08.d. Modifications to Police Department StaffingMEMORANDUM
TO: CITYCOUNCIL
FROM: STEVEN N. ANNIBALI, CHIEF OF POLICE
SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING MODIFICATIONS TO
POLICE DEPARTMENT STAFFING
DATE: SEPTEMBER 11,2012
RECOMMENDATION:
It is recommended that the City Council: 1) approve modifications to staffing in the
Police Department in order to address the needs in the community; and 2) adopt a
Resolution establishing a salary range for the Neighborhood Services Technician
(Full-time position)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed changes reflect a limited financial impact to the City of Arroyo
Grande assuming a projected $5,000 increase in revenue and use of $17,935 in
annual salary savings. The revenue is projected based on an increase in fines due
to more Neighborhood Services enforcement hours. 'The salary savings are based
on 2012-13 salary savings due to unfilled temporary part-time positions for this
year. There will be ongoing annual cost increase of $17,935, but the overall annual
staffing savings will still be approximately $150,000 due to the reduction of a
Sergeant's position.
BACKGROUND;
The current temporary part-time positions and the respective duties were originally
established within the Police Department more than thirty years ago. These
positions included (2) Cadets; (5) Reserve Officers; (1) Dispatcherlclerk; and (1)
Neighborhood Services Technician. (formally called Parking Enforcement). In
FY2009-2010, due to budget constraints, additional part-time positions were
reduced that included a propertylevidence tech and one dispatcher. For reference,
also reduced at that time were two full-time positions including a Support Services
Supervisor and a Police Officer. Due to these reductions, full-time sworn
personnel were reassigned from support assignments, such as training
coordination, permits, sex offender registrants, etc. to address the immediate
needs of calls for service and investigations. Temporary part-time Reserve Officer
positions were utilized to fill the void in these critical areas such as training
Item 8.d. - Page 1
CITY COUNCIL
CONSIDERATION OF A RESOLUTION APPROVING MODIFICATION TO POLICE
DEPARTMENT STAFFING
SEPTEMBER 11,2012
PAGE 2
coordination, crime prevention/community relations, permits, sex offender
registrants, fleet and equipment management etc.
As part of the overall effort to address the budget shortfall in FY 2012-2013, an
additional Sergeant position was not funded. As a result, staffing changes are
recommended to help relieve the impact of support tasks placed on sworn police
response services.
ANALYSIS OF ISSUES:
A comprehensive needs assessment of the Police Department and the currently
authorized temporary part-time positions was conducted in July-August of 2012.
The result of that needs assessment identified the following priorities:
Neighborhood Services: This was identified as a growing, high demand
area. Increases in workload as it relates to code enforcement, sign
ordinance compliance and removal, parking and abandoned vehicle
enforcement has indicated the need to increase these services.
Training Coordination: This area was once managed by a Sergeant and a
Commander on a part-time basis. Currently, a part-time Reserve Officer has
been managing this function on a limited basis along with the other duties of
permits, registrants, backgrounds, etc. The statutory requirements for peace
officer training, coupled with the high liability of a failure to train, mandates
close coordination of the training function. There are extensive coordination
and data entry requirements for POST, along with internal city paperwork
that follows each training activity.
Fleet I Equipment Coordination: The Police Department operates the
largest fleet in city service and the police function provides for a very large
inventory of equipment including radios, safety equipment, vehicle
equipment, supplies and the like. The fleet and equipment requires regular
and daily maintenance and repair. A key component of the successful fleet
leasing program is maintaining this asset in top condition in order to ensure
residual values. Currently, the responsibility for this function is shared by
sworn personnel, volunteers and cadets and it is not being managed
effectively.
Civilian Investigator: This position processes all police permits, oversees all
registrants (sex, arson, etc.), ensures compliance and conducts all background
investigations.
Dispatcher 1 Clerk: This position is essential for filling in the schedule due
to vacations, sick time and training absences. Use of these part-time
Item 8.d. - Page 2
CITY COUNCIL
CONSIDERATION OF A RESOLUTION APPROVING MODIFICATION TO POLICE
DEPARTMENT STAFFING
SEPTEMBER 11,201 2
PAGE 3
positions allows for minimum full-time staffing. In FY2009-2010 this job was
reduced from two to one position.
Crime Prevention 1 Public Relations: Since the reduction of the Support
Services Supervisor, this function has been shared by command staff and a
part-time Reserve Officer position. This is a vital community service and this
proposal plans to reassign some of these duties to both the full-time and
part-time Neighborhood Services positions.
Cadet: Although at one time considered a developmental position for
aspiring police officers, the Cadet position no longer effectively serves that
purpose. The duties of cadets have been identified as the most likely to be
reassigned and the need to use the cadet funding for much more vital
positions, such as neighborhood services, has been focused on.
Currently, the Police Department is authorized and budgeted for the following
temporary part-time positions:
(1 ) Neighborhood Services Technician (Part-time / 1664 hrs per year)
(1) Dispatcher / clerk (Part-time / 1300 hrs per year)
(5) Reserve Police Officers (Part-time / 1300 hrs per officer per year)
(2) Cadets (Part-time / 700 hrs per cadet per year)
Total budgeted cost is: $205,365
This proposal calls for the following changes:
(1) Neighborhood Services Tech. (Full-time / 2080 hrs per year)
(1) Neighborhood Services Tech. (Part-time / 1248 hrs per year)
(1 ) Dispatcher / clerk (Part-time / 11 00 hrs per year)
(1) Reserve Officer / Training Tech (Part-time / 1100 hrs per year)
(1 ) Reserve Officer / Fleet-Equip Tech (Part-time / 11 00 hrs per year)
(1 ) Reserve Officer / Civilian Investigator (Part-time / 11 00 hrs per year)
(2) Reserve Officer / Patrol Services (Part-time / 1100 hrs per year)
(0) Cadets (end this program)
Total budgeted cost is: $228,300
Additional revenue projected - $ 5,000
$223,300
Annual salary savings -$ 17,935
$205,365
Item 8.d. - Page 3
CITY COUNCIL
CONSIDERATION OF A RESOLUTION APPROVING MODIFICATION TO POLICE
DEPARTMENT STAFFING
SEPTEMBER 11,2012
PAGE 4
Duties that are currently assigned to the Police Cadet positions, such as Live
Scans, house checks, mail delivery, etc. will be assumed by both the full-time and
part-time Neighborhood Services Technicians. Additional Cadet duties in the
business office will be reassigned to the Records Support Services Technician.
ALTERNATIVES:
- Approve the proposed changes to Police Department personnel and adopt
a Resolution establishing a salary range for the Neighborhood Services
Technician
- Do not approve the proposed changes and maintain the same staffing; or
- Provide direction to staff
ADVANTAGES:
The proposed restructuring of the temporary part-time positions will address the
current needs of the Police Department and provide for essential support services
both in the community and the Police Department. It will help reduce support
duties currently assigned to sworn response personnel and the impact these duties
have on police calls for service. It will also expand the Neighborhood Services
(Code Enforcement) program which has experienced an increased demand for
services.
DISADVANTAGES:
The disadvantages to this proposal are that the $17,935 annual salary savings
could be used in another area and the end of the cadet program. Due to statutory
changes in peace officer training, aspiring police officers are best served through a
Reserve Officer program due to the training requirements mandated. Other cadet
duties, house checks, Live Scan services, city mail and fleet maintenance will be
handled by the Neighborhood Services Technicians and the proposed Fleet-
Equipment Technicians.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The public impacted by the proposal is the Arroyo Grande Police Department's service
population. 'The public has been made aware of the proposal before Council by a posting
of the Agenda in front of City Hall on Thursday, September 6, 2012 and on the City's
website on Friday, September 7, 2012. No public input has been received to date.
Item 8.d. - Page 4
RESOLU'I'ION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING A SALARY RANGE FOR
THE POSITION OF NEIGHBORHOOD SERVICES TECHNICIAN
WHEREAS, the City currently has a budgeted part-time Neighborhood Services
Technician position with an established job description; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to create a full-time Neighborhood Services Technician position due
to the increased demand for services in this area; and
WHEREAS, the City Council of the City of Arroyo Grande ("City) deems it in the best
interest of the City to establish a salary range for the position of Neighborhood Services
Technician. This position will be placed on the full-time, non-sworn salary schedule of
the Arroyo Grande Police Officers' Association (AGPOA).
NOW, 'THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby establish the salary range for the full-time Neighborhood Services
Technician position as follows:
POSl1-ION: Neighborhood Services Technician
Range: 20 (AGPOA)
This Resolution shall become effective as of September 12, 201 2.
Item 8.d. - Page 5
RESOLUTION NO.
PAGE 2
On motion of Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this
, 2012.
, seconded by Council Member
day of
Item 8.d. - Page 6
RESOLUTION NO.
PAGE 3
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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