Agenda Packet 2011-05-24CITY OF
City Co
Tony Ferrara, Mayor /Chair
Caren Ray, Mayor Pro Tem /Vice Chair
Joe Costello, Council /Board Member
Jim Guthrie, Council /Board Member
Tim Brown, Council /Board Member
q
Steven Adams, City Manager
Timothy J. Carmel, City Attorney
Kelly Wetmore, City Clerk
AGENDA SUMMARY
CITY COU NCI L/REDEVELOPM ENT AGENCY MEETING
TUESDAY, MAY 24, 2011
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER:
2. ROLL CALL
3. FLAG SALUTE:
4. INVOCATION:
7:00 P.M.
COUNCIL /RDA
BROWNIES TROOP 42320
REVEREND VALERIE VALLE
SAINT BARNABAS EPISCOPAL CHURCH
5. SPECIAL PRESENTATIONS:
5.a. Honorary Proclamation Declaring May 2011 as "Building Safety Month"
6.
6a.
Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived.
AGENDA SUMMARY — MAY 24 2011
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursements for the period May 1,
2011 through May 15, 2011.
8.b. Consideration of Statement of Investment Deposits (KRAETSCH)
Recommended Action: Receive and file the report listing the current investment
deposits of the City, as of April 30, 2011, as required by Government Code Section
53646(b).
8.c. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the action minutes of the Special and Regular City
Council Meetings of May 10, 2011, as submitted.
8.d. Consideration of a Cooperation Aareement Between the Countv of San Luis
Obispo and the City of Arroyo Grande for Joint Participation in the Community
Development Block Grant Program, the HOME Investment Partnerships
Program, the Emergency Shelter Grant Program, the American Dream
Downpayment Initiative Program, and the Housing Opportunities for Persons
with AIDS (HOPWA) Program for Fiscal Years 2012 through 2014 (MCCLISH)
Recommended Action: Adopt a Resolution approving the Cooperation Agreement.
AGENDA SUMMARY — MAY 24 2011
PAGE 3
8. CONSENT AGENDA (cont'd)
8.e. Consideration of Amendment No. 1 to the Agreement with Water Systems
Consulting, Inc. for the 2010 Update to the Urban Water Management Plan
(MCCLISH)
Recommended Action: 1) Approve Amendment No. 1 to the Consultant Services
Agreement with Water Systems Consulting, Inc. in the amount of $17,920 for the
2010 Update to the Urban Water Management Plan; 2) Authorize the Mayor to sign
the amendment to the agreement with Water Systems Consulting, Inc.; and 3)
Appropriate $9,000 from the Water Fund into the Water and Sewer Master Plan
project.
8.f. Consideration of an Award of Contract to Brough Construction, Inc. for the El
Camino Real Rehabilitation and Enhancement Project, PW 2008 -09 (MCCLISH)
[CC /RDA]
Recommended Action: 1) Award a contract for the El Camino Real Rehabilitation
and Enhancement Project to Brough Construction, Inc. in the amount of $1,900,572;
2) Authorize the City Manager to approve change orders for approximately 15% of the
contract amount, $285,086, for unanticipated costs during the construction phase of
the project; 3) Adopt a Resolution authorizing the Mayor to execute Program
Supplement Agreement No. 012 -N to Administering Agency -State Agreement No. 05-
5199R; 4) Adopt a Resolution authorizing the City's participation in the San Luis
Obispo County Air Pollution Control District Motor Vehicle Emission Reduction
Program; 5) Adopt a Resolution approving a funding agreement by and between the
City and the Arroyo Grande Redevelopment Agency and making the findings required
by Health & Safety Code Section 33445 for Agency funding of a portion of the El
Camino Real Rehabilitation and Enhancement Project; and 6) Adopt a
Redevelopment Agency Resolution approving a funding agreement by and between
the Agency and the City of Arroyo Grande and making the findings required by Health
& Safety Code Section 22445 for Agency funding of a portion of the El Camino Real
Rehabilitation and Enhancement Project.
8.g. Consideration of Adoption of an Ordinance Amending Section 9.04.020 of the
Arroyo Grande Municipal Code Regarding Alcoholic Beverage Service and
Consumption In Certain Areas (PERRIN)
Recommended Action: 1) Adopt an Ordinance amending Section 9.04.020 of the
Arroyo Grande Municipal Code; and 2) Adopt a Resolution permitting the service and
consumption of alcohol sold on -site at Heritage Square Park in designated areas
during the 2011 Village Summer Concert Series.
8.h. Consideration to Authorize Chief of Police to Execute License Agreements for
Hosting Video Surveillance Cameras (ANNIBALI)
Recommended Action: Authorize the Chief of Police to execute all license
agreements for hosting video surveillance cameras.
AGENDA SUMMARY — MAY 24 2011
PAGE 4
8. CONSENT AGENDA (cont'd)
8.i. Authorize Sole Source Procurement of Mobile Data Computer
Equipment /Software and Upgrade to PSNet Records Management
System /Computer Aided Dispatch System (ANNIBALI)
Recommended Action: Approve the procurement of Mobile Data Computers (MDC)
from Hub- Data911 and ruggedized tablets from Xplore Technology, and approve
upgrading the Executive Information Services (EIS) PSNet Records Management
System (RMS) and Computer Aided Dispatch System (CAD) along with the
necessary hardware /software /professional services for placement in police
department patrol, traffic, command and investigations vehicles.
9. PUBLIC HEARINGS:
9.a. Aaaeal of Plannina Commission's Aaaroval of Conditional Use Permit Case No.
11 -002 for an Interim Regional Transit Authority /South County Area Transit
(RTA /SCAT) Parking and Storage Facility Located at 800 Rodeo Drive
(MCCLISH)
Recommended Action: Adopt a Resolution denying the appeal and upholding
approval of Conditional Use Permit Case No. 11 -002 for an interim RTA/SCAT
parking and storage facility located at 800 Rodeo Drive.
9.b. Consideration of an Ordinance Amendina Portions of Title 13 and Title 16 of the
Arroyo Grande Municipal Code Relating to the Establishment of Water Efficient
Landscape Requirements; Development Code Amendment Case No. 11 -002
(MCCLISH)
Recommended Action: Introduce an Ordinance amending portions of Title 13 and
Title 16 of the Arroyo Grande Municipal Code Relating to the Establishment of Water
Efficient Landscape Requirements.
9.c. Consideration of Development Code Amendment 11 -003: Proaosed Ordinance
Amending Regulations Regarding Temporary Signs; Citywide (MCCLISH)
Recommended Action: The Planning Commission recommends the City Council
introduce an Ordinance amending portions of Sections 16.60.050 and 16.60.060 of
Title 16 of the Arroyo Grande Municipal Code regarding temporary banners and
signs.
10. CONTINUED BUSINESS:
None.
AGENDA SUMMARY — MAY 24 2011
PAGE 5
11. NEW BUSINESS:
11.a. Consideration of Police Building Site Alternatives (ADAMS)
Recommended Action: 1) Receive information regarding Police building site
alternatives; 2) Direct staff to prepare a feasibility study of co- locating the Police
Station at the Corporation Yard site; and 3) Delay selection of a preferred alternative
until the feasibility of use of the Corporation Yard is determined and the Council
receives a presentation on updated project alternatives for the East Grand Avenue
and Courtland Street site.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR FERRARA:
(1) San Luis Obispo Council of Governments /San Luis Obispo Regional
Transit Authority (SLOCOG /SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Brisco /Halcyon /Hwy 101 Interchange Project Subcommittee
(4) Other
(b) MAYOR PRO TEM RAY:
(1) Economic Vitality Corporation (EVC)
(2) California Joint Powers Insurance Authority (CJPIA)
(3) Tourism Committee
(4) Other
(c) COUNCIL MEMBER COSTELLO:
(1) Zone 3 Water Advisory Board
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
(d) COUNCIL MEMBER GUTHRIE:
(1) South County Area Transit (SCAT)
(2) Community Action Partnership (CAPSLO)
(3) Homeless Services Coordinating Council (HSOC)
(4) Other
(e) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
AGENDA SUMMARY — MAY 24 2011
PAGE 6
13. CITY COUNCIL MEMBER ITEMS
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and /or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
can be taken.
None.
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and /or request direction from the Council. No formal action can be
taken.
None.
15. COUNCIL COMMUNICATIONS:
Correspondence /Comments as presented by the City Council.
16. STAFF COMMUNICATIONS:
Correspondence /Comments as presented by the City Manager.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
18. ADJOURNMENT
* * * * * * * * * * * * * * * * * * * * * * * **
All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability - related modification or accommodation, contact the Legislative and Information Services
Department at 805 - 473 -5414 as soon as possible and at least 48 hours prior to the meeting date.
* * * * * * * * * * * * * * * * * * * * * * * **
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City's website at www.arroyogrande.org
* * * * * * * * * * * * * * * * * * * * * * * * **
City Council /Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo
Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo- span.orgq.
-t A
Honorary Proclamation
Declaring May 2011 as
Building Safely Month
WHEREAS, our state's continuing efforts to address the critical issues of safety, energy
efficiency, water conservation and sustainability in the built environment that affects our
citizens, both to everyday life and in times of natural disaster, give us confidence that our
structures are safe and sound, and;
WHEREAS, our confidence is achieved through the devotion of building safety and fire
prevention officials, architects, engineers, builders, laborers and others in the construction
industry who work year-round to ensure the safe construction of buildings, and;
WHEREAS, dedicated members of the International Code Council develop and implement the
highest -quality oodes to protect Americans in the buildings where we live, learn, work,
worship, play, and;
WHEREAS, the International Codes, the most widely adopted building safety, energy and fire
prevention codes in the nation, are used by most U.S. cities, oounties and states; and
WHEREAS, Building Safety Month is sponsored by the International Code Council and
International Code Council Foundation, to remind the public about the critical role of our local
code officials; and
WHEREAS, the theme for Building Safety Month 2011 is "An International Celebration of Safe
and Sensible Structures ", and encourages all Americans to raise awareness of the importance
of building safety; green and sustainable building; pool, spa and hot tub safety; and new
technologies in the construction industry; and
WHEREAS, each year, in observance of Building Safety Month, Americans are asked to
consider projects to improve building safety and sustainability at home and in the community,
and to acknowledge the essential service provided to all of us by local and state building
departments and federal agencies in protecting lives and property.
NOW, THEREFORE, E, BE IT RESOLVED, that I Tony Ferrara, Mayor of the City of Arroyo
Grande, on behalf of the City Council, do hereby proclaim the month of May 2011, as
nBuilding Safety Month" and encourage citizens to join in Building Safety Month activities.
IN WITNESS WHEREOF, i have hereunto set my hand and caused the
Seal of the City of Arroyo Grande to be affixed this 24 day of May 2011.
TONY FERRARA, MAYOR
lk Fioo
o
INCORPORAYED
17T
JULY 16"19 7k
IFS
CITY OF
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 5.a.
Page 2
INCORPORATED
JULY 10. 19111 *
TO: CITY COUNCIL
MEMORANDUM
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICES
BY: TRICIA MEYERS, SENIOR ACCOUNT CLERK jYvo
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
I
DATE: MAY 24,2011
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period May 1 through May 15, 2011.
FINANCIAL IMPACT:
There is a $1 : 735,658.23 fiscal impact that includes the following items:
0 Accounts Payable Checks 1 49648 - 149809 $ 1 40.69
0 Payroll Checks & Benefit Checks $ 478
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 20.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2010-11
budget.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staff's recommendation;
0 Do not approve staff's recommendation;
Provide direction to staff.
Agenda Item 8.a.
Page 1
cmr COUNCIL
CONSIDERATION OF GASH DISBURSEMENT RATIFICATION
MAY 24 2011
PAGE 2
A
• The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
• Invoices are paid in a timely manner to establish goodwill with merchants.
• Discounts are taken where applicable.
DISADVANTAGES:
TAGES:
No disadvantages have been identified as long as City Council co nfirms all
expenditures are appropriate.
ENVIRONMENTAL TAL F EVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION ADD COMMENTS:
The Agenda was posted in front o f City Hall on Thursday, May 19, 2011. The Agenda
and report were posted on the City's website on Friday, May 20 2011. No public
comments were received.
Attachments:
1. May 1 — May 15, 201 1 — Accou nts Payable Check Reg
2. May 6, 2011 — Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
ATTACHMENT 1
Page: 1
apCkHi t
05/16/2011 10:38AM
Check History Listing
CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
149648 05/0312011 002180 AVAYA, IN
149649 05/0312011 000053 BAND OF AMERICA
149650 05/03/2011 000058 BAND OF AMERI
Check Total
02/01/2011
E 01 0.4145.5403 74.70
74.70
74.70
0. 00
0.00
0.00
4/3 -2050 04108/2011
E 010.4426.5201
15.04
E 01 0.4424.5252
2,031.1
E 010.4424.5257
125.00
E 010.4424.5257
33.30
E 220.4303.5613
370.23
E 220.4303.5255
107.67
2,742.33
4l -2531 04103/2011
E 01 0.4301.5201
2,731.00
2
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2730774015
05103/2011
Inv. Date Amount Paid
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Page:
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Check History Listing
Page:
0511812011 10: 6AM
CITY OF ARROYO GRANDE
Bank code: boa
Check Date Vendor
Status learlVoid Date Invoice
Inv. Date
Amount Paid Check Total
418 -6736
04/08/2011
E 360.64367001
699.87
E 350.6435.7001
- 674.24
E 360.6436.7001
319,73
E 360.6435.7001
641.68
E 360.5436.7001
1
E 01 0.400 1.5504
10.88
E 010.4001.5504
5.42
E 010.4001.5504
7.99
E 01 0.4001.5504
1.13
E 010.4001.5504
9.16
E 010.4001.5504
5.46
2
418 -2083
0410812011
E 0'10.4130, 5201
965.30
E 010.42 1 .5201
510.02
E 010.4101.520'1
74.59
E 01 0.4130.5503
134.49
1,890.40
418 -7702
04/08/2011
E 010.4425.5255
169.59
E 010.4425.5259
269.04
E 010.4424.5252
364.83
603,48
418 -4272
0410812011
E 350.5435.7001
543.74
543.74
418 -9436
04/08/2011
E 010.4140.5002
202.00
t>
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144.02
CL
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33.59
0
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2.96
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14,00
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05/16/2011
1 : AA
CITY OF ARROYO GRANDE
Bank code; boa
C heck #
Date
Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid
Check Total
4/8-9444
04/08/2011
E O 10.4001, 01
11 8.78
E 010-4101.5201
74.29
E 0 1 0.4101.5201
58.44
E 0 1 0.4001.5804
11.89
E 010.4002.8503
120.00
380.20
4/8 - 2059
04/08/2011
E 010.4217.8201
130.20
E 010.4201.8501
140.73
270.93
11,701.74
149851
95!03!2011
000552 S LO COUNTY
080311
05/03/2011
E 284.410 3 . 1 0
88,844.00
88,844.00
88,844.00
149852
05/04/2011
004548 CARMEL & NACCASHA, LLP
14270!14271/14272 05/03/2011
E 284.4103.8303
382.80
E O1 0.4003.8304
13,537.60
E 0 10.400 3.5327
587.50
14,487.80
14,487.80
149853
98!08!2011
008424 PACIFIC GAS & ELECTRIC
1 TRA T #1128800 05/05/2011
E 0 1 0.4213.530 3
1
1,094.58
1,094.88
149884
05!05!2011
007492 BATTERY SYSTEMS
23-026665
03/03/2011
E 010.4201.8801
238.18
238.18
238.18
Page:
apCkHi t Check History Listing Page:
06116/2011 '10: AM CITY OF ARROYO GRANDE
Bank code. boa
Check # Date Vendor
140650 05/05/2011 008428 ASHLEY ACRES
ES
140600 05/05/2011 002422 THE ACTIVE NETWORK, IN
Status Clear Date Invoice
042811
140661 05/05/2011 003817 AMEI IPRIDE UNIFORM SVGS V 05/05/2011
Inv. Date Amount Paid
04/28/2011
010.0000.4354 30.00
30.00
30.00
41 00006070 03/31/2011
E 010.4140.5303 2
2
2
0.00
0.00
0.00
140662 05/05/2011 003817 AMEI IPRIDE UNIFORM SVGS
1510014140
03/2012011
E 010.4430.5143
47.10
47.10
1 51001 3337
03/01/2011
E 640.4711.5143
34.00
34.09
1500328199
03/2212011
E 220.4303.5143
29.20
29.20
1500317475
03/08/2011
E 010.421 3.5303
9.00
E 01 0.421 .5143
20.00
29.00
D
1500328204
03/2212011
E 010.4213.5303
9.00
E 010.421 3.5143
20.00
0
29.00
1500317471
03/08/2011
E 010.4420.5143
23.02
M oo
23.02
MiD
C heck Total
Page;
a pCkHi st Check History Listing Page:
0511612011 '10: AM CITY OF ARROYO NDE
Bank code: boa
C heck # Dante Vendor
Status ClearNoid Date Invoice
1500320200
1 50031 2251
1 50032281 9
1500333555
1500333551
1500317458
1500328197
1500312257
1500317470
1500322026
D
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Inv. Date
Amount Paid
0312212011
E 010.4420.5143
23.02
23.02
0310112011
E 010.4213,5303
20.50
20.50
03/15/2011
E 010-4213.5303
20.50
20.50
0312912011
E 010.4213.5303
20.50
20.50
0312912011
E 220.4303.5143
20.20
20.20
0310812011
E 010.4213,5303
19.50
19.50
03122/2011
E 010.4213.5303
19,50
19.50
0310112011
E 220.4303.5143
19.20
19.20
0310012011
E 220.4303.5143
19.20
19.20
03/15/2011
E 220.4303.5143
19.20
19.20
0310112011
E 010.4213.5303
10.00
10.00
C heck Total
Page:
Page:
p kHist
Check History Listing
Page:
05/16/2011 1 3811
CITY OF ARROYO GRANDE
Bank code. boa
Check # Date Vendor
Status Clear/Void Date Invoice
Inv. Date
Amount Paid Check Total
1500322824
03/15/2011
E 010.4213.5303
13.00
18.
1500333559
03/29/2011
E 010.4213.5303
18.00
18.00
1500312258
03/01/2011
E 010.4420-5143
17.02
17.02
1500322827
03/15/2011
E 010.4420.5143
1 7.02
17.02
1500333562
03/29/2011
E 010.4420.5143
17.02
1 7.02
150031 7463
03/08/2011
E 010.4213.5303
17.00
17.00
15 328191
03/22/2011
E 010.4213.5303
17.00
17.00
1500333563
03/29/2011
E 640.4711 .5143
16.50
16.50
1500312259
03/01/2011
E 640.4711.5143
15.50
15.50
1500328201
03/22/2011
D
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15.50
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03/0812011
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CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
Status Clear/Vold Date Invoice
Inv. Date
Amount Paid Check Taal
1500322623
03/15/2011
E 640.47 11. 143
15.00
15.00
1500333557
0312912011
E 010,4213.5303
10.50
10.50
1500328203
0312212011
E 010,4305.5143
7.75
7 .75
1 50031 7474
0310612011
E 010.4305.5143
7.25
7.25
1500333560
0312912011
E 612.4610.5143
7.00
7.00
1 500312262`
03/01/2011
E 010.4213.5143
6.00
6.00
1500322831
0311 512011
E 010.4213,5143
6.00
6.00
1500333 566
03/29/2011
E 010.4213.5143
6.00
6.00
1500312256
03101 12011
E 612.4610.5143
6.00
6.00
1 50031 7469
0310612011
D
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6.00
6.00
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1500322325
03/15/2011
0
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CITY OF ARROYO GRANDE
Bank code: boa
CL
1500328202 0312212011
Check # Date Vendor
Status Clear/Vold Date Invoice
Inv. Date
Amount Paid Check Total
1500328198
0312212011
3.00
E 612.4610.5143
6.00
c�
8.00
1500312252
0310112011
E 010.4213.8303
5.00
5.00
1500322820
03/15/2011
E 010.4213.5303
5.00
5.00
1500333556
0312912011
E 010.4213.5303
5.00
5.00
1500312261
0310112011
E 010.4305.8143
3.00
1500322830 03/15/2011
E 0 10.4 305.514 3 3.00
3.00
1500333565 0312912011
E 010.4305.51 43 3.00
1500312260 0310112011
E 010.4430.51 43 3.00
1 50031 7473 0310812011
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0511612011 10: IIA
CITY OF ARROYO GRANDE
0410212011
Bank code: boa
B 070.0000.1054
1
Check # Date Vendor
Status Clear/Void Date Invoice
Inv. Date
Amount Paid Check Total
149664 05/05/2011 006607 AT&T
1500333564
0312912011
E 010.44 30.514 3
3.00
3.00
1 51 0005796
0713112010
E 220.4303.5143
-24.24
-24.24
151 001 0052
1113012010
E 640.4711.5' 43
87 .95
610.90
1,000,000.00
Page:
57.95
149663 05/05/2011 008108 CITY OF ARROYO GRANDE
040211
0410212011
B 070.0000.1054
1
1,000,000.00
149664 05/05/2011 006607 AT&T
000002314367
0412512011
E 010.
912.
912.41
000002241744
0312512011
E 010.4201.5403
85.94
85.94
000002314369
0412512011
E 010.420' .5403
85.63
85.63
000002315134
0412512011
E 010.4145.5403
57.54
57.54
000002314363
0412512011
D
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39.0
39.08
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000002314366
04125/2011
E 010.4145.540 3
31.2
31.28
F 0
610.90
1,000,000.00
Page:
a pDkHist
Check History Listing
P 1
06/18!2011 1 :3 AM
CITY OF ARROYO GRANDE
Sank code. bo
Check # Date Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid - Check Total
000002314364
04/25/2011
E 640.4710.5403
29.16
29.
000002308943
04/22/2011
E 010.4201.5403
28.56
28.56
000002314365
04/25/2011
E 010.4145.5403
14.29
14.29
1, 283.89
149665 05/05/2011 002180 A11AYA, IN
140666 05/05/2011 000053 B & B STEEL & SUPPLY, IN
149667 05/05/2011 000055 B & T S VC STN
2730846370 03/01/2011
E 010.4145.5403 74.70
74.70
74.70
363439 04/15/2011
E 640.4712.5255 136.81
136.81
136.81
115922 04/15/2011
E 010.4305.5303 145.00
145.00
115861 04/12/2011
E 010.4305.5303 84.75
84.75
229.75
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73326 04/05/2011
E 010.4430.5605 37.80
37.80
37.80
Page: 1
ap kHist
Check History Listing
P 11
06/16/2011
10 :38AM
CITY OF ARROYO GRANDE
Bank code;
boa
C heck
Date
Vendor
Status ClearlVold Date Invoice
Inv. Date
Amount Paid
Check Total
149669
05/05/2011
000094 BRUMIT DIESEL, INC
17576
04/20/2011
E 612.4610.5601
984.44
984.44
17585
04/2012011
E 640.4712.5601
258.48
258.48
1,242.92
149670
0 f0 ,201
008429 DEVON BUC LEY
042811
04/28/2011
R 010.0000.4354
30.00
30.00
30.00
149671
05/05/2011
000157 CENTRAL VALLEY
179212
03/24/2011
E 010.4201.5324
73.00
73.00
73.00
149672
05/05/2011
000164 CHRISTIANSON CHEVROLET
77311
04/0512011
E 010.4201.5601
47.75
47.75
77396
04/1
E 010.4201.5601
47.
47.75
77402
212011
/' 04/1
E 010.4201.5601
45.57
45.57
32842
04/0412011
E 010.4420.5601
23.78
23.78
� 164.85
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0 149673 05/05/2011 007468 COAST RIDERS 041211 04/1212011
E 010.4201.5601 133.50
133.50
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CITY OF ARROYO GRANDE
P age; 1
Bank code; boa
Check # Date Vendor
1 49674 05/05/2011 007006 COASTLINE
149675 05/05/2011 003042 COLLEGE TOWING SOUTH
149676 05/05/2011 007201 CRIME PREVENTION
Status Clear/Vold Date Invoice
00036006
26365
Inv. Date Amount Paid
04/29/2011
E 010.4201.5201 279.99
04/19/2011
E 010.4201.5303
2011 -0061 -CPC 04/26/2011
E 010.4201.5503
279.99
6$$.00
6$6.00
299.00
299.00
149677 05/05/2011 005091 JOHN N DEEF E LANDSCAPES
149073 05/05/2011 003430 JIMMY DENNEI LEIN
57371163
04/11/2011
E 010.4420.5605
296.27
296.27
57502908
04/20/2011
E 010.4420.5005
244.24
244.24
57391927
04/12/2011
E 010.4420.5005
55.1
55.19
5739292
04/12/2011
E 010.4420.5005
47.45
47.45
042011 04/20/2011
010.0000.4354 30.00
30.00
Check Total
133.50
279.99
666.00
299.00
63.15
30.00
Page: 12
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1,220.03
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E 0 10.4201 .5501 325.00
Pag 1
0511612011
10: AM
441.0
CITY OF ARROYO I AN DE
tD
Bank code:
boa
CA 0
Check #
Date
Vendor
Status Clear/Void Date Invoice
Inv. Date
Amount Paid
Check Total
149679
0510512011
000208 J B D EI A F, INC
758642
04/18/2011
E 010.4201.5608
103.59
103.59
103.59
149680
05105/2011
002673 DOCTORS [ EDPLUS IVIED
8313
0411212011
E 0 10. 413 0.5315
150.00
150.00
150.00
149681
05105/2011
008156 FL OR ENRIQUEZ
042811
04/2812011
010.0000.4354
30.00
30.00
30.00
1 49682
05105/2011
008431 N E I ES PINOZA
042811
0412812011
010.0000.4354
30.00
3.
30.00
149683
0510512011
000240 FARM SUPPLY CO
619572
0412312011
E 0 10.4201.5 322
98.94
9$.94
98.94
149684
05105/2011
006333 FIA CARD SERVICES
4120 -9702
0412012011
E 010.4201.5604
16.13
E 010.4201.5272
7.57
E 010.4201-5607
1,202.93
D
1,220.03
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E 0 10.4201 .5501 325.00
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441.0
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C heck History Listing
P 14
05/16/2011 i s
CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor
Status ClearNold Date Invoice
Inv. Date
Amount Paid Check Totaf
4120 -5954
0412012011
E 010.4201.5201
21.73
E 010.4201.5255
63.85
E 010.4201.5201
43.51
E 010.4201.5201
220.72
349.81
4/20 -7845
0412012011
E 010.4201.5605
52.47
E 010.4201.5501
226.00
E 010.4201.5501
11.50
E 010.4201.5501
25.75
315-72
4120 -5782
0412012011
E 010.4201.5501
182-00
182.00
4120 -5330
0412012011
E 010.4201.5255
9.77
E 010.4201.5255
75.57
E 010.4201.
73.43
158-82
4120 -7837
04120/2011
E 010.4201.5255
5.74
5 .74
149085 05105/2011 008369 FIVE STAR RAIN GUTTERS 040811 0410312011
E 010.4213.5303 400.00
400.00
D
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C E 010.4201.5803 8
8,067.71
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Page: 15
05/16/2011
10: AM
CITY OF ARROYO GRANDE
Bank code: boa
Check #
Date
Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid
Check Total
149687
05/05/2011
008432 S.D. FRANKLIN ELECTRIC I
21981
03/15/2011
E 350.5435.7001
255.00
255.00
255.00
149688
05/05/2011
000262 FRANK'S LOCK & KEY
31959
04/28/2011
E 010-4305.5255
123.98
123.98
123.98
149689
05/05/2011
008433 CHARLES FUSCO
050511
05/05/2011
E 226.4306.5554
1
1,250.00
1,250.00
149690
05/05/2011
003631 GMC ELECTRICAL, INC
E- 11-2179
04/01/2011
E 640.4712.5609
1
1,347.50
1,347.50
149691
05/05/2011
008434 MARIA GUADALUPE
042811
04/28/2011
R 0 10. 0000.4 354
1 05.00
105.06
105-00
149692
05/05/2011
005536VERONICA UEI RA
042811
04/28/2011
R 0 10. 0000.4354
30.00
30.00
30.00
149693
05/05/2011
008435 MARIA GUERRERO
042811
04/28/2011
R 010.0000.4354
30.00
30.00
30.00
Page: 15
ap kHlst Check History Listing Page: 1
05116/2011 1 : AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor Statue Clean oid Date Invoice
149694 0510512011 003388 ALLAN HANK COLLEGE 042811
149895 0510512011 008750 HARVEST C HURCH
Inv. Date Amount Paid Check Total
042811
04/28/2011
E 10A201.5501 992.50
992.50
04/28/2011
0 10. 0000 .4 354 30.00
30.00
992.50
30.00
149696 0510512011 008436 RYAN HEPPEF LY
042811
04/28/2011
0 10. 0000.4 354 30.00
30.00
30.00
149697 0510512011 000311 H I N DEF LITER, DE LLAMA
17803117804 -IN 0412812011
E 010.4120-5303
850.00
E 218.41 01.5303
325.00
E 010.4120.5303
419.40
E 218.41 01.5303
2
3,808.12
149698 0510512011 003949 KERN'S PAPE
30295 4/14/2011
E 010.4102.5255 280.25
280.25
30314 0411412011
E 010.4102-5255 233.54
233.54
3,808.12
(^ 513.79
.l.i
149699 0510512011 007313 H► YLEY KEY 050511 0510512011
CL
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150.00
150.00
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: bear
Check # Date /lender Status Clearrleid Date Invoice
149700 05/05/2011 000393 LUCIA MAID UNIFIED SCHOOL 110613
110012
04/08/2011
E 010.4424.5257
213.00
E 010.4424.5257
1,304.3
E 010.4424.5257
452.63
E 010.4201.5255
1
04/08/2011
23.91
E 010.4426.5553
639.75
E 010.4212.5201
639.75
04/19/2011
20.64
E 010.4425.5303
550.00
550.
149701 05/05/2011 000429 MINER'S ACE HARDWARE,
Inv, Dame Amount Paid
K9912
X 6II:61
K949
K990
K994
99426
K0
04/26/2011
E 640.4712.5604
36.66
36.66
04/15/2011
E 010.4201.5255
23.91
23.91
04/20/2011
E 010.4212.5201
20.64
20.64
04/28/2011
E 350.5422.7001
14.12
14.12
04/26/2011
E 350.5422.7001
1 1.16
11.16
04/27/2011
E 010.4420.5005
5.43
5.43
04/19/2011
E 640.47 12.527 3
3.24
3.24
Check T
3,160.01
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05/16/2011
'10: AM
CITY OF ARROYO GRANDE
Bank code: boa
Check #
Date
Vendor
Status ClearfVold Date Invoice
Inv. Date
Amount Paid
Check Total
11
149702
0510512011
001097 JESSICA MORENO
042811
0412812011
010.0000.4354
30,00
30,00
30.00
149703
0510512011
007112 MUNICIPAL CODE CORP P
00205750
0411912011
E 01 0.4002.5303
1,075.1
1,075.14
1,075.14
149704
0510512011
000468 OFFICE DEPOT
561056133001
0411412011
E 010.4120.5201
25.07
25,07
25.07
149705
0510512011
000481 PACIFIC GAS & ELECTRIC
4115 - 704689
04115/2011
E 010.4145.5401
44.48
44.48
44.48
149706
0510512011
003129 PACIFIC INDUSTRIAL
94400 SALESTA
0412712011
E 220.4303.5303
39.38
39.38
30.38
149707
0510512011
008058 LYNN PEAVEY COMPANY
238780
0411312011
E 010.4201, 5255
150.00
150.00
238855
04114/2011
E 010.4201.5255
99.80
99.80
258.80
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Page: 1
05/16/2011
10:38AM
CITY OF ARROYO GRANDE
Bank code: boa
Check #
Date
Vendor
Statue DlearNoid Date Invoice
Inv. Date
Amount Paid
Check Total
149708
05/05/2011
001697 PET PI
33552
04/05/2011
E 010.4420.5605
1,050.00
E 010.4420.5605
117.35
1,167.35
1
149709
05/05/2011
004158 PHOENIX FLAP
032011157
04/18/2011
E 010.4201.5303
104.15
104.15
104.15
14971
05/05/2011
000498 PITNEY BOWES, INC
71 47128 -AP11
04/13/2011
E 010.4201.520 8
56.00
56.00
56.00
149711
05/05/2011
000503 POOR RICHARD'S HAl D'S Pl ESS,
220145
04/21/2011
E 010.4102.5255
59.00
59.00
59.00
149712
05/05/2011
002303 PRIMARY Y CAFE DOG & CAT
88443
04/10/2011
E 0 1 0.4201.5322
37.
37.00
3
149713
05/05/2011
000523 R & T EMBROIDERY, INC
38299
04/19/2011
E 0 1 0.4201.5272
124.38
124.38
38274
04/18/2011
E 010.4213.56 04
08.49
08.45
38255
04/11/2011
E 0 10.4201.52 72
22.52
22.52
Page: 1
apCkHist Che History Listing P
06/16/2011 10:38AM CITY OF ARROYO GRANDE
Bank de: boa
C heck # Date Vendor status ClearNoid Date Invoice Inv, Date Amount Paid Check Total
215.39
149714 9519512911 992751 RANGE MASTER 5244 94/25/2911
E 919.4291.5696 84.89
84.9
84.80
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149715 95/95/2911 999539 SAFETY -LEEN SYSTEMS,
149716 95/95/2911 995982 CITY OF SAN LUIS OBISP
149717 95/96/2911 999575 SANTA MAFIA TIRE, IN
149718 95195/2911 998437 THE SHOPS AT SHORT ST
149719 95/95/2911 999552 SLO CO UNTY
53668497 9412112911
E 919.4395.5393 212.55
212.55
212.55
959211 95/92/2911
385.99
E 919,4991, 5591
195.99
E 919.4991.5591
79.99
E 919.4191.5591
35.99
E 919.41 39.5591
35,99
E 919.4421.5591
79.99
E 919.4291.5591
79,99
Page: 20
385.99
385.99
565192 04127/2911
E 919.4291.5691
41.76
41.7
41.76
173 94/29/2911
E 359.5089.7991
3
3,661.69
3,661.69
959411 95/94/2911
E 359.5670.7591
029.99
029.99
629.99
Page: 20
Page: 21
p kHi t
061161201'1
103811
C heck History Listing
CITY OF ARROYO GRANDE
Page; 21
Bank cods:
boa
Check #
Date
Vendor
Status Clear/Void Date Invoice.
Inv. Date
Amount Paid
Check Total
149720
0510512011
000552 SLO COUNTY
MARCH 2011
0410612011
10.0000. 4203
1
1 44.50
1 44.50
149721
0510512011
000593 SNAP-ON TOOLS COP
205533
0412712011
E 010.4305.5273
65.91
55.91
55.91
149722
0510512011
006479 AMY SPENCE
042311
0412312011
010.0000.4354
30.00
30.
30.00
149723
0510512011
000612 STAPLES
1479255001
0312112011
E 010.4201.5201
355.25
355.25
355.25
149724
0510512011
000520 S TREAT O R PIPE & SUPPLY
1135653 -001
0411212011
E 540.4712.5273
24.30
E 350.5422.7001
12.53
E 640.4712.5273
-0.69
36.74
1185005-001
04/05/2011
E 540.4712.5510
5.65
E 640.47 12.551
-.1
5.55
D
1185680-001
04/12/2011
E 350.5422.7001
4.83
CL
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-0.09
4.74
47.04
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06/16/2011
10: 8AM
CITY OF ARROYO RANDE
Bark code: boa
Check #
Date
Vendor
Statue Clear/Vold Date Invoice
Inv. Date
Amount Paid
Check Total
149725
05/05/2011
000822 SUN BADGE CO
324707
03/03/2011
E 01 0.4201.5272
187.23
187.23
167.23
149726
05/05/2011
007158 SUPERIOR ALTERATIONS
45383
04/19/2011
E 010.4201.5303
20.00
20.00
20.00
149727
05/05/2011
001317 R J THOMAS MFG C O, INC
141972
44/13/2011
E 010.4430.5605
446.00
E 010.4430.5808
207.94
653.94
653.94
149728
05/05/2011
002370 TITAN INDUSTRIAL
1 048083
04/12/2011
E 01 0.4201.5272
125.62
E 010.4201.5288
114.08
239.70
1048086
44/13/2011
E 010.4201.5272
-104.67
-104.67
138.03
149729
05/05/2011
000683 DOROTHY TFULGK
080211
08/02/2011
E 01 0. 4424.5351
844.80
844.80
8
149730
05/05/2011
006551 UNITED STAFFING A
078286
44/20/2011
E 640.4712.8303
1,063.60
1,063.6
1,063.60
Page:
app kH!st
Check History Listing
Page:
06 /16/2011
10:38AM
CITY OF ARROYO GRANDE
Bank code:
boa
C heck N
Date Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid Check Total
149731
05!05!2011 000663 CS1, INC
360544700014
04/11/2011
.
E 010.4201.5201
96.18
96.18
96.18
149732
05!05!2011 000677 PE A' VALK0
043011
04/30/2011
E 010.4424.5351
232.80
232.80
232.80
005.79
524.23
149733 05!05!2011 002137 VERIZON WIRELESS
149734 05!05!2011 008337 VETERINARY RY PET
149735 05!05!2011 007049 VORTEX TEX INDUSTF IES IN
0965304036 04/04/2011
E 010.4201.5403 622.76
622.76
0966110958 04/07!2011
E 010.4421.5002 48.08
48.03
P UCY - 90341 04/20/2011
E 010.4201.5322 524.23
524.23
01- 592840 -1 04/19/2011
E 010.4213.5303 505.30
505.30
505.30
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149730 05!05!2011 002609 WATERBOYS PLUMBIN
11,325.00
10042 04/27!2011
E 350.5440.7001 11, 325.00
11,325.00
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05/16/2011
1 :38A I
CITY OF ARROYO GRANDE
Bank code: boa
C heck #
Date
Vendor
Status ClearNold Date Invoice
Inv. Date
Amount Paid
Ch eck Taal
149737
95/65/2611
000704 WIT IEF -TYS N IMPORTS TS
T 5 4 -A
04/01/2011
+
E 616.4261.5322
566.66
E 616.4261.5322
59.81
559.81
559.81
149738
65/66/2611
966333 FIA CARD SERVICES ES
4/29 - 6335
64/26/2611
E 356.5435.7661
1
1,421.74
1,
1 49739
95/16/2611
668442 STEVE & KASIE BIDELEAU
If969111522
65/66/2611
B 646.6666.2 361
46.22
46.22
46.22
149749
95/16/2611
998449 ROGER B YD
Ref0001 11520
65/06/2611
B 646.6666.2361
9.97
9
9.97
149741
65/16/2611
608443 ALBERTO CAHVEZ ALBERT
Ref0001 1152
65/06!2611
B 646.6606.2361
131.84
131.84
131.84
149742
05/16/2611
068426 RENEE ELLIS
Ref0001 11519
65/66/2611
B 646.0606.2361
89.23
89.23
89.23
14974
05/16/2611
068444 OATH I E JOHNSON
If 006111524
65/06!2611
B 646.6666.2361
40.55
40.55
46.55
Page: 24
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0511 612011 10:38AM
Check History Listing
CITY OF ARROYO I ANDE
Page:
Bank coda: boa
C heck # Date Vendor
149744 0511012011 008439 I H I DA L 1 ELADY
Status ClearlVold Date Invoice Inv. Date Amount Paid
Ref0001 11518 0510612011
B 640.0000.2301 6.47
C heck Total
6.47
6.47
149745
0511012011
008441 CARED RAID
Ref0001 115 1
0510612011
B 640.0000.2301
39. 77
39.77
39.77
149746
0511012011
008438 MARGARET VOGE
R f00011151
0510612011
B 640.0000.2301
67.37
67.37
67.37
149747
0511112011
008049 CA DEPT OF PUBLIC HEALTH
050611
05111/2011
E 640.4712.5501
60.00
60.00
60.00
149748
05/12/2011
005978 AL L IAI T INSURANCE
900 011
05102!2011
B 01 0.0000.1302
1,155.00
1,155.00
1,155.0
149749
0511212011
006607 AT&T
000002372760
04125/2011
E 010-4145.5403
145.35
145.35
2309614
04/21/2011
E 010.4217.5403
29.24
29.24
174.59
149750
0511212011
000051 AVILA SIG & DESIG ( DBA)
050511
05105/2011
E 01 0.4420.5605
1
1
Page:
C heck Total
apCkHist Check History Listing Page:
0 5/16/2011 10:38AM CITY OF ARROYO GRANDE
Bank code: boa
C he c k # Date Vendor
1 40751 0511212011 008360 BFEEI BAIIA
1 40752 0511212011 000057 R BAKER, I
140753 0511212011 000057 BEF HT LD EQUIPMENT
140754 0511212011 000090 BRISCO MILL & LUMBER
143755 0511212011 007085 CALP
Statue ClearNold Date Invoice
05031.1
Inv. Date Amount Paid
0510312011
E 010.4424.5352 240.00
1,080.00
D 149756 0511212011 005800 CANNON 50562 0511112011
c�
E 612.4610.5610 146.62
CL
146.62
146.62
c�
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000
Page:
C he c k T
240.00
240.00
11-04-5252
04/25/2011
E 350.5422.7001
695.66
695.66
605.66
P0553
0412012011
E 220.4303.5603
401.33
401.33
P0554
0412012011
E 220.4303.5603
491.33
401.33
982.66
148084
0510912011
E 220.4303.5255
16.28
16.28
16.28
91254578
04/19/2011
E 220.4303.5613
640.60
640.60
640.60
D 149756 0511212011 005800 CANNON 50562 0511112011
c�
E 612.4610.5610 146.62
CL
146.62
146.62
c�
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000
Page:
C he c k T
ap kHist
Check History Listing
P 2
05/16/2011
1 : AM
CITY OF ARROYO RANDE
Bank code; boa
Check #
Date
Vendor
Status DlearNoid Date Invoice
Inv. Date
Amount Paid
Check Total
149757
0511212011
000603 CARQUEST AUTO PARTS
7314 - 479717
0412512011
E 220.4303.5603
126.76
126.76
7314- 479148
04/21/2011
E 220.4303.5601
69.01
69.01
7314-482229
0510612011
E 640.4712.5601
23.23
23.23
219.02
149758
0511212011
001990 C HARTER
042211
0412212011
E 0 1 .4 1 40.5303
49.99
49.99
49.99
149759
05/12/2011
007726 SC OTT CRAM
051111
05111 12011
E 0 1 0.4424.5352
132.00
132.00
132.00
149760
0511212011
008266 DATAARC LLC
1156
0412612011
E 350.5436.7301
5
5,146.75
1159
05/02/2011
E 350.5436.7301
1,795.10
1,795.10
6,943.65
ii
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i�
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05116/2011 1 :3 AM
Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
140761 05!12/2011 001840 DELL MARKETING LP
149762 05!12/2011 008446 JAI DER E
140763 05!12/2011 008452 TAHIF IH ELLISON
149764 0511212011 001 FERGUSON ENTERPRISES,
PF ISES,
149765 0511212011 001051 FIVE CITIES YOUTH
149766 0511212011 000605 THE GAS COMPANY
Statue ClearNoid Date Invoice Inv. Date Amount Paid
XFO DTJ I4JXF9 RR 3 05!11/2011
E 010.4140.6101 2
E 010.4140.6101 1
E 010.4201.6101 4
E 010.4140.61 01 427.00
E 010-4201.6101 334.2
C heck Total
Page: 28
9,461.25
9,461.25
051211
05!12/2011
E 226.4306.5554
563.00
563.00
563.00
051 01 1
05!1012011
E 010.4003.5327
289.00
289.00
289.00
7109516
04125!2011
E 640-4712.5610
821.88
821.
821.88
051011
05/10/2011
010.0000.4613
22
22,227.51
22,227.51
513 -211
0510312011
E 010.4145.5401
51.21
51.21
51.21
C heck Total
Page: 28
apCkHist Check History Listing Page: 2
05/18/2011 10 38AM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor Statue ClearNold Date Invoice Inv. Date Amount Paid Check Total
140787 05112/2011 004142 STAN GAXIOLA 051111 0511112011
E 010.4424.5352 305,00
D
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140788 0511212011 005305 GE1 CONSULTANTS INC 70813 04/21/2011
E 840.4710.5303
708001 -A 03/11/2011
E 840.4710.5303
149780 0511212011 008451 EDGAR GONZALEZ 050511 0510512011
E 010.4003.5327
149770 0511212011 008058 FODNEY GRAY 051111 0511112011
E 010.4424.5352
149771 05/12/2011 002358 GREAT WESTERN TEF N ALAR
305.00
11,555.32
11040071 3101 05/01/2011
E 010.421 3.5303
110502455201 05/01/2011
E 350.5435.7001
8,254.88
170.00
170.00
88.00
88.00
25.00
25.00
149772 0511212011 001237 HANON AGGIEG. II,IIID
1157200 04/20/2011
E 220.4303.561 455.31
455,31
308.00
17,842-98
170.00
88.00
58.00
455.31
Page: 2
Page: 30
ap kHIst
65/16/2611
10:38AM
Check History Listing
CITY OF ARROYO GRANDE
P 36
Bank code: boa
Check #
Date
Vendor
Status Dl arNold Date Invoice
Inv. Date
Amount Paid
Check Taal
1 497
95/12/2911
992495 CHARLES HARE
051111
95/11 /2911
E 919.4424.5352
132.99
132,69
132.66
149774
95/12/2611
964136 EDDIE HARRIS
051111
95/11/2911
E 919.4424.5352
229.99
229.99
229.96
149775
95/12/2911
993351 HAR HONEY HATS
735
94/25/2911
E 226.4363.5552
66.99
36.99
66.99
149776
95/12/2911
001153 KELLY HEFFERN
959411
95/04/2911
E 619.4139.5591
31.62
31.62
31.62
149777
65/12/2911
997299 GASTON KETTING O LIVIER
651111
95/11/2911
E 916.4424.5352
266.99
236.99
f
266.66
149773
95/12/2911
693447 EARRIE KEY
951211
95/12/2911
E 226.4396.5554
159.99
159.99
159.66
D
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149779
95/12/2611
963299 KYLE COMPANY ROOFING
R-2011-203
04/93/2911
E 619.4213.5393
225.99
CL
225.99
225.66
c�
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Page: 30
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0511612011 10: AM
Check History Listin
CITY OF ARROYO Y ANDE
Inv. Date Amount Paid
0511112011
E 010.4424-5352 40
Bank code: boa
149780 0511212011 004845 JOHN LARN
149781 0811212011 000376 LAWSON PRODUCTS, INC
149782 0811212011 005511 CHRISTOPHER LINTNER
149783 0811212011 001136 DOUGLAS LINTNER
149784 0811212011 008449 DJ LODEN
149788 0811212011 008480 RICHARD LORTON
149786 0811212011 008387 COREY MAYN E
Status ClearNoid Date Invoice
081111
0382307
081111
081111
081111
081111
081111
0412012011
E 010.4308.8288
0811112011
E 010.4424.8382
E 010.4424.8382
0811112011
E 010.4424.8382
05111/2011
E 010.4424.8382
0811112011
E 010.4424.8382
Page: 31
Check Total
40.00
182.98
182.98
40.00
182.98
186.00
211.00
66 -00
66.00
40.00
40.00
40.00
40.00
04SK1I1]
66 .00
40.00
40.00
05111/2011
E 010.4424.8382
E 010.4424.5352
30.00
195.00
Page: 31
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Che History Listing
Page: 32
05/16/2011
10: AM
CITY OF ARROYO GRANDE
Bank code:
boa
Check #
Date Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid
Check Total
1 49787
05/1212011 000420 MINERS ACE HARDWARE, E,
X 50201
0510312011
E 640.4712.5255
65.03
65.03
k74306
05/06/2011
E 640.4712.5610
20.34
20.34
X7367
05/03/2011
E 640.47'1 2.5255
15.10
15.'10
X7370
05/0312011
E 640.4712.5255
7.10
7.'10
X743'1
05/06/2011
E 640-4712-5610
0.66
0.66
117.52
140788
05/12/2011 000441 MU LL.AH EY FORD D
50562A
04/05/2011
E 220.4303.5601
512.77
5'12.77
5'1 2.77
140780
0511212011 006328 NICKS TELECOM (DBA)
4375
0411512011
E 350.5435.7001
600.00
600.00
600.00
149790
05/12/2011 000468 OFFICE DEPOT
561 583425001
04/20/2011
E 010.4120-5201
358.62
358.62
356.62
140701
0511212011 000520 QUINN COMPANY
03 323704A
0410112011
E 220.4303.5603
60.33
60.33
Page: 32
apC kHi st
Check History Listing
Page:
05/16/2011 1 : 8AMIA
CITY OF ARROYO l ANDE
Bank cue: boa
C heck # Date Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid Check Total
3C323872A
0410412011
E 220.4303.5603
60.33
60.33
PR030024587
0410112011
E 220.4303.5603
-18.97
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149792 0511212011 003031 ROBERTSON SUPPLY
08995 0412012011
E 220.4303.5255
08994 04120/2011
E 220.4303.5255
05/02/2011
E 640.4712.5603
24&0
149793 05112/2011 000536 GREG ROSE
149794 0511212011 000575 SANTA MAR IA T I R E INC
149795 0511212011 006080 MAFTINA SAFIIEIT
149796 0511212011 003024 MARK SCHAFFEF
051111
0511112011
E 01 0.4424.5352
E 010.4424.5352
1 6915 1
051111
051111
0511112011
E 010.4424.5352
-18.97
488.94
101-69
731.94
143.00
443.00
779.32
779.32
198.00
198.00
240.00
0511112011
E 010-4424.5352
443.00
779.32
198.00
240.00
Page:
Page: 34
apCkHi t
05/16/2011
10 :38A !
Check History Listing
CITY OF ARROYO GRANDE
P
Bank code:
boa
C heck #
Date
Vendor
Status ClearNoid Date Invoice
Inv. Date
Amount Paid
Check Total
149797
05!12/2011
003838 BILVAS OIL CO MPANY, INC
261297
05!04/2011
B 010.0000. 1202
5
5 , 037.36
5,037.36
1 49798
05!12/2011
008363 PAYTON SMAL
051111
05!11/2011
E 010.4424.5352
60.00
E 010.4424.5352
66.00
126.00
126.00
149799
05/12/2011
000596 SMITH & LOVELESS, INC
76130
04/26!2011
E 612.4610.5610
123.13
123.13
123.13
149300
05!1 2/2011
000593 SNAP TOOLS CORP
206753
05!04/2011
E 010.4305.5273
210.05
210.05
210.05
149301
05/12/2011
007229 DONALD SNYDER
051111
05!1112011
E 010.4424.5352
240.00
240.00
240.00
149302
05/12/2011
000609 BOB SPEAK
051111
05/11/2011
E 010.4424.5352
242.00
242.00
D
242.00
(a
149303
05112/2011
000613 STATEWIDE SAFETY&
1042
04/25!2011
E 220.4303.561
120.1
120.16
120.16
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Page: 34
ap kHlst Check History Listing Page; 36
05/16!2011 10: 8AM CITY OF ARROYO GRANDE
Bank code: boa
Check Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
149804 05/12/2011 008448 JAMES TALBOT 051211 05/12/2011
E 226.4306.5554 943.00
Page: 36
943.00
943.00
149805
05/12/2011
000041 TOSTE CONSTRUCTION
111
04!26!2011
E 220.4303-561
400.00
400.00
400.00
149806
05/12/2011
000551 UNITED STAFFING ASSOC,
076501
04!27!2011
E 640.47 12.5303
1
1,063-60
1,063.60
149807
05/12/2011
008445 THE UPS STORE
042811
04/28/2011
E 010.4145.5208
78.52
78.52
78.52
149808
05!12/2011
008332 WELLS FARGO BANK
758456
05/02/2011
E 471.4103.5555
2
2,000.00
2,000.00
149809
05/12/2011
007927 S HIRLEY I ILLM TT
051111
05/11/2011
E 010.4424.5352
77.00
77.00
77.00
cM
boa Taal:
1 j 57 9 10.
cD
158 checks in this
report
Taal Checks:
1
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ft-4 0
Page: 36
ATTACHMENT
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
411 512011 -412812011
05106111
FUND 010
322
FUND 217
60.76
FUND 219
18.37
FUND 220
17,017.85
FUND 226
1
FUND 284
805,15
FUND 285
1
FUND 290
107, 426.88
FUND 612
6
FUND 640
20
4,850-82
478,51 7.54
O VERTIME BY DEPARTMENT:
Admin. Support Services
5111
Community Development
-
Plie
8
Fire
7
Govrnment Bldg Maint.
6
Engineering
Comp Pair
Fleet Maintenance
5115
Parks
3
Recreation n - Admn
PET S Retirement
e - Special Events
-
Children In Motion
-
Soto Sport Complex
328.32
Public Works s Maintenan a
403.04
State Disability Ins.
16
5101
Salaries Full time
217,945.77
5102
Salaries Part -Time - PPT
20
5103
Salaries Part -Time - TPT
31
5105
Salaries OverTime
16
5107
Salaries Standby
374.25
5108
Holiday Pair
10
5109
Sick Pair
4,850-82
5110
Annual Leave Buyback k
-
5111
Vacation Buyback
Sick Leave Buyback
-
5113
Vacation Pay
6
5114
Comp Pair
5
5115
Annual Leave Pay
3
5121
PET S Retirement
79,211.57
5122
Social Security
21
5123
PARS Retirement
664.97
5126
State Disability Ins.
1,467.70
5127
Deferred Compensation
633.21
5131
Health Insurance
49,147.31
5132
Dental Insurance
5,133.54
5133
Vision Insurance
1,1 65.76
5134
Life Insurance
458.76
5135
Long Term Disability
-
5143
Uniform Allowance
-
5144
Car Allowance
675.00
5146
Council Expense
`
5147
Employee Assistance
5148
Boot Allowance
5149
Motor Pair
487.52
5150
Bi- Lingual Pair
125.00
5151
Cell Phone Allowance
352.50
478,51 7.54
Agenda Item 8.a.
Page 38
A. INCORPORATED
Z rrr
Ak JULY 10. 1911
Iroft
MEMORANDUM
ANDUI I
TO: CITY COUNCIL
FROM: ANGELA K AETSCH, DIRECTOR F F ADMINISTRATIVE ATIVE SEF VICE
BY: MICHELLE MAYFIELD, TREASURER EF /� A4
SUBJECT: CONSIDERATION I F STATEMENT OF INVESTMENT DEPOSITS
DATE: MA Y 24 2011
RECOMMENDATION:
MENDATA:
It is recommended the City Council receive and file the attached report listing the current
investment deposits of the City of Arroyo Grande, as of April 30, 2011, as required by
Government Code Section 53646(b).
FINANCIAL IMPACT:
There is no funding impact to the City related to this report. However, the City does receive
interest revenue based on the interest rate of the investment (s).
BACKGROUND:
This report represents the City's investments as of April 30, 2011. It includes all irIve tment
managed by the City, the investment institution, investment type, book value, maturity date, and
rate of interest. As of April 30, 2011 the investment portfolio was in compliance with all State
laws and the City's investment policy.
ANALYSIS OF ISSUES:
The Director of Administrative Services has historically submitted to the City Council a monthly
report, providing the following information:
1. Type of investment.
2. Financial institution (bank, savings and loam, broker, etc).
3 . Date of maturity.
4 . Principal amount.
5 . Fate of interest.
6 . Current market value for all securities hawing a maturity of more than 12 months.
7 . Relation of the monthly report to the annual statement of investment policy.
Agenda Item 8.b.
Page 1
CITY COUNCIL
CONSIDERATION F INVESTMENT DEPOSITS
MAY 24 2011
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Recommended ltemative - Approve staff's recommendation to receive and file the
attached report listing the current investment deposits.
Do not approve stafF's recommendation
Provide direction to staff
ADVANTAGES:
TAGES:
Safety of principal is the foremost objective of the City. Investments are undertaken in a
manner that seeks to ensure the preservation of capital in the overall portfolio.
DISADVANTAGES:
Some level f risk is present in any investment transaction. Losses could be incurred due to
market price changes, technical cash flow complications such as the need to withdraw a non-
negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such
risks, diversifications of the investment portfolio by institution and by investment instruments are
being used as much as is practical and prudent.
ENVIRONMENTAL EVI EW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was Posted in front of City Hall on Thursday, May 19, 2011. The Agenda and
report were posted on the City's website on Friday, May 20, 2011. No public comments were
received.
Attachments:
1. Portfolio Summary: April 30, 2011
Agenda Item 8.b.
Page 2
ATTACHMENT 1
CL
0
00
CITY OF
• #
i -
"IC_A.L1FORri I
CITY OF ARROYO GRANDE
Portfolio Management
Portfolio Summary
April 30, 2011
City of Arroyo Grande
300 E. Branch St.
Arroyo Grande, CA 93420
Phone. (805)473 -5400
Interest I
Investments Book Value Interest Rate Rate PY Date of Purchase Tenn Maturity Date % of Portfolio
Local Agency Investment Funds 16,845,236.33 0.588% 0.588%
ertrcates of Deposit - Banks
91.33%
First Federal Bank of California
99,000.00
2.53%
September 18, 2009 731
September 21, 2011
0.54%
Redding Bank of Commerce
250,000.00
2.4010
September 21, 2009 913
March 21, 2012
1.36%
First Republic Bank
250,000.00
3.00%
November 9, 2009 36 mos
November 9, 2012
1.36%
WARS
1,999,999.99
1.91%
July 1, 2010 24 mcs
June 28, 2012
5.42%
Total Certificates of Deposit
1,599,000.00
8.67%
Total Investments
18,444,236.33
100.0010
wCr
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.b.
Page 4
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, MAY 10, 2011
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIF F N IA
1. R CALL:
Mayor Ferrara called the special meeting to order at 6:45 p.m. council Member Joe Costello,
Council Member Jim Guthrie, council Member Tim Brown, Mayor Pro Tern Caren Ray, , city
Manager Steven Adams, Hunan Resources Manager Karen Sisko, and City Attorney Tim
Carmel were present.
2 . PUBLIC COMMENT:
Otis Page, Myrtle Street, spoke in opposition regarding the discussion of labor negotiations In
closed session.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government code
Section 54957.6:
Agency Negotiator: Steven Adams, city Manager
Represented ented Employees: Service Employees International Union SEIU
Local 620
b. CONFERENCE ENCE WITH LABOR NEGOTIATOR pursuant to Government code
Section 54957.6:
Agency Negotiator: Steven Adams, city Manager
Represented Employees: Arroyo Grande Police Officers' Association
(AGPOA)
C. CONFERENCE ENCE WITH LABOR NEGOTIATOR pursuant to Government code
Section 54957.6:
Agency Negotiator: Steven Adams, city Manager
Unrepresented Employees: Management Employees
4. RECONVENE TO OPEN SESSION:
Mayor Ferrara announced that there was no reportable action from the closed session.
5 . ADJOURNMENT:
The meeting was adjourned at 7:10 p.m.
Agenda Item 8.c.
Page 1
Minutes of City Council Special Meetin
May 1, 2011
Page
Tony Ferrara, Mayor
ATTEST
Kelly Wetmore, City Clerk
(Approved at CC Mtg �
Agenda Item 8.c.
Page 2
ACTION MINUTES
REGULAR ULAF MEETING OF THE CITY COUNCIL
TUESDAY, MAY 101F 2011
COUNCIL CHAMBERS, 215 EAST BLANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL To ORDER
Mayor Ferrara called the Regular city council meeting to order at 7:14 p.m.
2. ROLL CALL
City council: council Member Joe Costello, council Member Jinn Guthrie, council
Member Tim Brown, Mayor Pro Tenn Caren Ray, and Mayor Tony Ferrara
were present.
City Staff Present: city Manager Steven Adams, city Attorney Timothy Carmel, Director of
Legislative and Information Services /city Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraet ch, chief of Police Steve Annibali,
Fire chief Mike Hubert, Battalion chief I it i Heath, Director of Recreation
and Maintenance Services Doug Perrin, Associate Planner Kelly
Heffernon, and community Development Director Teresa Mccli h.
3. FLAG SALUTE
Members of Boy Scout Troop 413 led the Flag Salute.
4 . INVOCATION
Pastor Robert Banker, open Door church, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Honorary Mayor's Commendations Recognizing La ands Lyons- Pruitt, President,
NAACP, Santa Maria- Lompoc Branch, and Cynthia Silverman, Regional Director,
Anti - Defamation League, Santa BarbaralTri- Counties.
Mayor Ferrara read and presented the Commendations to Lawanda Lyons- Pruitt, President of
the NAACP Santa Maria- Lompoc Branch and Cynthia Silverman, Regional Director, Anti-
Defamation League, Santa arbara/Tri- Counties.
5.b. Honorary Proclamation Recognizing "Municipal Clerks Week".
Mayor Ferrara read and presented the Proclamation to city Clerk Kelly Wetmore.
5.c. Presentation by Jonathan Shull, Chief Executive officer, California Joint Powers
Insurance Authority CJPIA.
Jonathan Shull, CJPIA chief Executive officer, gave a presentation outlining the governance
structure of the California Joint Powers Insurance Authority; explained the difference between
an insurance company versus a risk sharing pool, explained the city's cost allocation formulas
and history (liability and worker's compensation), and responded to questions and comments
from the Council.
Agenda Item 8.c.
Page 3
Minutes: city Council Regular Meetin
Tuesday, M 10, 201
Page
8. AGENDA REVIEW
8.a. ordinances Read in Title only.
Council Member Brown moved, Council Member Guthrie seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
7. CITIZENS' INPUT COMMENTS AND SUGGESTIONS
The following members of the public spore during Citizens' Input, Comments and suggestions:
Patty Welsh, Pradera Court; Greg McGowen, Garden street; Emily Ilan Beveren, Becca
Barrow, and Vincent Ketelaar, Shell Beach Elementary GATE Program students; Laura
Sprague; Jeff Pinar and Brad Snoop, surfriders Foundation; and Otis Page, Myrtle Street.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the consent Agenda. speaking from the public was
Steve Tallant regarding Item 8.d. There were no other comments received, and the public
comment period was closed.
Council Member Brown requested that Item 8.d. be pulled for clarification.
Mayor Pro Tem Flay requested that Item 8.f. be pulled for a separate roll call Grote.
Action: Council Member Brown moored, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the exception of Items 8.d. and 8.f. with
the recommended courses of action. The motion passed on the following roll -call Grote:
AYES: Brown, Guthrie, Costello, Ray, Ferrara
NOES: None
ABSENT: None
8.a. consideration of cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period April 18, 2011 through
April 30, 2011.
8 -b. consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council meeting of April 28, 2011, and
the Special City Council meeting of April 30, 2011, as submitted.
8.c. consideration to Purchase Touch Read Registers.
Action: Authorized the purchase of 2,500 touch read registers in the amount of $12,500.
8.e* consideration of Temporary Use Permit 11-007 to Authorize the Use of city
Property and to close city Streets for the Annual Arroyo Valley car club cruise
Night on July 29, 2011 and the car Shover on July 30, 2011.
Action: Considered the request from the Arroyo Malley Car Club and adopted
Resolution No. 4358 entitled ` "A RESOLUTION of APPROVING TEMPORARY USE
PERMIT -00 ; AUTHORIZJNG THE USE OF CITY Y PROPERTY AND TO CLOSE
CITY STREETS FOR THE ANNUAL ARROYO ALLE CAR CLUB CRUISE NIGHT
HT
ON JUL Y , 201 AN CA HO oI J L Y 0, 2011 ; and authorized the waiver of
application fees.
8.9. consideration of Approval of a Resolution Accepting a Waterline Easement and
New Waterline and Abandoning an Existing Waterline Easement at Arroyo Grande
Community Hospital Located at 345 South Halcyon Road.
Agenda Item 8.c.
Page 4
11inutes: City Council Regular Meeting
Tuesday, May 10, 207
Page
Action: Adopted Resolution Igo. 4358 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING AN EASEMENT FOR
WATERLINE PURPOSES sEs Al UITCLAIMI1 AN UNUSED WATERLINE
EASEMENT,, TH LOCATED A T 345 SOUTH HALCYON ROAD AND OWNED Y
CA THO LlC HEA L TH CA RE WEST, INC."
8.h. consideration of Summary Vacation of a Portion of East Grand Avenue.
Action: Adopted Resolution Igo. 4359 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO RA1 E SUMMARILY I A CA TIC Al
UNUSED PORTION OF EAST GRAND AVENUE 1 T REQUIRED FOR STREET
PURPOSES,
8.i, consideration of a Resolution Accepting the Dedication of a Public Road
Easement to Enable the Extension of Castillo Del Mar.
Action: Adopted Resolution Igo. 4360 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING AN IRROVOCABLE
AND D P RP TUA L OFFER TO DEDICATE A PUBLIC R A D EASEMENTIN
8.j. consideration of Volunteer of the Year Award and Selection committee (ADAMS)
Action: 1 Approved establishment f ar "Volunteer of the bear" Award; and 2 Appointed
the Mayor and Mayor Pro Term to participate on an Ad Floc Committee to select the
Volunteer of the Year recipient.
ITEMS PULLED FROM THE CONSENT AGENDA
8.d. consideration of Adoption of an ordinance Amending Municipal code Sections
13.05.010 :13.05.070 F egardfng Mandatory Water conservation Measures.
Recommended mended Action: Adopt an Ordinance amending Sections 13.05.010 - 13.05.070
o chapter 13.05 of the Arroyo Grande Municipal code regarding mandatory water
conservation measures.
Director Mccll h clarified that the Ordinance includes limitations n draining commercial and
residential swimming pools, and that draining swimming pools is prohibited unless it is for
construction purposes or for public health and safety reasons. She also clarified that the
prohibition does not apply to residential spas; however, the same regulations apply for
commercial spas.
Council Member Brown moved to adopt Ordinance Igo. 631 entitled "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTIONS 13.05 +070 —
13.05.070 OF CHAPTER 13.05 OF TITLE 13 OF THE ARROYO GRANDE MUNICIPAL CODE
REGARDING MANDATORY WATER CONSERVATION MEAST RES" Council Member
Guthrie seconded, and the motion passed on the following roll call vote:
AYES: Brown, Guthrie, Costello, Racy, Ferrara
NOES: None
ABSENT: None
81 consideration of Resolution Upholding the Appeal to city council case No. 001 and Administrative Sign Permit 1 -017; New Signs for a New Business at 911
Rancho Parkway (Five cities center).
Recommended Action: Adopt a Resolution upholding Appeal to city council case Igo.
11 -001 and approving Administrative Sign Permit 10-017, allowing a Petco Sign Panel
on the existing tower sign in front of Phase I of the Five cities center.
Agenda Item 8.c.
Page 5
Minutes: city council Regular Meeting Page
Tuesday, May 10, 2011
Action: council Member Brown moved to adopt Resolution No. 4357 entitled "A RESOLUTION
OF THE CITY COUNCIL of THE CITY OFARROY0 GRANDE UPHOL ING APPEAL To CITY
COUNCIL CIL CASE NO. 11-001 AND A RO ING A Jl IJ ISTI A TIVE SIGN PERMIT CASE NO.
10-017; FET Co INC.; APPLIED FOR Y DAVE PINTARD & ASSOCIATES FOR RO EFRTY
LOCATED AT 911 RANCHO PARKWAY (FIVE CITIES CE1 TE ': council Member Guthrie
seconded, and the motion passed on the following roll call Grote:
AYES:
Brown, Guthrie, Costello
NOES:
Ray
ABSENT:
None
ABSTAIN:
Ferrara
Mayor Ferrara requested that Item 11.a. be heard prior to the public hearings. The council
con cu rred .
11. NEW BUSINESS
1'1.a. consideration of a Resol u i n Honoring and Res pect!ng Diversity; 5 - cities
Diversity coalition and Diversity Planning Effort.
City Manager Adams presented the staff report and recommended the council: 1 Adopt a
Resolution proclaiming honor and respect for diversity; 2 Direct staff to proceed with
recommendations to initiate formation of a 5-Cities Diversity Coalition; and Direct staff to work
with the Coalition to establish a plan and efforts to promote an environment of understanding
and acceptance, to protect civil rights, and to prevent and combat hate incidents.
Mayor Ferrara opened the public comment period. Speaking from the public in support of staff's
recommendations were Alice Reinheimer, Gularte Road; Otis Page, Myrtle Street; Richard
Crash, central coast clergy and Laity for Justice and SLO Ministerial Association; Patty Welsh,
Pradera court; Ryan Page, AGHS student; Gina Whitaker, er, Arroyo Grande resident; La wanda
Lyons- Pruitt, NAACP; and Abby Lassen, Anti - Defamation League. There were no other
comments received, and the public comment period was closed.
Council comments ensued in support of staff's recommendations as Drell as suggestions to
include an at -large member on the coalition, as Drell as a member from the Gay - Lesbian
Alliance, the central coast cf rgy & Laity for Justice, and the Filipino community.
Action: council Member Costello moored to adopt a Resolution entitled: "A RESOLUTION of
THE CITY COUNCIL of THE CITY of ARROYO G A 1 E PROCLAIMING HONOR AND
RESPECT FOR DIVERSITY"'. Mayor Pro Tenn flay seconded, and the motion passed on the
following roll call vote:
AYES Costello, tar, Guthrie, Brown, Ferrara
NOES: done
ABSENT: None
Action: council Member Guthrie moved to direct staff to proceed w ith recommendations to
initiate formation of a - cities Diversity coalition; and direct staff to work with the coalition to
establish a plan and efforts to promote an environment of understanding and acceptance, to
Agenda Item 8.c.
Page 6
Minutes: City Council Regular Meeting Page
Tuesday, Mary 10, 2011
protect civil rights, and to prevent and combat hate incidents. Council Member Brown seconded,
and on the following roll vote:
AYES: Guthrie, Brown, Costello, Flay, Ferrara
NOES: None
ABSENT: None
Mayor Ferrara called for a break at 9:1 p.m. The Council reconvened at9:15 p.m.
9 . PUBLIC HEARINGS
S
9.a. Consideration of a Proposed Ordinance Amending Section 9.04.020 of the Arroyo
Grande Municipal Code Regarding Alcoholic Beverage Service and Consumption
in Certain Areas.
Director of Recreation and Maintenance Services Perrin presented the staff report and stated
that, consistent with recommendations of the Parks and Recreation Commission, it was
recommended the Cit Council introduce an Ordinance amending Section 9.04.020 of the
Arroyo Grande Municipal Code to allow service and consumption of alcohol at the Heritage
Square Park for events approved by Resolution of the Cit Council; and to further direct staff to
present a Resolution olution at the May 24, 2011 meeting specifying the 2011 Village Summer
Concerns Series as the only events authorized for service and consumption of alcohol at
Heritage Square Park.
Mayor Ferrara opened the public hearing. Speaking from the public were the following: Otis
Page, Myrtle Street, commented on liability issues; Nancy Underwood, Short Street, stated no
objections to alcohol being served in a limited capacity for summer concern, but expressed
concern about future events. There were no other comments received and the public hearing
was closed.
Council comments ensued in support of the proposal with modifications to both the Ordinance
and the Resolution olution that service and consumption of alcohol sold on -site may be permitted at
Heritage Square Park in designated areas and during times as specified by City Council
resolution, subject to issuance of a public safety and welfare permit by the chief of police.
Action: Council Member Costello moved to introduce an Ordinance, as modified, entitled " "
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING
SECTION . . 020 OF THE ARROYO GRANDE M UNICI A L CODE REGARDING
ALCOHOLIC BEVERAGE SERVICE AND CONSUMPTION IN CERTAIN AREAS' Council
Member Guthrie seconded, and the motion passed on the following roll call vote:
AYES: Costello, Guthrie, Brown, Flay, Ferrara
NOES: None
ABSENT: None
Council directed staff to modify the Resolution to state that the Council hereby authorizes,
approves, and permits the service and consumption of alcohol sold on -site at Heritage Square
Park in an area clearly designated for such service and consumption during the 2011 pillage
Summer Concert Series, subject to the issuance of a public safety and welfare permit by the
Agenda Item 8.c.
Page 7
Minutes: city Council Regular Meeting Page
Tuesday., May 10., 2011
Chief of Police, and further directed staff to present the Resolution olution for adoption with adoption of
the Ordinance at the May 24 meeting.
10. CONTINUED BUSINESS
1.a. consideration of cost Analysis of Providing consolidated Police Services to the
City of Grover Beach on a contract Basis.
Chief Annibali presented the staff report and recommended the Council direct staff to invite the
City of Grover Beach to request a formal proposal for contract police s ervices from the City of
Arroyo Grande.
Mayor Ferrara opened the public comment period. Spearing from the public was Otis Page,
Myrtle Street. There were no other comments received and the public hearing was closed.
Action: Council Member Guthrie moved to direct staff to schedule a joint City Council meeting
with the City of Grover Beach to take place at a neutral location. Council Member Mayor Pro
Term Ray seconded, and the motion passed on the following roll call vote:
Al ES: Guthrie, lay, Costello, Brown, Ferrara
NOES: None
ABSENT. None
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. C C OMMU NIC ATION S
Mayor Pro Tem Flay acknowledged Municipal Cleric's Week again and recognized City Clerk
Kelly Wetmore and staff for all they do in the City Clerk's office; and she also thanked the
members of the City Council as it is her one year anniversary on the Council and It has been
very rewarding.
Mayor Ferrara thanked Mayor Pro Tem Flay for covering meetings and events during his
vacation; thanked Laura Beth Penman for her letter on recycling; and thanked Jason Matthew
Crabtree for his letter on water conservation. He further reported that he had invited John
Wallace to male a presentation at the June 28 meeting; acknowledged the South San Luis
Obispo County Sanitation District's receipt of the formal Notice of Violation from the State Water
Board; stated that some information has already been provided to the regional Hater Quality
Board; and District staff is working on putting together additional information.
Mayer Ferrara announced the City's Annual Volunteer Banquet to be held on May 20' , and also
announced that Legislative Action Days would be held in Sacramento on May 18 -1 9th with a
follow-up League of California Cities Board Meeting on May 20 1 ".
15. STAFF COMMUNICATIONS
City Manager Adams reported that staff would be trying to schedule a Joint Planning
Commission /City Council meeting/workshop on May 31 s' for the Courtland site.
Agenda Item 8.c.
Page 8
finutes: City Council regular Meetin
Tuesday, May 10, 201
16. COMMUNITY MUNITY C 11 MENTS AND SUGGESTIONS
None.
17. ADJOURNMENT
NMEI T
Mayor Ferrara adjourned the meeting at 10:51 p. m.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, re, City Clerk
(Approved at CC Mtg
Page
Agenda Item 8.c.
Page 9
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.c.
Page 10
o
A INCORPORATED
MEMORANDUM
JULY M
TON CITY COUNCIL
4P.
FROM: TER ESA McCLISH; col�Al1�I�1NITY DEVELOPMENT DIRECTOR
BY: KELLY HEFFEF NON, ASSOCIATE PLANNER
SUBJECT: CONSIDERATION of A COOPERATION AGREEMENT BETWEEN THE
COUNTY of SAN LUIS OBISPO AND THE CITY of ARROYO GRANDE
FOR .JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT
BLOCK'[ GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS
PROGRAM, RAM, THE EMERGENCY SHELTER GRANT PROGRAM, THE
AMERICAN DREAM DO NPAYMENT INITIATIVE PROGRAM, AND THE
HOUSING OPPORTUNITIES ITIES FO PERSONS WITH AIDS HOPII A
PROGRAM FOR FISCAL YEARS 2012 THROUGH 201
DATE: MAY 24 2011
RECOMMENDATION
It is recommended that the City Council adopt a Resolution approving the Cooperation
Agreement.
FINANCIAL IMPACT:
It is estimated the Community Development Bloch Grant CDBG allocation for the City
will be approximately $95,344 per year or $286,032 for Fiscal Y ears 2012 through 2014
based on the Department of Housing and Urban Development's most recent estimated
FY 2011 full -year grant allocations for the CDBG, HOME, and Emergency Solutions
Grant (ESG) programs.
BACKGROUND:
The Cooperation Agreement (Agreement) will alloy the City to continue participation with
the County and other participating cities for Federal CDBG, Home Investment
Partnerships (HOME), Emergency Shelter Grant (ESG) and Housing Opportunities for
Persons with Aids HP11A funding programs. The term of this Agreement is for a
RP
period of three 3 years commencing July 1, 2012 through ,tune 30, 2014.
Prior to the City's participation in the Urban County Program, the City was successful in
obtaining both CG housing and economic development grants on a competitive basis
using specialized consultants. Under the State C BG program, Arroyo Grande may
compete for up to a combined total of $800,000 per year, including $500,000 per
application up to two per year) for General and Economic Development. This category is
primarily for housing and related public facilities. The City has participated in the Urban
County Program since 2000.
Agenda Item 8.d.
Page 1
CITY COUNCIL
CONSIDERATION F A COOPERATION AGREEMENT BETWEEN THE COUNTY OF
SAN LUIS OBISPO AND THE CITY of ARROYO GRANDE FOR JOINT
PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
MAY 2 , 2011
PAGE 2OF2
ANALYSIS of ISSUES:
The County Consortium receives a predictable, formula -based annual grant and there is
a wider range of uses for the CBG funds. County staff largely handles administration of
the program, but the City is authorized to use up to 20% of its allocation for the cost of
staff time if needed. The tradeoff is that the City will not be able to apply, through a
highly competitive process, for a potentially greater amount of State administered funds
during the term of the agreement. Since the City no longer has any income eligible
census tracts, staff does not believe the City would be highly competitive.
With respect to the HOME program, the City, or a Community Housing Development
Organization, such as People's Self Help Housing PSHH, can apply to the State for up
to $1,000,000 annually for affordable housing projects. The HOME program is an annual
statewide competition. Should the City continue in the San Luis Obispo Urban County
program, the City cannot apply for these grants. However, PSHH, or a similar nonprofit
organization can apply directly to the County to fund a project located in the City.
If the City Council decides to authorize signing the Cooperative Agreement, it must be
executed and transmitted to the County by dune 14, 2011. The County Board of
Supervisors is scheduled to consider the Agreement on June 21, 2011.
ALTERNATIVES:
IES:
The following alternatives are provided for the Council's consideration:
- Approve the Agreement;
- Modify as appropriate and approve the Agreement;
- Reject the Agreement; or
- Provide direction to staff.
ADVANTAGES:
Continuation of the Cooperation Agreement will allow the Council to consider funding
programs that provide important public services and programs, such as code
enforcement, with CBG funds. Participation in the County program will guarantee the
City will receive a specified amount of funding.
DISADVANTAGES:
Continuation of the Cooperation Agreement does not allow the City to compete for
substantial statewide C BG funds for general and economic development projects,
which could exceed the amount received through the County program.
Attachment:
1 . 2012 — 2014 Cooperative Agreement
Agenda Item 8.d.
Page 2
RESOLUTION N.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
F ARROYO GRANDE COOPERATION AGREEMENT
BETWEEN THE COUNTY OF SAN LUIS OBISPO AND
THE CITY OF ARROYO GRANDE FOR JOINT
PARTICIPATION IN THE COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM, THE HOME INVESTMENT
PARTNERSHIPS PROGRAM, THE EMERGENCY
SHELTER GRANT PROGRAM, THE AMERICAN DREAM
D iI NPA i ENT INITIATIVE PROGRAM, AND THE
HORSING OPPORTUNITIES FOR PERSONS WITH AIDS
( HOPWA) PROGRAM FOR FISCAL YEARS 2012
THROUGH 2014
WHEREAS, The County of San Luis Obispo ("County"), a political subdivision of the
State of California, and the City o Arroyo Grande "City" a municipal corporation,
desire to participate in the Community evel pment Block # Grant C G program
administered by the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, s prog ram w i I l promote the public health, safety and welfa by
providing grant funds to be used by the City and County to improve housing
opportunities for low and moderate-income households, to encourage economic
reinvestment, to improve community facilities and public services, and to provide other
housing- related facilities, or services; and
WHEREAS, to qualify for CDBG funds under HUD eligibility guidelines, the Counter must
have a population of at least 200,000 persons; and
WHEREAS, the City desires to continue to participate jointly with the Counter in said
progra and
WHEREAS, HUD requires that the parties enter into a cooperation agreement to define
their rights and obligations as a prerequisite o f participation in the CDBG program; and
WHEREAS, The proposed cooperation agreement is consistent with the General Plan
and with City and County policies encouraging cooperation between agencies on issues
of regional significance such as affordable housing; and
WHEREAS, The proposed cooperation agreement will promote the public health, safety
and welfare by enabling the City and Counter to participate in the U.S. Department of
Housing and Urban Development's CD G program under an "urban counter"
entitlement; thus making available funds for a variety o f housing, economic
development, and public services programs not otherwise available; and
Agenda Item 8.d.
Page 3
RESOLUTION I NO.
PAGE
WHEREAS, The City and County enter into yearly sabre ipient agreements which
establish administrative policies and procedures performance standards, and
guidelines for funding specific CBG programs and projects; and
WHEREAS, The proposed cooperation agreement is not a "Project" for Purposes of
compliance with the provisions of the California: Environmental Quality Act CEA and
the City's CEA Guidelines.
NOW, THEREFORE E BE IT RESOLVED by the City Council of the City of Arroyo
Grande, California, as follows:
1, The City Council hereby approves and authorizes the Mayor to enter into a
cooperation agreement with the County to enable joint participation in HUD's
CBG program.
2. The City Manager is hereby authorized to acct on behalf of the City in connection
with the implementation of the agreement, ongoing operation of the CDBG
program, and other activities ne to carry out the intent of the cooperation
ag
On motion of Council Member , seconded by Council Member , and on the
following roll call Vote, to grit:
AYES.
NOES.
ABSENT:
the foregoing Resolution was passed and adopted this day of 11.
Agenda Item 8.d.
Page 4
RESOLUTION .
PAGE
TONY F E l Al A, MAYOR
ATTEST.
KELLY WETMORE, CITY CLERIC
APPROVED AS TO CONTENT:
T:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORAM:
TIMOTHY J. CARAMEL, CITY ATTORNEY
Agenda Item 8.d.
Page 5
ATTACHMENT I
A COOPERATION AGREEMENT BETWEEN THE COUNTY of SAN LUIS
OBISPO AND THE CITY of ARROYO GRANDE FOR JOINT
PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM, THE
EMERGENCY SOLUTIONS GRANT PR GRAM AND THE HOUSING
OPPORTUNITIES FOR PERSONS WITH AIDS HOPWA PROGRAM FOR
FISCAL YEARS 2012 THROUGH 2014
THIS AGREEMENT is made and entered into this clay of, ,
2011, by and between the County of Sari Luis Obispo, a political subdivision of the State
of California, hereinafter called "County"; and the City of Arroyo Grande, a municipal
corporation of the State of Califa i , located in the County of San Luis Obispo,
hereinafter called "City "; jointly referred to as "Parties.'
wITNESSETH
WHEREAS, in 1 974, the U, S. Congress enacted and the President signed a lave
entitled, The Housing and Community Development Act of 1974, herein called the
"'Act ". Said Act is omnibus legislation relating to federal involvement in a wide range of
housing and community development activities and contains eight separate titles; and
WHEREAS, Title f of the Act is entitled "Community Development" and
governs programs for housing and community development within metropolitan cities
and urban counties or communities by providing financial assistance annually for area -
wide plans and for housing, public services and public works programs; and
WHEREAS, the Community Development Block grant C BG Program, the
HOME Investment Partnerships (HOME) Program, the Emergency Solutions grant
ES Program, and the Housing Opportunities for Persons with AIDS (HOPWA)
Progra. m are consolidated under Title I of the Act; and
WHEREAS, the Counter of San Luis Obispo has requested of the federal
Department of Housing and Urban Development, hereinafter referred to as "HST "# that
the Counter be designated as an "urban county "; and
WHEREAS, the Counter reeds to requalify as an urban county and will be
eligible to receive CI BG funds provided that the County's entitled cities defer their
entitlement to the Counter to enable both the County and the entitlement cities to jointly
participate in the program; and
WHEREAS, the City desires to participate jointly with the County in said
program; and
wI REAS, if HUD redesignates the County as an urban county, the County
may also be eligible to receive funds from the Horne Investment Partnership Program
Page l
Agenda Item 8.d.
Page 6
( hereinafter referred to as "HOME"), the Emergency Solutions Program (hereinafter
referred to as "ESG ", and the mousing Opportunities for Persons with Aids Program
(hereinafter referred to as "m PwA "); and
WHERIF,AS, the Conununity Development Block Grant Regulations issued
pursuant to the Act provide that qualified urban counties must submit an application to
the Department of mousing and Urban Development for funds, and that cities and smaller
communities within the metropolitan area not qualifying as metropolitan cities may join
the County in said application and thereby become a hart of a more comprehensive
county effort; and
WHEREAS, s the urban county applicant, the County must take responsibility
and assume all obligations of an applicant under federal statues, including: the analysis of
needs, the setting of objectives, the development of community development and housing
assistance plans, the consolidated plan, and the assurances of certifications; and
VV_H R A S, by executing this Agreement, the Parties hereby give notice of their
intention to participate in the urban county C1 G, HOME., ESG, and H PwA
programs.
NOW THEREFORE, in consideration of the mutual promises, recitals and other
provisions hereof, the Parties agree as follows:
SECTION I. General.
A. Responsible Officers, The Director of the County of San Luis Obispo
Department of Planning and Building (hereinafter referred to as "Director" ) is
hereby authorized to act as applicant for the C1 G, HOME, ESG, and H PwA
programs and to administer funding and activities under the programs. The City
Manager is hereby authorized to act as the responsible officer of the City under
the programs.
B. Full Cooperation. Parties agree to fully cooperate and to assist each other in
undertaking eligible grant programs or projects, including but not limited to
community renewal and lower income housing assistance activities, specifically
urban renewal and publicly - assisted housing; public services; and economic
development.
C. Term of Agreement — Automatic Renewal Provision. The term of this
Agreement shall be for a period of three years commencing July 1, 2012
through June 30, 2014. In addition, this Agreement provides for automatic
renewal for participation in successive three -year qualification periods, unless the
Cit provides written notice at lust 60 days prior to the end of the term that it
elects not to participate in a new qualification period. Before the end of the fiat
three -year term, the County will notify the City in writing of its right not to
participate in the urban county for a successive three -year term.
Page 2
Agenda Item 8.d.
Page 7
The Parties agree to adopt amendments to this Agreement incorporating changes
necessary to meet the requirements for cooperation agreements set forth in an
Urban County Qualification Notice by HIED for a subsequent three -gear urban
county qualification period, prior to the subsequent three -year extension of the
term. Any amendment to this Agreement shall be submitted to HUD as required
by the regulations and any failure to adopt required amendments will void the
automatic renewal of the Agreement for the relevant qualification period.
The Agreement remains in effect until the C BG, HOME, SG, and H PWA
progr funds and income received with respect to the three-year qualification
period, and the subsequent three -year renewals are expended and the funded
activities are completed. The Parties may not terminate or withdraw from the
Agreement while the Agreement remains in effect.
D. Scope of Agreement. This Agreement covers the following formula funding
programs administered by HUD where the County is awarded and accepts
funding directly from HUD: the C BG Entitlement Program, the HOME
Program, the Emergency Solutions Grant SG Program, and the Housing
Opportunities for Persons with AIDS H PWA Program.
SECTION 11. Preparation and Submittal of CDBG Funding Applications.
A. Inclusion of City as Applicant. Parties agree that City shall be included in
the application the County shall submit to the Department of Housing and
Urban Development for Title I Housing and Community Development Block
funds under the above recited Act.
B. Consolidated Plan. City shall assist the County by preparing a community
development plan, for the period of this Agreement, which identifies
community development and housing needs, projects and programs for the
City; and specifies both short and long -term City objectives, consistent with
requirements of the Act. County agrees to: 1 include the City plan in the
program application, and 2 include City's desired housing and community
development objectives, policies, programs, projects and plans as submitted
by Cit in the County's consolidated plan.
C. Application Submittal. County agrees to commit sufficient resources to
completing and submitting the Consolidated Plan and supporting documents
to HUD in time for the Parties to be eligible to receive funding beginaing July
1, 2012, and to hold public hearings as required to meet HUD requirements.
D. County Responsibility. Parties agree that the County shall, as applicant, be
responsible for holding public hearings and preparing and submitting the
CIBG funding application and supporting materials in a timely and thorough
manner, as required by the Act and the federal regulations established b
HUD to secure entitlement grant funding beginning July 1, 2012.
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Agenda Item 8.d.
Page 8
E. Grant Eligibility, Ire executing this Agreement, the Parties understand that
they shall not be eligible to apply for grants under the Small Cities or State
CDBG Programs for appropriations for fiscal years during the period in which
the Parties are participating in the urban county CIG entitlement' program;
and further, the City shall not be eligible to participate in the HOME, SG, or
HPwA programs except through the urban county.
SECTION III, Program Administration,
A. Program Authorization. County Administrator is hereby authorized to carry
out activities that will be funded from the annual CI G, HOME,, SG, and
HPwA programs from fiscal years 2012, 2013, and 2014 appropriations and
from any program income generated from the expenditure of such funds.
B. Responsibilities of Parties. Parties agree that the County shall be the
governmental entity required to execute any grant agreement received
pursuant to the CI G, HOME, SG, and H PwA applications, and the
County shall thereby become legally liable and responsible thereunder for the
proper performance of the plan and C1 G, HOME, SG, and H PwA under
county programs. City agrees to act in good faith and with due diligence in
performance of City obligations and responsibilities under this Agreement and
under all subreipient agreements. City further agrees that it shall fully
cooperate with the County in all things required and appropriate to comply
with the provisions of any grant Agreement received by the County pursuant
to the Act and its regulations.
C. City Assistance. City agrees to undertake, conduct, perform or assist the
County in performing the essential community development and housing
assistance activities identified in the City's community development plan.
Pursuant to the Act and pursuant to 24 CFR 5 70.5 1 b, the C ity is sub j ect to
the same requirements applicable to subreipients, including the requirement
of a written agreement with the County as set forth in 24 CFR 570.503.
SECTION Iv, Use of Program Funds.
A. Allocation of CDBG funds. All funds received by County pursuant to this
Agreement shall be identified and allocated, as described below, to the
specific projects or activities set out in the application, and such allocated
amounts shall be expended exclusively for such projects or activities;
provided, however, that a different distribution may be made when required
by HUD to comply with Title I of the Housing and Community Development
Act of 1974 as amended.
1 Metropolitan Cities' Allocation. Parties agree that County shall make
available t City total amount f CG funds equal t that which City
would have been entitled had it applied separately as a "metropolitan
city ", using HUD allocation formulas as applied by County. No
"administrative" fee or other fees will be deducted by the County to meet
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Agenda Item 8.d.
Page 9
its obligations under the terns of this Agreement. Further, with respect to
the availability of the funds, County agrees to fully cooperate and assist
City in expending such funds.
2 Non-Metropolitan tropolitan Cities' Allocation. County agrees to allocate
portion of CDBG program funds to the non-Metropolitan, incorporated
cities participating in the program. The amount of allocation per city shall
be equal to that which the urban county formula award from HUD
increases as a result of the HUD allocation formulas as applied by County.
3 Special Urban Project Fund. It is further agreed that County shall set
aside a portion of CDBG funds as a Special Urban Projects Fund,
available to all participating incorporated cities and the County on a
competitive basis. Amount of the Fund shall equal fifteen 1 percent of
the urban county formula CDBG funding after deducting the allocation for
cities as described in paragraph 1 and 2 above. The Special Urban
Projects Fund shall be awarded annually by the County Board of
Supervisors, following criteria developed jointly by County and the cities
participating in the program.
4 County allocation. City agrees that urban county formula CDBG funds
remaining after deducting allocations for cities and the Special Urban
Projects Fund comprise the County allocation.
B. Availability of Funds. County agrees to make CDBG funds available to all
participating incorporated cities when HUD makes the CDBG funds available
to it. The County shall immediately notify the participating incorporated
cities of the availability of the funds.
It is understood by the Parties hereto that the CDBG funds being used for the
purposes of this Agreement are funds farnished to the County, through HUD
pursuant to the provisions of the Act. Notwithstanding any other provision of
this Contract, the liability of the County shall be limited t o CDBG funds
available for the Project. The City understands that the County must wait for
release of CDBG funds from HUD before CDBG funds may be advanced or
reimbursed. The County shall incur no liability to the City. its officers,
agents, employees, suppliers, or contractors for any delay in making any such
payments.
C. Administrative and Public Services Costs. County hereby acknowledges
that City, as subrecipient, incurs certain administrative costs in preparing
housing and economic development plans, program planning, management
and accounting, professional support services, and other reasonable and
necessary expenses to carry out City' plan; and further, County agrees that
after the availability of CDBG program funds to City, County shall not use its
remaining balance of funds in any way that would limit City's ability to use its
Page
Agenda Item 8.d.
Page 10
C DBG funds to the maximum extent allowed by HUD for administrative,
public service, or program purposes.
D. Income Generated. City shall notify the County of any inane generated by
the expenditure of CDBG funds received by the City. Such program income
may be retained by City subject to the provisions of this Agreement, the Act
and its Regulations. Any program income retained must only be used for
eligible activities in accordance with all CDBG requirements as they apply.
E. Use of Program Income. County shall monitor the use of any program
income, requiring appropriate record - keeping and reporting by the City as
may be needed for this purpose, and shall report the use of such program
income to HUD. In the event of close -out or change of status of the City, all
program income on hand or received by the City subsequent to the close -out
or change of status shall be paid to the County. In the event that the City
withdraws from the urban county to become an entitlement grantee, as
provided under 24 CFR 570.504, all program income on hand or received by
the City from urban county activities shall be retained by the City to be used
as additional CDBG funds subject to all applicable requirements governing
the use of CIS funds.
F. Change in Use of Property. City shall notify the County of any modification
or change in the use of real property acquired or improved in whole or in part
using CIS funds that is within the control of the Cit from that use planned
at the time of acquisition or improvement including disposition. Such
notification shall be made within thirty 0 days of such charge of use and
comply with the provisions of 24 CFR 570.505.
G. Fair Housing Implementation. Parties agree that no urban county funding
shall be allocated or expended for activities in or in support of any
cooperation unit of general local govern meat that does not affirmatively
further fair housing within its oven jurisdiction or that impedes the County's
actions to comply with its fair housing certification.
H. Conflict Resolution. In the event of disagreement between the County and
the City as to the allocations, disbursement, use, or reimbursement of CDBG
funds, the Parties agree to accept HUD's written determination as to the
appropriate resolution or disposition of funds to the extent HUD is willing to
resolve such disagreement.
SECTION V. Amendment or Extension of Aureement
A. Subrecipient Agreement. For each fiscal year during the term of this
Agreement, County and City shall enter into a Subreipient Agreement,
prepared jointly by County and City, which will list the project(s) Cit will
undertake with its CIG entitlement funds during that program year. Said
Subreipient Agreement will set forth the project changes, time schedule for
Page
Agenda Item 8.d.
Page I I
completion of the project(s), and additional funding sources, if any. If
substantial compliance with the completion schedule cannot be t by the
City due to unforeseen or uncontrollable circumstances, the County may
extend the schedule for project completion, as allowed by federal regulations.
B. Amendments. Any amendments to the Agreement shall be in writing.
Parties agree that any such fully executed amendment o amendments to this
Agreement may be entered into at any time if required or necessary to
implement the plans contemplated hereunder, or to comply with any grant
agreement or the regulations issued pursuant to the Act.
SECTION VI. Compliance with Federal Reeulations
A. General. Parties agree to take all actions necessary to comply with the urban
county's certifications required by section 104(b) of Title I of the Housing and
Community Development Act of 1974, as amended, 'including Title VI of the
Civil Rights Act of 1964, the Fair Housing Act, Section 109 of Title I of the
Housing and Community Development Act of 1974; the National
Environmental Policy Act of 1969; the Uniform Relocation Assistance and
Real Property Acquisition Act of 1970; and other applicable laws.
B. Citizen Participation. Parties agree to comply with federal citizen
participation requirements of 24 CF'R Part 91, and provide citizens with:
1 An estimate of the amount of CDBG funds proposed to be used for
activities that will benefit persons of low and moderate income; and
2 A plan for minimizing displacement of persons as a result of CDBG-
assisted activities and programs, and to provide assistance to such persons.
C. Citizen Participation Plan. Parties agree to follow a citizen participation
plan which.
1 Provide for and encourages citizen participation, particularly those of low
or moderate income who reside in slum or blighted areas where CIG
funds are proposed to be used;
2 Provide citizens with reasonable and timely access to local meetings, staff
reports, and other information relating to grantee's proposed use of funds,
as required by HUD regulations related to the actual use of funds under
the Act;
3) Provides for public hearings to obtain citizen views and to respond to
proposals and questions at all stages of the community development
program, including at least: 1 formulation of needs; 2 review of proposed
grant activities; and review of program performance; for which public
hearings shall be held after adequate notice, at times and locations
Page
Agenda Item 8.d.
Page 12
convenient to potential or actual beneficiaries, and with accommodation of
handicapped persons;
4 Provides for a timely written answer to written complaints and grievances,
within 1 working dayrhereraetieale;
5 Identifies hover the reeds of non- English speaking residents will be met in
the ease of public hearings where a significant number of non - English
speaking residents can be reasonably expected to participate.
6 Identifies the use of non - traditional methods of community outreach,
including the provision of CDBG documents in a user-friendly format,
including but not limited to Braille, large print, oral format, and delivering
copies to homebound individually.
D. Parties hereby certify, to the best of their knowledge and belief, that:
1 Conflict ict f Interest. No federal grant monies have been paid or will be
paid, by or on behalf of the Parties, to any officer or employee or any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of
any federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment or modification f any
federal contract, grant loan, or cooperative agreement.
2 Influence. If any funds other than federally appropriated funds have been
paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member r f Congress, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit
standard form LLL, "Disclosure Form to Deport Lobbying," in accordance
with its instructions.
3) Certifications Disclosure. Parties agree to include this certification in the
award documents for l] subawards at all tiers (including subcontracts,
ubgrant, and contracts under grants, loans, and cooperative agreements),
and that all grant subrecipients shall certify and disclose accordingly. This
certification is material representation of fact upon which reliance was
placed when this transaction was entered into.
Page 8
Agenda Item 8.d.
Page 13
E . Certification Regarding Policies Prohibiting Use of Excessive Force and
Regarding Enforcement of State and Local Laws Barring Entrances.
In accordance with Section 519 Public Law 101-144 (the 1 o � T
App Act), the City ce that it has a and is e
1 A policy Prohibiting the use of excessive force by law enforcement
agencies within their respecti juris dictions against any individual
engaged in nor- vio lent civi ri ghts demonstrations; and
. A policy of enforcing applicable State and local laws against physically
barring entrance to or exit from a facility or location which is the subject
of such non - v i olent c ri ghts d emonstrations ithln their juris dictions.
SECTION VII. Execution of Ae reement and Recordkeepin.
A. HUD Certification. The Director is hereby authorized to execute and submit
to the County the HUD Ce Form with respect to the conununity
d evelopment act ivities carrie out within the b oundaries of th e City. It 1
further understood that the County will rely upon the certification executed by
the Director for purposes of executing a ce form for su to
HUD.
B. Maintenance of Records. City shall maintain records of activities for any
projects undertaken pursuant to the program, and said records shall be open
and available for inspection by auditors assigned by HUD and or County on
reasonable notice during the normal business hours of the City.
Now, THEREFORE, the Parties hereto have caused this Cooperation Agreement to b e
executed and attested by their proper officer thereunder duly authorized, and their official
seals to be hereunto affixed, all as of the day first above written.
County Counsel Certification
The Office of the County Counsel hereby certifies that the terms and provisions of this
Agreement are fully authorized under State and local laws, and that the Agreement
provides full legal authority for the County to undertake or assist in undertaking essential
conununity development and housing assistance activities, specifically urban renewal and
publicly assisted housing.
Whitney McDonald, Deputy County Counsel
Date:
Page
Agenda Item 8.d.
Page 14
COUNTY OF SAN LUIS o ISPO
Chairperson of the Board of Supervisors
Date:
ATTEST:
Julie Rodald, County Clerk
Date:
NOW, THEREFORE, the Parties hereto have caused this Cooperation Agreement to be
executed and attested by their proper officer th rurmd r duly authorized, and their official
seals to be hereunto affixed, all as of the day first above written.
CITY of ARROYO GRANDE
TONY PRRRARA, MAYOR
Date:
ATTEST:
KELLY WETMORE, CITY CLERK
Date:
Page 1
Agenda Item 8.d.
Page 15
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
R
Date:
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Date:
Page 11
Agenda Item 8.d.
Page 16
MEMORANDUM
rn
.JuLy 10. 10 1
T: CITY COUNCIL
tfL
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR i,.
SUBJECT: CONSIDERATION F AMENDMENT NO. 1 TO THE AGREEMENT
WITH WATER SYSTEMS CONSULTING, INC. FOR THE 2010 UPDATE
TO THE URBAN ' ATEF MAI AGMEMEI T PLAN
ATE: MAY 24 2011
RECOMMENDATION:
It is recommended th City Council:
1. Approve A mendment No. 1 to the consultant services agreement with Water
Systems Consulting, Inc. in the amount of $17,920 for the 2010 update to the
Urban Water Management Plan;
2. Authorize the Mayor to sign the amendment to the agreement with Water
Systems Consulting, I n. t and
3. Appropriate $9,000 from the Water Fund into the Water and Severer Master Plan
project.
FINANCIAL IMPACT:
The proposed budget for the 2011-2012 Public Works Water Administration Fund
included a total of $18 000 to perform the update to the Urban Wate r Management Plan,
Staff recommends appropriating $9,000 from the Water Fund to start work on the
update to the Urban Water Management Plan U MP this year and budget the
remaining $9,000 in the 2011 -2012 Public Works Water Administration Fund.
BACKGROUND:
On April 12, 2011 the City Council awarded a contract to Water Systems Consulting,
Inc. (WSC) for the preparation o f updates to the City's Water System Master Plan and
the Severer Master Plan. Subsequently, staff requested a scope of work from WSC for
the 2010 U MP update. Urban water suppliers need to adopt and submit to the
Department of Water Resources V an U MP to comply with the California Water
Code and to be eligible to receive drought assistance or financial assistance from the
V.
ANALYSIS OF ISSUES:
The City's U MP is required by the Urban Water Management Planning Act and the
California Wat Code that state that Urban Wat Management plans are to be
Agenda Item 8.e.
Page 1
CITY COUNCIL
CONSIDERATION of AMENDMENT No, I
SYSTEMS CONSULTING, INC, FOR AN
I IANAGEMENT PLAN
MAY 247 2011
PAGE 2
TO THE AGREEMENT WITH MATE
UPDATE T THE URBAN WATER
submitted from urban grater suppliers delivering more than 3 ,000 acre feet of grater or
having more than 3 ,000 connections. Each urban water supplier should update its plan
every five years. Are UWMP serves as:
• A long -range planning document for w ater supply,
• Source data for development of a regional water plan, and
• A source document for cities and counties as they prepare their General Plans.
• A key component to Integrated Regional Water Management Plans.
The City's 2005 UW MP was updated per state laver requirements in and submitted in
March 27, 2006. Due to a back log, the DWR did not comment on the plan until 2010.
Through their existing staff extension consulting contract, WSC completed the 20
update and DWR accepted it as complete in November 23, 2010.
SC recently completed requirements necessary for State acceptance of the 20
II P and are currently working on the City's Water Master Plan update. Additionally,
SC continues to consult with the Northern Cities Management Technical Group
(NCMG)in effort to effectively plan and utilize regional water sources. Staff believe
that this proposal presents an opportunity for cost savings, the ability to meet State
requirements in a timely manner and ability to ensure that new requirements meet with
the City's current water resource strategies.
The scope of work and activity pricing has been negotiated with Water Systems
Consulting, Inc. representatives in the amount of $ 17,920. All payments shall be
verified on a monthly progress basis and the pricing shall be based on pre - established
terms and hourly rates.
ALTERNATIVES:
ES:
The following alternatives are provided for the Council's consideration:
Approve an amendment to the Consultant Services Agreement with Water
Systems Consulting, Inc.;
Do not approve the amended agreement; or
Provide direction to staff.
ADVANTAGES:
The selected consultant has an excellent tra record in the preparing and updating
Urban Mater Management plans and recently brought the City's plan into compliance.
Awarding a contract at this time will allover the final product to be completed before the
end of the calendar year. This will enable the City to meet State requirements and
update water resources strategies in conjunction with the City's hater Systems Master
Plan.
Agenda Item 8.e.
Page 2
CITY COUNCIL
CONSIDERATION OF AMENDMENT NO. 'I
SYSTEMS CONSULTING, INC. FOR AN
MANAGEMENT PLAN
MAY 249 2011
PAGE 3
DISADVANTAGES.
No disadvantages have been identified.
TO THE AGREEMENT WITH WATER
UPDATE TO THE URBAN WATER
ENVIRONMENTAL REVIEW:
The preparation and adoption o Urban Water Management Plans is statutorily exempt
pursuant to Section 15282 V of the California Environmental Quality Act Guidelines.
PUBLIC NOTIFICATION AND COMMENTS:
MENTS:
The agenda was posted on Thursday, May 1, 2011. The agenda and staff reports
were posted on the City's wet site on Friday, May 20, 2011. No public comments were
received as of the time of preparation of this report.
Attachment:
1. Scope of Work for Amendment No. 1 to the Consultant Services Agreement
with VII SC
Agenda Item 8.e.
Page 3
CONSULTANT SULTAI T SEF ICES AGREEMENT
IEI T
AMENDMENT NO. 'I
This First Amendment "First Amendment" to Consultant's Services Agreement "CSX
by and between the CITY F ARROYO GRANDE and WATER SYSTEMS
CONSULTING, INC., is made and entered into this day of May 2011
based on the following facts:
WHEREAS, the parties entered into a CSA dated April 13, 2011, for the preparation of
updates to the City's Water Systems Master Plan; and
WHEREAS, the parties desire to modify the CSA as set forth herein.
NOW THEREFORE, f E, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. To include the additional services at the increased cost as specified in Exhibit
"A" attached hereto and incorporated herein by this reference.
2. Except as modified herein, all other terms and conditions set forth in the CSA,
as amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
WATER SYSTEM CONSULTING I N C.
By:
By:
CITY OF ARROYO GRANDE
Tony Ferrara
Mayor
Agenda Item 8.e.
Page 4
EXHIBIT
S C
W'ATER S Y5TeEMS C () NSUE'f rNC.
5/12/2011
Ms. Teresa McClish
City of Arroyo Grande
PO Box 550
Arroyo Grande, CA 3421
Subject: Proposal to Prepare the 2010 Urban Water Management Plan (UWMP) for the City of
Arroyo Grande
Dear Teresa,
On behalf of Water Systems Consulting, Inc. (I C), I am pleased to submit this proposal to prepare the
2010 Urban Water Management Plan (UWMP) for the City of Arroyo Grande as required by the Urban
Water Management Planning Act and the California Water Code. Having recently completed the City's
2005 UWMP update, we are well Prepared to work with the City to bring the 2005 plan into compliance
with the new req u i rerne nts of the Water Code and up to date with the City`s current water resou rce
strategies.
This proposal includes the following sections:
Section 1. Scope of Work
Section 2. Estimated Work Effort and Cost Proposal
Section B, Preliminary Project Schedule
Thank you for this opportunity to continue to be of service to the City o Arroyo Grande. If you have any
"questions or would like to discuss any aspect of this proposal, please call me. I look forward to hearing
from you.
Sincerely,
Water Systems Consulting, Inc.
4
Jeffery Szytel,, PE, MBA
President
PO Box 42-55 1 San Luis Obispo, CA 93403 1 Phone: (805) 457 -8833 1 Fax: (805) 888 -2764 1 www.wsc
Agenda Item 8.e.
Page 5
May 1, 2011
Proposal to Prepare 2010 UWMP for the City of Arroyo Grande
1. Scope of Work
S C
2010 Urban Water Management Plan for the City of Arroyo Grande
Task 1, Project Management
1.1 Project Administration
Project schedule. Develop, monitor and maintain the project schedule. Submit reprised
schedules to the City as required.
Progress Deports. Prepare progress reports to be submitted with each monthly invoice. The
reports will include: (1) summary of activities accomplished in the current month; (2)
summary of activities planned for the next month; ( outstanding information needs; (4)
action items; { } schedule updates; and ( ) coordination needed. Budget is based on six
progress reports
1.2 Workshops
2010 UWMP Workshop — Progress Update, Data Caps and Required Follow -Up. The
purpose of the 2010 UWMP Workshop shop will be to: (1) Review progress to -date including
outstanding data needs from the Kickoff Meeting; (2) review data gaps and required follow -
up. Draft agenda will be provided at least two days before the meeting, and meeting notes
including action item assignments will be provided within one week following the Meeting.
Budget based on this meeting being combined with a progress meeting for the Water and
Was to wa ter Master er Marrs.
1.3 Agency Coordination support
Coordinate and document the City's communication with DWR including telephone calls,
emails and other correspondence. Forward Final Draft plan to D WR for "pre - review"" prior to
finalizing plan.
Coordinate and document the City's communication with other agencies including
purveyors, cities, counties and other interested parties as required by the UWMP Act.
Budget based on WSC providing up to 4 hours of Agency Coordination Support
1.4 Public outreach Support
Support the City's public outreach effort including: (1) providing input on the public
outreach strategy; (2) provid i ng required materials for the public meetings; and ( )
providing supplementary information to the City for responding to public comments. WSC
w'II provide electronic and hardcopy formats for the City's use. The City wiII be responsible
for reproduction. Budget based on a total of hours of public outreach support.
1.5 Deliverable Review Meetings
Review Meeting #1. Administrative Draft of UWMP. WSC will plan, organize and conduct a
review meeting for the Adrninistrat ve draft 2010 LJWMP. Draft agenda will be provided at
least two days before the meeting, and meeting notes including action item assignments will
be provided within one week following the meeting. Budget assumes this meeting will be
combined with a progress meeting for the Water and Wastewater er Mas er Plan updates.
1. scope of Work
1 -1
Agenda Item 8.e.
Page 6
M 1, 2011 w F �N�
'.mA it
Proposal to Prepare 2010 UWMP far the city of Arroyo Grande S C
R eview Meeting #2. Public Review Draft of UWMP. WSC w II plan, organize and conduct a
revie ► meeting for the Public Revie ► Draft 2010 UWMP. Draft a will be prov ided at
least two days before the meeting, and mee notes including acti Item ass will
be provided within one week following th meeti Bud get assumes this meeti ng wi ll b
combined with o pro gress me Ling for the Wooer and Wczstewoter Molter Plan updates.
.
Task 2.2010 Urban Water M anage r ent Plan
2 .1 Administrative Draft 2010 UWMP
Prepare Administrative Draft 2010 UWMP including all attachments and references a
required by the UWMP Act At a minimum, the plan will:
o Describe th City and its Sphere of i nfluence
o Detail the availability and reliability of current sources
o Evaluate planned water supply projects
o Evaluate the City's Water Conservation Plan in regards to compliance with the
Demand Management Measures set forth in the UWMP Act and compliance with
State 20x2O2O guidelines. It is assumed that the City will tale the lead in
summarizing the necessary data to document the Demand Management ement Me ures
o Deve lo p baseline, interim target, and target per capita daily wate r use va I u es based
o n historical gross water use and population estimates in compliance with l3x -
o Project water demand inside the City an project pot wat d emand inside the
Sphere of Influence
o Update the City's current water shortage contingency plan. It is assumed that the
City will finalize and adopt an updated water shortage or an amend City
Code prior to finalizing the 2010 UWMP.
o Evaluate current and potential recycling programs and opportunities and propose
an implementation program
o Provide references an a listing of acron
C ompl ete DWR r ev i ew ► rk h eet
Submit three ( ) h a rdco pies and one (1) PD co o f the Ad mini trati Dra 2010 UWMP
and completed D IIR revie ► wo rksheets to the City f or r eview and comment.
2 .2 Public R eview ew Draft 2010 UWMP
Prepare Public Revie ► Draft of the 2010 UWMP, addressing st aff comments on the
Administrative Draft plan and including all attachments and references.
Update D IIR revie ► w orksheets as required.
Submit three ( ) hardc pie and one (1) PDF copy of the Public Revie ► D raft 2010 UWMP
and completed D IIR revi ► wo rl heets to the City for revie w and comment.
Submit Public Revie ► Dr 2010 UWMP to D IIR for pre- review.
1. Scope of Work 1-
Agenda Item 8.e.
Page 7
May 1, 2011
S C
Proposal to Prepare 2010 UWMP for the City of Arroyo G rand
WA F- r4VS-7eM 5 {_X }NSU-i.'l l4[.:, ilMtL,
2.3 Final Draft 2010 UWMP
Prepare Final Draft 2010 UWMP based upon comments from DWR and the City.
Submit three (3) hardcopies and one (1 ) PDF copy of the Final Draft 2010 UWMP and
completed D W R review w r ks heets to the City for review and c mm e nt.
2.4 Final 2010 UWMP
Prepare Final 2010 UWMP based upon comments from DWR and the City.
Submit the Final 2010 UWMP to the City for adoption. Provide three (3) hardc pi , one (1
reproducible original and electronic files in Word and PDF formats. All supporting
calculations and/or databases will be provided in native electronic format.
Assist in drafting Notices, and coordinate submittal of adopted 2010 UWMP to D R-
1. Scope of Work 1-
Agenda Item 8.e.
Page 8
Deliverables Summary
M a y 1, 2011
Proposal to P repare 2010 UWMP for the City of A rro yo G rande
2. Estimated Work Effort and Cost Proposal
W S C
dwovw
Tas
N .
i�r�
Tai Descript
Pro'.
Mgr.
Staff
Engr.
Cl erics!
Admin
To tal
Labor
Hours
Total
Labor
eases
Total Co
1
Project Management
4
0
4
8
1,040
100
$ 1
1.1
Project Administration
4
4
8
$ 1,040
$ 100
$ 1,140
10
UWMP Workshop h
0
$
$ -
$ -
1.3
Agency Coordination Support
4
$ 480
$ 100
$ 580
1.4
Public Outre
4
$ 480
$ 100
580
1.5
Review Meetings
$ -
$ _
$ -
2 10 UWM Update
16 96 8
120
15
$ 1,700
16
2 .1.
Administrative Draft
8
60
4
7
8
$ 800
$ 9,780
2 .2
Draft 2010 UWMP
4
18
2
22
$ 2,810
$ 300
3,110
2 .3
F in a I Draft 2010 UW P
2
10
1
1
$ 1,845
200
$ 1,845
2 .4
F n a 1 2010 UWMP
2
10
1
1
$ 1,645
$ 400
$ 2
C olumn Totals
20
u
in
$ 16,120
$ 1 ,,
$ 17,
2 . Estimated Work Effort and Cost Proposal
2 -1
Agenda Item 8.e.
Page 9
May 1, 2011
Proposal to Prepare 2010 UW MP for the City of Arroyo Grande
3. Preliminary Project Schedule
Milestone
Notice to Proceed
Date / Duration
TBD
2010 UWMP Kickoff Meeting
1 week from NTP
UWMP Workshop hop
weeks from NTP
Administrative Draft 2010 UWMP
10 weeks from NTP
City review period
2 weeks
Draft 2010 UWMP
16 weeks from NTP
DWR and City Review Period
2 weeks
Final Draft 2010 UWMP
20 weeks from NTP
City Review Period
1 week
Final 2010 UWMP
22 weeks from NTP
3. Preliminary Project Schedule
xa'
SC
3-1
Agenda Item 8.e.
Page 10
I NCORPORATED
`
MEMORANDUM
, A JULY 1 0. 1
c o
To* CITY COU NCI UREDE ELOPI TENT BOARD of DIRECTORS
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR �do
BY: MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION of AN AWARD ARD of CONTRACT To BROUGH
CONSTRUCTION, INC, FOR THE EL CAIN I O REAL REHABILITATION
AND ENHANCEMENT CEMENT PROJECT, PW P ' 2008 -
DATE: MAY v 2011
RECOMMENDATION:
It is recommended the City Council/RDA Board of Directors:
1. a ward a contract for the El Camino Real Rehabilitation and Enhancement Project
to Brough Construction, Inc. in the amount of $1,900,572;
2. authorize the City Manager to approve change orders for approximately 15% of
the contract amount, $285,086, for unanticipated costs during the construction
phase of the project (total construction costs = $1,300,572 + $285,0
$2,185,658);
3. adopt a Resolution authorizing the Mayor to execute Program Supplement
Agreement No. 012-N to Administering Agency - State Agreement No. 05- 5199R;
4 . adopt a Resolution authorizing the City's participation in the San Luis Obispo
County Air Pollution Control District APCI Motor V ehicle Emission Reduction
( MOVER) program.
5. adopt a Resol approving a funding agreement by and between the City and
the Arroyo Grande Redevelopment Agency and marking the findings required by
Health & Safety Code Section 33445 for Agency funding of a portion of the El
Camino Real Rehabilitation and Enhancement Project; and
6 . adopt a Redevelopment Agency Resolution tion approving a funding agreement by
and between the Agency and the City of Arroyo Grande and making the findings
required by Health & Safety Code Section 33445 for Agency funding of a portion
of the El Camino Real Rehabilitation and Enhancement Project.
Agenda Item 8.f.
Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD D F CONTRACT TO BR UGH CONSTRUCTION,
INC. FOR THE EL CAMINO REAL REHABILITATION AND ENHANCEMENT
PROTECT, PW 2008-09
MAY 24, 2011
PAGE
FINANCIAL IMPACT:
The Capital Improvement Program Budget includes approximately $2,234,000 for the
project funded from the following:
RS HA
$225,000
TE
$349,000
Local Match
$1,247,000
Sales Tax
$428,224
RIBA
$50
Transportation Fund
$393
Prop 1 B
$57,347
Expense Recovery
$6
USHA
$311,774
Eater Fund
$413,000
Total
$2,234,000
BACKGROUND:
On October 26, 2010, the City Council approved the construction plans and
specifications for the El Camino Real Rehabilitation and Enhancement project and
authorized staff to advertise for construction bids upon receipt of Fund Allocation from
the California Transportation Commission and Authorization to Proceed with
Construction from Caltrans. The scope of work includes:
resurfacing El Camino Real between Oak Park Boulevard and East Grand Avenue
under Highway 101 between El Camino Real and West Branch Street, and the
existing Park and Ride lot near Halcyon Road;
restriping El Camino Real to allow for Class II bicycle lanes between Oak Park
Boulevard and East Grand Avenue, with the exception of the segment between
Brisco Road and Halcyon Road, which will be a Class III bicycle route in the
northbound direction;
restriping of El Camino Real between Cornwall Avenue and East Grand Avenue to
include a center lane for left turn movements into the adjacent commercial
developments and onto East Grand Avenue;
installation of a soil nail wall and infill sidewalk on the south side of El Camino Real
between Oak Park Boulevard and Robles Road;
Agenda Item 8.f.
Page 2
CITY COUNCIL
CONSIDERATION of AN AWARD of CONTRACT To BROUGH CONSTRUCTION,
INC. FOR THE EL CAMINO REAL REHABILITATION AND ENHANCEMENT
PROJECT, PW 2008-09
MAY 24 2011
PAGE
expansion of the Park and Ride lot fronting Highway 101 between Halcyon Road
and Bennett Avenue by an additional 19 spaces (includes 5 handicap spaces) plus
10 additional spaces on the south side of El Camino Real unrest of the Fareh Street
intersection, and the addition of an area for future bus stop amenities;
installation of a new 8 -inch waterline along Oak Park Boulevard and El Camino Real
connecting the existing -inch waterline at the Oak Park Boulevard/Chilton Street
intersection to the existing 12 -inch waterline near the El Camino Real /Robles Road
intersection;
installation of ar new 12 -inch waterline along El Camino Real between Cornwall
Avenue and East Grand Avenue to serge future development in the area; and
upgrade of an existing 12-inch storm drain to n 18 -inch storm drain west of the
Cornwall Avenue El Camino Real intersection.
On March 8, 2011, the City Council adopted a resolution accepting slope easements for
specific properties adjacent to El Camino Real to facilitate construction of a soil nail
retaining wall.
In order for a local agency to expend State funds through the State Transportation
Improvement Program ( STIP), it must enter into ar general Master Agreement with the
State. The Master Agreement contains general provisions and identifies responsibilities
of each agency for any State funded project. Once a Master Agreement is in place, the
City and the State can enter into ar Program Supplemental Agreement, which is a
project - specific agreement that is incorporated in the Master Agreement. The City
entered into the Master agreement on November 13, 2008.
ANALYSIS of ISSUES:
On May 10, 2011, eleven bids were opened for the El Camino Real Rehabilitation and
Enhancement Project. The lowest responsible bid, from B rough Construction, Inc., was
in the amount of $1,900,572. Staff has determined the bid to be responsive and
recommends the award of a construction contract to Brough Construction, Inc.
As a standard practice, staff normally recommends a 10 contingency for engineering
construction projects. Due to the complexity of the project (especially the soil nail
retaining wall near Oak Park Boulevard), staff recommends increasing the contract
contingency to 1 of the total bid price ($285,086).
Agenda Item 8.f.
Page 3
CITY COUNCIL
CONSIDERATION of AN AWARD of CONTRACT To BROUGH CONSTRUCTION,
INC. FOR THE EL CAMINO ZEAL REHABILITATION ILITATION AN ENHANCEMENT
ENT
PROJECT, Pll'll 2008
MAY 24, 2011
PAGE 4
Upon execution of the contract documents, staff anticipates issuance the Notice to
Proceed in late June, 2011. The contract time for the project is 120 calendar days,
placing the probable completion date for early November, 2011.
In 2006, the City received approval for a $15,000 grant from the APCD under the Motor
Vehicle Emission Reduction (MOVER) Program for an extension of the Arroyo Grande
Creek Path to the post office building. The project was nearer constructed due to lack of
the additional funding necessary. Staff is recommending the grant be reprogrammed
for the El Camino Real Fehabilitation and Enhancement Project. It is eligible because
of the construction of bike lanes, sidewalks and the parking lot expansion, all of which
gill reduce vehicle trips and improve air quality. in order to reprogram the funding, it is
necessary for the City Council to adopt the attached Resolution approving the City's
participation in the MOVER program.
The budget for the project includes $50,000 from the Redevelopment Agency. In order
to meet State requirements for utilization of this funding, it is necessary to approve a
funding agreement and for both the Agency Board and City Council to approve
resolutions making appropriate findings. - rhe appropriate documents have been
prepared by the Redevelopment Agency's special counsel and are included for
consideration .
ALTERNATIVES:
The following alternatives are provided for the Council "s consideration:
Approve staff recommendations to award a construction contract to Brough
Construction, inc., increase the contingency amount to 15% of the total
construction contract and approve Program Supplement No. N012;
Do not award a construction contract for the project at this time;
Provide direction to staff.
ADVANTAGES:
The bid price of $1,900,572 is below the Engineer} Estimate of $2,136,412. This
alto ors staff to increase the requested contingency amount from the normal 1 % to 1 %
due to project complexities, and still remain within budget.
Approving Program Supplement No. N012 to Administering Agency -State Agreement
for Federal -Aid Projects No. 05-5199R ill allow the City to request reimbursement for
expenditures to the project.
DISADVANTAGES:
Construction of this magnitude on a main arterial roadway will inevitably create
temporary traffic delays and inconveniences to the public. Staff will work to notify the
Agenda Item 8.f.
Page 4
CITY COUNCIL
CONSIDERATION F AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION,
INC. FOR THE EL CAMINO REAL REHABILITATION N AND ENHANCEMENT
PROJECT, PW 2008-09
MA 24 2011
PAGE 5
adjacent businesses and residences well in advance of impending work efforts that may
create negative impacts.
ENVIRONMENTAL NMENTAL F E IEW:
The Council determined the El Camino Real Rehabilitation n and Enhancement Project to
be categorically exempt from CEQA pursuant to Sections 15301(c) and 15303(d) at the
October 2 6, 2 010 meeting.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted on Thursday, May 19, 2011. The agenda and staff reports
were posted on the City's website on Friday, May 20, 2011. No public comments were
received as of the time o f preparation o this report.
Attachments:
1. Bid Tabulations
2. Funding Agreement
Agenda Item 8.f.
Page 5
RESOLUTION NO.
A RESOLUTION of THE CITY COUNCIL of THE CITY of ARROYO
GRANDE APPROVING PROGRAM SUPPLEMENT NO, 012-N To
ADMINISTERING AGENCY STATE AGREEMENT NO, 05-5199R FOR
THE EL CAMI IO REAL REHABILITATION AND ENHANCEMENT
CEMEI T
PROJECT
WHEREAS, the City and the State have entered into Administering Agency -State
Agreement for State Funded Projects No. 05-5199R; and
WHEREAS, Program Supplement No. 012-N to the Administering Agency -State
Agreement for State winded Projects No. 05-5199R designates the State funds
requested and the matching funds to be provided by the City of Arroyo Grande for the El
Camino Real l F eh bilit tion and Enhancement Project; and
WHEREAS, the City of Arroyo Grande is eligible to receive State funds.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo
Grande hereby:
1. Approves Exhibit A attached, entitled "Program Supplement Agreement Igo. 012-N,
to Administering Agency -State Agreement for State winded Projects No. 0-51F.
2. Appoints the Mayor as the official representative authorized to sign the Program
Supplement Agreement.
On motion of Council Member , seconded by Council Memb r
and on the following roll call Grote, to it:
AYES:
NOES:
ABSENT:
the foregoing Resolution was parsed and adopted this day of
2011.
Agenda Item 8.f.
Page 6
RESOLUTION NO.
PAGE 2
TONY Y F ER ARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERIC
APPROVED AS TO CONTENT:
STEVEN ADAMS CITY MANAGER
APPROVED AS TO FORMA:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 8.f.
Page 7
EXHIBIT A
PROGRAM SUPPLEMENT NO. N012 Date: April 3, 2011
-to Location: BL - -ARG
ADMINISTERING AGENCY-STATE A REEMENT Project dumber: I PBTPLE- 5199(023)
FOR FEDERAL -AID PROJECTS NO 05-5199R E.A. f umber.. 05-4A265
Locde: 5199
This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid
which was entered info between the Administering Agency and the State on 1'1/13/08 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned faster
Agreement under authority of Resolution olutlon o. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the Mate of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
In Arroyo Grande, on E1 Camino Real. Construct retaining wall and sidewalk, pave and stripe bicycle lane, and install
lighting, landscaping
TYPE OF WORK: : Construct Sidewalk, pave and stripe bicycle lame LENGTH: 8. h ILEB)
E stimated cost Federal Funds Matching Funds
LE $349,000.00 LOCAL OTHER
$349,000.30 $0.0 $0.00
CITY OF ARROYO RANDE STATE OF CALIFORNIA
Department of Transportation
B
Title
Date
Attest
By
Chief, office of Project Implementation
Division of Local Assistance
Date
hereby certify upon my pf rsonal kr owledge that budgeted funds are available for this encumbrance:
Accounting Officer
Date 4 / 0 / 11 $349.000.00
Chapter Statutes !tern Year Program BC Category
Program S upple ent 05-51 R- 12- IS TEA
Fund Source I AMOUNT
Page 4 of
STATE OF CALIFO RNiA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORD
PS CF (REV. 0112010)
P a g e
To: STATE lTR LL R`S OFFICE DATE PREPARED: PROJECT NUMBER'
Claims Aud[t 11- Apr -11 0500020189
3301 IV' street, RM 404 REQUISMON NUMBER ! CONTRACT NUMBER:
Sacramento, CA 951316 05000000040
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR ! LOCAL AGENCY:
ITY OF ARROYO - G RAN DE
CONTRACT AMOUNT:
34p.
PROCUREMENT TYPE:
Local Assistance
Agenda Item 8.f.
Page 9
ADA Noth For individuals wWth sensory disabUffies, this document is available in aftemate formats. For information, call (91 ) 854 -6410 of TDD (91 s) -3880 or write
Records and Forms Ma nsg mentT 1120 N. Street, NIS -89, Sacramento, CA 95814.
05-SLO-0-ARGD 0410812011
iPTPLE -1 (0)
• SPECIAL COVENANTS OR REMARKS
1. This PROJECT is programmed to receive Federal Transportation Enhancement Activities
(TEA) fund. The ADMINISTERING AGENCY agrees that any functional or operational
change to a TEA PROJECT, before,= during or after PROJECT acquisition and/or
construction, that does not comply Frith, or is in conflict with, the TEA program
requirements and the ri inal p urp s f the project at the time it was programmed may
render the PROJECT ineligible for- Federal reimbursement and ADMINISTERING
AGE may be required to reimburse STATE the entire' amount of TEA funds
contributed to the - project or the value of - the TEA fund contribution, based upon the - fair
market value of the acquisition and/or construction, at the time the conflict and/or non -
compliance is determined, whichever is greater. -
2. This PROJECT is programmed to receive funding from the State Transportation
Improvement Program STi.P . -Funding may be provided under one - or more
components. A components specific fund allocation is required, in addition to other
requirements, before reimbursable work can occur for the components identified. Each
allocation will be assigned an effective date and identify the amount of funds allocated per
component(s).
This PROGRAM SUPPLEMENT has been - prepared to allow reimbursement of eligible
PROJECT expenditures for the components allocated. The start of reimbursable
expenditures is restricted to the later of either -1 the efFecbe date o f the - Master
Agreement, the effective date of the PROGRAM SUPPLEMENT, or the effective
date of the component specific allocation.
STATE and ADMINISTERING AGENCY agree that additional funds ,made available by
future allocations will be encumbered on this PROJECT by use of a STATE approved
Allocation Letter and Finance Letter.. ADMINISTERING -AGENCY agrees that STATE
funds a ail bie for reimbursement will be limited to the amount allocated by the California
Transportation Commission CTC and/or the STATE.
4. This PROJECT is subject to the timely use of funds provisions enacted by senate Bill
(SB , approved in 1997, and subsequent CTC guidelines and state procedures
approved by the CTC and STATE, as outlined belo w:
Funds allocated for the environmental & permits, plan specifications & estimate, and
right-of-way components are available for expenditure until the end of the second fiscal
year following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an award deadline and
contract completion deadline. ADMINISTERING AGENCY agrees to a ward the contract
within 12 months of the construction fund allocation and complete the construction or
vehicle purchase contract within 36 months of award.
5. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve
- supplementary - allocations, time extensions, and fund -. transfers - ween.roomponent , An -
r
approved time extension will reprise the finely use of funds - criteria, outlined above - , for the
Program Supplement 05-51 R- 1 - I TEA Page 2 of
Agenda Item 8.f.
Page 10
p ,
0 - Lo- -ARGD 04/08/2011
r P TPLE- 199(023)
SPECIAL COVENANTS OR REMA
components and allocation(s) requested. Approved supplementary allocations, time
extensions, and fund transfers bet green component ; made after the execution of this
PROGRAM AM SUPPLEMENT- will be documented and considered subject to the - terms and
conditions thereof.
o um ntati n for. approved supplementary allocations, time extensions, and fund
transfers between components, will be a STATE approved Allocation Letter, Fund
Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.
This PROJECT will be administered in accordance with the CTC STIP guidelines, as
adopted or amended, - and the STATE Procedures for Administering Local Grant Projects
in the State Transportation Improvement Program ( STIP), the Local Assistance ,Program
Guidelines, and the Local Assistance Procedures Manual. The submittal of invoice for
project costs shalt be in accordance with the above referenced publications and the
followin
7. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits, plans
specifications & estimate, and right --of -war costs no later than 180 days after the end of
last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING
ING
AGENCY has 180 days after project completion to male the final payment to the
contractor and prepare the .final Report of Expenditures and final invoice, and submit to
STATE for verification , and payment.
. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under_ this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
9. ADMINISTERING AGEI C Y agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed' and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed' from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phases.
10. This F OJECT Is subject to the timely use of funds provisions enacted by Senate Bill
(SB 45, approved in 1997, and subsequent CTC guidelines and State procedures
approved by the CTC and STATE, as outlined below:
Funds allocated for the environmental & permits, plan specifications & estimate, and
right-of-way components are available for expenditure until the end of the second fiscal
year following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an award deadline and
contract completion deadline. ADMINISTERING ING AGEI C Y agrees to a ward the contract
- within .6 months of. ,the construction __fund aIlocation -and _ complete the construction. or__ ___ - --
ehlcl e Purchase contract withi n 36 rn ntlls of aW a rd. i
Program Supplement 0 - 'i P -NO1 - I TEA Page 3 of
Agenda Item 8.f.
Page 11
0 -SLO- -A1 D 04/08/2011 `
FPSTPLE -1 (023) -
SPECIAL COVENANTS OR REMARKS
S
ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every
sic months commencing after the funds are encumbered for each phase by the execution
of this Project Program Supplement Agreement, or by STATE's approval of an applicable
Finance Letter. STATE reserves the right to suspend future authorizations/obligations for
Federal aid projects, or encumberahces for State funded projects, as well as to suspend
invoice payments for any, on -going or 'future project by AD iI JUSTE iNG AGENCY if
PROJECT costs have not been invoiced 'by D iI- N.ISTEI ING AGENCY for a - si c -month
period.
If no costs have been invoiced for a six-month period, - D lINISTEI ING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING I lG AGENC agrees to submit the final report documents that collectively
constitute a "report of Expenditures' within one hundred eighty (1180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE. imposing
sanctions upon ADMINISTERING ING GE C in -, accordance with the current Local
Assistance Procedures Manual.
12. The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal -
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CF
Part 26 to ensure nondiscrimination in the award and administration of Federal - assisted
contracts. The Administering Agency's DBE implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
C F R Part 26 and may, in appropriate cases, refer the matter for enforcement under 1
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 1 U.S.C. 3801 et
eq . .
13. As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency certifies that No members of the elected board, council,. or other
key decision makers are on the Federal Government Excluded Parties List System
(EPLS).
Program Supplement D - 'I R -N 1 - I TEA Page 4 of 4
Agenda Item 8.f.
Page 12
RESOLUTION No.
RESOLUTION OF THE CITY COUNCIL OF THE CITY
F ARROYO GRANDE AUTH F I ING PARTICIPATION
I
IN THE APCD/MOVER GRANT PROGRAM FOR THE EL
CAMINO REAL REHABILITATION N AID ENHANCEMENT
PROJECT
WHEREAS, the San Luis Obispo county Air Pollution control District PC on
February 1, 200 6, requested proposals for the Motor Vehicle Emission Reduction
(MOVER) Program; and
WHEREAS, the prima project objective is to reduce motor vehicle emissions by
funding projects that implement relevant transportation control measures and enhancing
innovative public education programs that focus on reducing motor vehicle emissions;
and
WHEREAS, the City originally submitted an application and received a pproval for
$15,000 grant for extension of the Arroyo Grande Creek Path, which was not
constructed due to lack of other necessary fundin ; and
WHEREAS, the city desires to reprogram the funding for the El Camino Real
l
Rehabilitation and Enhancement Program; and
WHEREAS, the El Camino Real l F eh bllit tl n and Enhancement Project is eligible for
the Mover Program funding since it includes the construction of new sidewalks, bike
lanes and expansion of the pry -and -ride lot, which will all serve to reduce vehicle trips
and improve air quality;
NOW, , THEF EF F E, BE IT RESOLVED, LED, the city council of the city of Arroyo Grande
hereby authorizes participation in the (lover Grant Program to provide funding for the El
Camino Real l F eh bilit tion and Enhancement Project and authorizes the city Manager
to execute the Grant Agreement with the APCD.
On motion of Council (Member seconded by council Member
and on the following roll call vote, to wit:
AYES.
NOES.
ABSENT:
the foregoing Resolution was passed and adopted this day of May, 2011.
Agenda Item 8.f.
Page 13
RESOLUTION L UTIO NO.
PAGE 2
TONY F E R A F A, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
T:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
T i M T H P J. C A R M E L., CITY ATTORNEY
Agenda Item 8.f.
Page 14
RESOLUTION No.
RESOLUTION of THE CITY COUNCIL of THE CITY of ARROYO
o o
GRANDE APPROVING A FUNDING AGREEMENT BY ADD BETWEEN
THE CITY AND THE ARROYO GRANDE REDEVELOPMENT AGENCY,
AND MAKING THE FINDINGS REQUIRED UIF ED HEALTH & SAFETY
CODE SECTION 33445, FOR AGENCY FUNDING of A PORTION of
THE EL CAMINO REAL REHABILITATION AND ENHANCEMENT
PROJECT, PW 2008=
WHEREAS, EAS, the Arroyo Grande Redevelopment Agency "Agency" is a public body,
corporate and politic, authorized under the provisions of the California Community
Redevelopment Lair (Health & Safety Code §33000 et seq.) to undertake
redevelopment activities in the community of Arroyo Grande; and
WHEREAS, EAS, the City of Arroyo Grande "City" is a municipal corporation organized and
existing under the laws of the State of California; and
WHEREAS, EAS, the City Council, by adoption of Ordinance No. 487 C. S. on ,dune 10, 1997,
approved and adopted the Redevelopment Plan for the Arroyo Grande Redevelopment
Project Area as thereafter amended from time to time ("Redevelopment pment Plan" ; and
WHEREAS, EAS, the Redevelopment Plan delineates the Arroyo Grande Redevelopment
Project Area (`Project Area "; and
WHEREAS, EAS, the City has commenced a public project, known as the El Camino Real
Rehabilitation and Enhancement Project, P V 08-09 consisting generally of street and
bike path and related improvements (the "Public Project"); and
WHEREAS, the site of the Public Pr is within the Project Area and the Public
Project will benefit and serve the Project Area by alleviating the blighting condition of
inadequate public improvements; and
WHEREAS, EAS, pursuant to Health and Safety Code Sections 33445, the Agency, with the
consent of the City, may pay for the cost of the land for and the installation of publicly
owned facilities and improvements inside or contiguous to a redevelopment project area
within the community, provided the Agency and City Council make certain required
findings set forth in Sections 33445; and
WHEREAS, EAS, the City and Agency, pursuant to the authority set forth in Health and
Safety Code Sections 33445 desire to make available a portion of the Agency's to
increment revenues allocated to and received by the Agency pursuant to Health and
Safety Code Section b, in an amount not to exceed FIFTY THOUSAND
DOLLARS ($50,000.00) (the "Agency Funds"), to pay for, or assist in paying for the
construction of the Public Project; and
Agenda Item 8.f.
Page 15
RESOLUTION I .
PAGE 2
WHEREAS, EAS, the Agency staff: and city staff: have prepared a Funding Agreement (the
"Agreement" ) to commit and effectuate the use of the Agency Funds in the amount
described above (the "Project Costs") for the Public Project; and
WHEREAS, EAS, because no part of the Public Project is publicly owned building, Health
and Safety code Section 33679 Is not applicable; and
WHEREAS, EAS, the city and Agency each desire to eater into the Agreement for the
purposes set forth above and declare that their entering into the Agreement is in the
best interests and welfare of the residents o f the Project Area and effectuates the
purposes of the Redevelopment Plan and the purposes o f the C L specifically therein
the policies and purposes evidenced by Health and Safety code Section 33445.
NOW, , THEI EF I E,, the city council of the city o Arroyo Grande resolves s f ll s
Secti nl. The foregoing Recitals l are true and correct and are incorporated herein and
made a part hereof.
Section 2 . The city council fine and determines:
(1) That, pursuant to Health and Safety code Section 33445(a)(1), the Public
Project, all of which is located inside or contiguous to the Project Area, to be funded
with Agency Funds pursuant to the Agreement, is f benefit to the Project Area by
helping to eliminate blight within the Project Area, in that:
( a ) By adoption of Ordinance 487 C. S., the territory within the Project
Area has been conclusively determined under l aw to be a blighted area as defined b
laver.
( b) The essential purpose of the Redevelopment Plan is the
redevelopment of the Project Area by a lleviating blighting conditions in the Project Area,
which Ordinance No. 487 C. S. identified as including inadequate public facilities. The
Redevelopment Plan identifies as an objective the provision of public infrastructure and
community facilities, including community facilities addressing public infrastructure
improvements such as construction or reconstruction of streets and utilities.
( c) The Public Project will therefore directly help alleviate the foregoing
described blighting conditions and thereby benefit the Project Area.
(2) That, pursuant to Health and Safety code Section 33445(a)(2), no other
reasonable means of financing the Public Project is v it ble to the community for the
following reasons:
( a) Potential actions by the State of California to address the State
budget are likely to reduce local revenues and increase mandated local services, and
these likely changes have necessitated a reassessment of the need for retention of city
funds for other projects and the need for alternative funding for the Public Project.
Agenda Item 8.f.
Page 16
RESOLUTION NO.
PAGE
(b) other City monies are dedicated to critical police, fire, and other
necessary expenditures, including the other capital improvement projects shown on the
City's Capital Improvement Program.
(c) The continued decline in the local and national economy, and
reasonable projections in connection therewith, has delayed, and potentially reduced,
City funds necessitating the need for alternative funding to be used for the payment for
the Public Project.
(d) Limits set forth in the State Constitution and State laver on local
control over traditional revenue sources make it infeasible for the City to raise new local
revenues to meet the cost of the Public Project.
(e) Sound financial practices require that payment for part of the cost
of the Public Project be made using the Agency Funds and the failure to use the Agency
Funds would be detrimental to the community including specifically the residents and
businesses within the Project Area.
(3) That, pursuant to Health and Safety Code Section a, the
payment of the Agency Funds for the Public Project is consistent with Agency's adopted
Section 33490 Fire Year Implementation Plan FY 2009-10 Through FY 2013-14 (the
"Implementation Plan"), in that the Implementation Plan specifically identifies the Public
Project as a forecasted program and project to be undertaken by the Agency during the
Implementation Plan period (#10 on Page 24).
(4) That, consistent with Health and Safety Code Section 33445(b)(2),, street
and related improvements within Project Area of the type encompassed by the Public
Project are among the type of public infrastructure and facilities improvements identified
in the Redevelopment Plan necessary for the alleviation of blight in the Project Area.
Section 3. The City Council hereby approves the Funding Agreement in the form on file
with the City Clerk concurrent with the adoption of this Resolution, olution, and authorizes and
directs that either the Mayor or City Manager sign the Funding Agreement on behalf of
the City.
Section 4 . The City Manager and authorized designees are hereby authorized and
directed to take such other and further actions, and sign such other and further
documents, as are necessary and proper in order to implement this Resolution olution on
behalf of the City..
Section 5. The City Council finds and determines that the funding and activities that
are the subject of this Resolution olution are encompassed by the previous determination by
the City Council made at the City Council's meeting of October 26, 2010, that the
Public Project is categorically exempt pursuant to Sections 15301(c) and 15303(d) of
the State CEOA Guidelines 14 Cal. Code Re . § 1 000 et sect.).
Agenda Item 8.f.
Page 17
RESOLUTION I .
PAGE
Section 6. if any section, subsection, subdivision, paragraph, sentence, clause or
phrase, or portion of this Resolution i, for any reason, held to be unconstitutional o
invalid o ineffective by any court of competent jurisdiction, o is rendered invalid, void,
o unenforceable as a result of a change in State o federal law, such decision shall not
affect the validity o effectiveness f the remaining portions of this Resolution r any
part thereof. The City Council hereby declares that it would have adopted this
Resolution and each section, subsection, subdivision, paragraph sentence, clause o
phrase o f this Resolution irre p tive o f the fact that one o more sections, subsections,
subdivisions, paragraphs, sentences, clauses o phrases be declared unconstitutional
o invalid o ineffective. To this end the provisions of this Resolution are declared to be
s everable.
On motion of Council Member , seconded by Council Member
and on the following roll call Grote, to grit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
2011.
Agenda Item 8.f.
Page 18
RESOLUTION NO.
PACE
TONY FER AF A, MAYOR
ATTEST:
KELLY WETMORE, CITY CLEFT[
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 8.f.
Page 19
RESOLUTION NO. RDA 11-
A RESOLUTION OF THE ARROYO GRANDE REDEVELOPMENT
AGENCY APPROVING ING A FUNDING AGREEMENT BY AND BETWEEN
THE AGENCY AND THE CITY O F ARROYO OYO G FAA N D E, AND MAKING
THE FINDINGS REQUIRED UIF ED BY HEALTH & SAFETY CODE SECTION
33445, FOR AGENCY FUNDING OF A PORTION OF THE EL CAMINO
DEAL REHABILITATION AND ENHANCEMENT PROJECT, PW 2008
0
WHEREAS, EAS, the Arroyo Grande Redevelopment Agency "Agency" is a public body,
corporate and politic, authorized under the provisions of the California Community
Redevelopment Law (Health & Safety Code §33000 et sect.) "C L" , to undertake
redevelopment activities in the community of Arroyo Grande; and
WHEREAS,, EAS, the City of Arroyo Grande "City" is a municipal corporation organized and
existing under the laws of the State of California; and
WHEREAS, EAS, the City Council, by adoption of Ordinance No. 487 C. S. on June 10, 199 7
approved and adopted the Redevelopment Plan for the Arroyo Grande Redevelopment
Project Area, as thereafter amended from time to time ("Redevelopment Plan"); and
WHEREAS, EAS, fhe Redevelopment Plan delineates the Arroyo Grande Redevelopment
Project Area (`Project Area"); and
1 HEF EAS, the City has commenced ar public project, known as the El Camino Real
Rehabilitation and Enhancement Project, PW 08-09 consisting generally of street and
bike path and related improvements (the "Public Project"); and
WHEREAS, EAS, fhe site of the Public Project is within the Project Area and the Public
Project will benefit and serge the Project Area by alleviating the blighting condition of
inadequate public improvements; and
WHEREAS, EAS, pursuant to Health and Safety Code Sections 33445, the Agency, with the
consent of the City, may pay for the cost of the land for and the installation of publicly
owned facilities and improvements inside or contiguous to a redevelopment project area
within the community, provided the Agency and City Council make certain required
findings set forth in Sections 33445; and
WHEREAS, EAS, the City and Agency., pursuant to the authority set forth in Health and
Safety Code Sections 33445, desire to make available ar portion of the Agency's to
increment revenues allocated to and received by the Agency pursuant to Health and
Safety Code Section 33670(b), in an amount not to exceed FIFTY THOUSAND
DOLLARS {$50,000.00} (the "Agency Funds"), to pay for, or assist in paying for, the
construction of the Public Project; and
Agenda Item 8.f.
Page 20
RESOLUTION I. RDA 11-
PAGE 2
WHEREAS, the Agency staff and city staff have prepared a Funding A greement (the
"Agreement") to commit and effectuate the use of the Agency Funds in the amount
described a (the "Project costs" ) for the Public Project; and
WHEREAS,, because no part of the Public Project is publicly owned building, Health
and Safety code Section 33679 is not applicable; and
WHEREAS, the city and Agency each desire to enter into the Agreement for the
purposes set forth above and declare that their entering into the Agreement is in the
best interests and welfare of the residents of the Project Area and effectuates the
purposes of the Redevelopment pment Plan and the purposes of the C L specifically therein
the policies and purposes evidenced by Health and Safety code Section 33445.
NOW, THEREFORE, E, the Arroyo Grande Redevelopment pment Agency resolves follows:
Section The foregoing Recitals are true and correct and are incorporated herein and
made a part hereof.
Section 2. - rhe Agency finds and determines:
(1 That, pursuant to Health and Safety code Section 33445(a)(1), the Public
Project, all of which is located inside or contiguous to the Project Area, to be funded
with Agency Funds pursuant to the Agreement, is f benefit to the Project Area by
helping to eliminate blight within the Project Area, in that:
(a) By adoption of Ordinance 487 C. S., the territory within the Project
Area has been conclusively determined under law to be a blighted area as defined by
w.
(b) The essential purpose of the Redevelopment pment Plan is the
redevelopment of the Project Area by a lleviating blighting conditions in the Project Area,
which Ordinance No. 487 C. S. identified as including inadequate public facilities. The
Redevelopment pment Plan identifies as an objective the provision of public infrastructure and
community facilities, including community facilities addressing public infrastructure
improvements such as construction or reconstruction o streets and utilities.
(c) The Public Project will therefore directly help a lleviate the foregoing
described blighting conditions and thereby benefit the Project Area.
(2) That, pursuant to Health and Safety code Section 334452, no other
reasonable means of financing the Public Project is v it ble to the community for the
following reasons:
(a) Potential actions by the State of California to address the State
budget are likely to reduce local revenues and increase mandated local s ervices, and
these likely changes h necessitated a reassessment of the need for retention of city
funds for other projects and the need for a lternative funding for the Public Project.
Agenda Item 8.f.
Page 21
RESOLUTION NO. RDA 11-
PA E
(b) Other City monies are dedicated to critical police, fire,, and other
necessary expenditures, in luNding the other capital improvement projects shown on the
City's Ca pital Improvement Prog
(c) The continued decline in the local and national economy, and
reasonable projections in connection therewith, has delayed, and potentially reduced,
City funds necessitating the need for alternative funding to be used for the payment for
the Public Project.
(d) Limits set forth in the State Constitution and Mate law on local
control over traditional revenue sources make it infeasible for the City to raise new local
revenues to meet the cost of the Public Project.
(e) Sound financial practices require that payment for part of the cost
of the Public Project be made using the Agency Funds and the failure to use the Agency
Funds would be detrimental to the community including specifically the residents and
bu within the Project Area.
( 3) That, pursuant to Health and Safety Code Section 33445(a)(3), the
payment of the Agency Funds for the Public Project is consistent with Agency's adopted
Section 33490 Fire Year Implementation Plan Fly 2009-10 Through FY 2013-14 (the
"Implementation Plan"), in that the Implementation Plan specifically identifies the Public
Project as a forecasted program and project to be undertaken by the Agency during the
Implementation entation Plan period (#10 on Page 24).
( 4) That, consistent with Health and Safety Code Section 33445(b)(2), street
and related improvements within Project Area of the type encompassed by the Public
Project are among the type of public infrastructure and facilities improvements identified
in the Redevelopment Plan necessary for the alleviation of blight in the Project Area.
Section 3. The Agency hereby approves the Funding Agreement in the form on file with
the Agency Secretary concurrent with the adoption of this Resolution, and authorizes
and directs that either the Agency Chair or Executive Director sign the Funding
Agreement on behalf of the Agency.
Section 4. The Agency Executive Director and authorized designees are hereby
authorized and directed to tale such other and further actions, and sign such other and
further documents,, as are necessary and proper in order to implement this Resolution
on behalf of the Agency.
Sect The Agency finds and determines that the funding and activities that are
the subject of this Resolution olution are encompassed by the previous determination by the
City Council of the City of Arroyo Grande, made at the City Council's meeting of
October 26, 2010, that the Public Project is categorically exempt pursuant to Sections
15301(c) and 15303(d) of the Mate CEA Guidelines (14 Cal. Code legs. § 15000 et
seq.).
Agenda Item 8.f.
Page 22
RESOLUTION NO. RDA 11
PAGE
Section 6. If any section, subsection, subdivision, para sentence, clause or
phrase, or portion of this Resolution olution i # for any reason, held to be unconstitutional or
invalid or ineffective by any court of competent jurisdiction, or is rendered invalid, void,
or unenforceable ar ar result of ar change in State or federal law, such decision shall not
affect the validity or effectiveness of the remaining portions of this Resolution or any
part thereof. The Agency herb} de that it would have adopted this Resolution and
each section, subsection, subdivision, para sentence, clause or phra of this
Resolution olution irrespective of the fart that one or more sections, subsections,, subdivisions,,
paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or
ineffective. To this end the provisions of this Resolution olution acre declared to be severable.
On motion of Agency Member , seconded by Agency Member
, and on the following roll c all vote, to wit:
ES:
NOES:
ABSENT:
the foregoing Resolution was parsed and adopted this dare of
2011.
Agenda Item 8.f.
Page 23
RESOLUTION NO. RDA 11-
PAGE
TONY FER AF A, CHAIN
ATTEST:
KELLY WETMO E, AGENCY SECRETARY
APPROVED AS TO CONTENT:
STEVEN ADAMS, EXECUTIVE DIRECTOR
APPROVED AS TO FORM:
AGENCY COUNSEL
Agenda Item 8.f.
Page 24
ATTACHMENT I
B« OPENING LOG SHEET
CITY OF ARROYO OY GRANDE
Deadline: May 10, 2011; 2:00 p.m.
El Camino Real l F eha ilitati n and Enhancement Project, P W 2008
SUBMITTED BY*
V. Lopez Jr. & Sons, In c.
Santa Maria, C
Rockwood kwood General Contractors
Niporno, CA
■
F . Amon Co., Inc.
Nipomo, C
Souza Construction Inc.
San Luis Obispo, C
Ferrvnti Paving
Paso Robles, C
Cal Portland Construction
Santa Maria, C
John Madonna Construction Go
Sari Luis Obispo, CA
Papi h Construction
Pismo Beach, CA
Spiess Construction Co.,
Santa Maria C
Granite Construction i
Santa Barbara, C
rough Construction Inc.
Arro Grande C
TOTAL
. $2 1 018 1 497-60
. $1 1 953,951- 35
$1
$2,077 } 694.25
$2
$2
$11982,387.00
. $2,054,109.00
$2, '1 '1, 21 4.99
$2
$1
Agenda Item 8.f.
Page 25
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
Kitty I + , n, Deputy Cit Clerk
City hanger
Community D eve l m e nt Director
Agenda Item 8.f.
Page 26
ATTACHMENT 2
FUNDING AGREEMENT
L CAMINO REAL REHABILITATION AND ENHANCEMENT PROJECT
Pw 2008 -9
THIS FUNDING AGREEMENT "Agreement" is made and entered as of the
day 2011 "Effective Date ", by and between the ARROYO GRANDE
REDEVELOPMENT AGENCY, a public body, corporate and politic "Agency" and the CITY
F ARROYO GRANDE, a municipal corporation "City ". The Agency and City may
sometimes be referred to herein as a "party" and collectively as the "Parties.""
RECITALS:
A. The Arroyo Grande Redevelopment Agency "Agency" is authorized, under the
provisions of the California Community Redevelopment Law (Health & Safety Code §33000 et
seq.) ( ) (" CRL""), and under the provisions of the Redevelopment Plan "Redevelopment Plan" for
the Arroyo Grande Redevelopment Project Area "Project Area ", to undertake certain activities
necessary for the implementation of the Redevelopment Plan and to effectuate the purposes of
the CRL.
B. The City of Arroyo Grande "City" is a municipal corporation organized and
existing under the laws of the State of California.
C. The City Council, by adoption of Ordinance No. 487 C. S. on June I 011W 1 997,
approved and adopted the Redevelopment Plan for the Arroyo Grande Redevelopment Project
Area, as thereafter amended from time to time "Redevelopment Plan"). The Redevelopment
Plan delineates the Arroyo Grande Redevelopment Project Area ('Project Area ".
D. The City has commenced a public project, known as the El Camino Real
Rehabilitation and Enhancement Project, Pw 2008 - (the "Public Project"). The site of the
Public Project is within the Project Area and the Public Project will benefit and serve the Project
Area by alleviating the blighting condition of inadequate public improvements..
E. Pursuant to Health and Safety Code Sections 33445, the Agency, with the consent
of the City, may pay for the cost of the lance for and the installation of publicly owned facilities
and improvements inside or contiguous to a redevelopment project area within the community,
provided the Agency and City Council make certain required findings set forth in Sections
33445.
F. The City and Agency, pursuant to the authority set forth in Health and Safety
Code Sections 33445, desire to make available a portion of the Agency's tax increment revenue
allocated to and received by the Agency pursuant to Health and Safety Code Section 33670(b), in
an amount not to exceed FIFTY THOUSAND DOLLARS ($50,000.00) (the "Agency Funds"),
to pay for a portion of the cost of the construction of the Public Project.
G. The Agency staff and City staff have prepared
"Agreement" to commit and effectuate the use of the Agency
above (the "Project Costs") for the Public Project.
1 159840.02 a0 J18 /11
-I-
this Funding Agreement (the
Funds in the amount described
Agenda Item 8.f.
Page 27
H. Because no part of the Public Project is ublicl r owned building, Health and
Safety Code Section 33679 is not applicable.
I. The City and Agency each desire to enter into this Agreement for the purposes set
forth above and declare that their entering into this Agreement is in the test interests and welfare
of the residents f the Project Area and the purposes of the CRL, specifically therein the policies
and purposes evidenced by Health and Safety Code Section 33445.
AGREEMENT:
NOW THEREFORE in consideration f t foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the sufficiency of
which is hereby acknowledged, Agency and City hereby agree as follows:
Recitals and Exhibits Incorporated The above Recitals are incorporated into this
Agreement. All defined terms used herein shall have the meanings set forth in the Recitals or as
may elsewhere be defined in this Agreement.
2. Agency Funds The Agency hereby pledges and agrees to expend the Agency
Funds to fund the Public Project. City hereby consents to the use of the A Funds for the
foregoing purpose.
3. Findings In approving this Agreement, the Board of the A and the City
Council of the City, each in their independent judgment, have adopted resolutions making the
findings and determinations required by Health and Safety Code Section 33445, which findings
and determination are incorporated herein and made a part hereof,.
4. Agency Indebted The Agency Funds identified herein
constitute an indebtedness of the A within the meaning of Section 16 of Article XVI of the
California Constitution and applicable sections of the Community Redevelopment Lave of the
State of Califor is Health & Safety Code §33000 et seq.). The Agency's indebtedness and
Agency's pledge set forth in this Agreement shall be Junior and subordinate to an pledge of
Agency tax increment to bondholders of any tax increment fonds or other bonded deft secured,
in whole or in part, by tax increment, which are or may be issued by the Agency either prior to or
subsequent to the date of this Agreement, and to any obligations ations of'the Agency incurred pursuant
to any agreement entered into with any person or entity other than the City except as such
agreement contains, or is am ended to contain, an appropriate subordination provision.
5. Liabilit and Indemnification. In contemplation of Government Code Section
895.2 imposing certain tort liability jointly upon pudic entities solely by reason of such entities
tieing a party to an agreement defined by Government Code Section 895, the parties hereto, as
between themselves, shall agree that Agency shall indemnify, defend, and hold harmless the City
for any lo ss, costs, or expenses that may be imposed upon such party by virtue of this
Agreement. The provisions of California Civil Code Section 2778 shall be applicable le to this
Agreement,
1159 840.02 a05 /I g! 1 1
--
Agenda Item 8.f.
Page 28
6 . Amendment This Agreement may be amended only by an instrument in writing
signed by each of the parties hereto after approval by each of such party's 's g eniing authorities.
7. Seyerabilit If any term, provision, covenant, or condition of this Agreement is
held by a court of competent j to be invalid, void, o unenforceable, or is rendered
invalid, void, or unenforceable as a result o f a change in State o federal laver, the remaining
provisions of this Agreement shall continue in full force and effect. Each party hereto agrees and
declares that it would have adopted this Agreement and each section, subsection, subdivision,
paragraph sentence, clause or phrase hereof irrespective of the fact that one or more sections,
subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional
or invalid or ineffective. To this end the provisions of this Agreement are declared to be
severable.
8. Implementation of Agreement The Agency Executive Director and authorized
designees are hereby authorized and directed to take such other and further actions, and sign such
other and further documents as are necessary and proper in order to implement this Agreement
on behalf of the Agency. The City tanager and authorized designees are hereby authorized and
directed to take such other and further actions, and sign such other and further documents, as are
necessary and proper in order to implement this Agreement on behalf of the City.
9. Effective Date This Agreement shall take effect from and after the date which
date shall be inserted into the preamble of this Agreement) of adoption and approval by the City
and Agency pursuant to official action of the governing bodies thereof.
10. Counterparts This Agreement may be executed in counterparts, and all so
executed shall constitute one agreement, binding on all parties hereto, notwithstanding that all of
the parties hereto are not signatories to the original or the same counterpart.
[end— signature page follows]
1159840.02 aO5 /183 I 1
-_
Agenda Item 8.f.
Page 29
III WITNESS WHEREOF,, the parties hereto have executed this Agreement as of the
Effective Date.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
ATTEST:
Agency Secretary
APPROVED AS TO FORM:
Agency Counsel
1159940,02 a05/ 1 8r 1 1
"CITY"
CITY OF ARROYO GRANDE
M
Its:
""AGENCY""
ARROYO GRANDE REDEVELOPMENT
AGENCY
l ow
'n
Its
--
Agenda Item 8.f.
Page 30
R
INCORPORATED
WNW- Ir rn
i� JULY 1 0. 1 9 1 1
TO :
FROM:
CITY COUNCIL
MEMORANDUM
DOUG PERRIN� DIRECTOR RECREATION AND MAINTENANCE
SERVICES /J•I ;
SUBJECT: CONSIDERATION OF ADOPTION OF AN ORDINANCE AMENDING
SECTION 9.04.020 OF THE ARROYO GRANDE MUNICIPAL CODE
REGARDING ALCOHOLIC BEVERAGE SERVICE AND
COMS MPTI N IN CERTAIN AREAS
DATE: MAY 24,2011
RECOMMENDATION:
It is recommended the City Council: 1 adopt an Ordinance amending Section 9.04.020
o f the Arroyo Grande Muni Code; and 2 adopt a Res permitting the service
and consumption of alcohol sold on-site at Heritage Square Park in designated area
during the 2011 Village Summer Concert Series.
FINANCIAL IMPACT:
No financial impact.
B AC KG ROUND:
Since 2011 is a year to celebrate the City's Centennial and since numerous concert
attendees have requested permission to have urine at their picnic during the concerts,
the Centennial Steering Committee has requested that the City allover urine to be served
by local wineries during the concerts. H owever, the City's Municipal Code, Chapter
9.04, prohibits service or consumption o f alcoholic beverages in the City's parks.
A t its April 13, 2011 meeting, the Parrs and Recreation Commission unanimously voted
to recommend that the City Council introduce an Ordinance amending a portion of the
Alcoholic Beverages Ordinance (Title g, Chapter 9.04.020) to allover service o f alcohol
during the 2011 Village Summer Concert Series upon issuance of a public safety and
welfare permit by the Chief o f Police. After discussions with legal staff, it is
recommended that the Code be amended to allow the City Council to permit service of
alcohol at Heritage Square Parr for events designated by Resolution. proposed
Resolution is included (Attachment 1) for the City Council's consideration.
During a duly noticed public hearing at its May 10, 2011 meeting the' City Coucil
introduced an Ordinance, amending Section 9.04.020 of the Arroyo Grande Municipal
Code which will allover the City Council by Resolution to approve the service and
consumption of alcohol in Heritage Square Parr. The proposed Ordinance also
Agenda Item 8.g.
Page 1
C117Y COUNCIL
ADOPTION OF AN ORDINANCE AMENDING SECTION 3.04.020 OF THE ARROYO
GRANDE MUNICIPAL CODE REGARDING ALCOHOLIC BEVERAGE SERVICE AND
CONSUMPTION 1N CERTAIN AREAS
PAGE 2
corrected an existing Code provision indicating that the permit issued by the Chief of
Police is actually called ar public safety and welfare permit as opposed to an Alcoholic
Beverage Service and Consumption Permit.
Language proposed for amendment of Title 9, Chapter 9.04.020B is follows:
9.04.020 B. Alcoholic Beverage Service arnd Consumption Prohibited in
Certain Areas. It is unlawful for any person to serge or consume any
alcoholic beverage, as defined in Section 23004 of the Business and
Professions Code of the state, upon any street, highway, alley, sidewalk,
parking lot, city building, park, or recreational far ility within the city. This
section shall not be deemed to make punishable any acct or acts which are
prohibited by any law of the state. Service and consumption of alcohol
may be permitted at the City of Arroyo Grande Woman's Club and
Community Center, South County Historical Society Museum, and Santa
Marnu lac School sites upon issuance of a public safety and welfare permit
by the chief of police. Additionally, service and consumption of alcohol
may be pe at Heritage Sg u a r Park during times as specified by
City Council Resolution and subject to issuance of ar public safety and
welfare perm by the chief of police.
ANALYSIS OF ISSUES;
If the proposed Ordinance is adopted, the City Council will have the discretion to allover
alcohol in Heritage Square Park by Resolution without having to modify the Code. The
Chief of Police will still need to issue a public safety and welfare permit. For the 2011
Village Summer Concert series the permit can specify than only the permitted Vendor or
Vendors may provide alcohol in compliance with current ABC regulations. The site shall
be posted with signs prohibiting attendees from bringing outside alcoholic beverages
onto the park site. In addition, the Chief of Police may require signage prohibiting
people from leaving the park with open containers. Lastly, the proposed Resolution and
the permit shall require that ar specific area within the parry shall be designated and
delineated for service and consumption of alcohol.
Allowing alcohol for select events at Heritage Square Park was previously considered
by the City Council in 2006 in response to a request from the Arroyo Grande Rotary
Club to sponsor a wine festival. It was denied at that time due to concerns from the
neighborhood. Given the nature and attendance of the Summer Concert Series staff
believes it is unlikely permitting alcohol will cause problems the neighbors have
expressed concerns about if limited to sale of wine from local wineries. Normal
concerns are noise, litter, and unruly behavior. Restricting authorized service of alcohol
and restricting consumption to ar designated ar should limit litter problems. Event
sponsors will also be responsible for all cleanup. The Police will monitor activity to
prevent unruly behavior, which is unlikely given the family atmosphere of the Concert
Agenda Item 8.g.
Page 2
CITY COUNCIL
ADOPTION of AN ORDINANCE AMENDING SECTION 9.04,020 of THE ARROYO
GRANDE MU ICIPAL CODE REGARDING ALCOHOLIC BEVERAGE SERVICE AND
CONSUMPTION IN CERTAIN AREAS
PAGE 3
Series and types of music that are featured, and the sound volume is limited for groups
performin
ALTERNATIVES:
The following alternatives are provi for the City Council's consideration:
9 Adopt an Ordinance amending Section 9.04.020 of the Arroyo Grande Municipal
Code; and adopt a Resolution permitting the service and consumption of alcohol
sold on -site at Heritage Square Park in designated areas during the 2011 Village
Summer Concert Series;
• Modify and reintroduce the Ordinance and/or the Resolution;
• Do not adopt the Ordinance and retain Title 9, Chapter 9.04.020E in its current
fo rrn ; or
0 Provide direction to staff.
ADVANTAGES:
Allowing service of alcohol during the 2011 Village Summer Concert Series will make
these events special and more enjoyable for attendees in celebration of the City's
Centennial. It provides a way in which to recognize and support the local agricultural
urine industry. Lastly, it will provide a trial to determine impacts associated with serving
and consuming alcoholic beverages at future summer concerts.
DISADVANTAGES:
Some residents may still have concerns with allowing alcohol to be served or consumed
at Heritage Square Part.
ENVIRONMENTAL F EVIE :
No en rev i e ►r is req uired.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Half on Thursday, May 19, 2011 and on the
City's website on Friday, May 20, 2011. No public comments were received
Agenda Item 8.g.
Page 3
ORDINANCE AI CE I O.
AN ORDINANCE AI CE of THE CITY COUNCIL of THE CITY
OF ARROYO GRANDE AMENDING SECTION 9.04.020 of
THE ARROYO GRANDE MUNICIPAL ICIPAL CODE REGARDING
ALCOHOLIC BEVERAGE SERVICE AND CONSUMPTION
IN CERTAIN AREAS
WHEREAS, the service and consumption of alcohol is conditionally permitted in certain
arrears of the City pursuant to Chapter 9.04.020 of the Arroyo Grande Municipal Code:
and
WHEREAS, on April 13, 2011, the Parks and Recreation Commission reviewed the
proposed amendment and recommends approval; and
WHEREAS, the City Council deems it appropriate to expand those arrears in which
alcohol may be permitted to include the Heritage Square Park during certain specified
events.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City o Arroyo
Grande, follows:
SECTION 1: The above recitals and findings are true and correct.
SECTION : Subsection 9.04.020(B) of the Arroyo Grande Municipal Code is hereby
amended, as follows:
3.04.020 B. Alcoholic Bevera Service and Consumption Prohibited in
Certain Areas. It is unlawful for any person to serve or consume any
alcoholic bevera as defined in Section 23004 of the Business and
Professions Code of the starte upon any street, highway, alley, sidewalk,
parking lot, city building, park, or recreational facility within the city. This
section shall not be deemed to make punishable any acct or accts which are
prohibited by any law of the state. Service and consumption of alcohol
may be permitted at the City of Arroyo Grande Woman's Club and
Community Center, South Counter Historical Society Museum, and Santa
Manuelar School sites upon issuance of ar public safety and welfare permit
by the chief of police. Additionally, service and consumption of alcohol
may be permitted at Heritage Square Park during times as specified by
City Council resolution and subject to issuance of ar public safety and
welfare permit by the chief of police.
SECTION ; A summary of this Ordinance shard be published in ar newspaper published
and circulated in the City of Arroyo Grande at learnt five days prior to the City Council
Agenda Item 8.g.
Page 4
ORDINANCE Ai CAE N .
PAGE 2
meeting at which the proposed ordinance is to be adopted. A certified copy of the full
text of the proposed ordinance shall be posted in the office of the City Clerk. Within
fifteen 1 days after adoption of the ordinance, the summary with the names of those
City Council members voting for and against the ordinance shall be published again,
and the City Clerk shall post a certified copy of the full text of such adopted ordinance.
SECTION : if any section, subsection, subdivision, paragraph, sentence, or clause of this
Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not
affect the validity of the remaining portion of this Ordinance or any part thereof. The City
Council hereby declares that it would have passed each section, subsection, subdivision,
paragraph, sentence, or clause thereof, irrespective of the fact that any one or more
section, subsection, subdivision, p ra r ph sentence, or clause be declared
unconstitutional.
SECTION 5: This ordinance shall take effect thirty days after its adoption.
On motion by Council Member , seconded by Council Member
, and by the following roll call Grote, to grit:
AYES:
NOES:
ABSENT:
The foregoing ordinance was adopted this 24 day of Inlay, 2011.
Agenda Item 8.g.
Page 5
ORDINANCE NO.
PAGE
TONY FER AF A, MAYOR
ATTEST.
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MAN AG E
APPROVED AS TO FORM:
TIMOTHY J. CAF MEL, CITY ATTORNEY
Agenda Item 8.g.
Page 6
RESOLUTION N.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
F ARROYO GRANDE ALLOWING THE SERVICE AND
CONSUMPTION F ALCOHOL AT HERITAGE SQUARE
PARK DUFFING THE 2011 VILLAGE SUMMER CONCERT
SERIES PURSUANT TO ORDINANCE N.
WHEREAS, pursuant to Arroyo Grande Municipal Code Section 9.04.020, the City
currently allows the service and consumption of alcohol in certain public areas upon the
issuance of a public safety and welfare permit by the Chief of Police; and
WHEREAS, the City will be celebrating itS 1 00th anniversary of incorporation with
Centennial Celebration this summer, which includes the 2011 pillage Summer Concert
Series at Heritage Square Park; and
WHEREAS, the Parks and Recreation C rr missi n has recommended the City Council
amend the Municipal Code to ll w the service and consumption of alcohol, with the
required public safety and welfare permit, at Heritage Square Park in designated areas
during the 2011 pillage Summer Concert Series; and
WHEREAS, on May 24, 2011, the City Council adopted Ordinance No. , amending
Section 9.04.020 of the Arroyo Grande Municipal Code regarding alcoholic beverage
service and consumption in certain areas, including Heritage Square Park during times
as specified by City Council Resolution.
NI, THEREFORE, BE IT RESOLVED that the City Council of the City o Arroyo
Grande hereby authorizes, a pproves, and permits the service and consumption of
alcohol sold on-site at Heritage Square Park during the 2011 pillage Summer Concert
Series, subject to the issuance of public safety and welfare permit by the Chief of
Police.
BE IT FURTHER RESOLVED that this Resolution shall take effect on the effective date
of Ordinance I.
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution w s passed and adopted this 24 day of May 2011.
Agenda Item 8.g.
Page 7
RESOLUTION NO.
PACE
TONY FERRARA, MAYOR
ATTEST:
KELLY I ETM RE, CITY CLERIC[
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CAR EL, CITY ATTORNEY
Agenda Item 8.g.
Page 8
RO
I MEMORANDU
JULY 10, 191
T: CITY COUNCIL
FRONT: STEVEN N. ANNIBALI, CHIEF OF POLICE
SUBJECT: CONSIDERATION TO AUTHORIZE CHIEF OF POLICE TO EXECUTE
LICENSE AGREEMENTS FOR HOSTING HIDED SURVEILLANCE
CAMERAS
DATE: MAY � 2011
RECOMMENDATION:
It is recommended that the City Council authorize the Chief of Police to e all
license agreements for hosting video surveillance cameras.
FINANCIAL IMPACT:
There will be no fiscal impact to the City of Arr Grande.
BACKGROUND:
O n March 22, 2009, the City Council authorized the award of bid to purchase a multi -pod
s urveillance sy to Security Lines US of Studio City, California in support of "Operation
Blue Watch." h." A result of that action, staff has worked with the City Attorney to develop
a n appropriate general form license agreement between the City of Arr Grande and
potential video surveillance camera host locations on private property.
ANALYSIS OF ISSUES:
Consistent with the City Council's March 22, 2011 authorization, staff has e
Confirmation Order and Purchase Agreement with Security Lines US and in
furtherance of instituting "Operation Blue W staff has identified mounting
locations for the initial eight surveillance camera pods. Some o f the locations
identified are on City owned pr while a ppr ox im a tely five of the proposed
initial mounting sites are located o private property, which will require the
execution f a license ag reement for hosting the camera equipment. Thinking
s tr a te g i ca lly, staff foresees the potential to relocate some of these pride
surveillance camera pods as community and enforcement needs dictate. Each
reallocation o camera resources will, potentially, require the execution f a new
license ag reement for hosting video surveillance ca mera equipment on private
pr
Further, staff intends to procure additional video surveillance camera pods in
subsequent gears as funding sources are identified. This will also require the
Agenda Item 8.h.
Page 1
CITY COUNCIL
CONSIDERATION TO AUTHORIZE CHIEF OF POLICE TO EXECUTE LICENSING
AGREEMENTS FOR HOSTING HIDED SURVEILLANCE CAMERAS
May 24, 2011
PAGE 2
execution of new license agreements as some of these new placements will,
undoubtedly, u r on private property.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
-
Recommended amended Alternati e: It is recommended that the City Council
authorize the Chief of Police to execute all licensing a for
hosting video surveillance cameras;
- D a pprove p prove tarffI recommendation;
-
Provide d i re ti n to tarff.
ADVANTAGES:
TAGPS
Allowing the Chief of Police o his designee t execute the license agreement offers an
expeditious means to ensuring the timely and proper placement o relocation o f "Operation
Blue Watch PP project equipment.
DISADVANTAGES:
No disadvanta have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The public impacted by the proposal is the Arroyo Grande Police Department's service
population. The public has been made aware o f the proposal before Council by ar posting
of the Age nd a in the front o f City HaII on Thur day, May 19, 2011 arnd public notice posted
on the City's web site on Friday, March 20, 2011. No public input has been received to
dame.
ATTACHMENTS
1, Consideration t authorize an Award of Bid for ar V ideo Surveillance System
staff report, March 22, 2011
2. License Agreement For Hosting Video Surveillance Camera
Agenda Item 8.h.
Page 2
ATTACHMENT 1
MCM 0 "AMEMORANDUM
IFS
To; CITE COUNCIL
FROM: STEVEN N. ANNIE ALI, CHIEF of POLICE
SUBJECT: CONSIDERATION To AUTHORIZE AN AWARD of BID FOR A
VIDEO SURVEILLANCE SYSTEM
DATE: MARCH 22, 2011
RECOMMENDATION:
it is recommended that the City Council authorize the award of bid to purchase
multi -pod surveillance system to Security Lines US of Studio City California., in the
amount nt of $64,817 and authorize the City Manager to execute the Order
Confirmation and Purchase Agreement.
FINANCIAL IMPACT:
There will be no negative fiscal impact to the City of Arroyo Grande as the funds for
this project are provided by a combination of grant funds and the approved Police
Department budget.
BACKGROUND:
D:
On May 12, 2009, the City Council granted a request allowing the Police Department to file
a grant application with the U.S. Department of .Justice D .l , Edward B me Memorial
Justice Assistance Grant G Program for the funding of technical assistance as
provided by the grant guidelines. After a thorough reeds ana ,osis,i the development of a
video surveillance system dubbed "Operation Blue Watch" was identified as the most
effecfive and efficient use of the funding. The Council approved $15,000 in the Police
Department FY2009-10 budget for video surveillance that was authori ed to he carried
over into FY2 1 -11 along with an additional $5,454 equipment funds towerd this project.
The Council also approved $30,000 in the Police Department FY2 10-11 budget toward
the Video Surveillance Pr o *
The' Police Department has worked with representatives of the South County Historical
Society, Village Improvement Association and other stakeholders to develop a phased
approach to this project. The design phase has been completed and this step represents
the first implementartion phase.
ANALYSIS O ISSUES:
The City of Arroyo Grande has experienced ongoing criminal conduct in and around The
Village, South County Historical Society property and neighboring parks and open spaces.
Agenda Item 8.h.
Page 3
CITY COUNCIL
CONSIDERATION To AUTHORIZE AN AWARD of BID FOR A VIDEO
SURVEILLANCE SYSTEM
MARCH 22, 2011
PAGE 2
The majority f the reported criminal activity involves vandalism, graffiti, thefts from
vehicles, alcohol and drug violations and disorderty conduct.
Although the Police Department has aggressively worked to resolve these issues, the
n atu re and location of the crimes has made it difficult for officers to limit the activity.
Officers do not have the available time and staffing to monitor the problem areas on a
constant b asis.
AddI orally, The Village is host to numerous large special events each year such as the
Straw Festival and Harvest Festival that taps public safety resources that require
monitoring activities, patrolling, searching for missing children and or adufts and pry vlding
incident management and situational awareness.
The use of public video surveillance cameras Is proving to be a valuable tool for
businesses, local government rnment and public safety agencies.
Arguments for using video surveillance to ensure public safety include the following:
• Increased safety -- The presence of video surveillance cameras can have a pow
on increasing public safety. Active surveillance systems that are monitored
routinely on a real -time basis provide the advantage of being able to detect
suspicious activity. Early detection can lead to crime prevention.
• Crime deterrent -- The mere presence of video surveillance cameras can act as a
powerful crime deterrent. Individuals are less likely to commit a crime if they suspect
that they are being monitored.
• Provides evidence for investigations — Evidence that has been obtained from video
gathered from video surveillance cameras has proved invaluable in police
investigations. The ability to review captured video images has aided many
investigations by providing clear details of what actually took place.
• Emergency /Incident Management — Video surveillance assists in situational
awareness, crowd management, locating missing children and/or adults and
managing ernergency responses to first aid,, criminal conduct and other needs.
Some real advantages can be gained through the proper use of public video surveillance. If
implemented property, surveillance can be a very effective tool. This program calls for the
placement of cameras in open public areas coupled with clear guidelines and management
oversight of the angle of views and use of any captured images.
Agenda Item 8.h.
Page 4
CITY COUNCIL
CONSIDERATION T AUTHORIZE AN AWARD P BID FOR A VIDEO
SURVEILLANCE SYSTEM
MARCH 22, 2011
PAGE 3
In add on to systems in cities throughout the country, smaller Jurisdictions in California
such as Hemet, F eedley, Banning and anthers have benefited from systems such as the
one proposed In Arroyo Grande. Other San Luis Obispo County crties such as Pismo
Beach and Atascadero are in the process of implementing life systems with the same
remmmended vendor.
Although surveillance cameras have had proven results in a number of jurisdictions, until
now, there were limited options available to smaller cries and towns that could not afford
the high cost of infrastructure for multi-camera systems.
Security Lines US of Studio City, California has developed a completely portable video
surveillance system that hosts four cameras, a digital video recorder, and wireless
broadband router all in one easily mounted enclosure. The 'oPods" are plug and play and
can he moved to needed locations. The video can be remotely viewed and downloaded if
needed from any intemet location using a secure access code.
Upon the following, staff is recommending purchasing the ul Pad Video Surveillance
System from a sole source as Penitte by Section 3.0.I60B of the Arroyo Grande
Municipal Cade.
Secu ft Lines US is a sole proprietorship busi ness with offices and facilities in Studio City
and Van Nuys, California and they have been in the video surveillance business since
2003. They have developed unique design and use and are the only identified company
that provides compact, weather proof pads that can be operated remotely via a LAN or
cellular cnnon have on board digital video recording, can be easily moved without
wiring or other infrastructure and functions utilizing commonly available Windows Media
File software. The use of a vendor within a three hour response time facilitates a
coordinated efrt between the vendor and the Police Department during the design and
implementation process ensuring the final product ffmmts intended use requirements.
Furthermore, the vendor location is a benefit in meeting our needs as to
maintenance and warranty work.
Security Lines US is an approved Smal I Business Vendor for the State c f California; City of
Los Angeles; Los Angeles Community College District; Los Angeles Department of vllater
and Power; IlAetropolitan vlfat+er District; Los Angeles Unified School District; Kings County
Unified School District; City of F eedley and the City of Hemet.
Agenda Item 8.h.
Page 5
CITY COUNCIL
CONSIDERATION To AUTHORIZE AN AWARD ARD of BID FOR A VIDEO
SURVEILLANCE SYSTEM
MARCH 22 2011
PAGE
ALTERNATIVES.
The following atternatives are provided for the Council's consideration.
e ommerxded Aftemative: ft is recommended that the City Council authorize
the award of bid to purchase a Hideo Surveillance System to Security Lines
US,
Do not approve staffs recommendation and select an er vendor;
Provide direction to staff.
ADVANTAGES:
Procurement of the requested equipment from a regional vendor insures warranty and
maWrtenance work is completed in a timely cost of active manner. The vendor pr a
unique design and can customize the product to meet specific needs of the City of Affo
Grande. The recommended vendor is in the process of p rovid i ng similar systems for other
San Luis Obispo County law enforcement agencies including the Pismo Beach Police
Department and the Atascadero Police Depar en#* The system will assist in deterring
criminal activity, provide for increased safety and assist with situational awareness during
special events without dedicating add onal police staff resources.
DISADVANTAGES:
The tradeoff for Vdeo surveillance are potential privacy concerns. The general rule of
thumb is that any Video monitoring activity that takes place anywhere that the public has
access to does not constitute an invasion of privacy. This should not be an issue with this
project due to the fact that the system will be used in very open public areas.
ENVIRONMENTAL REVIEW
No environmental revi ew is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The public impacted by the proposal is the Arroyo Grande Police Departments service
population. The public has been made aware of the proposal before Council by a posting
of the Agenda in the front of City Hall on Thursday, March 17, 2011 and public notice
posted on the City's webalte on Friday, March 18, 2011. No public input has been received
to date.
Agenda Item 8.h.
Page 6
CITY COUNCIL
CONSIDERATION To AUTHORIZE AN AWARD of BID FOR A AIDED
SURVEILLANCE S STEM
MARCH 22, 2 11
PAGE
Attach ments:
1. Security Lines US., Project Estimate .fob Order #48
2. U.S. Department ofJu ti J Edward Byme Memorial Justice Assistance
Grant staff report, May 12, Zoo,
Agenda Item 8.h.
Page 7
12930 Ventura Btvd. #
Studio City, CA 91604
Phone ## 9 1 %& -1212 Fax 0 818-501 -2854
Name / Address
Arroyo Grandc PD
200 N Halcyon Road
Arroyo Cmude, CA 93420
ATIN: Chief Azmibali
Phone # Fax
Project Estimate
Da6e Job Ordel#
3 /138011 481-Q
Tema: Soo Deposit 150 Completion
Imp:
RC
Project
rrw Deetxiptin Qty Cost Tel
WPOD- WPOD-S a portabbc mirvel lanm syswrn with: 5 65,495.00 3Z475-OUT
1. (1 ) Dig eta! Video RoxwdIer wfJWh hard dive,
2. (1 ) Wircicss Cellular Router or 2.4/5." wirckm and rccei T
3 . (1 ) PanPan-Tilt-Zoom CmDus, SOnY Color chip, Da lNi ht, High -I esOlu tiOn
wl 490 TV limes era at 0.1 LLD , 27x Optical fit, 128 Pro - cl, 360 Degeo
Vwwk g Rmp
4} (3 ) Sony chip Hi4mp&M I g Resolution Color Vandal ProofDOM
Cara Dqy/K& Color Sutbowy Cemcms 1 00'I'Vtkm of resolution @ day
wA63OWLines of resolution a lit
5 . 1 Power m4bDotcr over 1nWxW
6. (1 ) Custom Powder Coated mil enckowe
7. (1 ) Mourding bracket
. Central bloniwin& Wcb browser and P1 A software for viewing canieraa
and D (no per - oomputer limming fee)
WP 1 -P i4- POD-P portable surveillance s stean with: 3 7,495.00 2Z485.Wr
L (1 ) Digbl Video Roomier wl t D gb hard drive
2. (1 ) WiFelms Cclhdw Router or 2.4/5.8gzh wirckm knitter and ro giver
3. (3 ) Pan- Tilt -Zoom (" 1" w/27x optical zoom & "2" w/ 10x optical zoom)
Pan - Tilt -Zoom Camera, Sorry Color chip, Dal gK High -1 oludon wl 480
TV lines camca at 0.1 LLD , wl Mawr & blower
4. (1 ) Sorry chip M -Unpao High- Rmiudon Color Vandal Proof Dome
Canon Day/ Night Color Stationary Cmncm w1 00TVi nes of nsohition @ day
w/630TVLines of tsoht'tion @ night
5 . (1 ) Powcr m- boner over Internet
6. (1 ) Custom Powder Coated mil cnclom=
7. (1 ) Mom brmket
8. C=tral Monitofing, Web browser wW P1 A sow for viewing camcras
and D (no per - computer liv ing fee)
Tbanlc you for your business!! Total
Prices are subject to change at LUS' di c:retion. Quote is partially based on Customer information. 11"the information is found to be inwrrecft w
anN time. SIA)S niak rep ise the quota to in ludo any additlo gal parts and Iutx)r to success full complete the joky. Such additional marts and labor wi11
bu subject to Ckisiomces %written appru t al. 11' the Customer chooses not to accept the rev iced g1«01c and iherelore, the job cannot be completed
successfu I ly. S LU S may rcmove an y maierials and products that S1,US installed and C'ustonier %will only be rcpon sible ror any lag h that was
Dab
Pk c Print NuM and Title
Agenda Item 8.h.
Page 8
Project Estimate
12930 Venwm B lvd.
Studio Cry, CA 9 1604
Pho # 919 - 906-121 Fax # 81- 501 -2854
Name 1 Address
Arroyo G nffWc P
200 N Halcyon Road
Arfoyo Gm CA 93420
T7rN: Chief Anni li
Phone# Fax
Dade Job Order*
311542011 481-Q
Terms: 5 0% Dcp it 5 0% Complction
Rep' RC
Pro ject
I#em Description City Cost Total
lnstallan Illation, Parts and Materials: 5,018.00 5
1. Phokwlevtrie wnsors, wireless tramsmi t►er and battery power with a
to 3 year botWy la c
2. 1 32" LCD color monitor for dispatch
3 . 1 onkoring compu ,r
4. 7 Installation of i4
5 . Inst Wiation of smors
6 . Materig&
Sales Tax 8.75% 4,909.00
Thank you for your husinessM Total S64
Prices are subject to change al I_US' discretion. Q uote is partially fused on C u5t0MCF information. If' the information is found to to incorrect at
a time, LU mad re %i a the quote to include any additional parts acid labor to successfully c�olnplete the job. Such add itional karts and labor %ill
e sub'ect to Cu stoiner's uri tie, n appro%al_ li - the Customer chooses not to aceept the revised quote and therefore. the job cannot be completed
SLICL sstull % - . S LUS rna% remove any inaterials and products that S LUS installed and Customer ..ill only he retx)nsible for any labor that was
P
Please Print Name and Tale
Agenda Item 8.h.
Page 9
RO
J 6.
AX'r 10. 101 #
IFID
TO: CITY COUNCIL
MEMORANDUM
M
FROM: STEVEN N. ANNI ALI, CHIEF OF POLICE
SUBJECT: CONSIDERATION FOR APPROVAL OF A RESOLUTION APPROVING THE
APPLICATION FOR A U.S. DEPARTMENT OF JUSTICE / BUREAU OF
JUSTICE ASSISTANCE EDWARD B RNE MEMORIAL JUSTICE
ASSISTANCE GRANT FORNKJLA PROGRAM
DATE: lIA1 1 , 2009
RECOMMENDATION:
The Police Department recommends the City Council adopt a Resolution approving the filing
of are application and accepting $18,,543.00 fn grant funds from the Bureau of Justice
Assistance (BJA) Edward Byrne Memorial Justice Assistance Grant Local Solicitation Award.
FINANCIAL IMPACT:
This grant does not have a matching funds stipulation nor are there any reoccurring costs
attached. This is a standard ' brrrrula" grant which identifies the grant award available to each
local jurisdiction based on the BJA forrnula. It is non-competitive. Therefore there is no
negative fiscal impact to the City of Arroyo Grande based on the alk) ation of funds alone.
BACKGROUND:
O February 17, 2009, President Obama signed i law the landmark American Recovery
and Reinvestment Act of 2009 (the "Recovery Ate. As one of Its many ek nen#s, the
Recovery Act provides the U.S. Deparhmnt of Justice D J with funding for grants to assist
state, local, and tribal law enforcement to combat violence against women, to fight i rnet
crimes against children, to improve the functioning of the criminal justice system, to assist
victims of crime, and to support youth mentoring.
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider
of federal criminal justice funding to state and local jurisdWfions. JAG funds support all
c mponen#s of the criminal justice system,, from multi -juri dic nal drug and gang task forces
to crime prevention and domestic violence programs, courts, CO Tecfions treatment, and
justice information sharing initiatives. JAG funded projects may address crime through the
provision of services directly to individuals and/or communities and by improving the
effectiveness and efficiency of criminal justice systems, prooesses, and procedures.
ANALYSIS OF ISSUES:
If approved by the City Council, staff will submit an application to the Bureau of Justice
Assistance. Applications are non mpetittive and used solely on the B.JA formula.
Agenda Item 8.h.
Page 10
CITY COUNCIL
CONSIDERATION FOR APPROVAL OF A RESOLUTION APPROVING THE
APPLICATION FORA U.S. DEPARTMENT OF JUSTICE /BUREAU OF JUSTICE
ASSISTANCE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT -
FORMULA PROGRAM
MAY 12 2
PAS E
Beg inning in 2009, the formula calculation for the local portion of the JAG statute has
changed significantly as a result of final implementation of the JAG statute. The statute, 42
U.S.C. 755 d 2 , specAffies that for Fiscal Years 2005 through 2008, allocations to units
of local government would foiiow the Loom Lava Enforcement Block Grant LLE formula.
Pursuant to the statute, however, calculations for FY 2009 (end subsequent JAG calculation
require that units of local gcvernnient must have submitted to the FBI at mast three years of
Uniform Crime Report UC data during the t -re ent ten -year period for which UC
data are available (here, 1998 -2007) in order to be eligible. Lyon revs , the City of Arroyo
Grande was allocated $1 8,43.00 based off of the Uniform Crime Report data.
If approved and awarded, �t is the intention of the Chief of Police to utilize the allocated funds
for the one or more of the permitted purposes including but not limited: to technical
assistance, training, personnel, equipment, supplies, information systems for criminal justice,
and criminal justice related research and evaluation activities. A needs assessment will be
conducted prior to final application to identify the planned use.
ALTERNATIVES:
1. Adopt the Resolution approving filing an application for the Bureau of Justice
Assistance - Edward Byrne Memorial Justice Assistance gent;
2. Do not adopt the Resolution; or
3 . Provide direction to staff.
ADVANTAGES:
The acceptance of this formula grant award will improve or enhance the laver enforcement
programs of the Arroyo Grande Police Deparb"nent.
DISADVANTAG
No disadvantages have been identified .
ENVI REVIEW:
No environmental review is required at this time.
U IC NOTIFICATION AND COMMENTS:
The public impacted by the proposal is the Arroyo Grande Police Depar ent`s service
population. The public has been cede aware of the proposa before Council by a posting of
the Agenda in the front of City Hall on Thursday, May 7, 2009 and public notice posted on
the CKYs website on Friday, May e, 2009. No public input has been received to date.
Agenda Item 8.h.
Page 11
ATTACHMENT
LICENSE AGREEMENT
EEMENT
FOR HOSTING VIDEO SURVEILLANCE CAMERA
This License Agreement is entered into this day of , 2011 by and
between (hereinafter referred to as "Licensor") and the City of Arroyo
Grande (hereinafter referred to as "Cit".
WHEREAS, EAS, the City of Arroyo Grande Police Department has initiated "operation Blue Watch ",
which is a program to place video surveillance cameras in certain open public areas in order to
increase public safety, deter crime, provide evidence for police investigations and assist the
Police Department in emergency and incident management; and
WHEREAS, Licensor is the owner of certain real property (hereinafter referred to as the
1 `Prperty ", located at , in the City of Arroyo Grande; and
WHEREAS, EAS, the Police Department has identified the Property as an appropriate location for
installation of a video surveillance camera as part of operation Blue Watch and Licensor desires
to have such equipment located on the Property based upon the terms and conditions contained
in this License Agreement;
NOW, THEREFORE, in consideration of the above, the mutual covenants and promises
contained herein and for other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties agree as follows:
I. TERM. This License shall commence on the date first written above, and shall continue
until ("Term"). Notwithstanding the foregoing, ether party may terminate
this License at any time by giving thirty 30 days written notice to the other party. At the
expiration or earlier termination of this License, City shall immediately cease use of the
Property and remove the video surveillance equipment installed pursuant to this License
Agreement.
At the expiration of the Term, City shall have the option to renew the License for one
additional month period, on the same terms and conditions as contained in this
License. Written notice of City's intention to renew this License shall be given to Licensor
at least thirty 30 days before expiration of the Term.
LASE Licensor hereby grants to City, its agents and contractors, a non-exclusive
revocable License to enter upon and use the Property to install and maintain a video
surveillance camera at the location identified in Exhibit "A", which exhibit is attached
hereto and made a part of this License Agreement, subject to the terms and conditions
herein, and for no other purpose without the prior written consent of Licensor. "License ".
Licensor shall not modify, relocate, alter, adjust or remove the video surveillance camera
during the term of this License Agreement.
Agenda Item 8.h.
Page 12
3. ELECTRICAL POWER. city shall be responsible for installation of required electrical
power for the video surveillance camera.
4. CONSIDERATION As total consideration for this License, city shark pay to Licensor a
total of one hundred and twenty dollars ($120.00) annually. Such payment shall include
the cost of electrical power for the video surveillance camera, which is expected to be
minimal. If either party terminates this License upon thirty 3 days notice pursuant to
Paragraph 1, above, the consideration shall be prorated at the rate of $10 per month
barred upon the number of months that the video surveillance camera has been in plane.
5. No TRANSFER OR ASSIGNMENT This License is personal to city. Any attempt to
transfer or assign this License shall terminate it.
8. No INTERFERENCE city shall not interfere with .the normal operation and activities of
Licensor, and city shall conduct its activities on the Property to minimize damage to the
Property and inconvenience to Licensor, its agents, employees and invitees.
7. NOTICE Any notice required hereunder shall be in writing and shall be addressed as
follows;
Licensor:
City: city of Arroyo Grande
Attu: chief of Police
300 E. Branch Street
Arroyo Grande CA 93420
or to such other address as either panty may indicate in ar written notice to the other. All
notices and communications given under this License Agreement shall be deemed to have
been duly given and received; i upon personal delivery, or (ii) as of the third business day
after mailing by United Starter certified mail, return receipt requested, postage prepaid,
addressed as set forth above, or (iii) the immediately succeeding business day after deposit
(for next day delivery) with Federal Express or other s imilar overnight courier system, or iv
4 hours after facsimile transmittal with confirmation of receipt and followed by personal
delivery, United Starter maid, or overnight delivery as specified in this Paragraph.
8. Indemnification. city shall indemnify, defend, and hold harmless Licensor, its officers,
agents and employees, from and against any claims, damages, costs, expenses, or
liabilities (collectively "claims" ) arising out of or in any wary connected with this License
Agreement, except those claims arising from the sole negligence of licensor.
Agenda Item 8.h.
Page 13
g. Mi
9.1 Each party covenants with the other that it has full power and authority to enter
into and perform its obligation under this License Agreement and the persons
executing this License Agreement on their behalf are duly authorized to do so by
all requisite action.
9.2 No amendments or modifications to this License Agreement shall be valid unless
contained in writing and signed by all parties.
9.3 This License Agreement shall not be assigned in whole or in part by City without
the prior written consent of the Licensor which consent may be given or withheld
in the sole discretion of the Licensor. Any assignment made by either party
without such consent shall be null, void and of no effect.
9.4 No waiver of any term or condition of this License Agreement or its performance
shall be valid unless contained in writing and signed by the party who is Maimed
to have waived such terra, condition or performance. The failure to insist upon
the strict performance of any provision of this License Agreement or to e
any right or remedy set forth herein shall not constitute a waiver or
relinquishment of said right or remedy. The waiver of any breach of any term or
condition of this License Agreement shall be limited to the particular instance and
shall not operate as a waiver of any future breaches of the same or any other
term or condition of this License Agreement.
9.5 This instrument shall not be construed nor shall it operate to grant to City
anything other than a license in the Licensed Property and shall, not under any
circumstances be construed or operate to grant to City any estate or interest in
land relating to the Licensed.
9.6 If any provision of this Agreement shall be invalid or unenforceable, the
remainder of this Agreement shall not be affected and each term and condition of
this Agreement shall be valid and enforceable to the fullest extent permitted b
lair.
9.7 Each of the parties have had an opportunity to fully review the terms and
conditions of this License Agreement with counsel of their choosing and hereby
agree that it shall not he construed against the panty who drafted this Agreement.
9.8 This License Agreement shall be binding upon the parties hereto, their respective
successors and assigns.
[SIGNATURES ON NEXT PAGE]
Agenda Item 8.h.
Page 14
IN WITNESS ESS WHET E F, the parties have executed this License Agreement the day and
year first ab ve written.
CITY OF ARROYO F ANNE: LICENSOR:
Br:
Steven Anniblr, Chief of Police
ATTEST:
Its:
(Title)
Kelly Wetmore, City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
Agenda Item 8.h.
Page 15
EXHIBIT A
[Insert Property Location or Map]
Agenda Item 8.h.
Page 16
RO
INCORPO MEMORANDUM
DUI I
�R
JULY 10. 1 911
Fo
To: CITY CODICIL
FROM: I: STE EL N. AN IDALI, CHIEF of POLICE 15v
SUBJECT: AUTHORIZE E SOLE SOURCE PROCUREMENT T of MOBILE DATA
COMPUTER E UIPMEI TISOFT1 AI E AND UPGRADE ADE To PSI ET
RECORDS DS MAI A EMEI T SYSTEMICOMPUTER AIDED DISPATCH
SYSTEM
DATE: MAY 24,2011
RECOMMENDATION:
MEI DATIOI :
It is recommended that City Council a pprove the procurement of Mobile Data Computers
(M DC fro Hub -D t 911 D t 911 and rugged i ed tablets fro X plore Technology, and
a pprove upgrading the Executive Information services (EIS) PSNet Records Management
System (RMS) and Computer Aided Dispatch System (CAD) along with the necessary
hardware /software /professional services for placement in police department patrol, traffic,
command, and investigations vehicles.
FINANCIAL CIAL IMPACT:
N o financial impact to the FY 2011 -2012 City Budget is anticipated. Financing the first
year's costs wi11 come from current state COPS funding reserves ($241,610) and the final
installment of COPS funds ($50,000), due in July 2011. This project has an initial start up
cost of $286,000 including software, hardware and wireless /hard line data costs. After the
first year, the additional EIS software maintenance costs are $6,800. Therefore, the
ongoing annual costs for this project is an estimated $13,700 which staff anticipates
absorbing in the proposed FY 2012/2013 Police Department Budget.
B ACKGROUND :
In FY 2005 -2006, the Arroyo Grande City Council authorized the use of Citizen Option For
Public safety (COPS) funds for the replacement and enhancement of the Police
Department's base station radio communications system, which included the eventual
inclusion of a MDC solution. The completion of the base station replacement phase
occurred between FYs 2006 -2008. In FY 2009-2010, the Police Department began
reviewing a number of MDC options which brings us to present day.
ANALYSIS of ISSUES:
EIS
Executive Information services, Inc. is the City's PSNet RMS /CAD system provider. They
also provide the M DC client software and MDC controller necessary to facilitate this
Agenda Item 8.i.
Page 1
CITY COUNCIL
AUTHORIZE SOLE SOURCE PROCUREMENT OF MOBILE DATA COMPUTER
EQUIPMENT/SOFTWARE AND UPGRADE TO PSNET RECORDS MANAGEMENT
SYSTEM/COMPUTER AIDED DISPATCH SYSTEM
MAY 24 2011
PAGE 2
project. In addition to the MDC component there is an up module for the current
RMS /CAD programs. This long awaited upgrade offers greater functionality to the RMS
and the CAD upgrade p rovides enhancements to not only law enforcement dispatching, but
fire dispatching as well.
n.qt.q A ii
There are a number o f 'in -car computer products tailored to meet the needs of law
enforcement. Most of these products utilize multiple components, such as a monitor,
computer, keyboard, modem, and A L antenna. No matter the system, break downs d
occur. However, the installation of a component system allows for expeditious rem val
and replacement o f pants, thus maintaining MDC readiness within the fleet. Data911
provides ar component system.
A variety of MDC solutions are utilized throughout San Luis Obispo Counter, including
Data 9l 1, Panasonic T u h Books, and Polaris. The Paso Robles Police Department and
the Baru Luis Obispo Counter Sheriff's Department activated during the summer of 2010)
utilize hardware from Data 11 for their MDC solutions. Additionally, the cities o Grover
Beach and Pismo Beach Police Departments are in the final stages of developing a
proposed MDC solution to assist in their law enforcement efforts, which staff understands
is consistent with the D to 1 1 solution recommended. The approval f the Data911
solution would set the stage to have all southern San Luis Obispo Counter law enforcement
agencies running the same MDC hardware /software solution. Since South Counter law
enforcement agencies r utinel r interact/a i t one - another while handling cal Is-for-service,
single unified MDC solution offers a seamless transition when participating with other
agencies during tactical incidents.
Data911 is a pioneer in the field of component MDC,, servicing law enforcement mobile
computing needs for the past 26 reams. der concerns in determining which vendor is
appropriate for an agency is product reliability, maintenance and vendo re pair response
time and customer satisfaction. Paso Robles Police Department and the Sheriff
Department report they are very satisfied with the customer service received from Data9l 1.
Additionally, the sharing of replacement parts among agencies while awaiting repairs i s
facilitated by the procurement o f compatible MDC systems. Finally, Data 9l 1 offers a fuller
interacted Mobile Data Computer, Mobile Data Video (MDV) and Incense Plante Reader
(LPR) solution (the LPR is a critical component for Grover Beach's Grant), one not offered
by manor competitors.
Agenda Item 8.i.
Page 2
CITY COUNCIL
AUTHORIZE SOLE SOURCE PROCUREMENT OF MOBILE DATA COMPUTER
EQUIPMENT/SOFTWARE AND UPGRADE TO PSNET RECORDS MANAGEMENT
SYSTEM/COMPUTER AIDED DISPATCH SYSTEM
MAY 24, 2011
PAGE 3
pl re Tech nologies, Inc,
While the component MDc approach is the preferred solution for general patrol vehicles,
the X plore tartlet offers ar rugged i ed one piece M DC solution for our traffic moto mot r officers,
neighborhood services technician, and our detectives. The vehicles utilized by these
positions will not facilitate the requirement mounting design of ar component unit and these
positions also require a portable computing solution. X pl o re Technologies has provided
ruggedi ed computer products for the pest 15 gears to various industries, including
Utility/Energy, Warehousing, Military, Law Enforcement, Fire, and Emergency Medical
Services, and code Enforcement.
The largest portion of the project cost is tied to the Data911 MDC/MDV/LPR system.
Darte911 is a State of California contractor arnd their portion of this project was quoted
under the California Multiple Award Schedule c l S . completing the PSNet ISMS /CAD
upgrade al with the procurement o the MDc client and controller software from EIS
results in 18% cost carvings as compered to ar separate installation approach. The Xplore
Technologies tablets purcha represents the lowest cost to the project.
ALTERNATIVES:
ES:
Accept recommendation to approve the procurement of D ata 911 MDc ,
pl re Technologies Tartlets, and the necessary hardware /software to link
with the Police Department EIS PSNet system and the PSNet Update.
Reject the recommendation and maintain current system configuration.
Provide direction to tarff.
ADVANTAGES:
The recommended acquisitions will enhance the quality of law enforcement services
provided by the city o Arroyo Grande. The deployment of MDCs opens the door to many
enhancements for city law enforcement efforts. Patrol Services personnel can be
dispatched directly through the M c system via CAD without the need of voice
transmission during sensitive res ponses. Additionally, Patrol Services personnel can
initiate Driver License and Wanted Persons inquiries in the field, via the M c # thereby
reducing dispatch workloads. Through the mapping software on the MDc, officers can
respond to calls-for-service by warn of the most direct route. Under the current system,
officers must return to the station in order to write their reports. However, through the
installation of MDCs and the PSNET infield reporting software, reports can be authored in
the vehicles, thereby keeping officers in the field and available for in- progress calls.
Finally, the Global Positioning System (GPS) portion of this project will provide unit location
information to the CAD system providing dispatchers the most expeditious unit response t o
in- progress calls.
Agenda Item 8.i.
Page 3
CITY COUNCIL
AUTHORIZE SOLE SOURCE PROCUREMENT OF MOBILE DATA COMPUTER
EQUIPMENT/SOFTWARE AID UPGRADE TO PS NET RECORDS F DS A IA EME IT
SYSTEM/COMPUTER AIDED DISPATCH SYSTEM
MAY 24 2011
PAGE 4
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
MEI TS:
The Agenda was posted in front of City Hall on Thursday, May 19, 2011. The Agenda and
report were posted on the City's orbit on Friday, May 20, 2011. No public comments
were received.
Attachments:
1. City Co n cd Staff Report rt — COPS funds, No vember 28, 2 0 1
2. Sari Loris Obispo County Sheriffs Department Board of Supervisors Staff Report
Dated February 28, 2010
3. Sari Luis Obispo County Sheriff's Department Data Data9l I Sole Source Letter
Dated April 8, 20 10
Agenda Item 8.i.
Page 4
ATTACHMENT 1
° "
MEMORANDUM
D M
# ,ter "L t! 11
To: CITY COUNCIL
FROM: STEVEN N, AlriNI ALI, CHIEF of POLICOIK
SUBJECT: CONSIDERATION of USE of STATE 201 Owl 'I CITIZENS OPTION FOR
PUBLIC LIC AFETY COPS FUNDS
DATE: NOVEMBER 2 , 2 'I
RECOMMENDATION:
It is recommended that the City Council. 1 approve the Chief of Police's
recommendation to utilize the FY 2010-11 COPS funds to continue the multi-year
program for the replacement and enhancement of the Police Department's radio
communications equipment; 2 authorize the expenditure of $189,,877 carried over
from the City's FY 2009-10 COPS Program; and appropriate 1,73 4 in accrued
interest.
FINANCIAL CIAL IMPACT :
There is no General Fund impact. This expenditure involves $100,000 to be received
by the City under the COPS Program in FY 2010 -11 and $189,879 carried over from
the FY 2009-10 CPS Program end $ 1,7 34 in accrued interest
It should be noted that the funding from the California Department of Finance is
dependant upon revenue generated from the state Vehicle License Fees and
therefore may be less if there is a reduction in overall VLF revenues.
BACKGROUND:
The FY 2010 -11 State Budget continues funding for the Citizens Option for Public
Safety (COPS) Program. Linder this program, funding is allocated to local laver
enforcement for the delivery of services. These fends must be used to augment local
laver enforcement services and may not be used to supplant existing funding for such
services. As in the past, the declared Intent of the Governor and Legislature is to
continue COPS as a multi -year program. However, a new appropriation to fund the
program is reguired each succeeding fiscal year.
The la w requires that these fends be appropriated pursuant to written requests from
the Chief of Police. The City Council must consider these requests separate and
apart from the proposed law enforcement allocations from the General Fund.
Additionally, the City must establish a separate interest bearing fund (Fund 2 1 ) to
record the receipt end expenditures of monies received pursuant to this program. The
Agenda Item 8.i.
Page 5
CITY COUNCIL
CONSIDERATION OF USE OF STATE 2070 -77 CITIZENS OPTION FOR PUBLIC
SAFETY(COPS)FUNDS
NOVEMBER 23, 2010
PAGE 2
each year to consider requests from the Chief of Police. The postponement of this
report to October was due to the State's delay in passing a FY 2008-09 budget_ The
funds are scheduled to be transferred this month from the State to the San Luis
Obispo County Supplemental Laver Enforcement Services Fund (SLESF), which
is administered b the County of San Luis Obispo. The County SLESF Oversight
Committee is scheduled to meet to review the requests from the cities in the County in
l o em ber 2010. This review, which is required by law, is to ensure that the use of the
COPS funds comply with the requirements and restrictions set forth in State law.
Jon approval of the City's expenditure plan for this year's COPS funds by the County
SLESF Oversight Committee., the County Auditor- Controller will forward the
designated funds to the City. The allocation for the City of Arroyo Grande is
$100,000.
Beginning with FY 2005 -, a decision was made to utilize the COPS allocation over
the next five to six years for the replacement and enhancement of the Police
Department's base station radio communications system.
two - phased plan was developed to replace the out .-of - support components and
enhance the operability of the system. During FY 2006-07 the transmitters and
receivers were replaced and the dispatch console equipment was ordered after the
Department requested and received proposals. The console equipment replacement
was completed in 2007, along with improvements in the dispatch seating,, 16 channel
upgrades to the logger- recorder system, and some minor mechanical and electric
system upgrades to the repeater site. A Communications Overview Report was also
corx missioned in 2007 using an outside consultant to provide oversight on the existing
improvements, and to provide objective technical advice on the plan. In 2008 the
dispatch center was expanded, new state of the art consoles were installed and
upgrades in both CAD and wrapping software was completed. The much anticipated
final stage of the county wide CAD to CAD was installed and went operational. .
ANALYSIS of ISSUES
The COPS Program is a permanent program in the State Budget, but, a new
appropriation to fund the p rogram is required each year as part of the Sate #s annual
budget process. A s in the past, staff will return at a later date with a recommendation
for City Council authorization to proceed with specific expenditures for the project.
At this time, the City Council is being asked ed to approve the Chief of Police's
recommendation to designate the FY 2010 -11 COPS allocation of $100,000 for this
communications system improvement program. The postponement of this report to
November was due to the State's delay in passing a FY 2010-11 budget.
Agenda Item 8.i.
Page 6
CITY COUNCIL
CONSIDERATION OF USE OF STATE 2090 -91 CITIZENS OPTION FOR PUBLIC
SAFETY(COPS)FUNDS
NOVEMBER 23, 2010
PAGE 3
Staff recommends that the FY 2010-11 funding continue to be designated to be used
as part of a mufti-year program for the replacement and enhancement of the Police
Department's radio communications equipment and that the accrued interest of $1,734 be
designated for use in the Fund's "Special Departmental Supplies" (line 'item # 271-202 -
2 to alloy staff to purchase equipment and supplies not contained in this year's
City Budget. The equipment and supplies purchased would be used to support front-
line lair enforcement operations as intended and required by A 3229.
The prior radio system was purchased In FY 1986-87 and was approaching 20 years
in age. The City's communications maintenance contractor notified the City that the
manufacturer would no longer support elements of the existing system with
replacement components. The outside estimates for a new system and installation
was approximately $507,000.
With the success of phase one, we are now ready to move on to the second phase of
the project, the system enhancement phase. This may include mobile data terminals
for the patrol cars,, the potential acquisition of additional frequencies and the
procurement of associated motile devices,
ALTERNATIVES:
The following alternatives are provident for the Council's consideration:
R ecommended ec Il errra i e: It ie reoo mmended that the City Council approve the
Chief of Police's mendation to utilize the FY 2010-11 COPS funds and funds
caned over from F 2009-10 to continue to be used as part of a multi -year
program for the replacement and enhancement of the Police Department's radio
communications equipment and that the accrued interest of $1,734 be designated
for use in tie Fund's "dal Departmental Supplies" (line item # 271 -4202 -5255)
to allow staff to purchase equipment and supplies not o ntain d in this years City
Budget.
Consider alternative uses for the FY 2009 -10 COPS allocation of $
Provide direction to staff.
ADVANTAGES:
The advantage of approving the recommended aeon is it will continue to provide funding
for the enhancernent phase of the police communic ttons project with no impact to the Cis
General Fund.
Agenda Item 8.i.
Page 7
ATTACHMENT 2
C OUNTY F SAN LUIS O BISPO BOARD OF SUPERVISORS
AGENDA ITEM TRAM► AIL
1 PAI TMWT ( ) NUM M. ]DA Te ( CONTACT"O
Shy' -, Comer F ebmary 23 x 201 o Patrick Hedges 781
( 4 ) SLQUWT
dk
RAquest a ap rO lMon transfer fto rri trust mounts in the amount of $549, aid amend & fixed &&wt list
f or budget unit l - Sheriff` - Coroner to aid fixed asses as listed.
( 5) SUMMARY OF RB
Over the past few years the Sheriffs Deparment has delayed pmbasi some replaetient items as a result of
dirr hn resources. Many o the i tems ended for purchase have s cheduled reel Meg s an are
at or bey those dates, or are failing t peme needed. Additio a new project will he &Wed to
implement Mobile Data Comps 113 patrol vehicles, The Sheriff propos using tit frm& to pwcbm the
n ew and replace t items. 'There vn be no expendim of GeneW F unds for thus i tems.
It is ree mi iended that your Board,
1. Approve an ap r pnation tr ier from the Sheriff s Federal Asset orfeity ,Mate Asset Forfeitwe, and
Vehicl Theft trust wcounts in the amount of $5 49 aid,
2 . Amend the fixed asset list to i nclude th e pursed fixed assets as listed.
/5th Grote is uYM.
M FUM000 SOURCE(S) (6) CURRENT YEAR FrNANCIAL IMPACT () ANNU ODST
Federal, State and 1 $549, 1 456 Unknown at this time
10) SUOMM?
NW o [ N/A
Ve hicle Trust a m oun t s
(1 OTMM A4E CY INVOL f +tPACT (LI T).
Th S -Cot+ r' a ent hm consWted with In or a i n T c n to r Dep Lncnt and will coor&nate
their with the Depa of G n rA Services for the pro uurement of equipment.
(12 )wnL Req T REQU ADDMONAL STAFF? Z N O O Ves , How �
C] P r LWOW Tenn CWrow ❑ Tamper H ,
(1) 1qLTMV3M D 9 )
E
oddy Acs FP�ex
A 11Cd E] 1q/ A + Eby Cluk of tte B owd
( LCCATION K&F 1 j N /A
A ' NDA PLACEMINT
10 COmm 11 � d
(1 [ECUTED DOC UNWNTS
s (mss) � � is (mss 4- 3 COOS)
d� (TL . � l #li
1� d1 Board &Ma (TIME
anAufia
� �Cd (06 � /l�
EWddl o] im WW O Miffw W ward CWk in Ward)
I NUD EXTRA MtWLrMD COMS?
El AMd lmd JZ 1
(19) BUDGET Ax]JLMTM0 T 1)
❑ S *nl and 1 0 &S &s Vow Rara NIA
OUTLnG AGRUNENT REWSITION NUWBER (OAR)
(2 1) W
) AOM44 rmn HI
NID []Yet
NSA Oft
Rev. 6-09
A-19
Agenda Item 8.i.
Page 8
Patrick Hed
SheM,=Coroner--�.
Sa L ois Obispo County Sheriff's D epartment P. Box
San Luis Obispo, CA 93406
A m Ced
A dMinistwi t m TO:
781-454()
ni" SeM ces
791-4400
civil
Enfammcnt
781-5484
Crime
Pmrveutian
781 -4547
cutdy
781 --460
rk"M M
7 91 + 4500
Perot
781-4550
Coast staiael
528 -
"ems
781.4550
237 - 3000
South Station
4 -71.0
Wh
corn
781 -45.3
p amio
7
pm
791,4533
RACards
711-4140
781-4589
FROM:
DATE;
BOAS OF SUPERVISORS
PATRICK HEDGES, SHERIFF - CORONER {W 4 y
FFJARY 23,2010
REQUEST AN APPROPIUATION TRAN SFER FROM TRUST
A IN T AMUW of $549,456, AND AM
F MD A LIST FOR B UDGET UNIT 136 SHERIFFs
CORONER TO ADD FIXED AM AS LISTED
RECON
BUZM
It is mcommended that your Board:
I . Approve an app r mm from the Shoff s Federal .fit FriwM State
Asset ForMture, and Vehicle Theft trug accounts in th e amount of $549, and;
2, AnLend the fixed ws& list to include the purchased freed assets fisted below.
A 4/5th vote i required.
Discm-
ne Sh edff pmNws wing trust fuwds to pump the new and rep] t it s listed
below. The US Ammey GmaW provides 9Wdefines for use of Federal Asset F r eit
ids and spwifically prohibits use for pe onnel expenses. The Califomia Aftmey Genevd
provides guidelines for use of Stme Asset Forfeiture fimds which includes son- auppta t ion
classes. The Csiifornia Vehicle Code govt use of VeNcle 'left Trust finds and ti is
Next u to ve hicle theft invesona.
Over the past firw yem the SheTiTs Depulment bas delayed purchasing some rqlacement
items as a result of diminish* rea r . Many of the item recommended for purchase
have scheduled eplaom nt yes and ate at or beyond those dates,, or are failing to operate
as new. It has became
apkmn
ust t that without utilizing tr funds for the items f is d
below, r*wem is will not be available by other me and could seriously affmt public
saw andjail oparadow. In addition, there am new items being recommended ft pumb e.
A -19
Agenda Item 8.i.
Page 9
Sherff s Tryst Fund Trsfer
Febn , 2010
Appropriation Um sfer from the following trust amounts
• $481,999 will be transferred from the Federal Asset forfeiture TI'I= Account
o $66, 074 wiU be ftinsferred from the State Asset Forfefture Trust Awount
a S 1 9 383 will be vansf red fmm the V ehicle TUft Trust ArrAmt
Below is an itemi on of the purchases and categorization as fixed asset or significant value
items.
F ends in the ar ount of S491,999 will be ransferrcd from the Fed Asset Forfeftre "gust
Account to be utilized for the puurche of the fixed asset and significant value items Us ed
below:
Fixed aster
e S397,775 f r the purchase and implern ntation of a Mobile data Computes (UM) ad.
T N 91"S as automisted, swwe mobile data c o tx uracation system Yinidng the Sherff s
immput r -aided dispatch CA yst e a i with fi units (patrol cm) via usc of mobile data
sof wam, comb ined with secure Ovaw ct r slew inft ; using nt of
Justice required private c s mudcation system. This project wiU provide secure
automated communicaE bwm5en dispatebers axed field units, reducing response tires by
providing field deputies with more info wdon quicker and au o ti tly, improving asset
rn �a�t by pervading dim with closest -unit technoloU, and prowtiug confi �ti i
infomution 6om public broadcast Equipment to be purchaud and iraWl d includes 44 in-
car mobile mminals, related softwam and co I adou bard ar . TWs type of
project has been it ptemented by many lave enforcern nt ag n ies in Ca lifornia, in Audi g
the sit dowt e t tie and has been tested locally and detamin d to be Friable and ready t
implement.
0 S 1 3,800 for the pur base of a mplacement ca merci l Mood cutta/mixer which is nceessary
to provide meals for inMates. The cuff=t food eunt r mix r ,requires frequent repair and bas
served w ell iutt the product o f over 1800 meals daily for more then seventm y ms4
db S6 ,499 for the pmehase of a replacement commercial oven which xs ne a nary to per aide
meals for ` The cwt commercial oven to be replaced (there are our) i
frequently oil of service and fir parts are scarce due to age and obsolesce;
e $12,882 for the punch e o a replacement copier as the existing copier is over five years old
and requires constant repair. This is the heaviest used copier in the depaKLUMM aid rides
in the bookins arm of the i ail;
0 S8 fo the pumhm of a medical ed gu ey for use by ill imnues aid provide adequate
support when needed for medial transport;
Si t Value:
0 S5, 181 for the pr hale of'r plaoment chairs that are no loaner eMceable;
0 $5,690 for the phase of bicycle parrot safety cq uA jV LAk=t Md M&jftWf1AM= step li a that
are bond their u lures or are consumable items. These items include specialty
uniforms tires, etc.;
A -19
Agenda Item 8J.
Page 10
Shed s Test Fund Tr sf r
February 2 20 10
S49 fear the purchase of replacement of ba istic safety equipment that is beyond the
1 3,000 for the pump of replacement emergency first responder ha -fast safety
quip�n t that has expired or been utilized and is o louger serOceable. Theme ate squired
safety items that are Issue to al sworn personnel
S 5,800 for the r eplacemcnt of Automated External Defibrillat r (A ED) pads that have
expired and am no longer supported by the manufacturer,
• $2,900 for lettering on Sbe Demitment vehicle
$5,500 for a reply . rent and trainins of a nar otics canine.
Funds In the amount of $66,074 will be bwdwed front the Mate Asset Forfeiture 'Trust
Account f or the purchase of th freed asset and si'icrrt value items listed below:
Fixed Asset its
$4,269 for the purchase of a computer, forensic lab system that will ale complete
formic mdy of cell phones (which �xrrer�#fy lim t o style phones d-
held cle conic devisor and other ]FDA type equipment seized as evidence;
12,997 for the purchwd of a otc video sur eilbwce system. This video system will be
u�d to quickly identify, mTest, and convict cru*Wnals cornmitdog Cn*nM such as car
burlar"es and vandalise that occur at unattwded public parking area. These crimes are
oika numerous in single locations but inconsistent as lb tinne of day or day of the week.
Using officers for this rype of surveillance i's expmsive and or unfeasible because of lack of
pronrl;
$7,222 for the purcl a replacement underwater safety equipment including masks,
d omrnu dcado components, and miscellaneous equipment. Th w mess
com muni�on its enable the team to use the existin& undet ater sefeW equipment
asic and suits) with a smaller comp wt underwa mr communication system T his ll
resWt in the ability to respond qWcker to calls as Im, pre -dive setup is required.
Si t Value it=s:
M 2,100 for the purchase of 'Taxer cartridges. Cerfificabon for use of the gamer requires
Deputies and orreetional Officers to fire tea amid es in required annum training to
remain certified. Some of these cartridges uill re lsce cadges tbw have been usM on
violent subjects during perfoffnance of law enfow- went duty;
$ 111, 1 7 for the purchase of rephmment Srch and fescue equipment that is note,
co isumable, to umMe existmg safety a u`prn tt and to pur haw a bumper mounted
winch for the Such and Rescue cue tar wk;
i 9,299 for the pmhew of replacm tit radios that have either outlived theme norm
rep1a =ncnt cycJe or are obsolete and no lour serviceable. See table -below:
__
A -19
Agenda Item 8.i.
Page 11
Sheriff s Taut F und Tmusfer
F 23
Ja hand he)d radios; 115 replament annuaUy
1 7
U -
]ail ba station ra dio; no longer s Mce ble
I
5462
Aero squadron radios; obsolete
6
$3 9 0,79
Pavol hmd held radios* 115 replacement annually
1 2,86
Fri in the amount of 1,3 83 will be A from the Vehicle Theft Tn= Account to be
utilized for the purchase of the i s i .�n value ,item listed below:
1,383 far the pu bxw of a vehicle traclang system w bic h utilizes G S technology t
enhance vehicle theft investigations.
AGE 0-11MR i
The Shcdff-Comner"s Department consulted with Information Technology Depa ri nt and
iU coonfinaft their efforts with the Department of General Services for the procunment o
9mp-
1 TI B.
The requested $543 cqmw will be compleWly oft bye S481 ,999 from F edeM A3=t
For' 'Tnig Funds, S66,074 from Mate Asset Forfeiture Trust Funds, and 51,383 from
Vehic 1c Tbeft Wrist Funds. Do um of =W fads will al low for the pumhase find or
replacement of nwessary and cnkical equipment with no imp= to ft GeneW Find. We do
not have the figures o the o - going costs or xnaintena= at titre. Maintenance an on-
going casts will be funded with wig f ds when other ceding sources arse not available
RESULTS:
Nmh se of these fixed asset si nific t value itaw will benefit the public and members of
the Sheri 's D pa rnent by replacing old and wom equipment, upgrading some itms to the
lit technology a x le, and purchWng new equipment to enbance public safety and
provide for a safe community with no impW to the GenaW Fund.
m 4_
A -19
4-
Agenda Item 8.i.
Page 12
ATTACHMENT 3
SAN LUIS OBISPO COUNTY
SHIERIFFS DEPARTMENT
MEMORANDUM
T. PHILL HALEY
FROM: COMMANDER ROIL HASTI
LATE. APRIL 8, 2010
SUBJECT. SOLE SOURCE MOBILE DATA COMPUTER PROJECT
The Sheriffs Department is seeking a "Sole Source" purchase request for the Mobile Data
Computer (MDC) project. In an effort to comply with state and local laws, San Luis Obispo
County rules and regulations, and in keeping with the direction of the attached "Request for
Exception to Competitive Kidding or Request for Proposal Process," this document is
provided in support of that purchase.
The project history and research discussion below provides more detailed information. The
primary reason for the request for "`Sole Source" is air bag compliance. Of the variety of
solutions researched, reviewed and presented, one solution provides a product that is installed
in compliance with Ford Motor Company specifications for air bag safety. The other
solutions are presented as "air bag friendly" but are not installed in compliance with the
vehicle manufacturer specifications.
The Sheriffs MDC Committee was formed in September, 2007, for the purpose of learning
about mobile data solutions, determining Department needs and developing input for
selection of a mobile data solution for the Sheriffs Department. The following is a result of
that effort.
Currently a variety of solutions for mobile data computers exist. These primarily include
laptops and rugged fixed mobile data computer terminals in a variety of configurations.
Mounting solutions also vary but primarily involve some configuration of trunk mounted
computers with a monitor and keyboard in the front passenger area or a solution that is
mounted entirely in the front passenger compartment. All applicable solutions include some
form of an onboard CPU, a monitor and keyboard.
With some laptop solutions, the CPU, monitor and keyboard are all contained in a single wait
mounted in the passenger compartment, typically *n a "docking station" type mount, allowing
the user to remove the laptop from the vehicle. Another laptop system involves use of a
separate monitor and keyboard in the passenger compartment, and a laptop mounted into a
"docking station" in the trunk compartment. This configuration is designed primarily to
address the fact that standard laptops take up considerable space in the passenger
Agenda Item 8.i.
Page 13
compartment and also are susceptible to damage from air bag deployment.
At the start of the project the MDC Committee was provided some direction as to the desired
solution's capabilities. The desired solution should include mobile access to the CAD system
for information related to calls for service. Additionally, the solution should included
Automatic Vehicle Locators A L or GIBS, a "DL Swipe" system or DL magnetic card
reader, access to DMV records and NCIC information related to wants and warrants and
registration information, and access to mapping. Additionally, the direction was not to allow
access to RMS. The direction was to outfit all marked patrol vehicles with the systems.
The MDC Committee conducted an internal survey to determine needs and desires for a
mobile data solution. This survey provided feedback on what deputies believed were the
most important capabilities the MDC system should provide. In addition to ranking on a
scale of 0 (not helpful at all) to 1 (mission critical), general comments were collected. The
full results of this survey are available in a spreadsheet format. A summary of the results
showed the following "top 15" list of requested capabilities.
In an effort, to better understand the multitude of options available, the MDC Committee
invited a variety of vendors to demonstrate an array of solutions. Through this process the
MDC Committee reviewed removable and stationary laptop solutions mounted in both the
passenger compartment and trunk of the vehicle and a variety of configurations of fixed
mount, non - laptop solutions mounted in both the trunk and passenger compartment. Amer
review, and taking into consideration both space and heat concerns, the MDC Committee
opted to avoid a trunk mounted solution. This was in part based on the fact our current
agency practice involves assignment of two deputies during hours of darkness which requires
considerable use of trunk space for duty gear and safety equipment. Also, clue to the large,
rural area of our jurisdiction, removing the spare tire from the trunk to make additional space
available was not an option (some agencies opting for trunk mounted solutions removed the
sure tire from the trunk area to create room for a sliding mounting board). Additional
concerns involved the existing heat issues of trunk mounted equipment as recognized by our
current Digital Eye witness video systems, and the physical space required for a laptop
solution in the front passenger area berg problematic with to deputies in the car. Also, a
passenger compartment mounting configuration for a laptop would not be conducive with
proper passenger side air bag deployment.
Once the MDC Committee determined the desired solution of a fixed mobile data, non -
laptop, non -trunk mounted solution, to vendors offering this type of solution offered to
provide installations to allow our agency the opportunity to field test their products.
Additionally this provided an opportunity to determine if adequate wireless coverage existed
throughout the county to support continuing with the project, and for testing of to wireless
service providers (Verizon wireless and AT &T ) in an effort to determine best available
coverage for the MDC project.
The first vendor to provide equipment was Robou. This vendor installed to identical
systems. This solution is basically a two piece system mounted in the passenger compartment
in an "air bag friendly" configuration which consists of a CPU/Monitor combination attached
Agenda Item 8.i.
Page 14
to the dash board directly in front of the min radio. Below the CPU/Monitor combination
is a standard keyboard which is mounted to the top of the existing floor board console
(housing the law enforcement radio and Unitrol equipment. In this configuration, the
monitor can siveled to face either the driver or passenger.
The second vendor to proved equipment was Data 911. This vendor installed two identical
systems, but mounted them in two different fashions. This was due to the fact this vendor
offers an "air bag friendly" configuration, and also an "air bag compliant" configuration.
This vendor states they are the orfly vendor offering a solution that complies 1 % with air
bag compliance specifications provided by the Ford Rotor Company for Crown Victoria
model after market equipment installations. This solution is basically a three piece system
mounted in the passenger compartment, with the CPU mounted in the glove box. The "air
bag friendly" mounting system places the monitor (smaller than the RoboVu CPU/Monitor
combination) in about the same location as RoboVu and utilizes a fully adjustable mounting
system that allows the monitor to face either the driver or passenger. The "air bag
compliant" mounting system places the monitor in a fixed location on the dash directly in
front of the existing am/fin radio and very close to the dash board (within the specifications
provided by the Ford Rotor Company allowing for safe and uninterrupted air bag
deployment). In both the `'friendly" and "compliant' mounting configurations the keyboard
is mounted below the monitor and above the center console.
During the field testing phase, the preferred wireless vendor was overwhelmingly identified
as Verizon. The air cards and antennas provided by AT&T wireless failed regularly, and
consistently dropped system coverage which resulted in the need to completely restart the
entire mobile product. This problem was rather severe in the Coast Patrol area, and was
routinely problematic in the North and South Patrol areas as well. It should be noted that
while the coverage provided by Verizon wireless was not 100 percent, it far exceeded that
provided by AT&T.
It should be noted that during the field testing process, the mobile system was accessed via
the County VPN. This allowed the field wits to access the mobile system without the
required T- I line, which was not ordered until after it was determined a local wireless vendor
would be able to provide the necessary wireless coverage. Since adequate coverage was
discovered, the T -1 line has been ordered, and should provide similar, if not improved system
performance, as well as providing a D J required secure format capable of handling the load
of the full fleet of marked units .
Just prior to the conclusion of the field test and comparison of the input from trained users,
the IIDC Committee met and discussed the van*ous issues with the two solutions tested.
After discussion and review, the MDC Committee's overall preference was the Data 911 `'air
bag compliant" solution with the keyboard mount used with the RoboVu demo system
( Havis-Shield).
Upon conclusion of the field test, all completed surveys were collected and reviewed. It is
important to note RoboVu provided two identical configurations, and Data 911 provided two
different configurations and this should be taken into consideration when analyzing the
Agenda Item 8.i.
Page 15
survey results (as an example, some users may prefer the air bag compliant configuration
over the adjustable monitor configuration when providing feedback on the Data 911 product,
while there is no variance in the surveys returned for RoboVu because both configurations
are identical). All returned survey forms were collected and the results of the surveys were
analyzed numerically and also by taping into consideration the comments (listed by "pro"
and "con" . The results of the survey were virtually tied (numerically, 3.8 rating for
oboVu, 3 .7 rating for Data 911). When taping the comments into consideration, the results
remain tied, or slightly favored Data 911.
As part of the review process, Scott Sarento of Sheriffs Automation provided the
following input. "Sheriffs Information Technology Division has been highly involved in this
project from its inception. It is our belief that both RoboVu and Data 911 meet the minimum
requirements for hard drive size, amount of memory and computer processor speed needed to
successfully run the Tritech software package. It is important to note that both systems from
technical stand point performed similarly. This being said, here are some differences which
should be talon into account when deciding on the equipment to be purchased.
"oboVu is what is considered an all in one system. This means that the monitor is
combined into one case with the mother board, hard drive, memory and processor. This
saves space and cabling as the only thing which is external to this device is the
keyboard/mouse. A draw back to this configuration is if there are any hardware problems it
will require the entire system to be pulled out of service. So, if a monitor screen is cracked
the entire system will have to be replaced. The upgrade path for this product is limited,
meaning we would most likely need to replace the complete system in 4 years instead of only
parts.
"Data 911 is configured much life a standard desktop computer. There is a case which
houses the mother board, hard drive, memory and processor which is mounted in the glove
box with a separate monitor and keyboard/mouse. With this configuration you have a wiring
harness which must run from the glove box to the monitor and keyboard/mouse. Since the
wiring harness is hidden in the dashboard we do not see this as being a liability. The upgrade
path is much more flexible for this system. We would be able to keep existing monitors in
place and only replace or upgrade the computer portion of the systems." Based on Sheriffs
Automation involvement in the project, and review of both systems, their recommendation
for our agency is the Data 911 solution.
1 contacted County Counsel to assist with research and provide input on the air bag
"compliant" versus "friendly" issue. County Counsel questioned why our agency would
knowingly and intentionally disregard the vehicle manufacturer's specifications and accept
additional liability.
I then contacted several other agencies using the Data 911 and RoboVu solutions. These
agencies names were provided to me by both vendors' representatives. Agencies using Data
11 products indicated for the most part, the air bag compliance issue was not problematic,
as they are using the air bang `compliant" solution from Data 911 (with exception of some
specialty vehicles which are not Ford Crown Victorias. Agencies contacted using RoboVu
Agenda Item 8.i.
Page 16
indicated although their agencies decided to go with an "air bag friendly" MDC, they have
experienced no problems or incidents to date with air bag deployment. One agency indicated
they deploy single officer units, and another indicated they worked with their risk
management who "bought off' on "'air hag friendly." One individual contacted at an agency
using RoboVu was unsure, but stated he believes they contacted the Ford Motor Company
and using the air bag specifications, installed a lobo u unit with a H is- Shield four
position mount, then took measurements and "it world." He said it was also possible they
used a study conducted by Newport P.D.
In conclusion, based on the overall research and review, field testing, Automation input and
airbag compliance issue, the MDC Committee's recommendation is the Data 911 solution in
an airbag compliant configuration.
RH-rcn
Agenda Item 8.i.
Page 17
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 8.i.
Page 18
0
A.
INCORP RATED
JULY 10. 1911
Z4( ,g P MEMORANDUM
T: CITY COUNCIL
/%StN
FROM: TER ESA MCCLISH, COMMUNITY UNITY DEVELOPMENT DIRECTOR
F
SUBJECT: APPEAL OF PLANNING COMMISSION'S APPF VAL OF
CONDITIONAL USE PERMIT CASE NO. 11-002 FOR AN INTERIM
F T SCAT PARKING AND STORAGE FACILITY AT 800 RODEO
DRIVE
DATE. MAY 249 2011
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution denying the Appeal and
upholding approval of Conditional Use Permit Case No. 11-002 for an interim
FTASCAT parking and storage facility at 800 Rodeo Drive.
FINANCIAL IMPACT,
There is no financial impact related to this item.
BACKGROUND:
On March 16, 2010, the Planning Commission made a Development Code
Interpretation that a bus line service and storage facility is an allowable use in the Public
Facilities District subject to obtaining a conditional use permit (Attachment 1). - r he
Commission also expressed a preference that any such application be proposed as an
interim use. At that time, AmricanStar Trailways (AST) was interested in operating a
bus line facility at the subject site owned by the County of San Luis Obispo at 800
Rodeo o Drive and formerly operated as a County corporation card. However, no
subsequent application for a conditional use permit was filed for a project by AST.
On April 5, 2011, the Planning Commission approved Conditional Use Permit Case No.
11-002 for F TA SCAT to move its current parking /storage facility from Grover Beach to
the - subject property as an interim use of 5 gears (Attachment 2). The Regional
Transportation Authority FTA /South County Area Transit (SCAT) is the public
transportation operator serving the Five Cities area with fixed bus routes. On April 12,
2011, the City Council approved a waiver of application fees for the project since the
City is a member of SCAT and fees charged to SCAT are ultimately passed on to the
City.
Agenda Item 9.a.
Page 1
APPEAL of PLANNING COMMISSION'S APPROVAL of CONDITIONAL USE
PERMIT CASE NO. 11 -002 FOR AN INTERIM F TA/S AT PARKING AND STORAGE
FACILITY AT 800 RODEO [FIVE
MAY 24,
PAGE
On April 8, 2011, AST fled an appeal of the Planning Commission's approval of
Conditional Use Permit Case No. 11 -002. AST requested the appeal be heard on May
2 2011 (Attachment 3.
ANALYSIS OF ISSUES:
The reason listed on the AST appeal form indicates the City was unfair to AST b
approving the F T SCAT facility because AST was subjected to extensive standards
that were not required of F TA SCAT. Staff held initial meetings with AST during 2010
regarding their interest in the site. Eased on a preliminary Verbal project description,
staff indicated the potential issues that would have to be considered during the
conditional use permit process. AST described a facility that would operate and
maintain approximately 20 buses on the project site including the upper and lower
terraced areas. Potential issues identified were gash grater discharge, noise from
maintenance activities, screening of site activities, particularly on the lower facility, and
lighting. AST was also informed of the possibility that a study would be required by
APCD if their application triggered a mitigated negative declaration requiring
responsible agency referral. This was based on emerging regulations of which staff
was made aware during the processing of a project on another site at that time
(Courtland Street and E. Grand Avenue.)
During 2010, staff anticipated an application from AST for a conditional use permit.
However, in early 2011, staff was notified by the County that no application was
forthcoming from AST. Subsequently, the City received an application from F TA SCAT
for a conditional use permit for Vehicle parking of up to eight buses and an office.
Bus maintenance would be conducted at other site facilities. After review of the project
application at the Staff Advisory Committee, it was determined that the proposed interim
use qualified for an exemption under the California Environmental Quality Act CEA
guidelines and no agency referrals w ere necessary. The project gent to the
Architectural Review Committee on April 4, 2011. The project was noticed for a public
hearing in accord with state lair and City procedures.
It should be emphasized that the FTASCAT project description is much less intensive
than ghat was described during previous discussions with AST. AST's proposal would
have involved more Vehicles, maintenance, and staffing. As a result, a number of
improvements to the site triggered additional potential conditions that are not involved
with the FTASCAT proposal. The proposed FTASCAT use of the site requires
minimal improvements. AST asserts that the project was approved without full analysis
of all project impacts that would be otherwise associated with an AST facility.
ALTERNATIVES.
The following alternatives are presented for City Council consideration:
1. Adopt the attached Resolution, denying the appeal of the Planning Commission
approval of Conditional Use Permit Case No. 11 -002;
Agenda Item 9.a.
Page 2
APPEAL of PLANNING COMMISSION'S APPROVAL of CONDITIONAL USE
PERMIT CASE NO. 11 -002 FOR AN INTERIM IM TA/SCAT PARKING AND STORAGE
FACILITY AT 800 RODEO DRIVE
MAY 249 2011
PAGE 3
2. Do not adopt the attached Resolutions lutions and direct staff to return with a resolution
upholding the appeal and denying Conditional Use Permit Case No. 11 -002; or
3. Provide direction to staff.
ADVANTAGES:
TAGES:
Subjecting RTA SCAT to the same requirements as AST would not be appropriate
given the difference in proposed uses. Approval of Conditional Use Permit Case No.
11 -002 allows the project site to be utilized at a less intensive use than the previous
County corporation yard operation. At the same time, it will allover for a more compatible
development to occur in the future due to it's interim use limitation. It will support local
transit, effectively utilize the existing property, and assist the County to generate
ongoing revenue from this asset.
DISADVANTAGES:
The proposed use will produce intermittent noise and will create minor bus traffic on
Rodeo Drive early in the mornings and in the evenings.
ENVIRONMENTAL ONMEI TAL E IE :
In compliance with CE A, the Community Development Department determined that
the proposed project is categorically exempt per Sections 15311 and 15301 of the
CE QA Guidelines.
PUBLIC NOTICE AND COMMENT:
A notice of public hearing was published in The Tribune on Friday,
mailed to the appellant and property o wners within three hundred
site. The Agenda for this meeting was posted in front of City Hall on
2011. The Agenda and this staff report were posted on the City's
May 20, 2011. No public comment has been received.
Attachments:
1. Resolution of Planning Commission Interpretation
2. Resolution of Planning Commission approval of
Conditional Use Permit Case No. 11 -002
3. Appeal filed by AST
4. AST information request and staff response
May 13, 2011 and
feet of the subject
Thu rsday, May 19,
website on Friday,
Agenda Item 9.a.
Page 3
ATTACHMENT 1
RESOLUTION No. 10-2119
A RESOLUTION of THE PLANNING COMMISSION of
THE CITY of ARROYO GRANDE INTERPRETING THAT A
BUS LINE SERVICE AND STORAGE FACILITY Is AN
ALLOWABLE L.E USE IN THE PF DISTRICT SUBJECT To
OBTAINING A CONDITIONAL USE PERMIT
WHEREAS, the Development Code was adopted by the City Council on May 14, 1991,
and became effective on June 13 , 199 1; and
WHEREAS., Section 16.04.050 of the Development Code provides the Planning
Commission with the authority to clarify ambiguities in Title 16 of the Municipal Code; and
WHEREAS, Development Code Section 16.44.040 Public/ Quasi Public Facilities
specifies that the intent of the district is to designate land of the conduct of public, quasi -
public, and institutional activities, including the protection of areas needed for such
future facilities; and
WHEREAS, the Planning Commission has received a request for an interpretation to
determine whether a bus line service and storage facility meets the intent of this district
and is are allowable use consistent with its operation as a public utility; and
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of
Arroyo Grande hereby makes the interpretation that the proposed use is consistent with
the intent of Section 1 6.44.040 of the Arroyo Grande Development Code.
On motion by Chair Flay, seconded by Commissioner Ruth, and by the following roll call
Grote, to wit:
AYES:
Commissioners Flay,
NOES:
hone
ABSENT:
hone
Ruth, Parneich, Brown and been
the foregoing Resolution was adopted this 1 h day of [March 2010.
ATTEST:
DEBBIE WEICHINGER
SECRETARY TO THE COMMISSION
ze
TERESp MCC H,
COMMUNITY DEVELOPMENT DIRECTOR
OA -
CAREN RfYPHAIR
Agenda Item 9.a.
Page 4
ATTACHMENT 2
RESOLUTION NO. 11-2 I
A RESOLUTION of THE PLANNING COMMISSION of THE CITY of
ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT CASE
NO. 11 -002; INTERIM ESTABLISHMENT T F A RTAISCAT PARKING
AND STORAGE FACILITY; 800 RODEO DRIVE
WHEREAS, the applicant proposes to establish a interim parking /storage facility at a
3.25 acre lease site that contains an existing storage and maintenance building for a
period of to five years; and
WHEREAS, the property is zoned Public Facilities; and
WHEREAS, the property is currently developed with a 3.25 acre site; and
WHEREAS, Municipal Code Table 16.36.030.A requires the approval of a Conditional
Use Permit to establish storage and parking facilities within Public Facilities Zoning
District; and
WHEREAS, on April 5, 2011, the Planning Commission reviewed the project at a duty
noticed public hearing; and
WHEREAS, the Planning Commission finds that this project is consistent with the City's
General Plan Development Code; and
WHEREAS, the Planning Commission finds, after due study, deliberation and public
hearing, the following circumstances exist:
FINDINGS FOR APPROVAL
'l. The proposed use is perr rifted within the subject district pursuant to the
provisions of this section and complies with all the applicable provisions of
this title, the goals, and objectives of the Arroyo Grande General Plan,
and the development policies and standards of the city.
Parking /storage facilities are permitted within the Public Facilities Zoning
District if approved by a Conditional Use Permit. The lease site is a 3.2
acre former County Public Works and Maintenance Yard and is developed
for vehicle parking and storage services.
2. The proposed use would not impair the integrity and character of the
district in which it is to be established or located.
The proposed site is zoned pubic facilities and is located within are
existing public facilities }rand and is adjacent to other public facilities. The
proposed use will he limited to parking and storing of vehicles with no
maintenance of vehicles occumng on the site.
Agenda Item 9.a.
Page 5
RESOLUTION No. 11-212
APRIL 5. 2011
PAGE 2
3. The site is suitable for the type and intensity of use or development that is
proposed.
The lease site is 3.25 acres in size and is developed as a public works
and maintenance yard and contains adequate access and parking
facilities. The proposed use will be located ithin a current existing facility
intended for a similar use.
4. There are adequate provisions for water, sanitation and public utilities and
services to ensure public health and safety.
The property., has all necessary infrastructure and is served by utilities
and streets. There is no substantial change in the intensit y of use.
5. The proposed use will not be detrimental to the public health, safety or welfare or
materially injurious to properties and improvements in the vicinity.
The proposed use will not be detrimental to the public health, safety or
welfare or materially injurious to properties and improvements in the
vicinity since the proposed development adheres to the General Plan and
development standards of lie Municipal Code.
NOW, THEREFORE, E, E IT RESOLVED that the Planning Commission of the City of
Arroyo Grande hereby approves the interim establishment of an F TA SCAT interim
parking/storage facility for a period of to five years with the above findings and
subject to the conditions as set forth in Exhibit "A ", attached hereto and incorporated
herein by this reference.
On a notion by Commissioner been, seconded by Commissioner Sperow, and by the
following roll call Grote to wits.
AYES: Commissioners been, Sperow, Martin and Ruth
NOES: Done
ABSENT: Commissioner Barneich
the foregoing Resolution was adopted this 5 day of April 2011.
Agenda Item 9.a.
Page 6
RESOLUTION CVO. 11-2127
APRIL 5, 2011
PAGE
ATTEST.
DEBBIE WEfCHINGER
SECRETARY TO THE COMMISSION
AS TO CONTENT:
T:
TER ESA McC1. H
DIRECTOR F F COMMUNITY DE IEL PME IT
ELI ETH PATH, CHAIN
Agenda Item 9.a.
Page 7
ATTACH IVY E I'T
APPEAL TO THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE
Date , oQzL 8; 7ell
Name
a nd A ��
A ddress f A p p ellant
nt
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f
Appeal f - ez Iv r Ar Al z4tr AP -
C e ISO.
Approved b �-,� -� �,-.,- err 2,
Late
Reason on for App eal 14* e �
i
(,A L ( ' V •
-.�% 4
V Of
/4-r C-A-C &+4KD)
Signature
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Ma iling
Add
Telephone
Fee - $250.00 Receipt No. co -?��0�el 7
Date
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Director of 4egi§fqftive and Information Services /City Clerk
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CITY OF ARROYO G RAiDE
OMMIJINlfV DEVEL PMEN
Agenda Item 9.a.
Page 8
April 8, 2011
Mayor Tony F
Arroyo G rande City Council
Subject: Appeal of Conditional Use Permit 11 -002
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APR 0 S 201?
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C ommunity Development Director
City of Arroyo Grande
Would you please provide the following information:
C 11Y 0F.ARRGY0 G RANDEE
F- ENT
1. Copies of all records, notes, meetings, etc. that your Departm has concerning the Conditional
Use Permit 11 - 002.
2 . Please provide ar DVD copy of the Planning C ommission hearing on the Conditional Use Permit
11 -002.
Copies of all receipts for all fees paid by the Regional Transportation Authority for permit fees,
s tudies, etc. concerning all phases of the Con Us Permit 11 -002.
4 . Did you or yo u PlaMnning D paMrtment require RTA to provide a Diese Pill) Screening Health Risk
Assessment for the C o nditionaMI Use Permit 11
5 . Did you or your Planning Department require f TA to provide a Noise Assessment Study as ar
requirement for the Cond Use P ermit 11 -002?
6 . Did you or your Planning Department require IOTA to notify aM Waste waiter Runoff' study?
7 . Did you or your Planning Department assure than all property owners within 300' of this facility
were in fact notified
8 . Did you or your PlaMnning De paMrtment ass ure than the owners of 697, 725, 751 and 767 Via
Vaquero were i n fact notified?
9 . Did you or your Planning Department notify the Rancho Grande Homeowners Association as to
the Condit Use Permit 11 -002 application
10. Did you or your PlaMnning DepaMrtment require the f TA to provide ar traffic impart t study as a part
of the application process?
11. Did you or your Planning Department require the RTA to provide ar Outdoor Lighting Study?
12. Did you or your Planning Department require the PTA to landscape (trees, shrubs, etc), i
and bring the outside grounds to an acceptable level
13. Did you or your Planning Department require additional fence screening, t o re duce th highlight
glare that has been experienced by the horse owners on Via Vaquero in the past?
1. Did you or your Planning Department require PTA to directly ratify the three residences of
Paunch Grande that h ave made numerous complaints to th City of A rroyo G rande wh the
County R oads operated from that facility
15. Did you or your PIarnning Department require PTA to provide a stu on th Hea Ith Ris
Assessment to th stud and staff' of St. Pa trick's Sc hool ?
16. Did you or your Piarnning Deparrtment require IOTA to perform ,air bread k test Noise Assessment
Study so that the loud noises generated from such testing w ouid not affect the residents of
Rancho Grande
Agenda Item 9.a.
Page 9
1 . Are you o your Planning Department Staff aware o f all the complaints that were repeatedly
lodge with the City o Arroyo Grande concerning the loud air brake testing noise created at the
County Road equipment in the past?
18. Did you o your Planning Department Staff ascertain that the three SCAT buses that leave the
yard at 530 am will have to be started at approximately 5:00 am and the other three will have
to startup at approximately 6:00 am in order for the drivers to complete a legal bus inspection,
brake testing, cleaning, etc?
19. Are you and your Planning Department Staff aware that a driver must start his /her bus, build air
into the system, shut the bus off, stmt the bus main, shut the bus off and bleed (very loud air
noise) the brakes down to h l the low pressure warning devices., start the bus and build the
bus air to maximum cutoff, bleed (again very loud air nose) ) air system down until air compressor
cut in, build the air to maximum, male two loud brake application and all this before their bus
can be moved?
20. Did you o r your Planning De partm ent Staff assess the paving location that SCAT would be using
at this Facility?
1. Did you or your Planning Department Staff require a Noise Assessment of at least this location
where each and every bus will be started and a bus inspection/brake check will be required each
and every day?
22. Did you o your Planning Department Staff at least require that a SCAT bus be brought to the
proposed bus paring location and that bus be started at 5:00 am in the morning and was a
decimal reading of this procedure taken and if so what where the results?
23. Did you o your Planning Department Staff take into consideration that the proposed bus
parking location will cause the loud brake testing noises to reverberate off of the very large
metal maintenance building located in front of the parked buses and this will amplify those
extremely loud noises and send those noises directly at the homes located in Rancho Grande?
24. Did you or your Planning Department Staff ascertain that the three bus started at 5:00 am fire
days week and during the winds will be started at different times within that 30 minute
period and will generate repeated loud noises. Again the same problem starts over main one
hour later at 6. am three additional bus will be started main and main. Again on Saturday
and Sundays this process starts over and over, so much for quiet enjoyment for the property
owners on Zia Vaquero?
25. Did you or your Planning Department Staff waive the acceptable noise levels from 5:00 am until
10:0 pm 7 days a week? Please provide a copy of this warier?
b. Did you or your Planning Department Staff follow the 7:00 pm to 7:00 am noise restrictions or
were these also waved? Please provide a copy of this wavier?
7. Did you or your Planning Department Staff list what is maintenance and what is not? Example:
Bus does not start, can FTA jump start the bus? Headlamp out can they change it on site? Can
the cleaning the interiors of the buses on site? Can FTA repair a broken bus seat or a bran
windshield bus glass On site? Can they have shop tools on site? Can they change a tire using air
tools on site? Can they bring a shop truck to the site and change oil o r matte any repairs? Can
they have bus maintenance supplies, tires and parts on site?
How did you and your Planning Department Staff determine that this facility was exempt per
Section 15311 and 15301 of the EQA?
29. At the time Am rican tar Trailways attempted t0 obtain a Conditional Use Permit for this
facility, did you or your Planning Department Staff find the facility status exempt per s cti n
15311 and 15301 of the E,A?
Please explain why your Or your Department Staff required Ameri an tar Trailw av
R E
Diesel R Screening Health Risk Assessment during the Conditional Use Permit process.
APR 08 2011
CITY F ARROYO t -WE
Agenda Item 9.a.
Page 10
1. Co pies o f all records, notes, etc. that you our your Department has concern A m ri an tar
Trailways and/or Bob Dockerty process to obtain a Conditional Use Permit for this same County
Road Department location in Arroyo Grande.
2. Please include all the requirements for the noise.. lighting, water runoff, traffic impact, health
risk assessm ents, etc., that you and r your Planning Department Staff were requiring f ro m
A m r an tar T railways for this same County Road Department facility in A rroyo Grande.
We are asking that the City Council not forgive the Conditional Use Permit fees that RTA /SCAT has paid
as part of the application for the Conditional Use Permit # 11 -002 at this time. We will present our case
to the Arroyo Grande City Council and show the unfairness, o verreaching, e xtensive requirements (in
excess of $15,000.00 ), undue hardship and the dou standards that were applied to Ameri an tar
Trailways in its attempting to gain a Conditional Use Permit for the same facility. We will also show that
A men an tar T raifways had received the r ight to lease the old County Ro ad Department fa ifity during
an official County of San Luis Obispo RFP process.
Amer can tar Trailways will show that RTA /SCAT did not enter into RFP process. After the unfair
treatment of Ameri an tar Trailways by the City of Arroyo Grande Planning Department, RTA /SCAT was
given carte blanch and a green light to "breeze" through the permit process. Not any of the
requirements placed upon A mer i can tar attempt to g a Conditional Use Permit were e very placed
u p o n ITA/AT.
We are asking that the Arroyo Grande City Council not approve the Conditional Use Permit 11-002. We
ask that the City Co n I then direct the City M anager to permit A mer i can tar T railways to submit an
application for a Conditional Use Permit under the same conditions and terms that were afforded
RTA /SCAT.
it will take time to prepare our case for our presentation to your City Council, for this reason we asked
that we be permitted to present our side during your May 1 , 2011 meeting.
Trudy & myself are homeowners in Ran Grande and we support our community. We provide most
o f the charter bus work for the Lucia Mar School district as well as many other commun agent Mo st
o f our employees live in the 5 Cities area and all pay local takes. It is estimated that the tourist on our
passenger inbound m t rc aches spend in excess of $700.00 each or approximately $39,900.00 that
goes directly into our local community. If, A m r tar can not base its business in our local
community, those passengers maybe spending their "'dollars" and tax money in Santa Maria.
Robert Dockerty f ,
American tar Trallway �
805 - 543 -9999
Cell 805 - 801 -4912
b b@ a m e ri ca n to ri n. net
REC
APR O 20 11
COY OF ARROYO GRAJNDi�
rvilj�!IT' F -)EVEr P I I-N -
Agenda Item 9.a.
Page 11
ATTACHMENT
Bob Dookerty Questions- First Set
1. Copies of all records, notes, meetings, etc. that you or your Department have
concerning the Conditional Use Permit 11 -002.
Distributed.
2. Please provide a D D copy of the Planning Commission hearing on the
Conditional Use Permit 11 -002.
Distributed.
3. Copies of all receipts for all fees paid by the Regional Transportation Authority for
permit fees, studies, etc. concerning all phases of the Conditional Use Permit 002.
Notified about April 12 City Council Meeting and review of RTA waiver' of fees.
4. Did you or your Planning Department require IOTA to provide a Diesel PM
Screening Health Fisk Assessment for the Conditional Use Permit 11 -002?
Due to the project description and our current understanding of APCD
requirements staff deterr ined the study was not needed.
5. Did you or your Planning Department require IOTA to provide a Noise
e
Assessment Studer as a requirement for the Conditional lase Permit 11 -002?
Due to the project .description, review of Cit Ordinances and the CEQA
determination, staff deerrined a noise study was not needed.
6. Did you or your Planning Department require IOTA to notify a Waste Water
Runoff study?
No, due to the project description no maintenance of any vehicles, no vehicle
washing onsi a and no use of the lower parking area). Staff understandings of the
previous AST proposal is that there would be use of the lower parking area and
maintenance and washing of vehicles on site.
7. Did you or your Planning Department assure that all property owners w ithin 300'
of this facility were in fact notified?
Yes.
8. Did you or your Planning Department assure that the owners of 637, 725 751
and 767 Via Vaquero were in fact notified?
Agenda Item 9.a.
Page 12
Only propeffies within 300 feet of subject propefty were notified as required by
City Code and State Law. These properties are outside of the mailing radius.
g. Did you or your Planning Department notify the Rancho Grande Homeowners
Association as to the Conditional lase Permit 11 -002 application?
Flo, only properties within 300 feet of subject property were notified as required
by City Code and State Law.
10. Did you or your Planning Department require the IOTA to provide a traffic impact
study as a part of the application process?
traffic study was not required in accordance with the City's Traffic Guidelines.
Based on the project description traffic generation is anticipated to be minimal
and significantly decreased from the previous use (County Corporation Yard).
11. Did you or your Planning Department require the IOTA to provide an Outdoor
Lighting Study?
Staff reviewed existing exterior lighting. The lighting is directed downwards and
the project is conditioned to turn off the lights at - night. to additional lighting is
proposed. This is also a reduction of impact from the precious tenant, which had
the lights on all night. Further, the applicant is conditioned to contact the Arroyo
Grande Police Depadment regarding the use of timed lighting for security
measures.
12. Did you or your Planning Department require the RTA to landscape (trees,
shrubs, etc), irrigate, and bring the outside grounds to an acceptable level?
Buses are or were proposed to be situated at the upper lot adjacent to a 25 foot
high berm to help screen vehicles. additional landscaping was determined not
necessary due to the interim use of the site.
13. Did you or your Planning Department require additional fence screening, to
reduce the highlight glare that has been experienced by the home owners on ilia
Vaquero in the past?
Due to the minimal number and placement of proposed storage of buses., the
existing fence is adequate to screen buses.
14. Did you or your Planning Department require IOTA to directly notify the three
residences of Rancho Grande that have made numerous complaints to the City
of Arroyo Grande when the County Roads operated from that facility?
No. The City is mandated by the state to notify all properties within 300 feet for
conditional use permits. additionally, the city placed a notification in the San Luis
Agenda Item 9.a.
Page 13
Obispo Tribune 10 days prior to the public hearing. Also notifications were placed
in front of City dell on the notification board. Additionally, a staff report was
posted on the City's werbsite.
15. Did you or your Planning Department require IOTA to provide a study on the
Health Fisk Assessment to the students and staff of St. Patrick's Shoot'
Due to the project description and our understanding of APCD requirements staff
determined the study was not needed. The proposed use is minimal and less
intensive use then American Star Trailways AST proposed use.
16. Did you or your Planning Department require FTA to perform air break test Poise
Assessment Study so that the loud noises generated from such testing would not
affect the residents of Rancho ho Grande?
No, based on the project description, the minimal sound generated from air brake
tests would not negatively impact local residents. Independently RTA performed
a sound check in the early morning hours for verification and found that air brake
testing could not be heard in the residential neighborhood.
1 . Are you or your Planning Department Staff aware of all the complaints that were
repeatedly lodged with the City of Arroyo Grande concerning the loud air brake
testing noise created at the County Road equipment in the past?
Staff is aware that there were general noise complaints received when the
County operated their Corp yard at the site but nothing specific to air brake
ch e c king.
18. Did you or your Planning Department Staff ascertain that the three SCAT buses
that leave the yard at 5:30 am will have to be started at approximately b:oo am
and the other three will have to startup at approximately :00 am in order for the
drivers to complete a legal bus inspection, brake testing, cleaning, etc?
Per state regulations buses are not permitted to idle for more than 5 minutes. It is
SCAT and RTA policy to not idle more than 5 minutes. This policy will be strictly
adhered to at the site.
19.Are you and your Planning Department Staff aware that a driver must start
his /her bus, build air into the system, shut the bus off, start the bus again, shut
the bus off and bleed very loud air noise) the brakes down to check the low
pressure warning devices, start the bus and build the bus air to maximum cutoff,
deed (again very loud air nose) air system down until air compressor cut in, build
the air to maximum, make two loud brake application and all this before their bus
can be moved'
Agenda Item 9.a.
Page 14
Based on the project description, that is not the protocol at f TA. It is not
necessary to "build air into the system" if the tanks are not emptied the evening
before. Sound generated y brake checks is not sufficient to negatively impact
local residents- See reone #.
20. Did you or your Planning Department Staff assess the parking location that
SCAT would be using at this Facility?
Yes., staff conducted an analysis into the proposed 8 bases parked on the site.
Buses are proposed to be situated at the upper lot adjacent to a high beam to
help screen vehicles. Previous tenants stored vehicles all over the site including
the to wer parking area.
21. Did you or your Planning Department Staff require a Noise Assessment of at
least this location where each and every bus will be started and a bus
inspection /brake check will be required each and every day's
See response to 19, a
22. Did you or your Planning Department Staff at least require that a SCAT bus be
brought to the proposed bus parking location and that bus be started at :00 am
in the morning and was a decimal reading of this procedure taken and if so ghat
where the reu I#'
noise assessment was not require
23. Did you or your Planning Department Staff take into consideration that the
proposed bus parking location will cause the loud brake testing noises to
reverberate off of the very large metal maintenance building located in front of
the parked buses and this will amplify those extremely loud noises and send
those noises directly at the homes located in Rancho ho Grande's
See response to 19 a
2. Did you or your Planning Department Staff ascertain that the three bus started at
:00 am fire days week and during the weekends will be started at different times
within that 30 minute period and will generate repeated loud noises. Again the
same problem starts over again one hour later at :00 am three additional bus
will be started again and again. Again on Saturday and Sundays this process
starts over and over, so much for quiet enjoyment for the property owners on Ilia
Vaquero'
See response to 19, a
Agenda Item 9.a.
Page 15
26..Did you or your Planning Department Staff waive the acceptable noise levels
from 5:00 am until 10:30 pry 7 days a week? Please provide a copy of this
wavier
Noise levels are not anticipated to exceed acceptable levels.
26. Did you or your Planning Department Staff follo w the :oo pry to :00 arm noise
restrictions or were these also waved Please provide a copy of this wavier
Noise levels are not anticipated to exceed acceptable noise levels.
27. Did you or your Planning Department Staff list ghat is maintenance and ghat is
not? Example: Bus does not start, can FTA jump start the bus? Headlamp out
can they change it on site? Can the cleaning the interiors of the buses on site?
Can F TA re pair a broken bus seat or a broken windshield bus glass on site?
Can they have shop tools on site? Can they change a tire using air tools on site?
Can they bring a shop truck to the site and change oil or make any repairs? Can
they have bus maintenance supplies, tires and parts on site?
Maintenance is de ned and regulated in the Municipal Cole in section
M ................... ... w.............
16.04.070: Autor otive and ehicle Services - Minor Maintenance or Repair
............................................ t t ........................ t ....... ........................w...... „t M , t.t
Including Tire Services. "Minor r aintenance " or "repair including tire services" ..
means f minor facilities that specialize f limited + aspects + of repair and
.... ............. maintenance, includin gashing e.g., muffler and ... radiatorjxjjshjops, "",% ......... . g
quid -lute, etc. i t and j other minor services. Except for a, possible charge of a
............... ..........
flat time no maintenance will be conducted at this site.
26. Hoer did you and your Planning Department Staff determine that this facility was
exempt per Section 16311 and 15301 of the CE QA?
The CEQA determination is abased on the project description and is abased on
operation or minor alteration of existing public or private structures, facilities
involving ingr negligrible or no expansion of use; and constructionlreplacement of
minor structures including parking lots.
2 . At the time Ar ericanStar Trailways attempted to obtain a Conditional Use
Permit for this facility, did you or your Planning Department Staff find the facility
status exempt per section 16311 and 15301 of the CE QA?
No project application was ever submitted to the department for AST and
therefore CEQA review was not conducted.
30. Please explain' why you or your Department Staff required Ar ericanStar
Trailways to have Diesel PM Screening Health Risk Assessment during the
Conditional Use Permit process?
Agenda Item 9.a.
Page 16
Conditional Use Permit application was never submitted to the Department and
no requirements issued.. Based upon a verbal project description, AST was
advised of potential issues for consideration including the possibility that APCD
may require a study based on emerging regulations.
31.Copies of all records, notes, etc. that you our your Department has concerning
Ameri anStar Trailways and/or Bob Dockerty process to obtain a Conditional
Use Permit for this carne County Road Department location in Arroyo Grande.
An application was never submitted for a Conditional Use Permit and no rile
exists. A Planning Commission Interpretation request for Ameri anStar
Trailways was heard at the Planning Commission on March 16, 2010 for a
determination if AST operations would be an allowable use since the use is not
described in the AGMC. The Planning Commission determined that the a bus
line service and storage facility is an allowable interim use requiring a conditional
use permit. The rile contents of the Staff Project Case No. 0 -002 for the
Interpretation are attached.
32. Please include all the requirements for the noise, lighting, water runoff, traffic
impact, health risk assessments, etc., that you and/or your Planning Department
Staff were requiring from Ameri anStar Trailways for this carne County Road
Department facility in Arroyo Grande.
A Conditional Use Permit application was never submitted to the Department and
no requirements issued. Based upon a verbal project description, AST was
advised of potential issues for consideration.
Bob Dockerty Questions — 2" Set
Did you or your Planning Department Staff require the developer of the C urtland
Plaza Project (Food-4-Less) provide a Diesel PM Screening Health Fisk
Assessment study?
Yes.
2. What California Law, Rule or Regulation mandated such a study?
The California Environmental Quality Act (CEQA. and Guidelines).
3. Did the SLO A MD o another other County agency require that the developer of
the Courtland Plaza Project (Food-4-Less) provide the Diesel PM Screening
Health Fisk Assessment study?
Yes, the study was required by the San Luis Obispo County Air Pollution Control
District APCD based on the proposed project being both a Type A and a Type
project regarding tonic air contaminants. Type A projects are those that
generate tonic air contaminants (diesel delivery trucks) and Type B projects are
Agenda Item 9.a.
Page 17
those that place sensitive receptors (residences) within hin , 000 feet of existing
sources of tonic air contaminants. The study was done to determine whether her or
not the proposed project exceeded APCD thresholds of significance for health
risk impacts for both Type A and Type B projects.
4. What California Law, Rule or Regulation ion required the developer of the Court nd
Planar Project (Food-4-Less) to provide a Diesel PM Screening Health Fisk
Assessment study?
The California Environmental Qualify Act (CEQA and Guidelines ).
b. List all the offer projects within the City of Arroyo Grande that you 'or your staff
have required a Diesel PM Screening Health Fisk Assessment study be provided
as pant of any permit process.
None — the San Leis Obispo County Air Foliation Control District (APCD
adopted thresholds of significance for health risk impacts based on a white paper
prepared by the California Air Pollution Control Officers Association C C in
December 2009.
6. What t California Law, Rule or Regulation mandated such a study?
The California Environmental Quality Act (CEQA and Guidelines ).
7. Please list all the other projects within the County of Baru Luis Obispo that have
been required to obtain a Diesel PM Screening Health Fisk Assessment study as
part of any permit process.
This information may be obtained by contacting the Counter of San Luis Obispo
and the cities of Paso Robles ies, A ascadero, Morro Bair, San Luis Obispo,, Pismo
Beach and Grover Beach.
8. What California Law, Rule or Regulation required the developer to provide
Diesel PM Screening Health Fisk Assessment study?
The California Environmental Quality Act (CEQA and Guidelines).
g. Please provide a copy of the noise assessment study that you or your Planning
Department Staff required of the developer of the Courtl nd Plaza Project (Food-
4-Less).
Please see the attached acoustic report.
10. Please provide a copy of the exterior lighting assessment study that you or your
Planning Department Staff required of the developer of the Courtl nd Plana
Project (Food-4-Less).
Agenda Item 9.a.
Page 18
None required.
11. Please provide a copy of the water runoff assessment study that you or your
Planning Department Staff required of the developer of the Courtland Plaza
Project (Food-4-Less).
Please sae attached frai rage study.
12. Please provide a copy of the hazardous waste assessment study that you or your
Planning Department Staff required of the developer of the Courtland Plaza
Project (Food-4-Less).
Please sae attached en viro men al site assessment.
13. Please provide a copy of the traffic impact assessment study that you or your
Planning Department Staff required of the developer of the Courtland Plaza
Project (Food
Please sae the attached traffic study.
14. Please provide a copy of the water use impact assessment study that you or your
Planning Department Staff required of the developer of the Courtland Plaza
Project (Food-4-Less).
None required.
15. Please provide a copy of the traffic headlight glare impact assessment study that
you or your Planning Department Staff required of the developer of the Courtland
Plaza Project (Food-4-Less).
None required.
16. Please provide a copy of the parking area assessment study that you or your
Planning Department Staff required of the developer of the Courtland Plaza
Project (Food-4-Less).
None required.
17. Please provide copies of all required Diesel PM Screening Health Fisk
Assessment studies for all projects that are w ithin a 1,000 feet of a school in the
City of Arroyo Grande.
None or file.
Agenda Item 9.a.
Page 19
1 . Please provide copies of all required Diesel PM Screening Health Fisk
Assessment studies for all projects that are near.
Jorge on file.
19. Please provide copies of the Diesel PM Screening Health Fisk Assessment that
was required of the new PETCO store development on Rancho Parkwa y that
adjoins St. Patrick's School's
None required — the project was approved prior to adoption of current thresholds
of significance regarding health risk impacts the Sari Luis Obispo county Air
Pollution control District Ac.
o. What California Laver, Rule or Regulation mandated such a study?
1A.
1. Please provide copies of the health risk assessment stud} that was required of
this new PETCO store development on Rancho Parkway that adjoins the St.
Patrick's School's
NIA.
22. Please provide a cop} of the noise assessment stud} that you or your Planning
Department Staff required of the developer of the new PETCO store on Rancho
Parkway in Arroyo Grande.
None required.
Agenda Item 9.a.
Page 20
RO
COAPORATED
MEMORANDUM
jg JMY 10, 1911
41F
T: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: SUPPLEMENTAL INFORMATION . ITEM 9.a. - APPEAL OF PLANNING
COMMISSION'S APPROVAL OF CONDITIONAL USE PERMIT CASE
NO, 11-002 FOR AN INTERIM RTAISCAT PARKING AND STORAGE
FACILITY AT 800 RODEO DRIVE
DATE: MAY 24, 2011
Attached please fired the proposed City Council Resolution for Item 9-a. which was
inadvertently left out of the Agenda packet.
City Manager
City Attu rn y
City Clerk
RESOLUTION NO.
A RESOLUTION of THE CITY COUNCIL of THE CITY of
ARROYO GRANDE DENYING APPEAL AND UPHOLDING
APPROVAL of CONDITIONAL USE PERMIT CASE NO. 11-
002 FOR AN INTERIM 1 1 TAISCAT PARKING AND STORAGE
FACILITY AT 800 Roo DRIVE
WHEREAS, on March 16, 2010, the Planning Commission made ar Development Code
Interpretation that a bus line service and storage facility is an allowable use in the Public
Facilities District subject to obtaining a cond ion rl use permit; and
WHEREAS, on April b, 2011, the Planning Commission approved Conditional Use
Permit Case No. 11 -002 applied for by RTA SCAT (Regional Transportation
Authority/South County Area Transit), to move its current parking /storage facility from
Grover Beach to the subject property as an interim use for b years.
WHEREAS, on April 12, 2011, the City Council approved a waiver of application fees
for the project since the City is a member of SCAT and fees charged to SCAT are
ultimately passed on to the City; and
WHEREAS, on April 8, 2011, Arneri anStar Trailways filed an appeal of the Planning
Commission's approval of Conditional Use Permit Case No. 11 -002 and requested the
appeal be heard on May 24, 2011; and
WHEREAS, EAS, on May 24, 2011, the City Council of the City of Arroyo Grande held a public
hearing in accordance with the Municipal Code; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing that the
following circumstances exist:
1. The proposed use is permitted within the subject district pursuant to the
provisions of this section and complies with all the applicable provisions of
this title, the goals, and objectives of the Arroyo Grande General Plan, and
the development policies and standards of the city.
Pal*ingr s orage facilities are permitted within the Public Facilities Zoning
District if approved by a Conditional Use Permit The lease site is a 3.2
acre former County Public Works and Maintenance Yard and is developed
for vehicle parking and storage services.
2. The proposed use would not impair the integrity and character of the
district in which It is to be established or located.
RESOLUTION No.
PAGE
The proposed site is zoned Public Facilities and is located within an
existing public facilities yard and is adjacent to offer public facilities,
including but not limited to South County Regional Center. The proposed
use will be limited to perking and storing of vehicles with no maintenance
of vehicles occurring on the site.
3. The site is suitable for the type and intensity of use or development that is
proposed.
The lease site is 3.25 acres in size and is developed as a public works
and maintenance yard and contains adequate access and perking
facilities. The proposed use will be located within a current existing facility
intended for a similar use.
4. There are adequate provisions for water, sanitation, and public utilities and
services to ensure public health and safety.
The property has all necessary infrastructure and is served by utilities and
streets. There is no substantial change in the intensity of use.
5. The proposed use will not be detrimental to the public health, safety or welfare or
materially injurious to properties and improvements in the vicinity.
The proposed use will not be detrimental to the public health., safety or
welfare or materially in u r'ous to properties and improvements in the
vicinity since the proposed development adheres to the General Plea and
development standards of the Municipal Code.
NO W , THE EFOF E, BE IT RESOLVED LED that the City Council of the City of Arroyo Grande
hereby denies the appeal and upholds the approval of Conditional Use Permit Case Flo.
11 -002 for an interim I TA/SCAT parking and storage facility at Boo Rodeo Drive, based
on the above findings and subject to the conditions of approval set forth in Exhibit A,
attached hereto and incorporated herein by this reference.
AYES:
NOES:
ABSENT.
the foregoing Resolution was adopted this 24th day of May, 2011.
RESOLUTION LUTI NO,
PAGE
TONY F E F IAA FAA, MAYOR
ATTEST:
KELLY 1I ETMO E, CITY CLEFT
APPROVED AS TO CONTENT:
STEVEN ADAMS CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY NEY
RESOLUTION NO,
PAGE
EXHIBIT "A
CONDITIONS of APPROVAL
AL
APPEAL of CONDITIONAL USE PERMIT CASE No. 11
FOR AN INTERIM i T ISCAT PARKING
AND STORAGE FACILITY AT 800 RODEO DRIVE
This authorizes the denial of the Appeal and upholds the Planning Commission's
approval of Conditional Use Permit Carle No. 11 -002 for an interim I TA SCAT parking
and storage facility at Boo Rodeo Drive with conditions of appro as appro by the
Planning Commission, as follows:
CONDITIONS of APPROVAL
AL
Plannina Division
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The arppli ant shall comply with all conditions of approval for Conditional Use
Permit 11-002.
3. The project is an interim use for a fined term of up to fire years. If the
applicant wants to continue using the site beyond the fire year terra, ar new
r
Conditional Use Permit will be necessary. The Conditional Use Permit will expire
on April 4, 2016.
4. The applicant shall agree to defend at his /her sole expense any action brought
against the City, its present or former agents, officers, or employees because of
the issuance of said approval, or in anyway relating to the implementation
thereof, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fees which the City, its agents, officers or employees may be required
by ar court to pay as ar result of such action. The City many, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his /her obligations under this condition.
5. All lighting shall be shielded and directed d ownwards.
6. The applicant shall contact the Arroyo Grande Police Department regarding the
use of timed lighting for security measures.
Buildina Division and Fire g)rtnt
7. "rhe project shall comply with the most recent editions of all California Building and
Fire Codes, as adopted by the City of Arroyo Grande.
RESOLUTION .
PAGE
8. Provide complete compliance with the State and Federal Di ability access
requirements.
Engineering Division
9. No fueling r servicing of vehicles on site (except oil top off as noted in the
application.
10. No ashin of vehicles on site.
11. No wash down of hard surfaced exterior o interior arrears. Gleam up must be by
sweeper or by hand.
12. No storage in lower parking lot.
O
INCORPORATE
JULY ,a,,9r1 MEMORANDUM
4
T: CITY COUNCIL
FROM: TER ESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR
F
i
BY: .KELLY HEFFERNN, ASSOCIATE PLANNER
SUBJECT: CONSIDERATION OF AN ORDINANCE AMENDING PORTIONS OF
TITLE 13 AND TITLE 16 OF THE ARROYO GRANDE MUNICIPAL
CODE RELATING TO THE ESTABLISHMENT OF WATER EFFICIENT
LANDSCAPE REQUIREMENTS; DEVELOPMENT CODE AMENDMENT
CASE N. 11-002
DATE: MAY 24, 2011
RECOMMENDATION:
11 MENRATION:
It is recommended the City Council introduce an ordinance entitled
"AN DIr Ar CE OF THE CITY COUNCIL OF THE CITY F ARROYO
GRANDE DE A 1Er DIr G PORTIONS F TITLE 13 AND TITLE 16 OF THE
ARROYO GRANDE MUNICIPAL CODE RELATING TO THE ESTABLISHMENT
T
F WATER EFFICIENT LANDSCAPE F E UIF E LENTS"
FINANCIAL IMPACT:
No fiscal impact is identified at this time. There will be additional staff time necessary
to review water efficient landscape plans and materials.
BACKGROUND:
In 2006, the State Legislature adopted the "Water Conservation in Landscaping Act"
(Assembly Bill 1881), requiring the Department of Water Resources (DW R) to update
the State Model Water Efficient Landscape Ordinance MWEL. The updated model
ordinance contains several new landscape and irrigation design requirements aimed at
reducing water consumption and waste in landscape irrigation. All focal land use
agencies were required to adopt the model ordinance, or develop an ordinance that is at
least as effective by ,January 1, 2010 {see Attachment 3 for copy o f the WEL .
Because the City took no action on adopting a local ordinance by the deadline, the
updated MWELO went into effect as if it were officially adopted by the City. The
proposed City Water Efficient Landscape Ordinance will be incorporated into a new
Chapter 16.84 of Title 1 (Development Code) of the Arroyo Grande Municipal Code.
The Planning Commission considered this item on May 3, 2011 and recommended
approval to the City Council with the following changes to Section 16.84.030.D (page 1
of the proposed Ordinance):
Agenda Item 9.b.
Page 1
CITY COUNCIL
DEVELOPMENT CODE AMENDMENT CASE NO. 11-002
MAY 24 2011
PAGE 2 OF
D. Landscape and irrigation Installation
For III project , the landscape
and irrigation shall be installed per the approved plans prior to the issuance of a
Certificate of Occupancy or "final" of the building /project. For phased deVel ment
o roiects, all land ca a improvements, including creek bank and setback area
restoration and enhancement and tra i L construction, shall be installed in the first
phase of development.
ANALYSIS OF ISSUES:
The purpose of the State's model ordinance is to achieve increased landscape grater
use efficiency in new development. If a City adopts its own local ordinance, it must be
at least as effective in achieving water use efficiency as the model ordinance.
The intent of AE 1881 is to require all cities in California to reduce the amount of water
used to irrigate landscaping; promote the Values and benefits of water efficient
landscapes, as well as the need to invest grater efficiently; establish a structure for
planning, designing, installing and managing grater efficient landscapes; and set a
Maximum Applied Water Allowance as an upper limit.
The City o Arroyo Grande has an opportunity to adopt its own ordinance that would
better suit the community white still requiring a reduction to grater use. It is anticipated
that the City's ordinance would be as effective in achieving water conservation as the
State's model, but be much simpler to comprehend and implement, making it less
onerous on property owners and developers and less expensive to implement (reduce
costs for new homes and reduce the City's administrative costs as compared to the
State's requirements.
Below is a discussion of hover the City's Draft Water Efficient Landscape Ordinance
differs from the State's Model approach.
The State requires considerable technology -based irrigation infrastructure and
processes for Virtually any new or retrofitted landscaped area, including any new
single family home with equal to r greater than 2,500 square feet of
landscaping. The requirement include:
A Maximum Annual Water Allowance MA 11A must be calculated for each
project based on a complex formula using evapotranspiration rates.
Developer/Owners provide a Landscape Documentation Package to include:
A Water Use Worksheet by Hyd r Z ne, Water Budget Calculations,
Maximum Applied dater Allowance MA 11A , Estimated Total Water else, a
Soil Management report, a Landscape Design Plan, a detailed Irrigation
Design Plan, and a Grading Design Plan.
All plans be signed by a licensed landscape architect, licensed landscape
contractor, or other landscape professional.
Agenda Item 9.b.
Page 2
CITY COUNCIL
DEVELOPMENT CODE AMENDMENT CASE No. 11-002
MAY 249 2011
PAGE 3 of
• Weather -based or soil moisture -based Irrigation controllers.
An audit of irrigation system operation must be conducted and submitted.
A landscape and irrigation system maintenance schedule must be submitted
with a Certificate of Completion.
Annual account water use must be monitored by the City to ensure
compliance with annual water use allotment.
The detailed and costly plans, audits, and irrigation system requirements required by
the State's model ordinance would result in high costs and hardship for h mebuyers
and builders. In addition, the City does not currently, and would not in the future, have
sufficient staff to check and evaluate plans and audits for all new single family, multi-
family and non- residential projects.
Therefore, the City's draft ordinance requires detailed plans and irrigation audits only for
new and retrofitted landscapes that are one 1 acre or larger in size. Instead, for
landscapes that are less than one 1 acre, the City's draft ordinance would simply limit
the amount of turf to a percentage of the landscaped area, and require adherence to
certain landscape and irrigation system design standards including weather -based
irrigation control systems. This will simplify landscape plan development and review,
limit the amount of high water use turf, and achieve significant reductions in overall
landscape water use.
ALTERNATIVES:
The following alternatives are presented for City Council's consideration:
1. Introduce the ordinance, as proposed;
2. Modify the ordinance and then introduce the ordinance;
3. Do not introduce the ordinance; or
4. Provide other direction to staff.
ADVANTAGES:
Adopting the proposed ordinance would have the following advantages:
1 . Bring the City into conformance with State requirements with a local ordinance
that better suits the community;
2. Streamline the approval process; and
3. Minimize costs for applicants, homeowners and the City.
DISADVANTAGES:
There are no obvious disadvantages to adopting the proposed local ordinance as
opposed to the State's MWEL .
ENVIRONMENTAL TAL F E IEW:
Staff has reviewed this project in compliance with the California Environmental Quality Act
(CEQA), the CEA Guidelines and the City of Arroyo Grande Rules and Procedures for
Agenda Item 9.b.
Page 3
CITY COUNCIL
DEVELOPMENT CODE AMENDMENT CASE NO, 11-002
MAY 24, 20 11
PAGE 4 OF
Implementation of CE A. Based on the review, staff has determined that the project is
exempt pursuant to CEQA Guidelines Section 1 5307.
PUBLIC NOTIFICATION AND COMMENTS:
MENTS:
A Public Hearing Notice was published in The Tribune on Friday May 13, 2011 and the
Agenda and staff report were posted on the City's website on Friday, May 20, 2011. No
public comments were received at the time or preparation of this staff report.
Attachments:
1. Landscape and Irrigation Design Guide
2. State's Model Water Efficient Landscape Ordinance (MWELO)
Agenda Item 9.b.
Page 4
ORDINANCE No,
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING PORTIONS OF TITLE 13 AND TITLE 16 OF THE
ARROYO GRANDE MUNICIPAL CODE RELATING TO THE
ESTABLISHMENT OF WATER EFFICIENT LANDSCAPE REQUIREMENTS
WHEREAS, the Water Conservation in Landscaping Act of 2006 Government Code
Sections 65591 et seq.) requires cities to adopt landscape grater conservation ordinances
by January 1, 2010; and
WHEREAS, in accordance with this law, the California Department of Water Resources
prepared a Model Water Efficient Landscape Ordinance MWEL ; and
WHEREAS, all cities and counties had until January 1, 2010 to either adopt the State's
MWELO or their own local water efficient landscape ordinance; and
WHEREAS, the City took no action on adopting its own local water efficient landscape
ordinance by the deadline and therefore the State's MWELO gent into effect as if it were
officially adopted; and
WHEREAS, a draft local ord inance has been prepared and provides requirements that are
as effective at achieving water savings as the MWEL , reduces the costs for new homes
compared to the State's requirements, and reduces the City}s administrative costs
compared to the State's MWELO approach; and
WHEREAS, S, this Development Code Amendment would include a new Chapter 16.84,
Water Efficient Landscape Regulations, and amends portions of Title 13 and Title 16 to
refer to this new Chapter; and
WHEREAS, S, art its meeting on May 3, 2011, the Planning Commission considered the facts
and analysis, as presented in the staff report prepared for this project, conducted a public
hearing to obtain public testimony, and recommended that the City Council adopt the
proposed ordinance; and
WHEREAS, S, based on consideration of information received at its meeting of May 24,
2011, the City Council considered the facts and analysis as presented in the staff report
prepared for this project, and conducted a public hearing to obtain public testimony.
NOW, THEREFORE, E, E IT ORDAINED by the City Council of the City of Arroyo Grande,
as follows:
SECTION 1: The Council finds that:
a. It is necessary to amend Title 16 of the Municipal Code in order to comply with the
Water conservation in Landscaping Act of Zoo Government code Sections
5591 et seq.);
b. The proposed code amendment would meet the City "s policy to promote the
conservation and efficient use of grater and to prevent waste of this valuable
resou rce;
Agenda Item 9.b.
Page 5
ORDINANCE No.
PAGE
C. Consistent with California Law, the purpose of this ordinance is to promote the
values and benefits of landscapes while recognizing the need to invest grater and
other resources as e as possible;
d. Consistent with California Lary, the purpose of this ordinance is to establish a
structure for planning, designing, installing, maintaining, and managing grater
efficient landscapes in new construction and rehabilitated projects.
e. The proposed ordinance is estimated to be at least as effective as the State's
Model Hater Efficient Landscape and Irrigation Ordinance as a result of the turf
limitations and limitations on overhead spray irrigation for all projects including
single family residential.
SECTION : The above recitals and findings are true and correct.
SECTION : Section 13.05. 01 o of Chapter 13.0 eater Conservation) of the Arroyo
Grande Municipal Code is hereby amended, as follows:
13.0 5. 01 o - Water conservation measu established.
Mandatory grater conservation measures are hereby established as set forth in
this Chapter Please refer to Chap ter 16.84, Hater Efficient Landscape
Requirements, for rules and regulations regarding landscape and irrigation,
including limitations on the percentage of turf/lawn that can lie- placed in
landscape areas.
SECTION ; Subsection 1 .1 .o3 .0 .3 b i c of Chapter 16.16 (Specific Plan Adoption
and Amendments) of the Arroyo Grande Municipal Code is hereby amended, as follows:
1 .1 .o3o. C.3bic
Identification of any project phasing, if applicable. All major infrastructure,
including parrs and landscaping adjacent to roadways or major elements of the
specific plan, shall be installed in the first phase of development. Please refer to
C 16-84, Hater Efficient Landscape Requirements, for rules and
regulations regarding, landsca a and irri -gation, including limitations on the
ercenta a of turf that can be laced in landscape areas. All parrs and
roadways required to service each phase shall be completed prior to occupancy.
The responsibility of the developer, the city, and any other agencies shall be
discussed in the phasing section of the document. Any and all agreements that
require city participation, developer contribution, or construction of facilities shall
be discussed.
SECTION Subsections 16.32.050.B.4. and 16.32.050-B.5. of Chapter 16.32
(Residential Districts ) of the Arroyo Grande Municipal Code are hereby amended, as
follows:
Agenda Item 9.b.
Page 6
ORDINANCE CIO.
PAGE 8
16.32.050.8.4
Developments of five or more dwelling units in the SF, MF, MFA and MFVH
districts shall be required to provide front and street side yard landscaping
consisting of predominantly drought resistant plant materials, except for
necessary wanks, drives and fences. Please refer to Chapter 16.84 Water
Efficient L Reauirements for rules and re ultins re - g arding larndsca
and irrig ation, including limitations on the percentacle of turf lawn than can be
lanced in larndscar a arrears.
16.32.050.B.5
In the MF, MFA and MHP districts, ar minimum of thirty -five 3 percent of the site
area shall be landscaped, consisting of predominantly drought resistant plant
materials, and/or provided with an adequate underground irrigation system. ' Please
refer to Chapter 16.84, W Efficient L Req uirements, for rules and
reg ulations reqarding landscape and irriqati including limitations on the
percentage of turf/la wn that can be placed in landscape arrears. The required
landscaping shall include required setback areas and may include outdoor
recreation a re a s.
SECTION : Subsection 16.36.020.L.5. of Chapter 16.36 (commercial and Mixed Use
Districts) of the Arroyo Grande Municipal code is hereby amended, as follows:
16.36.0201.5
In all mined use or commercial districts, required front and street side building
setback arrears shard be landscaped. The landscaping shall consist predominantly
of plant materials except for necessary wanks and drives. A minimum
landscaped area five feet in depth shall be provided between the property line
and the off- street parking area, with additional landscaped area between the
parrying area and the building, unless otherwise approved by minor use permit.
Please refer to Chapter 16.84 Harter Efficient Landscape Requirement
uirements, fir
rules and regulations regarding landscape and irriqation, including limitations on
the percentage of turf/lawn that can be placed in landscape areas.
SECTION 7: Subsections 16.44.010.D.2(d) and 1 .44.3.D.f of chapter 16.44 (Special
Districts) of the Arroyo Grande Municipal code, are hereby amended, as follows:
16.44.010.D.2(d
Landscaping plans, in detail, excepting typical single-family lot residential arrears
of ten thousand (10,000) square and over. The street tree planting requirements
of the city may be waived; provided, that the development plan or covenants
provide adequate alternatives t the satisfaction of the planning commission and
city council. Please refer to Chapter 16.84, Harter Efficient Lagndscagpe
Requirements, for rules and regulations reg-ard landscape and irrigation,
including limitations on the percentag -ge of turf lawn than can be placed in
landscape areas.
Agenda Item 9.b.
Page 7
ORDINANCE N.
PAGE
1 .44. . . f
unifying landscape design which is clearly identified and included as part of the
specific plan is required and shall enhance the building design, enhance public
pries and spaces and provide buffers and transitions. Landscaping shall provide
for solar access and for shade to facilitate energy conservation. Where
appropriate, landscape design features such as color accents, specimen tree
planting and decorative hardscape shall be provided to enhance roadway
intersections, driveway approaches, pedestrian walkways, and building entries.
A discussion of plant materials, minimum sizes, number of plants, placement and
anticipated landscape budget for the project is required. Please refer to Cha ter
16.84, Water Efficient Land Requirements, for rules and re ulations
re-gardinq landscape and irri -gati n including limitations on the percentage of
turf /lawn that can be placed in landscape areas.
SECTION 8: Section 16.56.130 of Chapter 16.56 (Parking and Loading Requirements) nts ) oof
the Arroyo Grande Municipal Code is hereby amended, as follows:
16.56.1 — Landscaping for off - street parking facilities.
Off- street parking areas containing fire o more parking spaces shall be subject
to the following landscaping requirements. Prior to the issuance of a building
permit, a landscape plan shall be submitted and approved by the m=ko n^e+
director of recreation and maintenance services. The plan
shall show the location, size, variety of plantings, water supply and similar
designations. Please refer to Chapter 16-84, Water Efficient Landca e
Requirements, for rules and re ulations reg landscape and irri ation
including limitations on the ercenta a of turf /lawn that can be placed in
landscape areas.
SECTION 9: Chapter 16.84 entitled "Water Efficient Landscape Requirements" is hereby
added to - title 16 of the Arroyo Grande Municipal Code as set forth in Exhibit A, attached
hereto and incorporated herein.
SECTION 10: If any section, subsection, subdivision, paragraph, sentence, o clause of
this Ordinance o any part thereof is for any reason held to be unlawful, such decision shall
not affect the validity of the remaining portion of this Ordinance or any part thereof. The
City Council hereby declares that it would have passed each section, subsection,
subdivision, paragraph, sentence, o clause thereof, irrespective of the fact that any one or
more section, subsection, subdivision, paragraph, sentence, o clause be declared
unconstitutional.
SECTION 11: A summary o f this Ordinance shall be published in a newspaper
published and circulated in the City o Arroyo Grande at least fire days prior to the
City Council meeting at which the proposed Ordinance is to be adopted. A certified
copy of the full tent of the proposed Ordinance shall be posted in the office of the City
Agenda Item 9.b.
Page 8
ORDINANCE NO.
PAGE
Clerk. Within fifteen 1 days after adoption of the Ordinance, the summary with the
names of those City Council Members voting for and against the Ordinance shall be
published again, and the City Clerk shall post a certified copy of the full tent of such
adopted Ordinance.
SECTION 112: This Ordinance shall tale effect thirty 30 days after its adoption.
On motion by Council Member , seconded by Council Member , and
by the following roll call Grote, to grit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of , 2011.
Agenda Item 9.b.
Page 9
ORDINANCE NO.
PAGE
TONY FEF RAFAA, MAYOR
ATTEST:
KELLY WETMO E, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY ,J, CARMEL, CITY ATTORNEY
Agenda Item 9.b.
Page 10
ORDINANCE No.
PAGE
Exhibit A
Chapter 16.84
WATER EFFICIENT LANDSCAPE REQUIREMENTS
UIF EMENTS
Sections:
1 .84.0'10 Purpose
16-84-020 Definitions
18.84.030 Applicability
18.84.040 Turf Limitations for New Constriction and Rehabilitated Landscapes
18.84.050 Landscape and Irrigation System Design Requirements
1 8.84.0 1 0 Purpose.
Consistent with Califomia State Law, it is the purpose of this Chapter to: a promote the
values and benefits of landscapes while recognizing the need to use water resources as
efficiently as possible; b establish a structure for planning, designing, installing,
maintaining, and managing water efficient landscapes in new constriction and
rehabilitated projects.
18.84.020 Definitions.
A. Purpose and Intent.
The purpose of this section is to ensure precision in interpretation of this Chapter. The
meaning and construction of words and phrases defined in this Section applies throughout
this Chapter, except where the context of such words or phrases clearly indicates a
different meaning or construction.
B. Definitions.
"Certificate of completion" means the document required and e Section '18.84.050. B.4.
"Landscape architect" means a person who holds a license to practice landscape
architecture in the State of California as described in the business and Professionals
Code, §581 .
"Landscaped area" means all the planting areas, turf areas, and water features in a
landscape design plan subject to the Maximum Applied Water Allowance calculation.
The landscape area does not include footprints of buildings or strictures, sidewalks,
driveways, parking lots, decks, patios, gravel or stone walls, other pervious or non-
pervious hardscapes, and other non - irrigated areas designated for non-development
e.g., open spaces and existing native vegetation).
Agenda Item 9.b.
Page 11
ORDINANCE N.
PACE
"Landscape contractor' means a person licensed by the state of California to construct,
maintain, repair, install, or subcontract the development o landscape s ystems.
"Landscape Documentation Package ( means the documents required under
Section 16.84.050.8.3.
"Landscape project" means total area of landscape in a project as defined in "landscape
area for the purposes of this Chapter.
"Mulch" means any organic material such as leaves, hark and straw or inorganic mineral
materials such as rocks, gravel, a nd decomposed granite left loose and applied to the
soil surface for the beneficial purposes of reducing evaporation, regulating soil
temperature, decreasing erosion, preventing the freezing of roots, and suppressing
weeds. The decomposition of organic mulches also serves as soil amendments.
"Multi-family residential" means two r more attached residential units. Landscape
areas for multiple detached units on one parcel will he considered single family units for
the purposes o f this Chapter.
"New construction" means, for the purposes of this Chapter, a new building with
landscape or other new landscape, such as a park, playground or greenbelt without an
associated building.
"Permit" means an authorizing document issued by local agencies for new construction
or rehabilitated landscapes.
"Pervious" means any surface or material that allows the passage of water through the
material and into the underlying soil.
"Project applicant" means the individual o entity submitting a Landscape
Documentation Package required under Section 16.84.050.133, to request a permit, plan
check, , architectural review, or design review from the local agency. A project applicant
may be the pr owner or his or her designee.
"Rehabilitated landscape" means ay re- landscaping project that requires a permit, plan
check, , architectural review, or design review.
"Runoff' ,means water that is not absorbed b y the soil or landscape to which it is applied
and flows from the landscape area. For example, runoff may result from water that is
applied at too great a rate (application rate exceeds infiltration rate) or when there i s
slope.
"Single family residential" means one home on one lot, or ,multiple detached units on
one lot (not attached.
Agenda Item 9.b.
Page 12
ORDINANCE .
PAGE 9
"Soil moisture sending device" or "soil moisture sensor" means a device that measures
the amount of water in the soil. The device may also suspend o initiate an irrigation
event.
"Turf' means a ground cover surface of mowed grass. Annual bluegrass, Kentuck
bluegrass, Perennial ryegrass, Red fescue and Tall fescue are cool - season grasses.
ermudagrass, Kiku ugrass, Seashore Paspalum, St. Augustinegrass, Zoysiagrass,
and Buffalo grass are warm- season grasses.
"Valve" means a device used to control the flow o water in the irrigation stern.
"Water co nserving plant species" means a plant species identified as having a low plant
factor.
16.84.030 Applicability.
The requirements within this Chapter apply to new construction and rehabilitated
landscapes for commercial, industrial and residential projects that are subject to the
development review process and/or a building permit.
A. Development Review Process
In conjunction with the submittal of a project for development review (specific plan,
tentative tract - nap, tentative parcel map, planned unit development, conditional use
permit, architectural review, design review), conceptual landscape plans shall be
provided that demonstrate that the design o f the landscaping complies with the
standards within this Chapter. These plans shall be reviewed by City staff during
the development review process.
B. Building Permit
In conjunction with the submittal of a project for building plan check, final landscape
and irrigation plans, in compliance with this Chapter, shall be submitted with the
project. After plan check review by the Community munity Development Department for
compliance with this Chapter, a building Permit may be issued. Fees consistent
with the fees established for building plan check will be applied for staff review of
the landscape and irrigation plan.
C. Certificate of Completion
Once the landscape and irrigation plans and necessary documentation has been
provided in substantial compliance with the Landscape Development Package
(LDP), a Certificate of Completion may be issued. A Certificate of Completion shall
be issued prior to the project receiving a Certificate of Occupancy by the Building
Division.
Agenda Item 9.b.
Page 13
ORDINANCE lo.
PACE '1
D. Landscape and Irrigation Installation
For mil projects the landscape
and irrigation shall be installed per the approved plans prior to the issuance of a
Certificate of Occupancy or "final" of the building /project. For phased develor)ment
romects all landscape imp rovements, including creek bank and setback area
restoration and enhancement and trail construction shall be installed in the first
base of development.
E. Landscape Bond
For projects that have a landscape area of one 1 acre or greater and require a
LDP, a bond may be posted that would allow a building to be finaled and a
Certificate of Occupancy to be issued prior to the site landscape and irrigation
being completed. The bond shall be based on an estimate for labor and materials
to complete the landscape and irrigation project per the approved plans, plus an
additional 2- percent. The applicant shall fill out the Landscape Bond Security
Agreement along with the necessary bonding information, to the Community
development Department for review and approval to determine the specific bond
amount.
For projects that have a landscape area of less than one 1 acre, which does not
require the LDP, the Community Development Director or his or her designee may
approve a bond to be posted that would allover a building to be finaled and a
Certificate of Occupancy to be issued prior to the site landscape and irrigation
being completed.
16.84-040 Turf Limitations for New Construction and Rehabilitated Landscapes.
A. All new construction projects (residential, commercial, industrial) shall comply with
the following limitations:
1. Turf areas less than eight feet in width in any direction are prohibited,
unless subsurface irrigation is used and maximum turf areas do not exceed
the percentages outlined in this Chapter.
2. Turf shall be prohibited within the public right-of-way, including parkways.
3. Development shall be graded to ma the on -site distribution of runoff to
planted areas.
4. For non -turf areas, drip irrigation methods and low grater use plants are
recommended.
5. Covenants, Conditions and Restrictions CC&Rs shall not require turf
landscaping nor have the effect of prohibiting low - grater use landscaping and
shall include by reference and/or attachment a copy of Chapter 16.84.
B. Commercial and Industrial projects:
'I. The area planted in turf grass and irrigated with spray irrigation shall be
limited to 10 percent of the development's landscaped area.
2. Exceptions: This section does not apply to Cemeteries, plant collections as
part of botanical gardens and arboretums open to the public, City parks, and
school sports fields.
Agenda Item 9.b.
Page 14
ORDINANCE CVO.
PAGE 11
C. Single Family Residences:
1 . Turf grass installed with spray irrigation in residential front yards shall be
limited to 25 percent of the landscaped area.
2. The common areas in residential subdivisions planted in turf (including
landscape and lighting district areas) shall be limited to 10 percent of the
landscaped area ( excluding active play areas such as ball fields,
playgrounds, and picnic areas.
D. Model Homes:
1 . Turf grass shall be prohibited in the front yards of model homes, and shall be
limited to 50 percent for the landscaped area in back and side yards.
2. Model homes shall be used to educate future home o wners about water
efficient landscape and irrigation techniques. Education features for Model
homes shall include:
(a) The installation of interpretive landscape information signs that
describe the principles of water efficient landscapes including
features such as hydroones, appropriate irrigation equipment and
other techniques that contribute to the overall water efficient irrigation
theme.
(b) Information shall be provided to new home owners that include
techniques on designing, installing, managing and maintaining water
efficient landscapes.
E. Multi- family Residential Projects:
1 . Turf grass shall be limited to 20 percent of the total landscaped area. The
20 percent limitation shall be exclusive of areas designed as active play
surfaces e.g. ball fields, playgrounds, picnic areas.
F. Rehabilitated Landscapes:
1. Rehabilitated landscapes shall comply with the turf limitations outlined in
Sections -E above, as appropriate to the property type.
1.84.00 Landscape and Irrigation System Design and Information Requirements.
A. All project landscaping and irrigation plans /designs shall comply with the following
standards:
1. Fain sensors, either integral or auxiliary, that suspend irrigation during and
after rainfall events, shall be required on all irrigation control systems.
2. Prohibit turf on slopes greater than 20 percent where the toe of the slope is
adjacent to an impermeable hardscape There 20 percent means one foot
of vertical elevation change for every five feet of horizontal length rise
divided by run times one hundred.
3. Hater features shall use recirculating water systems.
4. Prohibit overhead spray irrigation within 24 inches of non - permeable
surfaces such as, but not limited to, concrete sidewalks and driveways.
Subsurface irrigation may be used as long as other requirements of this
Chapter are met. A llowable irrigation within the setback from non -
permeable surfaces may include drip, drip line, or other lover- #lover non -spray
Agenda Item 9.b.
Page 15
ORDINANCE N.
PAGE 12
type of systems. The setback area may be planted o non - planted. The
surfacing of the setback may be mulch, gravel, cbles, or other porous
material. These restrictions may be modified if the landscape area is
adjacent to permeable surfacing, and no runoff occurs o the ad jacent non-
permeable surface drains entirely to landscaped arrears.
5. Irrigation systems shall be designed and constructed to achieve ar minimum
efficiency of 71 percent.
6. Apply minimum two inch 2" layer of mulch on all exposed soil surface of
planting areas.
7. The architectural guidelines and Covenants, Conditions, and Restrictions ns f
common interest developments shall not have the effect of prohibiting the
use of low-water use plants o requiring turf grass in landscaped areas.
B. Projects that have a landscape area equal to r greater than one acre shall submit
the following information:
Note than the landscape arrear for new residential subdivisions will be calculated on
an individual It basis as each It develops, not for the total o landscape arrears
prior to subdivision. Therefore, a residential subdivision generally will not require
an LDP for individual lot landscaping. However, if there are common arrears, or
arrears within ar Landscape and Lighting District than have landscape arrears o one
acre or greater, there will be ar requirement for an LDP for those arrears to be
completed prior to the recordation of the final map.
1. All of the items identified in Section A above.
2. Weather-based irrigation controllers, soil moisture-based controllers, or other
self-adjusting irrigation controllers shall be required for irrigation scheduling.
3. The following documents and plans shall be submitted prior to the issuance
of ar building Permit for the associated project (refer to the Landscape
Irrigation Design Guide for specific forms and criteria):
• Project Information
• Water Efficient Landscape Worksheet
• Soil Management Report
• Landscape Design Plan
• Irrigation Design Plan
Grading Design Plan
4. The following documents and plans shall be completed and the landscape
and irrigation project shall be installed prior to the issuance of a Certificate of
Occupancy for the associated project (refer to the Landscape & Irrigation
Design Guide for specific forms and criteria)
Irrigation Scheduling
0 Landscape and Irrigation Maintenance Schedule
0 Irrigation Audit, Irrigation Survey and Irrigation Water Use Analysis
0 Irrigation Efficiency
0 Stormwarter Management
Agenda Item 9.b.
Page 16
* CITY CW u� COMMUNITY DEVELOPMENT DEPARTMENT
- ---�- ATTACHMENT 1
PLANNING DIVISION
� 7r LANDSCAPE AND IRRIGATION 300 East Branch Street
Arroyo Grande, CA. 93420
DESIGN GUIDE Phone: (805) 473 -5420
Fes: (805) 473 -0836
aQCitvnarrovoGrande. ors
Chapter 16.84 f the Development Code requires the following:
• The Landscape Documentation Pa should be submitted in conjunction with or prior to the submittal of
construction drawings for building plan check.
.
• A Certificate of Completion reeds to be issued by the City p rior to issuance of a Certificate of Occupancy of the
associated proj ect/building.
LA�L ?¢
PAC M . 0
��..t,..
°¢
The Landscape Documentation Package shall include the following six elements:
F� 1. COMPLETED APPLIC FIRM; Fill out Standard Development Application Form from Community
Development Department. (Attachment 1 )
2. WATER ]EFFICIENT L A NDSC A PE A WORD SHEET:
A project applicant shall complete the water Efficient Landscape W which contains two sections
(see sample w Attachment
1. A hydrozone information table (Attachment 3, Section A ) for the landscape project; and
2 . A water budget calculation (Attachment 3, Section B ) for the landscape project. For the calculation of th
Maximum Applied water Al to Franc MAWA) and Estimated Total water Use (Attachment 3 , Section
C),. a project applicant shall use the FTo values from the Reference Evapotranspiration Table (Attachment
2 , Section A.
B. water budget calculations shall adhere to the following requirements:
1. The plant factor used shall be from the water Use Classification of Landscape Species
V�UC LS . The plant factor ranges from 0.0 to . for low water use plants, from 0.4 to 0.6 for
mo d e rate water use pl ants and from 0.7 to 1. 0 for high water use pl ants.
2 . All water features shall be included in the high water use hydro and temporarily irrigated
areas shall be included in the low water use hydroone.
3 . All Special Landscape Areas ( SLA) shall be identified and their water use calculated as described
below.
4. FT Adjustment Factor FTAF for Special Landscape Areas LA shall not exceed 1..
C . Maximum Applied water Allowance MAwA
The Maximum Applied water Allowance shall be calculated using the equation;
MAwA = ET (0.62) [(0.7 LA ) . LA ]
See Example Calculations, Attachment
F� . SO M AN AG EMENT REPORT:
In order to reduce runoff and encourage healthy plant growth, a soil management report shall he completed by
the project applicant, or his/her designee, as follows:
1. S ubn11t soil samples to a laboratory for analysis and recommendations.
Pa r .b. 1 of 17
Agenda Item
Page 17
a, Soil sampling shall he conducted in accordance with laboratory protocol, including protocols
regarding adequate sampling depth for the intended plants.
b. The soil analysis may include
1. soil texture;
2. infiltration rate determined by laboratory test or soil texture infiltration rate tabl ;
3 . pH;
4. total soluble salts;
5 . odium;
6. percent organic matter; and
7 . recommendations.
2. The project applicant, or his/her designee, shall comply with one of the following:
. if significant mass grading is not planned, the soil analysis report shall be ubmitted to the local
agency as part of the Landscape Documentation Package; or
h. If significant mass grading is planned, the soil analysis report shall be submitted to the local agency as
part of the Certificate of Completion.
3. The soil analysis report shall he made available, in a timely manner, to the professionals preparing the
landscape design plans and irrigation design plans to male any necessary adjustments to the design plans.
4. The project applicant, or his/her designee, shall submit documentation verifying implementation of soil
analysis report recommendations to the local agency with Certificate of Completion.
17 . LANDSCAPE DESIGN PLAN:
For the efficient use of water, a landscape shall he carefully designed and planned for the intended
function of the project. A, landscape design plan meeting the following design criteria shall he submitted
as part of the Landscape Documentation Package.
1. Plant Material
a. Any plant may he selected for the landscape, providing the Estimated Total water Use
TILT in the landscape area does not exceed the Maximum Applied water Allowance
(MAWA). To encourage the efficient use of water, the following is highly recommended:
1. protection and preservation of native species and natural vegetation;
2. selection of water - conserving plant and turf species;
3. selection of plants based on disease and pest resistance;
4. selection of trees based on applicable local tree ordinances or tree shading guidelines;
and
5. selection of plants from local and regional landscape program plant lists.
h. Each hydro shall have plant materials with similar water use, with the exception of
hydrozones with plants of mixed water use.
c. Plants hal l he selected and planted appropriate ly based upon their adaptability to the
climatic, geologic, and topographical conditions of the project site. To encourage the
efficient use of water, the following is highly recommended:
1. Use the Sunset western Climate Zone System which takes into account temperature.,
humidity, elevation, terrain, latitude, and varying degrees of continental and marine
influence on local climate;
2. Recognize the horticultural attributes of plants (i.e., mature plant size, invasive surface
roots) to minimize damage to property or infrastructure [e.g., buildings, sidewalks,
power lines]; and
3. Consider the solar orientation for plant placement to maximize summer shade and
winter solar gain.
Page2of17
Agenda Item A.
Page 18
d. Turf is not allowed on slopes greater than 0% where the toe of the slope is adjacent to an
impermeable hardscape and where 0% means 1 foot of vertical elevation change for every
feet of horizontal length (rise divided by run x 100 = slope percent).
e. A landscape design plan for projects in fire -prone areas shall address fire safety and
prevention. A defensible space or zone around a building or structure is required per Public
Resources Code Section 429 1 a and b. Avoid fire -prone plant materials and highly
flammable mulches.
f. The use of invasive and/or noxious plant species is strongly discouraged.
g. The architectural guidelines of a common interest development, which include community
apartment projects, condominiums, planned developments, and stock cooperatives, shall not
prohibit or include conditions that have the effect of prohibiting the use of low -water use
plants as a group.
2. Water Features
a. recirculating water systems shall be used for water features.
b. Where available, recycled water shall be used as a source for decorative water features.
c. Surface area of a water feature shatl be included in the high water use hydroone area of the
water budget calculation.
d. Pool and spa covers are highly recommended.
3. Mulch and Amendments
a. A minimum two inch 2" layer of mulch shall be applied on all exposed soil surfaces of
planting areas except in turf areas, creeping or rooting groundcovers or direct seeding
applications where mulch is contraindicated.
b. Stabilizing mulching products shall be used on slopes.
c. The mulching portion of the seed /mulch slurry in hydro- seeded applications shall meet the
mulching requirement.
d. Soil amendments shall be incorporated according to recommendations of the soil report and
what is appropriate for the plants selected.
4. The landscape design plan, at a minimum, shall:
a. delineate and label each hydroone by number, letter, or other method;
b. identify each hydroone as low, moderate, high water or mixed water use. Temporarily
irrigated areas of the landscape shall be included in the low water use hydroone for the
water budget calculation.;
c. identify recreational areas;
d. identify areas permanently and solely dedicated to edible plants;
e. identify areas irrigated with recycled water;
f. identify type of mulch and application depth;
g. identify soil amendments, type, and quantity;
h. identify type and surface area of water features;
i. identify hardscapes (pervious and non - pervious);
j . identify location and installation details of any applicable stonnwater best management
practices that encourage on -site retention and infiltration of stormwater. Stormwater best
management practices are encouraged in the landscape design plan and examples include,
but are not limited to:
1. infiltration beds, swales and basins that allow water to collect and soak into the
ground;
2. constructed wetlands and retention ponds that retain water, handy excess flow and filter
pollutants; and
3. pervious or porous surfaces e.g., permeable pavers or blocks, pervious or porous
concrete, etc.) that minimize runoff.
. identify any applicable rain harvesting or catchment technologies e.g., rain gardens,
cisterns, etc.);
Paige 3 of 17
Agenda Item 9.b.
Page 19
1. contain the following statement: "I have complied with the criteria of the ordinance and
applied then for the efficient use of water in the landscape design plan;" and
m. bear the signature of a licensed landscape architect, licensed landscape contractor or any
other person authorized to design a landscape. See Sections 5 500.1, 5 6 15, 5 64 1, 5 64 1.1.
1.2, 5641. , 5641. , 5641. , 5641. , 6701, 7027.5 f the Business and Professions Code,
Section 832.27 of Title 16 of the Calif rnia Code of Regulations, and Section 6721 of the
Food and Agriculture Code.)
r_1 . IRRIGATION DESIGN PLAN:
For the efficient use of water, an irrigation system shall meet all the requirements listed in this section and the
manufacturers' recommendations. The irrigation system and its related components shall be planned and
designed to allow for proper installation, management, and maintenance. An irrigation design plan meeting
the following design criteria shall be submitted as part of the Landscape Documentation Package.
1. Irrigation System
A. Dedicated landscape water meters are highly recommended on landscape areas smaller than 5,000
square feet to facilitate water management.
B. Automatic irrigation controllers utilizing either evapotranspiration or soil moisture sensor data shall
be required for irrigation scheduling in all irrigation systems.
C. The irrigation system shall be designed to ensure that the dynamic pressure at each emission device is
within the manufacturer's recommended pressure range for optimal performance.
I . If the static pressure is above or below the required dynamic pressure of the irrigation system,,
pressure- regulating devices such as inline pressure regulators, booster pumps or other device
shall be installed to meet the required dynamic pressure of the irrigation system.
2. Static water pressure, dynamic or operating pressure and flow reading of the water supply shall
be measured at the point of connection. These pressure and flow measurements shall be
conducted at the design stage. If the measurements are not available at the design stage, the
measurements shall be conducted at installation.
I. Sensors (rain, freeze, wind, etc.), either integral or auxiliary, that suspend or alter irrigation
operation during unfavorable weather conditions shall be required on all irrigation systems, as
appropriate for local climatic conditions. Irrigation should be avoided during windy or firee ing
weather or during rain.
E. Manual shut -off valve (such as a gate valve, hall valve, or butterfly valve ) shall be required, as close
as possible to the point of connection of the water supply, to minimize water loss in case of an
emergency (such as a main line break) or routine repair.
F. Back flow w prevention devices shall be required to protect the water supply from contamination by the
irrigation system. A project applicant shall refer to the applicable local agency code i.e., public
health) for additional back flow prevention requirements.
G. High flow sensors that detect and report high flow conditions created by system damage or
malfunction are recommended.
H. The irrigation system shall be designed to prevent runoff, low head drainage, over pray, or other
similar conditions where irrigation water flows onto non - targeted areas, such as adjacent property,
non - irrigated areas, hardcape, roadways or structures.
I. Relevant information from the soil management plan, such as soil type and infiltration rate, shall be
utilized when designing irrigation systems.
Page 4 of 1
Agenda Item 9.b.
Page 20
J. The design of the irrigation system shall conform to the hydroones of the landscape design plan.
I. The irrigation system must be designed and installed to meet, at minimum, a lrrlgtlon f'ireny
criteria as described in Section 432.4 regarding the Maximum Applied Water Allowance.
L. It is highly recommended that the project applicant or local agency inquire with the local water
purveyor about peak water operating demands on the water supply system) or water restrictions that
may impact the effectiveness of the irrigation system.
M. In mulched planting areas, the use of low volume irrigation is required to maximize water
infiltration into the root zone.
I. Sprinkler heads and other emission devices shall have matched precipitation rates, unless otherwise
directed by the manufacturer's recommendations.
0. Head to head coverage is recommended. However, sprinkler spacing shall be designed to achieve the
highest possible distribution uniformity using the manufacturer's recommendations.
P. Swing joints or other riser - protection components are required on all risers subject to damage that are
adjacent to high traffic areas.
Q . Check valves or anti -drain valves are recurred for all irrigation systems.
F. Darrow or irregularly shaped areas, including turf, less than eight feet in width in any direction
shall be irrigated with subsurface irrigation or low volume Irrigation system.
S. Overhead irrigation shall not be permitted within 24 inches of any non - permeable surface.
Allowable irrigation within the setback from non - permeable surfaces may include drip, drip line, or
other low flow non -spray technology. The setback area may be planted or unplanted. The surfacing
of the setback may be mulch, gravel, or other porous material. These restrictions may be modified if
1. the landscape area is adjacent to permeable surfacing and no runoff occurs; or
2. the adjacent non - permeable surfaces are designed and constructed to drain entirely to
landscaping; or
3. the irrigation designer specifies an alternative design or technology, as part of the Landscape
Documentation Package and clearly demonstrates strict adherence to irrigation system design
criteria in Section IVY 1 (H). Prevention of over pray and runoff must be confirmed during the
irrigation audit.
T. Slopes greater than % shall not be irrigated with an irrigation system with a precipitation rate
exceeding 0.75 inches per hour. This restriction may be modified if the landscape designer specifies
an alternative design or technology, as part of the Landscape Documentation Package, and clearly
demonstrates no runoff` or erosion will occur. Prevention of runoff and erosion must be confirmed
during the irrigation audit.
2. Hydro on e
A. Each valve shall irrigate a hydroone with similar site, slope, sun exposure, soil conditions and plant
materials with similar water use.
B. Sprinkler heads and other emission devices shall be selected based on what is appropriate for the
plant type within that hydroone.
C. Where feasible, trees shall be placed on separate valve from shrubs, groundcovers and turf.
D. Individual hydrozones that mix plants of moderate and low water use or moderate and high water
use, may be allowed if:
Page of 17
g
A enda Item A.
Page 21
1. plant factor calculation is based on the proportions of the respective plant water uses and their
plant factor; or
2 . the plant factor of the higher water using plant is used for calculations.
L. Individual hydrozones that mix high and low water use plants shall not be permitted.
F. on the landscape design plan and irrigation design plan, hrdrne areas shall be designated b y
number, letter or other designation. on the irrigation design plan, designate the areas irrigated by
each valve, and assign a number to each valve. Use this valve number In the Hydrozone Information
Table (see Attachment 3, Section A). This table can also assist with the irrigation audit and
programming the controller.
3 . The irrigation design plan, at a minimum shall contain:
A. location and size o f separate water meters for landscape;
B. location, type and size of all components of the irrigation sy including controllers, main and
lateral lines, valves, sprinkler heads, moisture sensing devices, rain switches, quick couplers, pressure
regulators and baclflorr prevention devices;
C. static water pressure at the point of c to the public water su ppl y ;
D . flow rate (gallons per minute), application rate (inches per hour) and design operating pressure
(pressure per square inch) for each station;
E . recycled water irrigation systems if a
F. the following statement: "I have complied w ith the criteria of the ordinance and applied therm
accordingly for the efficient use of grater in the irrigation design plan," and
G . the signature of a licensed landscape architect, certified irrigation designer, licensed landscape
contractor or any other person authorized to design an irrigation system. (See Sections 5500.1, 5615,
i, 5 64 1. i, 5641.2, 5641.3 5641.4, 5641.5, 5641.6, 6701, 7027.5 of the Business and Professions
Code, Section 83 2.27 of Title 16 of the California Code of Regulations, and Section 672,1 of the Food
and Agriculture Code.)
6 . G RADING DESIGN PLAID;
For the efficient use of water, grading of a project site shall be designed to minimize soil erosion, runoff ` and
grater waste. A grading plan shall be submitted as part of the Landscape Documentation Package. A
reprehensive grading plan prepared by a civil engineer for other local agency permits satisfies this
requirement.
1. The project applicant shall submit a landscape grading plan that indicates finished configurations and
elevations of the landscape area including:
A. Height of graded slopes;
B. Drainage patterns;
C. Pad elevations;
D . Finish grade;
E . Strrater retention improvements, if applicable.
2. To prevent excessive erosion and runoff, it is highly recommended that project applicants:
A. Grade so that all irrigation and normal rainfall remains within property lines and does not drain on to
non- permeable hardscape;
B . Avoid disruption of natural drainage patterns and undisturbed soil; and
C. Avoid soil compaction in landscape areas.
Pa e6of17
Agenda Item �.b.
Page 22
3 . The grading design plan shall contain the following statement: "1 have complied with the criteria of the
ordinance and applied then accordingly for the efficient use of water in the grading design plan" and shall
bear the sign ature o a l icensed p as authorize by law.
.... ............. . . . . . . . . . . . . . . . . . . .
F I. The project applicant shall:
1. S u bmit the signed C e rtifi cate of Completion to the C fo r eview;
2. Ensure that copies of the approved Certificate of Completion are submitted to the property owner o his
o r her design
The Ci will
1. Receive the signed Certificate of Completion from the project applicant;
2. Approve o deny the Certificate o Completion. If the Certificate o Completion is denied, the local
agency shall provide information to the project applicant regarding reapplication, appeal o other
assistance.
The Certificate o Completion (see Attachment 4 for certificate form) sha i nclude the following s ix (6)
elements:
1. Project information sheet that contains:
• Standard Development Application Form from the Community Development Department;
2. Certification by either the signer o the landscape design plan, the signer o the irrigation design plan, o
the licensed landscape contractor that the landscape project has been installed per the approved
Landscape Documentation Package;
• Where there have been significant changes made in the fie during construction, these `gas- built;
o r record drawings shall be included with the certification;
3 . Irrigation scheduling parameters used to set the controller;
4 . Landscape and irrigation maintenance schedule;
5 . Irrigation audit r eport; and
6 . Soil analysis report, if not submitted with Landscape Documentation Package, and documentation
verifying implementation of soil report recommendations.
R 2, IRRI SC HEDULING :
For the efficient use of water, all irrigation schedules shall be developed, managed, and evaluated to utilize
the minimum amount o water required to maintain plant health. Irrigation schedules shall meet the following
criteria:
1. Irrigation scheduling shall be regulated by automatic irrigation controllers.
2. Overhead irrigation shall be scheduled between 7:00 p.m. and 9:00 a.m. unless weather conditions
prevent it. Operation of the irrigation system outside the normal watering window is allowed for
auditing and system maintenance, only when audit and maintenance staff are present.
3 . For implementation o the irrigation schedule, particular attention must be paid to irrigation run
times, emission device, flow rate, and current reference evapotranspiration, so that applied water
meets the Estimated Total Water Use. Total annual applied water shall be less than o equal t
Maximum Appl Water Allowance I i W . Actual irrigation sc shall be regulated by
automatic irrigation controllers using current reference evapotranspiration data e.g., CIMI or soil
moisture sensor data.
4 . Parameters used to set the automatic controller shall be developed and submitted for each of the
following:
• The plant establishment period;
• The established landscape; and
• Temporarily irrigated areas.
Pa ye 7 of 17
Agenda Item �.b.
Page 23
5 . Each irrigation schedule shall consider for each station all of the following that apply:
• Irrigation interval (days between irrigation);
• Irrigation run times (hours or minutes per irrigation event to avoid runoff);
• Number of cycle starts required for each irrigation event to avoid runoff;
• Amount of applied water scheduled to be applied on a monthly basis;
• Application rate setting;
• It depth setting;
0 Plant type setting;
• Soil type;
0 Slope factor setting;
0 Shade factor setting; and
• Irrigation uniformity or efficiency setting.
F] 3. LANDSCAPE AND IRRI GATION MAINTENANCE E SCHEDULE:
1. Landscapes shall be maintained to ensure water use efficiency. A regular maintenance schedule shall be
submitted with the Certificate of Completion.
2. A regular maintenance schedule shall include, but not be limited t, routine inspection; adjustment and
repair of the irrigation system and its components; aerating and dthathing turf areas; replenishing mulch;
fertilizing; pruning; weeding in all landscape areas and removing and obstruction to emission devices.
Operation of the irrigation system outside the normal watering window is allowed for auditing and system
maintenance.
3. Repair of all irrigation equipment shall be done with the originally installed components or their
equivalents.
4. A project applicant is encouraged to implement sustainable or environmentally - friendly practices for
overall landscape maintenance.
F] 4, IRRIGATION AUDIT, IRRIGATION SURVEY AND IRRIGATION WATER USE ANALYSIS:
1, All landscape irrigation audits shall be conducted by a certified landscape irrigation auditor.
2. For new construction and rehabilitated landscape projects installed after January 1, 2010: the project
applicant shall submit an irrigation audit report with the Certificate of Completion to the local agency that
may include, but is not limited t, inspection, system tune -up, system test with distribution uniformity,
reporting overspray or run off that causes overland flow, and preparation of an irrigation schedule.
F] 5. IRRIGATION EFFICIENCY;
For the purpose of determining Maximum Applied water Allowance, average irrigation efficiency is
assumed to be 0.7 1. Irrigation systems shall be designed, maintained, and managed to meet or exceed an
average landscape irrigation efficiency of 0.7 1.
F-1 . STOR1VMW TER MANAGEMENT:
1. St r wat r management practices minimize runoff and increase infiltration, increasing
groundwater recharge and improving water quality. Implementing stormwater best management practices
into the landscape and grading design plans to minimize runoff and to increase on-site retention and
infiltration are encouraged.
2. Project applicants shall refer to Municipal Code Section for information on applicable stormwater
ordinances and stormwater management plans.
3. Lain gardens, cisterns, and other landscapes features and practices that increase rainwater capture and
create opportunities for infiltration and/or onsite storage are recommended.
Agenda Item o V of 17 Page 24
Attachment 1
(Minor Project / Major Project Application Form
Pan 9of17
Agenda Item b.
Page 25
Attachment
Reference Evapotranspiration (ETo) Table
From Cl MAS Referent Evapotranspiration Zone Map, Department of Water} Resources,
1999 all values in inches).
.fan
Feb
Mar
Apr
May
.dun
Jul
Aug
Sep
Oct
Nov
Dec
Annual
ETo
Arroyo
2.0
2.2
3.2
3.8
4.3
4.7
4.3
4.6
3.8
3.2
2.4
1.7
40.0
Gran
ET Overview
Evapotranspiration ET is the loss of water to the atmosphere by the
combined processes of evaporation (from soil and plant surfaces) and
transpiration (from plant tissues. It is an indicator of hew much water
your crops, lawn, garden, and trees need for healthy growth and
productivity.
Accurate estimates of ET are needed in manor circumstances. In
agricultural irrigation, for example, estimates of ET are necessary for
system design, irrigation scheduling, water transfers, planning, and
other water issues.
For ET to take place, the following conditions have to be met. First,
water has to be present at the surface. Second, there must be some
form of energy to convert the liquid water into a water vapor. Third,
there mast be a mechanism to transport the water vapor away from the
evaporating surface.
Precipitation and irrigation are the two primary sources of water that
plants use. Plant leaves and soil surfaces temporarily retain some part of the water applied to the field. This part
is readily available for evaporation. The remaining part infiltrates into the soil. Plants extract the infiltrated water
through their roots and transport it up to their leaves for photosynthesis, a process by which plants produce
glucose (sugar). In addition to water, plants also need carbon dioxide and light for photosynthesis. The
light comes from the sun and CO2 comes from the atmosphere. In order to take in CO2 from the atmosphere,
plants open their stomates, the microscopic pores on plant leaf surfaces. It is during this process that they lose
their water to the atmosphere.
As mentioned earlier, the conversion of liquid water into water vapor requires large amounts of energy (about
540 Calories per gram of water at a temperature of 100 O ). This energy is provided by the sun in the form of
solar energy. The solar energy is absorbed by water molecules and converted to latent heat energy, the energy
that is tied up in vapor molecules. The water vapor thus produced escapes to the atmosphere because of a
vapor pressure gradient between the surface and atmosphere. Once in the atmosphere, it is taken further away
from the surface by wind (or other mechanisms), creating more gradient between the evaporating surface and
the air above it. This process continues as long as the three conditions mentioned above are present.
Etirrtat,ing ET
Mang factors affect ET including: weather parameters such as solar radiation, air temperature, relative humidity,
and wind speed; soil factors such as soil texture, structure, density, and chemistry; and plant factors such as
plant type, root depth and foliar density, height, and stage of growth. Although ET can be measured using such
devices as lysimeters, estimating ET using analytical and empirical equations is a common practice because
measurement methods are expensive and time consuming. Most ET equations were developed by correlating
measured ET to measured weather parameters that directly or indirectly affect ET. Since there are so manor
factors affecting ET, it is extremely difficult to formulate an equation that can produce estimates of ET under
different sets of conditions. Therefore, the idea of reference crop evapotranspiration was developed by
researchers. Reference ET is the ET rate of a reference crop expressed in inches or millimeters.
Page10of17
Agenda Item A.
Page 26
F-T-EoT
rT
Reference crops are either grass or alfalfa surfaces whose biophysical characteristics have been studied
extensively. ET from a standardized grass surface is commonly denoted as ETo whereas ET from a
standardized alfalfa surface is denoted as ETr. The American Society of Civil Engineers (AE) recommends
the use of IETos and ETrs, respectively, where "s" stands for standardized surface conditions. The logic behind
the reference evapotranspiration idea is to set up weather stations on - standardized reference surfaces for which
most of the biophysical properties used in ET equations are Known. Using these Known parameters and
measured weather parameters, ET from such surfaces is estimated. Then, a crop factor, commonly Known as
crop coefficient Ic, is used to calculate the actual evapotranspiration ETc for a specific crop in the same
microclimate as the weather station site.
CIMIS is using a well- watered actively growing closely clipped grass that is completely shading the soil as a
reference crop at most of it's over 120 weather stations. Therefore, reference evapotranspiration is mostly
referred to as ETo on the CIMIS web site, although there are a few notable exceptions with ETr.
The E ati o n .-..- - ,..- .. -..-- - ..- ... -..n n n. n
There are many theoretical and empirical equations around the world to estimate ETo. The choice of any one
method depends on the accuracy of the equation under a given condition and the availability of the required
data. For reference surfaces with Known biophysical properties, the main factors affecting ETo include solar
radiation, relative humidity/vapor pressure, air temperature, and wind speed. Therefore, ETo can be estimated
quite accurately using a "model" a series of complex mathematical equations).
The two models that are used in CIMIS are the Penman - Monteith and a version of Penman's equation modified
by Pruitt/Doorenbos {Proceedings of the International Round Table Conference on "Evapotranspiration " ,
Budapest, Hungary. 1977). The Modified Penman employs a wind function developed at UC Davis. The version
used in CIMIS uses hourly weather data to calculate ETo instead of daily weather data. Hourly averages of
weather data are used in the "model" to calculate an hourly ETo value. The 24 hourly ETo values for the day
(midnight to midnight) are summed to result in daily ETo. Air temperature, wind speed, and relative humidity are
measured directly at each weather station. Vapor pressure is calculated from relative humidity and air
temperature. Hourly net radiation is estimated using a method developed by the University of California. This
method uses solar radiation, vapor pressure, air temperature, and a calculated monthly cloud coefficient K).
Page 11 of 17
Agenda Item 9.b.
Page 27
Attachment
WATER EFFICIENT LANDSCAPE WORKSHEET
This worksheet is to be filled out by the project applicant and It is a required element of the
Landscape Documentation Package.
Please complete all sections A and B of the worksheet
SECTION A, H DF o o lE INFORMATION TABLE
Complete the hydrozone table(s) for each hydrozone. Use as many tables as necessary to provide
the square footage of landscape area per hydrozone.
Irrigation Point of Comecon (P.O.C..) #.
Controller # Valve Circuit # Plant Types )* irrigation Area (Sq. Ft,) % of
Method ** Landscape
Area
TOTAL I 1 100%
*Hyd
H11= High Water Use Plants
W Moderate Water Use Plants
LW Low Water r U e Plants
"Irrigation ion Method
S = Micro-spray
S = Spry
= Rotor
B = Bubbler
D = Drip
0 = Other
Pae 12 f 17
Agenda Item 9.b.
Page 28
SECTION B, WATER BUDGET CALCULATIONS
Section 131. Maximum Applied Water Allowance (MAWA)
The project's Maximum Applied Water Allowance shall be ail ulart d using this equation:
MAWA = Maximum Applied Water Allowance (gallons per year)
ET = Reference Evapotranspiration from Appendix A (inches per year)
0.7 ET Adjustment Factor ETAF
LA Landscaped Area; includes Special Lar nd ar p Area (square feet)
0.62 = Conversion far t r (to gallons per squaws foot)
SLA = Portion of the landscape area identified as Special Landscape Area (squaws feet)
0.3 = the additional ET Adjustment Factor for Special Landscape Area 1. — 0.7 = .3
Maxi Applied Water AIlowarn =
Show calculations.
g allons per year
Effective Precipitation (Eppt)
If considering Effective Precipitation, use % of annual precipitation. Use the following equation to
calculate 1 ar im u m Applied Water Allowance:
MAWA = (Eto — Eppt)(0.62)[ (0.7 x LA) + (Q.3 x SLA)]
Maximum Applied Water Allowance
Show calculations.
gallons per ye
Page13af17
Agenda Item 9.b.
Page 29
SECTION C. Estimated Total Water Use (ETWU)
The project's Estimated Total Water Use is calculated using the following formula:
ETV1/U = (ETo)(PF x HA + SLA)
IE
Where:
ET U = Estimated total water use per year (gallons per year)
ETo = Reference Evapotranspiration (inches per year)
PF = Plant Factor from Water Use Classification of Landscape Species UC LS
HA = Hydrozone Area (high, medium, and lover water use areas) in square feet
SLA = Special Landscape Area (square feet)
0.62 = conversion factor (to gallons per square foot)
IE = Irrigation Efficiency minimum 0.71)
Hydrozone Table for Calculating ET U
Please complete the hydrozone table(s). Use as many tables as necessary.
Hydrozane Plant Water Use Plant Factor (PF) Area (square feet). PF x Area (square
Type(s) feet)
Sum
SLA
Estimated Total Water Use =
Shover calculations.
gallons
Page 14 of 1
Agenda Item 9.b.
Page 30
ATTACHMENT
CERTIFICATE OF COMPLETION
To be filled out by the project applicant upon completion of the landscape project.
PAIN 1. PROJECT INFORMATION SHEET
5 le
Project Name
Name of Project Applicant Telephone No.
Fax No.
Title Email Address
Company Street Address
city State Zip code
Proeerty Owner or his /her designee: 1 .
Name I Telephone No.
Fax No.
Title I Email Address
Company I Street Address
City I State I Zip Code
Property Owner
"I we certify that Uwe have received copies of all the documents within the Landscape Documentation Package
and the certificate of Completion and that it is our responsibility to see that the project is maintained in
accordance with the Landscape and Irrigation Maintenance Schedule."
Property Owner signature
Date
Please answer the questions below:
1. Date the Landscape Documentation Package was submitted to the local agency
2. Date the Landscape Documentation Package was approved by the local agency
3. Date that a copy of the Water Efficient Landscape Worksheet (including the Water Budget calculation)
was submitted to the local water purveyor
Page 15 of 1
Agenda Item 9.b.
Page 31
Proiect Address and location:
PART 2, CER'T'IFICATION OF INSTALLATION ACCORDING TO THE LANDSCAPE
DOCUMENTA'T'ION PACKAGE
;`Ire certify that based upon periodic site observations, the work has been substantially
completed to accordance with Chapter 16.84 of the Arroyo Grande Municipal Code and that
the landscape planting and irrigation installation confirm with the criteria and specifications of
the approved Landscape Documentation Package."
T Sinature*
Date
Name (print)
Telephone r.
Title
Fax No.
Email Address
License Flo. or Certification No.
Company
Street Address
city
State
`Signer of the landscape design plan, signer of the irrigation plan, or a licensed landscape
contractor.
PAPA` 3. IRRIGATION SCHEDULING
Attach parameters for setting the irrigation schedule on controller per Chapter 1 6.84 of the
Arroyo Grande Municipal Code.
PAPA` 4. SCHEDULE of LANDSCAPE AND IRRIGATION MAINTENANCE
Attach schedule of Landscape and Irrigation Maintenance per Chapter 1 6.84 of the Arroyo
Grande Municipal Code.
PAPA` 5. LANDSCAPE IRRIGATION AU D IT REPORT
RT
Attach Landscape Irrigation Audit Report per Chapter 1 6.84 of the Arroyo Grande Municipal
Code,
PAPA` 6. SOIL MANAGEMENT REPORT
Attach soil analysis report, if not previously submitted with the Landscape Document Package
per Chapter 16.84 of the Arroyo Grande Municipal Code.
Attach documentation verifying implementation of recommendations from soil analysis report
per Chapter 16.84 of the Arroyo Grande Municipal Code.
Page 16 of 1
Agenda Item 9.b.
Page 32
Attachment
LANDSCAPE WATER CONSERVATION GLOSSARY
(follows on next page)
Page 17 of 17
Agenda Item 9.b.
Page 33
LANDSCAPE WATER CONSERVATION GL SSA1
AB 325 See Model Water Efficient Landscape Ordinance.
account A connection to a water system, which is billed for service.
acre -foot 325,851 gallons, o 43,560 cubic feet, enough water to corer a n acre o f fand,
one -foot deep.
adjustment factor A decimal fraction used to modify reference evapotranspiration to
reflect an efficiency standard.
aerate, aerl i ati n Also called coring. Mechanical cultivation o turf grass using
hollow tines to remove cores o f turf, thatch and soil; improves soil texture and
increases air and water movement in root zone.
anti -drain valve See check valve.
application rate The depth of water applied to iven area over time, usually
measured in inches per hour.
applied water The portion of water supplied by the irrigation system that reaches the
soil surface.
area Square footage o acreage of a site measured or estimated from scale plans,
photographs, satellite imagery, o from o n-site measurements.
and climate A climate characterized by less than 10 inches of annual precipitation.
as-built plans Site plans reflecting the actual constructed conditions of a landscape
irrigation system or other facility installation.
A I A American Water Works Association. A professional association for those
associated with the water ind
bay kfi w prevention device A safety device used to prevent contamination o the
potable water supply fr m the reverse flow o water from a irrigation system o
other customer activity back into the potable distribution system.
beneficial rainfall See effective precipitation.
Best Management Practice (BMP) A practice or combination of practices established
as the most practicable means f increasing water use efficiency, y, often, as defined
in a Memorandum of Understanding.
billing cycle The regular interval of time when customers' meters are read and bills
Agenda Item 9.b.
Page 34
are issued, generally every two months or, with some utilities, each month.
billing period The elapsed time between two specific consecutive meter reads,
generally two months or, with some utilities, one month.
billing unit The unit of measure used to bill customers, either 100 cubic feet
(abbreviated HCF or CCF ) or 1000 gallons (k gals).
.
bluegrass A variety of cool - season turfgrass of the genus Ia. Commercially
produced turfgrass mikes usually are a blend of bluegrass varieties.
bubbler A type of sprinkler head that delivers a relatively large volume of water to a
level area w here standing water gradually infiltrates into the soil. The flow rate is
large relative to the area to which the water is delivered. Bubblers are used to
irrigate trees and shrubs.
California Urban Water Conservation Council (CUWCC) Formed in 1991 with a
memorandum of u nderstanding between water agencies and public interest groups
regarding the Implementation of cost - effective urban water conservation measures
In California. A voluntary, non -- regulatory organization.
catch -can test Measurement of a sprinkler system's application rate. Test involves
placing graduated containers at evenly spaced intervals throughout an irrigated area
and measuring the depth of water collected in the cans over a given period of time.
CCF See HCF
central irrigation controller system A computerized system for programming
irrigation controllers from a central location; using a personal computer and radio
graves or hard wiring to send program information to geographically distant
controllers.
check valve A device that prevents drainage of water down to the lover points of an
irrigation system after the system is shut off. Also called anti -drain valve.
CIMIS California Irrigation Management Information System. A computerized network
of weather stations of the California Department of Water Resources es used to
provide real -time ET information to irrigators specific to their location.
climate factor Evapotranspiration minus precipitation. One of the four factors used to
estimate landscape water use.
Controller An automatic timing device used to remotely control valves or heads to set
an irrigation schedule. A weather -based controller, or "'smart controller's is one
that uses evapotranspiration or other weather data to set an irrigation schedule.
conversion factor A decimal fraction used to convert one unit of measure to another,
such as inches of depth over a square foot to gallons (0.623).
2
Agenda Item 9.b.
Page 35
cool - season turfgrass Turfgrass that does not ordinarily lose its color unless the
average air temperature drops below 32 F o C for an extended period; it is not
usually damaged by subfreezing temperatures. Cool - season grasses grow actively
in cool weather of spring and fall and slowly in summer heat. Examples include
bluegrass, fescue and ryegra.
coring See aerification.
crop coefficient factor used to adjust reference evapotranspiration and
estimate water requirements for a given plant species. (Also called plant factor or
landscape coefficient)
CU CC See California Urban eater conservation council.
dedicated metering Metering of water service based on a single type of use, such as
metering for landscape irrigation separately from interior domestic use.
distribution uniformity D Are expression of hover evenly water is applied to a
landscape by an irrigation system. DU is often estimated in the field by analyzing
the results of catch -can tests.
drip irrigation Any non -spray low volume irrigation system utilizing emi ssion devices
with a flow rate equal to or less than two gallons per hour.
dual and multiple programming The capacity of an irrigation controller to schedule
the frequency and duration of irrigation cycles to meet varying water requirements of
plants served by a system. Grouping plants and laying out irrigation stations by
similar water requirements facilitates multiple programming.
effective precipitation EP The portion of total rainfall that is available for use by the
plant.
emitter A drip irrigation emission device that delivers water slowly from the system to
the soil, measured in gallons per hour.
end use A fixture, appliance, or other specific object or activity that uses water.
EPA U.S. Environmental Protection Agency, www.epa.gov.
Estimated Water Use (EWU) The amount of water estimated to be needed by the
landscape during one year.
ET See evapotranspiration.
ET adjustment factor A factor used to set a landscape water efficiency goal.
9J
Agenda Item 9.b.
Page 36
ETo See reference evapotranspiration.
ETWU See Estimated Total Hater Use.
evapotranspiration ET The quantity o f water eva from soil s urfaces and
transpired by plants during a specific time.
fl ow rate �rhe rate at which a volume of water flows through pipes, valves, etc. in a
given period o f time. Often reported as cubic feet per second cf o r gallons-
minute g m .
flush valve A valve used to expel sediment from irrigation lines. Also, a type of
flushing mechanism m used in commercial toilets.
g h gallons-per-
g rn gallons-per-minute.
gp d gallons- per - capita- per -day
gra grater Untreated domestic effluent, not including water from toilets o the kitchen,
for use on the property in subsurface landscape irrigation.
green industry The trades, professions, and disciplines related to landscape and
irrigation research, design, installation, and management.
groundwater ater 1J aster that has seeped beneath the earth's surface and is stored in the
pores and spaces between alluvial r aterial and, gravel o r clay),
groundwater ater banking Storing surface water in a groundwater basin, o using s urface
water in lieu of groundwater, to increase the available groundwater supply.
groundwater ater recharge Percolating r injecting surface water into ar g roundwater basin
to increase the available groundwater supply. l
hardscape Landscaping that does not permit water to seep into the ground, such as
concrete, brick and lumber.
hardware efficiency A percentage or fraction value that represents the portion of
water applied by an irrigation system that is beneficial to the plants. See distribution
uniform
HCF One Hundred Cubic Feet = 748 gallons. Also CCF, with c = Roman numeral 100.
Often used as a billing unit by water purveyors.
high-water-using plants Plants with ar crop coefficient greater than 0,7.
Agenda Item 9.b.
Page 37
hydrologic cycle Movement of water as it evaporates from rivers, lades or oceans,
into the atmosphere, returns to earth as precipitation, flows into rivers to the ocean
and evaporates again.
hydrozone A portion of the landscaped area having plants with similar grater needs
that are served by a valve or set of valves with the same schedule.
impact head A type of single - stream rotor that uses the impact of a stream of grater to
rotate a nozzle in a full or partial circle. Impact heads have large radii and relatively
lover precipitation rates and do not provide matched precipitation rates for varying arc
patterns.
infiltration rate The rate at which water permeates the soil surface, expressed as a
depth of water per unit of time (inches-per-hour).
irrigated area The portion of a landscape that requires supplemental Irrigation, usually
e in square feet or acres.
irrigation controller A mechanical or electronic clock that can be programmed to
operate remote - control valves to control watering times.
irrigation cycle A scheduled application of water by an irrigation station defined by a
start time and its duration. Multiple cycles can be scheduled, separated by time
intervals, to allover infiltration of applied water.
irrigation efficiency IE A value representing the amount of water beneficially
applied, divided by the total grater applied.
irrigation plan A two- dimensional plan dra wn to scale expressing the layout of
irrigation components and component specifications. Layout of pipes may be
depicted diagrammatically, but location of irrigation heads and irrigation schedules
should be specified.
irrigation scheduling The process o developing a schedule for an automatic irrigation
system that applies the right amount of water, matched to the plant needs, which
varies daily, weekly, or seasonally.
irrigation station A group of irrigation components, including heads or emitters and
pipes, controlled o perated by remote control valve.
irrigation zone See hydrone.
k see crop coefficient.
landscape coefficient see crop coefficient.
landscape irrigation auditor A person who has had landscape grater audit training
and passed a certification exam.
S
Agenda Item 9.b.
Page 38
LEE Leadership in Energy and Environmental Design, www.usgbc.org/LEED/
low head drainage Drainage of water from irrigation linos at the lowest elevations in
an irrigation station.
low-water-using plants Plants with a crop coefficient of less than 0.3.
matched precipitation rates Equal water-delivery rate by sprinkler heads with varying
arc patterns within an irrigation station. Matched precipitation rates are required to
achieve uniform distribution.
matched sprinkler heads Sprinkler heads with the sane precipitation rate.
Maximum Applied Water Allowance MAWA The upper limit of annual applied grater
for the established landscaped area, in reference to the Model Water Efficient
Landscape Ordinance.
mediterranean climate A climate characterized by moderate temperatures throughout
the year, dry summers and rainy printers.
medium- water -using plants Plants with a crop coefficient of 0.4 to 0.6.
meter grater An instrument for measuring and recording grater volume.
microclimate The climate of a small, specific area that may contrast with the climate of
the overall landscape area due to grind, sun exposure, plant density proximity to
reflective su rfaces, etc.
mixed use meter A grater meter that serves more than one type of end use, such as
an office building and its surrounding landscape.
Model Water Efficient Landscape Ordinance An ordinance that complies with
be bons 65 b 9 1 -65600 of the Gai ifornia VV at ,erode (laver enacted by Assembly Bill
325) requiring new nonresidential landscapes to be designed grater efficiently. It
establishes a grater allowance for new non - single family residential landscapes.
M Memorandum of Understanding. A written agreement, usually b etween group
with divergent views that enumerates areas of agreement and a process for
reach agreeme
mulch Any organic material such as lures, bark and straw or inorganic mineral
materials such as rocks gravel, and decomposed granite loft loose and applied to
the soil surface for the beneficial purposes of reducing evaporation and suppressing
weeds.
multiple start tunes An irrigation controller's capacity to accept programming of more
than one irrigation start - time per station per day.
0
Agenda Item 9.b.
Page 39
native and adopted plants Plants indigenous to an area or from ar similar cHmate that
require little o no upplement al irrigation once established.
operating pressure Distribution system w ater pressure measured in pounds-per-
square-inch (psi). Municipal systems are generally maintained bet een 50 and
psi.
overspray Application of water via s prinkler irrigation to arrears other than the intended
area.
peak use The maximum um use occurring in a given period, such as daily r annually.
per capita use Average daily &I water use (sales) by rll customer groups divided b
population served.
per capita residential use Average daily water use (sales) to residential customers
divided by population served.
percent switch A feature o f an irrigation controller that allows percent changes in the
duration of programmed irrigation.
plant factor see crop coefficient.
potable grater Water that meets federal and state water quality standards for garter
delivered t & I customers.
pounds-per-square-inch (psi) A unit mea o f pressure. In this case the pressure
exerted by ater in a distribution system.
precipitation rate Application rate for irrigation, generally measured in inches-per-
hour.
press urre- compensating emitter A drip - irrigation emitter designed to deliver watxr at
r consistent flow rate under a range o f operating pressures.
pressure regulation Maintaining distribution system water pressure within certain
limits.
pressure regulator A device, often installed downstream f the c ustomer meter to
redu high pressures to a set amount. Often required where the existing system
pressure exceeds 85 psi.
raw grater Untreated ater.
rain shutoff device A device connected to an irrigation controller that overrides
scheduled irrigation when significant precipitation is detected.
7
Agenda Item 9.b.
Page 40
reclaimed water Municipal wastewater effluent that is given additional treatment and
distributed for reuse in certain applications. Also referred to a recycled garter.
reclamation (water) Treatment of degraded water for a beneficial purpose.
recycled water Used to describe reclaimed water (See ).
reference evapotranspiration ET The water requirements of a standardized
landscape plot, specifically, the estimate of the evapotranspiration of a broad
expanse of well-watered, tered, 4 -to- inch-tall cool-season grass.
remote- control valve An electric solenoid valve, wired to an irrigation controller, that
controls the flog of water to an irrigation station.
retention rate The percent of devices that remain in- plane over time after initiarlly being
installed or distributed.
reuse Use of treated municipal wastewater effluent for specific, direct, beneficial uses.
See reclaimed garter. Also used to describe garter that is captured on -site and
utilized in a new application.
runoff Surface flog of water off of ar specific area.
semiarid climate A climate characterized by 10 to 20 inches of annual precipitation.
seasonal block rate A commodity rate that is higher in the peak irrigation season than
the off-peak season.
service area (territory) The geographic area(s) served by ar utility.
single- famiiy SF unit A residential dwelling unit built with the intent of being
occupied by one family. It may be detached or attached i.e. townhouses).
.
soil amendment Urgarnic and inorganic materials added to soils to improve their
texture, nutrients, moisture Folding capacity, and infiltration rates.
soil improvement The addition of soil amendments.
soil polymer A natural or synthetic compound that has the capacity to Fold garter for
use by plants. Best suited for container plants or in sandy soil. Can reduce
irrigation frequency but does not reduce ar plant's garter requirement.
solar radiation Energy from the sun. The single most dominant factor in determining
ET values, measured by a ly imeter.
spray head A sprinkler irrigation nozzle installed on ar riser that delivers garter in ar fixed
pattern. Flog rates of s pray heads are high relative to the area covered by the
S
Agenda Item 9.b.
Page 41
spray pattern.
spray irrigarti n sprinkler irrigation using spray heads o n fixed or pop -up risers and
having relatively high precipitation rates.
Special landscape area An area o f the landscape dedicated solely to edible plants,
areas irrigated with recycled water, water features using recycled water and areas
dedicated to active play such as parks, sports fields, golf courses, and where turf
provides a playing surface.
sprinkler station A group o sprinklers controlled by the same valve.
s prinkl er irrigation O verhead delivery o f water spray heads, stream rotors, or impact
heads. Precipitation rates will Crary depending on system layout and type of head
used .
sprinkler run time The minutes of irrigation per day, based o n the weekly irrigation
requirement and irrigation days per week.
sprinkler valve The o n-off valve, usually electric, that controls an irrigation o sprinkler
station.
station An irrigated area controlled by a single irrigation valve.
storm drainage surface runoff of water resulting from rain o snow storms.
stream rotors sprinkler irrigation heads that deliver rotating streams of water in full o
partial circles. some types use a gear mechanism and water pressure to generate a
single stream or multiple streams. stream rotors have relatively low precipitation
rates, and multiple stream rotors can provide matched precipitation for varying arc
patterns.
sub metering separate metering o f individual end uses within a metered water - service
connection.
subsurface drip irrigation The application of water aria buried pipe and emitters, with
flow rates measured in gallons- per -hour.
SWAT, smart Water Application Technology Irrigation controllers using soil, weather,
or ET to schedule irrigation.
system efficiency See hardware efficiency.
tall fescue A hybridized cool - season turfgrass characterized by deeper roots and more
drought tolerance than bluegrass.
thatch The buildup o organic material at the base of turfgrass leaf blades. Thatch
repels water and reduces infiltration capacity.
0
Agenda Item 9.b.
Page 42
transpiration The passing o water through living plant membranes into the
atmosphere.
turf rays Hybridized grasses that, when regularly mowed, form a dense growth of leaf
blades and roots.
uniformity See distribution uN n if rm ity.
Urban Wate r Mana geme nt Plan A water conservation plan regu fired to be su bmi ted
every fire years to the California Department of Water Resources to mpl with the
provisions of Sections 10610 -10656 of the California Water Code law enacted b
AB 797, as amended).
USBR United Mates Bureau of Reclamation Federal agency Which built and
o perates w ater projects in the western United States. Pam of the Department of
I nte rio r.
valve Device to control the flow f wate
warm-season turfgrass TuNrfgrasses that grow vigorously in warm summer months
and then generally lose their green color and are dormant in printer, if the average
air temperature drops below 50 to g F; some may die if exposed to subfreezing
temperatures for extended periods. Examples o warm season grasses include
Bermuda, Zoysia and Buffalo grasses.
water absorption rate See infiltration rate.
water allowance See water budget.
water audit 1 An n -site survey o f an irrigation system o other water use sefting to
measure hardware and management efficiency and generate recommendations to
improve its efficiency. 2 For water distribution systems, a thorough examination f
the accuracy f water agency records and system control equipment to identify,
quantify, and verify water and revenue losses.
water budget The quantity of water needed to maintain plants and other features in a
ornamental landscape.
water budget approach A method of establishing water- efficiency standards for
landscapes by providing the water necessary to meet the ET of the landscaped
area.
water conservation The US Water Resources Council defines water conservation as
activities designed to 1 reduce the demand for water, 2 improve efficiency in use
and reduce losses and waste o f water, and improve land management practices
to conserve water.
water- efficient landscape A landscape that minimizes water reguNiremerAs and
consumption through proper design, installation, and management.
1
Agenda Item 9.b.
Page 43
water rationing Mandatory grater restrictions temporarily placed on customers, as with
short -term or drought programs.
water recycling See recycled grater.
water reuse See reuse.
water use efficiency A measure of the amount of grater used versus the minimum
amount required to perform a specific task. In irrigation the amount of grater
beneficially applied divided by the total grater applied.
wetting area (pattern) The soil area wetted by a sprinkler, bubbler or low-volume
emitter.
Xeris a pe Refers to a type of landscaping embodying the following seven
principles:
1 . Proper planning and design.
2. Soil analysis and improvement.
3. Practical turf areas.
4. Appropriate plant selection.
5. Efficient irrigation.
6. Mulching.
7. Appropriate maintenance.
zero read test A test for water leakage using a feature of the customer's water meter.
Source: WaterWiser Glossary, wwwa rwa.or , updated with minor revisions 2010.
11
Agenda Item 9.b.
Page 44
ATTACHMENT
Model Water Efficient Landscape Ordinance
September 10, 2009
Agenda Item 9.b.
Page 45
Indez
Page
490. Purpose
490.1 Applicability
491. Definitions 2
492. Provisions for New Construction or Rehabilitated Landscapes
1
492.1 Compliance with Landscape Documentation Package
1
492.2 Penalties
1
492.3 Elements of the Landscape Documentation Package
1
492.4 water Efficient Landscape Worksheet
1
492.5 Soil Management Report
1
492.6 Landscape Design Plan
1
492.7 Irrigation Design Plan
12
492.8 Grading Design Plan
14
492.9 Certificate of Completion
1
492. 10 Irrigation Scheduling
1
492.11 Landscape and Irrigation Maintenance Schedule
1
492.12 Irrigation Audit, Irrigation Survey, and Irrigation Water Use Analysis 1
492.1 Irrigation Efficiency
1
492.14 Recycled Water
1
492.15 St rmwater Management
1
492.16 Public Education
1
492.17 Environmental Review
1
493. Provisions for Existing Landscapes 1
493.1 Inrigation Audit, Irrigation Survey, and Irrigation Water Use Analysis 1
493.2 Water Waste Prevention n 1
494. Effective Precipitation 1
Appendices 19
Appendix A. Reference Evapotranspiration T Table 19
Appendix B. Sample Water 'icient Landscape Worksheet 2
Section B 1. Maximum Applied Water Allowance MAWA 29
Section B2. Estimated Total Water Use 7`VV
Appendix C. Sample Certificate of Completion 31
Agenda Item 9.b.
Page 46
California Code of regulations
Title 23. waters
Division 2. Iepartrnent of water resources
Chapter 2.7. Model water Efficient Landscape Ordinance
490. Purpose.
( a) The State Legislature has found;
( 1) that the waters of the Mate are of limited supply and are subject to ever increasing demands;
( 2) that the continuation of California's economic prosperity is dependent on the availability of adequate
supplies of water for future uses;
( 3) that it is the policy of the Mate to promote the conservation and efficient use of water and to prevent
the waste of this valuable resource;
(4) that landscapes are essential to the quality of life in California by providing areas for active and
passive recreation and as an enhancement to the environment by cleaning air and water, preventing
erosion, offering fire protection, and replacing ecosystems lost to development; and
(5) that landscape design, installation, maintenance and management can and should be water efficient;
and
(6) that Section 2 of Article x of the California Constitution specifies that the right to use water 1
limited to the amount reasonably required for the beneficial use to be served and the right does not and
hall not extend to waste or unreasonable method of use. F
( b) Consistent with these legislative fmding , the purpose of this model ordinance is to:
( 1) promote the values and benefits of landscapes while recognizing the need to invest water and other
resources as efficiently as possible;
(2) establish a structure for planning, designing, installing, malnaimmg and managing water efficient
landscapes in new construction and rehabilitated projects;
(3) establish provisions for water management practices and water waste prevention for existing
landscapes;
(4) use water efficiently without waste by setting a Maximum Applied water Allowance as an upper
limit for water use and reduce water use to the lowest practical amount;
(5) promote the benefits of consistent landscape ordinances with neighboring local and regional
agencies;
(6) encourage local agencies and water purveyors to use economic Mncentive that promote the efficient
use of water, such as implementing a tiered -rate structure; and
(7) encourage local agencies to designate the necessary authority that implements and enforces the
provisions of the Model water Efficient Landscape Ordinance or its local landscape ordinance,
Dote: Authority cited: Section 65593, Goverrnent Code. reference: Sections 65591, 65593, 65596,
Govemment Code,
490.1 Applicability
(a) After January 1, 2010, this ordinance shall apply to all of the following landscape projects
(1) new construction and rehabilitated landscapes for public agency projects and private development
projects with a landscape area equal to or greater than 2,500 square feet requiring a building or
landscape permit, plan check or design review;
(2) new construction and rehabilitated landscapes which are developer - installed in single- family and
multi- family projects with a landscape area equal to or greater than 2,500 square feet requiring
building or landscape permit, plan check, or design review;
Agenda Item 9.b.
Page 47
(3) new construction landscapes which are homeowner - provided and/or homeowner -hired in single -
family and multi- fanmily residential projects with a total project landscape area equal to or greater than
5 , O 00 -square feet requiring a building or landscape permit, plan check or design review;
( 4 ) existing landscapes limited to Sections 433, 433.1 and 433.2; and
( 5 ) cemeteries. Recognizing the special landscape management needs of cemeteries, new and
rehab ilit ted cemeteries are limited to Sections 432.4, 432.11 and 432.12; and existing cemeteries. are
limited to Sections 433, 433.1 and 433.2. -
b Tb�s ordinance does-not apply to:
( 1) registered local, Mate or federal historical sites;
( 2) ecological restoration projects that do not require a permanent irrigation system;
( 3 ) mined -land reclamation projects that do not require a permanent irrigation system; or
( 4 ) plant collections, as part of botanical gardens and arboretums open to the public.
Dote: Authority Cited: Section 65595,, Govemment Code. Reference: Section 65596, Govemment Code.
491. Definitions.
The terms used in this ordinance have the meaning set forth below:
( a) "applied water" means the portion of water supplied by the irrigation system to the landscape.
( b) `'automatic irrigation controller" means an automatic tuning device used to remotely control valves
that operate an irrigation system. Automatic irri gation controllers schedule irrigation events using either
evapotranspiration (weather- based) or soil moisture data.
( c) "bakflow prevention device" means a safety device used t o p revent pollution or contamination of
the water supply due to the reverse flow of water from the irrigation system.
( d) "`Certificate of Completion" nears the document required under Section 492.9,
( e) "certified irrigation designer" means a person certified to design irrigation systems by a n accredited
academic institution a professional trade organization or other program such as the US Environmental
Protection Agency's WaterSense irrigation designer certification program and Irrigation Association's
Certified Irrigation Designer program.
M " e ttified landscape irrigation auditor" means a person certified to perform landscape irrigation
audits by n accredited academic institution, a professional trade organization or other prograrn such as
the US Environmental Protection Agency's waterSense irrigation auditor certification program and
Irrigation Association's Certified Landscape Irrigation Auditor program.
( g) "check valve" or `'anti -drain valve" means a valve located un der a sprinkler head, or other location In
the irrigation system, to hold water in the system to prevent drainage from sprinkler heads when the
sprinkler is off.
( h) C4 common interest developments" means connunity apartment projects, condominium projects,
planned developments, and stock cooperatives per Civil Code Section. 13 5 1.
( 1 ) "conversion factor ( 0.62) " means the number that converts acre - inches per acre per year to gallons
per square foot per year
0) `'drip irri gation" means any non -spray low volume irrigation system utilizffig errussion devices with a
flow rate measured in gallons per dour. Low volume irrigation systems are specifically designed to
apply small volumes of water slowly at or near the root zone of plants.
( k) "ecological restoration project" means a project where the site is intentionally altered to establish a
defined, indigenous, historic ecosystem.
( 1)"effective precipitation" or "usable rainfall" (Eppt) means the portion of total precipitation which
becomes available for plant growth.
(M) "emitter" means a drip irrigation emission device that delivers water slowly from the system to the
soil.
( n) "established landscape" means the point at which plants in the landscape have developed significant
root growth into the soil. Typically, most plants are established after one or two years of growth.
2
Agenda Item 9.b.
Page 48
(o) "establishment period of the plants' means the first year after installing the plant in the landscape or
the first two years if irri gation will be terminated after establishment. Typically, most plants are
established after one or two years of growth.
(P) "Estimated Total water Use" ET'LT means the total water used for the landscape as described in
Section 492.4.
(q) "ET adjustment factor" ETAF means a factor of 0.7, that, when applied to reference
evapotranspiration, adjusts for plant factors and irrigation efficiency, two major influences upon the
amount of water that needs to be applied to the landscape.
combined plant with a site -vide average of 0.5 is the basis of the plant factor portion of this
calculation. For purposes of the ETAF, the average irrigation efficiency is 0.71. Therefore, the ET
Adjustment Factor is (0.7 ETAF for a Special Landscape Area shall not exceed 1.. ETAF
for existing non - rehabilitated landscapes is o..
(r) "evapotranspiration rate" means the quantity of water evaporated from adjacent soil and other
surfaces and transpired by plants during a specified tune.
(s) "flow rate" means the rate at which water flows through pipes, valves and emission devices,
measured in gallons per minute, gallons per hour, or cubic feet per second.
t "hrdscapes" means any durable material (pervious and non - pervious).
(u) "homeowner - provided landscaping" means any landscaping either installed by a private individual
for a single family residence or installed by a licensed contractor hired by a homeowner. A homeowner,
for purposes of this ordinance, is a person who occupies the dwelling he or she owns. This excludes
speculative homes, which are not owner- occupied dwellings.
( v) "hydro one" means a portion of the landscaped area having plants with similar water needs. A
hydroone may be irrigated or non - irrigated.
(w) "infiltration rate" means the rate of water entry into the soil expressed as a depth of water per unit of
time e.g., inches per hour).
r o 4 mvasive plant species" means species of plants not historically found in California that spread
outside cultivated areas and can damage environmental or economic resources. Invasive species may be
regulated by county agricultural agencies as noxious species, `'Noxious weeds" means any weed
designated by the weed Control Regulations in the weed Control Act and identified on a Regional
District noxious weed control list. Lists of invasive plants are maintained at the Californda Invasive Plant
Inventory and USIA invasive and noxious weeds database.
(Y) "irrigation audit" means an in -depth evaluation of the performance of an irrigation system conducted
by a Certified Landscape Irrigation Auditor. An irrigation audit includes, but is not limited to: inspection,
system tune -up, system test with distribution uniformity or emission uniformity, reporting overspr y or
runoff that causes overland flow, and preparation of an irrigation schedule.
(Z) 64 =gation efficiency" (IE) means the measurement of the amount of water beneficially used divided
by the amount of water applied. Irrigation efficiency is derived from measurements and estimates of
irrigation system characteristics and management practices. The nor * average irrigation efficiency
for purposes of this ordnance is 0.71. Greater irrigation efficiency can be expected from well designed
and maintained systems.
as "irrigation survey" means an evaluation of an irrigation system that is less detailed than an irrigation
audit. An irrigation survey includes, but is not limited to: inspection system test, and written
recommendations to improve performance of the irrigation system.
(big) ` 4 irrigation water use analysis" means an analysis of water use data based on meter readings and
milling data.
(cc) `'landscape architect" means a person who holds a license to practice landscape architecture in the
state of California Business and Professions Code, Section 5615.
(dd) "landscape area' means all the planting areas, turf areas, and water features in a landscape design
plan subject to the Maximum Applied water Allowance calculation. The landscape area sloes not
include footprints of buildings or structures, sidewalks, driveways, parking lots, decks, patios, gravel or
3
Agenda Item 9.b.
Page 49
stone walks, other pervious or non - pervious hardsapes, and other non - irrigated areas designated for
anon- development e.g., open spaces and existing native vegetation).
( ee)`landscape contractor" means a person licensed by the state of California to construct, maintain,
repair, instil, o r subcontract the development of landscape systems.
( ff) "Landscape Documentation Package" means the documents required under Section 492.3.
( 99) "landscape project" means total area of landscape in a project as defined in "'landscape area" for the
purposes of this ordinance, meeting requirements under Section 490.1.
( hh)"lateral line" means the water delivery pipeline that supplies water to the emitters or sprinklers from
the valve.
(iii " l ocal agency" m a city or county, including a charter city or charter county, that is responsi
for adopting and implementing the ordinance. The local agency is also responsible for the enforcement
of this ordinance, including but not limited to, approval of a permit and plan c heck or d esign review of
project.
j `local w p means any entity, including a pudic agency, city, county, or private water
company that provides retail water service.
( kk)"low volume irrigation" means the application of irrigation water at low pressure through a system
of tabing or lateral lines and low - volume emitters such as drip, drip lines, and bubblers. Low volume
irrigation systems are speciicaJly designed to apply small volumes of water slowly at or near the root
,one of plants.
ill) `main linej�y means the pressurized pipeline that delivers water from the water source to the valve or
Outlet.
( inm)"'Maximum Applied water Allowance" I AWA means the upper limit of annual applied water
for the established landscaped area as specified in Section 492.4. It is used upon the area's reference
evapotranspiration, the ET A djustment Factor, and the size o f the land scape area. Th E stimated Total
Water Use shall not exceed the Maximum Applied water Allowance. Special Landscape Areas,
including recreation areas, areas permanently and solely dedicated to edible plants such as orchards and
vegetable gardens, and areas irrigated with recycled water are subj to the MAWA with a n ETAS' not
to exceed 1.0.
( nn) "rnicrocli ate" means the climate of a small, specific area that may contrast with the climate of the
overall landscape area due to factors such as wind, sun exposure, plant density, o proximity to reflective
surfaces.
( oo)" min ed - land reclamation projects" means any surface wing Operation with a reclamation plan
approved in accordance with the Surface 1 r1MM9 and Reclamation Act of 1975.
( PP) "mulch" means any Organic material. such as leaves, bark, straw, compost, or inorganic mineral
materials such as rocks, gravel, and decomposed granite l e ft loose and applied to the soil surface for the
beneficial purposes of reducing evaporation, suppressing weeds, ' moderating soil temperature, and
preventing soil erosion.
(coq) "near construction" means, for the purposes of this ordinance, a new building with a landscape or
other new landscape, such as a park, playground, or greenbelt without an associated building.
( rr ) "operating pressure" means the pressure at which the parts of an irrigation system are designed by
the manufacturer to operate.
( SS) "overhead sprinkler irrigation systems" means systems that deliver water through the air e.g., spray
heads and rotors).
00 "overspray" means the irrigation water which is delivered beyond the target area.
( uu)"permit' means a n authorizing document issued by local agencies for new construction or
rehabilitated landscapes.
( vv) "Pervious" ious" means any surface or material that allows the passage of water through the material and
into the underlying soil.
( ww) "plant factor" or "plant water use factor" is a 'factor , when multiplied by ETo, estimates the
amount of water needed by plants. For purposes of this ordinance, the plant factor range for low water
4
Agenda Item 9.b.
Page 50
use plants is 0 to ., the plant factor range for moderate water use plants is . to ., and the plant
factor range for high water use plants is . to 1.. Plant factors cited in this ordinance are derived from
the Department of water Resources 2000 publication "water Use Classification of Landscape Species ".
(XX) "precipitation rate" means the rate of application of water measured in inches per hour.
(YY) "project applicant" means the individual or entity submitting a Landscape Documentation Package
required under Section 492.3, to request a permit, plan check, or design review from the local agency.
project applicant may be the property owner or his or her designee.
( zz) "rain sensor" or "rain sensing shutoff device" means a component which automatically suspends an
irrigation event when it rains.
( aaa) "record drawing" or "as- wilts" means a set of reproducible drawings which show significant
changes in the work made during construction and which are usually based on drawirigs marked up *n
the field and other data furnished by the contractor.
( bbb)' . 'recreational area" means areas dedicated to active play such as pans, sports fields, and golf
courses where turf provides a playing surface.
(ccc)`'recycled water ", "reclaimed water ", or ' Veated sewage effluent water" means treated or recycled
waste water of a quality suitable for non - potable uses such as landscape irri gation and water features.
This water is not intended for human consumption.
(ddd)` . 'reference evapotranspiration" or " T " means a standard measurement of environmental
parameters which affect the water use of plants. ETo is expressed in inches per day, month, or year as
represented in Section 495. 1, and is an estimate of the evapotranspiration of a large field of four- to
seven -inch tall, cool - season grass that is well watered. Reference evapotranspiration is used as the basis
of dete n - ining the Maximum Applied water Allowance so that regional differences in climate can be
accommodated.
(eee)"rehabilitated landscape" means any re-landscaping project that requires a permit , plan check, or
design review, meets the requirements of Section 490. 1, and the modified landscape area is equal to r
greater than 2,500 square feet, is % of the total landscape area, and the modifications are completed
within one year.
Off) "runoff' means water which is not absorbed by the soil or landscape to which it is applied and
flows from the landscape area. For example, runoff may result from water that is applied at too great
rate (application rate exceeds infiltration rate) or when there is a slope.
(ggg) it moisture sensing device" or "soil moisture sensor" means a device that measures the amount
of water *n the soil. The device may also suspend or initiate an irri gation event.
(hhh)"soil texture" means the classification of soil based on its percentage of sand, silt, and clay.
(iii)"Special Landscape Area" (SLA) means an area of the landscape dedicated solely to edible plants,
areas irrigated with recycled water, water features using recycled water and areas dedicated to active
play such as parks, sports fields, golf courses, and where turf provides a playing surface.
6J) *`sprinkler head" means a device which delivers water through a nozzle.
(kkk)"static water pressure" means the pipeline or municipal water supply pressure when water is not
swing.
(111) "station" means an area served by one valve or by a set of valves that operate simultaneously.
(mmm)"swing joint"' means an irri gation component that provides a flexible, leak -free connection
between the emission device and lateral pipeline to allow movement in any direction and to prevent
equipment damage.
(nnn)"turf' means a ground ever surface of mowed grass. Annual bluegrass, Kentucky bluegrass,
Perennial r egrass, Red fescue, and Tall fescue are cool - season grasses. Bermudagrass, K kuyugrass,
Seashore Paspalum, St. Augustinegrass, Z ysiagrass, and Buffalo grass are warm-season grasses.
(000) "valve" means a device used to control the flow of water in the irrigation system.
(PPP) `'water conserving plant species" means a plant species identified as having a low plant factor.
(qqq)`water feature" means a design element where open water perfo an aesthetic or recreational
function. water features include ponds, lakes, waterfalls, fountains, artificial streams, spas, and
5
Agenda Item 9.b.
Page 51
swimmm pools (where water is artificially supplied). The surface area of water features is included in
the high water use hydrozone of the landscape area. Constructed wetlands used for on -site wastewater
treatment or stormwater best management practices that are not Irri gated and used solely for water
treatment or stormwater retention are not water features and, therefore, are not subject to the Water
budget calculation.
( rrr)`'watering window' paeans the tinge of day ixrigat�on is allowed.
( sss) "ETC LS" me ans the dater U se Classification of Landscape Species pu by the U niversity
of California Cooperative Extension, the Department of dater Resources and the Bureau of
Reclamation, tion, 2000.
Note: Authority Cited: Section 65 5 5 , Government C ode. Reference: Sections 6 55 92, 6 5 9,
Government Code.
492. Provisions for New Construction or RehabMated Landscapes.
( a) A local agency may designate another agency, such as a water purveyor, to implement some or all of
the requirements contained in this ordinance. Local agencies may collaborate with grater purveyors to
define each entity's specific responsibilities relating to this ordinance,
Dote: Authority Cited: Section 65595, Govenunent Code. Reference: Section 65596, Government Code,
492,1 Compliance with Landscape Documentation Package.
( a) Prior to construction, the local agency shall:
( 1) provide the project applicant with the ordinance and procedures for pen - nits, plan checks, or design
reviews;
( 2) revie w the Landscape Documentation entation Package submitted by the project applicant;
(3) approve or deny the Landscape Documentation Package;
( 4) issue a permit or approve the plan check or design revie w f or the project applicant; and
( 5) upon approval of the Landscape Documentation Package, submit a copy of the dater Efficient
Landscape worksheet to the local water purveyor.
( b) Prior to construction, the project applicant shall:
( 1) submit a Landscape Documentation Package to the local agency.
( c) Upon approval of the Landscape Documentation Package by the local agency, the project applicant
shall
( 1) receive a permit or approval of the plan check or design review and record the date of the permit in
the Certificate of Completion;
( 2) submit a copy of the approved Landscape Documentation Package along with the record drawings,
and any other information to the property owner or his/her designee; and
(3) submit a copy of the dater Efficient Landscape Wor to the local water purveyor.
Mote: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Government Code.
492.2 Penalties.
( a) A local agency may establish and admi.M' ter penalties to the project applicant for non - compliance
with the ordinance to the extent permitted by later.
Note; Authority Cited: Section 65595, Goverxmxent Code. Reference: Section 65596, Government Code.
D
Agenda Item 9.b.
Page 52
492.3 Elements of the Landscape Documentation Package.
( a) The Landscape Documentation Package shall include the following six elements.
(1) project inforniation;
(A) date
( B) project applicant t
( C) project address if available, parcel and/or lot number(s))
( D ) total landscape area (square feet)
(E) project type e.g., new, rehabilitated, public, private, cemetery, homeowner - installed)
{F water supply type e.g., potable, recycled, well) and identify the local retail water purveyor if the
applicant is not served by a private well
(G) checklist of all documents in Landscape Documentation Package
JD project contacts to include contact information for the project applicant and property owner
( 1) applicant signature and date with statement, "I agree to comply with the requirements of the water
efficient landscape ordinance and submit a complete Landscape Documentation Package ".
( 2) dater Efficient Landscape worksheet;
( A) hydroone information table
( B) water budget calculations
1. Maximum Applied dater Allowance MAwA
2. Estimated Total dater Use T ;WLJ)
(3) soil management report;
(4) landscape design plan;
(5) irrigation design plan; and
(6) grading design plan.
Note: Authority Cited: Section 65535, Government Code. Reference: Section 65536, Govermnent Code.
492.4 water Efficient Landscape worksheet.
(a) A project applicant shall complete the dater Efficient Landscape worksheet which contemns two
sections (see sample worksheet in Appendix B:
(1) a hydroone information table (see Appendix B, Section A ) for the landscape project; and
(2) a water budget calculation (see Appendix B, Section for the landscape project. For the calculation
of the Maxi num Applied water Allowance and Estimated Total dater Use, a project applicant shall use
the ETo values from the Reference Evapotranspiration Table in Appendix A. For geographic areas not
covered in Appendix A, use data from other cities located nearby in the same reference
evapotranspiration zone, as found in the CI1 r1IS Reference Evapotranspiration Zones Map, Department
of dater Resources, 1999.
(b) Water budget calculations shall adhere to the following requirements:
(1) The plant factor used shall be from W UC LS. The plant factor ranges from o to o. 3 for lour water
use plants, from o. 4 to o. 6 for moderate water use plants, and from o. 7 to 1.0 for high water use plants.
(2) All water features shall be included in the high water use hydroone and temporarily irrigated areas
shall be included in the low water use hydro one.
(3) All Special Landscape Areas shall be identified and their water use calculated as described below.
(4) ETAF for Special Landscape Areas 1 not exceed 1.0.
( c) Maximum Applied dater Allowance
The Maximum Applied dater Allowance shall be calculated using the equation:
MAWA = (ETo) (0.62) [(0.7 x LA) + (0.3 x SLA)]
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Agenda Item 9.b.
Page 53
The example calculations below are hypothetical to demonstrate proper use of the equations a do not
represent an existing and/or planned landscape project. The ETo values used In these calculations are
from the Reference Evapotranspiration Table in Appendix A, for planning purposes only. For actual
ungation scheduling, automatic Irrigation controllers are required and shall use current reference
evapotranspiration data, such as from the California Irrigation Management Information System
( CIMS), other equivalent data, or soil moisture sensor data.
( 1) Example lrtAWA calculation: a hypothetical landscape project in Fresno, CA With an Irgated
landscape area of 50,000 square feet without any Special Landscape Area (SLA= 0, no edible plants,
recreational areas, or use of recycled grater. To calculate 11AWA, the annual reference
evapotranspiration value for Fresno is 5 1.1 inches as listed in the Deference Evapotranspiration Table in
Appendix A.
MAWA = ETo ) (0. [0.'7 x LA + (0.3 x SLA
MAWA = Maximum Applied Water Allowance (gallons per year)
To = Reference Evapotranspiration (inches per year)
0.62 = Conversion Factor to gallons)
0.7 ET Adjustment Factor TAF
LA = Landscape Area including SLA (square feet)
0.3 Additional Water Allowance for SLA
SLA Special Landscape Area (square feet)
1 to i A = (5 1.1 inches) (0.62) [(0.7 x 50,000 square feet) + . ]
= 110 1 08,870 gallons per year
To convert from gallons per year to hundred -cubic -feet per year:
=
Lp 10 8 , 87on48 = 1, hundred -cubic -feet per year
( 100 cubic feet = 748 gallons)
( 2) In this next hypothetical example, the landscape project Fresno, CA has the same ETo value of
1.1 inches and a total landscape area of 5 o, 000 square feet. Within the 5 0,000 square foot pro] ect, there
is now a 2,000 square foot area planted with edible plants. This 2, 000 square foot area �s considered to
be a Special Landscape Area.
lriAWA = ETo (0.62) [ x LA + (0.3 x SLA
riAWA = ( inches) (0.62) [(0.7 x 5 0,000 square feet) + (0.3 x 2,000 square feet)]
= 31.68 x [35,000 + 00] gallons per year
1.68 x 35,600 gallons per year
=1,1 27 808 gallons per year or 1, 5 08 hundred -cubic -feet per year
(d) Estimated Total Water Lase.
The Estimated Total mater Use shall be calculated using the equation below. The sum of the Estimated
Total Water Use calculated for all hydroones shall not exceed 11AWA.
ETU = (ETo)(0.62) ( P I � + SLA�
Where:
T U Estimated Total Water Use per year (gallons)
ETo Reference Evapotranspiration (inches)
F = Plant Factor from WUCOLS (see Section 49 1
HA Hydroone Area [high, medium, and lover water use areas] (square feet)
SLA Special Landscape Area (square feet)
0.62 Conversion Factor
IL ligation Efficiency (minimum 0.'71)
D
Agenda Item 9.b.
Page 54
( 1) Example ETWU calculation: landscape area is 0,000 square feet; plant water use type, p lant factor,
and hdroone area are shown in the table below. The ETo value is 1.1 inches per year. There are no
Special Landscape Areas (recreational area, area permanently and solely dedicated to edible plants, and
area irri gated with recycled water) ire this example.
Hy dro zone
Plant Water
Use Type(
Plant
Factor
Hdroone
Area HA
L_(s q uare feet
FF x HA
L feet
1
High
0.8
7,000
500
2
High
0. 7
10
7,000
Medium
0.5
16,000
80
Low
0.3
7 9 000
2
Low
0.2
1MOO
2
Su
2 4,700
*Plant Factor from WUC LS
ETWII = (51.1)(0.62 24,700 +0�
0.71
= 1,1 02,116 gal I ons per year
Compare ETWU with IMAWA: For this example MAWA = (51.1) (0.62) [(0.7 , 00 f o, o ] _
1,10 8 , 8 70 gallons per year. The ETWU 1,102,116 gallons per year) is less than NI AWA 1,108,870
gallons per year). In this example, the water budget complies with the 1 IAWA,
( 2) Example ETWU calculation: total landscape area is 50,000 square feet, 2,000 square feet of which i
planted with edible plants. The edible plant area is considered a Special Landscape Area SLA. The
reference evapotranspiration value is 5 1.1 inches per year. The plant type, plant factor, and hdroone
area are shown in the table below.
H droone
Plant Water
Use Type(s) (P
Plant
Factor
F)*
Hdroone
Area HA
(squ feet )
PF x HA
(square feet
1
High
0.8
7,000
5 1 6 00
2
High
0.7
9,000
6
Medium
0.5
15!M0
7,500
Low
0.3
7p
Low
0.2
10
2
Sum
23,500
6
SLA
1.0
2,00
2
*Plant Factor from WUCOLS
ETWII = (51.1)(0.62) 2 3,5 00 +2,000
0.71
= 1.68) (33,099 + 2
1,111,9 3 6 gallons per year
9
Agenda Item 9.b.
Page 55
Compare ETWU with MAWA. For this example:
NIAWA = (51.1) (0.62) [(0.7 50,000) + .3 x 2,000)]
= 31.68 x [35,000 + 600]
31.68 x 35,600
1,127,80 8 gallons per year
The TV U (1,111,936 gallons per year) is less than NIAWA(1,127.,808 gallons per year). For this
example, the water budget complies with the M WA.
Note: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Goverment Code.
492,5 Soil Management Report.
(a) In order to reduce runoff and encourage healthy plant growth., a soil management report shall be
completed by the project applicant, or his/her designee, as follows:
( 1) Submit soil samples to a laboratory for analysis and re orrunendations.
(A) Soil sampling shall be conducted in accordance with laboratory protocol, including protocols
regarding adequate sampling depth for the intended plants,
(B) The soil analysis may include:
1. soil texture;
2. infiltration rate determined by laboratory test or soil texture infiltration rate table;
• p;
4. total soluble salts;
5. sodium;
6. percent organic matter; and
7. recommendations.
(2) The project applicant, or his/her designee, shall comply with one of the following:
(A) If significant mass grading is not planned, the soil analysis report shall be submitted to the local
agency as part of the Landscape Documentation Package; or
(B) If significant mass grading is planned, the soil analysis report shall be submitted to the local agency
as part of the Certificate of Completion.
(3) The soil analysis report shall be made available, m a timely manner, to the professionals preparing
the landscape design plans and irrigation design plans to make any necessary adjustments to the design
plans.
(4) The project applicant, or his/her designee, shall submit documentation verifying implementation of
soil anaiysis report recommendations to the local agency with Certificate of Completion.
Dote: Authority Cited: Section 65595, Goverment Code. Reference: Section 65596, Government Code.
492,6 Landscape Design Plan.
( a) For the efficient use of water, a landscape shall be carefully designed and planned for the intended
function of the project. A landscape design plan meeting the followm* g design, criteria shall be submitted
as part of the Landscape Documentation Package.
( 1) Plant Material
( A) Any plant may be selected for the landscape, providing the Estimated Total Water Use in the
landscape area does not exceed the Maximum Applied Water Allowance. To encourage the efficient use
of water, the following is highly reconn ended:
1. protection and preservation of native species and natural vegetation;
2. selection of water - conserving plant and turf species;
10
Agenda Item 9.b.
Page 56
3. selection of plants- based on disease and pest resistance;
4. selection of trees based on applicable local tree ordinances or tree shading guidelines; 'and
5. selection of plants from local and regional landscape program plant lists'.
( B ) Each hydro one shall have plant materials with similar water use, with the exception of hydro ones
with plants of wed water use, as specified in Section 2 . 7 a 2 (D.
( C) Plants shall be selected and planted appropriately based upon their adaptability to the climatic,
geologic, and topographical conditions of the project site. To encourage the efficient use of water, the
following is highly recommended:
1. use the Sunset western Climate Zone System which takes into account temperature, humidity,
elevation, terrain, latitude, and varying degrees of continental and marine influence on local climate;
2. recognize the horticultural attributes of plants i.e., mature plant size, invasive surface roots) to
mini mize damage to property or infrastructure [e.g., buildings, sideways, power lines]; and
3. consider the solar orientation for plant placement to maximize summer shade and winter solar gain.
( D) Turf is not allowed on slopes greater than 25% when the toe of the slope is adjacent to an
impermeable hardscape and where 25% means 1 foot of vertical elevation change for every 4 feet of
horizontal length (rise divided by run x 100 = slope percent).
( E) A landscape design plan for projects in fire -prone areas shall address fire safety and prevention.
defensible space or zone around a building or structure is required per Public Resources Code Section
4291 a and (b). Avoid fire -prone plant materials and highly flammable mulches.
(F) The use of invasive and/or noxious plant species is strongly discouraged.
(G) The architectural guidelines of a common interest development, which include community
apartment projects, condominiums, planned developments, and stock cooperatives, shall not prohibit or
include conditions that have the effect of prohibiting the use of low -water use plants as a group,
( 2) water Features
( A) Recirculating water systems shall be used for water features.
( B ) Where available, recycled water shall be used as a source for decorative water features.
( C) Surface area of a water feature shall be included in the high water use hydroone area of the water
budget Calculation.
( D) Pool and spa covers are highly recommended.
(3) Mulch and Amenchnents
( A) A ' ' urn to inch 2" layer of mulch shall be applied on all exposed soil surfaces of planting
areas except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch
is contraindicated.
(B) Stabilising mulching products shall be used on slopes.
( C) The mulching portion of the seed /mulch slurry in hydro - seeded applications shall meet the mulching
requirement.
( D) Soil amendments shall be incorporated according to recommendations of the soil report and what is
appropriate for the plants selected (see Section 492.5).
(b) The landscape design plan, at a mi nirn lll, shall:
(1) delineate and label each hydroone by number, letter, or other method;
(2) identify each hydroone as low, moderate, high water, or mixed water use. Temporarily irrigated
areas of the landscape shall be included in the low water use hydroone for the water budget calculation;
(3) identify recreational areas;
(4) identify areas permanently and solely dedicated to edible plants;
( 5 ) identify areas irrigated with recycled water;
(6) identify type of mulch and application depth;
7 identify soil amendments, type, and quantity;
(8) identify type and surface area of water features
identify hardscpes (pervious and non - pervious);
11
Agenda Item 9.b.
Page 57
( 10) identify location and installation details of any applicable stnrrnwater best management practices
that encourage ors -site retention and infiltration of stormwater. Storm grater best management practices
are encouraged in the landscape design plan and examples include, but are not limited to:
( A) infiltration beds, swales, and basins that allover water to collect and soak into the
ground;
( B) constructed wetlands and retention ponds that retain water, handle excess fl and filter pollutants;
and
( C) pervious or porous surfaces (e.g., permeable pavers or blocks, pervious or porous concrete, etc.) that
rMM a runoff.
( 11) identify any applicable rain harvesting or catchment technologies e.g., rain gardens, cisterns, etc.);
( 12) contain the following statement: "I have complied with the criteria of the ordinance and applied
theca for the efficient use of water in the landscape design plan "; and
( 13) hear the signature of a licensed landscape architect, licensed landscape contractor, or any other
person authorized to design a landscape. (See Sections 55 00.1, 56 5641, 5 641 .1, 5641.2, 5641.3,
5641.4 5641 5641.6 6701, 7027.5 of the Business and professions Code, Section 832.27 of Title 1
of the California Code of Regulations, u lations, and Section 6721 of the Food and Agriculture Code.)
Dote: Authority Cited; Section 65595 government Code. Reference: Sections 65 59 6, Government Code
and Section 13 5 1, Civil Code.
492.7 Irrigation Design Plan.
( a) For the efficient use of water, an irrigation system shall meet all the requirements listed in this
section and the manufacturers' recommendations. The irrigation system and its related components shall
be planned and designed to allover for proper installation, anagemen� and maintenance. An irrigation
design plan meeting the following design criteria shall be submitted as part of the Landscape
Documentation Package.
( 1) System
( A) Dedicated landscape water meters are highly recommended on landscape areas smaller than 5,000
square feet to facilitate water management.
( B) Automatic irrigation controllers utilizing either evapotranspiration or soil moisture sensor data shall
be required for irrigation scheduling in all irrigation systems.
( C) The irrigation system shall be designed to ensure that the dynamic pressure at each etm*ssion device
is within the manufacturer's recommended pressure range for optimal performance.
I . If the static pressure is above or below the required d nanlic pressure of the irrigation system,
pressure - regulating devices such as �nline pressure regulators, booster pumps, or other devices shall be
installed to meet the required dynamic pressure of the irrigation system.
2. Static water pressure, dynamic or operating pressure, and flow reading of the water supply shall be
measured at the point of connection. These pressure and flow measurements shall be conducted a t the
design stage. If the measurements are not available at the design stage, the measurements shall be
conducted at installation.
(D Sensors rau freeze, wind, etc.), either integral or auxiliary, that suspend or alter irrigation
operation during unfavorable weather conditions shall be required on all irrigation systems, as
appropriate for local climatic conditions. Irrigation should be avoided during Windy or freezing weather
or dung rain.
(E) Manual shutoff valves (such as a g ate valve, ball valve, or butterfly valve) shah be required, as
close as possible to the point of connection of the water supply, to min` a water loss in case of an
emergency (such. as a main line break) or routine repair.
12
Agenda Item 9.b.
Page 58
( F ) Ba.ckflow p revention devices shall b e required to protec th e water supply from contamination by th e
irr� ation system. A project applicant shall refer to the applicable local agency code i.e., public health)
for additional bacow prevention requirements.
( G) High flow sensors that detect and report high flow condi created by system damage or
malfunction are recommended.
(H) The irrigation system sh be designed to prevent runoff, low head drainage, overspray, or other
similar conditions where irrigation water flows onto non - targeted areas, such as adj acent property, non -
irngated areas, hard capes, roadways, or structures.
( 1 ) Relevant information from the soil management plan, such as soil type and infiltration rate, shall be
utilized when designing irrigation systems.
( J) The design of the irrigation system shall conform to the hydroones of the landscape design plan.
( K ) The irrigation system must be designed and installed to meet, at a MI'DiM , the irri gation e
criteria as described in S ection 492.4 regarding the Maxis* n m Applied water Allowance.
( L) It is highly recommended that the project applicant or local agency inquire with the loa water
purveyor about peak water operating demands on the water supply system) or water restrictions that
may impact the effectiveness of the irrigation system.
( M) In mulched planting areas, the use of low volume im' gat�on is required to maximize water
infiltration into th e root zone.
(N) Sprinkler heads and other emission devices shall have matched precipitation rates, unless otherwise
directed by the m mufacturer"s recommendations.
(0) Head to head coverage is recommended. However, sprinkler spacing shall be designed to achieve
the highest possible distribution uniformity using the manufacturer" s recommendations.
( P) S wing joints or other riser - protection components are required on all risers subject to damage that
are adjacent to high traffic areas.
( Q) Check valves or anti - drain valves are required for all irrigation systems.
(R) Darrow or irregularly shaped areas, including turf, less than eight feet in width in any direction
shall be irrigated wi th subsurface irrigation or low volume irri gation system.
( S) Overhead irrigation shall not be permitted within 2 inches of any non - permeable surface. Allowable
irri gation Within the setback from non - permeable surfaces may include drip, drip lime, or other low flow
non -spray technology. The setback area may be planted or unplanted. The surfacing of the setback may
be mulch, gravel, or other porous material. These restrictions may be modified if:
1. the landscape area is adjacent to permeable surfacing and no runoff occurs; or
2. the adjacent non- permeable surfaces are designed and constructed to drain entirely to landscaping; or
3 . the irrigation designer specifies an alternative design or technology, as part of the Landscape
Documentation package and clearly demonstrates strict adherence to irrigation system design criteria in
Section 492.7 a 1 (H). Prevention of overspray and runoff must be confirmed during the irrigation
audit.
( T) Slopes greater than 25% shall not be irrigated with an irrigation system with a precipitation rate
exceeding 0.75 inches per hour. This restriction may be modified if the landscape designer specifies are
alternative design or technology, as part of the Landscape Documentation Package, and clearly
demonstrates no runoff or erosion will occur. Prevention of runoff and erosion must be confirmed during
the irrigation audit.
( 2) Hydrozone
( A ) Each valve shall irrigate a hydrozone with s illar site, slope, sun exposure, soil conditions, and
plant materials with similar water use.
( B) Sprinkler heads and other emission devices shall be selected based on what is appropriate for the
Plant type within that hydrozone.
( C) Where feasible, trees shall be placed on separate valves from shrubs, groundcover , and turf.
(D) Individual hydrozones that nix plants of moderate and low water use, or moderate and high water
use, may be alloyed if:
13
Agenda Item 9.b.
Page 59
l . plant factor calculation is based on the proportions of the respective plant water uses and their plant
factor; or
2. the plant factor of the higher water using plant is used for calculations,
( E ) Individual h dro ones that mix high and low water use plants shall not be permitted.
( F ) On the landscape design plan and u gation design plan, hydro one areas shah be designated by
number, letter, or other designation. On the negation design plan, designate the areas gated by each
valve, and assign a number to each valve. Use this valve number in the H dro one Information Table
(see Appendix B Section A. This table can also assist with the irrigation audit and progr the
controller.
( b) The irrigation design plan, at a nu'm*mum, shall contain:
(1) location and size of separate water meters for landscape;
(2) location, type and size of all components of the irrigation system, including controllers, main and
lateral lines, valves, sprinkler heads, moisture sensing devices, rain switches, quick couplers, pressure
regulators, and backfiow prevention devices;
( 3) static water pressure at the point of connection to the public water supply;
(4) flow rate (gallons per mute), application rate (inches per hour), and design operating pressure
(pressure per square inch) for each station;
(5) recycled water irrigation systenis as specified in Section 492.14;
(6) the following statement: "I have complied with the criteria of the ordinance and applied then
accordingly for the efficient use of water in the irrigation design plan "; and
( 7 ) the signature of licensed landscape architect, certified i_M*g Lion designer, licensed landscape
contractor, or any other person authorized to design an irrigation system. (See Sections 5500.1, 5615,
5641 5641.1, 5641-2 5641.5, 5641.6 6701, 7027.5 of the Business and Professions
Code, Section 832.27 of Title 16 of the California Code of Regulations, and Section 6721 of the Food
and Agricultural Code.)
Dote: Authority Cited: Section 65595, Governx sent Code. Reference: Section 65596, Go vemment Code.
492,8 Grading deign Plan.
( a ) For the efficient use of water, grading of a project site shall be designed to rnfili a soil erosion,
runoff, and water waste. A grading plan shall be submitted as part of the Landscape Documentation
entation
Package. A comprehensive grading plan prepared by a civil engineer for other local agency permits
satisfies this requirement.
(1) The project applicant shall submit a landscape grading plan that ind icates finfished configurations and
el evations of the landscape area including:
(A) height of graded slopes;
(B) drainage patterns;
(C) pad elevations;
(D) fmish grade; and
(E) storimwater retention improvements, if applicable.
(2) To prevent excessive erosion and runoff, it is highly recommended that project applicants:
(A) grade so that all gation and normal rainfall remain s within property lines and does not drain on to
non-permeable hard.scapes;
(B) avoid disruption of natural drainage patterns and undisturbed soil; and
(C) a soil compaction in landscape areas.
(3) The grading design plan shall contain the following statement: " I have complied with the criteria of
the ordinance and applied them accordingly for the efficient use of water in the grading design plan" and
shall bear the signature of a licensed professional as authorized by law.
Dote: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Govemment Code.
14
Agenda Item 9.b.
Page 60
492.9 Certificate of Completion.
( a) The Certificate of Completion (see Appendix C for a sample certificate) shall include the followin
six 6 elements:
(1) project information sheet that contains:
(A) date;
(B) project name;
(C) project applicant name, telephone, and mailing address;
(D) project address and location; and
(E) property owner name, telephone, and mailing address;
(2) certification by either the signer of the landscape design plan, the signer of the irrigation design plan,
or the licensed landscape contractor that the landscape project has been installed per the approved
Landscape Documentation Package;
(A) where there have been significant changes made in the field during construction, these "as- built" or
record drawings shall be included with the certification;
(3) irri gation scheduling parameters used to set the controller (see Section 492.10);
(4) landscape and irrigation maintenance schedule (see Section 492.11);
(5) irrigation audit report (see Section 492.12); and
(6) soil analysis report, if not submitted with Landscape Documentation Package, and documentation
verifying in plementation of soil report recommendations (see Section 492.5).
(b) The project applicant shall:
(1) submit the signed Certificate of Completion to the local agency for review;
(2) ensure that copies of the approved Certificate of Completion are submitted to the local water
purveyor and property owner or his or her designee.
(c) The local agency shall:
(1) receive the signed Certificate of Completion from the project applicant;
(2) approve or deny the Certificate of Completion. If the Certificate of Completion is denied, the local
agency shall provide information to the project applicant regarding reapplication, appeal, or other
assistance.
Dote: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Government Code.
492.10 Irrigation Scheduling.
(a) For the efficient use of water, all irrigation schedules shall be developed, managed, and evaluated to
utili. a the minimum amount of water required to maintain plant health. Irrigation schedules shall meet
the following criteria:
(1) Irrigation scheduling shall be regulated by automatic irrigation controllers.
(2) Overhead irrigation I be scheduled between :00 p.m. and 10:00 a.m. unless weather conditions
prevent it. If allowable hours of irrigation differ from the local water purveyor, the stricter f the two
shall app1 Operation of the irrigation s outside the normal watcrig window is allowed for
auditing and system maintenance.
(3) For Implementation of the irrigation schedule, particular attention must be paid to irrigation run
tunes, enmission device, flow rate, and current reference evapotranspiration, so that applied water meets
the Estimated Total Water Use. Total annual applied water shall be less than or equal to Maximum
Applied water Allowance I IAWA . Actual irrigation schedules shall be regulated by automatic
irrigation controllers using current reference evapotranspiration data e.g., CI11iIS or soil moisture
sensor data.
( 4 ) Parameters used to set the automatic controller shall be developed and submitted for each of the
following:
( A) the plant establishment period;
1
Agenda Item 9.b.
Page 61
( B) the established landscape; and
( C) temporarily Irrigated areas.
( 5 ) Each irrigation schedule shall consider for each station all of the following that apply:
( A) irrigation interval (days between en irrigation);
( B) irrigation run times (hours or minutes per irrigation event to avoid runoff)
( C) number of cycle starts required for each irrigation event to avoid runoff;
( D) amount of applied water scheduled to be applied on a rnon y basis;
( E ) application rate setting;
(F) root depth setting;
( G) plant type setting;
(H) soil type;
( 1 ) slope factor setting;
( J) shade factor setting- and
( K ) irrigation uniformity or efficiency setting,
Note: Authority Cited: Section 65595, Goverment Code. Reference: Section 65596, Government Code.
492 *11 Landscape and Irrigation maintenance Schedule.
( a) Landscapes shall be maintained to ensure water use efficiency, A regular maintenance schedule shall
be submitted with the Certificate of Completion.
( b) A regular maintenance schedule shall include, but not be limited to, routine impeetion; adjustment
and repair of the irrigation system and its components; aerating and dethatching turf areas; replenishing
mule; fertilising; pruning; weedmg in all landscape areas, and removing and obstruction to emission
devices. Operation of the irrigation system outside the normal watering window is allowed for auditing
and system maintenance.
( c) Repair of all irrigation equipment shall be done with the originally installed components or their
equivalents.
( d) A project applicant is encouraged to implement sustainable or environmentally-friendly practices for
overall landscape maintenance.
Note: Authority Cited: Section 65595, Government Code, Reference: Section 65596, Govemment Code.
492.12 Irrigation Audit, Irrigation Survey, and Irrigation water Use Analysis.
(a) All landscape irrigation audits shall be conducted by a certified landscape itgatin auditor.
(b) For new construction and rehabilitated landscape projects installed after January 1, 201 , as
described in Section 490.1:
(1) the project applicant shall submit an irrigation audit report with the Certificate of Completion to the
local agency that may include, but is not limited to: inspection, system tune -up, system test with
distribution uniformity, reporting overspray or run off that causes overland flow, and preparation of an
irrigation schedule;
( 2) the local agency shall adm ster programs that may include, but not be limited to, irrigation water
use analysis, irrigation audits, and irrigation surveys for compliance with the Maximum Applied water
Allowance.
Note: Authority Cited: Section 65595, Government Code. Reference: Section 65596, government Code.
1
Agenda Item 9.b.
Page 62
492.13 Irrigation Efficiency.
( a) For the pose of dete in g Maximum Applied Water Allowance, average irrigation efficiency i
assumed to be 0.71. Irrigation systems shall be designed, mainta�ned, and managed to meet or exceed an
average landscape irrigation efficiency of 0.71.
Note: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Government Code.
492.14 Recycled Water.
( a) The installation of recycled water irri gation systems shall allow for the current and future use of
recycled water, unless a written exemption has been granted as described in Section 2.1b.
( b) Irrigation systems and decorative water features shall use recycled water unless a written exemption
has been granted by the local water purveyor stating that recycled water meeting all public health codes
and standards is not available and will not be available for the foreseeable future.
( c) All recycled water irrigation systems shall be designed and operated in accordance with all
applicable local and State lags.
( d) Landscapes using recycled water are considered Special Landscape Areas. The BT Adjustment
Factor for Special Landscape Areas shall not exceed 1.0.
Note: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Government Code.
492.15 Storm water Management.
( a) Storrnwater management practices mi*nimi a runoff and increase infiltration which recharges
groundwater and improves water duality. Implementing stormwater best management practices into the
landscape and grading design plans to rrinii a runoff an to increase on -site retention an infiltration
are encouraged.
( b) Project applicants shall refer to the local agency or Regional Water Quality Control Board for
information on any applicable storrnwater ordinances and stormwater management plans.
( c) Rain gardens, cisterns, and other landscapes features and practices that increase rainwater capture
and create opportunities for infiltration and/or onsite storage are recommended.
Note: Authority Cited; Section 65595, Government Code. Reference: Section 65596, Government Code.
492.16 Public Education.
( a) Publications. Education 1s a critical component to promote the efficient use of water in landscapes.
The use of appropriate principles of design, installation, management and ma intenance that save water is
encouraged in the community.
( 1) A local agency shall provide information to owners of new, single - family residential homes
regarding the design, installation, management, and maintenance of water efficient landscapes.
- Model Homes. All model homes that are landscaped shall use signs and written information to
demonstrate the principles of water efficient landscapes described in this or
( 1) Signs shall be used to identify the model as an example of a water efficient landscape featuring
elements such as hydroones, irrigation equipment, and others that contribute to the overall water
efficient theme.
( 2) I fonnation shall be provided about designing, installing, managing, and maintaining water efficient
landscapes.
Dote: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Government Code.
1
Agenda Item 9.b.
Page 63
492.17 Environmental Review.
(a) The local agency must comply with the California Environmental Quality Act C QA , as
appropriate.
Note: Authority cited: Section 21082, Public Resources Code, Deference: Sections 21080, 21082, Public
Resources Code.
493. Provisions for Existing Landscapes.
( a) A local agency may designate another agency, such as a water purveyor, to implement some or all of
the requirements contained in this ordinance. Local agencies may collaborate with water purveyors to
define each entity's specific responsibilities relating to this ordinance.
Note: Authority Cited: Section 65535, Government Code. Reference: Section 65536, Government Code.
493.1 Irrigation Audit, Irrigation Surrey, and Irrigation Water Use Analysis.
( a) This section, 493. 1, shall apply to all existing landscapes that were installed before January 1, 201
and are over one acre in size.
(1) For all landscapes in 433.1 a that have a water meter, the local agency shall administer programs
that may include, but not be limited to, irrigation water use analyses, im"gation surveys, and irrigation
audits to evaluate water use and provide recommendations as necessary to reduce landscape water use to
a level that does not exceed the Maximum Applied water Allowance for existing landscapes. The
Maximum Applied water Allowance for existing landscapes shall be calculated as: I1 AWA = (0.8)
(ETo)(LA)(0.62).
(2) For all landscapes in 433.1(a), that do not have a meter, the local agency shall administer programs
that may include, but not be limited to, irrigation surveys and irrigation audits to evaluate water use and
provide recommendations as necessary in order to prevent water waste.
(b) All landscape irrigation audits shall be conducted by a certified landscape irrigation auditor.
Note: Authority Cited: Section 65595, Govenurient Code. Reference: Section 65596, Government Code.
493.2 water Waste Prevention.
(a) Local agencies shall prevent water waste resulting from inefficient landscape irrigation by
prohibiting runoff from leaving the target landscape clue to low head drainage, oversray, or other
similar conditions where water flows onto adjacent property, non - irrigated areas, walks, roadways,
parking lots, or structures. Penalties for violation of these prohibitions shall be established locally.
(b) Restrictions regarding overspray and runoff may be modified if:
(1) the landscape area is adjacent to permeable surfacing and no runoff` occurs; or
(2) the adjacent non - permeable surfaces are designed and constructed to drain entirely to landscaping.
Note: Authority cited; Section 65534, government Code, Deference: Section 65596, Government Code.
494. Effective Precipitation.
(a) A local agency may consider Effective Precipitation (25% of annual precipitation) in tracking water
use and may use the following equation to calculate Maximum Applied water Allowances
M.A A= (ETo - Eppt ) (0.62) [(0.7 x LA ) + (0.3 x S A )].
Note: Authority Cited: Section 65595, Government Code. Reference: Section 65596, Government Code.
1
Agenda Item 9.b.
Page 64
Appendices.
Appendix A. Reference Evapotranspiration To Table.
1
Agenda Item 9.b.
Page 65
Appendix .A - Reference Evapotranspiration (ET Table
Annual
Counter and City
.Tan
Feb
Mar
Apr
May
Jun
Jul
plug
Sep
Oct
Nov
Dec
ETo
ALALNMDA
Fremont
1.5
1.9
3.4
4.7
5.4
6.3
6.7
6.0
4.5
3.4
1.8
1.5
47.0
Livermore
1.2
1.5
2.9
4.4
5.9
6.6
7.4
6.4
5.3
3.2
1.5
0.9
47.2
Oakland
1.5
1.5
2.8
3.9
5.1
5.3
6.0
5.5
4.8
3.1
1.4
0.9
41.8
Oakland Foothills
1.1
1.4
2.7
3.7
5,1
6.4
5.8
4.9
3.6
2.6
1.4
1.0
39.6
Pleasanton
0.8
1.5
2.9
4.4
5,6
6.7
7.4
6.4
4.7
3.3
1.5
1.0
46.2
Union City
1.4
1.8
3.1
4.2
5 A
5.9
6.4
5.7
4.4
3.1
1.5
1.2
44.2
ALPM
Markleeville
0.7
0.9
2.0
3.5
5.0
6.1
7.3
6.4
4.4
2.6
1.2
0.5
40.6
AMADOR
Jackson
1.2
1.5
2.8
4.4
6.0
7.2
7.
72
5.3
3.2
1.4
0.9
48.9
hanando h Valley
1.0
1.7
2.9
4.4
5.6
6.8
7.9
7.1
5.2
3.6
1.7
1.0
48.8
BUTT
Chico
1.2
1.8
2.9
4.7
6.1
7.4
8.5
7.3
5.4
3.7
1.7
1.0
51.7
Durham
1.1
1.8
3.2
5.0
6.5
7.
7.
6.9
5.3
3.6
1.7
1.0
51.1
Gridley
1.2
1.8
3.0
4.7
6.1
7.7
8.5
7.1
5.4
3.7
1.7
1.0
51.9
`ovillo
1.2
1.7
2.8
4.7
6.1
7.6
8.5
7.3
5.3
3.7
1.7
1.0
51.
CALAVERAS
San Andreas
1.2
1.5
2.8
4.4
6.0
7.3
7.9
7.0
5.3
3.2
1.4
0.7
48.8
C LSA
Colusa
1.0
1.7
3.4
5.0
6.4
7.
.3
7.2
5.4
3.8
1.8
1.1
52.8
Williams
1.2
L7
2.9
4.5
6.1
7.2
8.5
7.3
5.3
3.4
1.6
1.0
50.8
CONTRA COSTA
Benicia
1.3
1.4
2.7
3.8
4.9
5.0
6.4
5.5
4.4
2.9
1.2
0.7
40.3
Brentwood
1.0
1.5
2.9
4.5
6.1
7.1
7.9
6.7
5.2
3.2
1.4
0.7
48.3
Concord
1.1
1.4
2.4
4.0
5.5
5.9
7.
6,o
4.8
3.2
1.3
0.7
43.4
ourtland
0.9
1.5
2.9
4.4
6.1
6.9
7.9
6.7
5.3
3.2
1.4
0.7
48.0
Martinez
1.2
1.4
2.4
3.9
5.3
5.6
6.7
5.6
4.7
3.1
1.2
0.7
41.
Moraga
1.2
1.5
3.4
4.2
5.5
6.1
6.7
5.9
4.6
3.2
1.6
1.0
44.9
Pittsburg
1.0
1.5
2.8
4.1
5.6
6.4
7.4
6.4
5.0
3.2
1.3
0.7
45.4
Walnut Creek
0.8
1.5
2.9
4.4
5.6
6.7
7.4
6.4
4.7
3.3
1.5
1.0
46.2
DEL NRTE
Crescent City
0.5
0.9
2.0
3.0
3.7
3.5
4.3
3.7
3.0
2.0
0.9
0.5
27.7
EL DORADO
Camino
0.9
1.7
2.5
3.9
5.9
7.2
7.
.1
3.1
1.5
0.9
47.3
FRESNO
Clovis
1.0
1.5
3.2
4.8
6.4
7.7
8.5
7 r
.3
3,4
1.4
0.7
51.4
Coalinga
1.2
1.7
3.1
4.6
6.2
7.2
8.5
7.3
5.3
3.4
1.6
0.7
50.9
Fireb ugh
1.0
1.9
3.7
5.7
7.3
8.1
8.2
7.2
5.5
3.9
2.0
1.1
55.4
ivePoints
1.3
2.0
4.0
6.1
7.7
8.5
8.7
8.0
6.2
4.5
2.4
1.2
60.4
Fresno
0.9
1.7
3.3
4.8
6.7
7.8
.4
7.1
5.2
3.2
1.4
0.6
51.1
Fresno Mate
0.9
1.6
3.2
5.2
7.0
8.0
8.7
7.
.4
3.6
1.7
0.9
53.7
riant
1.2
1.5
3.1
4.7
6.4
7.7
8.5
7.3
5.3
3.4
1.4
0.7
51.3
Kerman
0.9
1.5
3.2
4.8
6.6
7.7
8.4
72
5.3
3.4
1.4
0.7
51.2
King burg
1.0
1.5
3.4
4.8
6.6
7.7
8.4
7.2
5.3
3.4
1.4
0.7
51.6
Mendota
1.5
2.5
4.6
6.2
7.9
8.6
8.8
7.
.9
4.5
2.4
1.5
61.7
Orange Cove
1.2
1.9
3.5
4.7
7.4
8.5
8.9
7.9
5.9
3.7
1.8
1.2
56.7
Panoche
1.1
2.0
4.0
5.6
7.
.
.3
7.3
5.6
3.9
1.8
1.2
57.2
Parlier
1.0
1.9
3.6
5.2
6.8
7.
.1
7.0
5.1
3.4
1.7
0.9
52.0
eedley
1.1
1.5
3.2
4.7
6.4
7.7
8.5
7.
3.4
1.4
0.7
51.3
Westlands
0.9
1.7
3.8
6.3
8.0
.
.6
7.
.9
4.3
2.1
1.1
58.8
2
Agenda Item 9.b.
Page 66
Appendix A - Reference Evapotranspiration rartion ETo) Table*
Annual
County and City
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
ETo
GLENN
Orland
1.1
1.8
3.4
5.0
6.4
7.
7.
.'7
5.3
3.9
1.8
1.4
52.1
Willows
1.2
1.7
2.9
4.7
6.1
7.2
8.5
7.
1.7
1.0
51.3
RUM13OLI T
Eureka
0.5
1.1
2.0
3.0
3.7
3.7
3.7
3.7
3.0
2.0
0.9
0.5
27.5
Ferndale
0.5
1.1
2.0
3.0
3.7
3.7
3.7
3.7
3.0
2.0
0.9
0.5
27.5
Garbervrlle
0.6
1.2
2.2
3.1
4.5
5.0
5.5
4.9
3.8
2.4
1.0
0.7
34.9
Hoop Hoopa
0.5
1.1
2.1
3.0
4.4
5.4
.1
5.1
3.8
2.4
0.9
.7
35.6
IMPERIAL
Brawley
2.
.0
10.4
11.5
11.7
10.0
8.4
6.2
3.5
2.1
84.2
alipatrialulbrr
2.4
3.2
5.1
6.8
8.6
9.2
9.2
8.6
7.0
5.2
3.1
2.3
70.7
El Centro
2.7
3.5
5.6
7.
10.1
11.1
11.6
9.5
8.3
6.1
3.3
2.0
81.7
Holtille
2.
7.
10.4
11.6
12.0
10.0
8.6
6.2
3.5
2.1
84.7
Meloland
2.5
3.2
5.5
7.
.2
9.0
8.5
6.8
.1
2.2
71.6
Palo Verde H
2.5
3.3
5.7
7.
.2
4.5
2.9
2.3
68.2
Seeley
2.7
3.5
5.9
7.7
9.7
10.1
.4
2.2
75.4
Westmoreland
2.4
3.3
5.3
6.9
8.7
9.6
9.6
8.7
6.9
5.0
3.0
2.2
71.4
Yuma
2.5
3.4
5.3
6.9
8.7
9.6
9.6
8.7
6.9
5.0
3.0
2.2
71.6
RqYo
Bishop
1.7
2.7
4.8
6.7
8.2
10.9
7.4
9.6
7.4
4.8
2.5
1.6
68.3
Meth Valley Jct
2.2
3.3
5.4
7.7
9.8
11.1
11.4
10.1
8.3
5.4
2.9
1.7
79.1
Independence
1.7
2.7
3.4
6.6
8.5
9.5
9.8
8.5
7.1
3.9
2.0
1.5
65.2
Lower Haiwee Res.
1.8
2.7
4.4
7.1
8.5
9.5
9.8
8.5
7.1
4.2
2.6
1.5
67.6
Oasis
2.7
2.8
5.9
8.0
10.4
11.7
11.6
10.0
8.4
6.2
3.4
2.1
83.1
KERN
Arvin
1.2
1.8
3.5
4.7
6.6
7A
8.1
7.
5.3
3.4
1.7
1.0
51.9
Bakersfield
1.0
1.8
3.5
4.7
6.6
7.7
8.5
7.
5,3
3.5
1.6
0.9
52.4
Bakersfield/Bonanza
1.2
2.2
3.7
5.7
7.4
8.2
8.7
7.8
.'7
4.0
2.1
1.2
57.
Bakersfield/Greenlee
1.2
2.2
3.7
5.7
7.4
8.2
8.7
7.
5.7
4.0
2.1
1.2
57.9
Behid a
1.4
2.2
4.1
5.5
7.7
8.5
8.6
7.
.o
3.8
2.0
1.5
59.2
Blackells Corner
1.4
2.1
3.8
5.4
7.0
7.
.5
7.7
5.8
3.9
1.9
1.2
56.6
Button willow
1.0
1.8
3.2
4.7
6.6
7.7
8.5
7.
5.4
3.4
1.5
0.9
52.0
China Lake
2.1
3.2
5.3
7.7
9.2
10.0
11.0
9.8
7.
4.9
2.7
1.7
74.8
Delano
0.9
1.8
3.4
4.7
6.6
7.7
8.5
7.
5.4
3.4
1.4
0.7
52.0
amo so
1.3
1.9
3.5
4.8
.'7
7.
. o
7.
.5
3.5
1.7
1.3
53.1
Grapevine
1.3
1.8
3.1
4.4
5.6
6.8
7.
5.9
3.4
1.9
1.0
49.5
Inyokern
2.0
3.1
4.9
7.
.5
9.7
11.E
.4
7.1
5.1
2.6
1.7
72.4
Isabella Yarn
1.2
1.4
2.8
4.4
5.8
7.
7.
7.0
5.0
3.2
1.7
0.9
48.4
Lamont
1.3
2.4
4.4
4.6
6.5
7.0
8.8
7.
5.7
3.7
1.6
0.8
54.4
Lost Hi11s
1.6
2.2
3.7
5.1
6.8
7.
.'7
7.
5.7
4.0
2.1
1.6
57.1
McFarland/Kern
1.2
2.1
3.7
5.6
7.
. o
8.3
7.4
5.6
4.1
2.0
1.2
56.5
Shaffer
1.0
1.7
3.4
5.0
6.6
7.7
8.3
7.
.4
3.4
1.5
0.9
52.1
Taft
1.3
1.8
3.1
4.3
6.2
7.
.5
7.
5.4
3.4
1.7
1.0
51.2
Tehachapi
1.4
1.8
3.2
5.0
6.1
7.7
7.
7.
.4
2.1
1.2
52.9
KINGS
Caruthers
1.6
2.5
4.0
5.7
7.
.'7
9.3
8.4
6.3
4.4
2.4
1.6
62.7
Corcoran
1.6
2.2
3.7
5.1
6.8
7.
.'7
7.
5.7
4.0
2.1
1.6
57.1 -
anford
0.9
1.5
3.4
5.0
6.6
7.7
8.3
7.2
5.4
3.4
1.4
0.7
51.5
Ketleman
1.1
2.0
4.0
6.0
7.5
8.5
9.1
8.2
6.1
4.5
2.2
1.1
60.2
Lemoore
0.9
1.5
3.4
5.0
6.6
7.7
8.3
7.
5.4
3.4
1.4
0.7
51.7
Stratford
0.9
1.9
3.9
6.1
7.
7.7
5,9
4.1
2.1
1.0
58.7
21
Agenda Item 9.b.
Page 67
Appendix A - Reference Evapotranspiration (ETo )
Table*
Annual
County and City
LAS
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
ETo
Lakeport
1.1
1.3
2.6
3.5
5.1
6.0
7.3
6.1
4.7
2.9
12
0.9
42.8
Dower Lake
1.2
L4
2.7
4.5
5.3
6.3
7.
6.4
5.0
3.1
1.3
0.9
45.4
LAST
Buntingville
1.0
1.7
3.5
4.9
6.2
7.3
8.4
7.5
5.4
3.4
1.5
0.9
51.8
R.a endale
0.6
1.1
2.3
4.1
5.6
6.7
7.9
7.
4.7
2.8
1.2
0.5
44.9
Susanvffle
0.7
1.0
2.2
4.1
5.6
6.5
7.
7.0
4.6
2.8
1.2
0.5
44.0
LOSANGELES
Burbank
2.1
2.8
3.7
4.7
5.1
6.0
6.6
6.7
5.4
4.0
2.6
2.0
51.7
Claremont
2.0
2.3
3.4
4.6
5.0
6.0
7.
7.
53
4.0
2.7
2.1
51.
El Dorado
1.7
2.2
3.6
4.8
5.1
5.7
5.9
5.9
4.4
3.2
2.2
1.7
46.3
Glendale
2.0
2.2
3.3
3.8
4.7
4.8
5.7
5.6
4.3
3.3
2.2
1.8
43.7
Glendora
2.0
2.5
3.6
4.9
5.4
6.1
7.3
6.8
5.7
4.2
2.6
2.0
53.1
Gorman
1.6
2.2
3.4
4.6
5.5
7.4
7.7
.1
5.9
3.6
2.4
1.1
52.4
Hollywood Hills
2.1
2.2
3.8
5.4
6.0
6.5
6.7
6.4
5.2
3.7
2.8
11
52.8
Lancaster
2.1
3.0
4.6
5.9
8.5
9.7
11.0
9.8
7.3
4.6
2.8
1.7
71.1
Long Beach
1.8
2.1
3.3
3.9
4.5
4.3
5.3
4.7
3.7
2.8
1.8
1.5
39.7
Los Angeles
2.2
2.7
3.7
4.7
5.5
5.8
6.2
5.9
5.0
3.9
2.6
1.9
50.1
Monrovia
2.2
2.3
3.8
4.3
5.5
5.9
6.9
6.4
5.1
3.2
2.5
2.0
50.2
Palmdale
2.0
2.6
4.6
6.2
7.
.9
9.8
9.0
6.5
4.7
2.7
2.1
66.2
Pasadena
2.1
2.7
3.7
4.7
.1
6.0
7.1
6.7
5.6
4.2
2.6
2.0
52.3
P arblo som
1.7
2.4
3.7
4.7
7.3
7.7
9.9
7.9
6.4
4.0
2.6
1.6
59.9
Pomona
1.7
2.0
3.4
4.5
5.0
5.8
6.5
6.4
4.7
3.5
2.3
1.7
47.5
Redondo Beach
2.2
2.4
3.3
3.9
4.5
4.7
5.4
4.8
4.4
2.8
2.4
2.0
42.6
San Femande
2-0
2.7
3.5
4.6
5,5
5.9
7.3
6.7
5.3
3.9
2.
2.0
52.0
Santa Clanta
2.8
2.8
4.1
5.6
6.0
6.8
7.6
7.8
5.8
.2
3.7
3.2
61.5
Santa Monica
1.8
2.1
3.3
4.5
4.7
5.0
5.4
5.4
3.9
3.4
2.4
2.2
44.2
MAD
Chow lama
1.0
1.4
3.2
4.7
6.6
7.
7.3
5.3
3.4
1.4
0.7
51.4
Madera
0.9
1.4
3.2
4.8
6.6
7.
7.3
5.3
3.4
1.4
0.7
51.5
Raymond
AIARIN
1.2
1.5
3.0
4.6
6.1
7.
.4
7.3
5.2
3.4
1.4
0.7
50.5
Black Point
1.1
1.7
3.0
4.2
5.2
6.2
6.6
5.8
4.3
2,8
1.3
0.9
43.0
Novato
1.3
1.5
2.4
3.5
4.4
6.0
5.9
5.4
4.4
2.8
1.4
0.7
39.8
Point San Pedro
1.1
1.7
3.0
4.2
5.2
6.2
6.6
5.8
4.3
2.8
1.3
0.9
43.0
San Rafael
1.2
1.3
2.4
3.3
4.0
4.8
4.8
4.9
4.3
2.7
1.3
0.7
35.9
MARIEPOSA
Coulter xlle
1.1
1.5
2.8
4.4
5.9
7.3
8.1
7.0
5.3
3.4
1.4
0.7
48.8
Mariposa
1.1
1.5
2.8
4.4
5.9
7.4
8.2
7.1
5.0
3.4
1.4
0.7
49.0
Yosemite Village
0.7
1.0
2.3
3.7
5.1
6.5
7.1
6.1
4.4
2.9
1.1
0.6
41.4
MENDOCINO
Fort Bragg
0.9
1.3
2.2
3.0
3.7
3.5
3.'7
3.7
3.0
2.3
1.2
0.7
29.0
opland
1.1
1.3
2.6
3.4
5.0
5.9
6.5
5.7
4.5
2.8
1.3
0.7
40.9
Point Arena
1.0
1.3
2.3
3.0
3.7
3.9
3.7
3.7
3.0
2.3
12
0.7
29.6
Sanel Valley
1.0
1.6
3.0
4.6
6.0
7.0
8.0
7.0
5.2
3.4
1.4
0.9
49.1
Ukiah
1.0
1.3
2.6
3.3
5.0
5.8
6.7
5.9
4.5
2.8
1.3
0.7
40.9
MEEC
Kesterson
0.9
1.7
3.4
5.5
7.3
8.2
8.6
7.4
5.5
3.8
1.8
0.9
55.1
Los Banos
1.0
1.5
3.2
4.7
6.1
7.4
8.2
7.0
5.3
3.4
1.4
0.7
50.0
Merced ed
1.0
1.5
3.2
4.7
6.6
7.9
8.5
7.2
5.3
3.4
1.4
-T
51.5
Agenda Item 9.b.
Page 68
Appendix A - Reference Evapotranspiration (E'g'o)
Fable*
Annual
County and City
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
ETo
MDOC
liodolAlturas
0.9
1.4
2.8
3.7
5.1
6.2
7.
1.2
0.7
43.2
MONO
Bridgeport
0.7
0.9
2.2
3.
7.
.'7
4.7
2.7
1.2
0.5
43.0
MONTEREY
Arroyo Seco
1.5
2.0
3.7
5.4
6.3
7.3
7.
.'7
5.0
3.9
2.0
1.6
52.6
astroille
1.4
1.7
3.0
4.2
4.6
4.8
.0
3.8
3.0
2.6
1.6
1.4
36.2
Gonzales
1.3
1.7
3.4
4.7
5.4
6.3
6.3
5.9
4.4
3.4
1.9
1.3
45.7
Greenfield
1.8
2.2
3.4
.
.3
6.5
6.2
3.7
2.4
1.8
49.5
Ding Cit
1.7
2.0
3.
.1
6.7
1.3
49.6
Ding City -Oasis Rd.
1.4
1.9
3.6
5.3
6.5
7.3
7.
.
.1
4.0
2.0
1.5
52.7
Long valley
1.5
1.9
3.2
4.1
5.8
6.5
7.
.'7
5.3
3.6
2.0
1.2
49.1
Monterey
1.7
1.8
2.7
3.5
4.0
4.1
4.3
4.2
3.5
1.9
1.5
36.0
Pajaro
1.8
2,2
3.7
4.8
5.3
.7
5.6
5.3
4.3
3.4
1.8
46.1
Salinas
1.6
1.9
.7
.9
1.9
1.3
39.1
Salinas North
1.2
1.5
2.9
4.1
4.6
5.2
4.5
4.3
3.2
2.8
1.5
1.2
36.9
San Ardo
1.0
1.7
3.1
4.5
5.9
7.
.1
7.1
5.1
3.1
1.5
1.0
49.0
San Juan
1.8
2.1
3.4
. 6
5.3
5.7
5.5
4.9
3.8
3.2
.
1.9
44.2
oledad
1.7
2.0
3. 4
4.4
5.5
5.4
6.5
6.2
.
.'7
2.2
1.5
47.7
NAPA
Arvin
1.8
1.9
3.2
4.7
5.8
7.
.1
7.1
5.5
4.5
.9
2.1
54.9
Cameros
0.8
1.5
3.1
.9
6.2
4.7
3.5
1.4
1.0
45.8
Oakville
1.0
1.5
2.9
4.7
5.8
6.9
7.
.9
3.5
1.6
1.2
47.7
St Helena
1.2
1.5
2.8
3.9
5.1
6.1
7.0
6.2
4.8
3.1
1.4
0.9
44.1
punt ille
1.3
1.7
2.8
3.9
5.1
6.0
7.1
6.1
4.8
3.1
1.5
0.9
44.3
NEVADA
Grass Malley
1.1
1.5
2.6
.0
5.7
7.1
7.9
7.1
5.3
3.2
1.5
0.9
48.0
Nevada Cit
1.1
1.5
2.6
3.9
5.8
6.9
7.9
7.0
5.3
3.2
1.4
0.9
47.4
ORANGE
Irvine
2.2
2.5
3.7
4.7
5.2
5.9
6.3
6.2
4.6
3.7
2.6
2.3
49.6
Laguna Beach
2.2
2.7
3.4
3.8
4.6
.
.9
4.9
4.4
3.4
2.4
.
43.2
Santa Ana
2.2
2.7
3.7
4.5
4.6
.1
4.7
3.7
2.5
2.0
48.2
PLACER
Auburn
1.2
1.7
2.8
4.4
.1
7.
.3
7.
3.4
1.6
1.0
50.6
Blue Canyon
0.7
1.1
2.1
3.4
4.8
7.
.1
4.6
2.9
0.9
0.6
40.5
Colfax
1.1
1.
7.1
7.9
7.
3.2
1.4
0.9
47.9
Roseville
1.1
1.7
3.1
4.7
6.2
7.7
8.5
7.3
5.6
3.7
1.7
1.0
52.2
Soda Springs
0.7
0.7
1.8
3.0
4.3
.3
6.2
5.5
4.1
2.5
0.7
0.7
35.4
Tahoe Cit
0.7
0.7
1.7
3.0
4.3
5.4
6.1
5.6
4.1
2.4
0.8
0.6
35.5
Truckee
0.7
0.7
1.7
3.
.7
4.1
2.4
0.8
0.6
36.2
PLU
Portola
0.7
0.9
1.9
3.5
.9
5.9
7.3
5.9
4.3
2.7
0.9
0.5
39.4
Quincy
0.7
0.9
2.2
3.5
4.9
5.9
7.
.9
4.4
2.8
1.2
0.5
40.2
RIVERSIDE
Beaumont
2.0
2.3
3.4
4.4
6.1
7.1
7.
7.9
6.0
3.9
2.6
1.7
55.0
Blythe
2.4
3.3
5.3
6.9
8.7
9.6
9.6
8.7
6,9
5.0
3.0
.
71.4
Cathedral Cit
1.6
2.2
3.7
5.1
7.
.'7
4.0
2.1
1.6
57.1
Coachella
2.9
4.4
6.2
8.4
10.5
11.9
12.3
10.1
8.9
6.2
3.8
2.4
88.1
Desert Center
2.9
4.1
6.4
8.5
11.0
12.1
12.2
11.1
9.0
6.4
3.9
2.6
90.0
Elsinore
2.1
2.8
3.9
4.4
5.9
7.1
7.
7.
3.9
2.6
1.9
55.0
Indio
3.1
3.6
6.5
.3
10.5
11.0
10.8
9.7
8.3
5.9
3.7
2.7
83.9
23
Agenda Item 9.b.
Page 69
Appendix A - Reference Evapotranspiration (ETo ) "Fable*
Annual
County and City
Jan
Feb
Mar
Apr
May
.dun
Jul
Aug
Sep
Oct
Nov
Dec
ETu
RIVERSIDE
L a Quinta
2.4
2,8
5.2
6.5
8.3
8.7
9.5
7.9
6.5
4.5
2.7
.
66.2
Mecca
2.6
3.3
5.7
7.2
.6
9.0
.
.2
.4
70.8
Oasis
2.9
.
■ 1
.'7
'7.!
.
1
2. 9
2.3
68.4
Palm Deer
2.5
3.4
5.3
6.9
8.7
9.6
9.6
8.7
6.9
5.0
3.0
2.2
71.6
Palm Springs
2.0
2.9
4.9
7.2
8.3
8.5
11.6
8.3
7.2
5.9
2.7
1.7
71.1
Rancho California
1.8
2.2
3.4
4.8
5.6
6.3
6.5
6.2
4.8
3.7
2.4
1.8
49.5
Rancho Mirage
2,4
3.3
5.3
6.9
8.7
9.6
9,6
8.7
6.
2.2
71.4
Ripley
2.7
3.3
5.6
7.2
8.7
8.7
8A
7.6
6.2
4.6
2.8
2.2
67.8
Salton Sea Forth
15
3.3
5.5
7.2
8.8
9.3
92.
8.5
6.8
5.2
3.1
2.3
71.7
Temecula East II
2.3
2.4
4.1
4.9
6.4
7.
7.
7.4
5.7
4.1
2.6
2.2
56.7
Thermal
2.4
3.3
5.5
7.6
9.1
9.6
93
8.6
7.1
5.2
3.1
2.1
72.8
Riverside ETC
2.5
2.9
4.2
5.3
5,9
6.6
7.2
6.9
5.4
4.1
2.9
2.6
56.4
Winchester
2.3
2.4
4.1
4.9
6.4
6.9
7.7
7.5
6.0
3.9
2.6
2.1
56.8'
SARAMIENTO
Fair Oaks
1.0
1.6
3.
4 .1
6.5
7.
.1
7.1
5.2
3.
1.5
1.0
50.5
Sacramento
1.0
1.8
3.2
4.7
6.4
7.7
8.4
7.2
5.4
3.7
1.7
0.9
1.
Twltchell Island
1.2
1.8
3.9
5.3
7.4
8.8
9.1
7.
3.8
1.7
1.2
57.9
S AN BEN1TO
Holster
1.5
1.8
3.1
4.3
5.5
5.7
6.4
5.9
5.0
3.5
1.7
1.1
45.1
San Benito
1.2
1.6
3.1
4.6
5.6
6.4
6.9
6.5
4.8
3.7
1.7
1.2
47.2
San Juan Malley
1.4
1.8
3.4
4.5
6.0
6.7
7.1
6.4
5.0
3.5
1.8
1.4
49.1
SAN BERNARDO
Baker
2.7
3.9
6.1
8.3
10.4
11,8
12.2
11.0
8.9
6.1
3.3
2.1
86.6
Barstow NE
2.2
2.9
5.3
6.9
9.0
10.1
9.9
8.9
6.8
4.8
23
2.1
71.7
Big Bear Lake
1.8
2.6
4.6
6.0
7.
7.6
8.1
7.4
5.4
4.1
2A
1.8
58.6
Chino
2.1
2.9
3.9
4.5
5.7
6.5
7.3
7.1
5.9
4.2
2.6
2.0
54.6
restllne
1.5
1.9
3.3
4.4
5.5
6.6
7.
7.1
5.4
3.5
2.2
1.6
50.8
Lake Arrowhead
1.8
2.6
4.6
6.0
7.
7.6
8.1
7.4
5.4
4.1
2.4
1.8
58.6
Lucerne Malley
2.2
2.9
5.1
6.5
9.1
11.0
11.4
9.9
7.4
5.0
3.0
1.8
75.3
Needles
3.2
4.2
6.6
8.9
11.0
12.4
12.8
11.0
8.9
6.6
4.0
2.7
92.1
Dewberry Springs
2.1
2.9
5.3
8.4
9.8
10.9
11.1
9.9
7.6
5.2
3.1
2.0
78.2
San Bernardino
2.0
2.7
3.8
4.6
5.7
6.9
7.9
7.4
5.9
4.2
2.6
2.0
55.6
Twen*nine Palms
2.6
3.6
5.9
7.
10.1
11.2
11.2
10.3
8.6
5.9
3.4
2.2
82.9
ictorville
2.0
2.6
4.6
6.2
7.3
8.9
9.8
9.0
6.5
4.7
2.7
2.1
66.2
SAN DLEGO
Chula Vista
2.2
2.7
3.4
3.8
4.9
4.7
5.5
4.9
4.5
3.4
2.4
2.0
44.2
Escondido SPV
2.4
2.6
3.9
4.7
5.
..5
7.1
6.7
5.3
3,9
2.8
2.3
54.2
Miramar
2.3
2.5
3.7
4.1
5.1
5.4
6.1
5.8
4.5
3.3
2.4
2.1
47.1
Oceanside
2.2
2.7
3.
3.7
4 .9
4.6
4.6
5.1
4 .1
3.3
2.4
2.0
42.9
Ctay Lake
2.3
2.7
3.9
4.6
5.6
5.9
6.2
6.1
4.8
3.7
2.6
2.2
50.4
Prone Valley
1.5
2.4
3.8
5.1
6.0
7.
7.
7.
6.0
4.0
2.2
1.7
54.
Ramona
2.1
2.1
3.4
4.6
5.2
6.3
6.7
6.8
5.3
4.1
2.8
2.1
51.6
San Diego
2.1
2.4
3.4
4.6
5.1
5.3
5.7
5.
4.3
3.6
2.4
2.0
46.5
Santee
2.1
2.7
3.7
4.5
5.5
6.1
6.6
6.2
5.4
3.8
2.6
2.0
51.1
Torrey Pines
2.2
2.3
3.4
3.9
4.0
4.1
4.6
4.7
3.8
2.8
2.0
2.0
39.8
Warner Sprigs
1.6
2.7
3.7
4.7
5.7
7.6
8.3
7.7
6.3
4.0
2.5
1.3
56.0
SAN FRANIO
San Francisco
1.5
1.3
2.4
3.0
3.7
4.6
4.9
4.8
4.1
2.8
1.3
0.7
35.1
SAN JOAQUIN
Farmington
1.5
1.5
2.9
4.7
6.2
7,6
8.1
6.8
5.3
3.3
1.4
0.7
50.0
24
Agenda Item 9.b.
Page 70
Appendix A - Reference Evapotranspiration (ETo ) Table*
Annual
County and City
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
ETo
SAN JOA UIN
Lodi +vest
1.0
1.6
3.3
4.3
6.3
6.9
7.
1.4
0.8
46.7
Manteca
0.9
1.7
3.4
5.0
6.5
7.
7.1
5.2
3.3
1.6
0.9
51.2
Stockton
0.8
1.5
2.9
4.7
6.2
7.
.1
1.4
0.6
49.1
Tracy
1.0
1.5
2.9
4.5
6.1
7.
7.9
6.7
5.3
3.2
1.3
0.7
48.5
SAN LUIS OBISPO
Arroyo Grande
2.0
4.3
4.7
4.3
4.6
3.8
1.7
40.0
Ata eadero
1.2
1.5
2.8
3.9
4.5
6.0
6.7
6.2
5.0
3.2
1.7
1.0
43.7
Morro Bay
2.0
2.2
3.1
3.5
4.3
4.5
4.6
4.6
.1
1.7
39.9
I ipomo
2,2
2.5
.
.1
5.7
6.2
6.4
6.1
4.9
4.1
2.9
2.3
52.1
Paso Robles
1.6
2.0
3.2
4.3
5.5
7.
.7
5.1
3.7
2.1
1.4
49.0
San Luis Obispo
2.0
2.2
3.2
4.1
4.9
.4
1.7
43.8
San Iiiguel
1.6
2.0
3.2
4.3
5.0
6.4
7.4
6.8
5.1
3.7
2.1
1.4
49.0
San Simeon
2.0
2.0
.9
3.5
4.2
4.4
4.
.1
2.0
1.7
38.1
SAN MATED
Hal Boon Bay
1.5
1.7
2.4
3.0
3.9
4.3
4.3
4.
1.3
1.0
33.7
Redwood City
1.5
1.8
2.9
3.8
5.2
5.3
6.2
5.6
4.8
3.1
1.7
1.0
42.8
Woodside
1. 8
2.2
3.4
4.8
5.6
6.3
.7
2.4
1.8
49.5
SANTA BARB
Bria
2.1
2.6
4.0
5.2
6.0
.9
5.8
5.4
4.1
3.3
2.7
2.1
49.1
arpenteria
2.0
2.4
3.2
3.9
4.8
5.2
.7
4.
44.9
uyama
2.1
2.4
3.8
5.4
6.9
7.9
8.5
7.7
5.9
4.5
2.6
2.0
59.7
Goleta
2.1
2.5
3.9
5.1
5.7
5.7
5.4
5.4
4. 2
3.2
2.8
2.2
48.1
Goleta Foothills
2.3
2.6
.7
5.4
5.3
5.6
5.5
.7
4.5
3.9
2.8
2.3
49.6
Guadalupe
2.0
2.2
3.2
3.7
4.9
4.6
4.5
4.6
4.1
3.3
2.4
1.7
41.1
Lompoc
.7
4.8
4.6
4.9
4.8
3.9
3.2
2.4
1.7
41.1
Los Alamos
1.
.1
4.9
5.3
5.7
5.5
4.4
3.7
2.4
1.6
44.6
Santa Barbara
2.0
2.5
3.2
.1
5.5
4.5
3.4
2.4
1.8
1.8
40.6
Santa Maria
1.8
2.3
3.7
5.1
5.7
5.8
5.6
5.3
4.2
3.5
2.4
1.9
47.4
Santa Ynez
1.7
2.2
3.5
5.0
5.8
6.2
6.4
6.0
4.
1.7
48.7
isquoe
2.1
2.5
3.8
4.1
6.1
6.3
6.4
5.8
4.7
3.4
2.3
1.8
49.2
Solvang
2.0
2.0
3.3
4.3
5.0
.1
5.6
4.4
3.7
2.2
1.6
45.6
SANTA CIARA
Gilroy
1.3
1.8
3.1
4.1
5.3
5.6
6.1
5.5
4.7
3.4
1.7
1.1
43.6
Los Gatos
1.5
1.8
2.8
3.9
5.0
5.6
6.2
5.5
4.7
3.2
1.7
1.1
42.9
Morgan Hi11
1.5
1.8
3.4
4.2
6.3
7.
7.1
6.0
5.1
3.7
1.9
1.4
49.5
Palo Alto
1.5
1. 8
2.8
3.8
5.2
5.3
6.2
5.6
5.0
3.2
1.7
1.0
43.0
San .dose
1.5
1.8
3.1
4.1
.9
5.2
3.3
1.8
1.0
45.3
SANTA CST
De La ea a
1.4
1.9
3.3
4.7
4.9
5.3
5.0
4.8
3.6
3.0
1.6
1.3
40.8
Green Valley Rd
1.2
1.8
3.2
4. 5
4.6
5.4
5.2
5.0
3.7
1 f
1.6
1.3
40.6
Santa Cruz
1.5
1.
4.3
4.4
4.8
4.4
3.8
2.8
1.7
1.2
36.6
Watsonville
1.5
1.8
2.7
3.7
4.6
4.5
4.9
4.2
. o
2.9
1.8
1.2
37.7
Webb
1.8
2.2
3.7
4.8
5.3
5.7
5.6
5.3
4.3
3.4
2.4
1.8
46.2
SHASTA
Burney
0.7
1.0
2.1
3.5
4.9
5.9
7.
.4
4.4
2.9
0.9
0.6
40.9
Fall River Mlls
0.6
1.0
2.1
3.7
5.0
6.1
7.
.'7
4.6
2.8
0.9
0.5
41.8
G lenbum
0.6
1.0
2.1
3.7
5.0
6.3
7.
.'7
4.7
2.8
0.9
0.6
42.1
McArthur
0.7
1.4
2.9
4.2
5.6
6.9
8.2
7.
.o
3.0
1.1
0.6
46.8
Redding
1.2
1.4
2.6
4.1
5.6
7.1
8.5
7.
. 3
3.2
1.4
0.9
48.8
2
Agenda Item 9.b.
Page 71
Appendix A - Deference Evapotranspiration (E'g'o) 'Fable*
Annual
County and Cit
,Tan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
E'g'o
SIERRA
I ownie i
0.7
1.0
2.3
3.5
5.0
6.0
7.
4.7
2.8
0.9
0.6
41.
Sierra ille
0.7
1.1
2.2
3.2
4.5
5.9
7.
2. 6
0.9
0.5
39.6
SISo
Happy Camp
0.5
0.9
2.0
3.0
4.3
5.2
6.1
5.3
4.1
2. 4
0.9
0.5
35.1
is I oel
1.0
1.7
3.1
4.5
5.9
7.2
8.1
7.1
5.1
3.1
1.5
1.0
49.0
Nit Shasta
0.5
0.9
.
4.5
5.3
6.7
5.7
4.0
2.2
0.7
0.5
36.0
Tule lake FS
0.7
1.3
2.7
4.0
5.4
6.3
7.1
6A
4.7
2.8
1.0
0.6
42.9
Weed
0.5
0.9
2.0
2,5
4.5
5.3
6.7
5.5
3.7
2.0
0.9
0.5
34.9
Yreka
0.6
0.9
2.1
3.0
4.9
5.8
7.
4.3
2. 5
0.9
0.5
39.2
o
Dixon
0.7
1.4
3.2
5.2
6.3
7.
.2
7.2
5.5
4.3
1.6
1.1
52.1
Fairfield
1.1
1.7
2.8
4.0
5.5
6.1
7.
.o
4.8
3.1
1.4
0.9
45.2
Hastings Tract
1.6
2.2
3.7
5.1
6.8
7.
.'7
7.
.'7
4.0
2.1
1.6
57.1
Putah Creek
1.0
1.6
3.2
4.9
6.1
7.3
7.
7.0
5.3
3.8
1.8
1.2
51.0
Rio Vista
0.9
1.7
2.8
4.4
5.9
6.7
7.
.1
3.2
1.3
0.7
47.0
Suisun Malley
0.6
1.3
3.0
4.7
5.8
7.0
7.7
6.8
5.3
.
1.4
0.9
48.3
Winters
0.9
1.7
3.3
5.0
6.4
7.
7.
7.0
5.2
3.5
1.6
1.0
51.0
SO OMA
Bennett Malley
1.1
1.7
3.2
4.1
5,5
6.5
.7
4.5
3.1
1.5
0.9
44.4
Cloverdale
1.1
1.4
2.6
3.4
5.0
5.9
6.2
5.6
4.5
2.8
1.4
0.7
40.7
Fort Ross
1.2
1.4
2.2
3.0
3.7
4.5
4.2
4.3
3.4
2.4
1.2
0.5
31.9
Healdsburg
1.2
1.5
2.4
3.5
5.0
5.9
6.1
5.6
4.5
2.8
1.4
0.7
40.
Lincoln
1.2
1.7
2.8
4.7
6.1
7.4
8.4
7.
.4
3.7
1.9
1.2
51.9
Petaluma
1.2
1.5
2.8
3.7
.7
4.5
2.9
1.4
0.9
39.6
Santa Rosa
1.2
1.7
2.8
3.7
5.0
6.0
6.1
5.9
4.5
2.9
1.5
0.7
42.0
Malley of the Moon
1.0
1.6
3.0
4.
7.1
6.3
4.7
3.3
1.5
1.0
46.1
Windsor
0.9
1.6
3.0
4.
4.4
3.2
1.4
1.0
44.2
STANIIS
I enair
1.0
1.9
3.6
4.7
7.0
7.
. o
6.1
5.3
3.4
1.5
1.0
51.E
La Grange
1.2
1.5
3.1
4.7
6.2
7.7
8.5
7.
1.4
0.7
51.2
Modesto
0.9
1.4
3.2
4.7
6.4
7.7
8.1
6.8
5.0
3.4
1.4
0.7
49.7
Newman
1.0
1..
3.2
4.6
6.2
7.4
8.1
6.7
5.0
3.4
1.4
0.7
49.3
Oakdale
1.2
1.5
3.2
4.7
6.2
7.7
8.1
7.1
5.1
3.4
1.4
0.7
50.3
Patterson
1.3
2.1
4.2
5.4
7.
.2
6.6
5.8
4.0
1.9
1.3
57.3
Turlock
0.9
1.5
3.2
4.7
6.5
7.7
8.2
7.0
5.1
3.4
1.4
0.7
50.2
SE
Nicolaus
0.9
1.6
3.2
4.9
6.3
7.
.o
6.9
5.2
3.4
1.5
0.9
50.2
City
1.
2.1
2.
.
.'7
7.2
'7.1
.1
."7
.2
1.2
0.
46.'7
! Yuba
1 E
r
Corning
1.2
1.8
2.9
4.5
6.1
7.3
8.1
7.2
5.3
3.7
1.7
1.1
50.7
Gerber
1.0
1.8
3.5
5.0
6.6
7.
.'7
7.
.
4.1
1.8
1.1
54.7
Gerber Dryland
0.9
1.6
3.2
4.7
6.7
8.4
9.0
7.
.o
4.2
2.0
1.0
55.5
Red Stuff
1.2
1.8
2.9
4.4
5.9
7.
.
7.3
5.4
3.5
1.7
1.0
51.1
Hay Fork
0.5
1.1
2.3
3.5
4.9
5.9
7.0
6.0
4.5
2.8
0.9
0.7
40.1
Teaerrlle
0.6
1.1
2.2
3.3
4.9
5.9
7.
.0
4.4
2.7
0.9
0.7
40.0
Ti L ARE
Ipaugh
0.9
1.7
3.4
4.
.2
7.3
5.4
3.4
1.4
0.7
51.6
Badger
1.0
1.3
2.7
4.1
6.0
7.
7.7
7.0
4.8
3.3
1.4
0.7
47.3
Delano
1.1
1.9
4.0
4.9
7.2
7.9
8.1
7.
.4
3.2
1.5
1.2
53.6
2
Agenda Item
9.b.
Page 72
Appendix A. - Reference Evapotranspiration (ETo) Table*
Annual
County and City
.Ton
Feb
liar
Apr
May
.Tun
Jul
Aug
Sep
Oct
Nov
Dee
ETo
TULARE
I in uba
1.1
1.5
3.2
4.7
6.2
7.7
8.5
7.3
53
3.4
1.4
0.7
1.2
Lind o e
0.9
1.6
3.0
4.8
7.
.1
7.
3.4
1.6
0.9
50.6
Porterville
1.2
1.8
3.4
4.7
6.6
7.7
8.5
7.
1.4
0.7
52.1
Visalia
0.9
1.7
3.3
5.1
6.8
7.7
7.
.
1.5
0.8
50.7
T
Groveland
1.1
1.
-2.8
4.1
5.7
7.
7.
.1
3.3
1.4
0.7
47.5
Sonora
1.1
1.5
2.8
.1
5.8
7.
7.
.'7
5.1
3.2
1.4
0.7
47.6
VENTURA
Camarillo
2.2
2.5
3.7
4.3
5.0
5.2
5.9
5.4
4.2
3.0
2.5
.1
46.1
Oxnard
.7
4.4
4.6
5.4
4.8
4.0
3.3
2.4
2.0
42.3
i u
.
.
4.1
.
.
6.8
'7.
'7.
.
./3.'7
.
1.
Port Huen
/
2.
/
2.
.
.'7
/
.2
2.
'
2.2
43.5
Thousand Oaks
2.2
2.6
3.4
4,5
5.4
5.9
6.7
1.
Ventura
2.2
2.6
3.2
3.8
4.6
4.7
5.5
4.9
4.1
43.5
YL
Bryte
0.9
1.7
7.
7.
7.
1.6
1.0
51.
Davis
1.0
1.
7.
7.1
5.4
4.0
1.8
1.0
52.5
Esparto
1.0
1.7
.1
8.5
7.
1.2
55.8
Winters
1.7
1.
7.I
7.
.'7
5.3
3.3
1.6
1.0
49.4
Woodlan
1.0
1.8
3.
.'7
6.1
7.7
8.2
7.2
.'
1.7
1.0
51.6
Zamora
1.1
1.
7.
7.
7.
1.9
1.2
52.8
LA
Browns Valley
1.
1.7
3.1
4.7
6.1
7.
7.
.'7
4.1
2.0
1.1
52.9
Brownsville
1.1
1.4
.7
6.8
7.
1.5
0.9
47.4
* The values in this table were
derived from;
1 California Irrigation Management Information
System
CIMIS ;
2 Reference. EvapoTranspiration Zones Map, UC Dept. of Land, Air &
Water Resources
and California
Dept of Water Resources
1999; and
3) Reference Evapotranspiration
for California,
Urliversity of California, Department of Agriculture
and
Natural Resources
(1987) Bulletin 1922, ete u n g Daily Reference Evapotranspiration, Cooperative Extension UC
Division of Agriculture and Natural Resources 1987), Publication Leaflet 21426
27
Agenda Item 9.b.
Page 73
Appendix — Sample Water Efficient Landscape Worksheet.
WATER EFFICIENT LANDSCAPE WORKSHEET
This worksheet is filled out her the project applicant and it is a required element of the Landscape Docameritaliao+n Package.
Please complete all sections (A and S) of the worksheet.
SECTION A. HYDROZONE INFORMATION TABLE
Please complete the hydrozone table(s) for each hydrozone. Use as many tables as necessary to provide the
square footage of landscape area per hydrozone.
H dro one* Zone or Irrigation Area % of
Valve Method** . Ft, Landscape Area
Tout 100%
* Hydrozone
IOW = Digit Wafer Use Plants
MW = Moderate Water Use Plants
LW = Low Wafer Use Plants
**irrigation Method
MS = Mi ro -s ray
= sp ray
= Rotor
B= Babbler
D= Drip
0 = Other
zs
Agenda Item 9.b.
Page 74
SECTION B. WATER BUDGET CALCULATIONS
Section B1. Maxim urn A pip Eied Water AlIowan a (MA WA)
The project's M aximum Applied Water AlIowan a shall be calculated using this equation:
1A1A = ET (0.62) [.7 x LA + (0.3 x SLA]
where:
MA1 A = Maximum Applied Water Allowance (gallons per gear)
ETo = Reference a Evap transpirati n from Appendix A (inches per gear)
0.7 = ET Adjustment Factor ETAF
LA = Landscaped Area includes Special Landscape Area (square feet)
0.62 = Conversion factor (to gallons per square foot)
SLA = Portion of the landscape area identified as Special Landscape Area (square feet)
0.3 = the additional ET Adjustment Factor for Special Landscape Area 1. 4 0.7 = .
Maximum Applied Water Allowance =
gallons per year
Show calculations.
Effective Precipitation (Eppt}
If considering Effective Precipitation, use 25% of annual precipitation. Use the following equation to calculate
Maximum Applied Water Allowance:
1A1 A= ET — Eppt (0.62) [(0.7 x LA + (0.3 x SLA ]
Maximum Applied Mater Allowance = gallons per year
Show calculations.
29
Agenda Item 9.b.
Page 75
Section B2. Estimated Total Water Use [ETWUJ
The project's Estimated Total Water Use is ad elated using the following formula:
E7'WrI = (ETo)(0.62) ( P IE ` + SLA
where:
ETU = Estimated total grater use per year (gallons per parr
ETo = Reference a Evarpotrarnspirartlon (inches per y ear)
Pl^ = Plant Factor from WUCOLS (see Definitions)
IAA = H dro one Area [high, medium, and low water use arrears] ( square feet)
SLA = Special Landscape Area (square feet)
0.62 = Conversion Factor to gallons per square foot)
I = Irrigation Efficiency minimum 0.71)
H dr z ne Table for Calculating ET U
Please complete the hydrozone table(s). Use as many tables as necessary.
H drazone
Plant Water
Use Type( s
Plant
Factor PF
Area (HA)
_(square feet
PF x HA
s uare feet
Sum
SLA
Estimated Total Water Use = gallons
Show calculations.
3
Agenda Item 9.b.
Page 76
Appendix C — Sample Certificate of Completion.
CERTIFICATE OF COMPLETION
This certificate is filled out by the project applicant upon completion of the landscape project.
PART 1. PROJECT INFORMATION SHEET
Date
Parcel, tract or lot number, if available.
Project Name
Latitude /Longitude (optional)
Name of Project Applicant
Telephone No.
Fax No.
Title
Email Address
Company
Street Address
City
State
Zip Q>de
Project Address and Location:
Lion:
Street Address
Parcel, tract or lot number, if available.
city
Latitude /Longitude (optional)
State
Zip Code
Property Owner or his/her designee:
Name
Telephone No.
Fax No.
Title
Email Address
Company
Street Address
city
State
Zip Code
Property owner
"I /we certify that I /we have received copies of air the documents within the Landscape Documentation Package
and the Certificate of Completion an.d that it is our responsibility to see that the project is maintained in
accordance with the Landscape and Irrigation Maintenance Schedule.'!
Property Owner Signature
Date
Please answer the questions below:
1. Date the Landscape Documentation Package was submitted to the local agency
2. Date the Landscape Documentation Package was approved by the local agency
3. Date that a copy of the Water Efficient Landscape Worksheet (including the Water Budget Calculation) was
submitted to the local water purveyor
1
Agenda Item 9.b.
Page 77
PAST 2. CERTIFICATION N F INSTALLATION ACCORDING TO THE LANDSCAPE
DOCUMENTATION PACKAGE
"I /ire certify that based upon periodic site observations, the work has been substantially completed in accordance
with the ordinance and that the landscape planting and irrigation installation conform with the criteria and
specifications of the approved Landscape Documentation Package."
Signature*
Date
Name (print)
Telephone No.
Fax No.
Title
Email Address
License No. or Certification No.
Company
Street Address
cit
state
Zip Code
*Signer of the landscape design plan, signer of the irrigation plan, or a licensed landscape contractor.
PAST 3. IRRIGATION SCHEDULING
Attach parameters for setting the irrigation schedule on controller per ordinance Section 492.10.
PAST 4. SCHEDULE OF LANDSCAPE AND IRRIGATION MAINTENANCE
Attach schedule of Landscape and Irrigation Maintenance per ordinance Section 492.11.
PAST S. LANDSCAPE IRRIGATION AUDIT REPORT
Attach Landscape Irrigation Audit Report per ordinance Section 492.12.
PAST 6. SOIL MANAGEMENT REPORT
Attach soil analysis report, if not previously submitted with the Landscape Documentation Package per ordinance
Section 492.5.
Attach documentation verifying implementation of recommendations from soil analysis report per ordinance
Section 492.5.
Agenda Item 9.b.
Page 78
Assembly Bill No. 1 1
CHAPTER 559
An acct to add Section 1353.8 to the Civil Code, to repeal and add
Article 10.8 (commencing with Section 65591 of Chapter 3 of Division 1
of {Title 7 of the Goverment Code, to add Section 25401.9 to the Public
Resources Code, and to add Article 4. 5 (commencing with Section 535) to
Chapter 8 of Division 1 of the water Code, relating to water conservation.
[Approved by Governor September 28, 2006. Filed with
Secretary of State September 28, 2006.]
LEGISLATIVE COUNSEVS DIGEST
AB 18 8 1, Laird. water conservation.
1 Existing law, the Davis - Sterling Common Interest Development
Act, defines and regulates common interest developments, which include
community apartment projects, condominium projects, planned
developments, and stock cooperatives.
This bill would provide that the architectural guidelines of a common
interest development shall not prohibit or include conditions that have the
effect of prohibiting the use of low water -using plants as a group.
The water Conservation in Landscaping Act rewires the
Department of water Resources to appoint an advisory task force to work
with the department to draft a model local water efficient landscape
ordinance that local agencies may adopt, requires the task force to submit
the ordinance to the department on or before May 1, 1991, and requires the
task force to cease to exist on the date the department adopts the model
ordinance or January 1, 1992, whichever occurs first. The act requires the
department, not later than January 1, 1992, to adopt a model local water
efficient landscape ordinance which each local agency may adopt. The acct
makes the model local water efficient landscape ordinance adopted by the
department applicable within the jurisdiction of a local agency if that local
agency, by January 1, 1993, has not adopted a water efficient landscape
ordinance or has not adopted certain findings that the adoption of the
ordinance is unnecessary.
This bill would specify that the provision making the model ordinance
applicable to a local agency on and after January 1, 1993, does not apply
to chartered cities. The bill would require the department, to the extent
funds are appropriated, not later than Janu ary 1, 2009, by regulation, to
update the model ordinance in accordance with specified requirements.
The bill would require the department to prepare and submit to the
Legislature a prescribed report before the adoption of the updated model
ordinance. The bill would require a local agency, not later than January 1,
2010, to adopt the updated model ordinance or other water efficient
9
Agenda Item 9.b.
Page 79
Ch. 559 —2-
landscape ordinance that is at least as effective in conserving water as the
updated model ordinance. The bill would make the updated model
ordinance applicable within the jurisdiction of a local agency, including a
chartered city, if, by January 1 # 2010, the local agency has not adopted its
own water efficient landscape ordinance or the updated model ordinance.
The bill would require each local agency, not later than January 31, 2010
to notify the department as to whether the local agency is subject to the
department's updated model ordinance and, if not, to submit to the
department a copy of the water efficient landscape ordinance adopted by
the local agency, among other documents. The bill would require the
department, to the extent funds are appropriated, not later than January 3 1,
2011, to prepare and submit a report to the Legislature relating to the
status of water efficient landscape ordinances adopted by local agencies.
By imposing requirements on local agencies in connection with the
adoption of water efficient landscape ordinances, the hill would impose a
state - undated local program.
Existing law rewires the State Energy Resources Conservation and
Development Conunission (Energy Commission), after one or more public
hearings, to take specified action to reduce the wasteful, uneconomic,
inefficient, or unnecessary consumption of energy. Existing law requires
the Energy Commission, by January 1, 2004, to amend specified
regulations to require that residential clothes washers manufactured on or
after January 1, 2007, be at least as water efficient as commercial clothes
washers, and to take certain other related action.
This bill would require the Energy Commission, in consultation with the
department, to adopt, to the extent funds are available, by regulation
performance standards and labeling requirements for landscape irrigation
equipment, including irrigation controllers, moisture sensors, emission
devices, and valves to reduce the wasteful, uneconomic, inefficient, or
unnecessary consumption of energy or water. The hill would require the
Energy Commission to adopt those requirements for landscape irrigation
controllers and moisture sensors by January 1, 2010, and, on and after
January 1, 2012, would prohibit the sale or installation of an irrmation
controller or moisture sensor for landscape use unless the controller or
sensor meets those adopted requirements. The bill would require the
Energy Commission, on or before January 1, 2010, to prepare and submit
to the Legislature a report that sets forth a proposed schedule for adopting
performance standards and labeling requirements for emission devices and
valves.
Existing law generally rewires an urban water supplier to install
water meters an all municipal and industrial service connections located
within its service area on or before January 1, 2025.
This bill would require a water purveyor as defined, to require as a
condition of new retail water service on and after January 1, 2008, the
installation of separate water meters to measure the volume of water used
exclusively for landscape purposes. The bill would make this requirement
applicable to specified service connections.
2
Agenda Item 9.b.
Page 80
— - Ch. 559
The California Constitution requires the state to reimburse local
agencies and school districts for certain costs mandated by the state.
Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates
determines that the bill contains costs mandated by the state,
reimbursement for those costs shall be made pursuant to these statutory
provisions.
The people of the State of Cali; forma do enact , follows:
SECTION 1. Section 1353.8 is added to the Civil Code, to read:
1353.8. The architectural guidelines of a common interest development
shall not prohibit or include conditions that have the effect of prohibiting
the use of low water -using plants as a group.
SEC. 2. Article 10.8 (commencing with Section 6559 1) of Chapter 3 of
Division 1 of Title 7 of the Government Code is repealed.
SEC. 3. Article 10.8 commencing with Section 65591) is added to
Chapter 3 of Division 1 of Title 7 of the Govemment Code, to read:
Article 10.8. Water Conservation in Landscaping
65591. This article shall be known and may be cited as the Water
Conservation in Landscaping Act.
65592. Unless the context requires otherwise, the following definitions
govern the construction of this article:
a "Department" means the Department of Water Resources.
b "Local agency" means any city, county, or city and county,
including a charter city or charter county.
c "water efficient landscape ordinance" means an ordinance or
resolution adopted by a local agency, or prepared by the department, to
address the efficient use of water in landscaping.
65593. The Legislature finds and declares all of the following:
a The waters of the state are of limited supply and are subject to ever
increasing demands.
b The continuation of California's economic prosperity is dependent
on adequate supplies of water being available for future uses.
c It is the polio of the state to promote the conservation and efficient
use of water and to prevent the waste of this valuable resource.
d Landscapes are essential to the quality of life in California by
providing areas for active and passive recreation and as an enhancement to
the environment by cleaning air and water, preventing erosion, offering
fire protection, and replacing ecosystems lost to development.
e Landscape design, installation, maintenance, _and management can
and should be water efficient.
f Section 2 of Article X of the California Constitution specifies that
the right to use water is limited to the amount reasonably required for the
Agenda Item 9.b.
Page 81
Ch. 559 —4-
beneficial use to be served and the right does not and shall not extend to
waste or unreasonable use or unreasonable method of use.
g 1 The Legislature, pursuant to Chapter 682 of the Statutes of
2004, requested the California Urban water Conservation Council to
convene a stakeholders work group to develop recorn endadons for
improving the efficiency of water use in urban irrigated landscapes.
The work group report includes a recommendation to update the
model water efficient landscape ordinance adopted by the department
pursuant to Chapter 1145 of the Statutes of 1990.
It is the intent of the Legislature that the department promote the use
of this updated model ordinance.
h Notwithstanding Article 1 (commencing with Section 65700), this
article addresses a matter that is of statewide concern and is not a
municipal affair as that terra is used in Section 5 of Article NI of the
California Constitution. Accordingly, it is the intent of the Legislature that
this article, except as provided in Section 65594, apply to all cities and
counties, including charter cities and charter counties.
65594. a Except as prodded in Section 65595, if by January 1, 1993,
a local agency did not adopt a water efficient landscape ordinance and did
not adopt findings based on climatic, geological, or topographical
conditions, or water availability that state that a water efficient landscape
ordinance is unnecessary, the model water efficient landscape ordinance
adopted by the department pursuant to Chapter 1145 of the Statutes of
1990 shall apply within the jurisdiction of the local agency as of that date,
shall be enforced by the local agency, and shall have the same force and
effect as if adopted by the local agency.
b Notwithstanding subdivision b of Section 65592, subdivision a
does not apply to chartered cities.
e This section shall apply only until the department updates the model
ordinance.
65595. a 1 To the extent funds are appropriated, not later than
January 1, 2009, by regulation, the department shall update the model
water efficient landscape ordinance adopted pursuant to Chapter 1145 of
the Statutes of 1990, after holding one or more public hearings. The
updated model ordinance shall be based on the recommendations set forth
in the report prepared pursuant to Chapter 682 of the Statutes of 2004 and
shall meet the requirements of Section 65596.
Before the adoption of the updated model ordinance pursuant to
paragraph (1), the department shall prepare and submit to the Legislature a
report relating to both of the following:
A The extent to which local agencies have complied with the model
water efficient landscape ordinance adopted pursuant to Chapter 1145 of
the Statutes of 1990.
The department's recommendations regarding the landscape water
budget component of the updated model ordinance described in
subdivision b of Section 65536.
9
Agenda Item 9.b.
Page 82
5 — Ch. 559
(b ) Not later than January 31, 2W9, the department shall distribute the
updated model ordinance adopted pursuant to subdivision a to all local
agencies and other interested parties,
c On or before January 1, 2010, a local agency shall adopt one of the
following:
1 water efficient landscape ordinance that i, based on evidence in
the record, at least as effective in conserving water as the updated model
ordinance adopted by the department pursuant to subdivision (a.
The updated model ordinance described in paragraph (1).
d If the local agency has not adopted, on or before January 1, 2010, a
water efficient landscape ordinance pursuant to subdivision (c, the
updated model ordinance adopted by the department pursuant to
subdivision a shall apply within the jurisdiction of the local agency as of
that date, shall be enforced by the local agency, and shall have the same
force and effect as if adopted by the local agency.
(e ) Nothing in this article shall be construed to require the local
agency's water efficient landscape ordinance to duplicate, or to conflict
with, a wager efficiency program or measure implemented by a public
water system, as defined in Section 1 16275 of the Health and Safety Code,
within the jurisdictional boundaries of the local agency.
65596. The updated model ordinance, adopted pu to Section
65595 shall do all the following in order to reduce water use:
(a ) Include provisions for water conservation and the appropriate use
and groupings of plants that are well- adapted to particular sites and to
particular climatic, soil, or topographic conditions. The model ordinance
shall not prohibit or require specific plant species, but it may include
conditions for the use of plant species or encourage water conserving
plants. However, the model ordinance shall not include conditions that
have the effect of prohibiting or requiring specific plant species.
( Include a landscape water budget component that establishes the
maximum amount of water to be applied through the irrigation system,
based on climate, landscape size, irrigation efficiency, and plant needs.
(e ) Promote the benefits of consistent local ordinances in neighboring
areas.
( Encourage the capture and retention of storrnwater on site to
improve water use efficiency or water quaht .
(e ) Include provisions for the use of automatic irrigation systems and
irrigation schedules based on climatic conditions, specific terrains and soil
types, and other environmental conditions. The model ordinance shall
include references to local, state, and federal laws and regulations
regarding standards for water -e nservi g irrigation equipment. The model
ordinance may include climate information for irrigation scheduling based
on the California Erriation 1lanagemcnt Information System.
f Include provisions for onsite soil assessment and soil management
plans that include grading and drainage to promote healthy plant growth
and to prevent excessive erosion and runoff, and the use of mulches in
shrub areas, garden beds, and landscaped areas where appropriate.
Agenda Item 9.b.
Page 83
Ch. 559 —6—
(g ) Promote the use of recycled water consistent with Article
(commencing with Section 13520) of Chapter 7 of Division 7 of the water
Code.
(h ) Seek to educate water users on the efficient use of water and the
benefits of doing so.
(i ) Address regional differences, including fire prevention needs.
0) Exempt landscaping that is part of a registered historical site.
Encourage the use of economic incentives to promote the efficient
use of water.
0 Include provisions for landscape maintenance practices that foster
long -term landscape water conservation. Landscape maintenance practices
may include, but are not limited to, performing routine irrigation system
repair and adjustments, conducting water audits, and prescribing the
amount of water applied per landscaped acre.
(m ) Include provisions to minimize landscape irrigation overspray and
runoff.
05597. Not later than January 31, 2010, each local agency shall notify
the department as to whether the local agency is subject to the
department's updated model ordinance adopted pursuant to Section 65595,
and if not, shall submit to the department a copy of the water efficient
landscape ordinance adopted by the local agency, and a copy of the local
agency's findings and evidence in the record that its water efficient
landscape ordinance is at least as effective in conserving water as the
department's updated model ordinance. Not later than January 31, 2011,
the department shall, to the extent funds are appropriated, prepare and
submit a report to the Legislature summarizing the status of water efficient
landscape ordinances adopted by local agencies.
65598. Any model ordinance adopted pursuant to this article shall
exempt cemeteries from all provisions of the ordinance except those set
forth in subdivisions h, (k, and 1) of Section 65596. In adopting
language specific to cemeteries, the department shall recognize the special
landscape management needs of cemeteries.
65599. Any actions or proceedings to attach, review, set aside, void, or
annul the act, decision, or findings of a local agency on the ground of
noncompliance with this article shall be brought pursuant to Section 1085
of the Code of Civil Procedure.
SEC. 4. Section 25401.9 is added to the Public Resources Code, to
read:
25401.9. a To the extent that funds are available, the commission, in
consultation with the Department of water Resources, shall adopt by
regulation, after holding one or more public hearings, performance
standards and labeling requirements for landscape irrigation equipment,
including, but not limited to, irrigation controllers, moisture sensors,
emission devices, and valves, for the purpose of reducing the wasteful,
uneconomic, inefficient, or unnecessary consumption of energy or water.
(b ) For the purposes of complying with subdivision (a, the commission
shall do all of the following:
2
Agenda Item 9.b.
Page 84
7- Ch. 559
1 Adopt performance standards and labeling requirements for
landscape irrigation controllers and moisture sensors on or before January
1, x010.
. Consider the Irrigation Association's Smart water Application
Technology Program testing protocols when adopting performance
standards for landscape irrigation equipment, including, but not lirmited to,
irrigation controllers, moisture sensors, emission devices, and valves.
Prepare and submit a report to the Legislature, on or before January
1, 2010, that sets forth on a proposed schedule for adopting performance
standards and labeling requirements for emission devices and valves.
c On and after January 1, 2012, an irrigation controller or moisture
sensor for landscape irrigation uses may not be sold or installed in the state
unless the controller or sensor meets the performance standards and
labeling requirements established pursuant to this section.
SF. 5. Article 4.5 (commencing with Section 535) is added to
Chapter 8 of Division 1 of the water Code, to read:
Article 4.5. Irrigated Landscape
535. a A water purveyor shall rewire as a condition of new retail
water service on and after January 1, 2008, the installation of separate
water meters to measure the volume of water used exclusively for
landscape purposes.
b Subdivision a does not apply to either of the following:
1 Single-family residential connections,
Connections used to supply water for the commercial production of
agricultural crops or livestock.
c Subdivision a applies only to a service connection for which both
of the following apply:
1 The connection serves property with more than 5,000 square feet of
irrigated landscape.
. The connection is supplied by a water purveyor that serves 15 or
more service connections.
d For the purposes of this section, "new retail water service" means
the installation of a new water meter where water service has not been
previously provided, and does not include applications for new water
service submitted before January 1, 2007.
SEC. 6. If the Comnlission on Mate Mandates determines that this act
contains costs mandated by the Mate, reimbursement to local agencies and
school districts for those costs shall be made pursuant to Part 7
(commencing with Section 17500) of Division 4 of Tilde 2 of the
Government Code.
X
Agenda Item 9.b.
Page 85
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 9.b.
Page 86
MCORPORATE
t M
JLMLY 10, 11911
UL Y
C, MEMORANDUM
�o
TO: CITY COUNCIL
FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DE EL PMEI T
SUBJECT: CONSIDERATION F DEVELOPMENT CODE AMENDMENT T 11-003;
PROPOSED ORDINANCE AMENDING REGULATIONS REGARDING
TEMPORARY SIGNS; CITYWIDE
DATE: MAY 24 2011
RECOMMENDATION
The Architectural Review Committee (AFDC) and Planning Commission recommend
that the City Council introduce an Ordinance of the City of Arroyo Grande amending
portions of sections 1 . g.g g and 1 . g.g g of Title 16 of the Arroyo Grande
Municipal Code regarding temporary banners and signs.
FINANCIAL CIAL IMPACT:
No financial impact is projected.
B ACKGROUND:
In ,July 2009, at the Council's request, staff presented an analysis and the Council
discussed regulations regarding temporary banners and signs. There were
conflicting opinions regarding implementation of more stringent requirements versus
more lenient requirements given the difficult economic circumstances that many
small businesses are experiencing. As a result, staff was directed to obtain feedback
from the Chamber of Commerce. Since then, staff has met on multiple occasions
with the Chamber of Commerce Legislative Committee regarding this issue and they
conducted a survey of their membership. A copy of the survey results is attached.
At the April 12, 2011 meeting, City Council considered staff's recommend and
directed staff to draft an Ordinance for Planning Commission and City Council
consideration to implement the proposed changes. The recommendations were
lased largely on the Chamber of Commerce input, as well as discussions with all
staff involved in the code enforcement process.
Temporary signs are currently allowed no more than 30 days prior to an event and no
more than 60 calendar days per year. Sandwich hoard signs are not allowed, but
there has been a significant proliferation of them in the public right -of -gray. There are
conflicting provisions regarding flags, pennants, balloons and sail and gyring signs.
Agenda Item 9.c.
Page 1
PLANNING COMMISSION
DEVELOPMENT CODE AMENDMENT 11-003
MAY 3
PAGE
They are treated as exempt signs in one section of the Municipal Code, but require a
temporary use permit in another.
At one time, staff proactively enforced temporary sign violations. Enforcement has
been more sporadic in recent months given staff vacancies and consideration of
changes to the regulations.
Off -site real estate and garage sale signs are not currently allowed in the public right-
of-way, except for provisions allowing three off -site advertising signs for approved
subdivisions. The Police Department has recently assigned staff to remove garage
sale signs and excessive real estate signs from the public right-of-way during
weekend days.
Neighborhood Services procedures recently approved by the City Council specified
the following guidelines for enforcement:
Enforcement of violations in response to complaints;
Proactive enforcement of illegal construction and secondary units, temporary
banners, and other issues identified as a priority; and
Proactive enforcement of flagrant code violations.
The Architectural Review Committee (ARC) reviewed the proposed changes on May
2 2011, and the Planning Commission reviewed the proposed changes on May 3,
2011. The proposed Ordinance reflects the recommended amendments of both the
ARC and Planning Commission, which are discussed below.
ANALYSIS of ISSUES:
The goals of the recommendations were to establish regulations that:
Are more clear;
Balance the need to be "business friendly" with maintaining an attractive
business environment;
Are more feasible to enforce; and then
Enforce them on a more proactive and consistent basis.
Window Sign
The proposed Ordinance includes the following provisions regarding window signs:
Shall not exceed 20% of window area or twenty -four 2 square -feet,
whichever is less.
Shall not be displayed for more than thirty 30 days in any ninety 90 day
period (this time limit is a new provision recommended by the Planning
Commission).
Agenda Item 9.c.
Page 2
PLANNING COMMISSION
DEVELOPMENT CODE AMENDMENT '1'1 -003
MAY 3 2011
PAGE 3
Banners
The proposed Ordinance includes the following provisions regarding banners:
0 Shall not exceed twenty -four 2 square -feet.
0 Shall be professionally printed on vinyl o plastic.
0 Shall be firmly attached to the building, below the rfl'rne.
• Shall not be displayed for more than thirty days in any ninety Mary
period (this is less than the -day time limit recommended by staff).
Pennants Balloons and Flays
The proposed Ordinance includes the following provisions regarding pennants,
balloons and flags:
Shall not contain any text o other advertising message.
Shall not be displayed for more than three days in any thirty day
period.
Prohibited Temporary Signs
The proposed Ordinance includes the following provisions recommended by the
Planning Commission and Architectural Review Committee ARC regarding
prohibited temporary signs:
Signs held o supported by a person.
Inflatable (including lylar ) oor fan - powered signs.
Sail or wing signs.
Sandwich board signs, unless otherwise permitted under the provisions of
Section 16.60.040 of this Chapter.
These recommendations are reflected in the draft Ordinance in Sections 3 and
respectively. The original recommendations presented by staff would have allowed
sail and wing signs up to three days each month and one 1 sandwich board sign
per business on private property adjacent to the business. Handheld signs are
currently allowed on private property only and inflatable signs are currently allowed
with a use permit. No changes to these items were originally recommended by staff.
Public Education and Enforcement
If the proposed Ordinance is approved, it is proposed that a public education effort
initially be implemented, which would include a letter fr the Police Department to
every business address. The Neighborhood Services Technician will patrol the
commercial areas on a periodic basis and maintain a log o temporary signs that
have been registered. Business owners will be contacted and provided a violation
letter for banners not removed after 30 days. They will be requested to correct the
violation within 72 hours, an accelerated time frame for voluntary compliance when
compared to other types o f code enforcement violations since there should be little
Agenda Item 9.c.
Page 3
PLANNING COMMISSION
DEVELOPMENT CODE AMENDMENT 11-003
MAY 312011
PAGE 4
work required to remove a temporary sign. Staff is also establishing a standardized
citation process to expedite and compel compliance when voluntary means are
unsuccessful,
ALTERNATIVES:
The following alternatives are provided for City Council consideration,
1, Introduce the ordinance as recommended by the Architectural Review
Committee (AFDC) and Planning Commission; or
2. Direct staff to return with an ordinance with the original recommended
provisions; or
3. Modify as appropriate and introduce the ordinance; or
4. Do not introduce the ordinance; or
5. Provide di rection to staff.
ADVANTAGES:
The ordinance will establish a process that allows staff` to monitor the display of
temporary signs and clearly define the number, type and duration that temporary
signs may legally be displayed. Stricter sign regulations will improve the appearance
of the City's commercial areas by minimizing visual clutter.
DISADVANTAGES:
The ordinance will initially require additional staff time to conduct public education
and abate illegal temporary signs. Enforcement of the proposed provisions,,
particularly those related to time limits for temporary signs,, prohibition of sandwich
board signs (unless permitted in accordance with Municipal Code Section 16.60.040)
and prohibition of sail or wing signs will likely result in complaints from business
owners. Prohibition of handheld signs will restrict community youth groups that
promote charity car washes at Elm Street and East Grand Avenue,, which may
negatively impact community relations. The proposed provisions no longer reflect the
input provided by the Chamber of Commerce, which may negatively impact the ability
to seek voluntary compliance.
ENVIRONMENTAL MENTAL F EVIE ' :
In accordance with the California Environmental Quality Act CEA Guidelines, staff`
has determined that the draft Ordinance is categorically exempt per Section 15308 of
the Guidelines (Actions by Re Agencies for Protection of the Environment.
PUBLIC NOTIFICATION AND COMMENTS:
A notice of public hearing was published in the Tribune on Friday, May 13, 2011
pursuant to State law. The agenda was posted in front of City Hall on Thursday., May
12, 2011 and on the City's web site on Friday, May 13, 2011.
Aft h ent
1. Chamber of Commerce Survey Results
Agenda Item 9.c.
Page 4
ORDINANCE No,
AN ORDINANCE of THE CITY of ARROYO GRANDE AMENDIN
PORTIONS of SECTIONS 16.60,050 AND 16,60.060 of TITLE 16 of
THE ARROYO GRANDE MUNICIPAL CODE REGARDING
TE BANNERS AND SIGNS
WHEREAS, the purpose of the city's sign regulations is to protect the character, quality
of life and economic health of the city by maintaining the suitability and appropriateness
of allowed signs in a manner that benefits the public and minimizing visual clutter; and
WHEREAS, the city has determined that use of temporary signs are suitable and
appropriate to advertise business activities under certain limitations and requirements;
and
WHEREAS, temporary signs are e from the administrative sign permit,
administrative sign program and planned sign program requirements subject to certain
limitations and requirements; and
WHEREAS, after consideration of all testimony and all relevant evidence, the city
Council has determined that the following Development code Amendment findings can
be made in an affirmative manner:
A. The proposed changes to Section 16.60.050 and 16.60.060 will help allow
temporary that are limited to those appropriate and suitable to protect the
character, quality of life and economic health of the city.
B. The proposed changes to Section 16.60.050 and 16.60.060 will not adversely
affect the public health, safer, and welfare.
C. The proposed changes to Section 1 . 0.g g and 16.60.060 are consistent with
the purpose and intent of Title 16, satisfies the intent of chapter 16.60 of the
Municipal code and provides for internal consistence.
D. As disclosed in the Negative Declaration, the potential environmental impacts of
the proposed changes to Section 16.60-050 and '1 6.60.060 are insignificant.
NOW, THEREFORE, BE IT ORDAINED by the cite Council of the cite of Arroyo
Grande as follows:
SECTION 1: The above recitals and findings are true and correct and incorporated
herein by this reference.
SECTION : Arroyo Grande Municipal code Subsection 1.0.0.A is hereby repealed
and replaced in its entirety as follows:
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Agenda Item 9.c.
Page 5
ORDINANCE A lCE 1 .
PAGE 2
A. Ternporary signs and decorations, provided that thev are registered with the
Communitv Develo pment Department prior to display and that no mo tha one
(1) we of sin o decoration is displaved at a time in accordance with the
following pr vii n :
1.
Window Signs
. Sha II not exceed 20% of window area or t wenty -four 2 square-
feet, whichever is less.
b. Shall not be displayed for more than thirty-(30) days in any ninety
( day period.
2. Banners
Shall not exceed t wenty -four 2 square -feet.
b. Shall be professionally printed on vinyl or plastic.
C. Shall be firmlv attached to the buildina, below the rooffine.
d. Shall not be displayed for more than thirty 3 days in any ninety
(90) day period.
3. Pennants. Balloons and Flans
. Sh ll not contain any text o other a dvertising message.
t . Shall not be displayed for more than three 3 days in any thirty (30)
day period.
4. Search l i lit
. Shall be directed upwards into the sky and not at any pint on land.
b. Shall not be displav for more than three 3 days in any thirty (30)
day, period.
5. Prohibited Ternprry Commercial Signs
. Signs held or uprted by a person.
b. Inflatable Cincluding 11 l r o fan-p owered si
C. Sail r gyring i -qn.
Agenda Item 9.c.
Page 6
O RDINANCE N O.
PAGE
d. Sandwich h board suns, unless otherwise permifted under the
p rovisions of Section 16.60.040 of this Title.
Section : Arroyo Grande Municipal Code Subsection 1 6.60.060 0. is hereby
amended as follows:
halleens t Sail or wing signs 1 Q a - �1' %0
1=0 F es men th
Section : Arroyo Grande Municipal Code Subsection 16.60.060 V. is hereby amended
as follows:
V. ..'to /'� J J I l ler l � signs I! IC1 "� fhC= IAt "1 t� n1 I Il rfl"fht -ef iAin11- held or
s upp o rted by a person.
Section : If any section, subsection, subdivision, paragraph, sentence, or clause of
this Ordinance or any part thereof is for any reason held to be unlawful, such decision
shall not affect the validity of the remaining portion of this Ordinance or any part thereof.
The City Council hereby declares that it would have passed each section, subsection,
s ubdivision, paragraph, sentence,, or clause thereof, irrespective of the fact that any one
or more section, subsection, subdivision, paragraph, sentence, or clause be declared
uncon
Section : Upon adoption of this Ordinance, the City Clerk shall file a Notice of
Exemption -
Section 7: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least fire days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
tent of the proposed Ordinance shall be posted in the office of the City Clerk. Within
fifteen 11 days after adoption of the Ordinance, the summary with the names of those
City Council Members. voting for and against the Ordinance shall be published again,
and the City Clerk shall post a certified copy of the full tent of such adopted Ordinance.
Section : This Ordinance shall take effect thirty 30 days from the date of adoption.
O n motion of Council Member , seconded by Council Member , and on the
following roll call Grote to grit:
AYES:
NOES:
ABSENT:
T:
The foregoing Ordinance was adopted this ' day of May, 2011.
Agenda Item 9.c.
Page 7
ORDINANCE I .
PAGE
TONY FE F AF A, MAYOR
ATTEST.
KELLY 1 ETMO E, CITY CLERK
APPROVED AS TO CONTENT:
TEI T:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Agenda Item 9.c.
Page 8
Should extensions to display time be granted?
Fo r
No 18.28 17
Yes 81.72 7
Total Responses: : 8
■ No
Yes
Current regulations limit banner size to square feet (6 'x4'). Do you think this size is:
Fo r
��
et
0
A dequate
Too large
Too small
$2.37% 58
2.15% 2
35.48
Total Responses: 8
■ Adequate
M Too large
M Too small
As of 10/19/200
. �} } �_.- .. ' �, �Ff.•� }� � �� . � - � w t � °�� � -� �..t
Agenda Item 9.c. gage 5 o 1
Page 9
0 20 40 so so 100
Percentage
10 20 30 40 50 so TO
Percentage
Do you thinly exceptions to banner size should be allowed? For instance, if the temporary banner
•
needs to be larger to completely cover a previous permanent sign in the case of a business
changing hands) while a replacement sign is on order?
For 38
S9
_e
No 1 2.90 1
Yes 87.10% 81
Total Responses: 9
■ No
Yes
Do you think flags and other items inflatables, sandwich boards, etc.) used for calling attention t
a business should be allowed?
For
Ao
0 20 40 64 80 100
Percentage
N o 19.28% 1
Yes 81.72
Total Responses: 9
■ No
■ Yes
1
A s of 10 x =� � .. � ���.�� ° t "°�� � ��� � � � <{� �� ' : ° °�� ,- � :Y Page of 1
+° *x+ Agenda Item 9.c.
Page 10
0 20 40 60 BO 100
Percentage
If Y answered nswered yes to question #8, do you think regulations regarding size, appearance, etc.,
should be developed for these specialty items
For 40
lep
Ae
No 27.96%
Yee 72.04% 67
Total Responses: onses: 9
■ No
! Yes
you answered yes to question #8, hover long do you believe speciality items should be allowed
Imarin on display
For 41
ftP
RP
Kip
l
0
10 days per year
i0 days per year
Me or two days as part of a special promotion
)then?
18.28% 17
12.90% '1
37.63 ° 0
1.'18% 29
Total Responses: onses: 9
30 asys per year
i 60 nays per year
One or two Days as pert
of a special promotion
0 Omer7
As of 10/19/2009 Page 7 of 1
Agenda Item 9.c.
Page 11
0 10 20 30 40 50 60 70 90
Percentage
5 10 15 20 25 30 35 40
Percentage
Do y ou agree an "over the counter'' permit should be required to ensure city regulations regarding
appearance, size an installation are followed?
For 4
-k b
■ res
No 60.22%
Yes 39.78%
Total Responses: 93
What message would you life the Chamber to nvey to our City Council members regarding
temporary Manners and signs?
24.73% 23
allow them for limited periods. Enforce existing rules more 1.08% 1
equitably.
As of 10/19/2009
Agenda Item 9.c. Page 8 of 1
Page 12
o 10 20 30 40 so so To
Percentage
As a small business owner, temporary banners are necessary to
draw attention to prospective c ustomers. Elimination of banners
w be a huge detriment to the local small businesses. That
being said, banners need to be discreet and t as t o
maintain the integrity of Arroyo Grande. Time limits and size
restrictions are a must. Small business owners have a tou time
getting all they need to do done - any extra steps such as
requiring permits for banners would be extremely difficult. The
few problem banners out there should not constitute a ban for all
the "good" banners that are posted. Personally, we post
banners every year - our anniversary sale, and our annual
clearance sale. These banners draw in a lot of business for us
and we would not be able to succeed without them.
Banners and sidewalk signs are essential to business p romot ion
and if done tastefully add flavor to a business district. Guidelines
need to be developed ( not "regulations ")and if something differs
from the guidelines then it can be reviewed by the a ppropriate
committee. Also the review process for signage variances
should be 2x a month so any needing that should prepare in
advance. {I also submitted thru the Chamber. Thank you, Camay
- Chameleon
Banners for special events and new business owners are a
necessary media for advertising. They do need to be regulated
and comply with city ordnance,like all permentate types of signs.
Banners offer an inexpensive way for merchants to advertise
their business to the mass market. With the current economic
conditions, i believe we should be assisting business owners.
Charging additional fees, and regulating items that may generate
business defeats that goal. I would much rather see banner
advertisements, than have flyers placed on vehicles which
results in excessive waste o paper and trash in our yards,
streams, beaches and oceans.
Banners should only be allowed to note special events etc. and
for limited times. They sould not be all t o replace
permanent signage
Businesses are having a tough time right now, so whatever can
be done so that they can continue t o g row and make p
should be allowed. Doesn't more revenue mean more taxes f or the
c ity anyway
Creating clear, consistent regulations is a good thing, but
requiring an "over the c ou ntee" permit is t oo much. If someone is
not following regulations, a c onversation with the owner s h ou ld
handle the situation.
Don't go too far in regulating the sign issue.
Get rid of the two ugly billboard which tarnish our beautiful
grillage. Missing co from 13 years ago and the one entering
the grillage from the freeway...several of our guest can't believe
our grillage would allow these eyesores!
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As o f 10/1 �..- �� , ry t , M1 - �+�, -�� F. � � }.�t .��- ,� � �' ���� ��� �� �,�v� Page f 1
Agenda Item 9.c.
Page 13
I answered this question at the beginning of this survey, but the 1.0
main point I want to convey to the City is that most small local
businesses are struggling to survive this current economy.
Limiting our advertising in any way right now is going to cause
even more businesses to close their doors permanently. I'm sure
there is a need for "some" restrictions, but during these
economic times, those restrictions need to be relaxed to allow
what few of us are left to continue to try and survive this
recession.
The banner that hangs right above my storefront was
constructed by a professional, local sign company. It is not
unsightly in any way. Not only does it bring more desperately
needed business into my store, but it advertises a service
(mastectomy fittings) that benefits our community. I am the only
fitter in the Five Cities for forms and bras for women who have
lost a breast due to cancer. I've had SO many women come to me
because they save my banner. Many of these women have been
traveling great distances to find a fitter and were so relieved to
have finally found someone local.
1, like so many other business owners, am walking a fine line
right nova. As I watch neighboring businesses put up their ''going
out of business" signs, I know that could be my business next.
Those of us who are still somehow managing to keep our doors
open with these greatly reduced sales, need the aid of our city
right nova- -not restrictions that will further add to the decline of
our sales and force the rest of us out of business.
If there has to be a restriction on banners, why not date it for
some time in the future when the economy is more stable again?
Maybe a review of these restrictions could be called for in
.January 2010. If the economy is still forcing local businesses to
close their doors at that time, it could be extended for another
few months.
If the reason for limiting our banners and other'rtemporary'r signs
is to keep the city "beautiful," hove will our city look when there
are only a handful of small businesses left to pay takes for the
upkeep we currently contribute to And hove will our city look
when only one or two businesses, probably only the larger
businesses, are still operating? Arroyo [Grande will look like a
ghost town.
My store has been in business locally for 19 years, and I have
owned it for the last five years. I am doing everything I can to
keep my doors open right nova, as well as saying a lot of prayers
that I will still be operating in 2010. With the greatly reduced sales
I am experiencing as a result of the recession, the future of my
store hangs in the balance. Please don't force my business to
take down it's best form of advertising at a time when 1 need it
most.
I believe in the current economical conditions having a banner is 1.08%
another great way to bring in business. I know from the banner
that is displayed at our business has generated business that
might have not been attained.
I believe in the state of our economy that any banner or sign 1.08%
promoting business or attracting attention to a business is in the
best interest of the business owner
I can understand that they would like to monitor this, but we 1.08%
would certainly want our business to look attractive. I hope that
business owners would be trusted to make the best decision
possible.
As of 10/19/2009
age 10 of 1
Agenda Item 9.C.
Page 14
I have nearer felt there was a big problem in A.G. In this economy
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we neee to do wh ever we can to keep are business' o pen .
I have no issues with limits on banners. However i think it is
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ridiculous that the c ity has began enforcin "some" vi o l ators and
ignoring o C ase in point - Shell Stat ion on G rand and 101 -
owned by a p man - has several banners, extra suns,
att ention grabbers, etc. I have an employee stand i n front o f my
s hop with a discount s and we are told to stop. I put a char
banner up and I am asked to take it down. This city is begining to
be like Santa Barbara and it is no fun to do business therei I lire
in AG, I own several business in AG and I do not like the selective
enforcement of policies. If you want to keep businesses here
then cater to the businesses!
I think having a business in this economy is bad enou -
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regul and f ees that prevent businesses from c reativi ty in
their sales should not occur.
thin temporary is the k a permit the c ity will have a
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c hance to c lean up this mess.
If they are "temporary", a llover them to BE temporary. Give them a
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timeframe and have them adhere to that, does it really matter hover
long they get to use it
If you want customers to shop locally, temporary banners and
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signs are needed to draw attention to local buisness.
If you want to be then you cannot prohibit them.ln these 1.08%
economic times Mom & Pop businesses need all the free
advertising that they can get. Most businesses would have a
banner made by a company so they should all be fairly
acceptable. Limiting the time they stay in front of a store is the
most regulating than should be done.
In these tough times this is no time to eliminate banners all
together. With less customers coming in merchants are turning
outside with banners to help draw traffic.
In these trying and unertian times, the City should be trying
everything possible to help business draw individual attention to
itself as long as it is kept from looking worn and tattered and not
imposing additional fees than could cause a p h on
the business owner.
In this time of economic problems we need to make it easier for
businesses not harder. also who is going to enforce, do the
paperwork, etc.
Hold off on this issue at this time.
In this tough economy, businesses should be allowed to promote
the buisnesses as they see fit, within reason. Limiting signage
would not be fair.
In today's economy the city should be very relaxed about signs,
banners, etc. Let's keep local business' here.
love used banners to thank our loyal customers for their
continued support and feel that this is a very effective way to
communicate. I also think if there are any changes to be made to
a business (ie. opening for Breakfast) than the most effective way
to convey that is through banners. The majority of all Village
customers drive thru the Village and I believe that they read these
banners.
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As of 10/19/200 Agenda Item 9. age 11 f 1 c�
Page 15
Just let people have the banners and signs as needed. 1.08%
Keep in mind the city hangs banners to advertise festivals, car
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shows and concerts that exceed the size restrictions stated.
Shouldn't we live by the standards we impose?
Many businesses like my own aren't very visible to the street. It
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is vital for my business to have banners signs to let the public
know i exist and where they can find me. I litterally lose
hundreds of dollars per day without my sign on the street. A
simple sign brings me more business then any advertising. The
city should realize the more succesful small businesses are, the
more money they generate for the city and local economy.
Minimal regulations.
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Only enforce if appearance becomes an issue or if the display
interferes with another business.
Most business owners try to enhance the area and our town.
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Banners help guide and provide excellent visual aids, Let's
continue to display in good taste.
ONE SIZE DOES NOT FIT ALL! YOU CAN NOT LIMIT THE SIZE OF
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A BANNER BECAUSE THE SIZE OF EACH BUILDING I
DIFFERENT. WHAT SIZE YOU WOULD HANG THE WALiIAART
BUILDING MUST BE DIFFERENT THAN WHAT WOULD HANG IN
THE VILLAGE.
A RECENT REQUEST BY THE CITY OF $150.00 TO HANG
BANNERS ON MY BUSINESS WAS OBSCENE
LET BUSINESSES BE BUSINESSES AND STOP THE COUNCIL
FROM BULLYING AND HARASSING LOCAL MERCHANTS. LET
THE COUNCIL MEMBERS PUT THEIR PERSONAL MONEY ON
THE LiNE, AND START A SMALL RETAIL BUSINESS IN ARROYO
GRA IDEA ID THEN LET'S SEE HOW THEY FEEL ABOUT BEING
BEATEN DWI BY THE COUNCIL IN THE NAME OF THE
UNCIL'S GOOD TASTE! THE SMALL BUSINESS COMMUNITY
F RETAILERS AND RESTAURANTS ARE WHAT iIAAKE THIS
TOWN, WE ARE ALL HONEST HARD WORKING FOLKS WHO
TOIL LONG DAYS AND NIGHTS, OFTEN FOR LITTLE PROFIT
AFTER TAXES, RENT, WATER. BILLS, ELECTRIC BILLS,
INSURANCE, WORKERS COMPENSATION COSTS AND BANNER
FEES!
Over the counter permit: After granting the permit for x amont of
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days, the city code enforcement could monitor them for removal
compliance.
Fewer but better,more clear rules.
Please don't over - regulate us!I!! Time is money in a small
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business and making us go in and get a permit or otherwise
hampering us by too much regulation or time wasting costs
money!
Quality of a shops' products, and tasteful presentations of the
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pruducts will sell, not bells and whistles in our area.
Promote business while maintaining a tasteful presentation of
advertisement.
Regulations are not required for Banners and Temporary Signs
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Retail business is the back bone on the city. And it would nbe
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important to remember where your dollars come from.
As of 10/19!2009 age 12 f 15
Agenda Item 9.c.
Page 16
should be up to the business. Help Business" Not hurts Less
regulation needed. In this financial hardship, lets help business
get clients which equals success - less vacancy of building and
tax revenue
Signs should be in good shape, not tattered or sloppy hung
properly. No hazards. In this economy we need all the help we
can get to attract attention to our business
Small business need help in these difficult economic times. We
need less goverenment regulation. Why would a business put up
a sign that is unatrictive.
Small business owners, like me and nay husband, rely heavily on
banners. Our garden center is somewhat hard to see from the
road, and if we did not have a banner or signs, no one would
know that we are there. It is so important for us to keep those
banners and signs for our business.
Small temporary banners should be allowed for a limited time
exposure.
To many permits for stuff is unfair. We already generate income
for the city just by being here.
Sometimes businesses need that extra communication to help
them out and a reasonable solution should be discussed
Temporary banners and signs are a necessity in order to
advertise specials and keep the economy moving. However, they
must be tastefully done.
Temporary banners are in important part of just about any
business. There should be guidelines but exceptions should be
on a case by case basis. I know that might not be fair but for
example - a deli should be able to put out its daily specials on a
sandwich board sign (pun intended) every day. At chameleon we
need our signge on the grass to call attention that we are down
here at the end so we would be out of business if that privilege
was denied. the permit process should be easy and that banner
applications are reviewed 2x a month so businesses need to plan
months in advance. By the way - there is a typo in corridor in
the first paragraph.
Temporary banners are just that, temporary. Many can be an
eyesore thereby detracting from the overall appearance of the
city.
Temporary is 30 days and for non - profit advertising of
community events and business should be separately reviewed
but no longer than 60 days
temporary signage and banners are very important for local
businesses to draw attention for special events.
That the fee, if any, is not a greedy , unreasonable one. And that
money doesn't buy favors.
The best method for advertising, to actually get someone to walk
in the door, is the immediate reminder such as a banner or sign.
Media advertising is fine but the banner reminds people to stop
and act. With today's economy it's imperative to catch as many
customers as possible without pouring out thousands of dollars
that might be wasted on media ads.
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As of 10/19/2009 ; t Page 13 of 1
Agenda Item 9.c.
Page 17
The city businesses are the life blood of city business taxes. In 1.08
these difficult economic times the city council should be
working with our businesses not against them.
The city council should be focused on the big issues. loads, 1.0
public safety, encouraging growth etc. Not small issues like this
The city council should Keep in mind that It is important to be
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conscious of helping business and therefore our community in
such trying econom times as these!
There are more important issues to wort' about in the city other
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than temporary signs and Manners. How about the increase in
graffiti and other real quality of life issues.
There i no probl Donut create one.
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There should be a permit required, but the permit process should
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be on line.
These are tough times. The city needs the tax revenues
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generated by our local businesses to operate and maintain our
current programs.
For many businesses a Manner can be a critical component to
drawing in business.
I think if we impose certain banner restrictions, such as hover
many a business can display, color choices and size (that really
should depend on where it will be placed), we can have banners
without the town getting a tacky look. As far as an "over the
counter" permit, if that includes a fee, then I cannot agree with
that. Other items such as sandwich boards - I think if they are
tastefully painted and do not obstruct walking traffic, they can
add a certain "old tfiney" charm to the commun N i n favor of
infla ables in genera, but for the car dealers, I think it is
appropriate for therm -arid they need all the help they can get! 1
would much rather have people buying their cars in Arroyo
Grande, then in Santa Marial
They should b allowed a -nd reasonable parameters set forth so
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the overall ambiance of the Village can be maintained.
Times are hard for all business right nova. I believe if the banner
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is kept clean, in good repair and is not unsightly it should be
allowed.
Times are very hard this is not the time to limit advertising in any
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way.
To please fight for our use of temporary banners and signs. It is
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crucial to my own business.
understand that small business Is importa a stop ma king
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regulations that cost both the b usiness to redo things and the
city to enforce them
Use your own discretion ...
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visabifity varies for different merchant sites and sometimes
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alternatives are needed for these merchants to get the attention
they need for their business
As of 10/19/2009 t. N_....x: Page 14 f1
��} �� { - � .�¢t .:� �:� : �¢ �.- � : � �. �.v V Agenda Item 9.c.
Page 18
We have a unique area, an area that sets a� example f
consistency, b eauty, limits, high stan dards, Vi sua l d and
re gulations upheld by the busi community. We have been
featured o national tele vision for o ur mascots and our Village.
Tacky advertisements are simply out -of-the question and detract
from what we have and what we ar Mo landlords address
signage in their leases and renters are aware o that part of their
lease and must adhere to the landlord's lease and requirements.
It Is all in the best interest of our Arroyo G rand e Village.
Working and living in the Arroyo G rande area, 1 have neare felt
that signing or special promo ads have oluttetred o cheap
the look of the down town area. Instead of impeading the
merchants, perhaps strategising support to vercome this
economy for the merchants would be time better spent.
.
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Total Responses: 93
As of 10/19/2009
Agenda Item 9.c 1 f 1
Page 19
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item 9.c.
Page 20
N ftRO �6
INCORPORATED
Fn
JULY 10. 1 911
�
C%
4 F
MEMORANDUM
T* CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER e0l
SUBJECT: CONSIDERATION OF POLICE BUILDING SITE ALTERNATIVES
DATE: MAY 4, 2011
RECOMMENDATIO
It is recommended the Council: 1 receive information regarding Police building site
alternatives; direct staff to prepare a feasibility study of co-locating the Police
Station at the Corporation Y ard site; and 3 delay selection of a preferred alternative
until the feasibility of use of the Corporation Yard is determined and the Council
receives a presentation on updated project alternatives for the East Grand Avenue
and Courtland street site.
FINANCIAL IMPACT:
The following are preliminary cost estimates for each of the options identified:
Alternative #1 —1 303 East Grand Avenue
Acquisition
Design, Engineering and Inspection
Construction
Furniture, Fixtures and Equipment
Financing and Acquisition Costs
Total
Funding sources are proposed as follows:
USDA Loan
Local Sales Tax Fund (Trade with General Fund Reserve
Redevelopment
Local Sales Tax Fund ( Trade of Transportation Facility funds
Sale of Existing Building
Total
$3,800,000
$400,000
$3
$1 00 S 000
$125,000
$7,425,000
$5,815,000
$350,000
$160,000
$300,000
$800,
$7,425,000
Agenda Item II.a.
Page 1
CITY COUNCIL
CONSIDERATION OF POLICE BUILDING SITE ALTERNATIVES
MAY 24 2011
PAGE 2
Alternative #2 — Courtland Street
Acquisition $1,740
Design, Engineering and Inspection $805,000
Site Development and Construction $5,650,000
Furniture, Fixtures and Equipment $100,000
Financing and Acquisition Costs $30,000
Total $8,825,000
Funding sources are proposed as follows:
USDA Loan $6,675,000
Redevelopment $200,000
Local Sales Tax (Trade with General Fund Reserve) $350,000
Local Sales Tax (Trade of Transportation Facility Funds) $300,000
Sale of Existing Building (Temporary use of reserves) $800
Total $8,325,000
Alternative #3 — West Branch Street
Design, Engineering and Inspection $750
Site Development and Construction $5
Furniture, Fixtures and Equipment $100,000
Financing and Acquisition Costs $30,000
Total $6,265,000
Funding sources are proposed as follows:
USDA Loan $4
Redevelopment $160,000
Local Sales Tax (Trade with General Fund Reserve) erve ) $
Sale of Old Punch Road Property 300
Sale of Existing Building {Temporary use of reserves} $ 800 , 000
Total $6,265,000
Costs have not been estimated for Alternative #4 — 1 375 Ash Street.
BACKGROUND:
The Police Department does not have adequate space for all personnel to perform
necessary functions. "f he Police Station was acquired from the phone company in
1973 and was last expanded in 1989. Staffing has grown to 36 full -time and 20 part-
time from 12 full -time and 6 part-time since the facility began use as the Police
Station and from 28 full -time and 15 part-time since the facility was last expanded.
Kerr needs include space for the detective unit, the addition of an adequate
Emergency Operations Center to coordinate citywide incident response activities in
the event of a disaster, and expansion of the dispatch center.
Agenda Item II.a.
Page 2
CITY COUNCIL
CONSIDERATION OF POLICE BUILDING SITE ALTERNATIVES
ES
MAY 24 2011
PAGE 3
The City placed a bond measure on the November 2010 ballot to help fund a new
station at the let acquired from the County at hest Branch Street and Rodeo Drive,
which was narrowly defeated. That property has subsequently been determined as
necessary to accommodate the proposed B risco Interchange improvements.
Staff immediately began working on identifying alternative sites and strategies. The
objective was to develop options that could reduce the costs sufficient to be funded
without the need for another bond measure.
At the May 22, 2007 meeting, the City Council approved the original agreement with
PFGC Architects to develop a feasibility study and needs assessment for expansion
of the existing Police Station. As a result of that study, alternative sites were pursued
and the City Council approved an agreement with PFGC Architects at the October
13, 2009 meeting for design of the proposed Police Station project at hest Branch
Street and Rodeo Drive. Most recently, at the April 12, 2011 meeting, the City
Council approved an extension and increase in the contract for the architect to
prepare an analysis of site alternatives and begin design.
ANALYSIS OF ISSUES:
The primary issues for consideration include cost, ability of the site to meet the
current and future facility needs of the department, and ability of the site location to
meet the needs of a potential future police department consolidation with the City of
Grover Peach. Discussions regarding consolidation are premature at this time.
However, even if consolidation does not occur in response to the current cost
analysis, it is likely to be pursued at some time in the future. Therefore, it is an
important consideration in order to ensure the project meets the long -term future
needs of the Police Department.
Construction cost estimates are based on conceptual site plans and have not been
prepared by cost estimators. Costs are also now rising and these are based on
current costs. Therefore, final costs will likely change. An estimated range of costs
was prepared by the architect and the average was used. The architect also
consulted with contractors to obtain feedback regarding the estimates.
Land acquisition costs have been estimated based on discussions with the property
owners. The Courtland Street site has not yet been appraised. The 1303 East
Grand Avenue site has been appraised, but the purchase price proposed by the
owner exceeds the amount of the appraisal.
Purchase of the Courtland Street site would be contingent upon approval of proposed
commercial buildings on the remainder of the site. A joint study session with the City
Council and Planning Commission regarding project alternatives under consideration
by the developer is scheduled for May 31, 2011. Therefore, it is recommended the
Council postpone direction on Police building alternatives until all information
Agenda Item 11.a.
Page 3
CITY COUNCIL
CONSIDERATION of POLICE BUILDING Sim ALmrERNATI Es
MAY 24 2011
PAGE 4
regarding the Courtland site alternatives is discussed since there will likely be a
number of considerations regarding this site.
There is currently $260, 000 in local sales tax funds programmed to the future for debt
service for financing of the Police station project. It is estimated that an additional
$140,000 would be necessary on an annual basis to fund Alternative 1. An
estimated additional $200,000 would be needed to fund Alternative #2. Alternative
#3 could be funded with an additional estimated $80,000 annually. Debt service
costs are based upon assumptions of utilizing USDA financing. Ho wever, based on
feedback received from USDA representatives, it 1s unlikely loan funds will be
available until next gear.
It is proposed that the additional costs be funded from savings from consolidation if it
is implemented. If not implemented, another ballot measure for bond funding may be
necessary, particularly for either of the options in the East Grand Avenue corridor.
ALTERNATIVES:
The following alternatives have been identified:
Alternative #1 — 1303 East Grand Avenue
The first option identified involves purchase and renovation of the existing building at
1303 East Grand Avenue, which is located at the southwest corner of East Grand
Avenue and Juniper Street. The existing building is roughly 22,000 square feet, of
which 18,000 square feet is usable space. The total site is approximately 44,000
square feet.
The architect has studied the structure to determine the feasibility of reuse as a
police facility. A feasibility study prepared b y the architect is presented in Attachment
A. In addition to the remodel necessary to meet the Police Department needs, it
would require upgrade of the structure to essential facility building code standards.
The property owner has been contacted and will consider sale of the property at this
time. Ho wever, they are successful in leasing more of the available space, a sale
would no longer be considered. The o wners have also indicated they would consider
a lease purchase proposal, which staff is studying.
Alternative # — Courtland Street
The second option would be to acquire the rear portion of the property at East Grand
Avenue and Courtland Street. The police building would be constructed north of the
People's Self Help affordable housing project. Commercial buildings would be
proposed north of the police building. NKT Commercial has indicated an interest in
selling the property if proposed commercial buildings on the front of the property are
approved. The available portion is estimated to be approximately 1.5 acres. The
architect has prepared a conceptual site plan and elevations, which are presented in
Attachment C.
Agenda Item II.a.
Page 4
CITY COUNCIL
CONSIDERATION OF POLICE BAILING SITE ALTERNATIVES
MAY 24, 2011
PAGE
Alternative #3 — West Branch Street and Old Punch Road
The 5 Cities Community Services Foundation recently completed a feasibility study
on fundraising capacity for the recreation center project and determined than the
project may need to be downsied. As a result, the City owned property at West
Branch Street and Old Punch Road could also accommodate the police facility. The
architect has not prepared site plans, but has estimated conceptual costs based
upon the site features.
Alternative #4 - 1 375 Ash Street
An additional option has been recently Identified, which Includes co- location of the
Police Station at the Corporation Yard. This was originally considered and dismissed
due to lack of available space. However, after additional discussion with staff, it has
been determined that the concept may be feasible if the Corporation Yard was
redesigned and rebuilt. The structures have reached their expected life span and the
City is currently ingesting funds in upgrades. A site and cost analysis have not yet
been prepared.
ADVANTAGES:
Alternative #1 — 1 303 East Grand Avenue
Site Alternative #1 would upgrade and reuse an existing underutilized building. The
site has a large parking lot. It is conveniently located within two blocks of Grover
Beach. "the property is highly visible, easily accessible by the public, and
strategically located near high volume police call areas. The Police Station would be
compatible with neighboring uses. Upgrade of the existing building is less costly than
construction of a new facility.
Alternative #2 — Courtland Street
Site Alternative #2 would enable construction of a new facility designed to meet the
current and future needs of the Police Department. It is located directly adjacent to
the Grover Beach City boundary. Use of the site as a police facility would enable
development of the property with less intensive traffic Impacts than the developer's
original proposal. The site would require less grading and provide a larger area than
the Rodeo give property originally acquired for the project.
Alternative #3 — West Branch Street and Old Punch Road
Site Alternative #3 is the most cost effective option because the property is already
owned by the City. The property is also graded so it is more cost effective to develop
than the West Branch and Rodeo Drive property proposed for the bond measure.
Alternative #4 - 1 375 Ash Street
Site Alternative ##4 would not involve property acquisition costs, would reduce site
development costs, would result in a new building, and would be conveniently
located adjacent to Grover Beach. It would enable efficient use of property already
zoned for a public facility and would upgrade other City facilities in need of
improvements. Co- location of the Police Station and Corporation Yard would
Agenda Item II.a.
Page 5
CITY COUNCIL
CONSIDERATION of POLICE BUILDING SITE ALTERNATIVES
MAY 24, 2011
PAGE 6
increase convenience and efficiency of Police operations since the vehicles are
maintained and fueled at the facility. Lastly, it would increase security of the other
City equipment and vehicles currently at the site.
DISADVANTAGES:
Alternative #1 —'1303 East Grand Avenue
Reuse of an existing building will result in maintaining an aged facility and will not
address Police Depar ent needs as ideally as a facility originally designed as a
police station.
Alternative #2 — Courtland Street
The Courtland site represents the highest cost alternative. The close proximity to the
affordable housing project presents design challenges in order to construct the facility
o the parking and office areas are not directly visible from the residential units. It is
estimated that an approximate 12 foot gall will be necessary and there will be some
risibility to police offices from the second story units and price versa. It will also utilize
desirable vacant commercial property for a public non-tax producing use.
Alternative #3 —We t Branch Street and Old Ranch Road
d
The site is not as strategically located to police call volume locations and may
preclude consolidation with Grover Beach since the facility world not be convenient
for their residents if that is determined to be a critical factor. [design would need to be
coordinated with the recreation center project.
Alternative # — 1375 Ash Street
The size of the property is limited given the needs of the two operations. As a result,
it has not yet been determined to be feasible. It would also result in other City costs
due to need to reconstruct Corporation bard facilities.
ENVIRONMENTAL TAL REVIE :
No environmental revie w is required at this stage of the process. Environmental
review will be prepared when a preferred site is identified and staff is directed to
p roceed .
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 19, 2011 and on the
City's web l e on Friday, May 20, 2011. No comments were received.
Attachments:
A. 1 303 East Grand Avenue Feasibility Study
B. Courtland Street Property Site Plan and Elevation
Agenda Item II.a.
Page 6
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Agenda Item II.a.
Page 7
BF - IBI GROUP ARCHITECTURE PLANNING
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION l T ARROYO RA DE POLICE STATION
FEASIBILITY STUDY
DOCUMENT CONTROL
Client:
Grande
Project Dame:
Arroyo Grande Police Station
Report Title:
Grand Avenue Professional Building
Renovation to Arroyo Grande Police Station
Feasibility Stud
IBl Reference:
09157.000
Version:
Draft
DI &I ulster:
j: kpre- intkprojectsAG log -1 ldoc reportlatrfeesibility -draft 2010-08-30.
Originator:
Janvi larnani
Reviewer:
Craig Atkinson
Authorization:
Craig Atkinson
Circulation List:
Steven D. Adams, City Manager, Steven N. Annibali, Chief Of Police
History:
Agenda Item II.a.
Page 8
13FG - 1131 GROUP ARCHITECTURE PLANNING
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY
2, CONSULTANT EVALUATIONS
3. STATEMENT OF PROBABLE COSTS
4, CONCEPTUAL DESIGN SKETCHES
5. APPENDIX
Agenda Item II.a.
Page 9
BF -IBI GROUP ARCHITECTS PLANNERS
Agenda Item 11.a.
Page 10
EF -IBI GROUP ARCHITECTS PLANNERS
CITY of ARROYO GRANDE
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION To ARROYO GRANDE POLICE STATION
FEASIBILITY STUDY
1, EXECUTIVE SUMMARY
1.1 ARCHITECTURAL SUMMARY
BFGC -IBI Group Architects Planners was retained by the City of Arroyo Grande to
provide this design, feasibility and cost study for conversion of an existing
commercial building into an Essential Service Public Safety Facility. The building is
located at North -East corner of Grande Avenue 8 Juniper Street in Arroyo Grande,
CA. The scope of this study includes the following:
• Analyze the proposed work for code compliance;
• Provide conceptual design for the proposed work;
• Provide Structural Evaluation of existing structure and the anticipated scope
of structural upgrades required to convert the building into an Essential
Service facility;
• Provide Mechanical Evaluation of the existing systems and required work to
modify the mechanical systems to service the intended use;
Provide Electrical System Evaluation and analyze the adequacy of the
systems for the intended use, and;
Provide a Preliminary Statement of Probable Cost for the proposed
conversion.
This study specifically excludes detailed working drawings and specifications,
agency reviews and detailed cost estimates. Any design fees stated are
approximations only, and do not constitute a fee quotation or offer of services.
Section 1 of this report presents a summary of the findings on code compliance.
Section 2 of this report presents a summary of the findings on the current Structural,
Mechanical, and Electrical Systems.
Section 3 presents probable costs.
Section 4 presents conceptual design sketches for the Site and Floor Plans.
Section 5 presents additional information including Consultant's detailed evaluations,
calculations and /or data sheets for consultants related to the tenant improvement of
the building.
This report was prepared based upon information obtained from the original
construction documents provided by the City of Arroyo Grande and original
prefabricated truss shop drawings obtained from the Truss Joist Corporation. A site
visit was conducted on September g, 2010 to review the existing building and site.
This meeting was attended by our Structural, Mechanical, and Electrical consultants.
Additional sources of information included:
11Pae
Agenda Item 11.a.
Page 11
W FINE R
j lr� -111 j r--li
A vi l ii, !W11 iiii'lli lipp
M
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION TO ARROYO GRANDE, POLICE STATION
FEASIBILITY STUDY
ion con J
i I s report
It is impolftant, to note that, the inforrnati taned in thi has a flnilte s,hel
Ifife". Recenit trends, in the construction industr have resultied reductlon,
currient construction costs due to the state of the ecionorn Taken toil It
e ev�n i e near futur.
bicornes, extrernel diff"cult to pro where e e
costwill g o �n, thi I
SUMMARY OF BUILDING CODE ANALYSIS:
A Item 1 1.a.
Pa 12
BFGC.IBI GROUP ARCHITECTS PLANNER
CITY OF ARR L A D E
GRAND AVENUE PROFESSIONAL BUILDIN
R ENOVATION TO ARROYO GRANDE POLICE STATION
FEASIBILITY STUDY
The proposed co nversion into an Essential Service facility requires that the building
be its compliance with the 2010 California Building Code ( CBC) and its Essential
Service facility requirements. The City o f Arroyo Grande Building Department will be
the Authority Haring Jurisdiction.
The project will require plan check revie w and inspection by the local authority
having jurisdiction. An approved Inspector of Record rd gill be required in accordance
with the California Administrative Code, Chapter 4, Article 1, Section 4- 1 b . In
addition observation of the construction shall be performed by the Architect and
Structural Engineer of Record crd its accordance with the California Administrative Code,
Chapter 4 , Article 1, Section 4 -211 (a). All renovations and additions shall conform t o
current codes including the current applicable accessibility, fire and life safety, and
the adopted green building standards. Toilet facilities, telecommunications devices,
parking and paths o travel will be required to com ply with current codes.
The following Preliminary Building Code Analysis illustrates that the proposed
building improvements can be designed and constructed in accordance with the
2010 California Building Code:
Preliminary 2010 California Building Code (CBC) Analysis
Co nstr uctio n T e: - B a FULLY SPFIKL�EFED
p
ccu anal Groups (CBC Table 3
Actual Allowable
Area Area (AJ
Existing Building
Assembly Group A -3 1,333 sf
Business Group B 20,333 sf
Subtotal Existing Building 22,672 sf
Proposed Addition {Sally Port - B ) 830 sf
T Actual Proposed Area 23,602 sf
Assembly Group A -3 1,333 sf 6,000 sf
Business Group B' 21,663 sf 3 sf
Area Modifications A= At+ A c I + c I .11
Frontage Increase ( CBC Section 506.2: Building If = .
completely surrounded by 3' m'in. yards.
Automatic Sprinkler System Increase (CBC I.
Section 506.3)
' Providing short term ho rooms only per discussion with Chief Ann ibali. It is the i ntent of this analysis to c these as a Business
Group Occupancy B). Final verification is required by Building Official.
1P age
Agenda Item 11.a.
Page 13
BFGC-181 GROUP ARCH�TECTS M.-ANNER"S
RH
GRAND AVENUE PROFESSIONAL BiU'ILD,lNjj
RENOVATION TO, ARROYO, GRANDE POLICE STATIO
FEASil BILITYSTUDI
Allowable Area Aq
Assembl Group (A-3): {600110+ [6000, x .5,41+ [6,0100x2 21,240 1
Business, Group (B)" {90001+ + [90010x2]) 31 860 sif
Allowable Hei 'ht (Cft I
tv Devel g p im ent St Stories Feeg
f
Offlice Mixed Use 3 35"
Actual Hei 2 30'-0"
Exit'Wiclth Re (CB,C Table 1005.1 [Total'
Occupant Load x
Exit Width Provided 12"1-011
Stairwa T'
Exit Width Re (' CBC abile 1005. 1): 1 ' 1
[Tiotal Occupant Loadx 0.2,]
Extit'Width Provided 8 2, 10 111
ExitAccess Travel Distance Re (CBC Table
1 1016. 1)
Assembl Group (
usiness Group, (B) 300
Corridor Fire Ratin Re (CBC Table 1017. 1) 0
A Item 1 1.a.
Pa 14
BF -IBI GROUP ARCHITECTS PLANNERS
CITY OF ARROYO GRANDE
RAND AVENUE PROFESSIONAL BUILDING
RENOVATION To ARROYO GRANDE POLICE STATION
FEASIBILITY STUDY
Vertical Exit Enclosures Required (CBC Section 1 hour
1020) 2
In addition to the above building code analysis the project will be required to be
constructed in conformance with all current accessibility requirements found in both
Title 24, and the American with Disabilities Act Standards for Accessible Design. The
site and building were designed in accordance with the 1 982 UBC. There have been
significant changes to these requirements in the 2010 CSC. A more detailed study
of the site including topographic mapping is required to verify the path of travel. It is
assumed that most of the door hardware and signage will need to be replaced in the
upgraded facility at all of the public access areas.
The existing bathrooms on the fiat floor appear to meet code and require only a
review and possible adjustments to be in compliance with the code as follows:
1. Replace room identification and door signage at bathroom entry doors.
2. Verify the following at the accessible stall doors:
a. Self- closing hinge;
b. Slide -bolt or flip -over type latch;
c. Loop or u- shaped wire pulls at both sides. 30 "- " A. F. F.;
d. Coat hook at " A. F.F. Maximum;
3. Entry door operating pressure to open 5 Ibs. maximum.
4. DispensersNVaste Dispenser bins can't project into clear space requirements
of any fixture.
5. Dispensers and other protruding elements with leading edges between 273,
and o" A.F.F. within the circulation space may not project more than " from
the wall per CBC 11 B..5;
6. Locate any waste disposal bins so that they don't encroach into any fixture
maneuvering or door clearance requirements.
The second floor bathrooms do not meet the current accessibility code requirements,
and would require extensive renovation. It is our recommendation that the City
renovate two single accommodation toilet facilities on the second floor to meet
current accessibility requirements. This is a conservative approach that will assist
the City comply with anticipated federal grant and /or loan requirements.
In accordance with the Code Analysis above it appears that the Fire & Life Safety
Construction requirements can be met. The fire -flow requirements for the building
are as follows:
2010 California Fire code (CFC) — Fire Flow Analysis
Minimum Required Fire -Flow CFC Section B105.2 & CFC Table
B105.1): 75 percent reduction to value in table due to automatic 1,500 gpm
sprinkler system; 1500 gpm minimum.
Minimum Required l=ire -Flow Duration CFC Table 13105.1) 4 Hours
2 1 Hour Vertical Enclosure not required per CBC Section "1020.1, Exception 9.
1 P a g
Agenda Item 11.a.
Page 15
BF -IBI GROUP ARCHITECTS PLANNERS
CITY of ARROYO GRANDE
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION To ARROYO GRANDE POLICE STATION
FEASIBILMY STUDY
A full automatic sprinkler system is required to approve this building for an Essential
Service Facility use per Municipal Code Section 6.04.020, Paragraph A3. This new
system will require all new underground piping, double detector check valves and
integration with the Fire Alarm system per the City of Arroyo Grande Development
Code. There is currently a fire hydrant on Juniper Street at the southeast corner of
the building and another one on Grand Avenue at the northwest corner of the
building so it is reasonable to assume these hydrants will meet the flow and distance
requirements for the fire-flow indicated above. There is 6" fire line in Juniper that
we believe would be adequate to serve the building.
SUMMARY of CITY of ARROYO GRANDE ZONING ANALYSIS:
Preliminary Zoning Analysis
Assessor's Parcel No.:
Site Are
Zone:
Land Use
Permitted Use
Conditional Use Permit Required
inthar -k
Front Yard
Fear Yard
Side Yard
Street Side Yard Juniper St.
Site Coverage
Building Footprint
Paring
Landscape & Walkways
Floor Area Ratio
Parking Requirement
Else: Public Buildings — Administrative
Requirement
Work Space Square Footage
Parking
77-130-11
43,705 sf
Gateway Mixed-Use
Public Safety Facility
Yes
No
Re q uired
Provided
0'- 0" to 10'-0"
33-DFF
' -" t 151—O
199 -
0 to ' -o"
9 141
D f - 13 to 15 ,- ,a
3 ' - 1 as
Square
% of
Footage
coverage
13,064
29.9%
22,940
52.5%
7,701
17.6%
Maximum Provided
1. .4
1/150 of Work Space
10,653 sf
Required Provided
1 69
3 This is a conservative evaluation of the parking requirements. A review with the Planning Division wiII be required to adequately document
the parking requirements.
6`Page
Agenda Item 11.a.
Page 16
BF C -IBI GROUP ARCHITECTS PLANNERS
CITY OF ARROYO GRANDE
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION TO ARROYO GRANDE POLICE STATION
FEASIBILITY STUDY
2. CONSULTANTS EVALUATIONS
2.1 STRUCTURAL EXECUTIVE SUMMARY
Lampman & Smith, A Structural Engineering Corporation performed a site survey
and reviewed all of the documentation supplied by the Owner and the Truss joist
manufacturer. The scope of their evaluation was to determine if the existing
structural system meets the design criteria for the proposed Essential Service
Facility building use and to identify what structural deficiencies and/or geological
hazards exist, it any. Final determination of structural modifications required to bring
the building into compliance with the current code, are not part of this report.
It appears that due to the condition of the existing building and the nature of the
seismic retrofit requirements that from a structural standpoint the building is a good
candidate for conversion into a Public Safety Facility.
See Structural Feasibility of Eisting Office Building, dated September 2, 201
located in Section 5 of this report.
2.2 MECHANICAL EXECUTIVE SUMMARY
2.2.1 MECHANICAL SYSTEMS
Brummel Myrick Associates performed a site survey and reviewed all of the
documentation supplied by the Owner. The scope of their analysis included a review
of the existing mechanical systems to determine their capacity to serve the building
for its proposed use. In addition they were to provide recommendations for new
HV C equipment and energy conservation measures required to meet current Title
24 Energy Code standards and to match the zone heating and cooling loads in the
proposed facility.
Their analysis of the as constructed condition indicates that the existing system (s)
are obsolete and well beyond their life expectancy and will not meet current Title 2
Energy Code standards. Their conclusion was that all of the existing equipment and
air distribution needs to be removed and replaced
2.2.2 PLUMBING SYSTEMS
The Domestic water system size appears adequate for the proposed use. Should
the City require an upgrade to flush valve style water closets it would require an
upgrade to the entire interior distribution piping system and an increase in the size of
the waiter meter serving the building to 1- 1/2'x. In addition a central water heating
system needs to be provided for the shower arrears to accommodate the new use.
71Pa 9 e
Agenda Item 11.a.
Page 17
BFC -IBI GROUP ARCHITECTS PLANNER
CITY OF ARROYO GRANDE
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION TO ARROYO GRANDE POLICE STATION
FEASIBILITY STUDY
The existing multi - metered gas service would need to be removed and replaced with
a single larger gas meter to serge the entire building. The gas distribution piping will
need to be removed and replaced.
2,2.3 MECHANICALIPLUM BING ANALYSIS
See Mechanical /Plumbing Feasibility Study in section 5 of this report.
2.3 ELECTRICAL SYSTEM ANALYSIS
2.3.1 UTILITYIINFR STRUCTURE
Thoma Engineering performed a site survey and reviewed all of the documentation
supplied by the Owner. The scope of their analysis included review of the current
wire utility systems including the electrical, data, telephone, CAT, and other low
voltage systems. From that analysis they were to provide a report on their capacity
related to the proposed Essential Service Facility use. Their basic finding is that
many of these systems would require upgrades to some extent to comply with
current utility service requirements, single tenant occupancy, universal accessibility
requirements, and current Title 24 energy requirements. In addition it was noted
that there is currently no emergency generator on the project site, which, would need
to be provided for in this essential service Public Safety facility. Although there are
n o plans to significantly change the current parting configuration, the current fixtures
are close to the end of their life expectancy and should be replaced if it fits within the
City's budget.
The recommendation is to upgrade the main switchboard and infrastructure from the
transformer, as well as, replacing the main distribution and branch circuiting inside
the building to accommodate the reprised configuration and the addition of
emergency power.
2.3.2 BUILDING LIGHTING
The existing lighting will not comply with the current Title 24 Energy standards. It will
be a requirement, of this project to provide new energy efficient lighting throughout
the interior and exterior of the building. A new lighting control system in accordance
with Title 24 Energy standards must also be designed into the project.
2.3.3 COMMUNICATIONS
The basic infrastructure into the building appears to be adequate. The low voltage
communications cabling and infrastructure throughout the building would need to be
removed and replaced to accommodate the reprised configuration. A new Fire Alarm
system in accordance with the City's Municipal Code would need to be added to the
building.
81Pae
Agenda Item 11.a.
Page 18
BF GC-181 GROUP ARCHITECTS PLANNER
CITY OF ARROYO GRANDE
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION TO ARROYO GRANDE POLICE STATION
FEASIBILITY STUDY
In addition to a new Fire Alarm system the building upgrade will include a Video
Surveillance System {CCTV}, Access Control System, Intrusion Detection, and
Radio/Dispatch infrastructure.
2.3.4 ELECTRICAL ANALAYI
See Electrical Analysis letter dated September 1 , 2010 in Section 5 of this report.
1Pa g e
Agenda Item 11.a.
Page 19
GRAND AVENUE PROFESSIONAL BUILDING
RENOVATION TO ARROYO G ( ANVE POLICE STATION
FEASIBILITY STUDY
IN 1 ; 1 111i MENEM
Renovation of Professional BUJIldin 239,80 Sf $95 $2,278,1010
Sec u' it Control' S includin
Survedlanice 19340 Sf $5 $96 700
Emer Generator S 19340 Sf $5 $96,700
Subtotal Construction Costs $2,471, 500
P
ro , Contin 1 Ls 15.0% $370, 725
Tota] Di'rect Construction Clols,ts $21842y2,26
Surve
1
Ls
$7,500
$7
Soils,'Tes,fin
1
Ls
$2o,'1000
$20,000
Architectural Feles
$3281,650
Arc,hitectural & En Fees Oncludin Civil
1
Ls
110.0%
$247,150
Construction Admi'nistrat,i'on,/Ob,,se,rva,tion (Essiential
Service),
6
Reimbursable Expenses (Estimated)
Ls
5,000
$51,000
Con structi on Testin
1
%
2.0%
$45,5162
Pro Ins pectiron
9
Mo
$7,500
$67,500
I i $ 4619w2l 2
Tot',al Probable Project Costs $3311
A Item I I.a.
Pa 20
BF C.IBI GROUP ARCHITECTS PLANNERS
RAND AVENUE PROFESSIONAL BUILDING
RENOVATION TO ARROYO GRANDE POLICE STATI N
FEASIBILITY STUDY
4. CONCEPTUAL DESIGN SKETCHES
Agenda Item 11.a.
Page 21
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Section B
THIS PAGE INTENTIONALLY LEFT BLANK
Agenda Item II.a.
Page 32