R 4355 RESOLUTION NO. 4355
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE USE OF CITY PROPERTY
AND CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO
GRANDE STRAWBERRY FESTIVAL AND STAMPEDE ON MAY 28
AND 29, 2011; TEMPORARY USE PERMIT NO. 11-006
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Strawberry Festival, and Stampede have requested closure of certain City streets and the use of
City property as outlined below, for the purpose of craft exhibits, displays, food booths and
entertainment, and similar activities; and
WHEREAS, members of the AGVIA will be responsible for traffic control, cleanup, and payment
of all related fees and costs for use of City property and City employee time related to the event:
and
WHEREAS, the Kiwanis Club of Greater Pismo Beach, organizers of the Strawberry
Stampede, have requested closure of certain City streets and the use of City property as
outlined below, for the purpose of a run/walk.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that
the Arroyo Grande Village Improvement Association is hereby granted the use of certain City
streets and property as follows:
Strawberry Festival — Saturday & Sunday, May 28 & 29, 2011
1. The closure of Branch Street from Traffic Way to Mason Street from 6 am to 7 pm
on Saturday, May 28 and 6 am to 6 pm on Sunday, May 29th.
2. The closure of Short Street from East Branch Street to Olohan Alley from 5 pm
Friday, May 27 until 6 pm, Sunday, May 29
3. The closure of Bridge Street from East Branch Street to the driveway at McLintock's
parking lot from 6 am Saturday, May 28th until 6 pm, Sunday, May 29
4. The closure of Bridge Street from McLintock's driveway to Nelson Street from 6 am
to 6 pm, on Saturday and Sunday, May 28 and 29
5. The closure of Bridge Street from Nelson Street to Traffic Way from 6 am on
Saturday, May 28 to 6 pm on Sunday, May 29
6. The closure of Nelson Street from Mason Street to Traffic Way from 6 am to 7 pm
on Saturday, May 28 and from 6 am to 6 pm on Sunday, May 29th
RESOLUTION NO. 4355
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7. The use of parking lots along Olohan Alley from Mason Street to Bridge Street from
5 pm Friday, May 27 through 6 pm Sunday, May 29
8. The use of Car Corral from 10 pm Friday, May n to 6 pm, Sunday May 29
9. The use of the parking area from the Car Corral to and including the Brisco parking
lot from 10 pm Friday, May 27 to 6 pm Sunday, May 29
10. The use of lawns between Short Street and Mason Street on Nelson Street from 4
pm Friday, May 27 until 6 pm Sunday, May 29
11. The use of the Hart- Collett Park between Bridge Street and Traffic Way from 6 am
Saturday, May 28 to 6 pm on Sunday, May 29
12. The use of the five -acre lot next to the Woman's Club on West Branch Street for
shuttle bus parking Saturday, May 28 and Sunday, May 29
13. The use of the dirt lot off LePoint Street behind Branch Street Deli from 10 pm
Friday, May 27 to 9 pm Sunday, May 29
14. The use of the parking lot at the corner of Mason Street and East Branch Street,
City Hall.
15. The use of the parking lot behind the City Council Chambers from 6 am Saturday,
May 28 to 6 pm on Sunday, May 29 (Passes will be made for all City vehicles
parked in sand lot).
16. In addition to operate the Strawberry Stampede, the Kiwanis Club of Greater Pismo
Beach has requested the closure of Branch Mill Road between East Cherry Street
and the City limit line be closed to through traffic from 8:00 am to 9:30 am on
Sunday May 29th, 2011.That the AGVIA will adhere to all requirements and
conditions of approval as set forth in Exhibit "A" attached hereto and incorporated
herein by this reference.
17. Branch Mill Road between East Cherry Street and the City limit line will be closed to
through traffic from 8:00 am to 9:30 am on Sunday May 29, 2011 for the running of
the Strawberry Stampede.
On motion of Council Member Guthrie, seconded by Council Member Costello, and on the
following roll call vote, to wit:
AYES: Council Members Guthrie, Costello, Brown, and Ray
NOES: None
ABSENT: Mayor Ferrara
The foregoing resolution was passed and adopted this 26 day of April 2011.
RESOLUTION NO. 4 055
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CAREN RAY, A OR PRO TEM
ATTEST:
i ._.....//s1 L' d I 1
KELL W I ORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN S, CITY MANAGER
APPROVED AS TO FORM:
'
TIM THY J. MEL, CITY ATTORNEY
7
RESOLUTION NO. 4355
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 11 -006
This approval authorizes the use of City property and the closure of City streets for the
annual Arroyo Grande Strawberry Festival and the annual Strawberry Stampede on May 28
and 29, 2011.
General Conditions
1. The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on file
in the Community Development Department office.
3. The event organizers shall comply with all the conditions of the City Council Resolution
adopted on April 26, 2011.
4. The applicant shall agree to defend, indemnify and hold the City harmless, at
his /her /its sole expense from any action brought against the City, its agents, officers,
or employees because of said approval, or in the alternative, to relinquish such
approval. The applicant shall reimburse the City, its agents, officers, or employees, for
any court costs and attorney's fees which the City, its agents, officers, or employees
may be required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his /her obligations under this condition.
Recreation and Maintenance Services Department Conditions
5. AGVIA is responsible for providing trash bags and restroom supplies for the festival.
Any supplies the Recreation and Maintenance Services Department may need to
provide will need to be reimbursed by AGVIA.
6. The event organizers shall have an individual designated to periodically inspect the
restrooms and areas around the food vendors and waste containers. That individual
shall be responsible for maintaining the cleanliness of these areas and gathering and
disposing of all debris.
7. The event organizers shall reimburse the City for electrical costs associated with
special events. Specifically, costs for the outlets by the gazebo, Rotary Bandstand,
Bridge Street, Olohan Alley, and behind City Hall shall be reimbursed.
8. The event organizers shall reimburse the City for the costs of any Parks Maintenance
staff services required for this event, including, but not limited to, restroom
maintenance, trash, etc.
9. The event organizers shall remove any tape placed on streets and parking areas after
the event.
Engineering Division Conditions
10. Restroom facilities, barricades, signing and detour routes shall be provided by the
applicant as required.
11. The event organizers shall place an advertisement in the Five Cities Times - Press
Recorderjust prior to the event to advise residents of street closures.
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12. The event organizers shall provide a $1,000,000.00 insurance policy naming the City
as additional insured.
13. The event organizers shall reimburse the City for the costs of Engineering Division
services and any other City services required for this event.
14. The event organizers shall contact the Engineering Division 72 hours prior to the event
to check on the status of street maintenance /construction activities. The Public Works
Department may require the event organizers to provide temporary construction
(orange plastic) fencing around areas designated as potentially hazardous.
Building Division and Fire Department Conditions
15. All food booths (cooking) must comply with the Fire Department guidelines, and must
have County Health Department approval. AGVIA will inform booth applicants of Fire
Department guidelines, and will ensure total compliance of booth operators. AGVIA
will not allow non - compliant booths to operate.
16. The project shall comply with the most recent edition of the California State Fire and
Building Codes and the Uniform Building and Fire Codes as adopted by the City of
Arroyo Grande. Specifically, all temporary- wiring provisions of the N.E.C. must be
met.
17. The Building Division and Fire Department must inspect all food booths, generators
and temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical service, AGVIA will collect a fee of $15 per
every booth utilizing an electrical connection. This fee will be itemized by booth
number and submitted to the Building Division and Fire Department within 15 days of
the end of the Festival.
18. Emergency access must be maintained to the satisfaction of the Building Official and
Fire Chief. A detailed chart or map will be provided to Building Division and Fire
Department for approval prior to the event, showing placement of all booths, to include
actual dimensions of access pathways for fire apparatus and emergency vehicles.
19. Per the approval of the Fire Chief, there will be ambulance service dedicated to the
event.
20. The use of generators must be reviewed and approved by the Building Official and the
Fire Chief.
21. All fire lanes must be posted and enforced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire Chief.
22. The applicant shall identify an individual to act as liaison with the Fire Department for
the purpose of maintaining life and safety.
23. Prior to opening the event, the fire access road shall be posted. The applicant shall
provide continuous enforcement of the fire access road during the event.
24. AGVIA will coordinate with and be responsible for costs associated with San Luis
Ambulance to provide standby personnel and equipment for Bike Medic and golf cart
transport for entire duration of Festival.
25. AGVIA shall pay the Fire Department for members and equipment assigned to the
event.
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Police Department Conditions
26. The event organizers shall pay Police Department costs for officers assigned to the
event.
27. All temporary "No Parking" signs shall be posted a minimum of 24 hours prior to event
setup (by 6:00 am, Friday, May 27, 2011).
28. A minimum of four (4) private "licensed" security personnel will be provided by AGVIA.
AGVIA will present to the Arroyo Grande Police Department two (2) weeks prior to the
event:
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) officer stationed at Nelson & Bridge Street, two
(2) officers assigned to the Swinging Bridge, and one (1) officer for patrol throughout
the evening hours on Saturday, May 28, 2011.
29. Failure to provide private licensed security will result in AGPD Officers being assigned
with expenses billed to the AGVIA.
30. The event organizers shall provide and place all barricades and signs, and arrow
boards.
31. The event organizers shall replace all delineators that are stolen, misplaced, or
vandalized.
Special Conditions
32. Notification of all streets subject to closure must be posted a minimum of 24 hours
prior to closure, stating the dates and times of closures.
33. The AGVIA shall distribute State Board of Equalization forms to all vendors to report
the sales tax collected during the Festival, and shall notify them that a list of vendors
will be supplied to the City to verify payment of sales tax.
34. The AGVIA shall provide to the City's Administrative Services Department a list of all
vendors participating in the festival. The list will be used to verify that sales tax was
collected and reported as earned in Arroyo Grande.
35. The Village Improvement Association and the Kiwanis Club of Greater Pismo Beach
shall mail or hand deliver notification of street closure to all affected residents one
week before the event.
36. There shall be no parking on the north side of Poole Street and Allen Street from
Mason Street to Traffic Way through Saturday May 28 and Sunday May 29th.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of Califomia, do hereby certify under penalty of perjury, that the attached
Resolution No. 4355 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
26 day of April 2011.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 28 day of
April 2011.
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KELL 7 MORE, CITY CLERK