Minutes 2012-05-08 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MAY 8, 2012
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Member Joe Costello, Council Member Jim Guthrie, Council
Member Caren Ray, Mayor Pro Tern Tim Brown, and Mayor Tony Ferrara
were present.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraetsch, Chief of Police Steven Annibali,
Community Development Director Teresa McClish, and Assistant City
Engineer Mike Linn.
3. FLAG SALUTE
Mayor Ferrara led the Flag Salute.
4. INVOCATION
Pastor Robert Banker, Open Door Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Mayor Pro Tern Brown moved, Council Member Ray seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Jacqueline Nisbett, Trinity Avenue, spoke about the St. Barnabas Church pilot parking program.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed.
Council Member Ray requested Item 8.b. be pulled.
Action: Mayor Pro Tern Brown moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8.h., with the exception of Item 8.b., with the
recommended courses of action. The motion passed on the following roll-call vote:
AYES: Brown, Guthrie, Costello, Ray, Ferrara
NOES: None
ABSENT: None
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Tuesday, May 8, 2012
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period April 16, 2012 through
April 30, 2012.
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council meeting of April 24, 2012, as
submitted.
8.d. Consideration of a Resolution to Grant Another Designated Period for Two Years
Additional Service Credit with the California Public Employees' Retirement
System for the Classification of Maintenance Services Supervisor.
Action: 1) Approved and authorized the Mayor to sign on behalf of the City Resolution
No. 4450 entitled: "CITY COUNCIL OF THE CITY OF ARROYO GRANDE
RESOLUTION TO GRANT ANOTHER DESIGNATED PERIOD FOR TWO YEARS
ADDITIONAL SERVICE CREDIT"; and 2) Authorized the Mayor to sign the Certification
of Compliance pursuant to Government Code Section 20903.
8.e. Consideration of an Award of Contract to Ferravanti Grading & Paving for
Construction of the Citywide Digout Project, PW 2012-03.
Action: 1) Awarded a contract for construction of the Citywide Digout Project to
Ferravanti Grading & Paving in the amount of $244,300; 2) Authorized the City Manager
to approve change orders for 10% of the contract amount, $24,430, for unanticipated
costs during the construction phase of the project; and 3) Directed the City Clerk to file a
Notice of Exemption.
8.f. Consideration of an Award of Contract to Cal Portland Construction for
Construction of the Greenwood Tract Street Improvements Project, PW 2012-04.
Action: 1) Awarded a contract for construction of the Greenwood Tract Street
Improvements Project to Cal Portland Construction, Inc. in the amount of $435,621; 2)
Authorized the City Manager to approve change orders for 10% of the contract amount,
$43,562, for unanticipated costs during the construction phase of the project; 3) Found
that the project is categorically exempt from CEQA pursuant to Section 15301(c); and 4)
Directed the City Clerk to file a Notice of Exemption.
8.g. Consideration of Amendment No. 7 to Consultant Services Agreement for Wood
Rodgers, Inc. for the Brisco Road-Halcyon Road/Route 101 Project Approval and
Environmental Determination and Plans, Specifications and Estimates.
Action: Approved Amendment No. 7 to the Consultant Services Agreement with Wood
Rodgers, Inc. to complete the Project Approval and Environmental Determination and
provide right of way support for the Brisco Road — Halcyon Road/Highway 101
Interchange Improvement Project, for an additional not-to-exceed amount of$103,820.
8.h. Consideration of Resolution Approving a Side Letter of Agreement to the Arroyo
Grande Police Officers' Association Memorandum of Understanding.
Action: Adopted Resolution No. 4451 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A SIDE LETTER OF
AGREEMENT TO THE ARROYO GRANDE POLICE OFFICERS' ASSOCIATION
MEMORANDUM OF UNDERSTANDING".
ITEMS PULLED FROM THE CONSENT AGENDA
8.b. Consideration of Approval of the City of Arroyo Grande Investment Policy
Recommended Action: Approve the City of Arroyo Grande Investment Policy.
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Tuesday, May 8, 2012
Council Member Ray requested the policy be amended to give preference to local financial
institutions if the interest rates are the same.
Action: Council Member Ray moved to approve the City of Arroyo Grande Investment Policy,
as amended. Mayor Pro Tern Brown seconded, and the motion passed on the following roll-call
vote:
AYES: Ray, Brown, Costello, Guthrie, Ferrara
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
10.a. Consideration of a Cost Proposal for Providing Consolidated Police Services to
the City of Grover Beach.
Police Chief Annibali presented the staff report and recommended the City Council direct staff to
forward the proposed cost proposal and process for providing consolidated police services
through an Agreement for Joint Law Enforcement Services to the City of Grover Beach.
Staff responded to questions from Council.
Mayor Ferrara opened the public comment period. Speaking from the public was David Shaw,
Canyon Way, who commented on the bond measure for the proposed new police station as it
relates to the proposal for consolidation of police services. There were no further comments
received, and the public comment period was closed.
Action: Council Member Guthrie moved to direct staff to forward the proposed cost proposal
and process for providing consolidated police services through an Agreement for Joint Law
Enforcement Services to the City of Grover Beach. Council Member Costello seconded, and
the motion passed on the following roll-call vote:
AYES: Guthrie, Costello, Ray, Brown, Ferrara
NOES: None
ABSENT: None
11. NEW BUSINESS
11.a. Consideration to Install "Keep Clear" Pavement Markings and Signage at the
Mason Street Driveway Entrance to the City Hall Building at 300 East Branch
Street.
Assistant City Engineer Mike Linn presented the staff report and stated that the Traffic
Commission recommended "Keep Clear" pavement markings and signage not be placed on
Mason Street at the driveway for the new City Hall Building at 300 East Branch Street.
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Tuesday, May 8, 2012
Staff responded to questions from Council.
Mayor Ferrara opened the public comment period. There were no comments received, and the
public comment period was closed.
Action: Mayor Pro Tem Brown moved to approve the placement of "Keep Clear" pavement
markings and "Do Not Block Intersection" signage. Council Member Costello seconded, and the
motion passed on the following roll-call vote:
AYES: Brown, Costello, Guthrie, Ray, Ferrara
NOES: None
ABSENT: None
11.b. Consideration of Implementation of a Paperless Agenda Program for City Council
Agendas.
City Clerk Wetmore presented the staff report and recommended the Council: 1) Consider a
proposal on the implementation of a paperless agenda program through the acquisition of iPads
for use by the City Council and designated staff; 2) Review the Alternatives; and 3) Approve
Alternative 1. Staff responded to questions from Council.
Mayor Ferrara opened the public comment period. Speaking from the public was Zeke Turley,
AGP Video, who commented on various methods for downloading documents onto an iPad.
There were no further comments received, and the public comment period was closed.
Action: Council Member Ray moved to approve the implementation of a paperless agenda
program as recommended, and further, to provide designated administrative staff the choice of
a technology allowance for either a cell phone or the mobile data service plan; to add a line item
in the Information Technology budget for equipment replacement in case of damage or loss;
and to modify the obsolete equipment replacement policy to replace the iPad a minimum of
every four years. Council Member Guthrie seconded, and the motion passed on the following
roll-call vote:
AYES: Ray, Guthrie, Costello, Brown, Ferrara
NOES: None
ABSENT: None
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Mayor Pro Tem Brown observed that Reverend Valle from St. Barnabas showed up to the
meeting at 7:00 p.m. and hoped that all the issues related to the pilot parking program at St.
Barnabus Church could be resolved.
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Tuesday, May 8, 2012
Council Member Costello advised the Council and staff that he would be out of town for both
meetings in June.
Mayor Ferrara stated he will be giving a presentation to the Chamber in the morning on the
State of the City, and then he would be travelling out of state for a few days.
15. STAFF COMMUNICATIONS
None.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURN TO CLOSED SESSION
18. CLOSED SESSION
At 8:25 p.m., the City Council met in Closed Session to discuss the following item:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union (SEIU)
Local 620
19. RECONVENE TO OPEN SESSION
The City Council reconvened to open session and Mayor Ferrara announced that there was no
reportable action.
20. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:40 p.m.
Tony Ferr ayor
ATTEST:
/ (thfliathete_
Kelly We more/ ity Clerk
(Approved at CC Mtg 5'2.2-Zoi2)