period, total urban pumping averaged about 2,269 AFY and generally increased from about 1,790 AFY to nearly 3,400 AFY, but remained below the 4,000 AFY allotment. The gradual increase in urban pumping has not resulted in detected basin-wide groundwater level declines or seawater intrusion. Accordingly, no significant change is suggested to the urban allotment of 4,000 AFY. However, realizing that the safe yield analysis includes some uncertainty and recognizing the potential for seawater intrusion, it is strongly recommended that monitoring of basin-wide water levels and sea water intrusion through sentry well� be continued and expanded. In general, the study concludes that current management of the groundwater basin has been good. Some minor amount of additional pumping may be possible if done gradually and monitored closely. However, no significant increase is recommended as originally expected. During the development of the City's 2005 Urban Water Management Plan and 2001 General Plan, water resources were identified as a significant issue. A water use and water supply analysis was prepared that indicated with the addition of Well 10 currently under construction and water conservation efforts, the City would meet its projected water needs to address this issue were identified. However, adequate long-term supply would be dependent upon securing a long-term reliable water supply through additional groundwater entitlements, CITY COUNCIL CONSIDERATION OF THE DRAFT WATER BALANCE STUDY FOR THE NORTHERN CITIES AREA FEBRUARY 13, 2007 PAGE 3 desalination or the Nacimiento pipeline project. In addition, projections assumed that activation of mandatory conservation measures currently in the Municipal Code may become necessary during dry periods. Therefore, in order to address long-term needs, reduce the need for mandatory conservation measures, and to provide some excess capacity to ensure reliable future service, the Council directed staff to implement a number of efforts to address the City water needs. The first was to proceed with the water balance analysis, which did not yield any additional water beyond the current entitlement. The second was to expand the water conservation efforts, which will be initiated this summer. Third, the City proceeded with the development of Well 10, which has been constructed and staff is waiting for the pump test results to design the second phase of the project. Fourth, direction was given to solicit proposals for a desalination funding study in coordination with other local agencies. Proposals were received on January 30, 2007 and are currently being evaluated. Lastly, staff was directed to pursue reclaimed Price Canyon oil field water on a short-term basis. Unfortunately, the oil company has elected to treat the water extracted from the wells but release it to a near by creek instead of piping to the base of Lopez dam. In addition, the City entered into a two-year agreement with OCSD in August 2005 for the purchase of up to 100 acre-feet of water as needed, with an option for a two-year extension. The purpose of the agreement was to ensure the City does not exceed its water allocation while these measures are under development. Due to the determination that minimal additional water resources will be generated from either the Water Balance Study or Price Canyon reclaimed water, it is recommended the City pursue increasing and extending the agreement with OCSD. Proposed is a 10-year agreement for 200 acre-feet, which would provide the time projected to pursue the desalination project or other long-term alternatives. Initial discussions with OCSD staff have been positively received, but no commitments have been made. If directed as recommended, staff will submit a formal proposal to OCSD for consideration. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; ' - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. Attachment— Draft Water Balance Study for the Northern Cities Area, May, 2006 (on file in the Public Works and Administrative Services Department) Water Balance Stud v for the �-�������r k. N o rt h e r n C i t i e s A re a p:_ � ,� W � f lf� *Y ��� �F, f r G _ F �� r u ' ,,:�.i �.� . a .' _a� . �"`�6 ��� �� 1'., b �4 �, ����r��}��} ��xt. 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ES-1 Introduction....................................................................................................................... 1 Obj ective............................................................................................................................ 1 PreviousStudies................................................................................................................ 2 StudyArea......................................................................................................................... 2 StudyPeriod...................................................................................................................... 4 Inflows................................................................................................................................ 4 StreamInfiltration........................................................................................................... 4 DeepPercolation............................................................................................................. 7 InfiltrationBasins.......................................................................................................... 12 ReturnFlows................................................................................................................. 15 U�ban Retu�n Flow ................................................................................................ 15 Ag�icultu�al Retu�n Flows...................................................................................... 18 SubsurfaceInflow......................................................................................................... 19 Outflows...........................................................................................................................22 Pumping........................................................................................................................ 22 U�ban Pumping...................................................................................................... 23 Ag�icultu�al Pumping............................................................................................. 24 SubsurfaceOutflow...................................................................................................... 26 OtherOutflows.............................................................................................................. 28 GroundwaterStorage..................................................................................................... 28 Conclusions...................................................................................................................... 3 0 SafeYield......................................................................................................................... 30 Recommendations........................................................................................................... 31 Monitoring .................................................................................................................... 31 Management.................................................................................................................. 3 2 References........................................................................................................................ 3 3 i Todd Engineers List of Figures Figure 1. Northern Cities Study Area Figure 2. Northern Cities Geology Figure 3. Geologic Cross Section A-A' Figure 4. Geologic Cross Section B-B' Figure 5. Rainfall at Pismo Beach Figure 6. Annual Stream Infiltration Figure 7. General Soil Types Figure 8. Land Use in the Northern Cities Area 1996 Figure 9. Annual Deep Percolation Figure 10. Annual Deep Percolation Testing Assumptions Figure 11. Location of Infiltration Ponds Figure 12. Annual Infiltration from Ponds Figure 13. Annual Runoff Not Captured by Infiltration Ponds Figure 14. Annual Urban Return Flow Figure 15. Annual Urban Return Flow Testing Assumptions at 12, 37, and 50 % Figure 16. Locations of Cities and Wells Figure 17. Annual Urban Groundwater Pumping Figure 18. Annual Total Urban Water Supply Figure 19. Monthly Urban Pumping Figure 20. Land Use in the Northern Cities Area 1985 Figure 21. Detailed Analysis Unit(DAU) Land Use, 1996 Figure 22. Annual San Luis Obispo County Irrigation Acreage Figure 23. Geometry of Seawater/Fresh water Interface Figure 24. Hydrographs of Select Wells Figure 25. Annual Inflow Figure 26. Monthly Inflow Figure 27. Annual Outflow Figure 28. Monthly Outflow Figure 29. Comparison of Inflow and Outflow 11 Todd Engineers List of Tables Table 1. Annual Water Balance by Element Table 2. Annual Monthly Contribution by Water Balance Element Table 3. Physical Properties of Soils Table 4. Description and Curve Numbers by Land Use Types Table 5. Monthly ET Coefficients by Land Use Types Table 6. Area by Land use and Soil type Table 7. Information on Infiltration Ponds Table 8. City Water Supply Distribution by Customer Type Table 9. Assigned Hydraulic Conductivity (K) Values Table 10. Well Pairs Used for Calculation of Groundwater Gradient Table 11. Information on Municipal Pumping Wells Table 12. Distribution of Crops in the Northern Cities Area Table 13. Agricultural Applied Water by General Crop Type List of Appendices A. Compact Disc with Water Balance Working Files B. Review of Previous Water Balances and Preliminary Methodology C. Stream Infiltration Survey D. Analysis of Agricultural Conversation Credit 111 Todd Engineers Executive Summary Introduction This document presents a water balance for the Northern Cities Area groundwater basin. The obj ective of this updated and independent water balance is to improve the understanding of the groundwater system as a basis for improved monitoring and management, including potential increased use. The water balance analysis will support local decision-making with regard to the amounts of groundwater that may be extracted safely under varying natural and human-influenced conditions. The water budget was performed on the Arroyo Grande groundwater basin defined by the Northern Cities Area for the Santa Maria Basin adjudication, as shown on Figure 1. This area is defined by boundaries based on significant hydrologic, geographic, and geologic features. The study period for the water budget extends from water year 1986 through water year 2004. Average rainfall over this study period approximates the long-term average rainfall and encompasses both wet and dry years to allow assessment of climatic variations in the water balance. The study period makes good use of available data and represents the current state of the basin. Inflows Inflows to the groundwater basin include deep percolation from rainfall, return flows from irrigation, infiltration from stormwater, infiltration through stream beds, and subsurface inflow from adj acent areas. Deep percolation, stream infiltration, and subsurface inflow are the maj or components of inflow and are summarized below. Precipitation that percolates to the underlying groundwater basin is considered deep percolation and occurs over the entire study area. Deep percolation is dependent on precipitation and the amount of runoff that occurs. Runoff is greater in areas with a large portion of impervious area such as urban areas where roads, buildings, and parking lots reduce direct infiltration of precipitation. Most of the deep percolation occurs in areas with native vegetation. Deep percolation occurs only in months with heavy precipitation, usually December to February, and varies greatly based on amount of rainfall. In dry years, zero deep percolation occurs from precipitation. In wet years, roughly half of the inflow is from deep percolation. The estimate of deep percolation could be refined using more detailed information on the area of impervious cover in urban areas. Reducing the area of impervious cover and expanding infiltration basins to capture runoff could increase the volume of deep percolation, especially in wet years. Stream infiltration along Arroyo Grande Creek represents one-quarter of the average volume of inflow to the study area. The flow in the creek is relatively constant, as flow is controlled by Lopez Dam upstream of the Northern Cities Area. For this analysis, the rate of infiltration was considered constant and thus, the calculated volume of infiltration remained relatively constant on both a monthly and annual scale. However, the actual stream infiltration rate may vary due to differing streamflow conditions and changing groundwater levels. More monitoring is needed to quantify the infiltration from ES-1 Todd Engineers Arroyo Grande Creek during different times of the year and with different flow conditions. Groundwater inflow primarily occurs along the eastern study area boundary, which includes subsurface inflow from Nipomo Mesa and through the alluvium along Los Berros Creek. This inflow represents slightly less than half of the average inflow into the study area. Subsurface inflow may also occur along the northern study area boundary within the alluvial sediments of Pismo Creek, Meadow Creek, and Arroyo Grande Creek. Because of limited data, the estimated volume of inflow is highly uncertain and may vary by an order of magnitude. Increased monitoring of water levels and additional geologic studies could provide more information on the volume of inflow. Return flows from irrigation and stormwater infiltration ponds combined currently represent less than one quarter of the average inflow volume. However, these elements may be the most amenable to local management. Expansion of the stormwater infiltration pond system could result in significantly more recharge during wet years. Changes in irrigation practices to improve landscape irrigation efficiency would serve to decrease the inflow from return flows but also cause a decrease in both urban and agricultural pumping. Outflows The three components of outflow urban pumping, agricultural pumping, and subsurface outflow each represent approximately one third of total outflows. Urban pumping is the water balance element that is best monitored and most amenable to management in terms of volume and location. Agricultural pumping was evaluated based on estimated harvested area of crops and average applied irrigation rates. Few data are available on the crop rotations and seasonal variation of agricultural water use and therefore pumping. It is anticipated that the acreage of agricultural in the study area will not change significantly in the future. Subsurface flow to the ocean is an important element of the water balance. Groundwater outflow prevents seawater intrusion and ensures the long term sustainability of groundwater supply. A significant increase in pumping and/or a significant decrease in inflow would decrease subsurface outflow causing seawater intrusion. The extent of intrusion can be estimated analytically or numerically, but the best indicator of the fresh water/seawater interface is sentry wells. Safe Yield The safe yield, also referred to as perennial or sustainable yield, is usually defined as the volume of water that can be pumped from a basin without causing negative effects, such as seawater intrusion, overdraft, or other impacts. The safe yield is dependent on both the natural system and management, and varies with changing hydrologic conditions. In the Northern Cities Area, a single safe yield value has been used in the past to cap urban pumping. However, a more realistic limitation is the risk for seawater intrusion. An increase in urban pumping (or a decrease in inflow) would result in a decrease in subsurface outflow, which controls the position of the fresh water\seawater interface. ES-2 Todd Engineers Based on analytical calculations, urban pumping may be increased slightly without negatively affecting this fresh water/seawater interface. However, urban pumping should be increased only in increments and any effects should be monitored through sentry wells. Recommendations The water balance described above is intended to support the development of future monitoring programs and management decisions. The water balance can be refined with future monitoring and investigation. This will lead to a greater understanding of spatial and seasonal variability in water balance elements. Proactive management can increase the yield of the basin without irrevocably damaging the basin, as long as development is incremental and monitored. Key recommendations are described below. Monito�ing ➢ Depth specific monitoring wells - Sentry wells along the coast can detect changes in water quality and notify of the threat of seawater intrusion. ➢ Dedicated wells for water level monitoring- Reliable water level data can assist in the estimation of subsurface inflow, outflow, change in storage, and the general state of the basin. ➢ Additional stream gaging- Stream infiltration may vary due to streamflow conditions and changing groundwater levels. More studies performed at different times of the year and with different streamflow volumes are needed to accurately estimate the infiltration from Arroyo Grande Creek. Management ➢ Use data from monitoring program for management decisions - A well- crafted and consistent monitoring program can increase the understanding of the groundwater basin, provide up-to-date information about the state of the basin, and aid in management decisions. ➢ Expand infiltration basin system - Expansion of the stormwater infiltration system could significantly increase the amount of water recharged to the aquifer. ➢ Plan and prepare for prolonged droughts - In periods of prolonged drought, inflow may be significantly less than outflow due to the lack of deep percolation. At that time, management measures must be implemented to prevent excessive groundwater level decline and seawater intrusion. ➢ Assess impacts from pumping- Pumping occurs in localized pumping centers in the Tri-Cities Mesa. Future numerical modeling could help redistribute pumping to minimize negative impacts like seawater intrusion. ES-3 Todd Engineers Introduction This document presents a water balance for the Northern Cities Area and provides recommendations to improve the monitoring and management of the groundwater basin. The obj ective of this updated and independent water balance is to improve the understanding of the groundwater system as a basis for improved monitoring and management, including potential increased use. The water balance analysis will support local decision-making with regard to the amounts of groundwater that may be extracted safely under varying natural and human-influenced conditions. A water balance for a groundwater basin consists of three major elements: inflow to the basin, outflow from the basin, and change in storage of the basin. The difference between the inflow and the outflow over a given study period should equal the change in storage during that period. If the change in groundwater storage was estimated independently from water level data, any residual represents the net error that results from data gaps, estimates, and assumptions. Accordingly, this relationship can serve to determine a reasonable range of values for each element of the water balance and the sensitivity of the water balance to specific elements. Throughout this report, areas are shown to the nearest acre, and water budget items are shown to the nearest acre-foot (AF). As a result, large numbers may appear to be accurate to four or five digits, which is not the case. Values for data that are measured directly, such as water levels, streamflow, and groundwater pumping, are probably accurate to two or possibly three significant digits. Values for data that are estimated, such as recharge from natural streamflow, recharge from deep percolation, groundwater storage changes, and groundwater inflows and outflows, are probably accurate to only one or two significant digits. All digits are retained in the text and tables to preserve correct column totals in tables and to maintain as much accuracy as possible during subsequent calculations based on the information presented in this report. Objective The obj ective of this updated and independent water balance is to improve the understanding of the groundwater system as a basis for improved monitoring and management. The water balance analysis supports local decision-making with regard to the amounts of groundwater that may be extracted safely under varying natural and human-influenced conditions. The water balance analysis also supports improved monitoring and may provide some of the basis for development of a focused computer model for the Northern Cities. The water balance methodology and data are thoroughly documented in this report, so that the water balance is reproducible and understandable. A compact disc holding all spreadsheets and data files used to calculate each element is included in Appendix A. The level of uncertainty and variability for each water balance element of the water balance is addressed and key assumptions for each element are also listed, recognizing that assumptions were required when locally specific data are lacking. With more monitoring and investigation in the basin, estimations can be refined systematically with actual data. 1 Todd Engineers Previous Studies A memorandum to the Northern Cities, Review of P�evious Wate�Balances and P�elimina�y Methodology (Todd Engineers, 2006) provides a review of selected hydrogeologic reports on the Arroyo Grande basin, focusing on interpretations of the local water balance. This memorandum, included in Appendix B, addresses two studies by the California Department of Water Resources (DWR), released in 1979 and 2002 (revised final draft issued in 2000), and two reports by consultants. The review explains how and why published safe yield values differ and describes the methodological basis for the water balance presented in this report. Study Area The water balance was prepared for the Arroyo Grande groundwater basin defined as the Northern Cities Area for the Santa Maria Basin adjudication and shown on Figure 1. This area is defined by boundaries based on significant hydrologic, geographic, and geologic features. This area is very similar to the Arroyo Grande Basin study area used as a basis for the 1979 Management Agreement, thereby providing a basic continuity. The maj or difference is extension of the southern boundary to the vicinity of Black Lake Canyon, a hydrologic feature and simplification of the boundary across the Arroyo Grande Creek valley, which in 1979 extended slightly further up the valley. The study area encompasses approximately 8,300 acres. Consideration was given to the spatial impact of each water balance element to support definition of possible management subareas; as indicated on Figure 1, faulting is a factor allowing subdivision of the study area for management purposes. Nonetheless, the focus of this study is the larger study area, which will facilitate comprehensive monitoring and management activities that are both legally prescribed and related to water resources systems. The water balance addresses the groundwater basin; in other words, accounting for inflows and outflows to the basin sediments below the water table and accounting for change in groundwater storage. Figure 2 illustrates the surficial geology of the area, while Figures 3 and 4 show geologic cross sections along the eastern and western boundaries of the study area, respectively. As shown, the relatively young, unconsolidated Quaternary formations, including the alluvium(Qal), dune sands (Qs), and older dune sands (Qos), are water bearing units and overlie older aquifer units including the Paso Robles Formation(QTpr), Squire Member of the Pismo Formation (Tpps) and Careaga Formation (Tpc). The study area represents a volume and defining its boundaries is basic to understanding the inflows and outflows of the water balance. Each boundary is discussed below. East Figure 3 shows the cross section marked A-A' on the geology map (DWR 2002b). The eastern boundary of the study area is about 23,900 ft. long and extends 2 Todd Engineers approximately from the intersection of Black Lake Canyon and Highway 1 to the southern edge of Arroyo Grande Valley at Highway 101. It coincides with the San Luis Obispo County Zone 3 management boundary and also with the northwestern boundary of the Nipomo Mesa Management Area(NMMA) (SAIC 2003). This eastern boundary is considered the only subsurface inflow boundary of the study area, bringing water into the Arroyo Grande basin from Nipomo Mesa and the Los Berros Creek drainage. The estimate of subsurface inflow across this boundary is discussed in detail in the Subsurface . In ow section. South The southern boundary of the study area, from the ocean to near the intersection of Black Lake Canyon and Highway 1, extends about 10,400 ft in an east-west line, roughly along Black Lake Canyon. Groundwater contour maps interpreted from water level data in wells across the area indicate that groundwater flow is roughly parallel to this southern boundary. This general trend in groundwater elevation data, along with the presence of surface water drainage parallel to this boundary, suggests that little to no groundwater is flowing across this boundary. No�thwest The northwestern boundary of the study area coincides with Pismo Creek, running about 2,800 ft. from the outlet of Pismo Creek at the ocean to the intersection of Highway 101 and Pismo Creek. Given the lack of detailed water level data in this area, it is assumed that groundwater flow in the vicinity of Pismo Creek is parallel to Pismo Creek. This assumption is consistent with DWR water level contour maps for 1975, 1985, and 1995 (DWR 2002b), which depict water level contours perpendicular to Pismo Creek. This northwestern portion of the study area boundary is therefore considered to be a no- flow boundary in our analysis. No�th The northern boundary of the study area lies along Highway 101 from its intersection with Pismo Creek to the southeastern edge of the Arroyo Grande Valley (approximately 20,200 ft.), and is generally coincident with the Wilmar Avenue Fault. Inflow to the basin may occur within the alluvial sediments of Arroyo Grande Valley and along the drainages of Meadow Creek and Pismo Creek, and from the more consolidated units (Paso Robles Formation, Pismo Formation, or Careaga Formation) into the basin across the Wilmar Avenue Fault. This boundary is discussed further in the Subsurface . In ow section. West The western boundary runs along the coast from Pismo Creek in the north to Black Lake Canyon in the south. This boundary,the only area of subsurface outflow, is depicted in Figure 4. This boundary is susceptible to seawater intrusion if groundwater levels along the shore decrease. Seawater intrusion is also discussed in the Subsurface Outflow section. 3 Todd Engineers Faults as G�oundwate�Ba��ie�s Within the Arroyo Grande basin, one or more faults may act as subsurface barriers to groundwater flow. DWR(2002b) notes that"the Santa Maria River Fault may affect groundwater flow in parts of the basin", and that"from east of Highway 1 to about a mile east of Zenon Way, significant differences are found in groundwater elevations on opposite sides of the Santa Maria River Fault." Well data analyzed for this proj ect generally corroborate this finding of significant groundwater elevation differences across the Santa Maria River Fault to the east of the study area. However, it is unclear if water levels taken across the fault are from wells in equivalent formations. Additionally, it is possible that the Santa Maria River Fault may act more as a barrier to groundwater flow within older formations, but less so or not at all in overlying alluvium, as appears to be the case with the Wilmar Avenue Fault to the north. The Oceano Fault also has the potential to act as a barrier to groundwater flow. However, without detailed groundwater elevation measurements from equivalent formations on either side of the Santa Maria River or Oceano Faults, it is not possible to document the extent to which these faults act as barriers to groundwater flow. Study Period The study period for the water budget extends from water year 1986 through water year 2004. Figure 5 shows the precipitation at the Pismo Beach Station from 1950 to 2005. Average rainfall over this study period (16.84 inches) approximates the long- term average rainfall (16.9 inches) (last 55 years) and encompasses both wet and dry years to allow assessment of climatic variations in the water balance. The study period makes good use of available data and represents the current state of the basin, including the changing management of flow releases from Lopez Reservoir in recent years for the seismic retrofit and habitat conservation plan. Inflows Inflows to the groundwater basin include deep percolation from rainfall, return flows from irrigation, infiltration from stormwater ponds, infiltration through stream beds, and subsurface inflow from adj acent areas. The following paragraphs summarize each inflow, describe the method used to estimate the inflow and the results, and provide a discussion of the inflow, including assumptions and uncertainty with recommendations to improve the estimate. Table 1 summarizes the entire water balance analysis on an annual basis, while Table 2 provides a monthly summary. Stream Infiltration Stream infiltration is the volume of water that percolates through a streambed into the aquifer. Streams may either be gaining streams (where groundwater discharges to the surface) or losing streams (where surface water recharges the groundwater). Arroyo Grande Creek is a losing stream over most of the Arroyo Grande groundwater basin (from the USGS gage located just north of Highway 101 to the 22nd Street Bridge) and then becomes a gaining stream as it nears the ocean. Other streams in the area, Los Berros Creek, Meadow Creek, and Pismo Creek, are also losing streams along all or portions of their streambeds. The volume of water infiltrating to the groundwater is dependent on the permeability of the streambed material, the area of streambed, and the 4 Todd Engineers flow regimen of the streams. Figure 1 shows the major local streams and stream gages in the study area. Method The rate of stream infiltration in Arroyo Grande Creek is not well known. Two studies have been performed to measure the infiltration rate. Todd Engineers measured creek flow and calculated infiltration on April 18, 2006. Flow was measured at three stations on Arroyo Grande Creek and at one station on Los Berros Creek, shown on Figure 1. Velocity measurements were taken using a current meter at several points along the creek channel and at two depths to account for variation in streamflow. The total calculated difference in flow from the USGS Gage to the Highway 1 Bridge, accounting for flow from Los Berros Creek into Arroyo Grande Creek, was 2.2 cubic feet per second (cfs). This difference is assumed to be the net amount of surface water that percolates to the aquifer. The study was performed after a particularly wet period, which may have resulted in a relatively low calculated infiltration. A short-term condition of high groundwater levels may have reduced infiltration, or shallow groundwater seepage into the creek may have masked the deep infiltration. The technical memorandum documenting the Todd Engineers stream survey is included in Appendix C. The only other stream infiltration study was conducted on Arroyo Grande Creek by Hoover and Associates (1985b). and included as an appendix to a report by Lawrance, Fisk& McFarland (1985). The study was based on two observations in June 1984: one day of very low flow and one day with flow close to three cfs at the Arroyo Grande USGS gage. The location of the USGS gage and the 22nd Street Bridge are shown on Figure 1. The Hoover study reported 3.01 cfs infiltrated between the USGS gage and the 22nd Street Bridge, based on observations of flow at a series of points on the creek. The Hoover study estimated an average streambed infiltration of about 1.55 ft/day along the Arroyo Grande Creek stream bed from the USGS gage to the 22nd Street Bridge. The reach of the creek with the highest infiltration rate is located between the Fred Grieb Bridge and the Highway 1 Bridge. As the study is based on a single day and a flow rate of 3 cfs, it may not be applicable to greater flows along the creek(Lawrance, Fisk& McFarland, 1985). In the report, Hoover indicated that increased streamflow may result in increased infiltration as the width and head of the stream is increased. However, based on the field measurements taken by Todd Engineers, this may not be the only factor controling infiltration. Other estimates of stream infiltration have been used in previous water balance studies. An estimate of 5 cfs infiltrating along the channel from the USGS gauge to the 22nd Street Bridge is generally used by the San Luis Obispo Flood Control District and is based on operating knowledge of Lopez Reservoir releases. To determine the volume of stream infiltration, the actual monthly flow of the creek was examined and compared to an infiltration rate (3 cfs or 5 cfs). If the flow in the creek was greater than the estimated rate, then it was assumed that infiltration equaled 5 Todd Engineers that rate. If flow was less than the rate, it was assumed that the entire flow infiltrated to the groundwater. Both 3 cfs and 5 cfs were calculated separately to examine the possible variation in streamflow. Results The two rates were used to calculate stream infiltration on a monthly basis. The results on an annual basis are shown on Figure 6. The 3 cfs infiltration estimates show little variation from year to year, ranging from 1,768 AFY to 2,172 AFY, with an average of 2,017 AFY. Because Lopez Dam controls flow to Arroyo Grande Creek, the flow in the creek over the study period has remained fairly constant, and accordingly the 3 cfs infiltration rate is relatively constant. The estimated infiltration volume is similar in dry years and wet years. The estimate of 5 cfs introduces greater variability, as shown in Figure 6. The 5 cfs based infiltration rate estimates range from 2,354 AFY to 3,898 AFY with an average of 3,100 AFY. Stream infiltration shows little variation seasonally. Based on available data, the estimate based on 3 cfs appears the most reasonable in the context of the overall water balance, so these results are shown in the annual summary of the water balance in Table 1. Average annual infiltration amounts to 2,017 AFY. The average monthly infiltration is shown in Table 2. Lopez Reservoir releases water to maintain year-round flow in the creek, preserve habitat, and contribute to the local groundwater basin. As a result, infiltration per month averages 168 AF. Discussion Comparison of the water balance elements in Table 1 indicates that stream infiltration is one of the single largest sources of inflow to the groundwater basin. Accordingly, it warrants careful consideration. It is important to note that the estimate of stream infiltration is based on three major simplifying assumptions: ➢ The infiltration rate is 3 cfs along Arroyo Grande Creek. ➢ The infiltration rate remains constant over the study period. ➢ No significant infiltration occurs from other creeks. Stream infiltration varies due to streamflow conditions, groundwater levels, and pumping near the creek. In addition, on any given day, urban and agricultural runoff also may flow into the creek and complicate infiltration estimates. Only two surveys have been conducted to evaluate the infiltration rate along Arroyo Grande Creek. Additional studies performed at different times of the year and under different flow conditions are recommended to improve the accuracy of the stream infiltration estimates. In addition, no data are available on infiltration rates along the smaller creeks; extension of stream surveys to these smaller creeks may show additional recharge to the aquifer. It is also noteworthy that stream infiltration is a water balance element that is readily managed through changes in releases from Lopez Reservoir and changes in groundwater pumping locations and amounts. During the study period, changes occurred in the management of Lopez Reservoir releases, which represent a significant portion of the flow in Arroyo Grande Creek. Most notably, the Habitat Conservation Plan(HCP) for the creek resulted in increased flow during fall and winter months. Average HCP releases 6 Todd Engineers are only 0.3 AF per month different than previous releases, based on the assumed 3 cfs infiltration rate. This difference has not substantially affected recharge to the groundwater basin as the increased flow occurs during periods where the creek flow is greater than the infiltration rate. Deep Percolation Deep percolation from precipitation is the amount of precipitation(rainfall) that falls on the ground and infiltrates through the soil to the underlying water table. In the Arroyo Grande basin, deep percolation contributes a significant portion of the inflow. The volume of deep percolation is influenced by the amount and intensity of precipitation, soil type, topography, vegetation and evapotranspiration, hydrogeology of the vadose zone and aquifer, and area of impervious cover. Because the portion of rainfall reaching the water table is based on multiple characteristics, the volume can vary greatly over time and space and thus is calculated with significant uncertainty. Method Deep percolation was calculated over the study area through a runoff analysis and soil moisture balance. The runoff analysis used the Soil Conservation Service (SCS) curve method to estimate the amount of precipitation runoff based on land use type, soil type, and precipitation amount. The soil moisture balance determined the amount of precipitation that recharged the aquifer. Data used in the SCS curve method to estimate runoff include precipitation amounts, land use and soil type. Rainfall data from the Pismo Beach station was used (NCDC 2006). Land use also plays a role in the calculation of deep percolation. A California 1996 Land Use Map was used to calculate the area of general land use types (truck crops, pasture, urban, and native) (DWR 1996). Urban areas contain significant amounts of impervious areas including structures, parking lots, streets, sidewalks, and other paved areas. Precipitation that falls on these impervious areas is often captured by stormwater systems. Some of the captured stormwater may recharge the aquifer through infiltration ponds. This captured stormwater is discussed separately in the Infiltration Pond section of this report. Soil moisture holding capacity was derived from the San Luis Obispo County soil survey (NRCS 2006). The soil types were divided into two categories based on soil moisture holding capacity: high and low soil moisture holding capacity. Figure 7 shows the locations of these two groups and Table 3 summarizes the extent and soil moisture holding properties of each soil type. Soils with high soil moisture holding capacity include the Marimel and Camarillo clay loam and sandy loams that occur primarily on the south side of Arroyo Grande Creek and along the boundary with Nipomo Mesa. Soils in the low capacity group are sandy, hold less moisture for evapotranspiration(ET), and thus are associated with more percolation. Note the broad extent of these soils with low moisture holding capacity across the study area. The soil moisture capacity of the low category was calculated by taking the weighted average by area of the soils. To accurately estimate the deep percolation, the study area was divided into land use and soil types. Each area included a soil type, stormwater drainage system, and land cover type 7 Todd Engineers (i.e., low capacity urban, low capacity agriculture/truck farming, high capacity urban, high capacity agriculture/truck farming). The curve number runoff analysis is described in Technical Release SS (USDA 1986). Direct runoff(Q) is calculated as a relationship between rainfall (P), the potential maximum retention after runoff begins (S), and initial abstractions (Ia). Initial abstractions include water that is captured before it is able to runoff and include plant interception, initial infiltration, and surface storage associated with ground cover. It can be expressed as a percentage of the maximum retention. For the purposes of this study, initial abstractions were assumed to be 20 percent of the maximum retention. The potential maximum runoff is estimated using a coefficient, or curve number (CN). The curve number is based on land use and soil type. The curve number also accounts for the percent of impervious area. Table 4 shows curve numbers and percent of impervious areas for various types of land use and soil types. Soils in the study area were divided into two groups: sandy soils with low soil moisture holding capacity (soil group A) and silty sandy loams with high capacity (soil group C). Different curve numbers were used for the land use groups in the study area, shown in Table 5. The urban areas could be subdivided into categories with their own curve numbers such as industrial, roads and parking lots, parks, high density residential and low density residential. A weighted average of the curve numbers based on the approximate area of that the urban type covered, was used. The percent coverage of the each urban area type was based on aerial photos and is shown in the table below. The area is a mix of inedium to high density single family homes, with 65 percent of the area estimated as impervious for high density and 35 percent impervious area estimated for medium density (Purdue 2006). Other estimates of impervious area in urban area range from 6 percent for lower density residential homes to 50 percent for commercial uses (Rantz 1971). % of Soil Soil Urban Group Group Urban Area Type Area A C High Density Single Family Homes 50 77 90 Medium Density Single Family Homes 20 61 83 Commercial/multi-family 20 89 94 Parks/open space 10 49 79 Urban Curve Number 100 73.4 88.3 The direct runoff was calculated monthly and subtracted from actual monthly precipitation to get the effective precipitation, PE (precipitation—runof�. It was assumed that all water not resulting in direct runoff was available to meet evapotranspiration demands, contribute to soil water capacity, and recharge the aquifer. As the curve number differed by category,the effective precipitation also varied. The curve number method is primarily designed for single events but is commonly used to predict runoff up to an annual scale. The accuracy of the monthly scale is appropriate for this water balance. The following equations were used to calculate effective precipitation: 8 Todd Engineers (P Ia)2 �— (P—Ia)+S Ia = 0.25 1000 S = —10 CN PE = P—Q PE >= 0 Once the effective precipitation(PE) was calculated (precipitation less runof�, a soil moisture balance was performed. The soil moisture balance had two basic steps. The first calculated available water by subtracting interception and evapotranspiration (ET) demands from the effective precipitation. The second step calculated the amount of available water that would be held in storage by the soil. The remaining water recharged the water table as deep percolation. The basic soil moisture balance formula is: Deep Percolation= Effective precipitation - interception- evapotranspiration - soil moisture storage For this analysis, this equation was applied on a monthly time step. The soil moisture storage value represents the amount water stored in the soil that is available to the plants. Traditionally, soil moisture balances use an interception value to account for precipitation that is intercepted by trees or other plants and prevented from directly contacting the soil. As most of the study area is dune land, urban areas, or low lying plants the amount of precipitation lost to interception was considered negligible. Interception in the recharge analysis is not the same as the initial abstraction value in the runoff analysis which includes surface storage that occurs immediately, thus capturing precipitation before it can result in runoff. The Arroyo Grande basin is characterized by multiple ground cover types, each with a unique ET demand. Table 6 shows the ground cover types and the applied monthly ET coefficient(K�o). The area was divided into five types: urban landscaping (tur�, agricultural land with truck crops, agricultural land with pasture, native riparian vegetation, and bare ground (Snyder 2006). The coefficient(K�o) and the reference ET (ETo) are multiplied to determine the potential ET of the land cover. Potential ET refers the amount of water a plant or type of land cover could consume given sufficient water at all times. Actual ET is limited by the amount of water available from precipitation and soil moisture. During the winter months, rainfall often exceeds potential ET, so the plant's water needs are fully satisfied and actual ET is equal to potential ET. Reference evapotranspiration (ET) data from California lrrigation Management Information System (CIMIS) San Luis Obispo weather station was used. Measured potential ET data was 9 Todd Engineers used from April 1986 to September 2004 and monthly average ET data was used October 1985 to March 1986 in the water balance (CIMIS 2006). As noted previously, the soil moisture holding capacity of local soils was derived from the San Luis Obispo County soil survey (NRCS 2006). The capacity of each soil type was calculated using the entire rooting depth and specific soil moisture capacities for each depth zone presented in the soil survey. Soil types were divided into the same two categories as the runoff analysis, high soil moisture holding capacity and low capacity. The soil moisture capacity of the high category is an average (weighted by area) of Marimel and Still gravelly sandy clay loam soil types and was calculated to be 6.23 inches. Camarillo was not included in the average as it only accounts for 0.01 percent of the study area. The soil moisture capacity of the low category is an average (weighted by area) of the remaining soils was calculated to be 1.94 inches. The soil moisture balance was applied on a monthly time step to areas of unique soil type and ground cover to determine the rate of percolation for each area. The rate of percolation was then applied to each area to calculate the total volume of recharge. Table 5 summarizes the areas of each land use and soil type, while Figure 8 shows the general areas of these land cover groups. Agriculture overlies the area of high moisture capacity . SO1 S. Results Figure 9 shows the annual deep percolation over the study period. The amount of deep percolation varies based primarily on the amount of precipitation. In dry years, like 1990, no deep percolation occurred and all precipitation was consumed by ET or resulted in stormwater runoff. In wet years, like 1998, deep percolation was about 5,700 AF. The average deep percolation for the study period is 1,300 AF. The average is greatly influenced by a small number of wet years. Much more percolation occurs in the wet season than the dry season, as demonstrated in Table 2, which shows the average deep percolation for each month. An average of 27 times more infiltration occurs during the wet season (October through March) than the dry season(April through September). Winter rains are often sufficient not only to satisfy plant's potential ET demands, but also to fill soil moisture storage, and yield additional water. This additional water recharges the groundwater basin as deep . perco ation. Figure 9 also shows the deep percolation by land use type. As indicated, most of the deep percolation occurs on native vegetation and bare ground (mostly dunes), with minor deep percolation of rainfall on agricultural land and urban landscaping. Comparison of Figures 8 and 9 indicate that a substantial portion of the deep percolation occurs in the southernmost portion of the study area. A maj or assumption that controls the calculation of deep percolation is the analysis of runoff. The curve number method provides an estimate of runoff based on soil type and groundcover. As discussed above, the urban portion of the study area was based 10 Todd Engineers on a mix of urban uses, assuming a preponderance of relatively high density land uses. To illustrate the sensitivity of deep percolation calculation based on the urban uses, an analysis was performed using a curve number representing a less dense urban community with 3 5 percent impervious area and a more dense urban community with 65 percent impervious area. Annual estimated deep percolations based on these assumptions are shown on Figure 10. This exercise illustrates the sensitivity of the deep percolation analysis, especially in wet years. Deep percolation estimates, can be refined in the future with additional data on the area of impervious surfaces. Another factor effecting deep percolation is the character of the underlying geology. The basin is characterized by alluvium and dune sands overlying terrestrial and shallow marine sedimentary deposits, with occurrences of discontinuous clay layers. These clay layers are difficult to correlate and are likely not continuous throughout the basin(DWR 2002b). This indicates that the clay layers are most likely not pervasive aquicludes and do not form significant barriers between aquifers. Percolating water (from deep percolation, infiltration ponds, and return flows) will infiltrate around these clay layers under the influence of gravity to j oin the main groundwater body. The only significant effect of these clay layers on percolating water would be to slow its downward velocity, but not to significantly influence the rate or total quantity of deep percolation. Discussion Evaluation of groundwater inflow from deep percolation is based on a number of variables. Key assumptions in the analysis include: ➢ Selection of runoff curve number ➢ Evaluation of monthly ET of crop cover and native vegetation ➢ Assumption that all deep percolation reaches the water table. As discussed above, the curve number method was used to calculate the amount of precipitation resulting in runoff. The curve numbers in most cases were selected based on average curve numbers (Perdue 2006). The curve number for urban areas was based on an approximate mix of urban uses. Local data on the distribution of urban uses and the observed percentage of runoff from precipitation events would provide a more accurate estimate of the amount of runoff and available water for percolation. The soil moisture balance was used to determine the amount of water consumed by plants through ET. Coefficients for ET were estimated based on ground cover; additional data could improve the accuracy of the estimated deep percolation. Portions of urban stormwater systems are designed to capture rainfall-derived runoff from urban landscaped areas and convey the water to infiltration ponds. Although these diversions are not specifically calculated, it is assumed that the volume of water available for deep percolation is the same with and without the runoff diversions, but that the deep percolation would occur in a different location (i.e., the infiltration basins). In terms of timing, deep percolation from precipitation is the most highly variable aspect of the water balance. Wet years provide up to 5,800 AF of recharge, while some dry years provide no recharge. Most of the percolation occurs in the winter months. Because of the seasonal and annual variability, a large portion of the basin inflow during 11 Todd Engineers the study period occurs over the period of a few months. In periods of prolonged drought, inflow may be significantly less than outflow because of lack of deep percolation, suggesting that monitoring and management would be needed to prevent excessive groundwater level declines and even seawater intrusion. In terms of spatial variation, deep percolation is relatively widespread across the study area. It is useful to emphasize here that the water balance elements for this study are expressed in terms of the entire study area. However, some elements of the water balance are areally extensive (such as deep percolation) and others are areally limited or localized (such as urban pumping). Clearly, deep percolation in the southern study area cannot be assumed to be available to wells in the northern portion. In addition, faults in the study area(specifically the Santa Maria River Fault and the Oceano Fault) may act as impediments to groundwater flow such that percolation on the southern side of the fault may not contribute recharge to northern side. Hydrogeologic data including geologic and geophysical logs, pumping test information, and water level data are particularly scanty in the area around the faults. More information is needed to fully characterize the significance of the faults as flow boundaries in the study area. Infiltration Basins Precipitation that falls on much of the impervious urban area is routed to infiltration ponds or other stormwater collection systems. Both the cities of Arroyo Grande and Grover Beach maintain infiltration ponds to capture runoff and infiltrate the water to the groundwater basin. The City of Arroyo Grande divides the city into three maj or zones, drainage zones A, B, and C. Zone A is the tributary area to existing infiltration basins and encompasses approximately 670 acres (37 percent of the City's surface area). The drainage zone overlies sandy soils with an infiltration rate estimated at 6 inches per day. If a rain storm occurs such that the infiltration basins overflow, the excess water is diverted to local creeks. Zone B overlies clay rich soils and infiltration basins are not as effective. Storm drains in Zone B direct runoff to local creeks. Zone C is located on the hills north of Highway 101. Most the drainage area does not overlie the aquifer, but runoff may flow to the Arroyo Grande basin area. Figure 11 shows the infiltration basins in the area, while Table 7 conveys relevant information about the basins. Currently, Arroyo Grande has seven infiltration basins overlying the study area. All are connected through pipelines and pumping stations. Five of these basins have been in use for the entire study period. Two ponds have recently been added to the system and are not included in the estimates of percolation from infiltration basins. The tributary watersheds of the various basins range from 10 acres to 457 acres. They are designed to accommodate runoff for most storms and in the event of overflow, the excess water is diverted to local streams. Grover Beach currently has one infiltration basin located on Mentone Avenue. The City of Grover Beach is currently redesigning their stormwater system and may build new infiltration basins in the future. 12 Todd Engineers Method The percolation of stormwater diverted to the infiltration basins in the Arroyo Grand basin was estimated through precipitation data, calculated runoff, tributary area, and capacity of the ponds, and approximate infiltration rates. Information on the capacity or the tributary watershed of Grover Beach's Mentone pond was not available, so the information was extrapolated from Arroyo Grande. The `footprint' area of the Mentone Avenue pond is about half that of the nearby Ash Street/Soto Complex ponds in Arroyo Grande. It was assumed that both the capacity and tributary area were also half that of the Ash Street/Soto Complex ponds. Using a monthly time step, the amount of runoff was calculated using the SCS curve number method described in the deep percolation section. The rate of runoff (inches per month) was multiplied by the total watershed area of the infiltration ponds to obtain the total volume available for percolation (AF per month). The stormwater system of the City of Arroyo Grande is in excellent condition and it is assumed that only minimal losses occur from the time the rainfall hits the ground to the time it enters the infiltration pond. It was assumed that the stormwater system directing water to the Grover Beach Mentone Avenue pond is equally effective. For this analysis, 10 percent of all runoff was assumed to be lost due to wetting pavement, evaporation, ET, and other unavoidable losses. The volume of runoff calculated to reach the ponds was then compared with the ponds' total capacity. If the amount of runoff was greater than the capacity, then the remainder was assumed lost to local creeks. It was assumed that all runoff captured in the ponds would infiltrate over the monthly time step. To test the appropriateness of the monthly time step, another approach was applied to calculate the infiltration from the six study area basins on a daily time step. The volume of available stormwater runoff was calculated using daily precipitation records from Pismo Beach and the area of impervious surfaces in the tributary watersheds. The calculated stormwater volume was compared with the storage capacity of the ponds. The capacities of the six ponds were summed, assuming that each is sized correctly for its given watershed or the ponds are linked such that spill water from one would be diverted to another ponds not yet at capacity. To examine the infiltration of each pond, the daily volume of stormwater and existing water in the pond system (from previous rainfall) was combined and compared to the ponds' collective capacity. If the total incoming stormwater and the existing volume in the ponds exceeded the ponds' capacity, the volume was assumed to be equal to the capacity. In the event of runoff exceeding the ponds' capacity, excess flow was assumed lost to local creeks. The daily analysis revealed that runoff would exceed the ponds' capacity only in maj or rainfall events such as occurred in March 1991 and February 1998. During these wet conditions, the monthly analysis showed a similar amount of overflow from the ponds. Because there appears to be ample capacity in the ponds on a daily basis, the monthly analysis reasonably simulates percolation from the infiltration basins. Results Most infiltration basin recharge occurs during large rain storms and thus varies seasonally and annually. Figure 12 shows the annual percolation from the infiltration 13 Todd Engineers basins. The average amount of infiltration from the ponds that existed during the study period was 327 AFY. In 1990, a dry year, only 45 AF of collected stormwater infiltrated. However, during the extremely wet year of 1998 the maximum infiltration was 761 AF. Because stormwater and thus the water in the infiltration ponds are from rainfall, there is a significant seasonal variation. Table 2 shows the average deep percolation for each month. An average of 12 times more infiltration occurs during the wet season (October through March)than the dry season (April through September). Current infiltration basins can be expanded to collect and infiltrate more stormwater within Cities of Arroyo Grande and Grover Beach. Infiltration ponds also would be beneficial in Oceano. Figure 13 shows how much stormwater is not captured by the infiltration ponds through overflow of existing ponds or lack of ponds in some areas of the basin. For the purposes of calculation, only stormwater on sandy soils was considered because clay loam soil on the eastern side of the basin is less likely to be conducive to infiltration. Approximately 20 percent of all runoff is currently captured by infiltration ponds. An average of 222 AFY is lost due to overflow from existing ponds and another 1,644 AFY of runoff occurs from areas not tributary to the existing ponds. Discussion The estimate for infiltration basin recharge was based on the runoff calculation prepared for the deep percolation analysis. Runoff was considered to be all the stormwater in the urban tributary areas. As discussed in the deep percolation section, the curve number analysis for urban areas assumes an approximate mix of urban uses. Other assumptions include the effectiveness of the stormwater system for transporting water, pond infiltration rates, and the likelihood of basins overflowing due to large amounts of precipitation. In addition, no information was available for the City of Grover Beach's Mentone Avenue ponds and estimates were made regarding its watershed area and capacity. Key assumptions for the infiltration basin analysis are summarized below: ➢ Runoff calculated through the curve number method adequately represents actual runoff. ➢ 90 percent of all runoff in the tributary area is captured in the ponds. ➢ Water in the ponds percolates within the monthly time step. ➢ The volume and watershed area for the Mentone Avenue basin is similar to that of nearby Soto Complex/Ash Street ponds. Infiltration basins are a good example of effective management for the groundwater basin in addition to good stormwater management. The basins allow stormwater that would otherwise be lost to the ocean to recharge the groundwater basin. The infiltration basins collect approximately 15 percent of the total stormwater in the study area. While recognizing that the most cost-effective infiltration system exists already, the opportunity exists to capture and recharge additional stormwater runoff up to 1,000 AFY. The cities of Arroyo Grande and Grover Beach are currently enlarging and improving their infiltration pond systems and the volume of water recharged from these ponds is expected to increase in the future. In 2004 Arroyo Grande built additional 14 Todd Engineers recharge ponds and has expanded others. These and other expansions to the infiltration basin system will result in more inflow to the groundwater basin. Return Flows When land is irrigated, either for agricultural or urban uses, most of the water is consumed through evapotranspiration, but some water may percolate to the underlying water table. Urban return flow in this water balance also includes leakage from municipal pipelines. Figure 8 shows the general land use of the Northern Cities area. It should be noted that deep percolation of precipitation on agricultural and urban land is accounted for separately to avoid redundancy with the return flow from applied water. U�ban Retu�n Flow Method The analysis of urban return flow examines the total water used for outdoor uses in urban settings and the portion that percolates to the water table. Urban outdoor water use includes watering lawns and gardens, filling swimming pools, and other water uses in an urban area. For the purposes of this study, the urban area is considered all areas served by municipal water. Although a small amount of agriculture still exists within city limits (which coincides with area served by municipal water), it is negligible and not included in this analysis of urban return flow. Because different customer types use different portions of water outdoors, the distribution of customer types in each city was examined. Customer types include single family homes, multiple family homes, commercial and/or industrial uses, and landscape irrigation. The portion of each city overlying the study area was also considered as the City of Pismo Beach and the City of Arroyo Grande are not located completely within the study area boundary. The total water served to each customer type in the study area was calculated. The portion of water used outdoors was estimated and then the portion of water that percolates was calculated on a water year basis. Three cities (Arroyo Grande, Grover Beach, and Pismo Beach) prepared Urban Water Management Plans (UMWPs) in 2000 which present the distribution of total water served to each customer type (City of Arroyo Grande 2000, City of Grover Beach 2000, City of Pismo Beach 2000). The volume of unaccounted for or lost water is also included in the UWMPs. This includes water lost from the system through leaking pipes, meter errors, fire protection, hydrant flushing, and other losses. In the 2000 UWMPs, the distribution for each city was given for the years 1990, 1995, and 2000. Each city's distribution did not change significantly over time allowing one average percent of the total water served to each customer type to be calculated. Table 8 summarizes the distribution by city and customer type. Oceano Community Services District is not required to prepare an UWMP, due to their small size. In order to estimate the distribution by customer type, the number of units in Oceano was researched. According to the US Census, in 2002 there were 1,121 owned housing units and 1,318 rented housing units. It was assumed most rented housing units are multi-family homes and most owned units are single family homes. While 15 Todd Engineers Oceano is estimated to have more multi-family units, single family homes generally use more water than multi-family units. Accordingly, it was assumed that the volume of water served to all single family customers was similar to that provided to all multi- family customers, 40 percent of the total system for each. Other uses were assumed to be similar to the neighboring cities, 10 percent for commercial customers, 5 percent for irrigation, and 5 percent for unaccounted losses. Table 8 shows the estimated percent of water used outdoors by customer type. According to the Department of Water Resources, the indoor/outdoor split in the Arroyo Grande area for multiple family homes is 90 percent indoors and 10 percent outdoors (DWR 2006). This split is expected to be similar to commercial properties as well. Estimates on the indoor/outdoor split for single family homes vary greatly. DWR cites 88 percent used indoors and 12 percent used outdoors for the Arroyo Grande area(DWR 2006) while the U.S. Environmental Protection Agency estimates that 3 7 percent of residential water use is used outdoors. For the purposes of this analysis, 37 percent was used because the basis of the DWR estimate was unclear. The City of Grover Beach and Oceano Community Service District are both completely within the study area boundaries, thus water applied outdoors could potentially percolate to the study area groundwater. Approximately 3 6 percent of the City of Arroyo Grande is in the study area. It was assumed the distribution of customer type in the portion of the city overlying the study area is similar to the distribution of the entire city. Only four percent of Pismo Beach is in the study area. According to the City of Pismo Beach, water is served to six communities that overlie the groundwater basin. These are mainly RV and mobile home parks. In 2005, these communities were served 104.8 AFY, 5 percent of the total Pismo Beach water system. Table 8 shows that five percent of the total Pismo Water supply is served to multi-family homes in the study area. Once the distribution of customer type and the area of the city with the study area were calculated, the water served to each customer type in all four municipalities was totaled. The total supply to each city for each month was divided among the customer types. The total water supply included all sources of water: groundwater, deliveries from Lopez Reservoir, and deliveries from the State Water Project (SWP). Data on the Oceano CSD SWP water supply were not available and were not included in the analysis. The water supplied to each customer type in each city was totaled to obtain the total water served to that customer type in the study area. For example, for single family water use, 3 6 percent of the total water supply for Arroyo Grande was used as total water supply to the study area(as 36 percent of the total city area is within the study area). The portion of the City of Arroyo Grande within the study area serves approximately 71 percent of the supply to single family customers. Grover Beach and Oceano supply 58 percent and 40 percent of the total supply to single family customers, respectively. The volume of water served to single family customers from all municipalities was summed. 16 Todd Engineers Urban irrigation is usually applied to meet the ET demands of landscaping. The portion of applied water that exceeds the ET demand results in urban return flow to the aquifer. It was assumed that the average irrigation system was 90 perfect efficient, meaning that 10 percent of applied water was return flow to groundwater. In addition to applied irrigation on urban land, leaking pipes can provide recharge. For this analysis it was assumed 50 percent of unaccounted water resulting in additional flow to the soil, and the remaining 50 percent was due to meter error, hydrant flushing, or other losses. It was assumed some of this water was lost to evaporation and evapotranspiration and that 10 percent of the unaccounted water percolates to the groundwater. Results Figure 14 shows the volume of urban return flow per year over the study period. The percolation from urban irrigation is fairly consistent over the study period. The average volume was 114 AFY and the annual values ranged between 101 AFY in 1986 and 140 AFY in 2002. Because it was assumed the distribution of customer types in the area remained the same over the study period, the amount of urban return flow varied only due to the change in total water supply to the area. Approximately 2.8 percent of total water supply results in urban return flow to the water table in the study area. Urban return flow varies seasonally with 1.5 times more return flow percolating in the dry summer months than the wetter winter months. This variation is expected as more irrigation occurs in the dry summer months. As discussed above, the percentage of water use outdoors controls the volume of urban return flow. Estimates for the portion of single family residential water demand used outdoors varies from 30 percent to 60 percent depending on the geographic location and type of community (Gleick 2004). For the purposes of the water balance, 37 percent of all single family water use was used outdoors. Figure 15 shows the amount of urban flow assuming various percentages of single family outdoor use (12, 37, and 50 percent). The average return flow varies from 66 AFY to 155 AFY. Discussion Assumptions were made for the calculation of urban return flow to approximate average use and simplify the analysis. Key assumptions include: ➢ Arroyo Grande usage was similar throughout the city. ➢ Customer type distributions remained the same over the study period. ➢ No significant change in usage occurred seasonally. ➢ The portion of water supply used outdoors is 3 7 percent for single family homes and 10 percent for multi-family, commercial, and industrial uses. ➢ Urban irrigation efficiency is 90 percent. ➢ 50 percent of unaccounted water represents pipeline leaks, 10 percent of pipeline leaks percolates to the groundwater. ➢ State Water Project deliveries to Oceano would not significantly change return flow e stimate s. 17 Todd Engineers Urban irrigation increases in the summer to compensate for the lack of precipitation. For this analysis, an fixed percent of total water supply was applied and no adjustment was made seasonally. However, since water demand is greater in summer months a greater amount of irrigation is estimated. Accuracy of this analysis would be improved through documentation of the portion of water used outdoors by each customer type, urban irrigation efficiency, seasonal patterns of irrigation, and water use for the portions of the City of Arroyo Grande overlying the groundwater basin. Ag�icultu�al Retu�n Flows Method Agricultural return flows were calculated assuming applied water rates and irrigation efficiencies. Crops are irrigated to satisfy the ET demand and the remaining applied water is assumed to percolates to groundwater as agricultural return flow. The DWR agricultural water use expert for the Southern District, Robert Fastenau, estimates that irrigation efficiencies in the area range from 70 to 85 percent. Therefore, meaning that 15 to 3 0 percent more water is applied than needed to meet the ET demand Fastenau personal communication, 2006). In the study area, most farmers use sprinkler irrigation in the beginning of the growing season and drip irrigation for the remainder of the season. The different irrigation methods vary in efficiency; sprinklers have an efficiency rate of 70 percent and drip irrigation is more efficient at 85 percent. Due to improved irrigation methods, a relatively insignificant portion of the applied water results . in runo . Consumed fraction is a similar concept representing the portion of applied irrigation water that is consumed by the plant through ET. According to DWR, the average consumed fraction for truck crops in the Arroyo Grande area from 1998 to 2002 was approximately 70 percent(DWR 2006). The remaining 30 percent represents agricultural return flow. Agricultural return flows in the basin were calculated based on the applied water and the assumption that 3 0 percent percolates to groundwater. The methodology to estimate applied water is discussed in the Agricultural Pumping section. Results Agricultural applied water was estimated at 3,300 AFY, as discussed in detail in the Agricultural Pumping section. Based on the consumed fraction reported by DWR, 990 AFY would return to the aquifer through agricultural return flow. As agricultural pumping was calculated on an average annual basis, agricultural return flow could not be estimated beyond an average annual basis. No data are available to estimate the monthly variation of agricultural return flows. Discussion Key assumptions in the analysis of agricultural return flow include: ➢ Evaluation of applied water (see Agricultural Pumping) ➢ Irrigation Efficiency/Consumed Fraction is 70 percent 18 Todd Engineers ➢ No return flows occur as runoff. Agricultural return flows were estimated using applied irrigation rates and irrigation efficiency. Local data for irrigation efficiencies in the study are not readily available but future studies may provide more information. This element is a relatively small portion of the overall water balance and additional data will not significantly change the estimated volume of return flow. Subsurface Inflow The amount and location of subsurface inflow depend on the definition of the boundaries of the study area. Groundwater inflow primarily occurs along the eastern study area boundary, which includes subsurface flow from Nipomo Mesa as well as the alluvium along Los Berros Creek. Subsurface inflow may also occur along the northern study area boundary within the alluvial sediments of Pismo Creek, Meadow Creek, and Arroyo Grande Creek. Method Evaluation of subsurface inflow along the eastern study area boundary was performed by applying Darcy's Law of saturated flow in a porous medium. This method is straightforward, and requires simply a groundwater gradient and a representative transmissivity for each portion of the study area boundary where subsurface inflow occurs. The equation for evaluating the total subsurface inflow(Q) along a boundary segment by this method is: Q = TiW where T is the representative transmissivity of the boundary segment, i is the groundwater gradient across (and perpendicular to) the boundary segment, and W is the width of the boundary segment. The groundwater gradient is defined as the slope of the water table, or the change in head over distance. A representative transmissivity and groundwater gradient were used for the entire eastern study area boundary, due to lack of more detailed data. Flow from the alluvial sediments along Los Berros Creek was not estimated separately from the rest of the eastern boundary because of a lack of data. However, the alluvial sediments of Los Berros Creek were included in the estimation of the overall transmissivity for the eastern study area boundary. In order to obtain a representative transmissivity, the geology of the study area was reviewed with particular attention to the study area boundaries. Selected cross sections were developed to represent the conditions along pertinent segments of the study area boundary. After review of previous geologic work in this area (DWR 2000, DWR 2002b, SAIC 2003, and Cleath& Assoc. 2003), it was determined that the geology summarized in DWR 2002b was sufficiently comprehensive and accurate to be used in this study. It is noted that DWR 2002b also has been relied upon by other studies of groundwater flow. Figure 2, derived from Plate 2 in DWR 2002, shows the surface geology of the study area and indicates the locations of two cross sections, A-A' and B-B' shown on Figure 3 and Figure 4, respectively. Figure 2 also shows that there are three 19 Todd Engineers maj or faults within the study area: the Wilmar Avenue Fault along the northern study area boundary, and the Santa Maria River Fault and Oceano Fault in the central portion of the study area. Along each boundary segment determined to be an inflow or outflow boundary, hydraulic conductivities were estimated for each of the geologic formations present. Hydraulic conductivities were derived from DWR 2002b, which supplied hydraulic conductivity estimates from aquifer pumping test data, well yield data, and represented rock types. For this analysis, hydraulic conductivities were assigned to each geologic unit, which were similar to those reported in DWR 2002b. Assigned conductivities are shown in Table 9. The hydraulic conductivity of each geologic unit was then multiplied by the unit thickness to produce a transmissivity, and the transmissivity values of units within a given segment of the study area boundary were then summed to produce the representative transmissivity for that boundary segment. Groundwater gradients were determined from water level data. Data were obtained from a variety of monitoring and production wells from San Luis Obispo County, United Stated Geological Survey and the Department of Water Resources. Data spanned the study period and were compiled in a single database. Groundwater contour maps were constructed and used to define which boundary segments were to be considered inflow, outflow, and no-flow boundaries. Due to inconsistent data, water level maps were not used to determine groundwater gradients. Instead, gradients between well pairs were used to derive groundwater gradients across flow boundaries, with multiple well-pairs averaged over the course of the study period to smooth inconsistencies. Well pairs used for this analysis are listed in Table 10. Gradients were calculated in months when all well pairs had data and were averaged. Once the transmissivity and groundwater gradients were determined, total flow across the boundary segment was then calculated using Darcy's Law. Subsurface inflow may also occur along the northern study area boundary. Potential inflow across the northern boundary can be divided into two categories: 1. Flow within the alluvial sediments of Arroyo Grande Valley and along the drainages of Meadow Creek and Pismo Creek, and 2. Flow from the more consolidated units (Paso Robles Formation, Pismo Formation, or Careaga Formation) across the Wilmar Avenue Fault. Generally, groundwater elevation data from the bedrock units north of the study area are lacking, but groundwater elevation contours from DWR 2002b and a review of water levels indicate that groundwater flow is generally parallel to the boundary, indicating little groundwater flow into the basin across the northern boundary. This may be an indication that the Wilmar Avenue Fault acts as a groundwater barrier in non- alluvial geologic units along the northern boundary, but without more detailed groundwater level monitoring, this conclusion is tenuous. It is assumed that the recent alluvial sediments along Arroyo Grande Creek, Meadow Creek, and Pismo Creek overlie the Wilmar Avenue Fault and that the fault does not act as a significant barrier to groundwater movement in the alluvium (DWR 2002b). 20 Todd Engineers Subsurface flow as well as surface flow from Arroyo Grande Valley is assumed to be included in the USGS gage measurements. Gaging station 11141500 is located on Arroyo Grande Creek in an area of high bedrock: that in this area bedrock forces groundwater in the alluvium to discharge into the creek. Accordingly, the surface flow measured at this gaging station accounts for any subsurface flow along the Arroyo Grande Creek Valley. The Hoover Study (1985b) showed that, between the USGS gage and Traffic Way there was a net loss of approximately 200 AFY from Arroyo Grande Creek to groundwater, this constitutes subsurface flow into the basin, but is accounted for as stream infiltration. Groundwater may flow across the northern study area boundary within the alluvium of Meadow Creek. Cleath& Associates (2003) examined groundwater in the Oak Park area along Meadow Creek and roughly estimated flow into the Arroyo Grande basin from Meadow Creek alluvium to be 65 AFY. This estimate was based on the assumption that the groundwater elevation gradient in this area is equal to the ground surface elevation gradient. Without detailed groundwater elevation data to verify this estimate, its accuracy is uncertain. However, given that 65 AFY represents only about 2% of the subsurface inflow estimated for the eastern boundary, for all practical purposes, the northern boundary appears to be a no-flow boundary. Results Using the calculated average gradients and representative transmissivity, the mean inflow along the eastern study area boundary is 3,470 AFY. A more precise determination of subsurface flow on a yearly or seasonal basis was considered, but available well data were too variable and inconsistent to yield reliable, representative, regional groundwater gradients. Effects on groundwater levels that are short-term(such as storm events) or small-scale compared to the study area(such as localized pumping activity) are not likely to significantly affect the regional pattern of groundwater flow, particularly in deeper, less permeable units. Therefore, subsurface flows were calculated using groundwater gradients that were averaged to more accurately represent the long- term, regional gradient. Because hydraulic conductivies and gradients are estimated, the volume of inflow is highly uncertain and may range from 1,000 AFY to 10,000 AFY. Based on the method described above, the subsurface inflow can be reasonably estimated at 3,470 AFY. Additional monitoring may eliminate some or all of the uncertainty. Discussion Evaluation of subsurface inflow is based mainly on groundwater gradients in the area of the study area boundary, the cross-sectional areas of each geologic unit, and the associated hydraulic conductivities of the units. Key assumptions for the analysis of . in ow are: ➢ Estimated hydraulic conductivities ➢ Selected unit thicknesses 21 Todd Engineers ➢ Average gradients from well pairs are representative ➢ All subsurface flow from Arroyo Grande Creek Valley becomes surface flow near the USGS gage station This element of the water balance is not only large, but highly uncertain. Accordingly, improved monitoring and additional study are recommended to reduce the uncertainty. First, dedicated water level monitoring wells on both side of the Nipomo Mesa boundary would help determine gradients, while additional water level data would define seasonal variations in subsurface inflow. Additional studies of available well logs along the boundary would improve the calculation of formation thicknesses. Future pumping tests and review of all available pumping tests would provide additional information regarding local hydraulic conductivities. Outflows Outflows from the groundwater basin include groundwater pumping, evaporation and evapotranspiration from groundwater-fed lakes, and subsurface flow to the ocean. Other means of evapotranspiration are subsumed in the analysis of specific inflows, namely deep percolation and return flow. The following paragraphs define each outflow, describe the method used to estimate the outflow, summarize the results, and provide a discussion of uncertainty with recommendations to improve the estimate. Outflows are included in Table 1 on an annual basis, while Table 2 provides a monthly summary. Pumping Groundwater extraction or pumping is a maj or component of outflow from the groundwater basin. In the Arroyo Grande basin, groundwater provides supply to both municipal and agricultural users. Documentation of groundwater pumping is available from the municipal users of the basin, generally from 1954 to the present. However, the amount of groundwater produced for agriculture purposes is uncertain, as local agricultural wells are not metered and pumping rates are not reported. Groundwater pumping is guided by the 1983 Gentlemen's Agreement among the groundwater users of the basin. Pumping allocations provided by the Agreement were based on findings of the DWR report, G�oundwate� in the A��oyo G�ande A�ea (1979). The report indicated that approximately 5,300 AFY was used for agricultural irrigation and provided 200 AFY for subsurface outflow to the ocean. Adjustments were made to the original water balance in the report to account for additional water entitlements from the Lopez project. This adjustment increased the water available for urban use to 4,000 AFY from the 2,000 AFY to 3,000 AFY range in the report. The available water was allocated among the four municipalities based on their historical maximum groundwater pumping. The allocation is shown below: Applied irrigation to agricultural land 5,300 AFY Subsurface flow to the ocean 200 AFY Urban Use City of Arroyo Grande 1,202 AFY 22 Todd Engineers City of Grover Beach 1,198 AFY City of Pismo Beach 700 AFY Oceano Community Services District 900 AFY U�ban Pumping Method Table 11 summarizes basic information on the municipal supply wells, while Figure 16 shows the well locations. Each municipal purveyor currently meters the amount of groundwater pumped. However, some gaps exist in the historical record. First, pumping records are not available from the City of Grover Beach before January 1992. Accordingly, the monthly volume pumped by Grover Beach before 1992 was estimated using the City's portion of the total pumping from all municipalities from 1992 through 1997. The distribution of pumping changed in 1997 because of the importation of State Water Proj ect Water, and therefore was not used to estimate Grover Beach pumping before 1992. For example, from 1992 through 1997, the volume that Grover Beach pumped in October was an average of 41.2 percent of the total pumping. In October 1985, Arroyo Grande, Pismo Beach and Oceano pumped a total of 52.3 AF. Assuming that Grover Beach averaged 41 percent of the total, then pumping can be estimated as 36.7 AF (41.2 percent of 89 AF, 36.7+52.3). In addition, no data were available for Oceano for August and September 2004. It was assumed the pumping was similar to August and September in 2003. Results The pumping amounts from each municipal purveyor are shown on Figure 17. Urban pumping ranged from 1,790 AF in 1986 to 3,400 AF at the end of the study period 2004. The cities of Arroyo Grande and Grover Beach have increased pumping over the time period to meet the growing water demands. The City of Pismo Beach and Oceano CSD both contracted for water from the State Water Project and decreased pumping when deliveries began in late 1997. Figure 18 shows the water supply to urban parties in the Northern Cities Area by source. Note that the SWP supply to OCSD is not included in the State Water Proj ect totals. Table 2 shows the average urban pumping by month. There is a seasonal component to pumping, where pumping in the summer months is greater than in winter months. An average of twice as much pumping occurs during the dry season (April through September)than the wet season (October through March). Figure 19 shows the total monthly pumping. Discussion Urban pumping is well monitored and there is little uncertainty in the estimates. Two key assumptions were made in the analysis to fill in missing data. ➢ Grover Beach pumping before January 1992 ➢ Oceano pumping in August and September 2004 For the water balance, only the volume of pumping is considered. However, the location of pumping plays a critical role in defining the source of the pumped water. For 23 Todd Engineers example, the source of pumping can derive from deep percolation, stream infiltration, subsurface inflow from the east, or if wells are poorly located, from subsurface inflow from the west, which brings the risk of seawater intrusion. Currently, municipal pumping occurs in localized pumping centers located in the Tri-Cities Mesa. Future numerical modeling could help redistribute and potentially support an increase in pumping while minimizing the risk of seawater intrusion. Ag�icultu�al Pumping Method DWR prepares land use maps showing areas of irrigated agricultural land and crop patterns (DWR 1985, 1996). Land use maps exist for the southern San Luis Obispo area for 1985 (Figure 20) and 1996 (Figure 8). Between 1985 and 1996, irrigated agricultural land slightly decreased in acreage; however, the 19961and use map did not include agricultural land within the urban areas of the study area. The 1985 DWR land use shows about 320 acres of agricultural land in these urban areas. As part of the Agricultural Conversion Credit, Appendix D, Arroyo Grande and Grover Beach indicated that approximately 23 0 acres of agricultural land has been converted to urban uses. The remaining 90 acres is assumed to remain agricultural use as reported by the DWR 1985 land use map. The major crops in the area have not changed over time and include strawberries, lettuce, broccoli and other cole crops (e.g. broccoli, cauliflower, and cabbage). Table 12 shows the maj or crops and respective portion of agricultural land according to the DWR 19961and use map. DWR's Division of Planning and Local Assistance also reports irrigated crop area, harvested area, applied water rates, and other agricultural data for counties and Detailed Analysis Units (DAU). Figure 21 shows the Arroyo Grande DAU. Note that the Arroyo Grande DAU is much larger than the Northern Cities area. Nonetheless, the distribution of crop types is similar in the larger DAU and the smaller study area. In both areas, approximately 90 percent of the agricultural land is in truck crops, mainly broccoli and lettuce. The annual acreage of irrigated land by crop type for San Luis Obispo County was also examined (DWR, Updates to the California Water Plan, 1989, 1990, 1991, 1992, 1993, 1994, 1995) to consider possible trends during the study period. Agricultural land uses in San Luis Obispo County for available years are shown on Figure 22. Total irrigated acreage increased in the county over the study period. Most of the growth was in grapes or vineyards; however, truck crops increased slightly. The county-wide review substantiated local data indicating that agriculture and cropping patterns are fairly constant. DWR reports both the irrigated land area in the DAU and the harvested area for years 1998-2001. If a certain field supports two crops in a year, the harvested area is twice the actual land area. DWR estimates that more than one crop per year are grown on only about 25 percent of irrigated land in the DAU. However, crops grown in the Northern Cities area(lettuce and broccoli) often yield two harvests per year because of their short growing seasons; lettuce typically grows in 70 to 80 days and broccoli grows 24 Todd Engineers in 50 to 150 days depending on the season. According to Richard Fastenau, the agricultural water use expert for DWR's southern district, most farmers will grow lettuce during the warmer months and broccoli during the cooler winter months. This crop rotation sustains soil fertility and provides for overall better quality of produce (Fastenau 2006). Other truck crops do not have the same cropping pattern; for example, strawberries on one land acre may yield one harvested acre a year. Although about 6 percent of the Northern Cities agricultural land area was reported as strawberries in 1996, the crop is often rotated with other truck crops. Because the type crop grown on a particular acre may change year to year, it was assumed all irrigated land in the area could yield two crops per year. Applied water is the amount of water applied to a crop for irrigation; units are generally given as AF per harvested acre per year. In the Northern Cities area, all applied water is from groundwater pumped by privately owned wells. The amount of applied water varies by crop and geographic location. DWR presents estimates of applied water by DAU for certain years. Most truck crops are grouped together and the applied water use is a weighted average. For example, the acreage of broccoli is multiplied by the applied water for an average broccoli crop and the acreage of lettuce is multiplied by the applied water for an average lettuce crop and divided by the total acreage. The resulting rate would estimate total water when applied over the whole area. These applied water values are shown for selected crops on Table 13. The applied water for truck crops (lettuce, cole crops, strawberries, etc.) ranged from 0.86 to 1.0 AF per harvested acre per year. Applied water for pasture or grain crops averaged about 0.46 and 2.81 AF per harvested acre per year, respectively. Table 13 shows the irrigated land area calculated from the DWR land use maps for both 1985 and 1996. Acreage was adjusted slightly to include the agricultural land still remaining within the urban areas. The table also shows the estimated harvested acreage, assuming that all truck crops produce two harvests a year. The DWR-estimated applied water rate is applied to the harvested acreage and the water use for each maj or crop type is calculated. The results are shown based on the areas on the two available land use maps (DWR 1985, 1996). Because the agricultural land area in the Northern Cities area decreased only slightly over the study period, the average water use is assumed to represent the approximate water use annually. Results Based on the above methodology, agricultural pumping is estimated to equal the volume of applied water, 3,300 AFY. Total applied water varies based on the ET demands of a particular crop, length of the growing season, type of irrigation, amount of precipitation, irrigated land area, harvested area, and personal preference of the grower. Because of the many variables, significant uncertainty exists. Further research in this area may be warranted, including detailed field surveys, interviews with local growers about irrigation methods and crop rotations. Seasonal water use is difficult to estimate as it depends on crop rotation schedules. Although there are certain suggested crop patterns, it is ultimately up to the individual 25 Todd Engineers grower when to plant and harvest(Fastenau 2006). Generally more water would be used in the summer than the winter since the winter months have more precipitation and the crops generally grow at a slower rate in the colder temperatures, thus requiring less irrigation. In addition, the amount of precipitation in a given year would also affect the volume of applied water, with a dry year requiring more applied irrigation to compensate for the lack of precipitation. This effect is not specifically addressed as no data exist on specific irrigation practices in the area and practices would vary by grower. However, by using an annual average, the short term variations in applied water should not affect the overall volume. Discussion Agricultural pumping represents approximately one third of the total water budget outflow. It is anticipated that the acreage of agricultural land in the study area will not change significantly in the future, having remained relatively constant. Agricultural pumping was estimated based on the following key assumptions: ➢ Agricultural practices do not vary over the time period. ➢ All truck crops land produces two harvests a year. ➢ Applied water rate estimates are based on crop type. Additional data would improve the analysis and estimate the seasonal and annual variability of applied water. Subsurface Outflow Subsurface flow to ocean is an important element of the water balance. Groundwater outflow prevents seawater intrusion and ensures the long term sustainability of groundwater supply. Method Figure 4 (cross section B-B') shows the geology along the western boundary of the study area. The western boundary of the study area is about 27,900 ft. long and extends along the shore from approximately Black Lake Canyon to Pismo Creek. The geology along this cross section is well defined by well data, with the exception of the area just south of the Santa Maria and Oceano Faults. Formation thicknesses in this area are extrapolated from DWR 2002b, but the depths of geologic contacts are estimated. This western boundary is considered the only subsurface outflow boundary of the study area. The representative transmissivity of 8800 ft2/day for this western boundary is a product of the formation thicknesses from Figure 4 and the hydraulic conductivities from Table 9, corresponding to an average hydraulic conductivity of 105 gpd/ft2 and an average section thickness of approximately 63 0 feet. Five well pairs (listed in Table 10) were used to calculate the average groundwater gradient across the western study area boundary. Inconsistencies in individual water level measurements (potentially caused by pumping activities, measurement error, storm events, etc.) were smoothed by averaging gradients over the 26 Todd Engineers entire study period, yielding an average gradient of 0.0017 across the western boundary. This gradient is generally consistent with groundwater elevation contour maps created from well data for this project. The subsurface outflow was calculated using Darcy's Law as described in the Subsurface Inflow section. Results The mean outflow to the ocean along the western study area boundary is 3,400 AFY. Only limited seasonal or annual variation occurs in water levels along the boundary (Figure 24). The stable water levels indicate that the subsurface outflow has not varied significantly over the study period. Discussion The outflow of fresh water along the coast maintains a dynamic equilibrium between the onshore fresh water and offshore seawater. Figure 23 is a schematic east- west cross section that illustrates the wedge-shaped interface between the overlying fresh water and the denser seawater. The interface is a transition zone composed of brackish water with a specific geometry and location that is dependent on the amount of subsurface fresh water outflow. Figure 23 shows three theoretical transition zones, all located at the shoreline and each associated with an amount of subsurface freshwater outflow. In general, greater fresh water outflow is associated with a steeper interface and greater distance from inland wells. A reduced fresh water outflow results in flatter interface, with the denser seawater moving inland as a seawater intrusion wedge. The geometry of the seawater wedge beneath the western boundary of the study area was evaluated to check the subsurface outflow estimate and also to examine the potential effects of different outflows on seawater intrusion. The following equation was used to evaluate the elevation of the freshwater/seawater interface (z): 2 2 2 P�'x P�' Z = + OpK OpK where x is the horizontal distance perpendicular to the coast, q is the discharge per foot of aquifer(parallel to the coast), K is the hydraulic conductivity of the aquifer, p is the density of fresh water, and Op is the difference in density between seawater and fresh water. The geometry of the fresh water/seawater interface was determined analytically for three outflow values: 200 AFY as cited in the Gentlemen's Agreement; 3,000 AFY, which approximates this study's estimate; and 10,000 AFY, which is a possible, but high- end value. All three are depicted on Figure 23. As shown, a discernable, but compact seawater wedge occurs at the estimated outflow of 3,000 AFY. An outflow of 200 AFY results in a much more extensive seawater wedge, while an outflow of 10,000 AFY results in a near-vertical fresh water/seawater interface. Local wells are not known to have been affected by seawater, so it is likely that subsurface outflow from the study area lies within the broad predicted range of 1,000 to 10,000 AFY. Note that an outflow of 200 AFY, as cited in the Gentlemen's Agreement, would result in an unreasonably 27 Todd Engineers shallow freshwater/seawater interface, occurring at a depth of only 200 feet at a location 800 feet inland from the shore. The extent of intrusion can be estimated analytically or numerically but the best indication of the freshwater/seawater interface is sentry wells. Sentry wells along the coast can be sampled to detect changes in water quality to identify seawater intrusion. These wells should be sited and designed to address geologic variability and monitored on at least a semi-annual schedule. Sentry wells should be located in areas of the greatest subsurface outflow, namely near Arroyo Grande and Pismo creeks. Key assumptions for subsurface outflow include: ➢ Hydraulic conductivities ➢ Unit thicknesses ➢ Average gradients from well pairs Other Outflows Other water balances have identified the lakes in the southern portion of the study area as potential outflows. These lakes are most likely fed by groundwater but it is unclear if the groundwater is a separate perched aquifer or part of the larger Arroyo Grande groundwater aquifer. Little data are available on the source of the lakes, the volume they contain, or water level fluctuations. For the purposes of this study, it is assumed that the evaporation from the lakes represents an insignificant outflow. Groundwater Storage Change in groundwater storage can be computed as the difference between inflows and outflows in the water balance. It also can be calculated independently by examining groundwater level data. This independent calculation is an important check on the overall accuracy of the water balance. Groundwater storage was computed as the product of the saturated groundwater basin volume and the average specific yield of the basin sediments. The groundwater basin volume is based on knowledge of the geologic framework of the basin and of groundwater levels, while the specific yield is derived from pumping test data or estimates based on sediment characteristics. Evaluation of the change in groundwater storage is based on monitoring changes in groundwater levels. The groundwater basin can be defined as the entire volume from the water table down to bedrock. In the case of coastal basins like the Arroyo Grande basin with the risk of seawater intrusion the usable basin volume is defined as the volume above mean sea level. Method Change in groundwater storage was computed by evaluating the difference in groundwater elevation across the study area, multiplying it by the horizontal area of the study area, and then multiplying again by the representative specific yield of the study area. Hydrographs from selected wells are shown on Figure 24. The change in storage was evaluated in this manner for two time periods: 1986-1997 and 1998-2002. These 28 Todd Engineers time periods were chosen in order to characterize the effect of the wet period around 1998. Groundwater elevations were determined across the study area from analysis of well data compiled from the San Luis Obispo Water Level Database (San Luis Obispo County 2004), Department of Water Resources (DWR 2005), and the USGS National Water Information System (USGS 2005). Water level measurements were used to construct groundwater elevation contour maps for the study area. The contours on these maps were created from a combination of inverse-distance weighting of data from wells, hydrogeologic judgment, and overall trends in groundwater flow patterns. To examine the study period, three pairs of years were used: 1985-1986, 1997-1998, and 2002-2003. Data and contours for autumn measurements for each two-year group were averaged together in order to smooth irregularities in water level data. All applied data were October water level measurements, thereby minimizing seasonal and early spring rainfall effects. After averaging, a digital representation of the water table for the entire study area was created with ArcGIS software for each of the three time periods. These digital groundwater elevation surfaces were composed of ten by ten meter squares or cells. Each cell was assigned a groundwater elevation value by a geostatistical process termed kriging, which analyzed the well data and the groundwater elevation contours together to derive the most probable groundwater elevation for each cell. Elevation differences were calculated between the groundwater elevation surfaces, and the difference multiplied by the surface area. This volume was then multiplied by a specific yield of 0.11 to produce the total change in storage. The specific yield value of 0.11, taken directly from DWR 2002b, is based on well logs of the area. Result From the 1985-1986 time period to the 1997-1998 study period midpoint, the calculated net change in groundwater storage within the study area was about+2,650 AF. From 1997-1998 to the 2002-2003 endpoint, the calculated net change in groundwater storage within the study area was about -2,250 AF. The independently calculated net change in groundwater storage for the entire study period is about+450 AF, approximately 0.3 percent of total inflow over the study period or 0.05 AF per acre. Discussion The change in storage as calculated by the change in water levels can be compared with the change in storage derived from total inflow less total outflow. Inflow—Outflow= Change in Storage The difference between inflow and outflow was summarized for the same time periods that the water level change in storage was calculated; with results shown on the bottom of Table 1. The results of the two methods are similar; the small difference is likely the result of rounding, uncertainty, and/or assumptions. In the first half of the study period, between 1986 and 1997, the groundwater in storage increased by 2,559 AFY and from 1998 to 2004, groundwater in storage decreased a similar amount(2,469 AFY). The intervening temporary increase in storage was the result of the extremely wet periods 29 Todd Engineers during of 1997 and 1998. Although the volume of groundwater in storage varied from year to year, no significant cumulative change in storage occurred. Conclusions Table 1 presents each water balance element is annual inflow or outflow estimate for each water year from 1986 through 2004; the annual average also is shown. Table 2 summarizes the water balance elements inflow and outflow on a monthly basis. As discussed in the individual sections of this report, some elements are more variable than others on both an annual and monthly scale. Figure 25 illustrates the annual inflows. As shown, deep percolation of rainfall is both significant and highly variable, contributing approximately half of the inflow in wet years, such as 1998, and no inflow in dry years, such as 1991. Both stream infiltration and subsurface inflow are significant inflows that are relatively steady over time. Figure 26 shows average inflows for each month. Deep percolation varies greatly on a monthly basis, contributing about half the inflow in winter months and no inflow during the summer months. The other maj or inflows, stream infiltration and subsurface inflow, were considered to be relatively constant on monthly scale, acknowledging that little information is available on their seasonal variation. Figure 27 and Figure 28 illustrate outflow on an annual and average monthly basis. Relative to annual inflows, annual outflows are quite steady through the study period. On a monthly basis, outflows increase during the summer months, mostly because of increased urban pumping. Little or no variation is shown in agricultural pumping or subsurface outflow, in part reflecting a lack of information. Figure 29 shows the annual comparison of inflows to outflows. Inflows vary more than outflows annually and thus some years show more inflow than outflow and others less. On a cumulative and average basis, inflows and outflows balance each other. On a monthly time scale, inflows also vary more than outflows and are greater in the winter rainy season. Outflow is slightly greater in the summer months because of increased urban pumping. Safe Yield The safe yield of a basin, sometimes referred to as perennial or sustainable yield, is usually defined as the volume of water that may be pumped from a basin without causing negative effects in the basin, such as seawater intrusion, chronic groundwater level declines, or land subsidence. The safe yield is dependent on both the natural system and management, and varies with changing hydrologic conditions. In the past the term safe yield, implying a fixed quantity of extractable water basically limited to the average annual basin recharge, has been widely used. However, it is falling into disuse because it implies a never-changing value that does not reflect changing conditions and does not ensure sustainability of the water supply (Todd 1980). A more fluid view of groundwater management, rather than a static value may be more 3 0 Todd Engineers practical today: "As human activities change the system, the components of the water balances (inflows, outflows, and changes in storage) also will change and must be accounted for in any management decision(Alley, et al. 1999)." Annual water balances provide a good summary of the groundwater basin's condition, as they identify changes in the basin conditions and indicate the overall balance (or imbalance) of inflow and outflow. Groundwater outflow may exceed groundwater recharge for a short time, due to a temporary increase in demand or decrease in natural recharge (drought) without serious adverse impacts to the basin. However, if this imbalance persists for a number of years, overdraft may occur (DWR 2002a). In the Northern Cities area, a safe yield value has been used in the past to artificially cap urban pumping. However, the real constraints most notably,the risk of seawater intrusion are more complex and yet amenable to active management. As discussed in the subsurface outflow section, the local of the fresh water/seawater interface can be estimated through analytical means as illustrated in Figure 23. Based on the analytical approach, urban pumping may be increased slightly without negatively affecting the basin. However, urban pumping should only be increased in incremental levels and sentry wells should be installed and monitored. These sentry wells can identify the impacts of increased pumping and provide the status of the interface before seawater intrusion occurs. Recommendations The water balance described above can aid in the development of future monitoring programs and management decisions. With more monitoring and investigation in the basin assumptions used in the water balance can be tested or replaced with data and may lead to a greater understanding of seasonal variability. Proactive management can increase the yield of the basin without irrevocably damaging the basin. Key recommendations are described below. Monitoring ➢ Depth specific monitoring wells - Sentry wells along the coast can detect changes in water quality and notify of the threat of seawater intrusion. These wells should be depth specific and monitored on at least a biannual schedule. Sentry wells should be located near the areas of the greatest subsurface outflow, near Arroyo Grande and Pismo creeks. ➢ Dedicated wells for water level monitoring- Reliable water level data can assist in the estimation of subsurface inflow, outflow, change in storage, and the general state of the basin. Additional water level data can also indicate changes in water levels near the coast which may indicate the potential for seawater intrusion. Water levels taken at the same well on a regular basis, at least semiannual can provide needed data on the seasonal variability. ➢ Additional stream gaging- Stream infiltration may vary due to streamflow conditions and changing groundwater levels. Urban and agricultural runoff also 31 Todd Engineers flows into the creek and may complicate infiltration estimates as they contribute to flow unevenly over the stream reach. More studies performed at different times of the year under different streamflow volumes are needed to refine estimates of Arroyo Grande Creek infiltration. Management ➢ Use data from monitoring program to inform management decisions - A well-crafted and consistent monitoring program can increase the understanding of the basin, provide up-to-date information about the state of the basin, and aid in management decisions. Data from monitoring activities should be well organized to allow for easy updating, analysis, and interpretation. ➢ Expand infiltration basin system - Infiltration basins are a good example of effective basin management as they allow stormwater that would otherwise be lost to the ocean to recharge the groundwater basin. Current infiltration basins collect only a small portion of the total stormwater in the study area. Expansion of the stormwater collection system could significantly increase the amount of water recharged to the aquifer. The cities of Arroyo Grande and Grover Beach are currently enlarging and improving their infiltration pond systems and the volume of water recharged from these ponds is expected to increase in the future. These and other expansions to the infiltration basins will result in more inflow to the . groun water aqui er. ➢ Plan and prepare for prolonged droughts - Some elements of the water budget, like deep percolation, vary greatly based on precipitation. Because of the seasonal and annual variably, a large portion of the inflow to the basin occurs during wet periods. In periods of prolonged drought, inflow may be significantly less than outflow due to the lack of deep percolation. At that time, management measures must be implemented to prevent excessive groundwater level decline and seawater intrusion. ➢ Assess impacts from pumping volumes and locations - The location of pumping plays a critical role on seawater intrusion. Pumping occurs in localized pumping centers in the Tri-Cities Mesa and intense pumping in these areas may increase the chance of seawater intrusion. Future numerical modeling could help redistribute pumping to minimize negative impacts like seawater intrusion. 32 Todd Engineers References Alley, William M., Reilly, Thomas E., and Franke, O. Lehn, Sustainability of Ground- Water Resources, U.S. Geological Survey Circular 1186, Denver, CO, 1999. California Department of Water Resources, 1979, Ground Water in the Arroyo Grande Area: Southern District Report, 108 p. California Department of Water Resources, 1986, San Luis Obispo County Master Water Plan Update: prepared in cooperation with San Luis Obispo County Flood Control and Water Conservation District. California Department of Water Resources, 2000, Revised Final Draft, Water Resources of the Arroyo Grande—Nipomo Mesa Area. California Department of Water Resources, 2002, California's Ground Water: Bulletin No. 118 Update. California Department of Water Resources, 2002, Water Resources of the Arroyo Grande —Nipomo Mesa Area. California Department of Water Resources, 2006, Division of Planning and Local Assistance, Land & Water Use, Annual Land and Water Use Data, http://v�►�►uw.landwateruse.water.ca.gov/annualdata/datalevels.cfm, Last Accessed March 31,2006. California Department of Water Resources, San Luis Obispo and Santa Barbara Counties Land and Water Use Survey, 1977, 1985, and 1996. California Department of Water Resources, Updates to the California Water Plan, 1989, 1990, 1991, 1992, 1993, 1994, 1995, http://v�►�►uw.waterplan.water.ca.gov/previous/index.cfm, Last Accessed March 31, 2006. California Department of Water Resources, Water Data Library, http://wdl.water.ca.gov/, Last Accessed 2005. California lrrigation Management Information System(CIMIS), http://v�►�►uwcimis.water.ca.�ov/, Last Accessed March 31, 2006. City of Arroyo Grande, 1998, Drainage Master Plan. City of Arroyo Grande, 2000, Urban Water Management Plan. City of Grover Beach, 2000, Urban Water Management Plan. City of Pismo Beach, 2000, Urban Water Management Plan. 3 3 Todd Engineers Cleath& Associates, 2003, Ground Water Source Assessment, Los Robles Del Mar Proj ect, Pismo Beach. Fastenau, Robert, 2006, California Department of Water Resources Southern District Agricultural Water Use Expert, personal communication, March 27, 2006. Gleick, Peter H., Haasz, D., Henges-Jeck, C., Srinivasan, V., Wolff, G., Cushing, K., Mann, A.,November 2001, Waste Not, Want Not: The Potential fo� U�ban Wate� Conse�vation in Califo�nia, Pacific Institute. Hoover& Associates, Inc., 1985a, Groundwater basin geology and hydrogeology: in Lawrance, Fisk& McFarland, Inc., 1985, Interim Report, Water Resources Management Program for Zone 3, San Luis Obispo County Flood Control and Water Conservation District, Phase I, Appendix B. Hoover& Associates, Inc., 1985b, Stream infiltration study, Arroyo Grande Creek, zone 3 conjunctive use study, San Luis Obispo County, California: in Lawrance, Fisk & McFarland, Inc., 1985, Phase II Progress Report on Computer Modeling, Water Resources Management Program for Zone 3, San Luis Obispo County Flood Control and Water Conservation District, Appendix B. National Soil Conservation Service, Soil Mart Data, http://soildatamart.nres.usda.gov/County.aspx?State=CA, Last Accessed January, 2006. Purdue Research Foundation, 2004, Impacts of Land Use Change on Water Resources, http://v�►�►uw.ecn.purdue.edu/runoff/documentation/scs.htm, Last Accessed March 31,2006. R.L. Snyder, M. Orang, S. Matyac, S. Eching, Crop Coefficients Quick Answer ET002, http://biomet.ucdavis.edu/evapotranspiration/CropCoef/crop coefficients.htm, Last Accessed Apri14, 2006. Rantz, S.E. 1971, Suggested Criteria for Hydrologic Design of Storm Drainage Facilities in the San Francisco Bay Region, California, San Francisco Bay Region Environment and Resources Planning Study, U.S. Department of Housing and Urban Development. Robert Fastenau, 2006, California Department of Water Resources Southern District Agricultural Water Use Expert, personal communication, March 27, 2006. SAIC, 2003, Water Resources Evaluation Nipomo Mesa Management Area. San Luis Obispo County Water Resources Advisory Council, 1998, Wate�Maste�Plan. San Luis Obispo County, Groundwater Levels Database, 2004. Todd, David Keith, Groundwater Hydrology, Second Edition, John Wiley & Sons, 1980. 34 Todd Engineers U.S. Bureau of the Census, 2000 Census, web site: http://factfinder.census.gov/, last accessed March 15, 2005. U.S. Environmental Protection Agency, Office of Water Management Water Conservation, http://www.epa.�ov/owm/water- efficiency/waterconservation final.pdf, Last Accessed March 31,2006. U.S. Geological Survey,National Water Information System, http://waterdata.usgs.gov/nwis, Last accessed 2005. U.S. Soil Conservation Service., June 1986. Technical Release 55: Urban Hydrology for Small Watersheds. USDA (U.S. Department of Agriculture). http://v�►�►uw.info.usda.gov/CED/ftp/CED/tr55.pdf. , June 1986. 3 5 Todd Engineers Table 1. Annual Water Balance by Element Water Year Water Balance Element 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 AVG Inflow(AFY) Stream Infiltration 1,957 1,981 1,863 2,116 1,937 1,912 1,994 2,116 1,898 1,768 2,172 2,172 2,172 2,172 1,987 2,172 2,017 2,012 1,905 2,017 Deep Percolation 757 668 949 564 0 1,417 2,061 4,632 317 3,066 1,810 4,190 5,856 341 1,603 1,307 220 348 579 1,615 Infiltration Ponds 359 398 330 192 47 234 391 630 235 411 296 493 773 287 323 350 118 185 193 329 Urban Return Flow 101 105 114 115 111 103 114 111 103 129 107 113 104 115 119 119 140 120 126 114 Agricultural return flow 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 990 Subsurface inflow 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 3,470 INFLOW TOTAL 7,634 7,612 7,716 7,447 6,554 8,126 9,019 11,949 7,013 9,834 8,845 11,428 13,365 7,375 8,493 8,408 6,955 7,126 7,263 8,535 Outflow(AFY) Urban Pumping 1,787 2,251 2,221 1,989 1,992 1,994 2,093 2,188 2,131 1,820 2,424 2,627 1,942 2,244 2,313 2,293 2,739 2,665 3,398 2,269 Agricultural Pumping 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Subsurface Outtlow 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 2,959 OUTFLOW TOTAL 8,047 8,510 8,480 8,249 8,252 8,253 8,352 8,448 8,391 8,080 8,683 8,887 8,201 8,503 8,572 8,553 8,999 8,925 9,657 8,528 DIFFERENCE -413 -899 -764 -802 -1,697 -127 667 3,501 -1,378 1,754 162 2,541 5,164 -1,128 -79 -145 -2,044 -1,799 -2,395 6 1986-1997 1998-2004 1986-2004 Inflow(AF) 103,178 58,985 147,265 Outflow(AF) 100,631 61,410 144,337 DIFFERENCE(AF) 2,546 -2,425 121 Change in Storage(AF) 2,650 -2,250 450 Table 2. Annual Monthly Contribution by Water Balance Element Inflow(AFM) Outflow(AFM) Stream Deep Infiltration Urban Agricultural Subsurface Urban Ag Subsurface OUT IN Month Infiltration Percolation Ponds Return Flow Return Flow Inflow Pumping Pumping Outflow (AFM) (AFM) Jan 181.3 374.5 55.3 7.0 82.5 289.2 95.2 275.0 246.6 616.8 808.4 Feb 159.8 608.5 90.2 6.4 82.5 289.2 95.2 275.0 246.6 616.8 1,076.7 Mar 172.9 281.9 55.0 7.7 82.5 289.2 131.6 275.0 246.6 653.2 716.3 Apr 162.7 34.6 12.0 10.4 82.5 289.2 189.0 275.0 246.6 710.7 428.6 May 165.6 23.0 8.3 10.6 82.5 289.2 23 8.0 275.0 246.6 759.7 413.6 Jun 162.2 0.0 1.4 11.0 82.5 289.2 269.2 275.0 246.6 790.8 384.1 Jul 167.8 0.0 0.1 13.1 82.5 289.2 294.7 275.0 246.6 816.3 384.9 Aug 157.5 0.0 0.9 11.8 82.5 289.2 288.5 275.0 246.6 810.2 384.4 Sep 159.4 0.0 1.5 10.3 82.5 289.2 241.2 275.0 246.6 762.8 3 83.5 Oct 175.0 10.6 15.9 10.2 82.5 289.2 199.3 275.0 246.6 720.9 408.4 Nov 172.8 3 9.3 3 3.1 8.3 82.5 289.2 13 8.6 275.0 246.6 660.3 452.3 Dec 180.0 242.6 53.5 7.5 82.5 289.2 112.1 275.0 246.6 633.7 675.2 Average 168.1 134.6 27.3 9.5 82.5 289.2 191.1 275.0 246.6 712.7 543.0 VUet Season 1,041.8 1,557.4 302.9 47.0 495.0 1,734.9 771.9 1,650.0 1,479.7 3,901.7 4,137.3 Dry Season 975.1 57.6 24.2 67.2 495.0 1,734.9 1,520.7 1,650.0 1,479.7 4,650.4 2,379.0 Wet Season=October to March Dry=April to September Table 3. Physical Properties of Soils Soil Type Area(F'I�) % Area Capacity(in) Group Camarillo sandy loam 42,599 0.01% 9.45 H Marimel sandy clay loam, occasionally flooded 29,639,568 8.2% 6.21 H Marimel silty clay loam, drained 29,406,497 8.2% 6.25 H Beaches 677,953 0.2% 1.97 L Briones loamy sand, 15 to 50 percent slopes 1,506 <0.001% 1.45 L Briones-Pismo loamy sands, 9 to 30 percent slopes 1,132,846 0.3% 1.40 L Briones-Tierra complex, 15 to 50 percent slopes 81,002 0.02% 1.54 L Chamise shaly loam, 9 to 15 percent slopes 164,620 0.05% 2.92 L Chamise shaly loam, 15 to 3 0 percent slopes 23,525 0.01% 2.92 L Corralitos sand, 0 to 2 percent slopes 520,701 0.1% 2.03 L Corralitos sand, 2 to 15 percent slopes 1,13 8,596 0.3% 2.03 L Corralitos variant loamy sand 3 64,3 3 7 0.1% 2.77 L Dune land 97,110,499 26.9% 1.97 L Elder sandy loam, 5 to 9 percent slopes 834,794 0.2% 3.80 L Mocho fine sandy loam 4,317,232 1.2% 2.79 L Mocho silty clay loam 2,596,933 0.7% 0.83 L Mocho variant fine sandy loam 28,632,325 7.9% 1.83 L Oceano sand, 0 to 9 percent slopes 127,730,677 35.4% 1.95 L Oceano sand, 9 to 30 percent slopes 9,468,287 2.6% 1.95 L Pismo loamy sand, 9 to 30 percent slopes 1,892,328 0.5% 1.10 L Pismo-Tierra complex, 9 to 15 percent slopes 3,515,131 1.0% 1.53 L Psamments and Fluvents, occasionally flooded 292,467 0.1% 1.70 L Psamments and Fluvents,wet 8,052,191 2.2% 1.82 L Riverwash 1,176,495 0.3% 2.45 L Salinas silty clay loam, 2 to 9 percent slopes 3 61,412 0.1% L Still gravelly sandy clay loam, 2 to 9 percent slopes 3 72 0.0% 4.18 H Tierra sandy loam, 2 to 9 percent slopes 2,217,333 0.6% 1.59 L Xererts-Xerolls-Urban land complex, 0 to 15 percent slop 1,930,866 0.5% Xerorthents, escarpment 7,487,516 2.1% TOTAL(feet2) 3 60,810,607 100.0% TOTAL(acres) 8,283 H=High Capacity L=Low Capacity Table 4. Description and Curve Numbers by Land Use Types , , Curve Number for Hydrologic Cover Description Soil Group Land Use Descri tion % p Cover Type and Hydrologic Condition Impervious A B C D on Input Screen Area Agricultural Truck Crops 0 64 75 82 85 Commercial Urban Districts: Commerical and Business 85 89 92 94 95 Forest Woods 0 30 55 70 77 Grass/Pasture Pasture, Grassland, or Range 0 39 61 74 80 High Density Residential Residential districts by average lot size: 1/8 acre or less 65 77 85 90 92 Industrial Urban district: Industrial 72 81 88 91 93 Low Density Residential Residential districts by average lot size: 1/2 acre lot 25 54 70 80 85 O en S aces Open Space (native vegetation, bare ground, lawns, parks, golf 0 49 69 79 84 p p courses, cemeteries, etc.) Parking and Paved Impervious areas: Paved parking lots, roofs, drivesways, etc. 100 98 98 98 98 Spaces (excluding right-of-way) Residential 1/8 acre Residential districts by average lot size: 1/8 acre or less 65 77 85 90 92 Residential 1/4 acre Residential districts by average lot size: 1/4 acre 38 61 75 83 87 Residential 1/3 acre Residential districts by average lot size: 1/3 acre 30 57 72 81 86 Residential 1/2 acre Residential districts by average lot size: 1/2 acre 25 54 70 80 85 Residential 1 acre Residential districts by average lot size: 1 acre 20 51 68 79 84 Residential 2 acres Residential districts by average lot size: 2 acre 12 46 65 77 82 Water/Wetlands 0 0 0 0 0 Source: Purdue Research Foundation 2006 Table 5. Area by Land Use and Soil Type Ground Curve Total Area Land Use Cover Number (acres) High Capacity (Soil Group C) Agricultural Truck Crops 82 1,047 Agricultural Pasture 74 4 Native Bare 79 27 Native Vegetation 79 Urban Turf 8 8 263 TOTAL 1,341 Low Capacity (Soil Group A) Agricultural Truck Crops 64 469 Agricultural Pasture 3 9 63 Native Bare 49 1,3 85 Native Vegetation 49 1,655 Urban Turf 73 3,407 TOTAL 6,979 GRAND TOTAL 8,320 Table 6. Monthly ET Coefficients by Land Use Types ET Coefficent, Kco roun Area type Cover Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Urban Landscaping Turf 0.67 0.67 0.67 0.96 0.96 0.96 0.85 0.85 0.85 0.68 0.68 0.68 Agricultural Truck Crops 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 Agricultural Pasture 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 2.20 Dune Land Bare ground 1.10 0.85 0.48 0.28 0.20 0.19 0.18 0.18 0.21 0.28 0.45 0.80 Native Riparian Riparian 1.10 0.85 0.48 0.28 0.20 0.19 0.18 0.18 0.21 0.28 0.45 0.80 Source: CIMIS, 2006 Table 7. Information on Infiltration Ponds Pond Size City Name (AF) Watershed Area(AC) Year Built AG South Elm Street 5.1 65.7 pre-1985 AG Golden West Farroll Ave 0.6 10 pre-1985 AG Ash Street Basin 96.9 457 pre-1985 AG Poplar Street 15 76 pre-1985 AG Grand Ave/ Courtland Street 5.7 21.1 pre-1985 AG Berry Gardens 12.25 50.8 2001 AG Village Glen Basin 6.81 31.6 AG Vista Del Mar Basin 2.57 40 2003 GB Mentone 48.45 228.5 SUM 193.38 980.7 Table 8. City Water Supply Distribution by Customer Type Percent of City's Water Supply Percent Used Arroyo Pismo Grover Type Outdoors Grande Beach* Oceano Beach�* Single Family 37 70.9 40.0 57.8 Multi-Family 10 7.0 5.0 40.0 17.4 Commerical/Industria 10 14.5 10.0 20.9 Irrigation 100 3.6 5.0 0.0 Losses 100 4.0 5.0 4.0 TOTAL 100.0 100.0 100.2 Table 9. Assigned Hydraulic Conductivity (K) Values , , , Assigned K- Formation Abbreviation 2 Value (gpd/ft ) Alluvial Deposits Qal 200 Older Dune Sand Qos 350 Paso Robles Formation QTpr 100 Careaga Formation Tpc 50 Squire Member, Pismo Formation Tpps 50 Undifferentiated Tertiary Deposits Tu 0* Franciscan Com lex KJf 4* p * Highly consolidated units are considered non-conductive in this analysis Table 10. Well Pairs Used for Calculation of Groundwater Gradient State Well Number Upgradient Downgradient Inflow O11N035WOSG001 O11N035W06J001 012NO3 5 W29R003 012NO3 5 W29N001 012N035W33L001 012N035W32G001 OutfloW O 11 NO3 5 W06J001 012NO3 6W3 6L001 012N035W30K003 032S013E31R001 032S013E29F001 032S013E30F002 032S013E29M004 032S013E30K011 032S013E32D003 032S013E30N002 Table 11. Information on Municipal Pumping Wells Wells Elevation City Well Name State Well No Lat Long (ft msl) Year Drilled Depth (feet) Approx Location Grover Beach Well 1 032S013E29E001 35.1147 -120.6119 50.0 1951 178 Grover Beach Well 2 032S013E29E002 35.1148 -120.6114 50.0 1951 180 Grover Beach Well 3 032S013E29E003 35.1147 -120.6105 55.0 1959 178 Grover Beach OBS 032S013E29E006 35.1141 -120.6108 56.0 1978 300 Grover Beach Well 4 032S013E29E007 35.1141 -120.6108 56.0 1978 549 Pismo Beach Well 5 032S013E19Q002 35.1211 -120.6213 58.0 1973 500 Pismo Beach Huber 22/23 032S013E30K019 1990 285 Arroyo Grande Well 9 032S013E 17K001 1990 3 89 Oak Park Arroyo Grande Well 1 032S013E29G001 35.1128 -120.6010 83.0 1940 175 375 Ash St Arroyo Grande Well 5 032S013E29F001 35.1147 -120.6060 75.0 1967 200 375 Ash St Arroyo Grande Well 3 032S013E29G002 35.1144 -120.6013 84.0 1954 233 375 Ash St Arroyo Grande Well 6 032S013E29G003 35.1130 -120.6013 80.0 Irrigation 375 Ash St Arroyo Grande Well 4 032S013E29G014 1964 233 375 Ash St Arroyo Grande Well 7 032S013E29G015 1982 580 375 Ash St Arroyo Grande Well 8 032S013E29G016 1990 251 375 Ash St Arroyo Grande Well 2 Inactive 375 Ash St Oceano CSD OCSD #4 032S013E32D003 35.1052 -120.6104 90.3 1984 200 Oceano CSD OCSD #6 032S013E32D011 35.1053 -120.6103 87.3 1979 607 Oceano CSD OCSD #7 032S013E31H008 35.1022 -120.6162 39.6 1984 162 Oceano CSD OCSD #8 032S013E31H009 35.1020 -120.6165 35.0 1984 525 Table 12. Distribution of Crops in the Northern Cities Area Percent of Crop Type Crop Land Lettuce 40.3 Cole Crops 13.3 Strawberries 11.2 Miscellaneous Truck Crops 3 3.5 P asture 1.1 Grain 0.5 Source: 1996 DWR Land Use Map Table 13. Agricultural Applied Water by General Crop Type Applied Water AF per Acre Irrigated Land (acres) Harvested Land (acres) TOTAL WATER USE (AFY) Crop Type Avg 1985 1996 1985 1996 1985 1996 AVG Grain 0.46 0 8 0 8 0 3.6 2 Pastu re 2.81 13 50 13 50 36.2 141.2 89 Truck 0.95 1,748 1,594 3,496 3,188 3,329 3,036 3,183 Citrus/Subtropical 2.40 13 0 13 0 30.9 0 15 Total 1,774 1,652 3,521 3,246 3,396 3,181 3,289 - lf� `IC ��t' � �ii i � ,� . ��� ��''� �M.` .- J+ .,� Y'� r�� � , �«IJ ;� .. � _.� -- n ^ , � ' � - �, . �� � 4� i.� � �.� y y. ei �—b u. 1� � - ..4 _ '. �' .I� t- .—� �„ � — _ � ■ � � V U J _ _` ..� . � y � �II.'� �y 1��� " ,4 Y �� .. � y � � .F � � �� _ �. „ i � ,�� � - . ' � e. ` �_ y� - ' _ ` ... �� . �v. . 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Cla La er �;�f�f tiff.;� �u tif�f tiff f ti��f ti����'�r�'ti��'�� 0 y y ��f�f�f �.f�f�f�f�f�f�f���� ,���f�f.��� °��;�f�f�;�f�f,.�_�f��f'x����u we�� : -- May 2006 • Figure 4 TODD ENGINEERS Geologic Cross Section Note:Adapted from DWR,Zoo2b. Emeryville, California B_ B� 50 45 40 35 � � t � 30 ._ .� � O � � 25 � Average rainfall: •� 16.84 inches L 20 a _ o .__. I� � �i _ `�i � � � 15 10 5 0 1950 1955 1960 1965 1970 1975 1980 1985 1990 1995 2000 2005 Water Year May 2006 Figure 5 TODD ENGINEERS Rainfall at Emeryville, California Pismo Beach 4500 ■ Infiltration Rate of 3cfs 4000 ■ Infiltration Rate of 5cfs 3500 � 3000 Q � 0 � i 2500 � — � � — � � 2000 L � � 1500 1000 500 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 Water Year May 2005 Figure 6 TODD ENGINEERS Annual Emeryville, California Stream Infiltration 4 �, i 1_ _ `.��.. *� " _ � � � � . , i . � , ,, �� . � LL; m. � , , �_ � � _ �s.� . i � ! ��i� ' �-� � s - - - � .� .. , .. � -t•r� �� - - � - �-; V N , � _ _._ : �., � I�a =�.._ ' i � �_�, ,�� ,. � � � . .., ..1 :-. ` �. ,� � �� _ _ '"'-. -_ "', ., u ,c; . ._. , ._, ._ . � .+,�. .� � �� . r ..4 -� " � : � ie ,� �. - � p: i � _ i �� � .-� ^ .1� "� . � `_ -- , ..., ,6_����.. . � � . - � ;e� . •. �- �� .�� ' - ..., � , �_ � _ . ,. ;�I - �... ,�,... . . 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F r.� . _ � _� � - ���� �� � . - _ - � � , ,., _ - ._ � � _ � � -'���`� � � _. ,:� � i ���i�r , ,# _ ,�� �. �: � �- ��.� � ��° .�'' � — — � � `� � ' � '�f � —- _- �� �� `, � �,_ r� .� � � -- � _ _'. . �—� � � � � � ����.� � �� � ,� � .� — �,E -� — ,�,,�, �� _ -- = :�,,. � LEGEND _ Sandy Soil: Low Moisture Capacity � -- _ -_ � „ �° �: � Clay Loams: High Moisture Capacity � � � � . . .'� �� N � ���'� � i��� Water � � � �� �° � � � � Major Roads � � �� _ � 0 1 :� � = �- = May 2006 , �y_ � Figure 7 Scale in Miles �� ,� - ` � TODD ENGINEERS General � _ - '�� Emeryville, California Soil Types f� � �— . _ ' i" �r- ,; — —— — — — � , , i_� ,..., — � ". �� [ �� ��' ' *� — ",C�'�'' ' �1� _ �G�' -' .!�:� ', � � �� �� � � '�',� •-�,y ' „= i -r �� ,. .n' � � �� e ,, . .; �_, � ; �: �' °`°�_ w " . � � -t -�_ „� . -. �, � - ��-�-�� � � � , - � � - - - -" ���� ` ' �� � �� � _ � '���, - �. - �� � � . • , � , , j� . .. " ��, _ _ � _ . "� r� „ � __ - — 4� '� ��; ' �� � 'iY ��: °� , � � ��� �— � _ � � , �, � ��- d ,� � . �kY..� I �• ' I `— � 1 ���. k ' i .... � �� .. � �-�--� ' •_ _ � ��1. �� �- .iF � �f� #. I � I. �' < 1' i . ' i II� _ � �'.0 ,— . � ...� � � _ r — � ' ' '� ���� - f�~~~�� � _ � _..� �,. � � -.*� _ �,-.i , ��. � .,� -, - - "��.' _ _ . �: . � -r ':� ,;-. ��- - ' �._ ..�� . ' � n.. �.. . . . � ���.� �.,� _ .. ~�� �� �1 "�„v i• �� �„ , f�� `ti. +�"� � �• _ ��- ° I ➢ _ " � ,� �,_�� . ._ � = _-- � �� P �� � I .� .-„ �' �. ,i V �. ���'�, � ' A� i i�,� . � , �k.,p� � � , •... �. �ti � � � � ���t "" � � :tl �.4 � .i � . L 1 ` � f � � � '�+ _ — �, �'� � 0 � � . ` � � ° _� , — � ..—� � ,s. � p. . ` � 1t di,:"���. . , . �,` a i v.." . � �il I Y �,.4 's._ '•.y��� �.. �I ll �.�rA ' ' ". - ' � � y LEGEND � �, Urban � Agriculture � Dune/Bare Ground � Pastu re � ' Native Vegetation -� � � � - Northern Cities N �' Ma'or Road ,� �_ _, � J � � v �� �� �; � Lake 0 1 � � � �y° May 2006 Figure 8 Scale in Miles Land Use in the { �' TODD ENGINEERS - . Northern Cities Area �� Emeryville, California �996 7,000 ❑ Native Vegetation ❑ Bare ground 6,000 , ■ Pastu re ■ Truck Crops ❑ Tu rf 5,000 - � � � Q 0 4,000 - ._ � c� — 0 � a� a � 3,000 - a� a� � 2,000 � 1,000 - 0 � , � � � � � � � � � � � � � � � � � � � 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG Water Year May 2005 Figure 9 TODD ENGINEERS Annual Emeryville, California Deep Percolation 8,000 Urban Curve Number Selection 7,000 ❑ 1 house per �/4 acre (65% impervious) ❑ 1 house per �/g acre(35% impervious) ❑ Mixed use (Figure 9) 6,000 � � � a 5 000 � � 0 � c� 0 U � 4,��� � Q � � � � 3,��� � 2,�00 1,000 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG Water Year May 2005 Figure 10 TODD ENGINEERS Annual Deep Percolation Emeryville, California Testing Assumptions , �, i. : � � � -.� ��;�. � . , �,� �, � .._, � ,� � . �� � „ � . .,� ; � �� .� ��� "��p� �,,:� � �,,�� r� � ��'��,� � -, �� �� � �� ���� �' z � � � .� _ ,� .:°- �,�.� ,� �' � ��°� � �v�,�;,.�'�.��� �_�� �� �, � � ��;°�-� � � ������ �, . . �- � - � '' ��� "` - : � . . � � � i ,�'; �' �. �';:� .•v .. • � w'� ��. ..y, �,. � h,i'�l+ .� . , � "} " ��., � �� � � , � - ='' '�� �..� ..� .r. .�:..J ��.. �y.�V�����... ,. � �+. , �' � � �,. 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' � ,� a 9 � , � d LEGEND , ��Y.�, , +�" � „ ^ � � �� '� �,�" � � ° .� I;. -s a� � ,� ° _ �:�- }�� '��,� °'P� Infiltration Ponds(85-04) � ' - .. � � , _ �" -� ��li' ,� M �...i,� �, �;,, � � �� � - City Limit . � � � �, , . �� Y � _ � ; _ - . _ e_ .� � _ � ::. � � _ _ _T �� - ,. N � r-. �_ ,_ , "`'' ' '� ' � - Northern Cities �, ; . uw `j:�; � . I�ti �, �. ; � �' Creek ,. � V � u � s : ,� � ; , - � �� ;�. z � �° 0 05 � . � . .� � . ��� ���- p:_���� , , -�y . .�, . -. � �� �, ��� - - - - _ � �p'.B ... , ��� �� - ��_ May 2006 , � Ny�° � Scale in Miles �:�� igure p� �'e��_ �:�, � �:�_ TODD ENGINEERS Location of �� , � , 4 A� a����� �';e�p �a�.. ��� ��� ` � . . ����` °�°������"°�°'��''� �� � ��� �� Eme ville California lnfiltration Ponds . � . � � � _ .� r�,�, r a�� � � � � .', y a � I �'e� � - � _ ;�'y�� -- , 800 700 600 � � Q 500 .� � O ._ � c� � 400 — � � — � � a 300 200 100 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG Water Year May 2005 Figure 12 TODD ENGINEERS Annual Infiltration Emeryville, California From Ponds 4,500 ■ Capture 4,000 ■ LOST From Overflow ■ LOST From Lack of Ponds 3,500 � 3,000 � Q � � 2,500 � � — � � — 2,000 � � O � 1,500 1,000 500 � �` i` r` r i J i i i i i i i i i i i i "r 'r i i 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG Water Year May 2005 Figure 13 TODD ENGINEERS Annual Runoff Not Captured by Emeryville, California lnfiltration Ponds 160 140 120 � � � Q � 100 0 — � � � 80 � � � � � � � 60 40 20 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG Water Year May 2005 Figure 14 TODD ENGINEERS Annual Urban Return Flow Emeryville, California Rate 250 Assumed Outdoor Use as % of Total Use ❑50% ❑12% ■37% (Figure 14) 200 � � � Q � � 150 � L � � � � � � � L 100 � 50 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 AVG Water Year May 2005 Figure 15 Annual Urban TODD ENGINEERS Return Flow Emeryville, California Testing Assumptions at 12, 37,and 50% �, N' �; 1 = �_ -,� ,,� .�� � �;,� '� ...� ,� , � �� _ �`--�;��- +p' � �� ,,�_ I ,� _ � � �- � �� _ �� _ � . _�����,. _ - _ _ __ �.�.�. _ - . , � �. . �. ,. . �y �i1L' , ...._ v F: �� ue ... - � � ". ' _�,'.:.,,.. _ , . .�' ��i .. " . .' ..l�� .. ., � -�.''_ -:°......:......�.,.. . " '.�i .__. .1 � �, y 3> —_ . i�+� a�veti.' — °•� � ° °�,+��' ��� �� � �v�_ . � . K�� � � _ .,'��� _ --=�� __ � �� .,� � Pismo BeachA��ti�" - � _ � �� � F�: _ � ,� �� �: � :N�.�� _m . _ �.._ .�o � �� ���� , � � � �:�-. .�� _� � .�_ __ Grover Beach �_- � _ . ,_ _ ; _�_�.�t � . _�_ ��,^. Arroyo Grande �, � � ���� .� __ ��-� � , '� � � � � Oceano ��. � -�_ ,� � - p �� � �� - ��_- , , u � � � �� � �_� . �� �=4 � . .� �.. , � � � �� � r. ,� _ + �� �.-��_�. ::. W�` � � I ��i � � �� ,_ . F�' �� � �n �� � - .� �N ia _"��� �I �.� I G" �� , LEGEND _ � . �3� 0 Municipal Pumping Centers � - �� �^ .� - City Limit � . N ' - � �;�y - Northern Cities � � � ����"� � � Major Road 0 1 ��.. � . �; May 2006 Figure 16 Scale in Miles . Locations { TODD ENGINEERS of Cities ���� �+ Emeryville, California and Wells 4,000 ❑ Pismo Beach 3,500 ❑ Oceano ❑ Grover Beach ■ Arroyo Grande 3,000 � � � Q � 2,500 � ._ � � � a 2,000 — � ._ � ._ � � 1,500 1,000 500 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 Water Year May 2005 Figure 17 TODD ENGINEERS Annual Urban Groundwater Emeryville, California Pumping 12,000 ❑ Imported Water(SWP) ■ Lopez Deliveries ❑ Groundwater 10,000 8,000 � � � Q >+ � 6,000 � � L � � � 4,000 2,000 0 1986 1988 1990 1992 1994 1996 1998 2000 2002 2004 Water Year May 2005 Figure 18 Water supply for Pismo Beach,Arroyo Grande,Grover Beach,and Oceano. TO D D E N G I N E E RS An n ual Total Note:SWP water to Oceano not included in totals. U rban Emeryville, California Water Supply 500 450 400 � 350 � � � 0 � 300 , � a� �� � � a 250.� � � ,_ � � 200 a � 7 150 � �� � �! �� 100 �� 50 0 Oct-85 Oct-87 Oct-89 Oct-91 Oct-93 Oct-95 Oct-97 Oct-99 Oct-01 Oct-03 D ate May 2006 Figure 19 TODD ENGINEERS Monthly Emeryville, California Urban Pumping ;a. , �' - � � �. y .� � � �; ���� _�� � °_.�, � _ �3� �' ,y ,� I •[..�. r ��_ _. "� . `� ,y .. . IL. �Y� .JI V — . . '4�.� -� "� ;'��; " �� �� :�� �� — .4 �� � - �''. !�� .` _:,. ; ' ��� � ''� � ,- _ ` "__ � ; .;., � � '� g,: . -_ - . �` '' _ _ _ _ �t'•k .v. :. -- ,..... . ',. �q ..� � ' - y �,- � e M � � tl i ��� � ��� • � ` +'r+y � � � .. '. � i �'� '_ -. � ..' � � �'+.�. �� � - ' `�'y� `� '3, — � !. p R�, �- � - �, — -- _ d� � —��y � �---_ . — r;{� — � — �-. ,: � � _ ���� _ _ . � A � .� . � _ � �. � �, � � _ , ,, � a:: _.+ � .. � : � � � . — �. �� �_ � _ �vp . --� � . . e� ._ �p �e � — ,� , � �� � —. _.�__._ � F�.. — � d.. � . �rT � . � �� � � � -�_ r"` �= . -__ `�' ..�� R � � u� � � ruII �lii X �� v=' �I L � �..� �_ � �� , �° Q� ,`' YT`;��- T'i � ��� r� � - � ;� - �:� � � ---� ��� ,� �� - � ��� �� � �o _ _� �.� - _� ��:, Lo �. ,�,, :. _ _ �� � _ ,,� , _ . ._ . _- -�. -� � . _ . _ � - _�. _� �� _ � _ _ � � �: LEGEND � = Urban � , �: � Agriculture �; " Idle ,, � Pastu re �,.� �- e_� . �� - Native Vegetation � ' � - _ - Northern Cities - N �i � . � . .�-� �- Major Road �. � � � �' - � Wate r 0 1 ��� �� May 2006 Figure 20 Scale in Miles Land Use in the TODD ENGINEERS Northern Cities Area � Emeryville, California �985 . . �� A � . . � � �� � w f •� * � �a . � �� w � , � '�• e �� � .., � � . � .��A � _ �,�" a,� �, f r _ m �� � ' ;�.��r�.� �� :.�� � i �� � �� � E G E N D _ � . �� � � ��, wu r ��� . �� � , ,, � � _r , � 'q° ,� � � t '� - �'�.', $ � '�a��,� I� ���' i , r � - ,4 ' `��..' il �. ��.�.� ,�� �° '��*� " �f � ��� '�' 4� ��,� Irrigated Agriculture : � �� � ,� �� ����� � - ��� � � � s � � � � ,�� _ �� } � , �°`^,.� lll� � Urban � ���� ��� � r 1,� �� ;� �� � . �,� _�,_�,�g. �' �� ` �� � � �� � � � , L x � ` �� ��� ` �� ` ; � ���: �''�� � Wate r � ,. -� C9 ��y ' a .���.±li. ��` ��. � � � � � ���� + ` � Vineyard � ' f ���� . ��' � � � 'fa � � � �' r .� e � • �0 ��� �:. • �ey ` � • p�� � � �. � � ,� � � ��� � � -� � {� ��, - R � � ,, ��* ,.-�, � . ��.����� � ,�+ 4^ '���� � ��, � � � �. �� � Miscellaneous A riculture � -- .�� ,� �� �� � ,� �� *��# �� � � DAU ,+� - ;.��• '� ����„�� .� � --- ���� � � � �_ _ ; ����� _ � , - � � � � � ��� ��� �� � '��° � � Northern Cities � � �� � � - ' �N � � . � �,, . � � , _ � �� � � ����,� , � � ,R � . � � � � ;�� � � � - .�. � �: � T � �.:� �.� � . �� � � � r�� �. � t����;���. �.� ; -�i� � � ,," _ ', i�! � _�"��� ��. � �' � � N� _ �� �" �.� �. �� � �. � � ,�� � �� � �` ��,�'" � ''�'' _ . ___ � __ � , - ";�'' �� � � _ _� ' . �.s, __ - _� _ _ �� y , _- . �"r�* _� - '��. s�� _ �z � e � � � �� _�• �� �, � .e ' _ : �� �,,�r R� �;. � �i, � .� :,�-�'� . �� �!�. 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Y�_ � 8 � .� � � � ���� �� � Ma 2006 � -� � y • � �. � � � TODD ENGINEERS �� � � � _ �� .,� � � �" �R ���_��� �� -��.�.�� a Emeryville, California : � � �~ � , ��y��� ,� �� 90 80 70 � � � 60 � � 0 0 0 � 50 � � L � 40 Q � 0 � ■ Vine .� 30 ❑ Subtropical L L ■ Other Decidious — ❑ Almond Pistachio 20 ❑ Tomato ■ Pastu re ❑ Alfalfa 10 ❑ Field Crops ■ Grain ■ Truck 0 1988 1989 1990 1991 1992 1993 1994 1995 1998 2000 2001 Water Year May 2005 Figure 22 TODD ENGINEERS Annual San Luis Obispo County Emeryville, California lrrigation Acreage Theoretical Theoretical Dune Shoreline Well Inland Well Mean Sea Level Beach � --��.�- - - = — - - - - - - - - - - - - - - - - - - — - -� — Interface with 200 AFY 200 AFY Fresh Water Outflow q a u i f e r Seawater Inflow outfflow 10,000 �,000 AFY AFY Interface with Interface with 3,000 AFY 10,000 AFY outflow B e d r o C k f res h wate r outflow May 2005 Fi ure 23 g not to scale Geometry of illustrative only TODD ENGINEERS Seawater/Freshwater Emeryville, California lnterface i E pRROy� 71�Y� � cP I � INCOflPOAATED 92 J T # �v�r m, �e�i * MEMORANDUM c4��FOR��P TO: CITY COUNCIL i FROM: STEVEN ADAMS, CITY MANAGER � SUBJECT: CONSIDERATION OF FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES DATE: FEBRUARY 13, 2007 RECOMMENDATION: It is recommended the Council approve proposed budget goals and priorities for FY 2007-08 and FY 2008-09. FUNDING: There is no direct cost impact from the recommendations at this time. There may be costs associated with budget goals established, but those will be identified and addressed as part of the budget process. DISCUSSION: The budget goals are established as the first step in the budget process to provide for initial City Council input to assist staff in preparing the budget. It does not address funding availability at this time, but provides staff with direction on how to prioritize the proposed allocation of available funding. Goals that cannot be achieved in the annual budget will then be identified as needs in the long-range financial plan if not already programmed. With approval of the sales tax measure, for the first time in many years projected revenue has the capacity to accomplish a number of goals. Therefore, the primary focus shifts from how to balance the budget and maintain service levels to one of prioritizing existing needs. Given many years of revenue constraints, a significant level of budget needs have accumulated. Fortunately, the effort to develop and maintain a long-range financial plan over the past few years simplifies the goal setting process. Staff has recommended goals and priorities for the most part consistent with the needs identified in the approved long- range financial plan. Since sales tax revenues have been proposed primarily for capital improvements, revenue for the operational budget will continue to be constrained. Therefore, minimal goals relative to the operational budget have been proposed. CITY COUNCIL FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES FEBRUARY 13, 2007 PAGE 2 Two important factors are key to keep in mind relative to implementation of the sales tax revenue and setting budget goals. First, it is important to maintain recommendations consistent with the purposes identified for the sales tax measure, which include: . Transportation improvements; . Infrastructure, including street improvements and maintenance, drainage improvements, and projects to protect the City's creek system; • Public safety, including facilities, equipment and staffing; and • Public facility improvements necessary to meet Americans with Disabilities Act (ADA) requirements. Second, since future revenue for the operational budget is constrained, it is important to analyze and plan for maintenance costs associated with any new projects. One of the primary purposes of the long-range financial plan is to assist with decision making to ensure the City does not assume expenditures that it cannot maintain in the long- term. One of the objectives of including advisory measures on the ballot was to assist the City Council in establishing priorities. The following are the final vote percentages relative to each of the long-range financial plan goals: • Transportation Improvements: ves -�o.46°io rvo-2s.5a% • Infrastructure: Yes-68.58% No-31.42% . Public Safety: ves- 5s.ss% No-40.11% • Public Facilities and ADA Improvements: ves -4�.�5°io No- 58.85% Staff believes each of the needs is critical to address, which is why they were initially identified in the long-range financial plan. Therefore, it is not recommended that a "yes" or "no" vote determine whether the City takes action to address a particular need. However, it is recommended that the election results be utilized to prioritize needs and those needs receiving the most affirmative votes be given the highest priority. The following goals and priorities have been agreed upon by the Department Directors and are recommended to the City Council: . Provide funding necessary to move fonvard with the Brisco Road/Halcyon Road — Highway 101 Interchange project — In this budget cycle, it will likely involve funding for design and engineering, as well as completion of the PA & ED. S:�Administration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc CITY COUNCIL FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES FEBRUARY 13, 2007 PAGE 3 . Fully fund the pavement management program and budget funds to complete upgrade of: o Farroll Road o Brisco Road o James Way o E. Grand Avenue o EI Camino Real An increased investment in infrastructure maintenance has been an ongoing goal in both the long-range financial plan and the annual budget process. The pavement management system developed by the Public Works Department indicates an increase in infrastructure maintenance is needed to maintain the City's street system in the most cost efficient manner. Over the past six years, staff has recommended gradually increasing General Fund monies appropriated for an annual street improvement program until the appropriate funding level is reached. With approval of the local sales tax, it is recommended that the program now be fully funded. In addition, the long- range financial plan identified the need for funding major street improvement projects. Those listed above have been determined to be the highest priority given existing condition and traffic levels. • Budget funding necessary to upgrade the Grover Beach Fire Captain position to Battalion Chief in conjunction with the City of Grover Beach and Oceano Community Services District — This has been identified as a high priority by the Fire Department and recent needs assessment in order to effectively implement the existing joint services agreement. The position will be dedicated 50% to training and 50% to administration. • Fund high priority projects in the Drainage Master Plan — Among other projects, goals include the Newsom Springs project and correction of existing deficiencies on Valley Road. • Provide matching funds for grants for creek restoration and protection projects being pursued in conjunction with the RCD and Salmon Enhancement - Staff is working with regional agencies on a number of potential projects, including Talley Ho Creek sediment removal and restoration, Arroyo Grande Creek overflow retention project, and improvements to Meadow Creek. • Increase funding for street tree and landscaping maintenance — Additional funding is needed to provide maintenance for new retention basins, increase in street trees, and to properly maintain the landscaping improvements on E. Grand Avenue and E. Branch Street. Staff will review whether this increase in activity can be accomplished most cost effectively through the addition of a new position or by private contract. S:Wdministration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc CITY COUNCIL FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES FEBRUARY 13, 2007 PAGE 4 • Add Public Works Maintenance Worker position for street maintenance - As identified above, an increased investment in maintenance of the City's infrastructure has been an ongoing priority. In 1991, three full-time positions were eliminated in the Street Division. Since that time, despite an addition of over 7.5 miles of roads, only one of the positions has been returned. Therefore, this position has been identified as a staffing priority if any personnel are added. . Fund priority projects identified in the Bikeway and Pedestrian Plan — Current priorities include sidewalks adjacent to schools and addition of key bike lane segments. • Budget funding to begin work on the Police Station expansion — It is recommended that timing priority be determined based upon whether improvements are necessary to implement joint dispatch recommendations. • Budget funds for purchase of a new Fire ladder truck in conjunction with neighboring jurisdictions — cost sharing proposals are being developed with representatives of Grover Beach, Pismo Beach and Oceano. Recommended timing � will depend on commitments from the other jurisdictions for participation. • Fund necessary tasks to develop a comprehensive City-wide records management and retention program — The program is needed to effectively manage the City's voluminous records on an ongoing basis, pursuant to State law. • Fund purchase and installation of Phase II of the permit tracking system modules — the system has been identified as a priority in order to streamline the building permit and development review process, improve information and services available to the public, reduce staffing demands in permit related operations, and better utilize the capabilities of the geographic information system (GIS). Attached to the staff report is the proposed schedule for preparation of the Bi-Annual Budget. According to the schedule, the Budget Study Session will be held on Wednesday, May 16, 2007. This will allow sufficient time for staff to incorporate any requested changes prior to adoption at the first meeting in June or second meeting in June if necessary. Please mark your calendar for the Budget Study Session or notify staff if you have a conflict. S:�.4dministration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc CITY COUNCIL FY 2007-08 AND FY 2008-09 BUDGET GOALS AND PRIORITIES FEBRUARY 13, 2007 PAGE 5 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the budget goals and priorities as proposed; - Make changes to the budget goals and priorities as appropriate and approve; - Provide direction to staff. Attachment: 1 . Proposed FY 2005-06/ FY 2006-07 Bi-Annual Budget Calendar S:�Administration\CITY MANAGER\STEVE\Council Reports�Budget Goals 2.13.07.doc BUDGET CALENDAR BUDGET YEARS FY 2007-08 8� FY 2008-09 Date Activitv February 6, 2007 Distribution of Forms & Budget Calendar Department worksheets Department overview Specialized equipment purchase guidelines Service Level Change/Budget Amendment Form March 6, 2007 Departments submit all documents to City Manager March 12 — 16, 2007 Budget Meetings with City Manager & Financial Services Director March 12 —8:30 a.m. — 10:OOa.m. Parks and Recreation 1:30 p.m. —4:30 p.m. Public Works March 13 - 2:00 p.m. — 3:00 p.m. Financial Services & Non-Departmental March 14 - 8:30 a.m — 9:30 a.m. Administrative Services & IT March 15 -3:00 p.m. —430 p.m. Police March 16 -8:30 a.m. — 11:00 a.m. Fire & Building 1:30 p.m. — 3:00 p.m. Community Development March 19th —23rd Departments submit final documents One week after formal meeting April 2-30, 2007 Commissions review applicable portions of budget May 1, 2007 Preliminary base budget distributed May 16, 2007 City Council Study Session June 12, 2007 Adoption of Budget