Agenda Packet 2001-01-23
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CITY COUNCIL B"&PI'
AGENDA ~d~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
JANUARY 23, 2001
6:15 P.M.
Arrovo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this
Notice may do so when recognized by the Presiding Officer.
3. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE PERFORMANCE EV ALUA TION pursuant to Government
Code Section 54957:
Title: City Manager
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURNMENT.
c:closedsession.agenda.012301.
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CITY COUNCIL B"& PI'
AGENDA ~!7~
Michael A. Lady Mayor
Tony M. Ferrara Mayor Pro Tern Steven Adams City Manager
Thomas A. Runels Council Member Timothy J. Carmel City Attorney
Jim Dickens Council Member Kelly Wetmore Director, Administrative Services
Sandy Lubin Council Member
AGENDA SUMMARY
CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
TUESDAY, JANUARY 23, 2001
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL COUNCIL/AGENCY
3. FLAG SALUTE: ARROYO GRANDE MASONIC LODGE #274
JOHN BEWICK
4. INVOCATION: RABBI NORMAN MENDEL,
CONGREGATION BETH DAVID
SAN LUIS OBISPO
5. SPECIAL PRESENTATIONS:
5.a. City of Arrovo Grande Energy Conservation Resolution
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
AGENDA SUMMARY - JANUARY 23, 2001
PAGE 2
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication; however, in compliance with the Brown Act, will
not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements for the period
January 1, 2001 through January 15, 2001.
B.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facilitv
Fund (SNODGRASS)
Recommended Action: Receive and file November and December Cash
Reports and approve the interfund advance from the Water Facility Fund to cover
cash deficit in other funds at November 30,2000 and December 31,2000.
8.c. Minutes of Special City Council MeetinGs of December 12. 2000 and
January 9. 2001 and Minutes of Citv Council MeetinG of January 9. 2001
(WETMORE)
Recommended Action: Approve minutes as submitted.
B.d. Report on Proiect Development (AB 1600) Fees (SNODGRASS)
Recommended Action: Accept and file the report on the receipt and use of
AB1600 fees during the fiscal year ending June 30,2000.
B.e. Adjustment of In-Lieu Fee for Off-Street ParkinG (SNODGRASS)
Recommended Action: Adopt Resolution approving an adjustment to the in-lieu
fee for off-street parking in the Parking and Business Improvement Area of the
Village.
AGENDA SUMMARY - JANUARY 23, 2001
PAGE 3
8. CONSENT AGENDA: (continued)
8.f. Annual Adiustment of Impact Fees (SNODGRASS)
Recommended Action: Adopt Resolution approving an adjustment to the City's
Impact Fees.
8.g. Council Appointments to Various Boards and Commissions (ADAMS)
Recommended Action: 1) Approve the appointments to various Boards and
Commissions; and 2) Approve the recommendation of Council Member Dickens
to appoint Tim Brown to the Planning Commission, replacing Martin London.
8.h. Determination of Industrial Disability (TerBORCH)
Recommended Action: Adopt Resolution determining that Police Officer Jason
Pole suffers from an Industrial Disability.
8.i. Acceptance of Easements in the Rancho Grande Area (SPAGNOLO)
Recommended Action: 1) Adopt Resolution accepting and rejecting offers of
dedication offered in 2920 OR 980; 2) Adopt Resolution accepting easements
and offers of dedication for Tract 1834, Phase 1; and 3) Adopt Resolution
accepting easements and offers of dedication for Tract 1834, Phase 2.
8.j. Acceptance of Citv/Redevelopment AGency Audited Annual Financial
Reports as of June 30. 2000 (SNODGRASS)
[COUNCILlRDA]
Recommended Action: Staff recommends the City Council/Redevelopment
Agency Board receive and file the respective Audited Annual Financial Reports
for the Fiscal Year ending June 30, 2000.
9. PUBLIC HEARINGS:
9.a. Preliminarv Approval of Fiscal Year 2000-01 Communitv Development
Block Grant (CDBG) Proiects (McCANTS)
Recommended Action: Provide preliminary approval on the proposed funding of
Fiscal Year 2000-01 CDBG projects.
9.b. Plot Plan Review No. 00-016 for Special Event Banner Standards and
Installation of Cables Across West Branch Street Attached to the BuildinQs
at 106 E. Branch Street and 102 Bridge Street (McCANTS)
Recommended Action: Adopt Resolution approving the installation of cables
spanning W. Branch Street for the location of a special event banner to
announce community based events.
AGENDA SUMMARY - JANUARY 23, 2001
PAGE 4
10. CONTINUED BUSINESS:
10.a. Approval of Second Amendment to the Street Sweepina Service AGreement
with Daystar Industries (SPAGNOLO)
Recommended Action: Approve the second amendment to the Street
Sweeping Service Agreement and authorize the Mayor to execute the
Agreement.
11. NEW BUSINESS:
11.a. Proposed Ordinance Amending Portions of Title 6. Chapter 4 of the Arrovo
Grande Municipal Code to Establish a Mandatorv Construction and
Demolition Debris Recvclina ProGram (McCANTS)
Recommended Action: Introduce Ordinance amending Title 6, Chapter 4 of the
Municipal Code to establish a mandatory construction and demolition debris
recycling program.
11.b. Discussion of City Approval of Development Applications (McCANTS)
Recommended Action: Provide direction to staff concerning existing policy and
alternatives for the City's development application approval process.
11.c. BudGet and Financial Planning Recommendations (ADAMS/SNODGRASS)
Recommended Action: No formal action required. Staff recommends the
Council provide direction regarding the annual budget process; establishment of
budget goals and priorities; long-range financial planning process; and future
two-year budget process.
11.d. Redevelopment FundinG Recommendations (ADAMS)
[COUNCILlRDA}
Recommended Action: Approve recommendations to address the current
Redevelopment Agency financial trends and to proceed with implementation of
the City's economic development goals.
11.e. Review of Citv Council Parliamentarv Procedures (ADAMS)
Recommended Action: Review the Policy/Procedure for Conducting City
Council Business and direct staff if any modifications to the parliamentary
procedures are desired.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present
reports to the other members regarding committees, commissions, boards, or
special projects on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1 ) South San Luis Obispo County Sanitation District
(SSLOCSD)
(2) Other
AGENDA SUMMARY - JANUARY 23, 2001
PAGE 5
12. CITY COUNCIL REPORTS (continued):
(b) MAYOR PRO TEM TONY M. FERRARA:
(1) Integrated Waste Management Authority (IWMA)
(2) Air Pollution Control District (APCD)
(3) Long-Range Planning Committee
(4) Other
(c) COUNCIL MEMBER THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(d) COUNCIL MEMBER JIM DICKENS:
(1 ) San Luis Obispo Council of Governments/San Luis Obispo
Regional Transit Authority (SLOCOG/SLORT A)
(2) Community Recreation Center Subcommittee
(3) Economic Opportunity Commission (EOC)
(4) South County Youth Coalition
(5) Other
(e) COUNCIL MEMBER SANDY LUBIN:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) Other
13. COUNCILlRDA COMMUNICATIONS:
Correspondence/Comments as presented by the City Council/RDA.
14. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
15. ADJOURNMENT
AGENDA SUMMARY - JANUARY 23, 2001
PAGE 6
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arroyogrande.org
CITY OF ARROYO GRANDE -ABBREVIATIONS revised 08/04/00
A Agricultural Preserve
AB Assembly Bill LAFCO Local Agency Formation Commission
ADA Americans with Disabilities Act LOCC League of California Cities
AG General Agriculture LLA Lot Line Adjustment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police Officers' Association MER Lot Merger
APN Assessor's Parcel Number MF Condominiumfr ownhouse
APCB Air Pollution Control Board MFA Apartments
APCD Air Pollution Control District MHP Mobile Home Parks
ARC Architectural Review Committee 0 Office Professional
ASCE American Society Civil Engineers OCSD Oceano Community Services District
ASD Administrative Services Department OSCE Open Space and Conservation Element
AWNA American Water Works Association PC Planning Commission
BD Building Division PD Police Department
CA City Attorney . PF Public/Quasi Public
CC City Council PPR Plot Plan Review
CCC California Conservation Corps PRD Parks & Recreation Department
CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application
CD Community Development PSHHC Peoples' Self-Help Housing Corp.
CDBG Community Development Block Grant PSP Planned Sign Program
CE Circulation Element PUD Planned Unit Development
CEC California Energy Commission PN Public Works Department
CEQA California Environmental Quality Act RDA Redevelopment Agency
CIP Capital Improvement Program RE Residential Estate
CIWMP California Integrated Waste Management Plan RFP Request for Proposals
CM City Manager's Office RFQ Request for Qualifications
CMC California Men's Colony RH Hillside Residential
CMP Congestion Management Plan RHNP Regional Housing Needs Plan
COC Certificate of Compliance RR Rural Residential
CPI Consumer Price Index RS Suburban Residential
CUP Conditional Use Permit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board
DC Development Code SAC Staff Advisory Committee
CEA Drug Enforcement Administration SB Senate Bill
E.C. Election Code SCAT South County Area Transit
EDD Economic Development Department SEIU Service Employees International Union
EDU Equivalent Dwelling Unit SF Single Family
EIR Environmental Impact Report SLO San Luis Obispo
EIS Environmental Impact Statement SLOCOG San Luis Obispo Council of Governments
EOC Economic Opportunity Commission SLOHA San Luis Obispo Housing Authority
EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force
FAU Federal Aid Urban SLORT A San Luis Obispo Regional Transit Authority
FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory
FDAA Federal Disaster Assistance Administration Committee
FEMA Federal Emergency Management Agency SR Senior Housing
FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association
FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District
FTA Federal Transit Administration SRRE Source Reduction & Recycling Element
FY Fiscal Year SWRCD State Water Resources Control Board
G.C. Government Code TPM Tentative Parcel Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temporary Use Permit
GPA General Plan Amendment UBC Uniform Building Code
HCD California Department of Housing and Community UFC Uniform Fire Code
Development USA Underground Service Alert
HOP Home Occupancy Permit VAR Variance
HUD Housing and Urban Development Dept. VC Village Commercial
I Industrial and Business Park . VCB SLO County Visitors & Conference Bureau
ISTEA Intermodal Surface Transportation VSR View Shed Review
JPA Joint Powers Authority ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
5.a.
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,WHEREAS, California, . face~ - -unprecedented~ e""ergy,
chall~nges and sev~..e el.ic~city supply, shortages; and
, \', r. ;-.....,. /_ - r: ~
-... -, \ \ -../ - _/
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WHEREAS,' the importance of immediate energy conservation
,-, ," , ,
efforts c~onot beov~rstated; and " .
, WHEREAS, Governor Grity Davis h~s asked all Californians to
reduce elec~icity use by ~; and \' _
\1; , ,
WHEREAS, to demonstrate California's commitment to
1: ,\ - '-'
conserve electricity, th~ Gover~or ,', has / directed state
agencies to 'reduce elec~cjty use in _state', facilities by 5% by
JantJary 16th, and has asked-cities to do ,the, same. . (
,
/ I . i " 1
NOW, THE~EFORE, BE IT RESpLVED, that I, MJchael A. '-ady,
Mayor of th~ City of Arrpyo, ,Grande, on behalf of the City
Council, acknowledge ~'" num~er of actions the City of
_ Arroyo( Grande, has taken \to r immediatety red~ce elec~city,
and urges its residentS and businesses to/ also reduce-
ongoing electricity :t.se.' i! "-
, - \.. \
~, ""---" - - ' - - ,I
IN WITNESS WHEREOF~{I have hereunto set my hand and
I - \ ,.,' , I ' \\
caused the Seal o{the City'of Arroyo Grande to be,affixed this
23rd d~y of January, 2001..', \ \ ,>' -
'- ;'':'-''--..'\
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). 'MICHAELA. LADY, MAYOR
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8.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR 9)1
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: JANUARY 23,2001
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period January 1 - January 15, 2001.
FUNDING:
There is a $434,859.11 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT 1 - Cash Disbursement Listing
ATTACHMENT 2 - January 1, 2001 Payroll Uniform Checks and Benefit Checks
ATTACHMENT 3 - January 5,2001 Accounts Payable Check Register
ATTACHMENT 4 - January 12, 2001 Accounts Payable Check Register
ATTACHMENT 5 - January 12, 2001 Payroll Checks and Benefit Checks
ATTACHMENT 1
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
For the Period of January 1 Through January 15, 2001
, " , , , """",,
January 23, 2001
Presented are the cash disbursements issued by the Department of Financial Services for
the period January 1 to January 15, 2001. Shown are cash disbursements by week of
occurrence and type of payment.
~EK TYPEOFPAYNrnNT SCHEDULE AMOUNT
January 1, 2001
Payroll Uniform Checks and Benefit Checks 2 17,015.57
January 5, 2001
Accounts Payable Cks 98769-98868 3 66,759.35
January 12, 2001
Accounts Payable Checks 98872-98966 4 109,574.12
Less Payroll Cks included in Attachment 2 (15,308.72)
Payroll Checks and Benefit Checks 5 256,818.79
351,084.19
Two Week Total $ 434.859.11
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - City Oerk Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Constroction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Fund (Fund 271)
4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant
4140 - Management Information System 4203 - Federal COPS Hiring Grant
4145 - Non Departmental 4204 - Federal Local Law Enforcement
Public Safety (Fund 010)
4201 - Police ENTERPRISE FUNDS
4211 - Fire Sewer FWtd (Fund 612)
4212 - Building & Safety 4610 - Sewer Maintenance
4213 - Government Buildings Water Fund (Fund 640)
Public Works (Fund 010) 4710 - Water Administration
4301 - Public Works-Admin & Engineering 4711 - Water Production
4303 - Street/Bridge Maintenance 4712 - Water Distribution
4304 - Street Lighting Lopez Administration (Fund 641)
4305 - Automotive Shop 4750 - Lopez Administration
Parks & Recreation (Fund 010)
4420 - Parks CAPITAL IMPROVEMrnNT PROGRAMS
4421 - Recreation 5501-5599 - Park Projects
4422 - General Recreation 5601-5699 - Streets Projects
4423 - Pre-School Program 5701-5799 - Drainage Projects
4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects
4425 - Children in Motion 5901-5999 - Water Projects
4430 - So to Sport Complex
4460 - Parkway Maintenance
Dept. Index for Council
Attachment 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
UNIFORM CHECKS
01/01/01
Fund 010 17,015.57 Pers Retirement 1,625.53
Fund 220 - Social Security 1,050.72
Fund 612 - Pars Retirement 10.52
Fund 640 - SDI 28.80
Uniform Allowance 14,300.00
17,015.57 Total 17,015.57
Attachment 3
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
01/04/01 14:48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
339 01/02/01 101606 ALLAN HANCOCK COLLEGE ENVIRON.TECH.COURSE-7 PEOPLE 220.4303.5501 154.00 154.00
340 01/02/01 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 23.58
340 01/02/01 009008 BANKCARD CENTER COMPUTER KEYBOARD 010.4120.5201 47.19
340 01/02/01 009008 BANKCARD CENTER COMPUTER UPGRADE-ACCESS 010.4130.5201 107.24
340 01/02/01 009008 BANKCARD CENTER DIGITAL CAMERA 010.4130.5201 268.10
340 01/02/01 009008 BANKCARD CENTER FILM DEV-CODE ENFORCE 010.4130.5201 36.09
340 01/02/01 009008 BANKCARD CENTER D.CROCKETT DINNER CLASS 010.4130.'5501 8.57
340 01/02/01 009008 BANKCARD CENTER ROOM-TRAINING CLASS 010.4130.5501 65.00
340 01/02/01 009008 BANKCARD CENTER OFFICER'S STAFF MTG. 010.4211.5501 48.22
340 01/02/01 009008 BANKCARD CENTER PROTECTIVE CLOTHING 010.4211.5272 107.75
340 01/02/01 009008 BANKCARD CENTER STATIONARY 010.4211.5201 22.80
340 01/02/01 009008 BANKCARD CENTER EPSON 010.4301. 5255 10.77
340 01/02/01 009008 BANKCARD CENTER FRANKLIN COVEY 010.4301.5201 41.18
340 01/02/01 009008 BANKCARD CENTER GASOLINE 640.4712.5501 20.01
340 01/02/01 009008 BANKCARD CENTER FOUR WINDS 640.4712.5501 72.88
340 01/02/01 009008 BANKCARD CENTER GASOLINE 010.4421.5608 28.00
340 01/02/01 009008 BANKCARD CENTER GASOLINE 010.4421. 5608 33.75
340 01/02/01 009008 BANKCARD CENTER GASOLINE 010.4421. 5608 15.51
340 01/02/01 009008 BANKCARD CENTER EL DORADO HOTEL-RENO 010.4421. 5501 210.82
340 01/02/01 009008 BANKCARD CENTER MEETING-COMPUTER STAFF CNTY 010.4101. 5201 56.80
340 01/02/01 009008 BANKCARD CENTER OFFICE MAX-OFFICE SUPPLIES 010.4101. 5201 64.93
340 01/02/01 009008 BANKCARD CENTER MATRIX BOOKS 010.4101.5201 42.50
340 01/02/01 009008 BANKCARD CENTER SHERATON HOTEL-CONCORD 284.4103.5501 242.00
340 01/02/01 009008 BANKCARD CENTER ECONOMIC FORECAST PROJECT 010.4001.5501 100.00
340 01/02/01 009008 BANKCARD CENTER ECONOMIC FORECAST PROJECT 010.4101.5501 100.00
340 01/02/01 009008 BANKCARD CENTER ECONOMIC FORECAST PROJECT 284.4103.5501 95.00
340 01/02/01 009008 BANKCARD CENTER ECONOMIC FORECAST PROJECT 010.4120.5501 95.00
340 01/02/01 009008 BANKCARD CENTER ECONOMIC FORECAST PROJECT 010.4130.5501 95.00
340 01/02/01 009008 BANKCARD CENTER ECONOMIC FORECAST PROJECT 010.4211.5501 95.00
340 01/02/01 009008 BANKCARD CENTER PAPER FACTORY 010.4001. 5201 23.71
340 01/02/01 009008 BANKCARD CENTER OFFICE MAX 010.4211.5201 13.94
340 01/02/01 009008 BANKCARD CENTER CR:OFFICE MAX 010.4211. 5201 3.22- 2,188.12
341 01/02/01 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 34.00
341 01/02/01 063960 PACIFIC BELL MIS DATA LINE 473-0379 010.4140.5303 91. 47
341 01/02/01 063960 PACIFIC BELL L/DIST.FAX 473-0386 010.4145.5403 74.51
341 01/02/01 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 33.17
341 01/02/01 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 18.37
341 01/02/01 063960 PACIFIC BELL PHONE 489-2174 010.4201.5403 35.41
341 01/02/01 063960 PACIFIC BELL L/DIST.FAX 473-2198 010.4145.5403 35.96
341 01/02/01 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 720.08
341 01/02/01 063960 PACIFIC BELL PHONE 473-5141 010.4145.5403 230.83
341 01/02/01 063960 PACIFIC BELL PHONE 473-5400 010.4145.5403 1,341.18
341 01/02/01 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403 165.36 2,780.34
98769 01/05/01 000468 A T & T-L/DIST SVC. FAX LINE 223-5168 010.4211.5403 23.35 23.35
98770 01/05/01 100584 AIR LIQUIDE AMERICA COR OXY & ACETGASSES 010.4305.5303 46.73
98770 01/05/01 100584 AIR LIQUIDE AMERICA COR OXY' & ACETGASSES 640.4712.5610 46.72 93.45
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
01/04/01 14 :48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98771 01/05/01 101606 ALLAN HANCOCK COLLEGE FIRE MGMT CLASS TEXT BOOKS 010.4211.5501 96.54 96.54
98772 01/05/01 003744 AMER.PUBLIC WORKS ASSOC APWA DUES-SPAGNOLA 010.4301.5503 110.00 110.00
98773 01/05/01 003120 AMERICAN INDUSTRIAL SUP IBUPROFEM TABLETS 010.4420.5255 29.92
98773 01/05/01 003120 AMERICAN INDUSTRIAL SUP SURVEYOR VESTS 010.4426.6201 43.44
98773 01/05/01 003120 AMERICAN INDUSTRIAL SUP FIRST AID SUPPLIES 612.4610.5255 7.75
98773 01/05/01 003120 AMERICAN INDUSTRIAL SUP FIRST AID SUPPLIES 640.4712.5255 7.75
98773 01/05/01 003120 AMERICAN INDUSTRIAL SUP FIRST AID KITS RESTOCKED 010.4420.5255 262.17
98773 01/05/01 003120 AMERICAN INDUSTRIAL SUP 2-SUSPENDER BACK 010.4430.5605 42.79 393.82
98774 01/05/01 100897 AMERICAN TEMPS RHINEHART SVCS TO 12/8/00 220.4303.5303 703.20
98774 01/05/01 100897 AMERICAN TEMPS RHINEHART SVCS TO 12/15/00 220.4303.5303 709.79 1,412.99
98775 01/05/01 007332 AUSTIN'S PHOTOGRAPHY PHOTO SITTING-LUBIN 010.4001. 5201 164.10 164.10
98776 01/05/01 102050 AVAYA,INC. MERLIN PHONES SVC AGREE 010.4145.5403 28.16 28.16
98777 01/05/01 102158 TIM BANDUCCI RE. CITATION-T. BANDUCCI 010.0000.4203 20.00 20.00
98778 01/05/01 009438 BARKLOW'S FIRE TRUCK PA KIT RELIEF VALVE 010.4211.5601 45.67 45.67
98779 01/05/01 010296 BEACH FRONT AUTO SERVIC REPL 02 SENSOR/VACUUM LINES 220.4303.5601 312.66
98779 01/05/01 010296 BEACH FRONT AUTO SERVIC SMOG INSPECTION-PW21 220.4303.5601 28.75
98779 01/05/01 010296 BEACH FRONT AUTO SERVIC REPL ANTENNA/HOOD BOLT/BELTS 220.4303.5601 165.16
98779 01/05/01 010296 BEACH FRONT AUTO SERVIC REPL OXY SENSOR/FILTER/CYLIND 220.4303.5601 280.26
98779 01/05/01 010296 BEACH FRONT AUTO SERVIC REPL.SEAT BELTS-PW4 220.4303.5601 66.00
98779 01/05/01 010296 BEACH FRONT AUTO SERVIC SMOG INSPECT-PW2 010.4301.5601 28.75 881.58
98780 01/05/01 010800 BERETTA USA BERETTA CONF REGIST-CLEAVER 010.4201. 5501 200.00 200.00
98781 01/05/01 101117 BRANCH STREET DELI HOLIDAY LUNCHEON 010.4001.5504 811.35 811.35
98782 01/05/01 013026 BRISCO MILL & LUMBER 8' BULBS 220.4303.5255 14.99 14.99
98783 01/05/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS 12/1-14/00 225.4553.5507 1,786.25 1,786.25
98784 01/05/01 101101 C.T.I./VALUELINE XEROX 2150 PAPER 010.4301. 5255 45.35 45.35
98785 01/05/01 017472 CA. ST. DEPT. CONSERVATION S.M.I.P.2Q 00/01 010.0000.2208 763.00
98785 01/05/01 017472 CA. ST. DEPT. CONSERVATION ADMIN FEE-SMIP 010.0000.4801 38.15- 724 .85
98786 01/05/01 101550 CCCICBO CCCICBO DUES-2001 010.4212.5503 60.00 60.00
98787 01/05/01 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010.4211. 5206 24.00
98787 01/05/01 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010.4211.5206 12.00 36.00
98788 01/05/01 022632 CHAPARRAL STAPLES FOR COPIER 010.4421. 5602 75.08 75.08
98789 01/05/01 023322 CHRISTIANSON CHEVROLET SMOG TEST-F312 010.4211.5601 73.75 73.75
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
01/04/01 14:48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98790 01/05/01 023868 RICHARD CLEAVER BERETTA CONF EXP-CLEAVER 010.4201. 5501 309.60 309.60
98791 01/05/01 024180 COAST NUT & BOLT BOLT BIN 220.4303.5613 183.73 183.73
98792 01/05/01 024492 COLD CANYON LAND FILL ELM STR RECR-DISPOSAL FEE 010.4420.5307 12.00
98792 01/05/01 024492 COLD CANYON LAND FILL GREEN WASTE 220.4303.5307 12.00
98792 01/05/01 024492 COLD CANYON LAND FILL GREEN WASTE 220.4303.5307 12.00
98792 01/05/01 024492 COLD CANYON LAND FILL GREEN WASTE 220.4303.5307 12.00
98792 01/05/01 024492 COLD CANYON LAND FILL GREEN WASTE 220.4303.5307 12.00
98792 01/05/01 024492 COLD CANYON LAND FILL GREEN WASTE 220.4303.5307 12.00 72.00
98793 01/05/01 025428 CONSOLIDATED ELECTRICAL XMAS LIGHTS/BULBS 010.4213.5604 112.01 112 . 01
98794 01/05/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER-C.C. 010.4001.5201 15.00
98794 01/05/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 20.00 35.00
98795 01/05/01 026832 CUESTA EQUIPMENT CO FEMALE INSULATOR-PW213 640.4712.5603 8.04 8.04
98796 01/05/01 027534 D.G.REPAIR R/R DOOR OPENER-P28 010.4420.5601 81. 45 81. 45
98797 01/05/01 099006 RICHARD DEBLAUW REF.L/SCAPE BOND-535 JENNY PLC 010.0000.2210 1,200.00
98797 01/05/01 099006 RICHARD DEBLAUW L/SCAPE BOND-120 ANDRE DR 010.0000.2210 1,200.00 2,400.00
98798 01/05/01 016302 DEPARTMENT OF CORRECTIO CMC CREW-11/00 220.4303.5303 1,733.13
98798 01/05/01 016302 DEPARTMENT OF CORRECTIO CMC CREW-11/00 010.4420.5605 416.75 2,149.88
98799 01/05/01 029250 J. B. DEWAR, INC. GREASE FOR WELLS/PUMP MOTORS 640.4712.5610 32.05 32.05
98800 01/05/01 029484 DIESELRO INC. SAFETY STICKERS-BACK UP ALARMS 640.4712.5601 17.10
98800 01/05/01 029484 DIESELRO INC. SAFETY STICKERS-BACK UP ALARMS 220.4303.5601 17.11 34.21
98801 01/05/01 100465 EDEN SYSTEMS, INC. FIN.SYST.SOFTWARE SUPPORT 010.4140.5303 10,488.09 10,488.09
98802 01/05/01 032058 NADINE ELLIOTT 9' ARTIF.XMAS TREE-C.B. 010.4424.5252 96.51 96.51
98803 01/05/01 102150 LINDA FELDMAN REF.WTR DEP-226 S ELM ST 640.0000.2302 180.00
98803 01/05/01 102150 LINDA FELDMAN CLOSING BILL-226 S ELM ST 640.0000.4751 32.37- 147.63
98804 01/05/01 101379 FERGUSON ENTERPRISES, IN WIRE WHEELS/CUP BRUSH 640.4712.5610 154.19 154.19
98805 01/05/01 100691 FIVE CITIES-TIMES ORD.521 SUMMARY 010.4002.5301 30.00
98805 01/05/01 100691 FIVE CITIES-TIMES PUBLIC HEARING NOTICE-LONGS 010.4130.5301 60.00
98805 01/05/01 100691 FIVE CITIES-TIMES PUBLIC HEARING NOT-BANNERS 010.4130.5301 48.00 138.00
98806 01/05/01 100523 GEO SOURCE INC. CONSTR. TEST-F. OK/VALLEY/T.HO 350.5631. 7401 180.00 180.00
98807 01/05/01 101881 GREATAMERICAN LEASING C 1/01/01 LEASE PYMT-COPIER 010.4130.5303 319.07 319.07
98808 01/05/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 199,71
98808 01/05/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 200 . 04 399.75
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
01/04/01 14:48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98809 01/05/01 04013 0 HANSON CONCRETE PRODUCT 10 GALV.LINER GARBAGE CAN 010.4420.5605 198.41 198.41
98810 01/05/01 100635 HARRY'S RADIATOR SVCS WATER PUMP/CLUTCH/THERMOSTAT 010.4305.5603 358.53 358.53
98811 01/05/01 042840 HOME APPLIANCE CENTER AMANA MICROWAVE 010.4201.5603 458.35 458.35
98 812 01/05/01 039584 HPC/EAGLE ENERGY DTE LIGHT BEARING/MOTOR OIL 640.4712.5610 35.49 35.49
98813 01/05/01 046176 J J'S FOOD COMPANY HOLIDAY LUNCHEON SUPPLIES 010.4001. 5201 56.63
98813 01/05/01 046176 J J'S FOOD COMPANY CR:HOLIDAY LUNCHEON SUPPLIES 010.4001.5201 21. 24-
98813 01/05/01 046176 J J'S FOOD COMPANY BLOOD DRIVE GROCERIES 010.4211.5255 72.90 108.29
98814 01/05/01 101604 BARBIE JONES SNACK SUPPLIES REIMB 010.4425.5259 28.43
98814 01/05/01 101604 BARBIE JONES SUPPLIES REIMB 010.4425.5255 52.50
98814 01/05/01 101604 BARBIE JONES TRAVEL REIMB-B.JONES 010.4425.5303 31. 52 112.45
98815 01/05/01 101652 J.J KELLER & ASSOCIATES CA. WORK PLACE SAFETY UPDATES 220.4303.5501 86.32
98815 01/05/01 101652 J.J KELLER & ASSOCIATES KELLERS OFFICE SAFETY HANDBOOK 220.4303.5501 44.87 131.19
98816 01/05/01 051168 LEAGUE OF CALIFORNIA CI LOCC DUES-2001 010.4145.5503 3,279.00 3,279.00
98817 01/05/01 052144 LIEBERT,CASSIDY,WHITMOR C.C.EMPL.RELAT.CONSORT-2001 010.4145.5501 2,350.00 2,350.00
98818 01/05/01 053118 LUCIA MAR UN.SCH.DIST. ELM K TRANSP.HARLOE/OCEAN VIEW 010.4425.5303 900.00 900.00
98819 01/05/01 101999 MAINLINE SEWER MAIN VIDEO INSPECTIONS 612.4610.5303 630.00 630.00
98820 01/05/01 102149 COLE EN MARTIN REIMB HOLIDAY SUPPLIES 010.4421.5255 59.95 59.95
98821 01/05/01 101252 MCI WORLDCOM VOICE SERVICE-CALLING CARD 010.4211.5403 1.15 1.15
98822 01/05/01 056580 MID STATE BANK ACH DISTRIB-12/06/00 010.4145.5319 78.00 78.00
98823 01/05/01 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201.5608 38.68
98823 01/05/01 056628 MID STATE BANK-MASTERCA REPR.BATTERIES/CONNECTORS 010.4201. 5255 77.86
98823 01/05/01 056628 MID STATE BANK-MASTERCA TRAINING VIDEO-LINE OF DUTY 010.4201.5501 95.00
98823 01/05/01 056628 MID STATE BANK-MASTERCA CHRISTMAS CARDS 010.4201.5201 114 .79
98823 01/05/01 056628 MID STATE BANK-MASTERCA CAP VOLUNTEER XMAS PARTY 010.4201.5504 74.98 401.31
98824 01/05/01 056394 MIDAS MUFFLER & BRAKE INSTALL SEAT BELTS-PW29 220.4303.5601 66.32 66.32
98825 01/05/01 057096 MINER'S ACE HARDWARE LOCKNUTS/BOLTS/WASHERS 010.4430.5605 22.80
98825 01/05/01 057096 MINER'S ACE HARDWARE HOSE SUPPLIES 010.4420.5605 10.48
98825 01/05/01 057096 MINER'S ACE HARDWARE PAINT-W.C.GRAFITTI REMOVAL 010.4420.5605 7.49
98825 01/05/01 057096 MINER'S ACE HARDWARE STATION LOCKER KEYS 010.4211.5255 3.19
98825 01/05/01 057096 MINER'S ACE HARDWARE CONNECTOR 010.4211.5603 8.56
98825 01/05/01 057096 MINER'S ACE HARDWARE FLUORES.24" TUBES 010.4213.5604 42.00
98825 01/05/01 057096 MINER'S ACE HARDWARE LUBE NON-FLAM 220.4303.5603 13.35
98 825 01/05/01 057096 MINER'S ACE HARDWARE HARDWARE 640.4712.5610 9.46
98825 01/05/01 057096 MINER'S ACE HARDWARE HARDWARE 010.4420.5605 5.51
98825 01/05/01 057096 MINER'S ACE HARDWARE BOLTS/BIT BORING/WASHERS 010.4430.5605 25.69
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
01/04/01 14 :48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98825 01/05/01 057096 MINER'S ACE HARDWARE BATTERIES 640.4712.5255 12.10
98825 01/05/01 057096 MINER'S ACE HARDWARE NUT LOCKS 010.4430.5605 1. 61
98825 01/05/01 057096 MINER'S ACE HARDWARE HARDWARE 010.4430.5605 3.47
98825 01/05/01 057096 MINER'S ACE HARDWARE UTILITY KNIFE/PAINT ROLLERS 010.4420.5605 14.43
98825 01/05/01 057096 MINER'S ACE HARDWARE BATTERIES 640.4712.525., 3.10
98825 01/05/01 057096 MINER'S ACE HARDWARE WATER VAULT MAINT. 640.4712.5610 35.37
98825 01/05/01 057096 MINER'S ACE HARDWARE ROPE/TAPE 612.4610.5603 8.13 226.74
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 52.13
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 10.29
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421.5201 97.76
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4420.5201 24.98
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4425.5255 15.55
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 56.62
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421.5201 7.68
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4421. 5201 11.71
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4213.5604 21. 44
98826 01/05/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 612.4610.5201 41. 23
98826 01/05/01 057174 MISSION OFFICE PLUS CALENDARS 010.4305.5201 27.80
98826 01/05/01 057174 MISSION OFFICE PLUS CALENDARS 612.4610.5201 13.90 381.09
98827 01/05/01 102153 NOVACOAST COMPUTER SUPPORT 010.4211.5324 150.00 150.00
98828 01/05/01 062712 ORCHARD SUPPLY HARDWARE IRRIGATION REGULATOR-R.G. 640.4712.5604 6.42 6.42
98829 01/05/01 063960 PACIFIC BELL CLETS LINE 234 267-8633 010.4145.5403 1,583.53
98829 01/05/01 063960 PACIFIC BELL CLETS LINE 234 267-8633 010.4145.5403 96.89
98829 01/05/01 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 51.78
98829 01/05/01 063960 PACIFIC BELL CLETS LINE 065 021-2713 010.4145.5403 491.77
98829 01/05/01 063960 PACIFIC BELL PHONE 271-7480 010.4145.5403 64.03
98829 01/05/01 063960 PACIFIC BELL CLETS LINE 234 267-8633 010.4145.5403 96.89
98829 01/05/01 063960 PACIFIC BELL PHONE 489-9867 010.4201.5403 53.70 2,438.59
98830 01/05/01 102151 BEVERLY PECK REF.WTR DEP-508 CAROL PLC 640.0000.2302 180.00
98830 01/05/01 102151 BEVERLY PECK CLOSING BILL-508 CAROL PLC 640.0000.4751 22.47- 157.53
98831 01/05/01 066320 PIONEER EQUIPMENT CO. CHARGES-SOLENOID/PARTS 010.4420.5603 10.30 10.30
98832 01/05/01 102152 PISMO BEACH KIWANIS/MAT REF C/B DEP-PISMO BEACH KIWANI 010.0000.2206 250.00 250.00
98833 01/05/01 066924 PLAQUE SHAQUE DESK SIGN-LUBIN 010.4001.5201 15.02 15.02
98834 01/05/01 102155 CATHY POLMANTEER REF.CIM CARD-POLMANTEER 010.0000.4602 11.25 11.25
98835 01/05/01 067548 POOR RICHARD'S PRESS BUSINESS CARDS-LUBIN 010.4102.5306 149.45 149.45
98836 01/05/01 063180 MADDY QUAGLINO SUPER SITTER CLASS-QUAGLINO 010.4424.5351 224.00 224.00
98837 01/05/01 102144 RHINO LININGS BLACK QTR UTIL BED-P56 010.4420.5601 486.98 486.98
98838 01/05/01 102147 LESLEY RILEY REF.CIM CARD-RILEY 010.0000.4602 33.75 33.75
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
01/04/01 14 :48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98839 01/05/01 100938 SAFEWAY, INC. TURKEY TROT SUPPLIES 010.4424.5252 179.65 179.65
98840 01/05/01 100192 SAN LUIS MAILING SVC MAIL BUS.LIC.RENEWALS-12/00 010.4120.5201 482.02 482.02
98841 01/05/01 076830 SANTA MARIA TIRE INC. L-FLEET SVC RTE EXT.BRUSH 010.4211.5601 67.57 67.57
98842 01/05/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 248.70
98842 01/05/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 40.56
98842 01/05/01 078156 SEBASTIAN OIL DISTRIB. DIESEL FUEL 010.4211.5608 97.75 387.01
98843 01/05/01 102148 SHOPSPORTS.COM BASKETBALLS 010.4426.6201 354.57 354.57
98844 01/05/01 102145 KELLY SMITH REIMB COM'L DRIVER LIC-K.SMITH 220.4303.5501 64.00 64.00
98845 01/05/01 101574 SOC.OF AM.MILITARY ENGI SO.AM.MILITARY ENGR-SPAGNOLA 010.4301.5503 57.00 57.00
98846 01/05/01 080886 SOUTHERN AUTO SUPPLY BRASS AIR FITTINGS 010.4305.5603 23.85
98846 01/05/01 080886 SOUTHERN AUTO SUPPLY SPLIT LOOMS 010.4211.5601 35.93
98846 01/05/01 080886 SOUTHERN AUTO SUPPLY BATTERIES 010.4305.5255 10.12
98846 01/05/01 080886 SOUTHERN AUTO SUPPLY AIR FITTING-PW51 612.4610.5601 4.85 74.75
98847 01/05/01 082040 STAPLES OFFICE SUPPLIES 010.4211.5201 83.86
98847 01/05/01 082040 STAPLES OFFICE SUPPLIES 010.4211.5201 11.03 94.89
98848 01/05/01 082328 STERLING COMMUNICATIONS MINITOR II BATTERY 010.4211.5603 252.04 252.04
98 84 9 01/05/01 102132 STEVEN ENTERPRISES,INC. 25X50 YDS STD BOND #20 010.4301. 5255 54.02 54.02
98850 01/05/01 101871 SUNRISE COLLECTION,INC. REF.C/B DEP-SUNRISE COLLECTION 010.0000.2206 250.00 250.00
98851 01/05/01 102157 ROB & TRACY TACHOVSKY REF.CUP-TACHOVSKY 010.0000.4162 1,131.00 1,131.00
98852 01/05/01 083850 TANKS UNLIMITED HYDRO TESTED 010.4211.5303 105.00 105.00
98853 01/05/01 084804 TEXAS REFINERY CORP. CONCRETE MAGI-PATCH 220.4303.5613 496.03 496.03
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/1/00 010.4101.5501 125.00
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/1/00 010.4120.5501 125.00
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/1/00 010.4130.5501 125.00
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/01 010.4201.5501 375.00
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/01 010.4211.5501 350.00
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/01 010.4301.5501 325.00
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/01 010.4421. 5501 250.00
98854 01/05/01 102159 RAY THORN & ASSOCIATES LEADERSHIP RETREAT 12/01 284.4103.5501 125.00 1,800.00
98855 01/05/01 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 75.00 75.00
98856 01/05/01 086384 TROXELL ENTERPRISES REPR DIAL TONE 473-5442 010.4301.5602 65.00 65.00
98857 01/05/01 088084 UNITED GREEN MARK,INC. GREEN EMITTER-ELM ST 010.4420.5605 1. 20 1. 20
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
01/04/01 14 :48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98858 01/05/01 087672 UNITED RENTALS SAFETY GLASSES 640.4712.5255 6.84 6.84
98859 01/05/01 087580 US FILTER DISTRIBUTION 1" CUSTOMER BALL VALVES 640.4712.5610 741.04 741.04
98860 01/05/01 102146 R. VALDEZ ELECTRIC DRILL FOR SAFETY POLES 010.4211.5303 350.00 350.00
98861 01/05/01 089426 VAVRINEK,TRINE,DAY & CO PROF.SVCS-ll/00 010.4120.5303 10,200.00
98861 01/05/01 089426 VAVRINEK,TRINE,DAY & CO PROF.SVCS-RDA AUDIT 284.4103.5303 2,000.00 12,200.00
98862 01/05/01 101866 VERIZON WIRELESS MESSAG F.D.PAGERS TO 1/14/01 010.4211.5403 76.74 76.74
98863 01/05/01 100431 WILLARD PAPER CO PAPER 010.4102.5255 250.11
98863 01/05/01 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 252.50 502.61
98864 01/05/01 102156 DOUG & RUSS WORTHINGTON REF. CUP-WORTHINGTON 010.0000.4162 189.40 189.40
98865 01/05/01 102154 KELSI WRIGHT REF.CIM CARD-K.WRIGHT 010.0000.4602 48.50 48.50
98866 01/05/01 102130 XESYSTEMS, INC DRY TONER 010.4301.5255 406.00 406.00
98867 01/05/01 101754 YMCA-SLO CNTY 5C YOUTH BASKETBALL SPONSORSHP 010.0000.4613 2,800.00 2,800.00
98868 01/05/01 094146 ZUMAR INDUSTRIES SREET NAME SIGN CAPS 220.4303.5613 176.96 176.96
TOTAL CHECKS 66,759.35
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
01/04/01 14 :48 VOUCHER/CHECK REGISTER
FOR PERIOD 20
FUND TITLE AMOUNT
010 GENERAL FUND 54,203.39
220 STREETS FUND 5,851.38
225 TRANSPORTATION FUND 1,786.25
284 REDEVELOPMENT AGENCY FUND 2,485.58
350 CAPITAL IMPROVEMENT FUND 180.00
612 SEWER FUND 705.86
640 WATER FUND 1,546.89
TOTAL 66,759.35
Attachment 4
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
01/09/01 16:49 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
342 01/05/01 005616 CITY OF ARROYO GRANDE G.A.REIMB 1-5/01 UNIFORMS CKS 01l.0000.1015 15,308.72 15,308.72
98872 01/12/01 002340 JOHN ALLEN SUPERVISORY MANAGEMENT-ALLEN 010.4201.5501 412.68 412.68
98873 01/12/01 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213.5303 1,250.00 1,250.00
98874 01/12/01 100897 AMERICAN TEMPS RHINEHART SCS T012/23 220.4303.5303 632.88 632.88
98875 01/12/01 005772 ARROYO GRANDE COMM. HOS LUMBAR SPINE-DEBLAUW 010.4201.5315 182.00 182.00
98876 01/12/01 101044 CITY OF ARROYO GRANDE MGMT RETREAT SUPPLIES 010.4101.5201 93.73
98876 01/12/01 101044 CITY OF ARROYO GRANDE PHOTO DEVELOP/CAMERA BAG 010.4130.5201 13.03
98876 01/12/01 101044 CITY OF ARROYO GRANDE OFFICE SUPPLIES 010.4301.5201 9.98
98876 01/12/01 101044 CITY OF ARROYO GRANDE PEST CONTR.ADV REGIS 010.4420.5503 20.00
98876 01/12/01 101044 CITY OF ARROYO GRANDE ZONE 3 TECH COMM.MTG 010.4001.5201 13.32
98876 01/12/01 101044 CITY OF ARROYO GRANDE HAZ MAT TRAINING-VAFB 010.4420.5501 1l.57
98876 01/12/01 101044 CITY OF ARROYO GRANDE REIMB.SLO CO F.D.FEE 010.4211.5501 5.00
98876 01/12/01 101044 CITY OF ARROYO GRANDE CITY MGR.MEETING 010.4101.5501 6.50
98876 01/12/01 101044 CITY OF ARROYO GRANDE MILEAGE-S.ADAMS 010.4101. 5501 29.25
98876 01/12/01 101044 CITY OF ARROYO GRANDE HOLIDAY LUNCHEON SUPPLIES 010.4101.5201 92.81
98876 01/12/01 101044 CITY OF ARROYO GRANDE SHIPPING CHGS-PW4 & 29 220.4303.5601 12.00
98876 01/12/01 101044 CITY OF ARROYO GRANDE PHOTO DEVELOP 010.4130.5201 8.49
98876 01/12/01 101044 CITY OF ARROYO GRANDE HSCE MTG 010.4301.5503 15.00
98876 01/12/01 101044 CITY OF ARROYO GRANDE OFFICE CLOCK 010.4120.5201 19.26
98876 01/12/01 101044 CITY OF ARROYO GRANDE LUNCH MTG 010.4301. 5501 17.50
98876 01/12/01 101044 CITY OF ARROYO GRANDE HAZ MAT CLASS MATERIALS 220.4303.5501 20.00
98876 01/12/01 101044 CITY OF ARROYO GRANDE MILEAGE-R.CRUZ 640.4712.5501 8.32
98876 01/12/01 101044 CITY OF ARROYO GRANDE 5C YOUTH B/BALL SUPPLIES 010.4426.5306 13 .12
98876 01/12/01 101044 CITY OF ARROYO GRANDE 5C YOUTH B/BALL SUPPLIES 010.4425.5255 10.06 418.94
98877 01/12/01 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOY. PHYS I CAL-DEBLAUW 010.4201. 5315 148.00 148.00
98878 01/12/01 102166 JOHN BANDY REF.O/PAY-1118 FAIR OAKS AVE 640.0000.4751 158.69
98878 01/12/01 102166 JOHN BANDY CLOSING BILL-1118 FAIR OAKS 640.0000.4751 76.23- 82.46
98879 01/12/01 010296 BEACH FRONT AUTO SERVIC SMOG INSPECTION-921 010.4201.5601 28.75
98879 01/12/01 010296 BEACH FRONT AUTO SERVIC SMOG INSPECTION-942 010.4201.5601 28.75 57.50
98880 01/12/01 101987 BERNARD'S H.D. SPECIALT LUBE/OIL/FILTER/TIRE/BALANCE 010.4201.5601 763.78
98880 01/12/01 1019~7 BERNARD'S H.D. SPECIALT LUBE/OIL/FILTER/BRAKES-PD 983 010.4201. 5601 809.44 1,573.22
98881 01/12/01 011426 BLUEPRINT EXPRESS COPIES-CREEKSIDE PROMENADE 350.5607.7301 121. 25 121.25
98882 01/12/01 012754 BREZDEN PEST CONTROL OTLY PEST CONTROL-FIRE DEPT 010.4213.5604 90.00 90.00
98883 01/12/01 013026 BRISCO MILL & LUMBER BLDG. SUPPLIES 010.4213.5604 243.47
98883 01/12/01 013026 BRISCO MILL & LUMBER BATTERY/STUD FINDER 010.4420.5605 31. 07
98883 01/12/01 013026 BRISCO MILL & LUMBER BLDG. SUPPLIES 010.4420.5605 13 6.06
98883 01/12/01 013026 BRISCO MILL & LUMBER CR:METAL BRACKET 010.4213.5604 1l.78-
98883 01/12/01 013026 BRISCO MILL & LUMBER VAULT HINGES 640.4712.5610 3.21
98883 01/12/01 013026 BRISCO MILL & LUMBER VAULT HINGES 640.4712.5610 3.21 405.24
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
01/09/01 16:49 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT -AMOUNT
98884 01/12/01 013806 BURKE AND PACE OF AG LUMBER 010.4420.5605 111.12
98884 01/12/01 013806 BURKE AND PACE OF AG HEX BOLTS 010.4430.5605 198.58
98884 01/12/01 013806 BURKE AND PACE OF AG CONCRETE 640.4712.5610 123.04
98884 01/12/01 013806 BURKE AND PACE OF AG LUMBER 010.4430.5605 184.64 617.38
98885 01/12/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-DEC 15-31 225.4553.5507 1,818.75 1,818.75
98886 01/12/01 015132 CA.CONF.OF ARSON INVEST REGIS-KEVIN MCBRIDE CCAI 010.4211.5501 190.00 190.00
98887 01/12/01 017202 CA. ST. BOARD OF EQUALIZA U/GROUND FUEL STORAGE FEE 010.4305.5201 300.39
98887 01/12/01 017202 CA.ST.BOARD OF EQUALIZA DIESEL FUEL TAX 2Q-00/Ol 010.0000.1202 196.02 496.41
98888 01/12/01 019498 CAL-COAST MACHINERY INC U-BOLTS/LOCK NUTS/TINE 010.4430.5603 440.58
98888 01/12/01 019498 CAL-COAST MACHINERY INC U-BOLTS 010.4430.5603 29.69 470.27
98889 01/12/01 016692 CALIF. PEACE OFFICER'S A LEGAL SVCS.PREMIUM TO 12/31/01 010.4201.5303 450.00
98889 01/12/01 016692 CALIF. PEACE OFFICER'S A SUBSCRIPT-TRAINING BULLETIN 010.4201. 5501 115.00 565.00
98890 01/12/01 102053 CALIFORNIA CONSERVATION JAMES WAY TRAIL 010.4420.5605 2,500.00 2,500.00
98891 01/12/01 102163 CALIFORNIA JOURNAL SUBSCRIPTION-CA. JOURNAL 010.4201. 5503 39.95 39.95
98892 01/12/01 019266 CALIFORNIA UNIFORM CTR. UNIFORMS-HENDRICKS 010.4201. 5255 335.16 335.16
98893 01/12/01 101582 CCUG CCUG MEMBERSHIP-HOLT 010.4201.5503 50.00 50.00
98894 01/12/01 022230 CENTRAL VALLEY TOXICOLO 1 FLS ABUSE SCREEN/DRUG SCREEN 010.4201.5324 88.40 88.40
98895 01/12/01 023088 CHERRY LANE NURSERY AZALEA/CAMELLIA 010.4420.5605 39.66 39.66
98896 01/12/01 026208 CREDIT BUREAU REPORTS, CREDIT CHECK-DEBLAUW 010.4201.5303 7.00 7.00
98897 01/12/01 100612 CRISTANDO HOUSE,INC. SUPERVISORY DEV-JOHN ALLEN 010.4201. 5501 203.00 203.00
98898 01/12/01 026832 CUESTA EQUIPMENT CO FUNNELS 010.4420.5605 13.60
98898 01/12/01 026832 CUESTA EQUIPMENT CO INSULATION 220.4303.5603 8.58 22.18
98899 01/12/01 027144 L.N CURTIS & SONS CROSSFIRE MONITOR 010.4211. 6201 2,827.11
98899 01/12/01 027144 L.N CURTIS & SONS SHOEFIT BOOTS 010.4211.5272 93.08 2,920.19
98900 01/12/01 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,975.13 4,975.13
98901 01/12/01 101969 DE LAGE LANDEN FINANCIA COPIER LEASE PAYMENT-93791 010.4421. 5303 148.31 148.31
98902 01/12/01 101352 EAGLE INDUSTRIES UNLIMI SRT SUPPLIES-VESTS/BELTS 010.4201. 5272 417.46 417.46
98903 01/12/01 101077 FDSOA STEFFAN FDSOA DUES 010.4211.5503 75.00 75.00
98904 01/12/01 102164 GLORIA FELDT O/PAY-TAXI INSPECT. FELDT 010.0000.4125 25.00 25.00
98905 01/12/01 101379 FERGUSON ENTERPRISES,IN BALL VALVES 640.4712.5610 429.00 429.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
01/09/01 16:49 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98906 01/12/01 033702 TERENCE FIBICH REIMB.GASOLINE-FIBICH 010.4211.5501 15.90 15.90
98907 01/12/01 100691 FIVE CITIES-TIMES LEGAL 107189 010.4'130.5301 51.00
98907 01/12/01 100691 FIVE CITIES-TIMES LEGAL 83320 010.4002.5301 31. 50 82.50
98908 01/12/01 101662 FORD QUAILTY FLEET CARE LUBE/OIL/FILTER/SEV.INSPECT 640.4712.5601 36.33
98908 01/12/01 101662 FORD QUAILTY FLEET CARE REPL.WINDOW-931 010.4201. 5601 399.53
98908 01/12/01 101662 FORD QUAILTY FLEET CARE POWER STEERING PUMP-931 010.4201.5601 282.28
98908 01/12/01 101662 FORD QUAILTY FLEET CARE SMOG CHECK-931 010.4201.5601 50.72
98908 01/12/01 101662 FORD QUAILTY FLEET CARE REPL.ENGINE-952 010.4201.5601 4,612.12
98908 01/12/01 101662 FORD QUAILTY FLEET CARE LUBE/OIL/FILTER/TRANS INSPECT 010.4201. 5601 163.03 5,544.01
98909 01/12/01 102143 FOREMOST PROMOTIONS POLICE PENCIL TOPPER ERASERS 278.4207.5504 119.32 119.32
98910 01/12/01 036738 GALL'S INC HLN9428 ADAPTER FOR MOTOROLA 010.4201.5606 33.58
98910 01/12/01 036738 GALL'S INC STREAMLIGHT TRAFFIC WANDS 010.4201. 5272 206.66 240.24
98911 01/12/01 102161 GT DISTRIBUTORS,INC STREAMLIGHT LENS/SWITCHES/PLUG 010.4201. 5255 378.45
98911 01/12/01 102161 GT DISTRIBUTORS,INC EAR PLUG DISPENSER BOX 010.4201. 5255 84.95 463.40
98912 01/12/01 100913 SEAN F HAGERTY REIMB.FIRE MEAL-HAGERTY 010.4211.5501 11. 43 11.43
98913 01/12/01 102169 MEG HAGY REF. CHILDREN IN MOTION CARD-HA 010.0000.4602 17.00 17.00
98914 01/12/01 042840 HOME APPLIANCE CENTER S/CALL MICROWAVE 010.4201.5603 37.00 37.00
98915 01/12/01 100117 IMAGING PRODUCTS INT'L FILM & POLARIOD FILM 010.4201. 5255 358.30 358.30
98916 01/12/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 380.00
98916 01/12/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 120.00 500.00
98917 01/12/01 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91. 73 91.73
98918 01/12/01 046722 JERRY'S SPORT CENTER, I DEF-TEE DEST DEVICE BODY 010.4201. 5272 960.35 960.35
98919 01/12/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 130.47 130.47
98920 01/12/01 048516 KEYLOCK SECURITY SPECIA KEYS TO SRT STORAGE (4) 010.4201. 5604 19.31 19.31
98921 01/12/01 050894 LAWSON PRODUCTS,INC. HACKSAW BLADES/FUSES/BATTERY 010.4211. 5601 319.79 319.79
98922 01/12/01 052144 LIEBERT,CASSIDY,WHITMOR NOV PROF.SVCS 010.4003.5319 304.50 304.50
98923 01/12/01 053274 LYON & CARMEL PROF. LEGAL SVCS-DEC 010.4003.5304 9,427.00 9,427.00
98924 01/12/01 101252 MCI WORLDCOM NOV.CALLING CARDS 010.4145.5403 1. 73 1. 73
98925 01/12/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/ALTERNATOR 010.4201. 5601 158.97
98925 01/12/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/SERVICE 010.4201. 5601 25.71
98925 01/12/01 056394 MIDAS MUFFLER & BRAKE ALIGN/ADJUST BRAKE/OIL. FILTERS 010.4201.5601 94.77 279.45
-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
01/09/01 16:49 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98926 01/12/01 056940 MIER BROS. CONCRETE 220.4303.5613 101.35 101.35
98927 01/12/01 057096 MINER'S ACE HARDWARE WATER FILTER/HANDLE 010.4211.5255 29.47
98927 01/12/01 057096 MINER'S ACE HARDWARE BLDG. MATERIALS/TOOLS 010.4211.5605 79.37
98927 01/12/01 057096 MINER'S ACE HARDWARE CR:LIGHT BULBS 010.4211. 5255 1.93-
98927 01/12/01 057096 MINER'S ACE HARDWARE BLDG. MATERIALS 640.4712.5610 17.12
98927 01/12/01 057096 MINER'S ACE HARDWARE REDI MIX/BLDG MATERIALS 010.4211.5605 12.99- 111. 04
98928 01/12/01 057174 MISSION. OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 14.54
98928 01/12/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 14.02
98928 01/12/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 284.4103.5201 42.24 70.80
98929 01/12/01 100095 NAPA AUTO PARTS BEL CONNECTOR 010.4211.5601 53.52 53.52
98930 01/12/01 061814 NOBLE SAW, INC. SPRING 220.4303.5603 25.53 25.53
98931 01/12/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4211.5201 42.09
98931 01/12/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4002.5201 48.74
98931 01/12/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4120.5201 321.94
98931 01/12/01 101750 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES 010.4211. 5201 19.28 432.05
98932 01/12/01 062712 ORCHARD SUPPLY HARDWARE COMBO WRENCH/RAKES 220.4303.5273 104.59 104.59
98933 01/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 990.24
98933 01/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 171. 42
98933 01/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 2,083.54
98933 01/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 694.18
98933 01/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 4,707.95
98933 01/12/01 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 7.84 8,655.17
98934 01/12/01 064258 PAGING NETWORK OF LA PAGER SVCS -DEC 010.4421.5602 115.23 115.23
98935 01/12/01 066924 PLAQUE SHAQUE EMP.RECOGNITION AWARDS/PLAQUES 010.4001.5504 102.42
98935 01/12/01 066924 PLAQUE SHAQUE YEAR AWARDS PLAQUES 010.4201. 5504 112.61 215.03
98936 01/12/01 068200 PMX KING STERILE GLOVES 010.4211.5206 413.98 413.98
98937 01/12/01 102160 PORAC LAW ENFORCEMENT N AD FOR POLICE OFFICER 010.4201.5301 524.00 524.00
98938 01/12/01 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 18.55 18.55
98939 01/12/01 100707 QUADRANT SYSTEMS,INC ANNUAL SOFTWARE SUPPORT 010.4120.5201 325.00
98939 01/12/01 100707 QUADRANT SYSTEMS,INC ANNUAL SOFTWARE SUPPORT 010.4421.5201 215.00
98939 01/12/01 100707 QUADRANT SYSTEMS,INC ANNUAL SOFTWARE SUPPORT 010.4201.5201 110.00 650.00
98940 01/12/01 069496 RXLASER W2 & 1099 2000 UPGRADE 010.4120.5201 411. 25
98940 01/12/01 069496 RXLASER W2 PAPER/ENVELOPES 010.4120.5201 76.18 487.43
98941 01/12/01 075660 SAN LUIS PAINTS EXTERIOR PRIMER 010.4430.5255 58.96
98941 01/12/01 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 196.63
98941 01/12/01 075660 SAN LUIS PAINTS WEATHER COAT MASS BASE 010.4430.5255 143.58
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
01/09/01 16:49 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98941 01/12/01 075660 SAN LUIS PAINTS EXT.PRIMER 010.4430.5255 50.75
98941 01/12/01 075660 SAN LUIS PAINTS WEATHER COAT MASS BASE 010.4430.5255 13 9.65
98941 01/12/01 075660 SAN LUIS PAINTS WEATHERCOAT MASS BASE 010.4430.5255 135.27 724 . 84
98942 01/12/01 102165 SANDAG TRIP GENERATION MANUAL 010.4130.5503 3.00 3.00
98943 01/12/01 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 124.95 124.95
98944 01/12/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,555.80 1,555.80
98945 01/12/01 101556 DIANE SHEELEY CALEO'S ANNUAL CONF-SHEELEY 284.4103.5501 150.00 150.00
98946 01/12/01 075114 SLO CNTY GENERAL HOSPIT LEGAL TOX SCREEN/DIVERSION 010.4201.5324 28.00 28.00
98947 01/12/01 075192 SLO CNTY PUB. SAFETY CHA SLO CHAPLAIN DUES-BANKER 010.4201. 5503 50.00 50.00
98948 01/12/01 080340 SNAP-ON TOOLS CORP AIR GUN 220.4303.5273 16.75 16.75
98949 01/12/01 080886 SOUTHERN AUTO SUPPLY SEALED BEAM LAMP 010.4211.5601 56.67 56.67
98950 01/12/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 103.35
98950 01/12/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 33.56
98950 01/12/01 082040 STAPLES OFFICE SUPPLIES 010.4201. 5201 39.67
98950 01/12/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 36.68
98950 01/12/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 29.57
98950 01/12/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 39.13
98950 01/12/01 082040 STAPLES OFFICE SUPPLIES 010.4201.5201 25.74- 256.22
98951 01/12/01 082212 RANDY STEFFAN REIMB.FUEL&BEVERAGES 010.4211.5501 178.01 178.01
98952 01/12/01 082328 STERLING COMMUNICATIONS RADAR & STROBES REPAIR 010.4201.5603 351.78 351.78
98953 01/12/01 101625 TACTICAL & SURVIVAL SRT SUPPLIES-HOLSTER/MAG POUCH 010.4201. 5272 144.50 144.50
98954 01/12/01 084084 TAYLOR'S TUNE-UP SHOP TUNE UP 010.4211.5601 70.48 70.48
98955 01/12/01 087672 UNITED RENTALS RENTAL-SANDBLASTER/SAND 010.4430.5605 348.68
98955 01/12/01 087672 UNITED RENTALS RENTAL-LOG SPLITTER 220.4303.5552 61.60 410.28
98956 01/12/01 088296 UNITED STATES POSTMASTE POSTAGE BY PHONE 010.4145.5201, 2,000.00 2,000.00
98957 01/12/01 088424 URBAN FUTURES INC. PROF.SVCS-RDA 284.4103.5303 1,747.50 1,747.50
98958 01/12/01 088842 VALLEY AUTO SERVICE TIRE BREAK MOUNT 010.4420.5603 8.00 8.00
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONE-STREETS 220.4303.5403 63.03
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONE-PW INSPECTOR 010.4301. 5403 25.71
98959 01/12/01 102007 VERIZON WIRELESS ROAMING CELL PHONE 010.4301.5403 26.75
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONES-PD PATROL CARS 010.4201.5403 257.54
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONE-PKS SUPER 010.4421.5602 15.79
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONE-PKS DIR 010.4421.5602 23.34
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
01/09/01 16:49 VOUCHER/CHECK REGISTER
FOR PERIOD 20
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONES-PD 010.4201.5403 98.36
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONE-RDA 284.4103.5403 42.41
98959 01/12/01 102007 VERIZON WIRELESS CELL PHONE-CHAVEZ 010.4430.5605 25.07 578.00
98961 01/12/01 090246 JOHN WALLACE & ASSOC. SEWER CONNECT. FEE STUDY 350.5403.7301 142.50
98961 01/12/01 090246 JOHN WALLACE & ASSOC. SEWER CONNECT. FEE STUDY 350.5403.7701 2,101.00
98961 01/12/01 090246 JOHN WALLACE & ASSOC. BIKEWAY PROJECT ONE 350.5606.7301 12.50
98961 01/12/01 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH 350.5607.7301 1,436.14
98961 01/12/01 090246 JOHN WALLACE & ASSOC. BRIDGE ST BRIDGE DECK REHAB 350.5608.7301 30.00
98961 01/12/01 090246 JOHN WALLACE & ASSOC. OAK PARK BLVD. WIDENING 350.5609.7301 431. 75
98961 01/12/01 090246 JOHN WALLACE & ASSOC. PAVEMENT MANAGEMENT SYSTEMS 350.5613.7701 618.75
98961 01/12/01 090246 JOHN WALLACE & ASSOC. BRISCO/I01 INTERCHANGE ALTS 350.5615.7301 1,712.97
98961 01/12/01 090246 JOHN WALLACE & ASSOC. EL CAMPO/101 INTERCHANGE ALTS 350.5616.7301 195.00
98961 01/12/01 090246 JOHN WALLACE & ASSOC. CENTRAL COAST TOWN CENTER 350.5617.7301 46.25
98961 01/12/01 090246 JOHN WALLACE & ASSOC. ROUTE 227 RELINQUISHMENT STUDY 350.5628.7701 227.50
98961 01/12/01 090246 JOHN WALLACE & ASSOC. FAIR OAKS RECON/VALLEY TO TRAF 350.5630.7301 2,840.05
98961 01/12/01 090246 JOHN WALLACE & ASSOC. TALLY HO RECON/227 TO LEPOINT 350.5631.7001 1,614.47
98961 01/12/01 090246 JOHN WALLACE & ASSOC. TALLY HO RECON/227 TO LEPOINT 350.5631.7301 5,993.80
98961 01/12/01 090246 JOHN WALLACE & ASSOC. TALLY HO RECON/227 TO LEPOINT 350.5631.7502 120.00
98961 01/12/01 090246 JOHN WALLACE & ASSOC. FAIR OAKS/VALLEY RD TRAFFIC SI 350.5636.7301 818.16
98961 01/12/01 090246 JOHN WALLACE & ASSOC. TRAFFIC LIGHT AT HALCYON 350.5637.7501 192.50
98961 01/12/01 090246 JOHN WALLACE & ASSOC. TRAFFIC WAY BRIDGE RAIL REPL 350.5644.7501 48.75
98961 01/12/01 090246 JOHN WALLACE & ASSOC. NEWSOM SPRINGS 350.5754.7701 357.05
98961 01/12/01 090246 JOHN WALLACE & ASSOC. GRAND RECON/PH.3 ELM/OAK PARK 350.5812.7501 2,758.75
98961 01/12/01 090246 JOHN WALLACE & ASSOC. SEWER MASTER PLAN 350.5814.7701 48.75
98961 01/12/01 090246 JOHN WALLACE & ASSOC. RESERVOIR NO 1 DESIGN 350.5903.7501 652.04
98961 01/12/01 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING SVCS 010.4301.5303 6,186.50 28,585.18
98962 01/12/01 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201.5601 22.27
98962 01/12/01 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201. 5601 22.27 44.54
98963 01/12/01 091026 WEST GROUP PAYMENT CTR. CA EVIDENCE CODE-2001 010.4201.5255 18.23 18.23
98964 01/12/01 102085 WILDFIRE SUPPLY LINE/COUPLING SET 010.4211.6201 2,370.64 2,370.64
98965 01/12/01 102162 WOLFING'S BACKGROUND & POLY-EKERT/MCFARLIN/STEARNS 010.4201. 5303 405.00
98965 01/12/01 102162 WOLFING'S BACKGROUND & BACKGROUND INVEST/TRAVEL-STEAR 010.4201. 5303 282.50
98965 01/12/01 102162 WOLFING'S BACKGROUND & BACKGROUND INVEST/REPORT-STEAR 010.4201.5303 450.00 1,137.50
98966 01/12/01 094146 ZUMAR INDUSTRIES STREET NAME SIGN BLANKS 220.4303.5613 484.23
98966 01/12/01 094146 ZUMAR INDUSTRIES STREET NAME SIGN BLANKS 220.4303.5613 461.18 945.41
TOTAL CHECKS 109,574.12
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
01/09/01 16:49 VOUCHER/CHECK REGISTER
FOR PERIOD 20
FUND TITLE AMOUNT
010 GENERAL FUND 56,987.00
011 PAYROLL CLEARING FUND 15,308.72
217 LANDSCAPE MAINTENANCE DISTRICT 127.84
220 STREETS FUND 2,083.45
225 TRANSPORTATION FUND 1,818.75
278 99-00 FED LOCAL LAW ENFORCE GT 119.32
284 REDEVELOPMENT AGENCY FUND 1,982.15
350 CAPITAL IMPROVEMENT FUND 22,519.93
612 SEWER FUND 5,669.31
640 WATER FUND 2,957.65
TOTAL 109,574.12
Attachment 5
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 12/22/00 TO 1/04/01
01/12/01
FUND 010 225,804.10 Salaries Full time 136,842.10
FUND 220 11,315.63 Salaries Part-Time 23,557.86
FUND 284 4,703.76 Salaries Over-Time 5,314.09
FUND 612 4,105.57 Holiday Pay 5,038.18
FUND 640 10,889.73 Sick Pay 3,419.29
256,818.79 Annual Leave Pay -
Vacation Buyback -
Vacation Pay 14,208.11
Comp Pay 3,220.81
Annual Leave Pay 6,675.32
PERS Retirement 15,467.89
Social Security 14,338.66
PARS Retirement 150.19
State Disability Ins. 652.33
Health Insurance 21,983.96
Dental Insurance 3,729.63
Vision Insurance 797.27
Life Insurance 548.10
Long Term Disability -
Uniform Allowance 400.00
Car Allowance 375.00
Council Expense 100.00
Employee Assistance -
Uniform Allowance -
Motor Pay -
Total: 256,818.79
8.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICESr;J
SUBJECT: CASH FLOW ANAL YSIS/APPROVAL OF INTERFUND ADVANCES
FROM THE WATER FACILITY FUND
DATE: JANUARY 23,2001
RECOMMENDATION:
It is recommended the City Council:
. Accept the November and December cash reports,
. Approve the interfund advances of $787,760 (November) and $650,640
(December) from the Water Facility Fund to cover cash deficits in other funds
as of November 30, 2000 and December 31, 2000.
FUNDING:
No outside funding is required.
Attachment
A - Cash Salance/lnterfund Advance Report for November 30, 2000.
S - Cash Salance/lnterfund Advance Report for December 31,2000.
-
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE / INTERFUND ADVANCE REPORT
At November 30,2000
Balance at Recommended Revised
Fund 11/30/00 Advances Balance
010 General Fund 235,780 235,780
210 Fire Protection Impact Fees 19,523 19,523
212 Police Protection Impact Fees 2,938 2,938
213 Park Development 248,044 248,044
214 Park Improvement 10,735 10,735
215 Recreation Community Center 620 620
217 Landscape Maintenance 24,085 24,085
220 Street (Gas Tax) Fund 83,265 83,265
222 Traffic Signalization 481,888 481,888
223 Traffic Circulation 425,549 425,549
224 Transportation Facility Impact 1,641,593 1,641,593
225 Transportation 14,523 14,523
226 Water Neutralization Impact 56,013 56,013
230 Construction Tax 206,835 206,835
231 Drainage Facility 10,611 10,611
232 In-Lieu Affordable Housing 81,225 81,225
241 Lopez Facility Fund 456,596 456,596
271 State COPS Block Grant Fund 113,402 113,402
272 Calif. LawEnf. Technology Grant 111,613 111,613
274 Federal Universal Hiring Grant (7,185) 7,185 0
277 98-99 Fed Local Law Enforcement Grant 102 102
278 99-00 Fed Local Law Enforcement Grant 9,915 9,915
284 Redevelopment Agency (161,241) 161,241 0
285 Redevelopment Set Aside 12,958 12,958
350 Capital Projects (619,334) 619,334 0
612 Sewer Fund 18,597 18,597
634 Sewer Facility 70,707 70,707
640 Water Fund 2,269,946 2,269,946
641 Lopez 793,721 793,721
642 Water Facility 1,516,847 (787,760) 729,087
751 Downtown Parking 28,963 28,963
760 Sanitation District Fund 163,205 163,205
Total City Wide Cash 8,322,039 0 8,322,039
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF NOVEMBER 30, 2000.
~/G2
...E4L -";1 ~ ~
nda K. Snodgras '1
Director of Financial Services
ATTACHMENT B
CITY OF ARROYO GRANDE
CASH BALANCE / INTERFUND ADVANCE REPORT
At December 31, 2000
Balance at Recommended Revised
Fund 12/31/00 Advances Balance
010 General Fund 1,073,057 1,073,057
210 Fire Protection Impact Fees 20,909 20,909
212 Police Protection Impact Fees 3,274 3,274
213 Park Development 253,702 253,702
214 Park Improvement 15,322 15,322
215 Recreation Community Center 887 887
217 Landscape Maintenance 26,547 26,547
220 Street (Gas Tax) Fund 85,463 85,463
222 Traffic Signalization 484,208 484,208
223 Traffic Circulation 428,756 428,756
224 Transportation Facility Impact 1,647,886 1,647,886
225 Transportation 14,706 14,706
226 Water Neutralization Impact 66,281 66,281
230 Construction Tax 208,035 208,035
231 Drainage Facility 12,540 12,540
232 In-Lieu Affordable Housing 81,225 81,225
241 Lopez Facility Fund 465,596 465,596
271 State COPS Block Grant Fund 113,402 113,402
272 Calif. Law Enf. Technology Grant 111,613 111,613
274 Federal Universal Hiring Grant (7,185) 7,185 0
277 98-99 Fed Local Law Enforcement Grant 102 102
278 99-00 Fed Local Law Enforcement Grant 9,915 9,915
279 00-01 Fed Local Law Enforcement Grant 12,322 12,322
284 Redevelopment Agency (171,259) 171,259 0
285 Redevelopment Set Aside 12,959 12,959
350 Capital Projects (472,196) 472,196 0
612 Sewer Fund 43,686 43,686
634 Sewer Facility 70,707 70,707
640 Water Fund 2,264,847 2,264,847
641 Lopez 343,149 343,149
642 Water Facility 1,521,947 (650,640) 871,307
751 Downtown Parking 26,434 26,434
760 Sanitation District Fund 67,787 67,787
Total City Wide Cash 8,836,624 0 8,836,624
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF DECEMBER 31, 2000.
~
S.c.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 12, 2000
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 7:00 P.M. Mayor Pro Tern Ferrara, Council
Members Runels, Dickens and Lubin, and City Manager Adams were present.
1. PUBLIC COMMENT:
None.
2. 'CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matter:
(a) CONTRACT PUBLIC EMPLOYEE PERFORMANCE EVALUATION
pursuant to Government Code Section 54957:
Title: City Attorney
3. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:35 P.M. to the regular City Council meeting of December 12,
2000.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
S:\Arroyo Grande\Closed Session\MINS\2000\Mins-SM 12-12-00.Corel Word Perfect 8
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 9, 2001
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 5:45 P.M. Mayor Pro Tem Ferrara, Council
Members Runels, Dickens and Lubin, City Manager Adams and City Attorney Carmel were
present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matter:
CONTRACT PUBLIC EMPLOYEE PERFORMANCE EVALUATION
pursuant to Government Code Section 54957:
Title: City Attorney
3. CLOSED SESSION ANNOUNCEMENTS:
Mayor Lady announced that there was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:00 P.M. to the regular City Council meeting of January 9,
2001.
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 9, 2001
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Lady called the Regular City Council meeting to order at 7:05 p.m.
2. ROLL CALL
City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara,
and Mayor Lady were present.
City Staff Present: City Manager Adams; City Attorney Carmel; Director of
Administrative Services Wetmore; Director of Building and Fire
Fibich; Director of Financial Services Snodgrass; Director of
Economic Development Sheeley; Director of Parks, Recreation,
and Facilities Hernandez; Community Development Director
McCants; Director of Public Works Spagnolo; Associate Planner
Heffernon; and Chief Building Inspector Schmidt.
3. FLAG SALUTE
Jack Gatz, President, Arroyo Grande Lions Club, led the Flag Salute.
4. INVOCATION
Pastor Ron Gerking, Seventh-Day Adventist Church, Arroyo Grande delivered the
invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Runels moved, Council Member Dickens seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived. .
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
None.
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 2
a. CONSENT AGENDA
Council Member Runels requested Item B.c. be pulled for separate roll-call vote.
Council Member Runels moved and Council Member Dickens seconded the motion to
approve Consent Agenda Items 8.a. through B.k., with the exception of Item B.c., with
the recommended courses of action:
a.a Cash Disbursement Ratification.
Action: Approved listing of cash disbursements for the period December 1,2000
through December 31,2000.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of
December 31,2000.
a.d. Minutes of the City Council Meeting of December 12, 2000.
Action: Approved as submitted.
a.e. Request for Authorization to Close Certain City Streets and Use City
Property for the Annual Strawberry Festival, Annual Easter in the Village,
and Annual Fourth of July.
Action: Adopted Resolution No. 3493 authorizing the closure of City streets and
use of City property.
a.f. City Hall Re-Roofing Project, Progress Payment No. 1 and Notice of
Completion.
Action: 1) Authorized progress payment in the amount of $37,716.15 to
Quaglino Roofing; 2) Directed staff to file a Notice of Completion; and 3)
Authorized release of the retention of $4,190.68, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
a.g. Fair Oaks AvenuelTally Ho Road Overlay Project, Project No. PW-2000-3,
Progress Payment No.5.
Action: Authorized progress payment in the amount of $14,650.88 to R. Burke
Corporation for work completed on the Fair Oaks Avenueffally Ho Road Overlay
capital improvement project.
a.h. Program Supplement Agreement for the Scenic Creekside Walk Through
the Historic Village of Arroyo Grande, Phase II.
Action: 1) Adopted Resolution No. 3494 authorizing the Mayor to execute the
Program Supplement Agreement No. MOOS; and 2) Directed the Director of
Administrative Services to submit Program Supplement Agreement No. MOOS
and authorizing Resolution to Caltrans.
a.i. Program Supplement Agreement for the Traffic Way Bridge Rail
Replacement Project.
Action: 1) Adopted Resolution No. 3495 authorizing the Mayor to execute the
Program Supplement Agreement No. M006; and 2) Directed the Director of
Administrative Services to submit Program Supplement Agreement No. M006
and authorizing Resolution to Caltrans.
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 3
8.j. Implementation of New State Minimum Wage Rate
Action: Adopted Resolution No. 3495 to increase wages for those part-time
positions that fall below the new State minimum wage.
8.k. Approval of Park and Ride Lot Lease Agreement.
Action: Approved the Park and Ride Lease Agreement with the California State
Department of Transportation (Caltrans) and authorized the Mayor to execute the
Agreement.
AYES: Runels, Dickens, Lubin, Ferrara, Lady
NOES: None
ABSENT: None
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
8.c. Adoption of Ordinance Establishing Maximum Building Size for
Commercial Uses. .
Recommended Action: Adopt Ordinance No. 522 C.S. establishing maximum
building size for commercial uses.
Council Member Dickens moved to adopt an Ordinance establishing maximum building
size for commercial uses. Mayor Pro Tem Ferrara seconded the motion, and on the
following roll-call vote, to wit:
AYES: Dickens, Ferrara, Lubin, Lady
NOES: Runels
ABSENT: None
There being 4 AYES and 1 NO, the motion is hereby declared to be passed.
9. PUBLIC HEARINGS
9.a. Consideration of Conditional Use Permit 00-015 to Construct an 84-room
Assisted Care Facility at 579 Camino Mercado (Horizon Senior Housing).
Associate Planner Heffernon gave the staff report. She gave an overview of the project
, stating that the proposed project was an 84-room assisted care facility approximately
100,000 square feet in size and would include a total of 50 parking spaces. She
explained that the Planning Commission discussed concerns about the project relating
to issues of pedestrian accessibility from the facility to the street, landscaping, building
height, traffic impacts, and affordable housing. She stated that conditions of approval
were added to the project to address pedestrian accessibility, landscaping, and
affordable housing. The Planning Commission recommended the City Council adopt a
Resolution approving Conditional Use Permit No. 00-15 subject to the conditions of
approval.
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 4
Council Member Dickens asked questions regarding Condition #43 and Mitigation
Measure #17 relating to the Vegetation Management Plan and what it included.
Associate Planner Heffernon explained that there was a significant amount of brush
located on a portion of the site that would be cleared away for fire prevention. She
stated that Condition #43 was added due to the high occupancy of the project and the
existing conditions of the topography at the location.
Council Member Dickens referred to Mitigation Measure #1 regarding neutralizing the
estimated increase in water demand created by the project. He asked how the funds
would be used to offset or mitigate the increase in water demand, if the applicant chose
to pay the in-lieu fee.
Director of Public Works Spagnolo responded that there were two options in utilizing the
in-lieu fees. One option was to identify a project, such as a reclaimed water line; or the
City could set up a program to conduct retrofits. He said that the City did not have
these programs set up yet. There was further discussion relating to the Water
Neutralization Program.
Council Member Dickens referred to Mitigation Measure #4 regarding drainage. He
asked if water run-off could be accommodated by existing facilities since there was not
a retention basin on the project site.
Associate Planner Heffernon replied that was correct.
Council Member Dickens asked about erosion control measures and, specifically, if the
City had an erosion control ordinance which should be referenced in the Resolution.
Director Spagnolo responded that the City has erosion control measures within the
grading ordinance.
Mayor Pro Tem Ferrara referred to the Traffic Study provided by Higgins & Associates
and clarified that the information was based on the trip generation rates published in the
Institute of Transportation Engineers (ITE), Trip Generation, 6th Edition. He said the
charts were developed based on information that was gathered in 1981 in Oregon and
questioned its relevance and usefulness in evaluating this project.
Mayor Lady opened the public hearing.
Steven Puglishi, Project Architect and representative for Horizon Senior Housing, spoke
in favor of the project. He stated that they had reviewed the staff report and they
agreed with the findings and conditions of approval for the project.
Chris Skiff, President - Horizon Senior Housing, spoke in support of the project. He
referred to Wyndam Residence on Elm Street, a 37 -room senior assisted living facility
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 5
that was built in the City several years ago, which has served a vital need in the City.
He explained that they had been looking for another site to build another type of senior
housing which was more affordable and had larger units. He stated that this project,
Arroyo Crest, would be a congregate care facility which would provide meals, maid
service, and transportation for its residents. He explained that they can lower their cost
to residents because 24-hour care was not provided. He stated that if someone needs
additional care, they may contract with a Home Health Agency that is located within the
building so that the resident is provided with the services they need. Mr. Skiff stated
that he felt the project meets the City's Development Code and General Plan objectives.
Council Member Runels asked if there would be someone on-site in case of an
emergency.
Mr. Skiff replied there would be a resident manager to respond to emergencies on-site.
Council Member Dickens asked what the cost range is expected to be.
Mr. Skiff responded that Wyndam, which is an assisted living facility, starts at about
$2,200 per month. He said units in the proposed facility would start at over $1,000 per
month. He said the larger 2-bedroom units would be between $2,000 and $3,000 per
month.
Council Member Dickens asked if the Wyndam residence was currently full.
Mr. Skiff responded that it was close to full; however it fluctuates as people move in and
out.
Ray Abdener, 955 Via Las Aguilas, stated his residence was about 400 feet from the
project and expressed concerns about traffic and on-street parking. He suggested
painting the curbs red for no parking on either side of the street and installing a signal at
the intersection of W. Branch and Camino Mercado. He expressed further concerns
regarding erosion, water run-off, and the height of the project. He commented that his
residence was the closest to the project and he did not receive notice from the City
regarding the project. He stated he was opposed to the project until these concerns
were addressed.
Stephanie Painter, 541 Mesa View Drive, spoke in support of the project. She stated
there was a need for more of this kind of senior housing in the City.
Phil Kolbo, 550 Via Vaquero, spoke in support of the project. He stated he owned the
commercial property just below the proposed project and lives in Phase I of Rancho
Grande. He said from his home, he would be able to see the entire project. He said the
project has merit for the community. He spoke of older people moving to the area, as
well as the need to retain the City's residents in the community as they get older and
need assistance. He acknowledged the traffic issue and stated that seniors would rely
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 6
more on public transportation. He said that the nature of this type of senior
development would help mitigate traffic impacts compared to that of a high-end
commercial project.
Laura Kierney, spoke on behalf of Mid State Bank, which is a commercial neighbor to
the project. She stated there was no objection to the project and commented that Mid
State was aware of the previous two projects completed by this developer which turned
out nicely and were well-conceived.
Hearing no further public comments, Mayor Lady closed the public hearing.
Council Member Lubin asked for clarification regarding viewshed. He stated he
understood that even though the proposed project was a three-story building, the
building falls below the terrain and was not three-stories above street level.
Associate Planner Heffernon replied that was correct.
Council Member Lubin expressed concern about the living costs for the seniors; agreed
with Mr. Abdener about the traffic problems on Camino Mercado, and supported any
efforts to address truck parking on the street. He stated he did not think the additional
trips to this type of facility would add significantly to any traffic issues on Camino
Mercado. He said he was in favor of the project.
Council Member Runels referred to the 15% slope at the entrance going up to the
parking lot and asked if there was any way it could be altered to lessen the grade.
Associate Planner Heffernon replied that it would be difficult without removing many oak
trees.
Council Member Runels referred to the run-off from the project and asked if it would go
down to the basin below Wal-Mart.
Director Spagnolo responded the deve~oper would be required to connect into an
existing catch basin that would lead to the open air basin located on W. Branch near St.
Patrick's cemetery.
Council Member Runels stated he supported the project.
Council Member Dickens stated there was a definite need in the community for senior
housing; however, he researched whether the City needed this type of senior housing
for individuals who are above the median income. He stated he had asked the Area
Agency on Agency how many requests it received for this type of facility and they
responded none. He said his research found there was a need for more affordable
housing for seniors and this type of project would be unaffordable for most senior
citizens who currently live here. He referred to statistics and demographics in the City's
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 7
Housing Element regarding seniors. He stated that there were two significant issues
that would need to be addressed prior to approval of the project and negative
declaration. He referred to Mitigation Measures #1 and 2 and stated there should be an
approved Water Neutralization Plan; and he referred to the Initial Study, Section Vl.e.
Transportation/Circulation, and said it should be marked as "Potentially Significant
Unless Mitigated" as it relates to hazards or barriers for pedestrians or bicyclists. He
requested that the language in Condition #19 be strengthened to include benches and
handrails. He stated that there should be more effort to address affordable senior
housing needs. Council Member Dickens stated the second significant issue is the
mass and size of the proposed project. He disagreed with Finding #2 in the resolution,
which states that the proposed use will not impair the integrity and character of the
district in which it is to be established or located. He addressed building height issues
and referred to the Development Code, which states the maximum building height will
be two-stories or 30 feet, whichever is less, and he felt that two-stories was less. He
said based on his concerns, he could not support the environmental determination or
the project.
Mayor Pro Tem Ferrara distributed handouts of photos depicting The Manse senior
housing facility on Marsh Street in San Luis Obispo. He referred to the 15% grade from
the sidewalk to the project and asked for clarification regarding the length of the
roadway from the sidewalk up to the project.
Associate Planner Heffernon replied it was approximately 300 feet.
Mayor Pro Tem Ferrara asked for clarification on how the Affordable Housing Ordinance
can be reconciled with the Land Use Element of the General Plan with regard to the
number of affordable units to be set aside, and also expressed concerns about the 15%
grade of the slope as it relates to Americans With Disabilities Act (ADA) requirements.
He commented that the project may meet ADA standards; however, it does not meet
the spirit of ADA. Mayor Pro Tem Ferrara also expressed serious concern about the
mass of the structure and referred to Land Use Element Policy 15 which limits the scale
of buildings within both the urban and rural portions of Arroyo Grande to low profile,
horizontal forms. He displayed photos of The Manse senior living facility which was
located on level ground and close to public transportation and pointed out the contrast
to this project's steep and potentially dangerous access. He agreed that there was a
need for senior housing in Arroyo Grande, however, he was concerned about the size,
scale, and location for this proposed project. He suggested that there were other areas
in the City more suitable for this type of project. Further, Mayor Pro Tem Ferrara
referred to the Level of Service standard for the City, and said he was not prepared to
validate the traffic study for this project. Based upon concerns for the safety of seniors,
traffic, and adherence with ADA, he stated he did not support the project in this location
at the proposed scale.
Mayor Lady said there was a need for affordable senior housing in the community;
however, he had concerns regarding the proposed project. He stated the street that
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 8
services the project would be impacted by significant development in progress on
James Way. He spoke of the number of projects that have been approved for that
locale, and expressed concern about the density, size, and location for this project. He
shared the same concerns regarding the results of the traffic study and the steep grade
to the project, and stated he did not support moving forward.
Council Member Lubin moved to adopt a resolution adopting a mitigated negative
declaration, instructing the Director of Administrative Services to file a Notice of
Determination, and approving Conditional Use Permit Case No. 00-015, located at 597
Camino Mercado, applied for by Horizon Senior Housing. Council Member Runels
seconded the motion, and on the following roll call-vote, to wit:
AYES: Lubin, Runels
NOES: Dickens, Ferrara, Lady
ABSENT: None
There being 2 A YES and 3 NOES, the motion failed.
Mayor Pro Tem Ferrara moved to tentatively deny the project and directed staff to return
to the Council at a future meeting with a supporting resolution for consideration.
Council Member Dickens seconded the motion, and on the following roll-call vote, to wit:
AYES: Ferrara, Dickens, Lady
NOES: Lubin, Runels
ABSENT: None
There being 3 AYES and 2 NOES, the motion is hereby declared to be passed.
9.b. Proposed Ordinance Amending Portions of Title 9 of the Municipal Code
Eliminating Mini-Storage as an Allowable Use in all Commercial Zoning
Districts.
Associate Planner Heffernon gave the staff report. She explained that the proposed
ordinance would eliminate mini-storage as an allowable use in all commercial districts,
but would continue to allow this use in Industrial districts.
Council Member Dickens asked for clarification regarding nonconforming uses and
stated there were quite a few areas in the Village with nonconforming uses.
Associate Planner Heffernon clarified that the current mini-storage businesses would be
considered legal nonconforming uses. Director McCants stated there was no
amortization provision in the Code that would require that the use be phased out over a
certain period of time.
Mayor Lady opened the public hearing.
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 9
A letter was received for the record from Kathleen Kuentzel, Property Manager for
Crocker's Locker, opposing the proposed ordinance.
Erik Justesen, RRM, spoke in opposition to the proposed ordinance. He requested
continuing self-storage as a conditionally permitted use. He said elimination of this use
removes the City's flexibility in evaluating projects on a case-by-case basis using the
conditional use process. He requested that due to the timing of filing applications for a
proposed self-storage business located at Grand Avenue and Courtland that this project
be exempt from the new ordinance should it be passed. He gave a brief overview of the
project as reviewed and amended as a result of recommendations made by the
Architectural Review Committee and Planning Commission. Mr. Justesen further stated
he had requested information regarding the fiscal implications of building a self-storage
versus an office building as it relates to the City's Redevelopment Agency (RDA). He
said development of the site will generate revenue that benefits the City. He urged the
Council to not eliminate this use categorically, and stated RRM had proposed
amendments to the City's Development Code regarding the regulation of self-storage
facilities.
Gary White, representing the Zaddie Bunder Trust, spoke in opposition to the proposed
ordinance. He said the City did not have enough industrial zoned property to locate
self-storage facilities. He referred to his project that was denied and explained that his
proposal was to expand an existing business that would double the capacity of the self-
storage and have a commercial business at the front of the property. He explained that
the commercial building would screen the storage units from Grand Avenue. He
reviewed the process used by the City in evaluating his project. He requested that his
project be exempt from the provisions of the ordinance if it was approved.
Stephanie Painter, 541 Mesa Drive, spoke in opposition to the proposed ordinance.
Hearing no further comments, Mayor Lady closed the public hearing.
Council Member Dickens commented that the Development Code currently
categorically eliminates many uses on commercial properties. He referred to the efforts
of the General Plan Update and stated that there would be public workshops coming up
to start looking at issues for Grand Avenue. He said he did not agree that the continued
use of mini-storage is one that will best utilize land on Grand Avenue. He supported the
proposed ordinance.
Council Member Runels stated he was concerned about eliminating the use in all
commercial zones.
Council Member Lubin commented that public workshops are going to be held soon to
find out what is more desirable on Grand Avenue. He said he was not in favor of metal-
sided storage units on Grand Avenue facing the street; however, he was in favor of
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 10
increased restrictions on self-storage uses. He proposed postponing consideration of
the ordinance until after the Grand Avenue Corridor Master Plan public workshops.
Mayor Pro Tem Ferrara stated there was a certain degree of clarification based on what
the previous surveys showed. He said the three things that the community wanted for
Grand Avenue was for it to be more pedestrian oriented/friendly; have a common
architectural theme; and have more convenient shopping. He agreed that there was
need for more clarification and definition and that was why there will be a series of
workshops. He addressed comments made by Mr. Justesen regarding tax increment
for the Redevelopment Agency. He said there were other ways to optimize the limited
land on Grand Avenue. He also commented on the City's approach to build-out and
how land is at a premium. He wondered if the City wanted to devote what land it has
left to services that are available in adjacent communities. He supported approval of
the Ordinance.
Mayor Lady said he was in favor of the ordinance; however, he acknowledged Council
Member Lubin's comments regarding the upcoming workshops. He said he was in
favor of postponing consideration of the ordinance until after the workshops.
Council Member Lubin moved to postpone any action on the proposed ordinance until
60 days after the Grand Avenue Corridor Master Plan public workshops. Council
Member Runels seconded the motion, and on the following roll-call vote, to wit:
AYES: Lubin, Runels, Ferrara, Lady
NOES: Dickens
ABSENT: None
There being 4 AYES and 1 NO, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
None.
12. COUNCIL COMMUNICATIONS
- Council Member Dickens stated he had noticed deterioration in the use of the
Design Guidelines for the Village. He referred specifically to the Prudential Hunter
Realty sign at the Village Centre and requested that Council ask staff to bring back
the issue of the sign. Following discussion, there was consensus of the Council to
direct staff to prepare a report outlining the background of the Prudential Hunter
sign; and further directing staff to bring an item forth at a future Council meeting to
review the Design Guidelines for the Village.
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 11
- Mayor Pro Tem Ferrara referred to a modification Trader Joe's made to its building
in order to store pallets and other market related materials. He suggested that there
. should be more detail on the screening to make it more visually appealing. He
requested staff prepare a simple rendering showing a screen or trellis to close the
opening at the top. Following comments, there was consensus of the Council to
direct staff to prepare a draft rendering for review.
- Council Member Lubin requested direction regarding his authority and responsibility
while serving on the regional commissions he has been appointed to. Mayor Lady
advised that Council Members who are appointed to serve on regional commissions
act as a representative of the City and are given broad voting rights. He explained
that Council Members have the opportunity to provide Council reports regarding
action of their appointed commissions on a monthly basis.
- Council Member Runels gave an update on the Santa Maria water litigation, stating
that a ruling is expected within 30 days on whether the northern county cities will be
excluded from the lawsuit.
- Council Member Runels reported that the bid had not yet been awarded for the
Lopez Dam Retrofit project due to some habitat concerns expressed by U.S. Fish
and Wildlife.
- Mayor Lady stated he had been contacted by the City of Pismo Beach Mayor to
request consensus from the Council regarding sharing of Fire Department
resources. Following discussion, there was Council consensus to direct staff to
schedule a joint meeting with the City Councils of Arroyo Grande, Pismo Beach,
Grover Beach, and the Oceano Community Services District Board of Directors to
discuss interest in studying potential joint efforts for fire department services.
- Mayor Pro Tem Ferrara requested full clarification on the Council's parliamentary
procedure. City Manager Adams suggested bringing the issue back as an
informational item and requesting direction.
13. STAFF COMMUNICATIONS
None.
14. ADJOURNMENT
Mayor Lady adjourned the meeting at 9:55 p.m. to the next Regular City Council
meeting of January 23, 2001.
CITY COUNCIL MINUTES
JANUARY 9, 2001
PAGE 12
Michael A. Lady, Mayor
ATTEST:
Kelly Wetmore, Director of Administrative Services/
Deputy City Clerk
B.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: REPORT ON PROJECT DEVELOPMENT (AB-1600) FEES
DATE: JANUARY 23,2001
RECOMMENDATION:
It is recommended that the City Council accept and file the attached report on the
receipt and use of AB-1600 fees during the fiscal year ending June 30,2000.
FUNDING:
There is no fiscal impact from this action.
DISCUSSION:
Government Code Section 66000 et seq. requires local agencies to provide an accounting
of fees charged for development projects. These requirements were expanded in January
1989 for AB 1600 fees and in January 1997 under SB-1693 legislation.
The basic accounting and reporting responsibilities require the City to provide a detailed
reporting of the development fees every five years (beginning with FY 1997-98). The
City complied with this five year reporting requirements in January 1999. However, in an
effort to provide ongoing financial information and disclosures, this report is provided as
a yearly supplement.
The City must comply with two basic requirements. First, the City must report findings
on the amount collected for each fee, the use of the fees, and any unexpended portion
at year-end. After the first report on collections and expenditures up to June 30, 1998,
the City is required to report every five years thereafter. These findings must:
1. Identify the purpose for the fee;
2. Demonstrate a reasonable relationship between the fee and the purpose for
which it was charged;
3. Identify all sources and amounts of funding anticipated to complete financing
of incomplete improvements;
4. Designate the approximate dates on which these funding sources are
expected to be deposited into the appropriate account or fund.
When sufficient funds have been collected to complete financing or public
improvements are in progress but not completed, the City has 180 days to identify an
REPORT ON PROJECT DEVELOPMENT (AS1600) FEES
PAGE 2
approximate date by which the construction of the public improvement will begin or be
completed.
The second requirement provides that the City shall establish separate capital facility
accounts for each improvement funded by project development fees. Interest shall be
earned and recorded in each account. The City is required to make available to the
public the following information:
1. A brief description of the type of fee in the account.
2. The amount of the fee.
3. The account's beginning and ending balance.
4. The amount of fees collected and the interest earned.
5. A description of the improvements on which the funds were expended and the
amount expended on each improvement including the percentage of the
improvement funded with development fees.
6. An approximate date by which the construction of a public improvement will
begin if the City determines that sufficient funds have been collected to
complete financing on the incomplete improvement.
7. A description of each interfund transfer or loan made from the account.
8. The amount of any refunds.
Attached to this staff report is the required financial information as of June 30, 2000
(Attachments A-E). The information consists of beginning and ending fund balances for
each fee charged by the City, including interest earned, and details of all expenditures
made from these sources. The information in the Attachments agrees with the yearly
audited financial records.
There are five actiive fees identified as subject AS 1600 requirements. Three of the five
fees have were reported in January 1999 complying with the five-year reporting
requirement. Those three fees are the Traffic Signalization Fees, the Transportation
Facility Impact Fees, and the Drainage Facility Fees. The remaining two development
fees were established last year and are not required to report financial activity at this
time. The remaining two fees are the Fire Protection Fee and the Police Protection Fee.
A one-page summary of financial activity for the two fees (Attachment E) is attached for
information.
The City utilized the following funds to track development related fees:
. Traffic Signalization Fund (Fund 222)
Ordinance 346 was adopted in May of 1986 as a mechanism for assessing
fees on new developments in proportion to the amount of anticipated traffic
generated by a given development. The fees were restricted for funding the
construction of traffic signal systems, signing, and other traffic control
devices. This development fee came under Government Code Section 66000
in January 1989, when AS-1600 fees were recognized.
REPORT ON PROJECT DEVELOPMENT (AB1600) FEES
PAGE 3
. Transportation Facility Impact (Fund 224)
The fund was established in January 1994 to track fees paid by developers
for the construction of improvements to streets throughout the City. When a
project serves both new and existing development, only the portion related to
new development is charged against this fund.
. Drainage Facility Fund (Fund 231)
This fund was established in January 1986 to track fees collected from
developers to acquire and construct drainage facilities with a designated
drainage zone attributable to new development. This development fee came
under Government Code Section 66000 in January 1989, when AB-1600 fees
were recognized. As with the Transportation Facility Impact fees, when a
project serves both new and existing development, only the portion related to
new development is charged against this fund.
. Fire Protection Fund (Fund 210)
The Impact Fee study of March 2000 instituted the Fire Protection Fee. This
fee is to be used for facilities to house fire fighting personnel and equipment
serving future development. This fee was required to following AB-1600 fee
regulations upon implementation.
. Police Protection Fund (Fund 211)
The Police Protection Fund was established in March 2000 to account for
monies collected from new development for the expansion of police facilities.
This fee was required to following AB-1600 fee regulations upon
implementation.
The City utilizes fund accounting to segregate development related fees from other City
revenues. Although the City pools its cash for investment purposes, interest income is
allocated to each of the six funds based on their respective cash balances.
Staff examined the accounts to determine if any development fees collected between
January 1990 and June 30, 2000 remained unexpended. It was determined that all
Transportation Facility Impact fees and Drainage Facility Fees have been expended
within the time period. However, sufficient funds have been accumulated in the Traffic
Signalization Fund for two traffic signals. The Capital Improvement Program has
included $325,000 for the construction of a traffic signal at Fair Oaks and Valley Road
and the replacement of a signal at Grand Avenue and Halcyon Road. Therefore, no
additional findings are required. The remaining two funds, the Fire Protection fund and
Police Protection fund, have been in existence for less than five years and are not
required to be expended.
Staff Report: AB-1600Status Report 99-00.Rpt.doc
REPORT ON PROJECT DEVELOPMENT (AB1600) FEES
PAGE 4
The attachments to this report are as follows:
. Attachment A - Traffic Signalization Fund history for a ten year period from
Fiscal Year 1990-91 through Fiscal Year 1999-00.
. Attachment B - Seven year history for Fiscal Year 1993-94 through Fiscal
Year 1999-00 for the Transportation Facility Impact Fund.
. Attachment C - The Drainage Facility Fund history for a ten year period from
Fiscal Year 1990-91 through Fiscal Year 1999-00.
. Attachment D - This schedule, which is not required by the Government
Code, summarizes the fees received and expended for the three funds since
either the inception of the fund or the date AB-1600 became effective,
January 1, 1989. This schedule demonstrates that the City is actively using
the fees collected for the intended purposes.
. Attachment E - The revenues, expenditures, and changes in fund balance for
the two development fee funds not required to report findings this fiscal year.
AL TERNA TIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
Staff Report: AB-1600Status Report 99-00.Rpt.doc
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8.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES o/!.
SUBJECT: IN-LIEU FEE FOR OFF-STREET PARKING ADJUSTMENT
DATE: JANUARY 23,2001
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving an
adjustment to the in-lieu fees for off-street parking in the Parking and Business
Improvement area of the Village.
FUNDING:
The adoption of the attached Resolution is not expected to materially affect the
revenues received in the Downtown Parking Fund.
DISCUSSION:
Ordinance 489 C.S. established the option of payment of an in-lieu fee for off-
street parking spaces in the Parking and Business Improvement Area of the
Village. The Ordinance further specified that the in-lieu fee shall be adjusted
each December 31st according to the corresponding annual increase or decrease
in the Engineering News Record Construction Cost Index (ENR).
The calculation has been completed for the December 31, 2000 adjustment.
Pursuant to Ordinance No. 489 an adjustment is warranted. The calculation
shown below provides documentation that a 2.55% increase in the ENR warrants
an increase in the in-lieu fees to $3,758 from $3.665.
Overall Index ENR Index
ENR at December 2000 6283
ENR at December 1999 6127
Change 156
Percent Increase 156/6127 = 2.55%
Warranted Chanae in Fee
Current Fee $3.665
2.55% Increase 93
Updated Fee $3.758
Financial Svcs: Finance Issues: Parking In-Lieu
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE SETTING FORTH THE AMOUNT
OF THE IN-LIEU FEE FOR OFF-STREET PARKING IN
THE PARKING AND BUSINESS IMPROVEMENT AREA
OF THE VILLAGE
WHEREAS, the City Council adopted Ordinance 489 C.S. establishing the option of
payment of an in-lieu fee for off-street parking spaces in the Parking and Business
Improvement Area of the Village (hereinafter referred to as. the "Village Improvement
Area") and provides for the setting of in-lieu fee amounts by resolution of the City
Council; and
WHEREAS, the City has conducted a study which estimates the cost of off-street
parking improvements in the Village Improvement Area; and
WHEREAS, the City Council may, by resolution, establish fees pursuant to the above
referenced Ordinance.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts the fee set forth in Exhibit "A" attached hereto and incorporated
herein by this reference as though set forth in full. This Resolution shall take effect sixty
(60) days after its adoption per Government Code Section 66017.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day
of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~~~
STEVEN ADAMS, CITY ftifANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
8.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: ANNUAL ADJUSTMENT OF IMPACT FEES
DATE: JANUARY 23,2001
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving an
adjustment to the City's Impact Fees.
FUNDING:
The adoption of the attached Resolution will increase the Impact Fees charged for new
development projects in 2001. The revenue generated from this increase is dependent
on the amount of new development in the community during the coming year.
DISCUSSION:
In order that Impact Fees remain current with inflation, Section 3-2.604 of the Arroyo
Grande Municipal Code states that the fees shall be adopted by resolution and shall be
adjusted each January by the Engineering News Record Construction Cost Index.
The calculation specified in Section 3-2.604 adjusts the fees as follows:
Factor = 1 + (Current Index) -(Index at Date of Adoption of Ordinance)
(Index at Date of Adoption of Ordinance)
The calculation is as follows:
1.0496 = 1 + 6283 - 5986
5986
The 1.0496 factor is multiplied by the adopted March 2000 Impact Fees shown on the
next page.
ANNUAL ADJUSTMENT OF IMPACT FEES
Page 2
ImDact Fees AdoDted in March 2000
Dev. Fire Police Community Park Traffic Total
Development Type Units Protection Facilities Center Improvemt Signals Fees
Agricultural Acre $ - $ 89 $ - $ - $ 89
Residential-Estate DU 2,886 24 89 1,529 509 5,036
Resi denti al-HiIIsi de/Rural DU 1,154 24 89 1,529 424 3,220
Residential-Suburban DU 462 24 89 1,529 424 2,527
Resi dential-Singl e-F amilyNillage DU 231 56 89 1,529 424 2,328
Residential-Planned Development DU 381 78 89 1,529 424 2,501
Residential-M ulti-F amily DU 104 127 63 1,092 297 1,684
Commercial-General Acre 1,154 4,155 20,800 26,109
Commercial-Village Acre 1,154 2,434 20,800 24,389
Commercial-Highway Acre 1,154 2,304 13,584 17,042
Office-Professional Acre 1,154 119 9,169 10,442
Indusbial-Ught Manufacturing Acre 1,154 66 5,094 6,314
The attached resolution, which details the amount of each Impact Fee separately, is
combined into the following table.
UPDATED FEES - JANUARY 2001
Dev. Fire Police Community Park Traffic Total
Development Type Units Protection Facilities Center Improvemt Si gnals Fees
Agricultural Acre $ - $ - $ 93 $ - $ - $ 93
Resi dential-Estate DU 3,029 25 93 1,605 535 5,287
Resi dential-HiIIside/Rural DU 1,212 25 93 1,605 446 3,380
Residential-Suburban DU 485 25 93 1,605 446 2,653
Resi dential-Single-FamilyNillage DU 242 59 93 1,605 446 2,444
Residential-Planned Developmen DU 400 82 93 1,605 446 2,625
Resi dential-Multi-Family DU 109 134 66 1,146 312 1,767
Commercial-General Acre 1,212 4,361 - 21,832 27,404
Commercial-Village Acre 1,212 2,555 - 21,832 25,599
Commercial-Highway Acre 1,212 2,417 - 14,258 17,887
Office-Professional Acre 1,212 125 - 9,624 10,961
Industrial-Ught Manufacturing Acre 1,212 69 - 5,347 6,627
The increase per fee ranges from $4 for Agricultural Development to $1,295 for General
Commercial Development.
Based on the above calculations, staff recommends that the Impact Fees, established
by Resolution 3438, be adjusted.
AL TERNA TIVES:
The following alternatives are provided for City Council consideration:
- Approve staff recommendation;
- Deny staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING DEVELOPMENT
IMPACT FEE AMOUNTS
WHEREAS, the City Council adopted Ordinance 515 C.S. establishing Development
Impact Fees for Fire Protection, Police Facilities, Community Centers, and Park
Improvements; and
WHEREAS, the City Council adopted Ordinance 461 C.S. establishing Traffic Mitigation
Impact Fees for all new development; and
WHEREAS, the City Council adopted Ordinance 346 C.S. establishing Traffic
Signalization Development Fees for construction of traffic signals as a result of
additional vehicular traffic generated by new and additional residential, commercial, and
industrial development within the City; and
WHEREAS, the City Council may by resolution establish fees pursuant to the above
referenced Ordinances;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby adopts the fees set forth in Exhibit "A" attached hereto and incorporated
herein by this reference as though set forth in full. This Resolution shall take effect sixty
(60) days after its adoption per Government Code Section 66017.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day
of ,2001.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
,~~)
STE EN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT "Au
Definitions:
Development Tvpes -Residential and commercial development divided into sub-
categories.
Units of Development - A standard measure of the cost to provide services. The
acre is the fundamental unit measure, which is divided into a smaller component,
the dwelling unit (DU).
Asset Cost Per Acre - The calculated cost to provide additional services/facilities
to new development.
Calls Per Unit - The number of yearly additional police calls generated by new
development.
Facility Cost Per Call - The cost per call to expand current police facilities to
accommodate new development.
Persons Per Unit - The number of persons expected to reside in the unit of
development.
Costs Per Capita - The cost of new or additions to the current community center,
on a per person basis, to maintain the current level of service of recreation
facilities.
Impact Fee Per Unit - The fee to be levied per unit of development in order to
recover future cost of new or expanded facilities.
(a) Fire Protection Fees:
Impact Fees Der Unit of DeveloDment-Fire Protection
Development Units of Acres Asset Cost Impact Fee
Type Development Per Unit Per Acre Per Unit
Residential-Estate Acre 2.50 $1,211.67 $3,029.17
Residential-Hillside/Rural DU 1.00 1,211.67 1,211.67
Residential-Suburban DU 0.40 1,211.67 484.67
Residential-Single-F amilyNillage DU 0.20 1,211.67 242.33
Residential-Planned Developmen DU 0.33 1,211.67 399.85
Residential-Multi-F amily DU 0.09 1,211.67 109.05
Commercial-General Acre 1.00 1,211.67 1,211.67
Commercial-Village Acre 1.00 1,211.67 1,211.67
Commercial-Highway Acre 1.00 1,211.67 1,211.67
Office-Proffessional Acre 1.00 1,211.67 1,211.67
Industrial-Light Manufacturing Acre 1.00 1,211.67 1,211.67
(b) Police Facility Fees:
Impact Fees per Unit of Develo ment-Police Facility Fees
Development Units of Calls Facility Cost Impact Fee
Type Development Per Unit Per Call Per Unit
Residential-Estate DU 0.25 $ 101.15 $ 25.29
Residential-Hillside/Rural DU 0.25 101.15 25.29
Residential-Suburban DU 0.25 101.15 25.29
Residential-Single-F amilyNillage DU 0.58 101.15 58.67
Residential-Planned Developmen DU 0.81 101.15 81.93
Residential-Multi-F amily DU 1.32 101.15 133.52
Commercial-General DU 43.11 101.15 4,360.57
Commercial-Village Acre 25.26 101.15 2,555.05
Commercial-Highway Acre 23.90 101.15 2,417.48
Office-Proffessional Acre 1.24 101.15 125.43
Industrial-Light Manufacturing Acre 0.68 101.15 68.78
(c) Community Center Fees:
Impact Fees per Unit of Develo pment-Community Centers
Development Units of Persons Costs Per Impact Fee
Type Development Per Unit Capita Per Unit
Agricultural Acre 2.80 $ 33.21 $ 92.99
Residential-Estate DU 2.80 33.21 92.99
Residential-Hillside/Rural DU 2.80 33.21 92.99
Residential-Suburban DU 2.80 33.21 92.99
Residential-Single-F amilyNillage DU 2.80 33.21 92.99
Residential-Planned Developmen DU 2.80 33.21 92.99
Residential-Multi-F amily DU 2.00 33.21 66.42
(d) Park Improvement Fees:
Impact Fees per Unit of Development-Park Improvement Fees
Development Units of Persons Cost Per Impact Fee
Type Development Per Unit Capita Per Unit
Residential-Estate DU 2.80 $ 573.08 $ 1,604.63
Residential-Hillside/Rural DU 2.80 573.08 1,604.63
Residential-Suburban DU 2.80 573.08 1,604.63
Residential-Single-FamilyNillage DU 2.80 573.08 1,604.63
Residential-Planned Developmen DU 2.80 573.08 1,604.63
Residential-Multi-F amily DU 2.00 573.08 1,146.16
(e) Traffic Signalization Fee:
Impact Fees per Unit of Development-Traffic Sienals
Development Units of Pk Hr. Trips Cost Per Impact Fee
Type Development Per Unit Pk Hr. Trip Per Unit
Residential-Estate DU 1.20 $ 445.56 $ 534.67
Residential-Hillside/Rural DU 1.00 445.56 445.56
Residential-Suburban DU 1.00 445.56 445.56
Residential-Single-F amilyNillage DU 1.00 445.56 445.56
Residential-Planned Developmen DU 1.00 445.56 445.56
Residential-Multi-Family DU 0.70 445.56 311.89
Commercial-General DU 49.00 445.56 21,832.20
Commercial-Village Acre 49.00 445.56 21,832.20
Commercial-Highway Acre 32.00 445.56 14,257.77
Office-Proffessional Acre 21.60 445.56 9,623.99
Industrial-Light Manufacturing Acre 12.00 445.56 5,346.66
8.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER#-
SUBJECT: COUNCIL APPOINTMENTS TO VARIOUS BOARDS AND
COMMISSIONS
DATE: JANUARY 23, 2001
RECOMMENDATION:
It is recommended the Council:
1. Approve the appointments to various Boards and Commissions pursuant
to the attached lists; and
2. Approve the recommendation of Council Member Jim Dickens to appoint
Tim Brown to the Planning Commission, replacing Martin London.
FUNDING:
There is no fiscal impact.
RECOMMENDATION:
On January 14, 1997, the City Council adopted Ordinance No. 481 C.S.
amending the composition of applicable Commissions and Boards from seven to
five members and adopted Resolution No. 3192 establishing Council policy as it
relates to the appointment procedure to various Commissions and Boards. The
Ordinance states that the Mayor and each respective member of the Council
shall appoint a representative to the various Commissions and Boards subject to
the approval by a majority of the Council. All Commission and Board members
serve at the pleasure of the Council.
Council Members have solicited applicants to serve on the various Commissions
and Boards. The recommended appointments of each respective Council
Member are attached. Although not required under the Ordinance or
Resolution, the applicants have submitted Reservoir of Citizens to Serve forms.
In addition, Council Member Dickens' current appointment to the Planning
Commission, Martin London, has submitted his resignation. Therefore, Council
Member Dickens is recommending the Council approve the appointment of Tim
Brown to the Planning Commission, replacing Mr. London.
MAYOR LADY
RECOMMENDED APPOINTMENTS
. PLANNING COMMISSION JIM GUTHRIE
. TRAFFIC COMMISSION KIRK SCOTT
. PARKS AND RECREATION
COMMISSION - PENDING -
. SENIOR ADVISORY
COMMISSION MARILYNN FAIRBANKS
. DOWNTOWN PARKING
ADVISORY BOARD MARK CLARK
. ARCHITECTURAL REVIEW
COMMITTEE CHET KIELAN
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
,/ Planning Commission RECEIVED ,._
Parks and Recreation Commission Y ,...... ^RROYO r," '!.fl-
- C iT li r , .), \...., "
Traffic Commission , .. Yea:-> Lived in Arroyo Grande I 'It'" q mo~
_ Senior Advisory Commission 00 OcC - () AI-! 8. 48 RegIstered Voter of Arroyo Grande
_ Special Committees (Architectural Review, etc.) Yes-L- No_
NAME -.SA MG 5 R. G u th\'""i~
HOME ADDRESS 51y 5 +Q. r Il',3 h t La YI e.. PHONE ~ 7 ~ - B <-/ 15
PRESENT PRESENT
EMPLOYER ..5r'1<1 Ictb5 1 V\ V\ POSITION GenerA I ~(( 'i e,.y-
OFFICE BUSINESS
ADDRESS .;t '7 0 ~C:; 5p4qla5~ Dr-I've P. 5. TELEPHONE 7'13~LJ855
EDUCATIONAL BACKGROUND
High sChoOI--L4uJA L T CollegeUtS At-.! T A "BA R B~
ADDITIONAL EDUCATIONAL INFORMATION
~~+;+I~J Jk~1 Ad vn; t1'15+va.. fion (C./iA)
COMMUNITY AND CIVIC INTERESTS
E (' nlJOm Ie. De. ve-/Q /J;n e.n t
,
A P-Po yo d /J h / e. iI-ou~/n1
J..on1 t<an9~ jJ /4I1n/nJ
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. M ~ l<.e.. LAb,! 730 Oak L e.4 f 6'~G(~
2. JA~ Sc.o+-t 520 \/,"0.. Vaq,uevo
3. }JAfJe.~ ?ARKe.v- /I;J. 7 Va. Y'd Loomi s
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Yes / No -
Yes - No -
Yes - No -
Yes - No -
Yes - No -
Date /OJ. ~ 0(0 - 00
The Arr Grande ity Council requests information about your interest (and education, if applicable), in serving on
a com ssion or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such information on the reverse side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
..
CITY OF ARROYO GRANDE
RESERVOIR OF CmZENS TO SERVE
. . . R;:CEi'JED
- Plannrng CommIssIon " ~." 0= APDO"O G~ ~"O':" -?
~Parks and Recreation Commissiorl I i 1 .\h' { ,\.'\1..... Years Uved in Arroyo Grande ,<.,
-L Traffic Commission a" JII! ? Q f ~ i C:: t:; I Registered Voter of Arroyo Grande
_Senior Advisory Commission )0 (,,1:.. ,"-v ~;:.I -' v Yes...x... No_
_ Special Committees O.e. Teen Advisory, Architectural Advisory, etc.)
NAME }//tff' S"'Co7T
HOME ADDRESS Scl. () V/J1 VA OVEJ( 0 A. C. PHONE' L/J::> /- 4#.:?S-
PRESENT ~ PRESENT
EMPLOYER 'L'TI /f,f,.t> POSITION
OFFICE BUSINESS
ADDRESS TELEPHONE
EDUCATIONAL BACKGROUND
High School "c.4IR/J~lhvr /TIt 11- PI} Y?'l))/ 011/0 CollegeBA. -011/0 ..5T/Jre M/V€tfSJ7 Y
ADDITIONAL EDUCATIONAL INFORMATION
LfC~AlJE LJ I6/fL CS'/A'/c g"fa)!lj - 5r~7E tJr C~L/~.
COMMUNITY AND CIVIC INTERESTS
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. VEL .4/1/IJEY /99 t//I/ 3/lA/~()L.~'<O /l.&.
2. 'nNY ~EIf,f/Jt<1J 7S'l VIIJ $1)A/.odLE~lJ 4,C.
3. /tJ11 r/JLGL~T /O/S 1'J~,ffJ()/JI J,//J Y Il,c.
ARE YOU WILLING TO SERVE ON THE COMMISSION MEETING TIMES SHOWN BELOW:
Planning Commission, Rrst and Third Tuesday of each month, 7:30 p.rn. Yes--.: No_
Parks and Recreation Commission, Third Wednesday of each month, 6:00 p.m. · Yes v No_
Traffic Commission, Monday Previous to third Tuesday of each month, 7:30 p.m. Yes_ No_
Senior Advisory Commission, Rm Wednesday of each month, 7:00 p.rn. Yes_ No_
Special Committee (I.e. Teen Advisory, Architectural Advisory, etc.), Various
meeting times and dates . Yes_ No_
Sl9naW~ .~ / &- Doi. p;/9?
The Arroyo Grande City Council requests information about your interest, (and education, if applicable) in ~erving on a commission.
specifically your comments and views relative to the role and responsibilities of the Planning Commission, Parks and Recreation
Commission, Traffic Commission, Senior Advisory Commission or a Special Committee. Please note such information on the reverse
side of this form. Thank you ~or your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (011Z?1i17)
, "
CITY OF ARROYO GRANDe .
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission RECEIVED Years lived in Arroyo Grande 7 ~.
Parks and Recreation Commission CITY OF ARROYO GRANDE
-
Traffic Commission Registered Voter of Arroyo Grande
~ Senior Advisory Commission 97 FE8 21 PH L1: 44 YeS---A- No_
_ Special Committees ~.e. Teen Advisory, Architectural Advisory, etc.) NAME 'pJtU.~~4;ff~ ~AU-~~j .
HOME ADDRESS, '6 cf ( ~ / -tJ/1 ' . PHONE Ift?,- .z;;L~~
PRESENT . ____ ~~ PRESENT ._
EMPLOYER POSITION
OFFICE BUSINESS
ADDRESS TREPHONE
EDUCATION.A.L 8.4,CKGROIJND ..
H!gh School ~1~ 'U-,~.~ College . ..--.....--........--...--.-
ADDITIONAL EDUCATIONAL INFORMATiON
COMMUNITY AND CIVIC INTERESTS ~,/11~ a. f ~ II-'^r' ~~ ' . . '
(1=" ~~__~"~. (a~~'f%~)
S~~. ~~~ '.
B~:teV ~ i~ ~ c9~ - rr~~"~
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. '1(av,' ~ 1~7 G~A'r ~ - tC-tf';,
f)-~ rr- ~ . f/
2. f ",(" :OZ:~~_ a4
3. B ~ ~ .~t( t1~ .
ARE YOU WILLING TO SERVE ON THE COMMISSION MEETING TIMES SHOWN BELOW:" .
Planning Commission. First and Third Tuesday of each month, 7:30 p.rn. Yes_ No
Parks and Recreation Commission. Third Wednesday of each month, 6:00 p.m. Yes No_
Traffic Commission, Monday Previous to Third Tuesday of each month; 7:30 p.rn. Yes_ No_
Senior Advisory Commission, First Wednesday of each month. 7:00 p:rn. Yes~ No_
Special Committee (Le. Teen Advisory, Architectural Advisory, etc.), Various
meeting times and ,dates Yes_ No_
S'gna'... ~~~ ~~ Date r20 ~;f- 91 .
The Arroyo Grande City Council requests information about your interest. (and education, if applic:able) in serving an a commission,
specifically your comments and views relative to the role and responsibilities of the Planning CommiSsion, ?a.rl<:s and Recreation
Commission, Traffic Commission. Senior Advisory Commission or a Spedal Committee. ,P!easa note such irtfarmatioo <m the reveese
side of this form. Thank you for your interest.
, THIS FORM IS A MATTER OF PUBLIC RECORD
IF AP~OINTED. COMPLETION OF A ~TATE CONFUCT OF INTEREST FORM IS REQUIRED
~ .-
CI T Y '0 F ARROYO G RAN D E
RESERVOIR OF CITIZENS TO SERVE
_Parks and Recreation Commission Driver's License No.NS/~ 7-Y/K'
_Planning Commission Years Lived in Arroyo Grande .3
~Parking and Traffic Commission Registered Voter of Arroyo Grande
YES - NO V-
_Special Committee ITHIS FORM IS A MATTER OF PUBLIC RECORD,I
9; Mrs. ; Miss ,/'1;?A"~k C..;t' A A' /("
(Pl~ase circle one) RESIDENCE
HOME ADDIlESS3~A'J .s~AN~"""N -LA-vE. /!1A'A'~vo c::;.~.AI'''N?~ ~A PHONE ~r/- YC1 .y.y
MARITAL STA1US ~A~~/E,e1 NUMBER OF CHILDREN .:2.
PRESENT PRESENT
EMPLOYER.r"~~r - ~A;I('K CL~.;t'k C~.K POSITION 6J A-'...v G At' - C ~.,ri? ;
OFFICE BUSINESS ,
ADDRESS 3/2. ~.#.J''7 .-d~NNCH ' -9tf'/- '1-' 9P '7 0
TELEPHONE ,
,d~""'art1 6-,,<;P,y,~ CA
EDUCATIONAL
BACKGROUND High Schoo~.oCIr CcL~"_f College C/NofY, o,c- c/'l, -L?.K';I(IK"<!F.4~V
CoL~~"".A:1
ADDITIONAL
ED. 'L. INFO
Are you aware that you may be required to fill out a -L
CONFLICT OF INTEREST Form. YES_ NO
EMPLOYMENT EXPERIENCE (If Applicable)
Do you represent any special group? YES_ NO V If so, plesse. give name of grou~.
COMMUNITY AND CIVIC INTERESTS
lhe City Council would like to have the Name of three Arroyo Grande References:
NAME ADDRESS
1. . f;.-. .<',Lu~ - /'/..4..:7",.. ( ~o.3 .Lf'". .D'A""",H ,4.. "4Y., e:;A4_4, ~ ,. ;4
2. .t!5'e~'~~ ?o',.nA6- d.t1, "''''JI/.-J /",11{ AI, A-"JI",,"""'" A;lA..~ 6AAA/"'''''' ___.J,
3. :70_ ..q 0 IV"" oS - ?'A..v '1 A..,ra ~AA7J /t? '7 Al'E.lJD_. .,4..,.,('.,1/"" ~"'''-N4'''' ~,
WOULD YOU BE WUUNG TO SERVE ON THE COMr-I1SSION MEETING NIGHTS SIJJWN BELOW:
PARKS & RECREATION COMMISSION MEETINGS, 2nd Wed. of Ea. Month YES - NO -
PLANNING COMMISSION MEETINGS, 1st 7 3rd Tues. of Ea. Month YES NO -
PARKING & TRAFFIC COMMISSION HEETINGS, Monthly Meetings YES L NO -
SPECIAL CO}tMITTEE, Various YES NO
SIGNAWRE~~ ~/
DATE 9-..2.3- a''/
The Arroyo Grande Council n~eds some information about your interest", (and education. if
applicable) ill serving on a Commission, specifically your cooments and views relative to
the role and responsibilities of the Planning Commission, Parks and Recreation Commission,
the Parking and Traffic Commission or a Special Committee. Please note such information on
the r~vers ~ 9 ide 0 f this form.
CITY OF ARROYO GRANDE
RESERVOIR OF CrnZENS TO SERVE
_ Planning Commission f~::CEI\1;::Q
- Parks and Recreation Commission CiT\' OF J\RRO'{O G:\t.:!05: Years Uved in Arroyo Grande 12
Traffic Commission C'-' III' ':: f' F1 ? ~ 1 ' Registered Voter of Arroyo Grande
_ Senior Advisory Commission "/'0 -..,;,.'L v U I L.,.. V I Yesx-- No_
~ Special Committees ~.e. Teen Advisory, Architectural Advisory, etc.)
NAME Chet Kielan
HOME ADDRESS ~74 Pin~ st. Arroyo Grande,CA . PHONE 805-481-5013
PRESENT PRESENT
EMPLOYER Self POSITION. Architect/Principal
OFFICE BUSINESS
ADDRESS Same as nhove TELEPHONE Snme nS nhove
EDUCATIONAL BACKGROUND Lawrence Institute of
Technologr Detroit Mi.
High School Hazel-. Park High School CollegeKenyon Co lege, Gambier
Hazelgark Mi. Ohio. Univ.Of Mich.Ann
ADDITIONAL EDUCATI NAL INFORMATION ~rbor Mi. Calif.State
t}ni V! , F1;"~sno, Calif.
Bachelor of Arts/Architecture
Bachelor of ~cience/Engineering, Gradunte studies in Art and
Design
COMMUNITY AND CIVIC INTERESTS
Rotary Club of Arroyo Grande, YMCA Advisory Board. Architectural
Advisory BOnrn for ~lnrk ThPnter for the pprforming ~rt~ ~re~.&
Accepted Mn~on~ Of ~nlif ,Shrinpr~ of ('nlif..~mpril"'(;In Tn~titlltl?
of Architects., RAMS (Retired Active Men.
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1.
2.
3. None at this time
ARE YOU WILLING TO SERVE ON THE COMMISSION MEETING TIMES SHOWN BELOW:
.
Planning Commission, First and Third Tuesday of each month, 7:30 p,rn. Yes_ No_
Parks and Recreation Commission, Third Wednesday of each month. 6:00 p.m. : Yes_ No_
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes_ No_
Senior Advisory Commission, First Wednesday of each month, 7:00 p.rn. Yes_ No_
Special Committee ~.e. Teen Advisory, Architectural Advisory, etc.),Various Yes~
meeting times an es No_
Signature .... Date July 29,1998
The Arroyo Grande C' , Council requests Information about your interest, (and education. If applicable) in serving on a commission,
specifically your comments and views relative to the role and responsibilities of the Planning Commission, Parks and Recreation
Commission, Traffic Commission. Senior Advisory Commission or a Special Committee. Please note such information on the reverse
side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (01!Z?/37)
COUNCIL MEMBER RUNELS
RECOMMENDED APPOINTMENTS
. PLANNING COMMISSION JOHN KEEN
. TRAFFIC COMMISSION DERRIL PILKINGTON
. PARKS AND RECREATION
COMMISSION ROBERT BROWN
. SENIOR ADVISORY
COMMISSION HERMAN E. OLA VE
. DOWNTOWN PARKING
ADVISORY BOARD J. IRA HUGHES
. ARCHITECTURAL REVIEW
COMMITTEE JAMIE OHLER
" CITY OF ARROYO GRANDE .
RESERVOIR OF cmZENS TO SERVE
~ Planning Commission RECEIVED
_ Parks and Recreation Commission CITY OF ARROYO GR.1JW!rears lived in Arroyo Grande J...J..
_ Traffic Commission Registered Voter 01 Arroyo Grande
_ Senior Advisory Commission 97 FEB 25. f~i'i II: 35 YesL No
_ Special Committees (Le. Teen Advisory, Architectural Advisory, etc.) -
NAME t JOhh C, Ke e f\ .
HOME ADDRESS 'A'1g f)OJ-f). E:/;..... PHONE Jjg/- 05'7tJ
PRESENT L /. J I< r% +. PRESENT
EMPLOYER ef' LVi' ~iih . c: fc. Y/( POSmON
OFFiCE tJ' /" ' ~ BUSINESS, /oC' ~ /1//
ADDRESS / /5/ l4~ TELEPHONE 7;{ 7 - '7" b
EDUCATIONAL BACKGROUND ..
High School ;r;c'.)/'71~^tf }/5 J(,c.AmonJ /I1J,ij~ College If) '___".'___
ADDITIONAL EDUCATiONAL INFORMATION
COMMUNITY AND CiVIC INTERESTS
/Zfl~~ ~ ~ r ~ &t4tJitfJ ."dw~
J tf
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME . ADDRESS
1.
2.
3.
ARE YOU WILLING TO SERVE ON THE COMMISSION MEETING TIMES SHOWN BELOW:
Planning Commission. First and Third Tuesday of each month, 7:30. p.rn. Yes-X-- No_
Parks and Recreation Commission, Third Wednesday of each month, 6:00. p.rn. Yes_ No_
Traffic Commission, Monday Previous to Third Tuesday of each month; 7:30. p.rn. Yes_ No_
Senior Advisory Commission, First Wednesday of each month, 7:00. p.rn. Yes_ No_
Special Committee (Le. Teen Advisory, Architectural Advisory, etc.). Various
meeting times and dates Yes_ No_
S'gnatu'" .:;:/~ ~ o.t. :1. -;((- 'i'1
The Arroyo Grande City Council requests inforIT'.ation about your interest, (and education, if applicable) in serving on a commission,
specifically your comments and views relative to the role and responsibilities of the Planning Commission, Parks and Recreation
Commission. Traffic Commission, Senior Advisory Commission or a Special Committee. Pleasa note such imonr.ation on the reverse
side of this form. Thank you for your interest. -
THIS FORM IS A MATTER OF PUBUC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFUCT OF INTEREST FORM IS REQUIRED
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission Years Uved in ArroyoGrande / ~ 77-
Parks and Recreation Commission
~affic Commission Registered Voter of Arroyo Grande'
_ Senior Advisory Commission Yes.0o_
_ Special Committees (i.e. Teen Advisory, Architectural Advisory, etc.)
NAME ])eI'I?J). E 17&/;;0-/6>>
/
HOME ADDRESS 933 JII-)/j)1J1 tv 0 0.0 !4l/e PHONE Y' Rf"-. 7 J- V 7.
PRESENT R-(2-t: PRESENT
EMPLOYER POSITION
OFFICE BUSINESS
ADDRESS TELEPHONE
EDUCATIONAL BACKGROUND
High School '1-@~ College , YD
ADDITIONAL EDUCATIONAL INFORMATION
COMMUNITY AND CIVIC INTERESTS
{)~/e' !~r>D
J,b (r--r (]~I' I(
K11'h #1< f) ~(>#t;'/ r:D1? 1)
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. Dj4-ILr/~ ;%(1)
2, J~rF~tl/
, .
3, /(, (~ tM-1J (I( 1)(>> fa j? !)
ARE YOU WILLING TO SERVE ON THE COMMISSION MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes - No
Parks and Recreation Commission, Third Wednesday of each month, 6:00 p.m. Yes_ . No_
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes V No_
Senior Advisory Commission, First Wednesday of each month, 7:00 p.m. Yes - No -
Special Committee (i.e. Teen Advisory, Architectural Advisory, etc.), Various
meeting times and dates Yes - No -
Signature ('~L~ ~/iflA/~ Date /6 ;(dfl/
The Arroyo Grande City Council requests information about your interest, (and education, if applicable) in serving on a commission,
specifically your comments and views relative to the role and responsibilities of the Planning Commission, Parks and Recreation
Commission, Traffic Commission, Senior Advisory Commission or a Special Committee. Please note such information on the reverse
side of this farm. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (0112397)
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission
....K- Parks and Recreation Commission Years Lived in Arroyo Grande I ,-}
Traffic Commission
_ Senior Advisory Commission Registered Voter of Arroyo Grande
_ Special Committees (Architectural Review, etc.) Yes~ No._
NAME RD b ev I /\ 1~,OL.AJY1
HOME ADDRESS bJ 7 rPTT-O \.Ie 'S7 cL c/! -vc/ y:> PHONE '-f>J9 - <?f:~()
PRESENT R i? I I ~ p d, PRESENT
EMPLOYER POSITION
OFFICE BUSINESS
ADDRESS TELEPHONE
EDUCATIONAL BACKGROUND
High School 13/oo'"YY1 \-=, rOd HI?~. l~jdC!?11~'P ( c-\ College r<'..;"9 'f"r 'j U,Yl; Ii i.J~ i.U'?;'I k, IU. ,J
,UtJ"; iC(4':2.. ,~ S ~} ;y'fq
ADDITIONAL EDUCATIONAL INFORMATION " ., .r .
011 i V. v\ 'So. re Ii ~o '-/' ~ .,.C<...., f1z-s i ('..J.1-.:s I f3:.;~; ')1 ~ ~) If.. d '/11/.'YJ r ( cr 5' 1.
COMMUNITY AND CIVIC INTERESTS
~ oL'1 fC(,? S- - ") ,Q<(8 'J ' ~j f2 Pc '?'+J~ f/c,'-Y) CO 'Tn-mJ ~s /o'YJ c.r~
F p~ ' y 2.,-{ I::~
(e t' (' <\ ) Prr ,J"l.,V 1<-, "'" J V0c.... 0 >2 f'{ iv\ D I)' Q c f'"iY,
J
{J ~ ID JJY F ~'I-Y O~ k~ Auf'. 'cd J{ "-'vi... t
"tv 1\ I'Ic'(CJ c.~~ L:, C -,,-4..C k
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
r . . H?-'j f6Lj {,U-,{ '}1ut st, A -rrcyO (,~~Yl 4
1. . , fJ,.. y}ir ..p
)
2. (2c/h "r-/ f J3 ;2 Y'" &-:z -of c, C,V;1sk ,;y,1 tern &2 ( CP y-y-c) UiS ,..4.. li-yd~.1t ,-(t-'fcr 6>~L
I
3. D<.Ju<'-f P -I) ")1' (,')'1 f!. c. is.:/'. 5~-o ^ ..."....,.7./ fo C""c Yl d or
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes - No -
Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes..i:...- No_
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes - No -
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes - No -
Special Committee (Le. Architectural Review Committee, etc.), Various meeting
times and dates Yes~ No_
Signature 44u&,-vJ-- a r I~<-'V-h Date -9..... i'-Y1 . { ~ , 2- co l
/ The Arroyo Grande City Council requests infonnation about your interest (and education, if applicable), in seNing on
a commission or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such infonnation on the reverse side of this fonn. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission Years Uved in Arroyo Grande /0 ~
- Parks and Recreation Commission
- Traffic Commission Registered Voter of Arroyo Gran",
_ Senior Advisory Commission Yes No_
_ Special Committees (Le. T~en Advisory, Architectural Advisory, etc.)
NAME ;lEI(~11l}lY ~ OL4t/E
HOME ADDRESS ;;2..]. 2. w t!..HE R.RY 4//* A-G PHONE '/73 -: 2//5
PRESENT _ ~RESENT eat:6 JDE/'I
EMPLOYER (l.ETIREf) .... HARVEST BAG tJDLEH(E~ OSITION
OFFICE BUSINESS tJ'89- LfZ23
ADDRESS TELEPHONE
EDUCATIONAL BACKGROUND
High School WATSON VJ LL ~ College OQ c; - IYJ/SSI5 S t'p?/ 5 TATE
ADDITIONAL EDUCATIONAL INFORMATION
GQ A ()lJ RTF Q. D ')11 '>>1 t\ oN D A I'i J') GENERAL ..s.TAt:F eo//PG-E 0RMV)
f}f EM ~Efl - RDf)J S() /2.\/ (l C) U/'/(!J L rllH.l VD Q H 111- oEfT 0 P AGIIi,~
,
COMMUNITY AND CIVIC INTERESTS
K.t:(!."/( EA- 1101'1 - .5Erl 10(.). I+D (JC\(l A-TF
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. W AA J fl ~ Lt:J/' M.. 0 fLo. 11 G-
U
2. ~~ 'JY--r J.JLr~ A&
3. ~ _. . ~:{ t>-..L 46-
ARE YOU tWILLING TO SERVE ON HE COMMISSION MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes_ No -
Parks and Recreation Commission, Third Wednesday of each month, 6:00 p.m. Yes No
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes~ No=====
Senior Advisory Commission, First Wednesday of each month, 7:00 p.m. Yes - No -
Special Committee (Le. Teen Advisory, Architectural Advisory, etc.), Various
meeting times and dates Yes - No -
Signature ~ A /f/Il" Q--v F= rOfJeo L J'- 0 Date 2- /1- 97
The Arroyo Grande City Council requests information about your interest, (and education, if applicable) in serving on a commission,
specifically your comments and views relative to the role and responsibilities of the Planning Commission, Parks and Recreation
Commission, Traffic Commission, Senior Advisory Commission or a Special Committee. Please note such information on the reverse
side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED, COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (01/23197)
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission Years Uved in Arroyo Grande 3S~~~
- Parks and Recreation Commission
Traffic Commission Registered Voter of Arroyo Grande
_ Senior Advisory Commission Yes-.& No_
~ Special Committees (Le. Teen Advisory, Architectural Advisory, etc.) b}..f>> ffkj Ai f!xaaj,
NAME ~. T.o. Hu; ~
HOME ADDRESS ~~ r A..v'1lMJ t.V~ PHONE ~jq-~o/'f
PRESENT ( 1M' S g lki; ~ PRESENT IO"l.iS Q..ld9'<:- .ft-
EMPLOYER ~ elf: POSITION
OFFICE BUSINESS ,
ADDRESS ~~ TELEPHONE 4JJ<i,- 2.6 LJ
EDUCATIONAL BACKGROUND
High School Ak f!-S College ~{ fief. JLO.
t
ADDITIONAL EDUCATIONAL INFORMATION
COMMUNITY AND CIVIC INTERESTS
(W-~N- tlfCB rk~ P~ki~ 4duiJc(j-
~o'( S CO cJ'l3 Di ,{~
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. ..:}.-t.s.v.-:1 ~5 ?LS '\J~ ~ AG.
R<J--.c.J.oJj
2. l"t1m A~~
3. ~.mc:.e/U~ ce IttU <-tJ A- ( f
ARE YOU WILLING TO SERVE ON THE COMMISSION MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes - No -
Parks and Recreation Commission, Third Wednesday of each month, 6:00 p.m. Yes - No -
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes - No_
Senior Advisory Commission, First Wednesday of eac nth, 7:00 p.m. Yes - No_
Special Committee (Le. Teen Advisory, Architectura dvisory, etc.), Various
meeting times and ates Yes ---2L No_
Date ~U f <(-:>
i rmation about your interest, (and education, if applicable) in serving on a commission,
spec if al your comments and vie ative to the role and responsibilities of the Planning Commission, Parks and Recreation
CommISsion, Traffic Commission, Senior Advisory Commission or a Special Committee. Please note such information on the reverse
side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (01/23197)
I
CITY OF ARROYO GRANDE
RESERVOIR OF CmZENS TO SERVE
_ Planning Commission RECEIVED '
CITY OF ARROYO GRAND~ ~ ~
~ Parks and Recreation Commission ... Years Uved in Arroyo Grande 'E.A1I:.7
Traffic Commission 99 JAN f 2 Registered Voter of Arroyo Gra~
= Senior Advisory Convnission P H ~: 21 Yes_ No_
V-Special Committees Q.e. Teen Advisory,~hitectural Advis~tc.)
NAME ~AHIE kJ . OMER...
HOME ADDRESS /Z&:7 ALLeA/ Sr. ,)1.b PHONE 473-/75/
;-
PRESENT PRESENT ;I~
EMPLOYER 6aF / ELlfE 7:>E.5/~j-'VJ' U,tf./LfO. POSITION Otu/l/IE"/t 'CHI: DadN"~/lA94;=
OFFICE //1 I 6 BUSINESS 48 I /
ADDRESS 7 /2AJ./ DAVE .. A . 6f TELEPHONE {- ('{il
I'
EDUCATIONAL BACKGROUND
High School Ct.M6 of3 81 AJZKoVo G:r.R.AJ.Jt:::J,q J/.5 College IJ/~ ~~?! AI-.J.<.A/~l:O
-:P~i:> Ad ~ ~ "/.51;/. /J.?I'sc::... C?<ts-.s~_
ADDITIONAL EDUCATIONAL INFORMATION
~~ 1ec:A. ~~ "P"/?LoHA: IN r.6611 I Wo~k.t::o B>Jes /1.5 ~
r
l//JIotJ ~NoNV/J/~}J ) lJt:t<kEO ~'is AS J::1?AFtSrtAN !i,2.. ~L M,~E"ZXs~(k. ,.
'-<Jd..it:. Fi. R. SeL.F iVAS -HoME DES1CO-".€Jt ~ FRoK Iqe.t:t, - 1'M9 - ( ) E1../1-e- V66'"~$' VNC,:f-O.
COMMUNITY AND CI IC INTERESTS
=t" ~,,€: '&EJ.I- ,A. H~f3ER 0+ t:X:..fAA.{ c> +: v'i. Ctj/~"5 &.t5" C13~J AN of(~
FDR flv~ Y.eA.~ / .,A..1'-11O At-{ LVl2.RtAlTL.Y ~MLTEO ~LV< -(it.- ~It)e,vt-)
,
:e.Q.l'-\ ILL END IL ( qqq . ::r hAV!.- 6WgEO. MY 0 ^" 61M - JJ
,b--.~'Yo Gtl<tWOE:' fuR. ':3 ~~A!P~~?pl>l<., /-4e..v 5~~&..Lt.. /:5 ~At
The City Council would like to have the names of three (3) Arroyo rande References: 1<Et-.
NAME ADDRESS
1..8/tC JR/'5e:-d 96 eA'Erf- ch~el!Y , Ab.
I'
2. V,& ?d2!'Vl Gfl 1~~1 A-b.
/"
~k 1<U~~L'S. 1BSb VALL.E:Y ~ , A~ .
{
ARE YOU WILLING TO SERVE ON THE COMMISSION MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month. 7:30 p.m. Yes_ No
Parks and Recreation Commission, Third Wednesday of each month, 6:00 p.m. Yes~ No_
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes_ No_
Senior Advisory Commission, First Wednesd month, 7:00 p.rn. Yes_ No_
Special Committee (Le. Teen Adviso rchitectural Advisory, c.), Various Yes ~ No_
meeting times and dates
Signature 0 . Date ;:/~.~
The Arroyo rande ity Council requests information about your interest. (and education, if applicable) in serving on a commission.
specificaJl}\ yo omments and views relative to the role and responsibilities of the Planning Commission, Parks and Recreation
Commission, Traffic Commission, Senior Advisory Commission or a Special Committee. Please note such information on the reverse
side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED, COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (01122197)
COUNCIL MEMBER LUBIN
RECOMMENDED APPOINTMENTS
. PLANNING COMMISSION NAN C. FOWLER
. TRAFFIC COMMISSION HEATHER JENSEN
. PARKS AND RECREATION HARLAN D. SILVA
COMMISSION
. SENIOR ADVISORY SCOTT METCALF
COMMISSION
. DOWNTOWN PARKING ROBERT LUND
ADVISORY BOARD
. ARCHITECTURAL REVIEW MELANIE HODGES
COMMITTEE
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
XX Planning Commission
_ Parks and Recreation Commission 31
Traffic Commission Years Lived in Arroyo Grande
_ Senior Advisory Commission Registered Voter of Arroyo Grande
_ Special Committees (Architectural Review, etc.) Yes~ No_
NAME NAN C. FOlolLER
HOME ADDRESS 630 CERRa VISTA CIRCLE, AG. PHONE 489-8223
PRESENT PRESENT
EMPLOYER NANS PRE-OWNED BOOKS POSITION DVm ER
OFFICE BUSINESS
ADDRESS 1405 EAST GRAND, ARROYO GRANDE TELEPHONE 489-7510
EDUCATIONAL BACKGROUND
High School EUGENE HIGH SCEOOL, EUGENE, OR. College NUI{SES TRAINING
ADDITIONAL EDUCATIONAL INFORMATION
COMMUNITY AND CIVIC INTERESTS
AG CHAMBER OF COMMErCE (PAST PRESIDENT); SLO COUNTY STATUS OF HO!'1AN (TP-EASUREP)=
5 CITIES QUOTA; SO. COUNTY DEMOCRATES (TREASURER); GOLD COAST HOHENS INVESTt1ENT:
SANDPIPERS (TREASURER); PAST TRAFFIC CO~lliISSIONER AG POLICE ADVISOPY.
. I
The City Council would like to have the names of three (3) Arroyo Grande References:
~ ADDRESS
1. NANCY DAVIS 681 WOODLAND. ARFOYO GPANDE
2, REA TRER TF.N~EN ')f)q ""fAY ~T ARROYO r:RANDR
,
3. JANET HUWALT 231 LA CREST DR., AFPOYO GRANDE
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission. First and Third Tuesday of each month, 7:30 p.m. Yes X No
- -
Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes - No -
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes - No -
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes - No -
Special Committee (Le. Architectural Review Committee. etc.), Various meeting
limesan~ C' ~ Yes - No -
{ - 1/ ~ 0 I
Signature r ~L- Date
The Arroyo Grande City Council requests infonnation about your interest (and education, if applicable), in serving on
a commission or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such infonnation on the reverse side of this fonn. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
I HAVE A CONTINUING INTEREST IN THE GRO\.JTH, DEVELOP'-1ENT AND BUSTNESS DIRECTION
OF ARROYO CRANDE.
AS A PAST TRAFFIC C01\f1-lISSIONER, I WILL BRING SOME EXPE1UENCE TO THE PLANNING
COMMISSION.
NAN C. FmolLER
"
.
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission RECEIVED
Parks and Recreation Commission CiTY D; ARROYO GRX ::
---L- Traffic Commission Years Lived in Arroyo Grande c::? j/ ~~
_ Senior Advisory Commission 0 I JMI I ee~$te~~ter qf Arroyo Grande v
_ Special ommittees (Architectural Review, etc.) Yes ~ No_
NAME e ~/?
HOMEADDRESSS-~1' n1t:leJ br ,Jj.~. PHONE yff-t) ;;23Y
PRESENT (! {UJ PRESENT k
EMPLOYER..4, C.0t n1 wr o. v7dfJf&J/f---'- POSITION /l2?C;J/'b /11 i36
OFFICE II' BUSINESS / / ff
ADDRESS [/00 to. 1JY7;/}r/d' ~/ . (; TELEPHONE 'y/9 - /yf a
EDUCATIONAL BACKGROUND
High School S /"'I /) ~T:/ /J /) hl (): College C a / Po / t;
. J
ADDITIONAL EDUCATIONAL INFORMATION
~ 1)--/ rd. E f1/~ /J ()/Yl; ~ ;;2) p {/..(J /~,Q /Ylt:? /V r I/J rO J j/{;? n--;S
COMMUNITY AND CIVIC INTERESTS
(1;Yy (b(J/Yr/Jflfb1r
//f '/l, ~ __ )
~ tf?1t7 )/1 (./ /(/) JL.y rr C--!1YY? (1) /7 O/C../
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. ,I/J ~J !4. ./-J/-Yl/7 (J::r:i,?Jf) tUS' ;/;;,
2. 0a aa ~?-?'.J ~~ ;(j.c,
3. ~C) 1~t:S-8 /' ') r//; /J..t; j; /) {~ 1 7 . /l,:/-' /fl ~ .
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes _ No_
Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes _ No_
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes~ No_
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes _ No_
Special Committee (i.e. Architectural Review Committee, etc.), Various meeting
times and dates Yes No
Signature Wea:eiur) ~~ Date (J/ -/0 . () / -
The Arroyo Grande City Council requests infonnation about your interest (and education, if applicable), in serving on
a commission or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such infonnation on the reverse side of this fonn. Thank you for your interest.
THIS FORM IS A MA ITER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission
X Parks and Recreation Commission
-
Traffic Commission Years Lived in Arroyo Grande 44
_ Senior Advisory Commission Registered Voter of Arroyo Grande
_ Special Committees (Architectural Review, etc.) Yes - No -
NAME Harlan D. Silva
HOME ADDRESS 216 La Paz Circle PHONE (805) 481-4873
PRESENT PRESENT
EMPLOYER California Fine Wire Co. POSITION V. President/Gen. Manager
OFFICE BUSINESS
ADDRESS 338 So. Fourth Street, Grover Beach TELEPHONE (805) 489-5144
EDUCATIONAL BACKGROUND
High School Arroyo Grande High School (1974) College Cuesta College (Various)
ADDITIONAL EDUCATIONAL INFORMATION
COMMUNITY AND CIVIC INTERESTS
Member of Pismo Beach-5 Cities Rotary Club - 15 yrs , President - 1999-2000
Volunteer for St. Patricks Outreach Program - Various Years
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. Michael A. Greene1sh 453 Tanner Lane, Arroyo Grande
2. John Keen 298 No. Elm Street. Arroyo Grande
3. Lucille Perkowski 219 La Paz Circle, Arroyo Grande
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes No -
Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes ---x- No
- -
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes - No -
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes - No -
Special Committee (I.e. Architectural Review cot: Vanous meeting
times and dat~ . Yes - No -
Signature ?f ~ J:::J, Date 12-20-00
The Arroyo Grande City Council requests information about your interest (and education, if applicable), in selVing on
a commission or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such information on the reverse side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD'
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
Fror.1: Hanan D, Silva To: Sandy Lubin Date: 12/26/00 Time: 10:40:38 ANI Page 2 of 2
Harlan D. Silva
216 LaPaz Circle
Arroyo Grande, CA 93420-2932
(805) 481-4873
To: Arroyo Grande City Council
Re: Parks and Recreation Commission
As a native of Arroyo Grande, I have a strong appreciation of the quality of
life available to the citizens of our city.
As a member of a local service club, I am aware of the necessity and
benefits of volunteerism in our community.
As our city continues to mature, grow, and evolve, I believe that one way to
help maintain our quality of life in Arroyo Grande is through the effective
development and utilization of our open spaces, parks, and recreational
facilities
For these reasons, I wish to serve the City of Arroyo Grande in the capacity
of a member of the Parks and Recreation Commission, and respectfully
request that you consider my appointment to the commission.
Sincerely,
Harlan D. Silva
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission
Parks and Recreation Commission . ~$;
= Traffic Commission Years Lived in Arroyo Grande 1 "Z-
_ Senior Advisory Commission Registered Voter of Arroyo Gran e
_ Special Committees (Architectural Review, etc.) Yes ~ No_
NAME SCL::JTT'METC4LF
HOMEADDRE$S deft:!) JdAJRISE 2),e PHONE 4d"~ /9~L-
PRESENT .1 k. ~ . PRESENT
EMPLOYER /V / 77A!!6J) POSITION
OFFICE , BUSINESS
ADDRESS . TELEPHONE
EDUCATIONAL BACKGROUND
High School ~ College ~~.
ADDITIONAL EDUCATIONAL INFORMATION
COMMUNITY AND CIVIC INTERESTS
;sEE 4rJ~
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1.
2.
3.
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes _ No L
Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes _ No L
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes _ No 1-
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes -t- No_
Special Committee (i.e. Architectural Review Committee, etc.), Various meeting ../
times and dates Yes ~ No
Signature . ~jCt'/.#~if Date ..:?(}~o?ciP~ -
The Arroyo Grande City Council reql)ffsts information about your interest (and education, if applicable), in seNing on
a commission or committee, specijically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks ancrRecreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such information on the reverse side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
fp/ .
~~~~~;d,~rI-~
~~~ '0' ~~
~ .<t ~ ~,.4-~Ju--
~ ~ ~ ~.o., -d ct:.~
-tk:r tNJ1 ~ r~ ~ 1; ~~I
~~. p;;J<~:~d
).e~f~rth~~~~
~aM~t4~/
~
,
RESUME
Scott Metcalf
380 Sunrise Drive
Arroyo Grande, CA 93420
January 2, 2001
At the time of my retirement I was Corporate Manager of Materials with Varian
Associates in Palo Alto, California. I retired in 1985 after 38 years as an employee
and moved to Grover Beach from San Jose in 1987. Since that move I have spent
much of my time as a volunteer in the community.
As a community volunteer, while living in Grover Beach:
. I served four years as President of the board of directors for the ShagBark
Homeowners Association. The association served the owners of 30 homes
situated along Margarita A venue in Grover Beach.
. Served two years, one year as chainnan, of the Grover Beach Planning
Commission.
. Served eight years on the Grover Beach Beautification Committee. Three years
as chainnan.
. Served three years on the Board of Directors of the Grover Beach Chamber of
Commerce. Selected as Grover Beach Citizen of the Year for 1998.
I feel the experiences stated above qualify me to serve on the Senior Advisory
Commission. Those concerns that affect the best interests of our senior citizens
need to be discussed with an open mind. Decisions should be made using the facts
presented to the commission by staff and by interested citizens.
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission
_ Parks and Recreation Commission
Traffic Commission Years Lived in Arroyo Grande
_ Senior Advisory Commission Registered Voter of Arroyo Grande
L---Special Committees (Architectural Review, etc.) Yes _ No ~
NAME /&6~E lu"v/
/ - 27 ? ~:::L.::7 ~C>
HOME ADDRESS P/O k ( ~~ ~? t PHONE 4/ 7 =1 -.//~
PRESENT / / . ~, PRESENT ~ ~
EMPLOYER .c:::..- U-/'/~ ...c . ~ C POSITION /re -S crz--hi~/ e4-
OFFICE / /. r J/ BUSINESS (
ADDRESS /3] C Ar-~~ J " 7/ ? TELEPHONE f" 7::r __//r~
/
EDUCATIONAL BACKGROUND
High School / .2 College L/
ADDITIONAL EDUCATIONAL INFORMATION
~~
COMMUNITY AND CIVIC INTERESTS
~~S-'.~ R~Y/R. CJ)c!~~,~-~J
'-J ./?/ ../
/
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1. c;r;;/~ ~dS /?J / U/ Lt-.---J PC
: #2C: ~~~=~~
ARE YOU WILLING TO ~ERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes _ No_
Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes _ No_
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes _ No_
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes _ No_
Special Committee (i.e. Architectural Review Committee, etc.), Various meeting
limes and dates ~_____ LJ YeS~N~_
Signature ~ Date I ~ /.2- ~ /
The Arroyo Grande City Council requests information about your interest (and education, if applicable), in serving on
a commission or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such information on the reverse side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
CITY OF ARROYO GRANDE
RESERVOIR OF CITIZENS TO SERVE
_ Planning Commission RECEIVED
_ Parks and Recreation Commission C l T \' C F /\ R ~ 0 '( 0 G ~1:\ ,r,: .
Traffic Commission Years Lived in Arroyo Grande I '3
_ Senior Advisory Commission 01 JAN II PH l:iegl~ered Voter of Arroyo Grande
t../ Special Committees (Architectural Review, etc.) Yes~ No_
NAME m e..-I a V);-e -' t1-oA-~e'S
HOME ADDRESS "7 ~q V cdl e-; fC,o w PHONE <-rg/- 473 5-
PRESENT ~ '€- if J "JtYlf1 P ~~ PRESENT _ .
EMPLOYER POSITION InhY'lJ{ /JL~'~i1~,/pd..ra:/~~
OFFICE I BUSINESS _
ADDRESS 7gq VCllh; ~ , AGI TELEPHONE Lf f / - Lf 'J 70
EDUCATIONAL BACKGROUND
High School A J()r H- ;-f~0#1J4. ~ ~
College UC-LJ4- ~X.:ff,;t~1 (J"h, - .
In reV-lOr D~$l5 I'\. C-er!,.(/ c.aJ.e
ADDITIONAL EDUCATIONAL INFORMATION /1g S
{l\.S.l.D._ P~~re--(.
COMMUNITY AND CIVIC INTERESTS
(I/'22,i~ ~nv!-t't. df (JiZh-ttAhfL, hv-e-/!.vCU:V .
The City Council would like to have the names of three (3) Arroyo Grande References:
NAME ADDRESS
1.-;;/11 or~l!c~ ~ l-t{/~(M;1L- ir.C~.
wk 1\2..1) 6V'u..v~tI"(;.J ~ C'1 f3 "?
I I I
2. JtJe GlltJ !~a.-- //):36 S 'jQL{1'~ PI'"
3. Jo e- W 5 felLf!J I () S g I~o ~ /Yl C { v-c I ~
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes - No -
Parks and Recreation Commission, Second Wednesday of each month, 6:00 p.m. Yes - No -
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes - No -
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes - No -
Special Committee (i.e. &chitectural Review Committee, etc.), Various meeting Yes v No
times and dates f" -
Signature ~~ t:/t + Date //9/CJI
The Arroyo Grande City Council requests information about your interest (and education, if applicable), in serving on
a commission or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
Special Committee. Please note such information on the reverse side of this form. Thank you for your interest.
THIS FORM IS A MATTER OF PUBLIC RECORD
IF APPOINTED. COMPLETION OF A STATE CONFLICT OF INTEREST FORM IS REQUIRED (11/02/98)
~ ~0( ~ ~~ ,,-r- 'fkL- ~,-J~~L
, ~~ ~~{p/~
Y1fU2-w ' ' . . - -
, _ ' ~' J A~~' v>^--
~~~ . I~
~ {q'lo. J)(Yf'- ,,-I ~~
~ A.<;.J9. .~!~ ~~ ~
{/ t. 1--./+. y>v 1t1JA.lV ~~ ~
~~V! PID~ _~'h
J- ~~/J/~Cb
~~ ' ~;5;v~~cJfJ
ovfJ CUt/u-A-ro . .
COUNCIL MEMBER DICKENS
RECOMMENDED APPOINTMENT
. PLANNING COMMISSION TIM BROWN
--,-c-
-.. -\ r..1.:;"" P/Ffl
i / }7 ,\? R 0 ;( Cr c-; ".,: :"::_
... -- . - CITY OF ARROYO GRANDE 00 ~rrlli ..
h.J. -9 1, 1 in. 10
RESERVOIR OF CITIZENS TO SERVE iii v'
K... Planning Commission
_ Parks and Recreation Commission
--X- Traffic Commission . Years Lived in Arroyo Grande 5
_ Senior Advisory Commission Registered Voter of Arroyo Grand~
_ Special Committees (Architectural "Review, etc.) Yes--KA, No_
NAME Tim Brown
HOME ADDRESS 125 Allen PHONE 481-5110
.
PRESENT Dept of Industrial Relations PRESENT Consultant
EMPLOYER POSITION
OFFICE 1562 grand ave Grover Beach BUSINESS
ADDRESS TELEPHONE 481-3296
EDUCATIONAL BACKGROUND
High School Coast Union Cambria College Cal Poly Business Admin
ADDITIONAL EDUCA TIONALINFORMATION
I
COMMUNITY AND CIVIC INTERESTS .
-.;-\. .
New Life Community Church
Citizen Core Group General Plan update I
.;
.
The City Council would like to have the names of three (3) Arroy~ Grande R~ferences: ,
NAME ADDRESS
1. Jim Dickens 769 Branch Mill
2. Nanci Parker 1127 Yard Loomis In
3. ShRrlorr Wilc::on RO? RRmhi r,Ol1rr
ARE YOU WILLING TO SERVE ON THE COMMISSION/COMMITTEE MEETING TIMES SHOWN BELOW:
Planning Commission, First and Third Tuesday of each month, 7:30 p.m. Yes-~ N~_
Parks and Recreation COmmission, Second Wednesday of each month, 6:00 p.m. Yes_ No_
Traffic Commission, Monday Previous to Third Tuesday of each month, 7:30 p.m. Yes -J:- No_
Senior Advisory Commission, First Wednesday of each month, 6:00 p.m. Yes_ No_
Special Committee O.e. Architectural Review Committee, etc.), Various meeting
times and dates Yes - No -
- - . r \l.) ~^{' ) ) .-~~
Signature Date
~ ""'-
The Arroyo Grande City Council requests infonnation about your interest (and education, itapplicabfe), in serving on
a commission or committee, specifically your comments and views relative to the role and responsibilities of the
Planning Commission, Parks and Recreation Commission, Traffic Commission, Senior Advisory Commission, or a
- ..-
~
8.h.
MEMORANDUM
TO: CITY COUNCIL P
FROM: RICK TerBORCH, CHIEF OF POLICE
KAREN SISKO, HUMAN RESOURCES MANAGER
SUBJECT: DETERMINATION OF INDUSTRIAL DISABILITY
DATE: JANUARY 23, 2001
RECOMMENDA TION:
It is recommended that the City Council adopt the attached Resolution determining
that Police Officer Jason Pole suffers from an industrial disability.
FUNDING:
No fiscal impact.
DISCUSSION:
On February 19, 2000, Police Officer Jason Pole suffered an injury to his left shoulder
while conducting defense tactics training for the Police Department. This injury
occurred during a supervised training activity and Officer Pole was a certified defense
tactics instructor. Since the injury, Officer Pole has received treatment for the
condition. However, on October 2, 2000, the treating physician determined that
Officer Pole's injury was Jlpermanent and stationaryJl and that there were restrictions
on his physical activity. On November 6, 2000, Ms. Tammy Maashoff, Claims
Supervisor for the Central Coast Cities Self Insurance Fund (the City's Workers
Compensation carrier) informed staff that Officer Pole is Jlpermanent and stationary"
and that the restrictions placed upon him would interfere with the normal job duties
of an Arroyo Grande Police Officer (see Attachment JlA"). Given this, Officer Pole is
no longer able to perform the necessary physical skills or functions of a Police Officer.
Additionally, there are no comparable duties within the City to which he can be
assigned which will allow for his physical limitations. Given this situation, Officer Pole
has indicated he wishes to proceed with a disability retirement.
Upon application for disability retirement by a public safety employee, the Public
Employees' Retirement Law (Government Code Section 2000, et seq.) requires that
the contracting agency determine whether the employee of such agency is disabled for
purposes of the Public Employees' Retirement Law and whether such disability is
JlindustrialJl, within the meaning of the law. Government Code Section 20046 states
~
that "industrial", in reference to disability of a member, means a disability which is the
result of an injury or disease arising out of and in the course and scope of his/her
employment. In the case of Officer Pole, his injury occurred while he was properly
engaged in a Police Department training exercise and therefore, did arise from and
occur within the scope of his employment. Additionally, information provided by the
City's Workers Compensation Insurance carrier confirms that the injury is disabling,
has no prognosis for improvement, and is such that Officer Pole is no longer able to
perform the essential functions of an Arroyo Grande Police Officer. It is, therefore,
recommended that the City Council adopt the attached Resolution which, if adopted,
will be forwarded to the Benefit Services Division of the California Public Employees
Retirement System (CAL PERS).
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Adopt staff's recommendation; or
- Provide further direction to staff.
Attachment (1)
AITACHMENT "A"
C\"attral Coast Cities Se~_ Insurance Fund
Claims Administered by Gregory B. Bragg & Associates, Inc.
.
November 6, 2000
Rick Terbouch, Police Chief
City of Arroyo Grande
PO Box 550
Arroyo Grande, CA 93420
RE: Employee: Jason Pole
Employer. City of Arroyo Grande
Date of Injury: 2/19/00
Claim Number. 5107454
Dear Chief Terbouch,
As we discussed on November 1, 2000, Officer Pole's condition has been deemed Permanent
and Stationary effective October 2, .2000. He has permanent restrictions of no performing
activities at or above the horizontal other than once per hour spread evenly over an eight hour
shift and no lifting more than twenty-five pounds above shoulder level.
You confirmed that t~ese restrictions would interfere with the normal job duties of an Arroyo
Grande Police Officer, therefore, Officer Pole is considered a Qualified Injured Worker and is
entitled to Vocational Rehabilitation benefits (excluding Vocational Rehabilitation Maintenance
Allowance).
It is my understanding that Officer Pole is in agreement to proceed with a PERS disability
retirement at this time, prior to receiving the entire fifty-two weeks of 4850 pay that he is entitled.
I also understand that Officer Pole is currently working in a light duty position and will remain so
until his retirement becomes effective. Please let me know if there is a change in either of these
agreements. I will also need to know the date his retirement becomes effective.
Once Officer Pole is receiving a PERS disability retirement, he will not be entitled to 4850 pay,
temporary disability or vocational rehabilitation maintenance allowance.
Thank you for your help and cooperation in this matter. Please contact meif I can be of further
assistance.
Very truly yours,
~~Yho.~ot5D
Tammy Maa off
Claims Supervisor
cc: Bruce Sutherland
'.
- Arroyo Grande' Atascadero . Grover Beach' Morro Bay' Paso Robles' Pismo Beach' San Luis Obispo' Santa Maria' Santa Paula
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DETERMINING THAT POLICE OFFICER
JASON POLE SUFFERS FROM AN INDUSTRIAL DISABILITY
PURSUANT TO GOVERNMENT CODE SECTION 21156
WHEREAS, the City of Arroyo Grande (hereinafter referred to as Agency) is a contracting
agency of the Public Employees' Retirement System;
WHEREAS, the Public Employees' Retirement Law requires that a contracting agency
determine whether an employee of such agency in employment in which he is classified as
a local safety member is disabled for purposes of the Public Employees' Retirement Law
and whether such disability is "industrial" within the meaning of such Law; and
WHEREAS, an application for disability retirement of Jason Pole, employed by the Agency
in the position of Police Officer, has been filed with the Public Employees' Retirement
System; and
WHEREAS, the City Council of the City of Arroyo Grande has reviewed the medical and
other evidence relevant to such alleged disability.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
as follows:
1. The City Council of the City of Arroyo Grande does hereby find and determine that
Jason Pole is incapacitated within the meaning of the Public Employees'
Retirement Law for performance of his duties in the position of Police Officer; and
2. A petition will be filed with the Worker's Compensation Appeals Board for a
determination pursuant to Government Code Section 21166, and a copy of such
determination will be provided when rendered; and
3. That the member will be separated from his employment in the position of Police
Officer after expiration of his leave rights under Government Code Section 21164,
effective January 23, 2001 and that no dispute as to the expiration of such leave
rights is pending; and
4. There is not a possibility of third party liability; and
5. Advanced disability payments will be made bi-weekly in the amount of $840.93
beginning February 9, 2001 (for pay commencing January 24, 2001); and
6. The primary disabling condition is orthopedic; and
RESOLUTION NO.
PAGE 2
7. The member's disabling condition is not a direct consequence of a violent act
perpetrated upon the member's person and did not occur during the performance
of those portions of the member's duties which are particularly hazardous and
dangerous.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,2001.
RESOLUTION NO.
PAGE 3
MICHAEL LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~~~
STEVEN ADAMS, CITY MANAGER
APPROVED TO AS FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
8.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~
SUBJECT: ACCEPTANCE OF EASEMENTS IN THE RANCHO GRANDE AREA
DATE: JANUARY 23, 2001
RECOMMENDATION:
It is recommended the Council:
1. Adopt the attached resolution rejecting the following offers of dedication offered in
2920 OR 980:
Parcel 1 (Strip B), in fee.
Parcel 2 (Strip C), a waterline and public utility easement.
and accepting the following offers of dedication offered in 2920 OR 980.
Parcel 3 (Lot C), in fee.
Parcel 4 (Lot D), in fee title.
Parcels SA, 58, 5C, 5D and 5E, drainage easements.
2. Adopt the attached resolution accepting the following offers of dedication as
shown on the Final Map for Tract 1834 Phase 1:
Right of ways for La Canada, and Asilo Streets.
Street tree easements.
3. Adopt the attached resolution accepting the following offers of dedication as shown
on the Final Map for Tract 1834 Phase 2:
Right of ways for La Canada, Vista, and Asilo Streets.
Street tree easements.
Open Space over Lot 222.
FUNDING:
There is no fiscal impact.
DISCUSSION:
Offers of dedication of public easements or fee title in which improvements will be
constructed, are initially rejected without prejudice as to future acceptance. These offers
are then accepted after the improvements have been constructed. Offers that do not
require improvements or that have an immediate public benefit such as open space
easements are typically accepted without delay.
On December 4, 1986, several offers of dedication to the City for parcels and easements in
the Rancho Grande area were made by Ottse, Inc. The offers were combined in one
document entitled "Irrevocable and Perpetual Offer to Dedicate", recorded at 2920 OR 980.
The offers were intended to facilitate the future development of the Rancho Grande project
area by allowing for water, drainage and utility infrastructure constructed by the developers
to be accepted and operated by the City. The location of the parcels and easements
offered are shown in Attachment 1.
Since the dedications were offered, the infrastructure has been constructed and has been
maintained and operated by the City for several years. However, the facilities and
dedications have never been formally accepted. Staff recommends that the offers be
accepted at this time, with the exception of those offers that have been superseded by
subsequent tract maps. The offers and the related recommendations are summarized
below:
PARCEL 1 (STRIP B) This is an offer in fee title for public roadway and related purposes.
The alignment in this offer coincides with the public right of way for Vista Drive and La
Canada. Offers to dedicate public right of way for these streets have been provided on the
maps for Tract 1834 Phases 1-4. It is recommended that the road right of way be
accepted by the offers shown on the tract maps as opposed to the fee title description
contained in the document recorded at 2920 OR 980. This will ensure compatibility
between the actual alignment of the offer and the recorded lots, and perfects the City's
interests in the streets in the form of a right of way, which is preferred to fee title. Therefore
it is recommended that the fee title offer for Parcel 1 (Strip B) be rejected.
PARCEL 2 (STRIP C) This is an offer for an easement for waterline and public utility
purposes. The alignment of this offer has been superseded by public street right of ways
shown on Tract 1834 Phases 1-4. Therefore it is recommended that this easement offer
be rejected.
PARCEL 3 (Lot C) This is an offer in fee title for a water reservoir. The offer includes a
1.13 acre site currently being used for the Rancho Grande water tank (City reservoir
number 4). It is recommended that the water tank improvements be accepted for
maintenance and that the fee title offer be accepted.
PARCEL 4 (Lot D) This is an offer in fee title for a water booster site. The offer includes a
0.125 acre site currently being used as a water booster site. This pump station is located
adjacent to the Festival Cinemas Theatre. It is recommended the water booster station
improvements be accepted for maintenance and that the fee title offer be accepted.
PARCEL SA, 58, 5C, 5D, 5E (Drainaqe easements) These offers for drainage easements
are located within Tracts 1994 and 1997. It is recommended that the drainage system
improvements be accepted for maintenance and that the easement offers be accepted.
TRACT 1834 PHASE 1 AND 2 OFFERS:
The final map for Tract 1834 Phase 1 was approved by the City Council and subsequently
recorded on September 5, 1996. The final map for Tract 1834 Phase 2 was approved by
the City Council and subsequently recorded on October 7, 1996. Several offers of
dedication made on the maps were rejected without prejudice as to future acceptance.
The improvements within these easements have been constructed and are being
maintained by the City. Staff therefore recommends that the Council accept the following
offers of dedication and the related facilities for maintenance.
Right of ways for La Canada, Vista, and Asilo Street
Public street tree easement
Open Space over Lot 222 of Phase 2
Staff recommends adoption of the attached resolutions to accept or reject the offers of
dedication as discussed above.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Provide direction to staff.
Attachments:
Attachment 1 - Location Maps
Attachment 2 - Resolution accepting and rejecting offers to dedicate (2920 OR 980)
Attachment 3 - Resolution accepting offers to dedicate (Tract 1834 Phase 1)
Attachment 4 - Resolution accepting offers to dedicate (Tract 1834 Phase 2)
Attachment 5 - Offer to dedicate (2920 OR 980)
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A TT ACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ACCEPTING AND REJECTING
CERTAIN OFFERS TO DEDICATE EASEMENTS AND FEE
TITLE PARCELS IN THE RANCHO GRANDE PROJECT
AREA
WHEREAS, offers to dedicate easements and fee title parcels to the City of Arroyo Grande
have been provided to facilitate dev~lopment of the Rancho Grande project area; and,
WHEREAS, said offers of dedication are described in a document recorded December 4,
1986 in Volume 2920 at page 980 of the official records of the County Recorder's office of
the County of San Luis Obispo (2920 OR 980); and,
WHEREAS, the offer described as Parcel 1 (Strip B) is an offer in fee title for roadway
purposes and lies within public right of ways for Vista Drive and La Canada, as offered on
the final map for Tract 1834 Phases 1, 2, 3, and 4, and the acceptance of the right of ways
is preferred to accepting the fee title offer; and,
WHEREAS, the offer described as Parcel 2 (Strip C) is a waterline and public utility
easement which has been superseded by the public right of way offered on the final map
for Tract 1834 Phases 1-4, and the acceptance of the right of way is preferred to accepting
the Parcel 2 (Strip C) offer; and,
WHEREAS, within the area described in the offer as Parcel 3 (Lot C), water tank and
waterline improvements have been constructed and the City desires to accept such
improvements and the offer of fee title; and,
WHEREAS, within the area described in the offer as Parcel 4 (Lot D), water booster station
improvements have been constructed and the City desires to accept such improvements
and the offer of fee title; and,
WHEREAS, within the area described in the offer as Parcels SA, 5B, 5C, 5D, and 5E,
public drainage improvements have been constructed and the City desires to accept such
improvements and the offer of drainage easements; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby take the following actions regarding said improvements and offers to dedicate:
Parcel 1 (Strip B) an offer of fee title for roadway purposes as described in the document
recorded at 2920 OR 980 is hereby rejected.
Resolution No.
Page 2
Parcel 2 (Strip C) an offer of a waterline and public utility easement as described in the
document recorded at 2920 OR 980, is hereby rejected.
Parcel 3 (Lot C) an offer in fee title for water reservoir purposes as described in the
document recorded at 2920 OR 980, along with the water tank, water booster station,
waterline and related improvements on the site is hereby accepted.
Parcel 4 (Lot D) an offer in fee title for a water booster station as described in the
document recorded at 2920 OR 980, along with the water booster station, and related
improvements on the site is hereby accepted.
Parcels SA, 58, 5C, 5D, and 5E , offers of drainage easements as described in the
document recorded at 2920 OR 980, along with the public drainage improvements within
the parcels are hereby accepted.
On motion of Council Member , seconded by Council Member ,and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of 2001.
Resolution No.
Page 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
'sf~Ni~~,TY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ACCEPTING EASEMENTS AND
DEDICATIONS FOR TRACT 1834 PHASE 1
WHEREAS, offers to dedicate right of way and easements to the public have been
provided as required to satisfy the conditions of approval for Tract 1834 Phase 1; and,
WHEREAS, the improvements associated with such offers have been constructed, and are
ready for acceptance for maintenance by the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby accept the following improvements and offers to dedicate public rights of way
and easements, as shown on the final map for Tract 1834 Phase 1, recorded September 5,
1996 in book 17 of maps on page 78 in the office of the Recorder of the County of San Luis
Obispo, State of California:
Right of way for La Canada and Vista Streets.
Street tree easements.
On motion of Council Member , seconded by Council Member ,and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of 2001.
Resolution No.
Page 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~-
~~)
s'rEv N ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT 4
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ACCEPTING EASEMENTS AND
DEDICATIONS FOR TRACT 1834 PHASE 2
WHEREAS, offers to dedicate right of way and easements to the public have been
provided as required to satisfy the conditions of approval for Tract 1834 Phase 2; and,
WHEREAS, the improvements associated with such offers have been constructed, and are
ready for acceptance for maintenance by the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby accept the following improvements and offers to dedicate public rights of way
and easements, as shown on the final map for Tract 1834 Phase 2, recorded October 7,
1996 in book 17 of maps on page 81 in the office of the Recorder of the County of San Luis
Obispo, State of California:
Right of way La Canada and Asilo Streets.
Street tree easements.
Open Space over Lot 222.
On motion of Council Member , seconded by Council Member ,and
on the following ron can vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of 2001.
Resolution No.
Page 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~~~
St?VEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
. DOC. NO. 782.09 ~ y-'-
OFFICIAlRECORos
flE - RECORDING REQUESTED BY: SAN LUIS OBISPO CO..
City of Arroyo Grande NOV 24 J9I6 OF~~~P$gDS
WHEN RECORDED MAIL TO: FRANcIS Y. COONEY WIS OBISPO CO., CAL
City Clerk
City of Arroyo Grande County CIerI! . DEC 4 191&
214 East Branch Street TrME ;, :2rr
Arroyo Grande, CA 93420 FRANCIS M. COONEY
County crerk-Reeorder
TIM~ Jr lQ JIll
IRREVOCABLE & PERPETUAL \
OFFER TO DEDICATE *
THIS IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE is made
effective the ~~ day of November, 1986 by the undersigned,
hereinafter termed "Offeror":
WHEREAS, said Offeror desires to make an offer to dedicate,
irrevocably, to the public, the interests hereinafter described,
which offer may be accepted at any time by the City of Arroyo
Grande or its deeignpe,
NOW, THEREFORE, said Offeror covenants and promises as
follows:
1. That said Offeror is the owner of the following
described real property located within the City of Arroyo Grande,
County of San Luis Obispo, State of California:
PARCEL A:
Parcels 1 to 11, inclusive, of Parcel Map No. 77-103, in the City
of Arroyo Grande, County of San Luis Obispo, State of California,
according to map recorded November 30, 1979 in Book 28, Page 85
of Parcel Maps in the Office of the County Recorder of said
County.
PARCEL B:
Those portions of Lots 2 and 3 of the La Belle Tract, in the City
of Arroyo Grande, County of San Luis Obispo, State of California,
according to the Map filed for record December 15, 1888 in
Book A, Page 42 of Maps, in the Office of the County Recorder of
said County, described as follows:
Beginning at the intersection of the Easterly line of Lot 1 of
said La Belle Tract, with the northerly right of way line of the
California State Freeway No. 101,
Thence along the northerly right of way of said freeway, the
following courses and distances:
North 590 04' 10" West, 234.15 feet,
North 740 19' 47" West, 155.31 feet,
North 690 32' 52" West, 232.08 feet, and
South 270 56' 59" West, 67.90 feet,
Thence leaving said northerly right of way line, North 420 26'
13" West, 140.62 fdet to the true point of beginning,
Thence from said true point of beginning, North 630 17' 17" West,
parallel with the northerly right of way line of saie freeway,
247.14 feet,
Thence North 310 20' East, 171.62 feet,
Thence South 580 40' East, 71. 32 feet,
Thence North 310 20' East, 180.00 feet,
Thence South 5S0 40' East, 175.00 feet,
Thence South 310 20' West, 331.70 feet to the true point of
beginrl'l.ng.
YO~ 2920PAGE 9RO .YOL29171'AGE 143
2. That said Offeror does hereby irrevocably and in
perpetuity offer to such governmental entity a dedication of the
interests described as follows:
PARCEL 1
(STRIP B)
In fee, for public roadway and related purposes, a strip of
land over, on and under a 60.00 foot width within Parcel 9 of
Parcel Map No. 77-103, in the City of Arroyo Grande, County of
San Luis Obispo, State of California, according to Map recorded
November 30, 1979, in Book 28, Page 85 of Parcel Maps, in the
Office of the County Recorder of said County. The centerline of
the 60.00 foot strip is described as follows:
Beginning at a point on a curve concave to the West and
having a radius of 600 feet, radial to said point bears North
82030'00" West and said point bears North 82030'00" West 228.00
feet from the most southerly corner of said Parcel 9, thence
northerly along said curve through a central angle of 2045'00. an
arc distance of 28.80 feet: thence tangent to said curve, North
4045'00" East, 375.38 feet; thence northeasterly along a tangent
curve, concave easterly, having a radius of 900.00 feet, through
a central angle of 25015'00", an arc distance of 396.63 feet,
thence tangent to said curve, North 30000'00" East, 128.10 feet; J
thence North 60000'00" West, 305.00 feet; thence northwesterly
along a tangent curve, concave northeasterly, having a radius of
650.00 feet, through a central angle of 18030'00", an arc ,1
distance of 209.88 feet to a point of reversing curve, thence
northwesterly along a tangent curve, concave southwesterly with a
tangent bearing of North 41030'00" West, having a radius of i
350.00 feet, through a central angle of 38030'00", an arc dis-
tance of 235.18 feet to a point of compound curve; thence south-
westerly along a tangent curve, concave southeasterly with a
tangent bearing of North 80000'00" West, having a radius of
407.20 feet, through a central angle of 65003'13", an arc dis-
tance of 462.33 feet; thence tangent to said curve, South
34056'47" West 746.85 feet to a point on the Southwesterly line ~
of said Parcel 9. Said 60.00 foot strip will include (i) ~i,kt j
of-way l!'a".~l'Ie. (1) right of WlIf)! return with a radius of 20.00xeet at the saltb.iest
90000' 00. intersection of the centerline beari.n3sf (see page SA at f for ccntinuationof sent:ejl!nce)
Also a strip of land over, on and under a 60.00 foot width
within said Parcel 9. The centerline of the 60.00 foot strip is
described as follows:
Beginning at a point along the northerly right of way line
of Strip B, said right of way line is a curve concave southerly,
having a radius of 380 feet, radial to said point bears North
10000'00" East, thence Northerly along said radial line North
10000'00" East 120.00 feet; thence northwesterly along a tangent .
curve concave southwesterly, having a radius of 125.00 feet,
through a central angle of 55019'11", an arc distance of 120.69
feet to the northerly terminus of said 60.00 foot strip. The
westerly and easterly line to said strip to be lengthened or
shortened to intersect a radial bearing that bears South
44044'49" West and this strip also includes a 20 foot radius
return on the northwesterly and northeasterly intersection of
Strip "B" right of w.ay.
PARCEL 2
(STRIP C)
A waterline and public utility easement over that portion of
Parcel 9 of Parcel Map No. 77-103, in the City of Arroyo Grande,
County of San Luis Obispo, State of California, according to Map
recorded November 30, 1979, in Book 28, Page 85 of Parcel Maps,
in the office of the County Recorder of said County, described as
follows:
2
VOL 2920PAGE9~1
Beginning at the most easterly corner of said Parcel 9;
thence along the southeasterly line of said Parcel 9, South
25008'36" West (Record South 25008'30. West), 20.26 feet; thence
leaving the southeasterly line of said Parcel 9, North 55038"30"
West, 128.05 feet; thence North 55037'38" West, 1272 68 feet;
thence North 41027"17" East, 20.15 feet to a corner on the
northeasterly line of said Parcel 9; thence along the
northeasterly line of said Parcel 9, South 55037'38" East,
1270.19 feet (Record South 55037'39" East, 1270.16 feet;, <:auth
55038'30" East, 124.81 feet (Record South 55036'30" East, 124.77
feet) to the point of beginning.
PARCEL 3
(LOT C)
In fee for a water reservoir site, that portion of Parcel 9
of Parcel Map No. 77-103, in the City of Arroyo Grande, County of
San Luis Obispo, State of California, according to Map recorded
November 30, 1979, in Book 28, Page 85 of Parcel Maps, in the
office of the County Recorder of said County, described as
follows:
Beginning at the most northerly corner of said Parcel 9;
thence along the northeasterly line of said Parcel 9, South
30038'19" West (Record South 30U38'13" West), 221.01 feet, thence
leaving the northeasterly line of said Parcel 9, South 41027'17"
west, 277.60 feet; to a point along a non tangent curve concave
to the west, having a radius of 155.00 feet, radial to said point
bearing North 55055'16"East, thence northwesterly along said
curve through a central angle of 11014'28", an arc distance of
30.41 feet, thence leaving said curve, North 41027"17" East,
150.10 feet, thence North 48032'43. West, 192.90 feet to a point
on the northwesterly line of said Parcel 9; thence along the
northwesterly line of said Parcel 9, thence northeasterly along
the northwesterly line of said Parcel 9, North 60000"00" East,
134.30 feet; North 74034"42" East, 253.84 feet (Record North
74033'56" East, 253.81 feet) to the Point of Beginning,
containing 1.131 acres.
PARCEL 4
(LOT D)
In fee for a water booster station site, that portion of
Parcel 1 of Parcel Map No. 77-103, in the City of Arroyo Grande,
County of San Luis Obispo, State of California, according to Map
recorded November 30, 1979, in Book 28, Page 85, of Parcel Maps,
in the office of the County Recorder of said County, described as
follows:
Beginning at a point along the Northerly line of West Branch
Street, said point bears North 55051'31" West, 294.56 feet from
the centerline intersection of West Branch Street and Rancho
Parkway as shown on said Parcell; thence North 26046"30" East,
160.00 feet; thence South 63013'30. East, 40.00 feet; thence
South 26046'30. West, 96.00 feet; thence North 63013'30. West, ,
15.00 feet; thence South 26046'30" West, 64.41 feet, thence North
62017'28" West, 25.00 feet to the Point of Beginning, containing
0.125 Acres.
PARCEL 5
(DRAINAGE EASEMENTS)
For drainage eas~ants, those portions of Parcels 4, 7 and 8
of parcel Map No. 77-103, in the City of Arroyo Grande, County of
San Luis Obispo, State of California, according to Map recorded
November 30, 1979, in Book 28, Page 85 of Parcel Maps, in the
office of the County Recorder of said COWlty, described as
follows:
3
VOL 29201WoE982
PARCEL SA - DRAINAGE EASEMENT
Beginning at the centerline intersection of James Way and
Strip "A" as shown on said Parcel MaPJ thence southwesterly along
the centerline of said James Way, along a tangent curve, concave
southerly with a tangent bearing of North 87000"00" West, having
a radius of 1050.00 feet, through a central angle of 34030'00",
an arc distance of 632.25 feetJ thence to a point along the
tangent to said curve, South 58030'00" West, 754.33 feetJ thence
leaving said centerline, South 31030"00" East, 32.00 feet to a
point on the southerly right of way of said James Way, said point
being the true point of beginning, thence southwesterly along the
southerly right of way of said James Way, South 58030'00" West,
37.19 feetJ thence southwesterly to a point along a tangent
curve, concave northwesterly, having a radius of 2032.00 feetJ
through a central angle of 0037'12", an arc distance of 21.98
feet, radial to said point bears North 30052"48" westJ thence
leaving said right of way, South 0057'10" west, 76.33 feetJ
thence South 89002'50. East, 50.00 feetJ thence North
0057'lO"East, 107.98 feet to the true point of beginning.
PARCEL 5B - DRAINAGE EASEMENT
Beginning at a point on a curve concave southerly, and
having a radius of 1018.00 feet, and said curve is the southerly
right of way of James Way and said point bears South 77046'19"
West, 176.36 feet from the centerline intersection of James Way
and Strip "A" as shown on said Parcel MaP7 radial to said point
bears South 6037"22" EastJ thence southwesterly along said curve
to a point through a central angle of 8006"57", an arc distance
of 144.20 feetJ radial to said point bearing South 14044'18"
East, thence leaving said right of way, South 45035"25" West,
82.11 feet 7 thence South 61005'24- West, 123.21 feetJ thence
South 16051'19" West, 125.30 feet7 thence South 46005'33" west,
113.40 feetJ thence South 43054"21" East, 80.00 feetJ thence
North 46005'33- East, 91.39 fdetJ thence North 76051'19" East,
114.37 feetJ thence North 61005"24- East, 145.17 feet, thence
North 45035"25- East, 212.82 feet to the point of beginning.
PARCEL SC - DRAINAGE EASEMENT
Beginning at a point on the Easterly right of way of Strip
"A" said point bears North 15006"28- East, 152.56 feet from the
centerline intersection of James Way and Strip "A" as shown on
said Parcel MapJ thence northeasterly along the easterly right of
way of said Strip "A", North 3000'00" East, 0.83 feetJ thence .
Northeasterly to a point along a tangent curve, concave
southeasterly, having a radius of 318.00 feet, through a central I
angle of 24012'50", an arc distance of 134.39 feetJ radial to
said point bears South 62047'10" East, thence leaving said right
of way, North 51031'22" East, 9.60 feet7 thence South 38022"38"
East, 80.00 feetJ thence South 51031'22" West, 111.36 feet to the
point of beginning.
PARCEL 5D - DRAINAGE EASEMENT J
Beginning at a point on the westerly right of way of Strip
"A" said point bears North 16001"41" west, 98.15 feet from the
centerline interse~tion of James Way and Strip -Aft as shown on
said Parcel Map; thence northeasterly along the westerly riqht ~f
way of said Strip "A", North 3000"00- East, 57.21 feet7 thence
northeasterly to a point along a tangent curve, concave
southeasterly, having a radius of 382.00 feet, thr~ugh a central
angle of 7054'57., an arc distance of 52.78 feetJ radial to said
point bears South 79005'03" East7 thence leaving said right of
way, South 51037'22" West, 151.64 feet, thence South 45035'25"
West, 129.02 feet to a point on the northerly right of way of
said James WaY7 said point is on a curve cencave southerly having
a radius of l082.0a feet, radial to said point bearing South
9014"37" East7 thence northeasterly along said curve to a point
4
.
VOL 292Q PAGE 983 .
through a central angle of 6047'58n, an arc distance of 128.40
feet: thence leaving said right of way, North 45035"25n East,
24.46 feet, thence North 51037'22. East, 72.10 feet to the point
of beginning.
PARCEL 5E - DRAINAGE EASEMENT
Beginning at the centerline intersection of James Way and
Strip nAn as shown on said Parcel Map: thence southwesterly along
the centerline of said James Way, along a tangent curve, concave
southerly with a tangent bearing of North 87000'00. West, having
a radius of 1050.00 feet, through a central angle of 34030'00.,
an arc distance of 632.25 feet: thence to a point along the
tangent to said curvA, South 58030'00. West, 713.63 feet: thence
leaving said centerline, North 31030'00. West, 32.00 feet to a
point on the Northerly right of way of said James Way, said point
being the True Point of Beginning: thence southwesterly to a
point along the Northerly right of way of said James Way, South
58030'00. West, 59.25 feet: thence leaving said right of way,
North 0057'10. East, 97.98 feet: thence South 89002'50. East,
50.00 feet: thence South 0057'10. West, 66.~8 feet to the True
Point of Beginning.
3. That said Offeror agrees that said offer of dedication
shall be irrevocable and that such a governmental entity may, at
any time in the future, accept said offer of dedication of the
parcels individually or collectively.
4. That said Offeror agrees that this irrevocable and
perpetual Offer to Dedicate is and shall be binding on its heirs,
legatees, successors and assigns.
IN WITNESS WHEREOF, this Irrevocable and Perpetual Offer to
Dedicate is hereby executed by the said Offeror effective on the
day and year first written above.
OTTSE INC., a California corporation
By: ~th..'fA~~' J,~
onna ee Salzgebe , Secretary
STATE OF CALIFORNIA )
)SS
COUNTY OF SAN LUIS OBISPO )
On J/t;V~f!:/ 2f, Jqrb, before me, the undersigned, a Notary
Public in an or sa A County and State, personally appeared
DONNALEE SALZGEBER, known to me to be the Secretary of the
corporation that executed the within instrument, known to me or
proved to me on the basis of satisfactory evidence to be the
person who executed the within instrument on behalf of the
corporation therein named, and acknowledged to me that such
corporation executed the within instrument pursuant to its
by-laws or :t;esolutio of iZ ~ ~ directors.
Signature fit -~-
144/H .... JENNIFEIIl. BECKER
.. IIGIItr ~-c.NIInM
1M LUIS "SI'O coum
.., eo. lip .... " '.
5
~..l YOl2920I'AGE984 fOL 294.'7I'AGE u:zr
# of North 30000' 00" East and North 60000' 00" west.
~ r,
/ * 'Ibis d.ocunent is being re-reoorded to correct the legal description of .--J
l... Parcel 1 (Strip B) .
0l'l'SE me., a California Corporation
By: ~~""A (I_~ oJ: ~u.-/
oonnalee Salzgeber, tary
STA'lE CF CAI..IFOJNIA )
)SS
COtNlY CF 8m WIS CBISPO )
en ~~ f 4 ~~f4, before me, the undersigned, a Notary
Public in or d Cam~ tate, personally appeared I:01NAIEE S1lLZGEBER,
Jcnom to me to be the Secretary of the corporatia1 that executed the wi thin
instrument, knam to me or prcwed to me on the basis of satisfactory widenoe
to be the person WOO executed me wi thin instunent on behalf of the corporation
therein nanad, and ac:knc:Mledged to me that sudl corporation executed the wi thin
~7?m ZZ/L~clrn@af 1m 00ar0 =.::-"
~gna e ~ l.- . .... . JENNIFER L. BECKER
Notary p-~bllC-Calo1ornli
.~:. SAN LUIS OBISPO COUNtv
.'. 101, CC"I!'I EiCII Ja" 16 1990
END OF DOQLlME..'t 5 A
-.
8.j.
MEMORANDUM
TO: CITY COUNCIL/REDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
DATE: JANUARY 23, 2001
RECOMMENDATION:
It is recommended that the City Council/Redevelopment Agency Board of Directors receive
and file the respective Audited Annual Financial Reports for the Fiscal Year Ended June
30, 2000.
FUNDING:
There is no fiscal impact from this action.
DISCUSSION:
The firm of Vavrinek, Trine, Day & Co., LLP was hired to audit the City of Arroyo
Grande's/Redevelopment Agency's financial records for the fiscal year ended June 30,
2000. Audit services are retained for two reasons. First, to have an independent review of
internal control and secondly to ensure that the resulting financial reports fairly represent
the financial position of the City/Redevelopment Agency.
The auditors conducted testing of the internal control in early July 2000. The procedures
for receiving and disbursing cash, the accounting methodology used to record
transactions, the separation of duties to avert collusion, and asset security were reviewed.
If warranted, as part of the auditing process, a Management Letter detailing areas of
internal control that need to be strengthened may be issued at the conclusion of an audit.
This year the auditors did not issue a Management Letter, as it was determined that the
internal control procedures established by the City meet established standards.
In November of 2000 an audit was conducted on the 1999-00 financial transactions.
Documentation in support of the assets, liabilities, and fund balance of all the funds in the
City was examined and verified. This process assures an impartial review and
substantiation of the City's/Redevelopment Agency's fund balances. The result of this
review is the attached Financial Reports.
The audit of the General Fund reports revenues of approximately $150,400 more than
budgeted, expenditures of approximately $197,700 less than budgeted, which resulted in
an unbudgeted increase to the fund balance of the General Fund of approximately
$348,100. The revenue increase was primarily the result of engineering inspection fees
ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS
Page 2
($94,400) for two housing developments. Expenditure containment by City departments
accounted for approximately $109,700 while the delay of CIP projects funded by the
General Fund reduced the capital transfers by $87,900. The fund balance for the General
Fund is $456,382 as of June 30, 2000.
Auditors may issue three different types of opinions at the conclusion of an audit, an
Unqualified, Qualified, or Adverse Opinion. An Unqualified Opinion assures the audit
reader that the information presented fairly represents the financial position of the City. A
Qualified Opinion states that the information is fairly presented except for a particular
issue, i.e. the financial impact of a Y2K failure on January 1, 2000. An Adverse Opinion
indicates that the agency has major accounting and/or internal control issues. F or the
Fiscal Year ended June 30, 2000, the City of Arroyo Grande and the Redevelopment
Agency received Unqualified Opinions.
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of
Arroyo Grande on the following item:
APPLICANT: City of Arroyo Grande
LOCATION: Citywide
PROPOSAL: The City Council is requested to review and approve proposed
projects to be funded with the City's allocation of Community
Development Block Grant (CDBG) funds for Fiscal Year 2000-01.
The City of Arroyo Grande is a participant with the County of San
Luis Obispo and other cities therein as an "Urban County" under the
Federal Department of Housing and Community Development
Block Grant Program.
ENVIRONMENTAL
DETERMINATION: Categorically Exempt
REPRESENTATIVE: Kerry McCants, Community Development Director
In compliance with the California Environmental Quality Act (CEQA), it has been determined
pursuant to Section 15061 (b)( 1) of the CEQA Guidelines that the activity is not a project as
determined in Section 15378.
Any person affected or concerned by this issue may submit written comments to the
Administrative Services Department before the City Council hearing, or appear and be heard in
support of or opposition to the project.
Any person interested in the proposal can contact the Commynity Development Department at
214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00
p.m.).
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE
ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS
NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR
PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE
GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY
FOR WHICH THE NOTICE WAS GIVEN.
Date and Time of Hearing: Tuesday, January 23,2001 at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
~/1Ji)PJ--
e, Director of Administrative Servicesl
Deputy City Clerk
Publish 1T, Friday, January 12, 2001
MEMORANDUM
TO: CITY COUNCIL \
;
FROM: KERRY L. MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR'
BY: TERESA MCCLISH, ASSISTANT PLANNER
SUBJECT: PRELIMINARY APPROVAL OF FISCAL YEAR 2000-2001 COMMUNITY
DEVELOPMENT BLOCK GRANT PROJECTS (CDBG)
DATE: JANUARY 23, 2001
RECOMMENDATION:
It is recommended the City Council provide preliminary approval on the proposed funding of
Fiscal Year 2000-2001 CDBG projects.
FISCAL IMPACT:
The County has estimated that approximately $151,999 in CDGB funds will be available to the
City on August 8, 2001. The total amount requested from the applications received is
$219,000 ($249,399 including project administration).
DISCUSSION:
On June 22, 1999 the City Council approved a Cooperative Agreement with San Luis Obispo
County for joint participation in the Community Development Block Grant (CDGB) Program.
The Agreement is for a period of three (3) years, 2000, 2001, and 2002.
The City, as a participant in the HUD designated urban county program of San Luis Obispo
County, receives an annual formula based allocation of CDBG funds. These funds are
available for a variety of Community Development activities as long as the activities meet at
least one of the three national objectives. The objectives are:
1. Benefit primarily to families with incomes below 80 percent of the median for the
county.
2. Aid in the prevention or elimination of slums or blight.
3. Address urgent needs that pose a serious, immediate threat to public health or
welfare.
CDBG regulations stipulate that at least 70% of all funds be spent on activities that benefit low
income persons, no more than 30% may be spent on activities that eliminate blight.
Staff Report: CDGB Applications
January 23, 2001
Page 2
City departments and several private and public non-profit agencies were notified that the City
would accept applications for funding until January 8, 2001. Applications have been received
from:
. Economic Opportunity Commission of San Luis Obispo County, Inc. (3)
. Community Development Department, City of Arroyo Grande
. Building and Fire Department, City of Arroyo Grande
. Public Works Department, City of Arroyo Grande
. Food Bank Coalition of the Central Coast
. Camp Fire Council of the Central Coast
Refer to Attachment 2 (CDBG applications) for specifics.
The City Council is requested to review the applications, which have been submitted, and
determine which projects should be recommended to the County for funding. The cooperative
agreements between the County and the cities give the cities great discretion regarding their
allocations of funds. Unless a City's recommendation to the County for funding is clearly in
conflict with CDBG regulations the County will approve the recommendation. The final
decision for funding priority is scheduled for the City Council's March 13, 2001 public hearing.
ALTERNATIVES:
Staff has prepared three (3)-funding alternatives for the Council's consideration.
Alternative Number 1 emphasizes the funding of City projects. Alternative Number 2 reflects a
greater emphasis on contribution to regional programs while providing funding for most of the
City projects. Alternative Number 3 places emphasis on regional programs with reduced
funding of City projects.
In all the alternatives, funding for EOC projects and the Food Bank are based on the proportion
of the population expected to be served in the City.
Program Administration consists of staffs time (City Manager, Community Development
Director, Financial Services Director, Assistant Planner, Accounting Supervisor, and
Secretarial/Clerical staff) to ensure compliance with all the requirements of the program.
CDBG programs are noted for the significant amount of paperwork to administer. Staff is
recommending the Council approve the maximum amount of program administration
authorized by HUD. Since there were funding delays for the 1999-2000 program year, last
year's projects are just being funded now and actual costs for program administration cannot
yet be calculated. However, any unused administration funds from this year or last year can
be rolled over to next year's allocation and applied to proposed projects.
It should be noted that the City's proposal to upgrade the Woman's Club/Community Center
includes an emergency generator for $45,000. The County has determined that the equipment
is not considered eligible according to CDBG regulations and therefore staff removed the cost
from the recommended proposed allocation alternatives.
Staff Report: CDGB Applications
January 23,2001
Page 3
Alternative #1 (Recommended Alternative)
PROJECT AMOUNT PROPOSED
REQUESTED ALLOCATION
1. Program Administration $ 30,399 (allowed $ 30,399
amount)
2. Economic Opportunity Commission of San Luis $ 2,000 $0
Obispo - Health Services
3. Economic Opportunity Commission of San Luis $ 2,000 $0
Obispo - Senior Health Screening Program
4. Economic Opportunity Commission of San Luis $ 25,000 $0
Obispo - Home Repair
5. City of Arroyo Grande Public Works - Cedar Street $86,000 $86,000
Sidewalk
6. City of Arroyo Grande Building and Fire - ADA $71,000 $26,000
Upgrade Woman's Club! Community Center
7. Community Development Department - Code $15,000 $9,600
Enforcement Officer
8. Food Bank Coalition of the Central Coast. - $16,000 $0
Property Acquisition
9. Camp Fire Boys and Girls of the Central Coast $2,000 $0
TOTAL $249,399 $151,999
Alternative #2:
PROJECT AMOUNT PROPOSED
REQUESTED ALLOCATION
1. Program Administration $ 30,399 (allowed $ 30,399
amount)
2. Economic Opportunity Commission of San Luis $ 2,000 $ 2000
Obispo - Health Services
3. Economic Opportunity Commission of San Luis $ 2,000 $ 2,000
Obispo - Senior Health Screening Program
4. Economic Opportunity Commission of San Luis $ 25,000 $ 12,000
Obispo - Home Repair
5. City of Arroyo Grande Public Works - Cedar Street $86,000 $70,000
Sidewalk
6. City of Arroyo Grande Building and Fire - ADA $71,000 $26,000
Upgrade Woman's Club! Community Center
7. Community Development Department - Code $15,000 $9,600
Enforcement Officer
8. Food Bank Coalition of the Central Coast - $16,000 $0
Property Acquisition
9. Camp Fire Boys and Girls of the Central Coast $2,000 $0
TOTAL $249,399 $151,999
Staff Report: CDGB Applications
January 23, 2001
Page 4
Alternative #3:
PROJECT AMOUNT PROPOSED
REQUESTED ALLOCATION
1. Program Administration $ 30,399 $ 30,399
(allowed amount)
2. Economic Opportunity Commission of San $ 2,000 $ 2,000
Luis Obispo - Health Services
3. Economic Opportunity Commission of San $ 2,000 $ 2,000
Luis Obispo - Senior Health Screening
Program
4. Economic Opportunity Commission of San $ 25,000 $ 25,000
Luis Obispo - Home Repair
5. City of Arroyo Grande Public Works - Cedar $86,000 $41,640
Street Sidewalk
6. City of Arroyo Grande Building and Fire- $71,000 $26,000
ADA Upgrade Woman's Club/ Community
Center
7. Community Development Department - Code $15,000 $6,960
Enforcement Officer
8. Food Bank Coalition of the Central Coast - $16,000 $16,000
Property Acquisition
9. Camp Fire Boys and Girls of the Central Coast $2,000 $2,000
TOTAL $249,399 $151,999
Attachments:
1) CDGB applications (8)
2) RFP for County of San Luis Obispo
3) Map of LowNery Low Income Area
4) Map of the Arroyo Grande Redevelopment Project Area - (This area is available for funding
of projects related to the elimination of blight)
...\._ _ _ ~ . ___ l'vl _ \j I,.VVV
A TT ACHMENT 1 RECEIVED
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROG~ 0 8 2001
APPLICATION FOR FUNDING DURING 2001 PROGRAM Y~F f\RROYO GRANDE
(Attach additional sheets if necessary) COMMUNITY\)EVELOPMENT DEPT.
NOTE: Please review the CDBG regulations before completing this proposal. A copy
of a HUD-prepared CDBG eligiblity guidebook is available upon request from
county staff. Also, please call county and/or city CDBG staff with any questions
about how to complete the form or about the rating criteria and process.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Economic Opportunity Commission of San Luis Obispo County. Inc.
1030 Southwood Drive
San Luis Obispo, CA 93401
Jim McNamara, Project Manager (805) 544-4355
2. Title/name of proposed project or activity:
Home Repair Program
3. Does the proposed project or activity meet one of the three national objectives
of the CDSG program? Please check one of the objectives below that applies to
the proposal, and explain on the following page how the project or activity meets
the that national objective.
a. x Benefits low and moderate-income persons as defined by the U. S.
Department of: Housing and Urban Development (HUD).
NOTE: To meet this national objective. the proposed activity must benefrt a specific
clientele or residents in a particular area of the county or participating city, at least
51 percent of whom are low and moderate-income persons. See attached current
income limit schedule.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of
thee community, and no other funding sources are available.
NOTE: To meet this national objective. the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
-1-
Eccno;n;c O;fJOrH..:r.::-./ CCmijt':':~::;; ;:.. J:.--: _.~ cw.~~~, ~wt-..
2001 CDSG Application Organization:
4. Check any of the following eligible activity categories that apply to the proposed
project or activity: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations, and/or
farms
x Removal of architectural barriers
-
~ Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
- Public services
_ Planning studies
.
-2-
Econorn~c O~po:tun:~,' Ccmm:~S1,m c~ San WJ~ O~,spo ~..
. 2001 CDBG Application Organization:
5. Loccstion of proposed project or activity: (Check one or more the following areas)
-X- City of Arroyo Grande ---L- City of Grover Beach
--X- City of Atascadero _ County-wide
_ City of Paso Robles --1L- Unincorporated community of:
_ City of San Luis Obispo all unincorporated areas of County
6. What is the total amount of COBG funds requested? $ 120,000.00
7. Proposed COBG budget: (List proposed expenditures by item or cost category)
Proposed Distribution of 2000 CDBG Funds Proposed Expenditures
City of Atascadero $25,000 Program Salaries $80,023
City of Grover Beach 25,000 Construction Material 21,684
City of Arroyo Grande 25,000 Vehicles, Equipment 3,348
County Unincorporated Areas 45,000 Rent, Utilities 2,696
Total CDBG Funds $120,000 Program Supplies 3,360
Administration 8,889
120,000
8. Identify source and amount of any non-CDBG funding committed to the project:
Leveraged funds from programs available to low-income households for the installation
of energy conservation. measures, insulation, weatherization, furnace repair and
replacement, and related minor home repairs. All homes receiving home repair services
will also receive weatherization services, furnace repair & replacement (if needed) and
utility payment assistance. Funds listed below are available countywide:
Southern California Gas Co. $ 64,000
Pacific Gas.& Electric Co. 74,700
California Dept. of Community Services and Development 330,000
U.S. Department of Energy 29,000
Area Agency on Aging 12,000
$525,000
-3-
EX:10m;c O~po;:ur:.::, Com;nl~:;:cn c. San LuiS O~IS?J (~j,;;
. 2001 CDBG Application Organization:
9. Describe, and if possible, document severity of community development need/s
that result in the a need for the proposed project or activity, including possible
consequences of not funding the project now.
Adequate housing continues to be one of the most crucial needs for our County's lower
income population. The problem is being addressed through a variety of methods,
including the Homeless Shelter, subsidized housing programs through the Housing
Authority and the construction of housing by People's Self Help Housing Corporation.
There remains, however, a large percentage of the low income population that resides in
existing housing that is often substandard and in need of repairs. EOC's Home Repair
Program addresses this problem by providing a variety of home repairs for lower income
families, seniors and disabled individuals. Needed repairs include the removal of
architectural barriers that restrict disabled and elderly individuals' abilities to move in and
around there own homes. This is accomplished through the installation of wheelchair
ramps, grab bars, handrails, accessible showers and widened doorways. Other repairs
include roofing, carpentry, electrical, drywall, flooring, plumbing repairs ranging from
leaky pipes to broken water heaters, safety related repairs and water damage restoration.
Completing these repairs helps improve existing housing stock, oftentimes allowing
people to stay in their own homes longer, while addressing the housing problem in a cost
effective manner.
EOC currently operates a Home Repair Program in some areas of San Luis Obispo
County. It is targeted at the very low income population (as defined by HUD) residing
in both rural and urban parts of the county. If the program is funded as requested in this
proposal, home repair services will continue through next year, enabling EOC to maintain
continuous operation of the program so that emergency repair needs can be met
countywide.
-4-
I:comYT!k: O:Jportun:>: CommiSSion c; San i..U~ OJI~ i:.;wnrj
2001 COBG Application Organization:
10. . Description of proposed project or activity, including schedule of milestones
and description of how project will benefit the target population:
Provide home repair services for very low income households residing in single family
homes, mobile homes and multi-family units throughout San Luis Obispo County.
Repairs will include roofing, plumbing, flooring, carpentry, electrical and drywall repairs,
removal of architectural barriers (installation of wheelchair ramps, hand rails and grab
bars and the reconfiguration of bathrooms for access), correction of safety related
problems and building code violations, and the testing, repair and replacement of gas
appliances (water heaters, stoves, ovens, ranges and furnaces). The program will have an
overall goal of assisting 68 very low income households. Refer to page six of this
proposal for specific City and unincorporated area goals. The target population will be
reached through EOC's existing outreach network and by the promotion of the service
through other social service agencies, non-profit organizations and community groups.
EOC currently operates a home repair program with CDBG funding in some areas of the
County. If this application is funded as requested, the program will be able to remain in
continuous operation for the year, allowing EOC to address emergency needs of clients as
they arise while maintaining a small crew of home repair technicians year around to
handle ongoing home repair requests.
EOC is a licensed general contractor and home improvement contractor (State
Lic.#623259). Work done under this contract will be performed by EOC staff who have
expertise in the various phases of construction that are covered under the program.
Existing vehicles, tools, equipment and storage space will be used for the project.
The goal will be to serve the numbers of clients listed for each area within one year of
starting the contract. Quarterly benchmark goals can be established with each contracting
City and the County for expenditures and the number of clients to be assisted.
In addition to completing needed home repairs, clients will be advised of a wide range of
services available to the lower income population through EOC and other social service
organizations. If eligible for one of EOC's weatherization programs, clients will also
receive attic insulation, weatherstripping, water heater blankets, replacement of doors and
windows, water saving devices, compact fluorescent lights and energy conservation
education.
-5-
Eccnom:C uppomJ:'1.:\' U1mmISS!Qn cr ::ian LuiS Ui:>Jspo (.;our),
2001 CDBG Application Organization:
11. . Persons the proposed activity is targeted to serve:
(If the project serves persons in an geographic area, instead of on a limited-clientele
basis, please attach a map of the area of benefit and list the census block groups)
a. Total number of families (or persons) to benefit? 68 total households
26 in unincorporated areas of County, 14 each in Atascadero, Arroyo Grande and
b. How many of them will be low-income? Grover Beach
c. How many of them will be very low-income? 68
All 68 households will be very low income
12. Description of specific group/s proposed to implement project or activity:
(Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.)
EOC has over 35 years of experience serving the low-income community in San Luis
Obispo as a non-profit community-based organization. The home repair project will
benefit from EOC's extensive contacts with other non-profit and public social service
agencies including the Department of Social Services, Area Agency on Aging, Tri-
County Regional Center, Lifesteps, SLO Transitions and the Social Security
Administration. There is also strong support from the private sector through existing
contracts with PG&E and Southern California Gas Company.
I certify that the information in this application is true and accurate to the best of my ability
and knowledge.
/ {-' "r'~ /-1-tJj'
i ~ttit__ ~~- .
Sign ure Date
Elizabeth Steinberg Executive Director
Printed or typed name Title
-6-
RECEIVED
. JAN 0 8 2001
CITY OF ARROYO GRANDE CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT BLOCK GRANT (C~UNITY DEVELOPMENT DEPT.
APPLICATION FOR FUNDING DURING 2001 PROGRAM YEAR
1. Name and mailing address of applicant agency with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INe.
EOC Health Services
Forty Wonderful Pr02ram
1030 Southwood Drive
San Luis Obispo, CA 93401
Raye Flemming, Health Services Director (805) 544-2478 x 11
2. Title/name of proposed project or activity:
Operating expenses for Forty Wonderful Program
3. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal and explain on the
following page how the project or activity meets the national objective.
a. X Benefits low and moderate-income persons as defined by the US Department of Housing and
Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents
in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-
income persons. See attached current income limit schedule.
b. _ Aids in prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a designated slum
or blighted area, and must be designed to address one or more conditions that contributed to the
deterioration of the area.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community and no other funding
sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
.". .......
2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
.
4. Check any of the following eligible activity categories that apply to the proposed project or
activity:
_ Acquisition of real property
Disposition of real property
Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to
other sites
Interim assistance
-
_ Relocation of individuals, families, businesses, nonprofit organizations and/or fanns
Removal of architectural barriers
-
_ Housing rehabilitation
New housing construction (under limited circumstances)
Code enforcement
-
Historic preservation
Commercial or industrial rehabilitation
-
_ Special economic development
Special activities by subrecipients
--X- Public Services
_ Planning studies
2
,~.~
. 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
5. Location of proposed project or activity: (check one or more of the following areas)
-X City of Arroyo Grande X City of Grover Beach
X City of Atascadero -X Countywide
X City of Paso Robles X Unincorporated communities of:
- City of San Luis Obispo throughout county
The Forty Wonderful Program provides services throughout the county. CDBG funds will be used to
support services in Atascadero, Paso Robles, Grover Beach, and Arroyo Grande.
6. What is the total amount of CDBG funding requested:
City of Arroyo Grande $2,000.00
City of Atascadero 2,000.00
City of Grover Beach 2,000.00
City of Paso Robles 2.000.00
TOTAL $8,000.00
If CDBG funding is granted, this program will not approach the cities for funding from their respective
"Grants In Aid" programs. The City of San Luis Obispo and the County support this program through
their Grant In Aid and Community Based Organization funding processes. The cities of Morro Bay and
Pismo Beach do not participate in the urban county CDBG process therefore the Forty Wonderful
Program will continue to seek support from their "Grants In Aid" programs.
7. Proposed CDBG budget: (list proposed expenditures by item or cost category)
Pap Smears $3,900.00
Health Profiles & Lipid Panels 3,000.00
Patient Education 250.00
Medical Supplies 850.00
TOTAL $8,000.00
8. Identify source and amount of any non-CDBG funding committed to the project:
State Breast Cancer Early Detection $13,050.00
County of San Luis Obispo 4,500.00
City of San Luis Obispo 2,500.00
Fundraising 13,500.00
Patient Fees and Donations 3,500.00
Other Cities 3.750.00
TOTAL $40,800.00
3
2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
. 9. Describe and, if possible, document severity of community development needs that result in need for
proposed project or activity, including possible consequences of not funding the project now.
The American Cancer Society's Cancer Facts and Figures cites cancer rates in San Luis Obispo County
at a rate 13 percent higher than the State average. In the year 2000, San Luis Obispo County will have
experienced an estimated 180 new breast cancer cases and 50 new uterine/cervical cancer cases.
According to the American Cancer Society, "a lack of health insurance is associated with lower survival
among breast cancer patients." Breast cancer patients with low incomes have lower 5-year relative
survival rates than higher-income patients. California State data suggests that much of the difference in
survival rates among cancer patients with low socioeconomic status and those in higher income brackets
is due to late diagnosis. Unfortunately with breast and cervical cancer, symptoms occur late in the disease
process and early screening would greatly enhance the cure rate and ultimate treatment costs.
The purpose of the Forty Wonderful Program is to improve access to medical services, early detection and
intervention of chronic diseases, and reduce mortality for low-income women age 40 and older. Early
detection of life-threatening cancer is a high priority. Locally, the funding available for screening exams
ofnon-contracepting women, other than through our Forty Wonderful Program is very limited. The only
other agency is the Public Health Department whose services are limited to pap smears and clinical breast
exams. Public Health services are difficult to access due to heavily impacted scheduling and the much
higher cost of services to the patient. All other available funds are for after a problem is diagnosed.
Without the Forty Wonderful Program, significant gaps in services would remain. The Forty Wonderful
Program also provides hormone replacement therapy which is known to reduce postmenopausal risks of
cardiovascular disease and osteoporosis.
Cardiovascular disease is the number one cause of mortality in women over 55. Almost one in every
two women will die of heart disease, stroke, or cardiovascular disease. A study published in the journal,
Obstetrics and Gynecology, provides strong evidence that taking estrogen hormone pills significantly
reduces the rate of death from all causes for postmenopausal women, and offers even greater protection
against heart attacks and strokes. Overall mortality rates for users was 46 percent below that of non-
users, and 60 percent below and 73 percent below, for coronary heart disease and stroke, respectively.
Osteoporosis affects 20 million people in the U.S. with costs of hip fractures alone at $600 million
annually. Loss of bone density and the resulting falls and fractures are major contributors to loss of
independence and premature institutionalization for seniors. The benefit of hormone replacement therapy
in prevention of osteoporosis has been known for some time.
The Forty Wonderful Program strives to reduce mortality, and improve early detection and
intervention of chronic disease and cancer. Specifically in the Forty Wonderful Program, our highest
priority is to assist women age 40 and older with early detection of life-threatening cancer. Since the
aging process is also a contributing factor in the risks for breast and cervical cancer, these screening
exams become more vital as the woman grows older. With early access to the health system and
diagnosis of problem conditions, financially and emotionally costly treatment can be averted.
4
2001 CDBG Application Organization: Economic Opportunity Commission of 5LO County
10. Description of proposed project or activity, including schedule of milestones and description of
how project will benefit the target population:
CDBG funding to EOC's Forty Wonderful Program would be used to subsidize low-income, uninsured
and underinsured women, age 40 and older, throughout the county. Pre and postmenopausal women
would receive routine pap smear screenings; pelvic exams; breast exams; testing for anemia, colo-rectal
exams; follicle stimulating hormone testing; complete blood chemistry; and appropriate medical referral
as needed. Hormone replacement therapy will be provided as appropriate. Services are delivered by nurse
practitioners at four of our health clinic sites.
For the year 2000 approximately 450 pre- and postmenopausal women were provided cancer screening
services through the Forty Wonderful Program. This represents a 370% increase since 1997. This
increase is due to our instituting a strong case management component to our program which regularly
notifies patients of their re-screening due date. We anticipate that the program will continue to grow and a
minimum of 500 women will be seen in the year 2001. A sliding fee scale is based on the woman's
income and estimated co-payments range from $0 to $35 for the examination and lab tests. EOC's
purchasing contracts with pharmaceutical companies allows the patients to receive hormone replacement
therapy at a greatly reduced cost.
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in a geographic area, instead of a limited clientele basis, please attach
a map of the area of benefit and list the census block groups.)
a. Total number of families (or persons) to benefit?
We project providing preventative health screening and education of women's mid-life health issues to
500 low income, uninsured and underinsured women.
b. How many of them will be low-income?
All clients will be very low income.
c. How many of them will be very low-income?
All clients wiH be very low income.
12. Description of specific groups proposed to implement project or activity: (single or multiple
groups, with roles; nonprofit or for-profit; experience, etc.)
The Economic Opportunity Commission of San Luis Obispo County (EO C) is a private nonprofit
community action agency serving the county since 1965. EOC Health Services has been a division of
EOC since 1972. Prevention is the primary focus of our medical and educational services. Through a
wide array of services we strive to improve the quality of health of the residents of San Luis Obispo
County.
Because of the medical nature of the services provided, paid staff provides most direct client services.
Nurse Practitioners provide medical care at our four clinic sites. We also have two volunteer consultant
5
2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
.
OB/GYN's that work with us on any abnonnal findings or referrals for breast and cervical cancer. Interns
from Cal Poly are utilized to conduct patient satisfaction surveys and develop education materials.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
~s~ !~(}t/()J
,
Signatu Date
Elizabeth "Biz" Steinberg, Executive Director
6
RECEIVED
CITY OF ARROYO GRANDE JAN 0 8 2001
COMMUNITY DEVELOPMENT BLOCK GRANT (CD~ OF ARROYO GRANDE
APPLICATION FOR FUNDING DURING 2001 PROGRA~ ~1l DEVELOPMENT DEPT.
1. Name and mailing address of applicant agency with contact person and phone number:
ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC.
Senior Health Screenin2 Pro2ram
1030 Southwood Drive
San Luis Obispo, CA 93401
Raye Fleming, Director of Health Services, 544-2478 x 11
2. Title/name of proposed project or activity:
Funds to support Senior Health Screening's countywide clinics for seniors
3. Does the proposed project or activity meet one of the three national objectives of the CDBG
program? Please check one of the objectives below that applies to the proposal and explain on the
following page how the project or activity meets the national objective.
a. X Benefits low and moderate-income persons as defined by the US Department of Housing and
Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents
in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-
income persons. See attached current income limit schedule.
b. _ Aids in prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided within a designated slum
or blighted area, and must be designed to address one or more conditions that contributed to the
deterioration of the area.
c. _ Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community and no other funding
sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to deal with major
catastrophes or emergencies such as floods or earthquakes.
2001 CDBG Application Organization: Economic Opportunity Commission of 5LO County
,;
4. Check any of the following eligible activity categories that apply to the proposed project or
activity:
_ Acquisition of real property
Disposition of real property
_ Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)
Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to
other sites
Interim assistance
-
- Relocation of individuals, families, businesses, nonprofit organizations and/or fanTIs
Removal of architectural barriers
-
_ Housing rehabilitation
New housing construction (under limited circumstances)
Code enforcement
-
Historic preservation
Commercial or industrial rehabilitation
-
_ Special economic development
Special activities by subrecipients
--1L Public Services
Planning studies
2
2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
5. Location of proposed project or activity: (check one or more of the following areas)
-X City of Arroyo Grande -X City of Grover Beach
X City of Atascadero -X Countywide
-X City of Paso Robles -X Unincorporated communities of:
X City of San Luis Obispo throughout county
The Senior Health Screening Program provides services throughout the county. CDBG funds will be used
to support services for seniors in Paso Robles, Atascadero, Grover Beach, and Arroyo Grande.
6. What is the total amount of CDBG funding requested:
$ 2,000 City of Paso Robles
2,000 City of Atascadero
2,000 City of Grover Beach
2.000 City of Arroyo Grande
$ 8,000 TOTAL
If CDBG funding is granted, this program will not approach the cities for funding from their respective
"Grants In Aid" programs. The City of San Luis Obispo and the County support this program through
their Grant In Aid and Community Based Organization funding processes. The cities of Morro Bay and
Pismo Beach do not participate in the urban county CDBG process therefore Senior Health Screening will
continue to seek support from their "Grants In Aid" programs.
enditures b item or cost cate 0 )
Amount Requested
240
960
2,080
528
600
3,000
592
$ 8,000
3
2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
8. Identify source and amount of any non-CDBG fundin2 committed to the >roject:
Funding Source Amount
SLO City and County Contributions 29,825
United Way 7,967
PacifiCare Foundation 7,900
Donations 4,500
Patient Fees 3,000
EOC Contribution 2,133
Total Income $ 55,325
9. Describe and, if possible, document severity of community development needs that result in need for
proposed project or activity, including possible consequences of not funding the project now.
From an editorial in the October 1997 American Journal of Public Health, "the most important health
problem of developed nations is the need for a reduction in the morbidity of our aging populations. With
the average age of populations increasing, prevention of morbidity associated with aging represents a
central issue for future health." As is the trend nationwide, San Luis Obispo's senior population has
increased at least 30% over the last 15 years and is currently estimated at 54,500. At least 3000 of these
seniors live at or below the poverty line and another 5000 are considered low-income.
The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes.
When seniors are poor, non-English speaking, or geographically or culturally isolated, the physical
process of aging becomes more difficult for them, their families, health care givers, and communities.
Basic health screening. education and preventive care is critical to the physical. mental and social well-
being of our senior community. Seniors who lack transportation and access to affordable health care.
remain at risk for undetected health hazards or even life-threatening conditions.
EOC Health Services has operated its Senior Health Screening Program for over 20 years. Senior Health
Screening promotes preventative health through early detection and education for low-income seniors
throughout San Luis Obispo County. For several years Senior Health Screening collaborated with the
County Health Agency's Preventive Health Care for the Aging (PHCA) program which provided a single
comprehensive health assessment, and then referred seniors back to Senior Health Screening for ongoing
monitoring. Since PHCA lost its funding there is no other program like Senior Health Screening in the
county.
Historically, Senior Health Screening Program has been funded by the County, local cities, United Way,
and private donations. However, increased competition for funding and increased client need demand that
we further diversify our funding to sustain this critical program. Weare seeking CDBG funding to
expand our outreach to low-income seniors and to provide them with vital health screening at no-cost.
4
2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
.
10. Description of proposed project or activity, including schedule of milestones and description of
how project will benefit the target population:
The Senior Health Screening staff consists of a registered nurse, a clerk/aide, and volunteer hearing and
vision specialists. This team carries all equipment and supplies with them to 20 senior-focused sites
throughout the county. Services include: blood pressure, pulse, hemoglobin, blood glucose, cholesterol,
hemmocult (to detect colo-rectal cancer), glaucoma, and hearing screening, as well as flu vaccines.
Clinics are conducted regularly at local churches, senior centers, residential facilities, mobile home parks,
and other locations where seniors gather. Educational topics include diet, exercise, lifestyle modification,
reinforcement of medication compliance, bereavement issues, and referrals to other health, social, and
legal services.
With CDBG funds, EOC's Senior Health Screening Program will expand its outreach to San Luis Obispo
County seniors. Many seniors are unable to access health care due to limited transportation. The Senior
Health Screening Program will use funds to bring services to well-attended health and cultural fairs in
rural communities. As these fairs are often a central part of life in many areas, they will provide excellent
opportunities for reaching seniors. Program staff will provide mobile clinics at four community health or
cultural fairs in rural areas over the next year. Additionally, CDBG funds will be used to provide
hemmocult (colo-rectal cancer) and cholesterol testing for seniors who cannot afford to pay.
The Senior Health Screening program has become a trusted community resource for regular health
screening. Seniors have come to rely on the health screening and referral as well as the health education,
support and social interaction this program provides. Through regular attendance at Senior Health
Screening clinics, health problems can be detected early and often treated, allowing seniors to maintain
their health and independence and avoid premature institutionalization. CDBG funding can play an
essential role in continuing and expanding these critical services to the county's low-income seniors.
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in a geographic area, instead of a limited clientele basis, please attach
a map of the area of benefit and list the census block groups.)
a. Total number of families (or persons) to benefit?
We project that 600 seniors will be served in the coming year.
b. How many of them will be low-income?
Approximately 375 clients will be low income.
c. How many of them will be very low-income?
Approximately 225 clients will be very low income.
12. Description of specific groups proposed to implement project or activity: (single or multiple
groups, with roles; nonprofit or for-profit; experience, etc.)
As the county's Community Action Agency, EOC has provided critical services to low-income San Luis
Obispo County residents since 1965. We have operated the county's only Senior Health Screening
Program for over 20 years. We collaborate with local senior organizations from the Area Agency on
5
2001 CDBG Application Organization: Economic Opportunity Commission of SLO County
.
Aging with their Vial of Life program, to the Senior Nutrition Program with their lunch programs at local
senior centers.
I certify that the information in this application is true and accurate to the best of my ability and
knowledge.
Sign~SckzJ I-(J f-tll
Date
Elizabeth "Biz" Steinberg, Executive Director
6
CampFire
Boys and Girls@
Council of the Central Coast
"Building caring, confident youth and future leaders."
January 5, 2001
RECE'VED
Theresa McClish JP.N 0 8 LOO1
City of Arroyo Grande
214 E. Branch St. crr< o~'~~~lg~Jt~~6EPT.
Arroyo Grande, CA 93402 COMMUNI .
RE: CDBG Application
Dear Ms. McClish,
I have enclosed our application for 2001-02 CDBG funding with your city. Since this is Camp
Fire's first time applying for your CDBG funds, I'm not sure I have included everything that is
required. Please let me know if there is anything else you need ITom us and I will FAX, email or
bring it to you personally! My email address is: campfireih@onemain.com and our phone number
is 489-7345.
Thank you for your consideration of our request and your support of youth programs in the city
of Arroyo Grande.
Sincerely,
~oosV
Executive Director
Camp Fire Council of the Central Coast
P.O, Box 1269 . Arroyo Grande' California 93421 . (805) 489-7345 . Fax (805) 489-6556
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2001 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: Please review the CDBG regulations before completing this proposal. A copy of
a HUD-prepared CDBG eligibility guidebook is available upon request from
county staff. Also, please call county and/or city CDBG staff with any questions
about how to complete the form or about the rating criteria and process.
1. Name and mailing address of applicant organization, with contact person and
phone number: Camp Fire Council of the Central Coast
P.O. Box 1269
Arroyo Grande, CA 93421
Contact: Ms. Joey Hughes, Executive Director
(805) 489-7345
2. Title/name of proposed project or activity:
Teens-In-Action Program
3. Does the proposed project or activity meet one of the three national objectives of
the CDBG program? Please check one of the objectives below that applies to the
proposal, and explain on the following page how the project or activity meets the
that national objective.
a. --X- Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least
51 percent of whom are low and moderate-income persons. See attached current
income limit schedule.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of
the community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
2001 CDSG Application Organization: Camp Fire Council of the Central Coast
4. Check any of the following eligible activity categories that apply to the proposed
project or activity: (Refer to CDBG regulations and Guide to Eliaible CDBG
Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may. include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations, and/or
farms
- Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
- Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
-L- Public services
_ Planning studies
2001 CDBG Application Organization: Camp Fire Council of the Central Coast
5. Location of proposed project or activity: (Check one or more the following areas)
~ City of Arroyo Grande _ City of Grover Beach
_ City of Atascadero _ County-wide
_ City of Paso Robles _ Unincorporated community of:
_ City of San Luis Obispo
6. What is the total amount of CDBG funds requested? $ 2000.00
7. Proposed CDBG budget: (List proposed expenditures by item or cost category)
Project Books (New Horizons, Leader Guide & Magic Moments) $ 30.00
Project Supplies (3-4 per year, incl. Grover Beach Halloween event) 5,000.00
Program Awards 250.00
Entrance Fees & Field Trip costs 1,500.00
Office/Housekeeping/First Aid Supplies 50.00
Printing (recruitment flyers) 300.00
Postage 68.00
Snacks (20 members @ $5 x 22 meetings) 2,200.00
Uniforms (20 T-shirts @ $10 each) 200.00
Volunteer Recognition (advisor & adult helpers) 50.00
SUB-TOTAL EXPENSES 9,648.00
Administrative Overhead (6% of expenses) 579.00
ALL EXPENSES 10,227.00
Charter Fee to National Camp Fire (5% of all expenses) 511 .00
TOTAL PROPOSED EXPENDITURES $ 10,738.00
8. Identify source and amount of any non-CDBG funding committed to the project:
Grover Beach Parks & Recreation (Halloween project - requested) $ 4,000.00
Revenues generated by Halloween project (estimated) 3,000.00
City of Grover Beach CDBG (requested) 1,000.00
Membership Fees (20 members @ $10/yr) 200.00
Program Registration Fees (8 members @ $15/yr- remaining 12
members are anticipated to be on scholarship) 120.00
Club Dues (8 members @ $1.50/mtg x 22 meetings - remaining 12
members are anticipated to be on scholarship) 264.00
TOTAL NON-CDBG FUNDING $ 8,584.00
~
2001 CDSG Application Organization: Camp Fire Council of the Central Coast
9. Describe, and if possible, document severity of community development need Is
that result in the need for the proposed project or activity, including possible
consequences of not funding the project now.
Teens are constantly bombarded with negative choices in their lives and they always
seem much more exciting than the positive ones. Adults often view teens as lazy, rude,
and even dangerous, and many times the teens seem to carry out just those
expectations. If we provide a way for teens to make a difference in their community, it
will impact not only their lives, but all of ours as well.
With over 3,000 students at our local high school, many teens feel like a number and
may try anything just to be noticed. Or maybe they become apathetic and detached,
uninvolved in anything outside their own home. Since the high school already requires
juniors and seniors to give service to the community in some way, it's apparent that
educators agree with the need for teen involvement.
Camp Fire Council of the Central Coast currently reaches about 25 high school age
students with our youth development club program. The membership in kindergarten
through 5th grade club programs is over 200, so we are searching for ways to keep
these kids interested through high school. Although all of our programs build assets in
youth, the best work is done as they mature into young adults.
We already have an advisor signed up to lead a Teens-In-Action group in the 5-Cities
area, and have started preliminary recruitment planning, but we need funds in order to
get the project off the ground. If we can get a program started, we may be eligible as a
2nd or 3rd year pilot Council with National Camp Fire. This would provide us with some
grant funds, training, and mentorship from other participating Councils across the
nation. We could also act as mentors to Councils who haven't yet been successful with
their teens. Without funding now, it make take as long as two years to get this group
started, which puts us out of the running for the pilot program. It also means that two
classes of teens will graduate high school (or not) without the possibility of this great
experience.
Camp Fire's mission is to build caring, confident youth and future leaders. Teens-In-
Action is a perfect vehicle for that goal, especially for those youth who have not had the
best childhood, or who have not had the resources to experience outside activities
such as we are offering. The program funding is designed to cover all expenses so
that all teens can participate regardless of their economic status.
What kind of future can we expect to have if we don't start grooming our young people
now to lead our society in their adulthood?
2001 CDBG Application Organization: Camp Fire Council of the Central Coast
10. Description of proposed project or activity, including schedule of milestones and
description of how project will benefit the target population:
The T eens-In-Action program is designed as a service team of teens and advisors. By
designing and carrying out projects that make a difference, teens develop
confidence, leadership skills, and pride in their community. The Teens-In-Action
group will learn to work in collaboration with Camp Fire, their schools, community
groups, and local government agencies.
During the course of one program year, typically September to June, the group will
plan, develop and carry out a minimum of 3 major service projects including a
Halloween event in Grover Beach. The Halloween event is intended to continue, in
some fashion, the 26 year tradition of Haunted House events in that city. Other
projects may address issues of environment, violence, school drop out, teen
pregnancy, AIDS awareness, and more. The members will brainstorm together to
agree upon the particular issues of concern they want to take action on for the year.
All community service projects will be chosen and completed in a 5-step process:
1. Find out about local community issues or needs.
2. Learn what agencies the group could collaborate with to accomplish the project.
3. Develop a plan of action.
4. Implement the action plan.
5. Evaluate the success of the project from beginning to end, and share the results.
Each project is the group's responsibility to complete. Projects should therefore start
off small and grow in size and complexity as the group gains confidence in working
together. The group's adult advisor is there to guide the teens, but not lead. An
advisor's job is to make sure the group stays on track and to offer opinions or
advice only when asked.
In addition to community service, the Teens-In-Action group will be able to participate
in various Challenge activities throughout the year. These may include ropes
courses, rock climbing excursions, camping and backpacking trips, etc. Challenge
activities are designed to encourage the group and the individuals to begin working
towards team building. The goal is to form a team that is better able to perform the
complicated community service projects described above, while building self-
confidence in all members.
This particular project is a new venture for our Council, but we had a similar program
several years ago. Not only does Teens-In-Action provide our current high school
members with additional program avenues, it encourages participation outside of
our existing membership. We hope to extend the value of Camp Fire programs to
more teens, which is where the real work of building caring, confident youth and
future leaders must take place.
..
2001 CDSG Application Organization: Camp Fire Council of the Central Coast
11. Persons the proposed activity is targeted to serve: Boys and girls grades 9-12
(If the project serves persons in a geographic area, instead of on a limited-clientele
basis, please attach a map of the area of benefit and list the census block groups)
a. Total number of families (or persons) to benefit?
20 to start with, with possibility of growth
b. How many of them will be low-income?
30% (anticipated)
c. How many of them will be very low-income?
10% (anticipated)
12. Description of specific group/s proposed to implement project or activity:
(Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.)
Camp Fire Council of the Central Coast, a non-profit organization, will provide all
program materials and staff. We have a 70-year history of providing these types of
club and camp programs in San Luis Obispo County.
Grover Beach Parks and Recreation Department will be a partner for the Halloween
event in that city.
Local Service clubs, such as Rotary, Kiwanis, and 5-Cities Men's Club will be asked to
sponsor scholarships for those youth who cannot afford the program fees and dues.
I certify that the information in this application is true and accurate to the best of my ability
and knowledge.
~fur(y- January 5. 2001
Date
Joev Huahes Executive Director
Printed or typed name Title
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLlCA TIONFOR FUNDING DURING 2001 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: Please review the CDBG regulations before completing this proposal. A copy
of a HUD-prepared CDBG eligibility guidebook is available upon request from
county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and
process.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Don Spagnolo, P.E.
Director of Public Works/City Engineer
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
(805) 473-5440
2. Title/name of proposed project or activity:
Cedar Street Sidewalks
3. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain on the following page how the project or activity
meets the that national objective.
a. X Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
attached current income limit schedule.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be
provided within a designated slum or blighted area, and must be designed to
address one or more conditions that contributed to the deterioration of the
area.
c. Meets community development needs having a particular urgency
where existing conditions pose a serious and immediate threat to the health
or welfare of thee community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be
provided to deal with major catastrophes or emergencies such as floods or
earthquakes.
2001 CDBG Application Organization: City of Arroyo Grande
4. Check any of the following eligible activity categories that apply to the
proposed project or activity: (Refer to CDBG regulations and Guide to Eliqible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
X Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
Clearance, demolition, removal of buildings and improvements, and/or
-
movement of structures to other sites
Interim assistance
-
Relocation of individuals, families, businesses, non-profit organizations, and/
or farms
Removal of architectural barriers
-
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
Code enforcement
-
_ Historic preservation
Commercial or industrial rehabilitation
-
_ Special economic development
_ Special activities by subrecipients
Public services
-
_ Planning studies
-2-
2001 CDBG Application Organization: City of Arroyo Grande
5. Location of proposed project or activity: (Check one or more the following areas)
--L City of Arroyo Grande _ City of Grover Beach
_ City of Atascadero _ County-wide
_ City of Paso Robles _ Unincorporated community of:
_ City of San Luis Obispo
6. What is the total amount of CDBG funds requested? $ 86,300
7. Proposed CDBG budget: (List proposed expenditures by item or cost category)
Design & Survey $ 9,450
Contract Admin & Inspection 6,300
Testing 1,250
Construction 63,000
Construction Contingency 6,300
Total $ 86,300
8. Identify source and amount of any non-CDBG funding committed to the
project:
Not applicable.
-3-
2001 CDBG Application Organization: City of Arroyo Grande
9. Describe, and if possible, document severity of community development
need/s that result in the need for the proposed project or activity, including
possible consequences of not funding the project now.
Inadequate public facilities continues to be one of the most crucial dilemmas for a
local agency. The need for the installation of and upgrades to various public
facilities are addressed through the development of a five-year capital
improvement program. The City's capital improvement program identifies public
facilities that are needed throughout the City along with possible funding sources.
General Fund and regional grant funds are not typically available for sidewalks
projects on local roads. These funds are almost always programmed for public
facilities on major arterial and collector roads. The installation of sidewalks on a
local road in an existing residential neighborhood usually occurs with the
construction of new dwelling units or the remodeling of an existing dwelling unit.
Development of this type may never occur in a neighborhood where at least 51 %
of the residents are LIM income persons. Therefore, if this project is not funded
with CDBG funds, it will probably never be programmed as a City's capital
improvement project.
-4-
2001 CDBG Application Organization: City of Arroyo Grande
10. Description of proposed project or activity, including schedule of milestones
and description of how project will benefit the target population:
The project will enhance the community infrastructure in an eligible census tract
by installing public sidewalks that are ADA accessible along Cedar Street
between Spruce Street and Aspen Street.
If funded, the design and construction of the project would be included in the
City's FY 2001/02 Capital Improvement Program budget for design and
construction.
Cedar Street is classified in the City's Circulation Element as a local road. The
entire length of Cedar Street falls within an eligible census tract. Therefore, this
project will benefit all the residents of an area which is primarily residential and
where at least 51 % of the residents are L/M income persons.
-5-
2001 CDBG Application Organization: City of Arroyo Grande
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in a geographic area, instead of on a limited-
clientele basis, please attach a map of the area of benefit and list the census
block groups)
a. Total number of families (or persons) to benefit? 13 families
b. How many of them will be low-income? 3 (assuming 26%)
c. How many of them will be very low-income? 3 (assuming 25%)
12. Description of specific group/s proposed to implement project or activity:
(Single or multiple groups, with roles; public, non-profit or for-profit; experience;
etc.)
The City of Arroyo Grande will be the agency designing and constructing the
project.
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
~~ January 8, 2001
Date
- Don Spaqnolo, P.E. Director of Public Works/City Enqineer
Printed or typed name Title
-6-
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2000 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: Please review the CDBG regulations before completing this proposal. A copy
of a HUD-prepared CDBG eligibility guidebook is available upon request from
county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and
process.
1. Name and mailing address of applicant organization, with contact person and
phone number:
Larry Schmidt, Chief Building Inspector
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
(805) 473-5450
2. Title/name of proposed project or activity:
ADA and Emergency Shelter Upgrade for Arroyo Grande Women's Club
Community Center.
3. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain on the following page how the project or activity
meets the that national objective.
a. X Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
attached current income limit schedule.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be
provided within a designated slum or blighted area, and must be designed to
address one or more conditions that contributed to the deterioration of the
area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or
welfare of thee community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be
provided to deal with major catastrophes or emergencies such as floods or
earthquakes.
2000 CDBG Application Organization: City of Arroyo Grande
4. Check any of the following eligible activity categories that apply to the
proposed project or activity: (Refer to CDBG regulations and Guide to Eliqible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
--2L Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
Interim assistance
-
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
~ Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
Code enforcement
-
_ Historic preservation
Commercial or industrial rehabilitation
-
_ Special economic development
_ Special activities by subrecipients
-1L Public services
_ Planning studies
-2-
.
2000 CDSG Application Organization: City of Arrovo Grande
5. Location of proposed project or activity: (Check one or more the following areas)
~ City of Arroyo Grande _ City of Grover Beach
_ City of Atascadero _ County-wide
_ City of Paso Robles _ Unincorporated community of:
_ City of San Luis Obispo
6. What is the total amount of CDBG funds requested? $ 71.000
7. Proposed CDBG budget: (List proposed expenditures by item or cost category)
Remodeling and upgrading to remove architectural barriers.
1. Exterior Ramps $5,000
2. Parking Lot Signage 500
3. Door Hardware 1 ,400
4. Toilet Room Upgrade 5,000
5. Building Signage 100
6. Passenger Loading Zone 1,500
7. Ramp to Stage 1,500
8. Assistive Listening System 7,000
9. Emergency Generator 45,000
10. Design & Construction Administration 4,000
TOTAL $71,000
8. Identify source and amount of any non-CDBG funding committed to the
project:
None
-3-
2000 CDBG Application Organization: City of Arrovo Grande
9. Describe, and if possible, document severity of community development
need/s that result in the need for the proposed project or activity, including
possible consequences of not funding the project now.
The City of Arroyo Grande is committed, with City Council approval, to a long-
term goal of ADA compliance. City owned buildings are being retrofitted and
modified in order of community importance as funds become available. Federal
Law requires compliance for government owned buildings.
The Women's Club Community Center is a very popular community oriented
structure, owned and managed by the City of Arroyo Grande. The building is
leased to various community groups. The benefits of ADA compliance will be
wide spread.
This structure is also a designated emergency shelter. Loss of electrical power is
likely at times when emergency shelter structures are called upon. Providing
emergency backup power broadens the user group to include "at risk" individuals
in the target community that must have electrical power for special needs.
10. Description of proposed project or activity, including schedule of milestones
and description of how project will benefit the target population:
This project would involve work that will assist people with disabilities in many
ways ranging from street notification and parking access to portable hearing
assistive devices. The target population will benefit, as many of the people who
frequent this community center are elderly, low-income, and individuals with
various disabilities.
Installing backup emergency power will provide this community with an
emergency shelter that can accommodate those that require special assistance
for medical or other reasons.
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in a geographic area, instead of on a limited-
clientele basis, please attach a map of the area of benefit and list the census
block groups)
a. Total number of families (or persons) to benefit?
b. How many of them will be low-income?
c. How many of them will be very low-income?
-4-
2000 CDSG Application Organization: City of Arroyo Grande
12. Description of specific group/s proposed to implement project or activity:
(Single or multiple groups, with roles; public, non-profit or for-profit; experience;
etc.)
The City of Arroyo Grande will be the sole participant in the implementation of
this project.
I certify that the information in this application is true and accurate to the best of .my
ability and knowledge.
Januarv 5. 2001
Signature Date
Larry Schmidt Chief Buildinq Inspector
Printed or typed name Title
-5-
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR FUNDING DURING 2001 PROGRAM YEAR
(Attach additional sheets if necessary)
NOTE: Please review the CDBG regulations before completing this proposal. A copy
of a HUD-prepared CDBG eligibility guidebook is available upon request from
county staff. Also, please call county and/or city CDBG staff with any
questions about how to complete the form or about the rating criteria and
process.
1. Name and mailing address of applicant organization, with contact person and
phone number:
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Kerry McCants, Community Development Director
(805) 473-5420
2. Title/name of proposed project or activity:
Code Enforcement Officer
3. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies
to the proposal, and explain on the following page how the project or activity
meets the that national objective.
a. 1- Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a
specific clientele or residents in a particular area of the county or participating
city, at least 51 percent of whom are low and moderate-income persons. See
attached current income limit schedule.
b. L- Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one
or more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare
of thee community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
2001 CDBG Application Organization: City of Arroyo Grande, Community Development
4. Check any of the following eligible activity categories that apply to the
proposed project or activity: (Refer to CDBG regulations and Guide to Eligible
CDBG Activities)
_ Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations,
and/or farms
- Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
--L Code enforcement
_ Historic preservation
- Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
- Public services
_ Planning studies
-2-
2001 CDBG Application Organization: City of Arroyo Grande, Community Development
5. Location of proposed project or activity: (Check one or more the following
areas)
~ City of Arroyo Grande _ City of Grover Beach
_ City of Atascadero _ County-wide
_ City of Paso Robles _ Unincorporated community of:
_ City of San Luis Obispo
6. What is the total amount of CDBG funds requested? $ 15.000
7. Proposed CDBG budget: (List proposed expenditures by item or cost category)
One Code Enforcement position will be partially funded through the CDBG program.
This will allow for the enforcement of the City's Building and Development
Ordinances within the development project area and low and moderate-income area.
It is estimated that 40% of the code enforcement activities will be required in these
areas in the next year and therefore, 40% of a full time Code Enforcement Officer
position is requested.
The activities of the Code Enforcement Officer will include referring owners of
deteriorating properties to resources that can assist in funding the necessary
corrective measures.
8. Identify source and amount of any non-CDBG funding committed to the
project:
The General Fund of the City of Arroyo Grande.
9. Describe, and if possible, document severity of community development
need/s that result in the a need for the proposed project or activity, including
possible consequences of not funding the project now.
Lack of Code Enforcement in the RDA Project area and the low and moderate-
income areas will result in further deterioration of residential and business
properties in those areas.
-3-
2001 CDBG Application Organization: City of Arroyo Grande, Community Development
10. Description of proposed project or activity, including schedule of
milestones and description of how project will benefit the target population:
Provide for Code Enforcement in Redevelopment Project area and low and
moderate income areas.
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in a geographic area, instead of on a limited-clientele
basis, please attach a map of the area of benefit and list the census block groups)
a. Total number of families (or persons) to benefit?
b. How many of them will be low-income?
c. How many of them will be very low-income?
12. Description of specific group/s proposed to implement project or activity:
(Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.)
I certify that the information in this application is true and accurate to the best of my
ability and knowledge.
Januarv 8.2001
Signature Date
Kerrv McCants Community Development Director
Printed or typed name Title
-4-
Jan 12 01 03:42p Planning/Building 805-781-1242 p.2
. O~ o~A(>'"
,
COUNTY OF SAN LUIS OBISPO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROG
APPLlCA TION FOR FUNDING DURING 2001 PROGRAM YE
(Attach additional sheets if necessary)
NOTE: Please review the CDBG regulations before completing this proposal. A copy
of a HUD-prepared COSG eUgiblity guidebook is available upon request from
county staff. Also, please call county and/or city CDBG staff with any questions
about how to complete the form or about the rating criteria and process.
1. Name and mailing address of applicant organization, with contact person and
phone number: Floyd Butterfield, Chairman of The Board of Directors
Food Bank Coalition of San Luis Obispo County
P.O. Box 2070
Paso Robles, CA 93446
Phone: 238-4664 Fax: 238-6956
2. Title/name of proposed project or activity:
Food Bank Warehouse Purchase
3. Does the proposed project or activity meet one of the three national objectives
of the CDBG program? Please check one of the objectives below that applies to
the proposal, and explain on the following page how the project or activity meets
the that national objective.
a. x Benefits low and moderate-income persons as defined by the U.S.
Department of Housing and Urban Development (HUD).
NOTE: To meet this national objective, the proposed activity must benefit a specific
clientele or residents in a particular area of the county or participating city, at least
51 percent of whom are low and moderate-income persons. See attached current
income limit schedule.
b. _ Aids in the prevention or elimination of slums or blight.
NOTE: To meet this national objective, the proposed activity must be provided
within a designated slum or blighted area, and must be designed to address one or
more conditions that contributed to the deterioration of the area.
c. _ Meets community development needs having a particular urgency where
existing conditions pose a serious and immediate threat to the health or welfare of
thee community, and no other funding sources are available.
NOTE: To meet this national objective, the proposed activity must be provided to
deal with major catastrophes or emergencies such as floods or earthquakes.
-1-
Jan 12 01 03:43p Planning~Building 805-781-1242 p.3
.
Question #3 - Explain how the Food Bank warehouse purchase program benefjts low Clnd
moderate-income persons as defined by HUD
The low and moderate-income population of San Luis Obispo County (as defined by HUD)
is documented in Table 1, page 3 (this information comes from the 'County of San Luis Obispo
2000 Consolidated Plan'. Table 6. page I I). It lists the total coullty pupulation or stich persons as
86,645.
The San Luis Obispo County Food Bank distributes food through three primary programs.
It operates the United States Department ofAg.riculture's Emergency Food Assistance Progralll
(LJSDA-EFAP). This program distributes food to qualified low-incorne people throughout th<.~
county. This past year. 1(, EFAP distribution sites ~lI1d (, congregate feeding sit(~s were suppl ied
by the Food Bank. Under this program, approximately 350,000-450,000 pOllnds of food are
distributed annually. In 1999. approximately 4,000 individuals were served and all of lhl'se
qualify as very low-income under HUn guidelines.
In 1999, the Food Bank contracted wilh the Califomia Department of Aging to lake over
the county-wide Brown Bag program. Using grocery bags. this program provides approximately
200,000 pounds offood annually to about 750 low-income senior citizens through 14 distribution
sites. Almost all served by this program qualify as very Jow-income.
The bulk of Foud Bank food is distributed through its 85+ member agencies. shuwlI ull
Table 2 (page 4). These agencies provide food in every area in the County. Some have strict
income limits on the people they serve, others simply serve those in need. Most provide additional
services besides food. Because of the variation in income qualifications used by the agencies. it is
not possible to say with certainty that all of those served meet the HUD-defined low to rnodcrale-
income limits. Food Bank staff estimate that almost all fall within the low-income definition Hlld
half or more are below the very low-income limit.
In summary, all Food Bank programs serve only those defined as low to moderate-income
as defined by HUD. Food is distributed throughout all areas of the county. The Food Balik
warehouse purchase program is meant to provide a bigger facility to the Food Bank and to remove
the constant drain of rent payments from its operating budget. Both of these factors will lead (0
improved services, more people served, and more food volume reaching the target population.
- 2 -
Jan 12 01 03:43p Planning~Building 805-781-1242 p.4
Table I
Low and Moderate-income Persons in San Luis Obispo County
Geographic Area Tract Total Persons Low/mod Percent Low/mod
Persons
Rural Nacimiento Area 100 5,211 1,996 383
Paso Robles - West 101 7,908 4,792 60,6
Paso Robles - East 102 12,623 4,229 33.5
Rural - Northeast County 103 6,412 2,065 32.2
Cambria 104 5.406 1,762 32.6
N, Morro Bav & Cavucos 105 7.383 2,606 35.3
Morro Bay (ships' crews) 105.99 5 0 0
Morro Bay 106 5,375 2,585 46,1
Baywood 107.01 8,505 2,832 33.3
Los 0505 107.02 5,872 1 ,773 30,2
Rural - North Coast 108 2,387 929 38.9
N. San Luis Obispo & Car Poly 109 9,221 7.441 80.7
San Luis Obispo 110 8,145 3,755 46.1
San Luis Obispo 111 10,852 6.663 61A
San Luis Obispo 112 7,402 3,768 50.9
San Luis Obispo 113 6,674 2,383 35.7
California Mens Colony (prison) 114 6,417 0 0
Rural. N&W of San LUIs Obispo 115 4.226 1,268 30.0
Avila Beach & N. San Luis Bay 116 3,144 657 20.9
Pismo Beach 117 7,837 2,618 33.4
Arroyo Grande 118 5,776 1,271 220
Arroyo Grande 119 9,298 3,440 37.0
Grover Beach 120 6,267 2,645 42.2
Grover Beach 121 5,492 2,834 51.6
,
Oceano 122 6,106 3,230 52.9
Rural - South County 123 8,797 2,674 30.4
Nipomo 124 9,086 3,753 41.3
Atascadero - East 125 13,046 5,101 39.1
Atascadero - Wesl 126 6,780 1,905 26.1
Atascadero - Rural 12701 9.407 2,408 25.6
Atascadero - Rural 127.02 5,247 1,684 32.1
Atascadero State Hospital 128 848 663 78,2
Total San Luis Obispo County 217,155 86,645 39.9
- 3 -
Jan 12 01 03:43p Plannin~/BUildin~ 805-781-1242 f'.....
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- 4
Jan 12 01 03:44p Planning/Building 805-781-1242 p.6
2001 CDSG Application Organization: Food Bank
4. Check any of the following eligible activity categories that apply to the proposed
project or activity: (Refer to CD8G regulations and Guide to Elioible CDBG Acllvilies)
---2L- Acquisition of real property
_ Disposition of real property
_ Public facilities and improvements (may include acquisition, construction,
reconstruction, rehabilitation or installation)
_ Privately-owned utilities
_ Clearance, demolition, removal of buildings and improvements, and/or
movement of structures to other sites
- Interim assistance
_ Relocation of individuals, families, businesses, non-profit organizations, and/or
farms
_ Removal of architectural barriers
_ Housing rehabilitation
_ New housing construction (under limited circumstances)
_ Code enforcement
_ Historic preservation
_ Commercial or industrial rehabilitation
_ Special economic development
_ Special activities by subrecipients
_ Public services
_ Planning studies
_ c: :...
Jan 12 01 03:44p Planning/Building 805-781-1242 p.7
2001 CDBG Application Organization: Food Bank
--
5. Location of proposed project or activity: (Check one or more the following areas)
-L City of Arroyo Grande -L City of Grover Beach
x City of Atascadero -L County-wide
-
-L City of Paso Robles - Unincorporated community of:
x City of San Luis Obispo --_._~... ...---...---.--
The Food Bank warehouse is located in Paso Robles. Food is distributcd through agencies
and programs operating county-wide. Table 2 (page 4) presents the Food Bank's member agcncies
and additional food Jistribution sites by locatiun. Table 3 (page 7) shows the vulullIt: ur food
distri buted throughout the county for 1998.
This grant application is to purchase a new, larger warehouse in Paso Robles. Tables 2 and
3 indicate that a more central location within the county might be better. In fact. this sll};.g.estioll is
one of the most often made by food Bank agencies. The Hoard of Directors of the food Bank and
its Building and Site Committee have holh studied this issue in depth.
The rood bank is a 501(c)3 private non-profit that was [ounded by private, cOllcerncd
citizens in 1988 and established in Paso Robles. Over the years, as the Food Bank's activity and
food distribution system have grown, its volunteer base has grown as well. The Food Bank's
entire operation is currently run by a paid starf of 4 and volunteers working OLIt of the warehouse
numhering more than 70, most of whom live in or near Paso Robles. Several hundred marc
volunteers are involved in all Food Bank operations county-wide.
In addition, the Paso Robles location is at the intersection of Highways 101 and 46. hom
the standpoint of receiving large-volume food donations, this is a strategic location for truck fllns
between the Califomia coast and central valley. The Food bank currently receives food from other
food banks and retail and wholesale food distributors located north, south and cast of Paso Robles.
The establishment of a second, south county location is an important priOlity with the food
Bank. Board of Directors and staff. Their first priority, howe.ver, is to strengthen the existing
financial and physical infrastructure ofthe Food Rank. Relocating the Food Bank's principal
operations out of Paso Robles would be moving it away from its essential warehouse operalions
volunteer base, away from the Highway LOI/46 intersection, and into an area of generally IlIore
expensive real estate.The Board is currently seeking individuals from the south county 10 jojn the
Board, who can helping in establishing a future south county location.
6. What is the total amount of CDSG funds requested? $ 300,000
See Table 4, page 8, for separate County and individual city requests
-6 -
Jan 12 01 03:441" Planning/Building 805-781-1242 1".8
Table 3
1998 Food Bank Food Distribution
ComnJunit)' 1998 ))ounds 1998 $ Vnlu('
Distributed (I) ((gJ $1 .SO/Ib.) (2)
AlToyo Grande 7[.000 $ 106,SlX)
Alascadero 308,000 $ 462,000
Cambria 27,000 $ 40,500
Cayucos 25,000 $ 37,500
Grover Beach 355,000 $ 532,500
Los Osos 3,000 $ 4.500
Morro Bay 156,000 $ 234,000
Nipomo 52,000 $ 78,000
Oceano ] 26,000 $ 189.000
Paso Robles 350,000 $ 525,000
San Luis Obispo 228,000 $ 342,000
San Miguel 37,000 $ 55,500
Santa Margarita 15,000 $ 22,500
Shandon 16,000 $ 24,000
Templeton 24,000 $ 36,OO{)
Unincorporated County 707,000 $ [ ,060,500
Total s 2,500,000 pounds $3,750,<X)()
1. Pounds distributed by agencies or sites located in community shown. Actual food distribution
!Day have gone to residents outside of listed city.
2. Nationally recognized value of food distributed by food banks according to Second Harvest
guidelines.
- 7 -
Jan 12 01 03:45p Planning/Building 805-781-1242 p.s
Table 4
CI>BG Funds Rcquested
CUUG Jurisdiction 1990 Low-Income Funds Ue()uestcd
nnd Low-Moderate
Income Population (1)
COlllJty 36,398 $/27,(){)O
San Luis Obispo 24.030 $ 83.000
Paso Robles 9,021 $ .i I .000
Alascadero 7.006 $ 24.000
Grover Beach 5,479 $ 19.()()O
Arroyo Grande 4,711 $ 16.000
Total Funds I'equested $300.000
-8-
Jan 12 01 03:45p Planning/Building 805-781-1242 p. 10
2001 CDBG Application Or yallizalion: "'nnd n ;1 I! '"
..__--;-__. .. '--.C:"~~-~ "":'.-=:0' '~:'_--:-.': -_~:-::
---_..---'- ___'M_ . __. '__0
7. Proposed COSG budget: (List proposed expenditures uy ih~11I or ells! cCllc~,ury)
The total cost of the Food Bank warehouse purchase is $650,000. This amount will buy
10,000 square feel of finished warehouse, including 2,000 square feet of office space, containcd
within a 16,000 square-foot building (see Hastings letter, Addendum). The Food Bank portion of
the building will be owned under a condominium an'angement with the Food Bank's current
landlord.
All CDBO funds wilt go toward warehouse purchase. These funds will be supplemcnted
by on-hand and future Capital Campaign funds receive.d as private donations. They will also be
supplemented by other grants applied for and to-be applied for.
- 9 -
Jan 12 01 03:46p Planning/Building 805-781-1242 p. 11
Organization: Food Bank
2001 CDSG Application --
8. Identify source and amount of any non-CDBG funding committed to the project:
III January. 2000 the Board of Directors hired a consulting firm to sludy IIw feasibility of
raising the funds necessary for the warehouse purchase project as discussed in this doclIment.
Among other findings, that study indicated that it would be feasible to accomplish the project. but
that SOIne significant funding must come to thc project from within the county in order to attract
funding from outside of it. This CDBG application is meant to supply a portion of the in-county
funding.
A Capital Campaign Commillcc was also formed last year to raise funds for the project
through private donations. Its first activity was a winemakeI' dinner which raised $15,000 gross
and realized net proceeds of $6500. The feasibility study identified potentia/large dOllors, some of
whom have been contacted and nUldc more aware of Food Bank aclivities. A direct soIil..~ilalion of
these potentially large donors, as well as current donors, is planned following the oukome of this
application. The Capital Campaign has sel a minimum fundraising goal of $100,000 lo be raised
through pri vale donations within the next 6 months to two yenrs.
Local donations from pri vate donors are currcntly the single biggest source or Food Hank
operating funds, averaging over $100,000 per year in cash dOllations with <ldditiollill in kind
donations of service, equipment, publicity, temporary warehollse space, and more.
There are. a numbe.r of regional and national grant programs available to food hanks, almosl
all of which provide matching funds to local contributions. The Food Bank staff and Board are
well aware of these programs and belie.ve. significant CDBG funding is a key to receiving
additional funds through them. Upon notice of CDBG funding, applications will be scnt 10 Ihese
programs immediately.
Mem bers of the Board of Di rectors have recently met with Assemblymclll Abd Maldonado
to solicit his help in receivingState funds for this project. Other legislaturs will be conlacted in the
near future. Local support is key to receiving support outside the county.
Over the past two years, Food Bank staff has prepared for warehouse expansion by
applying for and receiving funding for infrastructure from the Califonlia Department of Social
Services Emergency Food Assistance Program (EFAP). In 1999, the Food Bank was awarded a
grant in the amount of $68.000 for the purchase of a new refrigerated truck and a second forklift.
In the year 2000, $21,000 was received for the purchase of a late model, 3/4 Ion pick-up ror local
deliveries. III November, 2000, the Food Bank applied for a new refrigeratolHreezcr to be built
within the new warehouse space. The grant application was in the amount of approximately
$120,000. Staff has been notified that there is significantly more funding available this year than
in the past and that awards will be announced within the next 30-60 days. While these funds
cannot be u5ied for warehOll5ie purcha5ie, they are integral to warehou5ie operations.
Overall, the warehouse purchase price of $650,000, is a pOl1ion of a complete facility
expansion totalJing approximately $770,000 with the refrigerator/freezer addition (and not countillg
the already-acquired second forklift. refrigerated truck and pickup). Requested CDBG funds of
$300,000 comprise 39% of the facility expansiun total.
- 10 -
Jan 12 01 03:46p Planning/Building 805-781-1242 p.12
2001 CDBG Application Organization: Food Dank
9. Describe, and if possible, document severity of community development need/s
that result in the a need for the proposed project or activity, including possible
consequences of not funding the project now.
The low and moderate-income population in San Luis Obispo County is dOL'UlIIl'lII l"d ill
Table I (page 3). Member agencies of the Food Bank and programs it operates currently serve a
significant portion of this population but much more can be done. Page 17 of the 'COllllty of San
Luis Obispo 2(K)() Consolidated Plan' lists programs providing food assistaIH.'c to the homeless and
those struggling to afford housing (Addendum, page 1). As shown in Table 2 (pagl~ 4) of this
document, eve.ry program listed is an agency of the food Bank, receiving from it allenst a pOf'iion
of the food served.
Through its agencies and programs, the Food Bank presently provides some food
assistance to approximately 24,000 of these low-income residents. In 1999 and again in 2000.
approximately 2.5 million pounds offood were distributed fOI" an average of 104 pOllnds pCI'
resident served. More food is available to our Food Bank, even much more, but because of the size
of the warehouse, no more can be handled.
Table 5 (below) compares the San Luis Obispo County warehouse size with that of some
other Food Banks in the state. The SLO Food Bank is the smallest. The Santa Cruz County Food
Bank for example, one of the most successful in the stale, serves a similar-sized poverty-level
population (California Department of Social Services figures) to our county. In 1998, thcy wcre
able to provide an average of 176 pounds of food to each poverty level pt~rson, but they operate Ollt
of a 14,000 square-foot warehouse.
TableS
County 1998 Pounds Poverty Level Pounds \Van:hollsc
Population Distributed SiZt~ (sq. fl.)
Fresno 2,440,000 140,000 17 26.000
Marin 1.900.000 11.500 165 12.000
San Luis Obispo 2,500,000 26,000 96 6,000
Santa Cruz 4,800,000 27,200 176 14,000
Santa Barbara 4,700,000 45,200 104 15,000
Solano 3,000,000 82,300 36 12,000
Tulare 4.000,000 69,100 58 \3,000
With increased warehouse size, the Sf D Food Rank can increase (he llIunber of agelJcie"
served, the number of people served, and provide more pounds of food pel' person served.
An additional benefit that this project brings, besides the increased warehouse capacity, is
the fad that currently available operating funds that are used to pay rent will be able to be lIsed for
other purposes. The Food Bank operates with an extremely small paid staff, who arc significantly
underpaid. Most work is performed by volunteers. At times, some Food Bank operations suffer
because of the lack of availabili ty of funds. To the extent that purchased warehouse space replaces
rented space, the Food Bank's 1inancial base will improve which will improve all operations. After
- 11 -
Jan 12 01 03:46p Planning/Building 805-781-1242 p.13
2001 CDBG Application Organization: Food Bank
Questi on #9 (conti n ued)
labor, warehouse rental payments are currently the Food Bank's biggest monthly expense.
Funding of this project now provides several benefits. First, the opportunity afforded by 3
tenerous and cooperative landlord as outlined in his leuer of committment and support
Addendum, page 2) may not exist for a great period of time. Also, a building of tht.~ right size. in
the right location, with the proper zoning, etc. is difficult to find. In fact, The Food Bank's
Building and Site Committee searched for more than one year before identifying this opportunity.
Along with the rest of Califomia real estate, a warehouse acquisition only becomes 111 0 re.
expensive with time.
Perhaps most importantly, Food Bank volume cannol grow beyond the present without
increased warehouse space. Those that presently and increasingly need more Food Bank assistance
will not receive it.
- , ~ -
Jan 12 01 03:52p Plannin~/Buildin~ 805-781-1242
p.2
Organization: Food Bank
2001 CDSG Application
10. Description of proposed project or activity, including schedule of milestones
and description of how project will benefit the target population:
This project is the purchase of a new warehouse site for the San Luis Obispo County Food
Bank. The new site is a 10,000 square foot portion of a 16,000 square fool building that is
currently under construction in Paso Robles (site plan, building floor plan and ekvations included
in Addendum). The total purchase price is $650,000. The site will be purchased from the Food
Bank's current landlord under a condominium ownership arrangement (see Landlord's letter of
support, Addendum ). CDBG funds will provide approximately 47% of the purchase monies, with
the balance coming from private donations and other grants. In addition to purchase mOJlics,
additional funds or services are required to complete this project. These are discussed under
Question #8 of this document. Many of them are already secured. CDBG funds are approximately
39% of the total.
A schedule of milestones for the building purchase project is shown on the following page.
Because the new warehouse is being built by an active developer, whether the Food Bank
eventually oL~cupies it or not, and because the compJeted building is to be first purchased by the
Food Bank's current landlord, the timeline shown is considered to be highly reliable. The Food
Bank will be able to occupy the building, subject to availability of funds, soon aftcr its completion
in the fall of this year (2001).
In the event that CDBG monies are awarded, and other funds are either less than expected
or delayed, it is believed that the Food Bank presentJy has the operating funds and bnnk
relationships to complete the building purchase by executing a mortgage (see letter of support r rom
Mission Community Bank, Addendum). Also, purchase of less than 10,000 square feet of the
building is possible should overall funding be less than expected.
The target population for Food Bank services is the County's low and moderate-i IIcomc
residents. These are supplied food through three primary pathways as discussed under Question
#3. The Food Bank supplies food to approximately 85 agencies throughout the County Crable 2,
page 4) who then provide it, typically combined with other services, to those in need. The Food
Bank a]so distributes food directly, to qualified low-income county residents, through its USDA
Emergency Food Assistance Program and Brown Bag Food Distribution sites.
By increasing the warehouse size, and thereby the food available (0 all existing Food Bank
programs, all of the individuals receiving food benefit. Food received will be in greater volume and
of greater variety. In addition, a greater vo]ume of food available for distribution will increase the
number of agencies and sites that can be supplied~ and so increase the number of residents served.
Finally, through the greater financial stability that will arise from saved lease payments, the Food
Bank will be in a position to more easily establish a south-county distribution site.
- 13 -
Jan 12 01 03:52p Planning/Building 805-781-1242
p.3
2001 CDSO Application Organizalion: Fnod II;J 111\
-- ,---~.._-~~~.":.-=~:::.:..-:::::~
Question # 1 0 (conti nued):
Schedule of Milestones:
January 200 1 -submit complete CDBG application to county and pm1ner cities
-apply to nUJI-CDGG cities (i.e.City of Morro Bay, etc.) for supplemental funding
-meet with County and partner cities' officials to support CDBG application
-attend CDBG hearings as scheduled
-apply for additional public and private grants to support building program
February -meet with County and partner cities' officials to support COBG application
-attend CDBa hearings as scheduled
-apply for additional public and private grants to support building program
-refine new building purchase agreement with current landlord subject to financing
March -meet with County and partner cities' officials to support CDBO application
-attend CDBO hearings as scheduled
-apply for additional public and private grants to support building program
April -obtain COBa approval terms
-receive EFAP grant award notification for new refrigerator/freezer
May -tinaJize purchase terms with seHer, per CDBG approval and approval of other
grant requests
-announce and host Capital Campaign Kick-Off Event
-begin follow-up mail campaign
luly -host second annual Vintner's Dinner on behalf of Capital Campaign
August -obtaiu Environmental review waiver from County. if required
-sign lease agreement with Landlord for new warehouse space (no COBG funds)
-authorize contractor to instal) refigerator/freezer
September -occupy new warehouse space
-relocate existing Food Bank infrastructure
-adjust terms of purchase contract to available grant and Capital Campaign funds
October -begin full operations in new warehouse
-deposit available funds into escrow
November -complete purchase
- 14 -
Jan 12 01 03:52p Planning/Building
805-781-1242 p.4
2001 COBG Application Organization: Foon R;lT1U
11. Persons the proposed activity is targeted to serve:
(If the project serves persons in an geographic area, instead of on a limited-clientele
basis, please attach a map of the area of benefit and list the census block groups)
This proposed project is targeted to serve the same group of people already being served by
the Food Bank - those not able to afford food through regular sources. The area served is all areas
of the county - all census block groups.
a. Total number of persons to benefit?
The Food Bank currently serves approximately 24,000 county residents. Increased
warehouse space will allow those already receiving Food Bank assistance to receive more
food and increased varieties of food. Food Bank staff estimates that total food distributions
will increase from the cUlTent2.5 million pounds per year (0 approximately 3.5 million
pounds per year within 12 months of obtaining the increased warehouse space. They
estimate the number of residents served to increase from 24,000 to 36,000 within two
years. The areas served will be generally the same as the current areas served.
b. How many of the people served will be low-income?
All of those served by the Food Bank's USDA and Brown Bag Programs fall well
below the low-income limits as defined by HUD. The USDA-EFAP program serves
approximately 4000 people, while the Brown Bag program serves approximately 750, both
providing food on a monthly basis. Food Bank agencies are not required to document the
income levels of those they serve but essentially all of those served are residents in financial
need whose incomes probably fall within the low-income limits. Agencies serve
approximately 20,000 residents on an annual basis. In summary, almost all of the residenls
served by the Food Bank cUITently and in the future qualify as low-income.
c. How many of the people served will be very low-income?
All of those served by the LJSDA-EFAP program also fall below the very low-
income limits. Since the Brown Bag income limits for couples are slightly higher than the
HUD-defined very low-income limits, a small portion of Brown Bag recipients may not
qualify as very low-income. Most of them probably do. A significant portion of Ihose
served by agencies would probably also qualify as very Jaw-income. Food Bank staff
estimate that at least 50% of those served by the Food Bank probably qualify under the
very low-income guidelines. A similar estimate would apply to those additional residenls to
be served by the Food Bank's expansion.
- 15 -
Jan 12 01 03:53p Plannin~~Buildin~ 805-781-1242 p.6
! _.r-t'; Ii I 'I!'"~ \ '. .:1 . _'l.l' ~ It;! I :
.F.0I1 : HAST !t-GS i~~Ter:>9r.< I';e'~ F'~;>\ HC. : ;~5;:37~~.41 ~I~I 1"3 ~0?\.~ J.>;jSH~ F'l
FROM' THE DESK OF
T. NEWLIN HAS17N"Cr~'
Fnday, DelOGmber 12. 2000
OJ, Ramer
And
SII.y Coors, Food e~nl~
Ae: EICCI'I.nge p'opoao\l
I summarize here a pO~5ible eKc.haf'lge w~ler4jby Linne Ind\Jstrial Pa1ners would built to
SU'. a building for Food BEl-ilk ~nd 1)', RatT'e' at lhe Golden HIli site 1['1 P",o ROl;)1fi
T~ budget for tl"tis building i$ O;Jtlir.ed as t<lUached hOWB'w'er (hI) G)C,:t1<8r,SEl .....olJltj bQ
based uj;'Ol1 actual out 0' pocket tlJCpen&es plus tn't f''<l!Id cateog.:>ries be":"""
Lel"'<1 Velue $ 170.000 fi)(ed inCluOI"'g $ubr;:i'/i$lon. gracin'iJ' uti11tiss a,-d i'ccess
A. and E $ 5.000 e$tlmatflc Oreh,yunary already oon"Io,eted wit!' ~D
Utility CQnn. $ 7,500 e~timatec
; Building $ 550,000 (ttti01_ted
On situ $ 80,000 e!t1mated
Pr'l)ject Mgr"l"lt $' 2G.000 20% of Du!ldlng itpd On 51te
Con$t I $ :37.300 6 l11cnlhe X 66% 0( 10% X 81.Jliding, 01"1$:[8. PrOject Mgm:
Pointt; $ 15.S7E! 2% of 8uilding, On glt~, PfOj mgml, lil"\c C.cn$t I
Project Total $ 992.17~ estimated wit'" .,.iafloblei a:,c....e
CosCl,;.f, S 6126 be~ upon et:ove usun-.pUon~
~cod Bank $ 625,000 63% or ~0200 s,f.
Retl'1.r $ 361,104 provlce Ratr'!(ir EKChar)ge Cradit fOf $ 325.00J
J We would enter !n:o an agreement with Dr. Ratner wh.reby he w:;Juld contrOOlc: to
8xcnange for th8 blJlldll'lg d9$Cflbt<J IiIbove.. Wt would create a condo plan wherGb)'
i UPO!"l c;ompletJon Dr upon fund'nlJ 1m Food Ban'\;. ~atner would ~ect!ive ap/>toxirr:at'3ly
6.000 s.f i" the trade and..... would t8~e Over the old ~ood Senk building on P8~C'
! R.Qt;!es Street.
Ti'I$ \3 a start MCI of c~ur!i. $ubj,ct to mor$ biduiilg and won~
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T, Newlin Hasl.nw~
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lI~m.
December 28, 2000
Food Bank Coalition of San Luis Obispo County
797 Paso Robles St.
Paso Robles. CA
Dear Mr. Kemper:
Mission Community Bank recognizes and appreciates th~ Food Bank ':s commitment to
those in need throughout the county. I became a member of the Board if Directors
because I felt that the services that you provide arc nec~ and invaluable.
We understand that you are tt'yLns to e~pand your facilities. We would like to assist your
organization in reB~hing its goals. We are a designated CDFl (Community Development
Financial Institution) and can utilize numerous resources that enable us; to offer progrwns
that benefit non-profit organizations. These resources Include Mission Community Bank
CDC (Community Development Corporation, Mission Community Bank CSC
(Community Services Corporation) and the Rural Development Communities Guarantee
Progra1"11 (sponsored by the USDA).
If you need a loan to aid in the purchaae of ,larger warehouse our bank would like to
assist you in the transaction. Commen;:i.a1.reel estate interest rates range froan 1% to 2.5%
o\o"er West Coast Prime, so you could anticipate a rate of a.bout 10.5% with a 25 year
amonization, 10 year maturity. With replacing your existing lease payment, and
including the in<."tcased cash flow generated by handlins additiona1 food, I would
estimate that the Food Bank would qualify for a loan of $200,000 to $250,000. A loan
c:ornmitmmt cannot be made until a financial paclc.age is submitted and an appraisal is
performed.
We appreciate the prompt manner in which you have handled the payments on your
existing tenn loan and revolving line of credit. We would recommend that you submit n
complet~ financial package about 90 days prior to finalizina the purchase of the building
to allow us sufficient time to pr~8s your f"'luest.
We took: forward to u8isting you with this project. Please CAll me if you have an)'
questions. ,
/
~
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(~./r/ ~ ~
sally coo;?
Assistant Vice President
581 HiEl1m' S;reet · (:0. Box i89 a San. L'.Ils ObIspo. California S!}40\ . EQ5.i82-S000 Fe.x S05-782.50H
Jan 12 01 03:54p Planning/Building
805-781-1242
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A~
The Salvation Ar",y
81 S Isl"Y Slr~,t (ChdrrD .vul lIMy SIN,,,)
hit Olflc' Sa 1.4109
SAN LUIS OBISPO. C4 "466-4109
Yritlpl1_ ......wtlfu: ("5) -'2531
FOOD BANK COALITION OF SAN tUlS OBISPO COUNTY
P.O. BOX 2070
PASO ROBLES. CA. 9~447
JANUARY 8. 2001
Mr, JiDl KDper,
The Salvation Army wan,s to add it.> SUp'p'Jri on your ~hAlf in aCCjuirina a DeW and larget
warcho,* facility.
With a1aracr t"ac:iht}', Y()U.~ll-be a.bl~ ti) pW"cbISC.l1101e fcod And pUS the; benefits tQ
thoie ofue in the conummity who reed the people in San Luis Obispo COU1"l't~.. ---.----.----
The Sal\'ation Army ,vishc~ )..ou luck in roUt endeavor.
SinQorely,
c/lirld--z
Jan 12 01 03:54p Planning/Building 805-781-1242
J~N-(18-21d1d1 12: 54 PI'1 i- UU.lA iiHIH-. ",L,-I LLI p. 10
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lit Assembly of God
Arroyo Grande California
To Whom It May Concern:
The Food Bank provides a valuable resource for our chmch
organization in aiding the needy in our community. Under the ourrent
rather-crowded cUowmtancc.. we believe that the Food Bank serves ita
oC8'anizatioDal clientele very well, However, we also recognize that if a
larger warehouse fscHity were available to it, its services could be expanded
and improved even more.
~~
Church food cool'dinatol
Jan 12 01 03:54p Plannin~/Buildin~ 805-781-1242
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. few are as ~ollawa.balk rice"fresh produc_.Eteeh rruJt .t~_ OD. it..
tlha~ 1. .eeque.te4 ulS BO~ ...11ell1 i. ,~o11.t p.p8~.
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1937 Rivenide Ave. + P. O. Box 8B4 + Paso Robles, California 93447-0884
* (Pl.... .ddree. aU U.S. Man only to the Po.e Offlee BC)~) *
TEl.EPHONE: CeO!5) 2..:38-20 I I ~AX: <e05) 2.37-' Og I
Reverend Ruben F. Tatey Jr'7 Pastor
i-MAlL; 2ndbptclRbest1.ntt
Wednesda" January 3, 2001
C D B G City~County Partner!:
Tht! S~c()nd Baptist Church at Paso Robles fully supports and urges every
conaidcration possible for the- afftrmative action on the application bemg made by dlc San
i' Luis Oblllf<' (:()\JnV F<,t,d Bank Coalition for a fair share of CDBG fund.ing to enablc the
Food Bank Coalition to expand it!! warehouse capacity and operations.
The SeC!Ond IhpUst Church has for many years sponsored and fully operates the
Christ's Kitchen Ministry which providcl free hoUneals to anyone in need every day otthe
week Mondu] thruugh Friday from 11,: 30 AM to 12: 30 PM. In the year 2000 alone the
Christ ICltchen has served OVER. ,six tbowand (6)000) meals using volWltccr help from the
membership of t.be Second Baptist Church .., well as from oilier churches in this community
and other capahle and generou8 people in the MlnC community donatlfig their time and
- etToru to the Ministry.
Our clothing MiNatry provide!! clothing. shoes and other household it:ems all 'Well as
shower hatbs and facilities for the San Luts Obispo County Health Dept. to provide medtcal
services end t.csting aU at no C01!t to the T(':cjptents most uf whom iU"C homeless people as well
as others with a distina. need for ~ type of <=are and assistance. The needs of the people in
Northern San Luis Obbpo County contlnue5 to grow each day. eadt week and each month.
This church make~ &val1able the space and r..clJltiett to th~ Food Dank in its distribution of the
Commodity Pond, each month at no cost .nd in supplying BOrne peTSonneI t.o l119!iist in the
rood diatribution.
It 1.'1 beau.V! of these acti"itleS, as well as others, that 'Wc arc k~enl1 a'Ware of the
urgent need of ~ Food Bank not only to continue their support of these ac.tivlties hut to
enlarge their c:apacity to coUed., rtore and distribute food &1.ufftc) the needy people in the:
community particularly in the ~riod of economic rece$Sion being encountered. While the
cost!; of living.. . ..J'ent.. gasoline, utilities and other necessitics have and continue to increase
the C"ntral Cal1fOrnill CoUI: worken appear tn he ShJdt in a part-time and minimum wage
ATTACHMENT 2
REQUEST FOR PROPOSALS AND COMMENTS:
2001 COMMUNITY DEVELOPlVIENT BLOCK GRANT PROGRAM
AND 2001 HOME INVESTMENT PARTNERSHIPS ACT PROGRAM
URBAN COUNTY OF SAN LUIS OBISPO
The County of San Luis Obispo is requesting proposals and comments regarding the use of
Community Pevelopment Block Grant (CDBG) funds and HOME Investment Partnerships Act
(HOME) funds within the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San
Luis Obispo and within the unincorporated areas of the county. These five cities and the county
have been designated by the federal Department of Housing and Urban Development (HUD) as
an "urban county" eligible to receive annual, formula-based grants of CDBG and HOME funds
directly from HUD. HUD has notified the County of the funding levels for the 2001 funding
year, as follows: $2,806,000 in CDBG funds, $1,289,000 in HOME funds and $96,000 in ESG
funds, during the program year starting July 1, 2001. The resulting estimates of allocations of
2001 CDBG funds, based on the cooperative agreements between the county and participating
cities, is shown below:
Total CDBG funds: $2,806,000
- Arroyo Grande $151,999
- Atascadero $246,662
- Paso Robles $296,845
- San Luis Obispo $948,232
- Grover Beach $186,041
- Urban projects fund $146,433
- Unincorporated county $829,788
CDBG funds may be used for a variety of community development activities as long as the
activities meet at least one of the three national objectives, as follows:
1. benefit primarily to families with incomes below 80 percent of area median; or
2. aid in the prevention or elimination of slums or blight; or
3. address urgent needs that pose a serious, immediate threat to the public health or welfare.
Each year HUD publishes income limits, adjusted by family size, for families with incomes below
80 percent of area median or below 50 percent of median. The income limits for 2000 in the San
Luis Obispo County area are as follows:
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$26,900 $30,700 $34,550 $38,400 $41,450 $44,550 $47,600 $50,700
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Vt:ry.48W:~r.nc()m~; $16,800 $19,200 $21,600 $24,000 $25,900 $27,850 $29,750 $31,700
if<.5Q%X.inediliri.U
2001 CDBG & HOME Request for Proposals Page 3
consider "sharing" their allocations to support activities located in other jurisdictions, perhaps
contingent upon some fonn of future compensation. Unless a city's recommendations to the
county regarding which projects to fund (with its allocation of CDBG funds) is clearly in conflict
with CDBG regulations, the county will approve those recommendations. Each city will conduct
one or more public hearings for public discussion of the draft 2001 One-Year Action Plan of
Consolidated Plan, which will include the projects for which that city proposes to authorize CDBG
funding.
The project schedule required as part of any CDBG or HOME proposal should describe realistic
milestones leading to completion of activities for which funding is requested by June 30, 2002.
This is necessary to enable the county to maintain expenditure and activity perfonnance at levels
acceptable to HUD. This, in turn, will prevent potential future. actions by HUD to "de-obligate"
unspent CDBG or HOME funds or apply measures to correct slow perfonnance of activities.
The tentative time frame for review of proposals, funding decisions and availability of funds is
summarized below:
Proposals due: January 8, 2001
Publish draft 2001 One-Year Action Plan: February 2, 2001
Public workshops: February 26 - March 2, 2001
Public hearings by cities: March 5 - 16,2001
Hearings by county: April 3 or April 10, 2001
Edit Plan, transmit to HUD: May 1,2001
Absolute due date at HUD in L.A.: May 15,2001
HUD issues acceptance, funding approval: June 30, 2001
County executes grant agreement with HUD: August 8, 2001
County conducts environmental review: (varies by project)
In addition to submitting proposals and written comments, interested persons will be able to attend
and be heard at public workshops and hearings to be held by the county and participating cities.
If you have any questions or need additional information about the CDBG or HOME programs,
or about the citizen participation process, please contact Tony Navarro, Planner ITI, in the San
Luis Obispo County Department of Planning and Building at the address or phone number listed
above.
TONY NAVARRO, PLANNER ill
DEPARTMENT OF PLANNING AND BUILDING
COUNTY OF SAN LUIS OBISPO
2001 CDBG & HOME Request for Proposals Page 2
CDBG-eligible activities include: acquisition of real property, construction or rehabilitation of
public facilities and improvements, clearance and demolition of buildings, provision of certain
types of public services, relocation payments and assistance, removal of architectural barriers,
housing rehabilitation, historic preservation, code enforcement, commercial or industrial
rehabilitation, special economic development activities, planning studies and grant administration.
In addition to meeting one of the national objectives listed above, at least 70 percent of total 2001
CDBG funding must be approved for activities benefitting low-income families, and the overall
county CDBG program should not exclude benefit to very low income families.
HOME funds may be used only for affordable housing related activities which benefit low-income
families. There is a local funding match requirement equal to 25 percent of the HOME funds.
Numerous other program requirements apply, as described in the HOME regulations, copies of
which are available from the county Planning and Building Department.
Any individual, group or organization wishing to apply for CDBG funding must submit a CDBG
application to the county and applicable city, using the official proposal forms provided by the
county. The deadline for complete applications to be received by the county and participating
city is 5:00 P.M. on Friday, January 8, 2001. The CDBG and/or HOME regulations and
proposal forms are included in the complete proposal packages, which may be obtained starting
November 20, 2000, during normal business hours from the county Planning and Building
Department, 1035 Palm Street, San Luis Obispo. The application packages also may be requested
from the county by telephone: (805) 781-5787. Please specify whether the CDBG, HOME or both
packages are desired.
Criteria which will be used to evaluate proposals prior to funding decisions by the cities and the
county and cities include the following:
1. Consistency with federal regulations and laws
2. Community support (for example, approval of project by a city council)
3. Seriousness of connnunity development need proposed to be addressed by project
4. Degree to which project benefits low-income and very low-income families or persons
5. Feasibility of the project to be completed as budgeted and by June 30, 2002
6. Cost effectiveness of funds requested and leveraging of other funds
7. Organization's experience or knowledge regarding CDBG or HOME requirements
The following criteria, in addition to those listed above, will be used only to evaluate proposals
for funding under the "Special Urban Projects Fund" allocation of CDBG funds, pursuant to the
cooperative agreements between the county and each of the participating cities:
8. Degree of benefit to more than a single jurisdiction.
9. Need by the project for more funding than is available through the other allocations.
10. The project provides direct benefit to most needy gr~)Ups such as very low-income and/or
handicapped persons, at-risk youths (gang prevention, etc).
The cooperative agreements with the cities give them a high degree of authority over funding
decisions regarding their allocations ofCDBG funds. Where appropriate, some jurisdictions may
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A TT ACHMENT 3
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CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Arroyo Grande will hold a Public
Hearing on the following item:
CASE NO. Plot Plan Review 00-016
APPLICANT: Darril Pilkington
LOCATION: East Branch Street
PROPOSAL: The applicant is requesting the placement of banners for special
events over East Branch Street near the intersection of Bridge
Street (attached to Posies and the "Grant Building").
ENVIRONMENTAL
DETERMINATION: Categorical Exemption per Section 15-311 of the CEQA Guidelines
REPRESENTATIVE: Darril Pilkington
Any person affected or concerned by this issue may submit written comments to the
Administrative Services Department before the City Council hearing, or appear and be heard in
support of or opposition to the project.
Any person interested in the proposal can contact the Community Development Department at
214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00
p.m.).
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE
ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS
NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR
PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE
GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY
FOR WHICH THE NOTICE WAS GIVEN.
Date and Time of Hearing: Tuesday, January 23,2001 at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
~~Vl~
e, Director of Administrative Services/
Deputy City Clerk
Publish 1T, Friday, January 12, 2001
MEMORANDUM
TO: CITY COUNCIL J~
FROM: KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR'
BY: TERESA MCCLISH, ASSISTANT PLANNER
SUBJECT: PLOT PLAN REVIEW NO. 00-016 FOR SPECIAL EVENT BANNER
ST ANDARDS AND INST ALLA TION OF CABLES ACROSS WEST
BRANCH STREET A TT ACHED TO THE BUILDINGS AT 106 WEST
BRANCH STREET AND 102 BRIDGE STREET
DATE: JANUARY 23, 2001
RECOMMENDATION:
It is recommended that the City Council adopt the attached Resolution approving
the installation of cables spanning West Branch Street for the location of a special
event banner to announce community based events.
DISCUSSION:
The applicant, Derril Pilkington, submitted an application for a plot plan review to
install hardware and cables across East Branch Street, near the intersection of
Bridge Street for special event banners (reference attachment 1). The proposed
cables would attach to the building occupied by Posies and owned by Dwayne
Ashton located at 106 West Branch Street and the "Olohan Building" owned by
Ronald D. Grant located at 102 Bridge Street (reference Attachment 2). The two
cables are proposed to be 3/8 inch steel and 40 feet long with a 20 foot vertical
clearance. Banners, once approved by the Architectural Review Committee (ARC),
will be placed by attaching eyelets to the cables to slide above West Branch Street.
Proposed banner standards are listed in Exhibit "B" of the attached Resolution. The
standards include a list of proposed events for which banners may be requested.
All proposed banners may only advertise community based events, and a twenty
day interval between the time one banner comes down and the next is installed will
limit the number of banners per calendar year. The proposed standards would be
implemented in addition to any requirements imposed by the California Department
of Transportation which are similar to the City's proposed standards. If approved,
the City will apply for the necessary Caltrans permits once banner designs are
submitted. Liability for the cables and banners is covered under the City's current
liability insurance.
City Council
January 23. 2001
Page 2 of 2
The Staff Advisory Committee discussed the special event banners two times, once
on October 24, 2000 and again on December 19, 2000 (reference Attachment 3).
Staff discussed the most appropriate location for the event banners, the type of
installation, and the permitting process. The Fire Department will be responsible
for placing and removing banners.
The ARC reviewed the banner location and standards on November 6, 2000 and
recommended approval after modification of banner standards (reference
Attachment 4). The ARC will review each proposed banner through the
Temporary Use Permit or Administrative Sign Permit application process. The
banners shall have no advertising and be designed in the style of the early 1900's.
The Planning Commission heard the banner proposal on January 2, 2001
(Attachment 5). One issue that was raised concerned the aesthetic impact the
permanent cables may have in the Village in light of the City's recent efforts to
require underground utility lines. The Commission discussed this potential visual
impact as well as the potential safety hazards of placing and removing temporary
cables. The Commission voted 2-1 to recommend approval to the City Council.
ENVIRONMENTAL ASSESSMENT:
Staff has determined that the project presents no issues of environmental impact, and
is exempt from review under CEQA Guidelines Section 15311.
Attachments:
Resolution recommending approval for the location and installation of cables for
special event banners across West Branch Street.
Exhibit "A" Conditions of Approval
Exhibit liB" Standards for West Branch Street Special Event Banners
Attachment 1: Location map and photos
Attachment 2: Letters from Mr. Ashton and Mr. Grant
Attachment 3: SAC meeting notes from 10/24/00 and 12/1 9/00
Attachment 4: ARC meeting notes from 11/6/00
Attachment 5: Planning Commission meeting notes from 1/2/01
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPROVING STANDARDS FOR SPECIAL EVENT BANNERS
FOR COMMUNITY BASED EVENTS AND THE INSTALLATION OF
CABLES ACROSS WEST BRANCH STREET ATTACHED TO THE
BUILDINGS AT 106 WEST BRANCH AND 102 BRIDGE STREET
WHEREAS, the City Council of the City of Arroyo Grande has considered Plot Plan
Review Case No. 00-016, filed by, Derril Pilkington, to install two steel cables across West
Branch Street attached to the Posies Building at 106 West Branch Street and the Olohan
Building at 102 Bridge Street for the display of community based special event banners;
and
WHEREAS, a public hearing to consider the application for the location of the special event
banners and standards was duly noticed and held on January 23, 2001; and
WHEREAS, the Planning Commission recommended approval for the Plot Plan Review
Case No. 00-016 in its public hearing of January 2, 2001 and has determined that the
banners would effectively promote community based events and that the location is
aesthetically appropriate and will not cause a safety hazard.
WHEREAS, the City Council has reviewed this project in compliance with the California
Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande
Rules and Procedures for Implementation of CEQA and has determined it is Categorically
exempt; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing, the
following circumstances exist:
FINDINGS FOR APPROVAL
1. The proposed project is consistent with the goals, objectives, policies, and programs
of the Arroyo Grande General Plan.
2. The proposed project conforms to applicable performance standards and will not be
detrimental to the public health, safety, or general welfare.
3. The physical location of placement of the use on the site is compatible with the
surrounding neighborhood.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Plot Plan Review Case No. 00-016 with the above findings and subject
to the conditions of approval as set forth in Exhibit II A" and the standards as set forth
in Exhibit "B", both of which are attached hereto and incorporated herein by this
.
RESOLUTION NO.
PAGE 2
reference.
On motion by Council Member , seconded by Council Member
, and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of 2001.
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~d~
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR PLOT PLAN REVIEW CASE NO. 00-016
TO INSTALL CABLES ACROSS WEST BRANCH STREET BETWEEN THE
BUILDINGS AT106 WEST BRANCH STREET AND 102 BRIDGE STREET
1 . This approval authorizes the installation of two 3/8 inch steel
cables across West Branch Street connected with eye bolts to the
buildings at 106 West Branch Street and 102 Bridge for the
support of special community based special event banners.
2. The applicant shall obtain a building permit and any other
necessary permits from the City's Fire and Building Department, as
determined by the Chief Building Inspector.
3. The applicant shall ascertain and comply with all State, County and
City requirements as are applicable to this project.
4. The applicant shall agree to defend at his/her sole expense any
action brought against the City, its agents, officers, or employees
because of the issuance of said ~pproval, or in the alternative, to
relinquish such approval. The applicant shall reimburse the City, its
agents, officers, or employees, for any court costs and attorney's
fees which the City, its agents, officers, or employees may be
required by a court to pay as a result of such action. The City
may, at its sole discretion, participate at its own expense in the
defense of any such action but such participation shall not relieve
applicant of his/her obligations under this condition.
5. Installation of the cables shall be in compliance with the California
Department of Transportation permit requirments.
RESOLUTION NO.
PAGE 5
EXHIBIT liB"
ST ANDARDS FOR WEST BRANCH STREET SPECIAL EVENT BANNERS
Proposed List of Events: (Banners may be permitted only for community-based events)
Easter in the Village/ Easter Egg Hunt (first weekend in April)
Strawberry Festival (last weekend in May)
Fourth of July (July 4th)
Arroyo Grande Car Show (last weekend in July)
Harvest Festival (last weekend in August)
Halloween Carnival (last weekend in October)
Christmas In The Village (December)
Banner Location: Two cables span West Branch St. attached with eye bolts directly to the
Posies Store at 106 West Branch Street and the "Olohan" building at 102 Bridge Street.
Banner Review Process: ARC reviews banners the first time they are proposed during the
Temporarv Use Permit process through the Community Development Department. Additional
events, not listed above, shall be reviewed by the Staff Advisory Committee. The Fire
department will place and remove banners.
Banner Standards:
. Banner size shall be 32 inches tall and up to 24 feet long.
. The banners should have a turn-of-the-century/early 1900's appearance and be consistent
in layout with graphics to complement the particular event. Banners may be two-sided.
. Support cables shall be 40 ft. long with the banner centered. The bottom cable shall
have a 20 foot clearance. Support cables shall be 3/8 inch steel. The banner shall
include eyelets to slide across cables, and be double-stitched across the full length. Each
corner shall be quadruple-stitched for 1 ft. from each corner and across the support
cables.
. Banners may be displayed for no more than 10 days prior to an event and 2 days
afterward.
. There shall be a twenty day interval between the time one banner comes down and the
next is installed.
. Banners shall have wind relief cuts, 1 ft. on center (4" X 4" horseshoe cuts). Banner
material is to be weather resistant.
. The name of the Event shall be printed in the largest and boldest type. The location and
date shall be printed in a type size smaller that that of the event. The name and/or logo
of the non-profit organization sponsoring the event may be displayed in a type size smaller
than that of the date and location. No other messages, including advertising may be
displayed.
. All banners must be approved by the ARC.
ATTACHMENT 1
,i;]J:'
~~,;
.
. DESCRIPTION: DATE: APPD. BY:
-
106 East Branch St.
(owner, Dwayne Ashton)
f __
102 Bridge Street
(owner Ronald Grant)
A TT ACHMENT 2
City of Arroyo Grande,Ca
November 01,2000
Re: Banners
To Whom it may concern:
I hereby give my permission to the City of Arroyo Grande to install on my building located at
106 East Branch St, such hardware as is necessary to facillitate the use of banners to be used
for the advertisment of such public events as the Strawberry Festival, the Harvest Festival, the
Arroyo Valley Car Show and the Christmas in the Village.
CC: Community Development
Architectural Review
Planning Commission
City Council
RONALD D. GRANT
102 Bridge Street
Arroyo Grande, CA 93420
(805) 481-4297
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93420
November 2,2000
To Whom It May Concern:
RE: The Olohan Building
Further to Mr. D. Pilkington's request I confirm it is okay to use my building as a
support for street wide banners.
Please advise if you have any questions.
Yours very truly,
~tIf~,nJ- 7)T.A:---
Ronald D. Grant
RDG/md
SAC Meeting Notes A TT ACHMENT 3
October 24, 2000
Page 2
Larry Schmidt, Building Department had the following issu and concerns:
. All updates have to be done to the current State Bu' mg Code.
. The kitchen plan and food preparation areas has be approved by the Health Department and
needs to be submitted to the City before the riding Department can issue any permits.
. The project will have to be ADA compliant. /
{,j
Dan Hernandez, Parks, Recreation and FasjHties Department stated that any trees removed from
the premises would have to be replaced. )rhe applicant will have to install a drip irrigation system.
The Parks, Recreation and Facilities tDepartment has a list of City approved trees for the
replacement. /
I'
Mark Vasquez, representing ~Iicants, and staff discussed the possible difficuities in making
the findings for a variance wit. regards to the parking.
/'
.I
B. 1. Applicanu Hopper Brothers
2. R.p~tative: Joanne Hopper
3. Case umber: Temporary Use Permit 00-022
4. Pro ...sal: The applicant is requesting a Temporary Use Permit for retail
sales of Christmas Trees and accessories.
5. ..6tion: 1587 EI Camino Real
6.. taft Contact:
Teresa McClish
,r
~'if
Teresa McCli,~{ Community Development Department presented the project to the SAC and
stated that Jfopper Brothers had used this site to sell Christmas Trees for many years. The only
change wr that this year they would not be allowed to use the Strickland property for a staging
area. !
I
j
Larry ,schmidt, Building Department stated that the Fire Department was requesting that the
appl~ants mow the lot before they set up.
C. 1. Applicant: Derril Pilkington
2. Representative: Derril Pilkington
3. Case Number: Plot Plan Review 00-016
4. Proposal: The applicant is requesting to place poles for a banner over
Branch Street for special events.
5. Location: To be decided
6. Staff Contact: Teresa McClish
Teresa McClish, Community Development Department presented the project to the SAC and
stated that the SAC had three issues to discuss with regards to this project:
. The best location in the City to install the poles for the banners.
. The permitting process for the banners.
. Which department will put up banners and take them down.
Ms. McClish stated that there were three possible ways to permit the banners: 1. The applicant
would obtain a Temporary Use Permit, 2. The applicant would obtain a Administrative Sign
Permit, or 3. Parks, Recreation and Facilities could issue a special Banner Permit. The ARC would
review the banners the first year they were submitted.
Kerry McCants, Community Development Department stated that if the poles were in the public
right-of-way they would require an encroachment permit and the design would have to be
SAC Meeting Notes
October 24, 2000
Page 3
approved by the Public Works Department and the Building Department to make sure they are
structurally sound.
Don Spagnolo, Public Works Department stated that the three things to look at were 1) what the
poles are made of, 2) the location of the poles which should be behind the sidewalk, 3) the
structural integrity of the structural base of the poles.
Mr. Pilkington and staff discussed possible locations in the City where the banners could be
displayed and not cause any problems.
Larry Schmidt, Building Department stated that the Fire Chief had made a commitment to allow
the storage of the banners at the Fire Department and that the Fire Department will put up and
take down the banners.
Mr. Spagnolo stated that it is much better, from a safety standpoint, to install the banners as far
away from traffic signals as possible. If the banner is too close to a signal there is a possibility
that it may interfere with the opticom device. It would be the preference of the Public Works
Department that the banner is placed where there is a long stretch between traffic lights. Mr.
Spagnolo suggested that Halcyon might be the best place because of the distance between
signals.
Steve Andrews, Police Department wanted to make sure that the banners would be at an
appropriate height so that they would not interfere with traffic. Mr. Pilkington stated that the
poles would be thirty feet high and Mr. Andrews agreed that this would be more than adequate.
The applicant suggested that a good place might be on the meridian at West Branch and the
freeway where the City has a wooden structure displaying signs for the different Arroyo Grande
organizations. The poles could be placed on either side of the structure and the banner would not
have to span across the street.
The SAC and the applicant discussed this option and decided it would be a good location. Staff
asked the applicant to:
. Check on the ownership of this property. If it is owned by Caltrans, an encroachment permit
will be needed.
. Provide the City with a detailed plan, including all specifications for this proposal required by
Caltrans.
. The footing will be designed to carry the load of the banner.
Mr. McCants stated that after the applicant had completed these items, they should submit their
application to Community Development Department for a Plot Plan Review. The project will be
sent to the ARC and the City Council for review. There will be no electrical involvement with this
project.
D. 1. Applicant: Hillel and~~
2. Representative: Leonard . er
3. Case Number: ~AdjUstment 00-004
4. Proposal: ~. e applicant is requesting a Lot Line Adjustment to
// reconfigure existing lots for better utilization.
5. 419 Le Point Street
6. Teresa McClish
STAFF ADVISORY COMMITTEE - CITY OF ARROYO GRANDE
Meeting Notes of December 19, 2000
STAFF ADVISORY COMMITTEE MEMBERS
Community Development Department - Kelly Heffernon, Teresa McClish, Kathleen Fryer
Fire Department - Terry Fibich
Chief Building Official - Absent
Police Department - Steve Andrews
Public Works Department - Rodger aids
Parks, Recreation and Facilities Department - Dan Hernandez
Economic Development - Absent
I. Oral Communications - None.
II. Approval of Notes - None
III. Projects
A. 1. Applicant: Derril Pilkington
2. Representative: Derril Pilkington
3. Case Number: Plot Plan Review Case No. 00-016
4. Proposal: The applicant is requesting to place a banner for special
events over Branch Street near the intersection of Bridge
Street (attached to Posies and the "Grant Building").
5. Location: Village of Arroyo Grande
6. Staff Contact: Teresa McClish
Assistant Planner, Teresa McClish explained that this banner would span Bridge Street between
Posies and the "Grant Building". There would be no poles; instead the banner would be attached
to the buildings. This project will go to the City Council for its final review and approval. Ms.
McClish stated that each banner would go to the ARC for review and approval. Ms. McClish
explained to Mr. Pilkington that the ARC had requested that the banners have an "Old World"
style. The applicant should obtain a rendering of the banner from the sign contractor and submit
it to the ARC for approval before the applicant has the banner made.
Kelly Heffernon, Acting Community Development Director, stated that at the last ARC meeting
the commission members brought in some photos of some banners that showed the "Old World"
style they wanted to have. Ms. McClish stated that she would get them from ARC member
Chuck Fellows and give them to Mr. Pilkington for his review.
Mr. Pilkington discussed the type of "eye-hooks" he was going to use and how they would be
attached to the wall to maximize the strength of the banners. He stated that he was going to use
3/8" steel cable. It was originally stated that the cable would be Y4" but this has been changed.
He asked if anyone thought it needed to be plastic wrapped? Both Dan Hernandez and Rodger
aids stated that they did not think it was necessary to have the plastic wrap on the cable.
Steve Andrews, Police Department, asked how high the cable would be above the street.
Mr. Pilkington answered that it would be 20 feet high.
Mr. Hernandez and Ms. McClish discussed which events would be allowed to hang a banner. Mr.
SAC Meeting Notes
November 21, 2000
Page 2
Hernandez stated that he felt there should be a set list of the events. Ms. McClish stated that the
ARC was very clear that they wanted a certain amount of time between the displaying of each
banner, possibly thirty days. This will be discussed further.
The banner height shall be thirty inches and the length shall be no more than twenty-four feet.
Rodger aids, Public Works Department, will contact Cal Trans and inquire if they want any
jurisdiction over these banners, or if there are any permits Mr. Pilkington will need to obtain from
them.
Mr. Pilkington was instructed that he would need to coordinate the installation of the wall
mountings with the Building Department.
Ms. Heffernon stated that the City would create the initial list of events that would be allowed to
hang banners. If an organization wants to be added to the list, they will need to apply to the SAC.
B. 1. Applicant: S & S Homes/Berry
2. Representative: John M
3. Case Number: Te rary Use Permit Case No. 00-024
4. Proposal: e applicant is requesting a Temporary Use Permit for a
trailer on Bot No. 14 of the Berry Gardens development to
accommodate a sales representative.
5. Oak Park Blvd.
6. Teresa McClish
Terry Fibich, Fir Chief, stated that this would require a building permit, an onsite fire
extinguisher, a it had to be ADA accessible.
Steve An ws, Police Department asked where the prospective buyers would park? Rodger
aids, Pu ic Works Department asked the building department about allowing temporary overhead
electri I?
Written Communications/Staff Comments - None
Adjournment - 12: 15 p.m.
NOTES A TT ACHMENT 4
CITY OF ARROYO GRANDE
ARCHITECTURAL REVIEW COMMITTEE (ARC)
MONDAY, NOVEMBER 6, 2000
The meeting of the City of Arroyo Grande, Architectural Review Committee, was
called to order at 3: 15 p.m.
ROLL CALL: Present were Committee members, Warren Hoag, Chair, Chet Kielan,
Vice Chair, Joseph Taylor, and Chuck Fellows. Jamie Ohler was absent. Also
present were staff members Kelly Heffernon, Teresa McClish, and Lyn Reardon-
Smith
APPROVAL OF NOTES: The Committee approved the notes of the meeting of
October 2, 2000.
ITEM I - ORAL COMMUNICA TIONS
None.
ITEM /I - PROJECTS:
A. DERRIL PILKINGTON, PLOT PLAN REVIEW 00-016, FOR POLE BANNERS TO
SPAN EAST BRANCH STREET NEAR BRIDGE STREET.
Teresa McClish, Assistant Planner, explained that banners are proposed to span
East Branch Street for special events in the village. Each banner that is proposed
for the first time, will be brought before the ARC as part of the Temporary Use
Permit, or an Administrative Sign Permit if it is not specifically associated with an
event needing a Temporary Use Permit. Staff would like to have the ARC comment
on the location of the banner and the types of standards that could be applied to
the banners to provide some consistency. If there were any changes to a banner
other than the date it would be brought back to the ARC.
Derril Pilkinqton, applicant, said the banners will benefit not only the Car Show,
which he represents, but other events in the Village such as the Strawberry
Festival, the Harvest Festival, and Christmas in the Village. They have permission
from property owners to install the banners at the location that has been chosen,
across East Branch Street near Bridge Street. The height requirement for the
banner will exceed the State law requirements for vehicle clearance. Other cities
have banner signs for special events and they have been successful.
Warren Hoaq said he understood the original choice for the location had been closer
to the freeway, but that there had been problems with this.
Derril Pilkinqton said they had wanted to have banner closer to the freeway, but
Public Works had recommended that it be further away for safety reasons and
because it could interfere with the traffic signals.
Notes
ARC Meeting
November 6, 2000
Page 2 of 10
Warren Hoaq said that in San Luis Obispo they allow banners on Marsh Street and
Higuera and they keep the cables up year-round. He asked if it was being proposed
to leave the eyebolts in and just put up the cables (that the banner will be attached
to) when the banner goes up?
Derril Pilkinqton said they would love to leave the cables up and then put eyelets
on the banners and slide them across from one side of the roadway. It would save
a lot of time and be much easier to do it this way rather than climbing up on the
buildings every time.
Teresa McClish said this project would have to go back to the SAC for the new
location and to refine some of the details such as the hardware and whether the
cables could remain up. The Fire Department has offered to put the banners up
and take them down.
Camav Arad, business owner in the Village, wanted to comment that:
1. She believed the banners would help unify any event that is happening in
the Village
2. She would like to request that another banner event (The Mother's Day
Tea) be added to those already mentioned. She said they had this event
three years ago and that it really embellishes the Victorian/Western
atmosphere.
3. The fact that the banner will not be too close to the freeway is not
important because it was more important to capture the ambience of the
Village.
4. The Arroyo Grande Car Show is probably the most profitable event for all
merchants, far more so than the Strawberry Festival. The Car Show
brings in the types of people who shop and walk the streets of the Village
and buy from the local shop owners, so this event should be promoted as
much as possible.
Warren Hoaq said that he understood that the intent of the banners is for
community-based events only and not for private advertising. He thought this was
a wonderful idea to promote the events mentioned. He thought the location that
had been chosen was really good, a visual gateway to the Village, and the first
place where you have two-story buildings opposite of each other.
Joe Tavlor asked if the nylon rope would be as good as steel cable, and what
material would be used for the banners?
Derril Pilkinqton, said he would prefer steel cable as it would be easier for the Fire
Department to put the banners up and it would be more taut than nylon rope (nylon
Notes
ARC Meeting
November 6, 2000
Page 3 of 10
rope can sag when it gets wet). The banners would be a kind of cloth/ plastic
material and would be quite expensive, $700 to $750 per banner. He said they
would be asking the different organizations for donations towards the banners.
Joe Tavlor asked if the buildings were adequate to structurally hold these banners?
Teresa Mclish said the Posies building had recently been structurally strengthened
and the Building Department did not think there would be a problem with attaching
the banner to this building.
Wvnton Tullis, business owner, commented that if you have cables already you do
not have to stop traffic to put up a banner.
Joe Tavlor asked if the cables would be stainless steel or galvanized?
Derril PilkinQton said they would prefer galvanized because it does not change
color, but they were not sure at this time.
Chuck Fellows said that at first he thought it might be better to do the banners on
a trial basis to see how they would be received by the community, but because
they are so expensive this would not be a good idea. Having a banner for events
like the Car Show is a good idea because events like these help the community.
He said he thought the Strawberry Festival did not need a banner advertisement
because it was already like a zoo, and we may get too many banners going up. He
thought it would be better to have a time lapse between banners going up. He
suggested the banners go up five days prior to an event and remain one day after
the event. He then asked what sort of events should have a banner?
Warren HoaQ said City staff will probably decide which events. should have banners
and the ARC would be reviewing each new banner proposed. He suggested that:
. There should be no advertising by sponsors on the banners.
. The banners should have a turn-of-the-century appearance and be
consistent in layout.
. Maybe there could be a different graphic on each banner to complement
the event.
. The banner should be in place no more than 10-1 4 days before the event
and taken down 1-2 days after the event.
. We could condition this to have a two-week rest period between banners
gOing up.
He went on to say that in the future there could be a conflict between events.
Notes
ARC Meeting
November 6, 2000
Page 4 of 1 0
Camav Arad, said that the Mother's Day event could conflict with the Strawberry
Festival event, but in her opinion this event (the Strawberry Festival) didn't need a
banner because it already draws 100,000 people.
There was a discussion on Christmas in the Village. Some of the comments were:
. This event is for a much longer period and may have to be an exception.
. The banner should say "Holidays" in the Village, rather than "Christmas"
in the Village.
Chuck Fellows asked what the life of the banners was?
Jerrv Wvman, signman for the Festival Cinemas, said that the banners should last
for a very long time if they are good quality, have wind cuts in them, and only go
up for a few days at a time.
Chuck Fellows made a motion, seconded by Chet Kielan, to recommend approval of
the banners with the following conditions (additions and changes in Italics):
. For Community-based events only, with no sponsor advertising; the
banners will be in a style of the early 1900's; maximum banner size shall
be 4 ft. wide X 24 ft. long.
. Support lines shall be 40 ft. long with the banner centered. Support line
shall be ~ inch nylon rope, or stainless steel cable, double-stitched
across the full length of the banner. Each corner shall be quadruple-
stitched for 1 ft. from each corner and across the support lines. Banner
material is to be weather resistant.
. Banners may be displayed for no more than 10 days prior to an event and
two days afterwards. Thirty-day interval between the time one banner
comes down and the next one goes up.
. Banners over 12 ft. X 2 ft. shall have wind relief cuts, 1 ft. on center (4"
X 4" horseshoe cuts).
. The name of the event shall be printed in the largest and boldest type.
The location and date shall be printed in a type size smaller than that of
the event. The name andlor logo of the non-profit organization
sponsoring the event may be displayed in a type size smaller than that of
the date and location. No other messages may be displayed.
~
Notes
ARC Meeting
November 6, 2000
Page 5 of 10
. The ARC must approve all banners.
With the following roll call vote:
AYES 4
NOES: 0
PRESENT: 4
Warren Hoaq commented that a 30-day interval between banners may be too long,
but this could be decided by City Council.
B. CHAMELEON, ADMINISTRATIVE SIGN AND MINOR
EXCEPTION 00-006, 107 NELSON STREET
Teresa McClish said that the applicant was req ting a Minor Exception to allow
two more canopy signs than originally allo in the Development Code. The
applicant is proposing four canopies. Th evelopment Code would allow two
more canopies (besides the existing wall gns) with lettering on the valance and on
top of the canopy, and the applicant s proposing a total of four canopies with
lettering on the valance only.
Camav Arad, applicant and ner of the business, passed around color
photographs showing how the uilding used to look and how it looks now. She
said they have added many f tures to the building to make it look Victorian and fit
in with the Village. She ent on to explain the plans they have to continue to
improve the outside of th uilding, saying they are actually installing five canopies,
but are only requesting ttering on the valance of four of them. We would like to
have lettering on the th one that faces the parking lot, but understand that we
cannot. She showe the Committee a sample of the canvas to show the color of
the awnings.
ssion with the following comments from the ARC:
. The mater" I on the canopy does not need to be fire retardant.
. A metal rame will support, but not hold the canopy taut, and this should allow
it to h g free and give a softer look to it.
. The lor of the canopies will be Spruce green with gold lettering, and the font
Gau y Bold (Victorian).
aylor made a motion, seconded by Chet Kielan to approve the request for four
py signs as submitted with the following findings:
The lettering on the valance of the canopy signs should be pedestrian
orientated.
ARROYO GRANDE PLANNING COMMISSION DRAFT
MINUTES
JANUARY 2, 2001
PAGE 1 A TT ACHMENT 5
CAll TO ORDER
Temporary Chair Keen called the regular meeting of t lanning Commission of the City of
Arroyo Grande to order at 7:00 p.m.
ROll CAll
ABSENT Commissioner Costello
X Commissioner Keen
X Commissioner london
X Commissioner Guthrie
ABSENT Chair Greene
Temporary Chair Keen asked f nominations for an Acting Chair for this meeting as the
Chair was absent and the pos' Ion of Vice-Chair was vacant at this time.
Commissioner London m ed that Commissioner Keen act as Chair for the January 2,
2001 Planning Commis 'on meeting. Commissioner Guthrie seconded the motion. The
motion carried unanim sly.
APPRO V Al OF MIN
The minutes of th December 5, 2000 Planning Commission meeting were continued to
the January 16, 001 Planning Commission meeting due to the lack of a quorum for
approval.
ITEM I.
LA. ORA
None
ITTEN COMMUNICATIONS
Ac mg Chair Keen announced that at the request of the applicant, Agenda Item II. B.
C nditional Use Permit Case No. 00-019 and Tentative Parcel Map Case No 00-007;
~cation - 1400 East Grand Avenue, was being continued to the January 16, 2001
lanning Commission meeting.
II.A. PLOT PLAN REVIEW CASE NO. 00-016; lOCATION - "EAST BRANCH STREET;
APPLICANT - DARRll PilKINGTON
Teresa McClish, Assistant Planner presented the staff report and stated that the applicant,
Darril Pilkington, had submitted an application for a plot plan review to install hardware and
cables across East Branch Street, near the intersection of Bridge Street for special event
banners. The proposed cables would attach to the building occupied by Posies and owned
ARROyO GRANDE PLANNING COMMISSION DRAFT
MINUTES
JANUARY 2, 2001
PAGE 2
by Dwayne Ashton located at 106 East Branch Street and the "Olohan Building" owned by
Ronald D. Grant located at 102 Bridge Street. Ms. McClish stated that the two cables
were proposed to be 3/8-inch steel and 40 feet long with a 20-foot vertical clearance.
Banners, once approved by the Architectural Review Committee (ARC), would be placed by
attaching eyelets to the cables to slide above East Branch Street. The fire department will
be responsible for placing and removing banners.
Ms. McClish stated that included in the staff reports were lists of proposed events for which
banners may be requested. A twenty day interval between the time one banner comes down
and the next is installed will limit the number of banners per calendar year. Proposed banners
may only announce a community-based event without any other form of advertising. The
proposed standards would be implemented in addition to requirements imposed by the
California Department of Transportation. The Caltrans requirements are substantially the same
as the proposed City standards. The City will apply for the Cal Trans permits once banner
designs are submitted,
The Staff Advisory and Architectural Review Committees have reviewed the banner
location and standards. The ARC will review each proposed banner through the Temporary
Use Permit. or an Administrative Sign Permit application process. Each banner shall be
designed in the style of the early 1900's.
Commissioner Guthrie asked if the wires were going to be in place on a permanent basis?
Mr. Guthrie also asked for some further explanation about how the banners would be
hung.
Ms. McClish stated that the cables would be permanent and explained that the banners
would have eyelets. The banner would be strung onto the cable and pulled across Branch
Street by the Fire Department.
Acting Chair Keen opened the public hearing.
Darril PilkinQton. 933 Sandalwood, applicant spoke to the Planning Commission and
explained how and why the banners would be hung. He stated that he felt this would be a
big asset to the City.
Commissioner London asked Mr. Pilkington if the wires had to be left up all the time?
Mr. Pilkington stated that each time the lines would be put up that would have to be law
enforcement involved to control the traffic. It appears that there will be several banners
each year and this could become a problem. Mr. Pilkington stated that because the wires
are only 3/8" it would not be an eyesore to have them up permanently.
Acting Chair Keen and Mr. Pilkington discussed the wording on the signs.
Acting Chair Keen closed the public hearing.
ARROYO GRANDE PLANNING COMMISSION DRAFT
MINUTES
JANUARY 2, 2001
PAGE 3
Commissioner London stated that he felt that the banner idea was an excellent one to
promote events that were taking place in the Village. However, he stated that there have
been many applicants that have come before the Planning Commission to argue against the
ordinance that requires the undergrounding of utilities. He believes that leaving the wires
up all the time goes against this ordinance. There are only two overhead wires in the
Village at this time and he does not feel that it is appropriate to add more.
He stated that if a compromise could be reached that would involve taking the wires down
when they were not being used, he could support the project. But he could not go along
with the project if the wires are left up on a permanent basis.
Commissioner Guthrie stated that he understood what Mr. London was talking about,
however, it would not be east to put up and take down the wires each time. Mr. Gutherie
stated that he was still having trouble understanding how the proposal would work if there
was not a standard set to the size of the banner because the banner size will have to
match the wires that are already in place. He also stated that he believed the mechanics
of putting the banners up has not been thought through enough.
He said that a 3/8" wire would have a much smaller visual effect than that of utility wires.
Mr. Guthrie asked, if the ARC reviewed each new banner, would the fact that the date
was being changed each year create a "new banner" that would have to be reviewed
again?
Ms. McClish stated that if the applicant were only going to change the date on the banner,
it would not have to go before the ARC.
Acting Chair Keen stated that he did not have any trouble leaving a 3/8" cable up all year
long. He felt it would be more hazardous to be taking the wires up and down several
times. He agreed that it was a good idea for the ARC to approve the new signs. He
would like to make sure that the banners are held to the standard of "turn-of the century,
1900 appearance".
Mr. Guthrie stated that he was concerned that the widths of all the banners be the same.
Commissioner Guthrie moved that the Planning Commission adopt:
RESOLUTION NO. 01-1778
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE APPROVING STANDARDS FOR SPECIAL EVENT
BANNERS FOR COMMUNITY BASED EVENTS AND THE
INST ALLA TION OF CABLES ACROSS EAST BRANCH STREET
ATTACHED TO THE BUILDINGS AT 106 EAST BRANCH AND 102
BRIDGE STREET
ARROYO GRANDE PLANNING COMMISSION DRAFT
MINUTES
JANUARY 2, 2001
PAGE 4
Commissioner Keen seconded the motion.
After a brief discussion the Planning Commission stated that, in agreement with what was
discussed at the Staff Advisory Committee, that the standard width of the banners should
be thirty inches.
The motion approved by the following roll call vote:
ROLL CALL VOTE
ABSENT Commissioner Costello
YES Commissioner Keen
NO Commissioner London
YES Commissioner Guthrie
- -
ABSENT Chair Greene
II.B. CONDITIONAL USE PERMIT CASE NO. 00-019 AND TENTATI~RCEL MAP
CASE NO. 00-007; LOCATION - 1400 EAST GRAND AVENUE ~AST CORNER OF
EAST GRAND AVENUE AND COURTLAND STREET); APPLlC - E.F. MOORE AND
COMPANY (CONTINUED)
ITEM. III. NON-PUBLIC HEARING ITEMS
None
ITEM. IV. DISCUSSION ITEMS
None
ITEM. V. PLANNING COMMIS2 N ITEMS AND COMMENT
The Planning Commission discus~ a the election of new officers. The decision was made
to wait until all the new Commi.$Sioners were seated to select a new Chair and Vice-Chair.
Acting Chair Keen stated ~he had some comments to make about the project at 1400
East Grand Avenue (Lo')is project). Because the item was continued he was not going to
say anything at this~e, however, he stated that he would like to make his comments at
the next meeting be re the project was discussed by the Commission.
,
ITEM. VI. ~MUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP
EPORTS
Kerry McC ts, Community Development Director, stated that the procedure and
worksho~(ormat for the East Grand Avenue Design Overlay is evolving. When it is better
defined, . e will inform the Commission as to what is happening.
After ~uestion from Commissioner London regarding the fact that a project proposed for
the c mer of East Grand Avenue and Courtland that included a mini-storage component
wa/still being considered. Mr. McCants stated that this applicant. as well as any other
10.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~
SUBJECT: APPROVAL OF SECOND AMENDMENT TO THE STREET
SWEEPING SERVICE AGREEMENT WITH DA YST AR
INDUSTRIES
DATE: JANUARY 23, 2001
RECOMMENDA TION:
It is recommended the Council approve the second amendment to the Street Sweeping
Service Agreement with Daystar Industries and authorize the Mayor to execute the
Agreement.
FUNDING:
The FY 2000-01 budget contains funding in the amount of $65,000 for Street Sweeping
Services. The current balance as of January 1,2001 is approximately $38,312.74. The
cost for the remainder of this fiscal year, including the recommended increases, is
estimated to be $35,300.
DISCUSSION:
On November 24, 1998 the City Council approved a contract for street sweeping
services with Daystar Industries and approved the first amendment to the agreement on
December 14, 1999.
Staff has reviewed the provisions of the agreement with Daystar including the
performance guidelines. Events over the past year have created a need to increase
compensation for several services such as the rising cost of fuel and the increase in
dump fees. Staff has negotiated the following contract amendments:
- agreement be extended for another year;
- increase the curb-mile rate from $15.50 to $16.50;
- increase dump fees to $250.00 per month; and
- increase monthly fuel fees to $198.00 per month.
Provisions in the contract provide for four (4) one year extensions. The agreement is in
the second year of the extension period. The increased curb mile rate is due to an
increase in operating costs including wages.
.
The recommended increased curb-mile rate is comparable to what other jurisdictions in
the County are paying at the current time as shown on Attachment 2. The increase in
the dump rate and fuel costs are rate increases which reflect current prices being paid
by the contractor and contribute to the unexpected costs.
Over the past year, street sweeping complaints have been reduced by 14% from the
previous year which is the second year of reduced complaints. This is a total reduction
of 54% over the past two (2) years which is due in part to new equipment purchased by
the contractor. Also, several new residential developments are under construction;
however, no more streets have been added in this services agreement amendment.
Staff is recommending that the Council approve the amended service agreement for
one year with the option of two additional one year extensions (subject to the prior
written approval of the parties as to terms and conditions) so that the City has the ability
to review the contractor's performance after each year.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Modify the terms and/or conditions of the proposed service agreement
amendment;
- Reject staffs recommendation and direct staff to renegotiate the terms
and conditions of the proposed services agreement amendment;
- Provide direction to staff.
Attachments:
1. Service Agreement Amendment NO.2
2. Street Sweeping Costs in Other Cities
3. Street Sweeping Service Agreement
Attachment 1
SECOND AMENDMENT TO SERVICE
AGREEMENT FOR STREET SWEEPING
SERVICES BETWEEN THE CITY OF ARROYO
GRANDE AND DAYSTAR INDUSTRIES
THIS SECOND AMENDMENT to the Service Agreement for Street Sweeping
Services is made and entered into this 23rd day of January, 2001, by ~nd between the
CITY OF ARROYO GRANDE, a municipal corporation of the State of California
(hereinafter referred to as "CITY"), and DAYSTAR INDUSTRIES (hereinafter referred to
as "CONTRACTOR").
WHEREAS, CITY and CONTRACTOR entered into a Service Agreement for Street
Sweeping Services dated January 1 , 1999 (hereinafter referred to as the "Agreement"), a
copy of which is attached hereto and incorporated herein by this reference; and
WHEREAS, Section 24 of the Agreement established a term of one (1) year,
commencing on January 1, 1999 and expiring at midnight on December 31, 1999, with four
(4) one-year options to extend the Agreement, subject to the prior written approval of the
parties as to the terms and conditions thereof; and
WHEREAS, the parties desire to exercise a one-year option to extend the
Agreement, and to amend Exhibit "A" to the Agreement entitled "Special Provisions."
NOW, THEREFORE, in consideration of the mutual covenants contained herein, it
is hereby agreed by and between the parties hereto as follows:
1. Section 24 of the Agreement entitled "Term" shall be amended as follows:
The term of this Agreement shall be for a one (1) year period commencing on
January 23, 2001, and expiring at midnight on December 31, 2001, unless sooner
terminated as specified herein. There shall be two (2) one-year options to extend this
Agreement, subject to the prior written approval of the parties as to the terms and
conditions thereof.
2. Exhibit "A" to the Agreement entitled "Special Provisions" shall be replaced with
Exhibit "1," a copy of which is attached hereto and incorporated herein by this reference.
3. Except as modified herein, all terms and conditions of the Agreement shall
remain in full force and effect herein.
DA YST AR INDUSTRIES CITY OF ARROYO GRANDE
By: By:
(Title) Mayor
ATTEST: APPROVED AS TO FORM:
Director of Administrative Services! City Attorney
Deputy City Clerk
2
EXHIBIT "1"
SPECIAL PROVISIONS
SECTION I
Purpose of the Street Sweeping Contract:
To provide street sweeping services to the City of Arroyo Grande on a regularly scheduled basis, by
removing litter, leaves, dirt, and debris from streets, alleys, and parking lots. This program shall
leave the streets with a presentable appearance and free from dust created by traffic.
It shall be the contractor's responsibility to furnish at his own expense all tools, equipment, labor,
material, and services necessary for the satisfactory performance of the work set forth in these
specifications.
SECTION IT
Standards of Service:
A. The Contractor agrees to comply with all applicable provisions of federal, state
and/or local laws governing the duties and obligation of businesses and employers.
B. The standards of performance which the Contractor is obligated to perform hereunder
are standards considered by the City to be good street sweeping practices. Reference
Street-Cleaning Practice, Third Edition, by American Public Works Association.
C. Street sweepers will operate at suggested manufacturers sweeping speeds in
accordance with local conditions and desired results. At no time may the
Contractor's street sweeper speed exceed 6 miles per hour.
D. The Contractor shall conduct his operations as to cause the least possible obstmction
and inconvenience to public traffic.
E. Sweeping will be done during daylight hours in all residential areas. Downtown and
other commercial areas will be swept in morning hours.
F. The intersections (cross gutter area) along all scheduled streets are to be swept. All
debris (including debris following inclement weather) along regularly scheduled
routes, no matter what quantity, is to be removed.
SECTION III
Work Performance:
A. The City of Arroyo Grande will monitor the work performance of the Contractor by
randomly choosing ten (10) streets of a regular scheduled route to spot check upon
completion of that route. It is understood that if three (3) of the streets do not meet
acceptable city standards, the Contractor will be required to sweep the entire route
again within 48 hours at no cost to the City.
B. If a spot check determines a single street has not met the standards, the Contractor
shall resweep within 24 hours at no cost to the City.
C. All potable water used for dust control will be provided, at no cost to the Contractor,
through fire hydrants. The City will provide a Fire Hydrant Water Meter that is to
be used every time the street sweeping vehicle fills up.
D. The Contractor shall provide to the City, immediately following award of contract,
the manufacturers gallons per minute (GPM) rating for dust control, on each street
sweeping unit. The Contractor shall record the daily quantity of water used by any
or all street sweeping equipment used to clean the regularly scheduled route. The
daily totals will then be compared against the monthly metered potable water total
to assist in verifying dust control compliance. If the daily recorded water usage does
not meet or exceed the monthly metered potable water total, the City considers this
a loss of value and reserves the right in its sole discretion to reduce the curb mile rate
by 50% for that month.
E. City staff which observe the sweeping of regularly scheduled routes without the use
of water for dust control shall result in a 50% reduction of the curb mile rate for that
day.
F. Regularly scheduled routes that are not completely swept on the assigned day for any
reason except for provisions in Sections VII, will require notification of City
residents. The Contractor will immediately place and pay for a "Notice of Street
Sweeping Rescheduling" in the Five Cities Times Press Recorder. A 1/16" size
advertisement stating the reason for rescheduling and the Contractors name and
phone number shall be included in the notification. The City reserves the right to add
or modify the content of the "Notice of Street Sweeping Rescheduling". A final draft
of the notification must be approved by the Public Works Director or his designee
prior to placement.
G. Failure to sweep one or more streets, on a regularly scheduled routine may result in
the City contracting for the clean up of these streets. All contract and administrative
costs incurred as a result of this failure to perform will be deducted from the regular
monthly street sweeping invoice.
H. The determination of acceptable City standards will be made by the Public Works
\
Director and/or his Designee in his sole and absolute discretion.
Equipment:
A. Contractor shaIl use, at a minimum, the foIlowing equipment:
~ ModeJ/Capacity Y ~ar of Manufacture
1. Tymco 600 1988
2. Atney Mobile 2TE4 1982
3. Atney Mobile 2TE4 1986
4. Tymco 210 1992
5. Tymco 600 1999
B. AIl equipment used for the performance of this contractshaIl be standard heavy-duty
mechanical broom sweeping or air/vacuum equipment necessary to properly clean
streets and aIleys of litter, dirt, rocks, leaves and other debris. Equipment shaIl be
properly maintained both as to condition and appearance so as to ensure a high level
of street sweeping services.
C. Sweeping equipment as weIl as disposal trucks shall be equipped with adequate
warning devices and lights for safe operation and shall meet all vehicle operation
requirements of the State of California Department of Motor Vehicles and the
California Highway Patrol.
D. Machines must be maintained both mechanicaIly and visuaIly throughout the term
of this agreement with capability to ensure scheduled routine maintenance and proper
adjustment for sweepers.
E. Machines must be equipped with an adequate water spray system for dust control.
F. AIl units shaIl be clearly and prominently marked with the Contractor's name and
unit number.
G. Contractor must keep a sufficient supply of spare brooms and parts to ensure
continuous operation. Worn brushes and brooms shaIl be replaced and adjusted to
ensure maximum efficiency.
H. AIl equipment must be properly registered and insured in accordance with state and
local laws. Contractor must show proof of ownership or a signed lease for sufficient
machinery to adequately perform services as specified in this agreement and the
provisions of Section XI.
I. All units shall have the capability of being contacted by their main office with radio
or paging equipment.
J. Contractor shall have the ability to provide two (2) sweepers to the City of Arroyo
Grande within four (4) hours notice.
K. Contractor shall have the ability to provide a mechanical broom type sweeper and an
air/vacuum type sweeper within four (4) hours notice.
SECTION V
Work to be Perfonned:
During the tem1 ofthis agreement, Contractor shall sweep all designated public streets and curbs and
gutters, alleys, street medians, parking lots, center lanes and intersections within the incorporated
City limits of Arroyo Grande with the assigned frequency as listed below.
The Contractor will adhere to the Primary and Secondary "Street Sweeping Schedule" provided to
him by the City of Arroyo Grande. The City reserves the right to modify the "Street Sweeping
Schedule" from time to time during the period of the contract. Additions or deletions to this
schedule shall be made in accordance with unit prices as specified herein, or at the City's sole
discretion, as otherwise mutually agreed upon by the Contractor and the City.
SECTION VI
Primary and Secondary Street Sweeping Schedule:
The Primary and Secondary Street Sweeping Schedules shall be as outlined on the attached pages.
SECTION VII
Inclement Weather:
In the event that a scheduled sweeping shift is not possible due to weather conditions, equipment
failure, or other unforeseen occurrences, Contractor shall notify the City of Arroyo Grande at the
earliest possible time and arrange for sweeping on another day within a five working day period.
It is understood that the Contractor will make up the missed sweeping shift on the first available day
within the five working day limitation, or forfeit any and all compensation for that particular shift.
SECTION VIII
Additional Work:
A. In the event the City of Arroyo Grande desires to extend the street sweeping
program to include newly constructed streets or alleys, or streets or alleys
procured through annexations, or existing streets not listed or referenced in
Section V, "Work to be Performed" after the effective date of this Agreement, the
Contractor will be notified by fax and/or US mail with a fonn "Addition to Street
Sweeping Schedule". This form will identify streets and give curb mile length to
be added to "Primary Street Sweeping Schedule" and Contractor shall be paid for
additional streets at the applicable price per curb mile as specified herein.
B. The Contractor shall provide additional miscellaneous street sweeping services
or "Special Sweeps" for work not otherwise specified in these Special Provisions,
at the current hourly rate as specified herein when requested to do so by the City
of Arroyo Grande.
Contractor from time to time may be requested to provide Special
Sweeps immediately following parades, community celebrations, and
other activities involving City streets, alleys or parking lots.
Compensation for this work will be paid at the hourly rate as specified
herein.
C. The Contractor may be requested to provide "Seasonal Sweeps" during certain
times of the year along curbs and at intersections to address seasonal changes
including removal of dirt and debris resulting from adjacent farming activities.
D. All sweeping as identified in this section, paragraphs Band C, shall be performed
as not to interfere with the proper completion of the regular street sweeping
schedule.
SECTION IX
Disposal of Sweeping Debris:
The Contractor shall dispose of all refuse and debris collected by his sweeping operation by hauling
to a properly established area.
SECTION X
Compensation:
The following payment schedule will be used for services provided by the Contractor:
.
1. Primary Street Sweeping (Section VI) $16.50 per curb mile
2. Secondary Street Sweeping (Section VI) Flat rate of $45.0 per month
3. Seasonal Sweeps (Section VIII) $95 per month
4. Special Sweeps (Section VIII) $75 per hour (1 hr minimum)
5. Parking Lot Sweeps (Section VI) $600 per month
6. Dump Fees (Section IX) $250 per month
7. Fuel Consumption $198 per month
Failure to sweep shall be deducted from payment, unless made up as stipulated in Section VII.
SECTION XI
Insurance Requirements:
The Contractor shall procure and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in conneCtion with the
perfonnance of the work hereunder, by the Contractor, his agents, representatives, employees or
subcontractors. The cost of such insurance shall be paid for by Contractor.
A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services Office Fonn Number GL-0002 (Ed. 1/73), covering
comprehensive general liability and insurance services; office fOffi1
number GL-0404, covering broad fonn comprehensive general liability,
or; Insurance Services Office Commercial General Liability coverage
("Occurrence", Fonn CG-OOOI).
2. Insurance Services Office Fonn Number CA-OOOI (Ed. 1/78), covering
automobile liability, Code 1, "Any Auto", and endorsement CA-0025.
3. Workers' Compensation Insurance, as required by the Labor Code
of the State of California, and Employers' Liability Insurance.
B. Minimum Limits ofInsurance: The Contractor shall maintain limits no less than:
1. Comprehensive general liability: One million dollars ($1,000,000.00)
combined single-limit per occurrence for bodily injury, personal injury
and property damage.
2. Automobile Liability: One million dollars ($1,000,000.00) combined
single-limit per accident for bodily injury and property damage.
3. Workers' Compensation and Employers' Liability: Workers'
Compensation limits as required by the Labor Code of the State of
California, and Employers' Liability limits of one million dollars
($1,000,000.00) per accident.
C. Deductibles and Self-Insured Receptions: Any deductibles of self-insured
receptions must be declared to and be approved by the City. At the option of the
City, either the insurer shall reduce or eliminate such deductibles or self-insured
receptions as affects the City, its officials, agents and employees, or the Contractor
shall procure a bond guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
D. Other Insurance Provisions: The policies are to contain the following provisions:
l. General Liability and Automobile Liability Coverages:
a. The City, its officials, agents, employees and volunteers are to
be covered as primary insured as respects liability arising out of
activities performed by or on behalf of the Contractor, or
products and completed operations of the Contractor, or
premises owned, leased or used by the Contractor, or
automobiles owned, leased, hired or borrowed by the
Contractor. The coverage shall contain no special limitations
on the scope of protection afforded to the City, its officials,
agents, employees or volunteers.
b. The Contractor's insurance coverage shall be primary insurance
as respects the City, its officials, agents, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officials, agents, employees or volunteers shall be in
excess of the Contractor's insurance, and shall not contribute
with it.
c. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the City, its officials,
agents, employees or volunteers.
d. Coverage shall state that the Contractor's insurance shall apply
separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer's
liability.
2. Workers' Compensation and Employers' Liability Coverage:
a. The insurer shall agree to waive all rights of subrogation against
the City, its officials, agents, employees and volunteers for
losses arising from work performed by the contractor for the
City.
3. All Coverages:
a. Each insurance policy required by this clause shall be endorsed
to state that coverage shall not be suspended, voided, canceled,
reduced in coverage or in limits, except after thirty (30) days
prior to written notice by certified mail, return receipt
requested, has been given to the City.
E. Acceptability of Insurers: Insurance is to be placed with insurers with a best rating of
no less than A:XIII
F. Verification of Coverage: Contractor shall furnish the City with certificates of
insurance and with original endorsements affecting coverage required by this clause
(actual policy). The certificates and endorsements for each insurance policy are to be
signed by a person authorized by that insurer to bind coverage on its behalf. The
certificates and endorsements are to be received and approved by the City before work
commences. If so required by the City, the Contractor shall furnish to the City a
duplicate original policy.
G. Subcontractors: The Contractor shall include all subcontractors as insurers under his
policies, or shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be-subject to all of the requirements stated
herein.
SECTION XII
Responsibility for Damage:
The City of Arroyo Grande and all of their employees and agents shall not be answerable or
accountable in any manner for any loss or damage that may happen to the work or any part thereof;
or for any material or equipment used in performing the work; for any injury or damage to any person
or persons, either workmen or the public; for damage to adjoining property rrom any cause whatsoever
during the progress of work.
SECTION XIII
Complaints:
All complaints shall first be directed to the Public Works Director or his Designee, then to the
Contractor. A "Street Sweeping Complaint" form will be faxed to the Contractor indicating the
location and nature of each complaint. The Contractor shall fax back his response to the City
indicating compliance to the compliant. It shall be the Contractor's obligation to resolve all
complaints within 24 hours of receiving a fax copy of the complaint.
PRIMARY STREET SWEEPING SCHEDULE
I STREETS I DAY I
Downtown Village Monday & Friday
Grand Avenue, E. Branch Street, Bridge Street, Traffic Way, Halcyon, Fair Oaks, S. Elm, Valley Every Monday
Road, EI Camino Real, Barnett, W. Branch (West of Regional Center)
Oak Park, Ash, Farroll, Alder, Brisco, Le Point (East of Mason), Tally Ho, Huasna, James Way, The Every Tuesday
Pike
Arroyo Avenue, Pilgrim Way, Orchard Avenue, California Street, W. Cherry Avenue, Todd Lane, 3rd Wednesday of the month
Olive Street, Farroll Road (East of Halcyon), Forest Glen Drive, Creekside Drive, Willow Lane,
Virginia Drive, Woodland Court, Woodland Drive, Palm Court, Golden West Place, Pecan Street,
Beech Street, Pacific Pointe Way, Verde Place, Garfield Place, Rogers Court, Victoria Way, Diana
Place, Gaynfair Terrace, Sandalwood Avenue, Cameron Court, Magnolia Drive, Sycamore Drive,
Sycamore Court, Mulberry Lane, Leanna Drive, Turquoise Drive, Diamond Circle, Pearl Drive, Opal
Circle, Via Berros, Bambi Court, Tiger Tail Drive, Mesa Drive, Paul Place, Russ Court, Bakeman
Lane, Rice Court, Wilson Court, Cannella Drive, Carol Place, Del Sol Street, Tierra Street, Lancaster
Drive, La Vista Court, Dixson Street, Noel Street, S. Oak Park Blvd., Victorian Court, Morning Rise
Lane, Starlight Lane, Carrington Place, Brittany Avenue, Hampton Place
Chilton Street, Robles Road, Sierra Drive, Hillcrest Drive, Montego Street, Lower Newport Avenue, 1" Wednesday of the month
Newport Avenue, Brighton Avenue, Courtland Street, Ledo Place, Beta Court, Fairview Drive, Ruth
Ann Way, Priscilla Lane, Corona Del Terra, N. Elm Street, Linda Drive, Sunset Drive, Maple Street,
Pine Street, Walnut Street, Pecan Place, Wood Place, Dodson Way, Juniper Street, Spruce Street,
Aspen Street, Cedar Street, Sage Street, Poplar Street, Faeh Avenue, Bennett Avenue, Cornwall
Avenue, Rena Street, Park Way, Alpine Street, Bell Street, Oak Street, Taylor Place, Eman Court,
Newman Drive, Cerro Vista Lane, Cerro Vista Circle, Woodland Drive, Grand Avenue Islands
Camino Mercado, Rancho Parkway, Calle Carman, Via Poca, Via Bandolero, Via Vaquero, Avenida 2nd Wednesday of the month
De Diamante, Cuerda Corte, Collado Corte, James Way, Stevenson Drive, Hodges Road, Equestrian
Way, Acorn Drive, Oak Leaf Circle, Scenic Circle, Mustang Circle, Vista Circle, Vista Drive, Arabian
Circle, Deer Trail Circle, Robin Circle, Cardinal Court, Meadowlark Drive, Quail Court, Spanish
Moss Lane, Emerald Bay Drive, Mesquite Lane, Rodeo Drive, Chaparral Lane, Mercedes Lane, Grace
Lane, Old Ranch Road, Dos Cerros, Calle Cuervo, Via Las Aguilas, Palos Secos, Refugio Place, Vista
Drive, Clinton Court, Asilo, Jenny Place, La Canada, Matthew Way, Paraiso Court, Andre Drive
W. Branch Street, Vernon Street, Larchmont, Wesley Street, Nevada Street, Le Point Street, Miller 4th Wednesday of the month
Way, Miller Circle, Canyon Way, James Way (South of Colina) Via La Barranca, Colina Street,
Ladera Place, Cuesta Place, Crown Hill, Harrison Street, May Street, Crown Terrace, Le Point
Terrace, McKinley Street, Clarence Avenue, Station Way, Nelson Street, Poole Street, Allen Street, E.
Cherry Avenue, S. Traffic Way, Village Court, Trinity Avenue, Ide Street, Myrtle Street, Short Street,
Mason Street, Whiteley Street, Pacific Coast Railway Place, Hawkins Court, Cross Street, Garden
Street, Noguera Place, Corral Place, Gularte Road, Plata Road, Oro Drive, Campana Place, Cobre
Place, Plomo Court, Toyon Court, Stagecoach Road, Zogata Way, Outland Court, La Cresta Drive,
Fortuna Court, Mariposa Circle, La Paz Circle, Rosewood Lane, Pearwood Avenue, Ikeda Way, Vard
Loomis Lane, Vard Loomis Court, Flora Road, Greenwood Drive, Tanner Lane, Coach Road, Branch
Mill Road, Los Olivos Lane, Launa Lane, Platino Lane, Pradera Court, Paseo Street, Hillside Court,
Fannhouse Place, Grove Court, Fieldview Place
Parking Lots, Womans Club, Strother Park, Ash Street Bathrooms, Soto Sports Complex, Elm Street Twice a Month;
Recreation, Car Corral Parking Lot, OIohan Alley, City Hall 2nd & 4th Thursdays
SECONDARY STREET SWEEPING SCHEDULE
The streets listed below will be swept two weeks following their primary sweeping.
I STREETS I DAY I
Courtland Street, Brighton Avenue, Ruth Ann Way (from Brighton to bottom of street), Priscilla Lane, _ Wednesday of the month
Aspen Lane, Maple Street, Pine Street, Walnut Street (from Maple Street to end of street), Palm Court,
Dodson Way (from S. Halcyon Road to S. Alpine Street), Cerro Vista Circle, Taylor Place, Bennett
Avenue
Carmella Drive, Todd Lane, Woodland Drive, Leanna Drive, Turquoise Drive, Pearl Drive, Diamond _ Wednesday of the month
Circle, Opal Circle, Via Berros, Bambi Court, West CheiTy Avenue, Orchard Avenue, Pilgrim Way,
Arroyo Avenue
Robin Circle, Hodges Road (from Stevenson Drive to end of street), Avenida De Diamante, Rodeo _ Wednesday of the month
Drive (250 feet on each side of Rodeo Drive & Mercedes Lane intersection), Old Ranch Road (250
feet from West Branch Street)
Via La Barranca, Corral Place, Oro Drive (from Huasna Road to Platino Lane), Stagecoach Road (500 _ Wednesday of the month
feet from Platino, south), Platino Lane (from Stagecoach to La Cresta Drive), Rosewood Lane,
Pearwood Avenue, Station Way, Garden Street, Myrtle Street, Noguera Place, Allen Street, Pacific
Coast Railway (from Allen Street to E. Cherry Avenue), East Cherry Avenue, Los Olivos Lane, Launa
Lane, Traffic Way Exit, Greenwood Drive, Tanner Lane, Coach Road, Flora Road
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, Attachment 3
,
. ..~"
CITY OF ARROYO GRANDE
" SERVICE AGREEMENT
FOR
STREET SWEEPING SERVICES
THIS AGREEMENT, made this 1 st day of January ., 1999, by and
between the CITY OF ARROYO GRANDE, California (hereinafter referred to as "CITY"),
and DAYSTAR INDUSTRIES, (hereinafter referred to as "CONTRACTOR").
WITNESSETH:
WHEREAS, CITY desires to retain a qualified individual, firm, or business e':ltity to
provide Street Sweeping Services; and
WHEREAS, CITY desires to engage CONTRACTOR to provide services by r~son
of its qualifications and experience for performing such services, and CONTRACTOR has
offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, in consideration of their mutual covenants, the part~es hereto
\
agree as follows:
1. CONTRACT COORDINATION
a. ClIY. The Public Works Director shall be the representative of CITY
for all purposes under this Agreement. The Public Works Director, or his designated
representative, is hereby designated as the Contract Manager for the CITY. He or she
shall supervise the progress and execution of this Agreement.
b. CONTRACTOR. CONTRACTOR shall assign a single Contract
Manager to have overall responsibility for the progress and execution of this Agreement
for CONTRACTOR. Dane Phillips is hereby designated as the Contract Manager for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute Contract Manager for any reason, the Contract Manager
designee shall be subject to the prior written acceptance and approval of the CITY's
Contract Manager.
2. DUTIES OF CONTRACTOR
a. Services to be furnished. CONTRACTOR shall provide all specified
services as set forth in Exhibit "A", entitled "Special Provisions", a copy of which is attached
hereto and .incorporated herein by this reference.
'..,
b. Laws to be observed. CONTRACTOR shall:
(1 ) Procure all permits and licenses, pay all charges and fees, and
give all notices which may be necessary and incidental to the due and lawful prosecution
of the services to be performed by CONTRACTOR under this Agreement;
(2) Keep itself fully informed of all existing and proposed federal,
state, and local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any.. materials used in CONTRACTOR's
performance under this Agreement, or the conduct of the services under this Agreement;
(3) At all times observe and comply with, and cause all._of its
employees to observe and comply with professional standards regarding laws, ordinances,
regulations, orders, and decrees mentioned above. ,fo
:f,'
(4) Immediately report to the CITY's Contract Manager in writing
any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, special provisions, specifications,
>,
or provisions of this Agreement.
c. Qualifications of CONTRACTOR. CONTRACTOR represents that
it is qualified to furnish the services described under this Agreement.
3. DUTIES OF CITY
CITY agrees to cooperate with CONTRACTOR and to perform that work
described in Exhibit "A".
4. COMPENSATION
a. The CITY agrees to pay CONTRACTOR monthly, in accordance with the
payment schedule as set forth in Section X, of Exhibit A, based upon actual work
performed.
b. CONTRACTOR shall not be compensated for any services rendered in
connection with its performance of this Agreement which are in addition to those set forth
herein, unless such additional services are authorized in advance and in writing by the
CITY Contract Manager.
c. CONTRACTOR will submit invoices monthly for actual services performed.
Invoices shall be submitted on or about the first business day of each month, for services
provided in the previous month. Payment shall be made within thirty (30) days of receipt
2
"-..
of each invoice as to all nondisputed fees. If the CITY disputes any of CONTRACTOR'S
fees,it shall give written notice to CONTRACTOR within 30 days of receipt of an invoice
setting forth any disputed fees.
5. TIME FOR COMPLETION OF THE WORK
Program scheduling shall be as described in Exhibit "A" unless revisions to
the schedule are approved in writing by the CITY's Contract Manager and
CONTRACTOR'~ Contract Manager.
Time extensions may in City's discretion, be allowed for delays caused by
CITY, other governmental agencies, or factors not directly brought about by the negligence
or lack of due care on the part of the CONTRACTOR.
6. TEMPORARY SUSPENSION jI.
!'t"
"~
The CITY's Contract Manager shall have the authority to suspend this
Agreement, wholly or in part, for such period as he deems necessary due to unfavorable
conditions or to the failure on the part of the CONTRACTOR to perform any provision of
this Agreement. CONTRACTOR will be paid the compensation due and payable to the
date of temporary suspension.
7. TERMINATION
~ht to terminate. The CITY retains the right to terminate this Agreement
for any reason by notifying CONTRACTOR in writing thirty (30) days prior to termination
and by paying the compensation due and payable to the date of termination; provided,
however, if this Agreement is terminated for fault of CONTRACTOR, CITY shall be
obligated to compensate CONTRACTOR only for that portion of CONTRACTOR services
which are of benefit to CITY. Said compensation is to be arrived at by mutual Agreement
of the CITY and CONTRACTOR and should they fail to agree, then an independent arbi-
trator is to be appointed and his decision shall be binding upon the parties.
CONTRACTOR may terminate the Agreement upon written notice in the event of
substantial failure of the CITY to perform in accordance with the terms of this Agreement.
8. INSPECTION
CONTRACTOR shall furnish CITY with every reasonable opportunity to
ascertain that the services of CONTRACTOR are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished,
3
'-..'
if any, shall be subject to the CITY's Contract Manager's inspection and approved. The
inspection of such work shall not relieve CONTRACTOR of any of its obligations to comply
with all terms and conditions of this Agreement.
9. OWNERSHIP OF MATERIALS
All original water use logs and other materials prepared by or in possession
of CONTRACTOR pursuant to this Agreement shall become the permanent property of the
CITY, and shall be delivered to the CITY upon demand.
10. ASSIGNMENT: SUBCONTRACTORS: EMPLOYEES
This Agreement is for the performance of Street Sweeping Services QY the
CONTRACTOR and is not assignable by the CONTRACTOR without prior consent of the
CITY in writing. The CONTRACTOR may employ other specialists to perform servicis as
required with prior written approval by the CITY, which approval shall not be unreasonably
withheld.
11. NOTICES
,
All notices hereunder shall be given in writing and mailed, postage prepaid,
by Certified Mail, addresses as follows:
CITY: CITY OF ARROYO GRANDE
ATTENTION: PUBLIC WORKS DIRECTOR
214 EAST BRANCH STREET
P.O. BOX 550
ARROYO GRANDE CA 93421
CONSULTANT: DAYSTAR INDUSTRIES
P.O. BOX 1519
ARROYO GRANDE, CA 93421
12. INTEREST OF CONTRACTOR'
CONTRACTOR covenants that it presently has no interest, and shall not
acquire any interest, direct or indirect, financial or otherwise, which would conflict in any
manner or degree with the performance of the services hereunder. CONTRACTOR further
covenants that, in the performance of this Agreement, no subcontractor or person having
such an interest shall be employed. CONTRACTOR certifies that no one who has or will
have any financial interest under this Agreement is an officer or employee of CITY. It is
expressly agreed that, in the performance of the services hereunder, CONTRACTOR shall
4
.....
at all times be deemed an independent contractor and not an agent or employee of CITY.
13. INDEMNITY
CONTRACTOR shall indemnify, defend, and hold harmless.CITY and its officers,
officials, employees and agents from and against any and all liability, loss, damage,
expense, costs (including without limitation costs and fees of litigation) of every nature
arising out of or in connection with CONTRACTOR's performance of work hereunder or
its failure to comply with any of its obligations contained in this Agreement, except such
loss or damage which was caused by the proven sole negligence or wilful misconduct of
CITY.
14. WORKERS' COMPENSATION
CITY and CONTRACTOR intend and agree that CONTRACTOR;s an
independent contractor of CITY and that CONTRACTOR and CONTRACTOR'S
employees and agents have no right to City's Workers Compensation and other employee
benefits.
CONTRACTOR certifies that it is aware of the provisions of the Labor Code of the
State of California, which require every employer to be insured against liabiilty for workers'
compensation or to undertake self-insurance in accordance with the provisions of that
code, and it certifies that it will comply with such provisions before commencing the
performance of the work of this Agreement.
15. INSURANCE
CONTRACTOR shall obtain and provide proof of all insurance of the types
and the amounts set forth in Exhibit "A"
16. AGREEMENT BINDING
The terms, covenants, and conditions of this Agreement shall apply to, and
shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors
of both parties.
17. WAIVERS
The waiver by either party of any breach or violation of any term, covenant,
or condition of this Agreement or of any provision, ordinance, or law shall not be deemed
to be a waiver of any subsequent breach or violation of the same or of any other term,
covenant, condition, ordinance, or law. The subsequent acceptance by either party of any
5
'0'
fee or other money which may become due hereunder shall not be deemed to be a waiver
of any preceding breach or violation by the other party of any term, covenant, or condition
of this Agreement or of any applicable law or ordinance.
18. COSTS AND ATTORNEYS' FEES
The prevailing party in any action between the parties to this Agreement
brought to enforce the terms of this Agreement or arising out of this Agreement may
recover its reasonable costs and attorneys' fees expended in connection with such an
action from the other party.
19. DISCRIMINATION
No discrimination shall be made in the employment of persons under this
.4'
Agreement because of the race, color, national origin, ancestry, religion or sex oflSuch
person.
If CONTRACTOR is found in violation of the nondiscrimination provisions of
the State of California Fair Employment Practices Act or similar provisions of f~derallaw
or executive order in the performance of this Agreement, it shall thereby be found in
material breach of this Agreement. Thereupon, CITY shall have the power to cancel or
suspend this Agreement, in whole or in part, or to deduct from the amount payable to
CONTRACTOR the sum of Twenty-five Dollars ($25) for each person for each calendar
day during which such person was discriminated against, as damages for said breach of
contract, or both. Only a finding of the State of California Fair Employment Practices
Commission or the equivalent federal agency or officer shall constitute evidence of a
violation of contract under this paragraph.
If CONTRACTOR is found in violation of the nondiscrimination provisions of
this Agreement or the applicable affirmative action guidelines pertaining to this Agreement,
CONTRACTOR shall be found in material breach of the Agreement. Thereupon, CITY
shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct
from the amount payable to CONTRACTOR the sum of Two Hundred Fifty Dollars ($250)
for each calendar day during which CONTRACTOR is found to have been in such
noncompliance as damages for said breach of contract, or both.
20. AGREEMENT CONTAINS ALL UNDERSTANDINGS
This document (including all exhibits referred to above and attached hereto)
6
.....
represents the entire and integrated Agreement between CITY and CONTRACTOR and
supersedes all prior negotiations, representations, or Agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and
CONTRACTOR. All provisions of this Agreement are expressly made conditions. This
Agreement shall be governed by the laws of the State of California.
21. SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement
or the occurrence of any event rendering any portion or provision of this Agreement void
shall in no way affect the validity or enforceability of any other portion or provision c;>f this
Agreement. Any void provision shall be deemed severed from this Agreement, and the
balance of this Agreement shall be construed and enforced as if this Agreement did not
contain the particular portion or provision held to be void. The CITY and CONTRACTOR
further agree to amend this Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision. The
provisions of this Article shall not prevent this entire Agreement from being void should a
provision which is of the essence of this Agreement be determined void.
22. THIRD PARTY RIGHTS
Nothing in this Agreement shall be construed to give any rights or benefits
to anyone other than CITY and CONTRACTOR.
23. DELAY IN PERFORMANCE
Neither CITY nor CONTRACTOR shall be considered in default of this
Agreement for delays in performance caused by circumstances beyond the reasonable
control of the non performing party. For purposes of this Agreement, such circumstances
include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire;
epidemics; war; riots, and other civil disturbances; strikes, lockouts, work slowdowns, and
other labor disturbances; sabotage; judicial restraint; and inability to procure permits,
licenses, or authorizations from any local, state, or federal agency for any of the supplies,
materials, accesses, or services required to be provided by either CITY or CONTRACTOR
under this Agreement.
Should such circumstances occur, the non performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
7
....
describing the circumstances preventing continued performance and the efforts being
made to resume performance of this Agreement.
24. TERM
The term of this Agreement shall be for period of one (1) year commencing
on January 1, 1999 and expiring ~t midnight on December 31, 1999, unless sooner
terminated as specified herein. There shall be four (4) one-year options to extend this
Agreement, subject to the prior written approval of the parties as to the terms and
conditions thereof.
IN WiTNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement
the day and year first above written.
'"
.~~.
DA YST AR INDUSTRIES CITY OF ARROYO GRANDE
P. O. BOX 1519
ARROYO GRANDE, CA 93421
805542-4388 (PAGER)
"
By: /JA-N~ /~
ATTEST: APPROVED AS TO FORM:
-f/~a.~ ~(f ~
City Clerk '/7/ff
8
ii.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR
BY: V\.~' KELLY HEFFERNON, ASSOCIATE PLANNER
SUBJECT: PROPOSED ORDINANCE AMENDING PORTIONS OF TITLE 6, CHAPTER
4 OF THE ARROYO GRANDE MUNICIPAL CODE TO ESTABLISH A
MANDA TORY CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING
PROGRAM
DATE: JANUARY 23, 2001
RECOMMENDATION:
It is recommended the City Council introduce for first reading by title only the attached
draft ordinance amending Title 6, Chapter 4, of the Arroyo Grande Municipal Code to
establish a mandatory construction and demolition debris recycling program.
FUNDING:
It is anticipated that the cost of implementing the new recycling program will be
minimal to applicants, since contractors generally recycle the heavier construction and
demolition (C&D) debris in order to save in landfill tipping costs. Additional staff time
will be required from the Building and Community Development Departments to
administer the new program. However, administration costs are not anticipated to
exceed $3,000 annually.
BACKGROUND:
On September 13, 2000 the San Luis Obispo County Integrated Waste Management
Authority (lWMA) adopted a model Construction and Demolition (C&D) Debris
Recycling Ordinance and forwarded it to member jurisdictions for their consideration.
The model ordinance was derived from reviewing similar ordinances throughout the
state, and was prepared over the past year with comments from the construction
industry, building departments and roll-off companies. The intent of developing the
model ordinance was to try and standardize the regulatory procedures for recycling
C&D materials throughout the county, making the process consistent for the building
community. The key components of the model ordinance are as follows:
1. C&D projects would be required to achieve a 50% recycling rate;
2. A deposit calculated as 2 % of the total project valuation would be collected
prior to starting work to ensure compliance, and would be returned after
completion of the project;
City Council
Ordinance Regarding C&D Recycling
January 23, 2001
Page 2 of 4
3. Provisions for a "good faith effort" are included if the 50% goal is not met,
considering such factors as the availability of markets for the C&D debris,
size of the project, and the documented efforts of the applicant to divert the
C&D debris; and
4. The ordinance would apply only to new construction of $50,000 or more, or
demolition projects of more than 1,000 square feet.
The model ordinance was modified to fit with the City's Municipal Code and a City-
sponsored workshop was held on November 9, 2000 to receive public input on the
proposal, especially from local contractors. A draft C&D Recycling Plan was
distributed at the workshop and is included in this report as Attachment 1. Based on
comments from those who participated in the workshop, the ordinance was amended
to require a civil penalty for non-compliance at the completion of the project rather
than requiring a performance security as an up-front fee. Similar to the performance
security, the penalty would be calculated as 2% of the total project valuation. The
Building Department would collect the penalty prior to issuing the certificate of
occupancy or final inspection. Collecting a penalty at the end of a project instead of a
security deposit at the beginning was considered a superior method by both staff and
local contractors since it will require less staff time to administer, and will be less
costly for the applicant.
DISCUSSION:
The purpose of adopting this type of ordinance is to help the City meet the State-
mandated goal of diverting 50% of the materials going to the landfill by the end of the
year 2000, and to avoid possible fines or other enforcement action for non-attainment
of this goal. The City's Source Reduction and Recycling Element (SRRE) identifies
C&D recycling as a critical program in reaching the 50% diversion target.
Although the City's efforts with the recent mandatory commercial recycling program
have been rewarding, the increase in traditional recycling activities has been offset by
a continuous rise in C&D waste materials sent to landfills (reference Attachment 2).
Over the past two years, C&D waste has increased 27% in the City. This can largely
be attributed to the lack of a commercial or residential incentive program to handle
waste generated from C&D activities, leading to many construction companies hauling
their own waste directly to landfills.
On January 9, 2001, the City of San Luis Obispo introduced for first reading the model
C&D ordinance, augmenting their existing requirement that a Recycling Plan be
submitted for large projects. An example of how much recycling can be accomplished
can be seen with the SLO Promenade project, whereby over 90% of the demolition
City Council
Ordinance Regarding C&D Recycling
January 23, 2001
Page 3 of 4
debris was recycled (reference Attachment 3). If adopted, the City of Arroyo Grande
will be the second jurisdiction in the county to move forward with this new program.
Administration and Provisions of the C&D Ordinance
The IIcompliance official II is defined as the designated staff authorized and responsible
for implementing the provisions of the ordinance. In most cases, the compliance
official will be the designated staff person (s) from the Building Department.
Community Development Department staff will be responsible for handling
questionable recycling plans, and for tracking results of the program.
Applicants will receive information about the program when applying for a land use
permit in the Community Development Department, or when applying for a building or
demolition permit in the Building Department. The applicant will fill out and submit the
recycling plan form to the Building Department for review. The plan will then either be:
a. Approved, allowing the building or demolition permit to be issued;
b. Denied, not allowing the building or demolition permit to be issued;
c. Returned to the applicant if determined that additional information is
necessary to make a decision as to its adequacy.
When the project is complete, the applicant must return a form with the appropriate
documentation, and the compliance official will then make the following determination of
whether the applicant has complied with the diversion requirements:
a. Full compliance if the applicant has fully complied with the diversion
requirements;
b. Substantial compliance if the applicant has made a IIgood faith effort" to
comply but for an unforeseen reason could not fully comply; and
c. Noncompliance if the applicant is not in substantial compliance or fails to
submit the required documentation.
If it is determined that an applicant is not in compliance, a civil penalty calculated as two
(2) percent of the total project valuation will be assessed, and the certificate of
occupancy or final inspection may not be issued until the penalty is paid.
The ordinance does provide exemptions or exceptions to the 50% diversion rate. If an
applicant can provide information that supports their assertion that a 50% diversion rate
is not feasible, the compliance official can grant a lower diversion rate for a project. If
an applicant is not satisfied with any decision made by the compliance official, the
applicant can appeal to the Community Development Director whose decision is final.
City Council
Ordinance Regarding C&D Recycling
January 23, 2001
Page 4 of 4
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental Quality
Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures
for Implementation of CEQA. Based on this review, staff has determined that the
proposed ordinance is in substantial conformance with the Program Environmental
Impact Report adopted for the City's Source Reduction and Recycling Element.
AL TERNA TIVES:
The following alternatives are presented for Council consideration:
- Introduce the Ordinance;
- Modify and introduce the Ordinance;
- Reject the Ordinance;
- Provide direction to staff.
Attachments:
Proposed Ordinance in legislative format
Attachment 1: Draft C&D Recycling Plan
Attachment 2: Change in Solid Waste 1998 to 2000
Attachment 3: SLO Promenade Demolition and Recycling Summary
ORDINANCE NO C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING TITLE 6, CHAPTER 4 OF THE ARROYO
GRANDE MUNICIPAL CODE TO ESTABLISH A MANDATORY
CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING PROGRAM
WHEREAS, AB 939 (California Integrated Waste Management Act) requires that each
local jurisdiction in the State divert 50% of discarded materials (base year 1990, state
methodology) from landfills by December 31,2000; and
WHEREAS, the City Council finds that every city and county in California could face
fines up to $10,000 a day for not meeting the above mandated goal; and
WHEREAS, the City Council finds that reusing and recycling construction and
demolition debris is essential to further the City's efforts to reduce waste and comply
with AB 939 goals; and
WHEREAS, the City Council finds that, except in unusual circumstances, it is feasible to
divert an average of at least fifty (50) percent of all construction and demolition debris
from projects involving construction, demolition, and renovation; and
WHEREAS, the City Council finds that, to ensure compliance with this Article and to
ensure that those contractors that comply with this Article are not placed at a
competitive disadvantage, it is necessary to impose a civil penalty for noncompliance of
this Article; and
WHEREAS, the City Council has reviewed this project in compliance with the
California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the
Arroyo Grande Rules and Procedures for Implementation of CEQA and has determined
that establishing a mandatory construction and demolition debris recycling program is
in substantial conformance with the Program Environmental Impact Report adopted
for the City's Source Reduction and Recycling Element.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES ORDAIN AS FOLLOWS:
SECTION 1: Section 6-4.02 of Title 6, Chapter 4, of the Arroyo Grande Municipal Code
is amended to add the following definitions:
"Applicant" means any individual, firm, limited liability company,
association, partnership, political subdivision, government agency,
municipality, industry, public or private corporation, or any other entity
whatsoever who applies to the City for the applicable permits to undertake
any construction, demolition, or renovation project within the City.
ORDINANCE NO. C.S.
PAGE 2
"Compliance Official" means the designated staff person(s) authorized and
responsible for implementing this Article.
"Construction" means the building of any structure or any portion thereof
including any tenant improvements to an existing facility or structure.
"Construction and demolition debris" means used or discarded materials
removed from premises during construction or renovation of a structure
resulting from construction, remodeling, repair, or demolition operations on
any pavement, house, commercial building, or other structure. .
"Conversion rate" means the rate set forth in the standardized Conversion
Rate Table approved by the City pursuant to this Article for use in
estimating the volume or weight of materials identified in recycling plan.
"Covered project" shall have the meaning set .forth in Section 2(a)(1) of
this Article.
"Deconstruction" means the systematic removal of usage items from a
structure.
"Demolition" means the decimating, razing, ruining, tearing down or
wrecking of any facility, structure, pavement or building, whether in whole
or in part, whether interior or exterior.
"Divert" means to use material for any purpose other than disposal in a
landfill or transformation facility.
"Diversion requirement" means the diversion of at least fifty (50) percent
by weight of the total construction and demolition debris generated by a
Project via reuse or recycling, unless the Applicant has been granted an
Infeasible Exemption pursuant to Section 2(e) of this Ordinance, in which
case the Diversion Requirement shall be the maximum feasible diversion
rate established by the recycling plan Compliance Official for the Project.
"Noncovered project" shall have the meaning set forth in Section 2(a)(3) of
this Article.
"Project" means any activity that requires an application for a building or
demolition permit or any similar permit from the City.
"Recycling plan" means a completed recycling plan form, approved by the
City for the purpose of compliance with this Article, submitted by the
Applicant for any Covered or Noncovered Project.
ORDINANCE NO. C.S.
PAGE 3
"Renovation" means any change, addition, or modification in an existing
structure.
"Reuse" means further or repeated use of construction or demolition
debris.
"Salvage" means the controlled removal of construction or demolition
debris from a permitted building or demolition site for the purpose of
recycling, reuse or storage for later recycling or reuse.
SECTION 2: Section 6-4.18.2 is hereby added to Chapter 4 of Title 6 of the
Arroyo Grande Municipal Code to read as follows:
Sec. 6-4.18.2. Mandatory Recyclinq of Construction and Demolition Debris
(a) THRESHOLD FOR COVERED PROJECTS
(1) Covered Projects: All construction and renovation projects
within the City, the valuation of which are, or are projected to be,
greater than or equal to $50,000 ("covered projects"), shall
comply with this Section. The cost of the project shall be the
valuation ascribed to the project by the Building Department. In
addition, all demolition projects having a total square footage of
more than 1,000 shall be a covered project. Failure to comply
with any of the terms of this Section shall subject the project
applicant to the full range of enforcement mechanisms set forth
in subsection 2(d)(3)(iii).
(2) City-Sponsored Projects: All City-sponsored construction and
renovation projects within the City, the costs of which are, or are
projected to be, greater than or equal to $50,000 ("covered
projects") shall comply with this section. The cost of the project
shall be the valuation ascribed to the project by the Building
Department. In addition, all City-sponsored demolition projects
having a total square footage of more than 1,000 shall be a
covered project. These City-sponsored covered projects shall
submit a recycling plan to the Compliance Official prior to
beginning any construction or demolition activities and shall be
subject to all applicable provisions of this section with the
exception of Subsection 2(d)(3)(iii).
(3) Noncovered Projects: Applicants for construction, demolition,
and renovation projects within the City whose total costs are
valued at less than $50,000 ("noncovered projects") shall be
ORDINANCE NO. C.S.
PAGE 4
encouraged to divert at least fifty (50) percent of all project-
related construction and demolition debris.
(4) Compliance as a Condition of Approval: Compliance with the
provisions of this section shall be listed as a condition of ,
approval on any building or demolition permit issued for a
covered project.
(b) SUBMISSION OF RECYCLING PLAN
(1) RecyclinQ Plan Forms: Applicants for building or demolition
permits involving any covered project shall complete and submit
a recycling plan on a recycling plan form approved by the City
for this purpose as part of the application for the building or
demolition permit. The completed recycling plan shall indicate
all of the following:
i) the estimated volume or weight of project construction and
demolition debris, by materials type, to be generated;
ii) the maximum volume or weight of such materials that can
feasibly be diverted via reuse or recycling;
iii) the vendor or facility that the Applicant proposes to use to
collect or receive that material; and
iv) the estimated volume or weight of construction and
demolition debris that will be landfilled.
(2) CalculatinQ Volume and WeiQht of Debris: In estimating the
volume or weight of materials identified in the recycling plan, the
Applicant shall use the standardized Conversion Rates
approved by the City for this purpose.
(3) Deconstruction: In preparing the recycling plan, applicants for
building or demolition permits involving the removal of all or part
of an existing structure shall deconstruct, to the maximum
extent feasible, and shall make the materials generated thereby
available for salvage.
(c) REVIEW OF RECYCLING PLAN
(1) Approval: Notwithstanding any other provision of this Code, no
building or demolition permit shall be issued for any covered
project unless and until the recycling plan Compliance Official
ORDINANCE NO. C.S.
PAGE 5
has approved the recycling plan. Approval shall not be
required, however, where an emergency demolition is required
to protect public health or safety as determined by the City
Manager or designee. The recycling plan Compliance Official
shall only approve a recycling plan if he or she first determines
that all of the following conditions have been met:
i) the recycling plan provides all of the information set forth in
Section 2(b) of this section; and
ii) the recycling plan indicates that at least fifty (50) percent by
weight of all construction and demolition debris generated by
the project will be diverted.
If the recycling plan Compliance Official determines that these
conditions have been met, he or she shall mark the recycling
plan "Approved", return a copy of the recycling plan to the
Applicant, and notify the Building Department that the recycling
plan has been approved.
(2) Non-approval: If the recycling plan Compliance Official
determines that the recycling plan is incomplete or fails to
indicate that at least fifty (50) percent by weight of all
construction and demolition debris generated by the project will
be reused or recycled, he or she shall either:
i) Return the recycling plan to the Applicant marked
"Denied", including a statement of reasons, and so notify
the Building Department; or
ii) Return the recycling plan to the Applicant marked
"Further Explanation Required".
(d) COMPLIANCE WITH RECYCLING PLAN
(1) Documentation: Prior to receiving a certificate of occupancy or
final inspection for the project, the Applicant shall submit to the
recycling plan Compliance Official documentation that the
diversion requirement for the project has been met. The
diversion requirement shall be that the applicant has diverted at
least fifty (50) percent of the total construction and demolition
debris generated by the project via reuse or recycling, unless
the applicant has been granted an infeasible exemption
pursuant to Section 2(e) of this section, in which case the
diversion requirement shall be the maximum feasible diversion
ORDINANCE NO. C.S.
PAGE 6
rate established by the recycling plan Compliance Official for the
project. This documentation shall include all of the following:
i) Receipts from the vendor or facility which collected or
received each material showing the actual weight or
volume of that material;
ii) A copy of the previously approved recycling plan for the
project adding the actual volume or weight of each
material diverted and landfilled;
iii) Any additional information the Applicant believes is
relevant to determining its efforts to comply in good faith
with this section.
(2) Weiqhinq of Wastes: Applicants shall make reasonable efforts
to ensure that all construction and demolition debris diverted or
landfilled are measured and recorded using the most accurate
method of measurement available. To the extent practical, all
construction and demolition debris shall be weighed by
measurement on scales. Such scales shall be in compliance
with all regulatory requirements for accuracy and maintenance.
For construction and demolition debris for which weighing is not
practical due to small size or other considerations, a volumetric
measurement shall be used. For conversion of volumetric
measurements to weight, the Applicant shall use the
standardized conversion rates approved by the City for this
purpose.
(3) Determination of Compliance: The recycling plan Compliance
Official shall review the information submitted under Section
2(b) of this section and determine whether the applicant has
complied with the diversion requirement, as follows:
i) Full Compliance: If the recycling plan Compliance Official
determines that the applicant has fully complied with the
diversion requirements applicable to the project, he or she
, shall approve the recycling plan and inform the Building
Department that a certificate of occupancy or final inspection
can be is~ued.
ii) Substantial Compliance: If the recycling plan Compliance
Official determines that the diversion requirement has not
been achieved, he or she shall determine on a case-by-case
basis whether the applicant has made a good faith effort to
ORDINANCE NO. e.s.
PAGE 7
comply with this section. In making this determination, the
recycling plan Compliance Official shall consider the
availability of markets for the construction and demolition
debris landfilled, the size of the project, and the documented
efforts of the applicant to divert construction and demolition
debris. If the recycling plan Compliance Official determines
that the applicant has made a good faith effort to comply with
this section, he or she shall approve the recycling plan and
inform the Building Department that a certificate of
occupancy or final inspection can be issued.
iii) Noncompliance: If the recycling plan Compliance Official
determines that the applicant has not made a good faith
effort to comply with this section, or if the applicant fails to
submit the documentation required by subsection (a) of this
section within the required time period, then the applicant
shall pay a penalty in the amount calculated as two (2)
percent of the total project valuation. After payment of the
penalty, the Compliance Official shall inform the Building
Department that a certificate of occupancy or final inspection
can be issued.
(4) Falsification of Records: If the applicant deliberately provides
false or misleading data to the City in violation of this section,
the applicant may be subject to penalties in addition to those
specified in Subsection 6-4.18.2(d). I n any civil enforcement
action, administrative or judicial, the City shall be entitled to
recover its attorneys' fees and costs from an applicant who is
determined by a court of competent jurisdiction to have violated
this section.
(5) Final Approval: All conditions of this section shall be met prior
to final approval by the Building Department.
(e) INFEASIBLE EXEMPTION
(1) Application: If an Applicant for a covered project experiences
unique circumstances that the applicant believes make it
infeasible to comply with the diversion requirement, the
applicant may apply for an exemption at the time that he or she
submits the recycling plan required under Section 2(b) of this
section. The applicant shall indicate on the recycling plan the
maximum rate of diversion he or she believes is feasible for
each material and the specific circumstances that he or she
ORDINANCE NO. C.S.
PAGE 8
believes make it infeasible to comply with the diversion
requirement.
(2) MeetinQ with RecyclinQ Plan Compliance Official: The recycling
plan Compliance Official shall review the information supplied
by the Applicant and may meet with the Applicant to discuss
possible ways of meeting the Diversion Requirement. The
recycling plan Compliance Official may request that staff from
the San Luis Obispo County Integrated Waste Management
Authority or designee attend this meeting or may require the
applicant to attend a separate meeting with San Luis Obispo
County Integrated Waste Management Authority staff. Based
on the information supplied by the applicant and, if applicable,
San Luis Obispo County Integrated Waste Management
Authority staff. or designee, the recycling plan Compliance
Official shall determine whether it is possible for the applicant to
meet the diversion requirement.
(3) GrantinQ of Exemption: If the recycling plan Compliance Official
determines that it is infeasible for the Applicant to meet the
diversion requirement due to unique circumstances, he or she
shall determine the maximum feasible diversion rate for each
material and shall indicate this rate on the recycling plan
submitted by the applicant. The recycling plan Compliance
Official shall return a copy of the recycling plan to the applicant
marked "Approved for Infeasible Exemption" and shall notify the
Building Department that the recycling plan has been approved.
(4) Denial of Exemption: If the recycling plan Compliance Official
determines that it is possible for the applicant to meet the
diversion requirement, he or she shall so inform the applicant in
writing. The applicant shall have 30 days to resubmit a
recycling plan form in full compliance with Section 2(b) of this
section. If the Applicant fails to resubmit the recycling plan, or if
the resubmitted recycling plan does not comply with Section
2(b) of this section, the recycling plan Compliance Official shall
deny the recycling plan in accordance with Section 2(c)(2) of
this section.
(f) APPEALS
(1) Contents of Appeals: An appeal of the recycling plan
Compliance Official may be made to the Community
Development Director in writing not longer than ten (10)
calendar days after the Compliance Official's decision. The
ORDINANCE NO. C.S.
PAGE 9
decision of the Community Development Director shall be final.
The appellant must specifically state in the notice of appeal:
i) The name and address of the appellant and
appellant's interest in the decision;
ii) The nature of the decision appealed from and/or the
conditions appealed from;
iii) A clear, complete, but brief statement of the reasons
why, in the opinion of the appellant, the decision or
the conditions imposed were unjustified or
inappropriate; and
iv) The specific facts of the matter in sufficient detail to
notify the City. The appeal shall not be stated in
generalities.
(2) Acceptance of Appeal: An appeal shall not be accepted by the
Community Development Director unless it is complete.
(g) CIVIL PENAL TIES
(1) Civil Penalty: If the recycling plan Compliance Official, or on
upon appeal, the Community Development Director determines
that an applicant is in noncompliance as described in section
2(d)(3)(ii) of this section, the applicant shall pay a civil penalty in
the amount calculated as two (2) percent of the total project
valuation. Until the civil penalty is paid, a certificate of
occupancy may be withheld by the Building Department.
(2) Enforcement: The City Attorney is authorized to bring a civil
action in any court of competent jurisdiction to recover such civil
penalties for the City of Arroyo Grande.
SECTION 3: That all ordinances, codes, sections of ordinances and codes, and
resolutions that are inconsistent with the provisions of this Ordinance are hereby
repealed. ,
SECTION 4: If any section, subsection, subdivision, paragraph, sentence, clause
or phrase of this Ordinance, or any part thereof is for any reason held to be
unconstitutional, or unlawful by any court of competent jurisdiction, such decision
shall not affect the validity or effectiveness of the remaining portions of this
Ordinance or any part thereof. The City Council hereby declares that it would
have passed each section, subsection, subdivision, paragraph, sentence, clause
ORDINANCE NO. e.s.
PAGE 10
or phrase thereof, irrespective of the fact that anyone or more section,
subsection, subdivision, paragraph, sentence, clause or phrase be declared
unlawful or unconstitutional.
SECTION 5: A summary of this Ordinance shall be published in a newspaper
published and circulated in the City of Arroyo Grande at least five (5) days prior
to the City Council meeting at which the proposed Ordinance is to be adopted. A
certified copy of the full text of the proposed Ordinance shall be posted in the
office of the Director of Administrative Services/Deputy City Clerk. Within fifteen
(15) days after adoption of the Ordinance, the summary with the names of those
City Council members voting for and against the Ordinance shall be published
again, and the Director of Administrative Services/Deputy City Clerk shall post a
certified copy of the full text of such adopted Ordinance. This Ordinance shall
take effect and be in full force and effect thirty (30) days after its passage.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to-wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,2001.
ORDINANCE NO. C.S.
PAGE 11
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
0~~~
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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Attachment 3
SLO Promenade
Demolition and Recycling Summary
Waste Stream Units Landfilled Recycled Total
Material
Concrete Tons 8,060 8,060
Asphalt Tons 6,400 6,400
Ferrous Metal Tons 333 333
Non-ferrous Tons 144 144
Lumber Tons 140 140
Debris Tons 1,636.74 1,636.74
TOTALS 1,636.74 15,077 16,713.74
ii.b.
MEMORANDUM
TO: CITY COUNCil ~
FROM: KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: DISCUSSION OF CITY APPROVAL OF DEVELOPMENT
APPLlCA TIONS
DATE: JANUARY 23, 2001
RECOMMENDATION:
Provide direction to staff concerning existing policy and alternatives for the
City's development application approval process.
DISCUSSION:
On November 28, 2000 staff was directed by the City Council to develop a
proposal that would provide for Council input and increased involvement in
the review and approval of potentially significant land use proposals. At its
December 1 2, 2000 meeting, the City Council considered staff's proposed
implementation and expansion of the existing appeal process described in
Section 1-4.05 of the Municipal Code (Attachment 1 ). Staff's re-
commendation included the following process:
1 ) Council will receive the Planning Commission Agenda the Friday before
the Planning Commission meeting. (This currently takes place.)
2) Wednesdays following Planning Commission meetings, staff will
provide City Council with an annotated copy of the most recent
Planning Commission Agenda with the action of the Commission
highlighted. (see Attachment 2)
3) Council Members review annotated Agenda and determine if an appeal
is desired.
4) Any Council Member desiring to appeal a decision contacts the
Director of Administrative Services on Thursday and directs that the
request be placed on the next City Council Agenda under "New
Business".
5) The City Council adopts a motion to appeal the action of the Planning
Commission.
6) Director of Administrative Services sets a date for the hearing within
60 days of the City Council appeal and notifies the affected applicant
and Planning Commission.
City Council
January 23,2001
Page 2 of4
The City Council took the recommended appeal process under advisement
and directed staff to conduct research on the policies of other jurisdictions to
see if the process should be further modified.
Staff researched the use permit approval processes in San Luis Obispo
County and for various cities throughout California. The summary results for
cities in the County are listed in Attachment 3. Responses to staff's inquiry
of the California League of Cities is listed in Attachment 4. Most cities have
policies very similar to the City's existing process. From this research staff
has developed four alternatives for Council's consideration:
Alternative One: Continue to implement the existing appeal
provisions according to the process recommended at the December
12, 2000 City Council meeting.
Alternative Two: Amend the Development Code to include a
separate process and City Council approval of Development Plans for
"significant projects" (Attachment 5).
Alternative Three: Amend the Development Code to revise the Pre-
application Process to require City Council approval of Concept Plans.
Alternative Four: Expand the process for City Council approval of
development projects that IS currently required In the Planned
Development District to other overlay districts in the City. This can
include areas such as the Village Commercial District (VC-D-2.4) and
future overlay areas of the city.
The first alternative has several advantages. The appeal process does not
require a code amendment, it is consistent with most other cities that were
surveyed, and it allows for City Council project review on a case by case
basis. Council Members expressed some concerns about this alternative at
the December 12, 2000 meeting. One issue was the lack of guidelines on
what to consider a "potentially significant" project. For this alternative,
Council Members would determine the significance of a project based on
information presented and testimony at the Planning Commission hearing.
This is the process that is in place, with some variation, for all of the cities in
San Luis Obispo County with the exception of Morro Bay. Morro Bay
requires City Council review of concept plans which is further explained
below in the discussion for the third alternative.
City Council
January 23, 2001
Page 30f4
The second alternative (reference Attachment 5) requires a Development
Code Amendment and an associated modification of application fees. This
Alternative would allow the City Council to have automatic review for certain
significant projects, for example commercial projects larger than 10,000
square feet or a 15-unit residential development. Many cities surveyed
require City Council approval of subdivisions, or at least major subdivisions
(similarly defined). However, with one exception (reference Attachment 6),
no cities surveyed require City Council approval for use permits unless they
are located in a planned development district or a similar district, or if the
project otherwise requires planned development approval.
The third alternative requires a concept plan to be submitted to the City
Council during the pre-application process. Currently, developers proposing a
Planned Unit Development (PUD) are required to apply for a pre-application
review because development standards for PUDs are set through the
planning process. Additionally, staff strongly encourages developers of any
potentially significant project to file a pre-application. In each case it is up to
the developer to determine how far to take a pre-application. This alternative
would expand that requirement to all significant projects as listed in the
prospective code section 9-03.045 for Alternative Two (see Attachment 5),
and require the City Council to review the pre-application. Of the cities
surveyed, this process is used in Morro Bay and Belmont (reference
Attachment 7). The objective is for the City Council to approve conceptual
development plans prior to Planning Commission approval of detailed
development plans. Although this process allows for City Council review of
the character of development, problems can occur if there is a lack of
direction given at the Planning Commission or City Council level due to
vague concept plans. Additionally, there is a risk that project details
developed after City Council approval may result in changing the character of
the entire project. Yet if concept plans are required to be so thorough to
make the distinction between a concept and a detailed plan difficult, this
alternative could end up simply sending developers through redundant steps
and seriously prolonging the development process.
The last alternative would include a requirement for City Council approval of
use permits in existing or proposed design overlay districts. This alternative
would function similarly to the Planned Development Districts, in which
proposed projects are currently approved by the City Council. Such a
requirement can be added to the Village Commercial D-2.4 and related
Traffic Way overlay districts for example. Alternative One may be
implemented in the interim and in addition to this alternative.
City Council
January 23, 2001
Page 4 of 4
Attachments:
1. Section 1-4.05 of the Arroyo Grande Municipal Code
2. Sample Planning Commission Action Agenda
3. Summary of Approval Process for Cities in San Luis Obispo County
4. Summary of Approval Process for Cities Responding to a Ca. League of Cities
Inquiry
5. Alternative 2 - Draft Development Code Amendment for Processing Development
Plans
6. Zoning Code excerpt from the City of Los Altos
7. Zoning Code excerpts from Morro Bay and Belmont
A TT ACHMENT 1
1-4.05 1-4.07
Sec. 1-4.05. Rioht of Council to appeal Commission decisions. The Council may appeal
any decision by a City commission, whether an appeal is provided for under Section 1-4.01
of this Chapter or otherwise specifically provided for in this Code. For the Council to appeal
a decision under the provisions of this section, the Council shall adopt a motion to appeal
such action within fifteen (15) calendar days following the date of the action from which an
appeal is made.
(Sec. 2, Ord. 191 C.?, eff. May 10,1979, as amended by Sec. 1, Ord. 446 C.S., eff. June
26,1992; Sec. 1, Ord. 494 C.S., eff. February 27, 1998)
Sec. 1-4.06. Rioht of Council to appeal Commission decisions: hearino: notices. Upon
adoption of a motion by the Council to appeal a commission decision, the City Clerk shall
forthwith set the matter for a hearing before the Council at a subsequent regular meeting
and shall cause notice thereof to be given to the commission whose action is being
revie\Ned and to the aggrieved applicant, property O'Mler, or person affected by such
decision.
(Sec. 2, Ord. 191 C.S., eff. May 10, 1979, as amended by Sec. 1, Ord. 446 C.S., eff. June
26,1992; Sec. 1, Ord. 494 C.S., eff. February 27,1998)
Sec. 1-4.07. Rioht of Council to appeaJ Commission decisions: decisions. At the close of
the hearing, the Council may affirm, revise, or modify the decision appealed. If the Councij
does not take any action within sixty (60) days following the hearing, the action appealed
shall be deemed affirmed.
(Sec. 1, Ord. 494 C.S., eff. February 27,1998)
13-2 Reprint No. 59 (3/1/98)
A TT ACHMENT 2
PLANNING COMMISSION ACTION FOR NOVEMBER 21, 2000
CITY COUNCIL CHAMBERS
215 EAST BRANCH STREET
TUESDAY, NOVEMBER 21,2000 - 7:00 P.M.
PLANNING COMMISSIONERS
Laurence Greene, Chair
Nanci Parker, Vice Chair Joseph Costello
John Keen* Martin London
ROLL CALL
PLEDGE OF ALLEGIANCE*
APPROVAL OF MINUTES - SEPTEMBER 19, OCTOBER 3, & OCTOBER 17, 2000
I.
A. ORAL COMMUNICATIONS
Persons in the audience may discuss business not scheduled on this agenda on any
item of interest within the jurisdiction of the Planning Commission. The Commission
will listen to all communication, but in compliance with the Brown Act, will not take
any action on items that are not listed on the agenda.
B. WRITTEN COMMUNICATIONS
Correspondence for the Planning Commission received after preparation of this
agenda.
II. PUBLIC HEARING ITEMS
A. CONDITIONAL USE PERMIT CASE NO. 00-016; LOCATION - BRANCH MILL ROAD,
CITY OF ARROYO GRANDE RESERVOIR FOUR; APPLICANT - SLO CELLULAR
The applicant is requesting a Conditional Use Permit to allow the installation of cellular
communication antennas on an existing City water tank. A cabinet containing radio
equipment will also be installed. (This item was continued from the October 17, 2000
Planning Commission meeting.)
THIS ITEM WAS CONTINUED TO THE NOVEMBER 21,2000 PLANNING COMMISSION MTG.
B. DEVELOPMENT CODE AMENDMENT CASE NO. 00-001; LOCATION - CITY WIDE
Amendment to Title 9 of the Arroyo Grande Municipal Code by eliminating mini-storage
as an allowable use in all Commercial zoning districts.
REJECTED
THE PLANNING COMMISSION ADOPTED A MOTION RECOMMENDING AL TERNA TIVES TO THE
ORIGINAL RESOLUTION
City of Arroyo Grande
Planning Commission
November 21, 2000
Page 2
III. NON-PUBLIC HEARING ITEMS
A. PRE-APPLICATION CASE NO. 99-012; LOCATION - 1405 GRAND A VENUE;
APPLICANT - TED MOORE, E.F. MOORE & COMPANY
The applicant is proposing to construct a new shopping center, which would include a
Longs Drugs Store and several inline shops, on a 3.85-acre site.
THE PLANNING COMMISSION PROVIDED SUGGESTIONS/COMMENTS TO THE APPLICANT
B. TIME EXTENSION CASE NO. 00-004; TENTATIVE PARCEL MAP 2306; LOCATION -
WEST SIDE OF SOUTH ALPINE STREET BETWEEN CERRO VISTA LANE AND CERRO
VISTA CIRCLE; APPLICANT - CASTLEROCK DEVELOPMENT; REPRESENTATIVE - DON
RITTER
The applicant is requesting a Time Extension for approved Tentative Parcel Map 2306.
III APPROVED III
C. TIME EXTENSION CASE NO 00-005; TENTATIVE TRACT MAP 2240; LOCATION -
410 S. ELM STREET; APPLICANT - ZADDIE BUNKER TRUST; REPRESENTATIVE -
GARY WHITE
The applicant is requesting a Time Extension for approved Tentative Tract Map 2240. II
III APPROVED
IV. DISCUSSION ITEMS
V. PLANNING COMMISSION ITEMS AND COMMENT
VI. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP REPORTS.
A. Update of Projects
B. Follow-up of Reports
1. East Grand Avenue Design Overlay
VII. ADJOURNMENT
THE PLANNING COMMISSION MAY ACT UPON ANY ITEM (S) NOT APPEARING ON THE
POSTED AGENDA IF IT IS DETERMINED BY A TWO-THIRDS VOTE OF THE FULL
COMMISSION THAT THERE IS A NEED TO TAKE IMMEDIATE ACTION AND THAT THE
NEED FOR ACTION CAME TO THE ATTENTION OF THE COMMISSION AFTER THE
AGENDA WAS POSTED.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services' Office
City of Arroyo Grande
Planning Commission
November 21, 2000
Page 3
(473-5414) at least 48 hours prior to the meeting to ensure that reasonable arrangements
can be made to provide accessibility to the meeting.
City of Arroyo Grande Internet Address: http://www.arrovoQrande.orQ
ATTACHMENT 3
SAN LUIS OBISPO COUNTY
CITY PERMIT POLICY FOR APPROVAL
Arroyo Grande . CUPs and subdivisions . PC approval. Ten day
appeal to CC.
. Planned Development . CC approval
Morro Bay . Concept plans required . CC approval of concept
in all overlay areas for plans upon PC
new devel., new use, recommendation for
subdivisions on two or approval (PC may deny).
more contiguous
parcels, PD zones
which are public or >
1 acre)
. Precise plans for CUPs
& subdivisions . PC approval. T en day
appeal to CC.
San Luis Obispo . CUPs . PC approval. Ten day
appeal to CC.
. Subdivisions and . CC approval.
Planned Development
Paso Robles . CUPs (incl. PD zone) . PC approval. Fifteen day
and subdivisions appeal to CC.
Atascadero . CUPs (incl. PD zone if . PC approval. Fourteen day
there is no zone appeal to CC.
change) and
subdivisions
Pismo Beach . CUPs (incl. some PD . PC approval. Ten day
zone), subdivisions appeal to CC.
. Most PD zones . CC approval.
Grover Beach . CUPs (incl. PD zone), . PC approval. Five day
small subdivisions appeal to CC.
. Major subdivisions . CC approval.
A TT ACHMENT 4
OTHER CALIFORNIA CITIES - RESPONSE TO CALIFORNIA LEAGUE OF CITIES INQUIRY
Los Altos . CUPs . CC approval (after PC
recommended approval). PC may
deny. Fifteen day appeal to CC.
.
Costa Mesa . CUPs and subdivisions . PC approval. Five day notice of
decision given to CC, any CC
member may request review
within seven days of notice.
Seven day appeal to CC.
Mountain View . CUPs, parcel maps . Zoning Administrator
. New Development, . CC approval upon Zoning
Master Plans or Major Administrator's recommendation.
projects (> 5,000 sf)
in Planned Community
District.
National City . CUPs . PC approval (effective on the day
following the CC meeting where
the PC's resolution is set for
review unless appeal is filed by
that CC meeting. CC may appeal
at that meeting.
Napa . CUPs and subdivisions . PC approval. Appeal to CC.
. major subdivisons. . CC approval.
City of Belmont . CUPs . PC approval. Appeal to CC
. PUDs/PD - conceptual . CC approval based on PC
development plan recommendation.
. PUDs/PD/CUP - . PC approval.
detailed plan
Red Bluff . CUPs . PC approval. Appeal to CC.
City of Gardena . CUPs . PC approval. All PC actions are
reported to the CC as a report of
actions on their agenda. Any
member of the CC may appeal an
action at that time.
Note: City Council approval is required by State Law for actions that require legislative
approval, ego zone changes, General Plan amendments, development agreements.
A TT ACHMENT 5
(Proposed Draft Development Code Amendment for Alternative Two)
Section 9-03.045 Development Plans
A. Purpose
A Development Plan is intended to enable public review of significant land use
proposals; and to insure the proper integration into the community of land uses
which, because of their type or intensity, may only be appropriate on particular sites,
or may only be appropriate if they are designed or laid out in a particular manner.
Action on a Development Plan is discretionary and may include: approval based on
the standards of this title; approval with conditions; or disapproval, based on conflict
with the provisions of this code, or information in the staff report or public hearing
testimony.
B. Applicability
Development Plans shall be required for the following projects: 1) construction of
15 or more single or multiple family dwellings; 2) manufacturing and processing,
wholesale trade or outdoor storage of 20,000 square feet or more; 3) retail trade
and other non residential use of 10,000 square feet or more; 4) area of grading or
removal of native vegetation greater than 2 acres; 5) impervious surface (paving or
structures) greater than 2 acres. The listed criteria are cumulative (e.g., a proposed
3-unit expansion of an existing 12-unit apartment project require Development Plan
approval. )
C. Authority
The City Council is authorized to approve Development Plans. The Community
Development Director, Staff Advisory Committee, Architectural Review Committee,
and Planning Commission shall provide recommendations to the City Council
regarding Development Plan approval. A public hearing pursuant to the provisions of
Section 9-02.160 of this Title shall be required.
D. Submittal and Review Requirements
1. Applications for Development Plans shall contain the following:
a. Completed planning application form and required fee and attachments
(see also Section 9-02.030).
b. The following drawings, graphics, or illustrations signed by the
architect, draftsperson, designer, engineer, or person designing the
plans in accordance with all applicable State and City laws.
(1 ) Ten (10) blueprints of the plot plan drawn to an engineer's scale
(approval necessary for use of scale smaller than 1 :30, i.e.,
1 :40 or 1 :50) and folded to 9" x 12" size, and one 8-1/2" x 11"
transparency of each sheet showing:
(a) Location, exterior boundaries, and dimensions of the
entire property that is the subject of the application. The
scale of the drawing and a north arrow shall be
indicated. An area location map showing the proposed
project site and its distance from nearby cross streets
and natural or man-made landmarks, as necessary to
readily locate the site, may be included.
(b) The location, name, width, and pavement type of
adjacent street(s) or alley(s), as well as the location of
existing or proposed curbs, gutter, or sidewalk
improvements, if any.
(c) The location, dimensions, and use of all existing and
proposed structures on the property, including
accessory structures, trash enclosures, decks,
balconies, fences, walls, exterior lighting structures,
signs, and other structural elements that protrude into
yard areas. When the use of a proposed structure is
not certain at the time of application, the occupancy-
type, as defined by the Uniform Building Code, may be
substituted for use.
(d) The locations, dimensions, and type of existing and
proposed utilities, including water supply, sewage
disposal facilities, electricity, gas, or other utilities.
Existing and proposed public and private easements shall
be shown.
(e) The location and dimensions of existing or proposed
driveways and parking areas (enclosed or open),
including type of surfacing materials, parking spaces,
aisles, and identification of any driveway grades over 10
percent. The flow of traffic should be noted by arrows.
(f) The generalized location of any major topographic or
man made features on the site, such as rock outcrops,
bluffs, streams and watercourses, or graded areas. A
topographic map may be required by the Community
Development Director.
(g) The locations of all existing trees and major shrubs, with
specifications as to which plants are to be removed or
retained.
(h) The following statement of conformance: "The
attached plans are in substantial conformance with
all applicable state, local and other laws regulating
this type of development."
(2) Ten (10) blueprints of a grading and drainage plan (folded
to 9" x 12" size) if found necessary by the Community
Development Director or Public Works Director.
(3) Ten (10) blueprints of preliminary floor plans (folded to 9"
x 12" size), drawn to a standard engineer's or architect's
scale, for each story of each building or structure, showing
the following:
(a) Location of walls, doors, and windows;
(b) Identification of activity areas;
(c) Placement of window and door locations on floor
plans in coordination with the elevations.
Larger projects, such as shopping centers, as
compared to an office building, may receive
exemptions from floor plan submittal as required by
this subsection if recommended by the Community
Development Director.
(4) Preliminary landscaping plan prepared, by a licensed
landscape architect or as approved by the Parks and
Recreation Director.
(c) A Sign Permit application to be processed
concurrently with the Development Plan for any use
proposed to have signs.
(d) A phasing schedule for project construction, if one s
proposed, and identification of any areas proposed
to be reserved and maintained as common open
space. Applications for special uses (Chapter 9-11)
shall include an explanation of how the applicable
provisions of Chapter 9-11 will be met.
(e) Notes on the plot plan indicating all adjacent land
uses.
(f) Two (2) copies of a preliminary title report dated
within the last six months.
(g) An engineering geology report may be required in
areas of landslide risks and in areas of liquefaction
potential and subsidence potential as determined by
the Community Development Director or City
Engineer, or based on previous environmental
documents. The engineering geology report shall
include definite statements, conclusions, and
recommendations concerning the following, as
applicable:
(1 ) Location of major geologic features;
(2) Topography and drainage in the subject areas;
(3) Distribution and general nature of rock and
soils;
(4) A reasonable evaluation and prediction of the
performance of any proposed cut or fill In
relation to geological conditions;
(5) An evaluation of existing and anticipated
surface and subsurface water in relation to
proposed development;
(6) Recommendations concerning future detailed
subsurface sampling and testing that may be
required prior to building; and
(7) Capability of soils and substrata to support
structures.
The geologic evaluation shall state whether the
proposed plan is feasible and provide general
solutions for all known hazardous conditions or
problems. The evaluation shall include the
location and lots of any test borings and shall
evaluate the effect of the geology on the
proposed development and on adjacent
properties. The evaluation report shall point
out specific areas where development may
create hazardous conditions.
(h) A preliminary soils engineering report, prepared by a
civil engineer registered in the State of California
and based upon adequate test borings, shall be
required for every development, unless the City
Engineer determines that, due to existing
information available on the soils of the site, no
analysis is necessary. If the soils engineering report
indicates soil problems that, if not corrected, could
lead to structural defects, a detailed soils
investigation may be required.
The soils report shall include data regarding the
nature, distribution, and strength of existing soils,
conclusions, and recommendations for grading
procedures and design criteria for corrective
measures, when necessary, and opinions and
recommendations covering adequacy of sites for
development. The report shall include the locations
and logs of any test borings, and percolation test
results and a hydrological evaluation if on-site
sewage disposal is proposed.
(i) The Community Development Director may require
additional information if necessary, to determine
whether the purposes of these guidelines are being
carried out, or may authorize omission of any or all
the drawings required by this Section, if they are
not necessary in order to comply with said
purposes.
2. Upon determination that an application is complete, the proposed
project shall be forwarded to the Staff Advisory Committee and
Architectural Advisory Committee for their review and comment.
3. In addition to City committees, the Community Development Director
shall forward the proposed project to such other public agencies, whose
operations or areas of responsibility could be significantly affected by
the proposed project, for their review and comment in compliance with
the City's Rules and Procedures for Implementation of CEQA.
4. If, after review and consideration pursuant to paragraphs "2" and "3"
above, the project is determined to be unacceptable, the Community
Development Director shall inform the applicant of identifiable issues
and suggest alternatives to resolve such issues. The applicant shall
then be directed to return with revisions and/or work with staff to
resolve issues prior to a public hearing by the Planning Commission.
5. Planning Commission Review
a. After the Community Development Director, the Staff Advisory
Committee, and the Architectural Review Committee have
reviewed the Development Plan and the required environmental
documentation has been completed and reviewed, a public
hearing before the Planning Commission shall be noticed and
held pursuant to the provisions of Section 9-02.160.
b. The Planning Commission shall indicate by resolution whether the
Development Plan is recommended to the City Council for
approval, approval in modified form, or disapproval. The Director
of Administrative Services shall be notified of the Commission
recommendation following their hearing.
6. City Council Review and Action
Following a review of the application and public hearing pursuant to
Section 9-02.160 of this Title, the City Council shall adopt a resolution
indicating their decision and containing any conditions of approval and
the findings of fact upon which such decision is based.
E. Findings
The City Council may approve a Development Plan application in whole or in
part, with or without conditions, only if all of the following findings of fact can
be made in an affirmative manner:
1 . The proposed use is permitted within the subject district
pursuant to the provisions of this section and complies with all
the applicable provisions of this ordinance, the goals, and
objectives of the Arroyo Grande General Plan, and the
development policies and standards of the City.
2. The proposed use would not impair the integrity and character of
the district in which it is to be established or located.
3. The site IS suitable for the type and intensity of use or
development that is proposed.
4. There are adequate provisions for water, sanitation, and public
utilities and services to ensure public health and safety.
5. The proposed use will not be detrimental to the public health,
safety, or welfare, or materially injurious to properties and
improvements in the vicinity.
F. ConditionS of Approval
In approving a Development Plan, the City Council shall require that the use
and development of the property conform with a site plan, architectural
drawings, or statements submitted in support of the application or with such
modifications thereof as may be deemed necessary to protect the public
health, safety, or general welfare and to secure the objectives of the General
Plan.
G. Revisions/Modifications
Revisions or modifications of Development Plans may be requested by the
applicant. Further, the City Council may periodically review, modify, or revoke
a Development Plan.
1 . Revisions/Modifications Requested by Applicant.
A revision or modification to an approved Development Plan,
such as, but not limited to, change in conditions of approval,
expansions, intensification, location, or hours of operation, may
be requested by an applicant. The applicant shall supply
necessary information, as determined by the City, to indicate
reasons for the requested change. The requested revision or
modification shall be processed in the same manner as the
original Development Plan.
2. Review by City Council
The City Council may periodically review any Development Plan
to ensure that the project is developed and operated in a manner
consistent with conditions of approval or in a manner that is not
detrimental to the public health, safety, or welfare, or materially
injurious to properties in the vicinity. If, after review, the Council
deems there is sufficient evidence to warrant a full examination,
a public hearing date shall be set. At such public hearing, the
City Council may modify or revoke the Development Plan
pursuant to the provisions of Section 9-03.200.
Table 9-02.030-A
Mailing label Requirements by Permit or Approval Type
Specific Plan or SP Amendment 300 feet 3
- - I
Conditional Use Permit 300 feet 2
Development Agreement 300 feet 3
Surface Mining Permit 300 feet 2
Viewshed Review Permit 1 50 feet 2
Variance 300 feet 2
Minor Exception 1 50 feet 2
large Family Day Care Permit 1 00 feet 2
Vesting Tentative Map 300 feet 2
Tentative Map 300 feet 2
Lot Line Adjustment 300 feet 2
Lot Merger 300 feet 2
Reversion to Acreage 300 feet 2
Certificate of Compliance 300 feet 2
Planned Sign Program 300 feet 2
Planned Unit Development Permit 300 feet 2
* Projects within an approved Planned Development require an additional set of
labels.
Table 9-02.030-8
Permits, Licenses and Approvals
City Council Yes
Zoning Map Or Title 9 Includes PD amendments City Council Yes
Amendment
Specific Plan Zoning Amendment and City Council Yes
Architectural Review may be
required
Development Agreement City Council Yes
- - .
Conditional Use Permit Includes Second Residential Planning Commission Yes
Dwelling Unit review. Arch.
Review may be required.
Temporary Use Permit Community Dev. No
Director
Surface Mining Permit Planning Commission Yes
Viewshed Review Permit Community Dev. NolVes
Director/ Planning
Commission
Variance Planning Commission Yes
Minor Exception Community Dev. No
Director
Large Family Day Care Community Dev. No
Permit Director
Home Occupation Permit Community Dev. No
Director
Plot Plan Review For projects with no CEOA review, Community Dev. No
Architectural review may be required Director
Vesting Tentative Map Planning Commission Yes
Tentative Map Planning Commission Yes
Final Map City Council No
Lot Line Adjustment Planning Commission Yes
Lot Merger Planning Commission Yes
Reversion To Acreage Planning Commission Yes
Certificate Of Compliance Planning Commission Yes
Business License Clearance Community Dev. No
Director
Planned Unit Development Processed concurrently with a Planning Commission Yes
Permit Tentative Map. Architectural review
may be required.
Planned Sign Program Architectural review may be Planning Commission Yes
required
Administrative Sign Permit Architectural review may be Community Dev. No
required Director
NOTES TO TABLE 9-02.030-B
1 Does not include concurrent processing of applications as set forth in Section 9-02.070. If an
application is within an approved Planned Development, the City Council is the decision-
making body.
2 Public hearing required if project is appealed.
14.80.070 Council action. ATTACHMENT 6 Page 1 of 1
City of Los Altos
Title 14 ZONING Zoning Ordinance
Chapter 14.80 USE PERMITS
=::-"
14.80.070 Council action.
A. In the case of approval or an appeal, the council shall review the use permit application
and consider the report of the commission. The council may grant the use permit or deny
the use permit application. The council may hold a public hearing if it determines such
hearing is necessary or desirable.
B. A use permit may be revocable, may be granted for a limited time period, or may be
granted subject to such conditions as the council may prescribe. (Prior code ~ 10-2.2806)
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14.80.060 Commission and council action. Page 1 of3
Title 14 ZONING
Chapter 14.80 USE PERMITS
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14.80.060 Commission and council action.
The commission and council shall make a specific finding on each of the following issues:
A. That the proposed location of the conditional use is desirable or essential to the public
health, safety, comfort, convenience, prosperity, or welfare;
B. That the proposed location of the conditional use is in accordance with the objectives of
the zoning plan as stated in Chapter 14.02 of this title;
C. That the proposed location of the conditional use, under the circumstances of the
particular case, will not be detrimental to the health, safety, comfort, convenience,
prosperity, or welfare of persons residing or working in the vicinity or injurious to property
or improvements in the vicinity;
D. That the proposed conditional use will comply with the regulations prescribed for the
district in which the site is located and the general provisions of Chapter 14.02;
E. When the proposed conditional use and/or structure is located in the CRS district, the
commission and council shall make a specific finding on each of the following issues:
1. That the proposed use and/or structure is in scale with the existing development and it
enhances the unique village character of the CRS district; and
2. That the proposed use and/or structure will not cause degradation in the level of
service of the streets and intersections within the CRS district;
F. When the proposed conditional use is a flag lot, the commission and council shall make
a specific finding on each of the following issues. Any negative findings may result in
denial of the use permit or in conditions of approval which alter the minimum
development standards, e.g. height, floor area, and setbacks, for the district in which the
property is located.
1. That the size of the proposed flag lot is sufficient to mitigate development impacts and
is compatible with the existing lots in the immediate neighborhood;
2. That the proposed flag lot will not result in unreasonable noise impacts for neighbors
adjoining the access corridor;
3. That the proposed flag lot will not result in unreasonable privacy invasion or
unreasonable massing as a result of building height. It is understood that there may be
instances when the impacts of two-story development cannot be mitigated. In such cases,
the proposed development may be limited to one-story in height;
4. That the proposed flag lot will not result in incompatible setbacks from neighboring
properties;
5. That the allowed floor area ratio in accordance with district regulations will not result in
adverse impacts on neighboring properties;
G. When the proposed conditional use is a subdivision of combined properties, the
commission and council shall find that the increased density will not result in adverse
impacts on the character and density of the neighborhood. A subdivision resulting in a lot
or lots which are either significantly smaller in size or have other atypical lot
characteristics as compared to the surrounding lots may be denied;
H. When the proposed conditional use is a nonconforming ground floor office use or
financial institution, the commission and council shall make a specific finding on each of
the following issues:
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14.80.060 Commission and council action. Page 2 of3
1. That access to the space to be occupied can only be reached through another business;
and/or
2. That there is no direct frontage to the space to be occupied from the street or parking
plaza; and/or
3. That the building to be occupied is constructed in such a manner that its conversion to
retail is infeasible or would cause unreasonable economic hardship due to the type of
construction, the structural remodeling required to convert to retail, lack of window
display, or other constraint identified with the findings;
I. When the proposed conditional use is an office use in the CRS District, the commission
and council shall make a specific finding on each of the following issues:
1. That the space proposed to be occupied by the office use is developed space which has
been vaca nt for the previous twelve (12) months;
2. That the property owner has demonstrated to the satisfaction of the commission and
council that during the previous twelve (12) months the space to be occupied has been
actively, but unsuccessfully, marketed as retail space at fair market value;
3. That the space to be occupied by the office use has neither direct window nor access
frontage on a public street;
4. That the proposed office is of a type that receives significant clientele visitations; and
5. That the owner of the proposed office use has agreed to maintain a pedestrian friendly
exterior by maintaining visual access into the building interior through windows which are
not permanently blocked during business hours; and
J. When an extension of time is requested for an office use in the CRS District as provided
for in Section 14.48.040, the commission and council shall make a specific finding on
each of the following issues:
1. That there is a five percent or greater vacancy rate in the CRS District;
2. That the property owner has demonstrated to the satisfaction of the commission and
council that the use has been economically beneficial to the downtown;
3. That the use has proven to be of a type that receives significant clientele visitations; and
4. That the use has maintained a pedestrian friendly exterior by maintaining visual access
into the building interior through windows which are not permanently blocked during
business hours.
II If the finding on each of these issues is positive, the commission may recommend to the
council that the use permit be granted. If the finding on one or more of these issues is
negative, the commission may deny the use permit. Disapproval by the commission shall
I be final; however, the applicant may appeal the decision to the city council within fifteen
I
; I (15) days after the date of the decision of the commission. The appeal shall be in writing
by the applicant to the city clerk.
The commission shall give consideration to the recommendations of the architectural and
site control committee in making its decision on the use permit application.
K. When conditional expansion in the LC/SPZ is requested as provided for in Section
14.42.040, the commission and council shall make a specific finding on each of the
following issues:
1. That the proposed construction is found to meet the specific purposes of the district
pursuant to Section 14.42.020 Altos Municipal Code;
2. That the proposed square footage contributes to expansion potential pursuant to
Section 14.42.040 of the Los Altos Municipal Code in the following order:
i. The square footage contributes to the permitted fifteen thousand (15,000) square foot
new ground level retail until such total square footage is achieved, at which time;
ii. The square footage contributes to the permitted four thousand (4,000) square foot
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14.80.060 Commission and council action. Page 3 of3
second level retail services until such total square footage is achieved, at which time;
iii. The square footage contributes to the permitted four thousand (4,000) square foot
second level office.
3. That the use occupying the proposed square footage builds upon the existing strengths
of the Loyola Corners Neighborhood Commercial Center and adds business which is
appropriate in terms of use, physical scale and size of the site.
Notwithstanding the above findings, the planning commission and city council may find
that a use which meets all code criteria may not be in the best interest of the Loyola
Corners Commercial Neighborhood Center;
L. When an extension of time is requested for an office use in the LC/SPZ District as
provided for in Section 14.42.030 of this chapter, the commission and council may in its
sole discretion make a determination as to the length of the term, provided findings on
each of the following issues can be made:
1. That there is five percent or greater vacancy rate (excluding the space in question) in
the LC/SPZ zoning district;
2. That the properly owner has demonstrated to the satisfaction of the commission and
council that the use has been economically beneficial to the Loyola Corners Neighborhood
Commercial Center;
3. That the use has proven to be of a type that receives significant on.site clientele
visitations;
4. That the use has maintained a pedestrian.friendly exterior by maintaining visual access
into the building interior through windows which are not permanently blocked during
business hours; and
5. That continuance of the use would not further move the area from an ideal cost/benefit
ratio of seventy (70) percent retail and thirty (30) percent office which is determined
necessary to (i) provide a retail center whose function it is to provide retail services to the
surrounding community; (ii) provide a lively, active and diversified shopping experience;
and (iii) ensure that a reasonable portion of the commercial activities are generating
taxable retail sales. (Prior code ~ 10-2.2805)
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City of Morro Bay 17.40.010
Zoning Ordinance
Chapter 17.40
SPECIAL TREATMENT OVERLAY AND COMBINING DISTRICTS
AND SPECIFIC PLANS
Sections:
17.40.010 Application of regulations.
17.40.020 Scope.
17.40.030. PIannec:Ldevelopment, (PD) overlay zone.
17.40.040 EnvironibentaI sensitive habitat (ESH) overlay zone.
17.40.050 Special treatment (S) overlay zone.
17.40.060 Mobilehome (M) overlay zone.
17.40.070 Combining mixed use overlay zone.
17.40.080 Interim use (I) overlay zone.
17.40.100 Beach Street Area specific plan (SP.BS).
17.40.110 North Main Street specific plan (SP.NM).
17.40.010 Application of regulations.
The planned development (PD), environmentally sensitive habitat (ESH), special treatment (S),
mobiIehome (M), interim (I), and specific plan (SP) districts are overlay zones which apply special
standards to primary zoning districts. In any primary district which is combined with a "PD," "ESH,"
"S," "M," "I," "SP" or special treatment combining district, and in mixed use areas where a primary
and secondary district are combined, this chapter shall apply in addition to those uses and regulations
specified for such districts; provided, however, in the event of a conflict with the regulations applicable,
the provisions of this chapter shall govern and shall take precedence over the standards and uses specified
in the primary zone. (Ord. 445 ~ 3 (part), 1995)
17.40.020 Scope.
These districts may be used to require special treatment or regulations such as the application of
special design criteria including architectural. structural, physical, environmental, and visual characteristics
for new development in unique areas of the city. (Ord. 445 ~ 3 (part), 1995)
17.40.030 Planned development, (PD) overlay zone.
A. Purpose. The purpose of the planned development (PD) overlay zone, is to provide for detailed
and substantial analysis of development on parcels which, because oflocation, size or public ownership,
warrant special review. This overlay zone is also intended to allow for the modification of or exemption
from the development standards of the primary zone which would otherwise apply if such action would
retult in better design or other public benefit.
B. Chapter Application. The requirements and procedures contained in this chapter shall apply to
all properties which have, in addition to a primary or base zone district, the planned development (PD)
overlay zone, unless otherwise provided in this chapter.
C. Permitted Uses. Subject to the granting of a conditional use permit for a conceptual and/or a
precise plan of development:
1. Any principal or conditional use which is allowed by the primary zoning district is a permitted
use;
2. Community housing projects as defined in Chapter 17.49, may be permitted in PD overlay residential
zones. The provisions of that chapter shall, also apply to the review of such PD overlay zone projects.
D. General Development Standards. The standards for development within a PD overlay zone shall
be those of the base zoning district, provided however, that standards may be modified by the planning
commission or city council as they relate to: building heights; yard requirements; and minimum lot
area for dwelling units in the density range provided that any specific design criteria of the general
plan and coastal land use plan, applicable to the property, is not exceeded. For those areas of the city
475 (Morro Bay 5-99)
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17.40.030
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which are covered by the waterfront master plan, all new development projects requiring discretionary
pennits (conditional use pennits, etc.) shall be consistent with the design guidelines contained in Chapter I
5 of the waterfront master plan. Modifications of standards shall only be approved upon a finding that
greater than normal public benefits may be achieved by such deviations. Such benefits may include,
but are not limited to improved or innovative site and architectural design, greater public or private I
usable open space and provisions of housing for the elderly or low/moderate income families, provision
of extJ:aordinary public access, provision for protecting environmentally sensitive habitat (ESH) areas,
but in all cases these provisions shall meet the coastal land use policies. I
E. Consistency With General Plan And Local Coastal Program. New development and uses may
be pennitted only if found to be consistent with the applicable policies of the Morro Bay general plan
and local coastal program.
, F. Conceptual Plans Required For Proposa1lnvolving Public Lands Or Large PaIceIs. A concept I I
plan shall be submitted and approved pursuant to this chapter prior to submittal of any new development;
new use or change in use; or subdivisions of a series of two or more commonly held contiguous parcels
of land, on property within a PD overlay zone which: is publicly owned, including tidelands, or in I
its gross or aggregate area exceeds one acre.
1. Contents of the Conceptual Plan. The concept plan shall be a general development plan and shall
not include construction plan drawings such as complete engineering or tentative maps. The following I
information shall be included in the concept plan:
a. Plot Plan. A proposed plot plan for the development, including project boundary designation,
perimeter of the ownership, location and dimensions of any existing property lines and easements within
the site, tentative location of buildings, roads, parking and open areas; I
b. Streets. The width and location of surrounding and adjoining streets and proposed street alignments
within the site, and connections to existing streets; .
c. Adjoining Properties. The use of adjoining properties, any building within fifteen feet of the property I
line shall be precisely located;
d. Topography. The existing and proposed changes in topography of the site, including the degree
of land disturbance, the location of drainage channels or water courses and the direction of drainage
flow; I
e. Utilities. The locations and capacities of existing utilities in the vicinity of the site, and tentative
extensions to the site;
f. Structures and Existing Trees. The location of any structures and existing trees in excess of six I
inches in diameter upon the site designated for retention OF removal;
g. Phased Development. The approximate timetable and priorities of any phased development;
h. Architectural Concepts. Sketches showing architectural concepts of the proposed building, including I
heights, design. exterior materials of proposed buildings, other structures, fencing and signing;
i. Open Space Plan. Proposed open space plan including landscape concept and type of plant materials,
recreation area. parking, service and other public area used in common on the property; a description
of intended improvements to the open area of the property. I
j. Other Information. The planning commission and city council may require such other information
as deemed necessary, which may include but not be limited to, economic analysis, habitat. analysis,
archaeological analysis, visual quality analysis, public access analysis, thoroughfare plans, public services I
and facilities plans, utilities service plans, and conceptual method of land subdivision or ownership
arrangement described by a preliminary parcel or tract map, pursuant to the provisions of Title 14 of
\ this code. I
2. Concept Plan Approval. In addition to the review provisions of Chapter 17.60 describing the
processing of conditional use permits, concept plans for PD overlay zone properties shall receive final
approval from the city council at a duly noticed public hearing. The planning commission shall first
review the concept plan by conducting a public hearing. If the commission consideration is to approve I
the plan, it shall report such findings and recommendation to the city council. If the commission determines
to deny the plan, it need not be forwarded to the council and the commission decision shall become
final unless appealed. -;1
476
(Morro Bay 5-99)
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17.40.030
G. Precise Plans Required. Upon approval by the city council of a concept plan, or where no conceptual
approval is required, a precise plan of development shall be submitted to the planning commission
I showing the details of property improvement and uses or activities to be conducted on the site, and
any subdivision proposals. Precise plans shall be processed in accordance with procedures for a conditional
I use pennit as contained in Chapter 17.60.
I. Precise Plan Content. Plans shall be prepared containing all the general information required of
concept plans, which has been further developed to a precise level of detail. Any data or calculations
necessary to evaluate the precise plan proposal, shall accompany such plans. A precise plan shall contain
11 the following minimum .itifon'nation:
a. Total Development Plan. The total development plan showing the precise dimensions and locations
of proposed structures, buildings,. streets, parking, yards, pathways, open spaces and other public or
I private facilities;
I b. Architectural Elevations. Fully developed architectural elevations of all buildings, structures, signs
I and fencing, showing colors and materials of construction;
I c. Landscaping Plan. A landscaping plan showing plant materials, type and size of plants at the
time of planting, and method of maintenance;
d. Engineering Plans. Engineering plans showing site grading, and amount of cut and fill, including
finished grades and proposed drainage facilities;
I e. Proposed Site Uses or Activities. Listing all of proposed site uses or activities to be conducted
I on the site, with related floor area depicted or calculations of site area to be devoted to such uses;
f. Miscellaneous Plans. Miscellaneous plans (as appropriate) showing any exteriot lighting, roof
I plans, site cross-sections, view sight lines, ESH mitigation plans, archaeological mitigation plans, visual
quality plans, public access mitigation plans, or other features necessary to evaluate the specific proposal
including the information required of community housing projects;
g. Tentative Tract or Parcel Map. Tentative tract or parcel map, where lands involved in the proposal
I are to be divided or joined together.
2. Precise Plan Approval. The planning commission, in granting a conditional use pennit for PD
overlay zone precise plans, shall make the findings required by Section 17.60.030; and, further find
I that precise plans are in substantial conformance with any conceptual plan approval granted by the
city council.
H. Expiration Of Plan And Pennit Approvals.
I I. Precise Plans. Where a conceptual plan is required. precise plans must be submitted to the planning
commission within one year from the date of city council approval or approval of the State Coastal
Commission where said plan requires their approval. Without further action, concept plans shall
automatically become null and void after one year has elapsed.
, 2. Precise Plan Expiration. Precise plans shall expire two years from the date of approval if not
I
I initiated, except where a tentative subdivision map has been approved in conjunction with a PD overlay
zbne project, in which case, the conditional use permit shall expire upon the expiration of the tentative
I map.
3. Extensions of TIme. The planning commission may grant extensions of time as provided for use
pennits, coastal d~velopment permits and subdivisions.
I. Phased Development In the event that the applicant intends to develop the proposal in phases,
I and the planning commission or city council as applicable, approves phased development, said plans
I
I shall remain in effect so long as not more than one year lapses between the end of one phase and the
beginning of the next phase.
J. Minor Improvements To PD Overlay Zone Properties. Other provisions of this chapter notwithstand-
ing, a minor use permit shall be required for PD overlay zone development involving any of the following:
I. An increase in existing building floor area or building height, of not more than ten percent or
five thousand square feet whichever is less, and the construction of minor accessory buildings or
appurtenances;
2. Minor changes to architectural facades, or other embellishments;
3. Minor revisions to parking layout;
477 (Morro Bay 5-99)
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17.40.030
I
4. A change in signing programs;
5. Revisions to site landscaping; . I
6. A change in property use to add or replace an existing use with one permitted in the base zone,
if associated improvements are no more intensive than previously approved uses. (Ord. 445 ~ 3 (part),
1995) I
17.40.040 Environmental sensitive habitat (ESH) overlay zone.
A. Purpose. .;;""
1. The purpose of the ~D:\Ijronmentally sensitive habitat overlay zone or ''ESH'' overlay zone is to I
protect and preserve aIea$ iQ,Jwhich plant or animal life or their habitats are either rare or especially
valuable because of their spegal nature or role in an ecosystem and which could easily be disturbed
or degraded by human activities and development Environmentally sensitive habitat overlay zones I
shall extend not only over an ESH area itself but shall also include buffers necessary to ensurecontinued
protection of the habitat areas. Only uses dependent on the sensitive resources and which do not result
in significant disruption of habitat values shall be permitted in the ESH overlay zone. The ESH overlay >> I
zone may apply to areas not currently mapped as ESH designation.
2. New uses and expansions of existing uses allowed in the primary zone classification shall not
be permitted unless specifically, listed as allowed in the ESH overlay district Proposed uses may require
review and approval by the State Department of Fish and Game. Proposed uses may require permits I
from the Department of Fish and Game or may be prohibited.
B. Uses Allowed Without a Conditional Use Permit
1. Wetlands. The following uses are permitted in wetlands: wildlife refuge; wildlife habitat management; I
noncommercial clamming and related activities on mudflats; passive recreation; noncommercial fishing
and other educational or scientific activities including bird watching and nature study on the waters
covering mudflats during high tides.
2. Estuary. The following uses are permitted in estuaries: wildlife refuge; wildlife habitat management; I
educational or scientific studies including bird watching and nature study; passive recreational uses,
including boating and fishing.
3. Sand Dunes, Sandspits. The following are permitted uses on sand dunes and sandspits: wildlife I
refuge; wildlife habitat management; passive recreation that doeS not significantly impair dune vegetation;
scientific and educational activities.
4. Stteam Corridors. The following are permitted uses in stteam corridors: wildlife refuge; wildlife I
habitat management; educational and scientific activities.
5. Restricted. The following are permitted uses in restricted areas: wildlife refuge; wildlife habitat
management; scientific and educational activities.
6. Other Environmentally Sensitive Habitat Areas. The following are conditionally permitted in I
other environmentally sensitive area; wildlife refuge; wildlife habitat management; scientific and educational
activities; controlled public access and passive recreational activities.
C. Uses Allowed Only with a Conditional Use Permit. I
1. Wetlands. The following are conditionally permitted uses in wetlands: road and bridge replacements,
very minor, incidental public facilities when there is no other feasible, environmentally less-damaging
alternative; other scientific and educational work; restorative measures; and commercial mariculture
where no alteration of the wetland is necessary. I
2. Estuaries. The following are conditionally permitted in estuaries: road and bridge replacements,
restorative measures; commercial mariculture; and diking, dredging or filling, where there is no feasible,
less environmentally damaging alternative, where feasible mitigation measures have been provided I
to minimize adverse environmental effects and where the functional capacity of the estuary is maintained
or enhanced for the following purposes only:
a. New or expanded energy or coastal dependent industrial facilities; I
b. Maintaining existing, or restoring, previously dredged depths in existing navigational channels,
berthing and mooring areas and boat launching ramps;
c. New or expanded boating facilities;
(Morro Bay 5-99) 478 I
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City of Belmont Page 1 of 4
Zoning Ordinance
SECTION 11 - CONDITIONAL USE PERMITS
11.1 JUSTIFICATION - Every use which is listed herein as permitted only
upon the granting of a Conditional Use Permit as declared, in
pursuance of the general objectives of this Ordinance, to possess
characteristics which may, under specific circumstances, be in
conflict with the objectives of the General Plan and this Ordinance.
To promote the objectives of the General Plan and this Ordinance,
the following procedures shall be followed by any applicant
requesting the issuance of a Use Permit for a Conditional Use.
11.2 APPLICATION - Application for a Use Permit shall be made to the
Director of Community Development upon a form prescribed by the
Director.
The application shall contain or be accompanied by the following
data and no applications shall be accepted by the Commission unless
it is complete and in compliance with the requirements set forth
herein:
(a) Name and address of the applicant.
** (b) A Statement certifying under penalty of perjury that the
applicant is the owner of the property, the authorized agent
of the owner, or the master developer. Permits issued to the
master developer shall not become effective until and unless
ownership or lawful possession of the subject property is
transferred to the master developer, or the master developer
authorized by the owner to implement the master development
plan, and the Redevelopment Agency approves a master
development plan.
(c) Address or description of property.
(d) For Conditional Use Permit Applications, a map showing the
boundaries of the subject parcel and each separate lot or
parcel within 300 feet of the exterior boundaries thereof;
together with a list of the names and addresses of the last
known owners of each lot or parcel, insofar as they are of
public record. For Administrative Use Permits, a map of the
subject parcel and adjacent parcels which is defined as
parcels that share a property line, together with a list of
the last known owners of each lot or parcel insofar as they
are of public record.
(e) A Statement indicating the precise manner of compliance with
each of the applicable provisions of this Ordinance together
with any other data pertinent to the findings prerequisite to
the granting of a Use Permit, prescribed in Section 11.5.1 or
Section 12, whichever is applicable, of this Ordinance.
(f) An accurate scale drawing of the site showing the contours at
intervals of not more than 5 feet and the locations of any
existing and proposed streets, property lines, uses,
structures, driveways, pedestrian walks, off-street parking
and off-street loading facilities and landscaped areas.
(g) Such other information, plans, maps and data which may be
necessary to assure a full presentation of pertinent facts for
the record, and to assist the Commission in making a
determination in harmony with the objectives of this
Ordinance.
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11. 3 FEE - The application shall be accompanied by a receipt showing that
an application fee in accordance with the fee schedule established
by the Commission has been paid to the Secretary of the Planning
Commission.
11.4 HEARING BY COMMISSION - The Commission shall hold a public hearing
within 40 days after acceptance of the application by the
Commission.
11.4.1 NOTICE OF HEARING - Notice of the time and place and purpose
of each public hearing to be held by the Commission shall be
given as follows:
The Secretary of the Planning Commission shall at least ten
(10) days and not more than fifteen (15 ) days prior to the
date set for such hearing, cause a notice thereof to be given
by the United States mail to each property owner within the
distance of 300 feet from the exterior boundaries of the
subject property, whose name and address appear on the list
accompanying such application. Said notice shall give the
date, time and place of hearing, the name of the applicant,
the relief sought, the identification of the subject
property and such other facts as may be prescribed from time
to time by the Commission. The Secretary of the Planning
Commission in addition to mailing such notice shall cause one
publication thereof to be made in the newspaper designated in
Section 2.5 of the Belmont City Code and shall also post
notices of the hearing at a conspicuous location close to the
property affected at least ten (10 ) days before the date set
for the hearing. When notice of hearing is given by
publication, said publication shall be made at least ten (10 )
days and not more than fifteen (15 ) days before the date set
for the hearing.
The public hearing on the application may be continued to the
next regular meeting of the Commission or from time to time
without giving further notice.
11.5 ACTION BY COMMISSION - The Commission shall receive, investigate,
hear and take action upon every application for a Use Permit.
11.5.1 COMMISSION ACTION - FINDINGS - The Commission may grant the
Use Permit, provided, however, that the Commission shall not
approve any Use Permit unless it shall find that the evidence
presented at the hearing establishes that the proposed use is
in accordance with the provisions of the General Plan and this
Ordinance and that the following conditions have been met:
(a) The location of the proposed use is compatible to other land
uses in the general neighborhood area and does not place an
undue burden on existing transportation, utilities and service
facilities in the vicinity.
(b) The site is of sufficient size to accommodate the proposed use
together with all yards, open spaces, walls and fences,
parking and loading facilities, landscaping and such other
provisions required by this Ordinance.
(c) The site will be served by streets of capacity sufficient to
carry the traffic generated by the proposed use.
(d) The proposed use, if it complies with all conditions upon
which approval is made contingent, will not adversely affect
other property in the vicinity or the general welfare of the
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Page 3 of 4
City.
The Commission may deny the application for a Use Permit.
11.5.2 CONDITIONS OF APPROVAL - In approving any application for a
Use Permit the Commission or Director of Community Development
may require higher standards of site development than listed
for such use in this Ordinance and may make approval
contingent upon the acceptance and observance by the applicant
of specified conditions relating to, but not limited to, the
following considerations:
(a) Conformity to plans and drawings submitted with the
application;
(b) The provision of open spaces, buffer strips, screen walls,
fences, hedges and landscaping;
(c) The volume of traffic generated, vehicular movements within
the site, and points of vehicular ingress and egress;
(d) Performance characteristics, related to the emission of noise,
vibration and other potentially dangerous or objectionable
elements;
(e) Limits on time of day for the conduct of specified activities.
(f) Guarantees as to compliance with the terms of the approval.
11.6 Additional C- District Permit Findings:
(a) The proposed ground floor non-retail use is the best use in
consideration of the building location and design and parking
availability, or the nature of the proposed ground floor
non-retail use will enhance the neighboring retail base by
bringing clients into the area who would be likely to
patronize neighboring businesses.
11.7 ADMINISTRATIVE APPROVALS:
The Director of Community Development shall administratively approve
a Use Permit in any commercial or m~nufacturing district provided
the following criteria are met:
(a) The proposed use is similar in nature to the prior use of the
property.
(b) The proposed use does not substantially increase impacts of
traffic, noise, odor, vibration, parking or other objectional
elements to a residential neighborhood.
(c) The proposed use will not be detrimental to the public health,
safety or welfare.
(d) No other Planning Commission entitlements are required.
11.7.1 NOTICE OF ADMINISTRATIVE DECISION AND REQUEST FOR PUBLIC
HEARING PROCEDURE - The following procedures shall apply when
the Director of Community Development takes action on an
administrative conditional use permit:
(a) Notice of the intent to approve the conditional use permit
shall be sent to the applicant and adjacent property owners
via U.S. mail at least 10 days prior to such action.
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(b) The notice shall provide for an opportunity to file a written
request for a public hearing. Upon receipt for a request for
a public hearing the application shall be set for hearing by
the Planning Commission.
11.8 EFFECT - A Use Permit shall become effective 10 days following the
date on which the request is granted unless subject to an appeal.
Decisions of the Director of Community Development may be appealed
to the Planning Commission. Decisions of the Planning Commission
may be appealed to the City Council.
11.9 REVOCATION - A Conditional Use Permit shall be deemed null and void
upon a finding by the Planning Commission that the property for
which such exception has been granted is in violation of any
applicable provisions of this Ordinance, or that there has been
failure to comply with any condition or conditions imposed in the
granting of a Conditional Use Permit.
SEE SECTIONS 15.8, 15.9, 15 . 10 AND 15. 11.
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SECTION 12 - PLANNED UNIT DEVELOPMENT OR "PO" DISTRICT
12.1 PURPOSE - This district is designed to accommodate various types of
development, such as single-family residential developments,
multiple housing developments, neighborhood and community shopping
centers, professional and administrative areas, commercial service
centers, and industrial parks and other uses or a combination of
uses which can be made appropriately a part of a Planned Unit
Development. The district is established to allow flexibility of
design which is in accordance with the objectives and spirit of the
General Plan.
12.2 ESTABLISHMENT OF PO DISTRICTS - PO Districts may be established or
removed from the Zoning Map upon the application of a property owner
or owners, or upon the initiative of the City Councilor Planning
Commission, in accordance with the procedures set forth in Section
16 of this Ordinance.
12.3 CONCEPTUAL DEVELOPMENT PLAN REQUIRED - An application for the
establishment of a PO District shall be accompanied by a Conceptual
Development Plan which, if approved by the Planning Commission and
City Council, shall become a part of the Zoning Map of the City of
Belmont.
A. Said Conceptual Development Plan shall show the following
information presented in a schematic form and at a scale
satisfactory to the Zoning Administrator with a reduced
reproducible print of the approved drawing suitable to the
Secretary of the Planning Commission for publication purposes:
1 ) Proposed land uses.
2 ) Location of buildings, structures and building groups.
3) A tabulation of proposed dwelling unit density in
residential areas.
4 ) A tablulation of floor area ratios and the maximum
heights of proposed buildings.
5) Proposed circulation systems, including preliminary
street cross sections.
6) Proposed parks, playgrounds, school sites and other open
spaces.
7 ) Location and type of existing and proposed landscaping.
Identification of any existing trees to be removed, in
accordance with Ordinance No. 424.
8 ) An economic feasibility analysis of proposed commercial
uses.
9) Delineation of the major units within the development to
be constructed in progression.
10) Relation to future land use in surrounding area as
proposed in the General Plan.
11) Proposed off-street parking.
B. The Planning Commission and City Council may require such
other information which, combined with the other information
submitted, ,shall be for the purpose of ascertaining
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substantial conformity with the adopted General Plan of the
City of Belmont. The Planning Commission and City Council
shall make the following findings in addition to those
required in Section 16 of this Ordinance prior to rezoning any
property to the PD District:
1 ) That the total development in each individual unit
therein can exist as an independent unit capable of
creating an environment of sustained desirability and
stability or that adequate assurance will be provided
that such objective will be attained; that the uses
proposed will not be detrimental to present and
potential surrounding uses, but will have a beneficial
effect which could not be achieved under other zoning
districts.
2) That the streets and thoroughfares proposed are suitable
and adequate to carry anticipated traffic and the
density will not generate traffic in such amounts as to
overload the street network outside the PD District.
3) That any proposed commercial development can be
justified economically at the locations proposed, to
provide for adequate commercial facilities of the types
proposed.
4 ) That the economic impact created by the PD District can
be absorbed by the City (police and fire service, water
supply, sewage disposal, etc. )
5) That the proposed off-street parking is in substantial
conformance with the provisions of Section 8 of this
Ordinance; that where an applicant's proposed off-street
parking is less than that set forth by the standards of
Section 8 of this Ordinance, circumstances are such that
it would be a practical difficulty or create a physical
hardship on the applicant for him to conform to the
standards of Section 8.
C. The Planning Commission or City Council may require the
submittal of a topographic model of the proposed district to
an accurate scale. Both horizontal and vertical scales shall
be the same. The scale and detail of the model shall be
sufficient to accurately illustrate the appearance of the
total final development. The Zoning Administrator shall
approve the scale of the model in writing prior to its
construction. The following proposed items shall be included
on the model:
1 ) Final topography of the district after grading
2) Street system
3) Location and bulk of buildings and structures
4 ) Lot design
5) Parks, playgrounds, school sites and other open spaces
6) Parking and loading areas
7 ) Location of existing and proposed major landscaping.
12.3.1 A PD District initiated by the City Councilor Planning
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Commission shall state the following:
(a) Proposed land uses.
(b) Specified standards of development, including but not
limited to circulation of traffic, landscaping and
architecture.
(c) Specific density said proposal for PO zoning may include
any of the items contained in the requirements for a
Conceptual Development Plan but shall not require a
Conceptual Development as provided in 12.3A above; nor
shall the findings in 12.B 1-5 be required to be made.
* 12.3.2 Changes in Conceptual Development Plan shall be
considered as changes in the Zoning Ordinance and
shall be made in accordance with Section 16 of this
Ordinance.
* 12.3.3 Any owner of real property zoned to a PO District by
initiative of the City Councilor Planning Commission
shall, as a prerequisite to development of said
property, apply with his Conceptual Development Plan
and application for PO District in accordance with the
PO District land uses and standards established
therefore by the Planning Commission and City Council
in accordance with the provisions of Section 16.
12.4 CONDITIONAL USES - A Use Permit shall be required for any and all
uses in a PO District. A Detailed Development Plan as described in
Section 12.5 shall be submitted as part of the application for a Use
Permit. The Planning Commission shall not grant a Use Permit for
any use or uses in a PO District, unless it finds:
A. Such use or uses substantially conform to the adopted General
Plan of the City of Belmont.
B. Such use or uses are as shown on the approved Conceptual II
Development Plan for the particular PO District.
12.5 DETAILED DEVELOPMENT PLAN REQUIRED - An application for a Use Permit
in a PO District shall include and be accompanied by a Detailed I
Development Plan, which, if approved by the Planning Commission,
shall become a part of the Use Permit. The Detailed Development ' ,
, ,
Plan shall contain certifications that a Design-Professional or I ~
group of Design-Professionals have participated in its preparation. : i
I!
Design-Professional includes a Civil Engineer, Landscape Architect, if
Architect, Registered Building Designer, or City Planner who is a
member of the AICP. Compliance with the requirements of this I
Section shall not be construed as relieving the applicant from I I
compliance with the Subdivision Ordinance or other applicable
ordinances of the City of Belmont.
A. The Detailed Development Plan shall include:
1 ) A map showing any street system and lot design proposed
within the District. Any areas proposed to be dedicated
or reserved for parks, parkways, playgrounds, school
sites, public buildings, and other such uses.
2) A map showing the existing topography and the proposed
finished grading of the district at one-foot contour
intervals on areas of a cross slope of less than 5
percent; at two-foot contour intervals on areas of a 5
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to 10 percent cross slope; at five-foot contour
intervals on areas exceeding 10% cross slope. For the
purpose of this Section, the cross slope of an area is
defined to be the ration expressed as a percentage of
the vertical difference in elevation to the horizontal
distance between any two points, with the line
connecting the two points being essentially
perpendicular to the contours between the two points.
The Planning Commission shall have the authority to
determine the cross slope of an area and shall also have
the authority to designate different portions of the
District as having different cross slopes.
3) A plot plan for each building site or sites in the
proposed PO District. The required plot plan shall show
the location of all proposed buildings indicating
maximum and minimum distances between buildings and the
property or building site lines.
4 ) Deleted.
5) A detailed tabulation of the resultant densities of
persons " dwelling units, floor area ratios and height of
structures.
6) The following plans, diagrams and information shall also
be required to be included on the plot plan or appended
thereto, unless the Zoning Administrator has indicated
in writing that certain requirements are not applicable:
(a) Off-street parking and loading plan.
(b) A circulation diagram indicating the proposed
movement of vehicles, goods and pedestrians
within the PO District, and to and from adjacent
public thoroughfares. Any special engineering
features and traffic regulation devices needed to
facilitate or insure the safety of the circula-
tion pattern shall be shown.
(c) Landscaping and tree planting plan; such a plan
shall show the approximate location and type of
plant materials to be installed.
(d) Detailed engineering site plans, including
proposed finished grades and all public
improvements.
(e) Detailed engineering plans for the provision of
public utilties for the site, including
provisions for off-site connections and
facilities necessary to serve the site.
(f) Elevations and perspective drawings of all
proposed structures, except single-family
residences. Such drawings need not be the result
of final architectural decisions and need not be
in detail. The purpose of such drawings is to
indicate within stated limits the height of the
proposed buildings and the general appearance of
the proposed structures, to the end that the
entire development will have architectural unity
and be in harmony with surrounding developments.
(g) written statement describing the disposition of
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recreation and open space areas. Such statement
shall include proposals for ownership,
development and maintenance.
12.6 DESIGN STANDARDS - The following design standards shall be
established as shown on the Detailed Development Plan for the
particular PD District as approved by the Planning Commission.
Said design standards shall become a part of the Use Permit:
A. Minimum building site.
B. Minimuim lot dimensions.
C. Maximum building site coverage by buildings and structures.
D. Minimum yards.
E. Maximum building or structure heights.
F. Maximum height of fences and walls.
G. Signs.
H. Off-street parking.
12.7 Deleted.
12.8 OPEN SPACE AND DENSITY - Open space and density shall be as shown on
the Detailed Development Plan for the particular PD District as
approved by the Planning Commission, providing that the total open
area and average density shall substantially conform to the adopted
General Plan of the City of Belmont.
12.9 AMENDMENT OF DETAILED DEVELOPMENT PLAN - Changes in Detailed
Development Plan shall be considered the same as changes to the Use
Permit and shall be made in accordance with the procedures set forth
in Section 11 of this Ordinance.
12.10 DEVELOPMENT SCHEDULE - An application for a Use Permit in a PD
District shall be acompanied by a development schedule indicating t
the best of the applicant's knowledge the approximate date on which
construction of all facets of the entire project can be expected to
begin, the anticipated rate of development, and completion date.
The development schedule, if approved by the Planning Commission,
shall become a part of the Detailed Development Plan and shall be
adhered to by the owner of the property in the PD District, and his
successors in interest.
12.11 REVOCATION OF USE PERMIT - If, in the opinion of the Planning
Commission, the owner or owners of property in a PD District are
failing or have failed to meet an approved development schedule, th
Planning Commission may initiate proceedings under Section 11 of
this Ordinance to revoke the applicant's Use Permit until such time
as the applicant conforms to the conditions thereof. For good caus
shown by the property owner, in writing, prior to the expiration of
the original development schedule, the Planning Commission may
extend the limits imposed by the development schedule in accordance
with Section 11 of this Ordinance.
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SECTION 15 - APPEALS
15.1 PURPOSE - An Appeal may be made to the Commission by any city
official or by any person aggrieved or affected by any decision of
any city official in the enforcement of the provisions and
regulations in this Ordinance. Such Appeal shall be made within 30
days from the date of such decision.
15.2 APPLICATION REQUIRED - Every person making such Appeal shall file
with the Commission an application therefor.
15.3 FORM, SCOPE AND CONTENT - The Commission shall prescribe the form,
scope and content of such application, and the data to be furnished
in connection therewith and no application shall be accepted by the
Commission unless it is complete and in compliance with all such
requirements.
15.4 FEE - The application shall be accompanied by a receipt showing that
an application fee in accordance with the fee schedule established
by the Commission has been paid to the Secret arty of the Planning
Commission. No. part of such fee shall be returnable.
15.5 ACTION BY COMMISSION - Upon acceptance of an application for an
Appeal by the Commission the Zoning Administrator shall forthwith
transmit to the Commission all papers constituting the record upon
which the action appealed from was made.
An Appeal stays all proceedings in furtherance of the action
appealed from, unless the Zoning Administrator certifies to the
Commission, after the notice of Appeal shall have been filed with
him, by reason of facts stated in the certificate, a stay would, in
his opinion, cause imminent peril to life or property.
In such case, proceedings shall be stayed only upon a restraining
order granted by the Commission upon application or upon notice to
the Zoning Administrator by the Chairman of the Commission or by a
Court of Record.
15.6 HEARINGS, PUBLICATION AND NOTICE - The Commission shall fix a
reasonable time for the public hearing of the Appeal, giving public
notice thereof, by one publication in a newspaper of general
circulation in the City at least 10 days prior to such hearing, as
well as due notice to the parties in interest, and shall act upon
the Appeal within a reasonable time. Any party desiring to be heard
during the hearing may appear in person or be represented by agent
or by attorney.
15.7 ACTION BY THE COMMISSION - At the time of the public hearing the
Commission shall review all materials relating to said Appeal and
hear all persons interested in the subject matter. The public
hearing on the application may be continued to the next regular
meeting of the Commission or from time to time without giving
further notice.
The Commission shall thereafter, upon due cause being shown, confirm
wholly or partly, modify or reverse the decision from which Appeal
is made, and a report of such action shall be duly recorded in the
official minutes of the Commission.
15.8 APPEAL TO THE COUNCIL - An Appeal from any action, decision, ruling, I
judgement or order of the Commission as set forth in this Ordinance
may be taken by any person or person aggrieved or affected, jointly
or severally, or any taxpayer, or any officer, department, board or
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bureau of the City to the Council by filing notice of Appeal as
specified herein. Within 10 days following the date of a decision
of the Commission, the decision may be appealed to the Council by
the applicant or by any other interested party. An Appeal shall be
made on a form prescribed by the Commission and shall be filed with
the City Clerk. The Appeal shall state specifically wherein it is
claimed there was an error or abuse of discretion by the Commission
or wherein its decision is not supported by the evidence in the
record.
An Appeal to the Council from the Commission stays all proceedings
in furtherance of the action appealed from unless the Chairman of
the Commission certifies to the City Clerk, after notice of Appeal
shall have been filed, that by reason of facts stated in the
certificate a stay, in his opinion, would cause imminent peril to
life or property. In such case, proceedings shall be stayed only
upon a restraining order granted by the Commission upon application
or upon notice to the Zoning Administrator by the Chairman of the
Commission or by a Court of Record.
An application for an appeal filed by an interested person other
than a City Official acting in an official capacity shall be
accompanied by a receipt showing that an application fee in
accordance with the fee schedule established by the Council has been
paid to the City Clerk.
Within 5 days following the Planning Commission meeting at which
minutes pertaining to the appeal are approved by the Commission, the
Zoning Administrator shall transmit to the City Clerk all data filed
in connection with the case and the minutes of the public hearing,
the findings of the Commission and its decision.
In addition, the Commission may transmit to the Council a report
setting forth the facts and circumstances of the case.
The City Clerk shall give notice to the applicant and to the
appellant (if the applicant is not the appellant) and may give
'-- notice to any other interested party of the time when the Appeal
- will be considered by the Council.
15.9 REVIEW BY COUNCIL - Within 10 days following the date of a decision
of the Commission, on its own motion the Council may initiate
proceedings to review the decision of the Commission.
** Within 5 days following the Planning Commission meeting at which
minutes pertaining to the appeal are approved by the Commission, the
Zoning Administrator shall transmit to the City Clerk all data filed
in connection with the case, the minutes of the public hearing, the
findings of the Commission and its decision on the case. In
addition, the Commission may transmit to the Council a report
setting forth the facts and circumstances of the case.
The City Clerk shall give notice to the applicant and may give
notice to any other interested party of the time when the decision
will be reviewed by the Council.
15.10 ACTION BY COUNCIL - The Council shall hold a public hearing on an
Appeal from a decision of the Commission or a review of proceedings
upon its own initiation after notice thereof shall have been given
as prescribed herein.
All evidence submitted at such hearing, except original public
records or certified copies thereof, may be given under oath
administered by the Mayor or the Vice Mayor.
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The Council may affirm, reverse or modify a decision of the
Commission provided that if a decision for denial is reversed or a
decision to grant is modified, the Council shall, on the basis of
the record transmitted by the Zoning Administrator and such
additional evidence as may be submitted, make the findings
prerequisite to the granting prescribed in this Ordinance.
* 15.11 EFFECT - A Permit or Variance shall become effective ten days
following the date on which the Permit or Variance is granted by th
Commission unless subject to an Appeal or review as authorized
herein.
A permit or Variance which has been the subject of an Appeal to the
Councilor review by the Council shall become effective three days
following the date on which the Permit or Variance is granted by the
Council.
No Building or Zoning Permit shall be issued in any case where a
Permit or Variance is required by the terms of this Ordinance unless
such Permit or Variance has been granted in the manner set forth
herein.
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SECTION 22 - DESIGN CONTROL DISTRICT
22.1 DESIGN CONTROL DISTRICT
(a) Certain classes of district designated by the symbol "0"
referred to herein as Design Control Districts or "0"
combining Districts are established to provide criteria and
parameters of design within designated areas of the City of
Belmont.
(b) The intent of the Design Control District is to establish
parameters for building design, alterations and modifications,
landscaping, signing, sidewalk design and other features which
are necessasry to encourage the orderly and harmonious
appearance of structures and property, maintain the property
and improvement of values of the area; preserve structures and
locations of historical value and interest, preserve existing
residential structures and enhance the natural scenery;
stimulate and maintain a viable central business district in
Belmont which is aesthetically pleasing, attractive to
shoppers and provides ease of pedestrian access and separation
of automotive and pedestrian traffic.
Specific structures deserving special consideration are to be
designated by the Planning Commission for recommendation to
the City Council.
(c) In any district with which is combined any "0" District, the
following guidelines as specified for the respective "0"
District shall apply in addition to the guidelines for such
district with which the "0" District is combined.
(d) The Design Control District concept may be used in various
areas throughout the City of Belmont. The standards in each
of these areas may differ to a certain degree depending upon
the land uses and character of the area.
22.2 DOWNTOWN DESIGN CONTROL DISTRICT 0-1 DISTRICT
The 0-1 District is established to provide special guidance
pertaining to the landscaping, architecture, color palette, external
par king, pedestrian and traffic circulation, signs and all specific
design features in the downtown area of the City of Belmont. The
0-1 District shall generally include the downtown business district
of the City of Belmont.
22.3 GENERAL POLICY REGARDING 0-1 AREA
(a) To encourage land uses in the downtown which are primarily
retail oriented. Support uses such as personal service
establishments, banks and offices should play a secondary
role.
(b) To orient and connect the downtown commercial center with the
Twin Pines Park and adjacent activities. This connection
would be made through the use of landscaped pedestrian malls
or concourses.
(c) It would be desirable to create large blocks within which
commercial uses could be sited. This would require the
abandonment of certain street rights-of-way.
(d) To encourage compact groupings of shops and uses which will be
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attractive for pedestrian use.
(e) Uses such as theaters and restaurants, which provide "life" to
the downtown should be encouraged to locate there. These
types of businesses help attract people to the area and can
make more efficient use of parking facilities.
22.4 ARCHITECTURE - To promote a unifying and compatible architecture in
the Central District, the following guidelines are established:
(a) The architecture can be developed in either a historic or
contemporary vein. New buildings should blend with acceptable
existing buildings in the District. These buildings and
structures may generally include, but are not limited to, the
following features.
1 ) Wide wooden balconies protected from the weather by roof
overhangs.
2) Use of exposed, timber construction.
3) Rough-sawn wood material.
4 ) Adobe style masonry, rough texture slump stone, brick or
other similar types of materials.
5) Exterior covered walkways, arcades and stairways.
6) Use of courtyards and patio arrangements of buildings.
7) Protected pools and fountains.
8 ) Flat tile, heavy shake, or wood shingle roofs should be
most prominent. Limited mission tile roofs for accent
purposes may be acceptable.
9) Accents of ceramic tiles, glazed and unglazed clay
products.
10) Wrought iron hardware, both functional and decorative.
(b) An architecture deemed by the Planning Commission to be
compatible with the existing and developing downtown area may
be approved if they blend with the overall flavor and do not
dominate the District.
(c) Roofs should be of heavy flat masonry tile, wood shingle or
heavy shake or similar materials which blend with existing
structures. Limited mission tile roofing materials for accent
purposes are also acceptable. Asphalt shingle or felt tiles
are unacceptable unless totally obscured from view. Building
materials should be of "natural" or rustic character.
Irregular texture masonry materials are preferred. Natural
weathering building materials are desirable. Use of exposed
wood beams and natural wood accent trim is also desirable.
Stucco shall be used sparingly and primarily as an accent
feature.
(d) The structure shall be of an integrated design on all four
sides generally using the same materials on all elevations.
(e) Proposed structures shall be related harmoniously to the
terrain, and be of compatible design and color with other
projects constructed under the terms of this section.
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22.5 LANDSCAPING - To establish a plan of landscaping. Examples are
street trees which all bloom in a certain season, landscaping with
a distinctive scent and the use of a fountain with accent lighting
as a focal point.
(a) A minimum of fifteen (15 ) percent of the gross site area shall
be landscaped with live plant materials. Buildings in excess
of one story in height shall provide an additional two (2)
percent of the gross site area in landscaping for each story
over one story in height. Small or unique parcels may be
allowed to vary, from this landscaping requirement if in the
opinion of the Planning Commission special consideration is
merited and alternative requirements can be agreed upon. If
the site is too small to accept the required landscaping and
would penalize the construction of an economic structure, the
landscaping requirements may be allocated to some other area
of the downtown as directed by the Planning Commission.
Landscaping materials so allocated shall be selected by the
Commission and costs of installation shall be borne by the
applicant.
* (b) A minimum of one tree shall be provided for each 400 square
feet or fraction thereof required landscaped area. It is
required to have some mature trees and/or plants initially
installed plus some rapid growing plants so that the bare
appearance of new facilities will be minimized and landscaping
will become effective in a minimum time period.
* (c) A landscaped area shall be provided within the space bounded
by the side lot lines, the back-of-sidewalk and a line twenty
(20) feet back of and parallel to the front property line.
Said landscaped area shall contain a minimum of five square
feet for each front foot of the site measured along a public
street. Form, location, and composition of this landscaped
area shall be shown on the site plan and approved by the
Planning Commission. This area shall be counted as part of
the landscaping required in Section 22.5 (a) herein.
(d) Additional landscaping for the purpose of screening parking
areas, adding accents and highlights to the development, and
delineating pedestrian walkways may comprise the balance of
the required landscape area. Special landscaping features may
be required by the Planning Commission, in addition to the
above, dependent upon the specific project.
(e) Compatibility of landscaping and coordination with adjoining
and nearby sites is mandatory.
(f) In addition to other on-site landscaping requirements, street
trees shall be provided on the basis of the general guidelines
of one for each forty ( 40) front feet or a fraction thereof of
property street frontage. Trees shall be a minimum of fifteen
(15 ) gallons in size and provided with a City standard metal
tree grate, three (3) feet in diameter.
Street trees or other trees within the district shall be
fifteen (15 ) gallon size, a variety acceptable to the Planning
Commission and in accordance with the general guidelines
established herein.
Street trees shall be located within four (4 ) feet from face
of curb so as to minimize interference with drives, pedestrian
access or visual line-of-sight to shop windows.
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22.6 COLOR PALETTE - To promote colors that are appropriate to the
downtown and blend with existing structures, the use of colors shall
be subject to review and approval by the Planning Commission. The
Planning Commission may pre approve color combinations on signs and
repainting of existing buildings pursuant to the requirements of
Subsection 13.5 (Administrative Approvals) .
22.7 EXTERNAL PARKING LOT LIGHTING - All parking lots within the Design
Control District shall use the following standard parking luminaire:
Fixture: General Electric #TC100 with 70 watt high pressure
sodium lamp
Pole: Wood center board post, P.G.&E. #35-7219 (18 feet
overall)
Color: Stain No. 663-X, Mocha Pine
22.8 SIGNS (DELETED - See Section 23)
22.9 SIDEWALK DESIGN AND COLOR - All new sidewalks within the Design
Control District shall use the Belmont standard brick sidewalk
design in accordance with the City of Belmont Standard
Specifications and Details.
22.10 OBJECTIVES OF CIRCULATION, DRIVES AND PARKING
* (a) Circulation should be designed to encourage pedestrian
activity and movement between retail outlets and other
commercial and recreational uses, and to provide good
pedestrian circulation within the interior of the Central
District.
(b) To achieve a downtown design which effectively separates
automobile and pedestrian traffic.
(c) Parking lots and areas shall be intensively landscaped so as
to screen automobiles from view and to aesthetically enhance
this functional use. Trees and shrubs are to be used in the
interior of the lots. Berms and land sculpturing are to be
used to provide screening for such lots.
(d) To achieve an overall design which provides good pedestrian,
bus, and automobile access to a possible future Rapid Transit
station.
(e) To provide adequate parking for the Central District uses.
However, parking should be located to provide the least
interference with shops and pedestrian circulation.
(f) To encourage innovative design and solutions to eliminate
pedestrian-vehicle conflicts. These might take the form of
pedestrian over-crossing structures from multi-story
buildings.
(g) Vehicular and pedestrian circulation shall be designed to
retain the integrity of the adopted overall pedestrian and
vehicular circulation plan of the Central District. Special
attention shall be given to location and number of access
points to public streets, widths of interior drives,
separation of pedestrian and vehicular traffic and arrangement
of parking areas so that safe and convenient circulation is
provided. A smooth flow of pedestrian traffic shall be
developed as part of each site plan with direct consideration
for pedestrian flow onto adjoining properties and throughout
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the entire downtown area. Curved and serpentine walkways
should be integrated into the design to create a pleasing
aesthetic atmosphere. The circulation and parking system
should be developed so that it does not detract from the
design of the proposed buildings and structures and the
neighboring properties.
22.11 SPECIAL FEATURES - Exposed storage areas, exposed machinery
installations, service yards, truck loading areas, utility building
and structures shall be subject to setbacks, screen plantings or
other screening methods to prevent their being visually incompatibl
with the existing or contemplated environment and the surrounding
properties is the intent of this Ordinance.
22.12 REVIEW OF PLANS
(a) All buildings which shall be hereafter constructed or altered
as to their architectural appearance, situated within the
boundaries of the 0-1 (Downtown Design Control) District in
public view and fronting upon any of the streets or ways
therein, including the streets bounding the area, shall, as to
their architecture, conform to the provisions of the Section.
(b) Within the 0-1 District, no building permit for a new
structure, exterior alteration or enlargement, including
exterior remodeling or repainting which is different from the
design or colors which have been previously approved or are
existing, except a one-family residence, and no certificate of
occupancy for a new use with alterations or enlargement of an
existing use, except a one-family residence, shall be issued
unless the site plan, the architectural elevations and the
landscape plan have been first submitted to the Planning
Commission.
(c) The plans submitted and review thereof shall be in accordance
with the provisions of this Section and Section 13 of
Ordinance 360, Subsection 13.6.
(d) The Planning Commission, upon receipt of the plans, shall act
in accordance with the provisions of Section 13 of Ordinance
360, Subsection 13.6.
(e) Approval of plans and construction within the El Camino Real
right-of-way requires prior approval from the State Department
of Transportation. If the City is required to be a party to
the (encroachment) permit application and a fee is required,
the applicant shall reimburse the City for its cost.
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SECTION 10 - PLANNING PROCEDURES
10.1 PLANNING COMMISSION - The Planning Commission shall, in addition to
its other duties, have the following jurisdiction and authority:
10.1.1 To prepare and recommend a Comprehensive General Plan
for the future development of the City and from time to
time to review the provisions of said Plan to make a
report of its finding and recommendations to the
Council.
10.1.2 To initiate from time to time, or as requested by the
City Council, a review of the provisions of the Zoning
Ordinance, and to make a report of its findings and
recommendations to the Council.
10.1.3 To receive and act upon applications for actions
authorized and specified herein.
10.1.4 To hold public hearings on applications for Conditional
Use Permits and for proposed amendments to this
Ordinance in the manner hereinafter prescribed.
10.1.5 Following public hearings, to submit to the Council as
required herein, a report and recommendations on each
such Amendment.
10.1. 6 To act upon applications for a Conditional Use Permit in
the manner prescribed and within the limitations
established herein.
10.1. 7 To authorize, upon application as provided herein,
variance from the terms of this Ordinance in the manner
prescribed and within the limitations established
herein.
10.1.8 To hear and decide Appeals in the manner prescribed
herein where it is alleged there is an error in any
order, requirement, decision or determination made by
any City official in the interpretation or enforcement
of this Ordinance.
10.2 BOARD OF DESIGN - DELETED
10.3 ZONING ADMINISTRATOR - There is hereby established the position of
Zoning Administrator.
10.3.1 DUTY AND AUTHORITY - It shall be the duty of the Zoning
Administrator to administer, interpret and enforce the
provisions of this Ordinance.
In the furtherance of said authority the Zoning
Administrator or authorized representatives, shall:
10.3.1.1 Receive and examine applications for and
issue Zoning Certificates, and maintain
permanent records thereof.
10.3.1.2 Conduct such inspections of buildings,
structures and use of land as are necessary
to determine compliance with the terms of
this Ordinance.
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10.3.1.3 Maintain permanent and current records of
applications for all Amendments, Variances,
Conditional Use Permits, and Design Review,
and of the hearings and actions thereon.
10.3.1.4 Provide and maintain a continuing program
of public information on zoning matters.
10.3.1.5 Order the abatement of violations of the
Zoning Ordinance and aid in the prosecution
of such violations.
10.3.1.6 Receive, file and transmit to the
Commission all applications, petitions and
other communications upon which the
Commission is required hereby to act.
* 10.3.1.7 Whenever there is doubt as to the
classification of a use not specifically
mentioned in this Ordinance, the
determination shall be made by the Zoning
Administrator. Such determination shall be
based upon a detailed description of the
proposed use and such other information as
may be required. The Zoning Administrator
shall make such investigations as necessary
to compare the nature and characteristics
of the proposed use with those of listed
uses in the various districts, and shall
determine that the use is, in all
essentials, pertinent to the objectives of
this Ordinance, of the same character as a
use listed as a Permitted or as a
Conditional Use in one of such specified
district or districts. No use added by
such administrative determination shall
permit in any district a use which is a
Conditional Use in such district or in any
less restricted district. The
determination of the Zoning Administrator
shall be final unless an Appeal is made in
the manner prescribed in Section 15 of this
Ordinance. Whenever the Zoning
Administrator shall have determined that a
use not specifically mentioned in this
Ordinance meets all the above requirements
of a Permitted Use, said Administrator
shall transmit findings in writing to the
Commission. The Commission shall consider
the addition of such use to the list of
Permitted Uses, hear evidence and take
action in the manner set forth in Section
9.5.1 herein.
10.4 APPLICATIONS - GENERAL PROVISIONS
10.4.1 NOTICE OF HEARING - In the giving of notice for public
hearing as required in Sections 11.4.1, 14.4.1 and
16.4.1, the failure of the City to mail, or the failure
of the applicant to submit a complete list shall in no
way affect the validity of such proceedings, provided
that such failure shall have occurred in good faith.
10.4.2 HEARINGS - CONTINUANCE - At any public hearing, the
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Page 3 of3
presiding officer may order the hearing to be continued
by publicly announcing the time and place of
continuance, and no further notice thereof shall be
required.
10.4.3 COUNCIL ACTION ON RECLASSIFICATION - No Reclassification
or other Amendment to this Ordinance shall be enacted by
the Council unless and until the substance thereof has
first been referred to and reported upon by the
Commission.
10.4.4 SUBPOENAS - The Commission and the Council shall both
have the power to issue subpoenas for, and to require
the attendance of witnesses, the production of records
and documents. The Chairperson of the Commission shall
have the power to administer oaths and to certify to all
official acts hereunder.
10.4.5 APPLICATIONS - RESUBMITTAL - No application for a Zoning
Reclassification, a Conditional Use Permit or a Variance
which has been denied, or a Conditional Use Permit which
has been revoked shall be resubmitted in either the same
or substantially the same form or with reference to
substantially the same premises for substantially the
same purpose within one year from the date of such
denial or revocation of such application.
* 10.4.6 FEES - Charges made in the making of applications as
provided for in Sections 11.3, 14.3, 15.4 and 16.3
herein shall be in accordance with the fee schedule as
established and amended from time to time by the City
Council.
All fees required in the submission of an application
shall be paid to the Secretary of the Planning
Commission. No part of any such fee which accompanies
an application for an Amendment, a Use Permit or a
Variance shall be returnable except that, upon written
notice of withdrawal filed with the Secretary of the
Planning Commission prior to the giving of notice of the
hearing on the application, the applicant shall be
entitled to a refund of 80 percent of the fee. In the
event of such withdrawal, the Secretary of the Planning
Commission shall certify to the City Treasurer of the
City that a refund is due by reason thereof, and upon
such certification the City Treasurer is hereby
authorized and directed to make such refund.
Applicant shall pay the cost of any republication of
required notices due to postponement or amendment of an
application requested by said applicant.
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ii.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER /W
SUBJECT: LYNDA SNODGRASS, DIRECTO~OF FINANCIAL SERVICE~
BUDGET AND FINANCIAL PLANNING RECOMMENDATIONS
DATE: JANUARY 23,2001
RECOMMENDATION:
No formal City Council action is necessary at this time. However, staff would
appreciate direction from the City Council regarding proposals that include:
. Modifications to the annual budget process;
. Establishment of budget goals and priorities;
. Long-range financial planning process; and
. Future two-year budget process.
FUNDING:
There is no direct cost impact of the recommendations at this time. All work is
proposed to be completed in-house. There may be eventual cost impacts as a result
of budget priorities that are agreed upon, but those would be identified and
addressed as part of the budget process.
DISCUSSION:
The City's overall budget and financial planning process has been reviewed by the
City Manager and Director of Financial Services. A number of recommendations
were developed, which were then discussed and agreed upon by the Department
Directors. The recommendations are aimed at making the process more responsive
to and reflective of City Council priorities, to better address current and future
financial and programmatic needs on a long-term basis, and to provide a more
effective planning and management tool for the Department Director team and the
City Council. Recommended changes to the process are proposed to take place
over a three-year period. The following analysis outlines the different recommended
components of the new process and the phases in which they are proposed to be
implemented.
CITY COUNCIL
BUDGET AND FINANCIAL PLANNING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 2
Budget Process
A substantial amount of progress has been made in improvements to the budget
document over the past few years, resulting in a number of award recognitions from
the Government Finance Officers and Municipal Finance Officers associations.
Therefore, no changes are proposed to the document. Only two minor changes are
proposed to the process of preparing and presenting the budget. They are relatively
operational in nature, but will have a meaningful impact on the policy review of the
recommendations.
First, it is recommended that the process begin with the identification of broad
budgetary goals and priorities. Initially, it may not be possible to address each goal.
However, it will provide initial direction to staff that will be helpful in preparing
recommendations. Proposed goals will first be developed by the Department
Directors. They will then be presented to the City Council for review, discussion and
direction before beginning preparation of budget recommendations.
Second, the draft budget has traditionally been a base budget with any changes
included separately as "policy items" for City Council consideration. It is now
proposed that staff include recommendations in the draft budget regarding those
budgetary needs that are determined necessary to maintain existing service levels or
to meet established goals. Any proposed changes in staffing or service levels would
be clearly identified. Therefore, the City Council would still have the ability to make
changes if other items are determined to have a higher priority. Due to funding
availability, the ultimate recommendation may still be a base budget with few
changes. However, it is recommended that staff have the flexibility to address urgent
needs as the draft budget is prepared. It is felt that this process is the most effective
way for staff to provide professional recommendations on meeting the organization's
and community's needs.
Long-Range Financial Plan
It is proposed that the City develop a long-range financial planning process. The
process primarily consists of developing a financial model that includes 10-year
projections for revenues and expenditures. Future needs and goals are then
identified and prioritized. Strategies for funding the needs are developed and
entered into the model as different scenarios.
The results of the model are contingent upon the assumptions that are determined.
Therefore, the purpose of the plan is not intended to be an accurate prediction of
what will actually occur. However, it does serve as a very effective planning tool
through the following objectives:
CITY COUNCIL
BUDGET AND FINANCIAL PLANNING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 3
. It identifies for the City Council long-term financial implications of budgetary
and programmatic decisions. For example, it can enable the City to determine
if it can fund long-term maintenance costs of a capital project before it is
approved.
. It reduces fluctuations in funding and service levels that result from an annual
budget process. The goal is to focus more on balancing financial resources
over a long-term period. Therefore, it aids in maintaining consistent service
levels during recessionary and economically strong periods.
. It encourages creative and innovative solutions to budgetary issues. Since the
results of such measures tend to be realized over a long-term basis, an annual
budget process provides little incentive for inclusion of items of this nature.
. It facilitates planning to address important needs and goals that can only be
achieved through long term funding strategies.
. It makes long-range strategic planning more meaningful by linking financial
resources to planning efforts.
There are several steps in the development of a long-range financial plan. First, the
past must be examined in order to predict the future. Cycles of expansion and
recessions occur in the economy. Though staff cannot predict with any certainty
when the current booming economy will contract, it can accurately be predicted that
there will be a downturn in the future. By examining the revenues and expenditures
of the past, average growth figures can be calculated. These average figures smooth
the peeks and valleys from the fluctuating economy.
For Arroyo Grande's long-range financial plan, staff proposes to compile fifteen years
of revenues, divided by major revenue sources and fifteen years of expenditures,
divided by department and by expenditure type. Secondly, the change in both the
revenues and expenditures will be compared with changes in other demographics,
such as population, the consumer price index, and the change in housing units. It is
anticipated that this history and the information gained from expert economists can
be combined to develop growth factors. Finally, these growth factors are applied to
current financial figures to arrive at ten years of future revenues and expenditures.
The objective of the plan then becomes how to manage the City's financial resources
in the long-term to most effectively accomplish the goals and meet the needs of the
community. This can be accomplished by focusing less on the revenues and
expenditures of any given year and more on ensuring the long-term financial stability
of the City. When the projections are completed, we can view what the long-range
projected balances or deficits are and the impact on those figures when the costs of
other needs and goals are programmed. With this information, we can also better
CITY COUNCIL
BUDGET AND FINANCIAL PLANNING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 4
identify long-term strategies to meet future needs. In addition, when new projects or
programs are proposed, they can be entered into the model to identify the long-term
financial impacts. If a deficit is created, financing strategies need to be developed
before they are approved.
Two-Year Budget Process
Each year City Staff devotes approximately six months of time and energy to the
preparation of the Annual Budget. The preparation of revenue projections, salary
costs, departmental appropriations, and the printing and compiling of the budget
document use large amounts of City resources. Because the budget preparation
process uses much of the available staff time other projects are delayed or
postponed.
Other municipalities have addressed the time consuming budget issue and the
efficient use of city resources by implementing a two-year budget process. There are
several variations to the two-year budget concept, but the basic premise is that the
budget process is conducted once every two years.
The present budget process begins with the building of spreadsheets to help
calculate revenue and salary projections. The departments study their current
budget to determine the costs and needs of the coming fiscal year. The departments
meet with the City Manager and Financial Services Director to review proposed
budgets, a preliminary budget is printed, budget hearings are conducted, the budget
is adopted, and finally a final budget is printed. Under a two-year budget process the
spreadsheets are extended to include another year, the departments project
expenses for a two-year period, and the meetings, printing, and hearings are held
once every two years. The two-year budget cycle saves time and resources by
combining two years of efforts into one.
Because elections change the structure of a city council every two years, many cities
adopt a two-year budget in the spring after the new council is seated. When the
budget is adopted immediately after a new council is seated, the budget is a
reflection of their goals and concerns for the coming two years. However, some
cities have found that new council members prefer to use the first year in office
learning about city finances, adopting the two-year budget during their second year in
office. Should the Arroyo Grande City Council wish to pursue the adoption of a two-
year budget, staff recommends it be adopted in the spring after the new Council is
seated. The first opportunity for the City to do this would be for FY 2003-04.
Staff's research has shown that there are a number of alternatives regarding how the
specific process can work. For example, most cities find that some modifications are
necessary to the second year budget, but the format of those modifications widely
vary from a supplemental booklet to a one page summary of changes. Some cities
adopt the budget as two separate, stand-alone years so that all appropriations lapse
CITY COUNCIL
BUDGET AND FINANCIAL PLANNING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 5
when the first year is concluded. Other cities adopt the budget as one two-year
budget so any savings (or shortfalls) are automatically carried over into the second-
year budget. Still other cities pass along a portion of savings while eliminating any
shortfalls. If the concept is approved by the City Council, staff will develop more
specific recommendations.
Implementation
It is recommended that the proposed changes to the budget and financial planning
processes be implemented over a three-year period. The following implementation
strategy is proposed:
FY 2001-02 Budget
The following objectives for the FY 2001-02 budget process are recommended:
. Begin development of the long-range financial planning process and model;
. Establish short term initial budgetary goals and priorities, with the realization
that they will not yet be linked to revenue projections or any long-range
financial planning process;
. Propose a budget that is balanced, maintains existing service levels, and only
addresses other needs that are urgent and feasible under projected funding
availability.
The following steps and schedule are proposed:
. Department Directors propose budget priorities 01/2001
. City Council reviews and approves budget priorities 01/2001
. Director of Financial Services prepares revenue projections 02/2001
. Departments submit base budgets and service level changes 04/2001
. Financial Services Department completes long-range financial 04/2001
planning model
. City Manager/Finance Department review of department budgets 04/2001
. Draft budget is submitted to the City Council OS/2001
CITY COUNCIL
BUDGET AND FINANCIAL PLANNING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 6
. Citizen participation meeting OS/2001
. City Council review and approval of final budget 06/2001
FY 2002-03 Budget
The following objectives for the FY 2002-03 budget process are recommended:
. Fully integrate the long-range financial planning model into the budgetary
process;
. Establish a more formal goal setting process - focused not only on short-term,
but also long-term needs and priorities; and
. Begin to address long-term needs and strategies in the annual budget.
The following steps and schedule are proposed:
. Complete long-range financial planning projections 09/2001
. Department Directors goal setting workshop 11/2001
. City Council goal setting session 12/2001
. Draft long-range financial plan is completed 01/2002
The remainder of the budget process would remain the same. However, annual
budget recommendations would be based upon projections and strategies
incorporated into the long-range financial plan.
FY 2003-04 Budget
The following objectives for the FY 2003-04 budget process are recommended:
. Update and expand use of the long-range financial planning process; and
. Implement a two-year budget process and document.
The overall process will essentially remain the same, but the annual budget
recommendations would be expanded to include a two-year period and the submittal
of a two-year budget document.
-.
CITY COUNCIL
BUDGET AND FINANCIAL PLANNING RECOMMENDATIONS
JANUARY 23,2001
PAGE 7
Budget Goals
As indicated above, we would like to establish some initial budget priorities for this
upcoming year. It does not mean that revenue projections will enable the City to
address these areas. The purpose is simply to identify goals to assist staff in
developing the recommendations. The extent to which the goals cannot be
addressed in the annual budget will then become a starting point for discussions on
needs for the long-range financial plan. The following priorities were established and
agreed upon by the Department Directors and recommended to the City Council:
. Address Redevelopment Agency operating deficit
. I ncrease reserves
. Address projected increases in utility costs
. Increase ongoing investment in infrastructure maintenance
. Address risk areas that are identified and agreed upon in the Fire Department
Facilities and Needs Update Study
. Address findings of the Risk Management Study
. Replace outdated vehicles/equipment
If approved, staff will incorporate these overall changes into the annual budget
development guidelines and budget calendar. The guidelines and calendar will be
presented to the City Council in February 2001.
AL TERNA TIVES:
The following alternatives are provided for the City Council's consideration:
- Provide staff with direction to proceed with the proposed process and goals;
- Provide staff with other direction.
ii.d.
MEMORANDUM
TO: CITY COUNCIL/REDEVELOPMENT AGENCY
FROM: STEVEN ADAMS, CITY MANAGE~
SUBJECT: REDEVELOPMENT AGENCY FUNDING RECOMMENDATIONS
DATE: JANUARY 23, 2001
RECOMMENDATION:
The following changes are recommended to address the current Redevelopment
Agency financial trends and to proceed with implementation of the City's economic
development goals:
. It is proposed that the rate assessed to the Redevelopment Agency by the Sewer
Facility Fund be decreased from 10% to 0% until the Redevelopment Agency
Administration Fund annual revenues and expenses are balanced. At that time, the
interest rate would be reevaluated. In order to affect this modification, two (2)
resolutions, one for the Agency and one for the City, are attached for consideration.
Staff recommends the Agency/Council adopt said resolutions.
. It is proposed that the personnel costs and transfers charged to the Redevelopment
Agency Administration Fund be reduced by the increased revenue amount projected
from the increase to the Transient Occupancy Tax (TOT). It is recommended this
change be made in the mid-year budget report.
. It is proposed that the personnel costs and transfers charged to the Redevelopment
Agency Administration Fund also be further reduced and shifted to the General Fund
by an increasing amount of $20,000 per year.
. It is proposed that the Redevelopment Administration Fund expenditures be reduced
by $32,000 beginning in FY 2001-02.
. Based on approval of these cost containment recommendations, it is then proposed
to study the feasibility of assistance to a project utilizing potential debt financing and
to establish the site on the southwest corner of Elm Street and Grand Avenue as the
first priority.
CITY COUNCIL/REDEVELOPMENT AGENCY
REDEVELOPMENT AGENCY FUNDING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 2
The resolutions modifying the interest rate require formal approval. The other proposals
will be achieved through the budget process. Therefore, only direction to proceed is
necessary at this time.
FUNDING:
The following funding impacts are projected to result from the recommendations:
. The reduction in current debt service costs to the Redevelopment Agency by
changing the interest rate from 10% to 0% is calculated to be $142,549.
. By utilizing revenues from the increase in the TOT tax to fund Agency personnel
costs, the existing General Fund budget will not be impacted. However, the
overall impact will be a $67,000 decrease in expenditures to the Redevelopment
Fund this fiscal year, $134,000 annually in the future, and a corresponding
decrease in the amount that would otherwise be available in the General Fund
for other purposes.
. The annual shift of $20,000 in salary and personnel transfer costs will result in a
$20,000 decrease to the Redevelopment Administration Fund expenses in FY
2000-01 and escalate gradually to $100,000 by FY 05-06. There will be a
corresponding negative impact to the General Fund.
. The reduction to the Redevelopment Administration budget will result in an
additional annual decrease of $32,000.
The overall impact to the General Fund will be a $67,000 decrease this fiscal year,
which will be funded from the increase in the TOT tax. The total General Fund impact
to the FY 2001-02 budget will be $154,000, all but $20,000 of which will be funded from
the increase in TOT revenues. The overall impact to the Redevelopment Administration
Fund will be a reduction of $209,549 this fiscal year and $376,486 in FY 2001-02.
DISCUSSION:
In July 1996, the City of Arroyo Grande approved a Redevelopment Feasibility Study
designed to assess if a redevelopment program could help to solidify the City's
economic base, upgrade infrastructure, create jobs, promote industry and commerce,
and upgrade housing opportunities. After consideration of the study, the City Council
voted to activate the City's redevelopment agency on August 27, 1996 and the Agency
adopted the Redevelopment Plan for the Arroyo Grande Redevelopment Project Area in
May 1997. The City contracted with Urban Futures, Inc. to prepare a Redevelopment
Plan Implementation Strategy, which was completed in May 1999. The Implementation
Strategy outlined specific short-term and long-term projects and programs that could be
implemented and a projected 5-year budget. Lastly, the Economic Development Task
Force developed the City's Economic Development Strategy, which was approved on
CITY COUNCIL/REDEVELOPMENT AGENCY
REDEVELOPMENT AGENCY FUNDING RECOMMENDATIONS
JANUARY 23,2001
PAGE 3
May 23, 2000. The Strategy outlines specific goals and work is under way to
incorporate it into the General Plan as an economic element.
Staff has reviewed the status of these planning efforts to develop recommended next
steps to successfully implement the goals of the Economic Development Strategy. The
Implementation Strategy originally projected the tax increment from the Project Area
would allow the City to issue financing that would net the Agency $1.3 million by the Fall
of 2000. However, review of the Agency's financial condition has resulted in a need to
reconsider some of the original proposed programs and develop new budget
projections.
The primary concern is that the Agency has been assuming annual operating costs well
above the tax increment revenues that have been realized. The debt has been financed
from the City's utility facility funds. Since this revenue is derived from fees required to
be used for their designated purpose, the debt must be repaid at some point in time.
Therefore, the current trend creates a relatively serious budget issue that needs to be
addressed.
The following table shows projections for this year and the following 5-year period for
the Redevelopment Agency Administration Fund based on current trends if no changes
occu r:
TABLE 1 - REDEVELOPMENT AGENCY FUND PROJECTIONS
EXISTING CONDITIONS
FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06
Revenues $56,134 $96,975 $117,903 $139,355 $161,343 $183,880
Expenses 431,800 435,436 439,181 443,039 447,012 451,104
Debt Service * 142,549 190,650 241,843 296,396 354,602 416,785
Net Income (Loss) (518,215) (529,111) (563,121) (600,080) (640,271 ) (684,009)
Ending Debt $1,568,042 $2,097,153 $2,660,274 $3,260,354 $3,900,625 $4,584,634
*Interest Only
The revenue estimates have been reduced by the amount required for low and
moderate-income housing set aside and expense projections assume a modest inflation
factor for salary increases. The table clearly shows the urgency needed in addressing
these trends. By the end of the five-year period, projected debt accumulates to
approximately $4.6 million. Redevelopment programs are traditionally structured to rely
on debt to fund economic development activities that in turn stimulate increases in tax
increment to repay the debt and fund additional activities. Therefore, having debt is not
by itself a problem. The issue occurs from the fact that ongoing expenditures are
occurring well above revenues and none of these expenditures are providing direct
incentives for new projects that will generate increases in tax increment. As a result, a
number of measures are proposed to reverse this trend.
CITY COUNCIUREDEVELOPMENT AGENCY
REDEVELOPMENT AGENCY FUNDING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 4
First of all, an interest rate of 10% is assessed to the Redevelopment Administration
Fund for debt to the Sewer Facility Fund. The City Council has the authority to establish
this rate at any amount determined to be appropriate. This 10% rate is well above the
level the City derives from its ongoing investments. It is proposed the rate be reduced
to 0% until the revenues and expenses in the Redevelopment Administration Fund are
balanced, at which time the interest rate would be reexamined.
Second, indirect and direct personnel expenses have been charged to the Agency's
Administration Fund on an ongoing and increasing basis. Although this is common
practice for many agencies, it is difficult to maintain this level of transfer during the initial
years of the Agency's existence. It reduces the amount of funds available for capital
expenditures and the ability to generate the level of ongoing revenues to support the
transfers. Therefore, it is necessary to reduce the transfer amounts by as much as
possible. The difficulty is that any reduction will have a corresponding increase to the
General Fund expenses. Therefore, it is recommended to reduce the transfers and
personnel costs by an amount equal to the revenue projected from the increase in the
Transient Occupancy Tax and by an additional $20,000 each year beginning in FY
2001-02.
Third, staff recommends the annual Redevelopment Administration budget be reduced
by $32,000. We believe this can be accomplished by reductions in a number of
miscellaneous accounts without having a substantial impact on the overall program.
Based upon these reductions in expenditures to the Redevelopment Fund, the following
table shows the impact to the projections:
TABLE 2 - REDEVELOPMENT AGENCY FUND PROJECTIONS
EXPENDITURE REDUCTIONS
FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06
Revenues $56,134 $96,975 $117,903 $139,355 $161,343 $183,880
Expenses 364,800 249,600 226,300 206,300 186,300 166,300
Debt Service * - - - - - -
Net Income (Loss) (308,666) (152,625) (108,397) (66,945) (24,957) 17,580
Ending Debt $1,359,066 $1,511,691 $1,620,088 $1,687,033 $1,711,990 $1,694,410
*Interest Only
Fourth, it is reasonable to assume that some of the projects currently proposed within
the Redevelopment area will be approved and proceed. Therefore, for purposes of this
analysis, staff recommends making an assumption that tax increment will increase by
an additional $20,000 per year beginning in FY 03-04. We believe this is a conservative
estimate given a number of vacant parcels within the project area. The following
analysis shows the impact of this assumption on the projections:
CITY COUNCIUREDEVELOPMENT AGENCY
REDEVELOPMENT AGENCY FUNDING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 5
TABLE 3 - REDEVELOPMENT AGENCY FUND PROJECTIONS
REVENUE INCREASES FROM CURRENT AND FUTURE PROPOSED PROJECTS
FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06
Revenues $56,134 $96,975 $117,903 $159,355 $201,343 $243,880
Expenses $364,800 $249,600 $226,300 $206,300 $186,300 $166,300
Debt Service * - - - - - -
Net Income (Loss) ($308,666) ($152,625) ($108,397) ($46,945) $15,043 $77,580
Ending Debt $1,359,066 $1,511,691 $1,620,088 $1,667,033 $1,651,990 $1,574,410
*Interest Only
With these changes, the annual operating costs are projected to be balanced by FY 04-
05 and debt will begin to be reduced. Therefore, this plan would enable the Agency to
move forward with steps to induce development and further increase tax increment.
The Redevelopment Plan Implementation Strategy recommends issuing debt to finance
a number of projects and programs. It is proposed that the Agency continue to pursue a
debt issuance, but that all available proceeds be focused on assisting a development at
one of the key sites identified within the Implementation Strategy.
A number of challenges exist to make this strategy successful. First of all, unlike many
jurisdictions, the City's Redevelopment Agency does not have eminent domain
authority. This severely limits the Agency's negotiating leverage and the ability to
assemble property or enter into a development agreement. Second, few large parcels
exist that provide significant redevelopment opportunities.
It is recommended that initial efforts focus on Key Sites 2 and 4 identified in the
Redevelopment Implementation Strategy, which appear to provide the greatest
opportunities. Site No. 2 is located on the southwest corner of EI Camino Real and
Brisco Road. Site No.4 is located on the southwest corner of Grand Avenue and Elm
Street. Site No. 4 is recommended as the highest priority since it also could playa
meaningful role in achieving goals of the East Grand Avenue Master Plan and stimulate
other renewal in that area. In addition, Site NO.2 has potential traffic related challenges
given its proximity to the Brisco/Halcyon Highway 101 interchange. If a development
opportunity is not successful on either of these sites, it is recommended the City review
some of the vacant parcels on East Grand Avenue for opportunities. It may be possible
to utilize Agency funding as an incentive for design of projects to be more consistent
with the goals of the Economic Development Strategy and results of the East Grand
Avenue Master Plan process.
Urban Futures, Inc. has provided an analysis of financing capacity and tax increment
from potential projects at Sites No. 2 and No.4. Based on a hypothetical commercial
project at the Grand Avenue and Elm Street site, it was determined a total of $110,261
in additional annual tax increment could be generated by FY 2005-06. It is important to
note that this tax increment is based upon a number of assumptions in order to develop
a broad strategy rather than making any level of accurate projections on what will
actually take place.
CITY COUNCIL/REDEVELOPMENT AGENCY
REDEVELOPMENT AGENCY FUNDING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 6
Debt issuance assumptions and projections were also developed. If the cost
containment proposals are implemented, it is estimated that the Agency could be in a
position to proceed at this time to issue $1.2 million in financing. This would generate
net proceeds in the amount of approximately $1,013,400 and result in an annual interest
only debt service of $90,000. The question is whether the development necessary to
provide this level of tax increment would be possible and whether the revenue the
Agency could generate would be sufficient to provide the necessary incentives. There
is no way to determine this until a market analysis is completed and alternatives are
negotiated with the property owner. However, staff believes the figures do support
establishing this strategy as the next step in the redevelopment process for the Agency.
In addition, no issuance of debt financing would be proposed unless a development
agreement was negotiated to ensure the funding would be used for a proposed project.
The goal would be to negotiate a development agreement in which the increased tax
increment of a project exceeds the annual debt service costs of financing necessary to
support the project. Therefore, more ongoing revenue can be generated to accelerate
the repayment of the internal debt that accumulated.
Once again, all the projections within the report are based upon a number of
assumptions regarding economic trends and private sector projects, which are beyond
the control of the City. However, they are staff's best estimates at this time and their
exclusive purpose is to serve as a basis for establishing a broad strategy for proceeding
with the redevelopment program. If approved, staff will prepare the budget changes as
part of the mid-year budget report and will initiate discussions with the appropriate
property owners. Steve Harding, from Urban Futures, Inc., will be present at the City
Council meeting to provide additional information about the process of developing a
project, financing options and observations about project viability on East Grand
Avenue. He will also be available for any questions from the City Council.
AL TERNA TIVES:
The following alternatives are provided for the Council's consideration:
. Approve the resolutions to eliminate the interest rate charged to the Agency,
direct staff to proceed with the proposed cost containment measures, and study
the feasibility of a proposed project within the Redevelopment Area using debt
financing;
. Approve the proposed cost containment measures, but delay or do not proceed
with any redevelopment project;
. Direct staff to pursue other cost containment measures through additional cost
reductions;
. Provide staff with other direction.
CITY COUNCIUREDEVELOPMENT AGENCY
REDEVELOPMENT AGENCY FUNDING RECOMMENDATIONS
JANUARY 23, 2001
PAGE 7
The first alternative is recommended because it will address the financial trends of the
Agency and also forward the goals of the Economic Development Strategy.
Attachments:
1. First Amendment to Cooperation Agreement between the City of Arroyo Grande
and the Arroyo Grande Redevelopment Agency
2. Resolution of the City Council Approving the Amendment
3. Resolution of the Redevelopment Agency Approving the Amendment
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING A
FIRST AMENDMENT TO COOPERATION AGREEMENT
BETWEEN THE ARROYO GRANDE REDEVELOPMENT
AGENCY AND THE CITY OF ARROYO GRANDE
WHEREAS, the Arroyo Grande Redevelopment Agency ("Agency") and the City
of Arroyo Grande ("City") entered into a Cooperation Agreement dated as of August 13,
1996, pursuant to which the City agreed to render certain activities, services, and
provide facilities to the Agency, all in order to assist the Agency in carrying out its
functions of the Community Redevelopment Law (Health & Safety Code Sections 33000
et seq,) and the Agency agreed to reimburse the City for all advances made to or on
behalf of the Agency pursuant to the terms of the Cooperation Agreement; and
WHEREAS, Agency and City desire to amend the Cooperation Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that the First Amendment to Cooperation Agreement by and between the City
and the Agency, attached hereto as Exhibit A and incorporated herein by this reference
as though fully set forth herein, is hereby approved; and the Mayor of the City of Arroyo
Grande is authorized and directed to execute said First Amendment to Cooperation
Agreement on behalf of the City of Arroyo Grande.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted on this day of ,2001.
Resolution No.
Page 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
S&eTYMANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT A
FIRST AMENDMENT TO COOPERATION AGREEMENT
BETWEEN THE CITY OF ARROYO GRANDE AND
THE ARROYO GRANDE REDEVELOPMENT AGENCY
This First Amendment to Cooperation Agreement is entered into as of this 23rd
day of January, 2001, by and between the CITY OF ARROYO GRANDE, a municipal
corporation ("CITY") and the ARROYO GRANDE REDEVELOPMENT AGENCY, a
public body corporate and politic ("AGENCY").
RECITALS
A. CITY and AGENCY entered into a Cooperation Agreement dated as of August
13, 1996, for the following purposes:
(1 ) To set forth activities, services, and facilities which the CITY will render for
and make available to the AGENCY in furtherance of the activities and
functions of the AGENCY under the Community Redevelopment Law,
California Health & Safety Code Sections 33000, et seq. ("Community
Development Law"); and
(2) To provide that the AGENCY will reimburse the CITY for actions
undertaken and costs and expenses incurred by it for and on behalf of the
AGENCY. '
B. Under the Cooperation Agreement, the obligations of the AGENCY constitute an
indebtedness pursuant to Health & Safety Code Sections 33670, et seq., to be
repaid to the CITY by the AGENCY, with interest at the rate often percent (10%)
per annum.
C. By this First Amendment to Cooperation Agreement, CITY and AGENCY desire
to modify the rate of interest for funds loaned by CITY to the AGENCY.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, and in consideration of the premises, the parties hereto
do mutually agree as follows:
1. Section 6 of the Cooperation Agreement is hereby amended in its entirety
as follows:
6. The obligations of the Agency under this Agreement
shall constitute an indebtedness of the Agency within the
meaning of Section 33670, et seq. of the Community
Redevelopment Law, to be repaid to the City by the Agency
with interest at the rate of zero percent (0%) per annum.
2. Except as amended herein, all terms and conditions of the Cooperation
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment to
Cooperation Agreement as of the date first above written.
CITY OF ARROYO GRANDE
MICHAEL A. LADY, Mayor
ATTEST:
KELL Y WETMORE, Director of
Administrative Services, Deputy
City Clerk
ARROYO GRANDE
REDEVELOPMENT AGENCY
MICHAEL A. LADY, Chair
ATTEST:
KELL Y WETMORE, Agency Secretary
2
RESOLUTION NO. RDA-2001
A RESOLUTION OF THE ARROYO GRANDE
REDEVELOPMENT AGENCY APPROVING A
FIRST AMENDMENT TO COOPERATION AGREEMENT
BETWEEN THE ARROYO GRANDE REDEVELOPMENT
AGENCY AND THE CITY OF ARROYO GRANDE
WHEREAS, the Arroyo Grande Redevelopment Agency ("Agency") and the City of
Arroyo Grande ("City") entered into a Cooperation Agreement dated as of August 13, 1996,
pursuant to which the City agreed to render certain activities, services, and provide
facilities to the Agency, all in order to assist the Agency in carrying out its functions under
the Community Redevelopment Law (Health & Safety Codes 33000 et seq.) and the
Agency agreed to reimburse the City for all advances made to or on behalf of the Agency
pursuant to the terms of the Cooperation Agreement; and
WHEREAS, Agency and City desire to amend the Cooperation Agreement.
NOW, THEREFORE, BE IT RESOLVED by the Arroyo Grande Redevelopment
Agency that the First Amendment to Cooperation Agreement by and between the City and
the Agency, attached hereto as Exhibit A and incorporated herein by this reference as
though fully set forth herein, is hereby approved; and the Chairperson is authorized and
directed to execute said First Amendment to Cooperation Agreement on behalf of the
Agency.
On motion of Board Member , seconded by Board Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted on this day of ,2001.
Resolution No.
Page 2
CHAIR
ARROYO GRANDE REDEVELOPMENT AGENCY
ATTEST:
KELLY WETMORE, SECRETARY
ARROYO GRANDE REDEVELOPMENT AGENCY
APPROVED AS TO CONTENT:
~
STE EN ADAMS, EXECUTIVE DIRECTOR
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, AGENCY COUNSEL
EXHIBIT A
FIRST AMENDMENT TO COOPERATION AGREEMENT
BETWEEN THE CITY OF ARROYO GRANDE AND
THE ARROYO GRANDE REDEVELOPMENT AGENCY
This First Amendment to Cooperation Agreement is entered into as of this 23rd
day of January, 2001, by and between the CITY OF ARROYO GRANDE, a municipal
corporation ("CITY") and the ARROYO GRANDE REDEVELOPMENT AGENCY, a
public body corporate and politic ("AGENCY").
RECITALS
A. CITY and AGENCY entered into a Cooperation Agreement dated as of August
13, 1996, for the following purposes:
(1 ) To set forth activities, services, and facilities which the CITY will render for
and make available to the AGENCY in furtherance of the activities and
functions of the AGENCY under the Community Redevelopment Law,
California Health & Safety Code Sections 33000, et seq. ("Community
Development Law"); and
(2) To provide that the AGENCY will reimburse the CITY for actions
undertaken and costs and expenses incurred by it for and on behalf of the
AGENCY.
B. Under the Cooperation Agreement, the obligations of the AGENCY constitute an
indebtedness pursuant to Health & Safety Code Sections 33670, et seq., to be
repaid to the CITY by the AGENCY, with interest at the rate of ten percent (10%)
per annum.
C. By this First Amendment to Cooperation Agreement, CITY and AGENCY desire
to modify the rate of interest for funds loaned by CITY to the AGENCY.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, and in consideration of the premises, the parties hereto
do mutually agree as follows:
1. Section 6 of the Cooperation Agreement is hereby amended in its entirety
as follows:
6. The obligations of the Agency under this Agreement
. shall constitute an indebtedness of the Agency within the
meaning of Section 33670, et seq. of the Community
Redevelopment Law, to be repaid to the City by the Agency
with interest at the rate of zero percent (0%) per annum.
2. Except as amended herein, all terms and conditions of the Cooperation
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment to
Cooperation Agreement as of the date first above written.
CITY OF ARROYO GRANDE
MICHAEL A. LADY, Mayor
ATTEST:
KELL Y WETMORE, Director of
Administrative Services, Deputy
City Clerk
ARROYO GRANDE
REDEVELOPMENT AGENCY
MICHAEL A. LADY, Chair
ATTEST:
KELL Y WETMORE, Agency Secretary
2
11.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGERfr
SUBJECT: REVIEW OF CITY COUNCIL PARLIAMENTARY PROCEDURES
DATE: JANUARY 23,2001
RECOMMENDATION:
It is recommended the City Council review the Policy/Procedure For Conducting
City Council Business and direct staff if any modifications to the parliamentary
procedures are desired.
FUNDING:
There is no fiscal impact.
DISCUSSION:
At the January 9, 2001 meeting, the City Council directed staff to place on the
agenda a review of the Council's parliamentary procedures. Attached is a copy
of the Policy/Procedure for Conducting City Council Business and a copy of the
staff report presented when these procedures were adopted. The City currently
operates under Sturqis Standard Code of Parliamentary Procedure, as modified
by Council practices.
AL TERNA TIVES:
The following alternatives are presented for the Council's consideration:
- Continue to operate under the existing procedures; or
- Provide staff with direction.
Attachments:
1) Arroyo Grande City Council Policy/Procedure for Conducting City Council
Business
2) December 9, 1997 staff report
>
ARROYO GRANDE CITY COUNCIL
POLICY/PROCEDURE FOR
CONDUCTING CITY COUNCIL BUSINESS
~
OF
Adopted by Resolution No. 3391
August, 1999
,
POLICY/PROCEDURE FOR
CONDUCTING CITY COUNCIL BUSINESS
The following guidelines are to assist the City Council in the conduct of City business
and are procedural only. Failure to strictly observe such procedures s.hall not affect the
jurisdiction of the Council nor invalidate any action taken at a meeting that is otherwise
held in conformance with the law.
Except as otherwise provided for in this Policy, any special rule adopted by the City
Council, or as otherwise provided by state statute, the procedures of the City Council
meetings shall be governed by the latest revised edition of "Sturgis Standard Code of
Parliamentary Procedure," as modified by Council practices. The City Attorney is
designated as the parliamentarian for City Council meetings. The City Manager shall
preside as the parliamentarian in the City Attorney's absence. .
MEETINGS
A. The City Council shall meet in regular session on the second and fourth
Tuesdays of each month.
B. Business at regular sessions shall be conducted from 7:00 PM to 12 Midnight
- only, unless extended by unanimous consent of the Council Members present.
C. Special adjourned meetings and study sessions of the City Council may be called
by a majority vote of the City Council.
D. The order of business for the City Council shall be as arranged by the City
Manager, except for matters set at a specific time by the Council.
ADDRESSING THE CITY COUNCIL
Each person desiring to address the Council shall proceed to the speaker's stand upon
recognition from the Mayor. The speaker shall state for the record his/her name and
address. Unless further time is granted by the Mayor, (unless overruled by a majority
vote of the Council), the speaker shall limit his/her remarks to three (3) minutes. All
remarks shall be pertinent to the subject at hand. All remarks must be addressed to
the Council as a whole and not to any Member individually. No questions shall bE
asked of a Council Member or member of City staff without the permission of thE
Mayor.
1
.
ADDRESSING THE CITY COUNCIL (continued) .
A. In order to avoid repetitious presentations and delay in the business of the
Council, whenever any group of persons wishes to address the Cpuncil on the
same subject matter, it shall be proper for the Mayor to request a spokesperson
be chosen by the group to represent its position.
B. After a motion has been made and seconded, or a public hearing has been
closed, no member of the public shall address the Council from the audience on
the matter under consideration without first securing permission to do so from the
Mayor or a majority vote of the Council.
~
PROCEDURES
A. Council ordinances and resolutions must be reviewed in written form before
binding action is taken on same.
B. A Council order applies mainly as a dire~tive to City officers or employees. It
need not be in writing, as it generally applies to one specific act only.
C. In the absence or inability of the Mayor and the Mayor Pro Tem to attend a
meeting of the City Council, the Members present shall select one Member to
. temporarily preside. .
D. A motion shall not be debated or "put to vote", unless the same is seconded.
When a motion is seconded, if requested, it shall be stated by the Mayor or City
Clerk before debate.
E. Upon a motion having been made and seconded, it shall be deemed to be in
possession of the Council, but it may be withdrawn at any time, before decision
or amendment, with the assent of a second.
F. A Member called to order should relinquish the floor, unless permitted to explain;
and the Council, if appealed to, shall decide on the case, but without debate. If
there is no appeal, the decision of the Mayor shall be final.
G. Upon demand of any Council Member, or at the discretion of the Mayor, the vote
shall be by roll call, except that the vote on all ordinances or resolutions shall be
by roll call vote.'
H. Tie votes shall be lost motions.
2
,
PROCEDURES (continued)
I. Tie votes on the appeal of a Commission/Board/Committee or staff decision.
sustain the action of the Commission/Board/Committee, or staff. -
J. Every Council Member, unless disqualified by reason of a conflict of interest or
as otherwise provided by law, shall cast his/her vote upon any matter put to vote
by the .Iegislative body. .
K. Any Council Member who abstains from voting without a valid reason shall be
deemed to have voted with the majority on that particular issue.
"
L. A Council Member who publicly announces that he/she is abstaining from voting
on a particular matter for specified reasons shall not subsequently be allowed to
withdraw that abstention.
M. In order to avoid any attack on the validity of Council hearings, Council Members
shall avoid forming final conclusions or making commitments with proponents
and opponents during any meetings, conferences, or discussions regarding the
merits of the matter or issue before the body, including but not limited to, specific
zoning and related land-use proposals, comprehensive planning, and like
matters.
-
N. A motion to reconsider a legislative or quasi-legislative action taken by the
Council may be made only at the same meeting at which the action was taken.
Quasi-judicial actions shall not be subject to a motion to reconsider.
COMMITTEES
A. The Council shall appoint committees as deemed necessary for the proper
conduct of City business.
B. No committee shall include in its membership more .than two (2) Council
Members.
C. The City Manager, or his/her designee, shall be an ex-officio member of all
committees.
AGENDAS
A. Agendas for the Council will be prepared by the City Manager.
3
.
AGENDAS (continued)
B. Agendas shall be posted on a bulletin board, publicly accessible, in City Hall
and/or the Council Chamber.
MISCELLANEOUS
A. Items referred to departments for action by the City Council shall be routed through
the City Manager's Office.
B. The City Council shall occasionally review this Policy/Procedure. ~
C. Amendments to this Policy/Procedure shall be by majority vote of the Council.
-
4
10.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L HUNT, CITY MANAGER~
SUBJECT: POLICY/PROCEDURE FOR CONDUCTING COUNCIL BUSINESS
DATE: DECEMBER 9, 1997
RECOMMENDATION:
It is recommended the City Council review, modify as appropriate, and adopt, by
resolution, the attached Policy/Procedure regarding the conducting of City Council
business.
FUNDING:
There is no fiscal impact.
DISCUSSION:
At the City Council meeting of October 14th, Mayor Pro Tem Lady requested the Council
review the City's current procedures regarding the conducting of Council business.
With the Council's concurrence, staff was directed to return with a revised
policy/procedure, using the City's current Rules of Procedure and material received
from the League of California Cities.
Staff has borrowed from the policies/procedures used by other cities and incorporated
the majority of the City's existing Rules of Procedure (Resolution No. 2273) to match
current Arroyo Grande operations. The proposed Policy/Procedure specifically
addresses the issue of a tie vote. Items H and I, under the heading of "Procedures",
indicate that a tie vote is a lost motion and tie votes on the appeal of a
Commission/Board/Committee or staff decision sustains the action of the
Commission/Board/Committee or staff.
It is recommended the City Council review, modify as appropriate, and adopt the
attached Policy/Procedure. The Policy/Procedure shall become effective immediately
upon Council approval.
CITY COUNCIL
CONDUCTING COUNCIL BUSINESS
DECEMBER 9,1997
PAGE 2
Alternatives
The following alternatives are provided for the Council's consideration:
- Adopt the proposed Policy/Procedure;
- Modify as appropriate and adopt the proposed Policy/Procedure;
- Reject the proposed Policy/Procedure and retain the existing Rules of
Procedure;
- Provide direction to staff.
JV