CC 2012-09-25_08.f. Accept Greenwood Tract ImprovementsMEMORANDUM
TO: CIN COUNCIL
FROM:
m-
TERESA McCLISH, COMMUNIN DEVELOPMENT DIRECTOR
BY: MIKE LINN, ASSISTANT CIN ENGINEER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE GREENWOOD TRACT
IMPROVEMENTS PROJECT, PW 2012-04
DATE: SEPTEMBER 25,2012
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements, as constructed by Cal Portland Construction in
accordance with the plans and specifications for the Greenwood Tract
lmprovements Project;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Capital Improvement Budget includes $450,000 for this project. The actual
construction contract cost, including contingencies, is $395,711. The total project cost
(design, contract administration and construction) is approximately $402,000.
BACKGROUND:
On May 8, 2012, Council awarded a construction contract to perform the Greenwood
Tract lmprovements Project to Cal Portland Construction for $435,621 and authorized
the City Manager to approve change orders in the amount of $43,562. The project
scope of work involved the construction of an asphalt concrete overlay on Coach Road,
Tanner Lane, Greenwood Drive and Flora Road; the addition of ADA ramps;
replacement of damaged concrete cross gutters; and the replacement of concrete
curbs, gutters, sidewalks and selected driveways that had been damaged over the
years by City street trees.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
Item 8.f. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE GREENWOOD TRACT
IMPROVEMENTS PROJECT, PW 2012-04
SEPTEMBER 25,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations accepting the project improvements;
- Do not accept the project improvements; - Accept the project improvements, but do not authorize release of retention; or
- Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and return any remaining funds to the fund balance.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301 (c).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, September 20, 2012. The
Agenda and report were posted on the City's website on Friday, September 21, 2012.
No public comments were received.
Attachment:
1. Notice of Completion
Item 8.f. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
cln OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
ATTACHMENT 1
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The Citv ofArrovo Grande.
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arrovo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest ofthe undersigned ifthe property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
7. All work of improvement on the property hereinafter described was COMPLETED Aumst 31. 2012
8. The NAME OF THE ORlGINAL CONTRACTOR, if any, for such work of improvement is:
Cal Portland Construction
9. The street address of said property is: None
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
of California, and is described as follows: Greenwood Tract Rehabilitation Project. PW2012-04
Verification of NON-INDIVIDUAL owner: 1, the undersigned, declare under penalty of perjury under the laws of the State of California
that 1 am the Community Development Director of the aforesaid interest or estate in the property described in the above notice; that I have
read the said notice, that 1 know and understand the contents thereof, and the facts stated therein are true and correct.
Teresa McClish, Community Development Director
September 26,2012, Arroyo Grande, California
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