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Minutes 2011-11-08 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, NOVEMBER 8, 2011 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:03 p.m. 2. ROLL CALL City Council/RDA: Council/Board Member Joe Costello, Council/Board Member Jim Guthrie, Council/Board Member Tim Brown, and Mayor/Chair Tony Ferrara were present. Mayor Pro Tem/Vice Chair Caren Ray was absent. Ciry Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/Ciry Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Chief of Police Steve Annibali, Community Development Director Teresa McClish, and Assistant Planner Matt Downing. 3. FLAG SALUTE Terry Orton, representing the Arroyo Grande Lions Club, led the Flag Salute. 4. INVOCATION Pastor/Chaplain Randy Ouimette, representing St. John's Lutheran Church and the Five Cities Fire Authority, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Brown moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS None. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Council Member Brown pulled Item 8.d. Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.j., with the exception of Item 8.d., with the recommended courses of action. City Attorney Carmel read the full titles of the Ordinances in Items 8.i. and 8.j. The motion passed on the following roll-call vote: Minutes: City Council/Redeve/opment Agency Regular Meeting Page 2 Tuesday, November 8, 2011 AYES: Brown, Guthrie, Costello, Ferrara NOES: None ABSENT: Ray 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period October 16, 2011 through October 31, 2011. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular Ciry Council meeting of October 25, 2011, as submitted. 8.c. Consideration of Cancellation of December 27, 2011 City Council Meeting. Action: Canceled the Regularly scheduled Council meeting of December 27, 2011 due to the holiday and furloughs. 8.e. Consideration of Temporary Use Permit Case No. 11-021 Authorizing the Closure of City Streets for the Annual Arroyo Grande Village Improvement Association Christmas Parade, November 27, 2011. Action: Adopted Resolution No. 4409 entitled: "A RESOLUT/ON OF THE C/TY COUNCIL OF THE C/TY OF ARROYO GRANDE APPROV/NG TEMPORARY USE . PERMIT NO. 11-021 AND AUTHOR/Z/NG THE CLOSURE OF C/TY STREETS FOR THE ANNUAL ARROYO GRANDE� V/LLAGE /MPROVEMENT ASSOC/ATION CHR/STMAS PARADE, NOVEMBER 27, 2011". 8.f. Consideration of an Award of Contract to Brough Construction, Inc. for Construction of the Citywide Concrete Repair Project, PW 2011-08. Action: 1) Awarded a contract for the Citywide Concrete Repair Project to Brough Construction, Inc. in the amount of $69,126; and 2) Authorized the City Manager to approve change orders for 10% of the contract amount, $6,913, for unanticipated costs during the construction phase of the project. 8.g. Consideration of a Second Amendment with Water Systems Consulting, Inc. for Updates to the Water and Sewer Master Plans. Action: 1) Approved a Second Amendment to the Consultant Services Agreement with Water Systems Consulting, Inc., in the amount of $9,146 for updates to the Water and Sewer Master Plans; 2) Authorized the Mayor to sign the Second Amendment with Water Systems Consulting Inc.; and 3) Appropriated $4,573 from the Water Fund and $4,573 from the Sewer Fund into the Water and Sewer Master Plan project. 8.h. Consideration of Month to Month Agreement for Contractor Street Services with SP Maintenance. Action: Approved a temporary month to month agreement with SP Maintenance Services for street sweeping services. . 8.i. Consideration of Adoption of an Ordinance Amending Chapter 10.16 of the Arroyo Grande Municipal Code Regarding Parking. Action: Adopted Ordinance No. 639 entitled: "AN ORD/NANCE OF THE CITY COUNCIL OF THE C/TY OF ARROYO GRANDE AMEND/NG PORT/ONS OF CHAPTER 10.16 OF TITLE 10 (VEH/CLES AND TRAFF/C) OF THE ARROYO GRANDE MUNICIPAL CODE REGARD/NG PARK/NG". 8.j. Adoption of an Ordinance Amending Chapter 8.12 of the Arroyo Grande Municipal Code Regarding the Emergency Services Organization. Action: Adopted Ordinance No. 638 entitled: "AN ORD/NANCE OF THE C/TY COUNC/L OF THE CITY OF ARROYO GRANDE AMEND/NG CHAPTER 8.12 OF Minutes: City Council/Redevelopmenf Agency Regular Meeting Page 3 Tuesday, November 8, 2011 TITLE 8 (HEALTH AND SAFETI� OF THE ARROYO GRANDE MUNIC/PAL CODE REGARD/NG THE EMERGENCY SERV/CES ORGAN/ZAT/ON". ITEMS PULLED FROM THE CONSENT AGENDA 8.d. Consideration of Policy Regarding the Delegation of Claims Handling Responsibilities to the California Joint Powers Insurance Authority. Action Recommended: Adopt a Resolution establishing a policy that delegates to�t liability claims handling responsibilities to the California Joint Powers Insurance Authoriry, as authorized by Government Code Sections 910, et seq. In response to questions by Council Member Brown, staff clarified that the current process for processing claims has not changed. Council Member Brown also stated he had previously requested a comparison of cost quotes from other insurance companies. City Manager Adams responded that he would follow up on the request. Action: Council Member Brown moved to adopt Resolution No. 4410 entitled: "A RESOLUTION OF THE CITY COUNC/L OF THE C/TY OF ARROYO GRANDE ESTABL/SH/NG A POLICY. THAT DELEGATES TORT LIAB/L/TY CLA/MS HANDLING RESPONS/B1LIT/ES TO THE CAL/FORN/A JO/NT POWERS /NSURANCE AUTHORITY AS AUTHOR/ZED BY GOVERNMENT CODE SECTIONS 910, ET SEQ.". Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Brown, Guthrie, Costello, Ferrara NOES: None ABSENT: Ray Mayor Ferrara announced that Mayor Pro Tem Ray was attending a family event and was hoping to arrive at the meeting by 8 p.m. Therefore, he requested that Item 9.b. be moved up on the Agenda as the first Public Hearing item in order to allow time for Mayor Pro Tem Ray to arrive to participate in Item 9.a. regarding Public Art. � 9. PUBLIC HEARINGS 9.b. Consideration of Staff Project 11-003; Location — Citywide; Applicant — City of Arroyo Grande; Introduction of an Ordinance Adding Chapter 9.32 to Title 9 of the Arroyo Grande Municipal Code Regarding Mobile Vending. Matt Downing, Planning Intern, presented the staff report and recommended that the Council introduce an Ordinance adding Chapter 9.32 to Title 9 of the Arroyo Grande Municipal Code regarding mobile vending within the City. Staff responded to questions from Council. Mayor Ferrara opened the public hearing. There were no comments received, and the public hearing was closed. Action: Council Member Costello moved to introduce an Ordinance entitled: "AN ORD/NANCE OF THE CITY COUNCIL OF THE C/TY OF ARROYO GRANDE ADD/NG CHAPTER 9.32 TO TITLE 9 OF THE ARROYO GRANDE MUN/C/PAL CODE REGARD/NG MOBILE VEND/NG". Council Member Guthrie seconded, and the motion passed on the following roll call vote: Minutes: City Council/Redevelopment Agency Regular Meeting Page 4 Tuesday, November 8, 2011 AYES: Costello, Guthrie, Brown, Ferrara NOES: None ABSENT: Ray 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Fiscal Year 2011-12 First Quarter Budget Status Report. [CC/RDA] Administrative Services Director Kraetsch presented the staff report and recommended that the Council/Board approve Carryover Appropriations as shown on Schedule A and approve budget adjustments and recommendations as listed in the Quarterly Financial Report and shown on Schedule A. Staff responded to questions from Council. Mayor/Chair Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. � Action: Council/Board Member Guthrie moved to approve Carryover Appropriations as shown on Schedule A and approve budget adjustments and recommendations as listed in the Quarterly Financial Report and shown on Schedule A. Council/Board Member Brown seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Brown, Costello, Ferrara NOES: None ABSENT: Ray 9. PUBLIC HEARINGS 9.a. Consideration of a Resolution Amending the Design Guidelines and Standards for Mixed Use Districts and Amending the Public Art Guidelines and an Ordinance Amending Chapter 16.08 of the Arroyo Grande Municipal Code to Incorporate the Guidelines by Reference. Communiry Development Director McClish presented the staff report and recommended that the Council: 1) Adopt a Resolution amending the Design Guidelines and Standards for Mixed Use Districts and modifying the Public Art Guidelines and the Public Art Donation Program; and 2) Introduce an Ordinance amending Chapter 16.08 of the Arroyo Grande Municipal Code to incorporate the Guidelines by reference. Staff responded to questions from Council. Mayor Ferrara opened the public hearing. There were no comments received, and the public hearing was closed. Action: Council Member Costello moved to adopt a Resolution entitled: "A RESOLUT/ON OF THE CITY COUNCIL OF THE C/TY OF ARROYO GRANDE AMEND/NG THE DES/GN GUIDELINES AND STANDARDS FOR M/XED USE D/STRICTS AND MODIFY/NG THE PUBLIC ART GU/DEL/NES AND PUBLIC ART DONAT/ON PROGRAM (DEVELOPMENT Minutes: City Council/Redeve/opment Agency Regular Meeting Page 5 Tuesday, November 8, 2011 CODE AMENDMENT 11-005). Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Costello, Brown, Guthrie, Ferrara NOES: None ABSENT: Ray Action: Council Member Costello moved to introduce an Ordinance entitled: "AN ORD/NANCE OF THE C/TY COUNCIL OF THE CITY OF ARROYO GRANDE AMEND/NG CHAPTER 16.08 OF T/TLE 16 OF THE MUN/C/PAL CODE TO /NCORPORATE THE PUBLIC ART GU/DEL/NES BY REFERENCE". Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: Costello, Guthrie, Brown, Ferrara NOES: None ABSENT: Ray 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Council Member Brown noted he had received correspondence from a citizen who had received a parking ticket for parking too long in an area of the Village where the "no parking" restrictions were just approved to be removed. Mayor Ferrara also expressed concerns about the parking � enforcement issue in the Village and noted he would follow up with City Manager Adams on the matter. Council Member Costello reported that he recently attended the Annual Hospice of San Luis Obispo Counry appreciation luncheon. He announced that the public is invited to participate in their annual Light Up A Life event to be held on Thursday December 8�' at the Village Gazebo. Mayor Ferrara announced that Thursday, November 10`� will be the opening arguments in the Redevelopment lawsuit, and it will be televised live on the California Redevelopment Association website. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 7:45 p.m. � Minutes: City CounciURedeve/opment Agency Regular Meeting � Page 6 � Tuesday, November 8, 2011 . Tony erra a r/Chair ATTEST: � . � Kelly Wet re, ity Clerk/Agency Secretary � (Approved at CC Mtg ��'Z Z'���� ) . � , � �. � � .