08a Cash DisbursementsMEMORANDUM
TO: CITY COLlNClL
FROM: ANGELA KRAETsCH, DIRECTOR OF ADM~N~STRATIVE SERVICE&
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERA'rION OF CASH DISBURSEMENT RATIFICATION
DATE: JANUARY 24,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Jan 1 through Jan 15,2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $922,800.96 fiscal impact that includes the following items:
Accounts Payable Checks 15261 2-1 52729 $ 466,184.24
Payroll Checks & Benefit Checks $ 456,616.72
No or rr~inimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code' and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2011-12
budget.
Agenda Item 8.a.Page 1
CITYCOUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
JANUARY 24,201 2
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accol.~ntability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No enviror~mental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, January 19, 2012. The
Agenda and report were posted on the City's website on Friday, January 20, 2012. No
public comments were received.
Attachments:
1. Jan 1 to Jan 15,201 2 - Accounts Payable Check Register
2. Jan 13, 2012 - Payroll Check & Benefit Checks Register
Agenda Item 8.a.Page 2
Check History Listing
CITY OF ARROYO GRANDE
ATTACHMENT I
Page: 1
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152612 01/03/2012 000058 BANK OF AMERICA 12/8-2050 1 2/08/20 1 1
E 010.4424.5252 1,610.26
1,610.26
12/8-4590 12/08/2011
E 010.4425.5255 365.84
E 010.4425.5259 278.98
E 010.4423.5253 35.74
E 010.4425.5303 90.24
E 010.4424.5252 123.12
893.92
12/8-9444 12/08/20 1 1
E 010.4201.5607 84.49
E 010.4101.5501 595.00
E 010.4001.5504 25.95
705.44
12/8-2581 12/08/2011
E 010.4130.5201 15.81
E 010.4301.5255 634.38
650.19
12/8-4272 12/08/2011
E 010.4120.5503 11 0.00
E 010.4120.5201 39.86
E 010.4120.5501 126.50
E 010.4120.5501 299.00
575.36
12/8-9436 12/08/2011
E 010.4145.5501 40.94
E 010.4002.5501 375.49
E 010.4002.5501 7.00
423.43
Page: 1
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Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
12/8-2083 12/08/2011
E 01 0.421 2.5501 20.00
E 010.4212.5501 20.00
E 01 0.41 30.5201 23.78
63.78
1218-091 5 1 2/08/2011
E 010.4001.5501 53.50
53.50
152622 01/09/2012 005829 AK & COMPANY
152623 01/09/2012 0061 30 ALLIANCE READY MIX, INC
152624 01/09/2012 008756 AMERICAN ASPHALT SOUTH
152625 01/09/2012 007681 AMERICAN CARPET
Page: 2
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Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Pald Check Total
152627 0110912012 008304 AT&T MOBILITY
152628 0110912012 000078 BLUEPRINT EXPRESS
152629 0110912012 000081 BOLLINGER
152630 011091201 2 000090 BRISCO MILL & LUMBER
Page: 3
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date
149943 0110412012
E 220.4303.561 3 19.31
19.31
149836 1211 91201 1
E 220.4303.5255 18.27
152631 0110912012 000123 CA ST BRD EQUALIZATION
152632 0110912012 004548 CARMEL & NACCASHA. LLP
152633 0110912012 005355 CHANNEL COUNTIES
152634 0110912012 0001 74 COASTLINE
Page: 4
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Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152635 01/09/2012 008857 ARACELI CONTRERAS
152636 01/09/2012 008858 COUNTY OF SAN LUIS
152637 01/09/2012 006706 DORIS BROS TROPHIES INC
152638 01/09/2012 006833 FORD MOTOR CREDIT
152639 01/09/2012 008559 GARDENSOFT
152640 01/09/2012 008327 J AND MAUREEN GUTIERREZ
152641 01/09/2012 005910 IBEW LOCAL 639
Page: 5
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152642 01109/2012 001793 J J KELLER & ASSOCIATES
152643 01/09/2012 008859 HARRIET IARSON
152644 01/09/2012 000431 MISSION OFFICE PRODUCTS
152645 01/09/2012 000441 MULIAHEY FORD
152646 01/09/2012 007202 NOSSAMAN LLP
152647 01/09/2012 000468 OFFICE DEPOT
152648 01/09/2012 000481 PACIFIC GAS & ELECTRIC
Page: 6
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Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
12114-51981 5 1211 41201 1
E 010.4145.5401 72.42
72.42
1,002.95
152649 01/09/2012 000503 POOR RICHARD'S PRESS
152650 01/09/2012 008860 MARGARET RlCKlNG
152651 01/09/2012 002932 RUTAN 8 TUCKER, LLP
152652 01/09/2012 000598 SNAP-ON TOOLS CORP
152653 01/09/2012 008861 ADELE STONE
Page: 7
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Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152654 0110912012 008042 TOM'S AUTO SERVICE
152655 0110912012 004609 TROESH RECYCLING, INC
152656 0110912012 000673 US POSTAL SERVICE
152657 0110912012 008239 VERDIN MARKETING INK
152658 0110912012 000699 LEE WILSON ELECTRIC
D
152659 0111 112012 008864 D-PREP LLC
152660 0111 112012 006333 FIA CARD SERVICES
Page: 8
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Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152661 0111 112012 006333 FIA CARD SERVICES
Page: 9
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Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
12120-9702 1212012011
E 010.4201.5255 -12.70
E 010.4201.5503 75.00
E 01 0.4201.5602 86.90
E 01 0.4201.5604 27.69
E 010.4201.5255 71.19
E 01 0.4201.5602 51.29
E 01 0.4201.5201 12.92
E 01 0.4201.5604 21.66
E 01 0.4201.5255 17.98
B 010.0000.2025 19.38
B 010.0000.2025 164.64
Page: 10
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Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
12120-7066 12120120 1 1
E 01 0.4201.5501 26.00
26.00
12120-6321 1212012011
E 010.4201.5255 19.37
19.37
1 2120-4535 1 2120120 1 1
E 010.4201.5255 12.54
152662 0111 112012 0081 98 MANGANO HOMES INC
152663 0111 312012 0031 75 AQUA-METRIC SALES
152664 0111 31201 2 00751 8 ZAK AYALA
152665 0111312012 000055 B & T SVC STN
152666 0111312012 0081 83 NICHOLAS PETER
Page: 11
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date
336.00
152667 01/13/2012 000090 BRlSCO MILL & LUMBER
152668 01/13/2012 005812 BROUGH CONSTRUCTION
152669 0111 312012 000095 BURKE AND PACE OF AG INC
152670 01/13/2012 000123 CA ST BRD EQUALIZATION
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1,041 .OO
152671 0111312012 000142 CAL-COASTMACHINERY, INC
152672 0111 31201 2 006481 CALIFORNIA CONTRACTORS 77873 1 21261201 1
E 220.4303.5255 195.10
195.10
152673 0111 312012 000603 CARQUEST AUTO PARTS
152674 0111312012 008615 CARR'S BOOTS & WESTERN
152675 0111 31201 2 007689 CCC-ICC
152676 0111 312012 001990 CHARTER
Page: 13
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152677 0111 312012 000163 CHERRY LANE
152678 0111312012 001 840 DELL MARKETING LP
152679 0111312012 000208 J B DEWAR. INC
152680 0111 31201 2 006848 DNB INDUSTRIAL SUPPLY
152681 0111 312012 000240 FARM SLIPPLY CO
152682 0111 31201 2 004164 FEDEX
Page: 14
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Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152683 01/13/2012 001525 FERGUSON ENTERPRISES
152684 0111 31201 2 008675 FGL ENVIRONMENTAL
152685 01/13/2012 000605 THE GAS COMPANY
152686 01/13/2012 00281 3 GRANGER, INC
Page: 15
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
97115291697 1 2122120 1 1
E 640.4712.5255 79.43 .
79.43
971 0398844 1211 61201 1
E 640.4712.5603 15.81
15.81
6707408135 1211 31201 1
E 640.471 2.5603 3.94
152687 0111 31201 2 002358 GREAT WESTERN ALARM
152688 0111312012 001237 HANSON AGGREG. MID
152689 0111312012 003730 INDUSTRIAL TOOL BOX
152690 0111312012 008865 JERSEY MIKE'S SUBS
Page: 16
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date
20.00
152691 0111 31201 2 000376 LAWSON PRODUCTS, INC
152692 0111 312012 000383 LIEBERT, CASSIDY
152693 0111312012 000393 LUClA MAR UNIFIED SCHOOL
152694 0111 31201 2 000407 MANKINS FAMILY RENTALS
Page: 17
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152695 0111 312012 004061 HOWARD D MANKINS
152696 0111312012 000426 MlER BROS LANDSCAPE
152697 0111 312012 007760 OLlVlA MILLER
152698 0111 312012 008866 ROY MINDER
152699 0111312012 000429 MINER'S ACE HARDWARE
Page: 18
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
L95224 1211 91201 1
Page: 19
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Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
L95188 1211 91201 1
E 010.4420.5605 6.85
6.85
L95830 1 2126120 1 1
E 01 0.421 3.5604 3.76
3.76
L95854 1 2/26/20 1 1
E 010.4420.5605 3.22
3.22
184288 0110612012
E 640.471 2.5274 2.68
2.68
1841 86 011051201 2
E 010.4420.5605 2.36
2.36
152700 0111312012 008867 MARLA MONTIJO
152701 0111312012 000439 MOSS, LEVY & HARTZHEIM
152702 0111 312012 000466 NOBLE SAW, INC
Page: 20
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Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152703 0111312012 000481 PACIFIC GAS & ELECTRIC
152704 0111312012 000481 PACIFIC GAS & ELECTRIC
152705 0111312012 002670 RlCOH LEASING
152706 0111312012 003031 ROBERTSON SUPPLY
152707 0111 31201 2 000538 S & L SAFETY PRODUCTS
Page: 21
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152708 0111 312012 002142 SAN LUlS PAPER CO
152709 0111 312012 000570 SAN LUlS POWERHOUSE
152710 0111 312012 008868 SAN LUlS PRINT AND COPY
15271 1 0111 312012 000575 SANTA MARIA TIRE, INC
152712 0111 312012 006080 MARTINA SARMIENTO
15271 3 0111312012 003838 SILVAS OIL COMPANY, INC
152714 0111312012 003641 SOUTH COUNTY SANITARY
Page: 22
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
15271 5 0111 312012 000602 SOUTH SLO COUNTY SANlT
152716 0111 312012 004393 SP MAINTENANCE
152717 0111312012 000613 STATEWIDE SAFETY SIGNS
152718 0111 312012 008869 SYLVESTER SCREEN
152719 0111312012 002370 TITAN INDUSTRIAL
12191 1
WDR
Page: 23
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1048245 1211 91201 1
E 220.4303.5255 40.17
40.17
1048244 12/19/2011
E 01 0.4420.5255 24.06
24.06
152720 0111 31201 2 008042 TOM'S AUTO SERVICE
152721 01/13/2012 004609 TROESH RECYCLING, INC
152722 0111 312012 000904 TYLER TECHNOLOGIES INC
152723 01/13/2012 005252 ULTREX BUSINESS
152724 01/13/2012 006551 UNITED STAFFING ASSOC.
Page: 24
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Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
081 91 7 12/281201 1
E 640.4712.5303 884.80
884.80
2,001.17
152725 01/13/2012 000660 USA BLUE BOOK
152726 01/13/2012 002137 VERIZON WIRELESS
152727 01/13/2012 000685 WALLACE GROUP CORP
Page: 25
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Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
3261 7 12/07/2011
E 350.5656.7301 68.25
152728 0111 312012 007599 WATER SYSTEMS
152729 0111 312012 002609 WATERBOYS PLUMBING
109 checks in this report
boa Total: 466,184.24
Total Checks: 466,184.24
Page: 26
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
12123/201 1 - 1/5/2012
01/13/12
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services -
~ommuni~~~evelo~ment -
Police 4,421.52
Fire 9,321.31
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation - Admn
Rec - Special Events -
Children In Motion -
Soto Sport Complex
Public Works Maintenance 2,084.09
15,826.92
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Agenda Item 8.a.Page 29
THIS PAGE INTENTIO NALLY LEFT BLANK
Agenda Item 8.a.Page 30