R 4394 RESOLUTION NO. 4394
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 11 -015, AUTHORIZING CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR 74
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 23-
24, 2011
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby approve Temporary Use Permit 11 -015 authorizing the following actions and
use of the following described City property for the Harvest Festival:
1. "No parking/tow away" restrictions and use of the City parking area behind the
former City Hall from the entrance of Mason Street and extending to the area of the
Gazebo and Short Street for use between the hours of 5:00 p.m. on Thursday,
September 22, 2011 until 8:00 a.m. Sunday, September 25, 2011.
2. The use of the Heritage Square Park for various displays, activities, and contests
from 8:00 a.m. to 6:00 p.m. on Saturday, September 24, 2011.
3. "No parking/tow away" restrictions" and the use and closure of Short Street from
Nelson to the Swinging Bridge from 8:00 a.m. to 6:00 p.m. on Saturday,
September 24, 2011.
4. "No parking /tow away" restrictions and the use and closure of Nelson Street from
Mason Street to Bridge Street from 8:00 a.m. to 6:00 p.m. on Saturday, September
24, 2011.
5. "No parking /tow away" restrictions and the use and closure of Mason Street from
Le Point Street to Poole Street from 8:00 a.m. to 12:00 p.m. on Saturday,
September 24, 2011.
6. "No parking/tow away" restrictions and the use and closure of Bridge Street from
the Lucia Mar Unified School District Parking lot to Branch Street from 8:00 a.m.
to 6:00 p.m. on Saturday, September 24, 2011.
RESOLUTION NO. 4394
PAGE 2
7. "No parking/tow away" restrictions and use and closure of Kiwanis Park, Olohan
Alley from Bridge Street to Short Street and the City Hall parking lot of 300 East
Branch Street from 12:00 p.m. to 9:00 p.m. on Friday, September 23, 2011 and
from 8:00 a.m.until 6:00 p.m. on Saturday, September 24, 2011.
8. The use of the City's electrical service as needed for the lighting of booths, sound
system, and contests.
9. That the City Council authorizes "no parking /tow away" restrictions and closure of a
portion of East Branch Street from U.S. Highway 101 to Stanley Avenue.
10. That the City Council authorizes a banner for the event to be installed across East
Branch Street.
11. That the Arroyo Grande Police Department will control traffic around the parade
route, and police officers will be stationed to give instructions to motorists on
detouring the parade route.
12. That three parking spaces on Mason Street at the corner of Nelson Street, adjacent
to Nelson Green be reserved for vehicles associated with the petting zoo.
13. That the gate between Emerald Bay Drive and Miller Way will be opened during the
event for increased resident access.
BE IT FURTHER RESOLVED, that the following streets shall be closed with "no
parking/tow away" restrictions for the Harvest Festival Parade on Saturday, September 24,
2011, from 8:00 a.m. to noon: West and East Branch Street from Rodeo Drive to Mason
Street, Old Ranch Road from West Branch Street to the end of the City owned property,
Wesley Street between Larchmont and West Branch Street, Traffic Way to Station Way,
North Mason Street to Tally Ho Road, Tally Ho Road from North Mason Street to James
Way and South Mason Street to Poole Street. In addition, E. Branch will be closed from
Mason to Highway 227 (Bus Barn) from 8 a.m. to 12 noon. However, parking will be
allowed.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere to
certain requirements and conditions imposed by the City regarding cleanup and traffic
control and all other applicable conditions of the Temporary Use Permit with the above
findings and subject to the conditions as set forth in Exhibit "A ", attached hereto and
incorporated herein by this reference.
RESOLUTION NO. 4394
PAGE 3
On motion of Council Member Guthrie, seconded by Council Member Brown, and on
the following roll call vote, to wit:
AYES: Council Members Guthrie, Brown, Costello, Ray, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 23 day of August 2011.
RESOLUTION NO. 2 /3 94 7
PAGE 4
44,2
TONY FER AYOR
ATTEST:
i s / L:!_
KELLY W M •J` E, CITY CLERK
APPROVED AS TO CONTENT:
S .ISMS, CITY MANAGER
APPROVED AS TO FORM:
TI THY J. CA L, CITY ATTORNEY
RESOLUTION NO. 4394
PAGE 5
EXHIBIT "A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT 11 -015
74 ANNUAL HARVEST FESTIVAL
GENERAL CONDITIONS:
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The event organizers shall comply with all of the Conditions of Approval for
Temporary Use Permit 11 -015.
4. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
RECREATION AND MAINTENANCE SERVICES CONDITIONS:
5. The Harvest Festival Committee is to contact the Recreation and Maintenance
Services Department no later than September 16, 2011 regarding the number and
location of trash receptacles to be placed in the downtown area.
6. The Harvest Festival Committee is responsible for disposal of its garbage into large
trash containers. The Harvest Festival Committee is responsible for providing
adequate dumpsters to accommodate all garbage and recycling in addition to
required trash containers.
7. The Harvest Festival Committee is responsible for providing trashcan liners for all
trash containers.
8. The Harvest Festival Committee is responsible for providing additional restroom
supplies for the festival. Should the City provide these supplies, the Harvest
Festival Committee will reimburse the City for the cost of these supplies and related
staff time.
RESOLUTION NO. 4394
PAGE 6
9. Supplemental restroom facilities shall be provided by applicant.
10. The Recreation and Maintenance Services Division will provide and place all
delineators, signs and barricades for road closures, "no parking/tow away" and
detour routes. The Harvest Festival Committee shall pay for all water barricades.
11. The event organizers shall place an advertisement in the September 16, 2011
edition of the Five Cities Times -Press Recorder advising residents of street
closures and "no parking /tow away" restrictions.
12. At least two weeks in advance of the event, organizers shall mail or hand deliver a
notification of street closures to every property located within the area where street
closures will occur.
13. At least two weeks in advance of the event, organizers shall mail or hand deliver a
notification of the opening of the Emerald Bay Drive gate to every property
accessed from Miller Way, Miller Court, the 200 and 100 block of Le Point Street,
and W. Le Point Street.
14. The event organizers shall provide a $1,000,000 commercial general liability
insurance policy naming the City as additional insured subject to approval by the
City Attorney. Proof of insurance shall be submitted to the Director of Legislative
and Information Services ten (10) days before the event.
15. The event organizers shall contact the Recreation and Maintenance Services two
weeks prior to the event to check on the status of street maintenance/construction
activities. The Recreation and Maintenance Services may require the event
organizers to provide temporary construction (orange plastic) fencing around areas
designated as potentially hazardous.
BUILDING AND LIFE SAFETY DIVISION CONDITIONS:
16.A handicapped accessible toilet shall be included where other portable toilets are
located.
17. All electrical must be inspected by the Building and Life Safety Division prior to the
event opening.
18. All tape used for marking the booth locations shall be removed by the event
organizers.
19.The project shall comply with the most recent edition of the California State Fire
and Building Codes and the International Building and Fire Codes as adopted by
RESOLUTION NO. 4394
PAGE 7
the City of Arroyo Grande. Specifically, all temporary- wiring provisions of the
C.E.C. must be met.
FIVE CITIES FIRE AUTHORITY CONDITIONS:
20. Emergency access must be maintained to the satisfaction of the Fire Chief.
21. All food booths (cooking) must comply with the Five Cities Fire Authority guidelines,
must have County Health Department approval, and must ensure total compliance
of booth operators. The Five Cities Fire Authority will not allow non - compliant
booths to operate.
22. The use of generators must be reviewed and approved by the Fire Chief.
23.A detailed chart or map will be provided to the Fire Chief for approval prior to the
event, showing placement of all booths, to include actual dimensions of access
pathways for fire apparatus and emergency vehicles.
24. Per the approval of the Fire Chief, there will be medical service dedicated to the
event.
25.AII fire lanes must be posted and enforced in accordance with Police and Five
Cities Fire Authority guidelines. Fire lanes and access must be approved by the
Fire Chief.
26. The applicant shall identify an individual to act as liaison with the Five Cities Fire
Authority for the purpose of maintaining life and safety.
27. Prior to opening the event, the fire access road shall be posted. The applicant
shall provide continuous enforcement of the fire access road during the event.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San
Luis Obispo, State of California, do hereby certify under penalty of perjury, that
Resolution No. 4394 is a true, full, and correct copy of said Resolution passed
and adopted at a regular meeting of the City Council /Redevelopment Agency of
the City of Arroyo Grande on the 23` day of August 2011.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 24
day of August 2011.
j / / / /t SC1[.4 /fl/llZ --
KELLY TM /RE, CITY CLERK