08.a. Cash DisbursementMEMORANDUM
TO: CITY COUNCIL n,
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICES &
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: FEBRUARY 28,201 2
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Feb 1 through Feb 15,2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,184,687.66 fiscal impact that includes the following items:
Accounts Payable Checks 152940-1 53065 $ 692,959.67
Payroll Checks & Benefit Checks $ 491,727.99
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the subrr~ission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 201 1-12
budget.
Agenda Item 8.a.
Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
FEBRUARY 28,201 2
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, February 23, 2012. The
Agenda and report were posted on the City's website on Friday, February 24,2012. No
public comments were received.
Attachments:
1. Feb 1 to Feb 15,2012 -Accounts Payable Check Register
2. Feb 10, 2012 - Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
Check History Listing Page: 1
02/16/2012 1 :53PM CITY OF ARROYO GRANDE
-
Bank code: boa
Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total
152940 02/03/2012 007704 AECOM USA INC
152941 02/03/2012 005978 ALLIANT INSURANCE
152942 02/03/2012 006083 ARROYO GRANDE IN BLOOM
152943 02/03/2012 008304 AT&T MOBILITY
152944 02/03/2012 008666 AUTOSYS INC
152945 02/03/2012 000055 B & T SVC STN
152946 02/03/2012 0061 88 BFGC ARCHITECTS
Page: 1
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152947 02/03/2012 000090 BRISCO MILL & LUMBER
152948 02/03/201 2 005812 BROUGH CONSTRUCTION
152949 02/03/2012 0001 10 CA ST DEPT CORRECTIONS
152950 02/03/201 2 004548 CARMEL & NACCASHA, LLP
Page: 2
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152951 02/03/2012 000603 CARQUEST AUTO PARTS
152952 02/03/2012 001 990 CHARTER
152953 02/03/2012 005091 JOHN DEERE LANDSCAPES
152954 02/03/2012 000208 J B DEWAR, INC
152955 02/03/2012 004556 DIESEL INJECTION SYSTEMS
152956 02/03/2012 005928 DIRECT DOCUMENT
Page: 3
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152957 02/03/2012 008368 KRISTOPHER DOE
152958 02/03/2012 000225 EARTH SYSTEMS PACIFIC
152959 02/03/2012 000926 ECONOMIC VITALITY CORP
152960 02/03/2012 001 525 FERGUSON ENTERPRISES
152961 02/03/2012 008675 FGL ENVIRONMENTAL
152962 02/03/2012 006333 FIA CARD SERVICES
Page: 4
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152963 02/03/2012 006333 FIA CARD SERVICES 1120-7845 0112012012
E 01 0.4201.5272 835.05
E 01 0.4201.61 01 795.72
1,630.77
0112012012
E 01 0.4201.5501 175.00
E 01 0.4201.5255 47.08
E 01 0.4201.5208 7.90
E 010.4201.5255 699.99
929.97
0112012012
B 010.0000.2025 300.00
B 010.0000.2025 200.00
E 010.4201.5501 200.00
700.00
0112012012
E 010.4201.5272 180.57
B 01 0.0000.2025 64.62
E 01 0.4201.5272 209.14
454.33
0112012012
E 010.4201.5604 240.23
E 01 0.4201.5255 206.02
446.25
0112012012
E 01 0.4201.5255 88.84
E 010.4201.5608 100.00
E 01 0.4201.5608 80.00
E 01 0.4201.5608 10.86
E 010.4201.5208 94.94
374.64
Page: 5
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
7
Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1120-4068 0112012012
E 010.4201.5501 356.55
356.55
1120-5330 0112012012
E 010.4201.5255 167.00
E 01 0.4201.5255 16.15
183.15
01 12012012
E 01 0.4201.5604 19.55
E 010.4201.5604 27.69
E 010.4201.5201 55.24
E 01 0.4201.5604 26.61
E 01 0.4201.5255 26.89
E 01 0.4201.5255 14.00
169.98
0112012012
E 010.4201.5255 49.46
E 010.4201.5255 65.94
E 010.4201.5501 9.33
124.73
1120-5337 0112012012
E 01 0.4201.5501 9.90
E 010.4201.5501 . 40.00
Page: 6
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
8
Check History Listing
ClTY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152964 02/03/2012 008491 FRANK'S LOCK & KEY
152965 02/03/2012 002813 GRAINGER, INC
152966 02/03/2012 000288 ClTY OF GROVER BEACH
152967 02/03/2012 000339 INTERSTATE SALES
152968 02/03/2012 000379 LEAGUE OF CALIFORNIA
152969 02/03/2012 008891 MICHELLE MCDONALD
152970 02/03/2012 000429 MINER'S ACE HARDWARE
Page: 7
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
9
Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
188204 01/24/2012
E 640.4712.5610 75.41
Page: 8
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
0
Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
L92461 1 11221201 1
E 220.4303.561 3 19.37
19.37
Kg7274 101261201 1
E 220.4303.561 3 18.26
18.26
1861 42 0112312012
E 640.4712.5255 16.81
16.81
KO8666 0111 91201 2
E 010.421 3.5604 16.68
16.68
184358 0110712012
E 010.4430.5605 15.06
15.06
L98059 0111812012
E 640.471 2.5274 11.86
E 640.4712.5274 2.66
14.52
17921 2 111211201 1
E 01 0.4430.5605 5.90
5.90
L98961 011271201 2
E 220.4303.561 3 5.58
5.58
L95410 12/21/2011
E 01 0.421 3.5604 5.37
5.37
L98444 0112112012
E 01 0.4420.5605 2.55
2.55
186141 01 1231201 2
E 640.4712.5255 0.42
0.42
Page: 9
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
1
Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
728.57
152971 0210312012 000441 MULLAHEY FORD
152972 02/03/2012 007202 NOSSAMAN LLP
152973 02/03/2012 004085 OMNl MEANS LTD
152974 02/03/2012 000472 ORCHARD SUPPLY
152975 02/03/2012 000481 PACIFIC GAS & ELECTRIC
Page: 10
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
2
Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
30,902.98
152976 02/03/2012 008721 TERRY PARIS SPECIAL
152977 02/03/2012 000503 POOR RICHARD'S PRESS
152978 02/03/2012 003655 QUlNN RENTAL SERVICES
152979 02/03/2012 000539 SAFETY-KLEEN
152980 02/03/2012 002142 SAN LUIS PAPER CO
152981 02/03/2012 004258 SLO COUNTY HOUSING
Page: 11
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
5,000.00
152982 02/03/2012 002076 SLO COUNTY VISITORS
152983 02/03/2012 000598 SNAP-ON TOOLS CORP
152984 02/03/2012 00061 3 STATEWIDE SAFETY SIGNS
152985 02/03/2012 000620 STREATOR PIPE & SUPPLY
152986 02/03/2012 008042 TOM'S AUTO SERVICE
152987 02/03/2012 000641 TOSTE CONSTRUCTION
152988 02/03/2012 002377 TURF STAR, INC
Page: 12
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1 52989 02/03/201 2 006551 UNITED STAFFING ASSOC.
152990 02/03/2012 002933 UNIVAR USA, INC
152991 02/03/2012 000685 WALLACE GROUP A CALIF
152992 02/03/201 2 006578 WHITE.CAP CONSTRUCT.
152993 02/03/2012 000699 LEE WILSON ELECTRIC
153009 02/10/2012 002627 STEVEN ADAMS
153010 02/10/2012 001259 AGP VIDEO, INC
Page: 13
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 14
--
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
2,045.00
15301 2 0211 012012 000056 BACKYARD IMPROVEMENT
15301 3 0211 01201 2 007492 BAlTERY SYSTEMS
153014 02/10/2012 000935 BRUCE BEALlDOlN
Page: 14
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153015 02/10/2012 000090 BRISCO MILL & LUMBER
153016 02/10/2012 000122 CA ST BRD EQUALIZATION
153017 02/10/2012 000129 CA ST EMPLOYMENT DEVEL
15301 8 0211 012012 007085 CALPORTLAND
15301 9 02/10/2012 005601 MARY CANNON
153020 02/10/2012 001 952 CAR AUDIO CENTER
Page: 15
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
7
Check History Listing.
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153021 0211012012 000603 CARQUEST AUTO PARTS 731 4-535680 01/27/2012
E 220.4303.5601 87.41
153022 0211012012 004793 CFPl
153023 0211012012 005355 CHANNEL COUNTIES
1 53024 0211 012012 0001 60 CHAPARRAL
153025 0211 01201 2 0041 64 FEDEX
153026 021 01201 2 001 525 FERGUSON ENTERPRISES
Page: 16
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
8
Check History Listing
ClTY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
791 5488 01/23/2012
E 350.5656.7001 9.64
153027 02/10/2012 001 058 TONY M FERRARA
153028 02/10/2012 008675 FGL ENVIRONMENTAL
153029 02/10/2012 001060 GRACE BIBLE CHURCH
153030 0211 01201 2 000288 ClTY OF GROVER BEACH
153031 02/10/2012 001237 HANSON AGGREG. MID
153032 02/10/2012 0081 32 BETCHY HARRIGAN
Page: 17
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
9
Check History Listing
CITY OF ARROYO GRANDE
Page: 18
- -
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153033 0211012012 008351 HARVEY'S HONEY HUTS
153034 02/1012012 008895 BILL HEDGECOCK
153035 02/1012012 00031 1 HINDERLITER, DE LLAMAS
1 53036 0211 01201 2 006644 IRON MOUNTAIN
153037 0211012012 003949 KERN'S PAPER
153038 0211012012 008896 JEFF LAWLOR
Page: 18
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
0
Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
30.00
153039 0211 012012 008056 MATHESON TRI-GAS INC
153040 02/10/2012 000426 MlER BROS LANDSCAPE
153041 0211 012012 000429 MINER'S ACE HARDWARE
Page: 19
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
1
Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
187440 02/03/2012
E 640.4712.5610 12.91
12.91
LOO01 0 02/06/2012
E 640.4712.5255 10.76
10.76
L98896 01 /26/201 2
E 01 0.4420.5605 8.61
153042 0211 0/201 2 000439 MOSS, LEVY & HARTZHEIM
153043 021 0/201 2 000441 MULLAHEY FORD
153044 0210/2012 000468 OFFICE DEPOT
Page: 20
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
2
Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
152.62
153045 0211 012012 008892 MARINA ORTlZ
153046 0211 012012 001 834 PAPA - PESTICIDE
153047 02/10/2012 005938 PITNEY BOWES
153048 0211 01201 2 000503 POOR RICHARD'S PRESS
Page: 21
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153049 0211 012012 006696 POSTAL CONCEPTS
153050 0211 012012 00871 5 PSTC
153051 02/10/2012 00871 5 PSTC
153052 021 012012 000579 JOYCE SARUWATARI
153053 02/1012012 008399 SECURITY LINES US
153054 02/1012012 003838 SILVAS OIL COMPANY, INC
153055 02/10/2012 003831 RANDY D SMART, OD
Page: 22
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153056 0211 01201 2 000598 SNAP-ON TOOLS CORP
153057 0211012012 0061 54 SOUTH COUNTY AREA
153058 0211012012 000602 SOUTH SLO COUNTY SANlT
153059 021 012012 008897 ZACHARY STURBAUM
153060 0211 012012 006551 UNITED STAFFING ASSOC.
153061 021012012 002933 LlNlVAR USA, INC
153062 0211012012 000677 PEGGY VALKO
Page: 23
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153063 02/10/2012 0021 37 VERIZON WIRELESS 105122191 5 01 122/201 2
E 010.4305.5403 3.32
153064 02/10/2012 004097 WELLS FARGO BANK NATL
153065 02/10/2012 008898 CASSIE WILLIAMS
11 1 checks in this report
boa Total: 692,959.67
Total Checks: 692,959.67
Page: 24
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
6
ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
112012012 - 2121201 2
0211011 2
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services -
Community Development -
Police 5,147.24
Fire 3,672.20
Govrnment Bldg Maint.
Engineering
Fleet Maintenance -
Parks
Recreation - Admn
Rec - Special Events
Children In Motion
Soto Sport Complex
Public Works Maintenance 1,319.66
10,139.10
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Agenda Item 8.a.
Page 27
THIS PAGE INTENTIO NALLY LEFT BLANK
Agenda Item 8.a.
Page 28