R 4356 RESOLUTION NO. 4356
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 11-
007; AUTHORIZING THE USE OF CITY PROPERTY AND TO
CLOSE CITY STREETS FOR THE ANNUAL ARROYO VALLEY
CAR CLUB CRUISE NIGHT ON JULY 29, 2011 AND CAR SHOW
ON JULY 30, 2011
WHEREAS, organizers of the Arroyo Valley Car Club have requested closure of certain
City streets and the use of City property as outlined below, for its annual Car Show and
Cruise Night event to be held on July 29 and 30 2011; and
WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control
and cleanup; and
WHEREAS, the cruise event and car show are expected to benefit both the East Grand
Avenue business corridor and the Village commercial area and provide both residents
and visitors with entertainment and attraction;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use Permit 11 -007, authorizes the waiver of application
fees and the Arroyo Grande Valley Car Club is hereby granted the use of certain City
streets and property as follows, subject to the conditions set forth in Exhibit "A ", attached
hereto and incorporated herein by this reference:
1. East Grand Avenue between Court land and Alder Streets shall be closed
from 6:00 pm to 8:30 pm on Friday, July 29, 2011.
2. Sunset Avenue between Alder Street and Elm Street shall be closed from
6:00 pm to 8:30 pm on Friday, July 29, 2011.
3. The following detour route for through traffic on Grand Avenue shall be
established:
• Eastbound traffic — South on S. Court land Street to Ash Street; East on
Ash Street to S. Elm Street; South on S. Elm Street to Fair Oaks; East
on Fair Oaks to S. Halcyon; North on S. Halcyon;
• Westbound traffic — South on S. Halcyon to Farroll; West on Farroll to
Oak Park; North on Oak Park.
4. The following streets shall be closed and public spaces utilized for the Car
Show: Olohan Alley between Bridge and South Mason Streets; Bridge
Street between Branch Street and Traffic Way; Nelson Street between
RESOLUTION NO. 4356
PAGE 2
Bridge and Short Street; Short Street between East Branch and Nelson
Streets; and Heritage Square Park from 5:00 am to 5:00 pm on Saturday,
July 30, 2011. South Mason Street between East Branch and Nelson
Streets shall be closed from 6:00 am to 10:30 am on Saturday, July 30,
2011 for the purpose of creating a registration area for the car show.
On motion of Council Member Brown, seconded by Council Member Guthrie, and on
the following roll call vote, to wit:
AYES: Council Members Brown, Guthrie, Costello, Ray, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 10 day of May, 2011.
RESOLUTION NO. s 3549
PAGE 3
TONY FERRO:'' AYOR
ATTEST:
i alifituoAe
KELLY W TMO,, / E, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
�
TI THY $ RMEL, CITY ATTORNEY
RESOLUTION NO. 4356
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
ARROYO VALLEY PEOPLE'S CHOICE CRUISE NIGHT AND CAR SHOW
TEMPORARY USE PERMIT 11 -007
FRIDAY AND SATURDAY, JULY 29 AND 30, 2011
General Conditions
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The applicant shall agree to defend at his /her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attomey's fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his /her obligations under this condition.
Community Development Department Conditions
4. The applicant shall notify affected merchants and property owners on the
affected street closure segments prior to the events and inform the Arroyo
Grande Village Association and the Chamber of Commerce of the car show and
cruise night activities.
Recreation and Maintenance Services Department Conditions
5. The event organizers shall flag all sprinkler heads on turf and lawn areas to prevent
damage. Applicant will be responsible for cost of broken sprinklers and labor
associated with damage caused due to cars on turf areas.
6. The event organizers shall coordinate the placement of waste containers by
Monday, July 20, 2011, with the Director of Recreation and Maintenance Services.
7. The event organizers shall submit a trash and recycling plan, supervise all areas,
and pick up litter, waste, and debris, and shall empty all City waste containers in
dumpsters provided by the Car Club.
RESOLUTION NO. 4356
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8. One week prior to the car show, event organizers shall inform the Recreation and
Maintenance Services Department on the number of trashcans that will be needed
for the event.
Police Department Conditions
9. The applicant shall reimburse remaining Streets and Police Department expenses
for traffic control and related services associated with the Cruise Night and Car
Show events up to $500.
10. No throwing of candy from vehicles shall be allowed. All rules of the road shall
apply to the participants of the car cruise and violations are subject to ejection,
citation and arrests.
11. All participants, volunteers, and employees of the car cruise and car show shall
wear appropriate attire at all times.
12. All volunteers and employees of the car cruise shall wear traffic vests at all times.
Streets Division Conditions
13. The event organizers shall be responsible for providing, setting up, and removing
barricades for closures of City streets, alleys, parking lots, driveways and City
facilities mentioned in the application.
14. Event organizers shall place all barricades and signs posting on- street parking
restrictions and parking lot closures a minimum of 48 hours prior to the event.
15. Street closures shall be noticed in the Times -Press Recorder at least once during
the week prior to July 29 and 30, 2011.
16. Event organizers shall coordinate with the Police, Streets, and Fire Departments
with regard to the closures of streets, alleys, parking lots, and the use of City
property.
17. Event organizers shall clean all City streets and parking areas utilized at the
conclusion of the event.
Building Division and Fire Department Conditions
18. Event organizers must comply with the Building and Fire Department guidelines.
19. Emergency access must be maintained to the satisfaction of the Fire Chief.
20. The use of generators must be reviewed and approved by the Fire Chief.
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21. All fire lanes must be posted and enforced per Police and Fire Department
guidelines.
22. All food booths must comply with the San Luis Obispo County and City Building
and Fire Department guidelines.
23. The Building and Fire Department must inspect all food booths and generators prior
to event opening.
24. Event organizers shall provide one handicapped accessible restroom.
Additional Conditions
25. The event organizers shall provide a $1,000,000.00 commercial general liability
insurance policy, subject to City Attomey approval, naming the City as additional
insured.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4356 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
10 day of May 2011.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 11 day of
May 2011.
W‘Let 10104(0
KELLY WET RE, CITY CLERK