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Minutes 2012-04-24 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, APRIL 24, 2012 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 6:02 p.m. 2. ROLL CALL City Council: Council Member Caren Ray, Council Member Joe Costello, Council Member Jim Guthrie, Mayor Pro Tern Tim Brown, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Community Development Director Teresa McClish, Director of Recreation and Maintenance Services Doug Perrin, Chief of Police Steven Annibali, and Fire Chief Joel Aranaz. 3. FLAG SALUTE Bob Lund, representing Arroyo Grande In Bloom and the Village Improvement Association, led the Flag Salute. 4. INVOCATION Pastor David Burgeson, First United Methodist Church, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Honorary Proclamation Recognizing May 2012 as "Bike Month" and May 14-18, 2012 as "Bike to Work and School Week". Mayor Ferrara read and presented an Honorary Proclamation recognizing May 2012 as "Bike Month° and May 14-18, 2012 as "Bike to Work and School Week° to Mallory Jenkins, representing Rideshare. 5.b. Honorary Proclamation Declaring April 2012 as "Month of the Child" and "Child Abuse Prevention Month". Mayor Ferrara read and presented an Honorary Proclamation recognizing April 2012 as "Month of the Child" and "Child Abuse Prevention Month" to Maddy Quaglino, representing San Luis Obispo County Child Care Planning Council. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Mayor Pro Tern Brown moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. Minutes: City Council Meeting Page 2 Tuesday, April.24, 2012 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Speaking from the public were Steve Ross, Garden Street, regarding the Police Station bond measure and the St. Bamabas pilot parking program; and Jacob Barrett, regarding human relations and enlightenment issues. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Action: Council Member Costello moved, and Mayor Pro Tern Brown seconded the motion to approve Consent Agenda Items 8.a. through 8.g., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Costello, Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period April 1, 2012 through April 15, 2012. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing the current investment deposits of the City, as of March 31, 2012, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council meeting of April 10, 2012, as submitted. 8.d. Consideration of a Resolution Determining that Senior Police Officer Cid Cabriales Suffers from an Industrial Disability. Action: Adopted Resolution No. 4443 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THAT SENIOR POLICE OFFICER CID CABRIALES SUFFERS FROM AN INDUSTRIAL DISABILITY PURSUANT TO GOVERNMENT CODE SECTION 21156". 8.e. Consideration of a Contribution to the San Luis Obispo County Special Operations Unit. Action: Approved a contribution to the San Luis Obispo County Sheriff - Special Operations Unit in the amount of $20,000 and authorized the Chief of Police to execute the proposed Memorandum of Understanding, if approved by the City Attorney. 8.f. Consideration of a Resolution Approving a Side Letter of Agreement to the Arroyo Grande Police Officers' Association Memorandum of Understanding. Action: Adopted Resolution No. 4444 entitled: "A RESOLUTION OF THE C/TY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A SIDE LETTER OF AGREEMENT TO THE ARROYO GRANDE POLICE OFFICERS' ASSOCIATION MEMORANDUM OF UNDERSTANDING". 8.g. Consideration of a Temporary Use Permit No. 12-005 to Authorize the Use of City Property and the Closure of City Streets for the 23rd Annual Arroyo Valley Car Club Cruise Night on July 27, 2012 and Car Show on July 28, 2012. Action: Adopted Resolution No. 4445 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 12-005;AUTHORIZING THE USE OF CITY PROPERTY AND THE CLOSURE Minutes: City Council Meeting Page 3 Tuesday, April 24, 2012 OF CITY STREETS FOR THE 23RD ANNUAL ARROYO VALLEY CAR CLUB CRUISE NIGHT ON JULY 27, 2012 AND CAR SHOW ON JULY 28, 2012". At the request of staff, Mayor Ferrara stated that Item 11.b. would be considered by the Council prior to the public hearing (Item 9.a.)to accommodate the applicant. The Council concurred. 11. NEW BUSINESS 11.b. Consideration to Allow the Children's Resource Network to Operate a Temporary Mobile Closet at the City of Arroyo Grande and Woman's Club Community Center Located at 211 Vernon Street. Community Development Director McClish presented the staff report and recommended the Council approve, and authorize the Mayor to execute a Grant of License and Agreement Affecting Real Property with the Children's Resource Network to allow temporary use of a small portion of the City of Arroyo Grande and Woman's Club Community Center property for a mobile clothing closet. Staff responded to questions from Council. Lisa Ray, applicant and CEO & President of Children's Resource Network of the Central Coast, spoke in support of the proposal and responded to questions from Council. Mayor Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. Action: Mayor Pro Tern Brown moved to approve and authorize the Mayor to execute a Grant License and Agreement Affecting Real Property with the Children's Resource Network to allow temporary use of the grounds at the Woman's Club Community Center for a mobile clothing closet. Council Member Costello seconded, and the motion passed on the following roll-call vote: AYES: Brown, Costello, Guthrie, Ray, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Proposed City Charter Ballot Measure. City Manager Adams presented the staff report and recommended the Council: 1) Hold a public hearing on the proposed City Charter; 2) Receive community comments and suggestions and provide direction on any changes to the first draft of the proposed Charter; and 3) Direct staff to proceed with the process of placing a measure on the ballot at the election to be held on November 6, 2012 to approve a City Charter. In response to questions from Council, City Attorney Carmel spoke briefly about the proposed Charter provisions and elaborated on the existing California Supreme Court case as it relates to prevailing wage issues. Minutes: City Council Meeting Page 4 Tuesday, April 24, 2012 Mayor Ferrara opened the public comment period. Speaking from the public were Steve Ross, Garden Street, regarding the prevailing wage provision contained in the proposed Charter, and John Keen, N. Elm Street, regarding the pending Supreme Court case and the need to educate the public about both pros and cons of becoming a Charter City. There were no further comments received, and the public comment period was closed. Following Council comments and discussion, staff was directed to add language to the proposed Charter that maintains zoning consistency with the General Plan; to clarify specific matters in the Charter that can be changed by ordinance; and/or to add language that the Charter cannot be changed, amended or repealed without a vote of the people except as otherwise specifically noted in the Charter; and to provide more information at the next meeting regarding both the pros and cons of being a Charter City. Concerns were expressed about the tight timelines for putting the measure on the ballot; the prevailing wage provisions; and emphasis on the need for public education regarding the proposed Charter. Action: Council Member Costello moved to proceed with the process of placing a measure on the ballot at the election to be held on November 6, 2012 to approve a City Charter. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Costello, Guthrie, Ray, Brown, Ferrara NOES: None ABSENT: None 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Proposed Staffing and Major Structural Changes to the Recreation and Maintenance Services Department. City Manager Adams presented the staff report and recommended the Council: 1) Adopt a Resolution eliminating the Recreation and Maintenance Services Department and creating a Recreation Services Department and a Maintenance Services Department; 2) Adopt a Resolution reclassifying the position of Recreation Supervisor to Director of Recreation Services and approving a job description; 3) Adopt a Resolution creating the position of Director of Maintenance Services and approving a job description; 4) Adopt a Resolution creating the positions of Streets and Landscaping Supervisor and Utilities Supervisor, approving job descriptions, and eliminating the existing Maintenance Services Supervisor positions; 5) Approve cost and use of the CaIPERS "Golden Handshake° program for individuals in the Maintenance Services Supervisor classifications; 6) Approve an Agreement with Doug Perrin to serve as the Director of Recreation and Maintenance Services on a contract basis for up to a 3- month period; and 7) Direct staff to solicit bids to determine a cost comparison for contracting parks services. Staff responded to questions from Council. Mayor Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. Minutes: City Council Meeting Page 5 Tuesday, April 24, 2012 Action: Council Member Ray moved to approve staff's recommendations 1 through 7, as follows: 1) Adopt a Resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RESTRUCTURING THE RECREATION AND MAINTENANCE SERVICES CITY DEPARTMENT"; 2) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE DIRECTOR OF RECREATION SERVICES"; 3) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE DIRECTOR OF MAINTENANCE SERVICES"; 4) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING JOB DESCRIPTIONS AND SALARY RANGES FOR THE POSITIONS OF UTILITIES SUPERVISOR AND STREETS AND LANDSCAPING SUPERVISOR"; 5) Approve cost and use of the CaIPERS "Golden Handshake" program for individuals in the Maintenance Services Supervisor classifications; 6) Approve an Agreement with Doug Perrin to serve as the Director of Recreation and Maintenance Services on a contract basis for up to a 3-month period; and 7) Direct staff to solicit bids to determine a cost comparison for contracting parks services. Mayor Pro Tern Brown seconded, and the motion passed on the following roll-call vote: AYES: Ray, Brown, Guthrie, Costello, Ferrara NOES: None ABSENT: None Mayor Ferrara called for a break at 8:25 pm. The Council reconvened at 8:40 pm. 11.c. Consideration of Presentation of the Past, Present, and Future Delivery of Fire Protection Services Provided by the Five Cities Fire Authority as it Relates to National and State Mandated Standards. Fire Chief Aranaz presented the staff report and recommended the Council: 1) Receive the presentation by the Five Cities Fire Authority, 2) Seek clarification as necessary; 3) Provide input; and 4) Direct staff to work with the Five Cities Fire Authority Board of Directors to develop a long-term strategy to address future needs. Mayor Ferrara opened the public comment period. Speaking from the public were John Shoals, Grover Beach Mayor, and PJ Ferguson, Fire Captain and IAFF President. No further public comments were received, and the public comment period was closed. Council comments ensued and the Council concurred to'direct staff to work with the Five Cities Fire Authority Board of Directors to develop a long-term strategy to address future needs. No formal action was taken. 12. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they have attended as the City's appointed representative. Minutes: City Council Meeting Page 6 Tuesday, April 24, 2012 (a) Mayor Ferrara: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority(SLOCOG/SLORTA). (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Economic Development Element Update Committee (b) Mayor Pro Tern Brown: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC). (c) Council Member Costello: (1) Zone 3 Water Advisory Board (2) Air Pollution Control District(APCD) (3) Five Cities Fire Authority(FCFA) (d) Council Member Guthrie: (1) South County Area Transit (SCAT) (2) Homeless Services Coordinating Council (HSOC) (3) Economic Development Element Update Committee (4) EVC (Alternate] (e) Council Member Ray: (1) Economic Vitality Corporation (EVC) (2) California Joint Powers Insurance Authority(CJPIA) (3) Tourism Committee (4) South County Library Donor Recognition Committee 13. CITY COUNCIL MEMBER ITEMS None. 14. CITY MANAGER ITEMS None. 15. COUNCIL COMMUNICATIONS Mayor Ferrara reported that he will be attending the League of California Cities Board of Directors meeting in Sacramento, as well as Legislative Action Days. Council Member Ray stated she will be attending the League of California Cities Channel Counties Division meeting on Friday. 16. STAFF COMMUNICATIONS City Manager Adams stated he met with Digital West regarding the fiber optic cable issue. 17. COMMUNITY COMMENTS AND SUGGESTIONS Steve Ross, Garden Street, spoke about the St. Bamabas project, Peoples Self Help Housing programs, and commented on the Five Cities Fire Authority presentation. Minutes: City Council Meeting Page 7 1 Tuesday, April 24, 2012 18. ADJOURNMENT Mayor Ferrara adjourned the meeting at 10:05 p.m. Tony Fer , ayor ATTEST: / / 00,4U.Ott Kelly Wet ore,/ ity Clerk (Approved at CC Mtg 5 -S ,ZOl02-)