CC 2012-10-09_08.h. Amend Agreement for Centralized Irrigation SystemMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLIS RECTOR OF MAINTENANCE SERVICES 3E
BY: DOUG PERRIN, DIRECTOR OF RECREATION & MAINTENANCE
SERVICES
SUBJECT: CONSIDERATION OF AMENDMENT NO. 1 TO THE AGREEMENT
WITH JOHN DEERE GREENTECH FOR INSTALLATION OF THE
CENTRALIZED IRRIGATION SYSTEM
DATE: OCTOBER 9,2012
RECOMMENDATION:
It is recommended the City Council:
1. Approve Amendment No. 1 to the Contractor Services Agreement with John
Deere Green Tech; and
2. Authorize the Mayor to sign the amendment to the agreement with John Deere
Green Tech.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Capital Improvement Program budget includes $135,000 for a centralized irrigation
system. Funding sources include $90,000 from the Park Development Fund and
$45,000 from the Water Neutralization Fund. At its September 13, 2011 meeting, the
City Council approved a contract for $89,699.97, and authorized the City Manager to
approve additional services up to 15% of the contract amount. Any unused money will
be returned to the two funds. No additional funds are being requested.
BACKGROUND:
At its September 13, 2011 meeting, the City Council approved a Contractor Services
Agreement with John Deere Green Tech to install a satellite based centralized irrigation
system in most of the City's major parks and landscaped areas, including;
Rancho Grande Park, 500 James Way
Strother Park, 11 50 Huasna Road
Heritage Square Park, 205 Nelson Street
City HallIOlohan Alley area, including Kiwanis Park, Centennial Park, 214
East Branch, 300 East Branch, and 100 Olohan Alley
Elm Street Park, 1221 Ash Street (also 350 S. Elm)
Kingo Park, Courtland and Loganberry Streets
Item 8.h. - Page 1
CITY COUNCIL
CONSIDERATION OF AMENDMENT NO. 1 TO 'THE AGREEMENT WITH JOHN
DEERE GREENTECH FOR INSTALLATION OF THE CENTRALIZED IRRIGATION
SYSTEM
OCTOBER 9,2012
PAGE 2
Parkside Park, 401 N. Bakeman
Hart-Collett Memorial Park, 201 Traffic Way
Due to a variety of reasons, including an extended family leave by the John Deere
Green Tech representative and complications during the installation process, the project
has not been completed within the one year agreement period.
ANALYSIS OF ISSUES:
Installation of the centralized system has been completed in most of the landscaped
areas listed above. Some staff has been trained to manually set the controllers and to
use the hand held remote controls. Elm Street Park has not been completed because
staff was going to request a change order to install a wireless controller. However, due
to the high price of the wireless system, staff has directed the contractor to install the
equipment specified in the original proposal. Once Elm Street Park installation is
complete, staff will be fully trained on how to use the system and the satellite system
will be activated.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration: - Approve staffs recommendation to approve Amendment No. 1 with John Deere
Green Tech; - Modify and approve Amendment No. 1 with John Deere Green Tech: - Do not approve the Amendment; or - Provide direction to staff.
ADVANTAGES:
Approval of the amendment will allow John Deere Green Tech to complete the project,
which should reduce water use and improve staff efficiency.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on 'Thursday, October 4, 2012. The
Agenda and staff report were posted on the City's website on Friday, October 3, 2012.
No public comments were received.
Attachments:
1. Amendment No. 1
Item 8.h. - Page 2
ATTACHMENT 1
FIRST AMENDMENT TO
AGREEMENT FOR CONTRACTOR SERVICES
'This FIRST AMENDMENT TO AGREEMENT FOR CONTRACTOR SERVICES
(hereinafter referred to as the "First Amendment") is made and entered into this
day of October, 2012, by and between the CITY OF ARROYO GRANDE ("City"), a
municipal corporation, and JOHN DEERE GREEN TECH, (hereinafter referred to as the
"Contractor").
WHEREAS, the parties entered into an Agreement for Contractor Services
("Agreement") dated September 13, 201 1 ; and
WHEREAS, said Agreement expired on September 14, 2012; and
WHEREAS, the parties have continued to operate under the terms and conditions of the
Agreement; and
WHEREAS, the parties wish to revive and amend the Agreement to extend the term for
one (1 ) additional year.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties agree as follows:
1. The Agreement, and each and every term and condition therein, is hereby
revived subject to the amendment set forth below.
2. Section 1 of the Agreement shall be amended in its entirety as follows:
This Agreement shall commence on September 14, 2011 and shall remain and
continue in effect until October 9, 2013, unless sooner terminated pursuant to the
provisions of this Agreement.
3. All other terms and codditions of the Agreement shall remain in full force and
effect.
Item 8.h. - Page 3
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day
and year first set forth above.
CITY CONTRACTOR
By: By:
Tony Ferrara, Mayor Gregory Ireland
Its:
Attest:
Kelly Wetmore, City Clerk
Approved As To Form:
Timothy J. Carmel, City Attorney
Item 8.h. - Page 4