CC 2012-09-25_08.a. Cash DisbursementsMEMORANDUM
TO: CITY COLlNClL
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICES
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK Try\
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: SEPTEMBER 25,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Sept 1 through Sept 15, 2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,018,663.40 fiscal impact that includes the following items:
Accounts Payable Checks 155441 -1 55570 $ 546,931.34
Payroll Checks & Benefit Checks $ 471,732.06
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2012-13
budget.
Item 8.a. - Page 1
CITYCOUNCIL
CONSIDERATION OF CASH DISBLIRSEMENT RATIFICATION
SEPTEMBER 25,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, Sept 20, 2012. The Agenda
and report were posted on the City's website on Friday, Sept 21, 2012. No public
comments were received.
Attachments:
1. Sept 1 - Sept 15, 2012 - Accounts Payable Check Register
2. Sept 7, 2012 - Payroll Check & Benefit Checks Register
Item 8.a. - Page 2
Check History Listing
CITY OF ARROYO GRANDE
Page: 1
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155441 09/04/2012 0091 52 ELAINE FREEMAN
1 55442 09/05/2012 000492 PEW CASH
155443 09/05/2012 009205 SALVADOR ENRIQUEZ
155444 09/05/2012 009206 ASHLAN GARCIA
155445 09/05/2012 009209 CAROL ROSE
155446 09/05/2012 009207 MlTCH 8 TARA STUMPH
155447 09/05/2012 009208 JUDITH TOPPING
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Check History Listing
ClTY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155448 09/07/2012 007681 AMERICAN CARPET
CLEANING
155449 09/07/2012 0031 75 AQUA-METRIC SALES
CO(DBA)
155451 09/07/201 2 001 91 8 ClTY OF ATASCADERO
Page: 2
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apCkHist Check History Listing Page: 3
09/14/2012 3:58PM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
155452 09/07/2012 00921 0 TIM BATEY
155453 09/07/2012 000071 BEARCAT MFG, INC
155454 09/07/2012 000087 BREZDEN PEST CONTROL,
INC
155455 09/07/2012 00921 1 DEANNA BRYANT
155456 09/07/2012 000095 BURKE AND PACE OF AG,
INC
155457 09/07/2012 007571 CAL POLY CORPORATION
155458 09/07/2012 007802 CALIFORNIA STATE PARKS
Page: 3
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155459 09/07/2012 007085 CALPORTLAND
CONSTRUCTION
155460 09/07/2012 000603 CARQUEST AUTO PARTS
155461 09/07/2012 009212 JIM CASTILLEJA
155462 09/07/2012 00921 3 CDMA
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Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155463 09/07/2012 005091 JOHN DEERE LANDSCAPES
INC
155464 09/07/2012 000208 J B DEWAR, INC
155465 09/07/2012 006848 DNB INDUSTRIAL SUPPLY
155466 09/07/2012 002673 DOCTORS MEDPLUS MED
CNTR
155467 09/07/2012 001 525 FERGUSON ENTERPRISES,
INC
155468 09/07/2012 006345 KRISTIN FISHER
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1 55469 091071201 2 000272 GlBBS INTERNATIONAL
TRUCKS INC
155470 09/07/2012 009166 GLASSER KOLLY LABOR
RELATIONS
155471 09/07/2012 001060 GRACE BIBLE CHURCH
155472 09/07/2012 002358 GREAT WESTERN ALARM
155473 09/07/2012 000393 LUClA MAR UNIFIED SCHOOL
Dl ST
155474 09/07/2012 009214 SHAWN MALLEN
Page: 6
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Check History Listing
ClTY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155475 09/07/2012 000417 MELLO 8 SON'S PUMPS 8
MOTORS
155476 09/07/2012 000429 MINER'S ACE HARDWARE,
INC
155477 09/07/2012 000437 ClTY OF MORRO BAY
Page: 7
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Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155478 09/07/2012 000468 OFFICE DEPOT
155479 09/07/2012 00921 5 AMANDA POLOWY
155480 09/07/2012 009216 VIRGINIA ROOF
155481 09/07/2012 00631 7 JOE ROULEAU
155482 09/07/2012 002932 RUTAN & TUCKER, LLP
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
643544 0811 712012
E 286.4103.5303 19.50
19.50
3,293.26
155483 09/07/2012 000545 CITY OF SAN LUlS OBISPO
155484 09/07/2012 002142 SAN LUlS PAPER CO
155485 09/07/2012 000564 SLO COUNTY NEWSPAPERS
Page: 9
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Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155486 09/07/2012 000620 STREATOR PIPE & SUPPLY
155487 09/07/2012 006551 UNITED STAFFING ASSOC.
155488 09/07/2012 008445 THE UPS STORE
155489 09/07/2012 002609 WATERBOYS PLUMBING
155490 09/07/2012 000687 WAYNE'S TIRE, INC
Page: 10
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Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
16.00
155491 09/07/2012 000699 LEE WILSON ELECTRIC
155495 09/1012012 004548 CARMEL & NACCASHA, LLP
155496 0911 11201 2 003005 CNOA
155497 09/14/2012 007296 ABPA
155498 09/14/2012 000008 ADAMSON INDUSTRIES, INC
155499 09/14/2012 006360 ADVANCED WIRELESS &
CELLULAR
155500 09/14/2012 008823 APEX AUTO GLASS
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
45.00
155501 09/14/2012 009053 STEPHEN CHRISTOPHER
155502 09/14/2012 006083 ARROYO GRANDE IN BLOOM
155503 09/14/2012 006607 AT&T
155504 09/14/2012 009219 BILL BABSHOFF
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155505 0911 41201 2 000078 BLUEPRINT EXPRESS
155506 09/14/2012 000095 BURKE AND PACE OF AG,
INC
155507 09/14/2012 008558 CAME SECURITY ALARMS
155508 0911 41201 2 000603 CARQUEST AUTO PARTS
155509 09/14/2012 00861 5 CARR'S BOOTS 8 WESTERN
Page: 13
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
0080762 0812 1/20 1 2
E 640.471 1.5148 150.00
155510 09/14/2012 000160 CHAPARRAL
15551 1 09/14/2012 009220 SHANNON CHEW
15551 2 09/14/2012 000171 CLINICAL LABORATORY
155513 09/14/2012 004754 COLE CHRYSLER DODGE
Page: 14
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Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
15551 5 09/14/2012 000195 CRYSTAL SPRINGS WATER
155516 09/14/2012 007548 CSG SYSTEMS INC
155517 09/14/2012 008619 ROY DAMAS
15551 8 09/14/2012 005091 JOHN DEERE LANDSCAPES
155519 09/14/2012 000208 J B DEWAR, INC
Page: 15
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
46.89
155520 09/14/2012 000240 FARM SUPPLY CO
155521 09/14/2012 001058 TONY M FERRARA
155522 09/14/2012 007940 FERRAVANTI GRADING &
PAVING
155523 09/14/2012 008491 FRANK'S LOCK & KEY
155524 09/14/2012 000605 THE GAS COMPANY
155525 09/14/2012 004142 STAN GAXIOLA
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155526 09/14/2012 002358 GREAT WESTERN ALARM
155527 09/14/2012 008351 HARVEY'S HONEY HUTS
155528 09/14/2012 008748 MIKE HAY
155529 09/14/2012 007299 GASTON KEn-ING OLlVlER
155530 09/14/2012 007621 JESSICA LASSITER
155531 09/14/2012 001 136 DOUGLAS LINTNER
155532 09/14/2012 000393 LUClA MAR UNIFIED SCHOOL
Page: 17
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155533 09/14/2012 009218 JOHANNA MARTINEZ
155534 09/14/2012 002537 MDE, INC
155535 09/14/2012 000426 MlER BROS LANDSCAPE
155536 09/14/2012 000429 MINER'S ACE HARDWARE,
INC
Page: 18
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
L23342 09/06/2012
E 010.421 3.5604 22.60
22.60
MI1096 09/04/2012
E 640.4712.5273 20.45
20.45
L23033 09/03/2012
E 01 0.4201.5255 20.42
Page: 19
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Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155537 09/14/2012 000441 MULLAHEY FORD
155538 09/14/2012 000466 NOBLE SAW. INC
155539 09/14/2012 009221 NORTHEAST WISCONSIN
TECHNICAL
155540 09/14/2012 007202 NOSSAMAN LLP
Page: 20
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Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155541 09/14/2012 006705 ON TRAC
155542 09/14/2012 008637 OPTIONS PARCEL SERVICE
155543 09/14/2012 000481 PACIFIC GAS 8 ELECTRIC
CO
155544 09/14/2012 0071 08 PARAMOUNT CLEANERS
155545 09/14/2012 008721 TERRY PARIS SPECIAL
INSPECTION
155546 09/14/2012 005695 PERRY'S ELECTRIC MOTORS
8 CONT
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
3,308.06
155547 09/14/2012 0041 58 PHOENIX GROUP
155548 09/14/2012 009060 PHONE SUPPLEMENTS INC
155549 09/14/2012 004757 PLUMBERS DEPOT INC
155550 09/14/2012 005390 PROFORCE LAW
ENFORCEMENT
155551 09/14/2012 009222 BRIANA RAPPHUN
155552 09/14/2012 000531 RICHElTI COMPLETE WATER
155553 09/14/2012 000536 GREG ROSE
Page: 22
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
80.00
155554 09/14/2012 000575 SANTA MARIA TIRE. INC
155555 09/14/2012 006080 MARTINA SARMIENTO
155556 09/14/2012 000552 SLO COUNTY
AUDITOR-CONTROLLER
155557 09/14/2012 009223 SMRA EMPLOYEE ACCOUNT
155558 09/14/2012 003641 SOUTH COUNTY SANITARY
SVC, INC
Page: 23
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
3816253 09/01/2012
E 010.4213.5303 1 17.93
155559 09/14/2012 000609 BOB SPEAR
155560 09/14/2012 000612 STAPLES
155561 09/14/2012 000622 SUN BADGE CO
155562 09/14/2012 002904 TEMPLETON UNIFORMS
Page: 24
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Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155563 09/14/2012 002370 TITAN INDUSTRIAL
155564 09/14/2012 006551 UNITED STAFFING ASSOC.
155565 09/14/2012 002609 WATERBOYS PLUMBING
155566 09/14/2012 000687 WAYNE'S TIRE, INC
155567 09/14/2012 007364 THE WELL FOURSSQUARE
155568 0911 412012 000689 WEST PAYMENT CENTER
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Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155569 09/14/2012 000699 LEE WILSON ELECTRIC 0864 0813112012
COMPANY INC E 01 0.4304.5303 755.15
755.15
155570 09/14/2012 000704 WITMER-TYSON IMPORTS
INC
127 checks in this report
boa Total: 546,931.34
Total Checks: 546,931.34
Page: 26
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
81171201 2 - 81301201 2
0910711 2
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services -
Community Development
Police 9,437.24
Fire 6,017.79
Govrnment Bldg Maint.
Engineering
Fleet Maintenance -
Parks
Recreation - Admn
Rec - Special Events -
Children In Motion
Soto Sport Complex
Public Works Maintenance
15,455.03
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Item 8.a. - Page 29
THIS PAGE INTENTIO NALLY LEFT BLANK
Item 8.a. - Page 30