Agenda Packet 2011-04-12Z
C ity Coiuicil
Tony Ferrara, Mayor /Chair
Caren Ray, Mayor Pro Tem /Vice Chair
Joe Costello, Council /Board Member
Jim Guthrie, Council /Board Member
Tim Brown, Council /Board Member
d.
Steven Adams, City Manager
Timothy J. Carmel , City Attorney
Kelly Wetmore, City Clerk
AGENDA SUMMARY
CITY COUNCIL /REDEVELOPMENT AGENCY MEETING
TUESDAY, APRIL 12, 2011
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. FLAG SALUTE
4. INVOCATION
7:00 P.M.
COUNCIL /RDA BOARD
BROWNIES TROOP 42320
PASTOR ROBERT BANKER
OPEN DOOR CHURCH
5. SPECIAL PRESENTATIONS
5.a. Honorary Proclamation Declarina April 2011 as "Sexual Assault Awareness
Month"
5.b. Honorary Proclamation Declaring April 10 — 16, 2011 as "National Public Safety
Telecommunications Week"
5.c. Honorary Proclamation Declaring April 29, 2011 as Arbor Day
6. AGENDA REVIEW
6.a. Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived.
AGENDA SUMMARY — APRIL 12, 2011
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursements for the period March
16 2011 through March 31, 2011.
8.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Special City Council meeting of
March 22, 2011; the Regular City Council /Redevelopment Agency meeting of March
22 2011; and Special City Council meeting of March 24, 2011, as submitted.
8.c. Consideration of a Resolution Renamina Villaae Green Park as Centennial Park
(PERRIN)
Recommended Action: The Parks and Recreation Commission recommends the
City Council adopt a Resolution renaming Village Green Park, located at Short Street
and Olohan Alley, to Centennial Park.
AGENDA SUMMARY —APRIL 12, 2011
PAGE 3
8. CONSENT AGENDA (cont'd)
8.d. Consideration of a Resolution Authorizing the Refunding of Certain Obligations
Secured by its Water Supply Contract with the San Luis Obispo County Flood
Control and Water Conservation District (ADAMS)
Recommended Action: Adopt a Resolution authorizing the refunding of certain
obligations secured by its water supply contract with the San Luis Obispo County
Flood Control and Water Conservation District.
8.e. Consideration of a Consultant Contract Amendment with Wood Rodaers. Inc.
for the Brisco Road - Halcyon Road /Route 101 Project Approval and
Environmental Determination and Plans, Specifications and Estimates
(McCLISH)
Recommended Action: Approve Contract Amendment No. 6 with Wood Rodgers
Inc., in a form approved by the City Attorney, to update environmental studies and
continue preparation of the Project Approval and Environmental Determination, for
the Brisco Road — Halcyon Road /Highway 101 Interchange Improvement Project, for
an additional not -to- exceed amount of $487,662 for the PA &ED.
8.f Consideration to Implement the Stormwater Low Impact Development Program
(McCLISH)
Recommended Action: 1) Approve the City's continued participation in the joint
effort project; 2) Authorize the use of the Interim Low Impact Development Guidelines
and the SLO County Stormwater Quality Plan and Application; and 3) Direct staff to
begin the implementation of an illicit discharge program by training staff to detect illicit
discharges, contacting automotive services, and related businesses to advise them of
appropriate BMPs in managing illicit discharges and placing illicit discharge reporting
information on the City website.
8.g. Consideration of Transportation Planning Grant Application for Preparation of a
Bicycle and Pedestrian Master Plan (McCLISH)
Recommended Action: Adopt a Resolution authorizing a transportation planning
grant application in the amount of $72,000 for preparation of a Bicycle and Pedestrian
Master Plan.
8.h. Consideration of Waiver of the Ar)Mication Fee for Conditional Use Permit 11-
002; Interim RTA/SCAT Parking and Storage Facility; 800 Rodeo Drive
(McCLISH)
Recommended Action: Adopt a Resolution approving a waiver of the planning
application fee for Conditional Use Permit 11 -002.
8.i. Consideration to Aaarove First Amendment to Aareement for Consultant
Services with Lisa Wise Consulting, Inc. for the Housing Element Update
(McCLISH)
Recommended Action: 1) Approve First Amendment to Agreement for Consultant
Services with Lisa Wise Consulting, Inc.; and 2) Authorize the Mayor to execute the
Amendment.
AGENDA SUMMARY —APRIL 12, 2011
PAGE 4
8. CONSENT AGENDA (cont'd)
8.j. Consideration of an Agreement with Water Systems Consulting, Inc. for
Updates to the Water and Sewer Master Plans (McCLISH)
Recommended Action: 1) Approve a Consultant Services Agreement with Water
Systems Consulting, Inc. in the amount of $99,495 for updates to the Water and
Sewer Master Plans; 2) Authorize the Mayor to sign the agreement with Water
System Consulting Inc.; and 3) Appropriate $21,733 from the Water Fund and
$19,733 from the Sewer Fund into the Water and Sewer Master Plan project.
8.k. Consideration of a Third Amendment to the Agreement with Dyer Engineering
for the Le Point Street Improvements and Parking Lot Expansion Project, PW
2011 -02 (McCLISH)
Recommended Action: 1) Approve a Third Amendment to the Agreement for
Consultant Services with Dyer Engineering to increase the "not to exceed" amount by
$18,800 to provide construction survey staking and construction support services for
the Le Point Street Improvements and Parking Lot Expansion Project; 2) Authorize
the Mayor to execute the Amendment; 3) Make the following amendments to restore
the original budgeted funds: appropriate $134,000 from the Transportation Facility
Fund towards the Le Point Street widening improvements, $5,000 from the Water
Fund for the installation of a water line by City forces, $155,820 from the Downtown
Parking Funds for the Le Point Street Improvements, and return $168,789 to Police
Building Project and $151,211 to Redevelopment Fund; and 4) Appropriate an
additional $13,000 from the Downtown Parking Fund.
8.1. Consideration of Acceatance for the Base Bid of the Tenant Improvements at
300 East Branch Street, Project PW 2010 -12 (McCLISH)
Recommended Action: 1) Accept the Base Bid project improvements, as
constructed by Nick. E. Pokrajac, Inc. in accordance with the plans and specifications
for the tenant Improvements at 300 East Branch Street.
9. PUBLIC HEARINGS
9.a. Consideration to Adopt a Resolution Denvina Appeal to Citv Council Case No.
11 -001, and Approving Administrative Sign Permit 10 -017 with a Condition of
Approval Not To Allow Petco Sign Panel on Existing Five Cities Center Tower
Sian
(McCLISH)
Recommended Action: Continue to a date certain of April 26, 2011 consideration of
appeal for Case No. 11 -001, as requested by the applicant in order to allow an
alternative sign plan to be prepared, as well as to allow the applicant's representative
to attend.
AGENDA SUMMARY —APRIL 12, 2011
PAGE 5
8. PUBLIC HEARINGS (cont' d)
9.b. Consideration of Purchase and Sale, Financing and Leaseback Agreement
Between the City and Redevelopment Agency for the Existing Police Building
Property, A Proposed Funding Agreement Between the City and
Redevelopment Agency for the Agency Funding of Architectural Services for
the Police Building Project, and First Amendment to the Architectural Services
Agreement with BFGC Architects for the Police Building Project
[CC /RDA] (ADAMS)
Recommended Action: It is recommended: 1) the City Council adopt a Resolution
approving a Purchase and Sale, Financing and Leaseback Agreement with the
Redevelopment Agency of the City of Arroyo Grande for the Agency's purchase of
City -owned property for future affordable housing purposes and including, as part of
the Agreement, a financing agreement for a City loan to the Redevelopment Agency
to assist in funding the Agency's acquisition, and a lease by and between the Agency,
as landlord, and the City, as a tenant, for the continued use of the property as the
City's Police Station for up to five years or until the property is vacated and thereby
available for use for an affordable housing project, and making the findings pursuant
to Health and Safety Code Section 33445 in connection with the foregoing
transaction; 2) the Redevelopment Agency Board of Directors adopt a Resolution
approving the Purchase and Sale, Financing and Leaseback Agreement with the City
as identified in the foregoing clause; 3) the City Council approve an amendment to
the Consultant Services Agreement with BFGC Architects for the Police Building
project in a form approved by the City Attorney; 4) the City Council adopt a Resolution
making necessary findings to approve a Funding Agreement between the City and
Agency to utilize Redevelopment Agency funds for this purpose; and 5) the
Redevelopment Agency Board of Directors adopt a Resolution making necessary
findings to approve a Funding Agreement between the City and Agency to utilize
Redevelopment Agency funds for this purpose.
10. CONTINUED BUSINESS:
10.a. Consideration of Chanaes to Reaulations Reaardina Temaorary Banners and
Signs (ADAMS)
Recommended Action: Direct staff to prepare an Ordinance making the proposed
changes to regulations regarding temporary banners and signs for Planning
Commission and City Council consideration.
11. NEW BUSINESS:
None.
AGENDA SUMMARY —APRIL 12, 2011
PAGE 6
12. CITY COUNCIL MEMBER ITEMS
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and /or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
can be taken.
None.
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and /or request direction from the Council. No formal action can be
taken.
None.
14. COUNCIL COMMUNICATIONS:
Correspondence /Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence /Comments as presented by the City Manager.
16. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
17. ADJOURNMENT
* * * * * * * * * * * * * * * * * * * * * * * **
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability - related modification or accommodation, contact the Legislative and Information Services
Department at 805 - 473 -5414 as soon as possible and at least 48 hours prior to the meeting date.
* * * * * * * * * * * * * * * * * * * * * * * **
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City's website at www.arroyogrande.org
* * * * * * * * * * * * * * * * * * * * * * * * **
City Council /Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo
Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo- span.org.
-E CITY OF
.MMO Rve
LIFORI
WHEREAS, sexual assault impacts women, children, and men of all racial, cultural, and economic
backgrounds, and
WHEREAS, no one person, organization, agency or community can eliminate sexual assault on their
own—we must work together to educate our entire population about what can be done to prevent sexual
assault, support victim survivors and their significant others, and increase support for agencies providing
services to victimstsurvivors; and
WHEREAS, Sexual Assault Awareness Month is meant to encourage public education that leads to full
public competence in speaking out against sexual violence; and
WHEREAS, E S, the City of Arroyo Grande supports the dedicated efforts of the Sexual Assault Recovery
Prevention Center of San Luis Obispo County to encourage every citizen to actively engage in public and
private efforts to end sexual violence.
NOW, THEREFORE, BE IT RESOLVED, that I, Tony Ferrara, Mayor of the City of Arroyo Grande, on
behalf of the City Council, do hereby proclaim April, 2011 as "SEXUAL ASSAULT AWARENESS
MONTH"".
IN FITNESS WHEREOF, I have hereunto set my hand and caused the
Seal of the City of Arroyo Grande to be affixed this 12 day of April 2011.
TONY FERRARA, MAYOR
,go
NCORPORATED
0
M
r JULY 10. 1911}
1 0
Agenda Item 5.a.
Page 1
Honorary Proclamation Declaring
April 2011 as
"Sexual Assault Awareness Month"
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 5.a.
Page 2
4 Nk
0 CITY OF
LIFORI
Honorary Proclamation Recognizing
the week of April 1 --- 16, 2011 as
`National Public Safety Telecommunications Week'.
WHEREAS, Public Safety Dispatchers are dedicated to preserving the safety of the citizens of Arroyo
Grande; and
WHEREAS, emergencies can occur anytime requiring a prompt response from Police, Fire and Emergency
Medical Services; and
WHEREAS,, Public Safety Dispatchers are the first and therefore most critical contact the citizens of Arroyo
Grande have with Emergency Services; and
WHEREAS, EA , Public Safety Dispatchers are the single vital link for our Police Officers, Firefighters and
Emergency Medical Services by monitoring their radio activities while updating them with information and
insuring their safety; and
WHEREAS, Public Safety Dispatchers for the City of Arroyo Grande have contributed substantially to the
apprehension of criminals, suppression of fires and treatment of patients; and
WHEREAS, , the United States Congress in 1331 set aside the second week in April of each year to recognize
public safety telecommunicators who aid in providing 3 -1 -1 emergency assistance to citizens everywhere.
NOW, THEREFORE, E, BE IT RESOLVED OLVED that I Tong Ferrara, Mayor of the City of Arroyo Grande, on behalf
of the City Council in recognition of the dedication, loyalty and professionalism exhibited by Arroyo Grande
Public Safety Dispatchers, do hereby proclaim the week of April 1 — 16, 2011 as "National Public Safety
Telecommunication Week ".
IN WITNESS WHEREOF, EOF, I have hereunto set my hand and caused the
Seal of the City of Arroyo Grande to be affixed this 12 day of April 2011.
Tony Ferrara, Mayor
RY
INCORPORATED
JULY 11o, 119111
1F
Agenda Item 5.b.
Page 1
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 5.b.
Page 2
L 1 F O R 1
Honorary Proclamation
Recognizing Arbor Day
April 29, 2011
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a
million trees in Nebraska; and
WHEREAS, 2011 is the 139 Anniversary of Arbor Day, and it is now observed throughout the
nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating
and coding costs, moderate the temperature, clean the air, produce life-giving oxygen, and
provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes fuel for our
fires, and countless other wood products, increase property values, enhance the economic
vitality of business areas, beautify our community, and trees, whenever they are planted are a
source of joy and spiritial renewal; and
WHEREAS, the City of Arroyo Grande has been recognized as a Tree City USA by the National
Arbor Day Foundation for the 29 consecutive year and desires to continue its tree - planting
ways.
NOW THEREFORE, BE IT RESOLVED, that I, Tony Ferrara, Mayor of the City of Arroyo
Grande, on behaff of the City Council, do hereby recognize and proclaim April 28 as OARBO
DAY" in the City of Arroyo Grande, and urge all citizens to celebrate "ARBOR DAY" and to
support efforts to cane for our trees and woodlands and to su pport our City's community forestry
program.
BE IT FURTHER RESOLVED, OLVED, that all citizens are urged to punt a tree to gladden the heart and
promote the well -being of this and future generations.
IN WITNESS WHEREOF, I have hereunto set :any hand and caused the 0,1ro
Seal of the City of Arroyo Grande to be affixed this 12 th day of April 2011 INCORPORATE
r JULY 10. 1911
TONY FE RARA, MAYOR ' �
CITY OF
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 5.c.
Page 2
r iNCORPORATE aRRoya � 9
JULY 10, 19
All F 0 ft
ft
MEMORANDUM
TO: CITY COUNCIL
FROM: ANGELA K AETSCH, DIRECTOR F F ADMINISTRATIVE ATIVE SERVICE
Y: TF I C IA M EYE RS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERATION F CASH DISBURSEMENT RATIFICATION
I
DATE: APRIL 12, 2011
RECO MMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period March 16 through March 31, 2011.
FINANCIAL IMPACT:
There is a 1 000,776.83 fiscal impact that includes the following items:
• Accounts Parable Checks 149080-149354 $ 544
• Pa Checks & Benefit Checks $ 456,525.1
B ACKG ROUND :
Cash disbursements are made weekly based o the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedur Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
o p e rati o ns during the period. The disbursements are accounted for in the FY 2010-11
budget.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staffs recommend
• Do not approve staff s recommendation;
• Provide direction to staff.
Agenda Item 8.a.
Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
APRIL 12, 2011
PAGE 2
ADVANTAGES:
• The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
• Invoices are paid in a timely manner to establish good gill with merchants.
• Discounts are taken where applicable.
DISADVANTAGES;
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
:
No environmental revie w is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
MENTS:
The Agenda was posted in front of City Hall on Thursday, April 7, 2011. The Agenda
and report were posted on the City's website on Friday, April 8, 2011. No public
comments were received.
Attachments.
1. Mauch 16- March 31, 2011 — Accounts Payable Check Register
2. Mauch 25, 201 1 — Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
ATTACHMENT I
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Check # Date Vendor Statue ClearNoid Date Invoice Inv. Date Amount Paid Check Total
149989 03/18/2011 004815 AIFAS VILEST INC 1931 351 02/2812011
E 019.4420.8288 36.79
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Check #
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Inv. Date
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149683
03118/2011
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Check#
Date
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Status C lear/Vold Date Invoice
Inv. Date
Amount Paid
Check Total
293.68
140080
0311312011
003133 NICHOLAS PETER
021411
0211412011
E 010.4424.3331
233.50
283.30
283.30
149000
0311312011
000000 BRISCO MILL & LUMBER
147354
0212812011
E 010.4213.3304
20.42
20.42
147202
0212212011
E 010.4213.5604
7.03
7.03
27.48
140001
0311812011
007737 CAP
012811
0112812011
E 230.431 1.8012
1,123.00
1
1,123.00
140002
0311812011
008331 CHRIS CARLSON
031311
03113/2011
E 010.4424.3332
120.00
120.00
120.00
c�
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3
M 00
00
140003 0311812011 000303 CARQUEST AUTO PART
140004 0311312011 000130 CHAPARRAL
7314 - 487402 0212412011
E 01 0.4430.3301
88.27
38.27
7314- 483884 0210712011
E 010.4420.3601
20.13
20.13
56.42
320748 0310112011
E 010.4421.3602
120.00
120.00
Page:
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apc kHist
04/01/2011 :5 SAM
Check Hi Listing
CITY OF BARD GRANDE
Irv. Date Amount Paid
Bank code: boa
Check # Date Vendor
149995 93/13/2911 999163 CHERRY LATE
Statue c lea r l id Date Invoice
29613
29635
2 .9628
02/03/2011
03/16/2611
E 919.4420.5605
217.18
E 919.4424.5 352
217.13
92/07/2011
E 649.47 12.5664
65.24
02/28/2011
65.24
02 0712011
E 919,4421.5201
E 919.4420.5605
- 43.43
-43.43
149996 93/13/2911 967723 SCOTT CRAIG
149997 93/13/2911 999195 CRYSTAL SPRINGS WATER
931611
03/16/2611
E 919.4424.5 352
1 32. 00
132.00
014273
02/28/2011
E 919,4421.5201
34.46
34.46
943519
93/07/2011
E 91 0,4212.5201
20.95
20.95
979931
93/0212011
E 919.4429.5665
13.51
13.51
48517
02/23/2611
E 919.4391.520 1
13.50
13.50
963949
03/021/2011
E 919.4439.5605
15.66
15.66
Rage: T
Check Total
120.00
233.99
132.00
Rage: 7
a pCkHi t
Check History Listing
P 8
0410112011
9: 9AM
CITY O F ARROYO GRANDE
Bank code: boa
Check N
Date
Vendor
Status ClearNoid Date Invoice
i
Inv. Date
Amount Paid
Ch Total
179
9319212911
E 919.4191.5291
5.49
6.49
113.48
149998
9311312911
997548 CSG SYSTEMS INC
79546
9212412911
E 649.471
1
E 019.4145.5298
37.22
1,696.71
9812
9212412911
E 649.4719.5393
329.99
E 612.4619.5393
89.99
E 649.4719.5556
91.84
E 612.4619.5555
22.96
514.89
2,121.51
149999
9311812911
998362 RICH DERING
931 611
9311712911
E 919.4424.6352
69.99
69.99
69.99
149199
9311812911
997129 TERRY ENGER
931 611
9311 612911
E 919.4424.5352
119.99
119.99
119.99
149191
0311812911
998996 ENNIS PAI INC
19191918
9212212911
E 229.4393.5613
1,691.96
1,691.96
>
�
1,691.96
c�
CL
149102
9311812911
995735 EVERGREEN LANDSCAPING
931711
93117!2911
E 919.4429.5393
75.99
76.99
75.99
�F
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04/9112911 9 :59AM
Check History Listing
CITY OF ARROYO GRANDE
Inv. Date Amount Paid
Bank code; boa
Check # Dante Vendor
149103 03118/2011 000240 FARM SUPPLY C
Status ClearNoild Dante Invoice
552861
548398
54888
548215
547545
02108120 11
03/01/2011
E 010. 4430.5005
366.84
E 350.5435.7001
366.64
02/02/2011
E 010.4430.5605
310.57
0212412011
3'10.57
02/03/2011
E 040.4712.5010
E 010.4430.5273
59.81
59.8'1
02/02/2011
E 010.4430.5605
28.97
0311012011
28.97
02/01/2011
E 010.4424.5352
E 010.4430.5005
0.46
lO
149104 0311812011 001525 FERGUSON ENTERPRISES,
149105 0311812011 004790 DEANNA FL YD
149100 0311812011 000202 FRANK'S LOCK & KEY
Page:
Check Total
772.45
6942750
03/01/2011
E 350.5435.7001
215.05
215.05
0930188
0212412011
E 040.4712.5010
107.16
107.'16
322.21
031011
0311012011
E 010.4424.5352
48.00
48.00
48.00
31 605
0212412011
E 220.4303.5255
46.76
46.76
Page: 9
apCkH iet
04/01/2011 9:59AM
C he c k History Listing
CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
149107 93/18/2911 990905 THE GAS COMPANY
Status ClearNold Date Invoice
1 050
/ -214
3/8-111
/4 -211
318 -
Inv. Date Amount Paid
02/17/2011
E 919.4429.5695 13.05
13-05
03/03/2011
931911 93/10!2911
E 919.4145.5491
153.86
E 919.4424.5352
153.89
93/98/2911
E 919.4145.5491
139.72
130.72
03/04/2011
9471455027 92/25/2911
E 91 9.4145.5491
19.1
E 649.4712.5255
198.1
93/98/2911
E 919.4145.5491
47.69
47.09
Page: 1
C heck Total
59.81
449.
149108 93/18/2911 094142 S TAN G AXIOLA
931911 93/10!2911
E 919.4424.5352
132.00
132.00
132.00
149199 03/1812011 092813 GRAIN INC
9471455027 92/25/2911
E 649.4712.5255
143.55
143:55
143.55
149110 93/16/2011 006958 RDIEY GRAY
931911 93/19/2911
t�
E 9 19.4424.5352
1 32.00
1 32.99
1 32.99
�
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Check History Listing
Page: 11
X410112011
9:59AM
CITY OF ARROYO GRANDE
Bank code: boa
C heck #
Date
Vendor
Status ClearNold Date Invoice
Inv. Date
Amount Paid
Check Total
1 49111
0311812011
000292 HAH COMPANY
7121948
0211812011
E 640.4712.5255
231.25
231.25
231.25
149112
0311812011
002405 CHARLES HARE
031611
0311612011
E 010.4424.5352
110.00
110.00
110.00
149113
0311812011
008351 HARVEY'S HONEY HUTS
224
0212812011
E 220.4303.5552
86.09
86.09
$6.09
149114
0311812011
002820 INDOFF, INC
1832963
0212812011
E 612.4
55.25
E 220.4303.5255
55.25
E 010.4305.5201
38.96
149.46
149.46
149115
0311812011
003949 KERN'S PAPER
30061
0212412011
E 010.4102.5255
250.25
280.25
30062
0212412011
E 010.41 02.5255
179.17
179.17
459.42
14911
0311 812011
007299 GASTON KE I I ING OLIVIER
031 611
0311 612011
E 010.4424.5352
352.00
352.00
352.00
Page: 11
apDI Hist Check History Listing Page: 12
04101/2011 M CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor status Clear/Void Date Invoice Iny. Date Amount Paid Check Total
149117 0311812011 005265 KID L SOCCER (DBA) 031411 0311412011
E 010.4424.535 1 2
2,037.00
2
149118 0311 812011 007531 CINDY I ULLI AN
031111 0311112011
E 010.4424.5351 168.75
E 01 0. 1 331-50
E 0 10. 44 24.5351 221.00
721.25
721.25
149119 0311812011 005511 CHRISTOPHER LINTNER
031611 03/16/2011
E 010.4424.5352 216.00
216.00
216-00
149120 0311312011 003818 LITERACY COUNCIL
030911 0310912011
E 250.481 0.8024 956.00
956.00
956.00
D
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MMM
W
149121 0311812011 000393 LUCIA MAR UNIFIED SCHOOL
149122 0311812011 000415 FETAL SHOP, INC
031411
19021
19019
03/14/2011
E 010.4425.5303
0310212011
E 010. 4213.5604
0212412011
E 0 1 .4213.5604
15.00
15.00
562.00
432.50
15.00
Page: 1
a pkHist
04/01/2011 :5 AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check Date Vendor
110.00
1,104.50
D
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149123 0311612011 007302 MID -STATE Alfa AND
149124 0311612011 000426 MIER BROS LANDSCAPE
Statue Clear/Vold Date Invoice Inv. Date Amount Raid
5261 0310212011
E 010.421 3.5604 1 10.00
0062
0211412011
E 010.4424.5351
106.60
010.4213.5604
936.1
216.66
936.16
174437
0210212011
426.22
E 350.5910.7001
317.55
3 1 7. 55
174934
02/17/2011
E 350.5632.7005
156,76
156.76
174468
0210312011
E 350.5910.7001
133.76
133.76
174401
0210212011
E 350.5632.7005
106.75
106.75
175064
02/2412011
E 010.4420.5605
12.72
12.72
149125 0311612011 007760 OLIVIA MILLE
149126 0311612011 000429 MINER'S ACE HARDWARE,
1IAf E,
021611 0211612011
E 010.4424.5351
106.60
E 010.4424.5351
106.06
216.66
165725 0210612011
E 010.421 3.5604
426.22
936.16
731.56
216.00
Page: 13
Check Total
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Check History Listing
P 14
0 4101/2011 :5 AM
CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
Status C learNold Date Invoice
Inv. Date
Amount Paid Check Total
K67596
0212412011
E 010.4420.5805
187.30
187.30
6 12500
0211812011
E 010.42 13.5804
182.38
182.
K
0211812011
E 010.42 13.5804
130.50
130.50
K8349
02/15/2011
E 010.4213-5604
85.2
85.25
K0049
0211412011
E 010.42 13.5804
57.
57
K67394
0212212011
E 010,4213.5804
49.
49.43
K52069
0212312011
E 01 0.4430-5605
48.90
48.90
K003
02/25/2011
E 010.4430.5805
42.33
42.33
K68171
0212812011
E 010.42'1 .5804
39.12
39.1
K91419
0211812011
E 010.4430.5805
37.82
37.82
K65679
0210812011
E 010.4213.5804
35.09
35.09
P 14
Page: 1
ap kHi t
Check History Listing
Page: 15
0410112011 :5 AM
CITY OF ARROYO GRANDE
Bank code: boa
C heck # Date Vendor
Status ClearNoold Date Invoice
Inv. Date
Amount Paid Check Total
K 68132
0212812011
E 01 0.4213.5604
34.22
34.22
6700
0212712011
E 010.4420.5605
23.01
23.01
67044
0211 812011
E 0 1 0.4213.5604
22.80
22.80
K 66736
02/1612011
E 010.4213.5604
20.00
20.00
6678
02/17/2011
E 01 0.4213.5604
18.81
1 8.81
X67002
0212712011
E 01 0.4420.5605
16.10
16.10
168063
0212812011
E 010.4213.5604
14,00
14,00
152203
0212612011
E 010.4430-5605
12.16
12.16
67764
0212512011
E 0 10. 4213.5604
11.05
11.05
60668
0311412011
D
E 220.4303.5613
1 0.86
10.86
CL
K67088
0211012011
E 01 0.4420.5605
8.60
c�
8.60
( �
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Check History Listing
Page: 1
0410112011 9:59AM
CITY OF ARROYO GRANDE
Bank code: boa
Check # Dame Vendor
status Clear/V Date Invoice
Inv. Da
Amount Paid
Check Total
182284
0210812011
E 010.4430.5605
6.50
6.50
K67693
02/24/2011
E 010.42135604
6.50
6.50
1681
0212812011
E 0 10. 4213.5604
.42
5.42
X748
02/16/2011
E 010.4213.5604
4. 45
4.45
K5101
02105/2011
E 010.4430.5605
4.33
4. 33
X7481
0212312
E 010.4213.5604
1.60
1.60
1,485.34
149127 0311812011 001162 NICKS N`S MACHINE SHOP,
79676
0212812011
E 640.471
794.63
794.63
794.63
149128 03/18/2011 000466 NOBLE SAW, INC
106226
0212212011
E 010.4420.5603
94.87
94.87
106227
0212212011
E 010.4420.5603
63.29
63.29
105670
0211412011
E 010.4420.5603
58.38
58.38
Page: 1
a pCkHist Check History Listing P a ge: 17
04/0112011 :5 AM CITY O ARROYO GRANDE
Bank code: boa
Check # Date Vendor
i
Statue ClearlVoid Data Invoice Inv, Date Amount Paid
10 01/31/201
E 010.4420.5503 55.53
55-53
100228 02/22/2011
E 010.4420.5603 42.00
42.00
149129 0311812011 000458 OFFICE DEPOT 553725124001
0212312011
0310412011
E 010.4002.5201
285.92
E 010.41 02.5255
516.56
286.92
554479357001
03/04/2011
5'15.55
E 010.4002.5201
55.04
66.04
554298555001
03/03/2011
E 010.4120.5201
41.97
21 8957
4'1.
553552447001
0212512011
E 0 10. 4102.52 55
E 010.4120.5201
24.71
24.71
149130 0311812011 000503 POOR RICHARD'S HAF D'S PF E ,
213958
0310412011
E 010.41 02.5255
516.56
5'15.55
21 8955
03104/2011
E 010.41
353.44
353.44
21 8957
03/04/2011
D
E 0 10. 4102.52 55
21 .
c�
21 7.07
218837
02/28/2011
E 010.4102-5255
1 51.43
c� 3
151.43
c�
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cfl �
314.07
419.54
Check Total
Page: 17
ap kH! t
Check History Listing
Page: I
0 4/01/2011
9:59AM
CITY OF ARROYO GRANDE
Bank code: boa
Check #
Date
Vendor
Statue Clear/Vold Date invoice
Inv. Date
Amount Paid
Check Total
218790
02/24/2011
E 010.4102-5255
84.83
84.88
1,323-33
149131
08/18/2011
008857 RALIE REED
031711
08/17/2011
E 226.4808.5554
150.00
150.00
150.00
149132
03/18/2011
003031 ROBERTSON UPPL '
8910
02/27/2011
E 010.4480.5805
101.68
101.68
101.68
1491
03/18/2011
000536 GREG ROSE
081 611
03/18/2011
E 010.4424.5352
182.00
132.00
182.00
149134
08/18/2011
000589 SAN LUIS PAINTS
92954
02/01/2011
E 010.4480.5605
189.19
189.19
914
02/18/2011
E 010.4430.5605
189.19
189.19
91
02/24/2011
E 010.4430.5605
11.89
11.89
289.77
\u
149135
08/18/2011
006048 JEAIETTE SEARBY
030111
08/01/2011
CL
E 10.4424.
85.00
85.00
65.00
o�
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apkHist
04/0112011 9:6 AM
Check History Listing
CITY OF ARROYO GRANDE
Banc code: boa
Check # Bate Vendor
149130 0311812011 008365 SENIOR NUTRITION
N
149137 0311812011 008359 MEGAN SIEMS
1 491 3 0311812011 000564 SLO COUNTY NEWSPAPERS
149139 0311 812011 008383 PAYTN SMALL
Inv. Date Amount Raid
0210312011
E 250.4810.8079 1.481
Pa 1
C heck Total
1 t 481.00
1,481.00
031111 0311112011
010.0000.43 54 30.00
30.00
30.00
6927867
0210812011
E 226.4306.5303
434.86
434.86
6929390
02/2212011
E 350.5422.7301
161.84
161.84
8930802
02/25/2011
E 010.4002.5301
150.23
156.23
892781
0212712011
E 010.4 130.5301
133.
133.79
8930803
0212512011
E 010.4002.5301
105.74
105.74
8929394
0211812011
E 010.4002.5301
94.52
94.52
1,088.98
031611
0311012011
E 010.4424.5352
20.00
20.00
20.00
Status Clear/ Date Invoice
i
21312 011 A
Page: 1
a kHi t Check History Listing P age: 20
0410112011 9:59AM CITY OF ARROYO GRANDE
Bark code. boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
149140 0311 812011 003831 RANDY D SMART, OD 030211 0310212011
E 220.4303.5303 548.00
Page: 20
548.00
548.00
149141
0311812011 003641 SOUTH COUNTY SANITARY
3237413
0310112011
E 010.421 3.5303
212.32
212-32
3237646
0310112011
E 010.4213-5303
11 2.16
112.16
3237200
0310112011
E 010.4213-5303
112.16
112.16
3237870
03101/2011
E 010.4213.5303
5.91
5.91
442.55
149142
0311812011 004393 S MAINTENANCE
34241
0310112011
E 220.4303.5303
2,727.82
E 010.4303.5303
4
6
6,994.40
149143
0311812011 000609 BOB SPEAR
031611
03116!2011
E 010.4424-5352
132.00
132.00
132.00
D
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149144
0311812011 006645 STANLEY CONVERGENT
8072165
02124/2011
E 010.4213-5604
153.02
153.0
153.02
c� 3
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Page: 20
a p kHi t Che History Listing Page: 21
04!01/2011 :5 AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor Status Clear/Vold Date Invoice Inv. Date Amount Paid Check Total
149145 08!18/2011 000620 STI E T F PIPE & SUPPLY 51179172.001 02!01/2011
E 010.4430.5605 1 24 - 74
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1 24.7 4
1 08!18/2011 000628 SUNSET NORTH CAR WASH
149147 93/18/2911 092370 TITAN INDUSTRIAL
149148 03/18/2011 994801 TOMARK SPORTS
2488
1944472
93866461
02/28/2011
E 0 10. 442 0.56 01
E 612.4610-5601
92/18/2011
E 919.4429.5255
92/1412911
E 910.4439.5605
124.74
59.47
84.93
145.25
145.25
282.99
84.93
145.25
282.99
149149 93/18/2911 094699 TF ESH RECYCLING, IN
149 159 93/18/2911 998364 UNIT 549 DUPLICATE
149151 03/18/2911 906551 UNITED STAFFING ASSOC.
15686
931411
975236
02/23/2011
E 359.5422.790 1
E 640.4712.561
03/14/2011
B 919.0000.2206
93!92/2911
E 649.4712.5303
282.99
441.68
518.53
279.09
270.09
1,063.60
518.53
279.99
1,963.69
Page: 21
apCkHi C he c k History Listing Page:
04/01/2011 9:59AM CITY OF ARROYO F ANDE
Bank code: boa
C heck # Date Vendor Status Clear/Vold Date Invoice Inv. Date Amount Paid Check Total
149152 03/13/2011 000660 USA BLUE BOOK 343003 03/02/2011
E 640.4712.5273 315.94
31 5.04
340064 02/25/2011
E 640.47 1 2.5255 1 0.40
1 0.40
335.34
14915 03/1 3/2011 000635 W GR A CALIF
31 256
02/09/2011
E 350.5673.7501
2
E 350.5673.7301
241.
3,050.25
31106
02/07/2011
E 010.4301.5303
727.33
E 010.4301.5303
724.5
E 010.4301.5303
1
2,762.14
31200
02/00/2011
E 350.5910.7501
703.92
E 350.5910.7301
34.50
323.42
31201
02/07/2011
E 350.5636.7301
276.00
276.00
31200
02/07/2011
E 350.5633.7301
133.00
133.00
31107
02/07/2011
D
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31103
02/07/2011
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103.50
103.50
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Page:
04101!2011
:5 AM
CITY OF ARROYO GRANDE
Bank code. boa
C heck
Date
Vendor
Status C lear/Vold Date Invoice
Inv, Da
Amount Paid
Check Total
3120
02/07/2011
E 350.5642.7301
34.50
34.50
31100
02/07/2011
350.5682.7301
34.50
34.50
31202
02/07/2011
E 350.5754.7501
34.50
34.50
7, 355.31
149154
03118!2011
008168 WHITTLE FIFE PROTECTION
031111
03!11/2011
E 350-5435-7001
1
1,260.00
1,250.00
149155
03/18!2011
000600 LEE WILSON ELECTRIC
0578A
03!0312011
E 010.4304.5303
1 1461.17
1,461.17
1,451.17
149156
03!23/2011
003005 D I A REGION VI
032311
03!2312011
E 010.4201.5501
40.00
40.00
40.00
149157
03/23/2011
001014 C PRS DISTRICT T VIII
V 03!28!2011 032111
03!2112011
E 010.4421.5255
230.00
230.00
230.00
149158
03!24/2011
001014 CPRS DISTRICT T VIII
032411
03!24/2011
E 010.
210.00
210.00
c�
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3
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Check History Listing
CITY OF ARROYO RANDE
Page: 24
Bank code: boa
Check # Date Vendor
140103 0312512011 003367 ABALONE COAST
Status clearlV ld Date Invoice
11 -
127.50
127.50
2
0311112011
E 640.47 10.5310
140164 0312512011 001250 AP VIDEO, INC 4353 0310012011
E 211.4101.5330
3715 0110512010
E 211.4101.5330
140165 0312512011 003175 AQUA-METRIC SALES 0036606 -II 0310712011
E 640.47 12.5611
140166 0312512011 005507 AT & T 317-0133 0310712011
E 010.4145.5403
317 -7430 0310712011
E 010.4201.5403
317 -3056 0310712011
E 220.4303.5303
317 -3950 0310712011
E 6440.4710.5403
1401 03/2512011 006507 AT &T
10.00
331.54
331.54
183.49
31.43
330.00
830.00
000002159411 02125!2011
E 010.4145.5403
127.50
2,036.50
331.54
aD1DI
Inv. Date Amount Paid check T otal
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C he c k History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check # Date Vendor
149168 0312512011 008240 M.E. AVILA CON STRUCTION
149169 0312512011 000053 B & B STEEL & SUPPLY, IN
149170 0312512011 000055 B & T SVC STN
Status ClearNoid Date Invoke Inv. Date Amount Paid
00000216941
0 2/25/ 20 11
/'
E 010.4201.5403
85.94
E 350.5658.7201
85.94
0000021 69407
0212512011
9,533.26
E 010.4145.5403
38.93
361 331
0311612011
38.93
0000021 69410
0212512011
86.1
E 010.4145.5403
30.32
30.32
0000021 64044
0212212011
E 010.4201.5403
8.67
28.67
000002169414
02/25/2011
E 010.4145.540
61.71
-61.71
961.15
0315
0311 512011
E 350.5658.7001
6
E 350.5658.7201
2,823.08
9,533.26
9,533.26
361 331
0311612011
E 220.4303.5613
86.1
86.1
86.1
115383
02126!2011
E 010.4305.5303
600.00
800.00
115510
03/15/2011
E 010.4305.5303
145.00
1
945.00
Check Tot
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0410112011 9: 9AM
CITY OF ARROYO GRANDE
Bank code: boa
Deck # Date Vendor
Status ClearlVold Date Invoice
Inv. Date
Amount Paid C heck Total
149171 0312812011 000058 BANK OF AMERICA
318 -2050
0310812011
E 010.4426.6201
62.29
E 010.4213-5303
319.50
E 010.4424.5257
84.81
E 010.442 1.5201
730.04
1,197.24
318 -7782
0310812011
E 010.4428.5255
411.23
E 010.4425. 5259
340.10
751.39
318 -0730
0310812011
E 380.8435.7001
098.44
008.44
318 -4272
0310812011
E 010.41 20.5501
24.00
E 380.8438.7001
612-00
030.00
318 -0444
0310812011
E 010.4101.8201
274.37
E 010.4001.5504
7.01
E 010.4001.8804
180.40
E 010.4101.5201
29.20
E 010.4101.8201
59.20
E 010.4101.8201
05.00
505.84
318 -9436
03108/2011
E 380.8438.7001
305.04
365.64
318 -2083
0310812011
E 010.4130.5201
0.51
E 010.4301. 316
66.33
73.34
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04/01/2011
CITY OF ARROYO GRANDE
Bank code: boa
Check#
Date
Vendor
Status ClearNoid Date Invoke
Inv. Date
Amount Paid
Check Total
8/8 -091
08/08/2011
E 010.4001.5501
82.60
E 010.4001.5501
14.00
46.60
4,334.49
14917
08/25/2011
000065 BRENDA BARROW
032811
03/28/2011
E 010.4428.5258
96.18
96.18
96.18
149178
08/25/2011
000935 BRUCE BEAUD IN &
FILE#1 1167
12/15/2010
E 350.5420.7501
2
2,678.00
2,678.00
149174
08125/2011
000078 BLUEPRINT EXPRESS
12868
03/21 /2011
E 850.5910.7801
106.08
106.08
106.08
14917
03/25/2011
001917 BOB'S EXPRESS E IIA H
20186
0310612011
E 010.4201.5601
43.00
E 640.47 12.5601
60.00
E 612.4610.5601
40.00
143,00
148.00
149176
0812512011
000087 BIEDEN PEST CONTR
186171
0811012011
E 010.4218.5604
112.00
112.00
112.00
149177
0812512011
000090 BRISCO MILL & LUMBER
147524
0811612011
,
E 220.4308.5618
21 6.02
216.02
Page: 2
apCkHist Check History Listing Page: 2
04/01/2011 9: 9AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Taal
CL
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140178 03/25/2011 000104 CA CAF OF ARSON
149170 03/25/2011 005800 CANNON
140180 03/25/2011 000603 CAR QUEST AUTO PARTS
147348
02/28!2011
E 010.4201.
147520
03/16/2011
E 220.4303.5613
147400
03/11/2011
E 010.4430.5605
032411
03/24/2011
E 010.4201.5503
50300 02/28/2011
E 612.4610.5610
178.35
7314 - 470000
03/14/2011
E 220.4303.8603
7314 - 460006
03/04/2011
E 220.4303.8601
7314 - 468803
03/03/2011
E 010.4201.8601
7314 - 460130
03/04/2011
E 220.4303.5601
0.24
65.00
65.00
1
1,540.77
138.76
36.27
417.73
65.00
1,540.77
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CITY OF ARROYO GRANDE
Page:
Bank code: boa
Check # Date Vendor
Status ClearfVold Date Invoice
7314 - 455059
02/1 7/2011
E 010.4201.5601 28.
28.19
149181 03/25/2011 000150 CHAPAR 329779
03/01/2011
E 010.4140.
9
E 515.4140.5151
825 .55
75548
52/52/2511
1
329783
53/52/2511
45.57
E 515,
155.55
75943
53/57/2511
1 55.55
149182 93/25/2911 551995 CHARTER 522411
5224/2511
45.57
E 51 5.4145. 5353
374.
75952
53/58!2511
374.75
149153 93/25/2911 555539 CHEVRON & TEXACO CARD 28999414
52/55/2511
45.57
E 515.4251.5558
233.48
233.48
149154 03/25/2911 555154 CHRISTIANSON C HEVROLET 75788
52/21/2511
E 01 0.4201.5501
355.97
355.97
75548
52/52/2511
E 51 5.4251.5551
45.57
45.57
75943
53/57/2511
E 51 5,4251.5551
45.57
45.57
75952
53/58!2511
E 515.4251.5551
45.57
295.23
15,415.55
374.75
233.48
Page: 2
Inv. Date Amount Raid Check Total
Page: 30
a p kHi t
Check History Listing
Page:
04/01/2011
M
CITY OF ARROYO GRANDE
Bank code: boa
Check#
Date
Vendor
Statue Clean old Date Invoice
Inv. Date
Amount Paid
Check Total
502.63
149185
0312512011
000171 CLINICAL LABORATORY OF
913184
0310912011
E 640.4710.5310
1
1,887.00
1,887.00
149138
0312512011
003370 COMPLETE PAPERLESS
1173
0311512011
E 010.4201.5607
1
1
1,575.00
149187
03/25/2011
005091 JOHN DEERE LANDSCAPES
58993054
0310312011
E 010.4420.5605
210.13
210.13
5701 7373
0310712011
E 010.4420.5805
3.75
3.75
213.33
149133
03f25/2011
000208 J B DEIIAR, INC
754371
0212812011
E 010.4201.5803
64.30
4.30
753538
0211812011
E 010.4201.5803
41.69
41.89
105.
149139
0312312011
002873 DOCTORS MEDPLUS MED
#1903408
0110512011
E 010.4201.5313
180.00
180.00
c>
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0210712011
CL
E 010.4130.3315
30.00
30.00
230.00
w 0
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Page: 30
apCkHist
041011201' 9:59A
Check History Listing
CITY OF ARROYO GRANDE
Page: 31
Bank code; boa
Check # Date Vendor
149190 0312512011 003368 K I T PHER DOE
Inv, Date Amount Paid
0311712011
E 010.4424-5351 156.23
156.23
Che ck Total
156.23
149191 0312512011 007333 EAGLE COLLISION REPAID
Status Clear/Vold Date Invoice
031 711
530
031111
03/15/2011
E 010.4201.5601 3
3
03/11/2011
E 010.4201.5601 764.20
764.20
4
3
W F 0
W
149192 0312512011 005712 ELECTI ICI AFT INC
149193 0312512011 000240 FARM SUPPLY C
149194 0312512011 001525 FERGUSON ENTERPRISES,
4953 0310912011
E 612.4010.5610
404.63
404.03
0934604 03114/2011
404.03
573325 0310512011
97.00
E 010,4201.5322
64.1
0903297 0310712011
04.10
554270 0210912011
20.12
E 01044201.0322
40.93
43.93
113.03
0903272 0310712011
E 040.4712.5010
435.00
430.00
0934604 03114/2011
E 040.4712.5010
97.00
97.00
0903297 0310712011
E 040.4712.0010
20.12
Page: 31
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CITY OF ARROYO GRANDE
Bank code. boa
Check Date Vendor
1491 03!28!2011 008309 FIVE STAID RAIN GUTTERS
149190 0312812011 000833 FORD MOTOR CREDIT
149197 0312512011 000202 FRANK'S LOCK & KE
149198 0312512011 000005 THE GAS COMPANY
Status Clear/Vold Date Inv l e
022211
Inv. Date Amount Paid
02122!2011
E 010.4213.8303 500.00
AT84100 0312112011
E 010.4201.5803
ACCT55541 01 0312412011
E 010.4201.8803
31 778
3111 -200
3114 -
3114 -350
3110 -910
3/10-1500
0311412011
E 380.5435.700'
800.00
17,007.32
03/11/2011
E 01 0.41 45.5401
0311412011
E 010.4145.5401
0311412011
E 010.4145.540'
0311012011
E 010.4145.5401
0311012011
E 010.4145.5401
11,248.97
125.00
125.00
248.47
15.84
P
Check Total
553.00
500.00
28,256.29
1 25.00
720.47
Page:
apDkHist
Check History Listing
P a g e,
04/01/2011
:5 AM
CITY OF ARROYO GRANDE
Bank code: boa
Check #
Date Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid
Check Total
140100
03/25/2011 007040 GENERATIONS OF
11 -
02/00/2011
E 01 0.4201.56G4
254.10
254.10
254.10
140200
03/25/2011 002513 GRAINGER, INC
0470755755
03/07/2011
E 540.4712.5504
58.45
55.45
55.45
140201
03125/2011 000285 CITY OF GR 1 ER BEACH
032411
03/24/2011
R 512.0000.4751
70.77
70.77
70 .77
140202
03/25/2011 000330 GSA -I N F O RMATI O N TECH
457
03/0712011
E 010.4201.5505
237.20
E 01 0.4201.5505
126.80
354.00
364.00
140203
03125/2011 008334 RACHEL H I NES
031111
03/11/2011
E 010.4425.5303
75.00
75.00
75.00
140204
0312512011 002820 INDFF, INC
1838311
0311012011
E 010.4421.5201
50.17
50.17
D
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149205
0312512011 005201 JAS PACIFIC
B110735
03107/2011
CL
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3,555.00
c.Q
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Page: 34
0410112011
:5AM
CITY OF ARROYO GRANDE
Bank code. boa
Check #
Date
Vendor
Status Clear/Void Date Invoice
Inv. Date
Amount Paid
Check Total
149206
0312512011
005187 ANGELA KRAETDH
032111
0312412011
E 01 0.4120.5501
284.08
284.08
284.08
149207
0312512011
000387 LIII IIDBA
6659
02/10/2011
E 010.4201.5601
420.00
420.00
6666
02/18/2011
E 010.4201-5601
195.00
195-00
615.00
149208
0312512011
000393 LUCIA MAR UNIFIED SCHOOL
11 0526
0311312011
E 010.4426.5553
2
2,443.70
110524
0311312011
E 01 0.4426.5553
1
1,81 6.47
110522
0311312011
E 010.4426.5553
1
1,268.58
110523
0311312011
E 010.4426-5553
630.03
630.
110527
0311312011
E 01 0.4426.5553
440.1
440.13
D
6,598.91
ca
149209
0312512011
008366 MAACO COLLISION REPAIR &
12626
12/10/2010
CL
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586.79
586.
586.79
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Page: 34
ap kHist Check History Listing Page:
04/0112011 :5 AM CITY OF ARROYO RANDE
Bank code; boa
Check # Date Vendor Status Clear Date Invoice Inv. Date Amount Paid Check Total
140210 0312512011 000405 CATHY MALLORY 032111 0312112011
E 010.4423.5253 27.06
27.06
27.06
149211 0312512011 007944 RICARDO MARTINEZ 030511 0310512011
E 010.4201.5601 150.00
150.00
150.00
140212 0312512011 006088 MATCO TOOLS #30585 0311712011
E 220.4303.5273 176.41
176.41
176.41
149213 0312512011 000420 MINER'S ACE HARDWARE, 1 0312512011
0.00
0.00
0.00
140214 0312512011 000420 MINER'S ACE HARDWARE,
K68213
0310112011
E 010.4420.5273
232.70
232.70
K97332
0311012011
E 010.4430.5605
108.83
108.83
105025
0310812011
E 010.4430.5605
150.66
150.66
K68491
03125/2011
c>
E 010.4213-5604
02.30
CL
02.30
K96463
03103/2011
E 010.4430.5605
01.28
01.28
w 0
0
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04/0112011 9: 9AM
Che History Listing
CITY OF ARROYO GRANDE
Page:
Bank code: boa
Check # Date Vendor
i
Sta ClearNoid Date Ingle
Inv. Date
Amount Paid
K9934
03/16/2011
E 010.4420.5605
8022
6,22
K69907
03116/2011
E 010.4213.5004
54.09
54,09
K65571
0210712011
E 010.4213.5004
50.63
50.03
K52534
03104/2011
E 220.4303.501 3
43.47
4 3. 47
K53747
0311712011
E 220.4303.5013
35.05
35.05
K52494
03/03/2011
E 010.4420.5605
35.32
35.32
K0531
0310212011
E 010.4213.5504
33.08
33.68
K70014
0311 712+011
E 010.4420.5005
32.01
32.01
K69210
0311012011
E 010.4213.5604
32.56
32.56
K69037
03109/2011
E 010.4430.5605
32.56
32.56
K70103
0311 8!2011
E 010.4213.5604
2.1
27.17
Check Total
Page:
ap kHlst Check History Listing P a ge: 37
0410112011 9:59AM CITY OF ARROYO GRANDE
Bank code: boa
C heck # Date Vendor
Status Clear /Void Date Invoice
698
K68342
�:=]
K683
K6824
K49363
K6896
K149
I::.
6828
0311412011
E 010.4420.5605
27.1
27.1
03192120 11
E 010.4213.5604
26.94
26.94
0310312011
E 019.4420.5605
28.91
28.91
0310212011
E 010.4213-5604
22.89
22.89
0310112011
E 01 0.4420.5605
21.4
21.74
0112412011
E 010.4213.5604
21.74
21.74
0310812011
E 91 0.4420.5605
21.72
21.72
0312212911
E 640.4712.5604
21.18
21.18
0311112011
E 010.4213.5604
29.64
29.84
0310112911
D E U 1 UA 13.64 19.06
19.56
CL K2629 0310412011
E 220.4303.5613 16.88
16.83
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Check Tota
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CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check # Date Vendor
Status clean oid Date Invoice
K6643
Lam''
K69190
4
K690
K6433
K69911
K69664
K
661
K031
Inv. Data
Amount Paid
03/07/2011
E 010.4213.5604
1 5.20
15.20
03/17/2011
E 0 10. 442 0.560
13.04
13.
0311 012011
E 010.4212.5201
13.03
13.03
0310212011
E 010.4213.5604
11.93
11.93
0310912011
E 010.4213.5604
11.83
11.83
0112812011
E 010.42 3.5604
11.40
11.40
0311 612011
E 220.4303.5613
11.39
11.39
03/15/2011
E 220.4303.5613
9.77
9.77
0210912011
E 640.4712.5255
9.
9.55
0310112011
E 0 1 0.4213.5604
6.67
6.67
0312212011
E 640.471 2.5273
7.05
7.05
Check Total
Page: 3
a p kH ist
Check History Listing
P 39
44/41/2411
CITY OF ARROYO GRANDE
Bank c ode. boa
C heck # Date Vendor
Statue ClearNoid Date Invoice
Inv. Date
Amount Paid Check Total
K6386
03/12/2011
E 010.4420.5605
5.97
5.97
1631 87
01/19/2011
E 010.4213.5604
5.43
5.43
K68 347
03/02/2011
E 010.4213.5604
4.88
4.88
K604
03/08/2011
E 010.4430.5605
4.68
4.88
K614
03/15/2011
E 010.4213.5644
3.80
3.80
169849
03/15/2011
E 640.4712-5610
2.61
2.81
1, 627.28
14021 03/25/2011 007434 MINER'S HARDWARE AF E 1 52808 03/07/2011
E 220.4303.5255 9.74
9 .74
9.74
140216 03/25/2011 005650 NAPA AUTO PARTS 306247 02/21/2011
E 010.4201.5601 416.98
416.98
416.98
D
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36.70
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check # Date Vendor
149218 0312512011 000488 OFFICE DEPOT
149219 0312512011 004085 OMNI MEANS LTD
149220 0312512011 006705 ON TR
149221 0312512011 000481 PACIFIC GAS & ELECTRIC
Status ClearNoid Dante Invoice
548897842001 0111912011
30.10
E 010.41 30.5201
17.12
E 010.4212.5201
185.84
31145131223 0311712011
203.95
553295822001 0212312011
E 350.5422.7501
E 010.4130.5201
53.52
E 010.4301.5201
53.53
1 07.25
5488981 00001 0111912011
2,980.00
E 010.41 30.5201
15.05
E 010.4301.5201
15.05
Inv. Date Amount Paid Check Total
Page: 40
30.10
341.31
31145131223 0311712011
E 350.5422.7501
2
2,980-00
2,980.00
7066172 0310512011
E 010.4201.5324
5.50
5.50
5.50
2117 - 853299 0211712011
E 010.4 304.5402
1,124.2
E 540.4712.5402
3
E 540.4711.5402
3572.18
E 512.4510.5402
2,152.4
E 010.4145.5401
5
E 217.4450.5355
15.51
15,820.57
15,520.57
Inv. Date Amount Paid Check Total
Page: 40
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Check History Listing
Page: 41
04/01/2011
:5 AM
CITY OF ARROYO GRANDE
Bank code. boa
Check #
Date
Vendor
Status ClearlVold Date Invoice
Inv. Date
Amount Paid
Ch eck Total
149222
03/25/2011
000481 PACIFIC GAS & ELECTRIC
8532998718-5
01/20/2011
E 010.4304.5402
1
E 640.4712.5402
2
E 640.4711.5402
314.46
E 612.4610.5402
44.
E 010.4145.5401
7
E 217.4460.5355
19.1
11,443.49
11,443.49
149223
03/25/2011
007108 PARAMOUNT CLEANERS
3582
03/01/2011
E 010.4201.5303
436.75
436.75
436.75
149224
03/25/2011
007868 PC WHOLESALE
1901
03/24/2011
E 010.4140.5602
1,1 99.70
E 010.4140.5602
119.71
1
1,819.41
149225
08/25/2011
004158 PHOENIX UP
012011157
02/22/2011
E 010.4201.5808
104.98
104.98
0220111
08/11/2011
E 01 0.4201.5808
104.98
104.98
209.96
t> 149226 08/25/2011 000498 PITNEY BITES, INC 7147128 -1111 08/1812011
c� E 010.4201.5208 56.00
CL 56.00
56.00
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Che History Listing
CITY OF ARROYO GRANDE
P age: 4
Bank code: boa
Check # Date Vendor Status Clear/Vold Date Invoice
149227 0312512011 007453 PLANNING COMPAf Y ASSOC 952
Inv. Date Amount Paid
0212812011
E 350.5642.7701 5.540.75
49.1
Check Tot
Page: 4
5,540.75
5,540.75
149228 0312512011 004757 PLUMBERS DEPOT INC. PD -1 5551
0310912011
E 612.4610.5610
96.79
96.79
96.79
149229 0312512011 008249 NICK E POKRAJAC INC 032411
0312412011
E 350.5435.7001
31,099.25
E 350.5435.7201
17
48,690.57
48,690.57
149230 0312512011 000503 POOR RICHARD'S HAF D' PRESS, , 218608
0211712011
E 010.4102.5255
142.60
142.60
215607
0211712011
E 010.4102.5255
142.58
142.58
219088
0311012011
E 01 0.4102.5255
1 38.11
138.11
218299
0210412011
E 010.4102.5255
127.24
127.24
218436
0211012011
E 01 0.4102.5255
84.8
84.83
219054
03/0912011
E 010.4102.5255
49.1
49.1
Check Tot
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Che History Listing
CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
149231 0312512011 002363 PRIMARY Y CA E DOG & CAT
149232 0312512011 003358 NICOLE IENHI
149233 0312512011 000531 I IDHETTI COMPLETE WATER
149234 0312512011 003031 ROBERTSON UPPLY
149235 0312512011 000538 S & L SAFETY PRODUCT
149236 0312512011 000552 S LO COUNTY
Status ClearfVoid Date Invoice
213435
36343
031111
89560
3941
619510
020511
030411
Inv. Date Amount Paid
0211012011
E 010.4102.5255 42.41
0311012011
E 010.4201.5322
0311112011
010.0000.4354
0310112011
E 010.4201.5604
0310912011
E 010.4430.5605
0310712011
E 010.4420.5605
0210512011
010.0000.4203
0310412011
010.0000.4203
Page: 4
Check Total
42.41
37.00
37.00
30.00
30.00
15.00
15.00
225.93
225.93
163.02
163.02
209.50
105.00
726.94
411111
41111111
15.00
225.93
163.02
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Check History Listing
CITY OF ARROYO GRANDE
Page: 44
Bank code: boa
Check# Date Vendor
149237 0312512011 000598 SNAP TOOLS CO
Status Clear/Vold Date Invoice
1 11
Inv. Date Amount Paid
0310212011
E 220.4303.5613 184.78
149238 0312512011 000616 STERLING 26101 0310712011
E 010.4201.5606
149239 0312512011 007158 SUPERIOR ALTERATIONS 45363 02/1612011
E 010.4201.5272
45366 0310212011
E 010.4201.5272
Check Total
184.76
270.00
270.00
227.00
12.00
12,00
125.00
81.13
149240 0312512011 000624 SUPERIOR QUALITY 37060 0912712010
E 010.4212.5602
149241 0312512011 002904 TEMPLET ON UNIFORMS 45076 0311512011
E 010.4201.5272
45056 0311412011
E 010.4201.5272
149242 0312512011 002370 TITAN INDUSTRIAL
1044706 0311112011
E 640.4712.5255
22.57
127.39
127.39
314.50
184.76
270.00
239-00
125.00
103.70
Page: 44
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Check History Listing
CITY OF ARROYO GRANDE
Bank code: boar
C heck # Date Vendor
149243 03/25!2011 002377 TURF STAFF, IN
149244 03/25!2011 006551 UNITED STAFFING ASSOC.
149245 03/25!2011 002933 U IVAF USA, IN
149246 03/25!2011 002137 VERIZON WIRELESS
ELESS
1 49247 03/25!2011 000689 WEST PAYMENT T EI TEF
149248 03/25!2011 000699 LEE WILSON ELECTRI
I
Status Clear/ Vold Da Invoice
1 044641
6699070 -00
Inv. Date Amount Paid
03/07/2011
E 010.4201.5272 63.34
03/14/2011
E 010.4420.5603
075589 03/16/2011
E 640.4712.5303
07541 03/09!2011
E 640.4712.5303
625433 03/02!2011
E 640.4712.5274
0957193589 03/07/2011
E 010.4421. 02
Page: 4
Check Total
63.34
417.99
417.99
1,063.60
910.71
1
1
48.09
48.09
157.50
157.50
1
822397323 03/01/2011
E 01 0.4201.5324
1102 03/17/2011
E 010.4304.5303
1 5.00
190.73
417.99
1,974.31
1,
48.09
157.50
Page: 4
Page: 46
apkHit
04101/2011
:5 AM
Check History Listing
CITY OF ARROYO RANDE
Page: 45
Bank code: boa
Check #
Date
Vendor
Status Clear/Vold Date Invoice
Inv. Date
Amount Paid
Check Total
1
140240
03/2512011
000704 1lITME -TYSON IMPORTS TS
T8 1
02/0112011
E 010.4201-5322
500.00
500.00
500.00
149250
0312012011
007157 MKT HOLDINGS LLC
032011
0312012011
E 350.5680.7001
111,732.1
111,732.12
111,732.12
140251
0313012011
008377 ELI NE FREEMAN N
F f0001105
0312812011
B 640.0000.2301
56.12
56.12
56.1
140252
0313012011
008376 PATRICK IBS
Ref0001 105 2
0312812011
B 640.0000.2301
67.
67.37
67.37
140253
0313012011
008374 SE & AMY NIBET
Ff0001 10520
0312812011
B 640.0000.2301
46.41
46.41
46,41
140254
0313012011
008378 OCEAN OAKS
ff001 10524
0312812011
B 640.0000.2301
30.00
30.00
D
30,00
ca
140255
0313012011
008375 RYAN & SUSIE PINKER TON N
F f000110521
0312812011
CL
B 640.0000.2 301
40.08
40.08
40.66
c�
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Page: 46
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04/01/2011 9:59AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 47
Bank coda: boa
C he c k # Date Vendor
149256 03/30/2011 008372 KELLI STETTIIE IE I
Statue Iaar/Void Data Invoice
If00011018 03/28/2011
640,0000.2301 11.73
11.73
11.73
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149257 03/30/2011 008373 LISA S I NTEK
149258 03/30/2011 000393 LUCIA MAR UNIFIED SCHOOL
149268 03/31/2011 008328 FURNITURE INSTALL. TEAM
149269 03/31/2011 003651 3T EQUIPMENT II PA Y,
149270 03/31/2011 007704 AECOM USA IN
Irv. Date Amount Paid Check Total
If00011019 03/28/2011
640.0000.2301
69.48
E 612.461 0.6201
69.48
E 612.4610.6201
69.48
032911 03/29/2011
20.00
E 010.4424-5251
15.00
15-00
15.00
11821 1 03/29/2011
E 010.4130.5201
217.50
217.50
217.50
55 146 03/16/2011
E 612.4610.6201
1 ? 487.00
E 612.461 0.6201
50.00
E 612.4610.6201
167.22
E 612.4610.6201
20.00
E 612.4610.6201
149.12
1,873.34
1,873.34
37099445 03/30/2011
E 350.5829.7501
2
2,813.40
2 + 813.40
Page: 47
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Che History Listing
CITY OF ARROYO GRANDE
Inv. Date Amount Paid
0313012011
E 010.4426.5256 85.00
Bank code: boa
C heck # Date Vendor
149271 0313112011 006606 AH SIFT BOUNCE A LOT
149272 0313112011 006607 A T&T
Status Dlerloid Date Invoice
301
022511
1 70101
1 70176
140273 0313112011 006304 AT&T MOBILITY
149274 0313112011 000056 BACKYARD II PI VEI ENT
032611
73280
0212512011
E 010.4145.5403
0212612011
E 010.4145.6403
0212612011
E 010.414
0312612011
E 010.4425.6265
0310712011
E 220.4303.6603
P 48
Check T otal
65.00
6,666.66
57.60
63.60
63.50
21.70
66.00
6,747.15
63.60
21.70
140275 0313112011 008360 BIEVEN BIII
140276 0313112011 000076 BLUEPRINT EXPRESS
ESS
032011
12441
21.70
0312 012011
E 010.4424.6362
E 010.4424.6362
0312912011
E 360.5422.7301
120.00
160.00
365.06
385.06
160.00
Page: 48
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0410112011 : 9AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 49
Bank code: boa
Check # Date Vendor
149277 0313112011 000090 BRISCO BILL & LUMBER
149278 03131 12011 000110 CAST DEPT OF
149279 0313112011 000134 CAST DEPT OF JUSTICE
149280 0313112011 002488 ALB -CA BUILDIN
149281 0313112011 000143 AP IA CANBY WELDI
149282 0313112011 MARYC
AN
Statue ClearN Date Invoice
11 797
147573
0111412011
E 350.5433.7301
0312 312 11
E 220.4303.5613
1800089712 - 14189729 0311812011
E 220.4303.5303
1800089724 -27 0311812011
E 220.4303.5303
836769 0310412011
E 010.4201.5329
932911 0312912011
E 919.4212.5503
7368 0312412011
E 350.5435.7001
033011 0313012011
E 010.4423.5253
129.14
129.1
21.74
21.74
2,287.03
5 15 . 0 9
21.74
1,713.08
2,015.00
2,91 5.00
215.00
215.00
100-00
100-
80.00
80.00
Inv. Date Amount Paid Check Tota
4,000.11
2,015.00
215.00
199.99
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CITY OF ARROYO GRANDE
Page: 50
Bank cote: b
Check 0 Date Vendor
149263 03/31/2011 008361 CHRIS CARLSON
149264 03/31/2011 002509 CHIEF SUPPLY
149285 03/31/2011 007723 SCOTT F A I B
149236 03/31!2011 003362 RICH H DEL IN
Statue Clear/V Date Invoice
032911
03/30/2011
E 010.4424.5352
120.00
120.00
337510
02/23/2011
E 010.4201.5255
99.99
E 010.4201.5255
10.99
110.93
366518
03/01!2011
E 010.4201.5603
74.95
E 01 0.4201.5603
10.99
35.94
369326
03/04/2011
E 010.4201.5272
40.00
E 010.4201.5272
3.99
43.99
094715
02/03!2011
E 010.4 01.5272
-35.39
-35.39
094714
02!0312011
E 010.4201.5272
-46.43
-46.43
03 911
03!2912011
E 010.4424.5352
132.00
132.00
032911
03/3012011
E 010.4424.5352
60.00
60.00
Inv. Date Amount Paid
Check T tal
30.00
120.00
164.04
132.00
Page: 50
Page: 51
ap kHf t
Che History Listing
Page: 51
04/01/2011
9:59AM
CITY OF ARROYO F ANDE
Bank code:
boa
C heck #
Dante Vender
Status ClearlVoid Date Invoice
Inv. Date
Amount Paid
Check Total
60.00
149287
03!31/2011 000208 J B DEW AR, , INC
758203
03!16!2011
E 010.4201.5608
81.51
81.51
81.51
149288
03!31/2011 006848 D 13 INDUSTRIAL L SUPPLY
118 04A
03!25/2011
E 220.4308.5255
222.44
222.
222.44
149289
03/31/2011 006333 FIA CARD SERVICES
3/20 -9596
08!20/2011
E 010.4201.5603
674.79
E 010.4201.5603
689.54
E 010.4201.5603
419.96
1,784.29
3 /20-6335
03!30/2011
E 818.4281.5581
111.95
E 010.4201.5501
737.32
E 010.4201.5208
68.24
E 010.4201.5501
130.40
1,047.91
3/20- 4015
03120/2011
E 01 0.4201.5603
649.24
E 010.4201.5603
11.94
661.1
3/20 -7845
03!20/2011
E 010.4201.5501
350.00
D
E 010.4201.5255
39.99
c�
E 01 0A201.5255
11.42
E 010.4201.5255
44.28
445.64
V ■ W
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Page: 51
apkHist Check History Listing Page: 6
6416112611 :6 AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
Status DlearlVoid Date Invoice
3/20-5330
3/20-970
3120 -5054
3126 -0907
3120 -7837
0312612611
E 016,4261.5201
30.43
E 016.4261.5667
72.32
E 016.4261.5255
23.84
126.50
0312612611
38.06
E 016.4261.5665
46. 47
E 616.4261.5665
36.73
E 616.4261.5261
10.56
E 610.4201.5668
36.06
1 25.76
6312012011
87.10
E 610.4261.5201
45.65
E 016.4261.5604
22.12
67.07
0312612611
E 016.4261.5668
50.67
50.67
6312612011
E 010.4201.5501
26.20
Inv. Date Amount Paid
Check Total
Page: 6
26.26
4,347.21
140290 0313112011 060262 FRANKS L & KEY
31 741 6316812011
E 220.4303.5255
38.06
36.06
36.06
149291 0313112011 067481 GALLS-AN ARAMARK CO
3478332 6312112011
D
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87.10
c�
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406�
Inv. Date Amount Paid
Check Total
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Check History Listing
CITY OF ARROYO GRANDE
Page: 53
Bank code: boa
Check # Date Vendor
149292 03/31/2011 004142 STAN GAXIOL
149293 03/31/2011 008303 G EI CONSULTANTS IN
149294 03!31/2011 007839 SAMUEL GILSTRAP
149295 03/31/2011 006058 RODNEY GRAY
149296 03/31/2011 002353 GREAT WESTERN ALARM
149297 03/31/2011 002405 CHARLES HARE
Status Clear/Void Date Invoice
032911
Inv. Date Amount Paid
03!29!2011
E 0 1 0.4424.5352 264.00
707821 0
E 640.471 0.5303
032511 03125!2011
10. 0000.4 354
032911 03!29/2011
E 010.44 24.5 352
11040071 3201 04/01/2011
E 01 0.421 3.5303
110302455101 04/01/2011
E 010.4213.5303
110302323101 04/01/2011
E 010.4213-5303
032911 03!29/2011
E 010.4424.5352
Check Tota
264.00
1,1 59.63
1,1 59.63
230.00
230.00
198.00
198.00
28.00
28.00
11 0.00
11 0.00
264.
1
230.00
193.00
34.00
110.00
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Check History Listing
CITY OF ARROYO GRANDE
Page: 54
Bank code: boa
Check 0 Date Vendor
149298 03/31/2011 004188 EDDIE HARRIS
149299 03/31/2011 003730 INDUSTRIAL TOOL BOAC
149300 03/31/2011 008379 J L
149301 03/31/2011 003949 K E RN 'S PAPER
Status ClearNold Da te Invoice
032911
34497
032911
30231
30203
149302 03/31/2011 007299 GASTON KETTING O LIVIER
149303 03/31/2011 008290 KYLE CO MPANY ROOFIN
Inv. Date Amount Paid Check Total
032911
R -2011-136
03/29/2011
E 010.4424.5352
03/13/2011
E 220.4303.5803
E 220.4303.5603
03/29/2011
E 010.4212.5503
03/23/2011
E 010.4102.5255
03/23/2011
E 010.4102.5255
03/29/2011
E 010.4424.5352
03/02/2011
E 010.4213.5303
1 00.00
1 00.00
1 00.00
287.00
285.88
14.99
14.99
186.83
285.88
14.99
93.42
288.00
288.00
647.00
647.
280.25
288.00
847.00
Page: 54
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Check History Listing
CITY OF ARROYO GRANDE
P 55
Bank code: boa
Check # Date Vendor
149304 03/3112011 004845 ,JOHN LARS
149305 0313112011 008381 I AI I LAUX
149306 0313112011 000376 LAWSON LAWS PRODUCTS, INC
Status Clearloid Date Invoice
032911
032511
0264972
0269378
149307 0313112011 005511 CHRISTOPHER PHEI LI T EI
149308 0313112011 001136 DOUGLAS L I T E I
149309 03/31/2011 000393 L UC IA MAR U N IFIED SC H 0 0 L
032911
032911
110532
Inv. Date Amount Paid Check Total
0312912011
E 010.4424,5352
0312512011
E 010.4425.5303
0311 512011
E 220.4303.5255
E 220.4303.5255
03/16/2011
E 220.430, 5255
E 220.4303.5255
40.00
40.00
75.00
75.00
51.39
38.76
38.40
132.00
132.00
66.00
66,00
225.00
225.00
03/29/2011
E 010,4424.5352
0312912011
E 010.4424,5352
03/13/2011
E 010.4425.5303
40.00
75.00
89.42
132.00
66 .00
225.00
Page:
apCkH!st Check History Listing Page:
04/011201/ 9:59AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor Status Clear/Vold Date Invoice
149310 0313112011 008366 MAACO COLLISION REPAIR & 12852
Inv. Date Amount Paid
0212612011
E 010.4201.5601 869.64
869.64
869.64
149311 0313112011 008386 NICHOLAS MADDOX
032911
0312912011
E 010.4424.5352
.00
55.00
55.00
149312 0313112011 003337 COREY MAYNE
032911
0312912011
E 010.4424.5352
50.00
E 010.4424.5352
33.00
33.00
33.00
149313 0313112011 000429 MINER'S ACE HARDWARE,
K53715
0311712011
E 220.4303.5273
134.59
134.59
K41
0312512011
E 220.4303.5255
45.14
4
K4169
0312112011
E 612.4610.5601
36.08
36.03
K
0312812011
E 640.4712.5255
24.99
24.99
K026
0312012011
D
E 010.4201.5255
4.38
tD
4.
CL
K331
0312312011
E 640.471
2.71
t�
2.71
c�
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Check Total
Page:
arp kH I t Check History Li i rig Page: 57
0410112011 9:59AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
149314 03131/2011 007951 MIN ARCHITECTS IN
149315 0313112011 000452 NFPA - N FIRE
Status Clear/Vold Date Invoice
K75392
K70396
10346.009
5 150899X
Inv. Date Amount Paid
C heck Total
0312312011
E 640.4711.5603 2.69
2.69
0312312011
E 612.4610.5601 -5,87
0312512011
E 350.5435.7501
0312912011
E 010.4212.5503
x.87
1,331.53
1
150-00
245.21
1, 331.53
150.00
149316 0313112011 006328 NICKS TELECOM DB
149317 0313112011 007202 NOSSAMAN LLP
D
t�
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149318 0313112011 000468 OFFICE DEPOT
c�
co
150.00
4358 0312512011
E 010.4201.5601
E 010.4201.5601
E 010.4201.5601
4344 03123/2011
E 010.4201.5208
382037 03109/2011
E 640.4710.5575
556256302001 0311812011
E 010.4002.5201
41.25
13.75
12.94
1,
1,544.
14.34
14.34
153.64
1,
Pane: 57
apC kHist
Che History Listing
P a ge: 5
04/01/2011 :5 AM
CITY OF ARROYO GRANDE
Bank coda: boa
C h ec k # Da V en d or
Stat ClearN Da I nvoice
Inv, Dat
Amount Paid
Ch Total
MENNEN
556256200001
03/18/201
E 010.4002.5201
4.1
4. 1
1. 2
14931 03/31/2011 000481 PACIFIC GAS & ELECTRIC
3/18-194097
03/1 8/2011
E 010.4304.5402
14
14,741.09
3121 - 154503
0312112011
E 0 10.4145.5401
505.74
505.74
3/12- 620838
03!12/2011
E 612.461 0.5402
215.92
215.92
3 /16-704689
0311 6!2011
E 010.4145.5401
85.14
85.14
3!14 - 781296
03!14/2011
E 01 0.4145.5401
19.88
19.88
3 /15-190318
03!15!2011
E 010.4145-5401
9.75
9.76
15,577.53
149320 03/31/2011 000503 POOR RICHARD'S PRESS,
21 9256
03{16{2011
E 01 0.41 02.5255
405.84
405.$4
219257
03!18!2011
D
E 010.4102.5288
383.44
383.44
219288
03!18!2011
E 010.4102.52 88
383.44
353.44
c�
a� 0
o�
Page: 5
p kHist
Che History Listing
P
04!0112011 9:69AM
CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
Status ClearfVold Date Invoice
I nv. Date
Amount Paid Check Total
219259
8111211
E 010.4102.5288
858.44
858.44
229488
0812112011
E 350.5422.7301238.40
38.40
19442
03/25/2011
E 010.4102.5255
113.1
113.10
19211
0311812011
E 0 10.4102.5255
87.00
87.00
219299
0311712011
E 010.4102.5288
42.41
42.41
1 9483
0312312011
E 010.4102-5255
42.41
42.41
1,989.48
149321 0313112011 005390 PROFORCE LAW 106743 0311812011
E 010.4201.5272 1
1,291.68
1,291.68
149322 0313112011 000523 R & T EMBROIDERY, INC 38132 0312212011
E 010.4201.5272 266.84
266.
/'�
266.84
i3
149323 0313112011 004833 STEPHEN ROMO 032911 03129!2011
CL
E 10. 4424.5 352 66.00
66.
66.00
c�
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04/01/2011 :5 AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check # Date Vendor
140324 03/31/2011 000536 GREG ROSE
149325 03/31/2011 003649 CHARLES D (DON) F IJ I
140326 03/31/2011 002032 RUTAN & TUCKER, , LLP
Status Clear/ Vold Date Invoice
032011
032011
605054
605042
605044
140327 03/31/2011 000575 SANTA MARIA TIRE, IN
140328 03/31/2011 006080 MA TINA SARM I ENT
140320 03/31/2011 003024 MARK S HAFFEF
Inv. Date Amount Paid Check Total
564683
032911
032011
03/20/2011
E 010.4424.5352
03/29/2011
E 010.4424.5352
03/10/2011
E 285.4562.5303
03/1012011
E 284.4103.5303
03/10/2011
E 284.4103.5303
66.00
66.00
22.00
22.00
292.50
03/28/2011
E 010.4201.5601
03/29!2011
E 010.4424.5352
03/29/2011
E 010.4424.5352
58.50
145.71
145.71
110.00
110.00
160.00
160-0
66.00
22.00
429.00
145.71
110.00
160.00
Page: 6
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Check History Listing
CITY OF ARROYO F ANDS
Page: 61
Bank code: boa
Check # Date Vendor
149339 9313112911 998383 FRED H SCH TT
149331 9313112911 000607 SD AF - SO DAL MUNICIPAL
149332 9313112911 003838 SILVAS OIL COMPANY, INC
1 49333 0818112011 001876 KAREN SIS
149334 0313112011 008363 DAYTON SMALL
149335 0313112011 000598 SNAP TOOLS CRP
Statue ClearfVold Date Invoice
112419
Inv. Date Amount Paid Check Total
9931977 -IN
280890
033011
032911
205359
11/24/2010
E 919.4130-530 3
9319112911
E 919.4421.5593
03/22/2011
B 919.9999.1292
0313012011
E 010.4129.5501
0313012011
E 010.4424.5352
E 010.4424.5352
03/16/2011
E 220.4303.5273
3,972.59
3,972.59
79.99
79.99
4,880.77
4,880.77
488.71
488.71
3 ,972.50
79.99
4
488.71
60.00
82.00
217.17
217.17
82.00
217.17
Page: 61
pDkHit Ch History Listing Page: 5
0410112011 :5 AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor status ClearNoid Date Invoice
149336 0313112011 000602 SOUTH SLO COUNTY SA NIT 22311
0212812011
B 760.0000.2304 11 4 P .4
B 760.0000.2305 1
E 01 0.4145.5401 15.30
E 01 0.41 45.5401 15.30
Inv. Date Amount Paid
Check Total
Page: 6
11 6,553.24
116,553.24
149337
0313112011
000609 BOB SPEAK
032911
0312912011
E 010.4424.5352
110.00
110.00
110.00
149333
0313112011
007176 SPRINKLER IKLER KI IG INC
17531
0310112011
E 226.4306.5303
708.00
708.00
708.00
149339
0313112011
003332 CATHERINE IE STA IT l
033111
0313112011
E 226.4306.5554
250.00
250.00
250.00
149340
0313112011
000616 STERLING
26122
0311512011
E 010.420 1.5606
97.3
97.38
97.88
149341
0313112011
002260 STEVEN ENTERPRISES, PI ISES, I lC
0267664-
0312212011
E 010.430 1.5201
8
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80-87
161.73
CL
161.73
c�
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Inv. Date Amount Paid
Check Total
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Check History Listing
CITY OF ARROYO GRANDE
Page: 03
Banc code: boa
Check 0 Date Vendor Status Clear/Vold Date Invoice
149342 03/31/2011 007158 SUPERIOR ALTERATIONS I 45367
149343 93/31/2011 009824 SUPERIOR F UALIT
149344 03/31/2011 994878 THOMSO
149345 03/31/2011 008054 TRIES PRESS RE
149348 03/31/2011 002370 TITAN INDUSTRIAL
37257
812533
039811
03/97/2011
E 010.4291.5393
03/17/2011
E 910,4291.5291
02/17/2011
E 019.4212.5503
03/98/2011
E 010.4291.5593
1 044587 92/28/2011
E 010.4201.5272
1044814 03/21/2011
E 010.4201 ,5272
5.99
5.99
382.69
382.69
1 25.00
125.90
19.20
19.20
1,203.35
84.33
149347 03/31/2011 008384 TOP TEN H L WEAR IN
149348 03/31/2011 004079 TRI COUNTY OFFICE FUR N,
3r- 918039 02/1 0/2011
E 010.4201.5504 2
2,020.25
88389 03/24/2011
E 350.5435.7001 2
5.00
382.69
125.00
19.20
1,348.18
2,026.25
Page: 63
Inv. Date Amount Paid Che Total
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0410112011 9:59AM
Che History Listing
CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
149349 0313112011 007515 U L I N E
140350 0313112011 006551 UNITED STAFFING ASS.
149351 0313112011 000660 USA BLUE B OOK
140352 0313112011 002137 VERIZON WIRELESS
140353 0313112011 007813 WET DOG DESIGNS DEA
140354 0313112011 008385 G. WIEMANN
Statue ClearNold Date Invoice
Page: 64
2,313.37
36968628
0311 012011
E 010.4201.5255
308.90
308.90
308.90
075601
0312312011
E 640.4712.5303
1,063.60
E 612.4610.5303
39.89
E 220.4303.5303
79.78
1,183.27
1,183.27
357378
0312112011
E 612.4610,5610
522.66
522.66
522.66
0056385375
0310412011
E 010.4201.5403
560.18
560.18
560.18
12597
03/17/2011
E 010.0000.2229
570.55
570.55
570.
032111
03/21/2011
E 350.5435.7001
2
boa Total:
5",251.6"
Inv. Date Amount Paid Check Total
2
Page: 64
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C he c k History Listing
CITY of ARROYO GRANDE
Page:
Bank code. boa
Check # Date Vendor
262 checks in this report
Status ClearNoid Data Invoice
Inv. Date Amount Paid
Total Checks:
Check Total
644
Page: 6
ATTACHMENT
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
314/2011- 3/17/2011
03125111
FUND 010
299
FUND 217
86.08
FUND 219
23.66
FUND 220
17
FUND 226
1
FUND 284
890.40
FUND 285
1,135.98
FUND 290
109, 651.25
FUND 612
5
FUND 640
20,182.51
5
456
OVERTIME BY DEPARTMENT:
T:
Admin. Support Services
-
Community Development
-
Police
5,314.34
Fire
7
Govrnment Bldg Maint.
4
Engineering
Comp Pay
Fleet Maintenance
5115
Parks
2,943.18
Recreation - Admn
PERS Retirement
Rec - Special Events
-
Children to Motion
-
Soto Sport Complex
7.56
Public Works Maintenance
885.48
Mate Disability Ins.
13,645.22
5101
Salaries Full time
221
5102
Salaries Part -Time - PPT
17
5103
Salaries Part -Time - TPT
31
5105
Salar'es OverTime
13,645.22
5107
Salaries Standby
858.50
5108
Holiday Pay
2
5109
Sick Pay
5
5110
Annual Leave Buyback
-
5111
Vacation Buyback
-
5112
Sick Leave Buyback
-
5118
Vacation Pay
4
5114
Comp Pay
8,064.16
5115
Annual Leave Pay
2,943.18
5121
PERS Retirement
76
5122
Social Security
26,943.56
5123
PARS Retirement
681.22
5126
Mate Disability Ins.
1
5127
Deterred Compensation
688.21
5181
Health Insurance
44,748.57
5182
Dental Insurance
4
5188
Vision Insurance
1
5134
Life Insurance
458.76
5185
Long Terra Disability
851.66
5143
Uniform Allowance
-
5144
Car Allowance
675.00
5146
Council Expense
-
5147
Employee Assistance
217.36
5148
Boot Allowance
-
5149
Motor Pay
75.00
5156
Bi- Lingual Pay
125.00
5151
Cell Phone Allowance
352.50
456
Agenda Item 8.a.
Page 68
MINUTES
SPECIAL MEETING F THE CITY COUNCIL
TUESDAY, MARCH 22, 2011
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
NIA
1. ROLL CALL:
Mayor Ferrara called the special meeting to order at 6:34 p.m. council Member ,ice Costello,
Council Member Jim Guthrie, Council Member Tim Brown, Mayer Pro Tern Caren Ray, city
Manager Steven Adams, and city Attorney Tim Carmel were present.
2 . PUBLIC COMMENT:
None.
3 . CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Cede
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
4. RECONVENE TO OPEN SESSION:
Mayor Ferrara announced that there was no reportable action from the closed session.
5 . ADJOURNMENT:
The meeting was adjourned at 6:46 p.m.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Agenda Item 8.b.
Page 1
ACTION MINUTES
REGULAR ULAI MEETING of THE CITY COUNICIL /I EDE11ELOPMENT AGENCY
TUESDAY, MARCH 22, 2011
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL To ORDER
Mayor /Chair Ferrara called the Regular City Council/ Redevelopment Agency meeting to order at
7:01 p. m.
2. ROLL CALL
City Council/RDA: Council /Board Member Jim Guthrie, Council /Board Member Joe Costello.
Council /Board Member Tim Brown, Mayor Pro TemNice Chair Caren
Ray, and Mayor /Chair Tony Ferrara were present.
City staff Present: city Manager Steven Adams, City Attomey Tim Carmel, Director of
Legislative and Information services /city clerk Kelly Wetmore, Director of
Administrative services Angela F raet ch, Chief of Police Steven Annibali,
and Community Development Director Teresa McClish.
3. FLAG SALUTE
Members of the El Camino -H Group led the Flag salute.
4. INVOCATION
Reverend Valerie Valle, St. Barnabas Episcopal Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Honorary Proclamation Declaring April 2011 as "Autism Awareness Month".
Mayor Ferrara read and presented the Proclamation to Steve Lumm and shawna Whitfield,
representatives of the central coast Autism spectrum Center.
5.b. Honorary Proclamation Declaring April 2011 as "Month of the child's and "Child
Abuse Prevention Month".
Mayor Ferrara read and presented the Proclamation to Maddy Quaglino, a representative from
Arroyo Grande United Methodist children's Center.
6 . AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
Mayor Ferrara announced that Item 16, staff Communications, would be moored up on the
Agenda prior to Item 7.
16. STAFF COMMUNICATIONS
Police chief Annibali provided an update on the recent cross burning incident on S. Elm street
in the city, which is being investigated as an arson and hate crime.
Agenda Item 8.b.
Page 2
Minutes: City CouncillRedevelopment Agency Meeting Page 2
Tuesday, March 22, 2011
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
The following members of the public spoke during citizens' Input, Comment and Suggestions:
Lawanda Lyons- Pruitt, Branch President of the Santa Maria/Lompoc NAACP; Dr. Margaret
Carmen, Deborah Miller, Tommy Keough; Ryan Page and Carolyn Henson, Arroyo Grande
High School students; M. Nea, Arroyo Grande resident; Jeff Pinock and Brad Snook,
representing surfrider Foundation; and Patty Welsh, Pradera court.
8. CONSENT T AGENDA
Mayor Ferrara invited public comment on the consent Agenda. speaking from the public was
Patty Welsh regarding Item 8.k. There were no other comments received, and the public
comment period was closed.
Council Member Guthrie and Mayor Pro Tem Flay requested Item 8.k. be pulled.
Council Member Costello requested Item 8.g. be pulled.
Action: council Member Brown moved, and council Member Guthrie seconded the motion to
approve consent Agenda Items 8.a. through 8.J., with the exceptions of 8.g. and 8.k., with the
recommended courses of action. The motion passed on the following roll -call vote:
AYES: Brown, Guthrie, Costello, Fury, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 26, 2011
through March 15, 2011.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the city,
as of February 28, 2011, as required by Government code section 3b,
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special city council Meeting of February 8, 2011;
the special city Council/ Redevelopment Agency Meeting of February 17, 2011; the
Special city council Meeting of February 22, 2011; the special city council Meeting of
March 8, 11; and the Regular city Council/ Redevelopment Agency Meeting of March
8, 2011, as submitted.
8.d. Consideration of Authorization to Use City Property and Close City streets for the
Centennial Celebration on June 25, July g and July 10, 2011; Temporary Use
Permit 1o. 11 -004; Centennial Celebration Incorporated.
Action: Adopted Resolution No. 4348 as follows: "A RESOLUTION TIO OF THE CITY
COUNCIL 1 CIL DF THE CITY OF ARROYO GRANDE AUTHORIZING THE USE OF CITY
PROPERTY AND CLOSURE OF CITY STREETS FOR THE CITY `S 2011
CENTENNIAL CELEBRATION ON SUNDAY, JULY 10, 2011
8.e. Consideration of Program Supplement Agreement 1o. 011-N to Administering
Agency -Mate Agreement No. 05-5199-R for the Montego Street sidewalk, Phase II
Project.
Action: Adopted Resolution No. 4349 as follows ""A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE D # THORIZIN THE USE OF CITY
PROPERTY AND CLOSURE OF CITY STREETS FOR THE CITY'S 2011
Agenda Item 8.b.
Page 3
Minutes: City Count llRe fevelo meat Agency Meeting Pare
Tuesday, March 22, 2011
CENTENNIAL CELEBRATION ON SUNDA , JULY 10 2011; TEMPORARY USE
PERMIT NO. 11 -004
81 consideration of Acceptance of the city Hall Fire Sprinkler Project, P 11 2009 8.
Action 1 Accepted the project improvements, as constructed by Whittle Fire Protection
in accordance with the plans and specifications for the city Hall Fire Sprinkler Project; 2
Directed staff to file a Notice of completion; and 3 Authorized release of the retention,
thirty -five 3 days after the Notice of completion has been recorded, if no liens have
been filed.
8.h. consideration of an Amendment to the Wallace Group consultant Services
Agreement for Design of the Castillo Del Mar to Arroyo Grande High School Bike
Path Project.
Action: 1 Approved Amendment No. 1 to the Wallace Group consultant Services
Agreement for the Castillo Del Mar to Arroyo Grande High School Bile Path Project for
the not-to-exceed amount of $22,500, and Authorized the Mayor to execute the
amendment.
8.1. Consideration to Adopt a Resolution Accepting an offer of Dedication for open
Space on a Portion of Lot 18 of Tract 2238.
Action Adopted Resolution No. 4350 as follows: "A RESOLUTION of THE CITY
COUNCIL of THE CITY of ARROYO GRANDE ACCEPTING AN OFFER of
EDICA TION FOR OPEN SPACE ON A PORTION of LOT 16 of TRACT 2236 ".
8.j. consideration of Amendment No. 1 to the Agreement for consultant Services with
GEI consultants, Inc. to Install Transducer Equipment in Monitoring Wells in
Conjunction with the Northern cities Management Area Quarterly Sampling and
Annual Monitoring Report.
Action: Authorized the Mayor to e an amendment to the Agreement for
Consultant Services with GEI consultants, Inc. in connection with the annual
groundwater monitoring re port.
ITEMS PULLED FROM THE CONSENT AGENDA
8.g, Consideration of an Agreement for Consultant Services with Stetson Engineers,
Inc. for the Lopez FZ eservoir Spillway Raise Project.
R ecommended Action: Authorize the Mayor to execute are A greement for Consultant
Services with Stetson Engineers, Inc. to evaluate the feasibility of the Lopez Reservoir
ervoir
Spillway Raise Project.
Council and staff discussion ensued about the status of proceeding with the project; the
associated scope of work and related costs; participation of neighboring jurisdictions; concern
about the impact the project could have on the progress of the Habitat Conservation Plan; and
whether this project is a viable long -term water source.
Action: council Member Costello moved to authorize the Mayor to execute an Agreement for
Consultant Services with Stetson Engineers, Inc. to evaluate the feasibility of the Lopez
Reservoir Spillway Raise Prefect. Mayor Ferrara seconded, and the motion passed on the
following roll -call vote:
AYES: Costello, Ferrara, Guthrie, Flay
NOES: Brown
ABSENT: None
Agenda Item 8.b.
Page 4
Minutes: City CouncillRedevelopment Agency Meeting in Page
Tuesday, March 22, 2011
8.1. consideration to Authorize an Award of Bid for a Video Surveillance system.
Recommended Action: Authorize the award o f bid to purchase a multi -pod surveillance
system to security Lines US of Studio city, California, in the amount of $64,817 and
authorize the city Manager to execute the Order of Confirmation and Purchase
Agreement.
Council and staff discussion ensued with regard to the system's portability; that all cameras
would be visible and in public locations; and The constitution Project — Guidelines for Public
Video surveillance, which is a guide to protecting communities and preserving civil liberties.
Action: Council Member Guthrie moved to authorize the award of bid to purchase ar multi -pod
surveillance system to security Lines US of studio City, California, in the amount of $84,817
and authorize the City Manager to execute the Order of Confirmation and Purchase Agreement.
Council Member Brown seconded, and the motion passed on the following roll -call vote:
AYES: Guthrie, Brown, Costello, Flay, Ferrara
NOES: None
ABSENT: None
9 . PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
1 1.a. consideration of Fiscal Year 2010-11 Mid -Year Budget Report. [CC/RDA]
Administrative Services Director Kraetsch presented the staff report and recommended the
Council /Board: 1 Approve detailed budget adjustments listed in the Mid -Year budget report; 2
Approve Schedule A; and 8 Approve requests for additional appropriations in the General
Fund.
Mayor /Chair Ferrara opened the public comment period. No public comments were received.
Action: council /Board Member Costello moored to 1 Approve detailed budget adjustments
listed in the Mid -bear budget report; Approve Schedule A; and 8 Approve requests for
additional appropriations in the General Fund. council /Board Member Brown seconded, and the
motion passed on the following roll call vote:
AYES: Costello, Brown, Guthrie, Flay, Ferrara
NOES: None
ABSENT: None
12. CITY COUNCIL. REPORTS
TS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the city's
appointed representative.
Agenda Item 8.b.
Page 5
Minutes: City Council /Redevelopment Agency Meeting Page 5
Tuesday, March 22, 2017
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Governments /San Luis Obispo Regional Transit
Authority (SLOCOG /SLORTA).
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Brisco /Halcyon /Hwy 101 Interchange Project Subcommittee
(b) Mayor Pro Tern Ray:
(1) Economic Vitality Corporation (EVC).
(2) California ,faint Powers Insurance Authority (CJPIA)
(3) Tourism Committee
(c) Council Member Costello:
(1) Zone 3 Water Advisory Board
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(d) Council Member Guthrie:
(1) South County Area Transit (SCAT)
(2) Community Action Partnership (CAPSLO)
(3) Homeless Services Coordinating Council (HSOC)
(e) Council Member Brawn:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC).
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
Mayor Pro Tern Ray commented on the crass burning incident and diversity issues; and Council
Member Costello urged the perpetrators of the crime to come forward.
Mayor Ferrara provided an update on issues related to redevelopment and the League of
California Cities Board's vote to support the position of the California Redevelopment
Association (CRA).
16. ADDITIONA STAFF C OMMUNICATIONS
City Manager Adams announced the upcoming Budget Workshop hop to be held on Thursday,
March 24 th at 6:00 p.m.; the City Hall Open House on Saturday, March 2 6 th from 12 neon to 3:00
p.m.; and a possible Special City Council Meeting on April 12 to at 6:00 p.m.
17. COMMUNIT IIT C MII ENTS ADD SUGGESTIONS
None.
Agenda Item 8.b.
Page 6
Minutes.- City CouncillRedevelopment Agency Meeting Page
Tuesday, March , 201
18. ADJOURNMENT
Mayor/Chair Ferrara adjourned the meeting at 9:26 p.m.
Tony Ferrara, Mayor/Chair
ATTEST:
Kelly Wetmore,, City Clerk/Agency Secretary
{Approved at CC Mtg )
Agenda Item 8.b.
Page 7
MINUTES
UTE
SPECIAL MEETING OF THE CITY C U CIU EDEVEL PI LENT AGENCY
THURSDAY, MARCH 24,2011
CITY OF ARROYO GRANDE AND WOMAN'S CLIMB COMMUNITY CENTER
11 VERNON STREET
ARROYO GRANDE, DE, CALIFORNIA
1. CALL. TO ORDER
Mayor /Chair Ferrara called the special City Council/Redevelopment Agency meeting to order at
6:04 p.m.
2. ROLL CALL
City Council/RDA, Council /Board Member sloe Costello, Council /Board Member slim Guthrie,
Council /Board Member Tim Brown, Mayor Pro Tem ice Chair Caren
Flay, and Mayor /Chair Tony Ferrara were present.
City staff Present: City Manager/Executive Director Steven Adams, Director of Legislative
and Information Services /City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraet Ch, Community Development
Director Teresa McClish, Police Chief Steven Annibali and Director of
Recreation and Maintenance Services.
3 . FLAG SALINE
Mayor /Chair Ferrara led the Flag salute.
4. CITIZENS' INPUT COMMENTS,, AND SUGGESTIONS
None.
5 . CONSIDERATION F FY 2011-1 AND FY 2012-13 BUDGET STRATEGIES
City Manager/Executive Director Adams provided information on the budget goals and
strategies workshops ps that would be conducted for preparation of the FY 2011-12/FY 2012-12
Biennial Budget; provided overviews of General Fund Revenue History; 1 -year staffing history;
accomplishments and record of success; reorganization outcomes; trends the City has
experienced with General Fund expenditures; 1 -year PERS rate history; and medical rates.
Administrative Services Director KraetsCh provided preliminary financial projections which
included revenue and expenditure estimates for FY 201 1 -1 FY 2012-13.
City Manager Adams provided a breakdown n f the projected shortfall which is Comprised of a
structural deficit ($200,000); PERS rate increase ($300,000); salary increases ($250,000), and
liability Costs ($50,000). He explained PERS rates as it relates to employee and employer shame
of costs, and associated increases anticipated in FY 11 -1 FY 2012-13. He then reviewed
other major cost issues relating to the City's liability program, retiree medical, and
redevelopment, as well as the status of the redevelopment, grater, sever local sales tax, and
facility funds. He Concluded by reviewing proposed strategies and options for Council
Consideration.
Chief Annibali provided an overview o f the school Resource Officer Program.
Agenda Item 8.b.
Page 8
Minutes: Special City CouncillRedevelopment Agency Meeting Page
Thursday, March 24, 2011
Director of Recreation and Maintenance Services Perrin provided an overview of the Recreation
Programs, including sports, facilities and classes, as well as childcare, pre - school, and special
events.
Staff responded to questions regarding the PERS rates and retiree medical costs, sports
facilities and classes, the city's liability program through the California Joint Powers Insurance
Authority CJPIA and if this is still a financially sound option /program for the city,
redevelopment obligations, school district security on campuses, sports programs, whether any
information was available on the city of Paso Robles' restructuring efforts in recreation, and the
school resource officer program.
Mayor /chair Ferrara opened the public comment period and the following member of the public
spoke: Otis Page, Myrtle street.
Hearing no further public comments, Mayor /chair Ferrara closed the public comment period.
City Manager/Executive Director Adams recommended the following primary strategies for
moving forward to address the projected budget shortfall in the FY 2011 -12 and FY 2012-13
Biennial Budget, which include: 1 pursuing labor concessions to address increases in salary
and benefit costs, and 2 utilizing reserves in excess of the minimum 15% reserve policy.
Council/Board comments ensued on all strategies presented and a majority of the council
supported moving forward with the primary strategies to address the projected budget shortfall.
Council Member Brown commented that he did not support the use of reserves to balance the
budget, only for emergencies. Mayor Pro Tenn Fay requested that staff follow up with the city
of Paso Robles to obtain information regarding the restructuring of its recreation programs so
that the information could be reviewed at the nett Budget Workshop.
There was no formal action taken at the Budget Workshop.
6. ADJOURNMENT
Mayor /chair Ferrara adjourned the special Meeting at 8:50 p.m. to the next Regular city
Council/ Redevelopment Agency Meeting on Tuesday, April 12, 2011 at :00 p.m.
Tony Ferrara, Mayor/Chair
ATTEST:
Kelly Wetmore, city Clerk/Agency secretary
(Approved at CC Mtg }
Agenda Item 8.b.
Page 9
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.b.
Page 10
;J kR O
INCORPORATED
JULY W. t911 �
MEMORANDUM
To: CITY COUNCIL
FROM: DOUG PER RI DIRECTOR of RECREATION EATION AND MAINTENANCE
SERVICES 0, .
SUBJECT: CONSIDERATION of A RESOLUTION N F ENAMING VILLAGE GREEN
PARK AS CENTENNIAL PAR
DATE: APRIL 1 , 2011
RECOMMENDATION:
The Parks and Recreation Commission recommends the City Council adopt
Resolution olution rena min illar e Green Park, located at Short Street and oloharn Alley, to
Centennial Park.
FINANCIAL IMPACT:
The total cost of the Centennial Park project is $238,394. There is no cost impact from
this action.
BACKGROUND:
On October 1 , 1 975, the City Council adopted Resolution No. 11 (Attachment 1
naming the park area at the end of Short Street and part of the Civic Center Complex
"The Village Green ", as recommended by the Parks and Recreation Commission. The
area referred to in the Resolution is on the north side of the Swinging Bridge and
contains the Village Green Gazebo.
In July, 2011, the City will be celebrating its 100 anniversary of incorporation with a
centennial celebration. At the January 25, 2011 meeting the City Council awarded
construction contract to Marino Construction for renovations to the pillage Green Park to
create the Centennial Park. Improvements currently underway include enhancement
to the existing gazebo, re-grading rn i reinforcing the lawn area between the gazebo
and the creek, extending the Creekside Path sidewalk to connect both sides of the path,
redesign and relocation of the planters to eliminate the need for the metal railing,
creation of a brick area for recognition of sponsors, creation of a pedestal for
centennial commemorative plaque and a s a location for a centennial time capsule, a
flag pole, relocation of the electrical service and the irrigation controller, and relocation
of existing benches (Atta .
Agenda Item 8.c.
Page 1
CITY COUNCIL
CONSIDERATION OF ADOPTION OF A RESOLUTION RENAMING THE VILLAGE
GREEN PARKAS CENTENNIAL PARK
APRIL 12, 2011
PAGE 2
To help commemorate the Centennial, it has been requested by the Centennial
Celebration steering committee that the park be renamed as Centennial Park. At its
February g, 2011 meeting the Parks and Recreation Commission unanimously
recommended the City{ Council adopt a Resolution renaming Village Green Park as
Centennial Park. April 30, 2011 has been tentatively established as the dame for
reopening and dedication of the facility. On Centennial day, July 10, 2011', the time
capsule than was buried in 1986 will be opened, and the new 100 year time capsule will
be placed in the Centennial Pedestal.
ANALYSIS of ISSUES:
It has been established in Arroyo Grande City Council Resolution No. 735 {Attachment
3 ) than the Parks and Recreation reation Commission will recommend names for City parks to
the City Council for its approval and adoption. The Resolution also provides guidelines
for naming parks. Section 1 states, "Binh parks or recreation areas of sufficient size to
be used for recreational purposes by neighborhoods or by the entire c ommunity shall be
given Spanish names and identified as a "park." Section 2 states, "such areas which
are tee small to provide recreation facilities or are located or designed primarily to serge
purposes other than recreation, shall be called "pocket parks."
Section 3 states, "In uses where a "park' or "pocket park" has been donated in part or
in its entirety for park purposes to the City of Arroyo Grande, if so recommended by the
Parks and Recreation reation Commission, said 'I parka or "pocket park" may commemorate the
name of the person or persons instrumental in said gift to the City . Section 4 states', fill
uses in which public property c annot be identified as set forth in Sections 1, 2, and 3
hereof, upon recommendation of the Parks and Recreation reation Commission, said property
may be identified by other appropriate names."
Since the 2001 General Plan identifies pillage Green as a pocket park, and since the
property was not donated to the City, the Parks and Recreation reation Commission may
recommend another appropriate narne.
ALTERNATIVES:
The following alternatives are provided for the Commission's consideration:
• Adopt a Resolution renaming the pillage Green Park as Centennial Park;
•
Modify and adopt a Resolution giving the property a name other than Centennial
Park;
Do not adopt a Resolution renaming the park;
Continue consideration of a recommendation to rename the park; or
•
Provide d i re do n to staff.
ADVANTAGES:
Renaming the park will help commemorate the celebration of the City's 100 gear of
incorporation.
Agenda Item 8.ic.
Page 2
CITY COUNCIL
CONSIDERATION of ADOPTION of A RESOLUTION RENAMING IAMI THE VILLAGE
GREEN PARK AS CENTENNIAL PAR
APRIL 12, 2011
PAGE
DISADVANTAGES:
Changing the name of the park could create temporary confusion for people who
identify the gazebo with the Village Green. In addition, facility use forms will need to be
reprised to reflect the new name.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Centennial Steering Committee has been notified of the meeting. The agenda was
posted in front of City hall on Thursday, April 7, 2011 and on the City's website on
Friday, April 8, 2011. No public comments were received.
Attachments:
1. Resolution No. 1183
2. Centennial Park rendering
3. Resolution No. 725
Agenda Item 8.c.
Page 3
RESOLUTION NO.
RESOLUTION F THE CITY COUNCIL OF THE CITY
F ARROYO GRANDE RENAMING IAMIN THE VILLAGE
GREEN I PAR AS CENTENNIAL PAR
WHEREAS, the City o Arroyo Grande "City" ) owns ar pocket park which features ar
g azebo and located adjacent to the historic swinging bridge at Short Street and 01ohan
Alley; and
WHEREAS, it has been established bar Resolution N . 735 that the Parks and
Recreation Commi i n shall recommend names for City Parks to the City Council for
its approval and adoption; and
WHEREAS, the Parks and Recreation Commission has considered a new name for the
pocket perk c urrent.ly identified as the "pillage Green Park" and has recommended, as ar
result of ar recommendation from the Centennial Celebration Steering Committee, the
pocket park be renamed "Centennial Park" to ommem r to the City's '1 Do Tarr of
incorporation.
NOW, THEREFORE, E, E IT RESOLVED ED thart the City Council of the City of Arroyo
G hereby renames "Village Green Parry ", located at Short Street a nd Olohan Alley,
as "Centennial Park
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was parsed and adopted this darer of
2011.
Agenda Item 8.c.
Page 4
RESOLUTION NO,
PAGE
TONY FER A# A, MAYO
ATTEST:
KELLY 1 ETMO E, CITY CLERK
APPROVED AS TO CONTENT:
T:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 8.c.
Page 5
AESCLUTl ON $ 13 ATTACHMENT 'I
A RESOLUTION OF THE CITY CO - I L OF THE CITY
OF ARMY GRANDE NMI NG THE SHORT MEET PARK
AREA "THE VILLAGE ME W
N
WHEREAS It has bmn establ ishad by f solut:1 " NO. 'S ttat the Parks
and Recreatlon.Comission wt 1 1 racommand names for C i t y Parks to the C i tY-
Counc t 1 for its approval and adept i an ; and
WHEREAS i the Parks and Recreation C Iss ?on has don ldetad rres to be
used for Identification of certa l n park areas in tha, City of Arreyro Grande and
has raccamnded, as a resul -t of, rec mwndst i one from the parrk I ng and gum )nest
ImprovegnAt Area Advisory Board and the Downtown herchants' Association. that
the park area at tha and Of Short Street and part of the Civic Canter l ax
be named "THE VILLAGE GREEMI and be so approved and adopted bY the City Cau i l .
NOW, THEREFORE THE CI Ty CauxtilL of THE -cj.TY OF ARROYO PMVE DOES
HEREBY RESOLVE-AS FOLL01
That the park area at the ' +arid of Short Strdat and part Of the Civic
Center l-ex to hereby officially nand 1 "E VILLAGE GR ' t as racaarssr dad
by the parks and Recreation Cormisslons
on motion of C.ounci bran de aeon, seconded by 6uncl lmn Splari ing and an
the following roll call Grote, to I t
DYES: Councl Imen Splerling, de Lean, Schlegai , Mi 1 l is and Myor Talley
No ES w None
DISSENT: Nona '
the foregoing Resolution was passed and adapted this 14th day of October, 19
IMR
ATTEST:
-,Olew
' CITY CLERK
,i Ines A. dal Campo, City Clark of the City of Arroyo iranda County .
of San Luis Obispo, State 6f Callfornia do hareby rertlfy Xhat the foregoing
R,aaoijst ion Me. 1183 Is a true, full and correct copy of sa 1 d rosiolLitton passim
and adopted by the City Counell of the Clty of Arroyo Grande at a regular
meeting of sa rd Coune l l hold on the 1 4th day of October, 1 975.
WITNESS my nand and the Seal of the City of Arroyo Grande. a f f I xed
this 1 sth day of October 1 975 .
ci4lierk or the Clt of -A" ve
r
SEAL )
a Agenda Item 8.c.
Page 6
i3
tD
CL
2)
rMIL
M O M
3
tD 00
"*4 0
New brick cro
existin
Veteran's Mer
and fla
Veteran's Met
Lawn with net.
NOMMMMM
Existin g aze,
enhancement-
Raised plante
New trees (2)
'The Villa 1:
PDtS
New steps wr
marker and ti
Flexible use L
farmer's mart
displa etc.
Existin li
i
to remain
New promenus-
-to swin -L
Existin fencA,
Centennial Park Enhancements
Cit Of Arro Grande
t of
1 1)
o
M
RE 9 OLUT1011 N O.9 7 35 ATTACHMENT
MSOLM Carr coUWxL. 01P TM CI .
M ARROW GRA= cow =NO mutING OF
PUBLIC. PARYUS
CPAs, it has been de termined b th e Parka an d Re creation
a i sIon of the' 'City of ArroW Grande thaw public. open; spaces * - beauty
areas, smell and large park areas and such other uses of larnd ahould be
intlid # 'aud
was the Fax" and Recreation Cris s ivn has, by sclu-
t1on, recce ded that certain public places be named' to rx rate _
certain parsons who have ctmtributed land to the C ity of JL rzvyo Grande
sad to yes oxate tea- Spanish heritage of t City of Arroyo Grande s
5KW TWIMFORE BE IT I REBY RESOLVED AS FOLD B t
Section 1, such parks or recreation areas of sufficient
size to be used for recreational p xpo e e s by neigbbckrh or b
"th y e ntire shall be given p names naes and identlflod as a
'park a .-
Secti 2. Such areas w hich are tOo MalI t:o provide
rac"Rti oral f acilities g or are located or designed priaawarily to
serge puxpoe other thals recreation, shall be called 'met .rks "#
Section 3. in cases Wbere a O ftxk o or OftMet: park has
been donated in part or in ita entirety for park paxposes to the
City of Arroyo Grande., if no reocmmmnded by the Parka wind MAcreatica
caasission, said "Park" or "Pocket Park" may 4111MM. t name o f
the person or persona inatrumental in said gift to t C;LtyA
S ection 4. -3 oases in doh public property cannot be
i dbsntif ied as set forth in Sections 1, 2 and 3 booreof, upon re a fits-1—
dation of the Faxs and R Cc=-Ii=, s aid property ma be
identified by other appropriate Caves
On motion of Co=cllman Burt, seconded by Council Buhl *"l
and by the following roll Call Prot s t tO -Wit:
I
A Y= c o=ci i a I vines Schlegel, Bu and Xeyor Wood.
K ozo
MUM Council ThOMP90no
the f oregolng Resolution was adopted this 14th day of Febr wLr # 1967.
ASS
Clark r
I, Folly B, Mlllerr city Clara of tba City o Ax o Gr a mAs
County of San Win Cb ispo, State of California, do hereby certify thet
the forego Re s olution I is a taus full and c oye st o p o
said Resolution passed and adopted by the Ci moil Of City o
A xoyo Gran4e at a regular meeting of said Co oll on tae 14th da
of Vabrtitary, 196%
WAS may hand a ad the seai of the City of Ar royo Gr
affixed this 1 th ' day of February,
000�1
i ty C :a ity Of Uro" Gr ALUft
Agenda Item 8.c.
Page 8
q4 -A
e R
G1
fo 01
AP
ORATE I _ X
JULY 10, 1011
FOR
To:
FROM:
SUBJECT:
DATE:
MEMORANDUM
CITY COUNCIL
STEVEN ADAMS, CITY MANAGER
CONSIDERATION of A RESOLUTION AUTHORIZING THE
REFUNDING of CERTAIN OBLIGATIONS S SECURED BY ITS
WATER SUPPLY CONTRACT WITH THE SAN LUIS o 1sPo
COUNTY FLOOD CONTROL AND WATER CONSERVATION
DISTRICT
APRIL 1 , 2011
RECOMMENDATION:
:
It is recommended the City Council adopt a Resolution authorizing the refunding of
certain obligations secured b its water supply contract with the San Luis Obispo
County Flood Control and Hater Conservation District.
FINANCIAL IMPACT:
It is projected the refinancing will result in a savings of approximately $20,000 per
year to the City's Water Fund. - there will also be a savings of approximately 10% or
$20,000 in the property tax assessment paid by Arroyo Grande property o wners.
BACKGROUND:
:
The City entered into a contract with the San Luis Obispo County Flood Control and
Water Conservation District "District" in 1966 for the delivery of water from the
Lopez Dam facility. The contract was amended in 2000 in order to issue bonds to
finance retrofit of the dam. This provided for issuance of $28,905,000 of Lopez Dam
Improvement Revenue Bonds, which included $13,200,000 in general obligation
bonds and $15,705,000 in revenue bonds. "therefore, about 6% of debt is paid
through property tax and 54% through water rates.
The District recently determined that existing conditions of the financial market
present an opportunity to achieve savings to agencies contracting for Lopez water.
Current estimates by the County of San Luis Obispo shover gross savings in the total
amount of $3.1 million. In order to refinance the bonds, each participating agency
must approve a contract amendment. The District will then sell the refunding bonds.
At the November 10, 2010 meeting, the City Council approved an amendment to the
Water Supply Contract with the San Luis Obispo County Flood Control and Hater
Conservation District and a Continuing Disclosure Agreement in order to refinance
the Lopez Dam retrofit bonds.
Agenda Item 8.d.
Page 1
CITY COUNCIL
CONSIDERATION of A RESOLUTION AUTHORIZING THE REFUNDING OF
CERTAIN OBLIGATIONS S SECURED BY ITS WATER SUPPLY CONTRACT WITH
THE SAN LUIS O ISPO COUNTY FLOOD CONTROL AND WATER
CONSERVATION DISTRICT
APRIL 1,, 2011
PAGE
ANALYSIS OF ISSUES:
Shortly after the amendment was approved, projected interest rates for the bonds
increased. Therefore, it was determined not to more forward to refinance the bonds
at than time.
The bond market has since improved, but not to the previous point when the
refinancing was originally proposed. At that time, a savings target of 5% was
established. The attached Resolution would to wer the savings target from 5% to
3 %. By adopting It, the Council will enable the County to move forward In a timely
manner whenever the bond market reaches the targeted savings point.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the Resolution;
Do not adopt the Resolution;
Provide direction to staff.
ADVANTAGES:
Adoption of the Resolution and refinancing of the bonds will provide savings to
property owners and the City's Water Fund.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL TAL RE 1 I :
No environmental revie w is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, April 7, 2010. The
Agenda and report were posted on the City's website on Friday, April 8, 2010. No
public comments were received.
Agenda Item 8.d.
Page 2
RESOLUTION No.
RESOLUTION of THE CITY COUNCIL of THE CITY of
ARROYO GRANDE AUTHORIZING THE REFUNDING of
CERTAIN OBLIGATIONS SECURED BY ITS WATER SUPPLY
CONTRACT WITH THE SAN LUIS OBISPO COUNTY FLOOD
CONTROL AND WATER CONSERVATION DISTRICT
WHEREAS, the City Council of the City of Arroyo Grande (the "City Council ") executed and
delivered ar form of Contract between the Baru Luis Obispo County Flood Control and Water
Conservation District (the "District ") and the City of Arroyo Grande (the &`City" ), effective
September 19, 2000 (the "Existing Contract"), respecting the water provided through the
District's Lopez Darn facility, including its appurtenances (collectively referred to as the
"Facility "; and
WHEREAS, the City Council, by its Resolution olution o. 4318, adopted November 9, 2010
("Resolution No. 4318"), did approve an amendment to the Existing Contract "Amendment Nor
2," and, together with the Existing Contract, the "Amended Contract" to allow for the refunding
of certain tax-exempt obligations (the "Tax - Exempt Obligations") secured by the revenues under
the Amended Contract, and
WHEREAS, the City and the District did enter into Amendment No. 2; and
WHEREAS, circumstances in the financial markets will now permit the refunding of the Tax-
Exempt obligations on terms beneficial to the ratepayers and ta of the City; and
WHEREAS, the City now wishes to establish revised parameters under which the Tax-Exempt
Obligations may be refunded, pursuant to Resolution No. 4318.
NOW, THEREFORE, the City Council does hereby resolve and determine as follows:
1. The foregoing recitals are true and correct.
2. In connection with-the above-described refunding, the City understands and a than
delivery of revenue bonds by the SLo County Financing Authority intended to effect the
refunding will be conditioned upon a showing that the refunding will result in savings to
the City in the amount of not less than 3.0% of present value of the City's pro rata share
of Installment Debt Service (acs defined in the Amended Contract).
3. This Resolution olution shall take effect immediately upon its adoption.
On motion by Council Member , seconded by Council Member , and on the
following roll c all vote:
AYES:
NOES:
ABSENT:
The foregoing Resolution olution was adopted this day of April, 2011.
Agenda Item 8.d.
Page 3
RESOLUTION
PAGE
TONY F E R AI A, MAYOR
ATTEST:
KELLY WETMFE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
M:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 8.d.
Page 4
P6 0
INCORPORATE
JULY 10. 1911
MEMORANDUM
Fob
To: CITY COUNCIL
FROM: TERESA MCCLISH, DIRECTOR of COMMUNITY ITY E ELOPMENT
SUBJECT: CONSIDERATION of A CONSULTANT T CO TRACT AMENDMENT FOR
WOOD RODGERS, INC. FOR THE BRISCO ROAD - HALCYON
ROA IRO TE 101 PROJECT APPROVAL AND ENVIRONMENTAL
DETERMINATION (PA&ED) AND PLANS, SPECIFICATIONS AN
ESTIMATES PS E F
DATE: APRIL 12, 2011
RECOMMENDATION:
ATION
It is recommended the City Council approve Contract Amendment No. 6 with Wood
Rod , Inc., in a form a p p roved by the City Attorney, to u pd ate environmental studies
and continue preparation of the Project Approval and Environmental Determination
(PA&ED), for the Brisco Road — Halcyon F oad /Highway 101 Interchange Improvement
Project, for an additional not-to-exceed amount of $487,662 for the PA ED.
FINANCIAL IMPACT:
The City's Capital Improvement Program budget included a total $560,925 for Wood
Rodgers to prepare the Brisco Road-Halcyon Road/Route 101 PA ED and $17,000 to
prepare the necessary Design Exception Fact Sheets. On May 11, 2010, the Council
approved Contract Amendment No. 5 for an additional $175,000 to reprise alternative
(some of which were ultimately rejected as infeasible) and provide project support and
documentation for the PA ED. Approximately half of the $175,000 is remaining in the
widget. The proposed contract amend ment includes not-to-exceed costs for engineering
studies, the project report and the environmental document for complete the PA& ED phase
for $487,662.
BACKGROUND:
In 2001, a Project Study Report-Project Development Support PSR -PDS was completed
to develop alternatives to improve operation of the Frisco Road-Halcyon Road interchange
on Route 101. The PS -PDS identified fire potential alternative (including a "no -wild"
alternative ) , and recommend ed four of these, including the "no- build" al ernative, for further
evaluation. The four alternatives were brought for ward to the current phase of project
development, Project Approval and Environmental Determination PA ED . During
PA ED development, additional alternatives have been identified and analyzed.
Alternatives were presented to the City Council at the August 12, 2008 meeting. The City
Council selected a preferred alternative and directed staff and the City Council
Subcommittee to pursue approval and funding through the San Luis Obispo Council of
Government SL O G and Caltran . The 2008 preferred alternative (Alt A ) included:
1 closure of the northbound on- and off -ramps at Frisco Road; 2 closure of the
northbound on -ramp at East Grand Avenue; realignment of West Branch Street to
Agenda Item 8.e.
Page 1
CITY COUNCIL
CONTRACT APPROVAL AL o. 6 FOR WOOD F ODGERS, INC. FOR TIME BF ISCO ROAD-
HALCYON F OADIROUTE 101 PROJECT APPROVAL AND ENVIRONMENTAL
TAL
DETERMINATION PA ED
APRIL '12, 20'1'1
PAGE 2
intersect East Grand Avenue at the current location of the northbound on- ramp; 4)
construction of a new northbound hook on- and ofd ramps at Old Punch Road; and 5)
construction of " po rk chop" islands on East Grand Avenue to prevent wrong way traffic onto
the northbound off -ramp at East Grand Avenue.
In c lay of 2000, the City Council approved C ontract Ame nd ment No. 4 with Wood Rod
Inc. for preparation of the design exception fact sheets for the Brisco Road-Halcyon
Road/Route 101 Project Approval and Environmental Determination PACED In the
amount of $17,500. Additionally, the Council authorized the Mayor to send a letter to
Caltrans regarding opposition to requests for further analysis and urging support for the
City's preferred alternative.
In August 2000, the Planning Company was contracted to assist in determining a design
solution to the Brisco impasse and develop strategies to achieve Caltrans approval. On
May 11, 2010, the Council approved the Contract Amendment No. 5 to include alternative
3B that placed ramps at Old Punch Road, and continue an update of environmental
studies and 'the PA ED project. However, it was subsequently determined that this
alternative had a fatal flavor due to the grade separation between Freeway 101 and Old
Punch Road.
On October 2, 2010, the Council approved Alternative 4 to be included in the PACED.
Alternative 4 involves moving the Brisco northbound on -ramp and ofd ramp to Rodeo Drive.
Additionally, the Council approved the preparation of supporting information and design
exception fact sheets and to provide the public an opportunity to comment at the Traffic
Commission and neighborhood meetings. The Traffic Commission considered the project
alternative on January 10, 2011 and a well attended neighborhood meeting was held on
February 2, 2011. Project accomplishments include completion of the Purpose and bleed
document, established performance criteria and th e traffic a n a lys i s wit h concu rre n ce fro m
Caltrans District 5 Traffic Operations.
ANALYSIS of ISSUES:
Obtaining Caltrans approval for improvements to the Brisco Rand/Halcyon Road-Highway
101 I nterchange has proved to be a difficult task given the inability to add ress deficiencies
with an older road highway system while meeting new Caltrans design standards. Given
concurrence between the City and Caltrans on the Alternatives to be studied in the PACED
documents, staff and consultants are ready to complete the PACED
Issues identified by the public include potential impacts to the Rodeo Drive neighborhood,
St. Patric4s School and County properties and the cost benefit of Alternative 4 in
comparison to the ve rr long range potential of having to widen the underpass. Alternative
requires realignment of Rodeo Drive and would utilize some of the lot originally acquired
for the Police Building Project. It would also impact a small portion of County and St.
Agenda Item 8.e.
Page 2
CITY COUNCIL
CONTRACT ACT APPI OVAL NO. 6 FOR WOOD F OD EF S, INC, FOR THE BRISCO ROAD-
HALCYON I OADI OUTE 101 PROJECT APPROVAL AND ENVIRONMENTAL
TAL
DETERMINATION PA ED
APRIL 1, 2011
PAGE
Patrick's School properties. Staff and consultants have met with representatives from the
school, the County, and neighborhood groups and have identified mitigation factors to be
included in the PAED document, including a bus turnout and pedestrian facilities for the
school, a realignment of Grace Lane at Rodeo Drive to address neighborhood circulation
concerns and revised parking lot design and access for the County property.
It also should be noted that the Alternative 4 does correct operational deficiencies and
provides for long term circulation benefits. It is recognized that additional work, including
widening the underpass may be necessary beyond the. 30-50 yr. planning horizon.
However, alternatives that include widening the underpass as a part of this project have
been determined to be infeasible due tooth cost and the fact that the benefit gained from
widening the underpass is realized only if the Brisco ramps are moved.
A copy of the consultants work plan and proposal for the PA ED is attached as Exhibit A
to the Consultant Services Agreement. The proposal for future Phase II PSE is also
attached (Attachment 1) for reference. However the PSE is not proposed to be approved
at this time.
Due to the age of the previous environmental studies, they are not considered valid and
must be re- analyzed per Caltrans requirements. Additionally, the new alternative requires a
different mapping and analysis of a different and larger Area o f Potential Environmental
Concern (APE). Given the focus on the new alternative and delays in the project, the
majority of analysis and work involved in preparing the PA EDf rCaltransconsideration is
necessary to be done over. Approximately half of the amended contract amount
(Amendment No. remains in the budget and is tieing used for the APE mapping and to
commence time sensitive (Spring) environmental surveys. The proposed amendment
projects worst -case costs however, it is anticipated that much of the previous analysis will
used to reduce costs significantly. A project schedule has been developed as follows:
PHASE DELIVERABLES
PAIED
PS &E
FAIN cert.
F TL
start c n t.
End c n t.
(project approval
(plans,
(right of way
(ready to list)
and
specifications
certification)
environmental
and
determinations
estimates
1212011
101/2013
12/2012
03/2013
0612013
061201
Agenda Item 8.e.
Page 3
CITY COUNCIL
CONTRACT APPROVAL AL No. 6 FOR WOOD F O GERS, INC. FOR THE BI ISco ROAD-
HALCYON ROAD/ROUTE 101 PROJECT APPROVAL AND ENVIRONMENTAL
D ETERMINATION (PA&E
APRIL 1 2, 2011
PAGE 4
ALTERNATIVES:
ES:
The following alternatives are provided for the Council's consideration:
Approve an amendment to the Agreement with Wood Rod i n the not to exceed
amount of 487,662.50 to Complete the PA CED;
w
Do not approve an amendment to the Agreement with Wood Rodgers and put out a
n ew request for proposals for the PACED completion;
0 Provide staff direction.
ADVANTAGES:
Proceeding Frith completion of the PA CED through a contract amend ment wi ll provide the
greatest likelihood of obtaining approval from Caltrans for a project alternative that
achieves the goals of the City and to complete the process in a timely manner to allow the
City to compete for State and Federal funding through the net STIP cycle.
DISADVANTAGES:
ApprovaI of the recommendation wiII increase costs to the City for analysis and wiII result in
further delays to project construction if the alternative is not approved. Ho wever, given
Caltrans concurrence with the feasibility of Alter ative 4 � it is antic1pated that the benefit of
being in good position for design and construction funding outweighs the risks of
proceed with PA ED at this time.
ENVIRONMENTAL REVIEW:
:
In accordance with the California Quality Act (CE QA) and the National Environmental
Policy Act (NEPA) a detailed environmental revie w is required during the Project Approval
and Environmental Determination (PA& ED phase of project development. A d raft Project
Report (PR), an engineering report that describes the work and possible alternatives, i
prepared in parallel with the environmental studies. Following circulation of the Draft
environmental document (the public rev period ), a public hearing is held. After analyzing
the public hearing comments, a preferred alternative is normally selected , which allows the
preparation and approval of the final environmental document which is attached to the PFD.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, April 7 2011. The Agenda and
staff report were posted on the City's website on Friday, April 8, 2011. No public
commen were re ce ive d.
Att ac h ment:
1. Detail Proposal - Phase 11 PS&E
Agenda Item 8.e.
Page 4
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO, 6
This Sixth Amendment ("Sixth Amendment" to Consultant's services Agreement
("CSA") by and between the CITY of ARROYO GRANDE arnd WOOD RODGERS is
made and entered into this day of April 2011, based on the following facts:
WHEREAS, S, the parties entered into ar CSA darted January 11 200 5 to prepare
Project Approval and Environmental Determination PA ED for the Brisco -F o d-
Harlcyon Road/Route 101 Interchange; and
WHEREAS, S, the panties entered into ar First Amendment to CSA darted November ember ,
Zoo, to include the environmental studies for the Frisco Road-Halcyon Road/Route
101 PAE; and
WHEREAS, S, the parities entered into ar second Amendment to CSA darted November 14
2006, to include ar northbound auxiliary lane in the Brisco Road-Halcyon Road/Route
101 PAED; and
WHEREAS, S, the parties entered into a Third Amendment to CSA darted June 24, 200 8,
to include additional analysis in the Frisco Road-Halcyon Road/Route 101 Project
Approval & Environmental Document PAE; and
WHEREAS, S, the panties entered into a Fourth Amendment to CSA darted May 26, 200 9,
for preparation of the design exception fact sheets for the Frisco Road-Halcyon
Road/Route 101 Project Approval and Environmental Document PAED;
WHEREAS, S, the parties entered into ar Fifth Amendment to CSA darted June 16, 2010 for
preparation of the Project Approval and Environmental Document PAED for the
Frisco Road-Halcyon Road/Route 101 Interchange Improvements Project; and
WHEREAS, S, the panties desire to further modify the CSA as set forth herein.
NOW THEREFORE, F E, for valuable consideration the receipt and sufficiency of which is
acknowled the parities a as follows:
1. To include the additional services at the increased cost as specified in Exhibit
"A" attached hereto and incorporated herein by this reference.
2. Except as modified herein, all other terms and conditions set forth in the CSA,
as amended, shall remain unchanged.
Agenda Item 8.e.
Page 5
III WITNESS WHEREOF, F, CITY and CONSULTANT have ut d this Fifth
Amendment the chary and year first above rritt n.
WOOD RODGERS
B .
■
CITY OF ARROYO FAIRE
B .
TONY FEF RAI A, MAYOR
Agenda Item 8.e.
Page 6
Wood Rodgers Inc.
Cost Proposal for Professional Engineering Services
for
risco- Halcyon Road Interchange
Phase I - PA & ED (Project Report)
City of Arroyo Grande
EXHIBIT A
DIRECT LABOR
Hours
Rate
Total
Principal Engineer Project Manager
278
$150-00
$41
Project Engineer (Engineer 111)
472
$1 40.00
$66
Senior Structures Engineer
16
$150.00
$2,400.00
Design Engineer (Engineer 11 )
538
$120.00
$64
Engineer 1
276
$105.00
$28
Assistant Engineer CAD Technician 111
448
$95.00
$42
Administrative Assistant
162
$70.00
$11
Total - Direct Labor
2,190
$257
OTHER COSTS
• Mileage Reproduction other direct Costs
$6
Total - Direct Cost
$6,000.00
TOTAL - Wood Rodgers
SUB CONSULTANTS
T
• Wallace Group - Surveys & dapping $58
• SWCA Environmental Consultants - Environmental Documentation $ 160,255.00
• Bender Rosenthal - ROW Data Sheet $5
TOTAL - Subconsullants
$263,620.00
$224
TO TA L COST NOT TO EXCEED S48 7,66 2 .50
Agenda Item 8.e.
Page 7
SUEC NSULTANT COST BREAKDOWN
e Wallace Group - Surveys & Mapping
DIRECT LABOR
Director
Senior Land Surveyor
2 -man Survey Crew
2 -man GPS Crew
Total - Direct Labor
OTHER COSTS
• Golden State Aerial Surveys Photogrammetry
* Markup 1 % of Above Costs)
Other Costs Subtotal
WALLACE GROUP TOTAL
• S WCA Environmental Consultants - Environmental Documentation
DIRECT LABOR Hours
Rate
Principal 1 Project Director 27
$158-00
Project Manager 1 Biologist 152
$110.00
Senior Planner 114
$121.00
Senior Biologist 44
$121.00
Associate Biologist 72
$100.00
Environmental Planner 40
$79.00
Visual Resources Specialist 20
$121.00
1 1 Visualization Specialist 50
$100.00
I 1 CAD Specialist 10
$110.00
Technical Editor 4
$79,00
Adminisiralive 1 Clerical 14
$68.00
Total - Direct Labor 683
OTHER COSTS
e Reim ursi le Expenses (Reproduction, Supplies, Travel, etc,)
o Far Westem Anthropological Research Croup (Archeological Survey Repo)
o JRP Historical Consulting (Historic Property Survey Report)
o JRP Historical Consulting (Historical Resources Evaluation Report)
e I leinfelder DL & Asbestos Survey Reports)
• KM Aceoustics (Air Quality/Climate Change Report)
• KM Aeeou tics (Noise Impact Report)
Other Costs Subtotal
SWC4 Environmental TOTAL
Hours
Rate
Total
2
$154.00
$4,004.00
2
$154.00
$8
1
$215.00
$3,870.00
24
$232.00
$5
120
S21,450.00
Hours Rate
e Bender Rosenthal - ROW Data Sheet
DIRECT LABOR _
Senior Appraiser _
Total - Direct Labor
OTHER COSTS
o Direct Costs (Mileage, Postage, Reproduction, etc.)
Bender Rosenthal TOTAL
$32,250.00
$4,837.50
$37,087,50
$58,53
Total
$4,266.00
$16
$13.
$5,324.00
$'7,200.00
$3
$2
$5
$11
$3,555.00
$952.00
573,941.00
$6,050.00
$9,093.00
$13,
$10,086.00
$35,234.00
$6,480.00
$5,850.00
S861314.00
$160,255.00
Total
40 $125.00 $5
40 $5
$250.00
$5,250.00
Agenda Item 8.e.
Page 8
C:> 4R C:>s
April 6, 2011
Ms. Teresa Mc lish, AI P
lireetor of Community Development
Cit of Arroyo Grande
PC Box 550
214 E. Braneh Street
Arroyo Grande, CA 93421
Subj ect: Proposal —Project Approval and Environmental Document
rfco Road Improvement Project
Dear Ms. McClish:
Attached, phase find Wood Rodgers, Inc. proposal for services required to prepare the Project Approval
and Environmental Document PEI, and the Plans, Specifications, and Estimate PSG. /Contract
Documents for the Brisco Road Improvement project. As you are aware, Wood Rodgers ers has been
engaged on this project with the City of Arroyo Grande (City), and has the background and insight that
will be important assets as the project progresses. Additionally, Wood Rodgers has been able to add
ubcon ultants to our Team that have both project specific as well as Caltrans District 5 experience. Our
Team's combined xperiences and expertise will assist the City with achieving the goal of constructing
improvements at Brisco Road.
At the City's request, our proposal is broken into two Phases. They are as fellows}
• Phase 1 — All efforts required tom complete the PA/ED Phase of the project. There has been
efforts on this phase in the past, and our Team believes that some of this may in fact be usable as
we progress; therefore, our Team is confident that our Not -to- Exceed budget will be adequate to
complete this phase,
Phase 2 -- All efforts to complete the P S&E for the project. This would include all environmental
permitting as well as right- of-way support activities. It is believed that initiating this Phase as
early as possible will better align the City to take advantage of any funding opportunities that are
currently available or may arise.
We look forward to our continued service to the City, and request approval of the scope and budget so
that we can immediately initiate project activities consistent with the schedule outlined by the City and
Caltrns. Should you have any questions, please contact meat l 440-8131, or via email at
mra b ack ),woodrod gers c oin. .
Sincerely,
WOOD & RDDOe INC,
Dark payback, P
Principal
Attachment
8094.001 V3risco Corer Ltr.doc
Page 9
B Ris coR OA DIHA L C YON R OA DITJS 10 1 IN TER CHA NGR IMPR 0 VEMEN TS WORK PLAY
PROJECT UNDERSTANDIN
Project ffistury - In 2001, the City of rroyo Grande had a Project Stud Report (Project Development
Support) [PSR PIS ] completed to develop alternatives to improve the operation of Brisco Road - Halcyon
Road Interchange on Route 101, in the central portion of the City. The approved P R PPS identified five
alternatives (including the "no- build" alternative) and recommended four alternatives (including three build and
the no -build alternative) for further evaluation. In January 2005 the City contracted with wood Rodgers to
study the previously - identified alternatives further and to develop additional alternatives, with the intent of
preparing a Project Report and Environmental Document that would define the project to be constructed, and
obtain environmental clearance and approval of both Caltrans and the City of Arroyo Grande. Wood Rodgers
prepared conceptual drawings and traffic operational analysis for numerous alternatives, but the situation is
such that either Caltrans or the City found the various alternatives unacceptable in One aspect or another. In
Febnary of 2011, Caltrans District 5 and the City of Arroyo Grande reached agreement to re -start the process
of preparing the Project Report and Environmental Document based on "Alternative 4 ", which would relocate
the northbound ramps from Brisco Road to opposite the current Rodeo Drive, and "Alternative P, which would
eliminate the northbound ramps at Brisco Road. Both of these "build" alternatives would also include vanious
Other improvements, and would be compared to the "No Build" alternative. This current work scope is intended
to outline professional services to further refine these alternatives, define the project, and complete
environmental analysis for the study interchange improvements in Order to Obtain altrans' Project Approval
and Environmental Determination PAIEI clearance to construct a "preferred" set of interchange
improvements. wood Rodgers will then prepare the construction Plans, Special Provisions, and Engineer's
Estimate P.E for bidding and construction of the project.
History of Project Involvement — The key members o f the wood Rodgers, Inc. project team have
specific experience with pr'or phases o f this project. Mark Rayh cl , PE will continue to lead the
consultant team. This provides familiarity, continuity and contacts that can he utilized to maximize
design efficiency.
The following wood Rodgers staff members will continue to assist Mr. Rayback with this project
within their respective areas of expertise: Ravi Narayanan, PE (traffic forecasting and analysis),
Keith Hallsten, PE (project development reports, specification writing, utility design, and drainage
design), Lute Fuson, PE (roadway geometric design and plans preparation), Lip Chong, PE
(interchange geometrics, Olan preparation and specification writing), Dwayne Slain, PE (structures
design, bridge plan preparation and specification writing), and Jerry Fitch, PE (traffic signal, street
lighting and ramp meter design, plans preparation and specifications writing).
Our strong team of suhconsult nts includes the San Luis Obispo office of SWCA Environmental
Consultants (formerly Morro Group), which provided environmental planning for earlier phases of
wort. Wallace Group of San Luis Obispo will provide surveys and new topographic/
plan imetric cadastral mapping of the project area to comply with C ltrans' requirement that new US-
customary -unit mapping he used. Parih Consultants will provide geotechnical investigation and
foundation recommendations. Bender Rosenthal will provide right of way data for the Project
Report, and Appraisal and Acquisition services for the PS&E phase of project development.
Project Issues — The timely and cost effective completion of the design of the Brisco Road/Halcyon
Ro d/I JS 101 Interchange Improvements Project will require resolution of several engineering, right-
of-way and administrative issues. The following are items will be addressed during the design of this
project, as outlined in the irk Plan section of this proposal:
• Interchange geometric design Design surveying, topographic and base
0 Utility Coordination and Relocation mapping
Page I of 34
Agenda Item 8.e.
Page 10
PROJECT UNDERSTANDING
0 Geotechnical analysis of existing soils for 0 Street Lightin
embankments, retaining walls, and structure • Highway Lighting at ramps
foundation recommendations. • Pedestrian & bicycle access
0 Pavement Design 0 Right-of-Way Engineerin
0 Drainage desi 0 Construction Traffic Control
0 Undercrossing Structure design 0 Agency Department Coordination
0 Modification of Existing Traffic Signals 0 Permitting
0 Design of Traffic Signals at Ramp 0 Construction Special l Provisions
Intersection 0 Construction Cost Estimates
Signing and Striping within Caltrans DW 0 Environmental Document coordination
Signing and Striping within City DW
ight f way and Utility Relocations — The proposed l risco DoadlHalcyon Road US 101 project will
require acquisition of State and City right -of -way. Construction of the interchange improvements will
require relocation of existing utilities within the project limits.
WORK PAN
Through years of experience in planning and design of transportation projects for Caltrans and local
agencies, wood Dodgers staff has developed a thorough understanding of how to satisfactorily complete
the planning and design of interchange improvement projects. Based on our experience, the
Wood Dodgers Team has developed an integrated project approach for preparation of the Project
Deport, and coordination with the City of Arroyo Grande in preparation of the Environmental
Document, and preparation of Plans, Specification and Estimate PSE for construction of a Brisco
Road/Halcyon Road US 10 1 Interchange Improvements Project.
This integrated approach to the project will assure that critical issues are addressed early in the process,
that the most appropriate interchange design is selected for construction, and that the plans and
specifications meet all applicable local, Mate and federal requirements. The following project approach
has been prepared based on our recent experience with similar projects, as w l l as our knowledge of the
requirements for this project, and conforms with tanks identified in Caltrans' Project Development
Procedures and workflow Tasks Manuals.
PROJECT MANAGEMENT
T
This continuous activity commences with the receipt of the Notice to Proceed and continues through
submittal of the final project deliverables. Key elements of our project management program include
regular progress reports and meetings with the Cit work progress direction and monitoring,
coordination, and communications. All coordination will be with the Arroyo Grande Project Manager.
The wood Dodgers Project Manager wilI monitor and direct work activities on this project in
accordance with the contracted work scope, schedule, and budget. Quality Control is also a part of
project management.
Kick -off and Project Development Team Meetings: A project kick-off meeting will t>e scheduled as
soon as practical after Notice to Proceed. This meeting should include representatives of Arroyo
Grande, Caltrans District 5, wood Dodgers, and subconsultants, who will constitute the Project
Development Team (PDT). This meeting will t>e used to establish lines of communication, review the
project scope of work, finalize the schedule, and identify key project goals and issues.
Agenda Item 8.e.
Page I I
Wood Rodgers will prepare the meeting agendas in consultation with the City's Project Manager and the
altrans Project Manager, distribute the agenda prior to the meeting, arrange for appropriate participants
to attend, and prepare and distribute the meeting minutes t o th participants within five days after the
meeting.
Project Schedule: woo Rodgers will develop and maintain a comprehensive Critical Path Method
PM schedule for the project development process. This schedule will be updated once a month or as
necessary to show the master schedule and the actual progress schedule. The project schedule will be
developed using Microsoft Project, and will show the major milestone timeline and identify all major
tasks associated with preparation of the Project Report and PE for the project. wood odgers's
Project Manager will review the schedule with the Cityaltrans Project Manager at the project Kick-
O ff Meeting and modify it if necessary to obtain altransCity concurrence. wood Rodgers will then
use that schedule as a baseline to monitor the project's progress throughout the project development
process. The schedule will be in Gantt format.
Oversight, Progress Reporting, etc.: wood Rodgers' project management program includes regular
progress reports, work progress monitoring and cost control, coordination, and communication. This
task includes project management for a project schedule of up}¢ # t from the Notice to Proceed.
If the project schedule exceeds �'k the budget may need to be modified accordingly.
x,x ......,t„
Wood Rodgers' Project Manager is responsible for providing oversight and the controls necessary to
ensure that assignments are completed within th budget and schedule for development of the
Environmental Documentation and Project Report and development of the Ply package for this
project. Once project protocol is defined, the wood Rodgers Project Manager will maintain close
contact with the County's Project Manager and the members of the wood Rodgers Project Team. The
Project Manager will act as the principal liaison between the City and the Project Team.
Written progress reports will be submitted monthly to the City with monthly invoices. These progress
reports will present work progress by project activity /task. Progress will be presented by comparison of
work hours expended to estimated work product completed and the baseline project schedule. This
report will include a discussion of issues requiring action or decisions that may impact project
deliverables, schedule and budget, and anticipated work for the following month.
Quality Assurance /Quality Control: Quality Assurance A at wood Rodgers is a project -wide
approach that establishes and oversees policies, procedures, standards and guidelines aimed at
producing an acceptable level of quality. Quality Control QC consists of task specific activities that
apply the QA policies at each level to maintain an acceptable level of quality through the application of
sound project management, guidance and review.
Prior to the submittal of any draft or final document to the City, a senior staff engineer will complete a
Q review. The reviewer will verify that the documents are prepared in conformance with the
contract requirements and generally accepted professional standards of engineering. wood Rodgers'
Project Manager has the general responsibility for ensuring that al elements of the QA are complied
with, including that adequate resources are available to perform q work. Each and every team
member is responsible for ensuring quality as an integral part of his/her project responsibility. The
senior staff review is an additional check, the final QC review prior to making a submittal.
Our approach to QA combined with active coordi early in the analysis and design process
with the City and third party interests will ensure that project requirements are met, thus avoiding costly
design iterations, contract addenda, and change orders.
Page 3 of 34
Agenda Item 8.e.
Page 12
BRIS CO R OA DIHA L C'YON R OA DIUS 101 INTERCHANGE IMPR 0 VEMEN T
HAS 1— ENGINEERING S 1 U I S PROJECT REPORT & ENVIRONMENTAL
DOCUMENT
The following tasks are needed to gather the information required to define project scope and develop
the preliminary design beyond that provided in the approved Project Study Report - Project Development
Support PR -PD and during the additional project alternative development that wood Rodgers and
the City have performed since the PSR -PDS was approved in 2001.
The engineering studies for the Bri sco Road/Halcyon Road/US 101 interchange Improvements project
will include the updated Traffic Operations Analysis Report, update of the Conceptual Geometric
Drawings, and preparation of a fridge Advance Planning Study for the on -ramp undercrossing at Brisco
Road. SWCA will prepare the associated environmental documentation for the project, wood Rodgers
will provide necessary exhibit maps, the Area of Potential Effects map, and prepare the Prat Pro,
Report and final Project Report for this project. The following are the tasks involved in the preparation
of the Project Report, Environmental Document coordination and completion of the preliminary
engineering studies.
Task 1.1: Preliminary research
Any available updated data that has not been previously furnished to wood Rodgers will be requested,
in writing, from the City and/or Caltrans. Additional data is expected to include: City as- built, Caltrans
as -built or Private improvement plans for existing roadway and drainage facilities, maintenance records,
traffic counts, accident reports or summaries, survey monumentation and/or existing surveys, utility
locations and current land ownership.
Task 1.2: Field Investigation
Wood Rodgers and subconsultants. will perform a field review of the project site with the project team
as needed to develop the Project Report and the PS &E for the improvements to Brisco Road/Halcyon
Road[US 10 1 intersection within the study area.
Task 1.3. Right-of-Way Investigation
Wallace Group will obtain and review recent information regarding existing right-of-way and parcel
ownership within the project limits. Based on available data, it appears that small portions of both west
Branch Street and F1; Camino Real have been created by deeds. Most of the City streets and portions of
the State right of way have been plotted on recorded reaps. Wallace Group will use information from
the County Assessor Parcel lumber Plats where insufficient data is shown on the recorded maps.
Wallace Group will perform a partial field survey to locate key monuments in the field so that the record
information can be plotted. Not every monument will be located in the field, so the right of way lines
can be expected to change slightly if and when a boundary survey is performed. The budget assumes
that no material discrepancy will occur for the monuments that are located.
Wallace Group will locate at least a portion of the individual property lines in five specific areas:
1, Rodeo Drive /Grace Dane area, to include Goo W. Branch Street St. Patrick's School), the South
County Government Center, the City -owned parcel at Rodeo Dr1ve/w, Branch Street, and the
Si yland Partnership property at the corner of Grace Lane/Rodeo Drive. These property lines
will be re- established through a combination of field surveys and plotting an approximate
boundary line. A portion of the Skyland Partnership property would be limited to plotting
record information only. These areas are affected by the new ramps of Alternative 4, the
associated realignments of W. Branch Street and Rodeo Drive, and the realignment of the Grace
Lane/Rodeo Drive intersection,
Page 4 of 3
Agenda Item 8.e.
Page 13
i asco R of DMA L C YO N R of DIUS 10 l IN T iNGE IMPR 0 VEM N TS
2. 1005 El Camino Real Mankins property), where the El amino/Brisco intersection is to be
improved.
3. 500 Fair Oaks Avenue Saruwatari property), 490 Fair Dabs Avenue (Lan -vest Limited
property), and APIA 006-311-066 Polin property) wher the southbound on -ramp from Grand
Avenue is to be realigned.
4. 251 East Grand Avenue 1 Grand Avenue LLC vacant property), API's 007-482-007 and
007 -484 -010, where improvements to the northbound off -ramp to Grand Avenue may be made.
5. 200 west Branch Street (Bank of America) and 222 East Grand Avenue Equil n Enterprises
property), where improvements to the W. Branch St/E. Grand Ave or NB on -ramp /Grand Ave
intersections may be made.
Wallace Group will incorporate the City and Mate right of way lines and affected private property lines
into the project base map. wood lodgers will use that information to prepare a Right-of-Way Exhibit
Map to show current information ation regarding parcel ownership hip and right-of-way boundaries within the
project limits.
Task 1A: 'Topographic Mapping and Surveys
Wallace Group will perform field surveying and mapping services to support the preparation of
Conceptual Geometric Approval Drawings for the project as well as the design effort for the Project
Report and the PSE phases. The surveying and mapping tasks will include:
• Research available Caltrans/City/County survey monumentation and/or other right-of-way
ay
boundary recorded data.
• Perform site visit to determine right-of-way property monumentation conditions and adequacy.
• Wallace Group will construct and survey the ground photo control panels, and provide
coordinates and elevations of those control points to the photograrnmetrist.
Golden Mate Aerial Surveys, under subcontract to Wallace Group, will provide new aerial
photography from an altitude of 1,600 feet above mean terrain, and use it to compile a
topographic map at a scale of 1 inch = 40 feet shoving contours at a one -foot interval. In
addition to topography, the map would show roads, buildings, fences, power poles, trees, brush,
and other features according to standard practice. Accuracy will equal or exceed national map
accuracy standards for large -scale topographic maps compiled by photorammetric methods. A
color digital orthophoto with 0.3-foot pixel resoluti n, a Digital Terrain //Model, and an
AutoAD drawing file for the topographic mapping will be provided. All survey work will be
in US customary units and conform to Caltrans Standards.
Task 1.: Conceptual Geometric Drawings:
The preparation of the Conceptual Geometric Drawings and typical sections are the first step of pr+elimimar
design. Using the information provided in the approved PSR and the information that has been gathered
during the development of Alternative 4, including the updated traffic analysis report, wood Rodgers will
prepare a 100 -scale Conceptual Geometric Drawing C D in U.S. Customary units of the project
improvements for Caltrans and City review and approval. The CD will include at minimum topographic
planimetric mapping of the project area, calculated right of way lines, centerlines, mathemtid geometric
layouts, and typical cross - sections for Alternative 1 and Alternative 4. The design will comply with
Caltrans standards as defined by the current edition of the Highway Design Manual to the fullest practical
extent. The goal is to receive conceptual geometric approval from the City and Caltrans, to develop the
APE map for environmental studies and the Project 1port, and to define the project features to be included
in the PS&E for the Briseo Road/Halcyon Road 10 1 - The CGD will be identified as the 3 0% plans for
utility coordination.
Page 5 of ,
Agenda Item 8.e.
Page 14
[de li vera bles:
a Conceptual Geometric Drawing 1 o copies assumed)
b Typical roadway cross sections on separate 2" x 11" sheets copies assumed)
Task 1.6: Traffic operations Analysis Report
The traffic forecasting and operations analyses for the > risco load- Halcyon ' oad CJS 101 interchange
improvements have largely been completed during the development of additional alternatives since the
approval o f the PS -p S in 2001. However, the various previous traffic studies and memos need to he
updated as necessary and compiled into a single comprehensive Traffic Operations Analysis Deport
suitable for attachment to the project Deport. This report will include the following ' items:
E xis Iiag Co rs dit 1*0ns O era I io naI Analysis:
Wood lodgers will collect and compile recent (2009 -11 ) relevant traffic count data within the project
area. Annual Average Daily Traffic AAT, peak month AT data as well as truck axle classification
data for US 101 are readily available from Caltrans data publications. Decent peak hour intersection
traffic volumes for study intersections are also available from recent traffic /circulation studies.
Background planning documents including the City's General plan Circulation Element, Caltrans
T ransportation Concept Report TC for US 101 through the study area, etc. will be reviewed for
relevant traffic circulation data. Existing intersection lane geometrics and control data for study area
intersections will be verified by Wood Rodgers staff. No new intersection traffic counts are planned as
part of this study.
The traffic operations analysis will evaluate the intersections in the project area under weekday AEI and
PM peak hour periods.
The US 101 freeway analysis will include analysis of the mainline segments south of Grand Avenue,
between Grand Avenue and the existing ricoHalcyon ramps, abd between the riscoHalcyon ramps
and the Camino Mercado /Oak park ramps. This analysis will include ramp merge /diverge junction
analysis for all study interchange ramp - mainline ,'unctions and mainline "weaving" segment analysis.
In general, all operational capacity analyses will be completed utilizing Highway Capacity M anual 2000
Hi -000 methodologies. Freeway mainline weaving analysis as relevant) will be completed using
the Leisch methodology described in Caltrans' Highway Design Ma nual ( HDM). We will coordinate
closely with Caltrans District 5 and other PDT members on the use of appropriate analysis
methodologies, software and other operational input parameters including (but not limited to: design
hours, heavy vehicle percentages, peak hour factors, traffic signal cycle lengths, etc. We propose to use
the SynchrolSimtraffic software to com plete traffic operational analysis. We will also use traffic micro -
simulation models (like Simtra�rffi or VISSIM to present/demonstrate the traffic operations analysis
results, findings and recommendations at PT meetings and public workshops.
Accident Data Analysis
The study will include a Traffic Safety analysis based on recent three -year (2006 -09 ) accident data
(including TABS fable B summary and TSAR accident data records) provided by Caltrans District 5 for
the study vicinity. The Accident data will be analyzed and summari in an appropriate tabular format
and a discussion of the significance of accident rates will be presented. Focal accident data for City -
maintained roadway facilities within the study area will be obtained from the City, analyzed an
summarized.
"Project Opening Day "Analysis
We assume that the proposed interchange improvements will open to public traffic no sooner than year
2015. "Year 2015" traffic forecasts will be developed that reflect land development and circulation
Page
Agenda Item 8.e.
Page 15
BRisco R Ofd D121A L C" YON R Ofd DIUS 101 INTER CH INGE IMPR VEM ENTS
improvements reasonably expected to be in place by the time the interchange improvements are
constructed. The appropriate 2015 development levels for major approved/pending development
projects within study vicinity will be identified based on discussions with the PDT and the relevant
agencies. As necessary, US 101 mainline forecasts for year 2015 will be projected by superimposing
appropriate background traffic growth rates on top of existing base traffic volumes. We will quantify
year 201 "opening day" traffic operations for the interchange improvements, utilizing the estimated
year 2015 traffic projections.
Year 2035 Traffic Forecasting
State transportation projects are typically required to have a 20 -year minimum design life for acceptable
operations without significant modification, subsequent to their completion. At the present time, "year
2035 is regarded as the designyear for the ultimate improvements for the proposed interchange project.
As appropriate, General Plan land uses for the City of Arroyo Grande, adjacent cities and San Luis
Obispo County will be reviewed. SLGCGG regional travel demand model projections as well as
Caltrans' Transportation Concept Report for US 101 mainline segment through the study area will be
reviewed for future traffic growth rates through year 2035. Based on this review and evaluation, a set of
"year 2035 design traffic volume" projections will be presented for the proposed study interchange
facilities. Year 2035 design traffic volume forecasts will be reviewed with the PICT and finalized based
on PICT review and feedback. The year 2035 traffic operational analyses tasks will be undertaken upon
obtaining PICT "pre - approval" of the year 2035 design traffic forecasts.
Year 2035 operations Analysis
Year 203 5 traffic operations analysis under "No Build" conditions will help reinforce the proj ect's Deed
Purpose. Year 2035 operating conditions will be evaluated for both Alternative 1 and Alternative 4
for the proposed interchange improvements. All interchange facilities ramps, junctions and
intersections will be analyzed under year 2035 Ai and Pi peak hour traffic volumes. Auxiliary lanes
to and from adjacent interchanges will be included, as appropriate.
Draft Traffic operations Analysis Memorandum Report
The analysis described above will be summarized using appropriate text, tables, exhibits, figures and
appendices to document and explain the technical evaluation, findings and recommendations. A
detailed Traffic Operations Analysis Memorandum Report will be prepared and submitted for
administrative review b PICT staff. wood lodgers will also be available to present/demonstrate the
Traffic Operations Analysis results and recommendations at PDT meetings and/or public workshops.
As needed, we will be available to demonstrate traffic operations with micro - simulation software such
as Sim traffic or VIS,S M at these meetings. The administrative draft Traffic Operations Report will be
included as a Technical Chapter attachment to the Draft Project Report PR and submitted for Agency
approval.
Final Traffic operations Analysis ChapterlReporl
Following review of the preliminary traffic report by the PDT, and upon receipt and resolution of all
agency comments, wood lodgers will prepare the Final Traffic Operations Analysis memorandum
report and submit to Caltrans for final approval as part of the final Project Report and environmental
document.
Task 1.7: Structures Advance Punning Study for on -ramp Undercrossing
Wood lodgers' structures design staff will review the available As-Built Plans for the Brico load
Undercrossing, Maintenance Reports, mapping, photographs, utility data and the proposed geometric
layout of the on -ramp from Rodeo Drive to gain an understanding of the conditions for the proposed
widening of the undercrossing over Brisco load. That information will inform the preliminary layout
Page 7 of 3
Agenda Item 8.e.
Page 16
is o ROADIVALcYoNRoADAUS 101 INTERCHANGE IMP o EM 7"
and preparation of the Advance Planning Study (APS) for the structure involved. We will develop
alternatives for the widening structure that will be compatible with the existing Brisco Road
Und ercrossing structure. In order to accommodate the planned widening of Brisco Toad approaching
Vest Branch Street, the planned clear span of the new undercrossing widening will likely be in the
range of 52 feet to 60 feet. The existing undercrossing has a deck slab clear span of 40 feet, so the
structure depth and deflections of the two structures will not likely match. Therefore, it will likely be
necessary to keep the two structures structurally separate, even if they function as a single structure
from a traffic operations point of view. The width of the new widening deck slab is approximately 40
feet. It may be necessary to lower B risco Road somewhat under the undercrossing structure to
accommodate the structure depth and deck slope needed for drainage while maintaining a 15' vertical
clearance. To minimize impacts to traffic during construction, the widening may need to be constructed
high and then lowered into final position. Seismic design will be considered as appropriate.
APS work will involve developing a Plan view, elevation and typical section for the Proposed structure. The AP
drawing will show the structure length, width, span length, barrier falling type, footing type, falsworl clearances,
aesthetic treatment, roadway widths, location of cuts and fills, slope paving and approach slabs. The APS will also
show an estimate of Total Structure Cost, including a % contingency and 10% mobilization factor. This will
involve deterinining a square foot cost with an explanation of assumptions used to come up with the cost.
Wood Rodgers will prepare a Draft APS for review by the City and Caltrans, and Wood Rodgers will address any
review comments and incorporate the final APS into the Project Report.
Task 1.8: Environmental Studies and Documentation
1.8.1 Environmental Coordination, Meetings & Management
SWCA Natural Resources Team Leader, Jon Claxton, will serve as the project manager for the
environmental effort for this project. He will coordinate each report and will work closely with the
environmental team, including sub - consultants, to ensure each team member has the appropriate project
information and each deliverable is completed in a professional and timely manner. lair. Claxton will
prepare monthly progress reports, which will be submitted with each invoice. The progress reports will
include a detailed list of accomplishments during the invoicing period, planned work for the next month,
pending issues /recommendations for resolutions, and project status. CA's San Luis Obispo Office
Director, Bill Henry, will provide Quality Assurance /Quality Control (QA/QC).
Because Alternative 4 introduces new project components, SCA has budgeted time to review this new
alternative to ensure that impacts are addressed adequately for each of the remaining technical studies.
Mr. Claxton will be available to attend up to five Project Development Team PDT technical
coordination meetings throughout the duration of the project.
Coordination with various regulatory agencies will be required regarding environmental issues
associated with the project. Mr. Claxton will be in contact with the agencies throughout development of
environmental documents. Agencies include Caltrans, United States Fish and Wildlife Service
(USFWS), National Marine Fisheries Service (NOAA Fisheries), U.S. Army Corps of Engineers
(USAGE), Regional Water Quality Control Board IQ, and the California Department of Fish
and Game CDFG.
Wood Rodgers will prepare the Area of Potential Effects (APE) map and project descriptions in
coordination with SWCA. SA will - coordinate with the environmental technical specialists,
including sub - consultants, regarding new project description information and the revised APE map
prepared by Wood Rodgers. The archaeological APE will encompass all areas of construction activity,
including staging areas, haul roads, etc., for each of the alternatives considered Caltrans will require
that the revised APE map be submitted to Caltrans District 5 for concurrence and signature prior to field
Page 8 of 3
Agenda Item 8.e.
Page 17
work for the archaeological reports. we would recommend that the APE map be one of the first project
tasks to be completed under this scope of work. lair. Claxton, with assistance from Far Western
Anthropological Research Group, Inc. (Far western, will provide archaeological boundaries, along
with the appropriate format for the APE map. The APE map will also be used to define the Biological
Study Area (BSA) during preparation of the required biological reports for the project.
Environmental Technical Studies and Reports
Various technical studies must be conducted to collect data that will be used in the preparation of
environmental documents to satisfy CQA and NPA. These studies must undergo an intensive review
process to meet Caltrans standards. SWCA assumes that, after work has begun on the technical studies
and documentation, any changes in the project description or plans that require new analysis (e.g.,
project footprint changes or adoption of new alternatives) would require additional budget. After
SWCA's initial internal peer - review of the technical documents, two copies of the Administrative Draft
of each document will be simultaneously submitted to the City and wood Rodgers for review and
comment. After SWCA has responded to any recommended edits from wood Rodgers and the City, the
revised technical documents (now the Draft documents) will be submitted to Caltrans for review and
comment. After SWCA has responded to any recommended edits from Caltrans, the technical
documents will be submitted to the City, wood Rodgers, and Caltrans as Final documents. In summary,
SWCA assumes two rounds of review /document revision for each technical study before final submittal.
Any additional requests for review or revision beyond two rounds of review would require additional
budget.
Based on previous documentation and meetings with Caltrans, it is anticipated that the following studies
will need to be final led for the purposes of CQAINPA review.
1.8.2 Biological Resources and wetlands Studies
Various studies will be required to analyze the project's impacts on biological resources and
wetlands other waters. SWCA biologists will conduct the required background research, field surveys,
and documentation to satisfy the needs of CEQAJNEPA review. SWCA IS CADD Specialist, Kevin
Doyle, will be the primary preparer of project maps and graphics for the biological resources
documentation and will assist with maps and graphics for other technical studies.
1.8.2& Natural Err it nmen ad Stud
The Natural Environment Study (N consists of an environmental analysis of the sensitive biological
resources with potential to occur within the BSA encompassing the project impact area. Progress was
made on an Administrative Draft NES for an earlier version of this project in past years, but no
significant work has been undertaken on this document since 2007. with consideration of the new
footprint and features of Alternative 4 as well as the passage of time, the Administrative Draft ITS will
need to be updated. An updated literature review will need to be conducted for the ITS revision,
including, but not necessarily limited to, a literature search of the California Natural Diversity Data
Base (CNDDB), the California Dative Plant Society (GNPs) Online Inventory, and previous documents
prepared for the proposed project. This information is required to comply with agency protocols.
Once the boundaries of the new BSA are established, field surreys will be conducted to provide
baseline information on vegetation communities, habitat types, and plant and wildlife species in the
BSA. Duch of the habitat characterization and mapping work has already been conducted previously
and likely remains valid. Minimal additional mapping is anticipated for any new areas in addition to the
original BSA that was defined in 2006. New resources identified during field surveys will be mapped
with Global Positioning System (PS /Geographic Information System (IS ) and will be overlain on
plans and/or aerial photographs provided by wood Rodgers.
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Agenda Item 8.e.
Page 18
B Ris co R oA DAYA L c YoN R OA DAIS 101 IN TER CHA NGE IMPR0 VEMEN TS
Field survey efforts for the original Administrative Draft NS were conducted in 2006 and new surveys
will be necessary to account for the new area that needs to be added to the BSA for Alternative 4.
SWCA proposes three floristic botanical surveys to be conducted in March, May, and July 2011 to
accommodate the full range of blooming periods i.e., the identification periods) for the numerous
special - status plant species with potential to occur within the BSA. Botanical surveys will follow the
applicable guidelines from the USFWS publication General Rare Plant Survey Guidelines and the
CIFG publication Guidelines for Assessing the Affects of Proposed Projects on Rare, Threatened, and
Endangered Plants and Natural Communities. Reconnaissance wildlife surveys will be conducted
concurrently with the botanical surveys to _ add to the previous botanical and wildlife inventory.
WCA's scope of work assumes that floristic botanical surveys will not need to be repeated for the
areas originally surveyed in 2006. If Caltrans or other regulatory agencies determine these surveys need
to be repeated, additional budget will be necessary.
Topics of discussion in the NES will include a description of each project alternative currently under
consideration; regulatory overview; study methods; documentation of existing conditions; special - status
plant and animal species, sensitive habitats, and jurisdictional wetland /other waters with potential for
occurrence; evaluation of permanent, temporary, direct, indirect, and cumulative impacts; and
recommended avoidance and minimization measures. Several topic - specific reports will be included as
appendices of the N (see below). The NS will compile information from these individual studies
and will be prepared using the most current Caltrans template. Mr. Claxton and SWCA Associate
Biologist, Travis Belt, will prepare the N.
.. & 2b. Biological Assessment
A Biological Assessment BA is required for formal or informal consultation with the U FWS and/or
N AA Fisheries. As with the NES, progress was made on an Administrative Draft BA for the project
in past years but no significant work has been undertaken on the BA since 2007. with consideration of
the Alternative 4 proposal, the Administrative Draft BA will need to be updated. Mr. Claxton and Mr.
Belt will prepare the BA. The BA will be restricted to a discussion of federally listed species with
potential for occurrence within or adjacent to the project area and will be prepared pursuant to the most
recent Caltrans template. Federally listed species anticipated to be considered include south - central
California coast steelhead ncorhynchus mykiss (Federal Threatened), California red - legged frog
(Rana draytonii ) (Federal Threatened), western yellow- billed cuckoo Coccyus americanus (Federal
Candidate), and least Bell's vireo (Vireo bellii pusillus ) (Federal Endangered). It is assumed that
protocol California red - legged frog surveys conducted in 2007 will not need to be repeated and no other
protocol surveys will be required. It is also assumed that no least Bell's vireo specialist will be required
for WCA's habitat assessment for this species, as the BSA supports fringes of extremely marginal
habitat for this species and it is not expected to occur in or near the BSA. if additional protocol
California red - legged frog surveys or a least Bell's vireo habitat assessment conducted by a specialist
will be required, additional budget will be necessary.
Because the effects determination for a BA cannot be completed until a final project design (the
preferred alternative) has been adopted, it is assumed that Alternative 4 will be the preferred alternative.
If this changes, additional budget will be required. Any contact with U FWS and N AA Fisheries will
be restricted to information gathering regarding federal listed species in question, during preparation of
the Draft BA. Once the Final BA has been submitted to Caltrans, all contact coordination with U FWS
and NAA Fisheries shall be through Caltrans.
L 8.2c. Wetland Assessment
Wetlands and/or other jurisdictional waters regulated by the USAGE, RWQCB, and CI FG may occur
within the BSA. Impacts to these resources will require permits from and/or consultation with these
Page 10 of 3
Agenda Item 8.e.
Page 19
BRisco R oADA Lc YON O IUS 101 INTER CHANGE IMPRO VEMENTS
agencies. Permit applications will eventually require accurate calculations of permanent and temporary
impacts to jurisdictional areas that are based on the final project designs. An Administrative Draft
Wetland Assessment was prepared in 2007, but will need to be updated to include Alternative 4 and
comply with new USAGE guidelines for wetland delineation.
SWCA will amend the previously conducted formal wetland delineation of the project site to include the
additional area accommodating Alternative 4. All potentially jurisdictional areas within the additional
area accommodating Alternative swill be identified, delineated, and characterized. It is assumed that
the previous wetland delineation work and field data from 2007 will remain valid for the purposes of
drafting the Final wetland Assessment. If Caltrans or other regulatory agencies determine that wetland
delineation field work conducted in the original BSA needs to be repeated to collect new data,
additional budget will be necessary.
The soil, vegetative, and hydrological characteristics of all identified wetland areas will be examined
and categorized according to the USAGE 1987 wetland Delineation Manual and the Final Regional
Supplement to the USACE wetland Delineation Manual; Arid west Region (2008). Identified
jurisdictional boundaries and biological habitats will be mapped with Trimbles GPS, capable of
determining positional accuracy to ± 0. 5 meter and the resulting acreages quantified using ArcIS or
AutoCA. The wetland delineation will be conducted to satisfy USACE three - parameter wetland
requirements, RWQCB state wetlands /waters, and delineation of CDFG jurisdictional limits. SWCA
Senior Biologist, Bob Sloan, will prepare the wetland Assessment in consultation with USAC .
SWCA will incorporate the latest AutoCAD topographic and project plans as a base map for the
Wetland Assessment. The jurisdictional wetlands/other waters maps will be overlaid on these plans and
may be used for planning and permitting purposes. The Wetland Assessment will be included with the
ICES as an appendix, but will also function as a "stand - alone" document suitable for submittal to
regulatory agencies during the permit application process.
L 2d Conceptual Habitat Mitigation and Monitoring Plan
A Conceptual Habitat Mitigation and Monitoring Plan HMMP will be required by regulatory
agencies to discuss the impacts to sensitive communities and jurisdictional waters resulting from project
implementation, a mitigation proposal, and a monitoring plan to ensure the success of the mitigation.
The CHMMP will be prepared per the most recent USACE requirements and guidelines.
Permitting regulatory agencies will require the submittal of a revegetation and restoration plan that
outlines the compensatory mitigation strategy to offset impacts to jurisdictional wetlands/waters.
SWCA will prepare a CUMMP as an appendix to the NES. The CHMMP will propose a suggested
mitigation ratio and outline the methods to restore and monitor the impacted jurisdictional areas,
including establishing quantifiable success criteria goals. Generally, a CHMMP consists of a three -year
restoration maintenance program and a five -year monitoring program. The combined programs amount
to five years of restoration work and monitoring following construction activities. Once the CHMMP is
approved by Caltrans, a final HMMP suitable for submittal with the permit application packages can
eventually be prepared; regulatory permitting and preparation of a final HMMP are not included under
our scope of work at this time.
The CHMMP would identify impacts to native vegetation and include a Replanting Plan. It is assumed
that the CHMMP will allow for on -site mitigation in or near the project site without the need for
significant additional field work. If a CHMMP must be prepared for an off -site location, additional field
wort, mapping, and data collection may be required, and this must be prepared under an amended scope
of work. Mr. Sloan will prepare the CHMMP.
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Agenda Item 8.e.
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Ri A DIHA L C YON J? OA DIUS 10 1 INTER CHA NGE IMPR 0 VEMEN #
1.8.3 Cultural Resources Studies
Given Federal involvement, the project will comply with Section 106 of the National Historic
Preservation Act (NffPA) in accordance with the January 2004 Programmatic Agreement among the
Federal Highway Administration, the Advisory Council on Historic Preservation, the California State
Historic Preservation Officer, and the California Department of Transportation regarding compliance
with Section 106 of the National Historic Preservation Act, as it pertains to the administration of the
Federal -Aid Highway Program in California. Project oversight will be provided by Caltrans District 5.
A prior negative survey conducted by SWCA's sub - consultant Far Western in 2006 covered the
Alternative 1 footprint; however, additional unsurveyed lands are affected by Alternative 4 and will
require field inspection. Far Western will complete a current Archaeological Survey Report (ASR) for
the new APE. JP will prepare the project Historic Resources Evaluation Report HR.E and Historic
Property Survey Report (YIPS R).
1. 8 .3a. Archaeological Survey Report (Far Western Anthropological Research Group, Inc.
Far Western will conduct a records search at the Central Coast Information Center 1, University
of California, Santa Barbara for land within a 0.25 -mile radius of the project APE for any recent site or
survey data.
Following receipt of the records search results, Far Western will complete a field survey of the
unsurveyed lands of Alternative 4. If archaeological deposits are encountered, a preliminary assessment
of site boundaries will be made through surface inspection, a site map will he prepared, and the site will
be recorded on a standard archaeological site record (California Department of Paris and Recreation
(DPR)form 5.23 ).
Pat MikkcIsen and Debbie Jones of Far Western will prepare an ASR using pertinent information from
the prior document and presenting findings from the study. If the survey results in negative findings, a
short Negative ASR report will be prepared. If archaeological sites are identified, a positive ASR will
he prepared and will include results of background research, project context, descriptions of field work,
appropriate maps and photos, and site records (DPR 523). The report will document contact with the
Native American Heritage Commission (NAHC) and local Native American individuals groups. A
cover letter wil I detail management recommendations which could include avoidance or test excavations
to determine site significance.
L 8.3h, Historic Property Survey Report (JRP Historical Consulting)
In preparation of the HPSR, Meta Bunse of JRP will coordinate with individuals and organizations that
may have knowledge of, or concerns with, historic properties in the area. Coordination will include
inquiries to local governments, and local historic groups regarding their knowledge of historic properties
in the immediate vicinity of the APE.
A JRP Architectural Historian will direct an intensive -level survey of the indirect APE. JP assumes
that archival research will need to he conducted and the historical resources will need to he recorded on
DPR forms in order to comply with Caltrans guidance. JRP assumes inventory and evaluation of up to
three properties, and updates for no more than four properties. The forms will constitute a portion of the
HREI. Should additional resources that are older than 50 gears he identified within the indirect APE,
JRP would request additional budget to conduct the additional work.
Upon completion of the draft APE, coordination with local historical groups, and the built environment
survey and archival research, JP will prepare a HER. The HRER will be prepared according to
Caltrans' current guidance as specified in the Caltrans Standard Environmental Reference SEI. JRP
assumes only two rounds of revision to the HRE will be required.
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Agenda Item 8.e.
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Rr S CO R OA DIRA YO N R OA DIUS 10 1 INTERCHANGE IMPR 0 VE MEN TS
1.8.3c. Historic Resources Evaluation Report (JRP Historical Consultants
Upon completion of the ASR and HRER, Ms. Bunse will prepare a short - format Caltrans H? SR
according to Caltrans current guidance as specified in the SER. The HP SR is the overarching document
that summarizes the results of the cultural resources investigation; it will include a project description, a
description of the APE, details of coordination with Native American groups /individuals as well as and
local government and historic groups, a summary of identification efforts, information regarding any
properties identified within the APE, a list of attached documentation, and the findings of the study.
JRP assumes that only two rounds of revision to the HPR w i l l be required prior to submittal to
Caltrans, and two revisions following review by Caltrans. JP also assumes attendance will not be
needed for meetings, presentations, or preparation of any other environmental documents.
1.8.E other Technical Studies
&4a. Norse Impact Report
The noise environment in the project area is dominated by traffic sources from a mix of vehicle types
mostly traveling on Route 10 1 and its interchanges, but additionally there 1s a substantial contribution of
traffic noise generated by streets adjacent to and throughout the project corridor. The project area is
located primarily within an urbanized area that consists of a mix of commercial /retail, public facilities
and single - family residential land uses on the north and south of the highway. The mined land uses in
the area combine to generate a mix of traffic types, which includes light -duty passenger vehicles, and
medium to heavy truck traffic.
WCA's sub - consultant Karl Mikel of KM Acoustics will review and update existing data regarding
estimated noise contours on the project site based on updated noise measurements and traffic data. This
task assumes that a completely new Noise Impact Report would be required using the current Caltrans
Noise document report template, which has been updated since an Administrative Draft of the project
Noise Impact Report was prepared in 2007.
The Noise Impact Report will identify sensitive receptors adjacent to the project site and transportation
routes that have direct exposure to the additional- project - generated traffic noise. Existing noise levels
will be re- measured in the field to quantify and assess existing noise conditions in the study area since
the original measurements are several gears old. Potential future noise levels would be assessed using
the TNM 2.5 highway noise prediction model as determined necessary by the results of the field work.
Predicted levels will be compared to City of Arroyo Grande and Caltrans thresholds to identify potential
impacts, and develop feasible noise reduction mitigation measures. Recommended mitigation will be
tailored to fusible and effective measures and developed in sufficient detail to allow for compliance
monitoring.
1.8.4b. T i. al Impact Assessment
Because the Alternative 4 features will be visible from a state highway and other public roads, SWCA
proposes to revise the previously- prepared visual Impact Assessment for the project to include that new
alternative. The revised visual Impact Assessment will provide a visual analysis and photo simulations
to address aesthetic impacts of the new alternative which meet CEQA, NEPA, and Caltrans
requirements and format. In addition to the three Key viewing Areas KVAs identified in the existing
Visual Impact Assessment, two additional KVAs will be required to ensure adequate coverage of the
new alternative.
The visual analysis will include photographic documentation of existing conditions, preparation of
photo simulations of the new alternative structure's potential visibility, analysis using the methodology
Page 13 of 34
Agenda Item 8.e.
Page 22
utilized in the existing visual analyses for the proposed project, revision of the existing report for
electronic submittal, as well as response to review comments.
Photo simulations will be prepared for the new alternative from each of the five KVAs. wood Rodgers
wil l provide SW CA with a three - dimensional model of the alternative in oogle SketchUpTm to be
used for the simulations. SW CA will then use Google EarthTm for the placement of the proposed
facilities in a 3D environment, and Adobe Photoshopt to integrate these elements to create and edit the
final image. The visual analysis will be prepared using altrans- accepted methodology and will follow
the format of the previously - prepared Visual Impact Assessment. SW CA Visual Resources Specialist,
Steve Leslie, and GISNisualization Specialist, David Reinhart, will update the previous Administrative
Draft of the project Visual Impact Assessment.
. . . 'o ioe onom% Report
SW CA Environmental Planner, Emily Creel, will update the previous Administrative Draft of the
project Socioeconomic Report following Caltrans Community Impact Assessment Guidelines. The
purpose of this level of study is to address the socioeconomic effects of the physical impact on the
environment resulting from implementation of the project. Property values will be determined as part of
the socioeconomic study. Caltrans guidelines will be followed since they are most relevant to this
project.
1. . 4 d Air QualitylClimate Chan Report
SW A's sub- consultant Karl Mil el of Kiln Acoustics will review the previously- prepared
Administrative Draft of the project Air Quality Report and prepare a new Air Quality /Climate Change
Report. The original AQ report did not use the Caltrans document template, which is a requirement that
altrans strictly enforces. Preparation of the Noise Report also assumes that a new AQ report would be
prepared using the Caltrans AQ document report template.
San Luis Obispo County is currently in attainment unclassified for all federal ambient air quality
standards and is considered non - attainment for Mate ozone and for fugitive dust PM l o air quality
standards. The proposed project operational improvements and infrastructure construction would result
in both short -term construction related emissions of Reactive Organic Gases RG and Oxides of
Nitrogen Nx (which are ozone precursors), the emission of diesel particulate matter PM,
greenhouse gases , and the creation of fugitive dust PM 10). Air pollutant emissions generated by
construction and demolition activities may exceed newly adopted short -term construction related Air
Pollution Control District AP thresholds. Proposed operational improvements would likely reduce
traffic related emissions as driver delay and out-of-direction travel is reduced and fuel is consumed
more efficiently.
The traffic study for the proposed project (prepared by wood Rodgers) will be used to provide data
regarding trip generation and analysis of automotive related emission reductions due to the proposed
project. Preparation of the Air Quality /Climate Change Report would include estimating potential
emissions resulting from all sources of the project through use of the urban emissions modeling
software URBEMIS 2007. The report will include an analysis of greenhouse gas emissions, and the
project's contribution to the cumulative effects of global climate change. The County is currently in the
process of developing a Climate Action Strategy, and has completed an updated CEQA Air Quality
Handbook. SW CA will consult with the County to identify any potential inconsistencies with proposed
policies or standards. Mitigation strategies will be developed specific to the project to ensure feasibility
and effectiveness.
Page 14 of
Agenda Item 8.e.
Page 23
Risco R OA DIHA L c YoN R oA DIUS 101 IN TER CHAN IMP IMPR o VEMEN TS
1.8.4e. imi ed Aerially Deposited Lead Assessment and Limited Asbestos Survey Report
WA's sub - consultant, Kleinfelder, will update the previous Administrative Drafts of the project
Limited Aerially Deposited Lead AL and Limited Asbestos Survey Report. The proposed road
modifications, ramp improvements, and construction of new ramps will disturb sail that may be
impacted with AL. AL is typically found along major highways and interstates clue -to historical use
of leaded fuels emitted as exhaust by automobiles. The purpose of the investigation is to evaluate the
presence of AL in soil prior to the proposed improvement activities.
Kleinfelder will prepare a work plan and health and safety plan. The work plan will state the purpose of
the investigation, the proposed scope of work, and the proposed methods for sampling and analysis.
Kleinfelder standard procedures will be included in the sampling plan. The health and safety plan will
be included within the sampling plan and will include information relevant to the project and
appropriate health and safety procedures to be followed during completion of the field wort portion of
the investigation. Appropriate encroachment permits will be obtained prior to start of field wort.
Kleinfelder anticipates that the City has an existing encroachment permit through Calttans that will be
adequate for the proposed work; however, additional permits may be required by the City.
Prior to soil sampling activities, the soil sampling locations will be marled in white paint. Kleinfelder
will contact Underground Service Alert (USA) hours prior to conducting field work to notify local
utilities of the proposal subsurface work. Feld activities will include the advancement of up to 32 soil
borings to a depth of 2.5 feet, or refusal, whichever occurs first. borings wi I I be advanced using either a
Geoprobeg drill rig or hand -auger equipment, depending on access restrictions. Samples will be
collected at three intervals from each 2.5-foot soil boring: 0.0 to o. 5 feet, 1.0 to, 1. 5 feet, and 2.0 to 2.5
feet. These borings will be, placed at a maximum of Soo -foot intervals along the unpaved shoulders,
approximately 5 to 20 feet from the edge of pavement. Duplicate samples will be colleted at a rate of
one for every 10 samples collected. Up to 96 samples will be collected and submitted- for laboratory
analysis. An additional 12 duality control samples rinseate and duplicate) are anticipated. The samples
will be submitted under chain-of-custody control to a laboratory approved by the State of California
Department of Health Services for total lead analysis using Environmental Protection Agency (EPA)
Method 6010. Soil samples reported to contain total lead concentrations in excess of 5 o mg kg will be
further analyzed for soluble lead using the Waste Extraction Test T method, EPA Method 7000.
Kleinfelder has assumed for cost estimate purposes that 50 percent of samples will be analyzed for
soluble lead. Soil samples will also be analyzed for pH, and may be analyzed for soluble led by both a
modified WET method (using cue- ionized water for extraction) -or by the Toxicity Characteristic
Leaching Procedure TCLP . These additional analyses may be necessary, dependent h the total lead
analytical results. Additional analyses will be at additional cost. The samples will be analyzed on
standard laboratory turnaround time requiring approximately 10 working days for completion.
Kleinfelder will tabulate the soil sample analytical data generated during the investigation. The data
will be keyed to field locations and represented on site maps. The analytical data will be evaluated
using a statistical model accepted by Caltrans.
Upon completion of soil sampling, and receipt and review of analytical results, a report will be prepared
for client review. The report will include: l a description of. field activities, - observations, and
protocols; results of the sample analysis with copies of certified analytical laboratory results and
chain-of-custody documentation; description and documentation of QA/QC procedures employed for
field and laboratory work; A graphical representation of soil sampling locations; data statistical
analysis and discussion; and Kleinfelder's conclusions and recommendations based on the data
acquired.
Page 15 of 3
Agenda Item 8.e.
Page 24
BR isco R oA DATA L c YoN R OA DIUS 101 IN TER CHA NGE IMPR 0 VEMEN TS
1.8.5. CE A NEPA Com - Dliance Environ Documentation
1.. 5a CE QA In itial Stu dylM tigated / egati ve Declaration
SPCA assumes that an Initial Study 1S leading to a Mitigated Negative Declaration (NND) will be
the appropriate CEQA document. However, if a significant unavoidable impact were identified, then an
Environmental Impact Report I would be required. Costs for an EIR are not included in this
proposal. SPCA Senior planner, Shawna Scott, will prepare the ISINWD based on the appropriate
format. This task also includes publishing of the environmental documents, appropriate noticing,
document revisions after public review, and the final NIN. Should it become apparent during
environmental- evaluation that an EIR is needed, the City of Arroyo Grande will be notified for
appropriate action, which may include a change order to add scope and budget to the contract.
NEPA Categorical Exclusion
It is assumed that the appropriate NEPA document will be a Categorical Exclusion C with required
technical studies. The federal agencies will use the information within the ISINWD and all technical
reports prepared for the project to prepare the CE. Costs for preparing a CE or any other NEPA
document are not included in this proposal as it is assumed that Caltrans will prepare this document.
Should it become apparent during environmental evaluation that an Environmental Assessment A is
needed, the City of Arroyo Grande will be notified for appropriate action, which may include a change
order to add scope and budget to the contract.
L& 5b Public Information Meeting
Members of the SWCA project team will be available to organize and present public information
meetings and prepare the environmental maps for meetings and hearings. It is assumed that Wood
Rodgers will prepare engineering- related exhibits for the meetings. This task also includes publishing
notices in local papers, preparing presentation graphics related to environmental concerns, presentations,
and response to questions at the meetings and public hearing. The scope of work includes two public
meetings and one public hearing. The SWCA project manager and applicable team members are
available for additional meetings upon authorization, applying our standard hourly billing rates.
1. & 5c Notice of Determination
SPCA will prepare a Notice of Determination (NOD) for the City's use in submitting to the State
Clearinghouse following City approval of the NiN.
Task 1.: Environmental Document Coordination
Wood lodgers will work closely with SWCA during the development of the environmental technical
reports and Environmental Document for the project to provide exhibits and project design information
to the SPCA staff as necessary for their preparation of the Environmental Documentation for the
project. This will include a list of properties identified by assessor parcel numbers and a map that
compiles the assessor parcel maps and delineates the existing City and Caltrans right -of -way and
existing pertinent property lines. food lodgers will review the draft environmental technical reports
and Draft Environmental Document for consistency with the preliminary interchange design and
provide comments as necessary to SPCA within the allotted comment period.
Task 1.10: Identify Permitting Agency Requirements
Wood Rodgers staff will utilize the available topographic mapping and Approved Conceptual
Geometric Drawing for the project to prepare the project Area of potential Effect AP and/or project
impact area map with assistance from SPCA to identify all agencies with permitting authority over any
aspects of the project and will maintain communication and coordination efforts with such agencies
Page 16 of 34
Agenda Item 8.e.
Page 25
BRiscoRoADATALcYoNROADIUS 101 INTERCHANGE IMPROVEMENTS
throughout all phases of the wort. Preparation of rgulatory agency permit applications is not included as
task during the PAED phase of the projet, but is anticipated to be included during the design phase. Wc will
discuss the project needs and impacts with the City, SWCA and Caltrans, obtain the permitting agency
requirements and establish how their requirements will be implemented. The incorporation of all
permitting requirements in preliminary and final engineering will be accomplished during the
appropriate phases of the work.
Task 1,11; Preliminary Drainage Report
Wood Rodgers will prepare a Preliminary Drainage Deport that idntifies existing drainage systems and
will contain the hydrology and hydraulic design criteria, the results of hydrology analysis, conceptual
drainage modification plans, and a preliminary cost estimate. The results of a field review of existing
conditions and recommendations for rehabilitation, if required, will be incorporated. The Preliminary
Drainage Report will be submitted to the City and Caltrans for review, and any resulting comments will be
addressed in the final Drainage Report.
Deliverable
a copies of Preliminary Drainage Report
Task 1.12: Identify Utility Relocation Requirements, "" Plan Submittal to Utility Companies
Wood Dodgers will prepare draft transmittal letters to affected utility owners for City review and
approval prior to transmitting two sets of the "" plans to utility owners. The Geometric Concept
Drawing will serve as the "" plans or base maps for this project. A copy of the utility data obtained from
utility owners will be provided to the City and State and the original will be Dept in the protect files.
Wood Dodgers will prepare a utility facility map in accordance with any information supplied by the utility
owners. Information on existing utilities obtained as a result of this effort will be used to identify potential
utility conflicts and Wood Rodgers will develop a strategy for resolving those conflicts.
Deliverables:
a copies of utility impact plans.
b Letter report on utility issues.
Task 1.13; Storm Water Data Report
Wood Rodgers will prepare the Storm Water Data Deport 'DI for the Project per the requirements
of the Caltrans Project Planning and Design Guide. The SWDR will include completion of both the
required narrative and the checklists. In addition, the SWDR will include identification of targeted
design constituents, design pollution prevention, treatment and temporary construction site best
management practices. The SWDR will be submitted to Caltrans for review and comment per the
District's SWDR approval process.
Task 1.14: Design Standards Compliance
Wood Rodgers will analyze the design for compliance with applicable Caltrans design standards contained
in the current edition of the Highway Design Manual HDllri . This will include filling out the "Design
Checklist" of Design Information Bulletin #78 for Caltrans review and concurrence. The Design Exception
Fact Sheets previously drafted and submitted to Caltrans will be finalized in accordance with review
comments to be provided by Caltrans.
Page 17 of 34
Agenda Item 8.e.
Page 26
isco ROADIHALCYONROADIUS 101 INTERCHANGE IMPRO M NT
Task 1,15; Right of Way Requirements Map
Wood Rodgers design staff will prepare a Right-of-Way ' ay Requirement Map showing the existing right-
of-way, proposed right-of-way, permanent and temporary easements, and access restrictions and their
location in reference to roadway centerline or other construction or control lines. The existing right of
way and property lines will be as plotted by Wallace Group during the preliminary right of way
investigation. The Right-of-Way ay Requirement Map will include utility locations, locations of utility
conflicts, and major drainage facilities. The project surveyor will then use this map to determine the
ownership limits with new right-of-way requirements and to calculate areas of ownership, right-of-way
r
takes, excesses, and remainders as a basis for preparation of plats and descriptions. The deliverables
will include a plan showing the existing and proposed right-of-way lines, the approximate square
footage of right-of-way that must be acquired from the properties, and whether temporary, slope and/or
drainage easements will be necessary.
Task 1.16: Right-of-Way Data Sheet & Utility Information Sheet
Bender Rosenthal will prepare a light of Way Data Sheet for each of the two build alternatives for the
interchange improvements project. Wood Rodgers will provide a spreadsheet with required acquisition
and easement areas by parcel, along with the Right of Way Requirements Map. Bender Rosenthal will
estimate land values affected by the project and prepare a draft Right of Way Data Sheet for City
review. Wood Rodgers will assist Bender Rosenthal with the preparation of a Utility Information Sheet
for attachment to the Right of Way Data Sheet, including estimated costs for utility relocations. The
Right-of-Way ay Data Sheets will then be provided to Caltrans for review. A copy of the Right-of-Way
ay
Data Sheets will be an attachment to the Project Report.
Bender Rosenthal's senior appraiser will visit the project site to inspect the proposed right of way for
opportunities to avoid sensitive sites, critical constraints, and environmental problems. He will confer
with Wood Rodgers' project engineer and other members of the project development team, by
teleconference when possible. The appraiser will review current and projected patterns of land use from
a right of way cost perspective for each of the "build" alternatives under consideration, and provide a
comparable analysis of each property, including damages to affected property improvements. He will
then provide estimates for the right of way costs, by parcel, and summarize them in the ROW Data
Sheets. We assume that a detailed Relocation Impact Study or Relocation Plan will not be required.
The analysis is expected to involve 3 land uses CommercialndurialAricuitural. Detailed
appraisals will net be provided in this phase.
Task 1.17: Preliminary Estimate of Project Cost
Wood Rodgers will estimate quantities of work e.g., earthwork, building materials, traffic signal
equipment, etc.) to construct the proposed project and will estimate the construction cost on the basis of
contract prices paid for similar items of work on similar projects as reported in Caltrans' Contract Cost Data
book. The estimate will be formatted in accordance with Caltrans guidelines for the Preliminary Project
Cost Estimate Summary to be incorporated in a Project Report, including the appropriate factor for
contingencies. Cost estimates for environmental mitigation, right of war acquisition and utility relocation
will also be incorporated in the cost estimate summary.
Task 1.18: Project Report Preparation
Wood Rodgers will prepare the Project Report in accordance with the Guidelines for Project Reports in
the Caltrans "Project Development Procedures Manual ".
Page 18 of 34
Agenda Item 8.e.
Page 27
Task 1.1 &1- Draft Project Report
Wood Rodgers will prepare the Draft Project Report in accordance with the Guidelines for Project
Reports in the Caltrans "Project Development Procedures Manual ". The Draft PR will bear the
stamp and seal of the registered civil engineer responsible for its preparation, and will discuss the
background of the project, the need and purpose, the viable alternatives for the project, the
engineering features proposed for the project, utility ,involvement, highway planting.
cost estimates,
right o f way issues, environmen t.al issues, public involvement and requirements for a public bearing,
and issues related to construction of the project such as the need for detours. The draft Project
Report will be illustrated with a Vicinity Map, the geometric plans of the viable alternatives, and
tables of significant data. A copy of the Draft Environmental Document umen will be attached to or
circulated with the Draft Project Report. The following documents will be included as attachments
to the Draft Project Report:
* Draft environmental document
• Location Map
* Conceptual Geometric Drawing, including typical cross - sections
Preliminary Project Cost Estimate summary
Traffic Report
Right -of -Way and Utility Data Sheets and Right-of-Way Exhibit Map
Bridge Advance Planning Study
ityaltrns Review: The Draft Project Report will be circulated within the City of Arroyo Grande
and Caltnans for review and comment. The Wood Rodgers Team wi H address all review comments in
writing and male necessary revisions to the Dram Project Report. The Draft Project Report will then be
submitted to altran for approval to circulate the Dram Environmental Document for public review.
Deliverable: Draft Project Report up to 50 copies, each submittal)
'ask 1. 1 & 2 - Draft Fin a Project Report
When the public review process for the draft environmental document has been completed,
Wood Rodgers will male any indicated revisions to the Draft Project Report, and with assistance
from the County add a discussion of the results of the environmental process to the text of the
Project Report. This will include the description of the Preferred Alternative for the project. The
Recommendation section of the PR will recommend Caltrans approval of the project on the basis of
the Preferred Alternative.
Deliverable Draft final Project Report up to 50 hard copies and CD-ROM)
Task 1. 1& 3 - Project Report App ro Pal
The dram final Project Report will be circulated within Sacramento County and Caltrans for review
and comment. The Wood Rodgers Team will address all review comments in writing and make
necessary revisions to the Project Report. The Project Report will then be submitted to Caltrans for
approval, Once approval has been received, Wood Rodgers will produce the required number of
copies for County and Caltrans files.
Deliverable: Approved Project Report up to 50 hard copies and CD-ROM
Page 19 of 3
Agenda Item 8.e.
Page 28
BRisco RoADAYAWYoNROADIUS 101 INTERCHANGE IMPROVEMENTS ATTACHMENT I
PHASE 2 — PROJECT DESIGN AND CONSTRUCTION DOCUMENTS P S & E
At this time it is anticipated that Alternative 4 will be the basis of project design. If the features
of the project alternative to be constructed should change during the course of the Project
Approval and Environmental Document phase of project development, the scope and budget
for this phase of work may need to be revised.
Task 2.1: Base Plans
Upon Caltrans approval of the project features defined by the Conceptual Geometric hawing and
receipt of a Notice to Proceed with project design from the City of Arroyo Grande, Wood Rodgers will
prepare preliminary layouts, profiles, and superelevation diagrams for the proposed interchange
improvements. These plan sheets will be prepared in accordance with Caltrans Plans Preparation
Manual, CADD User's Manual, and the latest Caltrans Standard Plans. The layouts will include
calculated horizontal alignment at a scale of o:1; the profiles and superelevation will include calculated
vertical alignment at a scale of 1:100 horizontal and 1:10 vertical and will conform to design
requirements established in Caltrans Highway Design Manual, except as approved otherwise. Typical
cross sections will be prepared for the proposed interchange improvements. Preliminary design cross
sections will be generated at a minimum 50 feet interval. Sections will also be provided at major
changes in roadway section, drainage structures and at major changes in horizontal curve, vertical curve
and superelevation.
Wood Rodgers will locate and show on the base plans existing highway and street facilities such as edge
of pavement, curbs, gutters, sidewalks, drainage facilities, medians, right of way and property lines.
Adjacent property information, including assessor parcel number and owner's name will be shown. All
existing physical features such as nearby structures, fences, driveways, wood poles, roadway signs,
street name signs, etc. will be shown on the base plans. All utility facilities will be shown on the base
plans, including utility poles, guy anchors, vaults, fire hydrants, valve boxes, manholes, pull boxes, etc.
Pipe sizes, types of pipe and invert elevations will be shown for drainage facilities.
During the course of this activity, adherence to the design standards adopted by the City and Caltrans
will be evaluated. The Project Engineer will prepare a Fact Sheet describing any design standard that
has not been met, the reason the standard was not met, what alternatives are available to meet the
standard, and an estimate of the additional cost to meet the design standard. The Fact Sheet will be
signed by the Project Engineer from Wood Rodgers and will be submitted to the ountyaltrans for
review and approval. The goal of this Milestone is to receive final geometric approval for the project
from the County and Caltrans.
In general, all existing facilities on the project plans will be drawn with screened and/or dashed lines.
All new improvements, street names, right-of-way lines, property lines, street centerlines, and north
arrow will be drawn with solid, normal weight line work. Wood lodgers will use the Caltrans standard
symbols where possible and supplement with additional symbols from our database as necessary.
Lettering style will be clear, legible and uniform, as acceptable to the County.
Preliminary Improvement plans "" Plans) will consist of Layout, Profile and Superelevation Sheets
for Elverta Road and the ramps at approximately 30% level of completion. The Layouts will include
mathematically calculated horizontal and vertical alignments and superelevation diagram. Alignment
data, stationing, and curve radii of all layout lines will be shown. Directional arrows will be included
and public roads, and channels will be labeled with their official names on the layout sheets. Project
limits will be identified. Layout plan sheets will show lane lines, edges of traveled way, edges of
pavement, edges of shoulder, fences, and preliminary right-of-way lines. Preliminary profiles will show
existing ground line and proposed grade line. The proposed grade line will be labeled to show
gradients, lengths of vertical curves, design speed, and stopping sight distances.
Page 20 o'.
Agenda Item 8.e.
Page 29
Upon approval of the preliminary plans, the design will begin for the bridge structure, roadway,
drainage, lighting, traffic signals, signing and striping at the Elverta Road interchange.
Task .: Striping and Layout Plans (Geometric Approval Drawings)
Wood Rodgers will use base plans to prepare final striping and layout plans of the interchange at >lverta
Road/SR 99 for County/Caltrans review and approval. Wood Rodgers will use the approved striping
and layout plans to define limits of roadway improvements, and to control remaining phases of
engineering. Any subsequent changes to the striping and layout plans will be provided to the County for
review and approval prior to incorporating there into final design.
Task .3: Traffic Handling Plans
Wood Rodgers will prepare plans for temporary detour routings necessary to safely handle public traffic
during project construction. Since the existing northbound ramps at Brico load are in the same area in
which the new on -ramp and undercrossing are to be constructed, it is anticipated that a temporary
closure of those ramps will be required. The goal will be to minimize inconvenience to the travelling
public while accommodating efficient construction operations.
Task .: On-Ramp Under crossing & Structure Type Selection
Wood Rodgers will closely coordinate the structures design effort with the City of Arroyo Grande and
Caltrans Division of Structures (DDS), External liaison and Support, Liaison Engineer for District 5 to
assure Caltran ' requirements are met and their comments addressed in the bridge design.
Wood Rodgers will review available existing data and conduct a field review to ensure the base plans
accurately represent the field conditions.
Based on the approved Conceptual Geometric Drawing, approved Advance Planning Study for the
Bric Road/Halcyon Road[US 101 Interchange, as well as traffic opening requirements through
falseworl, and preliminary foundation recommendations, Wood Rodgers will prepare a Type Selection
Report per Caltrans Standards and male recommendations to the City Caltmns in regards to the
appropriate bridge type and size for the project site. The Structure Type Selection Report will address
all pertinent issues related the creation of the General Plan. It will include a bn*ef description of the
project; the results and - conclusions of the Advance Planing Studies; discussion regarding stage
construction and traffic handling during construction; foundation considerations; seismic consliderations;
construction considerations; aesthetic requirements; Bridge Railing, vicinity map; Type Selection
Memo; General Plan and General Plan Estimate.
Type Selection Memo — Wood Rodgers will prepare a Type Selection Memo for the Grace Lane
(Rodeo Driv On-ramp Undercrossing structure(s). The Type Selection Memo is a document that will
assist the CityCaltrans in considering the structure type and document the decisions made through the
planning process.
Structure General Plan — Wood Rodgers will prepare the General Plan for the proposed undercrosing
to be included in the Type Selection Report. The General Plan will be prepared to show the plan,
elevation and typical section view of the structure. The plan 'is based on the approved base plans and the
data included in the Bridge Site submittal. Foundation type will be shown based on preliminary
geotechnial recommendations. The plans will conform to Section 10 of the Bridge Design Aids
Manual, Section 3 of Bridge Design Details, and Section 1 -9 of the Memo to Designers Manual issued
by Caltrans.
General Plan Estimate — Wood Rodgers will prepare General Plan Estimate for the proposed
improvements to be included in the Type Selection Report, The estimates will be done according to
Section 11 -1 "Estimating" of Caltrans Bridge Design Aids.
Page 21 of 3
Agenda Item 8.e.
Page 30
BRiscoRoADIHALcYoNROADIUS 101 INTERCHANGE IMPROVEMENTS
General Plan Review. wood Rodgers will conduct an in -house independent review the General Flan,
General Plan Estimate and Type Selection Package and provide mark -ups for suggested improvements.
The bridge layout and resulting clearances will be reviewed and compared to the CHAD.
Wood Rodgers will review the following items during the in -house independent review:
Conceptual Geometric Drawing General Plan Estimate
(sign Exception Fact Sheets Type Selection Report
vercrossing General darn Brisco Road Pavement Elevations under U
Wood Rodgers will incorporate any comments and/or markups to the General darn and/or the General
Plan Estimate.
Type Selection Report Submittal and Type Selection Meeting - Three copies of the draft Type
Selection Report including the preliminary geotechnical report will be submitted to the ityaltrans for
review. Two weeps after the draft report submittal, a Structure Type Selection meeting will be held
with the ity altrans staff. The purpose of the meeting is to discuss and present our recommendations
and reach consensus for the selected structure type. All comments from the meeting will be addressed
and incorporated into the final report. One weep after the Type Selection meeting we will submit five
( copies of the final Type Selection Report to the Cit for final approail.
Task ,: Geotechnical Investigation and Recommendations
Parikh Consultants, Inc PI will conduct a geotechnical investigation and prepare a Bridge Foundation
Report and Geotechnlcal Design and Materials Report for the proposed interchange improvements.
These reports will include geoteehnical investigations and recommendations for the on -ramp
undercrossing, approach embankments, the interchange ramp pavements, foundations for overhead sign
structures, and Elver to Road pavement within the project limits.
Task . . : GeolechnicalMemorandumfor Type Selection
Parikh Consultants will prepare a memorandum summarizing the anticipated foundation
characteristics at the site of the on -ramp undercrossing structure, including seismicity, based on
available subsurface data for adjacent structures and sites, and published seismic and geologic
maps. This memorandum will be used in preparing for the Type Selection Meeting for the
undercrossing, prior to conducting the field investigation for the project. Parikh Consultant's
senior engineer will attend the type selection meeting with Caltrans.
Task x.5.2 — Bridge Fo u ndation Report
Parikh Consultants will evaluate the subsurface conditions at the proposed on -ramp undercrossing
structure over Brisco Road as follows:
Task 2.5.2a - research and Data Collection. PCI will review readily- available geologic and soil
literature in the vicinity of the site, including review of as -built drawings and existing Logs of Test
Borings LTB.
Permits T JSA Clearances: PCI will comply with Caltrans and City /County Permit requirements
for borings. PCI will marls boring locations in the field and call Underground Service Alert
(USA) for mark-out of utility locations so that clearance can be verified.
Task 2.5.2b - Field Exploration: To obtain subsurface information for the design of the
foundations for the bridge structure to support the northbound on -ramp, Parikh Consultants will
drill two borings up to o' in depth. The existing foundations of the Brisco Road Undercrossing
are supported on spread footings, so we anticipate that the soils are competent to support spread
footings for the new structure. Limited access is available at this time. In the event the borings
Page 22 of 3
Agenda Item 8.e.
Page 31
BmscoRoADAVALCYONRoA DIUS 101 INTERCHANGE MPR 0 VEMENTS
have to be drilled from the top of the embarkment the depth will be increased to 7 feet and traffic
control (lane closure) will be required. We anticipate using a truck mounted drill rig for our work.
Project Element
Number of
Borings
i r X a
Depths
Abutments of NB On-Ramp Undercrossin
50' -70'
Parikh's field engineer wil [ classify and continuously log subsurface soil conditions encountered in each test
boring at the time of drilling. He will obtain "relatively undisturbed" and bulk samples 6f from test
borings. The borings will be drilled and capped in accordance with the permit requimmerit
Task 2.5.2c - Laboratory Testing: Perform laboratory tests on representative soil samples such
as moisture density, unconfined compression, gradation analyses, corrosion fest and Plasticity
Index test, as necessary.
Task 2.5. - Soils Analysis/Evaluation: PC1 will perform engineering analyses and develop
design recommendations for the proposed foundations.
Task 2.5. - Prepare Draft Foundation Memo (Type Selection Letter): PCi will prepare
preliminary recommendations for foundations and provide a Type Selection Memo with the LOTB.
Task 2 ... - Prepare Final Foundation Report: PCI will prepare a detailed - report, including
design recommendations for foundation types and footing elevations, lateral design capacities,
and vertical capacity recommendations for pile foundations or spread footings. -:
The report will discuss seismic considerations, evaluate the liquefaction potential -and comment on
the site soil conditions from this standpoint. Information related to Caltrans Seismic design criteria (SDC
v 1. and 2009 updates shall be provided. Information related to the revised Seismic design guidelines and
ARS curves (2009) will be provided.
After review of the dram foundation report by Wood Rodgers, the City and Caltrans, Parikh will prepare the
final Foundation report for the bridge structure.
Using the general plan provided by Wood Rodgers as a base map, Parikh Consultants will prepare the Log of
Test Boring sheet(s) of the plans.
Task 2.5.2g - Parikh Consultants will provide Design Review Consultation with Wood
Rodgers and the reviewing agencies through final design of the project.
Task 2. ..3 - Geotech nical Design and Materhds Report
Parikh Consultants will prepare a Geotechnical Design and Materials Report DM for the
project. This report will be prepared in accordance with current C ltr ns standards and procedures.
This report will provide the information necessary for design of the roadway approach
embankments, roadway pavement sections, and foundations for overhead sign structures.
Sacramento County- and Calrans will provide the Traffic Index for the roadways under their
respective jurisdictions, on which Parikh Consultants will base the pavement design.
Task 2.5.3a - Research and Data Collection: PC1 will review additional available geologic and
soil literature in the vicinity of the project site, including review of any as-built drawings and
existing LOTB.
P r•milsl S Clearances: Parikh will comply with local permit requirements. We will obtain a Caltnans
encroachment permit for any borings in State right of way, and any fee charged will be billed as a
reimbursable expense. We assume that any necessary permits or permissions for borings in City right of way
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Risco ROA DIHA L C YON ROADIUS 101 IN TER CHA N GE IMPR EN TS
or on adjacent private property will be provided by the City of Arroyo Grande. We will field - locate the
borings and call for Underground Service Alert (USA) clearance.
Task 2.5. - Field Exploration: Because of high costs associated with performing field borings
we wil l plan the borings in a judicious manner. The boring program is provided in the table below.
Elewnt
Number of Borings
l rox ate Depths
- Project
Overhead signs
2
2W
Embankments for rams
2
30"
Retaining walls
6
3W
Pavements
9
5' - 101
In addition, the borings for the proposed on -ramp undercrossing structure will be used for this
study. These explorations will -provide an evaluation of subsurface conditions for the proposed
roadway portion of the project. The boring locations will depend upon the available access and
any boring data- from previous studies. we anticipate using a truck mounted auger drill rig for
our work. Some traffic control is assumed at this time in areas where necessary.
Parikh's field engineer will classify and continuously log subsurface soil conditions encountered in
each test boring at the time of drilling. He will obtain "relatively undisturbed" and bulk samples
of substrata from test borings. The borings will be drilled and capped in accordance with the
permit requirements. we anticipate that the borings will be required to be backf lied with
cement grout.
Task 2.5. - Laboratory Testing: Parlkh will perform laboratory tests on representative soil
samples such as moisture density, unconfined compression, consolidation, gradation analyses, F-
value tests, corrosion tests and Plasticity Index test, as necessary. The tests to be performed will
depend on the type of soils encountered and anticipated loading conditions.
Task 2.5.3d - Soils Analysis/Evaluation: P rikh will perform engineering analyses and develop
design recommendations for the embankments, overhead sign structures, parking facility and
pavement design. Slope stability and settlement evaluation of proposed embankments will also be
considered.
Task 2.5.3e - Prepare Draft Geotechnical Design and Materials Report: Parikh Consultants will
prepare preliminary recommendations for retaining walls, pipe culverts, embankments, and pavement design.
The draft report will be submitted to Wood Rodgers, the City and alt for review.
Task 2... - Prepare Final Geotechnical Design and Materials Report. t. P rikh Consultants will
prepare a detailed report, including design recommendations for embankment foundation, overhead
sign structures, and pavement sections. Also specified in the report will be information on
recommended slopes, groundwater conditions, corrosion evaluations, etc.
Using the project layout provided by Wood Rodgers as a base map, Parikh Consultants will provide boring
logs. Unless otherwise specified, standard L TB format will be provided.
Task - Design Review Consultation through fnal design. PCI wiII assist the Wood
Rodgers design team durtng design review process and attend meetings if necessary).
Task 2.6: Roadway Design — Prepare "B" plans
Task Z 6.1- Roadway Plans
In close coordination with the City and Caltrans, wood lodgers will prepare the Roadway
Plans for the Brisco load interchange improvements. Approved geometric layouts will provide
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BRisco ROADATAWYONROADIUS 101 INTERCHANGE IM O VEMENT
the base for the roadway plans and will be used to create the 65%, 95% and 100% (Final
submiftal packages.
The % submittal will include a letter addressing comments from the "A" plans submittal,
revised plans as necessary to address comments from "A" plans submittal as well as additional
sheets for more detailed design.
The % submittal will include a letter addressing comments from the % submittal and
revised plans as necessary to address comments from the % submittal. The roadway PS &E at
this submittal is complete.
Wood lodgers will use Microstation for plan preparation. The following roadway plan sheets
are anticipated for the proposed project:
0 Title Sheet
• Typical Cross Sections
• Alignment Sheet
0 Key Map Dine Index
0 Layout
0 Profiles and Superelevation Diagrams
0 Construction Details
0 Contour Grading
• Drainage Plans, Profiles, Details
Quantities
0 Utility Plans
0 Stage Construction plans
• Traffic Handling plan
• Pavement Delineation Plans & Quantities
0 Sign Plans, Details & Quantities
0 Summary of Quantities
0 Highway and Street Lighting Plans
0 Signal and Ramp Metering Plans
Title Sheet - The Title Sheet will 'Include a strip map of the project, the protect description, a
small -kale location map, an index of the plan sheets, the signature and registration data of the
person in responsible charge for preparation of the entire project, the limits of construction and
work, contract number, and project identification block information. The strip map will show
existing public roads, and prominent geographic features. Mandatory material sites or
mandatory disposal sites, if identified for this project, will be shown on the title sheet.
Typical Cross Sections - Typical Cross Sections will show and dimension all geometric
elements, including pavement widths, shoulders, curbs, medians, drainage ditches, landscaping
concepts, and right-of-way.
Layout Plans — The approved Conceptual Geometric Plans will be the basis for the project
layout sheets. Layout sheets will include topographic mapping in screened line type. Existing
facilities will be shown in dashed lines and proposed construction in solid lines. Any features
pertinent to construction, such as ditches, roads, curbs, gutters, and sidewalks, will be shown.
Alignment data for all layout lines will be shown. Stationing equations, distances and bearings
of all tangents, stations of all curve points, curve data, and beginning and end of work and
construction will be calculated and shown. Right-of-way lines, easement lines, right of entry,
access taping, access openings, including temporary access openings, and boundary lines will
be shown and labeled. In general, layout plans will show edge of traveled way, edge of
pavement, edge of shoulders, curbs, sidewalks, street lighting, fences, guard railing, barriers,
and all other facilities to be constructed, except those facilities that will be shown on separate
plan sheets. Necessary dimensions wil l be included. The toe of fill and top of cut slopes will be
shown. Erosion control will be shown on the layout plans.
Prorilc and Snperelevation Diagrams - Preliminary Profiles approved as part of the
Conceptual Geometric Drawings will be the basis for the roadway profiles. The Profile will
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i5 co R oA DATA 'YON R OA DIUS I WIN TER CHA NGE IMPR 0 VEMEN TS
show existing ground line and proposed grade line for each alignment. The original ground line
will be extended a few stations beyond the beginning and end of the project, unless this would
entail an additional sheet. Future grade lines will be labeled and shown as short dashed lines.
Other grade lines, such as ditches, gutters, and pipes, will be shown by distinctive symbols and
labeled. Elevations will be shown at IVs, EVCs, PRVCs, PCVCs, station equations, and at
each edge of the sheet on profile grade. Vertical curve lengths and tangent gradients, including
at points of reverse or compound vertical curve, will be shown. If the profile grade line is not
the construction layout line, a note will be added to indicate the position of the profile grade,
such as 'Profile Grade at Inner ETW" or 'Profile Grade is X feet Lett or Right) of S L."
Station pluses will be shown for all points where elevations are shown if these points do not fall
on the vertical grid lines. The names of all major intersected roads, and other layout lines will
be labeled vertically along the profile.
Utilities - Existing, relocated, and new utilities will be clearly and accurately depicted on the
utility sheets. High hazard utilities will be shown in accordance with Caltrans policy on high
and low risk underground facilities within right-of-way. Potholing to determine accurate
location and elevation of high risk underground facilities, if any, will be provided by the utility
owner or others. wood Rodgers will show the location and elevation of the high risk
underground facilities on the plans, based on pothole survey results. Partial cross sections
showing the relation of an existing utility to a proposed drainage pipe or bridge footing wil I be
shown on the plans to avoid conflicts. Utilities to be placed in the bridge will be closely
coordinated with the bridge design.
Stage Construction Plans - These plans will show the sequence of operation, work to be
performed, materials to be used, and the traveled way to be used for all movements of traffic
during the construction sequence. Particular attention will be given to the staged construction
and traffic handling for the new ramps and undercrossing and its approach embankments.
Construction Area Signs or Temporary Signs and pavement delineation required for the
direction of public traffic through or around the work during construction will be shown on
these plans.
Construction Details Sheet - The Construction Details Sheet will show the details prepared by
the Engineers to supplement lnfonrnation that cannot be'shown on the layout plan sheets because
of complex and extensive details required. Examples of construction items that may require
construction details are temporary crash cushions, curb transitions, guard railing, sidewalks,
curb ramps, curbs and gutters, and driveways. Any miscellaneous details that do not involve
drainage items will be shown.
Striping Plans - Striping and Pavement Delineation Plans will be prepared on skeletons of the
base layout plan sheets. These plans will include final and temporary traffic lines, pavement
markings, pavement markers, and object markers, channeliers, and delineators. Lines will
include lane lines, edge lines, crosswalks, limit lines, arrows, and any other appropriate
delineation. Lane widths will be indicated. The limits and detail number for each line of
marking will be shown on these plans, if necessary. A list of quantities for the items of traffic
lines, pavement markings, pavement markers, delineators, channeli ers, and markers will be
included in the plans.
Signing - Signs will be shown on the Striping and Pavement Delineation sheets. These plans
will show existing signs, which are to be removed, salvaged, relocated, reset, modified, or
reconstructed. New signs to be installed or constructed will also be shown on these plan sheets.
If needed, an individual sign number that will correspond to that used on the sign plans, sign
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details, and sign quantities list will identify -each sign. Sign quantities for roadside signs and
any overhead signs will be summarized in tabular formats.
Water Pollution Control Sheets - All required temporary construction site best management
practices lips will be shown on the Water pollution Control sheets per the requirements of
the Storm Water Data Report and the project planning and Resign Guide. The type, location
and proposed quantities of all major temporary construction site BMPs will be shown on these
plan sheets.
Supplemental Items - Wood Rodgers will prepare design cross sections, slope stake listing,
and earthwork calculations, which will include;
Design Cross Sections - Resign Cross Sections will be generated at 50-feet intervals; at
major drainage structures, and at beginning and ending of each horizontal or vertical curve.
Resign Cross Sections will show original ground line, the grading planes, the finished
grade, ditches, existing and proposed right-of-way =way lines, and cut and fill areas. Each Resign
Cross Section will be identified by line designation and stationing corresponding to the
cross section base line, and will show a ground elevation at the baseline. Additional cross -
sections may be necessary at conforms and at unusual design features
Slope Stake Listings - Slope Stake Listings showing offsets, elevations of hinge points and
catch points, and finished and subgrade elevations at 50-feet intervals, at major drainage
structures, and at beginning and ending of each horizontal or vertical curve will be
generated. Slope staking notes will be formatted to meet any specific requirement of the
City/County, and space will be provided between listings to write field notes.
Task Z 6.2 — special Provisions
Wood Rodgers will prepare Technical Special provisions for the project based on Caltrans'
Standard Special provisions and Standard Specifications. Specifications will be modified as'
appropriate to the specific requirements of the City for the project. Lane closure requirements
will also be specified.
Task x.6..3 - Engineers Estimate
Wood Rodgers will prepare a construction cost estimate based upon approved plans and special
provisions. The Engineer's Estimate will be prepared in the Caltrans "BEES" format.
Task 2.6.4 — Draft PP Submittal
Wood Rodgers wi 11 prepare and furnish the draft P S&E for the proposed project to the City and
Caltrans for review and comment. A safety review meeting will be held with City/Caltrans
during the Draft PS&.E review period, if requested by Caltrans.
Task .7: Storm Drainage Design
Based on the recommendations of the preliminary drainage report, topographic mapping, contour
grading and cross section data, Wood Rodgers will develop drainage plans to be incorporated into the
PS &.E package and reviewed at % and % submittals. An analysis of the project drainage will be
prepared ' in accordance with Caltrans requirements, including site - specific rainfall intensity-duration-
frequency uency data; design criteria and assumptions; contributing shed areas; design discharges based on the
Rational Method; pipe sizes, slopes and materials; and hydraulic grade lines based on Manning's
Equation. We assume that this analysis is to include only the area of the project.
Drainage Pl - Drainage facilities will be shown on the drainage plan sheets. Existing
facilities will appear as dropouts in the background. The proposed drainage work will be shown
as solid lines. These sheets will indicate what work will be performed on existing facilities, such
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is co R oA DIHA L C YON J? OA DIUS 101 INTERCHANGE LVfPR O VEMENTS
as 'abandon" or "remove ". The size, type, and location (station pluses) for each pipe culvert, box
culvert, etc. will be shown. Ditches will be identified with arrows to show direction of flow.
Drainage DetaMs - The details that are unique to this project, and those for which there are no
Standard Plans, will be shown on the Drainage Detail Sheet. These details usually depict special
drainage structures, channel changes, modifications to existing structures, etc.
Task 2.8: Storm water Data Report
Wood Rodgers will prepare a Storm Water Data Report SWDI during the Design phase per the
requirements of the Caltrans Project Planning and Design Guide. This will be an update and expansion
of the SVMR prepared during the PA &ED phase of project development. The SVMR will be prepared
using the current SWDR template. The SVMR will include completion of both the required narrative
and the checklists. In addition, the SWDR will include an identification of targeted design constituents,
design pollution prevention, treatment and temporary construction site best management practices. The
WDI will be submitted to Caltrans for review and comment per the District's SVMR approval
process.
Task 2.9: Utility Coordination
Wood lodgers will perform a utility investigation and coordinate with utility owners throughout the
project development process such that the City is immediately notified if there is any anticipated delay
to the project clue to utility company reviews or relocations. During P &E, Wood lodgers will set up a
meeting with the City, Caltrans and local utility agencies/companies to present proposed project and
request utility verification. Wood lodgers will provide necessary wrapping to utility agencies /companies
for utility verification.
Wood Rodgers, if requested, will arrange for any necessary surveying for the "pot- holing" of existing
utilities to establish horizontal /vertical location of underground utilities as extra work. Notification
letters and plan sets will be provided to utility owners during development of the PS&E for the
Interchange Improvements as follows:
'ask Z . 1 — " " Plait S'u bmida I to tilty Comp an ies
Wood lodgers will prepare draft transmittal letters Utility verification and Notice to Owners) to
affected utility owners for County review and approval prior to transmitting "B" Plans to utility
owners.' Two sets of half-size 95% plans "B" plans) will be provided to each utility owner as an
attachment to the transmittal letter. The letter will request that utility owners verify any utility
conflicts with proposed improvements and indicate whether any future utilities are proposed in the
area that may require accommodation through the overcrossing structure. A copy of the utility data
obtained from utility owners will be provided to the City and State and the original will be kept in
the project files. Information on existing utilities obtained as a result of the "B" plan submittal will
be used to determine potential utility conflicts and to resolve the conflicts identified.
'ask 2.9.2 — "'C" Plaits Submittal to Utility Companies
Wood Rodgers will prepare , draft transmittal letters to affected utility owner's for City review and
approval prior to transmitting "C" Plans to utility owners. Two sets of half-size 100% plans or "C"
plans will be provided to each utility owner as an attachment to the transmittal letter. The letter will
indicate to the utility owners whether any changes have been made to the project plans since the "B"
plans submittal and request written confirmation of utility relocations and utility relocation
schedule.
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BRis co R oA DAVA L c YON R OA DINS 101 IN TER CHA S IMPR 0 VEMENTS
Task 2.10: Permitting Coordination
Wood Rodgers and SW CA wil l work with C ity staff during deve lopment of the environmental document to
identify permit requirements so the City can obtain the necessary permits for project construction.
Wood Rodgers will provide all necessary information regarding project staging and design details for the
proposed improvements.
Task .11: Structures Design
Wood Rodgers will perform the following tads during development of the Bridge PS&E for the on-
ramp undercrossing structure:
Task 2.11.1 - Design Calculatio
Upon approval of the structure type, wood Rodger's Structure Design Engineer will perform a
complete structural - design for the undercrossing, for all relevant loading conditions. The design
will conform to current standard Caltrans structure design specifications, guidelines and procedures
including the use of Load and Resistance Factor Design LIF>. Only computer programs that are
currently approved by altrans will be used. The structure design "will be coordinated with the
development of the Foundation Deport to ensure the proper selection of foundation type and proper
development of foundation capacity. Promptly following or concurrently with the development of
calculations, the designer will develop draft details, to insure that they will be fully compatible with
the structural calculations.
Task 2.11.2 - Plan Detailing
During plan detailing, wood Dodgers' detailers tale the dram details from the designer (usually
hand drawn sketches, but sometimes CAD drawn) and develop the plan details sheets. For the on-
ramp undercrossing, the following bridge plan sheets are anticipated:
0 General Plan
0 Deck Contours
0 Foundation Plan
Abutment Layouts
Abutment Details
Typical Section
0 Deck or Girder Layout
Miscellaneous Details
0 Structure Approach Details
Structure Approach Drainage Details
Slope Paving Details
Log of Test Borings
Task Z11.3 - % Plans Review & Check Calculations.
Wood Dodger's Structure Check Engineer will review the % Bridge Plans 100% designed and
detailed), including the preparation of independent design calculations, cheep conformance with
geotechnical and foundation reports, cheep conformance with road plans and survey data, and a
cheep conformance with all applicable detailing standards. A Design Check Memorandum will be
prepared summarizing all review comments. wood Dodger's Structure Check Engineer will revise
his independent design cheep calculations as corrections to the details are made, such that the final
cheep calculations will clearly indicate that the finished design is acceptable. The cheep will be
performed by a California- licensed Civil Engineer.
Wood Dodgers' Design Engineer will provide the following items to the Check Engineer:
65% Unchecked Bridge Plans
)raft Geotechnical and Foundation Deports
65% Road Plans
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Agenda Item 8.e.
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The Check Engineer will return the following items to the Design Engineer:
Design Check Memorandum
Independent Design Check Calculations
Red - marked Flans
Final Independent Design Check Calculations
Task Z 11.4 - Check Conference and Checked tail -- Wood Rodgers's structure design engineer
and check engineer will compare their results and resolve any differences. Both sets of calculations
will be corrected so that they are in substantial agreement with each other. Next,, agreement will be
reached regarding revisions to the plans; the designer will direct the detailer in completing the
revisions. After plan revision, both the designer and checker will review the corrected details, and
when satisfactory, this will become the "checked details" plan set.
Task x.11.5 - Quantity & Quantify Check Calculations and cast Estimate — Using the checked
details plan set from the previous task, the construction contract quantities will be computed. The
special provisions writer determines the appropriate items to _use. Two separate sets of quantity
calculations will be computed independently, and subsequently compared for agreement.
Corrections will be made until both sets of quantity calculations agree within standard tolerances.
Unit prices will be assigned to the quantities to produce a construction cost estimate. The estimators
will also develop comments on the plan details sheets as they perform their calculations; this makes
this task a valuable part of the QA/QC process.
Task 2.11.6 - Bridge Special r ision — The bridge special provisions will be prepared by a
senior -level engineer, experienced in both design and construction. They will be prepared in the
standard Caltmns format, and make as much use of the Caltrans Standard Special Provisions
(SSP's)as possible. Completion of this task completes the "Draft Bridge IBS &E ", which is then
submitted to Caltrans and the City for review and comment. All hidden text for edit strikeouts and
comments and underlines for added text will only be shown in the special provisions printout for
draft submittals.
Deliverables;
• One set of signed full -size Vellum or Mylar Original Tracings;
• Drawings on dish in Microstation format;
Printed original of the Contract Specifications;
CD-ROM of the Contract Specifications in Microsoft word format;
1 "= 4 ft scale drawing of the Deck Contours;
Marginal Estimates;
• Design and Design Check Calculations;
• Quantity and Quantity Check Calculations;
Working days schedule;
E Pending File.
Task 2.12: Traffic Signal and Lighting Design
Referencing the approved striping plan, wood Rodgers will prepare traffic signal plans for the off -ramp
intersection with west Branch Street. Flans for removing the existing signals at the Brisco Road NB
ramps intersection and modifying the existing signals at Brisco Road/El Camino Real and Brisco
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Agenda Item 8.e.
Page 39
Road /West Branch Street will also be prepared. The project also includes modifications to the traffic
signals at the ramp intersections on Grand Avenue. No ramp meter installations are anticipated.
The traffic signal plans will be fully coordinated with striping and road work plans to insure an orderly,
efficient, economical, constructible, and safe design. Intersection lighting will be integrated into the
traffic signal facilities. wood Rodgers will confer with the ity altrans on design options such as
count -down pedestrian heads, signal interconnect, uninterruptible power sources (UPS), hike lane
detection, and video detection. Any required special features such as audible pedestrian heads and
emergency vehicle detection will be included. :
Wood Rodgers will confer with PG&E to identify power sources and obtain overhead conductor
clearance dimensions, as applicable. we will field verify electrical service point locations and service
voltages for traffic signals and associated street lighting. wood Rodgers will confirm sufficient vertical
clearance for all. proposed facilities and provide appropriate coordination with PG &E to resolve any
vertical clearance conflicts.
Wood Rodgers will also confer with ATT if a telephone line to the signal controlleris required, and will
determine an appropriate location for the telephone demarcation.
An initial Signal Layout submittal will be made to the ity altrans showing project striping (including
pedestrian crosswalk, proposed signal phasing, and proposed locations of poles, -heads, luminaires,
11N's, detectors, handholes, controller cabinet, service point, and sidewalk rb ramps. The
ityaltrans comments on this submittal will be incorporated into the Signal Layout plans. Following
ityaltrans approval, the plans will be completed with details of conduit layout, pole schedules,
conduit and conductor schedules, and design notes.
Wood Rodgers will prepare electrical P &E for the proposed interchange improvements including
traffic signals, signal interconnect, and street and highway lighting. The signal and lighting P &E will
be incorporated into the roadway plans for and submittals.
Wood Rodgers will use the results of the traffic study as the basis for selection of lane /phase
configurations. This will include recommendations for design, hardware, and system components to
support the operational strategy. wood Rodgers will incorporate traffic signal and lighting into the
P &E for project construction, with full coordination of pavement delineation and signt'ng plans.
Deliverables:
0 1 2-kale sheet for the intersection, showing most signal facilities
( 1) sheet for conduit and conductor schedule and pole and equipment schedule
0 1 ) 40-scale sheet for advance detector placement. These may be shown on the interconnect
plan, at the City's option. .
Technical specifications for non - standard features such as IISNS brackets and UPS's.
Quantity and cost estimates.
Task 2.13: Transportation Management Plan
Wood Rodgers will prepare a Transportation Management Plan MP for the construction of the
proposed improvements for Caltrans and City review and approval. The TiP will be in accordance
with Caltrans guidelines, and will show the staged construction of the interchange, traffic handling at
each stage, any detours, permissible lane closures, and .analysis of traffic operations. Review comments
will be incorporated in successive submittals to achieve approval of the TMP.
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I * AV 1TJS 101 INTERCHANGE IMPROlvEMENTS
Task 2.14: Constructibility Review
Senior engineering staff' at wood lodgers will review the P &, prior to submittal, to ensure that the
documents are `biddable, buildable, and administratable." we anticipate that the City and Caltrans will
also review the construction documents from a contructibility point of view.
Upon finalization of plans, specifications and estimate, the % PS&E package will be submitted to
Caltrans and the City for review. Comments received will be incorporated prior to the submittal of the
final, 100% P S& E. At each stage, prior to these submittals, quality control reviews will be performed.
Task 2.15: Right-of-Way nineri n
Wallace Group will provide right of war engineering and surveying for the preparation of legal
descriptions for property to be acquired for the Brisco Road Interchange Improvements. light -of way
engineering will include closure calculations and establishment of any necessary ties to re- establish any
monuments that may be destroyed during construction.
Wallace Group will prepare plats and legal descriptions for properties to be acquired for construction of the
proposed interchange improvements at Brisco Road. Wallace Group will procure the Preliminary Title Reports
and backup documents. Wallace's budget is based on acquisition from 10 parcels, and assumes that no more than
two easements need to be plotted from each report.
Task 2.16: Right-of-Way Appraisal & Acquisitions
Bender Rosenthal, Inc BRI will perform right of way appraisals and acquisition for the project.
APPRAISALS - BRI will develop complete appraisals that will state the estimated fair market value of
the fee simple interest in each referenced property. The appraisal reports will be summary appraisal
reports that will be prepared in conformance with and subject to the requirements of the Code of
Professional Ethics and the Standards of Professional Practice of the Appraisal Institute, which fully
incorporate the Uniform Standards of Professional Appraisal Practice UPAP of the Appraisal
Foundation. Jurisdictional exceptions may apply in some cases. Plats and legal descriptions for each of
the properties to be appraised will be provided to BRI by wood lodgers /Wallace Group. Some of the
items that may affect the appraisal process include:
Complexity of the valuation;
Impact of the interests to be acquired e.g. 'Temporary Construction Easements, and Public
Utility easements).
Damage Analysis (Severance Damage, Cost to Cure, etc.)
The primary steps in completion of fair market value appraisals of the property rights to be acquired
include but are not limited to the following:
nsite physical inspection of the subject property with the owner.
Visual inspection of the comparable market data.
Study of community and neighborhood in which the subject is located.
Collection of data from appropriate governmental agencies.
Market investigation of vacant and improved comparable data.
•
Verification of market data with sources knowledgeable with the pertinent details of the transaction.
Analysis of all appropriate data in the before and after condition to arrive at an opinion of value.
• Preparation of report.
BRI will provide three copies of each Appraisal that meet all State and Federal Standards. The project
budget is based on preparation of up to 5 Appraisal reports.
I DEPENDE1 '1' APPIRAISAL REVIEW - Per Federal and State regulations (Uniform Act), a
qualified reviewing appraiser shall examine all appraisals to assure that they meet applicable appraisal
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BRiscoRoADIHALcYoNRoADIUS 101 INTERam N o VEMENTS
requirements and shall, prior to acceptance, seek necessary correction or revisions. In addition, the
review appraiser shall certify that the opinion of fair market value is reasonably supported by an
acceptable appraisal. BRI is pleased to include Mr. Stephen Rosenthal, NMI, as the independent
reviewer for the project. The budget is based on preparation o review certification appraisal reports for
up to 5 Appraisals.
ACQUISITION SER I ES - Bender Rosenthal, Inc. proposes to develop all necessary contracts,
conveyance documents and escrow instructions necessary to male offers based on the Client's process.
We will meet with the owners, and convey documents until acceptance or impasse is reached.
Steps within the acquisition process are outlined below:
I . Review of the project concept and design with staff and other consultants.
2. Review of appraisals, title reports, maps and descriptions of the required parcels.
3. Field review the project with the Project Manager or other designated person.
4. Preparation of right-of-way contracts and other acquisition documents.
5. Meet with the property owners to discuss the project in general; review of maps and
legal descriptions; confirm information about occupants/owners and male the official
First Written Offer to owner. Acquire tenant consent if required.
6. Acquisition activities are based on settlement by the third contact either in person or by
telephone. A recommendation to the Client will be made after impasse has been
reached. To reach impasse there are specific requirements:
A. Go through the acquisition steps outlined below; plus
B. Mae at least three contacts with owner (personal call, letter or phone call) in
any combination; plus
C. Spend up to eight hours working on the parcel acquisition.
D. Responding to property owner inquiries verbally and in writing within two
business days.
The acquisition steps when offering compensation to the property owner include:
A. Owner accepts offer. (Close)
B. Owner rejects offer.
1. Owner refuses to counter. Impasse)
2. Owner males counter proposal.
a. The Client accepts counter. (Close)
b. The Client rejects counter. (Impasse)
c. The Client makes new offer.
1. Owner accepts new offer. (Close)
2. Owner does not accept new offer. (Impasse)
7. Deliver signed right-of-way contract and signed and acknowledged grant deed for
closed transaction. Deliver a memorandum explaining impasse.
8. Final report, including transfer of all pertinent correspondence and files, to the Client.
The budget is based on acquisition of up to ownerships, and assumes that title and escrow services are to be
handled by others.
Wood Rodgers and Wallace can provide support as requested (place "show me" stales, prepare exhibits,
etc.) as part of post design assistance.
Task 2.17: Final FS&E ("'C" Flans)
Upon completion of the % submittal package, Wood lodgers will schedule a review session, if
required, with the County and Caltrans to discuss review comments and resolve any conflicting
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R IS CO R OA DAVA L C YON R OA DIUS 101 IN TER CHA NG VEMEN TS
comments. Prior to final design submittal, Wood Rodgers will perform an internal quality and
constructability revie w of the entire PS &E package. Corrections to the PS &E documents are made as
per the review comments. The next step is to complete the final merging of the Bridge PS&, E with the
Roadway P &E, to form a complete package that is ready to advertise for construction. Additional
documents that are prepared at this stage are the working day schedule, 1" = 4 ft deck contours plot, and
the "Resident Engineer RE pending" file.
Upon approval of the final P & , Wood Rodgers will furnish the County of Sacramento approved
Plans, Specifications and Estimates for to be used for project advertising. Plan submittal to Caltrans and
the County will include velum plots and electronic CADD drawing files. Specifications submittal will
include a "camera ready" copy and electronic files in Word for Windows format. A hard copy and
electronic files used to generate the Engineer's Estimate will also be furnished to the County and
altrans.
POST-DESIGN ASSISTANCE
Wood Rodg will provide a proposal for post- design assistance upon the request of the City, once the
scope and schedule for construction can be determined with more certainty. Such assistance may
include attendance at a pre -bid meeting, and assistance to the City in answering questions from
Contractors during the bidding process, as well as assisting the Cit with hid evaluation as required.
During the construction of the project, the City may errant staff` from the Wood Rodgers Team to be
available to provide on -going consultation and interpretation of construction documents. Typical
construction support services would include:
• Attend pre - construction meeting.
• Review and approve Contractor submittals and shop drawings as requested b the Cit
• Provide on -going consultation and interpretation of contract documents.
• Consult with and assist the City's construction management staff` regarding Contractor
proposals, construction issues, and plan revisions.
• Prepare plan and/or specification modifications for contract change orders.
• Assist the City in review of contractor's SWPPP (Storm Water Pollution Prevention Plan) to
insure NPDES compliance.
If desired, the Wood Rodgers Team can provide construction staking, mnumentatin of new right of
Tray, and preparation of Caltrans right of way maps.
At the completion of construction, Wood Rodgers can draft any changes to the project plans to create the
"As- built" record drawings, used on red - marked plans prepared by the Resident Engineer.
Page 34 o f 3
Agenda Item 8.e.
Page 43
Wood Rodgers Inc.
Cost Proposal for Professional Engineering Services
for
ri- Halcyon Road Interchange
Phase 2 - Construction Documents (PS&E)
City of Arroyo Grande
DIRECT LABOR
Hours
Rate
Total
Principal Engineer Project Manager
435
$150.00
$65
Project Engineer (Engineer 111)
666
$140.00
$93,240.00
Senior Structures Engineer
380
$150.00
557,000.00
Design Engineer (Engineer lI )
1650
$120.00
$198
Engineer I
864
$105.00
$90
Assistant Engineer CAD Technician 111
1676
$95.00
1 59,220.00
Administrative Assistant
566
$70.00
$39,620.00
Total - Direct Labor
6,237
S703,050,00
OTHER COSTS
• Mil ag R produ tior other direct Costs
$9,000.00
Total - Direct Cost
S%000,00
TOTAL - Wood Rodgers
S UB CONSULTANT
S 712 , 0 50. 0 0
• Wallace Group - ROW n in rin 1 , 11.00
• WCA E nvironmental C onsultants - Environmental Permitting $13
• arikh Consultants, Inc. - Geotechnical S102
• Header Rosenthal - ROWAppraisals & Acquisition $45
TOTAL - Subconsullants S173,566.01
TO 'AL COST NOT TO EXCEED
S885 ,616.01
Agenda Item 8.e.
Page 44
SUBCONSULTANT COST BREAKDOWN
• Wallace Group - ROW Engineering
DIRECT LABOR
Director
Land Surveyor
Total - Direct Labor
OTHER COSTS
• 10 Preliminary Title Reports @a $394/ea
* Markup 1 % of Above Costs)
WALLACE GROUP TOTAL
Hours Rate 'Total
8 $154.00 $1, .00
$142.00 $6
$7480.00
$3,940.00
d" ZI A„ f,„
Other Costs Subtotal $4
512,011.
• S i CA Environmental Consultants # Environmental Permitting
$10
DIRECT LABOR
DIRECT LABOR
Hours
Rate
Total
Project Manager / Biologist
52
$110.00
$5
Biologist
64
$79.00
$5,056.00
IS f CAD Specialist
6
$110.00
$660.00
Technical Editor
3
$79.00
$237.00
Administrative Clerical
1
$68.00
$816.00
Total- Direct Labor
137
$12
OTHER COSTS
• Reimbursible Expenses (Reproduction, Supplies, Travel, etc.)
$600,00
Other Costs Subtotal
$600,00
S CA Environmental TOTAL
S1309-
• Parikh Consultants, Inc. - Geolechnical
DIRECT LABOR
Hours
Rate
Total
Principal Project Manager
58
$218.40
$12
Sr. Project Sorts Engineer
30
$157.52
$4
Project Sods Engineer
1
$141.27
$23
Staff Engineer
163
$84.17
$13
Feld Engineer
103
$102.73
$10
Senior Lab Technician
32
$110.71
$3
Laboratory Technician
56
$70.80
$3,964.80
Engineering Draftsperson
7
$84.17
$6,00.24
Total - Direct Labor
679
$78,571.01
OTHER COSTS
• Direct Costs (Drilling, Traffic control, reproduction, etc.)
$24,145.00
PARIKH TOTAL
5102, 716. 01
* Bender Rosenthal - ROW Appraisals Acquis ition
$10
DIRECT LABOR
Hours
Senior Appraiser
80
Appraiser
100
Review Appraiser
37.5
Senior Acquisition Agent
70
Acquisition Agent
90
Total - Direct Labor
287.5
Rate Total
OTHER COSTS
• Direct Costs (Mileage, Postage, Reproduction, etc.)
Beerier Rosenthal TOTAL
$125.00
$10
$100.00
$10
$200.00
$7,500.00
$115.00
$8,050.00
$105.00
$9,450.00
$750.00
, 750.
Agenda Item 8.e.
Page 45
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.e.
Page 46
INCORPORATED
IIIEIMOIAANDUIII
Z;
ig JULY 10 1911
1F
TO: CITY COUNCIL
FROM: TER ESA McCLISH, COMMUNITY E EL PMENT DIRECTOR
BY: LES E ANS, PROJECT ENGINEER
EEF
SUBJECT: CONSIDERATION TO IMPLEMENT THE STORMWATER LOW IMPACT
DEVELOPMENT (LID) PROGRAM
DATE: APRIL 1 2, 2011
RECOMMENDATION:
MENRATIOI :
It is recommended the City Council:
1. Approve the City's continued participation in the Tint Effort Project;
2. Authorize the use of the Interim Lour Impact Development Guidelines and the
SLO County Storm grater Q uality Plan and Application;
3. Direct staff to begin the implementation of an illicit discharge program by training
staff to detect illicit discharges, contacting automotive services, and related
businesses to advise them of appropriate BMPs In managing illicit discharges
and placing illicit discharge reporting information on the City website.
FINANCIAL IMPACT:
The recommended actions will necessitate the printing and distribution of existing
educational materials and utilizing staff time for attending meetings and training
sessions. The initial costs will be relatively minor, although the increased allocation of
staff time for storm water management will mean less time for other tasks. Ultimately,
the implementation of the Storm water Management Plan required by the Regional
Water Quality Control Board RWQC will create the need for additional staff to
perform monitoring and testing as standards for storm water quality and volume of runoff
are developed. Estimates of the cost of the program are still controversial with the
RWQCB insisting that they will be minor and most implementing enting agencies believing they
will amount to significant new costs.
BACKGROUND:
At their meeting of October 27, 2009 the City Council approved the City's participation in
the Centr f Coast Regional Water Quality Control Board W C and the Lour Impact
Agenda Item 8.f.
Page 1
CITY COUNCIL
STORM WATER MANAGEMENT PLAN IMPLEMENTATION
APRIL 1 , 2011
Purge 2 of
Development Center's .point Effort Project for the development of Hydromodification
Control Criteria methodology for the Central Coast Region. The Council also approved
the City's participation in the collaborative p rogram for local municipalities for the
development of Best Management Practices (BM Ps) for Public Education, Public
Participation and Pollution Prevention. Finally the City Council approved the
incorporation of additional requirements set forth by the RWQCB into the City's Storm
Water Management Plan S MP and authorized the City Manager to approve minor
modifications to the S MP, as required by the RWQCB in response to annual reporting
and plan implementation.
The City of Arroyo Grande's S MP was approved by the Central Coast RWQCB on
December 15, 2009 in accordance with Mate guidelines for the National Pollutant
Discharge Elimination System APES permit for small municipalities. The permit
requires that BMPs, measurable goals and timetables be developed for six Minimum
Control Measures MCMs included in the S MP. The MCMs are as follows:
1. Public Education
2. Public Participation
3. Illicit Discharge Detection and Elimination
4. Construction Site Storm Water Runoff Control
5. Post - Construction Storm Water Management
6. Pollution Prevention /Good Housekeeping for Municipal Operations
The S MP outlines a fire year plan to improve the quality of storm grater through
MPs which are designed to reduce the volume of storm grater runoff into our creeks
and streams and to eliminate the discharge of pollutants to the City's storm rater
collection system. The approved S MP will require a new way of doing business for
developers, businesses, residents and the City. The City is currently in the second year
of our fire year S M P.
The City submitted its First Annual Report ort of progress toward implementation of the
MPs described in the S MP in December 2010. The Report ort documented the
activities the City performed in Year One (September 15, 200 — September 14, 2010
to implement the various BMPs.
The City is participating in two countywide joint efforts related to stormwater
management. The fiat is the San Luis Obispo County Partners for Water Quality (the
"Partners Group") created for the purpose of mutual participation in countywide public
education and outreach programs. The Partners Group is made up of City and County
staff and other interested stakeholders with meetings held bimonthly.
The second joint effort group that the City participates in is the San Luis Obispo
Countywide Hydromodification Technical Advisory Committee HTAC . The HTAC is
made up of representatives from San Luis Obispo, Santa Barbara, Santa Cruz and
Agenda Item 8.f.
Page 2
CITY COUNCIL
STORMWATER MANAGEMENT EMENT PLAT IMPLEMENTATION
APRIL 1 , 201 1
Pepe 3 of
Monterey counties, and the engineering, development and consulting communities.
The HTAC meets monthly for the purpose of developing interim and long -term
hydromodifi ation management criteria and Lover Impact Design (LID) objectives.
Although the City has begun the implementation of BMPs in all sic of the MCMs, the full
impact of the measures required for protecting and preserving our watershed have not
yet been felt. The design of new development projects will soon be subject to LID
standards that will stress reducing stormwater runoff by infiltrating it onsite rather than
collecting it in off -site drainage systems. Post - construction stormwater controls that will
treat stormwater pollution at its source will b required and an inspection program will
be developed to ensure their continued maintenance and operation. Construction sites
will be subject to stricter controls on run -off. Improving City proc for dev
review and construction site inspections will b necessary.
ANALYSIS of ISSUES:
Among the actions that the City must undertake this year are:
1. A letter to our automotive service businesses advising them of the need to control
any contaminated runoff from their property by treating it or collecting and disposing of it
at an authorized site is in preparation. It will include "tips" on how to accomplish this
task. The letter will advise the business owners that the City will be implementing a
"management assistance visit" to ensure they understand the need for zero discharge of
contaminants to the City's drainage system. Ultimately the City will need to inspect
industrial /commercial businesses to ensure complianer'.
2. Field personnel will start documenting possible illicit discharges to our storm drain
system using a field inspection checklist. The Director of Recreation and Maintenance
Services will train his staff, who will in turn use a checklist to record any suspicious
smells, stains, etc. that may indicate an illegal discharge to the drainage system. An
investigation of the source of the possible illicit discharge will follow at the supervisor's
direction.
3. The City has agreed to place an Illegal Discharge /Dumping Report form on the
wesite. Citizens who observe illegal dumping or solids or liquids can notify the City of
their observation. Currently both the cities of San Luis Obispo and Paso Robles have
forms on their wesites that can serve as examples. The Paso form can b e found at:
ww r it . 1 overnment de artments/ ubli wort s /stormwater /swan re ort.as
4. The City is required to analyze its codes, ordinances and standards to ensure that
they do not create obstacles to the development of LID standards and hydromodification
controls. Staff is commencing a "gap analysis It of the City's codes and standards to
determine what development standards must b revised or added to integrate
Agenda Item 8.f.
Page 3
CITY-COUNCIL
STORMWATER MANAGEMENT PLAN IMPLEMENTATION
APRIL IL 1 , 2011
Page 4 of
h rdr rn difi ati n control standards and LID standards into development controls. The
"gap analysis" is dine to be submitted to the RWQCB on April 30,2011.
5. As required by the SWIVIP the City is currently using Interim Lover Impact
Development Guidelines (Guidelines"). The Guidelines were developed by the
Countywide HTAC and are proposed for use by all County agencies. A copy of the
Guidelines is attached. For projects that are identified in the Guidelines as "Tier 2" or
"Tier 3 Projects," the Community Development staff is,currently utilizing the San Luis
Obispo County Strrnwater Quality Plan and Application to guide the design of these
more intensive projects. The County St rmwater Application form is attached.
(Aftachment 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve continued participation in the Tint Effort Project and implementation of
the 13MPs in the City SWIVIP.
-
Do not approve continued participation in the Tint Effort Project or
implementation of the BIVIPs.
Provide other direction to staff.
The recommended action is consistent with the City's SWIVIP and requirements of the
EPA and the RWQC . The implementation of the LID standards and the aggressive
action to eliminate illicit discharges should be beneficial for both the quality and volume
of the water in City creeks and storm drain systems.
DISADVANTAGES:
The recommended actions will add another layer of requirements for land development
and probably increase the cost of development. The illicit discharge program will
ultimately require certain businesses to change some methods of operation and
possibly add treatment or collection systems for runoff.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND D C E 1TS:
The agenda was posted in front of City Hall on Thursday, April 7, 2011. The Agenda
and report were posted on the City's website on Friday, April 8, 2011. No public
comments were received.
Attachments:
1. "Interim Low Impact Development Guidelines"
2. SLO County Strmwater Quality Plan Application
Agenda Item 8.f.
Page 4
t�
tD
ii
0)
Guidelines
c� CO
Additional DefirOtipns 4 T �C
;'<= .M:';:8r o'.> iGa6o.> 9BadKYd + §:'P?N0.§` < dvKxhatlhi0.�L•< �kxx..:,tl
Direcdy Connected Impervious
Area: Any impervious surface
which drains into a catch burin,
area drain, or ocher conveyance
structure without First allowing
flow across pervious areas (c.g.
Vegetated area_).
Hydromodification: The
alteration of hydrologic
characteristics and channel
geomcrry WAF1 n a watershed
Impervious Surface Area: A
hard surface area which either
prevents or reduces the entry of
water into the soil mantle.
Common impmious surfaces
include, but are not limited ro, roof
tops, wadk- a patios, drivoLvays,
parking locs or storage areas,
concrete or m -phalt paving, gxavel
roads, packed earthen materials,
and oiled, macadam or other
surfaces wFr ich simdady impede the
natural infiltration of storm water.
Low Impact Development
(LID): An integrated site design
methadolog that uses small -scale
detention and retention Integrated
Management Practices, or IMPS} to
mimic pre- proKci site hydmiegical
conditions or improve pre - project
conditions.
New Development: Development
actixiry that includes site alteration
(e.g,, paNin& grading, excavating,
filling, or clearing) or installation of
structures and other impervious
surfaces.
Parking Lot A land area or
facility for the parking or storage of
motor vehicles used personally, for
business, or for commercial
purposes.
Permeable Pavements:
Pavements for roadways, sidevalks,
or plazas that are designed to
infiltrate a portion of rainfall,
including pervious concrete,
pervious asphalt, unit- pavers -on -
sand.
N;¢.ax¢,¢
.¢ ...
Pre- project The existing land use
r-Ondition prior to a proposed http;//www.slogreet oAd.org/Library/ documents
development acd%li ty. general 0101 117LID uide.pdf
Redevelopment The creation,
addition, and replacement of
impervious surface on an Already
developed site. Exarnples include
the expansion of a building
footprint, road widening, the
addition to or replacement of :t
structure, and creation or addition
of impervious surfaces.
Replacement of unpervious
surfaces includes any ac&tiry that is
not part of a routine: maintenance
activity where impervious materials
are removed, exposing underlying
soil during construction.
Redevelopment does not include
trenching wd resurfacing
associated with utility work,
resurfacing and reconfiguring
surface parking lots and existing
roadways, nnv sidewalk
construction, pedestrian ramps, or
bike lane on existing roads, and
routine replacement of damaged
pavement, such as pothole repair.
R oadway-, Any paved surface used
to carry vehicular traffic (cars/
trucks, forklifis, farm machinery, or
any ether largr- machinery).
Runoff. Storrnwater that does not
infiltrate into the ground during
and after a rainfall event.
Stormwater: runoff that originates
as precipitation on a particular site,
basin, or watershed.
H t nxn :: : "nnv
¢ "a °¢nx; "x. "nv°
http-//
Creeks/ Storm—Water—Management — Program.htm
Program.htm
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Nn °an"
http://www.casqa.org/LID/SoCalLID/
Default.a px
http-//
Storm ater 3 Guidebook_5th_Edition.pdf
ATTACHMENT I
Interi Low Impact Developmen
Participating Agencies:
}
y �iiAb► f
,4- 4�'
�4 - -x
one
s -- jat LlD G 1uldelines H and Oli[h' ¢� s x<- 19 xro-�a:� ff�8 °¢roeao-o-rsa.�ea��: Interim LID Gaidefinen HandeUt.' �g° m 'as�Ra "r«s
Created in Partnership with the Central Coast
Hydr nvdlfi ati n
'
TochnkaI Adylsary C It
Wh p t 4 Tiem bn S rW sxa»*�k;o4:. kaerh�a a a�i�o
4- 'ra�7oE�#R�- �d:�d�6: >H'b'SP r8 ".lP'1 eo �7i97d« Y:V[A[a�5a�- r>.*.6- n'Y2�n4� II¢laAge�ad! .. .JGFJ:SCkY&'.'(t�,i44S�+2,i�
R unoff Reduction Measures
he interim IA)w I D evelopment (LID)
guidelines are a pilot project sponsored by
municipalities in San Luis Obis po County and
the Central Coast l e onal Water Quality
Control Board. These &delines and regulations act as a
transition into new rules that will be developed as a part of
a joint effort to develop new hydromodification control
criteria. In addition to the environmental benefits, LID
may provide aesthetic benefits, and in some cases, an
econormc benefit as well. These guidelines should be
utilized to the extent fusible to re on -site stormwater
runoff .
O ur local agency is participating in this effort to meet
goals developed by the Central Coast Regional Water
Quality Control Board. If you h ave any questions
regarding the information in this handout, please contact a
planner of public works representative.
Exempt Projects
Any projects that create less than 2,500 square feet s# of
increased impervious surface are exempt from these
guidelines. These projects are still encouraged to reduce
stormwater runoff as much as possible by utilizing any of
the provided stormwater runoff reduction measures
included in this handout.
Tier, I Projects
Any p roject that creates between 2.500 sf to 5 Sf of
increased impervious surface is considered a Tier l
project. A 'Fier l project is requited to utilize at least
one 1 agency approved stormwater runoff reduction
measure. Please contact this agency's project engineer or
Manner for additional 9uidance.
Tier 2 Projects
Any p roject that creates more than 5,000 sf of
increased xnmpervious surface is considered at 'Fier 2
project. A Tier 2 project is required to utilize at least
two agency approved stormwater runoff reduction
measures. Please contact this agency's project engineer
or planner for additional 9uidance.
Tier 3 Projects
The following projects within this atgency's jurisdiction
require additional measures that may not be outlined in
this handout. Please contact this agency's planning or
public works department for information on additional
requirements. Tier 3 projects will require at least two
LID measures that retain or reduce runoff and meet
any additional agency requirements.
0 automotive repair 0 Parking lots of 25
shops
Ex2rnple
Co mmercia l
... •.,�,,.�s rt rt ........•.. ;... ;.�.�.�..•......
devel opments of
NTS
1 00 1 000 sf or more
s to rm water runoff
Gasoline line stations
Cn J
Parking lots that are
residentia homes on
larger than 5,000 sf
R
that are potentially
F
exposed to
subdivisions maps
C
'
Rain water harvestin
e tin
or more units
0 tD
Street
• D e d uce roa
0
CO
Impervious Buildi Area
0
Wetland creation
permitted)
Impervious Surface
Tier, I Projects
Any p roject that creates between 2.500 sf to 5 Sf of
increased impervious surface is considered a Tier l
project. A 'Fier l project is requited to utilize at least
one 1 agency approved stormwater runoff reduction
measure. Please contact this agency's project engineer or
Manner for additional 9uidance.
Tier 2 Projects
Any p roject that creates more than 5,000 sf of
increased xnmpervious surface is considered at 'Fier 2
project. A Tier 2 project is required to utilize at least
two agency approved stormwater runoff reduction
measures. Please contact this agency's project engineer
or planner for additional 9uidance.
Tier 3 Projects
The following projects within this atgency's jurisdiction
require additional measures that may not be outlined in
this handout. Please contact this agency's planning or
public works department for information on additional
requirements. Tier 3 projects will require at least two
LID measures that retain or reduce runoff and meet
any additional agency requirements.
0 automotive repair 0 Parking lots of 25
shops
s or more that
Co mmercia l
ar p otentia lly
devel opments of
exposed to
1 00 1 000 sf or more
s to rm water runoff
Gasoline line stations
• mi le fa nr�l y
Parking lots that are
residentia homes on
larger than 5,000 sf
Hillsides
that are potentially
0 Residential tentative
exposed to
subdivisions maps
stormwater runo
with a potential of 5
Rain water harvestin
e tin
or more units
0
0 Restaurants
he firs* step in reducing srormwater runoff may be
as sirnple as revisiting a proposed site plan with a
design professional and adjusting the location of a
development to preserve natural areas, natural
drainage, and limit the amount of grading. Ways to achieving
this may include:
• Clustering b uil din g(s)
• Deducing impervious paved areas
• Deducing the footprint of a proposed building and
inc reasing its heighr as permitted by local ordinance
• Increasing landscaping with the use of drought
tolerant plant material
In addition to Some basic site plan /design modifications, a
proposed project that is considered Tier 1 shall incorporate
at least one 1 of the following Law Impact
Development LID measures. A project that is considered
Tier 2 and Tier 3 shall incorporate at least two LID
measufes. A partial list of measures are located below. If an
applicant proposes to use a measure to fulfill their project
requirement, the local agency m ay req mire drainage
calculations.
LID Measures
• Rain garden
•
Open-joint block
• Vegetated swales
Pavers
• Hollywood driveway
•
Porous turf pavement
• ii} o
io retention s
0
Pavement
y�y t] €
• In pla nters
di sco nne c tion
• 4 4 u mend soil?
0
Rain barrel
• D
0
Rain water harvestin
e tin
disco nnect
0
Green roofs
• D e d uce roa
0
S tormwater ponds
surface (where
0
Wetland creation
permitted)
•
O ther, as approved by
• Porous paving systems
this agency
• pen -cell block
pavers
Interim LID Guidelines Handout Interim [.1D Guidel Handout In#crirm 11D Guidelines Handout u rt
Ir
kr
r .eti�
ATTACH ME ITT
If you are a Priority Project please supply the following information
and submit this information with your land use permit / buildin
I- permit application package.
Stormwater Quality Plan Application for
Priority Projects
Applicant Information: Check the box for the contact person assigned to this project
❑
Landowner Name
Mailing Address
Entail Address
Phone
❑
Applicant Name
Project Location Map (drawn to scale)
Mailing Address
Email Address
Site Map (drawn to scale) with easements and rights-
depicted,
Phone
❑
Agent Name
St rmw ter Q uality Plan (this package)
Mailing Add
Email Address
Treatment BMP Location Map
Pho
Attachments: Include the follo attachments (as applicable)
Attachment
Complete
NA
A
Project Location Map (drawn to scale)
B
Site Map (drawn to scale) with easements and rights-
depicted,
C
St rmw ter Q uality Plan (this package)
D
Treatment BMP Location Map
E
Operation and Maintenance Plan for Treatment BMP
t r wat Q uality Plan — Priority Projects
1
Agenda Item 8.f.
Page 7
Stormwater Quality Plan Checklist
The following checklists are intended to aid the design engineer in preparing a stormwater
quality plan. Prior to design of your project, the following information should be identified
and used to compliment the design of your project.
Exhibits This information should be provided as part of the Stormwater Quality Plan
Application for priority projects.
Li Existing natural hydrologic features (depressions, watercourses, relatively undisturbed
areas) and significant natural resources with drain areas and sub -areas if applicable)
delineated and with arrows showing flow direction of stormwater. If applicable, show the
100 -year flood elevations.
The soil types and depth to groundwater. If applicable, show monitoring well locations,
soil boring locations.
Existing and proposed site drainage network and connections to offsite drainage.
❑ Proposed design features and surface treatments used to minimize imperviousness.
❑ Entire site divided into separate drainage areas, with each area identified as self -
retaining (zero discharge), self- treating, or draining to a treatment/flow control facility.
11 For each drainage area, the types of materials proposed for impervious surface areas
(roof, plaza/sidewalk, and streets parking ) and the required area of each.
The proposed locations and sizes of infiltration, treatment, or flow - control facilities.
Include tributary area and basins for sizing (rational C, NRCS CN value, T , etc.).
1 Potential pollutant source areas, including but not limited to loading docks, food service
areas, refuse areas, outdoor processes and storage, vehicle cleaning, repair or
maintenance, fuel dispensing, equipment washing, etc.
Report:
Project and applicant name, location (address and APIA), and description (type of
project).
List of permits requested and other permits required (401, 404, Caltrans Encroachment,
etc) .
L List of water bodies that will receive runoff from the site. Identify if any of the water
bodies are impaired for sediment (using the most current 3 03d list).
Demonstration of compliance with the requirements in Section 22.10.1 Stormwater
Management.
Narrative analysis or description of site features and conditions that constrain, or provide
opportunities for, stormwater control.
❑ Narrative description of the site design characteristics that protect natural resources.
El Narrative description and/or tabulation of the site design characteristics, ,wilding
features, and pavement selections that red uce imperviousness of the site.
Li A table of identified pollutant sources and for each source, the source control
measures used to reduce pollutants to the maximum extent practicable.
S tormwater Q uality Plan — Priority Projects
Agenda Item 8.f.
Page 8
Applicable flowcharts for determining minimum requirements with decision path clearly
marked.
J I dent if !cat i n of any conflicts with codes o r requirements o r other anticipated obstacles to
implementing the St rmwater Quality Plan e.g. conflict with public improvement
specifications, etc.).
Fli Tabulation o proposed pervious and impervious area, showing self- treating areas self -
retaining areas, and areas tributary to each infiltration, treatment, o r flow - control facility.
Prelim designs, including calculations, for each infiltration, treatment, o flow-control
facility. Elevations should show sufficient hydraulic head for each.
General maintenance requirements for infiltration, treatment, and flow-control facilities.
iJ Means by which the facility maintenance will be financed and implemented.
Statement accepting responsibility for operation & maintenance of the facilities.
Certif ication by a civil engineer, architect, and/or landscape architect.
termw ter (duality Plan — Priority Projects
Agenda Item 8.f.
Page 9
Checklist for Source Controls
Please complete the following checklist for Source Control B lVlPs. Source control BlVlPs
control the pollutant at the source and minimize other treatment requirements. If the BMP is
not applicable for this project, then check N/A only at the main category.
Note Attach additional sheets if an explanation is necessary.
i 9e+M1oM1
`:
:M1A
1.
Provide Storm Drain System Marking
a.
All storm drain inlets and catch basins within the project
area shall have prohibitive language (such as: "N
DUMPING — DRAINS TO WATERS DY ") and graphical
icons to discourage illegal dumping.
2.
Design outdoors Material Storage Areas to Reduce
Pollution Introduction
a.
This is a detached single - family residential project.
Therefore, personal storage areas are exempt from this
requirement.
b.
Outdoor equipment and materials storages areas are
either: 1 placed in an enclosure such as, but not limited
to, a cabinet, shed, or similar structure that prevents
contact with runoff or spillage to the stormwater
conveyance system; or ) protected by second
containment structures such as berms, dikes, or curbs.
.
Non hazardous storage areas are paved and sufficiently
impervious to contain leaks and spills.
d.
The storage areas have a roof or awning to minimize
direct contact with precipitation within the secondary
containment area.
3.
Design Trash Storage Areas to Reduce Pollution
Introduction
a.
Paved with an impervious surface, designed not to allow
run -on from adjoining areas, screened or walled to
prevent off -site transport of trash; or,
b.
Provide roofing on all trash enclosures and lids on all
trash containers that exclude rain, or roof or awning to
minimize direct contact with precipitation.
4.
Use Efficient irrigation Systems & Landscape Design
a.
Irrigation system has a rain shutoff device to prevent
irrigation after precipitation.
b.
Irrigation system is programmed for each landscape
area's specific water requirements.
tormwater Quality Plan — Priority Projects 4
Agenda Item 8.f.
Page 10
Stormwater Quality Plan — Priority Projects
Agenda Item 8.f.
Page 11
c.
Irrigation system utilizes flow reducers or shutoff valves
triggered by a pressure drop to control water less in the
event of broken sprinkler heads or lines.
d.
Plant material sel ected shall be appropriate to site specific
characteristics such as soil type, topography, climate,
amount and timing of sunlight, prevailing winds, rainfall,
air movement, patterns of land use, ecological
consistency and plan iterations.
e.
Existing native trees, shrubs and ground corer are
retained and incorporated in the landscape plan.
f.
Proper maintenance and landscaping is the responsibility
of the owner.
5.
Private Roads
a.
Rural Swale system: street sheet flogs to vegetated Swale
or gravel shoulder, curbs at street corners, culverts under
driveways and street crossings.
b.
Urban curb /swale system: street slopes to curb, periodic
Swale inlets drain to vegetated Swale /blofliter.
c.
Dual drainage system: First flush captured in street catch
basins and discharged to adjacent vegetated Swale or
gravel shoulder, high flows connect directly to stormwater
conveyance system.
6.
Residential Driveways & Guest Parking
a.
Design driveways with shared access, flared (single lame
at street) or wheelstrips (paging only under tires); and
drain into landscaping prior to discharging to the
stormwater conveyance system.
b.
Uncovered temporary or guest parking on private
residential lots pared with a permeable surface; or,
designed to drain into landscaping prior to discharging to
the stormwater conveyance system.
7.
Dock Areas
a.
Loading dock arrears are covered and /or graded to
minimize run -on and runoff from the loading area.
b.
Loading docks use for the loading and unloading of liquids
in containers shall be provided with an inlet with a shutoff
valve and have enough capacity to hold a spill while the
valve is closed.
Direct connections to storm drains from depressed
boarding docks (truck wells) are prohibited.
8.
Mal'ntenance Bays
a.
Repair /maintenance bays shall be indoors: or, designed
to preclude stormwater run -on and runoff.
b.
Design a repair /maintenance bay drainage system to
capture all wash water, leaks and spills. Connect drains to
a sump for collection and disposal. Direct connection of
Stormwater Quality Plan — Priority Projects
Agenda Item 8.f.
Page 11
tormwater Q uality Plan — Priority Projects
Agenda Item 8.f.
Page 12
the repair /maintenance bags to the storm drain system is
prohibited.
9.
Vehicle Wash Areas
a.
wastewater from vehicle washing operations is not
discharged to a storm drain system (without a permit).
b.
Commercial./industrial facilities wash areas are self -
contained; or covered with a roof or overhang, be
equipped with a clarifier, grease trap or other
pretreatment facility, as appropriate and properly
connected to a sanitary sewer (with a permit).
10.
outdoor Processing Areas
a.
Cover or enclose areas that would be the most significant
source of pollutants; or, slope the area toward a dead -end
sump; or, discharge to the sanitary sewer system
following appropriate treatment in accordance with
conditions established by the applicable sewer agency.
b.
Grade or berm processing areas to prevent run -on from
surrounding areas.
c.
Installation of storm drains in areas of equipment repair is
prohibited. Drains must be connected to a sanitary sewer.
11.
Equipment Wash Areas
a.
Be self - contained; or covered with a roof or overhang.
b.
Sink and cleaning areas are equipped with a clarifier,
grease trap or other pretreatment facility, prior to
discharge to the sanitary sewer.
c.
Interior floor drains shall be properly connected to a
sanitary sewer.
d.
Food service facilities, including restaurants and grocery
stores, have a sink or other area for cleaning floor mats,
containers, and equipment. The cleaning area is located
on a paved surface and has secondary containment, and
is large enough to clean the largest mat or piece of
equipment that needs cleaning.
12,
Parking Areas
a.
where landscaping is proposed in parting areas,
incorporate landscape areas into the drainage design.
b.
Overflow parting (parking stalls provided in excess of the
minimum parking requirement ) are constructed with
permeable pawing material
c.
Interior level parting garage floor drains shall be
connected to a water treatment device approved by the
Counter prior to discharging to the sanitary sewer system.
d .
Parking lots are swept regularly to prevent the
accumulation of litter and debris.
tormwater Q uality Plan — Priority Projects
Agenda Item 8.f.
Page 12
1 .
Fueling Area
a.
Fuel dispensing areas have an overhanging roof structure
or canopy that extends a minimum of ten feet in each
direction from each pump. The cover's minimum
dimensions are equal to or greater than the area within
the grade break. The cover does not drain onto the fuel
dispensing area and the downspouts are routed to
prevent drainage across the fueling area. The fueling area
drains to the project's treatment control BPs prior to
discharging to the stormwater conveyance system.
b.
Fuel dispensing areas are paved with Portland cement
concrete (or equivalent smooth impervious surface) and
graded at the minimum slope to prevent ponding. Fueling
areas are separated from the rest of the site by a grade
break that prevents run -on of stormwater.
c.
Have an appropriate slope to prevent ponding, and must
be separated from the rest of the site by a grade break
that prevents run -on of stormwater.
d.
At a minimum, the concrete fuel dispensing area must
extend 6.5 feet from the corner of each fuel dispenser, or
the length at which the hose and nozzle assembler may be
operated plus 1 foot, whichever is less.
14.
Pool / Spa / Fountain Discharge
a.
Swimming pool, hot tub, spa and fountain discharge
drains.
15.
Miscellaneous Drain/Wash water
a.
Building roof drains discharge away from the building to
an unpaved or vegetated area.
Btormwater Quality Plan — Priority Projects
Agenda Item 8.f.
Page 13
Please consider these auestions when destgniac your iproject for
the purpose of avoiding and minimiziag impacts to water a it .
Checklist for Site Design Controls
Commonly Needed site Information
For all Priority Projects, consider the following site design measures or justify why they are
not needed.
` * Stormwatter Quality Plata — Priority Projects 8
Agenda Item 8.f.
Page 14
e 6s, n" pfions,,,-,,
1.
Can the project be relocated or realigned to avoid /reduce
impacts to receiving waters or to increase the preservation of
critical or probl emati areas such as f loodplains, steep slopes,
wetlands, and areas with erosive or unstable soil conditions?
2.
Can the project be designed to minimize impervious footprint?
Are natural areas conserved where feasible?
4.
Where landscape is proposed, can rooftops, impervious
sidewalks, walkways, trails and patios be drained into adjacent
landscaping?
5 .
For roadway projects, can structures and bridges be designed
or located to reduce work in live streams and minimized
construction impacts?
6.
Can any of the following methods be utilized to minimize
erosion from slopes?
a.
Ilinimie slope disturbance?
b.
Shorten slope length or steepness with retaining walls?
.
Provide benches or terraces on high cut and fill slopes to
reduce concentration of flows?
d.
Can the slopes be rounded to reduce concentration of
f lows?
e.
Can concentrated flows be collected and co nveyed in
stabilized drains and channels?
7 .
Are stormwater facilities located outside of streams and
wetlands?
` * Stormwatter Quality Plata — Priority Projects 8
Agenda Item 8.f.
Page 14
For projects that include wo rk in a water channel or wiII increase d own stream flows from
project related improvements, consider the following site design measures or justify why
they are net needed.
Channel Site Design Impact Table
item
OM
1.
Will the project increase v elocity or volume of
If YES, go to
downstream flog?
5.
2.
Will the project discharge to unlined channels?
If YES, go to
5.
3.
Will the project increase potential sediment load
If YES, go to
or downstream flog?
5.
4.
Will the project encroach, cross, realign, or cause
If YES, go to
other hydraulic changes to a stream or affect
7.
upstream and /or downstream stability?
5.
Review channel lining materials and design for
Continue to 6.
streambank erosion.
6.
Consider channel erosion control measures within
Continue to 7.
the project limits as well as downstream.
Consider scour velocity.
7.
Include, where appropriate, energy dissipation
Continue to 8.
devices at culverts.
8.
Ensure all transitions between culvert
Continue to 9.
outlets /headralls /ringralls and channels are
smooth to reduce turbulence and scour.
9.
Include, if appropriate, detention facilities to
reduce peak discharges.
10.
"Hardening" natural downstream areas to prevent
Continue to
erosion is not an acceptable technique for
11.
protecting channel slopes, unless pre -
development conditions are determined to be
such that that hardening could be required even
in the absence of the proposed development.
11.
Provide other design principles that are
comparable and equally effective.
tormwater Quality Plan — Priority Projects
Agenda Item 8.f.
Page 15
Treatment Control Feasibility Checklist
If your project has the potential to result in the release o f contaminants in stormwater,
identify appropriate treatment control measures to minimize the identified impacts unless the
pollutants can be treated at the source with appropriate source control measures. Other
treatment control BhPs may be appropriate based on the potential contaminants associated
with your project.
TREATMENT CONTROL BM P
CONSIDERED
FOR USE
REJECTED BASED ON
Infiltration Trench (T -1 )
Constructed Wetland (T - 1)
Retention Basin (T -11 )
Detention Basin T- f
Vegetated Swale (T-
Vegetated Filter Strip (T -1 )
Biretentin (T-
Surface Sand Fitter
Media Filter TC -4)
Oil & Water Separator T -0
Catch Basin Insert
Proprietary System
* CAS OA BMP reference numbers
St rmwater Q uality Plan — Priority Projects 10
Agenda Item 8.f.
Page 16
RO
INCORPORATE
IIIEIIIoRANDUIII
J K JULY 10. 1911
Tor CITY COUNCIL V
FROM: TE ESA MCCLIS�I, C
I OMII UNITY DEVELOPMENT DIRECTOR
SUBJECT: CONSIDERATION of TRANSPORTATION PLANNING GRANT
APPLICATION FOR PREPARATION of A BICYCLE AND
PEDESTRIAN MASTER PLAN
DATE: APRIL 12, 2011
REC OM M E N DAI`I ON:
Staff recommends that the City Council adopt a Resolution authorizing a transportation
planning grant application in the amount of $72,000 for preparation of a Bicycle and
Pedestrian Master Plan.
FINANCIAL IMPACT:
The requested amount of the grant is $72,000. If approved, the City will be required to
provide local snatching funds in the amount of $8,000, providing a total of $80,000 to
prepare a Bicycle and Pedestrian Master Plan.
B ACKGROU N D :
The transportation planning grant program is funded through Proposition 84 and
administered by CalT cans.
ANALYSIS of ISSUES:
The City adopted a Bicycle Plan in 200 6; however, this plan was not certified by the San
Luis Obispo Council of Governments SLOG dine to inconsistencies with the
California V ehicle Code C . Because the plan has not been certified, the City is not
eligible to receive ETA (bicycle transportation account) funds. Additionally, the General
Plan Guidelines have been updated to meet the- requirements of Assembly Bill 1 385
regarding "complete streets" that meet the needs of all users. Preparation and adoption
of a Bicycle and Pedestrian Master Plan will address both of these issues, as a
SLOG certified plan will allow the City to receive BTA funds and the plan will be
integrated into an update of the City's Circulation Element, helping to meet the
requirements of Assembly Bill 1385.
ALTERNATIVES:
The following alternatives are presented for City Council consideration:
1. Adopt the Resolution, authorizing a transportation planning grant application;
2 . Do not adopt the Resolution; or
Agenda Item 8.g.
Page 1
CITY COUNCIL
CUP 11 -002
APRIL 14, 2011
PACE
3. Provide direction to staff.
ADVANTAGES:
TAGES:
Submittal of the grant application could result in the awarding of funds in the amount of
$72,000, which would corer 0% of the estimated costs for preparation of a Bicycle and
Pedestrian Master Plan.
DISADVANTAGES:
Staff has not identified any disadvantages related to submittal of the grant application.
ENVIRONMENTAL TAL F EllIE 11:
None required for grant applications.
PUBLIC NOTICE AND COMMENT:
1T:
The Agenda for this meeting was posted in front of City Hall on Thursday, April 7, 2011.
The Agenda and this staff report were posted on the City's website on Friday, April 8,
2011. No public comment has been received.
Agenda Item 8.g.
Page 2
RESOLUTION NO.
A RESOLUTION of THE CITY COUNCIL of THE CITY of
ARROYO GRANDE AUTHORIZING A TRANSPORTATION
PLANNING GRANT APPLICATION FOR PREPARATION
OF A BICYCLE AND PEDESTRIAN MASTER PLAN
WHEREAS, CalTrans is soliciting transportation planning grant applications; and
WHEREAS, the City's Bicycle Plan, adopted in 200 6, was not certified by the San Luis
Obispo Council of Governments SL C G ; and
WHEREAS, without a SL C G- certified bicycle plan, the City is net eligible to receive
BT (bicycle transportation account) funds; and
WHEREAS, the General Plan Guidelines have been updated to meet the requirements of
Assembly Bill 1385 "complete streets"); and
WHEREAS, preparation of a SL C G ertified comprehensive Bicycle and Pedestrian
Master Plan will allow the City to receive BTA funds and help to meet the requirements of
Assembly Bill 1385.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby authorizes submittal of a transportation planning grant application for the
purpose of preparing a Bicycle and Pedestrian Master Plan.
On motion by Council Member , seconded by Council Member , and by the
following roll call Vote, to wit:
AYES.
NOES.
ABSENT.
the foregoing Resolution was adopted this 12 day of April, 2011.
Agenda Item 8.g.
Page 3
RESOLUTION I'.
PAGE
TONY F E R A A, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK[
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 8.g.
Page 4
RO
MCORPORATED
0 MEMORANDUM
JULY 10 1911
T: CITY COUNCIL
FROM: TER ESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
F
BY: DAR YL II IMICK, ASSISTANT PLANNER
SUBJECT: CONSIDERATION P WAIVER EF P THE APPLICATION PEE FOR
CONDITIONAL USE PERMIT 11 -002; INTERIM F TAISCAT PARKING
AND STORAGE AGE FACILITY; 800 RODEO DRIVE
DATE: APRIL '1 , 2011
RECOMMENDATION:
MMENRATION
Staff recommends that the City Council adopt a Resolution approving a waiver of the
planning application fee for Conditional Use Permit 11 -002.
FINANCIAL IMPACT:
Waiving planning application fees will result in a reduction in revenues of $3,650.
The Regional Transportation Authority ITAISuth County Area Transit (SCAT) is the
public transportation operator searing the Five Cities area with fined bus routes and
senior shuttle services. I TA SCAT has applied for Conditional Use Permit 11 -002 to
move its current parking/storage parking/storage facility from Grover Beach to property o wned by the
County of San Luis Obispo at 800 Rodeo Drive (former County corporation yard).
ANALYSIS OF ISSUES:
The City is a member o f SCAT therefore, fees charged to SCAT are ultimately passed
on to the City. Past City practices have been not to charge fees b the City to the City
or to agencies the City directly funds.
ALTERNATIVES:
The following alternatives are presented for City Council consideration:
1. Adopt the attached Resolution, granting a waiver of planning application fees for
Conditional Use Permit 11 -002;
2. Do not adopt the attached Resolutions; r
3. Provide direction to staff.
Agenda Item 8.h.
Page 1
CITY COUNCIL
CONSIDERATION OF WAIVER E F THE APPLICATION FEE FOR CONDITIONAL
USE PERMIT 11 -002; INTERIM RTA SCAT PARKING AND STORAGE AGE FACILITY; 800
RODEO DRIVE
E
APRIL 12, 2011
PAGE 2
ADVANTAGES:
Approving the requested fee waiver will reduce costs to I TA SCAT in the amount of
$3,650.
DISADVANTAGES:
Approving the requested fee waiver will result in a loss of revenue to the City in the
amount of $3,650.
ENVIRONMENTAL REVIEW:
None required for waiver of fees.
PUBLIC NOTICE AND COMMENT:
The Agenda for this meeting was posted in front of City Hall on Thursday, April 7, 2011.
The Agenda and this staff report were posted on the City's website on Friday, April 8,
2011. No public comment has been received.
Attachment:
1. Letter from IOTA
Agenda Item 8.h.
Page 2
RESOLUTION NO.
RESOLUTION of THE CITY COUNCIL of THE CITY of
ARROYO GRANDE APPROVING A WAIVER of THE
PLANNING APPLICATION FEE FOR CONDITIONAL USE
PERMIT 11-002; LOCATED AT 800 RODEO DRIVE;
APPLIED FOR BY THE IT/SCAT
WHEREAS, the applicant has applied for Conditional Use Permit 11-002 and has
requested ar waiver of associated planning application fees; and
WHEREAS, the City Council has considered the requested waiver of planning application
fees at a meeting on April 12, 2011 in accordance with the Municipal Code of the City of
Arroyo Grande; and
WHET EAS, the City Council finds, after due study and deliberation,, that granting the
requested waiver of planning application fees associated with Conditional Use Permit 11-
002 will benefit the community by allowing those funds to be spent on public
transportation.
OW, THEREFORE, E, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby grants ar waiver of planning application fees associated with Conditional
U se Permit 11- 02 in the amount of 7 650.
On motion by Council Member , seconded by Council Member , and by the
following roll call Vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 12 day of April, 2011.
Agenda Item 8.h.
Page 3
RESOLUTION 1 .
PAGE 2
TONY FE R AF A, MAYO
ATTEST:
KELLY WETM F E, CITY CLEFT
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
M:
TIMOTHY J. CAl MEL, CITY ATTORNEY
Agenda Item 8.h.
Page 4
ATTACHMENT 7
{
eF ;
r
REGIONAL Al 1f AUTHORITY
April 1, 2011
Ms. Teresa McC:lish
Director of Community Development
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 9340
Regarding: Conditional Use Permit -- Waiver of Fees
Gear Ms. McC:lish:
179 Cross Street, Suite
San Luis Obispo, CA 93401
(805) 781-4472 Fax (805) 781`1291
www.slorta.or
South County Area Transit and the San Luis Obispo Regional Transit Authority have applied for a
Conditional Use Permit Chi to lease the former San Luis Obispo County Road Yard located at 800 Rodeo
Drive in Arroyo Grande. This is a short term lease of up to five years.
The City of Arroyo Grande's fees for the CUP total $3,450. As you are aware, the City of Arroyo Grande is a
member ber of the South County Area Transit and the Regional Transit Authority and contributes funding
through the Joint Powers Authority agreement to both agencies. By this letter, South County Area Transit
and the San Luis Obispo regional Transit Authority formally request a waiver of these fees.
Please contact nee at 781-4455 should you have any questions or require additional information regarding
this request. Thank you for your tune and aMsslstaMnce with this matter.
Sincerely,
Edward F. King
Executive Direct r
The Regional Transit Authority is a Joint Powers Agency serving residents and visitors of:
Arroyo Grande Atas adero Grover Beach Morro Bair Paso Robles Pismo Beach San Luis Obispo and The County of San Luis Obispo
Agenda Item 8.h.
Page 5
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.h.
Page 6
PAR 10
0 1P
A. 94 ORPORATED
M
,�kxY 1 1911 ,
c•
dq
MEMORANDUM
TG: CITY COUNCIL
FROM: TER ESA I ICCLI H, CO MM U NITY D DI RECTO R
S UBJECT: SUPPLEMENTAL INFORMATION
APRIL 12, 2011 CITY COUNCIL AGENDA ITEM 8.h. — WAIVER F
APPLICATION FEE FOR CONDITIONAL USE PERMIT 11 =002
DATE: APRIL 1 , 20x'1
Attached is correspondence received today from Mr. Bob Dockerty regarding Item 8.h.
relating to request for an application fee waiver for Conditional Use Permit 11 -002.
City Manager
City Att
City Clerk
(! 4 -bt- .
C NN,-q
Kitty_No CD2
From: Bob Dockerty [bob @americanst rinc. ne C
Sent: Monday, April 11, 2011 8:17 P �.
T: Ditty Norton
C c: 'Bob Dockerty'
Subject: For the record!
I, Robert Dockerty, cannot be present at the City Council meeting on April 12 due t a re unplanned surgery. In
this regard I request that you have this statement read aloud during (and entered into the record) the April 12, 2001
Arroyo Grande City Council meeting. (Item gh: Consideration of Waiver of the Application Pee for Conditional Use
Permit 11 -002; Interim RTA /SCAT Parking and Storage Facility; 80 Rodeo Drive).
We are asking that the Arroyo Grande City Council not grant a waiver of the Conditional Use Permit fees to the
RTA /SCAT Transit Agency. The permit process was flawed and the many past problems with this facility were not
addressed.
The very noisy bus backup beepers on the RTA /SCAT buses were not addressed.
The Rancho Grande Homeowner's Association was not notified of the Planning Commission hearing as had been the
custom in the past.
Many of the homeowners on via Va quero in the R ancho G rande D evelopment were not notified of the Planning
C ommission hearing.
The Planning Commission did not require a trash enclosure as required of every commercial project �n Arroyo
Grande.
The Planning Department did not require new fencing and screening be installed to prevent headlight glare from
entering the homes in Rancho Grande. This was another source of complaints in the past.
The permit requirements did not specify that landscaping work, replacement of the dead trees and the repair of the
irrigation system was a condition of the permit.
No requirement to replace the outside unshielded lighting fixtures on the building was specified. This was another
common complaint from the occupants of the homes on ilia vaquero.
Mr. Icing, Director of RTA/SAT stated during the Conditional Use Permit hearing, that he would have his one 'floating"
supervisor present during all driver bus inspections, brake testing, pullouts and returns to the facility at night. This is
how they would control the drivers. This will .require that this one supervisor work 18 hours a day, 7 days a week for 365
days a year without using a sick or vacation day. According to California labor laws; this one floating supervisor could
earn more than $247,520.00 a gear.
M r. Icing stated that RTA /SCAT would not wash the buses at the new Arroyo G rande facility; all buses would be washed
and cleaned at the RTA San Luis Obispo facility. The cost to wash each bus three times per week, pair for the shuttle
driver and the fuel could amount to over $83,,587.00 per gear.
Mr. ding is asking the City of Arroyo Grande to waive the Conditional Use Permit fees of $3,550.00. However, the City of
Arroyo Grande will spend more than the $3,550 dollars in staff and police services to monitor the constant complaints
that will be generated from the neighbors around this facility.
INCORPORATED
JULY 10,
It IFO MEMORANDUM
TO: CITY COUNCIL
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR
B: r KELLY HEFFERNN, ASSOCIATE PLANNER
Af
SUBJECT: CONSIDERATION TO APPROVE FIRST AMENDMENT T
AGREEMENT FOR CONSULTANT SERVICES WITH LTA WISE
CONSULTING, INC. FOR THE HOUSING ELEMENT UPDATE
DATE:
APRIL, 12, 2011
RECOMMENDATION:
It is recommended the City Council:
Approve First Amendment to Agreement for Consultant Services with Lisa Wise
Consulting, Inc.; and
2. Authorize the Mayor to execute the Amendment.
FINANCIAL IMPACT:
The cost proposal from Lisa Wise Consulting, Inc. totals $22,880. It is recommended
that $11,648 of consultant costs be funded through Community Devel pment
Department contractual servi ces. The remaining $11,232 would be funded through the
City's Affordable Housing In -Lieu Fund.
BACKGROUND:
State law requires each city and county to adopt a General Plan containing at least
seven elements, including housing, which is to be updated approximately every fire
years. The Housing Element is subject to detailed statutory requirements and
mandatory revie w and certification by the State Department of Housing and Community
Development (HCD). The purpose of the Housing Element is to allow cities and
counties to establish policies, procedures, and incentives that will result in the
maintenance and expansion f the housing supply to accommodate existing and future
households.
At a minimum, the Housing Element should clearly identify and address the following:
An assessment of housing needs and an inventory of resources and
constraints relevant to the meeting of these needs.
Agenda Item 8J.
Page 1
CITY COUNCIL
HOUSING ELEMENT UPDATE CONSULTANT CONTRACT AMENDMENT
APRIL 12, 2011
PAGE
statement of the community's goals, quantified objectives, and policies
relative to the maintenance, preservation, improvement ent and development of
housing.
A program which sets forth a five -year schedule of actions the City is
undertaking or intends to undertake to implement the policies and achieve
the goals and objectives of the Housing Element.
State law also requires jurisdictions to identify adequate sites for housing, including rental
housing, factory -built housing, and mobile homes, and make adequate provision for the
existing and projected needs of all economic segments of the community.
HCD allocates a region's share of the statewide housing need to Councils of
Governments (COG) based on State Department of Finance population projections and
regional population forecasts. The San Luis Obispo Council of Governments
SLOG adopted the Regional Housing Needs Plan FHNP for the incorporated
cities and unincorporated areas of the County in August 2008. Each jurisdiction is
required to integrate the housing unit distribution numbers identified in the FHNP in their
Housing Element update in order to accommodate their "fair share" of the anticipated
future housing demand.
For SLCG's 2007 — 2015 Housing Element cycle, the Regional Housing Needs
Allocation FH NA) data has been established for the City of Arroyo Grande as follows (see
Attachment 1 for SLCG's Regional Housing Needs Plan):
The distribution of 362 total housing units for the City is considerably less than the
previous program period, which allocated 1,609 total housing units to the City.
The City's previous Housing Element was adopted on November 2 2003, which the
City amended on March 8, 2005 to include recommendations from HCD. HCD certified
the City} amended Housing Element on June 22, 2005. This was the City's first
Housing Element certified by HCD. O November 28, 2007, the City updated the
Housing Element to be in compliance with Government Code Section 65915 regarding
density bonuses and development concessions for qualified affordable housing projects.
ANALYSIS of ISSUES:
To assist the City in updating its Housing Element, a Request for Proposal (FFP) was
sent to several consulting flans to prepare a portion of the Housing Element Update in
Agenda Item 8.i.
Page 2
*A 11 = Area Median Income
CITY COUNCIL
HOUSING ELEMENT UPDATE CONSULTANT CONTRACT AMENDMENT
APRIL 12, 2011
PAGE 3
conjunction with City staff. The City received three 3 proposals, and selected Lisa
Wise Consulting, Inc. based on experience, proposed work plan, availability and cost.
The agreement for consultant services with Lisa vise Consulting, Inc. was made
effective March 24, 2009 for the amount of $14,834 of which $11,645.48 was spent to
prepare a working draft of background data and housing needs assessment. The delay
in completing the update can be attributed to limited City staff resources and shifting of
City staff priorities. The additional $22,880 is needed to complete the Housing Element
Update process. The scope of work for this process is included as Exhibit "A" of
Attachment 1.
ALTERNATIVES:
The following alternatives are offered for Council's consideration:
- Approve the First Amendment Agreement for Consultant Services with Lisa Wise
Consulting, Inc. to assist the City with the Housing Element Update;
- Do not approve the Amendment.
- Modify as appropriate and approve the Amendment; or
- Provide other direction to staff.
ADVANTAGES:
- rhe following are positive aspects of approving the proposed amendment and
appropriation:
The consultant is local and familiar with the South County area,
thereby saving the City time and money in travel expenses and
understanding the character of the community.
The consultant has valuable experience in preparing housing
elements, is familiar with what HCD is looking for to obtain certification,
and has updated the housing elements for the cities of Pismo Beach
and Grover Beach.
The consultant will provide guidance and expertise to staff and
decision makers to ensure the City is meeting all State Housing
Element requirements, including recent legislation e.g. S82, the "fair
share zoning law" regarding homeless and emergency shelters).
Hiring a consultant will allow time for staff to work on other City -
identified priorities.
The consultant is available to start the update process immediately.
DISADVANTAGES:
Hiring a consultant to assist the City with the Housing Element Update
would appropriate $ from the Community Development
Department's Contractual Services Fund and the City's
Redevelopment Agency Set Aside Fund that could otherwise be spent
on other projects or programs.
Agenda Item 8J.
Page 3
CITY COUNCIL
HOUSING ELEMENT UPDATE CONSULTA14T CONTRACT AMENDMENT
APRIL '1 , 0 1 1
PAGE
ENVIRONMENTAL REVIEW:
The proposed consultant services agreement is exempt pursuant to CE QA Guidelines
Section 15061 (b)(3), which states that CEQA applies only to projects that have the
potential for causing a significant effect on the environment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Fall on Thursday, April 7, 2011. The Agenda and
report were posted on the City's website on Friday, April 8., 2011. No public comments
were received.
Attachments:
1. Fiat Amendment to Agreement for Consultant Services nth Lisa wise
Consulting Inc.
Agenda Item 8.i.
Page 4
FIRST AMENDMENT T
AGREEMENT FOR CONSULTANT SERVICES
This FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
(hereinafter referred to as the "First Amendment" is made and entered into this '13 day
of April, 20111 by and between the CITY OF ARROYO GRANDE ("City"), ar municipal
corporation, arnd LISA WISE CONSULTING, INC., (hereinafter referred to as the
"Consultant").
WHEREAS, the panties entered into an Agreement for Consultant Services
("Agreement") darted March 24, 2009, ar true and correct copy of which is on file in the
Legislative and Information Services Department and incorporated herein by this
reference as though as set forth in full; and
WHEREAS, the Agreement expired on December 31,2009; and
WHEREAS, the parties desire to revive and amend the Agreement as set forth herein.
NOW THEREFORE, E, for the good and valuable consideration, the receipt and
sufficiency of which is acknowledged, the parties agree that the Agreement is hereby
revived and in full force and effect as modified, and subject to the terms and conditions
set forth below:
1. Section 1, entitled "TERM" shall be amended in its entirety as follows:
This Agreement shall commence on April 13, 2011 and shall remain in effect until
December 31, 2011, unless sooner terminated pursuant to the provisions hereof.
2. Section 2, entitled "SERVICES " shall be amended in its entirety as follows:
Consultant will perform the tasks described and comply with all terms and
provisions set forth in Exhibit "A ", attached hereto and incorporated herein by this
referen
3. Section 5, entitled "PAYMENT" shall be amended in its entirety as follows:
City a to pay the Consultant in acc with the payment rates and
terms set forth in Exhibit "A" attached hereto.
4. Except as modified herein, all other terms and conditions of the Agreement shall
remain in full force and effect.
Agenda Item 8J.
Page 5
cinr
Tony Ferrara, Mayor
Attest:
Kelly Wetmore, City Clerk
Approved As To Form:
Timothy J. Carmel, City Attorney
CONSULTANT
T
Title:
Agenda Item 8J.
Page 6
EXHIBIT A
City of Arroyo Grande
Scope of ork
Housing Element Update
March o, 2011
This Scope of Wo rk for the City of Arroyo Grande (City) Housing Element update - is based on State
requirements for Housing Element certification and our understanding of the City's needs. Lisa Wise
Consulting, Inc. (the "Consultant" ) is open to revising the Scope of Work to accommodate local goals,
budgets, and time constraints.
Task I - Project Scope Refinement and Document Review
1.1 Meetings ing with Staff. The Consultant will meet with Community Development Staff to:
Dlefine the project scope, schedule, and budget; and
DCoordinate with Staff on project milestones, timeline and deliverables
The Consultant anticipates 2 (two) Staff meetings in Task I that will include individuals from the City and
other organizations, as appropriate, at the City's discretion.
Task 2 - Housing Element Preparation
The Consultant will review and evaluate the 2003 Housing Element for changes in conditions and State
requirements using the HCD !-lousing Element Review Worksheet and the HCD Building Blocks for Effective
!-lousing Elements. As mandated by Mate law, the following Tasks will be completed as part of this review
and update.
2.1 Evaluation of oo Housing Element. In order to ensure a comprehensive and effective update,
the Consultant will review and evaluate Arroyo Grande's 2003 Housing Element. As part of the
Evaluation of the 2003 Housing Element, the Consultant will:
0 Determine the effectiveness the existing goals, objectives, policies, and programs;
0 Consult with relevant organizations, as needed;
• Recommend modifications or replacement of goals, policies, and programs pursuant to
IL
current Mate law and guidelines; and
0 Analyze the prior Regional Housing heeds Allocation RHIIA and permits issued.
2.2113ackground Data and Housing Needs Assessment. The Consultant will prepare the housing
needs assessment in compliance with Government Code Section 65583. The Consultant will also
coordinate with City staff to evaluate housing conditions using Mate criteria. The information provided
in the 2003 Housing Element will be used and updated, as necessary, to complete the housing needs
assessment including:
• Population and demographic trends;
Number of households and housing units;
• Overcrowding and tenure characteristics;
• Condition of housing stock, including the number of substandard and dilapidated units;
•
Analysis of government assisted at -risk units;
Lisa Wise Consulting, Inc. 1983 sos Street, San Luis Obispo, CA, 93401 1805.595.1345
Agenda Item 8J.
Page 7
& Special housing needs in accordance with Government Code Section 683a7 e.g.
homeless, persons with disabilities, seniors, female - headed households, etc),
0 Housing affordability; and
• Projected housing deeds I HNA Allocation).
2 Vacant and Und eruti liz d Land Inventory. The Consultant will update the land inventory in
compliance with Government Code Section 65583 and SB 2348. The purpose of the land inventory is
to identify specific sites suitable for new residential development and to prepare an analysis of the
relationship between the projected housing needs by income category and the dwelling unit capacity of
vacant or underutilized sites.
Housing constraints. The Consultant will update the governmental and non - governmental
constraints to housing production in compliance with Government Code Section 6558,3. The 2003
Housing Element will serve as the starting point for this analysis. The Consultant will revise, as
necessary, and consider changes in local conditions, and regulations, and procedures. Where constraints
exist., the Consultant will develop recommendations to mitigate their impacts.
The following City ordinances, policies, and procedures will be analyzed for potential constraints to
housing production:
0 Land Use Controls;
0 Building Codes;
Coastal Zone Requirements;
& Constraints- housing for persons with disabilities 683a )(4), 65583(c)(3), SB 520;
0 Fees and exactions;
• Non- governmental constraints; and
0 Energy conservation procedures.
Task 3 — Public Workshop/Meeting
3. Workshop/Meeting.The Consultant will participate in one workshop or public meeting during the
Housing Element update process. At the workshop, the Consultant will take the opportunity to discuss
the Housing Element update, educate the public, and garner support fir the process.. The meeting can
also solicit input on specific housing issues and affordable housing strategies. The City will have primary
responsibility for developing a list of participants and determining methods for public noticing.
Task 4 — Prepare Housing Elemen
4.1 Administrative Draft Housing Element. The Consultant will prepare and submit the
Administrative Draft Housing Element for Staff review and comment,. This document will contain fully
formatted tent, tables, data, graphs, and illustrations.
4.2 Public Hearing Draft Housing Element. The Consultant will prepare a Public Draft Housing
Element for the City of Arroyo Grande to submit to HCD, the Planning Commission, the City Council,
and the public for review and comment.
Lisa Wise Consulting, Inc. 1983 sos Street, San Luis Obispo, CA, 93441 1805.595.1345
Agenda Item 8J.
Page 8
Proposed Project Schedule
The Consultant will work with the City to create a detailed project schedule.
Proposed Cost Estimate
The cost estimate for this proposed Scope of Work for the Housing Element update is twenty - two
thousand, eight hundred and eighty dollars ($22,880).
MKS Principal Sen Associate Associate Total
Hours t Cost Tours I - Cost Hours Cost { Hours ? Cost
nn
n ¢n {¢ ¢ x t¢ ;¢:¢x¢t ¢n. t..
, �¢{ �.�� *�t ¢f¢.t t
,�¢ ¢ ¢xix�¢t¢x¢¢��nx},�¢v� �. }¢v��
,n¢v¢,t,t¢x¢v¢,t,x¢,¢,¢,x¢.t� v¢
1.1
Meetino with St aff 4 800 4 f 480 } 0 $ - 8 1,06o
t
nfntt
:¢x¢t, ¢¢¢ v¢tt ¢xx¢ ¢xt ;¢x¢¢ ¢ixt, ¢ ¢¢x¢t¢ x,;, ¢ *n¢x¢ *¢v¢v I. ¢,¢;¢n¢¢ ¢x¢x x
¢ xt ;�x � ¢¢ f ¢¢1 ;1 1..i¢ %, " " ". ¢¢:f¢ t :f;,, ¢ x: }f ¢¢ ; ,¢, ¢ *¢ f ¢ x }¢ ¢ }¢x * #t ¢n n }f¢¢ }f;n¢x¢;t¢; n¢x¢ t¢;t* ;¢;
x ¢ ¢ ¢ ¢.¢,x¢x¢,t,t,t,.¢, X x x¢x¢x¢,., n.t¢.¢.¢ ,.t.vn,¢, v t¢ t f¢ � x¢x
ix,r ¢x {t ¢;t ; *,v.t,nt,t,.¢x¢.¢.¢;t :¢ ; x :v ¢t t¢ ¢ .¢x¢nt,x¢vt,.¢.¢xt,t¢,...t,¢,x, ¢x¢ t � ¢ v} n ¢v��F
_1
Evaluation of 2003 Housing Element 2 $ 300 _ 080 � $ 800: 1 $ ,
.2
f
Background Data and Housing Peels Assessment 2 000 10 .n 1,200 1,8, 1,600 28 0,100
f
.
Vacant and Underutilized land Inventory 4 000 18 � 1,920 � 24 2,400 44 ¢ $ 4,920
--
2.
- . - my - - -
Hosin Constraints 4 { $ 600 12 ; $ 1,440 1 0 1 ,600 82 8,640
¢,�n� f ¢�: if}¢ ¢fv x�v¢� f *¢ f ,�n�¢ n� ��t��}������ � i}t ��¢ ¢}� �f¢�t
t}� nfn f¢ft ¢v¢t ¢¢ „t ¢f ¢xt¢¢ ¢};ifv, ¢¢ttt¢xt¢xv *¢¢v¢v¢ ¢x
nix ,�¢nv��n�. ��t;�¢x¢n�xx¢:�iv�¢,�„�,,. �x� ¢mot
.I
Workshop/Meeting 4 000 4 $ 480 r 4 $ 40 12 $ 1,480
x
¢x �. I ......... ...... --m- ... ¢n¢t ry, {. 7777
;¢ x %¢¢ ¢t¢ ;t� ¢t..nv;¢¢ x¢: ¢¢x ......
n; ¢¢ ;¢ ¢ {n ¢:¢ xt t xf�n.,.¢�
¢f ¢n ¢.
F �¢ x�¢. n�.�:v:vv¢n¢:���¢nt;t;t¢t¢t¢x x�;t;x¢;tt¢;t,�.x „¢vt.v
.¢�t,:¢ ¢
4.1
Administrative Draft Housing Element 8 1,200 1 1,440 18 $ 1,000 08 4,240
4.2
Public Hearing Draft Hou ln Elernent 4 $ 600 8 # $ 960 8 $ 800: 20 2,880
t :ft ¢x
¢t r - :¢
�.¢¢;:¢nt:t;n¢;t¢t¢x¢;�v¢x¢;t ¢ , �n
t;::�:¢n¢;¢tt¢:�nt;nn,t � 5
.:: nont �¢x t t :¢ t t¢x¢xt x ;v f
Lisa Wi Consulting, Inc. 1983 Street, Sara Luis Obispo, C 9340 1805.595.1345
Agenda Item 8J.
Page 9
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.i.
Page 10
16 le
GN
WCORPOnATED
P.
JULY 1a, ,ate ,
Igo
MEMORANDUM
To: CITY COUNCIL
FROM: TER ESA IIII CLISH, C IVIIV UN11 Y DEVELOPMENT DIRECTOR
BY: MIKE LI Il , ASSISTANT CITY ENGINEER
EEF
SUBJECT: CONSIDERATION ATIOl of AN AGREEMENT EEMEI T WITH WATER sys , rEMS
CONSULTING, INC. FOR UPDATES To THE WATER AND SEWER
MASTER PLANS
DATE: APRIL 12, 2011
RECOMMENDATION:
MEl ATIOl :
It is recommended the City Council:
1. Approve a consultant services agreement with Water Systems Consultants in the
amount of $99,495 for updates to the Water and Sewer Master Plans;
2. Authorize the Mayor to sign the agreement with Water System Consulting Inc.;
and
3. Appropriate $21,733 from the Water Fund and $19,733 from the Sewer Fund into
the Water and Sewer Master Plan project.
FINANCIAL CIAL IMPACT:
The Capital Improvement Budget includes a total of $58,000 to perform the updates
($28,000 for the Water Master Plan Update and $30,000 for the Sewer Master Plan
Update). A total transfer of $41,465 to the CIP is requested; comprised of $21,733 from
the Water Fund and $19,733 from the Sewer Fund.
BACKGROUND:
The original Waster System Master Plan and Wastewater System Master Plan were
produced in 1 999, and 2001, respectively. Both master plans have been in place for
roughly 10 years and are valuable references to guide the City's development ent and
capital improvement ent projects. Many of the recommended capital improvement projects
have been completed. However, regulations continue to change, the City's
development picture has evolved, and there were a number of weaknesses a in the
original plans that should be addressed and resolved. Although it is not a legal
requirement, the Engineering Department strongly believes it is prudent to revisit and
update the master plans every five years to address charging regulations and
circumstances.
Agenda Item 8.j.
Page 1
CITY COUNCIL
CONSIDERATION of AN AGREEMENT WITH WATER SYSTEMS CONSULTING, INC.
FOR UPDATES To THE WATER AND SEWER MASTER PLANS
APRIL 12, 2 11
PACE 2
O ,January 25, 2011, staff forwarded requests for proposals to qualified engineering
firms for design and construction support services for the plan update project.
ANALYSIS of ISSUES:
On March 8, 2011, staff received three consultant proposals. A Consultant Evaluation
Committee, consisting of four staff members, independently ranted the proposals based
on pre - selected criteria, and then met to discuss the results. The Committee selected
Water Systems Consulting, Inc. as the most qualified firm to meet the objectives
specified in the request for proposal.
The intent of the subject updates is to use the existing master plans as baseline
documents. Although different, much of the modeling information to produce the two
plans is similar. The selected consultant, Water Systems Consulting, Inc., will wort
closely with City staff to perform the background ground research, review the existing
infrastructure, evaluate current and projected demands, perform the state -of -the art
computer modeling, and provide recommendations for system improvements. As a cost
savings measure, staff will write and produce the final master plan documents,
compiling and incorporating the information from Water Systems Consulting Inc. This
approach will combine the experience and expertise of the consultant with the
institutional Knowledge of the City of Arroyo Grande staff.
The scope of work and activity pricing has been negotiated with Water Systems
Consulting, Inc. representatives in the amount of $99,465. All payments shall be
verified on a monthly progress basis and the pricing shall be based on pre - established
terms and hourly rates.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve a Consultant Services Agreement with Water Systems Resources, ources, Inc.;
Do not approve the agreement; or
-
Provide direction to staff.
ADVANTAGES:
- rhe selected consultant has an excellent track record in the preparing and updating
water and sewer master plans. Awarding a contract at this time will allow the final
product to be completed before the end of the calendar year. This will enable staff to
use the master plans as a basis for planning future capital improvement projects.
DISADVANTAGES:
TAGES:
No disadvantages have been identified.
Agenda Item 8.j.
Page 2
CITY COUNCIL
CONSIDERATION OF AN AGREEMENT WITH WATER SYSTEMS CONSULTING, INC.
FOR UPDATES TO THE WATER AND SEWER MASTER PLANS
APRIL 1 , 201'1
PAGE
ENVIRONMENTAL NMEI' TAL F EVIEW:
An environmental review is not required at this time. Staff will prepare an initial study in
accordance with California Environmental Quality Act (CE QA) requirements for
Council's consideration during a given milestone of the project (such as the consultant's
50 completion submittal ) when the particular components and its potential impacts, if
any can be better identified.
PUBLIC NOTIFICATION AND COMMENTS:
MENTS:
The agenda was posted on Thursday, April 7, 2011. The agenda and staff reports were
posted on the City's V ebsite on Friday, April 8, 2011. No public comments were
received as of the time o f preparation o this report.
Attachment:
1. Agreement for Consultant Services
Agenda Item 8.j.
Page 3
ATTACHMENT T 1
AGREEMENT T FO CONSULTANT T sEI ICES
THIS AGREEMENT is made and effective as of 2011, between
WATER SYSTEMS CONSULTING, INC. ("Consultant"), and the CITY of ARROYO
GRANDE, a Municipal Corporation "City" for Water and Sever Master Plan Update. In
consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows:
1. TERM
This Agreement shall commence on April 13, 2011 and shall remain and
continue in effect until December 31, 2011, unless sooner terminated pursuant to the
provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and comply with all terms and
provisions set forth in Exhibit "A ", attached hereto and incorporated herein by this
reference.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his /her
agility, experience and talent, perform all tasks described herein. Consultant shall
employ, at a minimum generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Consultant hereunder in
meeting its obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
ATIOI'
City's Community Development Director shall represent City in all matters
pertaining to the administration of this Agreement. Jeffery M. Sytel shall represent
Consultant in all matters pertaining to the administration of this Agreement.
5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and
terms set forth in Exhibit "B", attached hereto and incorporated herein by this reference.
6. SUSPENSION OR *rE MII IATIOI I of AGREEMENT WITHOUT CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at
least ten 1 days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
Page 1
Agenda Item 8.j.
Page 4
If the City suspends o terminates ar portion of this Agreement such suspension o
termination shall not make void or invalidate the remainder o f this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City
shall pay to nultarnt the actual value of the work performed up to the time of
termination, provided that the work performed is f value to the City. Upon termination
of the Agreement pursuant to this Section, the Consultant will submit an invoice to the
City pursuant to Section 5.
7. TERMINATION ON OCCU ENCE OF STATED EVENTS
TS
This Agreement shall terminate automatically on the occurrence of any o f the
following events:
{a} Bankruptcy or insolvency of any party;
{b} Sale of Consultant's business; or
{c} Assignment of this Agreement by Consultant without the consent of City.
(d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement
shall constitute ar default. In the event that Consultant i in default for cause under the
terms o f this Agreement, City shall have no obligation o duty to continue compensating
Consultant for any w performed after the date o default and can terminate this
Agreement immediately by written notice to the Consultant. If such failure by the
Consultant to make progress in the performance of work hereunder anises out of causes
beyond the Consultant's control, and without. fault or negligence of the Consultant, it
shall not be considered ar default.
(b) If the City Manager or his /her delegate determines that the Consultant is in
default in the performan of any o the terms or conditions of this Agreement, he /she
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have ten 10 days after service upon it of said notice in which to cure
the default by rendering ar satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at laver, in equity or und this Agreement.
g. LAWS TO BE OBSERVED Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the
services to be performed by Consultant under this Agreement;
Paige
Agenda Item 8.j.
Page 5
( b) Keep itself fully informed of all existing and proposed federal, state and
local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any materials used in Consultant's
performance under this Agreement, or the conduct of the services under this
Agreement;
(c) At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees
mentioned above;
( d) Immediately report to the City's Contract Manager r in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, drawings, specifications, or
provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law
or in equity occasioned by failure of the Consultant to comply with this Section.
10. OWNERSHIP of DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts, and other such information required by City that relate
to the performance of services under this Agreement. Consultant shall maintain
adequate records of services provided in sufficient detail to permit an evaluation of
services. All such records s hall be maintained in accordance with generally accepted
accounting principles and shall be cleanly identified and readily accessible. Consultant
shall provide free access to the representatives of City or its designees at reasonable
times to such boobs and records; shall give City the right to examine and audit said
boobs and records; s hall permit City to male transcripts therefrom as necessary; arnd
shall allow inspection of all wort, data, docum proceedings, and activities related to
this Agreement. Such records, together with supporting documents, shall be maintained
for a period of three y after receipt of final payment.
( b) Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other docum prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Consultant. With respect to computer files, Consultant shall male available to the City,
at the Consultant's office and upon reasonable written request by the City, the
n e c ess ary computer software and hardware for purposes of accessing, compiling,
transferring, and printing computer files.
Page 3
Agenda Item 8.j.
Page 6
11. INDEMNIFICATION
I
( a ) Indemnification for Professional Li bill . When the law establishes
professional standard o care for Consultant's Services, to the fullest extent permitted b
law, Consultant shall indemnify, protect, defend and hold harmless City and any and all
of its officials, employees and agents "Indemnified Parties" from and against any and
II losses, liabilities, damages, costs and expenses, including attorney's fees and costs
to the extent same are caused in whole o in part by any negligent o wrongful act, error
o omission o f Consultant, its officers, agents, employees o subcontractors r any
entity or individual that Consultant shall bear the legal liability thereof) in the
performance of professional services under this agreement.
(b Indemnification for Other Than Professional Liability Other than in the
performance o f professional services and to the full extent permitted by law, Consultant
shall indemnify, defend and hold harmless City, and any and all of its employees,
officials and agents from and against any liability (including liability for claims, suits,
actions, arbitration proceedings, administrative proceedings, regulatory proceedings,
losses, expenses o costs o f any Kind, whether actual, alleged or threatened, including
attorneys fees and costs, court costs, interest, defense costs, and expert witness fees),
where the same arise out of, are a consequence of, o are in any way attributable to, in
whole or in part, the performance of this Agreement by Consultant o by any individual
o entity for which Consultant is legally liable, including but not limited to officers,
agents, employees o subcontractors o f Consultant.
( c ) General Indemnification Provisions Consultant agrees to obtain executed
indemnity agreements with provisions identical to those set forth here in this section
from each and every subcontractor or any other person or entity involved by, for, with o r
on behalf of Consultant in the performance o f this agreement. In the event Consultant
fails to obtain such indemnity obligations from others as required here, Consultant
agrees to be fully responsible according to the terms o f this section. Failure of City to
monitor compliance with these requirements imposes no additional obligations on City
and will in no way act as a waiver o f any rights hereunder. This obligation to indemnify
and defend City as set forth here is binding on the successors, assigns o heirs of
Consultant and shall survive the termination of this agreement or this section.
12. INSURANCE
Consultant shall maintain prior to the beginning of and for the dur o f this
Agreement insurance coverage as specified in Exhibit "C" attached hereto and
incorporated herein as though set forth in full.
13. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly
independent Consultant. The personnel performing the services under this Agreement
on behalf of Consultant shall at all times be under Consultant's exclusive direction and
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Agenda Item 8.j.
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control. Neither City nor any of its officers, employees, or agents shall have control over
the conduct of Consultant or any of Consultant's officers, employees, or agents, e
as set forth in this Agreement. Consultant shall not at any time or in any manner
represent that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the City. Consultant shall not incur or have the poorer to incur
any debt, obligation, or liability whatever against City, or bind City in any manner.
( b) No employee benefits shall be available to Consultant in connection with
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
14. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is
used against or in concert with any officer or employee of the City of Arroyo Grande in
connection with the award, terms or implementation of this Agreement, including any
method of coercion, confidential financial arrangement, or financial inducement. No
officer or employee of the City of Arroyo Grande will receive compensation, directly or
indirectly, from Consultant, or from any officer, employee or agent of Consultant, in
connection with the award of this Agreement or any work to be conducted as a result of
this Agreement. Violation of this section shall be a material breach of this Agreement
entitling the City to any and all remedies at lawn or in equity.
15. No BENEFIT To ARISE To LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the project
during his /her tenure or for one year thereafter, shall have any interest, direct or indirect,
in any agreement or sub- agreement, or the proceeds thereof, for work to be performed
in connection with the project performed under this Agreement.
16. RELEASE of INFORMATION CONFLICTS of INTEREST
EST
(a) All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior
written authorization. Consultant, its officers, employees, agents, or subcontractors,
shall not without wriften authorization from the City Manager or unless requested by the
City Attorney, voluntarily provide declarations, letters of support, testimony at
depositions, response to interrogatories, or other information concerning the work
performed under this Agreement or darting to any project or propel located within the
City. Response to a subpoena or court order shall not be considered "voluntary 21
provided Consultant gives City notice of such court order or subpoena.
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(b) Consultant shall promptly notify City should Consultant, its officers,
employees, agents, or subcontractors be seared with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions, or other discovery request, court order, or subpoena from any person or
party regarding this Agreement and the work performed thereunder or with respect to
any project or property located within the City. City retains the right, but has no
obligation, to represent Consultant and/or be present at any deposition, hearing, or
similar proceeding. Consultant agrees to cooperate fully with City and to provide the
opportunity to review any response to d iscovery requests provided by Consultant.
However, City's right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
17. NOTICES
Any notice which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by i personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal
Express, which provides a receipt showing date and time of delivery, or (iii) mailing in
the United States Mil, certified mail, postage prepaid, return receipt requested,
addressed to the address of the party as set forth below or at any other address as that
party may later designate by notice:
To City: City of Arroyo Grande
Teresa IlcClih
300 E. Branch Street
Arroyo Grande, CA 93420
To Consultant: Water Systems Consulting, Inc.
Jeffery M. S yte l
P 0 Box 4255
San Luis Obispo CA 93403
18. ASSIGNMENT
T
The Consultant shall not assign the performance of this Agreement, nor any part
thereof, without the prior written consent of the City.
19. GOVERNING LAIN
The City and Consultant understand and agree that the laws of the State of
California shall govern the rights, obligations, duties, and liabilities of the parties to this
Agreement and also govern the interpretation of this Agreement. Any litigation
concerning this Agreement shall tale place in the superior or federal district court with
jurisdiction over the City of Arroyo Grande.
20. ENTIRE AG EEME iT
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Agenda Item 8.j.
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This Agreement contains the entire understanding between the parties relating to
the obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, or written, are merged
into this Agreement and shall be of no further force or effect. Each party is entering into
this Agreement based solely upon the representations set forth herein and upon each
party's own independent investigation of any and all facts such party deems material.
21. T IME
City and Consultant agree that time is of the essence in this Agreement.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City's Request t for Proposal, Exhibit
"ID", attached hereto and incorporated herein by this reference. In the event of conflict,
the requirements of City's Request for Proposals and this Agreement shall take
precedence over those contained in the Consultant's proposals.
23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review
this Agreement and that any rule of construction to the effect that ambiguities are to be
resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments o exhibits thereto. The captions of the sections are for
convenience and reference only, and are not intended to be construed to define o limit
the provisions to which they relate.
24. AMENDMENTS
Amendments to this Agreement shall be in writ in and shall be made only with
the mutual written consent of all of the parties to this Agreement.
25. AUTHORITY TO EXECUTE THIS AGREEMENT
T
The person or persons executing this Agreement on behalf of Consultant
warrants and represents that he /she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
its obligations hereunder.
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Agenda Item 8.j.
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IN WITNESS WHEREOF, F, the parties hereto h caused this Agreement to be
executed the day and year first above written.
CITY OF ARROYO GRANDE CONSULTANT
Bar:
Tony Ferrara, Mayor
Attest:
Its:
Kelly Wetmore, City Clerk
Approved As To Form:
Timothy J. Carmel, City Attorney
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EXHIBIT A
A ppendix A — Detailed Scope of Services
1�
Appendix i a iled Scope - Sei' i s .
Task 0.0: Project Management
0 .1 P roject Administ
Project Schedule. Prepare project schedule and update as- required based upon actual
progress and City direction. Submit reprised schedules to the City as necessary.
0.2 Progress Reports
Prepare progress reports to be submitted with each monthly invoice. The reports will
include: 1 summary f activities accomplished in the current month; ) summary of
activities planned for the next month; ) outstanding information needs; ) action items; S)
schedule updates; and ) coordination needed. Budget is based on eight (8) progress reports
0 3 QA
WSC will provide comprehensive quality control of the work items being prepared for
delivery to the City.
Task 1.0: Data Collection &Field Investigations
1.1 Data R
Prepare itemized data request and submit to the City.
F Collect and compile relevant data for use in developing the Master Plan Update. Data
sources are expected to include; (1) City personnel; { } City reports, studies and files; ( )
customer water usage and water production data; (4) daily operating logs and other
statistical data; (5 ) existing water and sewer models; () G1S land use database* () other
data sources.
Provide tabular summary of the compiled reference material and a listing of outstanding
data needs.
1.2 Fire Hydrant Flow Testing
Prepare locations and testing protocol to allow City personnel to conduct fire hydrant flow
testing to collect water distribution system performance criteria in order to calibrate the
hydraulic model.
1.3 Sewer Flow Monitori
II S 's subconsultant will place gravity flow meters in the two locations, oak Parr & Pile and
S. Halcyon & La Due, that the it s severer s discharges in to 5SL CSD's collection
system. The locations will be monitored simultaneously for 2 week durations. II S 's
subconsultant will also place a strap - on ultrasonic flow meter at the each of the six lift
stations to measure the ca pacitor of pump 1, pump 2 and the combined flow from pumps 1
and 2 (in duplex pump stations). The flow monitoring will be used to calibrate the sewage
flow model.
011Water and Wastewater System Master Plan Updates
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Appendix A — Detailed Scope of Services
Task 2.0: Land Use, Population and Demand Projections
2 .1 Land Use and Population Projections
Land use and Population projections will be based on a thorough review of customer
records, past residential, commercial and industrial growth, the local and county regional
planning agency forecasts, City land use plans and population projections.
In conformance with the existing master plans.. WSC will develop a build -out growth
scenario for projecting fu�tu�re land use and population numbers and an existing populati
estimate to assess the baseline condition of the water and sewer systems.
2 .2 Wat Demand Projections
Residential, commercial and industrial water use factors will be determined from past water
production records, and historical customer usage data.
Water pealing factors will be determined for Average Day Demand (ADD), Summer Average
Day Demand (SADD), Maximum Day Demand (MDD), and Peal Hour Demand (PHD).
Demand projections will be determined for residential, commercial and industrial sectors
based on the build -out growth scenario and water use factors.
WSC will review local or state plumbing codes and regulations that may mandate water
savings devices o r appliances will be assessed and included in the demand projections if
applicable. Proposed state, federal, or local water conservation initiatives will also be
evaluated.
WSC will examine Non - revenue and Unaccounted -for water and will base demand
projections off historical data and discussions with City staff.
WSC wi ll conduct a sensitivity analysis by increasing system demands by 15% a bove the
projected build -Dint scenario.
F
2 .3 Wastewater Flow Projections
Residential, commercial and industrial sever demand factors will be determined from
historical customer water usage data and SSL CSD WWTP flow records. Sewer demand
factors from the previous master plan, and text book demand factors will be reviewed to
update thve land use based demand factors.
Sewer peaking factors will be determined for Average Annual Flow (AAF), Peak Day Dry
Weather (PDF), Peak Hour Wet Weather (PHWWF), and Average Day M ax M o nth Flow.
Flow projections will be determined for residential, commercial and industrial sectors based
o n the build -out growth scenario and sewer demand factors.
WSC will conduct a sensitivity analysis by incre as! ng sewer system demands by 159 above
the projected build -out scenario.
Task 3.0: Water Quality and Supply Evaluation
3 .1 Source Wat Quality Analysis
WSC will review the Citys historical water quality analyses for the groundwater facilities and
Lopez W Treatment Plant and compile a database of the contaminants.
Analyze water quality and operations data to assess compliance with applicable federal,
state, and local re u I atio ns.
2011 Water and Wastewater System Master Plan Update
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Appendix A — Detailed Scope of Services
Supply alternatives will be identified, including discussion of potential contamination issues.
If potential contaminates are discovered, an effective and economical improvement project
will b e identified.
Task 4.0 Water Distribution System Hydraulic Analysis
4.1 Evaluate Gathered and Existing Information
R eview information collected in the fire hydrant flow test and existing hydraulic model, and use
as basis for creation of a WaterGEMS model.
4.2 Establish S ystem Evaluation Criteria
Establish, with feedback from the City, pipeline hydraulic evaluation criteria such as maximum
velocity, maximum unit head loss, and maximum and minimum pressures.
Deimand variability criteria such as seasonal variation and daily variation, based on peaking
fac
Redundancy criteria such as stand - capacity at pumping stations and weIIs.
Power costs and constraints related to peak and o -peak pumping, including time-of-use energy
costs.
43 Hydraulic Assessment
Develop WaterGEMS hydraulic model of City of Arroyo Grande water system, based on the 1333
WaterCAD model. The model will be used to identify existing and future system deficiencies
under existing, build -out and contingency conditions.
The final im ode I w111 be delivered to the City for the City's use.
The model will be used to evaluate expected changes in system performance due to aging of the
infrastructure (decreasing c- factors).
4 *4 Distribution and Storage Systems Evaluation
v C will conduct a thorough analysis of the condition and performance of the wells, storage,
booster puimping stations and distribution facilities. The analysis wiII be perforimed by speaking
to operators and assessing the City's facilities during the kick -off site visit, and application of the
hydraulic mode to identify capacity deficiencies.
Facilities will be analyzed to discern whether current and projected demands can be met, while
meeting Federal, State and Local Drinking later Standards.
We treatment systems wiII be evaluated to determine if loading rates for the major
components are acceptable under maximum day conditions and to evaluate if sufficient
redundancy is In place for long term reliability.
45 operation and Control As sessment
vSC will evaluate and update Chapter 3 of the 1333Water S ystem Master Plan and will prepare
an updated SCADA analysis in accordance with Task Item 6.
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Appendix A — Detailed Scope of Se r vice
Task 5.0 Wastewater Collection System Capacity Evaluation
5.1 Evaluate Gathered and Existing Information
➢ Review information collected from the sewer flow monitoring assessment and existing hydraulic
model (Hydra output files) and, and use as basis for creation of a SewerGEMS model.
S.2 Establish System Evaluation Criteria
Establish, with feedback from the City, pipeline hydraulic evaluation criteria such as maximum
d D and maximum velocity.
Demand variability criteria such as seasonal variation and daily variation, based on peaking
factors.
Redundancy criteria such as additional pumps and stand -by capacity at lift stations.
S Wastewater System Modelin
Develop SewerGEMS hydraulic model of City of Arroyo Grande serer system, based on the
City's GIS and the 2001 Hydra model. The model will be used to identify existing and future
system deficiencies under existing, build -out and contin envy conditions.
The final model will be delivered to the City for the City's use.
S.4 Collection System Evaluation
WSC will conduct a thorough analysis of the condition and perFormance of the gravity serer
collection system. The analysis will be performed by speaking to operators and assessing the
City's facilities during the kick -off site visit, and application of the hydraulic model to identify
capacity deficiencies.
Seger lift stations will be evaluated to determine if the existing lift station capacity is sufficient
to meet peak hour flog conditions. System curare figures will be updated.
Update Chapter 6 of the 2001 Vaster Plan — SSLOCSD System Status.
S.5 Collection System Maintenance and Inspection
In coordination with updating C hapter 7 of the 2001 Master Plan, WSC will assess the operation
and control of the sewage lift stations. Defer to Task stern 6.2.
Task 6. Capital Program
6.1 Prepare Capital Improvement Program
Develop a Capital Improvement Program based on the projects identified in the hydraulic
analysis of the grater and serer system to correct existing and build -out deficiencies. Draft
projects will be identified and discussed with the City at Progress Meeting #2.
WSC will update the unit costs for the grater and serer pipelines as shorn in Table 1 -1 of the
1999 Water S ystem Master Plan, a unit cost table was not provided in the 2001 Wastewater
rater
System Master Plan.
An estimated project level allowance for design and construction phase services will be included
in the project cost opinions.
The projects will be prioritized as Priority 1, 2.. or 3 in conformance with the existing Master
Plans.
2011 Water and Wastewater rater ystem Master Plan Updates
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6.2 SCADA System Evaluation
W C *s Subconsultant (J. Calton Engineering) will prepare a Technical Memorandum discussing
the existing SCADA system, its major functions, its deficiencies, and recommended
improvements to meet future needs of the water and wastewater system. This will involve field
site visits for a total of two days to visit typical wells and water storage facilities as well as
interviewing City staff.
The report will provide general recommendations on current state of the market software
packages (e.g. Wonderware InTouch, Rockwell Automation RS i w, GE iFI ), general radio and
CA DA equipment improvements, alarm and monitoring features and recommendations.
Task 7.0 Mee
7 . 1 Kick-Off M eet ing
W C will plan, organize and conduct one kickoff meeting. The purpose of the Kickoff Meetings
will be to: (1) establish roles and responsibilities; ( review scope, schedule and deliverables;
() review available data and establish data needs; () review master plan update requirements
and methodology; discuss agency coordination. Draft agendas, a data requ log, a work
plan for the project, a project contact fist, a project schedule with milestones will be provided at
least two days before the meeting, and meeting notes including action item assignments will be
provided within one week following the meetings.
7 .2 Progress Meeting #1
W C will plan, organize and conduct Progress Meeting #1. The purpose of the progress meeting
will be to p rovide an update of the current status of the project. it is anticipat that the land
use/ demographics, demand projections and initial builds and runs of the existing water and
sewer models will be completed. A brief presentation will be given followed by a discussion of
the next steps and issues that have been identified. Draft agendas will be provided at least two
days before the meeting, and meeting notes including action items assignments will be provided
within one week following the meetings.
7 .3 Progress Meeting #
WSC will plan, organize and conduct Progress Meeting #2. The purpose of the progress meeting
will be to provide an update of the current status of the project. It is anticipated that the model
analysis will be completed at this point and a presentation of the models will be given aloe with
y p p p g g
discussion of the preliminary deficiencies noted in the system, and anticipated C1P. Draft
agendas will be provided at least two days before the meeting, and meeting notes including
action items assignments will be provided within one wee k following the meetings.
7 .4 Presentation to City Council
WC will prepare for and attend one City Council meeting to present the findings of the mast
plan updates. The presentation will be in PowerPoint and will include visual exhibits to convey
to the Council members the background information used to develop the Master Plan Updat
and W C will walk the Council through the Draft Capital Improvements Program. After the
hni al Memorandum
Counil Meeting I�IIC will make minor edit to the tables and T t o
address Council Member comments.
2011 Water and Wastewater System Master Plan Updates -.: 0
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Appendix A — Detailed Scope of Services
Task 8.0 Prepare Technical Memorandum
9.1 Update Water Master Plan
WSC will provide the City with updated tables as requested in the FFP, and as outlined in the
Project Understanding section. Where I 's methodology differs from the methodology found
in the 1999 Water System Master Plan, a grief Technical Memorandum wi I I be prepared so that
the City can update the Final Master Plan Document.
WSC will provide the City with marked up figures as listed in the RFP, so that the City can
prepare the exhibits for the Final Master Plan Document.
WSC anticipates that Chapter 10 of the 1999 Water System Master Plan will require a complete
rewrite by I.
9.2 Update Wastewater System Master Plan
WSC will provide the City with updated tables as requested in the IFP, and as outlined in the
Project Understanding section. Where I 's methodology differs from the methodology found
in the 2001 1 Wastewater System Master Plan, a brief Technical Memorandum will be prepared
o that the City can update the Final Master Plan Document.
WSC will provide the City with marked up figures as listed in the RFP, so that the City can
prepare the exhibits for the Final Master Plan Document.
WSC anticipates that Sections 5.3 and 5. 4 of the 2001 Wastewater tewater System Master Plan will
require a complete re -write by I.
8.3 Deliver Final Water and Sever System Hydraulic Models
WSC will submit on DVD the final water and sever models in WaterGEMS and SewerGEMS
format respectively.
OptionatTask - 2010 Urban Water Management Plan
Task Q1. Project Management
01.1 Project Administration
Project Schedule. Develop, monitor and maintain the project schedule. Submit revised
schedules to the City as required.
Progress deports. Prepare progress reports to be submitted with each monthly invoice. The
reports will include: (1) summary of activities accomplished in the current month; )
summary of activities planned for the next month; () outstanding information needs; ()
action items; (5) schedule updates; and (6) coordination needed. Budget is based on six (6)
progress reports
01. 2010 UW P Kickoff Meetings
WSC will plan, organize and conduct one kickoff meeting. The purpose of the kickoff
meeting will be to: (1) establish roles and responsibilities; ( ) review scope, schedule and
deliverables; () review key areas of the 2005 plan that require updating; and () review
available data and establish data needs. Draft agenda will be provided at least two days
before the meeting, and meeting notes including action item assignments will be provided
within one week following the meetings. Budget based on one 1 two -hour meeting.
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01.3 Workshops
010 UWMP Workshop — Progress Update, Data Gaps and Required Follow -Up. The
purpose of the 2010 UWMP Workshop will be to: (1) Review progress to - including
outstanding data needs from the Kickoff Meeting; (2) review data gaps and required follow -
up. Draft agenda will be provided at least two days be fore the mee ti ng, an meeting not
including action item assignments will be provided within one wee following the meeting.
Budget includes one 1 two -hour meeting.
01.4 Agency Coordination Support
Coordinate and document the City's communication with DWR including telephone calls,
em ils and other correspondence. Forward Final Draft plan to DI for "pre - review" prior to
finalizing plan.
Coordinate and document the City's communication with other agencies including
purveyors, cities, counties and o ther interested parties as required by the UWMP Act.
Budget based on WSC providing up to g hours of Agency Coordination Support
01.5 Public outreach Support
Support the iv(s public outreach effort including: (1) providing input on the public
outreach strategy; (2) providing required materials for the public meetings; an ( )
providing supplementary information to the City for responding to public comments. W
will provide electronic and hardcopy formats for the City's use. The City will be. responsible
for reproduction. Budget based o a total of 8 hours of public outreach support.
01.6 Deliverable Review Meetings
Review Meeting #1. Administrative Draft of UWMP. WSC will plan, organize and conduct a
review meeting for the Administrati draft 2010 UWMP. Draft a genda will be pr vided at
l east two da ys be fore the meeting, an meeting not including act ion item ass ignments w ill
be pr vided within one week following the meeting, Budget bused on one 1 two -hour
meet ing.
Review Meeting #2. Public Review Draft of UWMP. WSC will plan, organize and conduct a
review meeting for the Public Review Draft 2010 UWMP. Draft a genda will be provided at
least two days before the meeting, and meeting notes including action item assignments will
be provided within one week following the meeting. Budget based o one 1 two -hour
meeting.
Task 02. 2010 U Water M Plan
02.1 Administrative Draft 2010 UWMP
Prepare Administrative Draft 2010 UWMP including all attachments and references as
required by the UWMP Act. At a minimum, the plan will;
o Describe the City and its Sphere of influence
o Detail the availability and reliability of current sources
o Eva Iuate planned water supply projects
20 11 Water and Wastewater System Master Plan Updates -
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Appendix A — Detailed Scope of Services
o Evaluate the Citys Water Conservation Plan in regards to compliance with the
Demand Management Measures set forth in the UWMP Act and c mplr nce with
State 20x2O2O guidelines. It is assumed that the City will tale the lead in
summarizing the necessary data to document the Demand Management Measures
o Develop baseline, interim target, and target per capita daily grater use values based
on historical gross grater use and population estimates in compliance with 88x-
o Project grater demand inside the City and project potential grater demand inside the
Sphere of Influence
o Update the City's current grater shortage contingency plan. It is assumed that the
City will finalize and adopt an updated water shortage ordinance and /or amend City
Code prig to finalizing the 2010 lJWMP.
o Evaluate current and potential recycling programs and opportunities and propose
an implementation program
o Provide references and a listing of acronyms
Complete D R review worksheets
Submit three ( ) hardc pies and one (1) PDF copy of the Administrative Draft 2010 lJWMP
and completed D R review worksheets to the City for review and comment.
02.2 Public Review Draft 2010 UWMP
Prepare Public Review Draft of the 2010 UWMP, addressing staff comments on the
Administrative Draft plan and including all attachments and references.
Update D R revie w worksheets as required.
Submit three ( ) hardc pies and one (1) PDF copy of the Public Review Draft 2010 UWMP
and completed D R revie w worksheets to the City for review and comment.
Submit Public Review Draft 2010 lJWMP to D R for pre-review.
02.3 Final Draft 2010 U MP
Prepare Final Draft 2010 lJWMP based upon comments from D R and the City.
Submit three ( ) hardc pies and one (1) PDF copy of the Final Draft 2010 IJWMP and
completed D R review worksheets to the City for review and comment.
014 Ftna l 2010 1 MP
Prepare Final 2010 lJWMP based upon comments from D R and the City.
Submit the Final 2010 lJWMP to the City for adoption. Provide three ( ) hardc pie , one (1)
reproducible original and electronic files in Word and PDF formats. All supporting
calculations and/or databases will be provided in native electronic format.
Assist in drafting Notices, and coordinate submittal of adopted 2010 IJWMP to D R.
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11Water and Wastewater System Master Plan Updates
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6 2011 Water and Wastewater S Master Plan updates
is C't of Arro Grande A-9
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Deliverables Summary
Appendix, A — Detailed Scople of Servicies
2011 Water and Wastewater S Master Plan'Updates
Cit of Arro Grande A-10
A Item 8.j.
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a* 1 - W S C
1 ; 41 nPW15
W5[ acknowledges that ttm Enginimr wlll maintain the lblkswlng public
Ilablllty and property darn■ge Insuranco during the I fie of the agrearnsnt.
> Comprahens Iva general lie bNIty ins uraroe, IncludFng personal Injury
Robb ty, biankst contractual 11abAlty and broad loan property darnage
liability. Tha combined single limit for bodily injury and property
damaga shall not be less than S1,OOrD.0OO.
Automobile bodily injury and property damage llablll Insurance
wvering awned, ron wnod, re mad, and hired cars. The combinod
single limit bodlly Injury and property damage shall not be less than
'O Statutory Workers Compensation Insurance not less than $i ODD.
> Professional Liability Insurance not Is is than $1, ODD. DOO for each claim
and in the aggregate for all pmo cts,
;o The owner wlll be IlsUd as additionally insured.
Qptkw,W tasks
Task Task Description Prof. Print Staff Clerkal/ Cawkal/
No. Mgr. Engr. Engr, Adinin Adinin
Q 01 Optkmw1 Talk- Z01O UlWMP 24 PS 10
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TOW Swb- meal
uwhw Total Labor Expenses Ca"M" a Expenses
Hogs
Fee Estimate
Toeal Fey
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City of Arrvyo Grande
2011 Water and Wastewater Master Plan Updates
Fee Proposal
E C
INSURANCE REQUIRE B TS
Prior to the beginning of and throughout the duration of the Work, Consultant will
maintain insurance in conformance with the requirements set forth below. Consultant
will use existing coy er gee to comply with these requirements. if that existing coverage
does not meet the requirements set forth here, Consultant agrees to amend,
supplement or endorse the existing coverage to do so. Consultant acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum
amount of coverage required. Any insurance proceeds available to City in excess of the
limits and coverage required in this agreement and which is applicable to a given loss,
will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy from CG 00 01 or the enact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including
symbol 1 (Any Auto) or the enact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. if Consultant owns no vehicles, this
requirement may be satisfied by a non -o wned auto endorsement to the general liability
policy described above. If Consultant or Consultant's employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability
coverage for each such person.
Workers Compensation on a state- approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designated to protect against acts, errors or
omissions of the Consultant and "Covered Professional Services" as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay
on behalf of the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Page 11
Agenda Item 8.j.
Page 23
Insurance procured pursuant to these requirements shall be written by insurer that are
admitted carriers in the Mate California and with an A.M. Bests rating of A- or better and
a minimum financial size 1111.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds City, its officials
employees and agents, using standard ISO endorsement No. CG 2010 with an edition
prior to 1992. Consultant also agrees to require all Consultants, and subcontractors to
do likewise.
2. No liability insurance coverage provided to comply w ith this Agreement
shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of
subrogation prior to a loss. Consultant agrees to gale subrogation rights against City
regardless of the applicability of any insurance proceeds, and to require all Consultants
and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or
applicable to this agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or its
operations limits the application of such insurance coverage.
4. gone of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been fiat
submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serge
to eliminate so-called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or of any Consultant or subcontractor.
6. All coverage types and limits required are subject to approval, modification
and additional requirements by the City, as the need arises. Consultant shall not make
any reductions in scope of coverage e.g. elimination of contractual liability or reduction
of discovery period) that may affect City's protection without City's prior wriften consent.
7 Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional
insured endorsement to Consultant's general liability policy, shall be delivered to City at
or prior to the execution of this Agreement. in the event such proof of any insurance is
not delivered as required, or in the event such insurance is canceled at any time and no
replacement coverage is provided, City has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests under this or any other a greement
Page 12
Agenda Item 8.j.
Page 24
and to pay the premium. Any premium so paid by City shall be charged to and promptly
paid by Consultant o deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation o coverage. Consultant agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, or that any party will
"endeavor" as opposed to being required) to comply with the requirements of the
certificate.
g. It is acknowledged ledged by the parties of this agreement that all insurance
coverage required to be provided by Consultant or any subContra tor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or
self insurance available to City.
10. Consultant agrees to ensure that subCcntractrs, and any other party
involved with the project who is brought onto or involved in the project by Consultant,
provide the same minimum insurance c overage required of Consultant. Consultant
agrees to monitor and revie w all such coverage and assumes all responsibility for
ensuring that such c overage is provided in conformity with the requirements of this
section. Consultant agrees than upon request, all agreements with subContra tors and
others engaged in the project will be submitted to City for revie w.
11. Consultant agrees not to self - insure or to use any self - insured retentions
or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any Consultant, subcontractor, Architect, Engineer or other entity or
person in any way involved in the performance of w ork on the project contemplated b
this agreement to self - insure its obligations to City. If Consultant's existing c overage
includes a deductible or self - insured retention, the deductible or self - insured retention
must be declared to the City. At the time the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-insured
retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Consultant ninety
(90) days advance written notice of such change. If such change results in substantial
additional cost to the Consultant, the City will negotiate additional compensation
proportional to the increase benefit to City.
13. For purposes of applying insurance c overage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps
that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges ledges and agrees that any actual or alleged failure on
the part of City to inform Consultant of non - compliance with any insurance requirements
Page 13
Agenda Item 8.j.
Page 25
in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any ether regard.
15. Consultant will renew the required coverage annually as long as City, or
its employees or agents face an exposure from operations of any type pursuant to this
agreement. This obligation applies whether or not the agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until City
executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein
expiring during the term of this Agreement have been renegued or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shalt be submitted prior to expiration. A coverage birder or letter from
Consultant's insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications applicable to
the reneging or new coverage must be provided to City within five days of the expiration
of the coverages.
17. The provisions of any workers' compensation or similar act will not limit
the obligations of Consultant under this agreement. Consultant expressly agrees not to
use any statutory immunity defenses under such lavers with respect to City, its
employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as
a waiver of any coverage normally provided by any given policy. Specific reference to a
given coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party or insured to be limiting or all - inclusive.
19. These insurance requirements are intended to be separate and distinct
from any other provision in this agreement and are intended by the parties here to be
interpreted as such,
g. The requirements in this Section supersede all ether sections and
provisions of this Agreement to the extent that any other section or provision conflicts
with or impairs the provisions of this Section.
1. Consultant agrees to be responsible for ensuring that no contract used b
any party involved in any way with the project reserves the right to charge City or
Consultant for the cost of additional insurance coverage required by this agreement.
Any such provisions are to be deleted with reference to City. It is net the intent of City to
reimburse any third party for the cost of complying with these requirements. There shall
be no recourse against City for payment of premiums or other amounts with respect
thereto.
Page 1
Agenda Item 8.j.
Page 26
2. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this agreement. City
assumes no obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or c laims if they are likely to involve City.
Page 1
Agenda Item 8.j.
Page 27
EXHIBIT D
CITY OF
}Yy dw %VV
x
ALIFI�A'
January 25, 2
REQUEST FOR PROPOSALS
for the
City of Arroyo Grande
Water System Master Plan Update
and
Wastewater ater Master Plan Update
The City of Arr Grande Will be updating its Water System Faster Fran and
Wastewater Faster Plan. Services are required to model both the lfater S ystem and
Wastewater System and make recommendations regarding improvements for each
system. Proposals Will be received by the City of Arroyo Grande, 300 E. Branch Street,
Arroyo Grande, CA 93420 until 2:00 P.M. on the 22nd of February,, 2011, for the
following:
i . Consulting services for Water system Faster Plan update
. Consulting services for Wastewater system Master Plan update
The City of Arr Grande has both surface and gr sources of Water. The
surface Water comes from the treatment plant at Lopez Lake. In 2009, Lopez provided
70 % of the City's total suppler. The City receives a blend of Lopez Water and State
Water since both are delivered in the same distribution pipeline. The City, however, is
not a participant in the State Water Project. The City of Arr Grande supplies
approximately 17,000 people With Water and sewer service. Surface Water Provided 74 2 Million Gallons, Groundwater Pumped - 319 Million Gallons, Total Water Delivered -
1,061 Million Gallons, Average Daily Demand - 2.9 Million Gallons. There are two 2
groundwater basins with a total of eight 8 wells in the system.
The City of Arroyo Grande supplies its customers with wastewater collection services.
The City's collection system conveys raw wastewater to trunk mains owned and
o perated by the South San Luis Obispo Sanitation District SSLCSD. Wastewater
treatment and ocean disposal is also provided by SSL CSD. The current City
population of 17,000, which is based on a combination of Year 2010 census data and an
assessment of additional dwellings constructed after the census, is expected to increase
to approximately 20,000 at build -out of the existing City limits. As the City corrects
current capacitor and age- related problems with the system infrastructure, it is the City's
intent to construct wastewater system improvements consistent with the ultimate needs
o f the system. In order to facilitate this goal, the City has elected to prepare an update t
the existing Wastewater System Faster Plan.
The Water System Master Plan Update and Wastewater Master Plan Update will be a
revision to the existing Faster Plan. The City o Arroyo Grande will write and produce
the final revision document with input and assistance from the selected consultant. The
intent of this project is to combine the experience and expertise of the consultant with
the institutional knowledge wledge f the City of Arroyo Grande.
Page
Agenda Item 8.j.
Page 28
Water Svstem Master Plan Update
The existing 1999 Waster System Master Plan will serve as the basis for the 2011 Water
System Master Plan Update. The scope of services to be provided by the consultant
shall include the following:
System Model
• Using available as -built information, model the existing water systems in order to
evaluate the water distribution system and infrastructure. The existing model
was developed in WaterCAD and is available for the consultant to use. The
model must be transferable to the City for future use in assisting engineers and
planners analyze the water system during the development review process for
proposed projects.
• Calibrate the distribution model with fire hydrant field tests conducted throughout
the City.
• Utilize the existing water atlas information to prepare a comprehensive system
map of the existing and ultimate water infrastructure
• Based on available elevation information, prepare a pressure contour map
showing lines of equal water pressure under average demand conditions.
• Identify existing system deficiencies based on the calibrated computer model and
build -out flow requirements. Where deficiencies are found, recommend
corrective improvements to the system.
• Provide system model data in electronic format suitable for use in the City's GIS.
Meeting with City Staff
• Upon commencing work on the project, consultant shall meet with City staff to
identify system deficiencies.
Chapter 3 - Land Use and Population
• Review and provide recommendations to the City of Arroyo Grande General Plan
Land Use Element LUE
• Provide recommendations for updating Tables -1 and -2, and Figures -1
and -1 B.
Chapter 4 - Water Demand
• Review and update historic water demand; provide data for updating Table -1
• Provide recommendations for updating water demand factors; provide data for
updating Table -2
• Review and update peaking factors; provide data for updating -
•
Review and provide recommendations for future water demand; provide data for
updating Table .
Chapter 5 - Water Supply
•
Review and provide recommendations for updating existing well summary, Table
5-1.
Review and provide updated data historic water supply, Table -2.
Review and provide recommendations for updating future water supply, Table 3.
• Review and provide recommendations for supply redundancy, Table 5-4.
Page
Agenda Item 8.j.
Page 29
Chapter 6 - vate r Storage
• Review and provide recommendations for updating existing storage facilities,
Table -1.
• Review and provide recommendations for updating emergency storage
requirements, Table -2.
• Review and provide recommendations for fire suppression storage, Table -3.
• Review and provide recommendations for operational storage, Table .
• Review and provide recommendations for total storage requirements, Table 6-5.
• Review and identify improvement projects for improving waiter storage.
Chapter 7 — Water Distribution
• Review and provide updated data for the existing waiter system network, Table -
1 A.
• Review and provide updated data for the existing booster station inventory, Table
7-1 B.
• Review and provide recommendations for updating the waiter system design
requirements
• Review and identify improvement projects for improving the waiter distribution
network.
• Review and provide updated data for ar simulated performance of existing and
future systems, Table -3.
• Review and provide recommendation for updating, Figures -1 A and -1 B -
Existing Water Distribution System
• Review and provide recommendation for updating Figures 7-2A and -28. —
Capital I rn prove ran a nts
• Review and provide recommendation for updating, Figures -3
Chapter 8 — Water Quality
• Review and provide recommendations for updating
Chapter g — Operation and Controls
• Review and provide recommendations for updating
• Identify improvements to Supervisory Control and Data Acquisition SCADA
system required to meet future needs of the waiter system.
Chapter 10 — Recommendations and Capital Improvements
•
Review and update unit cost for water system improvement, Table 10 -1
•
Review existing list of improvement projects and provide recommendations and
conceptual cost estimates for future improvement projects and prioritizing for
future projects, Tables 10 -2, 10 -3, and 10.
City Council Meeting Presentation
• Consult shall be available to present findings to the City Council upon conclusion
of all work.
Pa ge
Agenda Item 8.j.
Page 30
Wastewater System Faster Plan
The existing 2001 Wastewate r System Master Plan will serve a s the basis for the 2011
Wastewater System Master Plan Update. The scope of services to be provided by the
consultant shall include the following:
System Model
• Using available as-built information, model the existing wastewater collection
system, including both gravity and pressure systems, in order to evaluate the
waste water collection system and infrastructure. The existing model was
developed in Hydra and is available for the consultant to use. The model shall
be transferable to the city for future use in assisting engineers and planners
analyze the wastewater system during the development review process for
proposed projects.
• Utilize the existing sewer atlas information to prepare a c omprehensive system
map of the existing and future wastewater collection infrastructure
• Identify existing system deficiencies based on the calibrated computer model and
build -cut flow requirement. Where deficiencies are found, recommend
c orrective improvements to the system.
• Model shall include SSL CSD trunk mains in the comprehensive computer
model. (Note: SSL CSD network has been modeled in InfoSWIM and is
available for consultant use.)
• Install and monitor flow - recording devices to confirm flow assumptions and
peaking factors where necessary. In targeted areas, review the date for the
occurrence of storm water intrusion into the system.
• Confirm model assumptions through field - testing and flow monitoring. Analyze
the collection system in terms of existing and future deficiencies.
Provide system model data in electronic format suitable for use in the city's GIS.
Meeting with city Staff
Upon commencing work on the project, consultant shall meet with City staff to
identify system deficiencies.
Chapter 3 — Land Use and Population
Estimate the current and projected average and peak wastewater flows for the
collection system based on flow monitoring and available records, and estimate
future flows using a detailed breakdown of land use potential provided by the city
Community Development Department.
Review and provide recommendations to the city of Arroyo Grande General Plan
Land Use Element LUE
Provide recommendations for updating Tables 3 -1 and 3 -2, and Figures 3 -1
and 3 -1 B.
Chapter 4 — Wastewater Flows
Review and update historic average annual (daily) flow; provide data for updating
Table -1
Review and provide data for updating peaking factors; Table -
Review and provide recommendation for future wastewater flows, Table -3.
Page
Agenda Item 8.j.
Page 31
Chapter 5 — Wastewater Collection System Analysis
• Review and provide updated data for the existing wastewater collection system,
Table -1.
• Review and provide recommendations for updating design criteria and
recommendations for the analysis of gravity sewers.
• Review and provide recommendations for updating the wastewater collection
system design requirement
• Review and identify improvement projects for improving the wastewater
collection system network.
• Review and provide updated data for Table -2 — Existing Lift Station Summary.
• Review and provide recommendations for updating Figures -1, -2A, -2B, -
3A and -3B, A, and S
• Perform Hydraulic Analysis on Lift Stations Nos. 1, 3 4 , and 7 and provide
undated Hydraulic Analysis charts displaying Total Dynamic Head and Pump
Discharge.
• Identify deficiencies in existing wastewater collection system
• Analyze each sewer lift station and force main in terns of pump hydraulic
performance, and recommend improvements to be performed within a 20 year
planning horizon.
Chapter 6 — South San Luis Obispo County Sanitation District Wastewater Collection,
Treatment, and Disposal
• Review and provide recommendations for updating Chapter
Chapter 7 -- Collection System Maintenance and Inspection
•
Review and provide recommendations for Sewer Main Cleaning Program, Pump
Station Monitoring and Maintenance, and Video Inspection of Gravity Sewers
Chapter 8 — Recommendations and Capital Improvement
• Review and update unit cost for wastewater system improvements, Table 8 -1
• Review existing list of improvement projects and provide recommendations and
conceptual cost estimates for future improvement projects and prioritizing for
future projects, Tables 8 -2, 8 -3, and 8.
City Council Meeting Presentation
•
Consult shall be available to present findings to the City Council upon conclusion
of all work.
Page
Agenda Item 8.j.
Page 32
Proposed Project Timeline
Project time lines are as follows:
Call for Proposals
Pro psal due
Award o Contract by City
1 t Submission to City
Comments by City
na Submission to City
Comment by City
Presentation to City Council
January 24, 2011
February 22, 2011
M arch 22 20
May 27, 2011
June 27, 2011
July 25, 2011
August, 2011
October 2011
Technical Proposal Format
The Request for Proposal expresses the intent of the City to award this project, but it is
not a representation, agreement, or promise that the contract will be awarded on that
date or any other time. The consultant shall present generally accepted standards of
service and planning in the waterworks industry on relevant topics listed above. The
intent is to use AWWA or other acceptable planning and forecasting criteria and
standards in the development of the Master Plan Updates.
In submitting the response to this IFP, the consultant represents that: 1 the consultant
has read and understands the prop documents and his o her proposal is made
accordingly; the consultant has familiarized him /herself with conditions of the City of
Arroyo Grande and will use in relation to requirements for the Water and Sewer Master
Plan Update and has correlated such observations with the requirements o f the
proposed contract documents; and 3 the proposal is based upon the proposal
documents without exceptions, except those noted. Consultants should submit four
original copies of their proposal prior to the closing date and hour.
Proposals will be evaluated n:
(a) the experience of the consulting firm with master water and wastewater plans;
( b) the consultant's experience and reputation for satisfactory work, judgment,
integrity, and timeliness;
(c) the consultant's facilities, equipment, and shills for performing the contract
(d) the extent to which the proposal and consultant meet the stated requirements
and specifications
Proposal must contain the following:
A. Transmittal Letter - This letter should designate the individual authorized to represent
the proposing consultant regarding this proposal and should summarize the key
points of the proposal.
B. Required Information - This general section of the overall proposal should provide all
the information necessary to determine if the consultant services will meet the needs
of the City of Arroyo Grande.
Page
Agenda Item 8.j.
Page 33
This section must contain the following:
Executive Include 1 a brief statement of the salient features o f the proposal
Summary including conclusions and generalized recommendations on the
detailed work program; a brief statement indicating the
consultant's capabilities and experience in this type of project; 3
any additional information the consultants might wish to add which
would allow the Owner to more fully understand the contents of
the proposal.
Content Include contain a detailed work program that describes how the
Requirements consultant will address the task identified in the facility plan topic.
This section shall include an estimated schedule in the form of a
bar chart showing an approximate task completion schedule and
include milestone criteria and products of each step which will be
presented to the owners in draft form for review and comment.
Documentation Include a description of the contents of the final report, including
such things as computer outputs, summary information, and
pertinent maps.
Consultant Clearly indicate the firm's experience in water system master
Qualifications, planning and their experience in working collaboratively with the
Relevant
client's staff. This section shall also provid a listing of the
Experience,
personnel assigned to the project with the individual's pertinent
References, and
experiences and expertise. References es must include other master
Resumes of
water plan studies relevant to the proposed project, including a
individuais Who
brief summary of the work performed including size and general
1 11 Work on the
description of the Dent's water system, with client name, address,
Study
contact person, and telephone number. The F FP need not
attempt to identify every possible task which would benefit this
project. The consultants are encouraged to identify problems,
solutions, or any additional features which would benefit the City
of Arroyo Grande.
SUBiRWD Quantify the support and services the consultant will require and
Resource expect of each utility.
Requirements
Other Relevant Include information specific to this project that will further inform
Information the Owner about the c nsult's capabilities and understanding of
the project.
Page
Agenda Item 8J.
Page 34
Cost Proposal
A cost proposal must be submitted in ar sealed envelope separate from the technical
proposal. The City of Arroyo Grande will open and review the cost proposal following
the selection of the most qualified consultant. The cost proposal should provide all the
relevant cost information of the project as proposed. Prices quoted within the cost
proposal shall be deemed to include all costs for which the City of Arroyo Grande shall
be responsible. Unspecified costs will be the responsibility of the consultant.
Insurance - Acknowledgement that the Engineer will be expected to maintain the
following public liability and property damage insurance during the life of the agreement
•
Comprehensive general liability insurance, including personal injury liability,
blanket contractual liability and brand form property damage liability. The
combined single limit for bodily injury and property damage shall not be less
than 1, 000, 000.
Automobile bodily injury and property damage liability insurance covering
owned, non - owned, rented, and hired cars. The combined single limit bodily
injury and property damage shall not be less that 1 1 000,000.
Statutory Workers Compensation Insurance not less than 1,000,000.
Professional Liability Insurance not less than $1,000,000 for each claim and
in the aggregate for all projects.
• The Owner will be listed as additionally insured.
Upon selection of the successful consultant, the City will enter into contract negotiations
to develop the detailed terms o f the contract for the study. During this process, specific
performance objectives, completion date, the change order process, and payment terms
will be defined and become an integral part of the contract terms. If for any ream
during the negotiation process the City determines than negotiations with the selected
consultant will be terminated, the City will provide written notice to the consultant of their
decision. In this event, the City may enter into contract negotiations with another
consultant who qualified through the evaluation process. The City will not be responsible
for any costs incurred by ar consultant during the contract negotiation process. The
successful consultant will be required to assume full responsibility for all s ervices and
products offered in their proposal, whether or not the consultant subcontracts any of this
work.
Contact Information
Information pertinent to this proposal may be obtained by e- mailing Thomas Korman,
P.E. at tkrmanAarrgrande.rg on by calling Mike Linn, P.E., Assistant City
Engineer at (805) 473 -5444. Written requests should be addressed to the same person.
Information regarding the City o Arroyo Grande's facilities/data can be obtained from
Mr. Shane Taylor, Maintenance Services Department — Utilities Division at (805) 473-
546 r by emailing staylor@arroyogrande.org.
Page
Agenda Item 8.j.
Page 35
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.j.
Page 36
MCOAPQRA TED
MEMORANDU
i� JUL 1 0, 1 ,
FOR
To: CITY COUNCIL
-11�'
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION of A THIRD AMENDMENT To THE AGREEMENT
WITH DYER ENGINEERING FOR THE LE POINT STREET
IMPROVEMENTS AND PARKING LOT EXPANSION PROJECT, PII
2011-02
DATE: APRIL 12, 2011
RECOMMENDATION:
It is recommended the City Council:
1. Approve a Third Amendment to the Agreement for Consultant Services w ith Dyer
Engineering to increase the "not to exceed" amount by $ to provide
construction survey staking and construction support services for the Le Point
Street Improvements and Parking Let Expansion Project;
2. Authorize the Mayor t execute the Amendment;
3. Make the following amendments to restore the original budgeted ed funds;
appropriate $134,000 from the Transportation Facility Fund t owards the Le Point
Street widening improvements, $5,000 from the Water Fund for the installation of
a water line by City forces, $155,820 from the Downtown Parking Funds for the
Le Point Street Improvements, and return $168,789 to Police Building Project
and $151,211 to Redevelopment Fund; and
4. Appropriate an additional $13,000 from the Downtown Parking Fund.
FINANCIAL. IMPACT:
The Capital Improvement Program currently includes $640,000 for the project. The total
estimated project cost (design, construction, construction contingencies, testing, and
contract administration) is $653,00 Appro imately $6,000 is available in the budget
for this contract amendment; therefore this amendment request is an additional $13,000
to be allocated from the Downtown Parking fund. Thus far, approximately $70,000 has
been spent or encumbered on planning and design, leaving a balance of approximately
$49
Agenda Item 8.k.
Page 1
CITY COUNCIL
CONSIDERATION of A THIRD AMENDMENT To THE AGREEMENT WITH DYER
ENGINEERING IN FOR THE LE POINT STREET IMPROVEMENTS AND PARKING LOT
EXPANSION PROJECT, P II 11-
APF IL 12, 2011
PAGE
O March 8, 2011, the Council appropriated $320,000 in Redevelopment ment funds for the
project that were originally partially designated for the Police building project. Staff
recommends returning the $320,000 to the Police building project and the
Redevelopment fund.
BACKGROUND:
Last year the City Manager approved an agreement w ith Dyer Engineering in the
amount of $19,100 for the preparation of a topographic survey and preliminary grading,
utility and improvement plans and to p rovide for preliminary grading plans for variation
on site layout and for the legal descriptions required to obtain necessary easements
from adjacent landowners for the Le Point Street project. On December 14, 2010, the
City Council approved a second amendment to the agreement for an additional $25,000
to prepare the final plans and specifications for the project, increasing the "not to
exceed" contract total to $44,100.
On March 8, 2011, the City Council awarded a contract to grough Construction, Inc. for
construction of the Le Point Street Improvements and Paring Lot Expansion Project.
The contract documents are now executed and work is anticipated to begin the week of
April 18th. The contract time for the project is 65 calendar days.
ANALYSIS of ISSUES:
The Third Amendment includes construction surveying, construction support, and re-
monumentation to reset property corners or reference monuments that may be
disturbed during the construction process. "rhe work will be billed on an hourly basis for
the actual work hours expended against the "not to exceed" total of $18,800.
As a standard practice on capital projects, construction surveying is the responsibility of
the contractor and is included in the bid price. However, due to the complexity of the
required grading and the need to p rovide survey staking for the water line installation
(performed by City forces), staff believed the project would be better served Laving the
project designer (Dyer Engineering) provide the construction survey. Hence, the
contractor's bid Trice did not include construction surveying.
ALTERNATIVES:
ES:
The following alternatives are provided for the Council's consideration:
• Approve staff s recommendations to approve the Third Amendment to Dyer
Engineering Consultant Services Agreement;
• Do not approve the Third Amendment;
• Provide direction to staff.
Agenda Item 8.k.
Page 2
CITY COUNCIL
CONSIDERATION of A THIRD AMENDMENT To THE AGREEMENT WITH DER
ENGINEERING FOR THE LE POINT STREET IMPROVEMENTS AND PARKING LOT
EXPANSION PROJECT, PW 2011-02
APRIL 12, 2011
PAGE
ADVAI' TAG ES :
Staff believed the project would be better seared having the design engineer (Dyer
Engineering) perform the construction surveying due to the following:
• The new parking lot is on a hillside and requires complex grading to provide the
tiered parking levels;
• City forces will install a new waterline on the western edge of the project limit
prig to mobilization of Brough Construction Inc. Since this work is not part of the
contractor's scope of work, surveying is required for the paper alignment and
depth of the new facility.
DISADVANTAGES:
The Third Amendment increases the Dyer Engineering Contract from $49,700 to
$62,900. However, the City would have paid this amount to the contractor if it had been
included in the original project scope of work.
ENVIRONMENTAL MENTAL REVIEW:
The Council adopted a Mitigated Negative Declaration for the project at the February 8,
2011 meeting.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted on Thursday, April 7, 2011. The agenda and staff reports
were posted on the City's website on Friday, April 8, 2011. No public comments were
received as of the time of preparation of this report.
Attachment:
1. Amendment No. 3 to the Consultant Services Agreement with Dyer Engineering
Agenda Item 8.k.
Page 3
ATTACHMENT 1
CONSULTANT SERVICES AGREEMENT
T
AMENDMENT NO,
This Third Amendment "Third Amendment" to Consultant's Services Agreement
CCSX) by and between the CITY F ARROYO GRANDE and WILLIAM R. DYER is
made and entered into this day of April 2011, based on the following faros:
WHEREAS, the panties entered into ar CSA dated May 27, 2010, for Le Point Street
Surveying and Engineering Services; and
WHEREAS, the panties entered into ar First Amendment to CSA dated November 24,
2010, for additional site analysis and associated administration; and
WHEREAS, the panties entered into ar Second Amendment to CSA darted December 14,
2010, for additions to the final graving and improvement plans; and
WHEREAS, the panties desire to modify the CSA as set forth herein.
NOW THEREFORE, F E, for valuable consideration the receipt and sufficiency of which is
acknowledged, the panties agree as follows:
1. To include the additional services at the increased cost as specified in Exhibit
"AH attached hereto and incorporated herein by this reference.
2. Except as modified herein, all other terms and conditions set forth in the CSA,
as amended, shall remain unchanged.
IN WITNESS WHEREOF, F, CITY and CONSULTANT have executed this Third
Amendment the day and year first above written.
WILLIAM R. DYER
By .
■
By:
CITY OF ARROYO GRANDE
TONYFERRARA
Mayor
Agenda Item 8.k.
Page 4
EXHIBIT A
VV IJLJL]Ldm e
C ivil Engineering - Land Surveying
153 North 3' street, Sulte B Phone — (SOS} 481 -1223
P. 0. Box 432 Fax — 805) 481-1323
Grover Beach CA 9348340432
March 17, 2011
Mild Linn
Assistant city Engineer
City of Arroyo Grande
300 East Branch St
Arroyo Grande CA 93420
Subject: Contract amendment No.
Branch Street — Le Point Street Parking Area Project
Dear Mike:
Per your request we are hereby present this amendment for the engineering services our firm is
providing for the above referenced project under our proposal dated March 23 2010, the Agreernent for
eonsuitant Service dated May 27, 2010, Amendment No. dated October 25 2010, and Amendment
No. 2 dated December 9 , 2010 adding the fol lowi ng contract categories.
1. Construction Staking shall include:
A. Le Pont Street — (Approximate stale counts):
• Rough grade at 50 ft Stations — 8
• Sawcut and join lines — 4
• Finished Curs at 25 ft Stations minimum — 0
• Storm drains — 8
• centerline Monuments — 4
B. On-Site — (Approximate stake counts):
• Waterline — 8
• Rough Grade — 70
• Storm Drains — 85
• Bio -Sales — 1
• Retaining Walls — 5 5
• Lighting/ Electric — 25
• Finished grade/ concrete/ curbs — 5
Staking includes office calculation time, staking materials, and preparation of ;`cut sheets.
2. Enjoineerina construction SuDr)ort includes support to City Staff for plan interpretation and
clarification, change order preparation and review, submittal review, re- designs necessitated by
unforeseen circumstances, and preparation of record drawings.
8. Re-M numentation includes setting or resetting of property corner or reference monuments that are
removed during construction, preparation of proper documentation such as corner records or records
of surrey, and processing the documentation through the County Public Works Department. It does
not include and checking or processing fee charged by the county.
We are requesting the following budgets for the above:
1. construction Staking
A. Le Point Street 1 1 500
Agenda Item 8.k.
Page 5
Mike Lira
March h 1 , 2011
City of Arroyo Grande
Page 2 of
B. n-S to
10
2. Engineering Construction Support
$5
3. Re- lonumentation
$1
Total
$18,800
Requested Increase.
$18,800
Contract Amendment No. 1
5
Contract Amendment No. 2
28,888
Original Contract Amount.
13,200
Revised contract Amount: $62.908
These items are estimates that are not to be exceeded without prior written approval.
All other provisions of our proposal dated March 23, 2010, the Agreement for Consultant Services dated
May 27, 2010, Amendment No. 1 dated October 25, 2010, and Amendment No. 2 dated December
2010 shall remain in full force and effect.
Thank you for your consideration. Please indicate your acceptance of the above by returning a signed
copy of this lefter and include whatever you deem necessary to officially amend our Agreement for
Consultant Services. Please call if you have any questions.
Sin cerely,
William R. D er
CE 34581
LS 5661, Lic. Exp. 9/30/11 Approved
Agenda Item 8.k.
Page 6
RO
A. INCORPORATED
JULY 18 loll MEMORANDUM
TO: CITY COUNCIL
FROM TERESA McCLISH1, IIAMUNITY DEVELOPMENT DIRECTOR
Y: MIKE LINN, ASSISTANT CITY ENGINES
SUBJECT: CONSIDERATION F ACCEPTANCE FOR THE BASE BID OF THE
TENANT IMPROVEMENTS AT 300 EAST BRANCH STREET,
PROJECT PW P ' 2010-12
DATE: APRIL 12, 2011
RECOMMENDATION:
It is recommended the City Council:
1, Accept the Base Bid project improvements, as constructed by Nick E. Polraja,
Inc. in accordance with the plans and specifications for the Tenant Improvements
at 300 East Branch Street;
2. Authorize the release of the Base Bid retention,
FINANCIAL IMPACT:
The City Council authorized construction budget for the Tenant Improvements at 300
East Branch Street is $407,745 ($296,745 Base Bid + $55,798 Elevator + $111,000
Contingencies). The current Tenant Improvement expenditures total is $396,096
($296 Base Bid + $55,798 Elevator + $99,351 Contingencies).
BACKGROUND:
On October 2, 2010, the City Council awarded a construction contract to Nick E.
Pol raja , Inc. to construct the Tenant Improvements at 300 East Branch Street in the
amount of $296,745 and authorized the City Manager to approve change orders in the
amount of $29,675, 10% of the contract price. "rhe City split the contract time into two
separate completion dates to enable staff to relocate into the new facility as soon as
possible:
Agenda Item 8.1.
Page 1
CITY COUNCIL
CONSIDERATION of ACCEPTANCE FOR THE BASE BID of THE TENANT
IMPROVEMENTS AT 300 EAST BRANCH STREET
APRIL 12, 2011
PAGE 2
Base Bid (Tenant Improvements) 60 calendar days January 13, 2011
Alternate A (Elevator Construction) 90 calendar days February 12, 2011
The city issued a Notice to Proceed on November 15, 2010. Due to the issuance of
contract change orders for various changes during construction, the contract time was
increased as follows:
Base Bid (Tenant Improvements) 90 calendar days March 1, 2011
Alternate A (Elevator Construction) 150 calendar days May 31, 2011
O January 25, 2011, the city council allocated additional funding for the projects
associated with the construction of the new city Hall, which included an increase of the
contingency budget for the Tenant Improvement project from $29,674 to $111,000.
Staff began mooring into the into the new city Hall on Friday, February 25, 2011,
opening the doors officially to the public on Tuesday, February 28, 2011.
ANALYSIS of ISSUES:
The contractor completed the Ease Bid segment of the project scope of work in early
March in accordance w ith the approved plans and specifications. The contractor had
also completed the structural and preparatory work for the Alternate Elevator
Construction) and was prepared to del iver and install the elevator cab and equipment b
the end of March. Ho wever, due to the timing of environmental assessment notification
associated with the receipt of the Community Development Bloch Grant cD G funds
and its subsequent implementation, staff directed the contractor to delay the installation
of the elevator cab and equipment until May 4, 2011, in order to satisfy relevant NEPA
timelines. {
Although the contractor agreed to delay the completion of the elevator construction by a
full two months, there are still cost impacts to their operations. It is the city's standard
practice to release retention 10% of the total payments to the contractor) 3 5 days
following acceptance of the project by the city council. Due to elevator delay
associated with cD G funding environmental regulations, the contractor must keep
their contract active for an additional two months, thus delaying the release of retention
payments to its subcontractors accordingly. To Delp rectify this situation, and to avoid
having the contractor submit an impact claim, staff recommends that city council
accept the Base Bid segment of the work and authorize the immediate release of the
Base Bid retention. Staff will address acceptance of the Alternate A work at a future
date upon completion of the elevator. Staff will also file a project Notice of completion
at that time.
Staff has ngotiated and administered the project contingencies with the exception of
the elevator storage fee. Staff agreed to pay the general contractor $20 per day for the
Agenda Item 8.1.
Page 2
CITY COUNCIL
CONSIDERATION F ACCEPTANCE FOR THE BOISE BID OF THE TENANT
IMPROVEMENTS AT 300 EXIST BRANCH STREET
APRIL 12, 2011
PTE 3
elevator equipment to be stored in ar secured facility at the elevator contractor's building
in San Luis Obispo. Staff will process the final amount, estimated at $1,500, upon final
delivery of the elevator equipment to the site.
ALTERNATIVES:
The following arlternartive are provided for the Council's consideration:
- Approve s taffs recommendations to accept the Barre Bid segment of the project
and authorize the release o f the Base Bid retention;
-
Do not accept the Barre Bid segment nor authorize the relea of Barre Bid
retention; or
-
Provide staff other d irection.
ADVANTAGES:
The Barre Bid portion of the work was completed on !March 1, 2011. Acceptance of the
staff recommendation will enable the general contractor to relea the outstanding
retention to their material supplier and subcontractors. The general contractor has
started that they will not pursue any extended overhead claims against the project due to
the City's direction to delay the installation of the elevator to allow completion of the
environmental assessment required under CD G and Federal regulations. By doing
this, the City can take advantage of available CD G funds, which will reduce the impact
on the General Fund by approximately $60,000.
DISADVANTAGES:
Acceptance of the staff recommendation will essentially waive the 35 day retention
period that usually follows the issuance of the Notice of Completion. The retention
period allows subcontractors and suppliers to resolve any outstanding payment invoices
with the general contractor. Staff believes this risk is very lover as staff has carefully
inspected the Base Bid work and finds all elements to be satisfying.
ENVIRONMENTAL REVIEW:
IE1 :
The project is categorically exempt from CEQA pursuant to Guidelines Section
15301 a.
PUBLIC NOTIFICATION INB COMMENTS:
The agenda was posted in front of City Hall on Thursday, April 7, 2011 and on the City's
website on Friday, April 8, 2011. No public comments were received.
Agenda Item 8.1.
Page 3
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.1.
Page 4
A iNOORPORATED
MEMORANDUM
JULY r0. 1011
IFO
T: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY MUI ITY DEVEL PMENT DIRECTOR
F
SUBJECT: CONSIDERATION TO ADOPT A RESOLUTION DENYING APPEAL T
CITY COUNCIL CASE NO. 11-001, AND APPROVING
ADMINISTRATIVE SIGN PERMIT 10-017 WITH A CONDITION OF
APPROVAL. NOT TO ALLOW PETCO SIGN PANEL ON EXISTING
FIVE CITIES CENTER TOWER SIGN
DATE: APRIL 12, 2011
RECOMMENDATION:
It is recommended that the City Council continue to a date certain of April 26, 2011
consideration of appeal for Case No. 11 -00 1, as requested by the applicant in o rder t o
allow an alternative sign plan to e prepared, as well as, to allow the applicant's
representative to attend.
Attachment 1 -- Letter from applicant
Agenda Item 9.a.
Page 1
From:
Dave Pintard
Sent:
Monday, April U4,2011 10:06 AM
T:
Teresa floDlih
:
Kitty Dorton; Debbie Weichinger
Subject:
City Council Hearing
Dear Teresa,
ATTACHMENT I
Please accept our request to change the scheduled City Council appeal date of April 1 , 2011 to the following regularly
scheduled hearing date of April 26, 2011. The reason for the request to have adequate time to present acceptable
directory signs. The interior sign directory's provide a solution to the planning commission concerns regarding Fire
Cities Center traffic circulation from the main entry of Infest Branch Avenue as re discussed. I would like to have ample
time to make revisions, if necessary, after discussing with the council members. Additionally, the Petea real estate
representative is available to attend the later hearing.
Thank you, Teresa, for your consideration in making the charge to the councils calendar. Please feel free to call me
should you have any questions regarding this matter. I may be reached at 805 - 962 -8989 ext. 344.
Sincerely,
David Pin and
Investec Deal Estate Companies
200 E. Carrillo Street, Suite Zoo
Santa Barbara, CA 93101
te 1: 805 -962 -8989 ext, 344
cell: 805 - 895 -4071
fax: 805 - 962 -5768
., PI :J 115: ► =M
1
Agenda Item 9.a.
Page 2
Q
Al INCORPOR1ATEO
" II E II RAI II
-W ,xxy 10. loll
„
IF 0 IRK
TO: CITY COUNCIURE EVEL PMEI T AGENCY BOARD OF
DIRECTORS
FROM: STEVEN ADAMS, CITY MANAGER/ ER/ RE EVEL PMEI T AGENCY
EXECUTIVE DIRECTOR
SUBJECT: CONSIDERATION OF PURCHASE AND SALE, FINANCING AND
LEASEBACK AGREEMENT T BETA EEI THE CITY AND
REDEVELOPMENT AGENCY FOR THE EXISTING POLICE
BUILDING PROPERTY, A PROPOSED FUNDING AGREEMENT
T
BETWEEN THE CITY AND REDEVELOPMENT AGENCY FOR THE
AGENCY FUNDING F ARCHITECTURAL SERVICES FOR THE
POLICE BUILDING PROJECT, AND FIRST AMENDMENT TO THE
ARCHITECTURAL SERVICES AGREEMENT T WITH BF GC
ARCHITECTS FOR THE POLICE BUILDING PROJECT
ATE: APRIL 12, 2011
RECOMMENDATION:
It is recommended: 1 the City Council adopt a Resolution appr vin a Purchase and
Bade, Financing and Leaseback Agreement with the Redevelopment pment Agency of the
City of Arroyo Grande for the Agency's purchase of City -owned property for future
affordable housing purposes and including, as part of the Agreement, a financing
agreement for ar City loan to the Redevelopment Agency to assist in funding the
Agency's acquisition, and a lease by and between the agency, as landlord, and the
City, as ar tenant,, for the continued use of the property as the City's Police Station for
up to five years o r until the property is vacated and thereby available for use for an
affordable housing project,, and making the findings pursuant to Health and Safety
Code Section 33445 in connection with the foregoing transaction; 2 the
Redevelopment pment Agency Board o Directors adopt ar Resolution arppr vin the
Purchase and Sale, Financing and Leaseback Agreement with the City as identified
in the foregoing clause; 3 the City Council a p prove an amendment to the Consultant
Services Agreement with BFGC Architects for the Police Building project in a form
approved by the City Attorney; the City Council adopt a Resolution making
necessary findings to approve ar Funding Agreement between the City and Agency to
utilize Redevelopment Agency funds for this purpose; and the Redevelopment
Agency Board of Directors adopt ar Resolution marking necessary findings to approve
a Funding Agreement between the City and Agency to utilize Redevelopment pment Agency
funds for this purpose.
Agenda Item 9.b.
Page 1
CITY COUNCIL s BACK'
CONSIDERATION of PURCHASE AND SALE, FINANCING AND LE
BETWEEN THE CITY AND REDEVELOPMENT AGENCY FOR THE
AGREEMENT
EXISTING ING POLICE BUILDING PROPERTY, A PROPOSED FUNDING AGREEMENT
H
BETWEEN
THE CITY AND REDEVELOPMENT 1ELOPMENT AGENCY FOR THE AGENCY FUNDING
F ARCHITECTURAL CTURAL SEF IICES FOR THE POLICE BUILDING PROJECT, AND FIRST
AMENDMENT E DMENT To THE ARCHITECTURAL SERVICES AGREEMENT WITH BF GC
ARCHITECTS FOR THE POLICE BUILDING PROJECT
APRIL 12 2011
PAGE 2
FINANCIAL, IMPACT:
The appraised value of the existing Police Station properties is approximately $1.3
million. The Redevelopment Agency Housing Set Aside existing fund balance is
approximately $675,000. It is proposed to fund $25,000 of the acquisition costs from
the Housing In lieu Fee Fund. The remainder of the funding of $600,000 is
proposed to be temporarily borrowed by the Redevelopment Agency from the City's
Transportation Facility Fund. The fund balance is over $3 million. It will be repaid
within four gears when at least one of the two properties purchased with housing
funds is sold. Therefore, the funds will be repaid before the funds are needed for
construction costs for the Brisco Road Interchange improvements.
There is currently $160,000 remaining in Redevelopment Agency funds budgeted for
the Police Building project architectural services, which will be used to fund the
contract amendment. This will provide sufficient funding to complete a major portion
of the wort, but is not anticipated to fund the entire costs to complete final design.
The proposed Funding Agreement provides for $160,000 in Agency funds to be used
as well as for Agency funds to reimburse the City for approximately $240,000 in prig
architectural services costs incurred by the City for this project.
BACKGROUND:
The Police Department does not have adequate space for all personnel to perform
necessary functions, the Police Station was acquired from the phone company in
1973 and was last expanded in 1989. Staffing has grown to 36 full -time and 20 part -
time from 12 full -time and 6 part -time since the facility began use as the Police
Station and from 28 full -time and 15 part -time since the facility was last expanded.
Key needs include space for the detective unit, the addition of an adequate
Emergency Operations Center to coordinate citywide incident response activities in
the event of a disaster, and expansion of the dispatch center.
At the , February g, 2010 meeting, the City Council approved placin g a bond measure
on the ballot at the November 2010 election to fund construction of a new Police
Station at property acquired by the City from the County at West Branch Street and
Rodeo Drive. The measure required a 213 Grote and failed with a p ositive Grote of
65.07%.
Since then, staff has been developing alternative strategies to address the Police
facility needs. Alternative sites and funding plans have been identified and studied
for replacement of the existing station, Staff anticipates presenting alternatives to the
City Council within the next couple months for direction on how to proceed.
Agenda Item 9.b.
Page 2
CITY COUNCIL
CONSIDERATION OF PURCHASE AND SALE, FINANCING AND LEASEBACK
AGREEMENT BETWEEN THE CITY AND REDEVELOPMENT AGENCY FOR THE
EXISTING POLICE BUILDING PROPERTY, A PROPOSED FINDING AGREEMENT
BETWEEN THE CITY AND REDEVELOPMENT ELOPMENT AGENCY FOR THE AGENCY FINDING
OF ARCHITECTURAL SERVICES FOR THE POLICE BUILDING PROJECT, AND FIRST
AMENDMENT TO THE ARCHITECTURAL SERVICES AGREEMENT WITH BFGC
ARCHITECTS FOR THE POLICE BUILDING PROJECT
APRIL 12, 2011
PAGE 3
At the May 22, 2007 meeting, the City Council approved an agreement With EFGC
Architects to develop a feasibility study and needs assessment for expansion of the
existing Police Station. As a result of that study, alternative sites were pursued and
the City Council approved an agreement with EFGC Architects at the October 13,
2009 meeting for design of the proposed Police station project at West Branch Street
and Rodeo D rive.
ANALYSIS OF ISSUES:
One of the keys to the funding plan involving a new police station is the ability to sell
and reuse the existing police facility property at 200 N. Halcyon Road. Meanwhile,
the City has an existing fund balance in the Redevelopment Agency Set Aside Fund
and anticipated future revenues from the sale of property, which are funds legally
earmarked to address affordable housing needs in the community. Viable uses of
the property may be limited given its specialized design.
The existing police station property is adjacent to residential uses and conveniently
located close to commercial areas and regional and local transit stops. Therefore,
staff believes it provides an effective opportunity for an affordable housing project.
As a result, it is recommended the Redevelopment Agency acquire the property from
the City for the appraised value with housing set aside funds and affordable housing
in lieu fee funds. The funds will be reserved for the Police Station project or used for
acquisition of property for the project. The property will be leased back to the City for
$100 per year for continued use as the Police station until a plan for a new police
station is approved and constructed.
Redevelopment Agency funds were previously budgeted for architectural services
associated with design of the new police station. It is recommended that the City
amend the existing agreement to include a site analysis on alternatives identified and
then prepare final design when the preferred site is approved. Approval of findings is
required to utilize Redevelopment Agency funds for this purpose.
ALTERNATIVES:
The following alternatives are presented for consideration:
1. Approve staffs recommendations;
2. Arend the agreement to defer payment of $600,000 of the funding rather than
borrowing the funds from the Transportation Facility Fund;
Agenda Item 9.b.
Page 3
CITY COUNCIL
CONSIDERATION OF PURCHASE AND SALE, FINANCING AND LEASEBACK
AGREEMENT BETWEEN THE CITY AND REDEVELOPMENT AGENCY FOR THE
EXISTING POLICE BUILDING PROPERTY, A PROPOSED FUNDING AGREEMENT
BETWEEN THE CITY AND REDEVELOPMENT AGENCY FOR THE AGENCY FUNDING
F ARCHITECTURAL SERVICES FOR THE POLICE BUILDING PROJECT, AND FIRST
AMENDMENT TO THE ARCHITECTURAL SERVICES AGREEMENT WITH BFGD
ARCHITECTS FOR THE POLICE BUILDING PROJECT
APRIL 1 , 201'1
PAGE 4
3. Delay consideration
approved;
of the agreement until the Police Station project is
4. Do not approve the amendment and direct staff to issue
proposal for architectural services;
5. Delay approval of the contract amendment until a specific
and strategy is approved;
6 . Do not approve the ag reement; or
7. Provide staff other direction.
a new request for
Police Station site
ADVANTAGES:
ES:
The proposed agreement will enable the City to obtain the full appraised value for the
existing Police Station property, which can be used to hel fund a new Police Station
project, and it will create an effective affordable housing opportunity. It will also
enable the City to utilize existing budgeted funds to proceed with planning and design
o a new police station in a timely manner.
DISADVANTAGES:
The proposed agreement will commit the remainder o f the City's affordable housing
funds and will commit RDA funds for design prior to having a determination on total
costs.
ENVIRONMENTAL REVIEW:
:
The transactions contemplated by the foregoing described agreements are exempt
from the California Environmental Quality Act under various applicable exemptions.
Environmental review of any affordable housing project on the current police station
site, and a new poli ce station facility, will be prepared once a project proposal is
defined and presented.
PUBLIC NOTIFICATION AND COMMENTS:
MEl TS:
A notice of joint public hearing of the City Council and Redevelopment Agency on the
proposed transactions was published in The Tribune on March 25, 2011 and April 1,
2011. The Agenda was posted in front of City Hall on Thursday, April 7, 2001 and on
the City's website on Friday, April 8, 2011.
Attachments:
1. Purchase and Sale, Financing, and Leaseback Agreement
2. Funding Agreement
Agenda Item 9.b.
Page 4
RESOLUTION I OE
A RESOLUTION of THE CITY COUNCIL of THE CITY of ARROYO
GRANDE APPROVING A PURCHASE AND SALE, FINANCING, AND
LEASEBACK AGREEMENT WITH THE REDEVELOPMENT AGENCY
OF THE CITY of ARROYO GRANDE FOR THE AGENCY'S
PURCHASE of CITY -OWNED PROPERTY FOR FUTURE
AFFORDABLE HOUSING PURPOSES AND INCLUDING, AS PART OF
THE AGREEMENT, A FINANCING AGREEMENT BETWEEN THE CITY
AND AGENCY AND A LEASE BY AND BETWEEN THE AGENCY, AS
LANDLORD, AND THE CITY, AS A TENANT, FOR THE CONTINUED
USE of THE PROPERTY AS THE CITY'S POLICE STATION FOR UP
To FIVE YEARS OR UNTIL THE PROPERTY IS VACATED AND
THEREBY BECOMES AVAILABLE FOR USE FOR AN AFFORDABLE
HOUSING PROJECT, AND MAKING THE FINDINGS PURSUANT To
HEALTH AND SAFETY CODE SECTION 33445 IN CONNECTION WITH
THE FOREGOING TRANSACTION
WHEREAS, the Redevelopment Agency of the City of Arroyo Grande "Agency) is
authorized, under the provisions of the California Community Redevelopment ent Laver
(Health & Safety Code §33000 of sect.) "C L" , and under the provisions of the
Redevelopment Plan ("Redevelopment Plan" for the Arroyo Grande Redevelopment
Project Area "Project Area ", to undertake certain activities necessary for the
implementation of the Redevelopment velopment Plan and to effectuate the purposes of the C L;
and
WHEREAS, the City of Arroyo Grande "City" is a municipal corporation; and
WHEREAS, the Agency proposes to enter into a Purchase and Sale, Financing, and
Leaseback Agreement "Agreement" than provides for the Agency's acquisition from the
City of certain real property consisting of approximately 32,979 square feet, composed
of two parcels: 1 Parcel 1 of approximately 5,818 square feet currently improved with
nodular building, located at 206 North Halcyon Road and having the Assessor Parcel
Number 006-153-005; and 2 Parcel 2 of approximately 26,979 square feet improved
with the City police station and other improvements and an abutting surface parking lot,
located at Zoo North Halcyon Road and 803 Cornwall Avenue and having the Assessor
Parcel Numbers 006 - 153 -011 and 006- 161 -020, located in. the City o Arroyo Grande
(the "Property"); and
WHEREAS, the purpose of the Agency's acquisition is to acquire the Property for future
affordable housing purposes; and
WHEREAS, pursuant to Health and Safety Code Section 33334.16, the Agency may
acquire read property for future affordable housing purposes; and
Agenda Item 9.b.
Page 5
RESOLUTION LUTIO NO.
PAGE
'H E E As 9 as p proposed art of the r sed Agreement is a Financing Agreement pursuant to
which the City, C' as a condition to the conveyance, proposes to loan $600,000 to the
Agency to assist Agency with the acquisition of the Property; and
WHEREAS, EAS, Health and Safety Code Sections 33600 and 33601, the City and Agency
are authorized to effect the loan transaction identified in the Financing Agreement; and
WHEREAS, EAS, as part of the proposed Agreement, the Agency, upon acquisition of fee
title to the Property, proposes to lease the Property back to the City to enable continued
use of the Property as the City's police station for up to a period of five years or until the
City vacates the Property, whichever is earlier; and
WHEREAS, the Agency, pursuant to Health and Safety Code Section 33391, is
authorized to acquire real property for redevelopment purposes, and pursuant to Health
and Safety Code Section 33430, may tease real property; and
WHEREAS, the City, pursuant to Government Code Section 37350 may dispose of real
property and, pursuant to Government Code Section 37351 may lease property for
municipal purposes; and
WHEREAS, EAS, pursuant to Health and Safety Code Section 33431, the Agency's lease
may occur without public bidding upon the holding of a public hearing; and
WHEREAS, pursuant to Health and Safety Code Section 33445, the Agency may pay
for the cost of the land for a publicly o wned Canal and building by following the procedure
set forth in Health and Safety Code Section 33679, including the holding of a public
hearing, and making the findings set forth in Section 3344 a 1 - 3 and (b)(2); and
WHEREAS, notice of a public hearing of the Agency and City Council for April 12, 2011,
on the proposed transaction was published in accordance with legal requirements; and
WHEREAS, a Summary Report rt wras prepared on the proposed Agreement and was
made available for public revie w, all in accordance with the requirements of Health and
Safety Code Section 33679; and
WHEREAS, on April 12, 2011, the Agency and City Council held a joint public hearing
on the proposed Agreement; and
WHEREAS, EAS, at the joint public hearing the Agency Board of Directors and City ouncil
ty
considered the staff report and all of the information, evidence, and testimony
presented;
NOW, THEREFORE, F E, the City Council of the City of Arroyo Grande resolves as follows:
Section 1. The foregoing Recitals are true and correct and are incorporated herein.
Section 2 . The City Council finds and determines:
Agenda Item 9.b.
Page 6
RESOLUTION O.
PAGE
A. That the acquisition of the Property will provide opportunities for grousing
for low- or moderate - income persons. Use of the Agency's Low and Moderate Income
Housing unds for the purchase will require the use of the property for these affordable
g
housing purposes. Under Health and Safety Code Section 33334.16 the Agency may
acquire property for future affordable housing purposes and has a period of fire years
thereafter to commence activities leading to the use of the property for affordable
housing.
B. That no other reasonable means of financing the acquisition of the
Property for affordable housing purposes is available to the community other than
Agency Lour and Moderate Income Housing Funds, in that i the Agency Lour and
Moderate Income Housing Funds are dedicated for the purposes of improving and
increasing the community's supply of affordable housing, including land acquisition, and
(ii) without this Agency funding the acquisition and commencement of the process to
convert the property to affordable housing uses would be delayed or reduced, all to the
detriment of the redevelopment of the Project Area.
C. That the payment of Agency Lover and Moderate Income Housing Funds
for the acquisition of the propel is consistent with the Agency's Fire Year
Implementation Plan adopted pursuant to Section 33490, in that expanding the supply
of affordable housing in the Project Area and City is a ley goal of the Agency in the
Implementation Plan (page 19), and a specific goat of the Agency is to convert the
existing police station property to another use, specifically referencing affordable
housing (page 4.
D. That, consistent with Health and Safety Code Section 33445(b)(2), the
expansion of affordable housing is a component of the Redevelopment Plan.
Section 3. The City Council hereby approves the Agreement in the form on file with
the City Clerk concurrent with the adoption of this Resolution and authorizes and directs
the Mayor to sign the Agreement, Financing Agreement, and Lease on behalf of the
city.
Section 4. The City Manager and authorized designees are hereby authorized and
directed to take such other and further actions, and sign such other and further
documents as is necessary and proper in order to implement this Resolution on behalf
of the C ity.
Section 5. Pursuant to Section 15301 of the State CEA Guidelines (14 Cal. Code
Fegs. § 15000 et sect.), the activities that are the subject of this Resolution are
categorically exempt from the California Environmental Quality Act as a continuation of
existing facilities.
Section 6. If any section, subsection, subdivision, paragraph, sentence, clause or
phrase, or portion of this Resolution is, for any reason, held to be unconstitutional or
invalid or ineffective by any court of competent jurisdiction, or is rendered invalid, gold,
or unenforceable as a result of a change in State or federal laver, such decision shall not
Agenda Item 9.b.
Page 7
RESOLUTION No.
PACE
affect the validity or effectiveness of the remaining portions of this Resolution or any
part thereof. The City Council herby declares that it would have adopted this Resolution
and each section, subsection, subdivision, paragraph sentence, clause or phrase of this
Resolution irrespective of the fact that one or more sections, subsections, subdivisions,
paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or
ineffective. To this end the provisions of this Resolution are declared to be severable.
Section 7. The City Clerk shall certify to the adoption of this Resolution.
On motion of City Council Member , seconded by City Council Member
and on the following roll call vote, to it:
AYES.
NOES.
ABSENT.
the foregoing Resolution was passed and adopted this 1 th day of April 2011.
Agenda Item 9.b.
Page 8
RESOLUTION H.
PAGE
TONY FER AF A, MAYOR
ATTEST.
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
T:
STEVEN ADAMS, CITY MANAGE
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 9.b.
Page 9
RESOLUTION No. RDA II-�
A RESOLUTION of THE REDEVELOPMENT AGENCY of THE CITY
OF ARROYO GRANDE APPROVING A PURCHASE AND SALE,
FINANCING, AND LEASEBACK( AGREEMENT EEMENT 1 ITH THE TTY of
ARROYO GRANDE FOR THE AGENCY'S PURCHASE of CITY-
OWNED PROPERTY T f FOF FUTURE AFFORDABLE HOUSIN
PURPOSES AND INCLUDING, AS PART of THE AGREEMENT, A
FINANCING AGREEMENT BETWEEN THE CITY AND AGENCY AND A
LEASE BY AND BETWEEN THE AGENCY, AS LANDLORD, AND THE
CITY, AS A TENANT, FOR THE CONTINUED USE of THE PROPERTY
AS THE CITY'S POLICE STATION FOR UP To FIVE YEARS OR UNTIL
THE PROPERTY TY IS VACATED AND THEREBY BECOMES AVAILABLE
FOR USE FOR AN AFFORDABLE HOUSING PROJECT, AND MAKING
THE FINDINGS PURSUANT To HEALTH AND SAFETY CODE
SECTION 33445 IN CONNECTION WITH THE FOREGOING
TRANSACTION
WHEREAS, EAS, the Redevelopment Agency of the City o Arroyo Grande "Agency" i
authorized, under the provisions of the California Community Redevelopment La w
(Health & Safety Code §33000 et seq.) "CRL , and under the provisions of the
Redevelopment Plan ("Redevelopment Plan" for the Arroyo Grande Redevelopment
Project Area "Project Area"), to under-take certain activities necessary for the
implementation of the Redevelopment Plan and to effectuate the purposes of the C L;
and
WHEREAS, EAS, the City of Arroyo Grande "City" is a municipal corporation; and
WHEREAS, the Agency proposes to enter into a Purchase and Sale, Financing, and
Leaseback Agreement "Agreement" that provides for the Agency's acquisition from the
City of certain real property consisting of approximately 32,979 square feet, composed
o f two parcels: 1 Parcel I o approximately 5,818 square feet currently improved with
a modular building, located at 206 North Halcyon Road and having the Assessor Parcel
Number 006-153-005; and 2 Parcel 2 of approximately 26,979 square feet improved
w ith the City police station and other improvements and an abating surface parking lot,
located at 200 North Halcyon load and 803 Cornwall Avenue and having the Assessor
Parcel Numbers 006-153- and 006-161-020, located in the City of Arroyo Grande
(the "Property "; and
WHEREAS, the purpose of the Agency's acquisition is to acquire the Prop for future
affordable housing purposes; and
WHEREAS, pursuant to Health and Safety Code Section 33334. the Agency may
y
acquire real property for future afforda housing purposes; and
Agenda Item 9.b.
Page 10
RESOLUTION CVO, RDA II
PAGE
WHEREAS, as part of the proposed Agreement is a Financing Agreement pursuant to
which the City, as a condition to the conveyance, proposes to loan $600,000 to the
Agency to assist Agency with the acquisition of the Property; and
g y
WHEREAS, Health and safety Code sections 33600 and 33601, the City and Agency
are authorized to effect the loan transaction identified in the Financing Agreement; and
IIHEFEAS, as part of the proposed Agreement, the Agency, upon acquisition of fee
title to the Property, proposes to lease the Property back to the City to enable continued
use of the Property as the City's police station for up to a period of five years or until the
City vacates the Property, whichever is earlier; and
WHEREAS, the Agency, pursuant to Health and Safety Code section 33391, is
authorized to acquire real property for redevelopment purposes, and pursuant to Health
and safety Code section 33430, may lease real property; and
WHEREAS, S, the City, pursuant to Government Code section 37350 may dispose of real
property and, pursuant to Government Code section 37351 may lease property for
municipal purposes; and
WHEREAS, pursuant to Health and Safety Code section 33431, the Agency's lease
may occur without public bidding upon the holding of a public hearing; and
WHEREAS, pursuant to Health and safety Code section 33445, the Agency may pay
for the cost of the land for a publicly owned land and building by following the procedure
set forth in Health and safety Code Section 33679, including the holding of a public
hearing, and making the findings set forth in section 344 a l - 3 and (b)(2); and
WHEREAS, notice of a public hearing of the Agency and City Council for April 12, 20111
on the proposed transaction was published in accordance with legal requirements; and
WHEREAS, a Summary Report was prepared o n the proposed Agreement and was
made available for public revie w, all in accordance with the requirements of Health and
Safety Code section 33679; and
WHEREAS, on April 12, 2011, the Agency and City Council held a joint public hearing
on the proposed Agreement; and
WHEREAS, at the joint public hearing the Agency Board of Directors and City Council
considered the staff report and all of the information, evidence, and testimony
presented;
NOW, THEREFORE, the Redevelopment Agency of the City of Arroyo Grande resolves
as follows:
Section '1. The foregoing Recitals are true and correct and are Incorporated herein.
Section 2. The Agency finds and determines:
Agenda Item 9.b.
Page 11
RESOLUTION No, RDA II
PAGE
A. That the acquisition of the Property will provide opportunities for housing
for lover- or moderate- income persons. Use of the Agency's Lover and Moderate Income
Housing unds for the purchase will require the use of the property for these affordable
g
housing purposes. Under Health and Safety Code Section 33334.16 the Agency may
acquire property for future affordable housing purposes and has a period of fire years
thereafter to commence activities leading to the use of the property for affordable
housing.
B. That no other reasonable means of financing the acquisition of the
Property for affordable housing purposes is available to the community other than
Agency Low and Moderate Income Housing Funds, in that i the Agency Low and
Moderate Income Housing Funds are dedicated for the purposes of improving and
increasing the community's supply of affordable housing, including land acquisition, and
(ii) without this Agency funding the acquisition and commencement of the process to
convert the property to affordable housing uses would be delayed or reduced, all to the
detriment of the redevelopment of the Project Area.
C, That the payment of Agency Low and Moderate Income Housing Funds
for the acquisition of the property is consistent with the Agency's Fire Year
Implementation Plan adopted pursuant to Section 33490, in that expanding the supply
of affordable housing in the Project Area and City is a key goal of the Agency in the
Implementation Plan (page 19), and a specific goal of the Agency is to convert the
existing police station property to another use, specifically referencing affordable
housing (page 4.
D. That, consistent with Health and Safety Code Section 33445(b)(2), the
expansion of affordable housing is a component of the Redevelopment Plan.
Section 3. The Agency hereby approves the Agreement in the form on file with the
Agency Secretary concurrent with the adoption of this Resolution and authorizes and
directs the Agency Chair to sign the Agreement, Financing Agreement, and Lease on
behalf of the Agency.
Section 4. The Agency Executive Director and authorized designees are hereby
authorized and directed to take such other and further actions, and sign such other and
further documents as is necessary and proper in order to implement this Resolution on
behalf of the Agency.
Section 5. Pursuant to Section 15301 of the State CEA Guidelines 14 Cal. Code
F egs. § 15000 et seq.), the activities that are the subject of this Resolution are
categorically exempt from the California Environmental {duality Act as a continuation of
existing facilities.
Section 6. If any section, subsection, subdivision, paragraph, sentence, clause or
Phrase, o Portion of this Resolution n i , for any reason, held to be unconstitutional or
invalid or ineffective by any court of competent jurisdiction, or is rendered invalid, void,
o unenforceable as a result of a change in State or federal laver, such decision shall not
Agenda Item 9.b.
Page 12
RESOLUTION CVO. RDA i 1 -�
PAGE 4
affect the validity or effectiveness of the remaining portions of this Resolution or any
part thereof. The Board of Directors of the Agency herby declares that it would have
adopted this Resolution and each section, subsection, subdivision, paragraph sentence,
clause or phrase of this Fesoiution irrespective of the fact that one or more sections,
subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared
unconstitutional or invalid or ineffective. To this end the provisions of this Resolution
are declared to be severable.
Section 7. The Agency Secretary shall certify to the adoption of this Resolution.
O n motion of Board Member seconded by Board Member
and on the following roll call Grote, to pit:
AYES:
!NOES
ABSENT:
the foregoing Resolution was passed and adopted this 12 th day of April 2011.
Agenda Item 9.b.
Page 13
RESOLUTION CVO, RDA I I - �
PAGE
TONY FER AI A, CHAIR
ATTEST,
KELLY II ETMO E, AGENCY SECRETARY
APPROVED AS TO CONTENT:
STEVEN ADAMS, EXECUTIVE DIRECTOR
APPROVED AS TO FORM:
AGENCY COUNSEL
Agenda Item 9.b.
Page 14
RESOLUTION No,
A RESOLUTION LUTION of THE CITY COUNCIL of THE CITY of ARROYO
GRANDE APPROVING ING A FUNDING AGREEMENT EEMENT WITH THE
REDEVELOPMENT AGENCY of THE CITY of ARROYO GRANDE
FOR THE AGENCY'S FUNDING of CERTAIN
AF CHITECTU ALI ESIGN SERVICES RELATED To THE NEW CITY
POLICE STATION PROJECT AND MAKING THE FINDINGS
PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445 IN
CONNECTION WITH THE FUNDING AGREEMENT
T
WHEREAS, the Redevelopment Agency of the City of Arroyo Grande "Agency") is
authorized, under the provisions of the California community Redevelopment La w
(Health & Safety code §33000 et seq.) "CRL" , and under the provisions of the
Redevelopment Plan "Redevelopment Plan" for the Arroyo Grande Redevelopment
Project Area "Project Area ", to undertake certain activities necessary for the
implementation of the Redevelopment Plan and to effectuate the purposes of the CRL;
and
WHEREAS, the city of Arroyo Grande "City" is a municipal corporation; and
WHEREAS, the Agency proposes to enter into a Funding Agreement "Agreement" that
provides for the Agency's funding of $400 for arch itecturalldesign services for
the City's new police station facility project; and
WHEREAS, notice of a public hearing of the Agency and City council for April 12, 2011
on the proposed funding was published in accordance with legal requirements; and
WHEREAS, on April 12, 2011, the Agency and city council held a joint public hearing
on the proposed Agreement; and
WHEREAS, at the joint public hearing the Agency Board of Directors and City Council
considered the staff report and all of the information, evidence, and testimony
presented;
IOW, THEREFORE, E, the city council of the city of Arroyo Grande resolves as follows:
Section 1. The foregoing recitals are true and correct and are incorporated herein.
Section 2. irhe City council finds and determines:
(1) That, pursuant to Health and Safety code Section 33445(a)(1), the
Agency funding pursuant to the Agreement is of benefit to the Project Area by helping to
eliminate blight within the Project Area, in that=
(a) By adoption of Ordinance 487 C. S., the territory within the
Project Area has been conclusively determined under law to be a blighted area as
defined by law.
Agenda Item 9.b.
Page 15
RESOLUTION CVO,
PAGE
( b) The essential purpose of the Redevelopment elopment Plan is the
j
redevelopment of the Project Area by alleviating blighting conditions in the Project Area,
�
which Ordinance No. 487 C. S. identified as including inadequate public improvements.
The Rede Plan identifies as an objective the provision of public infrastructure
and community facilities and expressly identifies additional public buildings as a project
to be funded with Agency funds.
( c) The Public Project will therefore directly help alleviate the
foregoing described blighting conditions and thereby benefit the Project Area.
( 2) That, pursuant to Health and Safety Code Section 334a2, no
other reasonable means of financing the cost for the architectural /design services is
available to the community for the following reasons:
( a) Potential actions by the State of California to address the
State budget are likely to reduce local revenues and increase mandated local services,
and these likely changes have necessitated a reassessment of the need for retention of
City funds for other projects and the need for alternative funding.
( b) Other City monies are dedicated to critical police, fire, and
other necessary expenditures, including the capital improvement projects shown on the
City's Capital Improvement Program.
( c) The continued decline in the local and national economy,
and reasonable projections in connection therewith, has delayed, and potentially
reduced, City funds necessitating the need for alternative funding.
( d) Limits set forth in the State Constitution and State lair on
local control over traditional revenue sources make it infeasible for the City to raise new
r
local revenues to meet the costs for w hich the Agency funding will be used.
( e) Sound financial practices require that payment for all or pant
of the cost be made using the Agency funds and the failure to use the Agency funds
would be detrimental to the community including specifically the residents and
businesses within the Project Area.
( 3) That pursuant to Health and Safety Code Section 4a, the
payment of the Agency funds is consistent with Agency's adopted Section 33490 Fire
Year Implementation Plan FY 2009-10 Through FY 2013-14 (the "Implementation
Plan"), in that: Agency funding of these architectural /design costs is a specific
forecasted project identified in the Implementation Plan (Page 24, 11 ).
( 4) - that, consistent with Health and Safety Code Section 4 4b 2 ,
the Agency funding is associated with the type of public infrastructure and facilities
improvements identified in the Redevelopment Plan, and the Redevelopment Plan
specifically references additional public buildings as projects to be funded with Agency
funds.
Agenda Item 9.b.
Page 16
RESOLUTION No,
PAGE
Section 3. The City Council hereby approves the Agreement In the form on file with
the City Clerk concurrent with the adoption of this Resolution and authorizes and directs
the Mayor to sign the Agreement on behalf of the City.
Section 4. The City Manager and authorized designees are hereby authorized and
directed to take such other and further actions, and sign such other and further
documents as is necessary and proper in order to implement this Resolution on behalf
of the City.
Section 5. Pursuant to Section 17b of the State CEA Guidelines (14 Cal.
Code Fegs. § 15000 et sect., the Agency funding set forth in the Agreement is merely a
funding mechanism and is not a project subject to the California Environmental Quality
Act, and additionally that pursuant to Section 15262 of the State CE QA Guidelines 1
Cal. Code Fegs. § 15000 et sect., the activities that are the subject of this Resolution
are categorically exempt from the California Environmental Quality Act.
Section 6. if any section, subsection, subdivision, paragraph, sentence, clause or
phrase, or portion of this Resolution is, for any reason, held to be unconstitutional or
invalid or ineffective by any court of competent jurisdiction or is rendered invalid, void,
or unenforceable as a result of a change in State or federal laver, such decision shall not
affect the validity or effectiveness of the remaining portions of this Resolution or any
part thereof. The City Council herby declares than it would have adopted this Resolution
and each section, subsection, subdivision, paragraph sentence, clause or phrase of this
Resolution irrespective of the fact that one or more sections, subsections, subdivisions,
paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or
ineffective. To this end the provisions of this resolution are declared to be severable.
Section 7. The City Clerk shall certify to the adoption of this Resolution.
On motion of City Council Member , seconded by City Council Member
} and on the following roll call vote, to wit:
AYES:
NOES.
ABSENT.
the foregoing Resolution was passed and adopted this 12" day of April 2011.
Agenda Item 9.b.
Page 17
RESOLUTION N .
PAGE
TONYFERRARA,MAYOR
ATTEST:
KELLY 11ETMFE, CITY CLEFT{
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 9.b.
Page 18
RESOLUTION ! No. RDA 'I I -
A RESOLUTION of THE REDEVELOPMENT ELOPMENT AGENCY of THE CITY
OF ARROYO GRANDE APPROVING ING A FUNDING AGREEMENT WITH
THE CITY of ARROYO GRANDE FOR THE AGENCY'S FUNDING of
CERTAIN ARCHITECTURAL/DESIGN SERVICES RELATED To THE
NEW CITY POLICE STATION PROJECT AND MAKING THE FININGS
PURSUANT To HEALTH AND SAFETY CODE SECTION 33445 IN
CONNECTION WITH THE FUNDING AGREEMENT
WHEREAS, the Redevelopment Agency of the City of Arroyo Grande "Agency" is
authorized, under the provisions of the California Community Redevelopment Law
{Health & Safety Code §33000 of seq.} "C L" , and under the provisions of the
Redevelopment Plan ("Redevelopment Plan" for the Arroyo Grande Redevelopment
Project Area "Project Area ", to undertake certain activities necessary for the
implementation of the Redevelopment ment Plan and to effectuate the purposes of the C L;
and
WHEREAS, EAS, the City of Arroyo Grande "City" is a municipal corporation; and
WHEREAS, the Agency proposes to enter into a Funding Agreement "Agreements) that
provides for the Agency's funding of $400,000.00 for architectural /design services for
the City's new police station facility project; and
WHEREAS, notice of a public hearing of the Agency and City Council for April 12, 2011,
on the proposed funding was published in accordance with legal requirements; and
WHEREAS, on April 12, 2011, the Agency and City Council held a joint public hearing
on the proposed Agreement; and
WHEREAS, at the joint public hearing the Agency Board of Directors and City Council
considered the staff report and all of the information, evidence, and testimony
presented;
NOW, THEREFORE, E, the Redevelopment Agency of the City of Arroyo Grande resolves
as follows:
Section 1. The foregoing Recitals are true and correct and are incorporated herein
Section 2. The Agency finds and determines:
(1) That, pursuant to Health and Safety Code Section 33445(a the
Agency funding pursuant to the Agreement is of benefit to the Project Area by helping to
eliminate blight within the Project Area, in that:
(a) By adoption of Ordinance 487 C. S., the territory within the
Project Area has been conclusively determined under laver to be a blighted area as
defined by laver.
Agenda Item 9.b.
Page 19
RESOLUTION N . RDA I 'I -
PAGE 2
(b) The essential purpose of the Redevelopment Plan is the
redevelopment of the Project Area by alleviating blighting conditions in the Project Area,
which Ordinance No. 487 C. S. identified as including inadequate public improvements.
The Redevelopment Plan identifies as an objective the provision of public infrastructure
and community facilities and expressly identifies additional public buildings as a project
to be funded with Agency funds.
(c) The Public Project will therefore directly help alleviate the
foregoing described blighting conditions and thereby benefit the Project Area.
(2) That, pursuant to Health and Safety Code Section 33445a, no
other reasonable means of financing the cost for the architectural /design services is
available to the community for the following reasons:
{a Potential actions by the State of California to address the
State budget are likely to reduce local revenues and increase mandated local services,
and these likely changes have necessitated a reassessment of the need for retention of
City funds for other projects and the need for alternative funding.
(b) Other City monies are dedicated to critical police, fire, and
other necessary expenditures, including the capital improvement projects shogun on the
City's Capital Improvement Program.
(c) The continued decline in the local and national economy,
and reasonable projections in connection therewith, has delayed, and potentially
reduced, City funds necessitating the need for alternative funding.
(d) Limits set forth in the Mate Constitution and Mate law on
local control Over traditional revenue sources male it infeasible for the City to raise new
local revenues to meet the costs for which the Agency funding will be used.
{e Sound financial practices require that payment for all or part
of the cost be made using the Agency funds and the failure to use the Agency funds
would be detrimental to the community including specifically the residents and
businesses within the Project Area.
(3) That, pursuant to Health and Safety Code Section 33445a, the
payment of the Agency funds is consistent with Agency's adopted Section 33490 Five
Year Implementation Plan FY 2009-10 Through FY 2013 -14 (the "Implementation
Plan ", in that: Agency funding of these architectural /design costs is a specific
forecasted project identified in the Implementation Plan (Page 24, 111).
(4) That, consistent with health and Safety Coda Section 33445b2,
the Agency funding is associated with the type of public infrastructure and facilities
improvements identified in the Redevelopment Plan, and the Redevelopment Flan
specifically references additional public buildings as projects to be funded with Agency
funds.
Agenda Item 9.b.
Page 20
RESOLUTION NO. RDA 11-
PAGE
Section 3. The Agency hereby approves the Agreement in the fora on file with the
Agency Secretary concurrent with the adoption of this Resolution and authorizes and
directs the Agency Chair to sign the Agreement on behalf of the Agency.
Section 4. The Agency Executive Director and authorized designees are hereby
authorized and directed to tale such other and further actions, and sign such other and
further documents as is necessary and proper in order to implement this Resolution on
behalf of the Agency.
Section 5. Pursuant to Section 15378(b)(4) of the State CE QA Guidelines (14 Cal.
Code F egs. § 15000 et seq.), the Agency funding set forth in the Agreement is merely a
funding mechanism and is not a project subject to the California Environmental Quality
Act, and additionally that pursuant to Section 15262 of the State CEQA Guidelines 1 4
Cal. Code F egs. § 15000 et seq.), the activities that are the subject of this Resolution
are categorically exempt from the California Environmental Quality Act,
Section 6. If any section, subsection, subdivision, paragraph, sentence, clause or
phrase, or portion of this Resolution is, for any reason, held to be unconstitutional or
invalid or ineffective by any court of competent jurisdiction, or is rendered invalid, void,
or unenforceable as a result of a change in State or federal law, such decision shall not
affect the validity or effectiveness of the remaining portions of this Resolution or any
part thereof, The Board of Directors of the Agency herby declares that it would have
adopted this Resolution and each section, subsection, subdivision, paragraph sentence,
clause or phrase of this Resolution irrespective of the fact that one or more sections,
subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared
unconstitutional or invalid or ineffective. To this end the provisions of this Resolution
are declared to be severable.
Section 7. The Agency Secretary shall certify to the adoption of this Resolution.
On motion of Board Member seconded by Board Member
and on the following roll call Grote, to wit:
AYES;
NOES:
ABSENT;
the foregoing Resolution was passed and adopted this 12 th day of April 2011.
Agenda Item 9.b.
Page 21
RESOLUTION NO. RDA I I -
PAGE
TONY FERRARA, CHAIR
ATTEST:
KELLY WETMORE, AGENCY SECRETARY
APPROVED AS TO CONTENT*
STEVEN ADAMS, EXECUTIVE DIRECTOR
APPROVED AS TO FORM:
AGENCY COUNSEL
Agenda Item 9.b.
Page 22
ATTACHMENT 1
PURCHASE AND SALE F11 ANCING Al T D LEASEBACK AGREEMENT
for
Parcel 1: 206 North Halcyon Road
APN 006 - 153 -005
and
Parcel : 200 North H l r n Road & 803 Cornwall Avenue
APN 006-153-011 006-161-020
This PURCHASE AND SALE, FINANCING, AND LEASEBACK AGREEMENT
( "Agreement") is entered into as of April 12, 2011 by and between CITY OF ARROYO
GRANDE, a municipal corporation ^ ("Seller"' or "City"), , and the REDEVELOPMENT
AGENCY OF THE CITY OF ARROYO GRANDE, a public body, corporate and politic
("Buyer" or "Agency'),
RECITALS
A. Seller is the owner of that certain real property consisting of approximately
32,979 square feet, composed of two parcels. 1 Parcel 1 of approximately 5,818 square feet
currently improved with a modular building, located at 206 North Halcyon Road and having the
Assessor Parcel Number 006-153-005; and Parcel 2 of approximately 26,979 square feet
improved with the City police station and other improvements and an abutting surface parking
lot, located at 200 North Halcyon Road and 803 Cornwall Avenue and having the Assessor
Parcel Numbers 006-153-011 and 006-161-020, located in the City of Arroyo Grande, County of
San Luis Obispo, State of California, more particularly described ire the legal description
attached hereto as Exhibit "A" ( "Land''). The Land is located within the boundaries of the
Arroyo Grande Redevelopment Project Area.
B. Seller desires to sell, and Buyer desires to purchase the Land together with all
improvements thereon, all easements, licenses, and interests appurtenant thereto, and all
development rights, governmental approvals, and land entitlements, owned or held by Seller in
connection with the Land (collectively, the "Property ", pursuant to the terms and conditions set
forth herein and pursuant to the Grant Deed set forth in Exhibit B" attached hereto.
C. Seller and Buyer agree that, as part of the consideration for Seller selling the
Property to Buyer, and Buyer purchasing the Property from Seller, that the following Will occur:
i Seller agrees to assist Buyer in purchasing the property by loaning Buyer the sure of Six
Hundred Thousand Dollars ($600,000) pursuant to the Financing Agreement attached hereto as
Exhibit "C "; and (ii) Buyer agrees to lease back the Property to Seller for five years at a rent
of One Hundred Dollars per year, pursuant to the Lease attached hereto as Exhibit "D"
AGREEMENT
Based upon the foregoing Recitals, which are incorporated herein by this reference, and
for good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, Buyer and Seller agree as follows:
-1-
Agenda Item 9.b.
Page 23
1 • PURCHASE AND BADE OF PROPERTY
1.1 Agreement to Purchase and Sell Subject to all of the terms, conditions, and
provisions of this Agreement, and for the consideration herein set forth, Seller agrees to sell to
Buyer, and Buyer agrees to purchase from Seller, the Property.
1.2 Purchase Price• Pa rant of Conveyance Price.
1.2.1 The total purchase price "Purchase Price" ) which Seller agrees to accept
and Buyer agrees to pay shall be ONE MILLION THREE HUNDRED I THOUSAND
DOLLARS ($1,301 .000.00), which is the appraised fair market value of the property as
determined by an independent appraisal, dated December 15, 2010, prepared by Bruce Beaudoin
and Associates, Inc., a qualified and reputable real estate appraiser with experience in appraising
property in Arroyo Grande and Vicinity. Buyer shall also be responsible for all closing costs
associated with the acquisition of the Property.
1.2.2 Not later than five business days after the date of this Agreement, Buyer
shall pay the Purchase Price to Seller, and Seller shall record the Grant Deed, in the form attached
hereto as Exhibit "B ").
2. PROPERTY T CONVEYANCE MATTERS; FINANCING AGREEMENT: LEASE.
2.1 Buyer Acce tance of Property in Current Condition • Igo Current I evelo meat
Contemplated; Pro eqy To Be Held For Affordable Housing oses Pursuant to Health
Safety Code Section 33334.16. Buyer hereby accepts the condition of the Property, including
the title condition, the environmental condition of the Property, and all other matters pertaining
to the condition of the Property. Buyer and Seller acknowledge and agree that the Property is
currently improved as described in Recital A and is being used as the City's police station.
Seller and Buyer acknowledge and agree that the Property is being sold to Buyer to be held for
future and currently unidentified affordable housing purposes pursuant to the Buyer's authority
to acquire and hold real property for such purposes pursuant to Health and Safety Code Section
33334.1 and is not a sale subject to Health and Safety Code Section 33433. At the time the
Buyer sells the Property for an affordable housing development,. Buyer shall comply with Health
and Safety Code Section 33433 if and to the extent then - applicable.
2.2 Financing Agreement. Buyer and Seller, as respective conditions to the
conveyance of the Property, Buyer and Seller shall execute an deliver the Financing Agreement
set forth in Exhibit "C" attached hereto.
2.3 Reports. All reports and documents pertaining to the Property held by Seller shall
have been deemed to have been transmitted to Buyer concurrent with the date of this Agreement.
2.4 Real Property Taxes. Buyer and Seller are public agencies and are exempt from
the payment of property taxes.
2.5 Paym of Costs. Any costs associated with the conveyance of the Property to
Buyer shall be paid by Buyer.
,2-
Agenda Item 9.b.
Page 24
2 . Title olio . Buyer, at Buyer's cost, may in Buyer's sole discretion obtain an
owner's policy of title insurance concurrent with the conveyance or at any time thereafter.
2.7 Brokeraize Commissions. Buyer and Seller each represents and warrants to the
other that no third party is entitled to a broker's commission and/or finder's fee with respect to
the transactions contemplated by this Agreement. Each party agrees to indemnify and hold the
other harmless from and against all liabilities, costs, damages, and expenses, including without
limitation, attorneys' fees, resulting from any claims or fees or commissions, based upon
agreements by it, if an to pa a broker's commission and/or finder's fee.
2.8 AS IS Sale.
Buyer acknowledges and agrees that it has full knowledge of the Property and has had
time to inspect the Property and to conduct such reviews and investigations as Buyer deems
necessary to satisfy itself regarding all aspects of the Property, including without limitation the
physical condition of the Property. Except as otherwise provided in this Agreement, the Property
is to be conveyed to and accepted by Buyer in an "as -is" condition without any representations or
warranties of any nature or kind whatsoever from Seller.
2.9 I isclaimer. Buyer acknowledges and agrees that seller has not made any
representations, warranties, guaranties, promises, statements or assurances whatsoever, express
or implied, directly or through any employee or agent, as to the condition of the property, or any
other matter, including, but not limited to, hazardous materials. Without limiting the generality
of the foregoing in any wa seller expressly disclaims making or having made any
representations or warranty with respect to the documents and materials furnished by seller.
Buyer acknowledges and agrees seller specifically disclaims; a all matters relating to the title
together with all governmental and other legal requirements such as taxes, assessments, zoning,
use permit requirements, building permit requirements, building codes and other development
requirements; b the physical condition of the purchase property; c all other matters of any
significance affecting the purchase property, whether physical in mature or intangible in nature,
development of the property or the operation of the property; d the existence, duality, nature,
adequacy and physical condition of utilities serving the property; e the costs of the present or
future ownership and/or operation of the property; and the existence of hazardous materials
in, under or affecting the property; and, except as otherwise provided herein, buyer is purchasing
the purchase property "as is -with all defects" based upon buyer's ovum inspection of the purchase
property.
2.10 Leaseback. Buyer and Seller, as respective conditions to the conveyance of the
Property, shall execute and deliver the Lease set forth in Exhibit " " attached hereto
3. MISCELLANEOUS TIERMS.
3.1 Time of the Essence Time is of the essence with respect to each of the terms,
covenants, and conditions of this Agreement.
3. Binding on Heirs and Successors This Agreement shall be binding upon the
parties hereto and their respective heirs, representatives, transferees, successors, and assigns.
__
Agenda Item 9.b.
Page 25
3.3 Entire Agreement, waivers and Amendments. This Agreement incorporates all
of the terns and conditions mentioned herein, or incidental hereto, and supersedes all
negotiations and previous agreements between the parties with respect to all or part of the subject
matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by
the appropriate authorities of the party to be charged. Any amendment or modification to this
Agreement must be in writing and signed by Seller and Buyer.
3.4 Inte retation• Governing Law. This Agreement shall be construed according to
its fair meaning and as if prepared by both parties hereto. This Agreement shall be construed in
accordance with the internal laws of the State of California in effect at the time of the execution
of this reement without regard to conflicts of law.
3. Sever abili , If any provision in this Agreement is held by a court of competent
jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless
continue in full force without being impaired or invalidated in any way to the fullest extent
permitted by law.
3.6 Covenants to Survive. The covenants and agreements contained in this
Agreement shall survive the recordation of the Grant Deed and conveyance of the Property
3.7 Execution in Counterpart. This Agreement may be executed in several
counterparts, and all so executed shall constitute one agreement binding on both parties hereto,
notwithstanding that both parties are not signatories to the original or the same counterpart.
3 . 8 ' Exhibits Exhibits " (` X 57 64; '15 and "U' attache d to this Agreement are
incorporated herein by this reference and made a part hereof. Said Exhibits are identified as
follows:
"" - LEGAL DESCRIPTION
"B" - GRANT DEED
"C" - FINANCING AGREEMENT
"D" LEASE
[end — signatures on next page]
_4_
Agenda Item 9.b.
Page 26
IN WITNESS WHEREOF, Buyer and Seller have entered into this Agreement as of the
date first set forth above.
"BUYER"
REDEVELOPMENT T AGENCY O THE CITY O
ARROYO GRANDE
I�
Tory Ferrara, Chair
ATTEST:
Kelly Wetmore, Agency Secretary
APPR AS TO FORM
Agency Counsel
``SELLER'#
CITY O ARROYO GRANDE
I�
Tony Ferrara, Mayor
ATTEST;
Kelly Wetmore, City Clerk
APPROVED AS TO FORM
Timothy J. Carmel, City Attorney
[END OF SIGNATURES]
__
Agenda Item 9.b.
Page 27
EXHIBIT 4L)9
LEGAL DESCRIPTION
That certain real property located in the City of Arroyo Grande, County of San Luis Obispo,
State of California legally described as follows:
Lots 3 and 4. Bloch 10, western Addition, and Lots 1-4, Block 10, western Addition, and Lots
16-19, Block 1, Western Addition, together with abandoned right of ay for Cornwall Avenue
between N. Dena Street and I. Halcyon Road, all in the City of Arroyo Grande, County of San
Luis Obispo, State of California.
Exhibit `'"
Agenda Item 9.b.
Page 28
EXHIBIT "B9?
GRIT DEED
SEE FOLLOWING PACES
Exhibit "B "'
Agenda Item 9.b.
Page 29
When Recorded Mail To:
Redevelopment Agency of
the City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93420
Attn: Agency Secretary
(Space Above For Recorder's Use)
The undersigned grantor(s) declare(s) that this transaction is This document is being recorded for the benefit
exempt from the payment of a documentary transfer tax of the Redevelopment Agency of the City of
pursuant to Revenue and Taxation Code Section 11922. Arroyo Grande and is exempt from payment of a
recordation fee pursuant to Government Code
§§27383 and 6103.
AIN: 006-153-005, 006-153-011, 006-161-020
GRANT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
CITY OF ARROYO GRANDE, a municipal corporation ("Grantor"), does hereby grant to the
REDEVELOPMENT AGENCY OF THE CITY OF ARROYO GRANDE, a public body,
corporate and politic ("Grantee"), that certain real property located in the City of Arroyo
Grande, County of San Luis Obispo, State of California, described in the legal description
attached hereto as Exhibit "1" and incorporated herein by this reference, subject to matters of
record (the "Property").
"GRANTOR"
CITY OF ARROYO GRANDE
Tony Ferrara, Mayor
ATTEST.
Kelly Wetmore, City Clerk
-I-
Agenda Item 9.b.
Page 30
State of California )
County of Orange )
On , before me, , Notary Public,
(here insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that he/she/they executed the same
in his her their authorized ca acity le , and that by his/her /their s ignature(s) o on the instrument the
p erson ( s ) , or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Californian that the
foregoing paragraph 'is true and correct.
WITNESS my hard and official seal.
Signature
--
Agenda Item 9.b.
Page 31
EXHIBIT 1l i ff
TO GRANT DEED
LEGAL DESCRIPTION
That certain real property located in the City of Cypress, County of Orange, State of California
legally described as follows:
Lots 3 and 4, Block 10, Western Addition, and Lots 1-4, Block 10, Western Addition, and Lots
16-19, Block 1, Western Addition, together with abandoned right of way for Cornwall Avenue
between ITT. Rena Street and ITT. Halcyon Road, all in the City of Arroyo Grande, County of San
Luis Obispo, State of California.
--
Agenda Item 9.b.
Page 32
C ERTIFI C ATE OF ACCEPTANCE
This to certify that the interest in real property conveyed by the foregoing Grant Deed, dated
2011, from the City of Arroyo Grande, a municipal corporation
( "Grantor"), to the Redevelopment Agency of the City of Arroyo Grande, a public body,
corporate and politic ("Grantee""), is hereby accepted by the undersigned officer of the Grantee
Redevelopment Agency of the City of Arroyo Grande, on behalf of the Grantee Redevelopment
Agency of the City of Arroyo Grande, pursuant to authority conferred by Resolution No. RDA
10-03 of the Redevelopment Agency of the City of Arroyo xrand adopted on June 22, 2010,
and the Grantee Redevelopment Agency of the City of Arroyo Grande consents to the
recordation thereof by its undersigned duly authorized officer.
REDEVELOPMENT AGENCY OF THE CITY OF
ARROYO GRANDE, a public body, corporate and
politic
Tony Ferrara, Chair
m it
Dated:
ATTEST:
Kelly Wetmore, City Clerk
State of California )
County of Orange )
On , before nee,
(here insert name and title of the officcr
, Notary Public,
personally appeared
who proved to nee on the basis of satisfactory evidence to be the person(s) whose name 'is/are
subscribed to the within instrument, and acknowledged to nee that he /she /they executed the same
in his/her /their authorized c p cit ie , and that by his/her /their signature(s) on the 'instrument the
persons, or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of Califomia that the
foregoing paragraph is true and correct.
WITNESS nay hand and official seal.
Signature
--
Agenda Item 9.b.
Page 33
EXHIBIT "C"'
FINANCING AGREEMENT
[SEE FOLLOWING PAGES
EXHIBIT "C"
Agenda Item 9.b.
Page 34
FINANCING AGREEMENT
THIS FINANCING AGREEMENT "Agreement" is made and entered into as of April
129 2011 ` "Effective Date'), by and between the ARROYO GRANDE REDEVELOPMENT
AGENCY, a public body corporate and politic "Agency ", and the CITY OF ARROYO
GRANDE, a municipal corporation "city").
ZITS
A. Agency is a public body, corporate and politic, organized under the California
Community Redevelopment Law (Health & Safety Code § 33000 et seq.); and
and
E. City is municipal corporation and a general law city of the State of California;
C. City and Agency are authorized by Health & Safety Code Section 33601 to enter
in an agreement providing for a loan by the City of the Agency; and
D. City and Agency mutually desire to enter into this Agreement to set forth their
respective obligations with respect to a loan appropriation by City to the Agency in the amount
of SIX HUNDRED THOUSAND DOLLARS ($600,000.00) for the purpose of assisting Agency
to fund the cost for Agency's acquisition of certain real property owned by the City consisting of
approximately 32,979 square feet, composed of two parcels; l Parcel 1 of approximately 5,818
square feet currently improved with a modular building, located at 206 Forth Halcyon Road and
having the Assessor Parcel Number 006-153-005; and 2 Parcel 2 of approximately 26,979
square feet improved with the City police station and other improvements and an abutting
surface parking lot, located at 200 North Halcyon Road and 803 Cornwall Avenue and having
the Assessor Parcel Numbers 006-153-011 and 006-161-020, located in the City of Arroyo
Grande (the "Property ".
E. Concurrent with entering into this Agreement, the City and Agency have entered
into that certain Purchase and Sale, Finance, and Leaseback Agreement providing for the
Agency's acquisition of the Property for future affordable housing purposes and the leaseback of
the Property to the City to enable the continuation of the use of the Property for up to five (5)
years as the City's police station until the City's new police station is constructed, at which time
the Property will be put to use as an affordable housing project site.
A
NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter
contained, Agency and City agree as follows:
1. City Doan City hereby loam to Agency a principal amount of Six Hundred
Thousand Dollars ($600,000.00) "Loan Principal ", from any legally available source, including
but not limited to the City's affordable housing in -lieu fund, for the purposes set forth in the
Recitals to this Agreement which are incorporated herein and made a part hereof.
2. Interest Interest shall accrue on the outstanding Doan Principal at rate earned on
deposits of City funds in the Local Agency Investment Fund during such time as the Loan
Principal is outstanding. Interest shall be compounded annually.
-1-
Agenda Item 9.b.
Page 35
3. Agency lepayMent The Loan Principal and any accrued interest shall be repaid
In full by Agency from any legally available source. Agency shall male such repayment as and
when funds are available but the entire Loan Principal and any accrued interest shall be repaid in
full not later than June 3 0, 2015. Agency shall be entitled to repay all or part of the Loan
Principal and all accrued interest at any time with no other charges, fees, or penalties. All
amounts due under this Agreement shall be payable at the offices of City.
4. Indebtedness of Agency The Loan Principal and accrued interest described in
this Agreement shall constitute an indebtedness of Agency within the meaning set forth in
applicable law including the California Community redevelopment Law (Health & Safety Code
§ 3 3 000 et seq. .
5 . Subordination. The repayment of the Loan Principal and accrued interest by
Agency shall be junior and subordinate to i all Agency tax allocation bonds or other direct
long -term indebtedness of Agency, (ii) all pledges by Agency of tax increments for tax allocation
bonds or other direct long -term indebtedness of Agency, (iii) Agency financial agreements and
other contractual obligations of Agency, and i any contingent obligations of Agency.
6. Non - recourse Obligation No officer, official, employee, agent, or
representatives of Agency shall be liable for any am ounts due hereunder, and no judgment or
execution thereon entered in any action hereon shall be personally enforced against any such
officer, official, employee, agent, or representative.
7. Entire Agreement; Amendment This Agreement shall constitute the entire
agreement of the parties. This Agreement may be am ended or modified only by an agreement in
writing signed by the parties.
[end — signature page follows]
--
Agenda Item 9.b.
Page 36
IN WITNESS S HERE F, the parties have caused this Agreement to be executed by
their authorized representatives, as of the date first above written.
ATTEST:
Kelly Wetmore, Secretary
APPROVED AS TO FORM:
Agency Counsel
ATTEST:
Kelly Wetmore, City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attome
"AGENCY"
ARROYO GRAN ERE EVEL PMENT
AGENCY
Tony Ferrara, Chair
"CITY"
CITY OF ARROYO GRANDE
Tony Ferrara, Mayor
-_
Agenda Item 9.b.
Page 37
XHI I it l
LEASE
[SEE FOLLOWING PAGES]
EXHIBIT `rfiD"
Agenda Item 9.b.
Page 38
When Recorded Bail To.
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93420
Attn: Agency Secretary
(space Above For Recorder's Use)
The undersigned Lessor declares that this transaction is This document is being recorded for the benefit
exempt from the payment of a documentary transfer tax of the City of Arroyo Grande and is exempt from
pursuant to Revenue and Taxation Code Section 11922. payment of a recordation fee pursuant to
Government Code §§27383 and 6103.
APNs: 006-153-00 006-153-011 , 006-161-020
LEASE
THIS LAS ("Lease") made this clay of
Date"), is between THE REDEVELOPMENT AGENCY OF
GRANDE, a public body, corporate and Politic ("Land-lord"),
GRANDE, a municipal corporation.
ITN E S SETH:
11 ( "Effective
THE CITY OF ARROYO
and CITY OF ARROYO
1. Premises Landlord leases to Tenant the real Property consisting of approximately 32,979
square feet and improvements thereon, composed of two parcels: (1) Parcel I of approximately
5,818 square feet currently improved with a nodular building, located at 206 North Halcyon
Road and having the Assessor Parcel Number 006-153-005; and (2) Parcel 2 of approximately
26,973 s feet improved with the City police station and other improvements and an abutting
surface parking lot, located at Zoo North Halcyon Road and 803 Cornwall Avenue and having
the Assessor Parcel Numbers 006 -153 -011 and 006-161-020, located in the City of Arroyo
Grande, County of Sari Luis Obispo, State of California, more particularly described ire the legal
description attached hereto as Exhibit "A" ("'Premises").
2. Term The primary term ("Term") of this Lease shall be five (5) years, commencing on
the date on which Landlord acquires fee title to the Property (the "Commencement Date").
3. Rent. Tenant shall pay Landlord rent during the Term ann ually in advance on the first
day of the Commencement Date and each annual anniversary date thereafter ( "Fixed Rent"). The
Fixed Rent shall be in the amount of One Hundred Dollars (V00.00) per year. Tenant shall also
pay all other sums of money that shall become due from Tenant under this Lease other than
Fixed Rent ( "Additional Rent"). As used in this Lease, "Rent" shall mean Fixed Rent and
Additional Rent. Rent for any month's partial occupancy shall be prorated. Except as otherwise
expressly provided herein, all Rent payable herein shall be payable without setoff, deduction,
prior notice or demand. The late payment of any Rent will cause Landlord to incur additional
costs, including administration and collection costs and processing and accounting expenses and
-I-
Agenda Item 9.b.
Page 39
increased debt service "Delinquency Costs"). If Landlord h not receivers any installment of
Rent within ten 10 days after such payment is due, Tenant shall pay a late charge of five
percent % of the linqu nt amount, which is agreed to represent a reasonable estimate of the
Delinquency Costs incurred b Landlord. In addition, all such delinquent am ounts shall bear
interest from the date which is thirty 0 days after the date such wnount is due until paid in full
at the rate of tern percent 10% per annum ("Interest Rates') , Notwithstanding the foregoing,
Tenant shall be entitled to one written notice and a ten 10 day opportunity to cure per year with
respect to Fixed Rent before a late charge shall accrue. Landlord and Tenant recognize that the
dwnage which Landlord shall suffer as a result of Tenant's failure to pay such amounts is
difficult to ascertain and said late charge and interest are the best estimate of the damage which
Landlord shall suffer in the event of late parrot.
4, Possession Tenant acknowledges being in possession of the Premises on the Effective
Date and, as of the Commencement Date, agrees to accept the Premises on the Commencement
Date in its AS -IS condition with no representations or warranties by Landlord,
5 . Tenant Riaht to Cancel Larl By not less than ninety 0 days prior written notice to
Landlord, Tenant shall have to ri to cause the Term of this Lease to expire early. If Tenant
delivers such termination nonce (which shall specify the early expiration date), then Tenant shall
deliver up the Premises to Landlord on or before such early expiration date in the surrender
condition required under this Lease as if it was expiring on the originally scheduled expiration
date.
6. Use. Tenant has the right to use the Premises as a police and public safety facility.
change in use shall require Landlord's prier written consent. Tenant shall, in its use of the
Premises, comply with all matters of record affecting the Premises prior to the Connn ncem nt
Date.
7. COMDliance with Taws Tenant shall comply with all laws, ordinances, regulations,
permits, licenses and the like pertaining to Tenant's use of the Premises. Landlord shall comply
with all other laws, including legally required repairs and alterations not caused by Tenant's
particular use of the Premises.
8. Environmental Compliance, Tenant shall comply with all applicable environirnental laws
and regulations pertaining to Tenant's use of the Premises during the Term. Tenant shall not
cause or permit any of Tenant's employees, agents, visitors, invitees, licensees, contractors,
assignees or subtenants (individually, a "Tenant Party" and collectively, "Tenant Parties" ) to
cause any Hazardous Materials to be brought upon, stored, manufactured, generated, blended,
handled, recycled, treated, disposed or used on, under or about the Premises, except as otherwise
required for Tenant's normal operations and except for routine office and janitorial supplies,
provided that any such Hazardous Materials are in customary quantities and are stored, used and
disposed of in accordance with all applicable Environmental Laws. As used herein, "Hazardous
Materials" means any chemical, substance, material, controlled substance, object, condition,
waste, living organism or combination thereof which is or may be hazardous to human ealth or
safety or to the environment due to its radioactivity, ignitability, corrosivity, reactivity,
eplosivity, toxicity, carcinogenicity, mgeniity, phyttoxiity, infectiousness or other
harmful or potentially harmful properties or effects, including, without limitation, tobacco
-2,-
Agenda Item 9.b.
Page 40
smoke, petroleum and petroleum products, asbestos, radon, polychlorinated biphenyls (PCBs),
refrigerants (including those substances defined in the Environmental Protection Agency's
"Refrigerant Recycling Rule," as amended from time to time), and all of those chemicals,
substances, materials, controlled substances, objects, conditions, wastes, living organisms or
combinations thereof which are now or become in the future listed, defined or regulated in any
manner by any Environmental Law based upon, directly or indirectly, such properties or effects.
As used herein, `Environmental Laws" means any and all federal, state or local enviro
health and/or safety- related laws, regulations, standards, decisions of courts, ordinances, rules,
codes, orders, decrees, directives, guidelines, permits or permit conditions, currently existing and
as amended, enacted, issued or adopted in the future which are or become applicable to Tenant,
the Premises, the or the Property. Tenant and Tenant Parties shall comply with all
Environmental Laws and promptly notify Landlord of the violation of any Environmental Law or
presence of any Hazardous Materials, other than office and janitorial supplies as permitted
above, on the Premises.
9. e airs and Maintenance. During the Term, Tenant, at its cost, shall perform diligently,
promptly and in a good and workmanlike manner, all maintenance, repairs and replacements to
i the structural components of buildings the Premises, including without limitation the roof,
roofing system, exterior walls, bearing walls, support beams, foundations, columns, exterior
doors and windows and lateral supports; (ii) the grounds surrounding the Premises including
landscaping, trash removal and sweeping; (iii) the plumbing, lawn and fire sprinkler, heating,
ventilation and air conditioning systems, electrical and mechanical lines and equipment
associated therewith; iv the parking facilities, including their lighting systems; v glass
replacements; and vi any part of the Premises for which Landlord has not expressly assumed
responsibility under this Lease. Tenant shall also make all repairs caused by Tenant's
negligence, except to the extent covered by any insurance policy maintained by Landlord and
paid for by Tenant under this Lease.
10. Tenant Operating ENpenses Landlord shall no responsibility or liability for any cost or
expense of any find or nature in connection with Tenant's use of the Premises.
11. Insurance.
( a) Tenant shall maintain, at its expense, during the Term, workers compensation
insurance as required by law, and commercial general liability insurance for the Premises in a
combined coverage for bodily injury and property damage in an amount not less than Tenant
maintained in the year prior to the Commencement Date. Landlord shall maintain fire and all
risk insurance covering the Premises.
( b) Notwithstanding anything to the contrary contained 'n this Lease, the parties
release each other and their respective authorized representatives from any claims for injury to
any person or damage to the Property that are caused by or result from risks insured against
under any all risk or fire insurance policies required to be carried by the parties under this Lease.
1. Services and Utilities. Landlord shall provide all electric, water, and gas utilities for the
Premises which are provided on the Commencement Date of this Lease. Tenant shall pay,
directly to the applicable provider, for its electricity, water and gas, and shall also be responsible
_3-
Agenda Item 9.b.
Page 41
and liable for the cost of any cable, Internet, microwave, satellite, or other c nn aunlcatl ns
facilities, and any and all other utilities or services consumed on the Premises. Tenant hereby
expressly acknowledges that the Rent payable to Landlord hereunder also does not include the
cost of any security measures and that Landlord shall have no obligation whatsoever to provide
same. Tenant assumes all responsibility for the protection of the Premises, Tenant, its agents and
invitees and their property from the acts of third parties.
13. As and Sublease. Tenant shall not be permitted, without the prior written
consent of the Landlord, assign this Lease or sublet the Premises. Any Landlord consent to any
assignment or subletting shall not constitute a consent to any subsequent assignment or
subletting.
14. Ca$ualt If the Premises shall be so damaged by fire, other casualty, acts of God or the
elements "Casualty"), so that they cannot be restored for Tenant's use and occupancy of the
Premises within ninety days from the date of the Casualty, either Landlord or Tenant may
terminate this Lease by giving written notice to the other party within thirty days after the
date of the Casualty. Nothing herein shall require Landlord to repair or restore the Premises after
any Casualty.
15. Subordination and Non-Disturbance. Landlord may subordinate Tenant's interest in this
Lease to any mortgage o r deed of trust now or hereafter be placed on the Premises, Tenant's
rights under this Lease shall not be disturbed and shall remain in full force and effect for the
term, and Tenant shall not be joined by the holder of any ,mortgage or deed of trust in any action
or proceeding to foreclose thereunder.
16. Tenant's Defaults.
(a) The occurrence of any one o more o f the following events shall constitute a
material default and breach of this Lease by Tenant "Event of Default"): 1 the failure by
Tenant to make any payment of rent or any other payment required to be made by Tenant
hereunder for ten 1 days after Tenant's receipt of written notice of nonpayment from
Landlord; or 11 the failure by Tenant to observe or perform any of the covenants, conditions or
provisions of the Lease to be observed or performed by Tenant, other than described in Section
(a) above, where such failure shall continue for a period of thirty days after Tenants receipt
of written notice of default from Landlord; provided, however, if more than thirty days are
reas required for its cure then Tenant shall not be deemed to be in default if Tenant
commences such cure within said -day period and thereafter diligently prosecutes such cure to
completion. Upon the occurrence of any Event of Default, Landlord shall have the immediate
option to terminate this Lease and all rights of Tenant hereunder by giving Tenant written notice
of such intention to terminate.
(b) The waiver by Landlord of any breach or partial performance of any terra,
covenant or condition contained in this Lease shall not be deemed to be a waiver of such term,
covenant or condition or any subsequent breach thereof, or of any other term, covenant or
condition contained in this Lease.
--
Agenda Item 9.b.
Page 42
1 . Landlord's Default. Landlord shall not be in default unless Landlord fails to perform
obligation obligationg re of Landlord within a reasonable time, but in no event later than thirty ( 30 )
days after written notice by Tenant to Landlord; provided, however, that if the nature f
Landlord's obligation is such that more than thirty days are re for performance then
Landlord shall not be in default if Landlord commences performance within such -day period
and thereafter diligently prosecutes the same to completion. If Landlord fails to cure any such
default within the allotted time, Tenant, at its option, with or without further notice or demand of
any find to Landlord or any other person, shall have the right to terminate this Lease and recover
the pro -rata share rent paid,
18. Holding Over Should Tenant remain in possession of the Premises after the expiration
of this Lease, Tenant shall be a tenant at sufferance and Fixed Rent shall be payable in the
amount of one hundred twenty-five percent 125% of the Fixed Rent at the time of expiration of
the Lease. In the event Landlord consents to continue the Lease on a month-to-month bads, such
month -to -month tenancy may be terminated by either Landlord or Tenant as of the end of any
calendar month upon at least thirty days prior written notice. If Tenant fails to surrender the
Premises upon expiration of the Lease, Tenant shall indemnify and hold Landlord harmless from
and against all loss or liability resulting from or arising out of Tenant's failure to surrender the
Premises and any related damages, costs and expenses directly associated with Tenant's failure
to surrender the Premises.
19. Quiet Enj oyn]ent Landlord covenants that if and for so long as no Event of ` Default is
outstanding under this Lease, Tenant shall peaceably and quietly hare, hold and enjoy the
Premises for the Term.
2. Brokers.
( a) Tenant represents that Tenant has dealt with no real estate broker or agent in
connection with this Lease and agrees to defend, indemnify and sage harmless Landlord against
all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees
and other costs of defense) arising from any broker or agent claiming to have represented Tenant.
(b) Landlord represents that Landlord has dealt with no real estate broker or agent in
connection with this Lease and agrees to defend, indemnify and sage harmless Tenant against all
claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees and
other costs of defense) arising from any broker or agent claiming to have represented Landlord.
1. Revenue & Taxation Section 107.6. Landlord and Tenant each acknowledge Arledge and agree
that both are "local public entities" as defined in Revenue and Taxation Code Section 107.6 and
are exempt from the payment of property taxes. This Lease, therefore, is not required to include
the possessory interest tax notice set forth in Section 1 07,6.
22. Entire Agreement This Lease constitutes the entire agreement between the parties as to
the leasing of the Premises, there being no other terms, oral or written, relating thereto, except as
herein expressed. No modification of this Lease shall be binding on the parties unless it is in
writing and signed by both parties hereto.
Agenda Item 9.b.
Page 43
23. Surrender. Upon the termination of this Lease or Tenant's right to possession of the
Premises, Tenant will surrender the Premises, together with all keys, in good condition and
repair, reasonable wear and tear and casualty excepted, having removed all of Tenant's personal
property.
24. S v ra i i The invalidity of any provision of this Lease, as determined by a court of
competent jurisdiction, shall in no war affect the validity of any other provision hereof.
25. Time of Essence. Time is f the essence with respect to the performance of all
obligations to performed or observed by the parties under this Lease.
2. Counterparts This Lease may be executed in counterparts, each of which shall be
deemed an original and all of which together shall constitute one and the sane instrument.
[end— signature page follows)
_-
Agenda Item 9.b.
Page 44
III WITNESS WHEREOF, the parties hereto have duly executed this Lease as of the
Effective Tate.
"'LANDLORD"
REDEVELOPMENT AGENCY OF THE CITY OF
ARROYO GRANDE
Tony Ferrara, Chair
ATTEST.
Kelly Wetmore, Agency Secretary
APPROVED AS TO FRIG
Agency Counsel
"'TENANT"'
CITY OF ARROYO GRANDE
IMS
Tony Ferrara, Ma
ATTEST:
Kelly Wetmore, City Clerk
APPROVED AS TO FRIG
Timothy J. Carmel, City Attorney
[END OF SIGNATURES]
--
Agenda Item 9.b.
Page 45
EXHIBIT 649)
TO LEASE
LEGAL DESCRIPTION
That certain real property located in the City of Cypress, County of Orange, State of California
legally described as follows:
Lots 3 and 4 Block 10, western Addition, and Lots 1 -4, Block 10. western Addition, and Lots
16-19, Block 1, western Addition, together with abandoned right of way for Cornwall Avenue
between N. Rena Street and N. Flalcyon Road, all in the City of Arroyo Grande, County of San
Luis Obispo, State of California.
__
Agenda Item 9.b.
Page 46
ATTACHMENT
FUNDING AGREEMENT
[ARCHITECTURAL/DESIGN SERVICES]
THIS FUNDING AGREEMENT "Agreement ") is made and entered a April 1 ., 201 1 ,
( "Effective Date"), by and between the RIEDEVELOPWNT AGENCY DP THE CITY OF
ARROYO GRANDE, a public body, corporate and politic "Agency" and the CITY OF
ARROYO GRANDE, a municipal corporation ("City"). The Agency and City may sometimes
be referred to herein as a "party" and collectively as the "parties,"
R ECITALS :
A. The redevelopment Agency of the City of Arroyo Grande "Agency" is
authorized, under the provisions of the California Community redevelopment La (Health
Safety Code §33000 et sect.) "CRL" , and under the provisions of the redevelopment Plan
("Redevelopment Plan) for the Arroyo Grande Redevelopment Project Area "Project Area"), to
undertake certain activities necessary for the implementation of the Redevelopment Plan and to
effectuate the purposes of the CRL.
E. The City of Arroyo Grande "City" is a municipal corporation organized and
existing under the laws of the Mate of California.
C. The City Council, by adoption of Ordinance No. 487 C. S. on June 10, 1 997,
approved and adopted the Redevelopment Plan for the Arroyo Grande Redevelopment Project
Area, as thereafter amended from time to time ( "Redevelopment Plan"'). The redevelopment
Plan delineates the Arroyo Grande Redevelopment Project Area (`Project Area ".
D. The City has commenced a public project to construct a new police station facility
and the Public Project will benefit and serve the Project Area as the public safety facility in and
serving the Project Area and thereby alleviate the blighting condition of inadequate public
improvements.
E. Agency funding for new public buildings and facilities is identified in the
redevelopment Flan and thus, pursuant to Health and Safety Code Section 44.14, the
Agency, with the consent of the City, may pay for the cost of the land for and the installation of
publicly owned facilities and improvements provided the Agency and City Council make certain
required findings set forth in Health and safety Code Section 33445.
F. The City and Agency, Pursuant to the authority set forth in Health and Safety
Code Sections 33445 and 3445.1, desire to make available a portion of the Agency's tax
increment revenues allocated to and received by the Agency pursuant to Health and Safety Code
Section 'lob, in an annount not to exceed FOUR HIDRED THOUSAND DOLLARS
($400,000.00) (the "Agency Funds ", to pay for, or assist in paying for, the construction of the
Public Project by funding architectural services necessary for the construction of the Public
Project, Of the $400,000 in Agency Funds identified in the preceding sentence, approximately
$240,000 has been spent by the City which the Agency may reimburse in accordance with Health
and Safety Code Section 33445(c) and approximately $160,000 shall be transferred to City for
use by City in funding the remainder of the total $400,000 in costs.
_I-
Agenda Item 9.b.
Page 47
G. The Agency staff and City staff have prepared this Agreement to commit and
effectuate the use of the Agency Funds in the arnount described above (the `Project Costs" ) for
the Public Project.
H. Concurrent with entering into this Agreement, the City is entering into that certain
First Amendment to the Architectural Services Agreement with BFGC Architects,
G NT,
IOW THEREFORE, in consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the sufficiency of
which is hereby acknowledged, Agency and City hereby agree as follows:
1. Recitals and Exhibits Incorporated The above recitals are incorporated into this
Agreement. All defined terms used herein shall have the meanings set forth in the Recitals or as
may elsewhere be defined in this Agreement.
2. Amy Funds The Agency hereby agrees to upend the Agency Funds to fund
the Public Project. City hereby consents to the use of the Agency Funds for `the foregoing
purpose.
3. Findings In approving this Agreement, the Board of the Agency and the City
Council of the City, each in their independent judgment, have adopted resolutions making
findings and determinations which are incorporated herein as follows:
(1) That, pursuant to Health and Safety Code Section al, the Public
Project to be funded with Agency Funds pursuant to the Agreement, is of benefit to the Project
Area by helping to eliminate blight within the Project Area, in that:
( a) By adoption of Ordinance 487 C. S., the territory within the Project
Area has been conclusively determined under law to be a blighted area as defined by law.
( b) The essential purpose of the Redevelopment Plan is the
redevelopment of the Project Area by alleviating blighting conditions in the Project Area, which
Ordinance Igo. 487 C. S. identified as including inadequate public improvements. The
Redevelopment Plan identifies as an objective the provision of public infrastructure and
community facilities and expressly identifies additional public buildings as a project to be funded
with Agency funds,
(c) The Public Project will therefore directly help alleviate the
foregoing described blighting conditions and thereby benefit the Project Area.
( 2) That, pursuant to Health and Safety Code Section a2, no other
reasonable means of financing the Public Project is available to the community for the following
reasons:
( a) Potential actions by the Mate of California to address the Mate
budget are likely to reduce local revenues and increase mandated local services, and these likely
_2_
Agenda Item 9.b.
Page 48
changes have necessitated a reassessment of the need for retention of City funds for other
projects and the need for alternative funding for the Public project.
(b) Other City monies are dedicated to critical police, fire, and other
necessary expenditures, including the other capital improvement projects shown on the City's
Capital Improvement Program.
( c) The continued decline in the local and national economy, and
reasonable projections in connection therewith, has delayed, and potentially reduced, City funds
necessitating the need for alternative funding to be used for the payment for the Public Project.
( d) Limits set forth in the State Constitution and State law on local
control over traditional revenue sources male it infeasible for the Cit to raise new local
revenues to meet the cost of the Public Project.
( e) Sound financial practices require that payment for all or part of the
cost of the Public Project be made using the Agency Funds and the failure to use the Agency
Funds would be detrimental to the community including specifically the residents and businesses
within the Project Area.
( 3) That, pursuant to Health and Safety Code Section 33445(a the
payment of the Agency Funds for the Public Project is consistent with Agency's adopted Section
33490 Five Year Implementation Plan FY 2009-10 Through FY 2013-14 (the `Implementation
Plan"), in that. Agency funding of the design of the new police facility is a specific forecasted
project identified in the Implementation Plan (Page 24, X11 ).
( 4) That, consistent with Health and Safety Code Section 3344b, the
Public Project is the type of public infrastructure and facilities improvements identified in the
Redevelopment Plan, and the Redevelopment Plan specifically references additional public
buildings as projects to be funded with Agency funds.
4. Timinia of Pa meat of Agency Funds.
1
Of the Project Cost of $400,000.00, City and Agency acknowledge that a
portion in an amount not to exceed $240,000.00 has previously been paid by the City under
contracts for work on the Public Project "City's Previously Incurred Costs" and the City's
Previously Incurred Costs shall be subject to Agency reimbursement to the City pursuant to
subdivision c of Health and Safety Code Section 33445. The City's Previously Incurred Costs
shall be reimbursed to City in periodic payments over three fiscal years commencing with the
current fiscal year 2010-2011 and ending with fiscal year 2012-2013, with the reimbursement
amount in each such fiscal year in the amount of $80,000.00; provided, however, that
notwithstanding the foregoing, in the discretion of the Agency Treasurer i the initial
reimbursement payment of $80,000.00 may be paid to the City at any time on and aver the
Effective Date of this Agreement but not later than ,fume 30, 2011, and (ii) the remaining portion
of the City's Previously Incurred Costs $160,000 shall be payable on or after July 1, 2011 but
prior to ,Tune 3, 2013, and may be made in one or more payments during that period provided
the remaining portion is fully paid by ,fume 30, 2013.
_3m
Agenda Item 9.b.
Page 49
(2) Of the Project Cost of $400,000.00 not subject to paragraph (1), i.e., the
amount of 160,000.00, shall be transferred to the City within five business days after the
Effective Date for the purpose of City's payment for the Project Costs to be incurred.
(3) Should the Agency have insufficient tax increment to male a payment to
City prior to the time the Agency Funds are needed for the Public Project, and the City pays for
all or a portion of the Public Proj ect with other funds, the City's expenditures shall be
reimbursed by Agency pursuant to subdivision c of Health and Safety Code Section 33445.
( 4 ) The Agency Funds shall be used exclusively by City for payment of the
City's costs incurred under the contracts for the Public Project. Any portion of the Project Cost
not expended for payment of the Public Project shall be returned to the Agency, without interest.
5. Agency Indebtedness; Subordination The Agency Funds identified herein
constitute an indebtedness of the Agency within the meaning of Section 16 of Article XVI of the
California Constitution and applicable sections of the Community Redevelopment Law of the
Mate of California (Health & Safety Code §33000 et seq.). The Agency's indebtedness and
Agency's pledge set forth in this Agreement shall be junior and subordinate to any pledge of
Agency tax increment to bondholders of any tax increment bonds or other bonded debt secured,
in whole or in part, by tax increment, w hich are or may be issued by the Agency either prior to or
subsequent to the slate of this Agreement, and to any obligations of the Agency incurred pursuant
to any agreement entered into with any person or entity other than the City except as such
agreement contains, or is amended to contain, are appropriate subordination provision.
6. Liabilit y and Indemnification. In contemplation of Government Code Section
895.2 imposing certain tort liability jointly upon public entities solely by reason of such entitles
being a party to are agreement defined by Government Code Section 895, the parties hereto, as
between themselves, shall agree that Agency shall indemnify, defend, and hold harmless the City
for any loss, costs, or expenses that may be imposed upon such party by virtue of this
Agreement. The provisions of California Civil Code Section 2778 shall be applicable to this
Agreement.
7. Amendment This Agreement may be amended only by are instrument in writing
signed by each of the parties hereto after approval by each of such party's governing authorities.
8. Severabilit If any terra, provision, covenant, or condition of this Agreement 1s
held by a court of competent jurisdiction to be invalid, void, or unenforceable, or is rendered
invalid, void, or unenforceable as a result of a change in Mate or federal lave, the remaining
provisions of this Agreement shall continue in full force and effect. Each party hereto agrees and
declares that it would have adopted this Agreement and each section, subsection, subdivision,
paragraph sentence, clause or phrase hereof irrespective of the fact that one or more sections,
subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional
or invalid or ineffective. To this end the provisions of this Agreement are declared to be
severable.
9. Implementation of Agreement The Agency Executive Director and authorized
designees are hereby authorized and directed to take such other and further actions, and sign such
10
Agenda Item 9.b.
Page 50
other and further documents as are necessary and proper in order to implement this Agreement
on behalf of the Agency. The City Manager and authorized designees are hereby authorized and
directed to take such other and further actions, and sign such other and further documents, as are
necessary and proper in order to implement this Agreement on behalf of the City.
10. Effective Date. This Agreement shall take effect from and after the date (which
date shall be inserted into the preamble of this Agreement ) oof adoption and approval by the City
and Agency pursuant to official action of the governing bodies thereof.
11. Counterparts This Agreement may be executed in counterparts, and all s
executed shall constitute one agreement binding on all parties hereto, notwithstanding that all of
the parties hereto are not signatories to the original or the same counterpart.
[end— signature page follows]
_-
Agenda Item 9.b.
Page 51
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
Effective Date.
"CITY"
CITY OF ARROYO GRANDE
I�
Tony Ferrara, Mayor
ATTEST
Kelly Wetmore, City Clerk
APPROVED AS TO FORM
is
Timothy J. Carmel, City Attorney
"'AGENCY"
ARROYO GRANDE REDEVELOPMENT
AGENCY
M
Tony Ferrara, Chair
ATTEST:
Kelly Wetmore, Agency Secretary
APPROVED AS TO FORM:
Agency Counsel
Agenda Item 9.b.
Page 52
ROY
IL
INCORPORATED
7.
LiE JLMLY 10, 1$11 ,
I ott P MEMORANDUM
To: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGERJV
SUBJECT: CONSIDERATION of CHANGES To REGULATIONS REGARDING
TEMPORARY BANNERS AND SIGNS
DATE: APRIL 12, 2011
RECOMMENDATION:
[ ATIOI
It is recommended the City Council direct staff to prepare an Ordinance malting the
proposed changes to regulations regarding temporary banners and signs for
Planning Commission and City Council consideration.
FINANCIAL IMPACT:
No financial impact is projected.
BACKGROUND:
At the ,July 28, 2009 meeting, staff presented an analysis and the Council discussed
regulations regard temporary banners and signs. The ability to more strictly limit
temporary banners advertising businesses was explored. There were conflicting
opinions regarding implementation of more stringent requirements versus more
lenient requirements given the difficult economic circumstances that many small
businesses are experiencing. As a result, staff was directed to obtain feedback from
the Chamber of Commerce. Since then, staff has met on multiple occasions with the
Chamber of Commerce Legislative Committee regarding this issue and they
conducted a surrey of their membership. A copy of the surrey results is attached.
The existing Code Section regarding temporary banners and signs is also attached.
Temporary signs are currently allowed no more than 30 days prior to an event and no
more than 60 calendar days per year. Sandwich board signs are not allowed, but
there has been a significant proliferation of them in the public right -of -gray. There are
conflicting provisions regarding flags, pennants, balloons and sail and wing signs.
They are treated as exempt signs in one Code section, but require a temporary use
permit in another.
At one time, staff proactively enforced temporary sign violations. Enforcement has
been more sporadic in recent months given staff vacancies and consideration of
changes to the regulations.
Agenda Item 10.a.
Page 1
CITY COUNCIl1REDEVELOPMENT AGENCY BOARD
CONSIDERATION OF CHANGES TO REGULATIONS REGARDING TEMPORARY
BANNERS AND SIGNS
APRIL 12, 2011
PAGE 2
Off -site real estate and garage sale signs are not currently allowed in the public right-
of-way, except for provisions allowing three off -site advertising signs for approved
subdivisions. The Police Department has recently assigned staff to remove garage
sale signs and excessive real estate signs from the public right-of-way during
weekend days.
Neighborhood Services procedures recently approved by the City Council specified
the following guidelines for enforcement:
• Enforcement of violations in response to complaints;
• Proactive enforcement of illegal construction and secondary units, temporary
banners, and other issues identified as a priority; and
• Proactive enforcement of flagrant Code violations.
ANALYSIS of ISSUES:
Staff recommends each temporary sign category be more clearly delineated in the
Municipal Code to clarify confusion that currently exists. Recommendations have
been developed based upon feedback from the Chamber of Commerce and staff
from each department involved in the code enforcement process.
Tem cram Banners
The following provisions are recommended regarding temporary banners:
• Temporary banners shall be printed on vinyl or plastic and have a professional
appearance.
No more than one temporary banner shall be allowed to be displayed per
business at any time.
• No more than four temporary banners shall be allured per business per year.
Each temporary banner shall be displayed for no longer than sixty g
consecutive days and cannot be redisplayed within the same calendar year.
• Temporary banners shall be no greater than twenty -four (24) square feet.
• Temporary banners shall be firmly attached to the gall or windo w of the building.
Fla -qs, Pennants, Balloons and Sail or Wing Signs
It is recommended that flag, pennant, balloon and sail or gyring signs be allowed for
special promotion events only. Therefore, provisions similar to those currently
specified for searchlights are proposed with reduced frequency. It is recommended
Agenda Item 10.a.
Page 2
CITY COUNCIL REDE ELOPMENT AGENCY BOARD
CONSIDERATION OF CHANGES TO REGULATIONS REGARDING TEMPORARY
BANNERS AND SIGNS
APRIL 1 , 011
PAGE 3
that flag, pennant, balloon and sail or wing signs may be displayed for no longer than
a consecutive three -day period for a maximum of four such periods in each
calendar year and no more than one three -day period during each three months.
Display of mylar balloons would be prohibited.
Sandwich Board di n
A number of businesses utilize sandwich board signs for promotion of their special
activities. However, it is important to restrict sandwich board signs from the public
right -of -gray to maintain accessibility requirements. Therefore, the following
provisions are recommended:
0 No more than One sandwich board sign may be displayed.
0 The sandwich board sign shall not be displayed in the public right -of -gray or block
a door or window opening or fire escape.
0 The sandwich board sign shall be constructed of wood or plastic, be painted or
printed, and have a professional appearance.
0 The sandwich board sign shall be displayed directly adjacent to the business.
Sandwich board signs shall not be displayed in common space areas in shopping
centers.
Public Education and Enforcement
It is proposed that a public education effort initially be implemented, which would
include a letter from the Police Department to every business address. It is then
recommended to increase proactive enforcement. The Neighborhood Services
Technician will patrol the commercial areas on a periodic basis and maintain a log of
temporary signs that are identified. Business owners will be contacted and provided
a violation letter. They will be requested to correct the violation within 72 hours, an
accelerated time frame for voluntary compliance when compared to other types of
code enforcement violations since there should be little work required to remove a
temporary sign. Staff is also establishing a standardized citation process to expedite
and compel compliance when voluntary means are unsuccessful.
Real Estate dins
Real estate signs in the public right -of -way cannot legally be treated differently than
other forms of signs. However, it has traditionally been very important to real estate
sales businesses to place directional signs for open houses during weekends.
Therefore, staff believes this can most effectively be addressed through enforcement
practices rather than a change in the regulations. Consistent with the enforcement
procedure outlined above, it is recommended that signs be removed from the public
right -of -war when it creates a safety hazard, when a complaint is received or when a
flagrant violation occurs. This would involve cases where signs are placed in
numerous locations throughout the community rather than limiting them to the
Agenda Item 10.a.
Page 3
CITY COUNCIUREDEVELOPMENT AGENCY BOARD
CONSIDERATION OF CHANGES TO REGULATIONS REGARDING TEMPORARY
BANNERS AND SIGNS
APRIL 12, 2011
PAGE 4
immediate vicinity of the open house. Signs left out overnight or after the weekend
would also be removed followed by a violation notice.
tiara a Sale
Since signs must be treated equally, it is recommended that the same enforcement
practices be utilized for garage sale signs. Removal and violation notices would
focus on those signs for which the City has received a complaint, those creating a
safety hazard, flagrant violations when they are placed in numerous locations, and
those left out after the weekend.
ALTERNATIVES:
The following alternatives are provided for the Council /Board's consideration:
1 . Approve staffs recommendations;
2. Direct staff to prepare an Ordinance with more restrictive requirements
regarding temporary banners and signs;
3. Provide direction to staff to modify enforcement proced
4. Direct staff to not change regulations regarding temporary banners and signs;
5. Provide direction to staff.
ADVANTAGES:
The recommendations are designed to achieve the following objectives:
• Establish regulations that provide flexibility for businesses to address challenges
they face in responding to current economic conditions;
• Establish regulations that are feasible to effectively enforce; and
• Initiate efforts to proactively enforce the regulations on a consistent and ongoing
basis.
DISADVANTAGES:
The disadvantage of the recommendations is that it will increase the number of
temporary signs that can legally be displayed.
ENVIRONMENTAL REVIE W:
No environmental revie w is required for this item. Environmental review will be
prepared in association with the ordinance adoption.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted in front of City Hall on Thursday, April 7, 2011 and on the
City's website on Friday, April 8, 2011.
Agenda Item 10.a.
Page 4
CITY CQUNClUREDEVELOPMENT AGENCY BOARD
CONSIDERATION OF CHANGES TO REGULATIONS REGARDING TEMPORARY
BANNERS AND SIGNS
APRIL 12, 2011
PAGE 5
Attachments:
1. Chamber of Commerce Survey Results
2. Municipal Code Section 46.60.050 — Exempt Signs
Agenda Item 10.a.
Page 5
I Should extensions to displa time be g ranted?
M
Alp
For 36
ATTACHMENT 1
No
Yes
No 18-28% 17
Yes 81.72% 76
Total Responses: 93
Current re limit banner size to 24 s feet ( 61W' ) . Do y ou think this size is:
10 2D w 40 50 60 70
Percenta
For 37
4 cp
/
0
Ade
Too lar
Too small
62.37% 58
2.15% 2
35.48% 33
Total Responses: 93 1
Ad& q Ljg*
Too Le
it TOO 5MMM
10/19/ A Item 10.a.
As of 2009
Pa 6
0 20 40 o so 100
Do you thinly exceptions t banner size should be allowed? For instance, if the temporary banner
needs to be larger to completely cover a previous permanent sign in the case of a business
changing hands) while a replacement sign is on order?
For
IR
i No
Yes
No 1 2.90 1
Yes 87.10 8 1
T Responses:
Do you thinly flags and other items inflat tiles, sandwich boards, etc.) used for calling attention t
a business should be allured
0 20 40 60 so 100
Percentage
For
I R
0 20 40 B4 8D 100
Percentage
4
5
No
Yes
No 18.28 1
Yes 81 .72%
Taal R es po nses
of 10/19 � ....: -- �. � .- �r- . � �:. �. , - -.- _ - �:.��: �- Agenda Item 10,:a.
Page 7
If you answered yes to question 8, do you think regulations regarding size, appearance, etc.,
should be developed for these specialty items?
Fo 40
,� �,. ..— �.,,,,....-- ..._.rw... -.� - �- -�,... . F--- *�-- �`"`--- -•-- '-- +rT-- r-'--- -- �^'-^-- �— ��� +r--- ,'T."rT=- '+�e�'1� -'�' ,.: -_ •'-+
N 27.96
Yes 72. 67
Total Responses: s: 9
If you answered yes to question 8, how long do you believe speciality items should be allowed t o
remain on display?
For 41
5 10 15 20 25 30 35 40
Percentage
0
0 cl per year
0 days per year
One or two days as part o f a special promotion
Other?
18.28%
17
1 2.90%
1
37.63%
35
3 1.18 %
2 9
Total Responses
9
30 days per year
90 days per year
One or Iwo days as part
of a speaal pro
E Other?
As of 10/19/2009
Agenda Item 10.a.
Page 8
0 1 0 20 30 40 so 80 70 80
Percentage
Do you agree an 'sorer the counter' permit should be required to ensure city regulations regarding
appearance, size an installation are followed?
For 4
Yes
Aep
0 10 20 30 40 50 60
Percentage
No 60.22% 59
Yes 39.78%
Total Responses: 9
What message would you life the Chamber to convey to our City Council members regarding
temporary banners and signs
24.73% 2
allow therm for limited periods. Enforce existing rules more 1.08% 1
equitably.
As of 1100 9 Agenda Item 10.a.
Page 9
As a small business owner, temporary banners are necessary to
draw attention to prospective customers. Elimination of banners
would be a huge detriment to the local small businesses. That
being said, banners need to be discreet and tasteful as to
maintain the integrity of Arroyo Grande. Time limits and size
restrictions are a must. Small business owners have a tough time
getting all they need to do done - any extra steps such as
requiring permits for banners would be extremely difficult. The
few problem banners out there should not constitute a ban for all
the "good" banners that are posted. Personally, we post
banners every year - our anniversary sale, and our annual
clearance sale. These banners draw in a lot of business for us
and we would not be able to succeed without them.
Banners and sidewalk signs are essential to business promotion
and if done tastefully add flavor to a business district. Guidelines
need to be developed (not "regulations" }and if something differs
from the guidelines then it can be reviewed by the appropriate
committee. Also the review process for signage variances
should be 2x a month so anyone needing that should prepare in
advance. I also submitted thru the Chamber. Thank you, Camay
i Chameleon
Banners for special events and new business owners are a
necessary media for advertising. They do need to be regulated
and comply with city ordnance,like all permentate types of signs.
Banners offer an inexpensive way for merchants to advertise
their business to the mass market. With the current economic
conditions, I believe we should be assisting business owners.
Charging additional fees, and regulating items that may generate
business defeats that goal. I would much rather see banner
advertisements, than have flyers placed on vehicles which
results in excessive waste of paper and trash in our yards,
streams, beaches and oceans.
Banners should only be allowed to note special events etc. and
for limited times. They could not be allowed to replace
permanent signage
Businesses are having a tough time right now, so whatever can
be done so that they can continue to grow and make profit
should be alowed. Doesn't more revenue mean more taxes for the
city anyway?
Creating clear, consistent regulations is a good thing, but
requiring an "over the counter' permit is too much. if someone is
not following regulations, a conversation with the owner should
handle the situation.
Don't go too far in regulating the sign issue.
Get rid of the two ugly billboard which tarnish our beautiful
village. Missing co-ed from 13 years ago and the one entering
the village from the freeway...several of our guest can't believe
our village would allow these eyesores!
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As of 10/19/2009
Agenda Item 10.a.
Page 10
I answered this question at the beginning of this survey, but the
main point I want to convey to the City is that most small local
businesses are struggling to survive this current economy.
Limiting our advertising in any way right now is going to cause
even more businesses to close their doors permanently. I'm sure
there is a need for #'solve" restrictions, but during these
economic times those restrictions need to be relaxed to allow
what few of us are left to continue to try and survive this
recession.
The banner that hangs right above my storefront was
constructed by a professional, local sign company. It is not
unsightly in any way. Not only does it bring more desperately
needed business into my store, but it advertises a service
(mastectomy fittings) that benefits our community. I am the only
fitter in the Five Cities for forms and bras for women who have
lost a breast due to cancer. I've had SO many women come to me
because they saw my banner. Many of these women have been
traveling great distances to find a fitter and were so relieved to
have finally found someone local.
1 like so many other business owners, am walling a fine line
right now. As I watch neighboring businesses put Grp their "going
out of business'r signs, I know that could be my business next.
Those of us who are still somehow managing to keep our doors
open with these greatly reduced sales, need the acid of our city
right now --not restrictions that will further add to the decline of
our saves and force the rest of us out of business.
If there has to be a restriction on banners, why not date it for
some time in the future when the economy is more stable again?
Maybe a review of these restrictions could be called for in
.January 2010. If the economy is still forcing local businesses to
close their doors at that tune, it could be extended for another
few months.
If the reason for limiting our banners and other "'temporary "' signs
is to keep the city "beautiful," how will our city look when there
are only a handful of shall businesses left to pay taxes for the
upkeep we currently contribute to And how will our city look
when only one or two businesses, probably only the larger
businesses, are still operating? Arroyo Grande will look like a
ghost town.
My store has been in business locally for 19 years, and I have
owned it for the last five years. I arm doing everything I can to
keep my doors open right now, as well as saying a lot of prayers
than I will still be operating in 2010. With the greatly reduced saves
I arm experiencing as a result of the recession, the future of my
store hangs in the balance. Please don't force my business to
tale down it's best form of advertising at a time when I need it
most.
I believe to the current economical conditions having a banner is
another great wary to bring in business. I Know from the banner
that is displayed at our business has generated business than
might have not been attained.
believe in the state of our economy than any banner or sign
promoting business or aftracting attention to a business is in the
best interest of the business owner
I cam understand than they would tike to monitor this, but we
would certainly want our business to Tool attractive. I hope than
business owners would be trusted to make the best decision
possible.
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As of 10/19/2009
Agenda Item 10.a.
Page 11
I have never felt th ere was a trig problem In A.G. In this economy 2.15 2
we neee to do what ever we can to keep are business' open .
I have no issues with limits on banners. However I think it is
ridiculous that the city has began enforcing "some" violators and
ignoring others. Case in point - Shell Station on Grand and 101 -
owned by a powerful man - has several banners, extra signs,
attention grabbers, etc. I have are employee stand in front of my
shop with a discount sign and we are told to stop. l put a charity
banner up and I am asked to take it down. This city is begining to
be like Santa Barbara and it is no fun to do business there! I live
in A , l own several business in AG and I do not like the selective
enforcement of policies. If you want to keep businesses here
then cater to the bu inessesl
I think having a business in this economy is bad enough -
regulations and fees that prevent businesses from creativity in
their sales should not occur.
I think temporary is the key.with a permit the city will have a
chance to clean up this mess.
If they are 'temporary ", allow them to BE temporary. Give them a
timeframe and have them adhere to that, does it really matter how
long they get to use it
If you want customers to shop locally, temporary banners and
signs are needed to draw attention to local buisness.
If you want to be then you cannot prohibit them.ln these
economic times Mom & Pop businesses need all the free
advertising that they can get. Most businesses would have a
banner made by a company so they should all be fairly
acceptable. Limiting the time they stay in front of a store is the
most regulating that should be done.
In these tough times this is no time to eliminate banners all
together. With less customers coming in merchants are turning
outside with banners to help draw traffic.
In these trying and uncertian times, the City should be trying
everything possible to help business draw individual attention to
itself as long as it is kept from looking worm and tattered and not
imposing additional fees that could cause a potiental hardship on
the business owner.
In this time of economic problems we need to mare it easier for
businesses not harder. also who is going to enforce, do the
paperwork, etc.
Hold off on this issue at this time.
In this tough economy, businesses should be allowed to promote
the buisnesses as they see fit, within reason. Limiting signage
would not be fair.
In today's economy the city should be very relaxed about signs,
banners, etc. Let's keep local business' here.
I've used banners to thank our loyal customers for their
continued support and feel that this is a very effective gray to
communicate. l also think if there are any changes to be made to
a business (ie. opening for Breakfast) that the most effective way
to convey that is through banners. The majority of all Village
customers give thru the Viiiage and i believe that they read these
banners.
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As of 1 0/19/2009 _ v - .,�; �:� -� Agenda Item 10.a.
Page 12
Just let people have the banners and signs as needed.
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Keep in mind the city hangs banners to advertise festivals, car
1.08%
shows and concerts that exceed the size restrictions stated.
Shouldn't we live by the standards we impose?
Many businesses like my own aren't very Risible to the street. It
2.15%
is vital for my business to have banners signs to let the public
know i exist and where they can find me. I litterally lose
hundreds of dollars per day without my sign on the street. A
simple sign brings me more business then any advertising. The
city should realize the more suesful small businesses are, the
more money they generate for the city and local economy.
Minimal regulations.
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Only enforce if appearance berries an issue or if the display
interferes with another business.
Most business owners try to enhance the area and our town.
1.08%
Banners help guide and provide excellent visual aids, Let's
continue to display in good taste.
ONE SIZE DOES NOT FIT ALL! YOU CAN NOT LIMIT THE SIZE OF
1,08
A BANNER BECAUSE THE SIZE OF EACH BUILDING IS
DIFFERENT. WHAT SIZE YOU WOULD HANG ON THE WALMAI T
BUILDING MUST BE DIFFERENT THAN WHAT WOULD HANG IN
THE VILLAGE.
A DECENT REQUEST BY THE CITY OF $150.00 TO HANG
BANNERS ON MY BUSINESS WAS OBSCENE1
LET BUSINESSES BE BUSINESSES AND STOP THE COUNCIL
FROM BULLYING AND HARASSING LOCAL MERCHANTS. LET
THE COUNCIL MEMBERS PUT THEIR PERSONAL MONEY ON
THE LINE, AND START A SMALL RETAIL BUSINESS IN ARROYO
RANDEAND THEN LET'S SEE HOW THEY FEEL ABOUT BEING
BEATEN DOWN BY THE COUNCIL IN THE NAME OF THE
COUNCIL'S GOOD TASTE! THE SMALL BUSINESS COMMUNITY
F RETAILERS AND RESTAURANTS ARE WHAT MAKE THIS
TOWN, WE ARE ALL HONEST HARD WORKING IN FOLKS WHO
TOIL LONG DAYS AND NIGHTS, OFTEN FOR LITTLE PROFIT
AFTER TAXES, RENT, WATER BILLS, ELECTRIC BILLS,
INSURANCE, WORKERS COMPENSATION COSTS AND BANNER
FEES1
Over the counter permit; After granting the permit for x am nt of
1.08%
days, the city code enforcement could monitor them for removal
compliance.
Fewer but better m re clear rules.
Please don't over- regulate usill! Time is money in a small
1.08
business and making us go in and get a permit or otherwise
hampering us by too much regulation or time wasting costs
m neyl
Quality of a shops' products, and tasteful presentations of the
1.08%
products will sell, not bells and whistles in our area.
Promote business while maintaining a tasteful presentation of
advertisement.
Regulations are not required for Banners and Temporary Signs
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Retail business is the back bone on the city. And it would nbe
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important to remember where your dollars come from.
F
As of 1011912009
Agenda Item 10.a.
Page 13
should be up to the business. Help Business" Not hurtl Less
regulation needed. In this financial hardship, lets help business
get clients which equals success - less vacancy of building and
tax revenue
Signs should be in good shape, not tattered or sloppy hung
properly. No hazards. In this economy we need all the help we
can get to attract attention to our business
Small business need help in these difficult economic times. We
need less goverenment regulation. Why would a business put up
a sign that is unatritive.
Small business owners, like me and my husband, rely heavily on
banners. Our garden center is somewhat hard to see from the
road, and if we did not have a banner or signs, no one would
know that we are there. It is so Important for us to keep those
banners and signs for our business.
Small temporary banners should be allowed for a limited time
exposure.
To many permits for stuff is unfair. We already generate income
for the city just by being here.
Sometimes businesses need that extra communication to help
them out and a reasonable solution should be discussed
Temporary banners and signs are a necessity in order to
advertise specials and keep the economy moving. However, they
must be tastefully done.
Temporary banners are in important part of just about any
business. There should be guidelines but exceptions should be
on a case by case basis. 1 know that might not be fair but for
example - a deli should be able to put out its daily specials on a
sandwich board sign (pun intended) every day. At Chameleon we
need our signage on the grass to call attention that we are down
here at the end so we would be out of business if that privilege
was denied. the permit process should be easy and that banner
applications are reviewed 2x a month so businesses need to plan
months in advance. By. the way - there is a typo to corridor In
the first paragraph.
Temporary banners are just that, temporary. Many can be an
eyesore thereby detracting from the overall appearance of the
city.
Temporary is 0 days and for non - profit advertising of
community events and business should be separately reviewed
but no longer than 60 days
temporary signage and banners are very important for local
businesses to draw attention for special events.
That the fee, if any, is not a greedy , unreasonable one. And that
money doesn't buy favors.
The best method for advertising, to actually get someone to walk
in the door, is the immediate reminder such as a banner or sign.
Media advertising is fine but the banner reminds people to stop
and act. With today's economy it's imperative to catch as many
customers as possible without pouring out thousands of dollars
that might be wasted on media ads.
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As of 10/19/2009
Agenda Item 10.a.
Page 14
Th ci b usinesses are th life blood of city b usiness taxes. I
1. 08 %
these difficult economic times the City Council s hould b
working with our busi nesses not ag ain st them.
The city coun should be f ocuse d on the big i ssues. Loads,
1.08
public safety, encouraging growth etc. Not sma issues l this
The city council should keep in mind that it is important to be
1.08
conscious of helping business and therefore our community in
suc trying economic times as these!
There are more important issues to wort' about in the City other
1.08
than temporary signs and banners. How about the increase in
graffiti and O ther real q of lif Issues.
There is no problem. D on't cre one.
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There should be a permit re quired, but the permit process s hould
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be o line.
These are tou gh times. The city needs the tax revenues
1.08
generated by our l businesses to o perat e and maintain our
current programs.
F many businesses a banner can be a critica comp t o
drawing i business.
I thinly if we impose certain banner restrictions, suc as how
marry a business can display, co c and size (th really
should depend on where It will be placed), we can have banners
without the town getting a tacky look. As far as a "over the
count permit, if that includ a fee then I cannot agree with
that. Other items such as sandwich boards - I think if they are
tastefully painted and do not obstruct walk t th can
add a ce rta in "old timey" harm to the community. Not i favor of
inflat in general, but f the car dealers, I thi it is'
appropriate for them -anal they need all the help they can get! I
would muc rather have people buying their cars in A
G rand e, then in Santa Mari
They should be allowed and reasona parameters set forth so
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the overall ambiance of the pillage can be maintained.
Times are hard f all business right now. I believe if the banner
1,08 1
is k clean, in good repair and is not unsightly it s hould be
allowed.
Times are very hard this is not the time t limit advertising in any
1.0% 1
way.
To please fight for our use of temporary banners and si gns. It i
1.08 1
crucial to my own busi
understand that small business is important. Please sto making
1.08 1
regu l ations that cost both the busi t re do thin and the
city to enforce therm
Use your own discretion ...
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visability vanes f different merc sit and sometimes
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a lt erna tives are needed f these merch to get the attention
they need for their b usiness
As of 10/19/2009 �� f ..`: 1; *; �. f .` _ _ = ti5 .�_ Y.. Agenda Item 10.a.
Page 15
We have a unique area, an area that sets an example of
consistency, beauty, limits, high standards, visual delights, and
regulations upheld by the business community. We have been
featured on national television for our mascots and our Village.
Tacky advertisements are simply out-of-the question and detract
from what we have and what we are. Most landlords address
signage in their leases and renters are aware of that part of their
lease and must adhere to the landlordrs lease and requirements.
It is all in the best interest of our Arroyo Grande Village.
Working and living in the Arroyo Grande area, I have never felt 1.08%
that signing or special promo ads have cluttetred or cheapened
the look of the down torn area. Instead of l p ading the
merchants, perhaps stratgising support to overcome this
economy for the merchants would be time better spent.
Total Responses: 93
A s of 10/1 .. V } _ ; _,_
z`i is f rya " tY■ F t r ` � �+ 'S s
q
Agenda Item 10.a.
Page 16
ATTACHMENT T
1 6.60.05 0
Primary Uses
Sign Type mod
Number
Permitted
Maximum
Height
Maximum Sign
Area
Loeation /h irt.
Spa "
Special Regulations
i combination
Bei ow roof iine
canopy and
or tap of wall
under-canopy
structure 7'
(see illustration
cic
in definitions
fired,
chapter;
i projecting
per public street
frontage
r
(Ord. 590 § 2, Exh. A (part), 2007)
1 6.60.050 Exempt signs.
The following signs shall be exempt from
the administrative sign permit, administrative
sign program, 'and planned sign program re-
quirements, and shall be permitted subject to
the limitations contained in this section. A
greater number of signs or signs of larger size
than specified below shall be prohibited,
unless elsewhere specific-ally permitted by,
and an appropriate permit Obtained consistent
with, the provisions of this chapter.
A. Temporary advertising signs or special
event displays painted on a window or con-
structed of paper, cloth, or similar material,
including banners, flags, pennants and bal-
loons; provided, that all of the following con-
ditions are met:
I. Window Signs, Banners, Flags and
Pennants.
a. The total area of window signs does not
exceed twenty 20 percent of the window
area.
b. The sign is no greater than twenty-four
square feet.
c. The sign is displayed for no more than
thirty 30 days prior to an event; and for no
more than sixty 60 calendar days each cal-
ender year, to promote events or sales of
products or merchandise.
d. No more than one such sign is aliowed
per street frontage.
e. Roof signs are not permitted.
2. Searchlights (single light not moving
rapidly).
a_ Use of a beacon searchlight may not
exceed a consecutive three -day period for a
maximum of twelve f such periods in each
calendar gear.
b. Beacons must be directed into the at-
mosphere and not at any point on land.
13. Permanent window signs limited to
hours of operation, address and emergency
information; provided, that all of the follow-
ing are met:
1. The total area of such signs does not
exceed twenty 0 percent of the window
area.
2. The sign is no greater than four square
feet.
C. Deal estate signs for sales, rental or
lease subject to the following regulations:
1. residential dwellings offered for sale,
rent or lease on an individual basis not in as-
sociation with a subdivision or apartment
(Arroyo Grande Supp. No, 14, 9 -07)
634
Agenda Item 10.a.
Page 17
16.60.050
complex, one sign per separate street frontage
not exceeding six square feet each and six feet
in height. Such signs shall be removed within
tern 10 calendar days after the sale has been
closed or the property has been rented or
leased. Signs shall net create sight distance
hazards.
2. One sign per street frontage to adver-
tise the sale, lease or rent of commercial or
industrial property, provided all of the follow -
ing are met:
a. Such signs shall have a maximum area
of thirty-two square feet each, and be no
greater than eight feet in height.
b. Signs shall not create sight distance
hazards for pedestrians or vehicles.
c. Such signs shall be removed within ten
10 calendar days of the close of the sale or
termination of the lease or rental agreement.
d. Where a project has in excess of six
hundred (600) lineal feet of street frontage,
one additional sign shall be permitted for each
full six hundred (600) lineal feet of street
frontage,
D. Subdivision signs subject to the follow-
ing regulations:
1. Off -site unlighted signs advertising
subdivisions within the city, containing only
the name of the subdivision, the name of the
developer and/or agent, an identification em-
blem and a directional arrow shall he permit-
ted, provided:
a. There shall be no more than three such
signs located within the city limits for each
subdivision. Signs must be located on private
PPS'.
b. The total area of each sign shall not
exceed thirty -two square feet.
c. The total height of each sign shall not
exceed eight feet.
d. Directional subdivision signs may be
displayed during the two years following the
date of recordation of the final reap or until
ninety 0 percent of the lots have been sold,
whichever is earlier,
2. One on -sate subdivision sign persuhdi-
vision entrance shall be permitted provided
the total area per sign is not greater than
thirty -two square feet and sign height
does not exceed eight feet. Such on -site signs
shall be permitted to remain only as long as a
sales office is maintained in the subdivision or
until ninety 0 percent of the lots have been
sold and provided that such suns are main-
tained in good condition as determined by the
tau *Id ing official.
E. Architect, contractor or construction
signs, providing the name of architect(s)
and/or contractor(s) working on the site, sub -
ject to the following:
1. For residential projects greater than
four dwelling units, up to two signs may be
placed on the construction site; provided, that
the total area of each sign shall not exceed
twelve 1 square feet, maximum height shall
be six feet, and the sign is located no closer
than ten (1 0) feet to any property line.
. For commercial and industrial projects,
up to two signs may be placed on the con-
struction site; provided, that the total area of
each sign shall not exceed thirty -two ( 32)
square feet, maximum height shall be six feet,
and the sign is located no closer than ten 10
feet to any property line.
For all other projects, a total of two
signs may be planed on the construction site,
provided that the total area of each sign shall
not exceed eight square feet, maximum height
six feet, and the sign is located no closer than
five feet to any property line.
F. Future tenant identification sign to ad-
vertise the future use of an approved project
on the property may be placed on vaunt or
developing property to give the location
(AArmyo Grande supp, No. 14, 9 -07)
Agenda Item 10.a.
Page 18
16.60.050
where information may be obtained, subject to
the following:
1. Only one future tenant identification
sign per parcel may be permitted.
2. Future tenant identification signs shall
be limited to a maximum of thirty -two
square feet and four feet in height.
3. The sign shall be placed no closer than
ten { 1 feet to any property line,
4. Such signs shall not be erected until a
building permit is issued for the development
and shall be removed within one year from the
date of the building permit.
5 where a project has in excess of six
hundred (600) lineal feet of street frontage,
one additional future tenant identification sign
shall be permitted for each full six hundred
(600) lineal feet of street frontage.
G. residential Signs.
1. Multiple - family residential building
identification signs limited to address and
building number or letter. One wall sign per
building frontage located below the roof line,
limited to a maximum area of two square feet
and a maximum letter height of four inches.
2. Residential name plate: one name plate
per parcel for single - family residential or ag-
ricultural uses,, limited to a maximum area of
two square feet and a maximum letter height
of four inches.
H. Agricultural signs identifying a
tural products grown or raised on the premises
subject to the follow'ing:
1. The number of such signs shall be lim-
ited to one per street frontage.
2. If wall mounted, the sign shall be lo-
cated below the roof line.
3. Freestanding signs shall be no higher
than six feet.
4. Each sign shall have an area no greater
than sixteen { 16 ) square feet and shall be
(Arroyo Grande Supp, No, 14,9-47)
636
erected only during the growing and harvest
season.
1. Exempt Signs. Political and religious
signs which are no larger than sixteen 16)
square feet, placed on private property with
the express consent of the property owner and
which comply with all other appli cab leprovi-
sions of this chapter. If the political sign per
tai n s to an upcoming election, the sign cannot
be posted sooner than sixty (60 ) days prior to
the election and must be removed no lamer
than seven days after the election.
J. Government and noncommercial flags:
an Official flag, except when displayed i n
connection with commercial promotion; pro-
vided, that such flags are no greater in size
than ten 1 feet by fifteen ( 1 feet or as ap-
proved with a recommendation from the ar-
ch i tectural review committee.
I. Miscellaneous Signs.
1. Interior signs completely within a
building when not visible or readable or in-
tended to be read from Off -site or Outside of
the building or structure;
2. Memorial tablets, plaques, or direc-
tional signs for community historical and cul-
tural resources installed by the city or by
city - recognized historical society or civic or-
ganization;
3. Official and legal notices issued by any
court, public body or officer, or in furtherance
of any nonjudicial process by federal, state or
local laws;
4. Public utility signs indicating danger or
that serve as an aid to public safety, or that
show locations of underground facilities or
public telephones;
5. Safety signs on construction sites;
6. Public transportation vehicle signs in-
cluding, but not limited to, buses and taxi
cabs;
Agenda Item 10.a.
Page 19
16-60.060
7. Signs on licensed commercial vehicles
that are not used or intended for use as port -
able signs and that are not specifically prohib-
ited by the provisions of this chapter;
8. Change of copy Within an approved
Manned sign program or administrative sign
program that conforms to the provisions of the
approved sign program;
9. holiday decorations to celebrate nation -
ally recognized holidays and local celebrations;
10. Vehicle -oriented convenience and di-
rectional signs solely for the purpose of guid-
ing traffic and parking on private property,
and not wring advertising material, limited
to a maximum area of two square feet and a
maximum letter height of four inches;
11. Directional, warning or informational
signs as required or authorized by lava or by
any federal, state, county special district or
city authority and "No Trespassing," "No
Parking," "Neighborhood watch" and similar
warning signs, limited to a maximum area of
two square feet and a maximum letter height
of four inches;
12. Incidental signs for auto- related uses,
motels and hotels that show notices of ser-
vices provided or required by lava, trade af-
filiations, and credit cards accepted, provided
such signs are attached to an otherwise ap-
proved ground sign, structure or building and
limited to a maximum area of eight square
feet and a maximum letter height of four
inches;
0. "Open" and "dosed" signs; one sign
per entrance no larger than one square foot in
area;
14. Automobile service stations are permit-
ted to have the following additional signs,
provided they conform to the height and set-
back requirements of the district in which they
are located:
a. State - authorized testing centers. Four
square feet per sign, gall mounted only,
b. Price signs: one single- or double -faced
sign per strut frontage, twenty 0 square
feet maximum per face. This exception is in-
tended to aIlow for full compliance with state
lava for posting of gasoline prices. Portable
price signs are not permitted,
c. Pump signs: one sign for each gas
pump unit not to exceed two square feet per
pump face or one sign per bank of pumps, not
to exceed eight square feet per face, identify -
ing the gasoline brand and rating only.
15. City- sponsored civic signs forenmmu-
nity entrance, identification, direction or in-
formation.
L. Any sign as determined by the commu-
nity development director to be similar in use
and size to the signs listed above. {Ord. 590
, Exh. A (part), 2007)
1 6.60.060 Prohibited signs.
A. Any sign not in compliance with the
provisions of this code. Potential violations
shall be processed pursuant to development
code Section 16.08. 1 0.
B. Roof signs extending above the eave or
parapet line, except when, in the opinion of
the architectural review committee, the sign is
a complementary architectural future of the
building, This provision does not apply to in-
tegral roof signs.
C. Flashing suns, except time and tem-
perature suns specifically permitted pursuant
to a site development approval, such as but
not limited to architectural review, plot plan
review, conditional use permit review; or sign
approval.
D. Animated signs conveying the illusion
of or actual motion.
E. Revolving or notating signs.
637 (Arroyo Grwidc supp. No. 14, 9 -07)
Agenda Item IO.a.
Page 20
RO
INCORPORAT
JULY 10. 1911
1 cc �� 1 F 0 V%t14J
MEM
T: C ITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
SUBJECT: AGENDA ITEM 10.A SUPPLEMENTAL INFORMATION
DATE: APRIL 12, 2011
Following further discussions with staff involved in the Neighborhood Services code
enforcement process, the following additional recommendations are proposed
regarding temporary signs:
1 Continue to restrict and enforce any gauge sale, real estate, or ether signs in
the public right - of -ire, including during weekend dart's; and
2 Develop a program o f requiring registration (no fee or permit) of temporary
signs in o rder to better monitor the dame when they are installed.
Please let me know if you have questions or would like additional information. Thank
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