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08g Approval of Minutes 12/13/11MINUTES SPECIAL MEETING OF THE ClTY COUNCIL TUESDAY, DECEMBER 13,2011 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. ROLL CALL: Mayor Tony Ferrara called the special meeting to order at 6:45 p.m. Council Member Jim Guthrie, Council Member Joe Costello, City Manager Steven Adams and City Attorney Tim Carmel were present. Council Member Tim Brown and Mayor Pro Tem Caren Ray were absent. 2. PUBLIC COMMENT: None. 3. ClTY COUNCIL CLOSED SESSION: a. CONFERENCE WlTH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Property: APN: 077-201 -01 2; Located at 224 S. Halcyon Rd Agency Negotiator: Steven Adams, City Manager Negotiating Party: Tierra Pacific Development, LLC A CA Under Negotiation: Price, Terms and Conditions of Potential Purchase b. CONFERENCE WlTH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Property: APN: 077-201 -01 0; Located at 91 6 Dodson Way Agency Negotiator: Steven Adams, City Manager Negotiating Party: Angeline Brown Under Negotiation Price, Terms and Conditions of Potential Purchase c. CONFERENCE WlTH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Property: APN: 077-201 -009; Located at 91 2 Dodson Way Agency Negotiator: Steven Adams, City Manager Negotiating Party: Mary Bruggeman Under Negotiation: Price, Terms and Conditions of Potential Purchase 4. RECONVENE TO OPEN SESSION: Mayor Ferrara announced that there was no reportable action from the closed session. 5. ADJOURNMENT: The meeting was adjourned at 7:01 p.m. Agenda Item 8.g.Page 1 Minutes of City Council Special Meeting December 13, 201 1 Page 2 Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg ) Agenda Item 8.g.Page 2 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, DECEMBER 13,2011 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER MayorlChair Ferrara called the Regular City CouncillRedevelopment Agency meeting to order at 2. ROLL CALL City CouncilIRDA: CouncilIBoard Member Joe Costello, CouncillBoard Member Jim Guthrie, and MayorIChair Tony Ferrara were present. Mayor Pro TemNice Chair Caren Ray and CouncilIBoard Member Tim Brown were absent. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information ServicesICity Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Chief of Police Steve Annibali, and Community Development Director Teresa McClish. 3. FLAG SALUTE Kristen Barneich, representing the Arroyo Grande Tree Guild, led the Flag Salute. 4. INVOCATION Dr. Paul E. Jones delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Introduction and Oath of Office - Police Officers Stephen Doherty and Blanca Perez. Chief Annibali introduced new Police Officers Stephen Doherty and Blanca Perez and highlighted their educational and career backgrounds. City Clerk Wetmore then administered the Oaths of Office to Officers Doherty and Perez. 5.b. Honorary Proclamation. Declaring December 21, 2011 as "National Homeless Persons' Memorial Day. Mayor Ferrara read and presented an Honorary Proclamation declaring December 21, 201 1 as "National Homeless Persons' Memorial Day" to Thomas Clough, representing the Homeless Services Oversight Council and 5 Cities Homeless Coalition. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Costello moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Amy Simpson, representing 234-Taxi, LLC, expressed concerns regarding bandit cab operations that are jeopardizing taxi service in Arroyo Grande and the South County. Tom Martin, representing South County Sanitary Service, announced that the solid waste pickup Agenda Item 8.g.Page 3 Minutes: City Council/Redevelopment Agency Regular Meeting Tuesday, December 13, 201 1 Page 2 schedule would not change due to the holidays and customers should put their cans out on their normal pick up day. 8. CONSENT AGENDA MayorIChair Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. MayorIChair Ferrara commented on Item 8.b. on behalf of Mayor Pro TemNice Chair Ray regarding the Arroyo Grande Redevelopment Agency Annual Financial Reports and commended Administrative Services Director Kraetsch for her detailed work on this item. Action: CouncilIBoard Member Guthrie moved, and CouncilIBoard Member Costello seconded the motion to approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Guthrie, Costello, Ferrara NOES: None ABSENT: Ray, Brown 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period November 16, 2011 through November 30, 201 1. 8.b. Consideration of Acceptance of the Arroyo Grande Redevelopment Agency Annual Financial Reports. [CCIRDA] Action: Received and filed the Arroyo Grande Redevelopment Agency Annual Financial Reports for the fiscal year ended June 30,201 1. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Special and Regular City Council meetings of November 22,201 1, as submitted. 8.d. Consideration of Underground Utility District No. 7 Panel Conversion Agreement. Action: Authorized the City Manager to execute an Agreement for panel conversions with Pacific Gas and Electric Company for Underground Utility District No. 7. 8.e. Consideration of Amendment of Consultant Services Agreement with Planning Company Associates and Assignment of Agreement to Point C. Action: 1) Authorized the City Manager to execute a fifth amendment to the Consultant Services Agreement with Planning Company Associates for assistance in obtaining Caltrans approval for a proposal to address deficiencies at the Brisco RoadIHalcyon Road - Highway 101 Interchange; and 2) Approved assignment of the Agreement to Point C, LLC, successor to the Planning Company. 8.f. Consideration of Purchase of One New Sewer Cleaning Truck Action: 1) Approved the lease purchase of one new sewer cleaning truck from Haaker Equipment Company in the amount of $294,076.68; and 2) Authorized the City Manager to execute a lease purchase financing agreement in the amount of $69,076.68. 8.9. Consideration of Acceptance of the 2011 Street Resurfacing Project, PW 2011-06. Action: 1 ) Accepted the project improvements as constructed by American Asphalt South, Inc. in accordance with the plans and specifications for the 2011 Street Resurfacing Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized Agenda Item 8.g.Page 4 Minutes: City Council/Redevelopment Agency Regular Meeting Tuesday, December 13,201 1 Page 3 release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 9. PUBLIC HEARINGS 9.a. Consideration of Request from South County Sanitary Service for Integrated Solid Waste Collection Rate Increase. City Manager Adams introduced Mr. Bill Statler who provided a presentation on the proposed integrated solid waste collection rate increase proposal and recommended the Council adopt a Resolution approving the South County Sanitary Service integrated solid waste collection rate increase. Staff and Mr. Tom Martin from South County Sanitary Service, Inc. responded to questions from Council regarding actions other agencies have taken to date, tipping fees, and the potential for offering customers the choice of a 20-gallon can. Mayor Ferrara opened the public hearing. Speaking from the public in opposition to the rate increase was Patty Welsh, Pradera Court. Hearing no further comments, Mayor Ferrara closed the public hearing. Following brief discussion, the Council requested that South County Sanitary Service provide options for offering a 20-gallon can when the next rate increase is considered. Additionally, Mayor Ferrara requested that South County Sanitary Service include a survey in their billing prior to the next rate increase request to determine how many customers would be interested in 20-gallon service. Action: Council Member Guthrie moved to adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING INTEGRATED SOLID WASTE COLLECTION SERVICE RATES". Council Member Costello seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Costello, Ferrara NOES: None ABSENT: Ray, Brown 9.b. Consideration of a Draft Housing Element Update Workshop; General Plan Amendment No. 11 -002. Community Development Director McClish introduced consultant Lisa Wise who provided a presentation on the Housing Element Update and responded to questions from Council. Staff recommended the Council review the Draft Housing Element Update with Planning Commission comments and recommendations and authorize submittal of the draft document to the State Department of Housing and Community Development in accordance with the requirements of Government Code Section 65585. Mayor Ferrara opened the public hearing. Speaking from the public was Steve Ross, Garden Street, who expressed concern with elimination of incentives for passive solar systems. Hearing no further comments, Mayor Ferrara closed the public hearing. Agenda Item 8.g.Page 5 Minutes: City Council/Redevelopment Agency Regular Meeting Tuesday, December 13,201 1 Page 4 Brief discussion ensued regarding housing category allocations and making sure they fit the City's demographics, and form based zoning regulations. Council Member Guthrie requested that staff research other cities that have instituted from based zoning regulations, and Mayor Ferrara requested that the demographics be revised in the Housing Element document. Action: Council Member Costello moved to authorize submittal of the draft document to the State Department of Housing and Community Development in accordance with the requirements of Government Code Section 65585, including appropriate changes determined by staff to the housing category allocations to fit the demographics of the City. Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: Costello, Guthrie, Ferrara NOES: None ABSENT: Ray, Brown 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 1l.a. Consideration of a Resolution Repealing the Green Business Economic Incentive Program. [CCIRDA] City Manager Adams recommended this item be continued indefinitely due to the fact that the City has received interest from two potential businesses in the last week. MayorIChair Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. Action: CouncilIBoard Member Costello moved to postpone this item indefinitely. CouncilIBoard Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: Costello, Guthrie, Ferrara NOES: None ABSENT: Ray, Brown 1l.b. Consideration of Selection of Council Member Brown as Mayor Pro Tem. Mayor Ferrara recommended that due to Council Member Brown's absence at this meeting, that this item be postponed to the next regular meeting in January. Action: Council Member Costello moved to continue this item to the regular meeting of January 10, 2012, Council Member Guthrie seconded, and the motion passed unanimously by voice vote. 12. CITY COUNCIL MEMBER ITEMS None. Agenda Item 8.g.Page 6 Minutes: City Council/Redevelopment Agency Regular Meeting Tuesday, December 13,201 1 Page 5 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Mayor Ferrara congratulated Arroyo Grande High School, coaches and players on winning the CIF Football League Championship and noted that the team would be formally recognized at an upcoming meeting. Council Member Costello congratulated the Arroyo Grande Police Department on its work with the Arroyo Grande High School on logistics for the football event. Mayor Ferrara provided an update on the Brisco Interchange project which received conditional approval in the 2014 RTlP cycle. He also provided an update on SLOCOG's countywide survey of streets. 15. STAFF COMMUNICATIONS City Manager Adams announced that City offices would be closed for the holidays and a furlough period from December 23, 201 1 through January 3, 2012. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT MayorIChair Ferrara adjourned the meeting at 9:09 p.m. Tony Ferrara, MayorIChair ATTEST: Kelly Wetmore, City ClerklAgency Secretary (Approved at CC Mtg ) Agenda Item 8.g.Page 7 THIS PAGE INTENTIO NALLY LEFT BLANK Agenda Item 8.g.Page 8