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Agenda Packet 1999-03-09 , CITY COUNCIL ~Uy 0/ AGENDA ~ /fP1'4nrk Michael A. Lady Mayor Robert L. Hunt City Manager Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attorney Thomas A. Runels Council Member Nancy A. Davis City Clerk Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, MARCH 9,1999 7:30 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:30 P.M. 2. ROLL CALL 3. -FLAG SALUTE: KATHY COHON, AMERICAN ASSOCIATION OF UNIVERSITY WOMEN 4. INVOCATION: PASTOR ROBERT BANKER OPEN DOOR CHURCH, OCEANO 5. SPECIAL PRESENTATIONS: Proclamation - "Absolutely Incredible Kid Day" 6. AGENDA REVIEW: 6A. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - MARCH 9, 1999 PAGE 2 7. PUBLIC HEARINGS: None 8. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted in parentheses. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. a. Statement of Investment Deposits (SNODGRASS) (Action Required: Approval) b. Cash Disbursement Ratification (SNODGRASS) (Action Required: Approval) c. Cash Flow Analysis/Approval of Interfund Advance From the Sewer Facility Fund (SNODGRASS) (Action Required: Approval) d. Cost Allocation Plan Update (SNODGRASS) (Action Required: Approval) AGENDA SUMMARY - MARCH 9, 1999 PAGE 3 9. CONSENT AGENDA: (continued) e. Minutes of Special Meeting of February 9 and City Council Meeting of February 23. 1999 (DAVIS) (Action Required: Approval) f. Temporary Use Permits for Easter in the Village/Strawberry Festival/Fourth of July (HAMILTON) (Action Required: Adopt Resolution) g. Approval of Parcel Map AG 95-060 (SPAGNOLO) (Action Required: Approve Staff Recommendations) h. Authorization to Solicit Bids - Bikeway Project One - Paulding Middle School. Project No. 90-98-1 (SPAGNOLO) (Action Required: Approval) i. Grand Avenue. Elm Street to Halcyon Road - Program Supplement Agreement for No. M003 (SPAGNOLO) (Action Required: Approve Staff Recommendations) j. Appointment to Planning Commission (HUNT) (Action Required: Approval) 10. CONTINUED BUSINESS: a. Authorization to Solicit Request for Proposals for Curbside Recycling Service (HAMIL TON) (Action Required: Approval) b. Final Map Approval Process - First Reading of Ordinance (SPAGNOLO) (Action Required: Approve Staff Recommendations) 11. NEW BUSINESS: None 12. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council AGENDA SUMMARY - MARCH 9, 1999 PAGE 4 13. STAFF COMMUNICATIONS: Correspondence/Information for the City Council presented by the City Manager a) Correspondence from the City of Pismo Beach dated March 3, 1999 regarding the Joint City Councils Meeting 14. ADJOURNMENT: MARCH 11, 1999, 6:30 P.M. * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473-5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyogrande.org 5 Honorary Proclamation ... ... ... ... I . . . . ABSOLUTELY INCREDIBLE KID DAY PROCLAMATION WHEREAS, Camp Fire Boys and Girls, the national organization, will sponsor Absolutely Incredible Kid Day on March 18, 1999; and WHEREAS, Camp Fire Boys and Girls has issued a call to action, asking every adult in America to write a letter to a child or children on March 18, 1999; and WHEREAS, Camp Fire Boys and Girls has established the goal that every child receive a letter on March 18, 1999; and WHEREAS, the Camp Fire Council of the Central Coast Inc. in the City of Arroyo Grande ! teaches boys and girls self-reliance, good citizenship, and leadership; and WHEREAS, through contemporary programs and by speaking out on issues affecting youth and their families, Camp Fire Boys and Girls helps youth cope with their changing world; and WHEREAS, in Camp Fire the choices and opportunities are inclusive to boys and girls; and WHEREAS, Camp Fire Boys and Girls is commended for the valuable programs offered to young people in the City of Arroyo Grande and throughout the nation, and for the many services these young people perform for their communities through Camp Fire. NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby proclaim March 18, 1999, to be "ABSOLUTELY INCREDIBLE KID DAY" in the City of Arroyo Grande and declare the children of Arroyo Grande as absolutely incredible kids this 9th day of March, 1999. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affIxed this 9th day of March 1999. MICHAEL A. LADY, MAYOR -~------------- - ----.--...--..-..-....---..-.--.-.-. .-.-. ........ .______._____"_.._ ........_ _________.__._,._.._._..__._~____.._..._...._.__ .. ..~~_....._.___.___.m._.._.._~_.___ ..........._.__.........._..._____.__..__..._._...__._____________... 9.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~ SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: MARCH 9, 1999 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of February 28, 1999, as required by Government Code Section 53646 (b}. 9.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: MARCH 9, 1999 RECOMMENDA TION: It is recommended the City Council ratify the attached listing of cash disbursements for the period February 16 - February 28,1999. FUNDING: There is a $356,793.38 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT A - Cash Disbursement Listing ATTACHMENT B - February 19,1999 Accounts Payable Check Register ATTACHMENT C - February 26,1999 Accounts Payable Check Register ATTACHMENT D - February 26, 1999 Payroll Checks and Payroll Benefit Checks ATTACHMENT E - February 28,1999 Accounts Payable Pre-paid Check Register CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT Ji4 oI7~ 25', 1999 , ~ ''" ~ ,," "'''''~ March 9,1999 This report presents the City's investments as of February 28, 1999. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of February 28, 1999, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of February 28, 1999 compared with the prior month and the prior year. LAIFINVESTMENT rr J 1"'1(1'- 'IK}..JfJ INIH PRIOR YEAR Date: Feb. 1999 Jan. 1999 Feb. 1998 Amount: $9,710,000 9,410,000 6,880,000 Interest Rate: 5.27% 5.37% 5.74% CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City Clerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept. Index for Council xis VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/17/99 12:16 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89078 02/19/99 100962 JERRY FOGLEMAN REF.L/SACPE BOND-283 JAMES WAY 010.0000.2210 1,200.00 1,200.00 89079 02/19/99 036786 GAR BAR LIMITED DRAINAGE REIMB.1/99 010.0000.2220 14,863.00 14,863.00 89080 02/19/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5613 82.05 89080 02/19/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5613 80.14 162.19 89081 02/19/99 038376 GRAND AUTO PARTS BATTERY 010.4305.5255 75.02 75.02 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 14.99 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 46.78 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 3.82 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 4.77 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4213.5604 21.24 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 3.56 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 18.77 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 30.29 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 5.35 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 51. 68 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 10.70 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 29.55- 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 .88 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 10.25 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 7.39 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 103.13 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 109.37 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 111. 80 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 1. 63 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 11.80 89083 02/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 32.15 570.80 89084 02/19/99 036426 GTE WIRELESS CELL PHONE-DIVIS. CHIEF-FIRE 010.4211. 5403 22.71 89084 02/19/99 036426 GTE WIRELESS CELL PHONE-FIRE CHIEF 010.4211.5403 21.42 89084 02/19/99 036426 GTE WIRELESS CELL PHONE-FIRE-PORTABLE 010.4211. 5403 18.53 89084 02/19/99 036426 GTE WIRELESS CELL PHONE-STREETS SUPER 220.4303.5403 50.49 113.15 89085 02/19/99 039624 HAAKER EQUIPMENT WINDOW HANDLE/DOOR JAM 010.4211.5601 49.42 49.42 89086 02/19/99 100547 HI-TECH EMERGENCY ACCELERATOR PEDAL 010.4211.5601 151.15 151.15 89087 02/19/99 100892 JONES CARPET & UPHOLSTE CLEAN CARPETS-ELM 010.4213.5303 300.00 300.00 89088 02/19/99 048516 KEYLOCK SECURITY SPECIA DUP.KEYS 010.4201. 5604 13.33 13.33 89089 02/19/99 050894 LAWSON PRODUCTS,INC. WASHER SETS/PLUG/COTTER PIN 010.4211.5601 357.10 357.10 89090 02/19/99 056394 MIDAS MUFFLER & BRAKE ALIGN/LUBE/OIL 010.4305.5601 102.56 89090 02/19/99 056394 MIDAS MUFFLER & BRAKE SERVICE COMPRESSOR 010.4305.5603 15.36 89090 02/19/99 056394 MIDAS MUFFLER & BRAKE SVC.WELDER 010.4305.5603 15.36 89090 02/19/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER 010.4305.5601 50.00 183.28 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 02/17/99 12:16 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89092 02/19/99 057096 MINER'S ACE HARDWARE FLASHLIGHTS/HOE 010.4430.5273 34.62 89092 02/19/99 057096 MINER'S ACE HARDWARE TIRE SEALER 010.4430.5605 8.56 89092 02/19/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4420.5605 9.66 89092 02/19/99 057096 MINER'S ACE HARDWARE KITCHEN SUPPLIES 010.4211.5255 32.84 89092 02/19/99 057096 MINER'S ACE HARDWARE BATTERIES/DUCK TAPE 010.4211.5255 43.67 89092 02/19/99 057096 MINER'S ACE HARDWARE GLOVES/ROOF PATCH/JOINTKNIFE 010.4213.5604 50.70 89092 02/19/99 057096 MINER'S ACE HARDWARE STORAGE BOXES 010.4211. 5255 32.13 89092 02/19/99 057096 MINER'S ACE HARDWARE HOOKS 010.4211.5255 10.68 89092 02/19/99 057096 MINER'S ACE HARDWARE D2 BATTERY 010.4213.5604 3.21 89092 02/19/99 057096 MINER'S ACE HARDWARE RUBBER SWIVEL CASTER 010.4213.5604 10.47 89092 02/19/99 057096 MINER'S ACE HARDWARE OVEN DOOR 010.4213.5604 1.27 89092 02/19/99 057096 MINER'S ACE HARDWARE CORD/KLEENEX 010.4211. 5201 7.16 89092 02/19/99 057096 MINER'S ACE HARDWARE HEDGE SHEARS 010.4420.5273 37.93 89092 02/19/99 057096 MINER'S ACE HARDWARE ELECT. SUPPLIES 010.4213.5604 30.76 89092 02/19/99 057096 MINER'S ACE HARDWARE SOAP/SCREW SETTER 010.4211.5255 43.08 89092 02/19/99 057096 MINER'S ACE HARDWARE MINI BLIND/DBL TAPE 640.4712.5604 16.50 89092 02/19/99 057096 MINER'S ACE HARDWARE FILM 640.4712.5255 5.57 89092 02/19/99 057096 MINER'S ACE HARDWARE BULBS/HOOKS/TOOL HOLDER 010.4213.5604 26.31 89092 02/19/99 057096 MINER'S ACE HARDWARE MASKING TAPE 640.4712.5604 3.21 89092 02/19/99 057096 MINER'S ACE HARDWARE LADDER HOOKS/ELECT. TAPE 010.4213.5604 6.61 89092 02/19/99 057096 MINER'S ACE HARDWARE AA BATTERY/SURGE SUPPRESSOR 010.4420.5605 20.68 89092 02/19/99 057096 MINER'S ACE HARDWARE CASTERS 010.4420.5605 39.55 89092 02/19/99 057096 MINER'S ACE HARDWARE SCREWS 010.4420.5605 3.41 478.58 89093 02/19/99 100964 ONE ON ONE COMPUTER TRN WORKING SMARTER-WINDOWS 010.4201.5201 211.69 211.69 89094 02/19/99 063960 PACIFIC BELL PHONE 489-2345 010.4211. 5403 84.42 89094 02/19/99 063960 PACIFIC BELL DATA LINE 473-0379 010.4140.5303 2,168.26 2,252.68 89095 02/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,285.86 89095 02/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5'1<02 44.70 11,330.56 89096 02/19/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-1/15 010.4213.5303 548.00 548.00 89097 02/19/99 066924 PLAQUE SHAQUE ENGRAVED ID-PAGERS 010.4211.5603 71.50 89097 02/19/99 066924 PLAQUE SHAQUE FIREFIGHTER TROPHY/PLAQUE 010.4211.5255 45.05 116.55 89098 02/19/99 100965 DEBBIE PODSEDNIK REF. YOUTH WRESTLING-PEDSEDNIK 010.4424.5257 40.00 40.00 89099 02/19/99 067234 POLICE EXEC.RESEARCH FO RESEARCH MEMBERSHIP-TERBORCH 010.4201. 5503 125.00 125.00 89100 02/19/99 067548 POOR RICHARD'S PRESS COLORED COPIES 010.4201.5201 24.67 24.67 89101 02/19/99 100707 QUADRANT SYSTEMS,INC ANNUAL SOFTWARE SUPPORT 010.4120.5201 300.00 89101 02/19/99 100707 QUADRANT SYSTEMS,INC ANNUAL SOFTWARE SUPPORT 010.4421.5201 198.00 89101 02/19/99 100707 QUADRANT SYSTEMS,INC ANNUAL SOFTWARE SUPPORT 010.4201. 5201 102.00 600.00 89102 02/19/99 100966 KYLE SCHEFTER REF. YOUTH WRESTLING-SCHEFTER 010.4424.5257 40.00 40.00 89103 02/19/99 078156 SEBASTIAN OIL DISTRIB. FILTER/OIL 010.4211. 5608 57.79 89103 02/19/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 182.23 240.02 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 02/17/99 12:16 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89104 02/19/99 100195 SOUTH CNTY PERFORMING PERFORMING ARTS DONATION 284.4103.5505 10,000.00 10,000.00 89105 02/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 247.85 89105 02/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 95.00 89105 02/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 37.11 89105 02/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 117.22 89105 02/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 94.30 89105 02/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 53.00 644.48 89106 02/19/99 100967 SJ SOUZA CONSTRUCTION C BEDLOE LANE MAINT.PROJECT#l 350.5808.7001 23,055.92 23,055.92 89107 02/19/99 082040 STAPLES OFFICE CHAIR 010.4421. 6001 213 . 94 89107 02/19/99 082040 STAPLES OFFICE SUPPLIES 010.4421. 5201 3.10 89107 02/19/99 082040 STAPLES CR:OFFICE SUPPLIES 010.4211.5201 321.74- 89107 02/19/99 082040 STAPLES OFFICE CHAIR 010.4421.6001 182.31 89107 02/19/99 082040 STAPLES OFFICE SUPPLIES 010.4421.5201 17.71 89107 02/19/99 082040 STAPLES OFFICE SUPPLIES 010.4201. 5201 214.47 89107 02/19/99 082040 STAPLES OFFICE SUPPLIES 010.4201. 5201 5.67 89107 02/19/99 082040 STAPLES ERASABLE CALENDAR 010.4201. 5201 16.04 331. 50 89108 02/19/99 100253 FRED SWEENEY AWARDS DINNERS 010.4211.5255 1,340.00 1,340.00 89109 02/19/99 100168 UC REGENTS ASPHALT/PAVEMENT MAINT-PETERSO 010.4301. 5501 65.00 65.00 89110 02/19/99 088424 URBAN FUTURES INC. PROF.SVCS-RDH-PLAN IMPLEMENT. 284.4103.5303 945. 00 945.00 89111 02/19/99 100969 WEDELL CELLARS REIMB.O/PAY BUS.LIC-WEDELL 010.0000.2051 25.00 25.00 89112 02/19/99 092508 NANCY WILLIAMS REIMB.PRE SCHOOL SUPPLIES-WILL 010.4423.5253 75.68 75.68 TOTAL CHECKS 250,292.82 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 02/17/99 12:16 VOUCHER/CHECK REGISTER FOR PERIOD 21 FUND TITLE AMOUNT 010 GENERAL FUND 46,709.39 011 PAYROLL CLEARING FUND 169,177.30 220 STREETS FUND 304 . 93 284 REDEVELOPMENT AGENCY FUND 10,945.00 350 CAPITAL IMPROVEMENT FUND 23,055.92 640 WATER FUND 100.28 TOTAL 250,292.82 ATTACHMENT C VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/24/99 11:32 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89113 02/26/99 000468 A T & T-L/DIST SVC. DATA LINE 473-0379 010.4140.5303 124.76 124.76 89114 02/26/99 000898 ADDICTION MEDICINE. CONS PRE-EMPLOYMENT TEST-K.FRYER 010.4130.5303 45.00 89114 02/26/99 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT TEST-HAGLUND 010.4211.5303 45.00 89114 02/26/99 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT TEST-FAPP 010.4213.5303 45.00 89114 02/26/99 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT TEST-SMITH 010.4301. 5303 45.00 89114 02/26/99 000898 ADDICTION MEDICINE CONS PRE-EMPLOYMENT TEST-SCHMIDT 010.4301. 5303 45.00 89114 02/26/99 000898 ADDICTION MEDICINE CONS FLOW-UP-FULLER 010.4301. 5303 45.00 270.00 89115 02/26/99 040092 ALLAN HANCOCK COLLEGE REGIS-POLE CRIME SCENE 010.4201. 5501 95.00 95.00 89116 02/26/99 002262 EDWARD ALLEN USE OF FORCE-E.ALLEN 010.4201.5501 30.00 30.00 89117 02/26/99 003120 AMERICAN INDUSTRIAL SUP SAFETY GLASSES 010.4420.5255 28.38 28.38 89118 02/26/99 100897 AMERICAN TEMPS HAWORTH SVCS-1/31 284.4103.5303 580.90 89118 02/26/99 100897 AMERICAN TEMPS DAVIDSON SVCS-1/31 010.4130.5303 361.10 89118 02/26/99 100897 AMERICAN TEMPS HAWORTH SVCS-2/99 284.4103.5303 569.13 89118 02/26/99 100897 AMERICAN TEMPS DAVIDSON SVCS-2/99 010.4130.5303 341. 48 89118 02/26/99 100897 AMERICAN TEMPS HAWORTH SVCS-2/4 284.4103.5303 506.33 2,358.94 89119 02/26/99 004914 APEX SHARPENING WORKS FIX STARTER 010.4430.5603 11.07 89119 02/26/99 004914 APEX SHARPENING WORKS CHAIN SHARPENED 010.4420.5603 6.00 89119 02/26/99 004914 APEX SHARPENING WORKS SHARPEN 7 CHAINS 220.4303.5603 42.00 89119 02/26/99 004914 APEX SHARPENING WORKS OIL FOR GAS MIX 220.4303.5603 6.44 89119 02/26/99 004914 APEX SHARPENING WORKS SHAPEN 4 CHAINS 220.4303.5603 22.50 89119 02/26/99 004914 APEX SHARPENING WORKS NEW CHAINS/BARS 220.4303.5603 191. 71 89119 02/26/99 004914 APEX SHARPENING WORKS REPR.BLOWER 010.4420.5603 12.00 89119 02/26/99 004914 APEX SHARPENING WORKS BREATHER 220.4303.5603 10.96 302.68 89120 02/26/99 009554 BARNICK WINDOW COVERING MINI BLINDS 640.4712.5604 112 .88 112.88 89121 02/26/99 009750 BRENDA BARROW REIMB.AM/PM SUPPLIES 010.4425.5255 86.75 86.75 89122 02/26/99 013104 JEFF BROMBY MP5 TRAINING-BROMBY 010.4201. 5501 40.00 89122 02/26/99 013104 JEFF BROMBY NARCOT.INVEST-BROMBY 010.4201. 5501 498.00 538.00 89123 02/26/99 013806 BURKE AND PACE OF AG TABLE LUMBER 010.4420.5605 80.22 89123 02/26/99 013806 BURKE AND PACE OF AG PICNIC TABLE LUMBER 010.4420.5605 83.09 89123 02/26/99 013806 BURKE AND PACE OF AG REDWOOD LUMBER 220.4303.5613 32.43 89123 02/26/99 013806 BURKE AND PACE OF AG FORM LUMBER 010.4420.5605 286.59 482.33 89124 02/26/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS.JAN 16-31 225.4553.5507 1,543.25 89124 02/26/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-2/15/99 225.4553.5507 1,280.25 2,823.50 89125 02/26/99 018330 CA. ST. DEPT. OF JUSTICE JAN 99 FINGERPRINTS 010.4201.5324 32.00 32.00 89126 02/26/99 016692 CALIF. PEACE OFFICER'S A REGIS-USE OF FORCE E.ALLEN 010.4201.5501 225.00 225.00 89127 02/26/99 100086 CAREERTRACT REGIS-D. SANCHEZ 010.4201.5501 149.00 149.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/24/99 11:32 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89128 02/26/99 100971 CAREY GRAPHICS CAMERA READY ARTWORK 010.4130.5394 140.00 140.00 89129 02/26/99 021138 CENTRAL COAST FENCE INSTL.RETENTION BASIN FENCE 010.4420.5303 2,450.00 2,450.00 89130 02/26/99 022308 CERTIFIED LABORATORIES DE-MARK AEROSOL 220.4303.5613 140.65 140.65 89131 02/26/99 023010 RICHARD CHECANSKY REIMB.BOOKS-CHECANSKY 010.4201. 5502 43.97 43.97 89132 02/26/99 023088 CHERRY LANE NURSERY SWEET PEA SHRUB 010.4420.5605 15.93 89132 02/26/99 023088 CHERRY LANE NURSERY TREES 010.4420.5605 84.77 89132 02/26/99 023088 CHERRY LANE NURSERY TREE STAKES 010.4420.5605 34.23 134.93 89133 02/26/99 023322 CHRISTIANSON CHEVROLET READY TRUCK TO PASS SMOG 220.4303.5601 208.34 208.34 89134 02/26/99 023400 ROBERT CHUBBUCK REIMB. FUEL 010.4201. 5608 30.41 30.41 89135 02/26/99 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 208.00 208.00 89136 02/26/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 89136 02/26/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 89136 02/26/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 89136 02/26/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 40.00 89137 02/26/99 026832 CUESTA EQUIPMENT CO REPLACEMENT HOSE 220.4303.5603 57.92 57.92 89138 02/26/99 027534 D.G.REPAIR SVC.TRANSMISSION/LUBE/OIL 220.4303.5601 248.02 89138 02/26/99 027534 D.G.REPAIR R&R TRANSMISSION/PUMP SEAL 010.4420.5601 215.98 464.00 89139 02/26/99 064896 DAUPHIN DEPOSIT BANK Q-TIPS-EVIDENCE 010.4201. 5255 7.51 7.51 89140 02/26/99 100896 LISA DEL VAGLIO AM/PM SUPPLIES 010.4425.5255 100.00 100.00 89141 02/26/99 100974 CHRISTINA DENISON REF. PARK DEPOSIT-DENISON 010.0000.4354 25.00 25.00 89142 02/26/99 100975 JOANNA DENNERLEIN REF. PARK DEPOSIT-DENNERLEIN 010.0000.4354 25.00 25.00 89143 02/26/99 029250 J.B. DEWAR,INC. RED DIESEL FULE #2 010.0000.1202 173.41 173.41 89144 02/26/99 029484 DIESELRO INC. REPR.ELECTRICAL CONN. 612.4610.5603 55.00 89144 02/26/99 029484 DIESELRO INC. SVC BRUSH CHIPPER 220.4303.5603 291.65 89144 02/26/99 029484 DIESELRO INC. TENSION SPRING-BRUSH CHIPPER 220.4303.5603 39.39 89144 02/26/99 029484 DIESELRO INC. HEATER CONTROL CABLE 640.4712.5601 13 .29 399.33 89145 02/26/99 100968 DMG-MAXIMUS IMPACT FEE STUDY 010.4145.5303 1,806.83 1,806.83 89146 02/26/99 100676 DOUBLETREE HOTEL RESV-JEFF BROMBY 010.4201. 5501 948.00 948.00 89147 02/26/99 100978 DRAIN DOCTOR'S PLUMBING CLEAN SEWER/CHANGE URINAL 010.4420.5303 68.00 68.00 89148 02/26/99 032838 FAMILIAN PIPE & SUPPLY AIR/VACCUM VALVE REPL.PARTS 640.4712.5610 1,134.71 89148 02/26/99 032838 FAMILIAN PIPE & SUPPLY FIRE HYD.CHAINS/CAPS 640.4712.5610 331.40 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 02/24/99 11:32 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89148 02/26/99 032838 FAMILIAN PIPE & SUPPLY METER WASHERS 640.4712.5610 77.38 1,543.49 89149 02/26/99 100977 FAMILY SERVICES CENTER FAMILY SVC-DONATION 010.4145.5505 500.00 500.00 89150 02/26/99 033072 FARM SUPPLY CO. BACKFLOW KITS 010.4420.5605 123.34 89150 02/26/99 033072 FARM SUPPLY CO. BACK FLOW KIT/BALL VALVE 010.4420.5605 117.98 89150 02/26/99 033072 FARM SUPPLY CO. QUICK FIX SPRINKLER PARTS 010.4420.5605 7.12 248.44 89151 02/26/99 100100 HERMAN H. FITZGERALD NEWSOM SPRINGS/CALDWELL 11/98 350.5754.7301 7,798.32 89151 02/26/99 100100 HERMAN H. FITZGERALD NEWSOM SPRINGS/CALDWELL 12/98 350.5754.7301 5,126.18 12,924.50 89152 02/26/99 100691 FIVE CITIES-TIMES LEGAL 957 010.4002.5301 45.00 89152 02/26/99 100691 FIVE CITIES-TIMES LEGAL #986 010.4002.5301 85.50 130.50 89153 02/26/99 034826 FIX NETWORK BUS.UNMETERED PPP ACCT TO 2/99 010.4140.5602 34.95 34.95 89154 02/26/99 035178 FOREST NURSERY,INC. CR: PLANT CONTAINERS 010.4420.5605 72.75- 89154 02/26/99 035178 FOREST NURSERY,INC. TREES 010.4420.5605 79.15 6.40 89155 02/26/99 100700 G & M MOBILE SERVICE REPL.RADIATOR HOSES/THERMOSTAT 010.4430.5601 303.39 89155 02/26/99 100700 G & M MOBILE SERVICE REPR.REMOTE CONTROL-CRANE CABL 640.4712.5603 181.10 484.49 89156 02/26/99 038376 GRAND AUTO PARTS BATTERY 220.4303.5601 75.02 89156 02/26/99 038376 GRAND AUTO PARTS AIR FILTER 220.4303.5603 25.01 89156 02/26/99 038376 GRAND AUTO PARTS BATTERY 010.4305.5601 66.44 89156 02/26/99 038376 GRAND AUTO PARTS CR:BATTERY 010.4305.5601 66.44- 89156 02/26/99 038376 GRAND AUTO PARTS BATTERY 640.4712.5601 79.31 179.34 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 152.67 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 44.49 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 203.75 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 26.90 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 .94 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 14.89 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 640.4710.5201 67.57 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 640.4710.5201 5.32 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 16.02 89157 02/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 14.98 547.53 89158 02/26/99 038532 GRAND PERFORMANCE MUSIC REMOTE VOLUME CONTROL 284.4103.5201 125.00 125.00 89159 02/26/99 039312 CITY OF GROVER BEACH SEWER-CORP YARD-1/31/99 612.0000.4751 40.58 89159 02/26/99 039312 CITY OF GROVER BEACH DOG OBEDIENCE-JAN 99 010.4424.5351 15.20 55.78 89160 02/26/99 036426 GTE WIRELESS CELL PHONE-C/M 010.4145.5403 21. 96 89160 02/26/99 036426 GTE WIRELESS CELL PHONE-WATER/SEWER SUPER 612.4610.5403 50.26 89160 02/26/99 036426 GTE WIRELESS CELL PHONE-WATER/SEWER SUPER 640.4710.5403 50.25 122.47 89161 02/26/99 040130 HANSON CONCRETE PRODUCT LINERS/TOPS 010.4420.5605 422.62 422.62 89162 02/26/99 041184 HEACOCK WELDING NORTH REPR.LEG ON PING PONG TABLE 010.4420.5605 46.00 46.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 02/24/99 11:32 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89163 02/26/99 044772 INT'L ASSN.CHIEFS OF PO IACP DUES-TERBORCH 010.4201. 5503 100.00 100.00 89164 02/26/99 045630 INTERSTATE SALES BATTERIES-BARR. LIGHTS 220.4303.5613 69.89 69.89 89165 02/26/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES-ASSOC.PLN 010.4130.5201 7.48 89165 02/26/99 046176 J J'S FOOD COMPANY BBQ SUPPLIES 640.4712.5255 45.09 52.57 89166 02/26/99 046332 J P TOOL REPAIR REP.DRILL SWITCH 640.4712.5603 33.75 33.75 89167 02/26/99 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91.73 89168 02/26/99 046508 JACK'S REPAIR SERVICE REPR.THROTLE CABLE 220.4303.5603 100.01 100.01 89169 02/26/99 046956 JOBS AVAILABLE INC. DISPLAY AD-FIRE DIVISION CHIEF 010.4211.5201 532.13 89169 02/26/99 046956 JOBS AVAILABLE INC. DISPLAY AD-DIRECTOR OF ADM SVC 010.4002.5201 495.00 89169 02/26/99 046956 JOBS AVAILABLE INC. DISPLAY AD-ASSOC. ENGINEER 010.4301. 5201 433.13 1,460.26 89170 02/26/99 047600 KAISER SAND & GRAVEL CO COLD MIX 220.4303.5613 404.43 89170 02/26/99 047600 KAISER SAND & GRAVEL CO CONCRETE 010.4420.5605 897.56 1,301.99 89171 02/26/99 100521 LEAGUE OF CALIFORNIA CI 99 ANNUAL DUES-LOCC CHANNEL 010.4145.5503 50.00 50.00 89172 02/26/99 054522 CYNDI MALMEN CHILDREN DANCE THEATRE 010.4424.5351 210.80 210.80 89173 02/26/99 100972 MARIAN INFUSION SVCS. REIMB.O/P BUS.LIC-MARIAN INF. 010.0000.2051 33.00 33.00 89174 02/26/99 053820 MC CARTHY STEEL INC ANGLE/FLAT BAR 010.4420.5605 24.64 24.64 89175 02/26/99 053664 KEVIN MCBRIDE K-9 NARCOTICS DECT.W/SHOP 010.4201. 5501 3,162.00 3,162.00 89176 02/26/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER 612.4610.5601 23.93 89176 02/26/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER 010.4420.5601 53.58 77 .51 89177 02/26/99 056940 MIER BROS. CONCRETE 612.4610.5610 59.85 89177 02/26/99 056940 MIER BROS. COMPOST 010.4420.5605 55.77 89177 02/26/99 056940 MIER BROS. COMPOST 010.4420.5605 55.77 89177 02/26/99 056940 MIER BROS. CONCRETE 350.5808.7001 86.87 258.26 89178 02/26/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES/ADAPTER 010.4430.5605 4.21 89178 02/26/99 057096 MINER'S ACE HARDWARE CLOROX/SPRAYER 640.4712.5610 5.02 89178 02/26/99 057096 MINER'S ACE HARDWARE ROOF VENT REPR.PARTS 640.4712.5609 33.78 89178 02/26/99 057096 MINER'S ACE HARDWARE ACETONE 010.4420.5605 2.99 89178 02/26/99 057096 MINER'S ACE HARDWARE CHISEL BRICK SET 010.4420.5605 8.89 89178 02/26/99 057096 MINER'S ACE HARDWARE 70W BULBS 010.4420.5605 24.66 89178 02/26/99 057096 MINER'S ACE HARDWARE PAINT/PAINT SUPPLIES 010.4420.5605 147.22 89178 02/26/99 057096 MINER'S ACE HARDWARE MORTAR MIX 010.4420.5605 9.62 89178 02/26/99 057096 MINER'S ACE HARDWARE SANDING DISKS/CUTOFF DISKS 010.4420.5605 16.96 89178 02/26/99 057096 MINER'S ACE HARDWARE C2 BATTERIES 612.4610.5255 6.41 259.76 89179 02/26/99 057252 MISSION UNIFORM SERVICE UNIFORMS 220.4303.5143 136.02 89179 02/26/99 057252 MISSION UNIFORM SERVICE MATS/TOWELS 220.4303.5255 33.60 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 02/24/99 11:32 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89179 02/26/99 057252 MISSION UNIFORM SERVICE UNIFORMS 612.4610.5143 26.00 89179 02/26/99 057252 MISSION UNIFORM SERVICE UNIFORMS 010.4420.5143 78.00 89179 02/26/99 057252 MISSION UNIFORM SERVICE SHOP TOWELS 010.4102.5255 7.30 89179 02/26/99 057252 MISSION UNIFORM SERVICE UNIFORMS 640.4712.5143 68.25 349.17 89180 02/26/99 061814 NOBLE SAW,INC. REPL.SCREEN 220.4303.5603 94.97 94.97 89181 02/26/99 062322 ONE HOUR PHOTO PLUS FILM 220.4303.5255 22.31 22.31 89182 02/26/99 062712 ORCHARD SUPPLY HARDWARE SCOOP SHOVELS 010.4420.5605 107.21 107.21 89183 02/26/99 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 41. 66 41.66 89184 02/26/99 064038 PACIFIC COAST SEED, INC. FESCUE BLEND 010.4430.5605 225.90 225.90 89185 02/26/99 064308 PAPER DIRECT,INC. CERT.JACKETS/BEAUT.AWARDS 010.4001.5504 52.80 52.80 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-1/29 220.4303.5303 520.80 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE VELDHUIS-1/29 220.4303.5303 520.80 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-2/5 220.4303.5303 520.80 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE VELDHUIS SVCS-2/5 220.4303.5303 520.80 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-2/12 220.4303.5303 208.32 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE VELDHUIS SVCS-2/12 220.4303.5303 371. 07 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE JACKSON SVCS-1/31 612.4610.5303 143.52 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE JACKSON SVCS-1/31 640.4710.5303 215.28 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE JACKSON SVCS-2/7 640.4710.5303 221. 90 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE JACKSON SVCS-2/7 612.4610.5303 147. 94 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE JACKSON SVCS-2/14 612.4.610.5303 114.82 89186 02/26/99 065050 PEOPLE PROFESSIONALS TE JACKSON SVCS-2/14 640.4710.5303 172.22 3,678.27 89187 02/26/99 100970 STEPHANIE PIPAN REF.DOG OBEDIENCE-PIPAN 010.0000.4605 60.00 60.00 89188 02/26/99 066924 PLAQUE SHAQUE CERTIFICATE PLAQUES 010.4001.5504 96.53 89188 02/26/99 066924 PLAQUE SHAQUE WALL SIGNS-ADMIN SVCS/CM/CC 010.4101. 5201 28.95 89188 02/26/99 066924 PLAQUE SHAQUE PLANNING COMM.SIGNS 010.4130.5201 12.87 89188 02/26/99 066924 PLAQUE SHAQUE PARKS&REC COMM.SIGNS 010.4421.5201 25.74 89188 02/26/99 066924 PLAQUE SHAQUE SR.ADVIS.COMM.SIGNS 010.4421. 5201 25.74 89188 02/26/99 066924 PLAQUE SHAQUE TRAFFIC COMM.SIGNS 010.4301. 5201 25.74 89188 02/26/99 066924 PLAQUE SHAQUE ARCH. REVIEW COMM.SIGNS 010.4130.5201 64.35 279.92 89189 02/26/99 067548 POOR RICHARD'S PRESS COPYING FOR CASP 010.4130.5394 1,542.78 89189 02/26/99 067548 POOR RICHARD'S PRESS COPYING FOR CASP 010.4130.5394 4.50 89189 02/26/99 067548 POOR RICHARD'S PRESS COPYING FOR CASP 010.4130.5394 609.30 89189 02/26/99 067548 POOR RICHARD'S PRESS SETUP-TYPESET-BUSINESS CARDS 010.4102.5306 96 .53 2,253.11 89190 02/26/99 069108 QUINN COMPANY STEP 010.4420.5601 119.50 119.50 89191 02/26/99 070356 RENNIE'S MOWER & ENGINE BLADE 010.4420.5603 8.15 89191 02/26/99 070356 RENNIE'S MOWER & ENGINE CHAIN - FOR SAW 220.4303.5603 26.16 89191 02/26/99 070356 RENNIE'S MOWER & ENGINE REPR.CHAIN SAW 220.4303.5603 53.24 87.55 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 02/24/99 11:32 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89192 02/26/99 100973 ANDRE SAMPIO REIMB.O/P BUS.LIC-SAMPIO 010.0000.2051 22.00 22.00 89193 02/26/99 075660 SAN LUIS PAINTS FIELDMARKING PAINT 010.4430.5605 97.58 89193 02/26/99 075660 SAN LUIS PAINTS STEEL BRUSH/HANDLE 010.4430.5273 13.04 89193 02/26/99 075660 SAN LUIS PAINTS ULTRAGUARD POLE SANDER HEAD 010.4430.5605 152.41 263.03 89194 02/26/99 073164 DAVID SANCHEZ REGIS FEE-SANCHEZ 010.4201. 5502 539.00 89194 02/26/99 073164 DAVID SANCHEZ CRITICISM/DISP-SANCHEZ 010.4201.5501 10.00 549.00 89195 02/26/99 076740 SANTA MARIA TIMES CLASS AD-DIR.ADMIN.SVCS 010.4002.5201 91.19 89195 02/26/99 076740 SANTA MARIA TIMES CLASS AD-ASSOC. ENG 010.4301.5201 81.77 89195 02/26/99 076740 SANTA MARIA TIMES CLASS AD-DIR.ADMIN.SVCS 010.4002.5201 172.09 89195 02/26/99 076740 SANTA MARIA TIMES CLASS AD-ASSOC.ENG 010.4301.5201 151.13 496.18 89196 02/26/99 078156 SEBASTIAN OIL DISTRIB. FILTER/VAPOR HOSE/HOSE CLAMP 010.4305.5303 326.30 89196 02/26/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,002.03 1,328.33 89197 02/26/99 075348 SLO CNTY SHERIFF BOOKING FEES TO 12/98 010.4201.5323 8,510.00 8,510.00 89198 02/26/99 080886 SOUTHERN AUTO SUPPLY BATTERY CABLE 640.4712.5603 2.73 89198 02/26/99 080886 SOUTHERN AUTO SUPPLY AIR FILTER 220.4303.5603 11. 01 13.74 89199 02/26/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 15.78 89199 02/26/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 247.27 263.05 89200 02/26/99 082328 STERLING COMMUNICATIONS ANTENNA REPR 640.4712.5601 17.00 89200 02/26/99 082328 STERLING COMMUNICATIONS REPR.RADIO 640.4712.5603 108.26 125.26 89201 02/26/99 082836 STREATOR PIPE & SUPPLY SLOAN REPR.KIT 010.4420.5605 13.70 13.70 89202 02/26/99 083420 SYLVESTER'S SECURITY AL REP/TEST ALARM 640.4712.5604 65.00 65.00 89203 02/26/99 084804 TEXAS REFINERY CORP. CONCRETE PATCH 220.4303.5613 455.95 455.95 89204 02/26/99 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASS 010.4424.5351 89.60 89.60 89205 02/26/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 218.79 89205 02/26/99 100431 WILLARD PAPER CO ENVELOPES 010.4102.5255 328.72 547.51 89206 02/26/99 093366 J.F. WRIGHT NIGH VISION BINOCULAR 277.4206.6201 2,395.95 2,395.95 89207 02/26/99 094146 ZUMAR INDUSTRIES U BRACKETS 220.4303.5613 444.02 444.02 TOTAL CHECKS 62,742.89 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 02/24/99 11:32 VOUCHER/CHECK REGISTER FOR PERIOD 21 FUND TITLE AMOUNT 010 GENERAL FUND 32,774.94 220 STREETS FUND 6,037.97 225 TRANSPORTATION FUND 2,823.50 277 98-99 FED LOCAL LAW ENF BL GRT 2,395.95 284 REDEVELOPMENT AGENCY FUND 1,781.36 350 CAPITAL IMPROVEMENT FUND 13,011.37 612 SEWER FUND 668.31 640 WATER FUND 3,249.49 TOTAL 62,742.89 ATTACHMENT D CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 2/05/99 TO 2/18/99 2/26/99 FUND 010 191,390.37 Salaries Full time 126,956.40 FUND 220 8,736.83 Salaries Part-Time 17,711.65 FUND 284 - Salaries Over-Time 8,441.90 FUND 612 3,322.88 Holiday Pay 132.88 FUND 640 9,459.89 Sick Pay 3,972.45 212,909.97 Annual Leave Pay - Vacation Buy Back - Vacation Pay 2,548.17 Comp Pay 2,336.40 Annual Leave Pay 138.28 PERS Retirement 15,200.33 Social Security 11,677.04 PARS Retirement 183.30 State Disability Ins. 64.17 Health Insurance 17,830.62 Dental Insurance 3,465.84 Vision Insurance 622.98 Life Insurance 484.61 Long Term Disability 643.43 Uniform Allowance - Car Allowance 350.00 Council Expense - Employee Assistance 149.52 Total: 212,909.97 ATTACHMENT E VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 03/01/99 10:42 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 992 02/25/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERMINATION 010.4002.5201 25.00 25.00 TOTAL CHECKS 25.00 9.c. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCE FROM THE SEWER FACILITY FUND DATE: MARCH 9, 1999 RECOMMENDATION: It is recommended the City Council: . Accept the January 1999 cash report, . Approve the interfund advance of $422,357 from the Sewer Facility Fund to cover cash deficits in other funds as of January 31, 1999. FUNDING: No outside funding is required. ATTACHMENT A CITY OF ARROYO GRANDE CASH BALANCE / INTERFUND ADVANCE REPORT At January 31, 1999 Balance at Recommended Revised Fund 1/31/99 Advances Balance 010 General Fund 1,737,277 1,737,277 213 Park Development 235,083 235,083 217 Landscape Maintenance 17,712 17,712 220 Street (Gas Tax) Fund 82,285 82,285 222 Traffic Signalization 393,157 393,157 223 Traffic Circulation 268,929 268,929 224 Transportation Facility Impact 1,367,686 1,367,686 225 Transportation 8,351 8,351 226 Water Neutralization Impact 2,137 2,137 230 Construction Tax 209,913 209,913 231 Drainage Facility 19,877 19,877 271 State COPS Block Grant Fund (5) 5 0 274 Federal Universal Hiring Grant 0 0 275 96-97 Fed Local Law Enforcement Grant (94) 94 0 276 97-98 Fed Local Law Enforcement Grant 22,631 22,631 277 98-99 Fed Local Law Enforcement Grant 18,902 18,902 284 Redevelopment Agency (151,270) 151,270 0 350 Capital Projects (270,988) 270,988 0 466 Canyon Way Bond Fund 11,317 11,317 612 Sewer Fund 10,691 10,691 634 Sewer Facility 1,253,815 (422,357) 831,458 640 Water Fund 2,023,530 2,023,530 641 Lopez 1,387,279 1,387,279 642 Water Facility 1,067,163 1,067,163 751 Downtown Parking 45,555 45,555 760 Sanitation District Fund 110,825 110,825 761 Rubbish Collection Fund 5,733 5,733 Total City Wide Cash 9,877,491 0 9,877,491 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF JANUARY 31,1999 ~ 9.d. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ SUBJECT: COST ALLOCATION PLAN UPDATE DATE: MARCH 23, 1999 RECOMMENDATION: It is recommended that the Cost Allocation Plan for Fiscal Year 1999-00 be adopted. FUNDING: The Fiscal Year 1999-00 Cost Allocation Plan will provide resources to the General Fund in the amount of approximately $264,700 from other funds such as Water, Sewer, Streets, Redevelopment Agency, and other non-general funds. These reimbursements will be shown as budgeted cost allocation transfers-out in the other funds and as budget reductions in General Fund expenses (cost allocation transfers-in). The 1998-99 Fiscal Year Annual Budget (current FY) reported cost allocation revenue to the General Fund of $199,100. DISCUSSION: A Cost Allocation Plan is a method of recovering the cost of General Fund services provided to other funds. In March of 1996 the first Cost Allocation Plan was adopted by the City Council. This was the first time that City costs were identified and divided between direct and indirect costs. Direct costs are expenses incurred in providing a specific cost objective, such as street maintenance, police protection, landscape maintenance, and water service. Indirect costs are expenses not readily identifiable with a particular operating program, but rather are incurred for a joint purpose which benefits more than one fund/department. Common examples of indirect costs are accounting, purchasing, personnel, building maintenance, and utilities. Though indirect costs are not readily identifiable with direct operating programs, they can be allocated based on rational, logical methodology. The Cost Allocation Plan is a method of allocating indirect costs, provided by the General Fund, based on the proportionate share of benefits received. Different indirect costs have different methods of allocation. For instance, payroll costs are allocated on the number of full time positions and building maintenance costs are allocated on the number of departmental square feet in City buildings. COST ALLOCATION PLAN MARCH 9, 1999 PAGE 2 The Cost Allocation Plan is based on the current year's Annual Budget. The budget is used for allocation purposes, as the amounts are the best available projection of costs. Each year the Cost Allocation Plan is updated because (1) the more current the numbers, the better the allocation will mirror actual costs and (2) technology allows for timely updating. 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MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 9, 1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 7:00 P.M. Vice Mayor Ferrara, Council Members Runels, Tolley, Dickens, City Manager Hunt, City Attorney Carmel were present. 1. PUBLIC COMMENT: None 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matter: CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(b) involving one potential case. 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:45 P.M. to the regular City Council meeting of February 9, 1999. MICHAEL A. LADY, Mayor ATTEST: NANCY A. DAVIS, City Clerk CITY COUNCIL MINUTES TUESDAY, FEBRUARY 23,1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:30 p.m. 2. FLAG SALUTE Cub Scout Pack 327 of the Five Cities led the Pledge of Allegiance. 3. INVOCATION Jean Bowser, Baha'i Faith of Arroyo Grande, delivered the invocation. 4. ROLL CALL Council: lLady lFerrara ~Runels l Tolley lDickens STAFF PRESENT X City Manager X City Attorney X City Clerk / Director of Administrative Services - Chief of Police _Director of Building and Fire X Director of Community Development X Director of Public Works X Director of Parks and Recreation X Director of Financial Services X Senior Consultant Engineer 5. SPECIAL PRESENTATIONS Plaques of appreciation were presented by Mayor Lady to former Commission/Board Members Sandy Lubin, Kirk Scott, Fabbian Detweiler, Louis Delaney, and Vincent Delaney 6. AGENDA REVIEW None. CITY COUNCIL MINUTES FEBRUARY 23, 1999 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Mayor Pro Tem Ferrara moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.A. PUBLIC HEARING - APPEAL OF PLANNING COMMISSION'S DECISION TO DENY. CUP 98-565, AND VARIANCE NO. 98-002. VILLAGE CREEK PROMENADE Staff comments and recommended action: Staff recommended the City Council adopt the mitigated negative declaration, adopt a resolution upholding the appeal of the Planning Commission denial of Conditional Use Permit (CUP) No. 98-565 (thereby approving CUP No. 98-565 as conditioned), and adopt a resolution approving Variance No. 99-002. Staff said the applicant sought a conditional use permit to construct four commercial buildings in the Village Creek Promenade on Station Way. On January 26, 1999, the City Council heard the appeal and, following the staff presentation, public hearing, and discussion, tentatively upheld the appeal. Staff was directed to bring back to the February 23rd Council meeting supporting documentation for a final decision. Council Members asked questions of staff concerning drainage, an existing Offer of Dedication, and the sidewalk. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady declared the hearing open and said all persons would be heard regarding the matter. The following members of the public spoke to the Council: Brad Anderson, representing the applicant. He thanked the Council and staff for their cooperation in solving the issues. Mike Mullahey of Mullahey Ford asked for a further explanation of where the sidewalk would be located adjacent to his business. When no one further came forward to speak, the Mayor closed the hearing to the floor. Council discussion: Council Members said they liked the pedestrian orientation of the project and the fact that the seven Planning Commission issues had been resolved. Council Member Dickens said he was concerned that a future business owner in the project may request a variance for parking. Council Member Tolley moved and Council Member Runels seconded the motion to approve the staff recommendations including Resolution No. 3347 upholding the appeal of Dr. Robert M. Anderson, approving Variance No. 99-002 and Conditional Use Permit 98-565 at 200 Station Way (Village Creek Promenade), and 2 CITY COUNCIL MINUTES FEBRUARY 23, 1999 instructing the Director of Administrative Services to file a Notice of Determination. - Voice Vote X Roll Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 8. PUBLIC COMMENT PERIOD The following members of the public spoke to the City Council: Adrianne Alexandro of 265 Stagecoach Road complained that a large development is being built in the County at the top of Stagecoach Road. She and Pam Hyde of 281 Stagecoach Road said they were concerned that Stagecoach would be the only road to the 38 homes being built. They said another access was needed, Stagecoach Road needed to be rebuilt, and asked the City to help solve the problem with the County. Mayor Lady directed staff to follow up on the matter. Chuck Fellows of 202 Canyon Way said he would like to see the old house at 134 South Mason preserved and asked the City to work with the South County Historical Society on the matter. 9. CONSENT AGENDA Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 9.a. through 9.h., with the recommended courses of action. Council Member Runels said he was glad to see Don Roberts Field finally was completed. a. Cash Disbursement Ratification b. Annual Review of City Investment Policy c. Minutes of City Council Meeting of February 9. 1999 d. Award of Bid to Spectrum Painting for Painting of Government Buildings in the Civic Center Complex e. Authorization to Solicit Bids for Purchase of a Utility Service Body f. Request to Purchase Budget Items - Computers for the City Council and City Manager 3 CITY COUNCIL MINUTES FEBRUARY 23, 1999 g. Progress Payment No.1 - City Corporation Yard Fuel Facility Replacement Plan. City Project No. 80-98-1. Progress Payment No.1 h. Don Roberts Field - Soto Sports Complex. Project No. 80-98-2. Final Progress Payment _ Voice Vote X Roll Call Vote Aye Lady Aye Ferrara Ay.g..Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 1 O. A. SELECTION OF WEEKLY GREEN WASTE COLLECTION SERVICE Staff comments and recommendation: Staff recommended the City Council 1. Select a firm to provide weekly green waste collection service, based on a review and comparison of the proposals submitted by RALCCO/Market Target Research and South County Sanitary Service (Tri-City Disposal Service); 2. Direct staff to prepare necessary contracts, or contract amendments, for Council review and approval; and 3. Conduct a public hearing on March 23, 1999 to consider a revised rate structure for green waste collection. Council Member Questions of Staff: Mayor Lady asked staff about a memorandum dated February 18, 1999 concerning material collected as recyclables and transferred to the landfill. Bill Worrell, Manager of the San Luis Obispo Integrated Waste Management Authority, said it had been learned that 600 tons of baled materials collected as recyclables, were transferred by RALCCO to the Cold Canyon Landfill. Mr. Worrell said materials from all of RALCCO's customers were contained in the bales and the County is working on a process to allocate the materials back to the entities, thus reducing their diversion rates. Tom Martin, representing South County Sanitary Service, gave the Council Members bags of com posted green waste he said is sold to a landscape retailer, who sells it to the public. Council Members asked Martin about construction waste and learned it is counted against the City at this time. Mayor Pro Tem Ferrara said education of the public about recycling is critical. 4 CITY COUNCIL MINUTES FEBRUARY 23,1999 Steve McGrath, representing RALCCO, said his company had recently lost its lease and due to time constraints couldn't move to market all the material (600 tons) stored there, and transferred it to the landfill. He said RALCCO was never notified of less than satisfactory performance. He contended that the green waste contract was RALCCO's already. Council Members questioned Mr. McGrath about the 600 tons of recyclables. Council Member Runels said that amounted to 30 semi-truck loads. Greg Shipley, representing Market Target Research, discussed a process of mixing green waste and construction/demolition materials and using it as daily cover at landfills. He said it would count as diverted material for the City. He said it could be 20 percent of the City's flow. Mr. Worrell said he contacted the three references cited by Market Target Research and none were using the process. Mr. Martin refuted a statement that RALCCO was picking up styrofoam and plastic. City Attorney Carmel said the statement that RALCCO already had the green waste contract was not an issue and based on its performance record, staff was going to recommend non-renewal of the contract due to terminate on March 31, 1999. He said if RALCCO was not collecting styrofoam, the contract was breached. Council Member Tolley said South County Sanitary Service does an excellent job. Council Member Tolley moved and Mayor Pro Tem Ferrara seconded the motion to select South County Sanitary Service to provide weekly green waste collection service. - Voice Vote X Roll Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Council Member Tolley moved and Council Member Runels seconded the motion to approve staff recommendations No.2 and No.3. 5 CITY COUNCIL MINUTES FEBRUARY 23,1999 - Voice Vote X Roll Call Vote Aye Lady ~Ferrara Aye Runels Aye Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10.B. PROPOSED JOINT MEETING OF THE CITY COUNCILS OF ARROYO GRANDE. GROVER BEACH. AND PISMO BEACH Staff comments and recommendation: Staff recommended Council approve a joint meeting of the South County City Councils for Thursday, April 15th. Council discussion: Mayor Pro Tem Ferrara suggested holding joint sessions of the three Traffic Commissions when boundaries are adjacent and traffic mitigation is necessary. There was Council consensus to hold the joint meeting on April 15th. 11. A. RANCHO GRANDE PARK SCHEMATIC PLAN Staff comments and recommendation: Staff said the Parks and Recreation Commission recommended the Council adopt the schematic plan. Council Member Tolley said he had a potential conflict of interest and left the dais. Council Members asked questions about the grading proposed and the cost of tennis courts vs. volleyball courts. The following members of the public spoke to the Council on this matter: Holly Black, who lives across the street from the park, praised the Parks and Recreation Commission for its work on the park. Kirk Scott praised the Parks and Recreation Director's work and that of Jeff Ferber of RRM Design. Fabbian Detweiler said the schematic plan is a good one. C.Z. Brown questioned the figures he said the City gave him on how much the developers paid in park fees. Mayor Lady directed staff to meet with Mr. Brown and report on the meeting via the Council mailboxes. 6 CITY COUNCIL MINUTES FEBRUARY 23,1999 Betsy DeJarnette, 661 Victoria Way, praised the plan; said the City should not sell part of the park land to pay for park construction; and said tennis courts should be built. Maureen Riley, 333 Miller Way, agreed with Ms. DeJarnette's points. Council Member Runels moved and Mayor Pro Tem Ferrara seconded the motion to adopt the schematic plan for Rancho Grande Park. _ Voice Vote X Roll Call Vote Aye Lady Aye Ferrara ~ Runels Abstain Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSTENTION, the motion is hereby declared to be passed. Council Member Tolley returned to the dais. 11.B. STATUS OF HOUSE AT 134 SOUTH MASON STREET Staff comments and recommendations: Staff recommended Council give direction on the disposition of the house. The following members of the public spoke to the Council on this matter: Larry Turner of the South County Historical Society, Douglas LeSage of the South County Historical Society, and John Clark of the Village Improvement Association requested that the house be saved for use by the Historical Society and made a part of an Historical District. Council discussion: Council Member Tolley suggested the City spend $3,000 to bring the house up to Code and rent it for a period of time to pay those costs. Other Council Members favored studying the issue for several months with the Historical Society and developing a plan. Council Member Dickens said the deteriorated potting shed should be torn down. Mayor Lady moved and Council Member Runels seconded the motion to direct Staff to work with the Historical Society and come back with a plan in approximately 60 days. - Voice Vote X Roll Call Vote 7 CITY COUNCIL MINUTES FEBRUARY 23, 1999 Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11.C. TRAFFIC COMMISSION GUIDELINES. AD HOC COMMITTEE 1. Staff comments and recommendation: Staff recommended Council establish an ad hoc committee to review the Traffic Commission's guidelines and appoint a Council Member to serve on the subject committee. Council discussion: Mayor Pro Tem Ferrara volunteered to serve on the committee and Council Member Runels agreed to be the alternate. There was Council consensus to approve the appointments. 12. CITY COUNCIL REPORTS (a) Mayor Lady (1) South San Luis Obispo County Sanitation District - An ocean monitoring update and a recycling facility planning grant was discussed. (2) Agriculture Conservation Workshop - Mayor Lady thanked Council Member Dickens for putting together a successful workshop. (b) Mayor Pro Tem Ferrara (1) Integrated Waste Management Authority Board - No report. (2) Economic Vitality Corporation - No report. (3) Air Pollution Control District Board - No report. (c) Council Member Runels (1) Zone 3 Water Advisory Board - A consultant will be hired to solve a water flow problem; Lake Lopez is 72 percent full; a special meeting will be held on the budget; future issues include water rights and testing of the stone columns in the seismic retrofit project; and the plant is producing six million gallons of water a day. (2) County Water Resources Advisory Board - No report. (d) Council Member Tolley (1) Long Range Planning Committee - Meeting set for March 8, 1999, and Cuesta College representatives are tabulating the results of the General Plan Update Citizens' Survey. (2) South County Youth Coalition - No report. (3) San Luis Obispo Council of Governments I San Luis Obispo Regional Transit Authority - The unmet public transportation needs of residents of Nipomo were discussed and the Joint Powers Agreement approved. (4) League of California Cities Planning Conference - Council Member Tolley urged other Council Members to attend. 8 CITY COUNCIL MINUTES FEBRUARY 23, 1999 (e) Council Member Dickens (1) South County Area Transit - No report. (2) Economic Development Committee - Discussed conducting a commercial vacancy survey and holding six workshops in the next year. (3) Agriculture Conservation Workshop - Council Member Runels congratulated Council Member Dickens on a successful meeting but warned there may be pitfalls in signing land conservation contracts. 13. COUNCIL COMMUNICATIONS Council Member Steve Tolley said he attended the Grover Beach City Council Meeting and heard the discussion concerning a Roller Skate Facility on Ramona Avenue in Grover Beach. He said there was a tie vote on the matter (one Council Member disqualified himself). Council Member Tolley distributed a letter regarding Arroyo Grande's position on the Skate Facility. Council Member Dickens said he would be attending the Grover Beach Council meeting on March 1st, when further discussion of the matter takes place. Mayor Lady distributed material from Chris Ivey, who would like to limit grocery space in large discount stores. There was Council consensus to direct staff to pursue the issue. Council Members Dickens and Runels discussed the recent Agriculture Conservation Workshop. Council Member Dickens said there is a possibility of applying for a Land Improvement Act Grant and establishing a local land trust in Arroyo Grande. Council Member Runels said farmers who were not interested in selling their land some years back are now being penalized. There was Council consensus to place the issue on a future City Council Agenda. 14. STAFF COMMUNICATIONS None. 15. ADJOURNMENT Council Member Tolley moved, Mayor Pro Tem Ferrara seconded, and the motion passed unanimously to adjourn the meeting. Time: 10:12 p.m. MICHAELA. LADY, MAYOR NANCY A. DAVIS, DIRECTOR OF ADMINISTRATIVE SERVICES! CITY CLERK 9 9.f. MEMORANDUM TO: CITY COUNCIL -, FROM: JIM HAMilTON, AICP, 9'/ COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: REQUEST FOR AUTHORIZATION TO CLOSE CITY STREETS AND USE CITY PROPERTY FOR THE FOLLOWING EVENTS: . ANNUAL EASTER IN THE VILLAGE, SATURDAY, MARCH 27, 1999; . ANNUAL STRAWBERRY FESTIVAL, SATURDAY AND SUNDAY, MAY 29 & 30, 1999; . ANNUAL FOURTH OF JULY, SUNDAY, JULY 4,1999 DATE: MARCH 9, 1999 RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution authorizing the closure of City streets and use of City property. FUNDING: There is no direct funding impact as a result of these events. Event organizers are required to reimburse the City for the costs of police, fire, public works, and other City services used to conduct these events. DISCUSSION: On February 3, 1999 the Arroyo Grande Village Improvement Association (VIA) submitted applications (reference attachment) for temporary use permits for the annual Strawberry Festival scheduled for Saturday and Sunday, May 29 and 30, 1999, Easter in the Village, Saturday, March 27, 1999; and July 4th in the Village celebration, Saturday, July 3 and Sunday, July 4, 1999. The descriptions of the areas to be used are as follows: Strawberry Festival 1. The use of the parking lots along Olohan Alley from Mason Street to Bridge Street from 6:00 P.M. Friday, May 28, 1999 to 6:00 P.M. Sunday, May 30, 1999. 2. Use of the Car Corral from 6:00 A.M. to 6:00 P.M. Saturday and Sunday. 3. Use of the lawns between Short and Mason Streets on Nelson Street from 6:00 P.M. on Friday to 6:00 P.M. Sunday. 4. Closure of Branch Street from Traffic Way to Mason Street from 6:00 A.M. to 6:00 P.M. Saturday and Sunday. 5. The closure of Short Street from Branch Street to Olohan Alley from 6:00 P.M. Friday to 6:00 P.M. Sunday. 6. Closure of Bridge Street from Branch Street to McLintock's Saloon from 6:00 A.M. on Saturday to 6:00 P.M. Sunday. 7. Closure of Bridge Street from McLintock's to Nelson Street from 6:00 A.M. to 6:00 P.M. on Saturday and Sunday. 8. Closure of Bridge Street from Nelson Street to Traffic Way from 6:00 A.M. Saturday to 6:00 P.M. Sunday. 9. Use of Hart-Collett Park between Bridge Street and Traffic Way from 6:00 A.M. to 6:00 P.M. Saturday and Sunday. 10. Use of the five-acre lot on West Branch Street next to the Woman's Club/Community Center for shuttle bus parking on Saturday and Sunday. Easter in the Village 1. The use of the parking lots at the rear and side of City Hall. 2. The use of the Gazebo. 3. The use and closure of Short Street from Branch Street to Olohan Alley from 6:00 A.M. to 5:00 P.M. 4. The use of a portion of the main parking lot on the west side of the Gazebo. 5. The use of the lawns between Mason Street and Short Street on Nelson Street for Easter Egg Hunt. Easter in the Village will include an Easter egg hunt, arts and crafts show, entertainment and various contests. 4th of July in the Village 1. The use of the parking lots on Olohan Alley between Mason Street and Bridge Street from 6 P.M. Saturday July 3rd until 6 P.M. on Sunday, July 4, 1999. 2. The use and closure of Short St. between Olohan Alley and Branch St. from 6 P.M. Saturday July 3rd until 6 P.M. on Sunday, July 4, 1999. On February 5, 1999, Mr. John Clark, representing the Arroyo Grande Village Improvement Association, met with the Staff Advisory Committee (SAC) to discuss the requirements for the events. The SAC discussed issues related to security, coordinating Police and Fire support, temporary electrical connections, and inspection of food booths. These items will be addressed in the conditions of approval for the temporary use permits. Temporary use permits will only be issued upon the approval by the City Council of the request for street closures. Attachments: Resolution for Approval Application for a TUP with letter from VIA Report prepared by Jim Hamilton/strawberry/030999cc-rpt RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REQUESTING AUTHORIZATION TO CLOSE CITY STREETS AND USE CITY PROPERTY FOR THE ANNUAL STRAWBERRY FESTIVAL, SATURDAY AND SUNDAY, MAY 29 & 30,1999; ANNUAL EASTER IN THE VILLAGE, SATURDAY, MARCH 27, 1999; AND ANNUAL FOURTH OF JULY IN THE VILLAGE, SUNDAY, JULY 4, 1999 WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the annual Easter in the Village, Strawberry Festival, and 4th of July in the Village, have requested closure of certain City streets and the use of City property as outlined below, for the purpose of craft exhibits, displays, food booths and entertainment, and similar activities; and WHEREAS, members of the Village Improvement Association will be responsible for traffic control, cleanup, and payment of all related fees and costs for use of City property and City employee time related to the event. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE HEREBY RESOLVES AS FOLLOWS: 1. That the Village Improvement Association is hereby granted the use of certain City streets and property as follows: Strawberry Festival 1. The use of the parking lots along Olohan Alley from Mason Street to Bridge Street from 6:00 P.M. Friday, May 28, 1999 to 6:00 P.M. Sunday, May 30, 1999. 2. Use of the Car Corral from 6:00 A.M. to 6:00 P.M. Saturday and Sunday. 3. Use of the lawns between Short and Mason Streets on Nelson Street from 6:00 P.M. on Friday to 6:00 P.M. Sunday. 4. Closure of Branch Street from Traffic Way to Mason Street from 6:00 A.M. to 6:00 P.M. Saturday and Sunday. 5. The closure of Short Street from Branch Street to Olohan Alley from 6:00 P.M. Friday to 6:00 P.M. Sunday. 6. Closure of Bridge Street from Branch Street to McLintock's Saloon from 6:00 A.M. on Saturday to 6:00 P.M. Sunday. 7. Closure of Bridge Street from McLintock's to Nelson Street from 6:00 A.M. to 6:00 P.M. on Saturday and Sunday. 8. Closure of Bridge Street from Nelson Street to Traffic Way from 6:00 A.M. Saturday to 6:00 P.M. Sunday. 9. Use of Hart-Collett Park between Bridge Street and Traffic Way from 6:00 A.M. to 6:00 P.M. Saturday and Sunday. 10. Use of the five-acre lot on West Branch Street next to the Woman's Club/Community Center for shuttle bus parking on Saturday and Sunday. RESOLUTION NO. PAGE 2 Easter in the Village 1. The use of the parking lots at the rear and side of City Hall. 2. The use of the Gazebo. 3. The use and closure of Short Street from Branch Street to Olohan Alley from 6:00 A.M. to 5:00 P.M.. 4. The use of a portion of the main parking lot on the west side of the Gazebo. 5. The use of the lawns between Mason Street and Short Street on Nelson Street for Easter Egg Hunt. 4th of July in the Village 1. The use of the parking lots on Olohan Alley between Mason St. and Bridge St. from 6 P.M. Saturday July 3rd until 6 P.M. on Sunday, July 4, 1999. 2. The use and closure of Short St. between Olohan Alley and Branch St. from 6 P.M. Saturday July 3rd until 6 P.M. on Sunday, July 4, 1999. 2. That the AGVIA will adhere to all requirements and conditions of a Temporary Use Permit to be issued by the City. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing resolution was passed and adopted this 9th day of March 1999. RESOLUTION NO. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: NANCY A. DAVIS, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK APPROVED AS TO CONTENT: KtlQi L. JtLl~\-;--" ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY - .... CITY OF ARROYO GRANDE M~NO~ [P~OJlECTS COMMUNITY DEVELOPMENT APPUCATION FORM The purpose of this form is to advise the City of the basic components of the proposed project so that the City may evaluate the proposal for compliance with applicable ordinances and policies. Providing accurate and complete information will assure prompt processing of this application. Use additional sheets wherever necessary. Applications that are inconsistent with the City's General Plan or Development Code will not be accepted as complete. iM::I~::~~::::[:~:t:::~::::::::~:t:[:::[::t~:[~::i[~I[[::::[::::~~[:~[:::~:I::::t:::[:::[i~:i:::[:i:::::[i::::::~~::::::::[:~::i::[:::::::::[:::::::::::[:::::::l::i:::::::::::::::i:::[~R~$,I~E5lP.:lgflJ::[[:[[ii:::l::::i::::::::M:::::::l:i:ii::ij:::::~:[i::~::[ii:~~ll:::iii::::~~~i:if~i:::::I:iUl~f@:ii:f,:l~ii:i:i::[[:::I:~ 11ft:~-~ (COI:J1Pleti()n:.of'tbifffOrm.is.nec~sSary for:thefol~Owil1g;'t'ypes:"Of':applic:ations......Pleasffindi~te:th~t.ype'of ... ?a. IicationsXou:arer uestin. -:: ..... . . . . . ... .. .'. '.'Hi:' !-: <g.~:g~i~:~ifi}~~raIRe"ie'N U ..Plot.Plan:Review j2~.~i=;;<... iH D l.arg(:} Family DaWCare ...0. . .. '.Lot.Merger.. . .....i .......... [) .MlhorEXception.. o ..HVieWslied:Revie.w . .. .' o Check here jf this is an application for a development permit. · .lnfortnation:tc>:'be,'subl11itt'ec['with.tI'Iisi"cf. ..... 'iC;3tiol1: A. Refer to the project checklist (available from the B. Indude any other information that will help to explain Community Development Department) for those items your proposal or better clarify your particular situation. required to be submitted for each pe of pro' ect. C. 0 Check here if Architectural Review is required for ~our project (see Section 9-03.190 of the Development Code to determine if Architectural Review is required). f so, see the checklist of items required for Architectural Review approval. I. GENERAL INFORMATION k2~O LAGE Da Phone: Da Phone: Da Phone: c:\forms.cdd\minorapp. trm-3197. met 1 ~ -. Describe the proposed project (ultimate use) in detail: U,l!l-/9-tb St~b~r PGs< ,;VA v 0.. C( rf 3D ft9 i ( . ~ /1-5 ;J~~ )..";G,lT6 \. II. PROPERTY DESCRIPTION General Plan Land Use Designation: Zoning: Assessor Parcel No.: Parcel Size: Street Address: Legal Description of Existing Lot: Lltll~ Building Sizes in Square Feet: Existing Proposed III. COMPLETE THIS SECTION FOR LARGE FAMILY DAY CARE, PRE-APPUCATION REVIEW, AND TEMPORARY USE PERMITS ONLY '..1~lndicatl3..the.pr()posed...hours..of'..operation:' ..2L.....Estii1"Jate..the..number-.of employees: ....... . ...... ....... ...... ... . Total: I Maximum Shift: I Time of Maximum Shift: "~~.Ir1~i~t~:)heriul11~l3r otpatrons. cUents, children, customers, etC. anticipated: . ............................. ....... .... ....... . ..... ... . .. Average per day: I Peak Hour: - 4;NUmber..()f()ff~Streetparking spaces tabe provided: Total: I Garage (enclosed): I Covered: I Open: c:\forms.cdd\minorapp.frm.3197.mel 2 ~ .. . 5~ Describe any nighttime lighting that will be provided, including the types of lighting to. be installed: !~ IV. COMPLETE THIS SECTION FOR LOT MERGERS OR REVERSION TO ACREAGE ONLY: Number of existing lots: Size of existing lots (in square feet): Number of proposed lots: Size of proposed lots (in square feet): V. COMPLETE THIS SECTION FOR ALL PROJECTS: Due to recent interpretation and legal amendments to the Political Reform act of 1974, the City needs to be aware of all entities (i.e. corporations, lending institutions, etc.) or individuals that may have a financial interest in the proposed project. Please complete the following certification and provide your signature. . -. ---. -. ,.", .. .... ---.....-. ,.. ,.-, '. :'thefolloWingentity(ies)and/or individuals have a. financial.. interest(s) in. this project: ~RROYO GRANDE Ifll , l1r.r ""~'V"O::I!:enl Asso'" P.O. Box 1525 v. i-\rroyo Grande, CA 93421 . . ApPL.JCANT1REPRESENTATlVE:lcertifyunder penalty of PROPERTY OWNER/AUTHORtZEDAGENT: Icertify peijurythatthefOregoingstatementsand answers herein made and under penalty of perjurythatJ amtheownerofthepropertythatis ".aU.:<:iata;..imofr'r'jation,'andevidence..herewith'.submittedare..in ..all the subject of this.applicationandthatlhavereadthiscompleted <respeds/tci the best of my knowledge andbelief,trueandcorrect. I application and consent to its filing. (If.sig!'ledbytheauthorized .... understanc:t.that.lhe.submittaj..of Inc:orrectOr.false..information.' is agent, a letter from the property owner must be provided Indicating ....giol.1nd~fot;n...alicjation..cif..appIiCation..corTIPletene.ss..determination or that the agent is authorized to act on his/her behalf.) }appr()val......llJl1derlitancfthat.the. Citymightnot.approvftwhat '..am :..app!Ying..fol',..9I'rTlight..set.CondItions.ofapproval. I Signed Date c:\forms.cdd\mlnorapp. frm-3197. met 3 .~ ~ ITaya Gmnde. Village RECEIVED Improvement AuodatJon ARROYO GRANDE VILLAGE IMPRoViME'N~~~~C)~:OOr'i~ P. O. Box 1526 · Arroyo Grande, CA 9342~9 JAN 25 pt; I; 02 Phone: (805) 473-2250 · Fax: (805) 473-0345 - January 21, 1999 Bob Hunt, City Manager City of Arroyo Grande P.O.Box 550 Arroyo Grande, CA 93421 Dear Bob: I am submitting the items below for departmental scrutiny. Please send me the necessary fonns to apply for the use permits and have the meetings scheduled that are necessary with the involved departments. A. Easter in the Village - Saturday, March 27, 1999 I. The use of the parking lots in the rear and side of City Hall 2. The use of the Gazebo 3. The use of Short St. trom Branch St. to Olohan Alley trom 6 a.m. to 5 p.m. 4. A portion of the main parking lot on the west side of the Gazebo 5; T'h~_use of the lawns between Mason St. and Short St. on Nelson St. for Easter Egg Hunt This is essentially the same setup that we had last year. Easter in the Village will include an Easter Egg Hunt, arts and crafts show, entertainment and various contests. B. Arroyo Grande Strawberry Festival - Saturday and Sunday, May 29 & 30, 1999 Item # 1 will require a resolution trom the City Council. Also, the Police Department will have to apply to Cal Trans for authorization. I. The closure of Branch St. trom Traffic Way to Mason St. trom 6 am - 6 pm on Saturday, May 29 and Sunday, May 30. t 2. The closure of Short St. from Branch St. to Olohan Alley from 6 pm Friday, May 28 to 6 pm , Sunday, May 30. 3. The closure of Bridge St. from Branch St. to the driveway at McLintock's parking lot from 6 am on Saturday, May 29 until 6 pm on Sunday, May 30. 4. The closure of Bridge St. from McLintock's driveway to Nelson St. from 6 am to 6 pm, Saturday and Sunday, May 29 and 30. 5. The closure of Bridge St. from Nelson St. to Traffic Way from 6 am Saturday, May 29 to 6 pm on Sunday, May 30. 6. The use of the parking lots along Olohan Alley from Mason St. to Bridge St. from 6 pm Friday, May 28 through 6 pm Sunday, May 30. 7. The use of the Car Corral from 6 am to 6 pm, Saturday, May 29 to Sunday May 30. 8. The use of the lawns between Short St. and Mason St. on Nelson St. from 6 pm Friday May 28 until 6 pm Sunday, lVIay 30. g. The use of the Collette Park between Bridge St. and Traffic Way from 6 am to 6 pm Saturday, May 29 through Sunday May 30. 10. The use of the five-acre lot next to the Woman's Club on West Branch St. for shuttle bus parking on Saturday, May 29 and Sunday, May 30. The Arroyo Grande Village Improvement Association will provide the proper insurance policy to the City by April 1, as our current policy is good through then. The AG.VI.A will compensate the City for any extra expenses incurred as agreed upon. The AG.VI.A will provide private police for all areas that need monitoring, such as the Swinging Bridge, which will have a man and a half assigned to it, rather than just one man as in the past. The A G,v.J-j\. will abide by all rules and regulations that will be discussed and agreed up~n. The A G. VI.A will provide all barricades and signs, an arrow board, as we have done in the past. The A G. VI.A will provide all "No Parking" delineators and the proper "No Parking" signs. The A G. VI.A will install all delineateors as we have done in the past. They will be installed on Thursday, May 27 on all streets as outlined by the Police Dept. on Branch St., Bridge St., Nelson St. between Traffic Way and Mason St.~ Mason St. from Nelson St. to Poole St.~ Poole St. from Mason St. to Traffic Way; Nevada St.~ a portion of LaPoint St. as outlined by the Police Dept.~ Crown Terrace between LaPoint St. and Crown Hill~ a portion of Highway 227 as outlined by the Police Department; the comer of Allen St. and Mason St., two parking spaces in from the comer in all directions. The AG.V.I.A will maintain a private patrol to replace delineators that are stolen misplaced, or vandalized. C. Fourth of July, Sunday, July 4. 1. The use of the parking lots on Olohan Alley between Mason St. and Bridge St. trom 6 pm Saturday, July 3 to 6 pm on Sunday, July 4. 2. The use of Short St. between Olohan Alley and Branch St. trom 6 pm Saturday, July 3 to 6 pm on Sunday, July 4. The AG.VI.A will provide Swinging Bridge security as needed. The AG.VI.A will provide and place all barricades. Thank you for your consideration. I would appreciate a response as soon as possible. Sincerely, ~ I John 9lark Arroyo Grand.e Village Improvement Association ..--- - _._-~~- .:'.:>- -. 9.g. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERb! SUBJECT: APPROVAL OF FINAL PARCEL MAP AG 95-060 DATE: MARCH 9, 1999 RECOMMENDATION: It is recommended the City Council: 1. Approve final Parcel Map AG 95-060; 2. accept the dedication for street tree and sewer easements within the subdivision; 3. reject, without prejudice, the easement dedicated for public utilities; 4. find that the required improvements are prerequisite to the orderly development of the area; 5. find that the water neutralization program submitted by the applicant meets the requirements to neutralize the water demand for the project; and, 6. find that Parcel Map AG 95-060 is consistent with the conditionally approved tentative map found by the Planning Commission to be consistent with the General Plan and City Development Code. FUNDING: There is no fiscal impact. This action impacts the configuration of real property parcels. DISCUSSION: The real property that is the subject of the above referenced parcel map is located on the southerly frontage of Farroll Avenue between Diana Place and Victorian Court. The area is zoned SF and designated SF in the Land Use Element of the General Plan. The parcel map subdivides an existing parcel into two parcels, one 9,535 square feet and the other 18,098 square feet. The subdivision fees have been paid, public improvements installed, including water neutralization, and the parcel map is ready for final approval by the City Council. The applicant submitted a program to neutralize the water demand for the additional single family residential lot created by the parcel map. The applicant was required to neutralize a water demand equivalent to 0.39 AFY. By retrofitting toilets, a total amount of 0.41 AFY has been neutralized. . 0> 0> aim Won W 6<)1 -' :;:N ~ <3 gO '.is H~338 en (;j -=== 0 ~ b z "- 38Vld VNVI a /' '" /' ) W ::::> z \ '.is NV~3d W 0 ~ (ow 0::::> ihz o>w ~ N ..J ..J ~~ W W () () a::: a::: ~....J ~ <( a.. ...J...J wO t)a:: '- a::a:: 1~n08 NVI~0181^ <(<( a..LL ....1/ 7 ....I '.is .inN1VM 0 a:: I a:: <( LL \ i.-- 3NVl 1HE)ll~V 1S <( f ~ - m - I >< W 9.h. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERJ9Y SUBJECT: AUTHORIZATION TO SOLICIT BIDS- BIKEWAY PROJECT ONE - PAULDING MIDDLE SCHOOL, PROJECT NO. 90-98-1 DATE: MARCH 9, 1999 RECOMMENDATION: It is recommended that the City Council: A. authorize the advertisement of construction bids for the BIKEWAY PROJECT ONE- PAULDING MIDDLE SCHOOL capital improvement project; B. accept on behalf of the public the attached offers of dedication and authorize the Mayor to sign Certificates of Acceptance; C. find that the project is categorically exempt from CEQA pursuant to Sections 15301 and 15304 (minor public alterations to land and existing facilities to create bike lanes); and, D. direct Administrative Services to file a Notice of Exemption. FUNDING: The FY 1998/99 Capital Improvement Program Budget includes $301,450 as the amount available for completion of the BIKEWAY PROJECT ONE - PAULDING MIDDLE SCHOOL capital improvement project. This includes $111,400 of Regional SHA funds and $190,050 of State Proposition 116 funds. The estimated cost for construction is $190,000. The estimated cost for testing and contract administration is $28,000. This leaves $83,450, or 44%, as a construction contingency. ($301,450 - $190,000 - $28,000 = $83,450). Any unused contingency funds will be carried-over to subsequent phases of this project. . DISCUSSION: On May 13,1997, the City Council directed staff to proceed with the final design of Phase One, Huasna Road bike path improvements. The design of those improvements and the project right-of-way acquisition are now complete. Two property owners along Huasna Road have offered temporary construction easements and right-of-way to allow for widening of a 300 foot section of Huasna Road (at no cost to the City in exchange for the construction of curb and sidewalk). The project consists of installing new utilities, sewer, water, storm drains, curb, gutter, and sidewalk in a 300 foot long widened section of Huasna Road, and restriping the entire length of Huasna Road from East Branch Street to the eastern City limits to create class II bike lanes and additional traffic lanes. Class II bike lanes consist of installing signs and delineating five-foot lanes on the edge of the vehicle lanes for bike traffic only. The new bike lanes will eventually connect to the remainder of bike lanes within the City via a Phase Two bike lane project through the Village of Arroyo Grande along Allen and Myrtle Streets, and a Phase Three bike lane project from Huasna Road to Myrtle Street along Stanley Avenue. The addition of traffic lanes on Huasna Road will reduce congestion at intersections by providing dedicated turn lanes and provide through traffic on Huasna Road a means to pass vehicles turning into driveways and side streets. It is anticipated that construction will begin on May 17, 1999 and be completed within 60 calendar days or, July 15, 1999. Attachments: Schedule Exhibit" A" - Bikeway Project One Vicinity Map Exhibit "B" - Bikeway Project One Right-of-Way Acquisition Offers of Dedication Notice of Exemption CITY OF ARROYO GRANDE TENTATIVE PROJECT SCHEDULE for BIKEWAY PROJECT ONE - PAULDING MIDDLE SCHOOL BIKE LANES (CITY PROJECT NO: 90-98-1) Design/Bid Documents Completed & Right-of-Way Secured . . . . . . February 26, 1999 Council Review and Approval to Solicit Bids ...................... March 9, 1999 1 st Notice to Bidders ....................................... March 12, 1999 2nd Notice to Bidders (min 5 day between publications) . . . . . . . . . . . . . . . . . March 17, 1999 Job Walk Through (Thursday, 2:00 p.m. at Huasna/Clarence) . . . . . . . . . . . . . March 25, 1999 Receive Bids (Thursday, 2:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 8, 1999 Award of Bid (at City Council Meeting) ... . . . . . . . . . . . . . . . . . . . . . . . . . . . April 27, 1999 Notice of Award (within period specified in notice to bidders) ............... April 30, 1999 Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. May 13, 1999 Start Work ................................................ May 17, 1999 Completion (60 calendar days) ................................... July 15, 1999 jep:232.5606\projsch2.99.wpd February 25, 1999 . ~ ~ ~ ~ ........ z ........ U e'\ > e'\ -< e'\ 4'\ ~ . z ~ ; a {I) E-4 0 z U ~ ~ a ~ 4~ ~ ~ ~ ~ ~ ~ ~~ =1 ~~ ~ ~~ ;.L1> ~ ~'" :>- ~~ ~ 0 1::J :>-....<:> ~~ .~~ ~ -' :z: 0 i== - U) - ~ 0 U <( >- ~ I l.1.... .... C) .... Q]\ .... ~ .... ::r: C) \---0:: - CDW _2 ::rO ><~ LLJU LLJ --::, C) Q:: ~ Q tt1 >- ~ ~ ~ W ~ - CO qO~~ ~3~ O~ -<:22 ~ RECORDING REQUESTED BY CITY OF ARROYO GRANDE WHEN RECORDED, RETURN TO: City Clerk's Office P.O. Box 550 Arroyo Grande, California 93420 APN(s): 007-522-046 PROJECT NO: _FILENO: - OFFER OF DEDICATION FOR TEMPORARY CONSTRUCTION EASEMENT THIS OFFER TO DEDICATE, made this~ day of November 1928; by GLORIA AND MICHAEL QUARESMA, of the City of Arroyo Grande, County of San Luis Obispo, State of California, hereinafter termed Offeror: WHEREAS, said Offeror desires to make an offer to dedicate, irrevocably, a Temporary Construction Easement for the construction of improvements required to facilitate widening of a public road including reconstruction of a private driveway and incidental grading, said offer is to run for the duration of the construction of the improvements or one (I) year after the date above, whichever comes first NOW, THEREFORE, said Offeror covenants and promises as follows: 1. That said offeror is the owner of the following interest described below: That Portion of Lot 17 of the Resubdivision of a part of the Ranchos Corral de Piedra, Pismo, and Bolsa de Chemisal, in the City of Arroyo Grande, County of San Luis Obispo, State of California described as Parcels 2 in the document recorded on November 10, 1992 as Document No 1992-077670 in the County Recorders Office of said County. 2. That said Offeror does hereby irrevocably and in perpetuity offer to dedicate to the City of Arroyo Grande a Temporary Construction Easement and and incidental uses upon the following described property: See attached Exhibit '~" 3. That said Offeror agrees that this irrevocable and perpetual Offer of Dedication is and shall be binding on their heirs, legatees, successors and assignees. page 1 . , . 4. The City of Arroyo Grande shall have the right to install, within said temporary construction easement; any and all improvements as may be necessary to facilitate the wideningt installation, construction, repair, maintenance, operation, replacement and improvement of said public street. Except for the improvements on Exhibit "c" attached hereto and made a part hereof, no buildings, structures or other improvements shall be located within the easement. IN WTINESS WHEREOF, of a temporary construction easement is hereby executed by the said Offeror on the day and year f"u:st above written. ~~/~~ Offeror Gloria Quaresma ~ ~i~ . -OfferorMicha 1 Quaresma Offeror Offeror amm: 232/easequar. wpd page 2 A.P.N: 007-522-046 PROJECT NO. 232.9697 Parcel No: EXHIBIT "N' LEGAL DESCRIPTION TEMPORARY CONSTRUCTION EASEMENT HUASNAROAD Part of Lot 17 of the Resubdivision of a part of the Ranchos Corral de Piedra, Pismo and Bolsa de Chernisal, surveyed by RR Harris in November, 1885, in the City of Arroyo Grande, County of San Luis Obispo, State of California, according to the Map filed for record November 24, 1886 in Book A of Maps at page 63 in the Office of the County Recorder of said County described as follows: The northerly 125.00 feet of the land described in Parcel 2 of the deed recorded in Book 629 of Official Records, page 317, in said County Recorders Office. The above described land is graphically shown on Exhibit "B" attached hereto and made a part hereof. ~ ~ -;II~ Joseph T. Morris L.S. 6192 . . . ~ BASEMENT SKETCH . I Exh jbjt "B " I Tract 1 0 09 (11/MB/99) 0 629/0R/317 N (Parcel 2 Doc. # 1992-077670) 12 5' I 25' 25' I . , . I -0 0 0 ~ 0::: I 0 c (fJ 0 :J ; I <0 ~ CO I it" 0 ! CO ";f- a "l- I : i i I l---.--.---- .~ Clarence st. N IL------------- "'WA..John L. Wallace & Associates FILE : 232.9697 CivilEngineering'Surveying. Planning DRAWING: Bike'topo.dwg 4115 So. Brood SI 85 Son Luis Obispo. Co SCALE: ,"=40' (805)544-4011 FAX 544-4294 DA TE : 7/' /98 , CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT '.~ State of California ,] 1 County of San Luis Obispo , ~ .j On October 30, 1998 before me, Kendra A. Reynolds , 1 Date Name and Title of Officer (e.g., "Jane Doe, Notary Public") 1 personally appeared Gloria Quaresrna , Name(s) of Signer(s) o personally known to me - OR - rsfproved to me on the basis of satisfactory evidence to be the person~ 'I whose nam~is~ subscribed to the within instrument ,I I' and acknowledged to me that helshe/fhsy executed the 'I same in ftis/herliFteir authorized capacity(te&), and that by 1 IHH~~I "hisIherlftteir signature'W.. on the instrument the personW, ,I or the entity upon behalf of which the person~acted, i (, I. NoIay"'--OIIIb'" _ executed the instrument. 1 . ~ t. t _ _ _ ~~~~~~:I WITNESS my hand and official seal. 1 I. .1 ~CrdAQ. ,.Q,;_~rvUo 1 1 .1 I OPTIONAL .1 ~ h the information below is not required by law, it may prove valuable to persons relying on the document and could prevent 1 fraudulent removal and reattachment of this form to another document .j ~ Description f Attached Document j I ,I ,I 'i Document Date: Number of Pages: .1 .j Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s} .j .1 Signer's Name: ~ o Individual 0 dividual 1 ~ ' o Corporate Officer o Co orate Officer Title(s): Title( 'J o Partner - 0 Limited 0 General o Partner o Limited 0 General o Attorney-in-Fact o Attorney-in- ~ o Trustee o Trustee o Guardian or Conservator RIGHT THUMBPRINT o Guardian or Cons RIGHT THUMBPRINT ] OF SIGNER OF SIGNER o Other: Top of thumb here o Other: Top of thumb here I ,] Signer Is Representing: Signer Is Representing: 1 -' -. -' -' . . . ~ ' - . -' . .. @ 1995 National Notary Association. 8236 Remmet Ave., P.O. Box 7184. Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-876-6827 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT " " ',', '., .~ ,I State of California 'I I County of San Luis Obispo: I On November 2, 1998 before me Nancy A. Davis, City Clerk , , Date Name and Title of Officer (e.g., "Jane Doe, Notary Public") ~, personally appeared Michael Quaresma , Name(s) of Signer(s) I D personally known to me - OR - &proved to me on the basis of satisfactory evidence to be the person~ ,I whose name~ is/are subscribed to the within instrument I and acknowledged to me that he/eRs/tRey executed the ,I r ..- ..- .... ..- ..- ; .-. .... .-. ..... same in his/l;!ar/tRsir authorized capacity~, and that by ,I NANCY A. DAVIS his/Ror/tls:leif signature(..) on the instrument the person(B7, I ~~= - executed the instrument. .. ..., COnm. &phi Ap 7. zm . I I - - - - - - - - - - - _1 WITNESS my hand and official seal. I ~I ~ ~ a.~ ~ ~ ~ Signature of Notary Public ~ ~ OPTIONAL ~~t 1,.1 ~.'i hough the information below is not required by law, it may prove valuable to persons relying on the document and could prevent ~, I. ~ fraudulent removal and reattachment of this form to another document. ~ ~~:i iption of Attached Document ~ [ ~I .J I~ ~ ~ ~ g ~ Number of Pages: ~, : I ~ ~ 1.1. ~I ,1 ~ Signer's Name: Signer's Name: 1 1 D Individual D Individual I ~, D Corporate Officer D Corporate Officer 'I Title(s): Title(s): I D Partner - D Limited D General Partner - D Limited D General I D Attorney-in-Fact Attorney-in-Fact '1,'1 D Trustee ustee 1 r" RIGHT THUMBPRINT, RIGHT THUMBPRINT I D Guardian or Conservator OF SIGNER D Gu dlan or Conservator OF SIGNER ., j D Other: Top of thumb here D Other: Top of thumb here ~. .1 'I I ,I Signer Is Representing: ( 'I '1 ,I I......... '.^ ..' ".' .~ Ci 1995 National Notary Association' 8236 Remmet Ave" P.O. Box 7184 . Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-876-6827 RECORDING REQUESTED BY CITY OF ARROYO GRANDE WHEN RECORDED, RETURN TO: City Clerk's Office P.O. Box 550 Arroyo Grande, California 93420 APN(s): 007-522-045, 007-522-009 PROJECTNO:_ FILE NO:_ OFFER OF DEDICATION FOR PUBLIC RIGHT-OF-WAY AND UTILITIES EASEMENT lliIS OFFER TO DEDICATE, made this 29th day of January 19~; by ANTHONY J. AZEVEDO, trustee of the Azevedo Children's Trust 1 dated November 29,1988; and ANTHONY J. AZEVEDO and BETIY L. AZEVEDO of the City of Arroyo Grande, County of San Luis Obispo, State of Cali fomi a, hereinafter termed Offeror: WHEREAS, said Offeror desires to make an offer to dedicate, irrevocably, public right-of-way and a public utilities easement, which offer may be accepted at any time by the City of Arroyo Grande NOW, THEREFORE, said Offeror covenants an~ promises as follows: 1. That said offeror is the owner of the following interest described below: Those Portions of Lots 17 and 18 of the Resubdivision of a part of the Ranchos Corral de Piedra, Pismo and Bolsa de Chemisal, in the City of Arroyo Grande, County of San Luis Obispo, State of California described in Parcels 1 and 2 of the document recorded on May 10. 1993 as Document No 1993-025929 in the County Recorders Office of said County. 2. That said Offeror does hereby irrevocably and in perpetuity offer to dedicate to the City of Arroyo Grande public right-of-way and an easement for public utilities and incidental uses upon the following described property: See attached Exhibit "A" 3. That said Offeror agrees that this irrevocable and perpetual Offer of Dedication is and shall be binding on their page 1 heirs, legatees, successors and assignees. 4. The purpose of said public right-of-way and utility easement is for installing, operating, inspecting, repairing, maintaining, replacing, improving and removing street improvements and public utilities and appurtenances thereto. IN WI1NESS WHEREOF, this Offer to Dedicate is hereby executed by the said Offeror on the day and year fIrst above written. Offeror Anthony Azevedo C~Y ~ Offeror Anthony Azevedo, Trustee ~~~ Offeror , A:lazrowoffer. wpd page 2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT -, - -,~' I I State of California . ~ 1 San Luis Obispo I County of .1 January 29, 1999 1 On before me, Nancy A. Davis, Notary Public , 1 Date Name and Title 01 Officer (e.g., .Jane Doe. Notary Public") I personally appeared Betty Azevedo . .1 Name(s) of Signer(s) I o personally known to me - OR - ~oved to me on the basis of satisfactory evidence to be the person(s) ~ whose name~ is/aI=& subscribed to the within instrument I and acknowledged to me that M/she/tAey executed the I same in bi8lher/tR&ifauthorized capacity(.ies), and that by 1 --....-----.,....-.....1 l:I.is/her/tReir signature~ on the instrument the person(8), or the entity upon behalf of which the person(S) acted, . ~ 'e _"<~DA" 1 eomrniss!cn r. 1093759 I executed the instrument. i' Notav P\JbI1C - calforna - .1 Scr'I LuIs Ob1spo eounty 1 I WITNESS my hand and official seal. 1 i' tot( Con"m ExpIr: ~ 7~ -------- '11 a.~ 1 1 ~gnature otNotary Public 1 OPTIONAL I Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent 1 fraudulent removal and reattachment of this form to another document. I Description of Attached Document ~ ~ Title or Type of Document: ~ ~ Document Date: Number of Pages: '.1 .J .1 Signer(s) Other Than Named Above: .1 .1 Capacity{ies} Claimed by Signer(s} I 1 Signer's Name: Signer's Name: .1 I o Individual o Individual I o Corporate Officer o Corporate Officer Title(s): Title(s): I o Partner - 0 Limited 0 General o Partner - 0 Limited 0 General I o Attorney-in-Fact o Attorney-in-Fact I o Trustee o Trustee .J o Guardian or Conservator RIGHT THUMBPRINT o Guardian or Conservator RIGHT THUMBPRINT .1 OF SIGNER OF SIGNER o Other: Top of thumb here o Other: Top. of thumb here '1 .J I 1 Signer Is Representing: Signer Is Representing: 1 .1 I 1 . .' . - . . . .' J'.. . . - . Q:;X, C 1995 National Notary Association' 8236 Remmet Ave., P.O. Box 7184' Canoga Pari<, CA 91309-7184 Prod. No. 5907 Reorder; Call Toll-Free 1-800-876-6827 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT ~ State of California San Luis Obispo ~ County of On January 29, 1999 before me, Nancy A. Davis, Notary Public, Date Name and Title of Officer (e.g., 'Jane Doe, Notary Publici personally appeared Anthony Azevedo , Name(s) of Signer(s) ~ersonally known to me - OR - 0 proved to me on the basis of satisfactory evidence to be the person~ ~ whose name~ is/af&.subscribed to the within instrument ~ and acknowledged to me that he/snc.'thcy executed the --~~~:~~~-~1 same in his/RQr.'1hoir authorized capacity{.ies), and that by his/Re.r.AJ::l.eir signature(s-) on the instrument the person(~, ,I Je -~:=.. I or the entity upon behalf of which the person(~ acted, 'J I NoIcIYNIIC-cctroma - executed the instrument. IcI'ILIJI 0bIIp0 Co&riY 1 i _ _ _ _~~~~1~ WITNESS my hand and official seal. 'I lf1 a. ~ ] ~gnature of Notary Public 'I OPTIONAL I Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent ,I fraudulent removal and reattachment of this form to another document. Description of Attached Document 1 , Title or Type of Document: "I ) Document Date: Number of Pages: ,I 1 Signer(s) Other Than Named Above: ~ Capacity(ies) Claimed by Signer(s) 1 I Signer's Name: Signer's Name: o Individual o Individual o Corporate Officer o Corporate Officer Title(s): Title(s): I o Partner - 0 Limited 0 General o Partner - 0 Limited 0 General o Attorney-in-Fact o Attorney-in-Fact o Trustee o Trustee o Guardian or Conservator o Guardian or Conservator RIGHT THUMBPRINT OF SIGNER o Other: Top of thumb here o Other: Top of thumb here ~ ] Signer Is Representing: Signer Is Representing: ] I I I - . ~ . -' '~ C 1995 National Nolary Association' 8236 Remmel Ave., P.O. Box 7184' Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-876-6827 Exhibit "A" Offer of Dedication File no: 232.5606 (751) January 21, 1999 Portions of Lots 17 and 18 of the Resubdivision of a part of the Ranchos Corral de Piedra, Pismo and Bolsa de Chemisal, surveyed by R.R. Harris in November, 1885, in the City of Arroyo Grande, County of San Luis Obispo, State of California, according to the Map filed for record November 24, 1886 in Book A. of Maps at page 63 in the Office of the County Recorder of said County described as follows: Parcel A The northerly 30.20 feet of the land described in Parcels 1 and 2 of the deed recorded in Book 4048 of Official Records, page 846, in said County Recorders Office. Parcel B Beginning at the southwest corner of Parcel A described above; thence along the southerly line of said Parcel A North 810 East 16.26 feet; thence South 36005'16" West 23.03 feet to the westerly line of the land described in said deed; thence along said westerly line North 8050'08" West, 1626 feet to the Point of Beginning.. The above described parcels of land are graphically shown on Exhibit "B" attached hereto and made a part hereof. i~S~ J ~orrisL.s.6192 page 3 / EASEMENT SKETCH I Exhibit "B " I Tract 1 009 (11/MB/99) '0 629/0R/317 N (Parcel 2 Doc. IJ 1992-077670) I 25' 25' 30 .2' I <( I Cl) () I- 0 W 0... "d ~ ~ lIS 0 ~ 0 I I 0 0 . ..- :r:: OJ z CO ~ QJ I 0: 0 QJ ~ 0 ~ I S36'05'16"W 23.03' I ~parcel B l ~ Oarence St. N ~:ohnI.-W.l1a~&~---- FILE: 232.9697 CMl~.~.p~ DRAWING: BikeHopo.dwg 4115 So. Broad Sf 85 San luis Obispo, Co SCALE : 1 "=40' (805)544-4011 FAX 544-4294 DA TE : 7/1/98 RECORDING REQUESTED BY CITY OF ARROYO GRANDE WHEN RECORDED, RETURN TO: City Clerk's Office P.O. Box 550 Arroyo Grande, California 93420 APN(s): 007-522-045, 007-522-009 PROJECT NO: _FILE NO:_ OFFER OF DEDICATION FOR TEMPORARY CONSTRUCTION EASEMENT TIllS OFFER TO DEDICATE, made this 29th day of January 19~; by ANTHONY J. AZEVEDO, trustee of the Azevedo Children's Trust 1 dated November 29, 1988; and ANTHONY J. AZEVEDO and BETIY L. AZEVEDO of the City of Arroyo Grande, Cmmty of San Luis Obispo, State of California, hereinafter tenned Offeror: WHEREAS, said Offeror desires to make an offer to dedicate, irrevocably, a Temporary Construction Easement for the construction of improvements required to facilitate widening of a public road including reconstruction of private driveways and incidental grading, said offer is to run for the duration of the construction of the improvements or one (1) year after the date above, whichever comes first NOW, THEREFORE, said Offeror covenants and promises as follows: 1. That said offeror is the owner of the following interest described below: Those Portions of Lots 17 and 18 of the Resubdivision of a part of the Ranchos Corral de Piedra, Pismo and Bolsa de Chemisal, in the City of Arroyo Grande, County of San Luis Obispo, State of California described in Parcels 1 and 2 of the document recorded on May 10, 1993 as Document No 1993-025929 in the County Recorders Office of said County. 2. That said Offeror does hereby irrevocably and in perpetuity offer to dedicate to the City of Arroyo Grande a Temporary Construction Easement and and incidental uses upon the following described property: See attached Exhibit .~" 3. The said Offeror agrees that this irrevocable and perpetual Offer of Dedication is and shall be binding on their heirs, legatees, successors and assignees. page 1 4. The City of Arroyo Grande shall have the right to install, within said Temporary Construction Easement, any and all improvements as may be necessary to facilitate the widening, installation, construction, repair, maintenance, operation, replacement and improvement of said public street. IN WTINESS WHEREOF, this Offer of Dedication is hereby executed by the said Offeror on the day and year first above written. r~ Ofreror Anthony Azevedo C~-~ Offeror Anthony Azevedo, Trustee .23~~ Offeror Offeror A:\azease,wpd page 2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT ~ I ] State of California County of San Luis Obispo On January 29, 1999 before me, Nancy A. Davis, Notary Public , Date Name and liUe of Officer (e.g., 'Jane Doe, Notary Public") personally appeared Betty Azevedo , J Name(s) of Signer(s) ,I o personally known to me - OR - ~oved to me on the basis of satisfactory evidence to be the personts' 'I whose name(1) is/aJ:9 subscribed to the within instrument ~ and acknowledged to me that Ae/she/tRey executed the same in Ais/her/tMir authorized capacity~), and that by 'J 1 - u ,. - -...;.:.~... ~ t Ris/her/tAeir signature(" on the instrument the person(;), 1 or the entity upon behalf of which the person(Jf) acted, ) 1. C>..~..- . executed the instrument. ,~ i NotaIf NIle - cCIIIforrta - J ScI'I tUI 0bIIp0 CcUdY 1 WITNESS my hand and official seal. 1 i _ _ _ _~~~~7~ '11~.a:.,~ ,I ,I ~ -I OPTIONAL I 1 Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent J fraudulent removal and reattachment of this fonn to another document. 1 Description of Attached Document ! ,I Title or Type of Document: ,J I Document Date: Number of Pages: I 'J 'J Signer(s) Other Than Named Above: 1 Capacity(ies) Claimed by Signer{s} ,I ,I Signer's Name: Signer's Name: o Individual o Individual o Corporate Officer o Corporate Officer Title(s): Title(s): o Partner - 0 Limited 0 General o Partner - 0 Limited 0 General o Attorney-in~Fact o Attorney-in-Fact o Trustee o Trustee o Guardian or Conservator RIGHT THUMBPRINT o Guardian or Conservator RIGHT THUMBPRINT OF SIGNER OF SIGNER o Other: Top of thumb here o Other: Top of thumb here ,I ~ Signer Is Representing: Signer Is Representing: , ~ 1 -I ~ ~ ~ C 1995 National Notary Association' 8236 Remmet Ave., P.O. Box 7184' Canoga Park, CA 91309.7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-876.6827 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT I State of California County of San Luis Obispo On January 29, 1999 before me, Nancy A. Davis, Notary Public , Dale Name and Trtle of Officer (e.g., .Jane Doe, Notary Public") personally appeared Anthony Azevedo , Name(s) of Signer(s) o personally known to me - OR - 0 proved to me on the basis of satisfactory evidence to be th~ person(~ ~ whose name~ is/are subscribed to the within instrument ) and acknowledged to me that he/shettAey executed the same in his/Aerftl'leir authorized capacity(-ies), and that by ) 1--~ - ~~- - -~1 his/her/tRctr signature~ on the instrument the person(s)., or the entity upon behalf of which the person(s.) acted, -e =.'i"':,.. -j executed the instrument. 1 I NoIay F\bUc - caltorria i ~"'C>*po~ I WITNESS my hand and official seal. Mv Corrm. E1Cplro;; Apf 7. 2CXD -------------- '1l ~a:.~ J [, OPTIONAL ) J Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent J fraudulent removal and reattachment of this form to another document. 'I Description of Attached Document 'I .1 Title or Type of Document: .1 Document Date: Number of Pages: ,I ,I Signer(s) Other Than Named Above: 1 1 Capacity(ies) Claimed by Signer{s} Signer's Name: Signer's Name: J o Individual o Individual o Corporate Officer o Corporate Officer Title(s): Title(s): oJ o Partner - 0 Limited 0 General o Partner - 0 Limited 0 General o Attorney-in-Fact o Attorney-in-Fact .1 o Trustee o Trustee o Guardian or Conservator o Guardian or Conservator RIGHT THUMBPRINT . OF SIGNER o Other: Top of thumb here o Other: Top of thumb here Signer Is Representing: Signer Is Representing: ~ 01 oj J , - . ~ C 1995 National Notary Association. 8236 Remmet Ave., P.O. Box 7184 . Canoga Park, CA 91309.7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-876-6827 Exhibit "A" Temporary Construction Easement File no: 232.5606 (751) January 21, 1999 Portions of Lots 17 and 18 of the Resubdivision of a part of the Ranchos Corral de Piedra, Pismo and Bolsa de Chemisal, surveyed by R.R. Harris in November, 1885, in the City of Arroyo Grande, County of San Luis Obispo, State of California, according to the Map filed for record November 24, 1886 in Book A of Maps at page 63 in the Office of the County Recorder of said County described as follows: Parcel A The northerly 50.20 feet of the land described in Parcels 1 and 2 of the deed recorded in Book 4048 of Official Records, page 846, in said County Recorders Office. Parcel B The easterly 40.00 feet of the northerly 125.00 feet of the land described in said deed, excepting therefrom the northerly 50.20 feet, also excepting therefrom the southerly 21.00 feet of the westerly 33.28 feet of said easterly 40.00 feet of the northerly 125.00 feet. The above described parcels of land are graphically shown on Exhibit "B" attached hereto and made a part hereof. ~g---?1t~ J6"seph . Morris L.S. 6192 page 3 / EASEMENT SKETCH I Exhibit "B JJ I Tract 1009 (11/MB/99) 0 629/0R/317 N 125' (Parcel 2 Doc. # 1992-077670) .73' I 25' 25' LC) ~existing 53.8' house I I <: Q) 'd 0 L. ~ I'd 0 ~ 0.. I I ::r: <0 ~ to I ~ 0 to ~ 0 ~ I I l 50.2' LC) Oarence St. N -------------- ~~~~~ FILE : 232.9697 DRAWING: BikeHopo.dwg ., 115 So. Broad Sf 85 San luis Obispo, Co SCALE : 1 "=40' (805)54-4--4-011 FAX 544-4-294- DATE: 7/1/98 Notice of Exemption To: 0 Office of Planning and Research From: (Public Agency) City of ArrOYO Grande P.O. Box 550 1440 Tenth Street, Room 121 ArrOYO Grande. CA 93421 Sacramento, CA 95814 [!] COW1ty Clerk COW1ty of San Luis Obisoo County Government Center San Luis Obispo. CA 93408 Project Title: Bikewav Proiect One - Paulding Middle School. Proiect No. 90-98-1 Project Location - Specific: In the City of Arrovo Grande on Huasna Road from East Branch Street to the eastern City limit Project Location - City: Arroyo Grande Project Location - County: San Luis Obispo Description of Project: Minor public alterations to land and existing roadways to create bike lanes along Huasna Road Name of Public Agency Approving Project: City of Arroyo Grande - Public Works Department Name of Person or Agency Carrying Project Out: Exempt Status: (check one) 0 Ministerial (Section 12080(b XI); 15268); 0 Declared Emergency (Sec. 21080(bX3); 15269(a)); 0 Emergency Project (Sec. 21080(bX4); 15269(bXc)); [!] Categorical Exemption. State type and section number: Existing Facilities.Section 15301. Minor Alterations to Land. Section 15304 0 Statutory Exemptions. State code number: Reasons Why Project Is Exempt: Proiect consists of the restriping an existing roadway and a 300 foot Ion!! widening of the roadway into an existing from yard and involves no removal of existin!! trees or scenic resource Lead Agency Contact Person: Don Srnumolo Area Codeff elephonelExtension: (805) 473-5440 If filed by Applicant: 1. Attach a certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? 0 Yes DNo Signature: Date: Title: o Signed by Lead Agency o Date received for filing at OPR: o Signed by Applicant Revised October 1989 jep:232.4803\environ.exm 9.i. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~ SUBJECT: GRAND A VENUE, ELM STREET TO HALCYON - PROGRAM SUPPLEMENT AGREEMENT NO. M003 DATE: MARCH 9,1999 RECOMMENDATION: It is recommended that the Council: A. adopt the attached resolution authorizing the Mayor to execute Program Supplement Agreement No. M003; and, B. direct Administrative Services to submit Program Supplement Agreement No. M003 and the adopted resolution to Caltrans. FUNDING: The City of Arroyo Grande was successful in securing $375,000 of Federal High Priority Projects Program funds for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project. These funds have been allocated by the following percentages: 11 % in FY 1998/99; 15% in FY 1999/00; 18% in FY 2000/01; 18% in FY 2001/02; 19% in FY 2002/03; and 19% in FY 2003/04. Therefore, 11 % of the $375,000 or $41 ,333 is available to the City in FY 1998/99. The total project budget is $2,010,500 as identified in the FY 1998/99 Capital Improvement Program. DISCUSSION: Caltrans has authorized the City to begin preparation of plans and specifications (preliminary engineering) for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project. However, before the City can begin invoicing for reimbursement of the work performed, a Program Supplement Agreement must be executed between the City and the State. The Grand Avenue, Elm Street to Halcyon Road, project will begin construction at the end of June 1999, and will be completed by the end of December 1999. By the completion date of the project, the City will have received $97,500 of the $375,000 Federal High Priority Program funds. Staff is working with SLOCOG regarding a substitution of other street/road funds allocated to Arroyo Grande to offset the. shortfall resulting from the disbursement formula established for these Federal funds. A Program Supplement Agreement is a project-specific agreement that is incorporated in the general Master Agreement already entered into by the City and State in 1979 and again in 1997. A resolution must be adopted by the City that clearly identifies the project and the official authorized to execute the Program Supplement Agreement. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT NO. M003 TO AGENCY -STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 05-5199 FOR THE GRAND AVENUE, ELM STREET TO HALCYON ROAD PROJECT WHEREAS, the City and the State have entered into Local Agency-State Agreement for Federal-Aid Projects No. 05-5199 on May 15, 1997; and WHEREAS, Program Supplement No. M003 to the Local Agency-State Agreement for Federal-Aid Projects No. 05-5199 designates the Federal Funds requested and the matching funds to be provided by the City of Arroyo Grande for preliminary engineering of the Grand Avenue, Elm Street to Halcyon Road, capital improvement project; and WHEREAS, the City of Arroyo Grande is eligible to receive High Priority Projects Program funds for this project. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande does hereby: 1. Approve "Program Supplement No. M003 to Administering Agency-State Agreement for Federal-Aid Projects", a copy of which is attached hereto and incorporated herein. 2. Appoint the Mayor as the official representative authorized to sign said Program Supplement Agreement No. M003. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of March 1999. Resolution No. Page Two MICHAEL A. LADY, MAYOR ATTEST: NANCY A. DAVIS, DIRECTOR OF ADMINISTRATIVE SERVICES APPROVED AS TO CONTENT: lnb L, ~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY PROGRAM SUPPLEMENT NO. M003 Date: February 01, 1999 to Location: 05-SLO-0-ARGD ADMINISTERING AGENCY-STATE AGREEMENT Project Number: HP21L-0550(001) FOR FEDERAL-AID PROJECTS NO. 05-5199 E . A. Number: 05-927023 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on 05/15/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: IN THE CITY OF ARROYO GRANDE ON GRAND AVE BETWEEN ELM STREET AND HALCYON ROAD TYPE OF WORK: RECONSTRUCT ROAD LENGTH: 0.5 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Preliminary Engineering [ ] Right-Of-Way [ ] Construction [ ] Construction Engineering Estimated Cost Federal Funds Matching Funds Q92 $41,133.00 LOCAL OTHER $125,000.00 $83,867.00 $0.00 $0.00 CITY OF ARROYO GRANDE STATE OF CALIFORNIA Department of Transportation By By Date Chief, Office of Local Programs Project Implementation Attest Date Title I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officvmvm ffl Date I $41,133.00 Chapter Statutes Item AMOUNT 324 1998 2660-101-890 262042 892-F 41,133.00 Program Supplement05-5199-M003- ISTEA Page 1 of 2 05-SLO-O-ARGD 02/0111999 HP21L-0550(OOI) SPECIAL COVENANTS OR REMARKS 1. All maintenance, involving the physical condition and the operation of the ~provements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the Local Agency and shall be performed at regular intervals or as required for efficient operation of the completed ~provements. 2. The Local Agency agrees the payment of Federal funds will be l~ited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Est~ate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 3. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. 4. This project is funded in whole or in part with Demonstration Funds from TEA-21 (P.L.10S-178) Section 110 (a) (13) . Under 23 U.S.C. 117 (b) , these funds are to allocated as follows: 11 percent in FY 1998, 15 percent in FY 1999, 18 percent in each of FY2000 and FY 2001, and 19 percent in each of FY 2002 and FY 2003. Future funding is subject to budget allocations and other actions of the U.S. government. 5. This Program Supplement will be revised at a later date to include other phases of work. Program Supplement05-5199-M003- ISTEA Page 2 of 2 00000 0 00000 0 00000 0 o~~oo 0 00~00\ ~ ~~~~~ ~ ~ ~~~NO 0 ~~~~~ 0 <:: ~NOOO\~ ~ ~~~N~ ~ ~ ~~~~~ q ~~~ ~ q o N ~ N ~ ~ <:: ~ >-< I o ~ > 00000 0 00000 0 ~ ~ 00000 0 O~~OO 0 ~ ~ OO~OO\ ~ ~~~~~ ~ ~ Z ~m~NO 0 ~~~~~ 0 ~ ~NOOO\~ ~ ~~~N~ ~ ~ ~~~~~ q ~~~ ~ q ~ N ~ N l? o ~ ~ ~ ~ ~ 00000 0 00000 0 00 0 0\ I ~ ~ <:: u $ !:: tIS I-< "'0 >, ~ 00000 0 00000 0 ~ ~ !:: 00 <:: , 0\ ~ tI) ........ b aJ ~ X 0\ 2 <:: "'0 ~ . tI) $ I-< 0 aJ- . 00000 0 00000 0 ..... == tI) ~ S tIS ~ ~ ~ ~ ~.8:g ~oL5 ~ 0.$ boO ........ZI'""\ ~ 5 tIS tI) ~~~ ~ ,~~ O\::;E~ tI)..... . 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'iU I-< I-< I-< ~ U u..... ~ ~ ~:8:85~~ O~!::~~~ oBE~b.O~ . . O.i!a.i!a ~ tJ .~ ro ~ fo'~ ~ ~ ~ '3 ~ ~ ~ ~ ~.r;; '3 ;>< Eo-< x x ..... ::s ::s Z E-< .... aJ ~ ~ ~ 0 ~ 0 0 0 aJ aJ 0 ~ U~~~b] ~ ~::r:~~~~ ~ ~UUU~O ~ :> ~UUuClJo 0 ~ ~ ~b ~O..$..$..$o~u U _NN~~O -~~~~~ ~O\OO~~~ ~ooooo <:: ~~~~~g ~ ~~~~~~ ~R~~~~ 9.i. MEMORANDUM TO: CITY COUNCIL FROM: ROBERT L. HUNT, CITY MANAGE~ SUBJECT: APPOINTMENT TO PLANNING COMMISSION DATE: MARCH 9, 1999 RECOMMENDATION: It is recommended the City Council approve Council Member Dickens' appointment of Martin London to the Planning Commission. FUNDING: There is no fiscal impact. DISCUSSION: On January 14, 1997, the City Council adopted Ordinance No. 481 amending the composition of applicable Commissions and Boards from seven to five members and also adopted Resolution No. 3192 establishing Council policy as it relates to the appointment procedure to the Boards and Commissions. It is recommended the Council approve the appointment of Martin London to the Planning Commission. CITY OF ARROYO GRANDE RESERVOIR OF CITIZENS TO SERVE y Planning Commission RECEIVED _ Parks and Recreation Commission CITY OF ARROYO GRANDE ''""? Traffic Commission Years Lived in Arroyo Grande ..,,) - Senior Advisory Commission 99 MAR - 3 PH 2: 28egistered Voter of Arroyo Grande _ Special Committees (Architectural Review, etc.) Yes ~ No_ NAME_Ma \r'+;~ hOIlL~Ol-\ HOME ADDRESS ~l.fG S'k(Q.C-Dll.L-4 tL~HONE 4fq -~ll'-{ PRESENT ^, 'Y. I " PRESENT ..L C \ \ EMPLOYER 1'\.~S.e..+ t--t V\.Q V\ c..l t;:. \ ~Jlv..\lIL.f..c;. POSITION ~ IQ Iv-Y I<)Q,^~ +t'-'\.e..J OFFICE I \".., I ::d: BUSINESS ADDRESS L 2 q ~"M<^- \ c.. i 0 ~ '3 TELEPHONE 4. "7 ~ -0 ( 0 L.. EDUCATIONAL BACKGROUND High School MDII\+~\O t-+S u qCDI) College Cal ~~+e- k l\. (q,,~ ADDITIONAL EDUCATIONAL INFORMATION COMMUNITY AND CIVIC INTERESTS ?u~t;L- S;4~-e~ Q. ~~ LJ lev ~~ C{ Ir--Dt0~ The City Council would like to have the names of three (3) Arroyo Grande References: NAME ADDRESS 1. J, '^" lJl (' kf_LC ~ '1 60, ~(r-Q~ hLLl 2. <l3lll Tct.-1&Jp .Q..l.-t l S--2..~- Ck\..( +Q VL 3. ~ IC.(<- "-'2tr- ~OLr-c..~ 2.00 U. l-\~t't O~ ARE YOU WilLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW: Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes t-- No_ Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes _ No--=::.... Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes _ No t- Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes _ No---=:::' Special comtf.ttee (Le. Architectur eview Committee, etc.), Various meeting times and a es Yes _ No ~ SignatureCL Date "'-3 "- ~.... C( C( , The Arroyo Grande City Council requests infonnation about your interest (and education, if applicable), in serving on a commission or committee, specifically your comments and views relative to the role and responsibilities of the Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a Special Committee. Please note such infonnation on the reverse side of this fonn. Thank you for your interest. THIS FORM IS A MATTER OF PUBLIC RECORDxIF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98) 10.a. MEMORANDUM TO: CITY COUNCIL . JIM HAMil TON, AICP, COMMUNITvq( FROM: DEVELOPMENT DIRECTOR SUBJECT: AUTHORIZA TION TO SOLICIT REQUEST FOR PROPOSALS FOR CURBSIDE RECYCLING SERVICE DATE: MARCH 9, 1999 RECOMMENDA TION: It is recommended the City Council: 1. Direct staff to prepare and circulate a Request for Proposals (RFPs) for curbside recycling services; and, 2. Authorize the continuation of the current contract with RALCCO for recycling services on a month to month basis. FUNDING: There is no direct cost to the City; however, selection and approval of a firm to provide recycling services will affect service charges to individual customers. Active participation in the curbside recycling program, combined with the effective use of the variable can rate system, may offset or reduce overall garbage costs to individual customers. Curbside recycling service is necessary to meet the requirements of the Integrated Waste Management Act of 1989 (AS 939). DISCUSSION: The City's current contract for recycling services with RALCCO will expire on March 31, 1999. The current recycling contract allows the City, with the concurrence of RALCCO, to extend the agreement as necessary. It is recommended that RFPs be solicited for curbside recycling services. RALCCO is eligible to compete for the contract; however, in staff's judgement due to ongoing contract compliance problems, it is in the best interest of the City to explore all options for curbside recycling. If RALCCO declines to provide its services on a month-to-month basis, staff will immediately initiate discussions with South County Sanitary (SLOCO) for the provision of curbside recycling services on a temporary basis until the RFP process is complete. A proposal for SLOCO services would be brought back to the Council expeditiously. The City of Pismo Beach is also considering the status of its recycling program. Currently, Pismo is on a month-to-month basis with RALCCO for curbside recycling. Pismo Beach staff has indicated an interest in the possibility of preparing a joint RFP for recycling services, with the goal of reducing costs. Staff will advise the Council on the continuing status of these discussions. Attachments 1. Current recycling contract and amendment. AGREEMENT. CURBSIDE COLLECTION RECYCLING PROGRAM THIS AGREEMENT is made upon the date of execution, as set forth below, by and between RALCCO, with its principal place of business located in the County of San Luis Obispo (hereinafter referred to as "CONTRACTOR"), and the CITY OF ARROYO GRANDE, a Municipal Corporation (hereinafter referred to as "CITY"). RECITALS WHEREAS, CITY is required to comply with various solid waste legislation aimed at reducing the amount of the CITY's waste stream; and WHEREAS, CITY has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and WHEREAS, CITY has dete~ined the Project involves performance of services of a temporary nature; and WHEREAS, CITY does not have available employees to perform the services for the Project; and WHEREAS, CITY has requested CONTRACTOR to perform services for Project; and WHEREAS, CONTRACTOR is a California Division of Recycling Certified Processor for aluminum, glass and plastic and CONTRACTOR has met the requirements of obtaining CITY business license; and WHEREAS, CONTRACTOR's services are intended to assist the CITY in meeting the State requirements for waste reduction and recycling as mandated by the Integrated Waste Management Act of 1989 CAB 939); NOW, THEREFORE, the parties hereto, in consideration hereof of the mutual covenants contained herein, hereby agree to the following terms and conditions: 1.00 GENERAL PROVISIONS 1.01 GRANT OF FRANCmSE: TERM: AND ACCEPTANCE A. CITY does hereby give and grant to the said CONTRACTOR the exclusive right and franchise to provide a recycling program in the CITY OF ARROYO GRANDE for a period of three (3) years, commencing April 1, 1996, plus one (1) two year extension based on performance, subject to Council approval, and subject to earlier termination as set forth herein. B. CONTRACTOR hereby accepts the franchise and agrees to provide a CityWide Curbside Recycling Program at the rates hereinafter provided, in accordance with this Agreement and all applicable laws, rules, and regulations of any governmen- tal agency, including CITY. c. The CITY Manager, or his designated representative, shall be the representative of CITY for all purposes under this Agreement. Contract - Administrator shall be the representative of CONTRACTOR for all purposes under this Agreement; should circumstances arise requiring a substitute representative for CONTRACTOR hereunder, the substitute representative designee shall be subject to the prior written acceptance and approval of CITY. 1.02 FRANCHISE PAYMENTS: DELINQUENCY: GUARANTEE: COLLEC- TION OF ACCOUNTS A. In consideration for the exclusive grant of franchise herein, CON- TRACTOR agrees to pay to CITY the sum of five percent (5 %) of annual curbside recycling collection revenues within the CITY, payable monthly on or before the last business day of the fonowing month, during the term of this Agreement. Curbside recycling collection revenues shall be calculated on an accrual basis. Gross revenues shall be calculated on a cash basis for all residential accounts collected by CITY. Payment shall be made to CITY at City Hall, P.O. Box 550, Arroyo Grande, CA 93421 . B. Payments made more than thirty (30) days after the date due shall be delinquent. CONTRACTOR or CITY shall pay a late charge of five percent (5%) per month, or any part thereof on the amount delinquent, to cover added administra- tive expenses on the part of CITY or CONTRACTOR by reason of such delinquen- cy. The parties agree that such sum represents a fair estimate of such added expens- es. C. CITY agrees to bill CONTRACTOR's residential customers on said CITY's water billing when CITY water customers are identical to CONTRACTOR's customers, and CONTRACTOR requests CITY to do so in writing. CITY shall deduct a 5 % Administrative service fee from all customer collection received by CITY on behalf of CONTRACTOR. CITY shall remit to CONTRACTOR all customer collection, less the franchise fee of five percent (5 %) of the gross plus the administrative service fee, as referenced above, on or before the last business day of the month following the month of collection. D. CONTRACTOR shall be responsible for all billing not done by CITY . pursuant to Paragraph C hereinabove and shall make all collections for services rendered under this Franchise Agreement. 1.03 TIME FOR PERFORMANCE CONTRACTOR shall continue uninterrupted aU current curbside recycling services and shall perform other services within the time frames specified in Exhibit .. A " attached hereto and incorporated herein by this reference and in other sections of this agree- ment. CONTRACTOR shall not be responsible for perfonnance delays beyond the CONTRACTOR's control, and such delays shall extend the times for perfonnance of the work by the CONTRACTOR. CONTRACTOR shall immediately advise CITY in writing 2 of any such delay and the specific reason therefor. 1.04 SERVICES TO BE PERFORMED BY CONTRACTOR CONTRACTOR agrees to perform or provide the services specified in "CONTRACTOR - SERVICES TO BE PROVIDED" attached hereto as "Exhibit A". CONTRACTOR shall determine the method, details and means of performing the above-referenced services. CONTRACTOR may, at CONTRACTOR's own expense. employ such assistants as CONTRACTOR deems necessary to perform the services required of CON- TRACTOR by this agreement. CITY may not control, direct or superVise CONTRAC- TOR's assistants or employees in the performance of those services. 1.05 ANNUAL REVIEW No later than sixty (60) days prior to each anniversary date of this agreement, the CITY and the CONTRACTOR shall review the operations, procedures, and terms of this agreement. 1.06 PAYMENT TERMS CITY agrees to pay CONTRACTOR in accordance with the payment terms set forth in Exhibit "B" attached hereto and incorporated herein by this reference. 2.00 OBLIGA TrONS OF CONTRACTOR 2.0L MINIMUM AMOUNT OF SERVICE BY CONTRACTOR CONTRACTOR agrees to devote the hours necessary to perlorm the services set forth in this agreement in an efficient and effective rnanner~ CONTRACTOR may represent, perlorm services for and be employed by additional individuals or entities, in CONTRACTOR's sole discretion, as long as the performance of these extra-contraCttlal services do not interfere with or present a conflict with CONTRACTOR's duties and obligations as set forth herein. 2.02 TOOLS AND INSTRUMENTALITIES CONTRACTOR shall provide ail tools and instrnmencalities necessary or helpful to perform the services under this agreement except those listed in "CITY - SERVICES TO BE PROVIDED" attached hereto as "Exhibit "C" and incorporated herein by this reference. 2.03 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEr-rrS CITY and CONTRACTOR intend and agree that CONTRACTOR is an independent contractor and agree that CONTRACTOR's employees and agents have no right to workers' compensation and other employee benefits. If any worker insurance protection is 3 desired, CONTRACTOR agrees to provide worker's compensation and other employee benefits, where required by law, for CONTRACTOR's employees and agents. CONTRACTOR agrees to hold hannless and indemnify CITY for any and all claims for damages due to injury, disability or death of CONTRACTOR and/or CONTRACTOR's employees or agents. 2.04 INDEMNIFICATION CONTRACTOR hereby agrees to, and shall, hold CITY, its elective and appointive boards, officers, agents and employees, harmless from any liability for damage or claims for damage, or suits or actions at law or in equity which may be alleged to arise from CONTRACTOR's or any of CONTRACTOR's employees or agents' negligent actions or failures to act under this agreement, whether such actions or failures to act are the result of passive or active negligence or may give rise to legal responsibility under any other legal theory (including, bur not limited to, strict liability), provided as follows: A. That the CITY does not, and shall not, waive any rights against CON- TRACTOR which it may have by reason of the aforesaid hold-hannless agreement, because of the acceptance by CITY, or the deposit with CITY by CONTRACTOR, of any of the insurance policies hereinafter described. B. That the aforesaid hold-harmless agreement by CONTRACTOR shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operntions of CONTRACTOR or any agent or employee of CONTRACTOR regardless of whether or not such insurance policies shall have been detennined to be appIicab~e to any of such damages or - claims for damages. 2.05 INSURANCE REQUIREMENTS The contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, his agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office form number GL 0404 covering Broad form Comprehensive General Liability; or Insurance Services Office Commercial General Liability covernge (occurrence form GC 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability, Code 1 any auto and endorsement CA 0025. 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4 B. Minimum Limits of Insurance CONTRACTOR shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury' and propeny damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately,to this program or the general aggregate limit shall be twice the occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury or disease. C. Deductible and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses. D. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the CONTRACTOR and completed operations of the CONTRACTOR, premises owned, occupied or used by the CONTRACTOR, or automobiles owned, leased, hired or borrowed by the CONTRACTOR. The coverage shall maintain no special limitations on the scope of protection afforded to the C1TY, its officers, officials, employees or volunteers. 2. For any claims related to this program, the CONTRACTOR's insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees or volunteers shaH be in excess of the CONTRACTOR's insurance and shall not contribute with it. 3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the C1TY) its officers, officials, employees or volunteers. 5 4. The CONTRACTOR's insurance shall apply separately to each insured against whom a claim is made or suit is brought.. except with respect to the limits of the insurer's liability. 5. Each insurance policy required. by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, . has been given to the CITY. E. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than' A: VII. F. Verification of Covera~e CONTRACTOR shall furnish the CITY with original endorsements effecting coverage required by this clause. The endorsement for each insurance policy is to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved before work commences. The CONTRACTOR's insurer shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these provIsIons. G. S uhcontractors CONTRACTOR shall include all subcontractors as insureds under its policies or shall furnish separate certificates and" endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements as stated herein. 3.00 OBLIGATIONS OF CITY 3.01 COOPERA TION CITY agrees to c~mply with all reasonable requests of CONTRACTOR necessary to the performance of CONTRACTOR's duties under this agreement, specifically including those duties listed in Exhibit" A," hereby incorporated. - 4.00 TERMiNA TION OF AGREEMENT 4.01 TERMINA TION ON NOTICE Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause by giving at least 90 days prior written notice to the other party to this agreement. 6 4.02 TERMINATION ON OCCURRENCE OF STATED EVENTS This agreement shall terminate automatically on the occurrence of any of the fonowing events: 1. Bankruptcy or insolvency of any party; 2. Sale of the business of any party; 3. Dissolution of the corporation; 4. The end of the ninety (90) days as set forth in Section 4.01; 5. Assignment of this agreement by CONTRACTOR without the consent of the CITY. 6. Expiration of the term of this agreement as set forth in Section 1.01. 4.03 TERMINATION BY ANY PARTY FOR DEFAUL TOF CONTRACTOR Should any party default in the performance of this agreement or materially breach of any of its provisions, a non-breaching party, at their option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party. 4.04 TERMINATION This Agreement shall terminate as specified in Section 4.02 unless extended as set forth in this Section. Otherwise, the CITY, with the agreement of CONTRACTOR, is authorized to extend the term of this three ye3I Agreement beyond the termination date, as needed, under the same terms and conditions set forth in this Agreement. Any such extension shall be in writing and be an amendment to this Agreement. 5.00 SPECTAL PROVTSTONS 5.01 AFFIRMATIVE ACTION During the performance of this agreement, CONTRACTOR shall not discriminate against any employee or applicant because of race, religion, creed, color, national origin, sex or age. CONTRACTOR shall take affirmative action to ensure that applicants employed, are treated during employment, without reg3Id to their race, religion, creed, color, national origin, sex or age. 5.02 EXCLUSIVITY All reports and other documents prep3Ied by the CONTRACTOR pursuant to this agreement shal1 be the property of the CITY; CTTY is entitled to fun and unrestricted use of such reports and other documents prepared by the CONTRACTOR pursuant to this agreement. 7 5.03 RECORDS The CONTRACTOR shall maintain adequate records to permit inspection and audit of CONTRACTOR's services provided and charges imposed under this agreement. CONTRACTOR shall make such records available to CITY for inspection at any reasonable time. CONTRACTOR will ensure that its record keeping permits the preparation of financial statements that are in conformance with generally accepted accounting practices and standards. CITY, however, retains the absolute right to conduct its own audit at any time. CITY and its auditors will have the right to examine all records and accounts at any time during CONTRACTOR's office hours. Subject to the terms of Section 5.02 or unless otherwise required by law, nothing herein shall convert such records into public records and they shall be available only to the CITY or CITY's authorized agents. Such records shall be maintained by CONTRACTOR for a minimum of three years from completion of the work under this agreement. New and unforeseen work: shall be classed as extra work when determined in writing by the City Manager for the CITY of Arroyo Grande that such work is not covered by the tems of this agreement. Agreed upon extra work: shall be paid for on a time and material basis. 5.04 CONFIDENTIALITY CITY and CONTRACTOR agree that until final approval by CITY or unless otherwise required by law, all data, reports and other documents are confidential and shall not be released to third parties without the prior written consent of both parties. 6.00 MISCELLANEOUS 6.01 REMEDIES The remedies set forth in this agreement shall not be exclusive but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity. 6.02 NO WAIVER The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement. 6.03 ASSIGNMENT This agreement is specifically not assignable by CONTRACTOR to any person or entity. Any assignment or attempt to assign by CONTRACTOR, whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement giving rise to a right to terminate as set forth in Section 4.03. 6.04 LIQUIDATED DAMAGES CONTRACTOR and CITY agree that in case the work called for under the Contract and related documents is not completed within the stipulated due date, damages will be sustained by the CITY and that it is and wiH be impracticable and infeasible to determine 8 the actual damage sustained by the CITY in the event of and by reason of such ~lay; it is therefore agreed that the CONTRACTOR shall pay to the CITY of Arroyo Grande, as damages and not as a penalty, the sum of One Hundred Fifty Dollars ($150) per day for each and every calendar day's delay in finishing the work in excess of the stipulated due date. Imposition of liquidated damages shall be at the sole discretion of the City Manager. 6.05 ATIORNEY FEES In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach thereof, the prevailing party shall be emitled, in addition to such other relief as may be granted, to a reasonable sum as and for attorney fees and costs. 6.06 TIME FOR PERFORMANCE Time is expressly declared to be of the essence of this agreement. Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, or any other cause except financial inability not the rault of the party required to perfonn the act, the time for performance of the act will be extended for a period of time equivalent to. the period of delay and performance of the act during the period of delay will be excused; provided, however, that nothing contained in this Section shall excuse the prompt payment by either party as required by this agreement, or the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act. 6.07 NOTICES Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by the agreement or by law to be served on or given to any party to this agreement shall be in writing and shall be deemed duly served and given when personal1y delivered or in lieu of such personal service when deposited in the United States mail, first class postage prepaid to the following address for each respective party: PARTY ADDRESS A. RALCCO P.O. Box 1170 Contract Administrator Nipomo, CA 93444 B. City Manager P.O. Box 550 City of Arroyo Grande Arroyo Grande, CA 93421 6.08 GOVERNING LA W This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time any decision or holding concerning th i s agreement arises~ 9 6.09 BINDING EFFECT This agreement shall be binding on and shall inure to the benefit of the heirs: executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as a consent by CITY to any asSignment of this agreement or any interest in this agreement. 6.10 SEVERABILITY This agreement constitutes the sole and entire agreement between the parties with respect to the subject matter hereof. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. 6.11 DUE A UTHORITY The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and iIi behalf of the parties. 6.12 CONSTRUCTION The parties agree that each party and counsel have reviewed this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the Sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 6.13 AMENDMENTS Amendments to this agreement shall be made only with the mutual written consent of all of the parties to this agreement. Executed on March 21 , 1996, at the CITY of Arroyo Grande. CONTRACTOR: ~.~~ RALCCO CITY : CITY OF ARROYO GRANDE 10 ATTEST: ~a.~ Nancy Davi City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: ~LQTL .#:Ltiv--;-- rney Robert L. Hunt, City Manager 11 EXHffiIT "A" CONTRACTOR - SERVICES TO BE PROVIDED The. operation of residential curbside collection shall b.~ in accordance with the following outline: A. TARGETED MA TERIALS TO BE COLLECTED BY CONTRACTOR Materials to. be collected by the CONTRACTOR shall include, but not be limited to the following: - Styrofoam - - Aluminum Cans - Bi-Metal Beverage Cans - Glass Beverage Cans and other Jars and Bottles - Plastic Containers (#1-7) - Newspapers, Magazines, Junk Mail, Phone Books _ Aluminum Foil, Pet Food Cans, T.V. Dinner Trays, Pie Plates and other Food Containers - HDPE Plastic Milk Jugs, Water Jugs and other Non-Food Containers - Textiles consisting of non-usable clothing and rags - Kraft Paper Grocery Bags - Cardboard, Office Paper, and .Computer Printout Paper (Commercial Accounts, Schools, Churches, and Government Agencies) - Used Motor Oil - Greenwaste - Any and all other materials mutually agreed upon by CITY and CONTRACTOR or required under Public Resources Code Section 40000 et seq. B. COLLECTION CONTAINERS All single family residences may be required to use designated curbside collection containers to be provided free of charge by CONTRACTOR. Only customers who specifically request containers shall receive them. CONfRACTOR shall advise customers of the availability of collection containers. Customers- shall receive as many containers as they require for curbside services. In the event any containers are damaged, they shalt be recycled as they are constructed of HDPE plastic, for which CONTRACTOR has developed recycling markets. Stolen or damaged containers shall be replaced at no charge to residents or the CITY. The recycling containers shall have a highly visible label that provides CONTRACTOR's name and phone number, a space for the resident's address as wen as a large recycling logo for easy identification. A separate designated container for used motor oil shall be provided to customers upon request. Customers shall only use the containers provided by the CONTRACTOR unless approved by the CITY. C. CONTAINER DELNERY Container delivery shall be accomplished in the following manner: 12 1. A promotional campaign highlighting the addition of greenwaste collection shall occur for a period of 90 days after Council approval. 2. The customer's name, address, phone number, recycling service day, and the number of containers requested shall be entered into a computer data base and shall be available to the CITY. This information shall be made available to the City no later than 120 days after approval of the contract and by June 30th of each subsequent ye3I of the contract. 3. Residents who call in before the initial service start date shall receive their containers one week prior to that date. After initiation of the program, drivers shall be issued a "new service" list daily. Containers shall be delivered within one week of the customer's phone order and service shall commence on the customer's next garbage/recycling day. Recycling instructions and educational information shall be provided with delivery of containers. D. COLLECTION Collection shall take place once a week on each resident's garbage collection day. The CONTRACTOR shall establish records of driving route directions on a computer disk for the training of drivers or in case of an emergency driver replacement. All materials shall be collected, co-mingled, with no customer sorting required. Customers shall be required to have their containers set out by 6:30 a.m. on their trash day. Newspapers shall be required to be string tied or stacked flat in a paper grocery bag. Collectors shall be trained to place empty containers upside down to prevent wind from rolling or moving them to other locari<?ns. A recycling container, distinguishable from other recycling containers, shall be issued to all handicapped residents. Handicapped participants shall receive front door pickup servIce. E. BROKERAGE AND MARKETING OF COLLECTED MA TERIALS CONTRACTOR shall assume the responsibility to broker and market all.recyclable materials collected through the program. It shall be the prerogative of the CITY to direct the flow of the materials collected by the CONTRACTOR at any and all times. CONTRACTOR has the required infrastructure at its Nipomo Mesa facility to provide the CITY of Arroyo Grande with the collection, hauling, sorting, processing and m3Iketing of recyclable solid waste materials. F. SERVICE AREA CONTRACTOR shall C-ooree to service all.accounts within the incorporated CITY limits currently receiving refuse collection by private hauler. Service collection shall begin concurrently to all areas of the CITY. The CITY Finance Depamnent shall" identify the service area as that area for which refuse collection services are provided by private hauler. 13 G. MULTI-LIVING/COMMERCIAL UNITS CONTRACTOR shall agree to service all multi-family housing units and commercial/industrial businesses. CONTRACTOR shall solicit multi-units, commercial and industrial establishments for appointments to review their service needs. CONTRACTOR shall provide, at no cost to the commercial/industrial business and CITY, waste "audits" to detennine if they can reduce a significant percentage of waste by recycling. Each quarter, beginning in June 1996, 25 % of all non-participating multi-unit, commercial, and industrial businesses will be contacted directly by CONTRACTOR either by mail, phone, or personal visit. A minimum of 30% of the contact shall be by telephone or personal contact. Within 20 days from the end of the quarter, CONTRACTOR shall provide a report certifying to the number of contacts, type of contacts (mail, telephone, visit), meeting the 30% requirement, and result of the contacts. H. ONGOING PUBLIC OUTREACH AND EDUCATION All materials associated with Public outreach and education may include the CITY logo of which an example shall be provided by the CITY. CON}'RACTOR's promotional and educational program shall contain the foHowing and shall be subject to approval by the CITY: l. Contractor shall pay for publishing a semiannual City newsletter, which win contain articles about the Curbside Recycling Pro~ and be printed on recycled paper. The City will prepare and write articles for the newsletter, with the assistance of the CONTRACTOR. The City will be responsible for mailing the newsletter to all City residents, businesses, and post office boxes. 2. Contact of the local print and broadcast media to obtain mass coverage of the continuing curbside recycling program. (Information shall include AB 939 education, behind the scenes program preparation, recycling and waste reduction facts, and local business and Chamber of Commerce involvement.) 3. Ongoing purchasing of media advertising. At a minimum, media advertising shall include 3 ten second and 1 thirty second spots on local radio and/or television stations and 6 1/8 page ads in local newspapers each calendar year. Media advertising shall be included in CONTRACTOR's annual report to the CITY. 4. A semiannual newsletter, "The Curbside Communicator": shall be distnouted to all participating residents. Other educational pieces shall include how to identify new materials that are recyclable and materials that shall not be accepted. All educational information shall be delivered free of charge via curbside containers. 14 5. Press releases shall be written and distributed to the local newspapers. A minimum of five press releases per caIend,ar year. Press release efforts shall be included in CONTRACTOR's annual report to the CITY. 6. CONTRACTOR shall peIfonn ongoing public speaking engagements and presentations for businesses, service groups, schools, churches and other interested organizations. Educational presentations to K-12 shall take place in cooperation with, and at the request of, individual teachers. Each school will be contacted and given promotional materials to distribute to individual teachers. CONTRACTOR will attempt to perfonn 20 classroom presentations in each school year. Service organizations, trade associations and other groups will be contacted individually. CONTRACTOR will attempt to perform eight presentations (0 such groups per year. 7. Current residential sign-up exceeds 80%, and set-out is at over 50%. CONTRACTOR will attempt to increase the set-out rate by 5% annually during the term. of the contract. Each existing client will be contacted directly, through flyers placed in the recycling bins, at least twice annually, in order to increase diverted tonnage. Such contacts will not occur during the winter holiday period (November 15 - January 2), or during the summer months (June 15 - August 30). 8. Vehicles shaH be available for participation in local parades and community festivals where a waste reduction display and information are provided. 9. CONTRACTOR shall also provide educational materials as pan of CONTRACTOR's ongoing promotional and educational campaign pertaining to recycling. Such materials may include but shall not be limited to the following: - Children's coloring books - Recycling posters - Stickers - Pencils and note pads - ButtonslBalloons - Kitchen Magnets - Key chainslbottle openers - Video presentations Quantities of materials distributed and number of video presentations shall be included as pan of CONTRACTOR's annual report to the City. 10. CONTRACTOR shaH publish annuaHy other recycling alternative listings for businesses free of charge to help divert waste from entering landfills. CONTRACTOR shall act as a refeml service for customers who need to locate their nearest recycling center or disposal alternative. 15 11. CONTRACTOR shall distribute a survey once each year during the tenn of this agreement to all nonparticipating residents to encourage participation. 1)1e survey will not be distributed during the winter holiday period or during the summer months. Results of the survey win be included in CONTRACTOR's annual report to the City. 12. CONTRACTOR shall provide participating merchants with a window sticker for their panicipation. 13. ft shall continue to be CONTRACTOR's policy to continually create new avenues for education. 14. CONTRACTOR to submit promotion program encompassing all of the above for review and approval by CITY within 180 days after approval of the contract and by June 30th of each subsequent year of the contract. Annual expenditures on promotions should not be less than an average of $15,000 over the three (3) year period. Promotion cost for the two (2) year extension period will be subject to further negotiations between the City and Contractor. CONTRACTOR may involve other cities in any promotional program. 15. CONTRACTOR shall keep accurate records of the services and other duties required by this Section H, sufficient to enable CITY to detennine if the tenns hereof have been satisfied and shall provide said records in the program reports required by Section 1. below. 16. All infonnation for Spanish speaking customers shall be provided in -both English and Spanish. 17. CONTRACTOR shall provide, at least twice annually, a composting demonstration at special events as specified by CITY. T. PROGRAM REPORTS CONTRACTOR shall be required to submit to the CITY program reports necessary to comply with any and all current and future requirements. Additionally, the CONTRACTOR shall be required to provide a monthly report of activities to the City Manager. At the conclusion of each Ye3I of operation the contractor shall submit a comprehensive year-end report to the City Manager in conjunction with the annual review required by Paragraph 1.05, of the Agreement. At a minimum, reports shall summarize: (1) Monthlv: weight, by material, of all material collected; panicipation and sign up rates; donar contribution to the City's recycling development program, (2) Quarterlv: summary of the above; records required by Sections G andHl5, (3) Annual: summary of the above; evaluation of the success of the program; recommendations for changes in the program. All reports shall be in accordance with the participating agencies and in compliance with the Countywide Integrated Waste Management Plan and AB 939. 16 Monthly reports shall be furnished to the City within twenty (20) days of the end of the calendar month. The year-end report shall be submitted to the City within thirty (30) days from June 30th of each year beginning June 30, 1997. J. VEHICLES AND EMPLOYEES CONTRACTOR shall operate multi-compartment collection vehicles on all residential routes. Vehicle shall be maintained in a clean and serviceable condition during all collections. CONTRACTOR shall also provide back up collection vehicles and pick up trucks to handle special service needs. The graphics on the collection vehicles shall be eye catching to stimulate a positive response from the community toward recycling subject to CITY approval. K. ADDITIONAL SUPPORT SERVICES All collection vehicles shall be equipped with two-way radios to service customer complaints, missed containers or special calls. Niy and all spills shall be the responsibility of the CONTRACTOR to promptly clean. Brooms and dust pans shall be aboard all vehicles to clean up spills or breakage. Fire extinguisher, flash lights and first aid kits shall also be available to handle complaints or missed containers. A twenty-four hour answering service shall be provided by the CONTRACTOR for optimal customer service. All promotional and educational material shall designate the CONTRACTOR as the point of contact for the purposes of complaint. Copies of complaints shall be provided to the City on a quanerly basis (March-June-September-December). Complaint forms shall include date of complaint, customer's name, nature of complaint, resolution of complai~t, date of resolution. L. Upon collection of used motor oil, CONTRACTOR shall transport said used motor oil to an appropriate- disposal site approved by the CITY. M. A household recyclable hazardous waste disposal program in conformance with CITY household hazardous waste element shall be established. CONTRACTOR shall prepare a program for review and approval by the City Manager on or before April 1, 1996. As requested by the CITY, on a date mutually agreed upon by the parties and designated as "Residential Hazardous Waste Roundup Day," CONTRACTOR will conduct a collection event for recyclable household hazardous wastes, specifically oil and oil filters, latex paint, automobile batteries and anti freeze. Said event shall take place at a central location designated by the City. CONTRACTOR agrees to prepare all applications and manifests and to obtain all necessary approvals. One such event shall be held in the first year of the contract. If total material amount collected at the event is less than 50 % of total hazardous materials collected curbside during the previous twelve months (oil collection at the curb averages about 1800 gallons per year), then it shall be determined that there is 110 need for subsequent events, and promotion shall be aimed at increasing collection at the curb. All costs for this service shall be the responsibility of the CONTRACTOR. N. CONTRACTOR shall prepare a tire recycling program, in confonnance with Public Resources Code Section 42870 et seq. and shall submit it to the City Manager for review and approval on or before May 1, 1996. 17 O. CONTRACTOR shall prepare a greenwaste progiam for the collection of residential yard wastes and shall submit it to the City Council for review and approval on or - before July 1, 1996. Greenwaste shall be collected once a month commencing after Council approval of the program. P. RECYCLING DEVELOPMENT PROGRAM For every ton of recyclable material, exclusive of greenwaste, collected in Arroyo Grande, CONTRACTOR will deposit $10 into a fund established by CITY for a recycling development program. Payment into the program shall be remitted on a monthly basis. This program will act as an incentive to increase recycling in both residential and commercial programs. The use of program funds shall be at the sole discretion of the City. Based on a projection of 1995 residential and commercial tons of recyclables collected, $10 per ton for 1995 will be $18,593. Q. SCHOLARSHIPS FOR COLLEGE STUDIES FOR RESOURCE MANAGEMENT CONTRACTOR will award $1000 college scholarships each year to five (5) Arroyo Grande resident high school students. Totaling $5000 (each year), the awards will be made to students for college studies in resource management fields. CONTRACTOR will work with representatives of the Lucia Mar Unified School District and Arroyo Grande High School to develop criteria "for the awarding of scholarships. The scholarship program shall be in place by June 1996. R. CONTRACTOR shall prepare other local programs necessary for City's compliance . with the recycling provisions of AB 939 (Public Resources Code Section 40000 et seq the Integrated Waste Management Act of 1989). 18 EXHffiIT "B" 1. Fees to be paid to CONTRACTOR A. The monthly collection fee, per residential refuse account, shall be fifty (.50) cents for residential refuse recycling and seventy-five (.75) cents for green waste recycling. The number of residential accounts shall be determined by the CITY Finance Department and shall include the number of residential accounts within the CITY which are presently collected by the private hauler within the CITY limits. The number of accounts upon which the CONTRACTOR's monthly collection fee shall be based shall be detennined by the CITY Finance Department as of June 30, 1995, for the first Ye3I of the agreement. The number of accounts shall remain constant until June 30, 1996, when a review shall be conducted. . The number of accounts and corresponding monthly fees for succeeding years shall be determined by the CITY Finance Department baSed upon the number of residential refuse accounts on June 30, of each subsequent year of the agreement. B. The monthly collection fee for multi unit dwellings and commercial/industrial businesses shall be 4.8% of the monthly charge billed by South County Sanitary Services for refuse service. II. Invoice Procedure. A. Payment of collection fees shall be made once per month based on the billable charges as described in A & B above. 19 EXHffiIT "C" CITY - SERVICES TO BE PROVIDED 1. Approval of the direct mail brochure sent to all residences with instructions on how to participate in the curbside program and encouraging participation in the program, as well as any ongoing educational materials. Also permission to use the CITY logo on any promotional material. 2. Use of the CITY's municipal bulk rate mailing permit number, for annual CITY/CONTRACTOR direct mail piece. CONTRACTOR, however, shall pay the cost involved. 3. Use of CITY maps containing street names and index. 4. Routing plans will be reviewed to ensure. coordination with refuse collection trucks. 5. Review and comment on CONTRACTOR's plan of collection. 6. Administration of contract. 7. Receive and review all programs required pursuant to this agreement, receive and review repons required by current and future solid waste legislation as well as all information, calculations, and proposals. 8. Process payments as submitted by the CONTRACTOR a.'ld approved by the Contract Administrator. 9. Monitor and direct the flow, at CITY's option, of all. materials collected by the CONTRACTOR. 10. Prepare and mail newsletter for semiannual City newsletter. 20 FffiSTAMENDMENT TO CURBSIDE COLLECTION RECYCLING PROGRAM AGREEMENT This FIRST AMENDMENT TO CURBSIDE COLLECTION RECYCLING PROGRAM AGREEMENT is made and entered into this 14 thday of May , 1996, by and between the CITY OF ARROYO GRANDE, a municipal corporation of the State of California (hereinafter referred to as "CITY"), and RALCCO, a California Corporation (hereinafter referred to as "CONTRACTOR"). WHEREAS, the parties entered into a Curbside Collection Recycling Program Agreement dated April 1, 1996 (hereinafter referred to as the "Recycling Agreement"); and WHEREAS, the parties desire to amend certain portions of the Recycling Agreement. NOW, THEREFORE, in consideration of the premises herein contained, it is agreed by and between the parties hereto as follows: 1. Exhibit "B" to the Recycling Agreement is hereby deleted and replaced with Exhibit "B" attached hereto and incorporated herein by this reference. 2. Except as modified herein, all terms and conditions of the Recycling Agreement shall remain in full force and effect. By: By: ATIEST: ~~a. )}.,~ City Clerk APPROVED AS TO FORM: ~VED AS TO CONTENT: ,L. -H~ Robert L. Hunt, City Manager 10.b. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERJ9J' SUBJECT: FINAL MAP APPROVAL PROCESS - FIRST READING OF ORDINANCE DATE: MARCH 9, 1999 RECOMMENDATION: It is recommended the City Council: 1. introduce for first reading the attached ordinance designating the City Engineer as the official vested with the authority to approve or disapprove final subdivision maps and other specific actions related thereto; 2. distribute the ordinance for public review and comment through April 9, 1999; and, 3. direct staff to return this item to the Council on April 13, 1999 for adoption. FUNDING: There is no significant fiscal impact. There will be a small savings resulting from reduced staff time and related materials associated with preparation of reports and other documents necessary for the Council's consideration of final subdivision maps. DISCUSSION: On January 26, 1999, the City Council directed staff to prepare an ordinance designating the City Engineer as the official with the authority to approve final subdivision maps, accept offers of dedication, and enter into agreements to construct subdivision improvements. Therefore staff has prepared the attached ordinance for consideration by the Council. The ordinance is authorized by Senate Bill 1660, which became effective January 1, 1999. In accordance with the requirements of SB 1660 and the direction to staff by the Council, the proposed ordinance includes the following provisions: 1. Designates the City Engineer as the official with the authority to approve or disapprove final subdivision maps. 2. Designates the City Engineer as the official with the authority to accept, accept with conditions, or reject offers of dedication made by statement on final subdivision maps. 3. Designates the City Engineer as the official with the authority to enter into agreements for the completion of improvements required as a condition of a final subdivision map. 4. Requires notices of pending map approvals or disapprovals to be posted with the regular Council agenda. 5. Requires the City Engineer to act on final maps within 10 days following the Council meeting that was preceded by the posted notice specified above. 6. Establish an appeal provision of the City Engineer's action directly to the Council. This provision proposes a seven calendar day appeal period following public notice of the action to be taken. 7. Requires an annual review by the Council of the delegation of this authority to the City Engineer. Distribution of the Ordinance will be to the County Library, Chamber of Commerce, the Building Industry Association, and its availability for review will be posted on the City's website. Alternatives The following alternatives are presented for the Council's consideration: 1) Approve staffs recommendations; 2) Modify the attached Ordinance as directed by the Council and approve staffs recommendations; 3) Modify the public review period and adopt staffs recommendations; 4) Take no action; 5) Provide direction to staff. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER 118 SUBJECT: FINAL MAPS - APPROVAL PROCESS DATE: JANUARY 26, 1999 RECOMMENDATION: It is recommended that the Council direct staff to prepare an ordinance designating the City Engineer as the official to approve final subdivision maps, accept offers of dedication, and enter into agreements to construct subdivision improvements. FUNDING: There is no fiscal impact. DISCUSSION: Currently, subdivision projects are processed under a two step process. The first step is approval by the City Council of a tentative or vesting tentative map. During the tentative map process conceptual review is performed and conditions of approval are set. The tentative map process also involves environmental review and public hearings. Approval of a tentative map by the City Council essentially answers the question "Should this subdivision be authorized?". Once a tentative map is approved, the second part ofthe subdivision process begins. This is the final map process. The final map is a technical mapping document which identifies the new lots and offers of dedications for public easements and right of ways. Prior to recording a final map, a subdivider must comply with conditions of approval that were established by the City during the tentative map process. Approval of a final map essentially answers the question "The City previously decided the subdivision should be authorized, now has the subdivider complied with all of the conditions?". Complying with conditions of approval is a technical process. Typically the conditions would include constructing or bonding for improvements, payment of fees and taxes, and offering easements and dedicating street right of ways. Because the requirements for final map approval are technical, the approval of a final map is considered non-discretionary. By law, a final map must be approved once all conditions (established during the tentative map process) have been met. Historically, the Government Code (Subdivision Map Act) has required that final maps be approved by the legislative body, in this case the City Council. Staff has typically placed final maps on the consent agenda because of the lack of discretionary issues. Effective January 1, 1999, Senate Bill 1660 became law. SB 1660 amended the Government Code to authorize local agencies to establish an ordinance providing that the City Engineer or other designated official may approve final maps and accept or reject offers of dedication that are made on the map. The bill also authorizes the Council to designate an official with the authority to enter into an agreement with the subdivider for the provision of public improvements required as conditions of approval (commonly referred to as a Subdivision Agreement). Additional provisions that must be included in the ordinance are noticing requirements, an appeal process, and a periodic review of the delegation of authority. A notice must be posted of any pending approval or disapproval of a final map. The notice must be posted with the regular Council agenda and mailed to interested parties who request such notice. The official must approve or disapprove the final map within 10 days following the meeting that was proceeded by the posted notice. The actions by the designated official are appealable to the City Council. Staff recommends, if an ordinance is adopted, the Council review the delegation of authority annually during the budget process. Designating the City Engineer to approve final maps will expedite the subdivision process and remove non-discretionary items from the Council agenda. Therefore, staff recommends that the Council direct staff to return with an ordinance that would include the following provisions: 1. Designate the City Engineer as the official with the authority to approve or disapprove final subdivision maps. 2. Designate the City Engineer as the official with the authority to accept, accept with conditions, or reject offers of dedication shown on the final subdivision map. 3. Designate the City Engineer as the official with the authority to enter into agreements for the completion of improvements required as a condition of a final subdivision map. 4. Require notices of pending map approvals or disapprovals to be posted with the regular Council agenda. 5. Require the City Engineer to act on final maps within 10 days following the Council meeting in which agenda the item was noticed. 6. Establish provision for appeal of the City Engineer's action to the City Council. 7. Require an annual review of the delegation of these authorities. Attachment: SB 1660 BILL TEXT CHAPTER 604 FILED WITH SECRETARY OF STATE SEPTEMBER 21,1998 APPROVED BY GOVERNOR SEPTEMBER 18, 1998 PASSED THE SENATE AUGUST 28, 1998 PASSED THE ASSEMBL Y AUGUST 24, 1998 AMENDED IN ASSEMBL Y AUGUST 21, 1998 AMENDED IN ASSEMBLY JUNE 30, 1998 AMENDED IN SENATE MARCH 26, 1998 INTRODUCED BY Senator Lewis FEBRUARY 13, 1998 An act to amend Sections 66458, 66462, and 66477.1 of the Government Code, relating to local agencies. LEGISLATIVE COUNSEL'S DIGEST SB 1660, Lewis. Local agencies: subdivisions. Under existing law, the Subdivision Map Act requires the legislative body of a local agency that receives a map at a meeting or at the next regular meeting after the meeting at which it receives the map, to approve or disapprove the map if it conforms or does not conform to specified requirements. This bill would authorize the legislative body to provide by ordinance for approval or disapproval of final maps by the city or county engineer, surveyor, or other designated official, who may also accept, accept subject to improvement, or reject dedications and offers of dedications that are made by a statement on the map. The bill would also require the designated official to notify the legislative body at its next regular meeting after the official receives the map that he or she is reviewing the map for final approval, subject the official's action to appeal to the legislative body, and would require periodic review by the legislative body of the delegation of authority to the designated official. The bill would also require that notice to the general public of any pending approval or disapproval of any final subdivision map be posted with the legislative body's regular agenda and mailed to interested parties who request notice. The bill would require that the designated official approve or disapprove the final map within 10 days following the meeting of the legislative body that was preceded by the posted notice. This bill would also authorize the delegation to a designated official of the authority to enter into an agreement with the subdivider for the provision of public improvements as a condition precedent to the approval of a final map, provide for the appeal of those actions, and require the periodic review of that delegation of authority. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 66458 of the Government Code is amended to read: 66458. (a) The legislative body shall, at the meeting at which it receives the map or, at its next regular meeting after the meeting at which it receives the map, approve the map if it conforms to all the requirements of this chapter and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder. If the map does not conform, the legislative body shall disapprove the map. (b) If the legislative body does not approve or disapprove the map within the prescribed time, or any authorized extension thereof, and the map conforms to all requirements and rulings, it shall be deemed approved, and the clerk of the legislative body shall certify or state its approval thereon. @ The meeting at which the legislative body receives the map shall be the date on which the clerk of the legislative body receives the map. (d) The legislative body may provide, by ordinance, for the approval or disapproval of final maps by the city or county engineer, surveyor, or other designated official. The legislative body may also provide, by ordinance, that the official may accept, accept subject to improvement, or reject dedications and offers of dedications that are made by a statement on the map. Any ordinance adopted pursuant to this subdivision shall provide that (1) the designated official shall notify the legislative body at its next regular meeting after the official receives the map that the official is reviewing the map for final approval, (2) the designated official shall approve or disapprove the final map within 10 days following the meeting of the legislative body that was preceded by the notice in (4) below, (3) the designated official's action may be appealed to the legislative body, (4) the legislative body shall provide notice of any pending approval or disapproval by a designated official, which notice shall be attached and posted with the legislative body's regular agenda and shall be mailed to interested parties who request notice, and (5) the legislative body shall periodically review the delegation of authority to the designated official. Except as specifically authorized by this subdivision, the processing of final maps shall conform to all procedural requirements of this division. SEC. 2. Section 66462 of the Government Code is amended to read: 66462. (a) If, at the time of approval of the final map by the legislative body, any public improvements required by the local agency pursuant to this division or local ordinance have not been completed and accepted in accordance with standards established by the local agency by ordinance applicable at the time of the approval or conditional approval of the tentative map, the legislative body, as a condition precedent to the approval of the final map, shall require the subdivider to enter into one of the following agreements specified by the local agency: (1) An agreement with the local agency upon mutually agreeable terms to thereafter complete the improvements at the subdivider's expense. (2) An agreement with the local agency to thereafter do either of the following: (A) Initiate and consummate proceedings under an appropriate special assessment act or the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5 for the financing and completion of all of the improvements. (B) If the improvements are not completed under a special assessment act or the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5, to complete the improvements at the subdivider's expense. (b) The standards may be adopted by reference, without posting or publishing them, if they have been printed in book or booklet form and three copies of the books or booklets have been filed for use and examination by the public in the office of the clerk of the legislative body. @ The local agency entering into any agreement pursuant to this section shall require that performance of the agreement be guaranteed by the security specified in Chapter 5 (commencing with Section 66499). (d) The legislative body may provide, by ordinance, that the agreement entered into pursuant to this section may be entered into by a designated official, in accordance with standards adopted by the local agency. The designated official's action may be appealed to the legislative body for conformance with this chapter and any applicable local subdivision ordinance. Any ordinance adopted pursuant to this subdivision shall provide that the legislative body shall periodically review this delegation of authority to the designated official. SEC. 3. Section 66477.1 of the Government Code is amended to read: 66477.1. (a) At the time the legislative body or the official designated pursuant to Section 66458 approves a final map, the legislative body or the designated official shall also accept, accept subject to improvement, or reject any offer of dedication. The clerk of the legislative body shall certify or state on the map the action by the legislative body or designated official. (b) The legislative body of a county, or a county officer designated by the legislative body, may accept into the county road system, pursuant to Section 941 of the Streets and Highways Code, any road for which an offer of dedication has been accepted or accepted subject to improvements. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DESIGNATING THE CITY ENGINEER AS THE OFFICIAL WITH THE AUTHORITY TO APPROVE FINAL SUBDIVISION MAPS, ACCEPT RELATED OFFERS OF DEDICATION, AND ENTER INTO AGREEMENTS TO COMPLETE SUBDIVISION IMPROVEMENTS, AND AMENDING RELATED SECTIONS OF TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: STATUTORY AUTHORIZATION: The Legislature of the State of California has, in Government Code Sections 66458, 66462, and 66477.1, provided that legislative bodies may designate an official with the authority to approve or disapprove final subdivision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete required subdivision improvements. FINDINGS: WHEREAS, the City Council has held a public meeting to consider designating the City Engineer as the official with the as the authority to approve or disapprove final subdivision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete subdivision improvements, and amending related sections of Title 9 of the Arroyo Grande Municipal Code; and WHEREAS, the City Council did consider designating the City Engineer with said authority; and WHEREAS, the proposed revisions to Title 9 are consistent with the goals, objectives, policies and programs of the General Plan, and are necessary and desirable to implement the provisions on the General Plan; and WHEREAS, the proposed revision to Title 9 will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern; and WHEREAS, the proposed revisions to Title 9 are consistent with the purpose and intent of Title 9; and WHEREAS, adoption of this Ordinance does not constitute a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(3); and ORDINANCE NO. PAGE 2 WHEREAS, the review of final maps, offers of dedication, and subdivision agreements for compliance with the Subdivision Map Act and conditions of approval is a ministerial act; and WHEREAS, the City Engineer has the expertise to review final maps, offers of dedication, and subdivision agreements for compliance with the Subdivision Map Act and conditions of approval; and WHEREAS, designating the City Engineer as the Official with the authority to approve final maps, accept dedications and enter into subdivision agreements will provide for expedited processing of such maps. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1 - DESIGNATED OFFICIAL: The City Engineer is designated with the authority to: A. Approve or disapprove final subdivision maps for tentative tract and tentative parcel maps. B. Accept, accept subject to improvement, or reject dedications and offers of dedications that are made by a statement on the map. C. Approve agreements to complete improvements required as a condition of recording a final map. SECTION 2 - NOTICING REQUIREMENTS Prior to taking action to approve or disapprove a final map for a subdivision, a notice of the pending action shall be posted. The notice shall be attached and posted with the regular agenda of the City Council. A notice to approve a final map shall not be posted until the City Engineer has determined that all requirements and conditions for approval of the map have been complied with. The City Engineer shall act on final maps within ten (10) days following the City Council meeting that was preceded by the notice of pending action. SECTION 3 - APPEAL PROCESS An action by the City Engineer to approve or disapprove a final map for a subdivision may be appealed by or to the City Council. To be considered an appeal must be received in writing within seven (7) calendar days of the City Council meeting that was preceded by the notice of the City Engineer's pending action. Any such appeal must be based on conformance with the Subdivision Map Act, the Arroyo Grande Municipal Code, and the project conditions of approval. ORDINANCE NO. PAGE 3 SECTION 4 .. ANNUAL REVIEW The City Council shall review annually the delegation of authority provided for in this ordinance. The review shall be held concurrent with the annual budget review. SECTION 5 .. MUNICIPAL CODE AMENDMENTS A. Arroyo Grande Municipal Code Section 9..04.040 entitled "AUTHORITY" is hereby amended to read in its entirety as follows: The Planning Commission is designated the 'advisory agency" (as defined in Section 66415 of the Subdivision Map Act) for Tentative Tract and Tentative Parcel Maps, Lot Line Adjustments, Merger of Parcels, Reversion to Acreage and Certificates of compliance, and has the authority to approve, conditionally approve, or disapprove such applications as set forth in this Chapter subject to Section 9-02. 150 regarding appeals. The Planning Director, City Engineer, and Staff Advisory committee shall provide recommendations to the Planning Commission regarding these applications. The City Council is designated the "appeal board" (as defined in Section 66416 of the Subdivision Map Act) for Tentative Tract and Tentative Parcel Maps, Lot Line Adjustments, Merger of Parcels, Reversion to Acreage and Certificates of Compliance, and has the authority to approve, conditionally approve, or disapprove appeals regarding such applications as set forth in this chapter and Section 9-02. 150 regarding appeals. B. Arroyo Grande Municipal Code Section 9-04.080 B.2.f.(4} is hereby amended to read in its entirety as follows: City Engineer's Certificate of Approval of the final map and acceptance of offers of dedication on behalf of the City Council, or in the case of an appeal, the Director of Administrative Service's Certificate of Approval and acceptance of same by the City Council. C. Arroyo Grande Municipal Code Section 9..04.080 D. entitled "Approval" is hereby amended to read in its entirety as follows: 1. The City Engineer has been designated with the authority to approve or disapprove final subdivision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete subdivision improvements. ORDINANCE NO. PAGE 4 2. Upon receipt of a final subdivision map, the City Engineer shall approve said map if it conforms to all of the requirements of the Subdivision Map Act and this Title. If it does not conform, the map shall be disapproved. 3. If at the time of final map approval, any public improvements required by the Subdivision Map Act or by any provision of this Title have not been completed and accepted by the City Engineer, the City Engineer shall require the subdivider to enter into an agreement pursuant to Section 66462 of the Government Code. 4. The City Engineer shall accept, accept subject to improvement, or reject offers of dedication shown on the map. 5. Prior to the City Engineer taking action to approve or disapprove a final map for a subdivision, a notice of the pending action shall be posted. The notice shall be posted with the regular agenda of the City Council. A notice to approve a final map shall not be posted until the City Engineer has determined that all requirements and conditions for approval of the map have been complied with. The City Engineer shall act on final maps within ten (10) days following the Council meeting that was preceded by the notice pending action in which agenda the item was noticed. 6. An action by the City Engineer to approve or disapprove a final map for a subdivision may be appealed to the City Council. Notwithstanding anything in the Title to the contrary, to be considered, an appeal must be received in writing within seven (7) calendar days of the Council meeting that was receded by the notice of the City Engineer's pending action. Any such appeal must be based on conformance with the Subdivision Map Act, the Arroyo Grande Municipal Code, and the project conditions of approval. D. Arroyo Grande Municipal Code Section 9-04.090 D. entitled "Approval" is hereby amended to read in its entirety as follows: 1. The City Engineer has been designated with the authority to approve or disapprove final subdivision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete subdivision improvements. 2. Upon receipt of a final subdivision map, the City Engineer shall approve said map if it conforms to all of the requirements of the Subdivision Map Act and this Title. If it does not conform, the map shall be disapproved. ORDINANCE NO. PAGE 5 3. If at the time of final map approval, any public improvements required by the Subdivision Map Act or by any provision of this Title have not been completed and accepted by the City Engineer, the City Engineer shall require the subdivider to enter into an agreement pursuant to Section 66462 of the Government Code. 4. The City Engineer shall accept, accept subject to improvement, or reject offers of dedication shown on the map. 5. Prior to the City Engineer taking action to approve or disapprove a final map for a subdivision, a notice of the pending action shall be posted. The notice shall be posted with the regular agenda of the City Council. A notice to approve a final map shall not be posted until the City Engineer has determined that all requirements and conditions for approval of the map have been complied with. The City Engineer shall act on final maps within ten (10) days following the Council meeting that was preceded by the notice pending action in which agenda the item was noticed. 6. An action by the City Engineer to approve or disapprove a final map for a subdivision may be appealed to the City Council. Notwithstanding anything in the Title to the contrary, to be considered, an appeal must be received in writing within seven (7) calendar days of the Council meeting that was preceded by the notice of the Director's pending action. Any such appeal must be based on conformance with the Subdivision Map Act, the Arroyo Grande Municipal Code, and the project conditions of approval. SECTION 6 If any. section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, clause or phrases be declared unconstitutional. SECTION 7 A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full ORDINANCE NO. PAGE 6 text of the proposed Ordinance shall be posted with the Director of Administrative Services. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall be published again, and the Director of Administrative Services shall post a certified copy of the full text of such adopted Ordinance. SECTION 8 This Ordinance shall take effect thirty (30) days after its final passage. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of , 1999. - 13.8. ! . City ofPismo Beach RECEIVED r.ITY 0::'- A W'O"'Q Gi:1 ~ "0'- '...I f. . t( i :;i\j-\j-~ '1:- 760 Mattie Road Pismo Beach, CA 93449 99 rU\R -L} PH I: 06 ~ ~ - (805)773-4657 Fax: (805) 773-7006 - =~ ~ -- ~_.Ib. March 3, 1999 Robert L. Hunt Tom Odom City Manager City Manager City of Arroyo Grande City of Grover Beach P.O. Box 550 P.O. Box 365 Arroyo Grande, CA 93421 Grover Beach, CA 93448 Dear Mr. Hunt and Mr. Odom: Due to a schedule conflict, the City of Pismo Beach requests your consideration of holding the joint dinner meeting of the three South County City Councils on Thursday, April 22 rather than on Thursday, April 15. It is our understanding that the tentative agenda for this meeting includes the following business items: 1. Possibility of consolidation or closer coordination on parks and recreation programs 2. Increasing efforts in the area of intergovemmental relations, initially with respect to legislative advocacy in Sacramento 3. Consensus on the frequency of future joint meetings, including the possible involvement of other agencies such as the Lucia Mar Unified School District and/or San Luis Obispo County 4. Interest in scheduling joint meetings of the traffic commissions/committees of the respective Cities 5. Presentation by PG&E on its Y2K compliance efforts These business items would be addressed at around 6:30 PM, following a 5:30 dinner. Please let me know if this change in meeting date is acceptable. ~L Michael Fuson City Manager cc: Mayor and Council members