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08.c. Minutes Successor AgencyMEMORANDUM TO: ClN COUNCIL, AS SUCCESSOR AGENCY TO THE DISSOLVED ARROYOGRANDEREDEVELOPMENTAGENCY FROM: KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION SERVICESICIN CLERK SUBJECT: CONSIDERATION OF APPROVAL OF MINUTES OF THE JUNE 12, 2012 AND JUNE 26,2012 MEETINGS. DATE: JUNE 12,2012 RECOMMENDATION: Staff recommends that the City Council, acting as Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency ("Successor Agency"), approve the minutes of the June 12,2012 and June 26,2012 meetings. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no impact on financial and personnel resources. BACKGROUND: On December 29, 201 1, the California Supreme Court upheld the validity of AB 1x26, the bill that dissolved all redevelopment agencies in the State. On January 10, 2012, the City Council adopted Resolution No. 4420 determining that the City shall serve as the Successor Agency to the dissolved Redevelopment Agency. ANALYSIS OF ISSUES: The City Council, acting as the Successor Agency, must separately ap rove the E minutes of the June 12, 2012 and June 26, 2012 meetings. The June 12 minutes reflect the formal action taken by the Successor Agency to approve the May 22"d minutes. The June 26'h minutes reflect the formal action taken by the Successor Agency to approve a Public Conveyance Agreement with the City to transfer ownership of the vacant property at Faeh Street and El Camino Real to the City; and to approve a Public Property Conveyance Agreement with the City to transfer ownership of the Poplar Pondirlg Basin to the City. These minutes were already reviewed and approved by the City Council, but must be approved separately by the Successor Agency. Agenda Item 8.c. Page 1 CITY COUNCIL, AS SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY CONSIDERATION OF APPROVAL OF MINUTES OF THE MAY 22,2012 MEETING JUNE 12,2012 PAGE 2 ALTERNATIVES: The following alternatives are provided for consideration: 1. Approve the minutes of the June 12, 2012 and June 26. 2012 meetings, as submitted; 2. Do not approve the minutes of the June 12, 2012 and June 26, 2012 meetings; or 3. Provide direction to staff. ADVANTAGES: Approval of the minutes will create a permanent record of the Successor Agency's actions. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, July 5, 2012. The Agenda and report were posted on the City's website on Friday, July 6, 2012. Attachment: 1. Minutes of the June 12, 201 2 meeting 2. Minutes of the June 26, 2012 meeting Agenda Item 8.c. Page 2 ATTACHMENT 1 ACTION MINUTES REGULAR MEETING OF THE CITY COUNClUClTY AS SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY TUESDAY, JUNE 12,2012 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City CouncilICity as Successor Agency to the Dissolved ~rro~o Grande Redevelopment Agency meeting to order at 6:01 p.m. 2. ROLL CALL City Council: Council Member Caren Ray, Council Member Jim Guthrie, Mayor Pro Tem Tim Brown, and Mayor Tony Ferrara were present. Council Member Joe Costello was absent. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information ServicesICity Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Community Development Director Teresa McClish, Director of Recreation and Maintenance Services Doug Perrin, and Chief of Police Steven Annibali. 3. FLAG SALlI'rE Representatives from Girl Scout Troop 41044 led the Flag Salute. 4. INVOCATION Reverend Valerie Valle, Saint Barnabas Episcopal Church, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. Mayor Ferrara announced that on Tuesday, May 22, 2012, after meeting in Closed Session regarding: Conference with labor negotiator pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 Conference with labor negotiator pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Unrepresented Employees: Management Employees the City Council reconvened into open session and announced there was no reportable action taken. 5.b. Ordinances Read in Title Only. Mayor Pro Tem Brown moved, Council Member Ray seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. Agenda Item 8.c. Page 3 Minutes: City CounciI/City As Successor Agency Tuesday, June 12,201 2 Page 2 Mayor Ferrara noted that staff requested that ltem 10.a. be moved up on the Agenda prior to Public Hearing ltem 9.a. 6. SPECIAL PRESENTATIONS 6.a. Introduction and Oath of Office - Police Officer Justin Dodson and Promotions of Police Officer Michael Martinez to Sergeant and Sergeant Kevin McBride to Commander. Chief Annibali introduced new Police Officer Justin Dodson and highlighted his educational background. City Clerk Wetmore then administered the Oath of Office to Officer Dodson. Chief Annibali also highlighted the educational and career backgrounds of Police Officer Michael Martinez and Sergeant Kevin McBride, and announced their promotions to Sergeant and Commander, respectively. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Speaking from the public was Marie Cattoir, Orcutt Lane, expressing concerns about the Pilot Safe Parking Program at Saint Barnabas Episcopal Church. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. Speaking from the public was Eric Meyer, San Luis Obispo, supporting ltem 8.n.; Steve Ross, Garden Street, commented on ltem 8.1.; Chris Knittel, Bakeman Lane, commented on ltem 8.h.; and Lee Harrison, Bakeman Lane, commented on ltem 8.h. There were no further comments received and the public comment period was closed. Council Member Ray requested ltems 8.f. and 8.1. be pulled, and Mayor Pro Tem Brown requested ltem 8.h. be pulled. Action: Council Member Ray moved, and Mayor Pro Tem Brown seconded the motion to approve Consent Agenda ltems 8.a. through 8.n., with the exception of ltems 8.f., 8.h., and 8.1., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Ray, Brown, Guthrie, Ferrara NOES: None ABSENT: Costello 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period May 16, 2012 through May 31,201 2. 8.b. Consideration of Fiscal Year 2012-13 Appropriation Limit. Action: Adopted Resolution No. 4452 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A TAX PROCEEDS EXPENDITURE APPROPRIATION LIMIT FOR FISCAL YEAR 2012-13". 8.c. Consideration of a Resolution Approving a Government Obligation Contract Between the City of Arroyo Grande and Kansas State Bank of Manhattan for the Purchase of a Sewer Vactor Truck. Action: Adopted Resolution No. 4453 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE LEASE Agenda Item 8.c. Page 4 Minutes: City Council/City As Successor Agency Tuesday, June 15 201 2 Page 3 PURCHASE AGREEMENT BETWEEN THE CITY OF ARROYO GRANDE AND KANSAS STATE BANK OF MANHATTAN FOR THE PURCHASE OF A SEWER VA CTOR TRUCK". Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting of May 22, 2012, as submitted. Consideration of Approval of Minutes. [SUCCESSOR AGENCY] Action: Acting as the Successor Agency, approved the minutes of the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting of May 22, 201 2, as submitted. Consideration of First Amendment to Contractor Services Agreement with Lee Wilson Electric. Action: Approved and authorized the City Manager to execute an amendment extending the Contractor Services Agreement with Lee Wilson Electric Company, Inc. for traffic signal maintenance. Consideration of a Resolution Suspending Conversion of Annual Leave to Salary for Management Employees. Action: Adopted Resolution No. 4454 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE MODIFYING COMPENSATION AND BENEFITS FOR MANAGEMENT EMPLOYEES FOR FY 2012-13". Consideration of Request from Planning Commissioner Keen for Consecutive Absences from Planning Commission Meetings. Action: Consented to three potential consecutive absences by Planning Commissioner Keen during the summer months. Consideration of a Resolution Accepting Access Easements and Well Dedication for Tract 1998 and a First Amendment to Consultant Services Agreement with Garing Taylor & Associates for the Well No. 11 Project, PW 2010-07. Action: 1) Adopted Resolution No. 4455 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING AN OFFER TO DEDICATE WATER RIGHTS AND WELL AND RELATED EASEMENTS AND AGREEMENT FOR THE PROVlSION OF CONSTRUCTION WATER FOR TRACT 1998 (TRACT 01-001)"; and 2) Authorized the Mayor to execute a First Amendment to Consultant Services Agreement with Garing Taylor & Associates for the Well No. 11 Project, PW 201 0-07. Consideration of Acceptance of the Castillo Del Mar Bike Path Project, PW 2011- 05. Action: 1) Accepted the project improvements, as constructed by Brough Construction, Inc., in accordance with the plans and specifications for the Castillo Del Mar Bike Path Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. Consideration of Supporting Property Acquisition by the County Board of Supervisors for the De Anza Trail. Action: Submitted a letter to the San Luis Obispo County Board of Supervisors supporting the acquisition of land for future completion of the multi-use Juan Batista de Anza Trail. Agenda Item 8.c. Page 5 Minutes: City Council/City As Successor Agency Tuesday, June 12, 201 2 Page 4 ITEMS PULLED FROM THE CONSENT AGENDA 8.f. Consideration of Resolutions for the 2012 General Municipal Election. Recommended Action: 1) Adopt a Resolution calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 6, 2012, for the election of certain officers of the City; 2) Adopt a Resolution requesting the Board of Supervisors of the County of San Luis Obispo to consolidate a General Municipal Election to be held on November 6, 2012, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code; 3) Adopt a Resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at an Election to be held on Tuesday, November 6, 2012; and 4) Approve an additional appropriation of $7,000 in the FY 2012-13 General Fund budget for the November General Municipal Election. Council Member Ray expressed concern about including funds for a ballot measure that has not yet been approved and requested the recommended appropriation be reduced by the amount included for adding a ballot measure ($1,608). Action: Council Member Ray moved to approve staffs recommendations to adopt Resolutions entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2012, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES"; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN LUIS OBISPO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2012, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE"; "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING REGULATIONS FOR CANDIDA TES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2012"; and to approve an additional appropriation of $5,392 in the FY 2012-13 General Fund Budget for the November General Election. Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote: AYES: Ray, Brown, Guthrie, Ferrara NOES: None ABSENT: Costello 8.h. Consideration of a Resolution Approving a Supplement to the Final Engineer's Report for the Parkside Village Assessment District and Approving a Reduction in the Assessments Levied. Recommended Action: Adopt a Resolution approving a Supplement to the Final Engineer's Report for the Parkside Village Assessment District to reduce the annual assessments. Agenda Item 8.c. Page 6 Minutes: City Council/City As Successor Agency Tuesday, June 12,201 2 Page 5 Mayor Pro Tem Brown expressed concerns about the proposal and public comments received on the matter and requested this item be postponed to the next City Council meeting in order for staff to meet with the residents to address their concerns. City Manager Adams responded to concerns expressed by the Parkside Village residents, explained the Supplement to the Final Engineer's Report, and clarified the basis for the reduction. Action: Mayor Pro Tem Brown moved to postpone this ltem to the next City Council meeting. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: Costello 8.1. Consideration of an Award of Contract to American Asphalt South, Inc. for Construction of the 2012 Street Resurfacing Project, PW 2012-05. Recommended Action: 1) Award a contract for the 2012 Street Resurfacing Project to American Asphalt South, Inc. in the amount of $689,712; 2) Authorize the City Manager to approve change orders up to $25,000, for unanticipated costs during the construction phase of the project; and 3) Appropriate an additional $30,000 for the project from the Local Sales Tax balance. Council Member Ray expressed concerns regarding the recommended transfer of $60,000 which has been allocated for future property acquisition for the Le Point Street parking lot project. City Manager Adams explained funding recommendations based on priorities identified in the City's Critical Needs Action Plan. Motion: Council Member Guthire moved to approve ltem 8.1., with the recommended courses of action. Mayor Ferrara seconded, and the motion resulted in a tie on the following roll-call vote: AYES: Guthrie, Ferrara NOES: Brown, Ray ABSENT: Costello The tie vote resulted in no action on this item. Council Member Ray recommended staff find another fundirrg source or cut the scope of work for the project by $60,000. 10. CONTINUED BUSINESS 10.a. Consideration of a Resolution to Grant a Designated Period for Two Years Additional Service Credit with the California Public Employees' Retirement System for the Classification of Maintenance Services Lead Person and Maintenance Services Supervisor. Agenda Item 8.c. Page 7 Minutes: City Council/City As Successor Agency Tuesday, June 15 2012 Page 6 Administrative Services Director Kraetsch presented the staff report and recommended that the Council: 1) Approve and authorize the Mayor to sign on behalf of the City a Resolution to grant a designated period for two years additiondl service credit with the California Public Employees' Retirement System for the classification of Maintenance Services Lead Person and for the classification of Maintenance Services Supervisor; and 2) Authorize the Mayor to sign the Certification of Compliance pursuant to Government Code Section 20903. Mayor Ferrara opened the public comment period. No public comments were received. Action: Mayor Pro Tem Brown moved to adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE TO GRANT ANOTHER DESIGNATED PERIOD FOR TWO YEARS ADDITIONAL SERWCE CREDIT FOR THE CLASSIFICATION OF MAINTENANCE SERVICES SUPERVISOR". Council Member Ray seconded, and the motion passed on the following roll-call vote: AYES: Brown, Ray, Guthrie, Ferrara NOES: None ABSENT: Costello Action: Mayor Pro Tem Brown moved to approve a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE TO GRANT ANOTHER DESIGNATED PERIOD FOR TWO YEARS ADDITIONAL SERWCE CREDIT FOR THE CLASSIFICATION OF MAINTENANCE SERVICES LEAD PERSON". Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: Costello 9. PUBLIC HEARINGS 9.a. Consideration of Proposed City Charter Ballot Measure. City Manager Adams presented the staff report and recommended that the Council: 1) Hold a public hearing on the proposed City Charter; 2) Receive community comments and suggestions and provide direction on any changes to the second draft of the proposed Charter; and 3) Direct staff to proceed with the process of placing a measure on the ballot at the election to be held on November 6,2012 to approve a City Charter. Staff responded to questions from Council. Mayor Ferrara opened the public hearing. Speaking from the public were Steve Weiner, Tri Counties Building and Construction Trade Council; Walt Mankins, Tri Counties Building and Construction Trade Council; Dan Calvucchi, Smart Cities Prevail; David Baldwin, Business Representative, Cement Masons Local Union 600; Jim Conway;; Steve Ross, Garden Street; John Keen, N. Elm Street; and Brent Jenkins. Hearing no further comments, Mayor Ferrara closed the public hearing period. Agenda Item 8.c. Page 8 Minutes: City Council/City As Successor Agency Tuesday, June 12,201 2 Page 7 Council comments and discussion ensued regarding the concept of a Charter City; concern with the accelerated process and the need for more public input and participation; that the potential savings as a result of becoming a Charter City are not entirely known; concern about putting a Charter City measure on the ballot without seeking public opinion first; concerns about the prevailing wage provision and the pending outcome of the Supreme Court case. Council Members commented in support of the concept of a Charter City but expressed concerns about the timing of putting it on the November 2012 ballot. Following discussion, City Manager Adams recommended the Council direct staff to return to the Council on July 10" with a proposed process for moving forward. Action: Council Member Ray moved to direct staff to return to Council on July 10" with a process for moving forward. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Ray, Guthrie, Brown, Ferrara NOES: None ABSENT: Costello 11. NEW BUSINESS None. 12. ClTY COUNCIL MEMBER ITEMS 12.a. Request to Consider Healthy Active Living Cities Campaign. (FERRARA) Mayor Ferrara requested, and the Council concurred, to direct staff to place on a future Agenda information and a resolution supporting the Healthy Active Living Cities Campaign. 13. ClTY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Mayor Pro Tem Brown commented on complaints that have been made regarding the potholes under the bridge at Brisco Road. City Manager Adams provided an update. Mayor Ferrara referred to an article in Western Cities magazine about website transparency and noted a copy would be available at City Hall for Council review. 15. STAFF COMMUNICATIONS City Manager Adams announced that the City launched a profile on the Strong Cities Strong state City website. He also reported that he met with the architect on alternatives for the police building project and would be coming to Council in September to present those alternatives. 16. COMMUNITY COMMENTS AND SUGGESTIONS Steve Ross, Garden Street, spoke regarding the urban area designation as it relates to public transportation; and David Baldwin commented on private companies and unions. 17. ADJOURN TO CLOSED SESSION Agenda Item 8.c. Page 9 Minutes: City Council/City As Successor Agency Tuesday, June 12,201 2 Page 8 18. CLOSED SESSION At 9:17 p.m., the City Council met in Closed Session to discuss the following item: a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 19. RECONVENE TO OPEN SESSION The City Council reconvened to open session and City Attorney Carmel announced that there was no reportable action. 20. ADJOURNMENT Mayor Ferrara adjourned the meeting at 9:22 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg ) Agenda Item 8.c. Page 10 ATTACHMENT 2 ACTION MINUTES REGULAR MEETING OF THE CITY COUNClUClTY AS SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY TUESDAY, JUNE 26,2012 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City CounciltCity as Successor Agency to the Dissolved ~rro~o Grande Redevelopment Agency meeting to order at 6:02 p.m. 2. ROLL CALL City Council: Council Member Caren Ray, Council Member Jim Guthrie, Mayor Pro Tem Tim Brown, and Mayor Tony Ferrara were present. Council Member Joe Costello was absent. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Servicestcity Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, and Community Development Director Teresa McClish. 3. FLAG SALUTE Mayor Ferrara led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. Mayor Ferrara announced that on Tuesday, June 12, 2012, after meeting in Closed Session regarding: CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Arroyo Grande Police Officers' Association the City Council reconvened into open session and announced there was no reportable action taken. 5.b. Ordinances Read in Title Only. Mayor Pro Tem Brown moved, Council Member Ray seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. Agenda Item 8.c. Page 11 Minutes: City Council/City As Successor Agency Tuesday, June 26,2012 Page 2 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Brad Snook, Surfrider Foundation, spoke regarding the Water Recycling Forum sponsored by the Sanitation District and commented on the 2010 sewage spill at the Sanitation District; Mary Lucy, Oceano, spoke regarding the Sanitation District spill; Jacqueline Nesbitt, submitted comments expressing concern regarding the St. Barnabas pilot parkirrg program. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Council Member Ray requested ltem 8.f. be pulled. Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.j., with the exception of ltem 8.f., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: Costello 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listirrg of cash disbursements for the period June 1, 2012 through June 15,201 2. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing the current investment deposits of the City, as of May 31,2012, as required by Government Code Section 53646(b). 8.c. Consideration of a Resolution Approving a Supplement Study to the Final Engineer's Report for the Parkside Village Assessment District and Approving a Reduction in the Assessments Levied. Action: Adopted Resolution No. 4461 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A SUPPLEMENT TO THE FINAL ENGINEER'S REPORT FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT AND APPROVING A REDUCTION IN THE ASSESSMENTS LEVIEDJJ. 8.d. Consideration of Confirmation of Assessments for Tracts 1158, 1769, 2310, and 2236. Action: 1) Adopted Resolution No. 4462 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING A LANDSCAPING ASSESSMENT FOR TRACT 1158"; 2) Adopted Resolution No. 4463 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING A LANDSCAPING AND LIGHTING ASSESSMENT FOR TRACT 1769"; 3) Adopted Resolution No. 4464 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING THE ASSESSMENTS FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT (TRACT 2310)"; and 4) Adopted Resolution No. 4465 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING THE ASSESSMENTS FOR THE GRACE LANE ASSESSMENT DISTRICT (TRACT 2236)". Agenda Item 8.c. Page 12 Minutes: City Council/City As Successor Agency Tuesday, June 26, 2012 Page 3 8. CONSENT AGENDA (cont'd] 8.6. Consideration of a Resolution Accepting the Results of the Special Municipal Election Held Tuesday, June 5, 2012. Action: Adopted Resolution No. 4466 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE CERTlFlCA TE OF THE COUNTY CLERK - RESULTS OF CANVASS OF ALL VOTES CAST AT THE JUNE 5, 201 2 CONSOLIDATED SPECIAL MUNICIPAL ELECTION". 8.g. Consideration of an Agreement with the Successor Agency to the Dissolved Redevelopment Agency to Convey Ownership of the Vacant Property at Faeh Street and El Camino Real to the City. Action: Approved a Public Conveyance Agreement to obtain ownership of the vacant property at Faeh Street and El Camino Real. 8.h. Consideration of an Agreement with the Successor Agency to the Dissolved Redevelopment Agency to Convey Ownership of the Poplar Ponding Basin to the City of Arroyo Grande. Action: Approved a Public Property Conveyance Agreement to obtain ownership of the Poplar Ponding Basin. 8.i. Consideration of an Agreement with the City of Arroyo Grande to Convey Ownership of the Vacant Property at Faeh Street and El Camino Real to the City [cln AS SUCCESSOR AGENCY]. Action: Acting as the Successor Agency, approved a Public Conveyance Agreement to transfer ownership of the vacant property at Faeh Street and El Camino Real to the City. 8.j. Consideration of an Agreement with the City of Arroyo Grande to Convey Ownership of the Poplar Ponding Basin to the City [CITY AS SUCCESSOR AGENCY]. Action: Acting as the Successor Agency, approved a Public Property Conveyance Agreement to transfer ownership of the Poplar Ponding Basin to the City. ITEMS PULLED FROM THE CONSENT AGENDA 8.f. Consideration of an Award of Contract to American Asphalt South, Inc. for Construction of the 2012 Street Resurfacing Project, PW 2012-05. Recommended Action: 1) Award a contract for the 2012 Street Resurfacing Project to American Asphalt South, Inc. in the amount of $689,712; 2) Authorize the City Manager to approve change orders up to $25,000 for unanticipated costs during the construction phase of the project; 3) Approve the proposed adjustments to Local Sales Tax expenditures, and 4) Appropriate an additional $30,000 for the project from the Local Sales Tax balance. Council Member Ray stated she was not in favor of transferring funding ($60,000) reserved for the Le Point Street parking lot property acquisition or increasing the City's future debt service. She recommended the Council approve Alternative 2. Discussion ensued regarding deferral of street maintenance projects. Action: Council Member Ray moved to approve Alternative 2 to approve the 2012 Street Resurfacing Project, but maintain funding reserved for the Le Point Street Parking Lot property acquisition and instead defer streets in Schedule L, Sunset Drive from Schedule K, and Mason Agenda Item 8.c. Page 13 Minutes: City Council/City As Successor Agency Tuesday, June 26,201 2 Page 4 Street from Schedule N. Mayor Pro Tem Brown seconded and the motion passed on the following roll-call vote: AYES: Ray, Brown, Guthrie NOES: Ferrara ABSENT: Costello 9. PUBLIC HEARINGS 9.a. Consideration of Fiscal Year 2012-13 Budget Update Report and Adoption of a Resolution Amending the Master Fee Schedule for the Recreation Division. Director of Administrative Services Kraetsch presented the staff report and recommended that the Council: 1) Approve detailed budget adjustments listed in the Budget Update report; 2) Approve a new Local Sales Tax Fund 5-Year Plan; 3) Adopt a Resolution approving the FY 2012-13 Budget; 4) Approve requests for adjustments in the Sales Tax Fund and the CIP Fund for FY 2011-12 Fund; 5) Adopt a Resolution amending the Master Fee Schedule for the Recreation Division by increasing and establishing fees relating to the Soto Sports Complex for facility use, field rentals for youth sports, and non-resident fees for youth sports. Mayor Ferrara opened the public comment period. Speaking from the public were Stacy Jacob and Noreen Martin, San Luis Obispo Visitors and Conference Bureau (VCB), who commented on the benefits of the VCB as a partner to the City to promote tourism and requested the Council reconsider its membership investment. There were no further comments received, and the public comment period was closed. Action: Council Member Guthrie moved to adopt a Resolution entitled: "A RESOLUTION OF THE CIN COUNCIL OF THE ClTY OF ARROYO GRANDE ADOPTING THE REMED FISCAL YEAR 2012-13 BIENNIAL BUDGET AND MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED". Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Brown, Ray, Ferrara NOES: None ABSENT: Costello Action: Council Member Guthrie moved to adopt a Resolution entitled: "A RESOLUTION OF THE CIN COUNCIL OF THE ClTY OF ARROYO GRANDE AMENDING THE MASTER FEE SCHEDULE FOR THE RECREATION DIVISION BY INCREASING AND ESTABLISHING FEES RELATED TO THE SOT0 SPORTS COMPLEX FOR FACILITY USE, FIELD RENTALS FOR YOUTH SPORTS, AND NON-RESIDENT FEES FOR YOUTH SPORTS". Council Member Ray seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Ray, Brown, Ferrara NOES: None ABSENT: Costello Agenda Item 8.c. Page 14 Minutes: City Council/City As Successor Agency Tuesday, June 26,2012 Page 5 Action: Council Member Guthrie moved to approve requests for adjustments in the Sales Tax Fund and the CIP Fund for FY 2011-12. Council Member Ray seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Ray, Brown, Ferrara NOES: None ABSENT: Costello Action: Council Member Guthrie moved to approve a new Local Sales Tax Fund 5-Year Plan to reflect the adjustments to the Le Point Street Parking Lot project (property acquisition) and the Pavement Management Plan. Council Member Ray seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Ray, Brown, Ferrara NOES: None ABSENT: Costello Action: Council Member Guthrie moved to approve detailed budget adjustments listed in the Budget Update report. Council Member Ray seconded, and the motion passed on the followirlg roll-call vote: AYES: Guthrie, Ray, Brown, Ferrara NOES: None ABSENT: Costello 10. CONTINUED BUSINESS None. 11. NEW BUSINESS None. 12. CITY COUNCIL REPORTS The Mavor and Council Members provided brief reports from the following committee, commiss~on, board, or other subcommittee meetings that they have attended as the City's appointed representative. (a) Mayor Ferrara: (1) San Luis Obispo Council of GovernmentsISan Luis Obispo Regional Transit Authority (SLOCOGISLORTA). (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Economic Development Element Update Committee (b) Mayor Pro Tem Brown: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC). (c) Council Member Costello: (ABSENT) Agenda Item 8.c. Page 15 Minutes: City Council/City As Successor Agency Tuesday, June 26,201 2 Page 6 (d) Council Member Guthrie: (1) South County Area Transit (SCAT) (2) Homeless Services Coordinating Council (HSOC) (3) Economic Development Element Update Committee (e) Council Member Ray: (1 ) Economic Vitality Corporation (EVC) (2) California Joint Powers Insurance Authority (CJPIA) (3) Tourism Committee 13. ClTY COUNCIL MEMBER ITEMS None. 14. ClTY MANAGER ITEMS None. 15. COUNCIL COMMUNICATIONS Mayor Ferrara commended the management staff for the City's recent Standard and Poors rating. 16. STAFF COMMUNICATIONS None. 17. COMMUNITY COMMENTS AND SUGGESTIONS None. 18. ADJOURN TO CLOSED SESSION 19. CLOSED SESSION At 7:15 p.m., the City Council met in Closed Session to discuss the following items: a. CONFERENCE WlTH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Arroyo Grande Police Officers' Association b. CONFERENCE WlTH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 c. CONFERENCE WlTH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Unrepresented Employees: Management Employees Agenda Item 8.c. Page 16 Minutes: City Council/City As Successor Agency Tuesday, June 26,201 2 Page 7 21. RECONVENE TO OPEN SESSION The City Council reconvened to open session and City Attorney Carmel announced that there was no reportable action. 22. ADJOURNMENT Mayor Ferrara adjourned the meeting at 7:45 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg ) Agenda Item 8.c. Page 17 THIS PAGE INTENTIO NALLY LEFT BLANK Agenda Item 8.c. Page 18