Minutes 2011-09-13 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, SEPTEMBER 13, 2011
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:09 p.m.
2. ROLL CALL
City Council/RDA: Council/Board Member Joe Costello, Council/Board Member Jim Guthrie,
Council/Board Member Tim Brown, Mayor Pro Tem/Vice Chair Caren
Ray, and Mayor/Chair Tony Ferrara were present.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraetsch, Director of Recreation and
Maintenance Services, and Community Development Director Teresa
McClish.
3. FLAG SALUTE
Mayor Ferrara led the Flag Salute.
4. INVOCATION
Pastor Randy Ouimette, Pastor of St. John's Lutheran Church and Chaplain of the Five Cities Fire
Authority, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Brown moved, Mayor Pro Tern Ray seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
The following members of the public spoke during Citizens' Input, Comments and Suggestions:
Jeff Pinak and Brad Snook, representing Surfrider Foundation.
8. CONSENT AGENDA
Mayor/Chair Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed.
Mayor Pro Tem/Vice Chair Ray and Council Member Guthrie requested that Item 8.c. be pulled.
Action: Council/Board Member Guthrie moved, and Council/Board Member Brown seconded
the motion to approve Consent Agenda Items 8.a. through 8.f., with the exception of Item 8.c.,
with the recommended courses of action. The motion passed on the following roll-call vote:
Minutes: City Council/Redevelopment Agency Regular Meeting Page 2
Tuesday, September 13, 2011
AYES: Guthrie, Brown, Costello, Ray, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period August 16, 2011
through August 31, 2011.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council/Redevelopment Agency
meeting of August 23, 2011, as submitted.
8.d. Consideration of an Award of Contract to Hanley General Engineering Corporation
for Construction of the Sewer Lift Station No. 3 Upgrade Project, PW 2010-10.
Action: 1) Awarded a contract for the Sewer Lift Station No. 3 Upgrade Project to
Hanley General Engineering Corporation in the amount of $262,500; and 2) Authorized
the City Manager to approve change orders for 10% of the contract amount, $26,250 for
unanticipated costs during the construction phase of the project.
8.e. Consideration of Extension of Interim Affordable Housing Loan Agreement with
Habitat for Humanity for San Luis Obispo County.
[RDA]
Action: Approved an extension to the Interim Affordable Housing Loan Agreement with
Habitat for Humanity for San Luis Obispo County.
8.f. Consideration of Offer of Sale for a Billboard at 145 East Branch Street and Loan
Agreement Between the City of Arroyo Grande and the Arroyo Grande
Redevelopment Agency.
[COUNCIL/RDA]
Action: No action was recommended.
ITEMS PULLED FROM THE CONSENT AGENDA
8.c. Consideration of Approval of an Agreement for Contractor Services for a
Centralized Irrigation System.
Recommended Action: 1) Approve an Agreement for Contractor Services with John
Deere Green Tech in the amount of $89,699.97; 2) Authorize the Mayor to execute the
agreement; 3) Authorize the City Manager to approve additional services, not to exceed
a total aggregate cost of $135,000 for the entire project; and 4) Direct staff to issue the
Notice to Proceed along with other necessary contract documents.
In response to questions from Mayor Pro Tern Ray and Council Member Guthrie, staff explained
the basis for the recommended funding for additional services. Brief discussion ensued
regarding whether there was a need for such a substantial amount of additional funding as
requested, and what an appropriate amount of funding would be under the circumstances. It
was determined that the it should not exceed 15% of the contracted amount.
Action: Council Member Guthrie moved to 1) Approve an Agreement for Contractor Services
with John Deere Green Tech in the amount of $89,699.97; 2) Authorize the Mayor to execute
the agreement; 3) Authorize the City Manager to approve additional services, not to exceed
15% of $89,699.97; and 4) Direct staff to issue the Notice to Proceed along with other
necessary contract documents. Mayor Pro Tern Ray seconded, and the motion passed on the
following roll-call vote:
Minutes: City Council/Redevelopment Agency Regular Meeting Page 3
Tuesday, September 13, 2011
AYES: Guthrie, Ray, Costello, Brown, Ferrara
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
None.
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Mayor Pro Tem Ray announced that she would not be able to attend the Harvest Festival as
she will be attending the*League of California Cities Annual Conference.
Mayor Ferrara reported on his attendance at the fourth meeting of the 5 Cities Diversity
Coalition, and noted that he would also be attending the upcoming League of California Cities
Annual Conference.
15. STAFF COMMUNICATIONS
None.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 7:31 p.m.
Tony•Ferr ba,'
a yor
ATTEST:
Kelly Wet ore, ity Clerk
-(Approved at CC Mtg