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CC 2012-08-28_08.c. Approval of CC MinutesACTION MINUTES REGULAR MEETING OF THE CITY COUNClUClTY AS SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY TUESDAY, AUGUST 14,2012 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City CouncilICity as Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting to order at 6:05 p.m. 2. ROLL CALL City Council: Council Member Caren Ray, Council Member Jim Guthrie, Council Member Joe Costello, ~a~or Pro Tem Tim Brown, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, Assistant City Attorney David Hirsch, Director of Legislative and Information ServicesICity Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Director of Recreation and Maintenance Services Doug Perrin, Chief of Police Steven Annibali, Director of Community Development Teresa McClish, and Assistant Planner Matt Downing were present. 3. FLAG SALUTE Tom Apkarian, representing Arroyo Grande Rotary Club, led the Flag Salute. 4. INVOCATION Reverend Patrick Darnell, Saint John's Lutheran Church, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. Mayor Ferrara announced that on Tuesday, July 10, 2012, after meeting in Closed Session regarding: Conference with Labor Negotiator pursuant to Government Code Section 54957.6: Agency Negotiator: Deborah Glasser Kolly, Labor Negotiator Represented Employees: Arroyo Grande Police Officers' Association Conference with Labor Negotiator pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Service Employees International Union (SEIU) Local 620 Conference with Labor Negotiator pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Unrepresented Employees: Management Employees Consideration of Initiation of Litigation pursuant to Government Code Section 54956.9(c) the City Council reconvened into open session and announced there was no reportable action taken. Item 8.c. - Page 1 Minutes: City Council/City As Successor Agency Tuesday, August 14,2012 Page 2 5.b. Ordinances Read in Title Only. Mayor Pro Tem Brown moved, Council Member Costello seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6.a. Presentation by South San Luis Obispo County Sanitation District John Wallace, representing South San Luis Obispo County Sanitation District (SSLOCSD), presented a status update of activities at the District which included an overview of services provided; a history of the formation of SSLOCSD; an overview of sewer rates; a summary of the December 2010 spill event, what has been done to reduce the chance for a future spill, and next steps relating to the upcoming State Water Resources hearing. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS No public comments were received. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Council Member Ray requested that ltem 8.h. be pulled. Mayor Ferrara requested that ltem 8.k. be pulled. Action: Mayor Pro Tem Brown moved, and Council Member Costello seconded the motion to approve Consent Agenda ltems 8.a. through 8.j., with the exception of ltems 8.h. and 8.k., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Costello, Guthrie, Ray, Ferrara NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period July 1, 2012 through July 31, 2012. 8.b. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of June 30, 2012. 8.c. Consideration of a Resolution Authorizing the Fire Station Expansion General Obligation Bond Property Tax Levy Rate. Action: Adopted Resolution No. 4473 entitled: "A RESOLUTION OF THE ClTY COUNCIL OF THE ClTY OF ARROYO GRANDE AUTHORIZING THE FIRE STATION EXPANSION PROPERTY TAX LEVY FOR FISCAL YEAR 2012-13". 8.d. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting of July 10, 2012, as submitted. Item 8.c. - Page 2 Minutes: City Council/City As Successor Agency Tuesday, August 14,2012 Page 3 8.6. Consideration of Approval of Minutes [SUCCESSOR AGENCY]. Action: Approved the minutes of the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting of July 10, 2012, as submitted. 8.f. Consideration of Temporary Use Permit 12-015 Authorizing Closure of City Streets and Use of City Property for the 7sth Annual Arroyo Grande Valley Harvest Festival. Action: Adopted Resolution Mo. 4474 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 12-015, AUTHORIZING CLOSURE OF ClTY STREETS AND USE OF ClTY PROPERTY FOR 75* ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL, FRlDA Y AND SATURDA Y, SEPTEMBER 28-29,2012". 8.9. Consideration of an Appropriation of Funds and Approval of an Agreement for Contractor Services for Refurbishment of Landscaping in the Oak Park Boulevard Medians, from Noel Street to Farroll Avenue. Action: 1) Approved the Agreement for Contractor Services with Central Coast Earthscapes, Inc. to refurbish the median landscaping on Oak Park Boulevard, between Noel Street and Farroll Avenue; 2) Appropriated $1 1,260 from the Parkview Assessment District Fund (Tract 1769) for Contractual Services; and 3) Authorized the City Manager to sign and administer the agreement. 8.i. Consideration of Salary and Benefit Adjustments for Management Employees. Action: 1) Adopted Resolution No. 4475 entitled: "A RESOLUTION OF THE ClTY COUNCIL OF THE ClTY OF ARROYO GRANDE ESTABLISHING WAGES AND BENEFITS FOR MANAGEMENT EMPLOYEES FOR FY 2012-13"; and 2) Adopted Resolution No. 4476 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE FOR PAYING AND REPORTING THE VALUE OF THE EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS)". 8.j. Consideration of Memorandum of Understanding with the Service Employees International Union Local 620. Action: 1) Adopted Resolution No. 4477 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES REPRESENTED BY THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620"; and 2) Adopted Resolution No. 4478 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE ClTY OF ARROYO GRANDE FOR PAYING AND REPORTING THE VALUE OF THE EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS)". ITEMS PULLED FROM THE CONSENT AGENDA 8.h. Consideration of Proposed Donation and Sponsorship Program. Recommended Action: Approve the proposed Donation and Sponsorship Program. Council Member Ray referred to the supplemental information distributed to Council regarding cost adjustments for the benches and inquired if this information would be included in the motion for approval. Staff replied that the information had been updated and recommended approval of the proposed program, as modified. Item 8.c. - Page 3 Minutes: City Council/City As Successor Agency Tuesday, August 14,2012 Page 4 Action: Council Member Ray moved to approve the proposed Donation and Sponsorship Program, as modified to reflect the revised costs for the benches. Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote: AYES: Ray, Brown, Costello, Guthrie, Ferrara NOES: None ABSENT: None 8.k. Consideration of Resolution Establishing a Policy Regarding Electronic Communications During Meetings. Recommended Action: Adopt a Resolution establishing a policy regarding electronic communications during meetings. Mayor Ferrara commented that the City Council has gone paperless with the Agenda packet to save money and time associated with producing paper packets, referred to the proposed policy, and ensured the public that the Council would be using iPads to navigate their Agenda packet and would not be using the devices for electronic communications during meetings. He noted that the policy would be made available for public review and a copy could be obtained from the City Clerk. Action: Mayor Ferrara moved to adopt a Resolution entitled "A RESOLUTION OF THE CIN COUNCIL OF THE CIN OF ARROYO GRANDE ESTABLISHING A POLICY REGARDING ELECTRONIC COMMUNICATIONS DURING MEETINGS". Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote: AYES: Ferrara, Brown, Costello, Guthrie, Ray NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Development Code Amendment No. 12-003; Location - Citywide; Applicant - City of Arroyo Grande; Introduction of an Ordinance Amending Portions of Title 16 of the Arroyo Grande Municipal Code Regarding Setbacks between Habitable Structures on Adjacent Lots, Separate Utility Meters for Second Dwelling Units, Temporary Use Permit Fee Waiver Authority for Nonprofitlcharitable Events, Miscellaneous Signs, and a Resolution Amending the Design Guidelines and Standards for the D-2.11 Overlay District - Traffic Way and Station Way. Assistant Planner Downing presented the staff report and recommended that the City Council: 1) Adopt a Resolution amending the Design Guidelines and Standards for the D-2.11 Design Overlay District - Traffic Way and Station Way; and 2) Introduce an Ordinance amending portions of Title 16 of the Arroyo Grande Municipal Code regarding setbacks between habitable structures on adjacent lots, separate utility meters for secondary dwelling units, temporary use permit fee waiver authority for nonprofitlcharitable events, and miscellaneous signs. Staff then responded to questions from Council. Item 8.c. - Page 4 Minutes: City Council /City As Successor Agency Page 5 Tuesday, August 14, 2012 Mayor Ferrara opened the public hearing , and upon hearing no comments, he closed the public hearing. Council comments ensued in support of the proposed Development Code amendments. C ouncil Member Ray suggested that the temporary use permit fee waiver or reduction criteria forms be refined to include a broader range of eligible applicants and to eliminate the scoring system . Action : Council Member Costello moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE DESIGN GUIDELINES AND STANDARDS FOR DESIGN OVERLAY DISTRICT (D -2.11) – TRAFFIC WAY AND STATION WAY REGARDING BANNERS FOR LARGE SCALE AUTOMOBILE RETAIL USES (DEVELOPMENT C ODE AMENDMENT 12 -003)”. Mayor Pro Tem Brown seconded, and the motion passed on the following roll -call vote: AYES: Costello , Brown, Guthrie, Ray , Ferrara NOES: None ABSENT: None Action : Council Member Costello moved to i ntroduce an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PORTIONS OF TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING SETBACKS BETWEEN HABITABLE STRUCTURES ON ADJACENT LOTS, SEPARATE UTILITY METERS FOR SECONDARY DWELLING UNITS, TEMPOR ARY USE PERMIT FEE WAIVER AUTHORITY FOR NONPROFIT/CHARITABLE EVENTS, AND MISCELLANEOUS SIGNS”. Mayor Pro Tem Brown seconded, and the motion passed on the following roll -call vote: AYES: Costello , Brown, Guthrie, Ray , Ferrara NOES: None ABSENT: None 10 . CONTINUED BUSINESS 10.a. Consideration of Status Report for Police Station Project . Community Development Director McClish presented the staff report and recommended that the Council : 1) Proceed with preparation of a feasibility study on the listed a lternatives; and 2) Authorize $25,000 for the study. Staff then responded to questions from Council. Mayor Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. Council discussion and commen ts ensued regarding the alternatives. Following discussion, Council directed staff to proceed with the Police Station feasibility study. Upon request by City Manager Adams for clarification, Council provided specific direction to eliminate from considerati on any use or abandonment of Rena Street; no removal of the Eucalyptus trees on the existing Police Station site; to prioritize the needs for a new or remodeled Police Station; to identify what each alternative provides and does not provide; and to explain why the proposed funding methods differ from the prior proposal to fund a portion of the project through a bond measure. Item 8.c. - Page 5 Minutes: City Council/City As Successor Agency Tuesday, August 14,2012 Page 6 Action: Council Member Costello moved to direct staff to proceed with preparation of a feasibility study on the alternatives presented, to include specific Council direction as provided, and to authorize $25,000 for the study. Mayor Ferrara seconded, and the motion passed on the following roll-call vote: AYES: Costello, Ferrara, Brown NOES: Guthrie, Ray ABSENT: None 11. NEW BUSINESS None. 12. ClTY COUNCIL MEMBER ITEMS None. 13. ClTY MANAGER ITEMS a) Consideration 'to Direct Staff to Prepare a Draft City Council Policy Regarding Criteria for Items That Council Representatives Appointed to Serve on Regional Boards and Committees Should Seek Formal City Council Direction On. (ADAMS) At the suggestion of City Manager Adams, the Council directed staff to prepare a draft City Council policy for consideration that would establish criteria for members of the Council serving on Regional Boards and Commissions for seeking formal direction from the City Council on items or issues under consideration which may have impacts to the City. 14. COUNCIL COMMUNICATIONS Council Member Costello announced he would be absent from the August 28* Council meeting. Mayor Pro Tem Brown requested an update from staff regarding the status of Water Resources Advisory Committee (WRAC) grant proposal. Mayor Ferrara announced there would be a Special City Council Meeting on Tuesday, August 21'' at 5:00 p.m. and also announced that Council and staff can wear Hawaiian attire for the August 28'h Regular City Council meeting. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURN TO CLOSED SESSION Mayor Ferrara announced that the closed session items were discussed and concluded during the Special Meeting held earlier at 5:30 p.m. 18. CLOSED SESSION The Council did not meet in closed session at this time. Item 8.c. - Page 6 Minutes: City Council/City As Successor Agency Tuesday, August 74, 2072 Page 7 19. ADJOURNMENT Mayor Ferrara adjourned the meeting at 8:30 p.m. to the Special City Council Meeting to be held on August 21, 2012 at 5:00 p.m. in the Council Chambers. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk (Approved at CC Mtg 1 Item 8.c. - Page 7 THIS PAGE INTENTIO NALLY LEFT BLANK Item 8.c. - Page 8