Minutes 2011-02-22 MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, FEBRUARY 22, 2011
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor /Chair Ferrara called the Regular City Council /Redevelopment Agency meeting to order at
7:07 p.m.
2. ROLL CALL
City Council /RDA: Council /Board Member Joe Costello, Council /Board Member Jim Guthrie,
Council /Board Member Tim Brown, Mayor Pro TemNice Chair Caren
Ray, and Mayor /Chair Tony Ferrara were present.
City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of
Legislative and Information Services /City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraetsch, Chief of Police Steven Annibali,
Fire Chief Mike Hubert, Director of Recreation and Maintenance Services
Doug Perrin, Maintenance Services Supervisor Shane Taylor, and
Community Development Director Teresa McClish.
3. FLAG SALUTE
Bill Weitkamp, representing Arroyo Grande Valley Kiwanis Club, led the Flag Salute.
4. INVOCATION
Mayor Ferrara delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Honorary Proclamation Recognizing February 22, 2011 as "Spay Day USA ".
Mayor Ferrara read and presented the Proclamation to Karen Buehnerkemper, a representative
from Feline Network of the Central Coast.
5.b. Honorary Proclamation Declaring February, 2011 as "Grand Jury Awareness
Month ".
Mayor Ferrara read and presented the Proclamation to Val McClure, former Grand Juror and
Ellen Polinsky, current Grand Juror of the San Luis Obispo Grand Jury.
5.c. Presentation from the Economic Vitality Corporation (EVC).
Mike Manchak, EVC Executive Director, provided a presentation entitled "Clusters of
Opportunity— Economic Strategy for San Luis Obispo ", which provided background information
on the EVC, county -wide economic challenges, and components of the Economic Strategy
Project.
Minutes: City Council /Redevelopment Agency Meeting Page 2
Tuesday, February 22, 2011
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
The following member of the public spoke during Citizens' Input, Comment and Suggestions:
John Mack.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. Speaking from the public was
John Mack regarding Item 8.g. There were no other comments received, and the public
comment period was closed.
Mayor Pro Tem Ray requested that Item 8.d. be pulled.
Council Member Guthrie requested that Item 8.g. be pulled.
Action: Council Member Brown moved, and Council Member Costello seconded the motion to
approve Consent Agenda Items 8.a. through 8.1., with the exception of Items 8.d. and 8.g., with
the recommended courses of action. City Attorney Carmel read the full title of the Ordinance in
Item 8.1. The motion passed on the following roll -call vote:
AYES: Brown, Costello, Guthrie, Ray, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 1, 2011
through February 15, 2011.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the City,
as of January 31, 2011, as required by Government Code Section 53646(b).
8.c. Consideration of a Resolution Designating Authorized Agents for the Purpose of
Obtaining Federal Financial Assistance.
Action: Adopted Resolution No. 4340 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE DESIGNATING AUTHORIZED
AGENTS FOR THE PURPOSE OF OBTAINING FEDERAL FINANCIAL
ASSISTANCE'.
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council /Redevelopment Agency
Meeting of January 25, 2011, as submitted.
8.E Consideration of Minutes Format for City Council /Redevelopment Agency
Meetings.
Action: Adopted Resolution No. 4341 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING ACTION MINUTES
FOR CITY COUNCIL/REDEVELOPMENT AGENCY MEETINGS ".
Minutes: City Council /Redevelopment Agency Meeting Page 3
Tuesday, February 22, 2011
8.h. Consideration of Renewal of the Exclusive Vendor Police Tow Service Agreement.
Action: 1) Approved and authorized the City Manager to execute a two -year exclusive
vendor police tow service agreement with College Towing for light and medium -duty
towing; and 2) Approved and authorized the City Manager to execute a two -year
exclusive vendor police tow service agreement with JohnBoy's Towing for heavy -duty
towing.
8.i. Consideration of Amendments to Cellular Tower Lease Agreements with New
Cingular Wireless.
Action: 1) Approved the first amendment to the land lease agreement with New
Cingular Wireless PCS, LLC for operation of a telecommunications site at 1275 Ash
Street; and 2) Approved the first amendment to the land lease agreement with New
Cingular Wireless PCS, LLC for operation of a telecommunications site at 300 Reservoir
Road.
8.j. Consideration of Lease and Reimbursement Agreements with Manuel Estrella for
Gina's Restaurant Outdoor Dining Area.
[COUNCIL/RDA]
Action: 1) Approved and authorized the Mayor to execute a lease agreement with
Manuel Estrella for use of City right -of -way for an outdoor dining area; 2) Approved and
authorized the City Manager to execute a reimbursement agreement for expenses
related to construction of the outdoor patio improvements; 3) Authorized the City
Attorney and City Manager to make minor modifications as necessary; and 4)
Reprogrammed up to $5,000 in Redevelopment Agency funds for expenses related to
public improvements associated with the patio improvements.
8.k. Consideration of Program Supplement Agreement No. 009 -N to Administering
Agency -State Agreement No. 05- 5199 -R for the South Elm and Ash Street
Sidewalk and Bicycle Improvements Project, PW 2008 -07C.
Action: Adopted Resolution No. 4342 as follows: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE MAYOR TO
EXECUTE PROGRAM SUPPLEMENTAL AGREEMENT NO. 009 -N TO
ADMINISTERING AGENCY -STATE AGREEMENT NO. 05- 5199 -R FOR THE SOUTH
ELM AND ASH STREET SIDEWALK AND BICYCLE IMPROVEMENTS ".
8.1. Consideration of Adoption of an Ordinance Amending Municipal Code Sections
16.04.070(C), 16.32.030(A) and 16.48.060 to Allow Rounding Up for a Fractional
Unit of 0.51 or Greater When Calculating Allowable Density in the Multiple - Family
Zoning District; Applicant — City of Arroyo Grande; Location — Citywide.
Action: Adopted Ordinance No. 630 as follows: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING MUNICIPAL CODE
SECTIONS 16.04.070(C), 16.32.030(A) AND 16.48.060 TO ALLOW ROUNDING UP
FOR A FRACTIONAL UNIT OF 0.51 OR GREATER WHEN CALCULATING
ALLOWABLE DENSITY IN THE MULTIPLE - FAMILY ZONING DISTRICT
(DEVELOPMENT CODE AMENDMENT CASE NO. 10- 003) ".
ITEMS PULLED FROM THE CONSENT AGENDA
8.d. Consideration of Acceptance of the Comprehensive Annual Financial Report.
Recommended Action: Receive and file the Comprehensive Annual Financial Report
for the fiscal year ended June 30, 2010.
Minutes: City Council /Redevelopment Agency Meeting Page 4
Tuesday, February 22, 2011
Mayor Pro Tem Ray commended Director of Administrative Services Kraetsch and staff for an
unqualified opinion on the audit. Upon request, Director Kraetsch briefly explained the meaning
of an unqualified opinion and the resulting benefits to the City
Action: Mayor Pro Tem Ray moved to accept the Comprehensive Annual Financial Report for
the fiscal year ended June 30, 2010. Council Member Brown seconded, and the motion passed
on the following roll -call vote:
AYES: Ray, Brown, Costello, Guthrie, Ferrara
NOES: None
ABSENT: None
8.g. Consideration of Status Report on Retention Basins.
Recommended Action: Receive and file the status report regarding the capacity and
operation of the City's retention basins.
Upon request by Council Member Guthrie, Director Perrin and Supervisor Taylor provided a
brief report on the status, capacity, and operation of the City's retention basins.
Action: Council Member Guthrie moved to receive and file the status report regarding the
capacity and operation of the City's retention basins. Council Member Brown seconded, and the
motion passed on the following roll -call vote:
AYES: Guthrie, Brown, Costello, Ray, Ferrara
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Analysis and Options Regarding Provision of Joint Fire and
Police Dispatch Services.
Recommended Action: Review alternatives and provide staff direction regarding
provision of joint Fire and Police dispatch services.
City Manager Adams presented the staff report and Chief Annibali reviewed the proposed
Alternatives A through F regarding the provision of joint fire and police dispatch services. Staff
responded to questions from the Council.
Mayor Ferrara opened the public comment period. Speaking from the public were Steve Loomis
and John Keen. There were no other comments received, and the public comment period was
closed.
Minutes: City Council /Redevelopment Agency Meeting Page 5
Tuesday, February 22, 2011
Action: Mayor Pro Tem Ray moved to recommend Alternative A which is that all public safety
communications would be provided from Arroyo Grande and hoping that we could come to
some agreement with Grover Beach with regard to their employee reduction issues and staffing;
and also, provide direction to staff to pursue Alternative F in the form of a more detailed cost
estimate to provide consolidated police services to the City of Grover Beach on a contract basis.
Council Member Costello seconded, and the motion passed on the following roll call vote:
AYES: Ray, Costello, Guthrie, Brown, Ferrara
NOES: None
ABSENT: None
12. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the City's
appointed representative.
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Governments /San Luis Obispo Regional Transit
Authority (SLOCOG /SLORTA).
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Brisco /Halcyon /Hwy 101 Interchange Project Subcommittee
(b) Mayor Pro Tem Ray:
(1) Economic Vitality Corporation (EVC).
(2) California Joint Powers Insurance Authority (CJPIA)
(3) Tourism Committee
(c) Council Member Costello:
(1) Zone 3 Water Advisory Board
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(d) Council Member Guthrie:
(1) South County Area Transit (SCAT)
(2) Community Action Partnership (CAPSLO)
(3) Homeless Services Coordinating Council (HSOC)
(e) Council Member Brown:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC).
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
a) Request for Direction Regarding Drafting of Potential Ordinance Restricting Sale
of Flowers and Other Merchandise from Parking Lots on a Temporary Basis.
Minutes: City Council/Redevelopment Agency Meeting Page 6
Tuesday, February 22, 2011
City Manager Adams provided a status report and requested direction from the Council.
Following brief Council discussion, staff was directed to continue enforcing the City's current
Temporary Use Pemiit regulations for sales of flowers and other merchandise from parking lots
and to not pursue preparation of an ordinance at this time.
15. COUNCIL COMMUNICATIONS
In follow up to a previous request by Council Member Brown, City Manager Adams spoke
regarding the City's engineering services agreement with Wallace Group, acknowledged some
of the projects that are currently underway, and indicated that staff could go out to bid for
engineering services later on in the year.
Mayor Ferrara reported on his attendance at a League of California Cities Board meeting in
which an analysis regarding the status of redevelopment and redevelopment agencies was
received.
Mayor Pro Tem Ray announced her appointment to the League of Califomia Cities
Transportation Policy Committee.
Mayor Ferrara announced the City of Pismo Beach's participation in Arroyo Grande's
Centennial Celebration with their purchase of a street light banner.
16. STAFF COMMUNICATIONS
City Manager Adams provided an update on the status of the City Hall move and associated
temporary office closures during the relocation.
17. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURNMENT
Mayor /Chair Ferrara adjoumed the meeting at 9:39 p.m.
Tony Fef ra ayor /Chair
ATTEST:
Kelly W- + or/ City Clerk/Agency Secretary
(Approved at CC Mtg 3 - $ -10,1 )