CC 2012-10-09_08.a. Cash DisbursementsMEMORANDUM
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICE
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK J( fl
SUBJECT: CONSIDERA'rION OF CASH DISBURSEMENT RATIFICATION
DATE: OCTOBER 9,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Sept 16 through Sept 30, 2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $81 9,739.53 fiscal impact that includes the following items:
Accounts Payable Checks 155578-1 55732 $ 343,038.53
Payroll Checks & Benefit Checks $ 476,701 .OO
No or rr~inimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2012-13
budget.
Item 8.a. - Page 1
CITYCOUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
OCTOBER 9,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
'The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, Oct 4,2012. The Agenda and
report were posted on the City's website on Friday, Oct 5, 2012. No public comments
were received.
Attachments:
1. Sept 16 - Sept 30, 201 2 - Accounts Payable Check Register
2. Sept 21, 2012 - Payroll Check & Benefit Checks Register
Item 8.a. - Page 2
ATTACHMENT 1
Page: 1
apCkHist Check History Listing
091281201 2 4:01 PM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Pald Check Total
155578 0911 812012 0091 52 ELAINE FREEMAN Ref0001 22229 081021201 2
B 640.0000.2301 82.69
155579 09/21/2012 009225 NICOLE ADAM
155580 09/21/2012 00481 5 AIRGAS WEST INC
155581 09/21/2012 003817 AMERlPRlDE UNIFORM SVCS V 0912112012
155582 0912112012 003817 AMERlPRlDE UNIFORM SVCS
Page: 1
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Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500695517 08/14/2012
B 010.0000.1 11 1 27.00
27.00
15007061 93 08/28/2012
B 010.0000.1 11 1 27.00
27.00
1500706207 08/28/2012
E 220.4303.5143 23.16
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Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500706209 081281201 2
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
150069081 8 081071201 2
E 010.4305.5143 3.00
E 010.4305.5303 4.25
7.25
1500701 400 08/21/2012
E 010.4305.5143 3.00
E 010.4305.5303 4.25
7.25
1500695534 0811 412012
E 010.4213.5143 6.00
Page: 4
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Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500690814 08/07/2012
155583 09/21/2012 007945 ANIMAL & INSECT PEST
MNGMT INC
Page: 5
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155584 09/21/2012 005180 APEX OUTDOOR POWER
EQIJIP, INC
155585 09/21/2012 009053 STEPHEN CHRISTOPHER
155586 09/21/2012 005964 ARROYO GRANDE SHELL
155587 09/21/2012 000055 B & T SVC STN
CONTRACTORS, INC
155588 09/21/2012 001 91 7 BOB'S EXPRESS WASH
155589 09/21/2012 000090 BRISCO MILL & LUMBER
YARD
AUG 201 2
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Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155590 09/21/2012 007085 CALPORTLAND
CONSTRUCTION
155591 09/21/2012 000994 CALVARY CHAPEL
155592 09/21/2012 008615 CARR'S BOOTS & WESTERN
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Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
0081 539 08130120 12
E 010.4420.5148 133.56
155594 09/21/2012 000171 CLINICAL LABORATORY
155595 09/21/2012 009227 SHANNON COLBY
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Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155596 09/21/2012 000178 COLD CANYON LANDFILL,
INC
155597 09/21/2012 008644 RYAN CORNELL
155598 09/21/2012 005091 JOHN DEERE LANDSCAPES
INC
155599 09/21/2012 002673 DOCTORS MEDPLUS MED
CNTR
155600 09/21/2012 000240 FARM SUPPLY CO
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Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
076989 08/21/2012
E 01 0.4430.5605 172.06
172.06
063478 08/06/20 12
E 010.4420.5605 72.17
72.17
064232 08/08/20 12
E 010.4430.5605 38.53
38.53
066322 08/09/20 12
E 010.4420.5605 36.62
36.62
0831 92 08/28/20 12
E 010.4420.5605 34.60
34.60
067233 08/10/2012
155601 09/21/2012 009228 RACHAEL FOREST
155602 09/21/2012 008491 FRANK'S LOCK & KEY
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Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155603 09/21/2012 000605 THE GAS COMPANY
155604 09/21/2012 000297 ALLAN HANCOCK COLLEGE
155605 09/21/2012 001237 HANSON AGGREG. MID
155606 09/21/2012 000333 IAFC MEMBERSHIP
155607 09/21/201 2 006644 IRON MOUNTAIN
155608 09/21/2012 009229 KAROLEE KITMAN
155609 09/21/2012 0051 87 ANGELA KRAETSCH
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
16.62
155610 09/21/2012 000393 LUClA MAR UNIFIED SCHOOL
15561 1 09/21/2012 000408 PAUL MARSALEK
155612 09/21/2012 000429 MINER'S ACE HARDWARE,
INC
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
M07898 08/06/20 1 2
E 640.4712.561 0 6.31
6.31
L23855 0911 112012
E 640.471 1.5603 5.62
5.62
M12063 09112/2012
E 612.4610.5610 4.73
4.73
786.50
15561 3 09/21/2012 000441 MULLAHEY FORD
155614 09/21/2012 005780 LAURA NALL
15561 5 09/21/2012 009230 GRACIELA ORNEALAS
155616 09/21/2012 000481 PACIFIC GAS & ELECTRIC
CO
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Paid Check Total
9/7-620838 09/07/2012
E 612.4610.5402 303.52
303.52
9/7-781296 09/07/2012
E 010.4145.5401 22.59
15561 7 09/21/2012 006785 PACIFIC TELEMANAGEMENT
svc
155618 09/21/2012 009231 ISABEL PEREZ
15561 9 09/21/2012 009232 RALPH PEREZ
155620 09/21/2012 009233 JAVIER RENTERIA
155621 09/21/2012 003031 ROBERTSON SUPPLY
Page: 14
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Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155622 09/21/2012 005004 TIM SCHMIDT
155623 09/21/2012 009234 RON SIMPSON
155624 09/21/2012 000598 SNAP-ON TOOLS CORP
155625 09/21/2012 000602 SOUTH SLO COUNTY SANlT
Dl ST
155626 09/2112012 000602 SOUTH SLO COUNTY SANlT
Dl ST
155627 09/21/2012 004393 SP MAINTENANCE
SERVICES, INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155628 09/21/2012 006645 STANLEY CONVERGENT
SECURITY
155629 09/21/2012 0021 37 VERIZON WIRELESS
155630 09/21/2012 009235 CAROLYN WEEMS
155631 09/21/2012 000699 LEE WILSON ELECTRIC
COMPANY INC
155639 09/21/2012 005091 JOHN DEERE LANDSCAPES
INC
155640 09/28/201 2 002627 STEVEN ADAMS
155641 09/28/2012 001259 AGP VIDEO, INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155642 0912812012 007681 AMERICAN CARPET
CLEANING
155645 09/28/2012 008304 AT&T MOBILITY
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155646 09/28/201 2 000058 BANK OF AMERICA
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Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total
918-091 5 0910812012
E 010.4001.5201 32.31
E 010.4001.5501 36.31
68.62
918-2083 0910812012
E 010.4212.5501 34.01
34.01
155647 091281201 2 000071 BEARCAT MFG, INC
155648 091281201 2 000078 BLUEPRINT EXPRESS
155649 091281201 2 001 266 BRANCH STREET DELI
155650 091281201 2 000087 BREZDEN PEST CONTROL,
INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
294.00
155651 09/28/2012 000090 BRISCO MILL & LUMBER
YARD
155652 09/28/2012 009237 TYLER BROWN
155653 09/28/2012 000095 BURKE AND PACE OF AG,
INC
155654 09/28/2012 0001 34 CA ST DEPT OF JUSTICE
155655 09/28/2012 006905 CAL COAST INSIGNIA
Page: 20
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Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155656 09/28/2012 007085 CALPORTLAND
155657 09/28/201 2 000603 CARQUEST AUTO PARTS
155658 09/28/2012 0001 60 CHAPARRAL
155659 09/28/2012 0001 60 CHAPARRAL
Page: 21
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155660 09/28/2012 001 990 CHARTER
COMMUNICATIONS
155661 09/28/2012 009240 TAMMY CHARTIER
155662 09/28/2012 006039 CHEVRON & TEXACO CARD
SERVICES
155663 09/28/2012 004169 COAST ELECTRONICS
155664 09/28/2012 004754 COLE CHRYSLER DODGE
155665 09/28/201 2 008947 CORlX WATER PRODUCTS
INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155666 09/28/2012 0051 67 CREDIT BUREAU, THE
155667 09/28/2012 008017 CROCKEWS AUTO BODY
155668 09/28/2012 000195 CRYSTAL SPRINGS WATER
CO
155669 09/28/2012 006848 DNB INDUSTRIAL SLIPPLY
155670 09/28/2012 002673 DOCTORS MEDPLUS MED
CNTR
155671 09/28/201 2 008689 MICHELLE DODD
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155672 09/28/2012 008389 EARTHSCAPES
155673 09/28/2012 000240 FARM SUPPLY CO
155674 09/28/2012 001 058 TONY M FERRARA
155675 09/28/201 2 009236 FLOORS OF WOOD INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155676 09/28/2012 009241 FOOD BANK COALITION
155677 091281201 2 000605 THE GAS COMPANY
155678 09/28/2012 000499 GRAND AWARDS, INC
155679 09/28/2012 000330 GSA-INFORMATION TECH
155680 09/28/2012 006897 DON GUGELER
155681 09/28/2012 009238 SUSAN HENSLIN
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Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155682 09/28/2012 0091 96 IBI GROLIP
155683 091281201 2 003949 KERN'S PAPER
CONNECTION
155684 091281201 2 000393 LUClA MAR UNIFIED SCHOOL
Dl ST
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Check History Listing
CITY OF ARROYO GRANDE
Page: 27
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
300.00
155685 09/28/2012 000426 MlER BROS LANDSCAPE
PRODUCTS
155686 091281201 2 000429 MINER'S ACE HARDWARE,
INC
155687 09/28/2012 009242 JAVIER MONGE
Page: 27
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Check History Listing
CITY OF ARROYO GRANDE
Page: 28
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155688 09/28/2012 006328 NICK'S TELECOM (DBA)
155689 091281201 2 007202 NOSSAMAN LLP
155690 09/28/2012 006389 MICHAEL K NUNLEY
155691 09/28/2012 000468 OFFICE DEPOT
155692 09/28/2012 000481 PACIFIC GAS 8 ELECTRIC
CO
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Check History Listing
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Page: 29
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155693 09/28/2012 009243 MARK PADGElT
155694 09/28/2012 005938 PlTNEY BOWES
155695 09/28/2012 000498 PlTNEY BOWES, INC
155696 09/28/2012 008899 POINT C LLC
155697 091281201 2 000503 POOR RICHARD'S PRESS,
INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 30
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
229973 08/31/2012
E 010.4102.5255 117.12
117.12
1,432.32
155698 09/28/2012 005316 CAREN RAY
155699 09/28/2012 009244 CYNTHIA REAL
155700 09/28/2012 004184 RETAIL ACQUISITION & DEV.,
INC
155701 09/28/2012 002670 RlCOH LEASING
155702 09/28/2012 000538 S & L SAFETY PRODUCTS
1 55703 09/28/201 2 000539 SAFETY-KLEEN SYSTEMS,
INC
22398306
CREDIT
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Check History Listing
CITY OF ARROYO GRANDE
Page: 31
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
237.05
155704 0912812012 002142 SAN LUIS PAPER CO
155705 091281201 2 000575 SANTA MARIA TIRE. INC
155706 091281201 2 006241 EUGENE SANTOS
155707 0912812012 000583 ALLEN SCHOFIELD
ELECTRIC INC
Page: 31
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Check History Listing
CITY OF ARROYO GRANDE
Page: 32
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155708 09/28/2012 000562 SLO COUNTY TAX
COLLECTOR
155709 09/28/2012 009245 ROGER ST DENIS
15571 0 09/28/2012 000622 SUN BADGE CO
15571 1 09/28/2012 000623 SUNSET NORTH CAR WASH
Page: 32
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Check History Listing
CITY OF ARROYO GRANDE
Page: 33
Bank code: boa
Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total
15571 2 09/28/201 2 0091 93 LAURA SWEENEY
15571 3 09/28/201 2 002370 TITAN INDUSTRIAL
155714 09/28/2012 005252 ULTREX BUSINESS
PRODUCTS (DBA)
15571 5 09/28/2012 006551 UNITED STAFFING ASSOC.
155716 09/28/2012 008445 THE LIPS STORE
Page: 33
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Check History Listing
CITY OF ARROYO GRANDE
Page: 34
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
15571 7 09/28/2012 0021 37 VERIZON WIRELESS 1116552289 09/04/2012
E 01 0.4201 25403 942.25
942.25
11 1740391 5 09/07/2012
E 010.4421 25602 43.57
43.57
15571 8 09/28/2012 0021 37 VERIZON WIRELESS
15571 9 09/28/201 2 009239 WEDCON SYSTEMS INC
155720 09/28/201 2 009246 CHRISTINA YBARRA
155721 09/28/2012 007728 SCOT CRAIB
155722 09/28/2012 008619 ROY DAMAS
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Check History Listing
CITY OF ARROYO GRANDE
Page: 35
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Pald Check Total
155723 09128/201 2 004142 STAN GAXIOLA
155724 09/28/2012 002405 CHARLES HARE
155725 09/28/2012 008748 MIKE HAY
155726 09/28/2012 007299 GASTON KElTING OLlVlER
155727 09/28/2012 008986 JOHNNY MITCHELL
155728 09/28/2012 004833 STEPHEN ROMO
155729 09/28/2012 000536 GREG ROSE
Page: 35
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Check History Listing
CITY OF ARROYO GRANDE
Page: 36
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
155730 09/28/2012 006080 MARTINA SARMIENTO
155731 09/28/2012 000609 BOB SPEAR
155732 09/28/201 2 007927 SHIRLEY WILLMOTT
148 checks in this report
boa Total: 343,038.53
Total Checks: 343,038.53
Page: 36
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
81311201 2 - 911 31201 2
0912111 2
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services
Community Development
Police 9,700.71
Fire 9,139.08
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation - Admn
Rec - Special Events -
Children In Motion -
Soto Sport Complex
Public Works ~aintenance 320.25
19,160.04
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
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