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08.c. MinutesACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL 'TUESDAY, MAY 8,2012 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Member Joe Costello, Council Member Jim Guthrie, Council Member Caren Ray, Mayor Pro Tem Tim Brown, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information ServicesICity Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Chief of Police Steven Annibali, Community Development Director Teresa McClish, and Assistant City Engineer Mike Linn. 3. FLAG SALUTE Mayor Ferrara led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Mayor Pro Tem Brown moved, Council Member Ray seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS Jacqueline Nisbett, Trinity Avenue, spoke about the St. Barnabas Church pilot parking program. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Council Member Ray requested ltem 8.b. be pulled. Action: Mayor Pro Tem Brown moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.h., with the exception of ltem 8.b., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Guthrie, Costello, Ray, Ferrara NOES: None ABSENT: None Agenda Item 8.c. Page 1 Minutes: City Council Tuesday, May 8,201 2 Page 2 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period April 16, 2012 through April 30, 2012. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council meeting of April 24, 2012, as submitted. 8.d. Consideration of a Resolution to Grant Another Designated Period for Two Years Additional Service Credit with the California Public Employees' Retirement System for the Classification of Maintenance Services Supervisor. Action: 1) Approved and authorized the Mayor to sign on behalf of the City Resolution No. 4450 entitled: "CITY COUNCIL OF THE CITY OF ARROYO GRANDE RESOLUTION TO GRANT ANOTHER DESIGNATED PERIOD FOR TWO YEARS ADDITIONAL SERVICE CREDIT"; and 2) Authorized the Mayor to sign the Certification of Compliance pursuant to Government Code Section 20903. 8.e. Consideration of an Award of Contract to Ferravanti Grading & Paving for Construction of the Citywide Digout Project, PW 2012-03. Action: 1) Awarded a contract for construction of the Citywide Digout Project to Ferravanti Grading & Paving in the amount of $244,300; 2) Authorized the City Manager to approve change orders for 10% of the contract amount, $24,430, for unanticipated costs during the construction phase of the project; and 3) Directed the City Clerk to file a Notice of Exemption. 8.f. Consideration of an Award of Contract to Cal Portland Construction for Construction of the Greenwood Tract Street lmprovements Project, PW 2012-04. Action: 1) Awarded a contract for construction of the Greenwood Tract Street lmprovements Project to Cal Portland Construction, Inc. in the amount of $435,621; 2) Authorized the City Manager to approve change orders for 10% of the contract amount, $43,562, for unanticipated costs during the construction phase of the project; 3) Found that the project is categorically exempt from CEQA pursuant to Section 15301 (c); and 4) Directed the City Clerk to file a Notice of Exemption. 8.9. Consideration of Amendment No. 7 to Consultant Services Agreement for Wood Rodgers, Inc. for the Brisco Road-Halcyon RoadIRoute 101 Project Approval and Environmental Determination and Plans, Specifications and Estimates. Action: Approved Amendment No. 7 to the Consultant Services Agreement with Wood Rodgers, Inc. to complete the Project Approval and Environmental Determination and provide right of way support for the Brisco Road - Halcyon RoadIHighway 101 Interchange Improvement Project, for an additional not-to-exceed amount of $1 03,820. 8.h. Consideration of Resolution Approving a Side Letter of Agreement to the Arroyo Grande Police Officers' Association Memorandum of Understanding. Action: Adopted Resolution No. 4451 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CIN OF ARROYO GRANDE APPROVING A SIDE LETTER OF AGREEMENT TO THE ARROYO GRANDE POLICE OFFICERS' ASSOCIATION MEMORANDUM OF UNDERSTANDING". ITEMS PULLED FROM THE CONSENT AGENDA 8.b. Consideration of Approval of the City of Arroyo Grande lnvestment Policy Recommended Action: Approve the City of Arroyo Grande lnvestment Policy. Agenda Item 8.c. Page 2 Minutes: City Council Tuesday, May 8,201 2 Page 3 Council Member Ray requested the policy be amended to give preference to local financial institutions if the interest rates are the same. Action: Council Member Ray moved to approve the City of Arroyo Grande Investment Policy, as amended. Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote: AYES: Ray, Brown, Costello, Guthrie, Ferrara NOES: None ABSENT: None 9. PllBLlC HEARINGS None. 10. CONTINUED BUSINESS 10.a. Consideration of a Cost Proposal for Providing Consolidated Police Services to the City of Grover Beach. Police Chief Annibali presented the staff report and recommended the City Council direct staff to forward the proposed cost proposal and process for providing consolidated police services through an Agreement for Joint Law Enforcement Services to the City of Grover Beach. Staff responded to questions from Council. Mayor Ferrara opened the public comment period. Speaking from the public was David Shaw, Canyon Way, who commented on the bond measure for the proposed new police station as it relates to the proposal for consolidation of police services. There were no further comments received, and the public comment period was closed. Action: Council Member Guthrie moved to direct staff to forward the proposed cost proposal and process for providing consolidated police services through an Agreement for Joint Law Enforcement Services to the City of Grover Beach. Council Member Costello seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Costello, Ray, Brown, Ferrara NOES: None ABSENT: None 11. NEW BUSINESS ll.a. Consideration to Install "Keep Clear" Pavement Markings and Signage at the Mason Street Driveway Entrance to the City Hall Building at 300 East Branch Street. Assistant City Engineer Mike Linn presented the staff report and stated that the Traffic Commission recommended "Keep Clear" pavement markings and signage not be placed on Mason Street at the driveway for the new City Hall Building at 300 East Branch Street. Agenda Item 8.c. Page 3 Minutes: City Council Tuesday, May 8,201 2 Page 4 Staff responded to questions from Council. Mayor Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. Action: Mayor Pro Tern Brown moved to approve the placement of "Keep Clear" pavement markings and "Do Not Block Intersection" signage. Council Member Costello seconded, and the motion passed on the following roll-call vote: AYES: Brown, Costello, Guthrie, Ray, Ferrara NOES: None ABSENT: None ll.b. Consideration of Implementation of a Paperless Agenda Program for City Council Agendas. City Clerk Wetmore presented the staff report and recommended the Council: 1) Consider a proposal on the implementation of a paperless agenda program through the acquisition of iPads for use by the City Council and designated staff; 2) Review the Alternatives; and 3) Approve Alternative 1. Staff responded to questions from Council. Mayor Ferrara opened the public comment period. Speaking from the public was Zeke Turley, AGP Video, who commented on various methods for downloading documents onto an iPad. There were no further comments received, and the public comment period was closed. Action: Council Member Ray moved to approve the implementation of a paperless agenda program as recommended, and further, to provide designated administrative staff the choice of a technology allowance for either a cell phone or the mobile data service plan; to add a line item in the Information Technology budget for equipment replacement in case of damage or loss; and to modify the obsolete equipment replacement policy to replace the iPad a minimum of every four years. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Ray, Guthrie, Costello, Brown, Ferrara NOES: None ABSENT: None 12. CITY COLlNClL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Mayor Pro Tem Brown observed that Reverend Valle from St. Barnabas showed up to the meeting at 7:00 p.m. and hoped that all the issues related to the pilot parking program at St. Barnabus Church could be resolved. Agenda Item 8.c. Page 4 Minutes: City Council Tuesday, May 8,201 2 Page 5 Council Member Costello advised the Council and staff that he would be out of town for both meetings in June. Mayor Ferrara stated he will be giving a presentation to the Chamber in the morning on the State of the City, and then he would be travelling out of state for a few days. 15. STAFF COMMUNICATIONS None. 16. COMMLlNlTY COMMENTS AND SUGGESTIONS None. 17. ADJOURN TO CLOSED SESSION 18. CLOSED SESSION At 8:25 p.m., the City Council met in Closed Session to discuss the following item: a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Service Employees International Union (SEI U) Local 620 19. RECONVENE TO OPEN SESSION The City Council reconvened to open session and Mayor Ferrara announced that there was no reportable action. 20. ADJOURNMENT Mayor Ferrara adjourned the meeting at 8:40 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg ) Agenda Item 8.c. Page 5 THIS PAGE INTENTIO NALLY LEFT BLANK Agenda Item 8.c. Page 6