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Agenda Packet 1999-04-13 CITY COUNCIL ~Wy 0/ AGENDA ~ !ff~e Michael A. Lady Mayor Robert L. Hunt City Manager Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attorney Thomas A. Runels Council Member Nancy A. Davis Director, Administrative Services Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, APRIL 13, 1999 7:30 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:30 P.M. 2. ROLL CALL 3. FLAG SALUTE: TERRY ORTON ARROYO GRANDE LIONS CLUB 4. INVOCATION: PASTOR RICHARD SHARN, RETIRED 5. SPECIAL PRESENTATIONS: a. Proclamation - Vard IkedaNouth Basketball b. Proclamation - Arbor Day c. Proclamation - Alcohol Awareness Month 6. AGENDA REVIEW: 6A. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - APRIL 13,1999 PAGE 2 7. PUBLIC HEARINGS: None 8. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted in parentheses. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. a. Cash Disbursement Ratification (SNODGRASS) (Action Required: Approval) b. Cash Flow Analysis/Approval of Interfund Advance From the Sewer Facility Fund (SNODGRASS) (Action Required: Accept February 1999 Cash Report; Approve Interfund Advance) c. Statement of Investment Deposits (SNODGRASS) (Action Required: Receive and File) d. Minutes of City Council MeetinQs of March 23 and 26. 1999 (DAVIS) (Action Required: Approval) AGENDA SUMMARY - APRIL 13,1999 PAGE 3 9. CONSENT AGENDA: (continued) e. Donation of Historical Records to South County Historical Society (DAVIS) (Action Required: Adopt Resolution) f. State/City Cooperative Agreement #05-CA-0099 for Opticom Detection Devices on East Branch Street (State Route 227)/Mason Street Intersection. Project No. 90-99-2 (SPAGNOLO) (Action Required: Adopt Resolution; Submit Agreement and Resolution to Caltrans) g. Authorization to Close City Streets. Use City Property. and Waive Fees for Police Services for the Arroyo Vallev Car Show on Saturday. July 31. 1999 (ENGEN) (Action Required: Adopt Resolution; Authorize Waiver of Fees) h. FaJl1998/99 Slurry Seal Proiect. City Proiect No. 90-98-4. Progress Payment NO.1 (SPAGNOLO) (Action Required: Approval) i. Adoption of an Ordinance of the City of Arroyo Grande Desiqnatino the City Enoineer as the Official with the Authority to Approve Final Maps (SPAGNOLO) (Action Required: Adopt Ordinance) j. Reiection of Claim Against City (DAVIS) (Action Required: Reject Claim) 10. CONTINUED BUSINESS: a. General Plan Update: Report of Long Range Planning Committee & General Plan Core Outreach Team (ENGEN) (Action Required: Provide Direction on Next Step in General Plan Update Process) AGENDA SUMMARY - APRIL 13,1999 PAGE 4 11. NEW BUSINESS: a. Authorization to Form an Economic Task Force to Develop an Economic Development Plan (HUNT) (Action Required: Authorize Formation of Task Force; Select Council Member to Serve Thereon) b. Adoption . of Uniform Public Construction Cost Accounting Procedures Act (SPAGNOLO) (Action Required: Adopt Resolution; Introduce Ordinance for First Reading; Notify Office of the State Controller) c. Authorization to Add an Associate Planner Position to the Community Development Department (HUNT) (Action Required: Approval) 12. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council a. Correspondence from Oceano Community Services District Regarding an Exploratory Committee to Evaluate the Formation of a JPA or Special District to Operate Lopez Dam (MAYOR LADY) 13. STAFF COMMUNICATIONS: Correspondence/Information for the City Council presented by the City Manager 14. ADJOURNMENT .-..---.-..---.-.--.- ---- AGENDA SUMMARY - APRIL 13,1999 PAGE 5 * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473-5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyogrande.org --~---'-- - 5..~ I Honorary I I I I Proclamation I I I 1 .... ... ... .... I ~ ~ ~ ~ ! i \ Honoring the 5-Cities Youth Basketball League i i i i and the Contributions I I of the Vard Ikeda Famny I I WHEREAS, the 5-CITIES YOUTH BASKETBALL LEAGUE has just com- I pleted its season with over 1,000 South County youth participating and over i i 120 teams; and I I WHEREAS, this positive experience for both the youth and their families I I could not have happened without countless hours of unselfish dedication I from the many coaches, referees and sponsors, and those who orchestrated I and scheduled those activities from behind the scene; and i i WHEREAS, while hundreds of individuals are truly the unsung heroes of the I i I I league, the VARD IKEDA FAMILY must be acknowledged as spearheading I I this league; and I I I WHEREAS, VARD IKEDA was President, and is now a Board Member, of I the Five Cities Youth Basketball Association, which he led out of severe I I I financial difficulties; and I I I WHEREAS, the awards ceremony at the Arroyo Grande High School Gym i ! was filled with all the families who enjoyed the efforts of the dedicated volunteers who made the 5-CITIES YOUTH BASKETBALL LEAGUE happen. I I I NOW THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, I i I Mayor of the City of Arroyo Grande, on behalf of the City Council do hereby I proclaim April 13, 1999 as a day of recognition honoring the 5-CITIES I YOUTH BASKETBALL LEAGUE and the VARD IKEDA FAMILY. I I IN WITNESS WHEREOF, I have I hereunto set my hand and caused the I I Seal of the City of Arroyo Grande to be I affIxed this 13th Day of April 1999. I I I I MICHAEL A. LADY, MAYOR I I i 5.... Honorary I i I I Proclamation i i I I i I i \ I ! ... ... ... ... i . . . . I I "ARBOR DAY" I I I APRIL 23, 1999 I I WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of I Agriculture that a special day be set aside for the planting of trees; and I ! WHEREAS, this holiday, called Arbor Day, was f1rst obseIVed with the planting of I more than a million trees in Nebraska; and I WHEREAS, Arbor Day is now obseIVed throughout the nation and the world; and I I I WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, I I cut heating and cooling costs, moderate the temperature, clean the air, produce I i oxygen, and provide habitat for wildlife; and ! i I I I WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel I I for our fires, and countless other wood products, increase property values, enhance the I i economic vitality of business areas, and beautify our community; and I i 1 WHEREAS, the City .of Arroyo Grande has been recognized as a Tree City USA by the I National Arbor Day Foundation for the 17th consecutive year and desires to continue its tree-planting ways. I I NOW THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the \ City of Arroyo Grande, on behalf of the City Council, do hereby recognize and proclaim I April 23rd as "ARBOR DAY" in the City of Arroyo Grande, and urge all citizens to support efforts to care for pur trees and woodlands and to support our City's I ; community forestry program. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 13th day of April 1999. 1 I MICHAEL A. LADY, MAYOR I s.c. - I Honorary Proclamation +++ +++ ++. .+. + + . . RECOGNIZING THE MONTH OF APRIL 1999 AS "ALCOHOL AWARENESS MONTH" WHEREAS, alcohol is the third leading cause of preventable death, killing nearly 100,000 Americans every year; and WHEREAS, 13.8 million Americans suffer from alcohol-related problems, including 8.1 million alcoholics; and WHEREAS, 13 million Americans drink heavily, which means they consume five or more drinks at a time on five or more days a month; and WHEREAS, heavy drinkers are five times more likely to use illicit drugs as Americans who do not drink heavily; and WHEREAS, nearly one-fourth of all Americans admitted to general hospitals have I alcohol problems or are undiagnosed alcoholics who are being treated for the consequences of their drinking; and WHEREAS, alcoholism and alcohol-related problems cost the American economy at least $100 million in health care and lost productivity every year; and WHEREAS, alcoholism and alcohol-related problems can be prevented and treated. NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby proclaim April 1999 as "Alcohol Awareness Month" and call upon all citizens, parents, governmental agencies, public and private institutions, businesses, hospitals, and schools in this area to join in fighting America's number-one drug problem by pledging to support research, prevention, inteIVention, and treatment for alcoholism and alcohol-related problems. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be aflixed this 13th day of April 1999. MICHAEL A. LADY, MAYOR Richard E. Venable ~ o/t3frm 849 MmAc...w, AAAovoGRMDE,CA 93420 0 805/481-3434 0 FAX:805/481-9083 E--..: Sl.FFJcrrttAaL.CQM 13 April 1999 The Honorable Mayor Mike Lady, Members of the City Council City of Arroyo Grande 214 East Branch Street Arroyo Grande, CA 93420 Gentlemen: I was very pleased to see that you addressed the Y2K Problem, or the Millennium Bug, as it is also called, in the last issue of The Stagecoach Express and on the City's Web Page. I had thought of asking you about the City's readiness at the last meeting, but decided not to since the meeting was running longer than usual and I didn't want to add to its length. Regrettably, your disclosure in The Stagecoach Express and on your Web Page is quite general. I realize that governments at all levels have a tendency to talk in vague terms quite often. And most of us appreciate that you cannot guarantee that those businesses and services you deal with such as electricity, telephone and banking, will be compliant. However, I was hoping that you could be more specific in telling all of us at what level the City is in terms of readiness. A short distance from my home is Sewer Pump Station No.4. I would like to know that, barring electric outages, that station will still be functioning on the morning of January I. I anticipate having several young grandchildren at my home that week-end along with their parents. That will be a handful in itselfwithout worrying about the possibility of toilets that won't work becaJJse the system is down. Or even worse, be backing up on us. I look forward, as I'm certain others are, to hearing in more detail whether the computer systems are satisfactory, or whether they do need to be upgraded and will be installed, tested and ready to keep services running smoothly. I i -- --~--_._-_....--_._...._----- ---------- _J California Conference on Redevelopment Abuse Join City Council & School Board Members, State Legislators, Jouri1alists, Attorneys & Citizen Activists in exploring key issues: " Corporate Welfare " Tax Diversions from Public Schools " Who Really' Gets the Money " NFL Shakedown of L.A. Taxpayers Redevelopmentagencies annually divert $1.5 billionfron1 public schools & services. ThJs conference will focus on current local, legal & legislative strategies for change. ~1~ f~ _~ t I'.. . r' . ,. l~ Senator Wright Senator Haynes Senator Hayden Assemblyman McClintock - - - - - - - - - - - Sponsored by: Municipal Officials for Redevelopment Reform (MORR) A lO-year old statewide coalition of elected officials seeking real reform of local government finance, and a restoration of property taxes to real public services. MORR supports fairness, free enterprise and fiscal responsibility. Californians United for Redevelopment Education (CURE) A statewide network of concerned citizens promoting public awareness of local government financing issues, particularly the widespread waste and abuses of redevelopment agencies. California Conference .....on Redevelopment Abuse Featuring: Supervisor Mike Antonovich, Senator Cathie Wright, Senator Tom Hayden, Senator Ray Haynes, Assernblyman Tom McClintock Carl Robertson (Compton Community College Dist. Board) Bruce Henderson (San Diego City Council) T om Tyrrell (Co. of Los Angeles, Deputy County Counsel) Steve Greenhut (Editorialist, Orange County Register) Robert Poole (President, Reason Foundation) May 15 (Sat.), 8:00-5:00 Burbank Airport Hilton Driving: 2500 Hollywood Way; Take Golden State Fwy. (1-5) to Hollywood Way. , Flying: Take free continuous shuttle bus from airport. Registration: $55. Includes breakfast & lunch. On-site parking $7 extra. REGlSTRA TlON FORM: DETACH & RETURN WITH YOUR CHECK - - - - - - - - - - - - - - - - - YES! I will be attending the conference. I have enclosed my check for a party of . - I would like to be part of the program. My topic : . - Please send me copies of Redevelopment: The Unknown Government. - - Name/s: Title/Affiliation: Address: City/Zip: Ph: Return with your check to: M.O.R.R. (Municipal Officials for Redevelopment Reform) 214 N. Yale Ave. Fullerton, CA 92831 More info: 714-871-9756 or 323-567-6737; E-mail: Rdvreform@aol.com; Website: www.redevelopment.com 9.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICq SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: APRIL 13, 1999 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period March 16 - March 31, 1999. FUNDING: There is a $379,753.85 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT A - Cash Disbursement Listing ATTACHMENT B - March 19, 1999 Accounts Payable Check Register ATTACHMENT C - March 26,1999 Accounts Payable Check Register ATTACHMENT D - March 26,1999 Payroll Checks and Payroll Benefit Checks CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Pank Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City Oerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Constntction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building &. Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin &. Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance DepL Index for CouncilxJs ATTACHMENT A CITY OF ARROYO GRANDE CASH DISBURSEMENTS ';M de 'PetWJd 01 ~ 16 7~ ")1(Md 31, 1999 April 13, 1999 Presented are the cash disbursements issued by the Department of Financial Services for the period March 16 to March 31, 1999. Shown are cash disbursements by week of occurrence and type of payment. March 19, 1999 Accounts Payable Cks #89463-89560 B $ 223,181.87 Less Check P993 Payroll Transfer included in -173,495.28 Attachment D 49,686.59 March 26, 1999 Accounts Payable Cks # 89561-89665 C 113,451.14 Payroll Checks and Payroll Benefit Checks D 216,616.12 330,067.26 Two Week Total $ 379.753.85 ATTACHMENT B VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 03/17/99 09:00 VOUCHER/CHECK REGISTER FOR PERIOD 22 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 993 03/12/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.30499 P/R 011.0000.1015 173,495.28 173,495.28 994 03/15/99 100036 STEVE TOLLEY LOCC-TOLLEY 010.4001. 5501 278.40 278.40 995 03/16/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPTION-98-219 010.4130.5201 25.00 995 03/16/99 074178 SLO CNTY CLERK-RECORDER NOTICE OE EXEMPTION-l0l 010.4130.5201 25.00 50.00 89463 03/19/99 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GASES 010.4305.5303 29.10 89463 03/19/99 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GASES 640.4712.5610 29.10 58.20 89464 03/19/99 040092 ALLAN HANCOCK COLLEGE REGIS-BASIC TRAFFIC-JASON POLE 010.4201.5501 190.00 190.00 89465 03/19/99 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213.5303 1,250.00 1,250.00 89466 03/19/99 003120 AMERICAN INDUSTRIAL SUP GLOVES 612.4610.5255 111.65 89466 03/19/99 003120 AMERICAN INDUSTRIAL SUP GLOVES 640.4712.5255 111.64 223.29 89467 03/19/99 007956 B&B STEEL & SUPPLY STEEL PIPE 220.4303.5613 394.14 394.14 89468 03/19/99 009750 BRENDA BARROW REIMB.EGG HUNT PRIZES 010.4424.5252 83.98 83.98 89469 03/19/99 010412 ALBERT BEA'ITIE RADAR OPERATOR COURSE-BEA'ITIE 010.4201.5501 405.00 405.00 89470 03/19/99 100618 BERCHTOLD EQUIPMENT CO SPREADER PARTS 010.4430.5603 133.29 133.29 89471 03/19/99 010998 BE'ITER BEEP PAGER SVCS 010.4211. 5403 48.00 89471 03/19/99 010998 BE'ITER BEEP PAGER SVCS FEE 612.4610.5303 8.83 89471 03/19/99 010998 BE'ITER BEEP PAGER SVCS FEE 640.4712.5303 17.66 89471 03/19/99 010998 BETI'ER BEEP PAGER SVCS FEE 220.4303.5303 8..83 89471 03/19/99 010998 BE'ITER BEEP PAGER SVCS FEE 010.4305.5303 17.63 100.95 89472 03/19/99 100766 BOB'S AUTO REPAIR MACHINE BAR STOCK 010.4211.5601 60.00 60.00 89473 03/19/99 013052 GARETT BROWN TENNIS YOUTH CLASSES-BROWN 010.4424.5351 134.40 89473 03/19/99 013052 GARE'IT BROWN TENNIS ADULT CLASSES-BROWN 010.4424.5351 35.70 89473 03/19/99 013052 GARE'IT BROWN TENNIS ADULT CLASSES-BROWN 010.4424.5351 76.30 246.40 89474 03/19/99 101007 PHIL BULLARD AFTER SCHOOL CLASS-BULLARD 010.4424.5351 58.50 58.50 89475 03/19/99 100301 RYAN BURT B/BALL LGE.OFFICIAL-R.BURT 010.4424.5352 150.00 150.00 89476 03/19/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS:FEB 16-28 225.4553.5507 1,006.25 1,006.25 89477 03/19/99 021918 CENTRAL COAST SUPPLY TRASH LINERS/T.PAPER 010.4213.5604. 302.98 302.98 89478 03/19/99 023634 CLASSIC TEES T-SHIRTS-YOUTH WRESTLING 010.4424.5257 396.29 396.29 89479 03/19/99 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES-FEB 640.4710.5310 279.00 279.00 89480 03/19/99 024180 COAST NUT & BOLT HITCH PINS 220.4303.5601 30.36 89480 03/19/99 024180 COAST NUT & BOLT HITCH PINS 010.4420.5601 30.35 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 03/17/99 09:00 VOUCHER/CHECK REGISTER FOR PERIOD 22 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89480 03/19/99 024180 COAST NUT & BOLT HITCH PINS 612.4610.5601 30.35 89480 03/19/99 024180 COAST NUT & BOLT HITCH PINS 640.4712.5601 30.35 121.41 89481 03/19/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 89481 03/19/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 20.00 89482 03/19/99 101010 TIM & SHELLY CRAMER WATER DEPOSIT-265 SPRUCE ST 640.0000.2302 90.00 89482 03/19/99 101010 TIM & SHELLY CRAMER CLOSING BILL-265 SPRUCE ST 640.0000.4751 27.45- 62.55 89483 03/19/99 100355 DAVID CROCKETT CROCKET SVCS-3/12 010.4130.5303 1,412.50 1,412.50 89484 03/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00 89484 03/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 21.66 89484 03/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 21.67 89484 03/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 21. 67 80.00 89485 03/19/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,509.82 4,509.82 89486 03/19/99 076848 LENNY DE LOS SANTOS ADULT TENNIS-DE LOS SANTOS 010.4424.5351 84.00 84.00 89487 03/19/99 100974 CHRISTINA DENISON REF. PARK DEPOSIT-DENISON 010.0000.4354 25.00 25.00 89488 03/19/99 029250 J.B. DEWAR,INC. #2 RED DIESEL FUEL 010.0000.1202 285.62 285.62 89489 03/19/99 029484 DIESELRO INC. SAFETY INSPECTION 612.4610.5601 66.00 89489 03/19/99 029484 DIESELRO INC. REPR.LIGHT/REFLECTOR 612.4610.5601 23.24 89489 03/19/99 029484 DIESELRO INC. REPR.LIGHT/REFLECTOR 640.4712.5601 23.24 89489 03/19/99 029484 DIESELRO INC. REPR.LIGHT/REFLECTOR 220.4303.5601 23.25 135.73 89490 03/19/99 100956 DOKKEN ENGINEERING ENG.SVCS-1/1-1/31 350.5616.7701 4,418.75 89490 03/19/99 100956 DOKKEN ENGINEERING ENGINEERING SVCS-1/1-1/31 350.5615.7701 3,967.50 8,386.25 89491 03/19/99 100322 STAN DOMINGUEZ B/BALL LGE.OFFICIAL-DOMINQUEZ 010.4424.5352 45.00 45.00 89492 03/19/99 031044 EARTH SYSTEMS CONSULTAN PROGESS BILL-DON ROBERTS 350.5501.7201 451.60 89492 03/19/99 031044 EARTH SYSTEMS CONSULTAN CR:PROGRESS BILL-DON ROBERTS 350.5501.7201 347.80- 103.80 89493 03/19/99 032682 FAIR OAKS PHARMACY BANDAIDS 010.4211.5206 16.83 16.83 89494 03/19/99 032838 FAMILIAN PIPE & SUPPLY PIPE/FITTINGS/VALVES 640.4712.5610 4,738.31 89494 03/19/99 032838 FAMILIAN PIPE & SUPPLY ELL/ACCESSORY KITS 640.4712.5610 158.75 4,897.06 89495 03/19/99 033072 FARM SUPPLY CO. BALL VALVE 010.4420.5605 55.77 55.77 89496 03/19/99 033702 TERENCE FIBICH REIMB.GASOINE 010.4211.5501 20.00 20.00 89497 03/19/99 035802 FRANK'S LOCK & KEY INC R/R LOCKS 010.4420.5605 55.28 55.28 89498 03/19/99 100524 FREDERICK PUMP CO. PUMP/SEALS 640.4712.5610 143.65 143.65 89499 03/19/99 100700 G & M MOBILE SERVICE VALVE JOB-P25 010.4430.5601 638.16 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 03/17/99 09:00 VOUCHER/CHECK REGISTER FOR PERIOD 22 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89499 03/19/99 100700 G & M MOBILE SERVICE REPL. WATER PUMP 010.4430.5601 303.65 89499 03/19/99 100700 G & M MOBILE SERVICE REPR.NATURAL GAS ENGINE 612.4610.5603 826.74 1,768.55 89500 03/19/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 640.4712.5610 42.72 89500 03/19/99 036972 GATOR CRUSHING & RECYCL A/ C REMOVAL 640.4712.5610 38.23 89500 03/19/99 036972 GATOR CRUSHING & RECYCL A/ C REMOVAL 220.4303.5613 76.74 89500 03/19/99 036972 GATOR CRUSHING & RECYCL A/ C REMOVAL 220.4303.5307 66.42 89500 03/19/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5613 79.64 89500 03/19/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 73.60 89500 03/19/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5613 84.79 462.14 89501 03/19/99 038376 GRAND AUTO PARTS SPARK PLUGS-PW36 010.4305.5601 9.35 9.35 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 13.91 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 19.36 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 10.70 89502 03/19/99 038454 GRAND OFFICE SUPPLY .OFFICE SUPPLIES 010.4421.5201 4.80 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.6001 428.96 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 4.14 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 35.99 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 11.16 89502 03/19/99 038454 GRAND OFFICE SUPPLY PAPER 010.4102.5255 77.00 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 33.60 89502 03/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 6.76 646.38 89503 03/19/99 100982 CLAYTON GRANT B/BALL LGE.OFFICIAL-GRANT 010.4424.5352 45.00 45.00 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-PK DIR 010.4421.5602 24.48 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-PK SUPER 010.4421. 5602 21.07 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-DIV.CHIEF 010.4211.5403 16.63 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-FIRE CHIEF 010.4211.5403 19.52 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-PK DIR 010.4421.5602 27.11 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-PK SUPER 010.4421. 5602 21.51 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 50.59 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-AUTO 010.4305.5403 21.07 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-STREET 220.4303.5403 57.84 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-WATER/SEWER 640.4710.5403 23.80 89504 03/19/99 036426 GTE WIRELESS CELL PHONE-WATER/SEWER 612.4610.5403 23.79 307.41 89505 03/19/99 101008 GUS GUSTOFSON REF.C/B DEPOSIT-GUSTOFSON 010.0000.2206 250.00 89505 03/19/99 101008 GUS GUSTOFSON BLDG.SUPER-GUSTOFSON 010.0000.4355 81. 00- 89505 03/19/99 101008 GUS GUSTOFSON EXTRA CLEANING-GUSTOFSON 010.4213.5105 70.76- 98.24 89506 03/19/99 100349 PAUL HARPER B/BALL LGE.SCORER-HARPER 010.4424.5352 2'8.00 28.00 89507 03/19/99 100635 HARRY'S RADIATOR SVCS R&R RADIATOR 010.4430.5601 197.29 197.29 89508 03/19/99 099052 HARVEST BAG REF.C/B DEPOSIT-HARVEST 010.0000.2206 250.00 89508 03/19/99 099052 HARVEST BAG BLDG. SUPER-HARVEST BAG 010.0000.4355 49.50- 200.50 89509 03/19/99 041340 SHERRI HEATH DARE TRAINING-HEATH 010.4201.5501 51.00 51. 00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 03/17/99 09:00 VOUCHER/CHECK REGISTER FOR PERIOD 22 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89510 03/19/99 101002 KELLY HEFFERNON REIMB.CEQA WORKSHOP-HEFFERNON 010.4130.5501 145.00 89510 03/19/99 101002 KELLY HEFFERNON REIMB.OFFlCE SUPPLIES-HEFFERNO 010.4130.5201 14.99 159.99 89511 03/19/99 042158 BOB HICKS TURF EQUIPMEN FUEL SHUT OFF SOLENOID 010.4420.5603 139.53 139.53 89512 03/19/99 042276 KARA HILL B/BALL LGE.SCORER-HILL 010.4424.5352 42.00 42.00 89513 03/19/99 042510 BERNADETTE HISER LOW IMPACT AEROBICS-HISER 010.4424.5351 142.80 142.80 89514 03/19/99 043290 CHERI HULGAN DARE TRAINING-HULGAN 010.4201.5501 90.00 90.00 89515 03/19/99 043954 JOSH IANNEO B/BALL LGE.SCORER-IANNEO 010.4424.5352 56.00 56.00 89516 03/19/99 044304 IMPULSE MFG. FAB-WATER METER VAULT 640.4712.5610 908.24 89516 03/19/99 044304 IMPULSE MFG. BENCH GRINDER EYE SHIELDS 010.4305.5255 43.83 952.07 89517 03/19/99 046176 J J'S FOOD COMPANY BLOOD BANK SUPPLIES 010.4211.5255 72.66 72.66 89518 03/19/99 100087 HOLLY JARRATT JAZZERCISE-JARRATT 010.4424.5351 100.66 100.66 89519 03/19/99 047300 BLAIR JUAREZ B/BALL LGE.SCORER-JUAREZ 010.4424.5352 84.00 84.00 89520 03/19/99 047600 KAISER SAND & GRAVEL CO ASPHALT 220.4303.5613 236.69 236.69 89521 03/19/99 100985 DOUG LINTNER B/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 135.00 135.00 89522 03/19/99 054522 CYNDI MALMEN CHILDREN'S DANCE THEATRE-MALME 010.4424.5351 120.00 120.00 89523 03/19/99 056940 MIER BROS. CONCRETE 010.4420.5605 39.58 89523 03/19/99 056940 MIER BROS. TOP SOIL 010.4430.5605 96.53 89523 03/19/99 056940 MIER BROS. PEA GRAVEL 220.4303.5613 3.86 139.97 89524 03/19/99 057096 MINER'S ACE HARDWARE CONCRETE 220.4303.5613 97.30 89524 03/19/99 057096 MINER'S ACE HARDWARE PUSH BROOMS 640.4712.5273 27.43 89524 03/19/99 057096 MINER'S ACE HARDWARE EXTN. CORDS 010.4211. 5255 39.33 89524 03/19/99 057096 MINER'S ACE HARDWARE CLEAN UP BAGS/GRIND WHEEL 220.4303.5613 80.30 89524 03/19/99 057096 MINER'S ACE HARDWARE BULBS-LIFT STA#5 612.4610.5610 3.84 89524 03/19/99 057096 MINER'S ACE HARDWARE CASTERS/GLOVES/CIRC.BREAKER 010.4211.5255 23.41 89524 03/19/99 057096 MINER'S ACE HARDWARE DRAWER LOCK 010.4211.5255 24.39 89524 03/19/99 057096 MINER'S ACE HARDWARE BULBS/HAND TOOLS 010.4213.5273 23.57 89524 03/19/99 057096 MINER'S ACE HARDWARE BUILDING MATERIALS 010.4213.5604 112.64 89524 03/19/99 057096 MINER'S ACE HARDWARE PICTURE HANGERS 010.4213.5604 1. 90 89524 03/19/99 057096 MINER'S ACE HARDWARE HOLE SAW 640.4712.5273 10.50 444.61 89525 03/19/99 057252 MISSION UNIFORM SERVICE MATS/DUST MOPS 010.4213.5604 63.00 89525 03/19/99 057252 MISSION UNIFORM SERVICE UNIFORMS 010.4213.5143 13.00 89525 03/19/99 057252 MISSION UNIFORM SERVICE MATS-ENG 010.4213.5604 28.00 89525 03/19/99 057252 MISSION UNIFORM SERVICE MATS/DUST MOPS 010.4213.5604 7.30 89525 03/19/99 057252 MISSION UNIFORM SERVICE MATS/TOWELS 010.4213.5604 53.22 164.52 89526 03/19/99 058060 STEPHEN MORRIS B/BALL LGE.OFFfCIAL-MORRIS 010.4424.5352 45.00 45.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 03/17/99 09:00 VOUCHER/CHECK REGISTER FOR PERIOD 22 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89527 03/19/99 101012 NICKSON'S MACHINE SHOP, REPR.PUMP/SHAFT/IMPELLER 640.4712.5610 452.33 452.33 89528 03/19/99 100281 JEFFREY NIEMEYER B/BALL LGE.OFFICIAL 010.4424.5352 90.00 90.00 89529 03/19/99 100984 SCOTT O'CONNELL B/BALL LGE.SCORER-O'CONNELL 010.4424.5352 91.00 91. 00 89530 03/19/99 062712 ORCHARD SUPPLY HARDWARE BATTERIES/TAPE 612.4610.5255 25.68 89530 03/19/99 062712 ORCHARD SUPPLY HARDWARE TUBING FITTING 612.4610.5610 4.03 29.71 89531 03/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 222.95 89531 03/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 217.4460.5355 7.29 89531 03/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 157.01 89531 03/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 150.10 89531 03/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 44.70 582.05 89532 03/19/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-2/19 220.4303.5303 416.64 89532 03/19/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-2/26 220.4303.5303 520.80 89532 03/19/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-2/26 220.4303.5303 501. 27 1,438.71 89533 03/19/99 066300 PEARL PHINNEY PHINNEY SVCS-l/19/99 010.4130.5303 45.00 45.00 89534 03/19/99 101006 PINNACLE TECHNOLOGIES,I MAINT . MUG SHOT SYSTEM 010.4201. 5603 120.00 120.00 89535 03/19/99 101004 PIONEER RESEARCH CORP. ENVIRO PRO 220.4303.5613 195.17 195.17 89536 03/19/99 101003 GREG PISANO REF. PARK DEPOSIT-PISANO 010.0000.4354 25.00 25.00 89537 03/19/99 067196 JASON POLE BASIC TRAFFIC-POLE 010.4201.5501 100.00 100.00 89538 03/19/99 067548 POOR RICHARD'S PRESS GRAPHICS-HERNANDEZ 010.4421.5201 18.77 18.77 89539 03/19/99 067890 PRAXAIR DISTRIBUTION,IN HIGH PRESSURE CYLINDER 010.4211.5206 16.12 16.12 89540 03/19/99 068200 PROMEDIX QUICK CLIPS/GLOVES/BACKBOARD 010.4211. 5206 1,158.52 1,158.52 89541 03/19/99 068484 BEAU PRYOR RADAR OPERATOR-BEAU PRYOR 010.4201.5501 405.00 405.00 89542 03/19/99 100432 RADISSON HOTEL RESV-SHERRI HEATH 010.4201. 5501 243.00 89542 03/19/99 100432 RADISSON HOTEL RESV-CHERI HULGAN 010.4201. 5501 324.00 567.00 89543 03/19/99 071682 GREG ROSE B/BALL LGE.OFFICIAL-ROSE 010.4424.5352 195.00 195.00 89544 03/19/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 220.4303.5255 85.73 89544 03/19/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 612.4610.5255 85.73 89544 03/19/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 640.4712.5255 85.73 89544 03/19/99 072638 S & L SAFETY PRODUCTS GLOVES/SAFETY GLASSES/FILTERS 220.4303.5255 235.07 492.26 89545 03/19/99 100192 SAN LUIS MAILING SVC WATER BILLS MAIL/SORTING 640.4710.5303 814.18 814.18 89546 03/19/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL FUEL 010.4211.5608 163.22 163.22 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 03/17/99 09:00 VOUCHER/CHECK REGISTER FOR PERIOD 22 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89547 03/19/99 100983 AMANDA SMART B/BALL LGE.SCORER-SMART 010.4424.5352 42.00 42.00 89548 03/19/99 080886 SOUTHERN AUTO SUPPLY ANTENNA 220.4303.5601 6.32 89548 03/19/99 080886 SOUTHERN AUTO SUPPLY VALVE CORE TOOL 612.4610.5610 5.46 89548 03/19/99 080886 SOUTHERN AUTO SUPPLY TUBE FITTING-LIFT #2 612.4610.5610 1.12 89548 03/19/99 080886 SOUTHERN AUTO SUPPLY TIRE MOUNTING LUBE 010.4305.5255 21. 07 33.97 89549 03/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 227.45 89549 03/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 87.90 89549 03/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 35.20 89549 03/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 107.30 89549 03/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 117.72 89549 03/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 53.84 629.41 89550 03/19/99 101013 SPECTRUM PAINTING PAINTING INTERIOR - PW /ENGR . BLDG 010.4213.6401 3,077.00 8955.0 03/19/99 101013 SPECTRUM PAINTING PAINT SUPPLIES 010.4213 . 6401 934.74 4,011. 74 89551 03/19/99 082328 STERLING COMMUNICATIONS R/R FM RADIO 640.4712.5603 142.57 89551 03/19/99 082328 STERLING COMMUNICATIONS R/R FM RADIO 640.4712.5603 134.56 277.13 89552 03/19/99 101011 TARVIN & ASSOCIATES REAL PROPERTY APPRAISAL-PK 213.4550.5304 1,500.00 1,500.00 89553 03/19/99 084708 RICK TERBORCH REIMB.FAX 010.4145.5403 14.00 89553 03/19/99 084708 RICK TERBORCH REIMB.PARKING 010.4201.5501 11.25 25.25 89554 03/19/99 101009 UNISOURCE MAINT SUPPLY CLEANER/P.TOWELS 010.4213.5604 297.31 297.31 89555 03/19/99 087672 UNITED RENTALS PROPANE 220.4303.5613 28.00 89555 03/19/99 087672 UNITED RENTALS RENTAL-FAN 640.4712.5552 150.26 178.26 89556 03/19/99 088424 URBAN FUTURES INC. REDEVELOPMENT AGENCY-IMPLEMEN 284.4103.5303 370.00 370.00 89557 03/19/99 088826 PEGGY VALKO ARTS/CRAFTS CLASS-VALKO 010.4424.5351 566.40 566.40 89558 03/19/99 101005 VENTURA COUNTY TRAINING REGIS-RADAR OPERATOR-PRYOR 010.4201.5501 40.00 40.00 89559 03/19/99 100431 WILLARD PAPER CO ENVELOPES-NCR PAPER 010.4102.5255 212.25 89559 03/19/99 100431 WILLARD PAPER CO PAPER-NCR 3PART 010.4102.5255 300.14 89559 03/19/99 100431 WILLARD PAPER CO COPY PAPER 010.4102.5255 364.65 89559 03/19/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 328.72 1,205.76 89560 03/19/99 094146 ZUMAR INDUSTRIES U BRACKETS 220.4303.5613 444.02 444.02 TOTAL CHECKS 223,181. 87 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 03/17/99 09:00 VOUCHER/CHECK REGISTER FOR PERIOD 22 FUND TITLE AMOUNT 010 GENERAL FUND 19,915.59 011 PAYROLL CLEARING FUND 173,495.28 213 PARKS DEVELOPMENT FUND 1,500.00 217 LANDSCAPE MAINTENANCE DISTRICT 7.29 220 STREETS FUND 3,817.37 225 TRANSPORTATION FUND 1,006.25 284 REDEVELOPMENT AGENCY FUND 798.96 350 CAPITAL IMPROVEMENT FUND 8,490.05 612 SEWER FUND 5,726.28 640 WATER FUND 8,424.80 TOTAL 223,181. 87 ATTACHMENT C VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 100 03/23/99 100905 TONY M. FERRARA LOCC POLICY MEETING-FERRARA 010.4001. 5501 40.00 40.00 996 03/18/99 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 38.06 996 03/18/99 056628 MID STATE BANK-MASTERCA HOTEL-TRAINING EXPENSES 010.4201.5501 475.49 996 03/18/99 056628 MID STATE BANK-MASTERCA COMPUTER DISKS 010.4201.5201 70.06 996 03/18/99 056628 MID STATE BANK-MASTERCA REFERENCE BOOKS 010.4201.5255 48.50 996 03/18/99 056628 MID STATE BANK-MASTERCA TELEPHONE/OFFICE SUPPLIES 010.4201.5201 141.11 996 03/18/99 056628 MID STATE BANK-MASTERCA CARRYING CASES FOR LAPTOPS 010.4201. 6001 86.18 996 03/18/99 056628 MID STATE BANK-MASTERCA SHELVES-CD'S STORAGE 010.4201. 5604 45.96 905.36 997 03/19/99 004252 CAROL ANDERSON ORAL BOARD SUPPLIES 010.4211.5201 8.65 997 03/19/99 004252 CAROL ANDERSON POSTAGE-MOTT 010.4003.5327 37.00 997 03/19/99 004252 CAROL ANDERSON REIMB.MILEAGE-PC MEET 010.4301.5608 2.17 997 03/19/99 004252 CAROL ANDERSON REIMB.TC MILEAGE 010.4301. 5608 5.89 997 03/19/99 004252 CAROL ANDERSON ORAL BOARD SUPPLIES 010.4130.5201 12.15 997 03/19/99 004252 CAROL ANDERSON PLANNING COM. SUPPLIES 010.4130.5201 13.16 997 03/19/99 004252 CAROL ANDERSON PLANNING COM. SUPPLIES 010.4130.5201 6.64 997 03/19/99 004252 CAROL ANDERSON DEPT. TOYS 010.4425.5255 24.10 997 03/19/99 004252 CAROL ANDERSON BATTERIES 010.4002.5201 4.79 997 03/19/99 004252 CAROL ANDERSON REC.SUPPLIES 010.4425.5255 25.92 997 03/19/99 004252 CAROL ANDERSON REIMB. PARMA CONF. 010.4120.5501 17.41 997 03/19/99 004252 CAROL ANDERSON REIMB. CA. EQUIP. SHOW FEE 010.4420.5501 18.00 997 03/19/99 004252 CAROL ANDERSON KITCHEN SUPPLIES 010.4002.5201 14.32 997 03/19/99 004252 CAROL ANDERSON REIMB.ASLE LUNCHEON 010.4301. 5201 14.00 997 03/19/99 004252 CAROL ANDERSON KITCHEN SUPPLIES 010.4001. 5201 10.01 997 03/19/99 004252 CAROL ANDERSON REIMB.MILEAGE TRAFFIC COMMISH. 010.4301. 5608 2.17 997 03/19/99 004252 CAROL ANDERSON REIMB.MILEAGE TRAFFIC COMMISH. 010.4301. 5608 6.51 997 03/19/99 004252 CAROL ANDERSON MEETING SUPPLIES 010.4301. 5201 6.27 997 03/19/99 004252 CAROL ANDERSON REIMB.CITY CLERK MEETING 010.4002.5501 20.00 997 03/19/99 004252 CAROL ANDERSON REC.SUPPLIES 010.4424.5251 23.38 997 03/19/99 004252 CAROL ANDERSON REIMB.POSTAGE-BOOKS 010.4301.5201 13.10 997 03/19/99 004252 CAROL ANDERSON KITCHEN SUPPLIES 010.4101.5201 32.01 997 03/19/99 004252 CAROL ANDERSON COUNCIL MEETING SUPPLIES 010.4001. 5504 21. 56 997 03/19/99 004252 CAROL ANDERSON REIMB.GASOLINE 010.4420.5501 16.92 997 03/19/99 004252 CAROL ANDERSON REIMB.MEETING SUPPLIES 010.4145.5501 24.97 997 03/19/99 004252 CAROL ANDERSON OFFICE SUPPLIES 010.4421. 5201 25.80 997 03/19/99 004252 CAROL ANDERSON REIMB.W/SHOP SUPPLIES 010.4001. 5201 15.85 997 03/19/99 004252 CAROL ANDERSON POSTAGE/COPIES 010.4130.5303 15.15 997 03/19/99 004252 CAROL ANDERSON ORAL BOARD SUPPLIES 010.4212.5201 5.80 997 03/19/99 004252 CAROL ANDERSON CSMFO MEETING SUPPLIES 010.4120.5501 7.19 997 03/19/99 004252 CAROL ANDERSON POSTAGE 010.4130.5201 5.40 997 03/19/99 004252 CAROL ANDERSON PHOTO-CODE ENFORCE. 010.4130.5201 20.63 997 03/19/99 004252 CAROL ANDERSON REIMB.MEETING SUPPLIES 010.4130.5201 16.45 997 03/19/99 004252 CAROL ANDERSON ASLE MEETING SUPPLIES 010.4301. 5501 14.00 997 03/19/99 004252 CAROL ANDERSON ASLE MEETING SUPPLIES 010.4301.5501 14.00 997 03/19/99 004252 CAROL ANDERSON REIMB.MILEAGE-TRAFFIC COMMISH 010.4301. 5608 5.89 997 03/19/99 004252 CAROL ANDERSON REIMB.COMPUTER PAPER 010.4120.5201 24.77 552.03 998 03/23/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPTION FEE-BIKEWA 010.4002.5201 25.00 25.00 999 03/23/99 100288 EINSTEIN'S COMPUTER OUT ARC SERV.VERSION 6.6 010.4140.5607 412.55 412.55 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89561 03/26/99 100897 AMERICAN TEMPS HAWORTH SVCS-3/7 284.4103.5303 651.55 651.55 89562 03/26/99 005772 ARROYO GRANDE COMM. HOS LAB TEST-BEEMAN 010.4211.5324 65.00 65.00 89563 03/26/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4425.5259 81. 96 89563 03/26/99 009750 BRENDA BARROW REIMB.PLAY GROUND SUPPLIES 010.4422.5256 41.57 123.53 89564 03/26/99 010374 BEAR CAT MFG. INC. HOT OIL THERMO 220.4303.5603 70.20 70.20 89565 03/26/99 010628 BENS COMPUTER OUTLET CDROM DRIVE uNIT-LG 010.4140.6101 74.00 89565 03/26/99 010628 BENS COMPUTER OUTLET SCSI DB25 M/F TERMINATOR 010.4140.6101 19.29 89565 03/26/99 010628 BENS COMPUTER OUTLET PC POWER PG TAIL CONVERTOR 010.4140.6101 3.22 89565 03/26/99 010628 BENS COMPUTER OUTLET 10'PRINTER CABLE,GENDER 010.4140.6101 17.16 89565 03/26/99 010628 BENS COMPUTER OUTLET 6'VGA CABLE 010.4140.6101 6.97 89565 03/26/99 010628 BENS COMPUTER OUTLET SERIAL MOUSE (POWER MOUSE) 010.4140.6101 12.87 89565 03/26/99 010628 BENS COMPUTER OUTLET DIAGNOSTICS/RECOVERY OF FILE 010.4211.5255 55.00 89565 03/26/99 010628 BENS COMPUTER OUTLET SAMSUNG CD ROM DRIVER-BLDG. 010.4212.5201 74.00 262.51 89566 03/26/99 012168 BOXX EXPRESS SHIPPING CHARGES-2/99 010.4211.5201 8.52 89566 03/26/99 012168 BOXX EXPRESS SHIPPING CHARGES-2/99 010.4201. 5201 172.79 181. 31 89567 03/26/99 100272 BOY SCOUT TROOP 26 CASH CONTRIB-CLEANUP AWARDS 010.4211.5255 100.00 100.00 89568 03/26/99 012754 BREZDEN PEST CONTROL QTLY PEST CONTROL 010.4213.5604 87.00 87.00 89569 03/26/99 013026 BRISCO MILL & LUMBER PAINT/BRUSHES/SCREWS/WRENCH 010.4201.5604 23.23 23.23 89570 03/26/99 018096 CA. ST . DEPT. GENERAL SER L/DIST-JAN 99 010.4145.5403 93.36 93.36 89571 03/26/99 018174 CA.ST.DEPT.OF HEALTH SV AB 2995 WATER SYSTEM FEE 640.4710.5303 141. 48 141.48 89572 03/26/99 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINT FEE-2/99 010.4201.5324 46.00 89572 03/26/99 018330 CA. ST. DEPT. OF JUSTICE FINGERPRINTING-3 STAFF 010.4422.5256 273.00 319.00 89573 03/26/99 018876 CA. ST. DEPT.TRANSPORTATI SIGNAL MAINT/POWER 010.4304.5303 109.35 89573 03/26/99 018876 CA.ST.DEPT.TRANSPORTATI SIGNAL MAINT/POWER 010.4304.5402 37.68 147.03 89574 03/26/99 016146 CALIF.HWY PRODUCTS & SI ONE-WAY TRAFF.BUTTONS/STENCIL 220.4303.5613 102.34 102.34 89575 03/26/99 016302 CALIFORNIA MENS COLONY CMC LABOR-2/99 220.4303.5303 2,673.39 2,673.39 89576 03/26/99 019266 CALIFORNIA UNIFORM CTR. UNIFORMS-HENSLEY/SIMONSON 010.4201. 5255 197.34 197.34 89577 03/26/99 023322 CHRISTIANSON CHEVROLET FLUSH BRAKE SYSTEM 220.4303.5601 39.53 89577 03/26/99 023322 CHRISTIANSON CHEVROLET SVC.TRANS/REPL.DRlVE BELT/OIL 010.4201.5601 208.40 89577 03/26/99 023322 CHRISTIANSON CHEVROLET WIPER BLADES/OIL/FILTER 010.4301.5601 32.53 89577 03/26/99 023322 CHRISTIANSON CHEVROLET ROTATE/BALANCE/LUBE/OIL/FILTER 010.4301.5601 62.00 89577 03/26/99 023322 CHRISTIANSON CHEVROLET REPR . SEAT MOTOR 010.4301.5601 31. 00 373.46 89578 03/26/99 023868 RICHARD CLEAVER SIMPLE ACTION AUTO PISTOL CLAS 010.4201.5501 444.80 444.80 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89579 03/26/99 024832 COMMUNICATION SOLUTIONS CONSULT-R. G. BOOSTER 640.4710.5303 210.00 89579 03/26/99 024832 COMMUNICATION SOLUTIONS SCADA SYSTEM UPGRADE 640.4710.5303 1,920.00 2,130.00 89580 03/26/99 024870 COMPUSERVE INC. USER FEES-2/27 010.4140.5607 59.12 59.12 89581 03/26/99 026208 CREDIT BUREAU REPORTS, CREDIT CHECK 010.4201.5303 9.95 9.95 89582 03/26/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001. 5201 10.00 89582 03/26/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 30.00 89582 03/26/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301. 5201 15.00 55.00 89583 03/26/99 027144 L.N CURTIS & SONS HELMETS/W GOGGLES 010.4211.5272 1,149.72 1,149.72 89584 03/26/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 131. 25 131.25 89585 03/26/99 028644 WENDY DEATON STAFF CRITICAL STRESS DEBRIEFI 010.4201. 5303 240.00 240.00 89586 03/26/99 100896 LISA DEL VAGLIO REIMB.AM/PM SUPPLIES 010.4425.5255 10.67 10.67 89587 03/26/99 029484 DIESELRO INC. SAFETY INSPECT-PW27 220.4303.5601 66.50 89587 03/26/99 029484 DIESELRO INC. SAFETY INSPECT-PW19 220.4303.5601 66.00 89587 03/26/99 029484 DIESELRO INC. SAFETY INSPECT-PW30 220.4303.5603 66.00 89587 03/26/99 029484 DIESELRO INC. REPL.2WAY VALVE/SERVICE-PW243 220.4303.5603 697.40 89587 03/26/99 029484 DIESELRO INC. SAFETY INSPECT/SERVICE-PW41 220.4303.5601 231. 61 89587 03/26/99 029484 DIESELRO INC. BULB/BLADES/SAFETY INSPECT 640.4712.5601 124 . 11 1,251.62 89588 03/26/99 100968 DMG-MAXIMUS PROF.SVCS.DMG 010.4145.5303 250.00 89588 03/26/99 100968 DMG-MAXIMUS IMPACT FEE STUDY-2/99 010.4145.5303 3,960.00 4,210.00 89589 03/26/99 100956 DOKKEN ENGINEERING ENG.SVCS-2/28 350.5616.7701 4,975.00 89589 03/26/99 100956 DOKKEN ENGINEERING ENG.SVCS TO 2/28/99 350.5615.7701 6,890.71 11,865.71 89590 03/26/99 101016 JAMES DURHAM WATER DEPOSIT REFUND-1193 640.0000.2302 90.00 89590 03/26/99 101016 JAMES DURHAM CLOSING BILL-1193 LINDA 640.0000.4751 49.75- 40.25 89591 03/26/99 031044 EARTH SYSTEMS CONSULTAN SAMPLING-TANK REMOVAL 350.5401.7401 568.00 568.00 89592 03/26/99 032058 NADINE ELLIOTT REIMB.PAPER SUPPLIES 010.4424.5252 38.55 38.55 89593 03/26/99 101021 EMPLOYMENT DEVELOPMENT 97 SDI ASSESSMENT 010.4145.5319 339.91 339.91 89594 03/26/99 032260 EVERGREEN ANIMAL CLINIC SPAY-FAWNI 010.4201. 5322 218.50 218.50 89595 03/26/99 033424 FENCE FACTORY CLEAN DEBRIS FROM SAFETY LOOP 010.4201.5605 409.08 409.08 89596 03/26/99 033702 TERENCE FIBICH REIMB.GASOLINE 010.4211.5501 20.00 20.00 89597 03/26/99 100691 FIVE CITIES-TIMES LEGAL 1024 010.4002.5301 73.50 73.50 89598 03/26/99 101018 WILLIAM FLORES REF.C/B DEPOSIT-FLORES 010.0000.2206 250.00 89598 03/26/99 101018 WILLIAM FLORES BLDG. SUPER-FLORES 010.0000.4355 110.25- 139.75 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89599 03/26/99 100312 FOOTPRINTERS ASSOC. DISPATCHERS APPREC.DINNER 010.4201. 5504 220.00 220.00 89600 03/26/99 035490 FOX LAMINATING COMPANY LAMINATE SHEETS 010.4211.5201 46.00 46.00 89601 03/26/99 100415 SUSAN GODFREY REF.PARK DEPOSIT-GODFREY 010.0000.4354 25.00 25.00 89602 03/26/99 038376 GRAND AUTO PARTS BULB-PW45 220.4303.5601 9.12 9.12 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 4.17 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201.5201 27.17 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 640.4710.5201 29.98 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 42.72 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFF.ICE SUPPLIES 010.4201.52.01 53.20 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 32.15 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 21.43 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201.5201 48.62 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 26.79 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 59.74 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 7.75 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 5.35 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 .99 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 22.95 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 8.67 89603 03/26/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 159.80 551.48 89604 03/26/99 036426 GTE WIRELESS CELL PHONE-CONST.INSPECT 350.5617.7301 133.75 89604 03/26/99 036426 GTE WIRELESS PD CELL PHONE 010.4201. 5403 133.20 89604 03/26/99 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 17.66 89604 03/26/99 036426 GTE WIRELESS PD CELL PHONE 010.4201. 5403 16.94 89604 03/26/99 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 26.90 89604 03/26/99 036426 GTE WIRELESS PD CELL PHONE 010.4201. 5403 20.19 89604 03/26/99 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 19.68 89604 03/26/99 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 35.82 89604 03/26/99 036426 GTE WIRELESS CELL PHONE-PW DIR 010.4301.5403 35.55 439.69 89605 03/26/99 041184 HEACOCK WELDING NORTH STEEL 010.4420.5605 16.63 16.63 89606 03/26/99 042174 HIGGINS ASSOCIATE, INC GRAND AVE. CORRIDOR STUDY 350.5603.7701 7,947.05 7,947.05 89607 03/26/99 100604 SHERRY IBISON REF. PARK DEPOSIT-IBISON 010.0000.4354 25.00 25.00 89608 03/26/99 044050 IKON OFFICE SOLUTIONS,I MAINT/COPY USE 010.4421. 5602 120.61 120.61 89609 03/26/99 100117 IMAGING PRODUCTS INT'L SONY MC-60 MICRO-CASSETTES 010.4201. 5255 39.90 39.90 89610 03/26/99 044496 INFORMATION SERVICES DP CITATION SYS-7/1/98-9/30/98 010.4201.5303 98.56 89610 03/26/99 044496 INFORMATION SERVICES DP CITATION SYS-10/1-12/31/98 010.4201. 5303 170.24 89610 03/26/99 044496 INFORMATION SERVICES DP ON LINE TRANS-1/99 010.4201.5606 46.86 89610 03/26/99 044496 INFORMATION SERVICES DP ON LINE TRANS-2/99 010.4201.5606 57.16 372.82 89611. 03/26/99 045162 INTL CONF OF BUILDING 0 CODE BOOKS 010.4212.5503 698.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89611 03/26/99 045162 INTL CONF OF BUILDING 0 CODE BOOKS 010.4212.5255 426.63 1,124.63 89612 03/26/99 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211. 5255 19.98 89612 03/26/99 046176 J J'S FOOD COMPANY MEETING SUPPLIES 010.4130.5201 6.03 89612 03/26/99 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4301.5201 7.99 89612 03/26/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4130.5201 7.85 41. 85 89613 03/26/99 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91. 73 89614 03/26/99 047600 KAISER SAND & GRAVEL CO ASPHALT 640.4712.5610 144.78 144.78 89615 03/26/99 100831 KARLESKINT-CRUM,INC RETENTION-DON ROBERTS FIELD 350.5501.7001 6,811.50 89615 03/26/99 100831 KARLESKINT-CRUM,INC RETENTION-DON ROBERTS FIELD 350.5501.7201 2,491.38 9,302.88 89616 03/26/99 100783 KIRBY'S MOTORCYCLES FULL SERVICE-PD983 010.4201. 5601 140.84 89616 03/26/99 100783 KIRBY'S MOTORCYCLES PIPE/MANIFOLD GASKETS/CLAMP 010.4201.5601 133.98 89616 03/26/99 100783 KIRBY'S MOTORCYCLES SPARK PLUGS/FILTER-PD963 010.4201.5601 44.96 89616 03/26/99 100783 KIRBY'S MOTORCYCLES SPARK PLUGS/FILTER-PD983 010.4201.5601 44.97 364.75 89617 03/26/99 100869 KIS COMMUNICATIONS,INC E-MAIL-APRIL/MAY/JUNE 010.4140.5303 359.70 359.70 89618 03/26/99 100570 LASSEN COMMUNITY COLLEG REGIS-R.CLEAVER-SIMPLE ACTION 010.4201.5501 35.00 35.00 89619 03/26/99 101017 LITTLE TIKES PLAYGROUND EQUIP/INSTALLATION 350.5506.7001 28,683.34 28,683.34 89620 03/26/99 053118 LUCIA MAR UN.SCH.DIST. GYM RENTAL/CUSTODIAL CHARGES 010.4424.5252 333.29 89620 03/26/99 053118 LUCIA MAR UN.SCH.DIST. CUSTODAL CHARGES-TURKEY TROT 010.4424.5252 ' 60.96 89620 03/26/99 053118 LUCIA MAR UN.SCH.DIST. GYM RENTAL 010.4424.5252 559.52 89620 03/26/99 053118 LUCIA MAR UN.SCH.DIST. GYM RENTAL 010.4424.5252 252.00 89620 03/26/99 053118 LUCIA MAR UN.SCH.DIST. AM/PM BUS TRANSPORATION 010.4425.5303 270.00 1,475.77 89621 03/26/99 101022 BURTON LUND LUND SVCS-3/22 010.4212.5303 340.00 340.00 89622 03/26/99 053820 MC CARTHY STEEL INC STEEL TUBING 010.4211.5603 112.39 89622 03/26/99 053820 MC CARTHY STEEL INC WELDING SUPPLIES 010.4211.5601 30.63 143.02 89623 03/26/99 056580 MID STATE BANK ACH DISTRIB-3/09/99 010.4145.5319 18.30 18.30 89624 03/26/99 056862 MID-STATE SOUND & TELEP REPR.DICTAPHONE NEWS LINE 010.4201.5603 92.15 92.15 89625 03/26/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/ROTATE 010.4201.5601 120.59 120.59 89626 03/26/99 101019 JOYCE MILLER REF. PARK DEPOSIT-MILLER 010.0000.4354 25.00 25.00 89627 03/26/99 057096 MINER'S ACE HARDWARE WASTE ARM 010.4213.5604 4.82 89627 03/26/99 057096 MINER'S ACE HARDWARE CLEANER 010.4213.5604 92.43 89627 03/26/99 057096 MINER'S ACE HARDWARE CHAIN/S-HOOKS 010.4420.5605 142.06 89627 03/26/99 057096 MINER'S ACE HARDWARE SPRAY PAINT/DUCK TAPE/HARDWARE 220.4303.5613 46.89 89627 03/26/99 057096 MINER'S ACE HARDWARE PAINT/PAINT SUPPLIES 010.4420.5605 29.37 89627 03/26/99 057096 MINER'S ACE HARDWARE CLEANING BRUSH 010.4420.5605 4.06 89627 03/26/99 057096 MINER'S ACE HARDWARE IRON SHEET 010.4420.5605 9.43 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89627 03/26/99 057096 MINER'S ACE HARDWARE PAINT/ROLLER/BRUSHES 010.4420.5605 37.49 89627 03/26/99 057096 MINER'S ACE HARDWARE FILM 640.4712.5255 13.72 89627 03/26/99 057096 MINER'S ACE HARDWARE TEFLON TAPE 640.4711.5603 3.63 89627 03/26/99 057096 MINER'S ACE HARDWARE MOWER STARTER CORD 010.4420.5605 1.92 89627 03/26/99 057096 MINER'S ACE HARDWARE WRAP AROUND FLUOR. LITE/HOLDER 010.4213.5604 67.55 89627 03/26/99 057096 MINER'S ACE HARDWARE FLUR.BULBS 010.4213.5604 8.11 89627 03/26/99 057096 MINER'S ACE HARDWARE PUTTYKNIFE/WOOD PUTTY 010.4420.5605 5.34 466.82 89628 03/26/99 058072 CITY OF MORROR BAY MIS TECH SVCS-6/27/98-2/99 010.4140.5303 4,472.40 89628 03/26/99 058072 CITY OF MORROR BAY NOVELL NETWARE -TRNG/WAGES 010.4140.5501 648.27 5,120.67 89629 03/26/99 058578 MULLAHEY FORD REPL.WHEEL SENSOR-PD951 010.4201.5601 120.76 89629 03/26/99 058578 MULLAHEY FORD LUBE/OIL/INSPECT/WIPER/BRAKES 010.4201.5601 103.92 89629 03/26/99 058578 MULLAHEY FORD LUBE/OIL/FILTER/WIPERS 010.4201.5601 42.81 89629 03/26/99 058578 MULLAHEY FORD REPL.TURN SIGNAL ASY/ROTATE 010.4201. 5601 179.36 89629 03/26/99 058578 MULLAHEY FORD ROTATE TIRE/TRANS.SVC/LUBE 010.4201.5601 130.05 89629 03/26/99 058578 MULLAHEY FORD WIPERS/LUBE/OIL 010.4201.5601 45.23 89629 03/26/99 058578 MULLAHEY FORD R & R BATTERY 640.4712.5601 65.00 687.13 89630 03/26/99 100362 MULTIGRAPHICS, INC. PRINTING PRESS MAINT 3/31/00 010.4102.5603 2,205.00 2,205.00 89631 03/26/99 060450 NAT'L FIRE PROTECTION A NFPA DUES-FIBICH 010.4211.5503 115.00 115.00 89632 03/26/99 062100 ON-DUTY UNIFORMS & EQUI 6 FLEXCUFFS 010.4201.5255 53.26 53.26 89633 03/26/99 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 735.71 89633 03/26/99 063960 PACIFIC BELL DATA LINE CITY HALL-5141 010.4140.5303 341. 67 89633 03/26/99 063960 PACIFIC BELL DATA LINE PD-5141 010.4145.5403 95.15 89633 03/26/99 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 184.21 89633 03/26/99 063960 PACIFIC BELL PHONE 489-2345 010.4145.5403 42.00 89633 03/26/99 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31. 56 89633 03/26/99 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31. 56 89633 03/26/99 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31. 56 89633 03/26/99 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31. 56 89633 03/26/99 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 41. 66 1,566.64 89634 03/26/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-3/7 220.4303.5303 520.80 89634 03/26/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-3/7 220.4303.5303 520.80 89634 03/26/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-3/14 220.4303.5303 520.80 89634 03/26/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-3/14 220.4303.5303 416.64 1,979.04 89635 03/26/99 065598 DOUG PERRIN REIMB.REGIS.FEE USA WRESTLING 010.4424.5352 75.00 75.00 89636 03/26/99 101020 PG&E ENGERY SERVICES REF.UUT-PGE ENERGY SVCS 010.0000.4040 115.17 115 . 17 89637 03/26/99 066300 PEARL PHINNEY PHINNEY SVCS-3/2 010.4130.5303 142.50 142.50 89638 03/26/99 066924 PLAQUE SHAQUE DARE PLAQUE 010.4201.5504 5.36 5.36 89639 03/26/99 100686 PURCHASE POWER PROCESSING FEE 010.4201. 5201 15.00 15.00 ------- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89640 .03/26/99 100143 QUAGLINO ROOFING REPR.ROOF-COUNCIL CHAMBERS 010.4213.5604 144.00 144.00 89641 03/26/99 069108 QUINN COMPANY ROLLER PARTS 220.4303.5603 99.95 99.95 89642 03/26/99 069148 R & T EMBROIDERY,INC SRT NAME STRIPES 010.4201.5255 130.85 130.85 89643 03/26/99 076830 SANTA MARIA TIRE INC. TIRES 010.4211.5601 348.06 89643 03/26/99 076830 SANTA MARIA TIRE INC. TlRES-MASS.CAS.TRAlLER 010.4211.5601 178.64 526.70 89644 03/26/99 101014 SCHooL-TECH,INC. CROSSING GUARD SIGNS/VESTS 010.4201. 5255 99.72 99.72 89645 03/26/99 077960 SCHWAAB, INC. 6 PRE-INK STAMPS 010.4201.5201 155.70 155.70 89646 03/26/99 078156 SEBASTIAN OIL DISTRIB. GEAR OIL 220.4303.5603 2.22 89646 03/26/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.0000.1202 435.02 89646 03/26/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.0000.1202 716.87 89646 03/26/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.0000.1202 780.76 89646 03/26/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.0000.1202 902.77 89646 03/26/99 {)78156 SEBASTIAN OIL DISTRIB. GASOLINE 010.0000.1202 816.14 89646 03/26/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 753.67 89646 03/26/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.0000.1202 997.22 5,404.67 89647 03/26/99 101015 COLLEEN SEBASTIAN REF:WATER DEPOSIT-546 LE POINT 640.0000.2302 180.00 89647 03/26/99 101015 COLLEEN SEBASTIAN CLOSING BILL-546 LE POINT 640.0000.4751 21. 96- 158.04 89648 03/26/99 074724 SLO CNTY FIRE SERVICE CONFINED SPACE AWARE CLASS-7 010.4211.5501 77.00 89648 03/26/99 074724 SLO CNTY FIRE SERVICE 1-200 BASIC ICS CLASS 010.4211.5501 10.00 87.00 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY SPARK PLUGS 220.4303.5603 8.94 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY GREASE 220.4303.5603 2.99 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY HOT PATCHES 220.4303.5255 8.38 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY HOT PATCHES 220.4303.5255 5.82 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY WASH MIT/AIR FILTER/SPONGES 220.4303.5603 14.47 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY SRT MIRROR PARTS 010.4201.5255 1. 95 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY TOW HooK/JB WELD/NIPPLES 010.4211.5601 154.58 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY PAINT 010.4201.5255 4.31 89649 03/26/99 080886 SOUTHERN AUTO SUPPLY CLEANER 612.4610.5601 5.15 206.59 89650 03/26/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 92.94 89650 03/26/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 14.30 89650 03/26/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 234.37 89650 03/26/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 137.16 478.77 89651 03/26/99 101013 SPECTRUM PAINTING PAINTING-BLDG.DEPT 010.4213.6401 2,635.00 2,635.00 89652 03/26/99 082040 STAPLES OFFICE SUPPLIES 010.4421.5201 129.85 89652 03/26/99 082040 STAPLES KENSIKO 107 KEYBOARD 010.4140.6101 42.89 172 . 74 89653 03/26/99 082134 STATEWIDE SAFETY & SIGN 2 SIGNS/2 BARRICADES 010.4430.5255 106.28 89653 03/26/99 082134 STATEWIDE SAFETY & SIGN SIGNS 010.4420.5605 70.57 89653 03/26/99 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303.5613 697.50 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 89653 03/26/99 082134 STATEWIDE SAFETY & SIGN SIGNS 010.4420.5605 76.25 950.60 89654 03/26/99 082290 LYNN STEINER 2 APPS.OBJECTlVE & ESSAY TESTS 010.4201.5303 80.00 80.00 89655 03/26/99 082328 STERLING COMMUNICATIONS REPL.LAMPS-ARROWSTICK 010.4201.5603 26.58 89655 03/26/99 082328 STERLING COMMUNICATIONS RADIO SVCS-4/99 010.4201. 5606 995.00 89655 03/26/99 082328 STERLING COMMUNICATIONS REPR.RADIO 010.4211.5603 269.00 1,290.58 89656 03/26/99 100556 TLC CHRISTIAN LIFE CTR. REF. PARK DEPOSIT-TLC CHRISTIAN 010.0000.4354 75.00 75.00 89657 03/26/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 247.19 89657 03/26/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 116.09 363.28 89658 03/26/99 086346 TROESH READY MIX SAND SLURRY 640.4712.5610 606.50 89658 03/26/99 086346 TROESH READY MIX SAND SLURRY 640.4712.5610 777.56 1,384.06 89659 03/26/99 101009 UNISOURCE MAINT SUPPLY P.TOWELS 010.4213.5604 132.20 89659 03/26/99 101009 UNISOURCE MAINT SUPPLY P.TOWELS 010.4213.5604 41.72 173.92 89660 03/26/99 088296 UNITED STATES POSTMASTE POSTAGE 010.4145.5201 2,000.00 2,000.00 89661 03/26/99 090480 WAYNE'S TIRE TIRES-PD942 010.4201.5601 105.97 89661 03/26/99 090480 WAYNE'S TIRE TIRES 010.4201.5601 98.85 89661 03/26/99 090480 WAYNE'S TIRE REPR.TlRE-PW9 220.4303.5603 59.00 263.82 89662 03/26/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 52.45 89662 03/26/99 100431 WILLARD PAPER CO COPY PAPER 010.4102.5255 182.33 234.78 89663 03/26/99 092508 NANCY WILLIAMS REIMB.PRE-SCHOOL SUPPLIES 010.4423.5253 80.34 80.34 89664 03/26/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING 010.4201.5322 90.00 90.00 89665 03/26/99 094146 ZUMAR INDUSTRIES STREET SIGN BLANKS 220.4303.5613 489.60 489.60 TOTAL CHECKS 113,451.14 - ------------ VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9 03/24/99 09:16 VOUCHER/CHECK REGISTER FOR PERIOD 09 FUND TITLE AMOUNT 010 GENERAL FUND 42,335.67 220 STREETS FUND 7,560.18 284 REDEVELOPMENT AGENCY FUND 651. 55 350 CAPITAL IMPROVEMENT FUND 58,500.73 612 SEWER FUND 136.40 640 WATER FUND 4,266.61 TOTAL 113,451.14 ATTACHMENT D CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 3/05/99 TO 3/18/99 3/26/99 FUND 010 194,173.87 5101 Salaries Full time 124,286.22 FUND 220 8,661.04 5102-03 Salaries Part-Time 20,339.53 FUND 284 - 5105-07 Salaries Over-Time 7,090.48 FUND 612 3,641.61 5108 Holiday Pay 351.42 FUND 640 10,139.60 5109 Sick Pay 4,054.93 216,616.12 5110 Annual Leave Pay - 5111 Vacation Buy Back - 5113 Vacation Pay 3,083.36 5114 Comp Pay 3,632.37 5115 Annual Leave Pay 2,722.84 5121 PERS Retirement 15,294.65 5122 Social Security 11,725.95 5123 PARS Retirement 232.35 5126 State Disability Ins. 65.01 5131 Health Insurance 17,980.92 5132 Dental Insurance 3,465.84 5133 Vision Insurance 627.15 5134 Life Insurance 491.79 5135 Long Term Disability 671.79 5143 Uniform Allowance - 5144 Car Allowance 350.00 5146 Council Expense - 5147 Employee Assistance 149.52 Total: 216,616.12 -------.-- -'-'_.'_. ---------.._-- 9.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICEq SUBJECT: CASH FLOW ANAL YSIS/APPROVAL OF INTERFUND ADVANCE FROM THE SEWER FACILITY FUND DATE: APRIL 13, 1999 RECOMMENDATION: It is recommended the City Council: . Accept the February 1999 cash report, . Approve the interfund advance of $530,171 from the Sewer Facility Fund to cover cash deficits in other funds as of February 28, 1999. FUNDING: No outside funding is required. -- --~- ATTACHMENT A CITY OF ARROYO GRANDE CASH BALANCE / INTERFUND ADVANCE REPORT At February 28, 1999 Balance at Recommended Revised Fund 2/28/99 Advances Balance 010 General Fund 1,590,532 1,590,532 213 Park Development 235,083 235,083 217 Landscape Maintenance 17,612 17,612 220 Street (Gas Tax) Fund 94,922 94,922 222 Traffic Signalization 395,002 395,002 223 Traffic Circulation 277 ,561 277,561 224 Transportation Facility Impact 1,370,914 1,370,914 225 Transportation 37,385 37,385 226 Water Neutralization Impact 2,137 2,137 230 Construction Tax 213,913 213,913 231 Drainage Facility 19,877 19,877 271 State COPS Block Grant Fund (1,327) 1,327 0 274 Federal Universal Hiring Grant 7,090 7,090 275 96-97 Fed Local Law Enforcement Grant (94) 94 0 276 97-98 Fed Local Law Enforcement Grant 10 10 277 98-99 Fed Local Law Enforcement Grant 10,234 10,234 284 Redevelopment Agency (172,915) 172,915 0 350 Capital Projects (355,835) 355,835 0 466 Canyon Way Bond Fund 11,317 11,317 612 Sewer Fund 18,731 18,731 634 Sewer Facility 1,259,080 (530,171) 728,909 640 Water Fund 2,065,072 2,065,072 641 Lopez 1,473,812 1,473,812 642 Water Facility 1,071,879 1,071,879 751 Downtown Parking 45,438 45,438 760 Sanitation District Fund 147,666 147,666 761 Rubbish Collection Fund 11,793 11,793 Total City Wide Cash 9,846,889 0 9,846,889 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF FEBRUARY 28, 1999. 9.e. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~ SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: APRIL 13, 1999 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of March 31,1999, as required by Government Code Section 53646 (b). CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT /16 ~ 1Jta,td 31, 1999 April 13, 1999 This report presents the City's investments as of March 31, 1999. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of. interest. As of March 31, 1999, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of March 31, 1999 compared with the prior month and the prior year. Date: Mar. 1999 Feb. 1999 Mar. 1998 Amount: $9,410,000 9,710,000 6,880,000 Interest Rate: 5.21% 5.27% 5.72% 9.d. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, MARCH 23, 1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 7:10 P.M. Vice Mayor Ferrara, Council Members Runels, Tolley, Dickens, City Manager Hunt, and City Attorney Carmel were present. 1. PUBLIC COMMENT: Bill Hart addressed the Council regarding the need for sidewalks on East Branch Street. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matter: PUBLIC EMPLOYMENT pursuant to Government Code Section 54957: Title: Community Oeyelopment Director 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:32 P.M. to the regular City Council meeting. MICHAEL A. LADY, Mayor ATTEST: NANCY A. DAVIS, City Clerk --_._-------- CITY COUNCIL MINUTES TUESDAY, MARCH 23, 1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:30 p.m. 2. FLAG SALUTE American Legion Post 136 led the Pledge of Allegiance. 3. INVOCATION Pastor Michael Dennis, Landmark Missionary Baptist Church, delivered the invocation. 4. ROLL CALL Council: lLady lFerrara ---X-Runels lTolley -.lLDickens STAFF PRESENT X. City Manager X. City Attorney X City Clerk / Director of Administrative Services X. Chief of Police _Director of Building and Fire X. Director of Community Development X Director of Public Works X. Director of Parks and Recreation X. Director of Financial Services _ Senior Consultant Engineer 5. SPECIAL PRESENTATIONS a. Proclamation - "CIF Wrestling Champions" - accepted by Coach Ken Hubert; Assistant Coaches Tim Cano and Nate Erickson, and members of the Arroyo Grande High School Wrestling Team. b. Proclamation - "Month of the Child" - accepted by Lisa Del Vaglio, AM/PM Coordinator; Brenda Barrow, Recreation Supervisor; Dominique Gonzales, and Danielle Gonzales. 6. AGENDA REVIEW None. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y -- ~~~----,.._-_._._- CITY COUNCIL MINUTES MARCH 23,1999 Council Member Tolley moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.A. PUBLIC HEARING - APPEAL OF PLANNING COMMISSION'S DECISION TO DENY VARIANCE CASE NO. 99-001. COKER ELLSWORTH Council Member Dickens said he had a possible conflict of interest and left the dais. Community Development Director Jim Hamilton said staff recommended the Council adopt a resolution denying the appeal of the Planning Commission's decision on Variance Case No. 99-001. He said it was possible that the appellant did not receive a copy of a letter from the owner of the lot in question (the reason given by Coker Ellsworth for his appeal). He said, however, Mr. Ellsworth was provided with a full and fair opportunity to present arguments regarding the variance to the Planning Commission. The Community Development Director said the issue was encroachment into the rear yard setback. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady declared the hearing open and said all persons would be heard regarding the matter. Speaking against the appeal were Sarah Dickens, co-trustee of property on Branch Mill Road, across from the Ellsworth development; Jan Scott, 520 Via Vaquero; Jeanne Goldman, Corbett Canyon Road; Tim Brown, 125 Allen Street; Tom Murray, rural Arroyo Grande, and Ella Honeycutt, 560 Oak Hill Road. Their arguments covered the need for a 20 foot buffer between the development and the farm land. . Barry Yancosek, lot owner, asked the Council to enforce the mitigation measures. Don Garcia, 1056 Robin Circle, said if the house could be built on the property correctly, the developer should do so. The appellant said the foundation and framing was completed and he had been unable to negotiate a compromise with the lot owner. He said he would do a tree buffer and the visual impact would be minimal. When no one further came forward to speak, the hearing was closed to the floor. Council Members asked questions about the encroachment, the dispute between the developer and the lot owner, and when the City made its inspections. Council Member Tolley, Mayor Pro Tem Ferrara, and Mayor Lady said they could not support the appeal for the variance. Council Member Runels said both parties should get together and cut off the corner of the house that was built into the setback. 2 CITY COUNCIL MINUTES MARCH 23, 1999 Mayor Pro Tem Ferrara moved and Council Member Tolley seconded the motion to deny the appeal and the request for a variance to reduce the setback from 20 to 12 feet. - Voice Vote X Roll Call Vote Aye Lady Aye Ferrara No Runels Aye Tolley Abstain Dickens There being 3 AYES, 1 NO, and 1 ABSTENTION, the motion is hereby declared to be passed. Council Member Dickens returned to the dais. 7.B. PUBLIC HEARING - ADOPTION OF REVISED RATES FOR GREENWASTE COLLECTION SERVICE Community Development Director Hamilton said staff recommended: 1. Approving the first Amendment to the Franchise Agreement between the City of Arroyo Grande and South County Sanitary Service, Inc., for weekly greenwaste collection; 2. Selecting to continue or eliminate the current exemption policy for greenwaste collection; and, 3. Adopting the resolution establishing revised rates for yard refuse (greenwaste) collection services. Mr. Hamilton said the greenwaste weekly collection will begin on or about May 1st, and the price per customer per month would not be greater than $1.45. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady declared the hearing open and said all persons would be heard regarding this matter. Speaking against allowing exemptions were Tom Martin, controller for South County Sanitary Service (holder of the City franchise), and Colleen Martin, 855 Olive Street, who also spoke in favor of rewarding the recyclers and against using the 96 gallon containers. Mr. Garcia spoke against the large containers and also submitted a letter from Nelson Little, 1064 Robin Circle. Mr. Little wrote in favor of weekly greenwaste collection. 3 --~--_._~------_._- CITY COUNCIL MINUTES MARCH 23, 1999 Mrs. Honeycutt urged the trash company to go up her hill to empty her trash containers or give her an exemption. Gail Lightfoot, 849 Mesa Drive, explained how trash and greenwaste were collected in Los Angeles. Mr. Martin said 32 gallon containers are offered to seniors who can't lift, and the company would go to the rear of the houses, if necessary, to pick up containers. When no one further came forward to speak, the Mayor closed the hearing to the floor. Council Member Dickens said he would favor exemptions for chipping and composting greenwaste. Mayor Pro Tem Ferrara said education of the public is needed. Council Members Tolley and Runels and Mayor Lady said they were not in favor of exemptions. Mr. Martin said a flyer explaining the new program would be sent to the public and it would contain information about the company going into back yards for pickup, if necessary . Council Member Tolley moved and Council Member Runels seconded the motion to approve the staff recommendation, and eliminate the current exemption policy. - Voice Vote X Roll Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 8. PUBLIC COMMENT PERIOD The following members of the public spoke to the City Council: Mr. Martin asked the Council to take speedy action on the curbside recycling bidding process. Ms. Martin recommended the Council award the main recycling franchise to a new recycler, who would not co-mingle the items collected. ' 9. CONSENT AGENDA 4 _~_~____..u_...__ CITY COUNCIL MINUTES MARCH 23, 1999 Council Member Tolley moved and Mayor Pro Tem Ferrara seconded the motion to approve Consent Agenda Items 9.a. through 9.g., excluding 9.f., with the recommended courses of action. Council Member Tolley asked questions concerning the bidding process in Consent Item 9.d. a. Cash Disbursement Ratification b. Authorization to Solicit Bids - Recreation Software c. Award of Bid. Utility Service Body d. Authorization to Solicit Bids - The Scenic Creekside Walk Through the Historic Village of Arroyo Grande. Phase IA - project No. 90-97-2 e. City Corporation Yard Fuel Facility Replacement Plan. City Project No. 80-98-1 p Progress Payment No. 2 g. Waiver of Fees - Cardiac and Pulmonary Rehabilitation Department of Arroyo Grande Community Hospital _ Voice Vote X Roll Call Vote ~Lady ~Ferrara ~Runels ~Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. f. Consideration of Joint City/County Application for Agricultural Land Stewardship Program (ALSP) Grant Funds Council Member Runels said the programs are already in place, the money may not be available, and the program is not justified. Council Member Dickens said the new program is entirely voluntary, the grant funds would be used to educate the agricultural community, and there would be some tax advantages. Mayor Pro Tem Ferrara said the required 10 percent matching funds would be an advantage to the City and Mayor Lady agreed. Council Member Dickens moved and Mayor Pro Tem Ferrara seconded the motion to approve Consent Item 9.f. 5 - - ----.---.---- CITY COUNCIL MINUTES MARCH 23, 1999 _ Voice Vote X Roll Call Vote ~Lady ~Ferrara ~Runels ~Tolley Aye Dickens There being 4 A YES and 1 NO, the motion is hereby declared to be passed. 10. A. CONSIDERATION OF GENERAL PLAN AMENDMENT REQUESTS FOR MARTIN AND SAKAMOTO/OKUI Staff comments and recommendation: Mr. Hamilton recommended Council provide direction to Staff as to whether the two projects could be excluded from the General Plan Update. He said Council adopted a policy in 1997 that all General Plan amendment requests received by the City after November 14, 1997 be included in the General Plan Update. Ms. Colleen Martin (not the applicant) urged the Council not to approve the requests. Also speaking against approval were Mr. Brown, and Mike Titus, 404 Lierly. Jim McGillis, San Luis Engineering surveyor, spoke for theSakamoto/Okui families and said homes are encroaching on the farmland and restricted use of certain pesticides is hampering farming. He said the General Plan zone change is needed. William Okui said he stopped farming because of methyl bromide laws. Council Members were not in favor of the exemption requests. They directed staff to prepare some time frames for the General Plan Update discussion at the next Council meeting. Council Member Tolley moved and Council Member Runels seconded the motion to continue the November 14, 1997 General Plan Update deadline policy. X Voice Vote _ Roll Call Vote ~Lady ~Ferrara ~Runels ~Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 6 ----- CITY COUNCIL MINUTES MARCH 23, 1999 10.8. DISCUSSION REGARDING RELINQUISHMENT OF STATE HIGHWAY 227 Public Works Director Spagnolo recommended Council provide direction to staff. He said Council could relocate the highway or relinquish only a portion of the -road. He asked that if the Council wants to consider relinquishment, the matter be added to the City's Capital Improvement Program in order to fund a study. Council Members asked questions of staff and decided a study should be undertaken. Council Member Tolley moved and Council Member Runels seconded a motion to direct Staff to conduct a series of town hall meetings with impacted businesses prior to initiating the relinquishment process, and to make the study part of the Capital Improvement Program. Otis Page, 606 Myrtle, said Council has to be careful in giving up its prerogative on a 227 Bypass. Ms. Martin said the Paulding Middle School Site Council would be interested in the proceedings. John Clark, 224 McKinley, said the school bus barn should be moved. He said he did not get notice of this meeting. He said there should be a mailing to citizens on this matter. After further Council discussion, there was a roll call vote. ~Lady ~Ferrara ~Runels ~Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 11. A. FORMATION OF A SUBCOMMITTEE TO INVESTIGATE OPTIONS FOR A SEN~OR CENTER Staff comments and recommendation: Staff recommended Council authorize formation of a subcommittee to research possible funding sources, designs, and location for a senior center and designate a Council Member to serve on the subcommittee The following members of the public spoke to the Council on this matter: Herman Olave, 222 West Cherry, spoke in favor of a senior multipurpose center. Earl Paulding, La Cresta Drive, spoke in favor and described the centers in other cities. 7 CITY COUNCIL MINUTES MARCH 23, 1999 Betty Branch, Senior Advisory Commission, said it should be an intergenerational center. Mr. Brown suggested joining with other cities in constructing a center. Council discussion: Council Members discussed the matter and Council Member Dickens described an Idaho center that was built without public funds. Mayor Pro Tem Ferrara suggested bringing this matter to the Joint Councils meeting. Mayor Pro Tem Ferrara suggested Lynn Titus be on the committee. Council Member Tolley moved and Mayor Pro Tem Ferrara seconded the motion to approve the Senior Advisory Commission's recommendation and authorize Council Member Dickens and the Director of Parks and Recreation to organize a subcommittee made up of as many citizens as they think can accomplish the goal of establishing a multi-purpose center. X Voice Vote - Roll Call Vote ~Lady ~Ferrara ~Runels ~Tolley ~Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. COUNCIL MEMBERS RECESSED FOR TEN MINUTES FROM 11:10 TO 11:20 P.M. 12. CITY COUNCIL REPORTS (a) MAYOR MICHAEL A. LADY (1) South San Luis Obispo County Sanitation District - Mayor Lady said the District Board is well managed and runs smoothly. (2) Mayors' Meeting - Mayor Lady said Assemblyman Abel Maldonado spoke to the group and is working on returning E~F money to the cities. (b) MAYOR PRO TEM TONY FERRARA (1) Integrated Waste Management Authority - Mayor Pro Tem Ferrara said a breech of contract by RALCCO is being discussed and a letter will be sent to the State regarding RALCCO's action of taking a large amount of recyclables to the land fill. 8 -----.--------..- CITY COUNCIL MINUTES MARCH 23,1999 (2) Economic Vitality Corporation - Mayor Pro Tem Ferrara said the members viewed a demonstration on how the Paso Robles and San Luis Obispo economic plans work. (3) Air Pollution Control District - Mayor Pro TemFerrara said the Board will meet to discuss toxic rules, funding for the Hearst Castle buses, and will be reviewing staff comments on the electric pickup truck that was tested recently. (c) COUNCIL MEMBER THOMAS A. RUNELS (1) Zone 3 Water Advisory Board - Council Member Runels said a cross suit has been filed against the City of Santa Maria by an agriculture group in the matter of water rights. In answer to a question by Council Member Dickens, he said it has been learned that the water taken directly out of the Lopez reservoir is better than at the terminal and the Board is applying for a variance. In answer to a question from Mayor Pro Tem Ferrara, he said our water rights battles are fought by the Zone 3 attorney. He said he will arrange to have the attorney attend a City Council meeting to discuss the matter in the near future. (2) County Water Resources Advisory Committee - No report. (d) COUNCIL MEMBER STEVE TOLLEY (1) Long-Range Planriing Committee - Council Member Tolley said the Council will receive a report on the General Plan Update Citizens' Survey soon. (2) South County Youth Coalition - No Report. (3) San Luis Obispo Council of Governments - No Report. (3) San Luis Obispo Regional Transit Authority - Council Member Tolley said the SLORT A board discussed an internet policy and the Runabout Contract. (4) League of California Cities - Council Member Tolley said he had attended an Employee Relations Institute Seminar. (e) COUNCIL MEMBER JIM DICKENS (1) South County Area Transit - Council Member Dickens said the members are studying grant funding for the trolleys and discussed the attendance at the meetings of the City Managers. Mayor Lady said the City Managers' attendance should be an independent decision of each jurisdiction. 13. COUNCIL COMMUNICATIONS (a) Council Member Dickens gave members copies of the testimony on the Conservation and Reinvestment Act of 1999 (H.R. 701) and the Resources 2000 Act (H.R. 798) before the U.S. House of Representatives Committee on Resources. The testimony on March 10, 1999 was by Ralph Grossi, American Farmland Trust. 9 _._----~_..__.. -- CITY COUNCIL MINUTES MARCH 23, 1999 (b) Mayor Pro Tem Ferrara said he has been discussing with Bill Worrell of Integrated Waste Management mandatory recycling by business owners. He also said he met with Mr. Worrell, Mr. Hunt, Mayor John Brown and Mike Fuson of Pismo Beach to discuss fast tracking the City curbside recycling bid process. (c) Mayor Pro Tem Ferrara distributed to the Council a plan for economic development. (d) Council Member Runels said he attended an EI Campo Interchange meeting and got the idea that no one from the County or Caltrans wants it to be constructed, saying it is a local problem. Council Member Ferrara said he wanted to assure the Frederick family he was not planning to impede the project. 14. STAFF COMMUNICATIONS: (a) The City Manager asked if there was Council consensus to place the matter of forming an Economic Task Force to Develop an Economic Development Plan on the next agenda. There was consensus to do so. (b) Mayor Lady said this was the last meeting for Community Development Director Hamilton and he wanted to thank him publicly for his work with the City. 15. ADJOURNMENT Council Member Runels moved and Council Member Tolley seconded the motion to adjourn the meeting. Time: 11 :52 p.m. MICHAEL A. LADY, MAYOR NANCY A. DAVIS, ADMINISTRATIVE SERVICES DIRECTOR 10 -.,.----- ... '.- MINUTES SPECIAL MEETING OF THE CITY COUNCIL FRIDAY, MARCH 26, 1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 7:45 A M. Vice Mayor Ferrara, Council Members Runels, Tolley, Dickens, City Manager Hunt, and City Attorney Carmel were present. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matters: A Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(b) involving one (1) potential case. B. Existing Litigation pursuant to Government Code Section 54956.9(a): Name of Case: Blanck y City of Arrovo Grande. et al.; United States District Court, Central District of California, Case No. 95-5118 DDP (Rzx). 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 8:21 AM. to the regular City Council meeting of April 13, 1999. MICHAEL A LADY, Mayor ATTEST: NANCY A DAVIS, City Clerk --~-----_._-- 9.e. MEMORANDUM TO: CITY COUNCIL FROM: NANCY A. DAVIS, 1iiY ADMINISTRATIVE SERVICES DIRECTOR SUBJECT: DONATION OF HISTORICAL RECORDS TO SOUTH COUNTY HISTORICAL SOCIETY DATE: APRIL 13,1999 RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached Resolution declaring the historical records stored at the Woman's Club/Community Center as surplus and approve the donation of said records to the South County Historical Society; and 2. As a condition of the donation, the historical records will reyert to the City in the event that the Historical Society no longer wishes to be custodian of the records or is unable to act in that capacity. FUNDING: None. DISCUSSION: For a period of years, the Administrative Services/City Clerk Department has been assembling historical records from yarious storage areas of the City. The records have been inventoried and held for safekeeping in the Woman's Club/Community Center basement. While the records are relatively safe from yandals, they are not being preserved in an archival manner and are not available as historic documents for public Yiewing or use. The records (attached at "Exhibit A") include a 1919 Agreement with the Automobile Club of Southern California to Erect Speed Limit Signs, 1912 to 1954 Assessment Rolls, 1925 to 1951 Tax Receipts Books, 1922 through 1936. General Ledgers, and a Register of Physicians, Undertakers, and Midwives. Page 2 The recommendation to declare the records as surplus and donate them to the South County Historical Society is based on the following: . The records have not been used by the City for many years, and are of no yalue to the operation of the City; and . The City is unable to prevent the deterioration Qf the historical records, the public has no access to them, and there is a danger that they will become scattered again or damaged; and . The South County Historical Society promotes the City's historical heritage; and . The Society is currently establishing a museum in the Arroyo Grande Odd Fellows Hall, with the goal of opening in the year 2000; and . The Society has members and a curator with the archival skills to preserve items of an historical nature for the benefit of the citizens of Arroyo Grande. Alternatives The following alternatives are presented for the Council's consideration: 1. Approve staff recommendations; 2. Reject staff recommendations; 3. Direct staff to seek the services of a consultant in archival preservation of historical documents and keep the records in the City's care; 4. Provide direction to staff. ------ \ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING CERTAIN HISTORICAL RECORDS TO BE SURPLUS AND DONATING THEM TO THE SOUTH COUNTY HISTORICAL SOCIETY WHEREAS, the City of Arroyo Grande has certain property consisting of historical records from the years 1911 through 1972 stored at the Woman's Club/Community Center; and WHEREAS, the records, attached as "Exhibit A," have not been used by the City for many years, and are of no value to the operation of the City; and WHEREAS, the City is unable to preyent the deterioration of the historical records, the public has no access to them, and there is a danger that they will become scattered again or damaged; and WHEREAS, the South County Historical Society promotes the City's historical heritage; and WHEREAS, the South C.ounty Historical Society is establishing a museum in Arroyo Grande, with a goal of opening in the year 2000, and is collecting items of an historical nature for the museum; and WHEREAS, the South County Historical Society members have the archiyal skills to preserve items of an historical nature for the benefit of the citizens of the City; and WHEREAS, as a condition to the donation, the historical records will reyert to the City in the event that the Historical Society no longer wishes to be custodian of said records or is unable to act in that capacity. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby declare the historical records stored at the Woman's Club/Community Center as surplus and approves the donation of said historical records to the South County Historical Society. On motion of Council Member , seconded by Council Member , and on the following roll call yote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 13th day of April,1999. ~--- RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: NANCY A. DAVIS, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK APPROVED AS TO CONTENT: ~Lw-L, ~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY , EXHIBIT A YEAR DOCUMENT TYPE 1939-1969 VARIOUS PETITIONS TO CITY COUNCIL 1950-1960 OATHS OF ALLEGIANCE FOR CIVIL DEFENSE AND PUBLIC EMPLOYEES 4/30/34 REPORT OF AUDIT 1915 TO 1960 CITY CLERK'S AND TREASURER'S BONDS 1960-1962 INDEX OF ASSESSMENT ROLLS 1926-1952 NOMINATION PAPERS 1949-1953 MONTHLY RECAP OF CITY COURT CASES 1929-1959 CERTIFICATE OF APPOINTMENT & OATHS OF OFFICE 1924-1931 DEPOSIT SLIPS 1922-1926 CANCELLED CHECKS 1931-1941 RECEIPTS 1923-1927 TREASURER'S RECEIPTS 1916-1934 INSURANCE POLICIES 1921-1927 BANK STATEMENTS 1935-1951 DEPOSIT BOOK 1916-1927 REPORT OF CITY RECORDER 1940 CERTIFICATE OF REDEMPTION 1923 NOTICE OF ELECTION 1921 PROTEST AGAINST ASSESSMENT FOR PAVING BRANCH AND BRIDGE STREETS 1920 OATHS OF OFFICE 1920 NOMINATION PAPERS 1927, 1928, 1930, 1932 COPIES OF REPORTS TO BOARD OF EQUALIZATION FROM PACIFIC TELEPHONE, SANTA MARIA GAS CO. AND PACIFIC COAST RAILWAY 1923-1928 AGREEMENT WITH COUNTY HEALTH OFFICER 1924 LEASE 1913.1916.1923 AGREEMENT WITH SANTA MARIA GAS CO. YEAR DOCUMENT TYPE 1919 AGREEMENT WITH AUTOMOBILE CLUB OF SOUTHERN CALIFORNIA TO ERECT SPEED LIMIT SIGNS CONTRACT WITH OLMSTED & GILLELEN TO CONSTRUCT A DOMESTIC WATER SYSTEM 1918 APPLICATION BY PICKWICK STAGES FOR BUS PERMIT 1924 SEWER BONDS 1929 WATER BONDS 1911-1943 REGISTER OF BUSINESS LICENSES (BOOK 1) 1943-1952 REGISTER OF BUSINESS LICENSES (BOOK 2) 1931-1932 ASSESSMENT ROLLS 1949-1950 ASSESSMENT ROLLS (VO L. 38) 1950-1951 ASSESSMENT ROLLS (VOL. 39) 1951-1952 ASSESSMENT ROLLS (VOL. 40) 1952-1953 ASSESSMENT ROLLS (VOL. 41) 1953-1954 ASSESSMENT ROLLS (VOL. 42) 1914-1925 TREASURER'S ACCOUNT (BOOK NO.1) 1951-1952 CITY COURT MOTOR VEHICLE DOCKET (BOOKS 6 AND 8) JUNE 1972 WATER BILLING REGISTER (BOOK) 1918-1943 REAL ESTATE TRANSACTIONS (BOOK) 1912-1935 DELINQUENT TAX LIST (BOOK) 1911-1926 MARSHAL'S ACCOUNTS (BOOK 1) 1954-55 INDEX TAX ROLL (VOL. 43) 1940-1944 RECORDS OF DAILY RECEIPTS 1935-1953 RECEIPT LEDGERS (10 BOOKS) 1972 ELECTION CODE BOOK 1918-1919 TAX RECORDS 1017/14-7/24/15 TAX RECEIPTS (BOOK 3) YEAR DOCUMENT TYPE 11/27/25-4/26/26 TAX RECEIPTS (BOOK 14) 11/10/30-7/1/31 TAX RECEIPTS (BOOK 19) 1931-1932 TAX RECEIPTS (BOOK 20) 10/1/35 TAX RECEIPTS (BOOK 24) 1940-1951 TAX FUND RECORD 1930-33 WATER RECEIPTS & EXPENSES 1929, 1930, 1932, 1933, 1934, 1936, 1938, 1940, 1941, 1944, 1945, 1947, 1949, 1951, 1953 INDEX TO WATER ROLL 1942-56, 1956-60 SEWER & WATER COLLECTION - GENERAL FUND 1929-42, 1932-1933. WATER BILL LEDGER 1921-529 OLD LEDGER TRANSFERRED TO ALPHABETICAL FILE, GENERAL LEDGER WATER DEPARTMENT 2128/30-12124/35 WATER RECEIPTS & DEPOSIT LEDGER 1954-57 OLD LEDGERS - WATER DEPARTMENT 8/15/11-1/2112 1/2112-7/1/12 GENERAL LICENSE RECORDS < 7/1/12-3/18/20 GENERAL LICENSE RECORDS 3/26/20-10/30/21 GENERAL LICENSE LEDGER 4/1/22-10/1/23 GENERAL LICENSE LEDGER REGISTER OF PHYSICIANS, UNDERTAKERS & MIDWIVES 1934-35 CASH BOOK 1944-45, 1951-52 GENERAL JOURNAL OF FUNDS 1944-1953 REAL ESTATE TRANSACTIONS 1213/44..1215/52 1/4/43-11/14/44 6/1/12-1213/42 CITY COURT DOCUMENT - CRIMINAL 6/28/48-3/25/49 CITY COURT MOTOR VEHICLE DOCKET (BOOK 3) 3/26/49-3/25/50 CITY COURT MOTOR VEHICLE DOCKET (BOOK 4) 6/2150-12129/50 CITY COURT MOTOR VEHICLE DOCKET (BOOK 5) . ~----- YEAR DOCUMENT TYPE 5/6/25-4/15/36 RECORDS OF DEMANDS & WARRANTS.. (#2) 8/23/11-4/1/25 RECORDS OF DEMANDS & WARRANTS (#1) 1912-1930 ASSESSMENT ROLLS (VOL. 1 THRU19) 1932-35 ASSESSMENT ROLLS (VOL. 21 THRU 24) 1913-1949 ASSESSMENT ROLL INDEXES (VOL. 2 THRU 37) 1935-36, 1953 ASSESSMENT ROLL OF PROPERTY ASSESSED BY STATE BOARD OF EQUALIZATION 1936-1961 ASSESSMENT ROLL: CITY OF ARROYO GRANDE (VOL. 25-49) 1954-61 BOARD ROLL 2/2/21-2/25/21 DISTRICT ASSESSMENT ROLL 1925-44 RECORD OF TAX SALES #1 (DELINQUENT) 1950-51, 1961-62 DELINQUENT ASSESSMENT ROLL (VOL. 39-50) 7/1/51-6/30/58 BANK STATEMENTS & GENERAL LEDGERS (BOX) 4/5/52-12/9/52, 2/28/50-4/18/52 BANK DEPOSIT COPIES 1/1957-6/1959 STATEMENTS 9/1/49-10/20/54 -- BUSINESS LICENSES (BOX) 7/1/52-6/30/55 WARRANT RECORDS (BOX) 5/2/28-4/17/29, 517/30-4/4/34 WARRANT RECORDS (SAME BOX) 1953-1956 REAL PROPERTY TAX RECEIPTS (VOLS.39-44)(BOX). 7/1/53-56 BUSINESS LICENSE RECEIPTS (BOX) 8/15/11-1/2/12 CITY LIQUOR LICENSE RECORD 1913-14, 1930-31 REAL ESTATE TAXATION RECORD 8/13/17-7/18/51 RECORD OF BOARD OF EQUALIZATION 1961""62 FUND RECORDS 11/25/13-11/16/14 TAX COLLECTOR'S OFFICE RECORD 1954-63 TREASURER'S COMBINED RECORD rll:>/~l:> l:>1"71AA 'AlACCAt\.IT C!:r.W:~T!:R YEAR DOCUMENT TYPE 1951-62 WARRANT RECORDS OF TOTAL CITY OPERATIONS 7/2/62-7/28/68, 1934-35 TAX REVENUES JOURNALS 1932-35 REAL ESTATE TAXATION RECORDS 1935-36 TAX LEDGER 5/1/14-6/30/37 RECEIPTS AND DISBURSEMENTS PAYMENT OF EMPLOYEES RECORD 4/2/46-8/31/53 BUILDING PERMIT LEDGER 1934-1940 GENERAL JOURNAL OF FUNDS (TAX) 7/1/48-2/3/54 DOG LICENSE REGISTER 71/33-10/1/33 ALCOHOLIC BEVERAGE LICENSE LEDGER 1/1/22-11/28/23 GENERAL LICENSE LEDGER 1/2/24-10/1/27 GENERAL LICENSE RECORD 10/1/27-7/1/28 GENERAL LICENSE LEDGER 7/1/28-4/1/29 GENERAL LICENSE LEDGER 8/19/28-1/1/30 GENERAL LICENSES LEDGER 1/1/30-11/26/30 GENERAL LICENSES LEDGER 12/1/30-4/1./31 GENERAL LICENSE LEDGER 4/1/31-7/1/31 GENERAL LICENSE LEDGER 7/1/31-1/1/32 GENERAL LICENSE LEDGER 1/1/32-7/1/32 GENERAL LICENSE LEDGER 7/1/32-1/1/33 GENERAL LICENSE LEDGER 1/1/33-7/1/33 GENERAL LICENSE LEDGER 7/1/33-10/1/33 GENERAL LICENSE LEDGER 10/1/33-2/1/34, 3/1/34-7/1/34 GENERAL LICENSE LEDGER 7/1/34-1/1/35 GENERAL LICENSE LEDGER YEAR DOCUMENT TYPE 1/1/35-5/23/35, 7/1/35-10/1/35 GENERAL LICENSE LEDGER 10/1/35-2/8/36 GENERAL BUSINESS LICENSE LEDGER 2/10/36-7/1/36 GENERAL LICENSE LEDGER 1935-1943 WARRANTS DRAWN ON BOND & INTEREST FUND 1/12/27 (ASSESSMENT) SUPERINTENDENT OF STREETS RECORD 1921-1944 RECORD OF IMPROVEMENT BOND ASSESSMENTS 1912-13 REGISTER OF RECEIPTS & DISBURSEMENTS 1922-30 TREASURER'S RECORD, STREET IMPROVEMENT BONDS 7/1/55-6/25/59 1 - 994, WARRANTS ALLOWED 7/1/59-6/26/62 1 - 1244, WARRANTS ALLOWED 7/1/48-12/12/49 POLICE JUDGE CASH BOOK 3/11/47-1114/55 SEWER SERVICE LEDGER 6/1/40-6/29/44 BANK DEPOSIT BOOKS 1/5/49-3/30/50 TRAFFIC CITATIONS BOOK 12/29/41-2/1942 INVENTORY OF PROHIBITED ARTICLES TO ALIENS BY U.S. < MARSHALS (ALSO CORRESPONDENCE) 7/17/35-5/31/53 RECEIPT LEDGERS THREE (3) AMERICAN FLAGS ONE (1) GAVEL TWO (2) PRECINCT MAPS METAL CONTAINERS FOR VOTING BALLOTS 9.f.. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: STATE/CITY COOPERATIVE AGREEMENT #05-CA-0099 FOR OPTICAL DETECTION DEVICES ON EAST BRANCH STREET (STATE ROUTE 227)/MASON STREET INTERSECTION, PROJECT NO. 90-99-2 DATE: APRIL 13,1999 RECOMMENDATION: It is recommended that the Council: A. adopt the attached resolution authorizing the Mayor to execute Cooperative Agreement #05-CA-0099; and, B. direct the Department of Administrative Services to submit Cooperative Agreement #05-CA-0099 and the adopted resolution to Caltrans. FUNDING: The City of Arroyo Grande was successful in securing $14,000 of Federal Hazard Elimination Safety (HES) funds for the Opticom Devices capital improyement project. DISCUSSION: Optical detection devices allow emergency vehicles (such as fire trucks) to preempt a traffic signal during emergencies. During an emergency, the emitter assembly on the City's fire trucks is activated. The emitter assembly projects a light sequence that is read by a detector atop the existing traffic signal which gives the fire truck a green light and all other intersection approaches a red light. Because East Branch Street is a designated State highway at Mason Street, the City and State must enter into a Cooperative Agreement in order to install optical detection devices at the intersection. The Cooperative Agreement determines each agency's responsibilities for the devices. Once the Cooperative Agreement is approved, staff can proceed with the remainder of the project through to construction. Installation of the devices will begin in mid-July 1999. DW: 1999\CC\April\COOPAG-1.wPD RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE .CITY OF ARROYO GRANDE AUTHORIZING THE MAYOR TO EXECUTE COOPERATIVE AGREEMENT #05-CA-0099 FOR THE OPTICOM DEVICES CAPITAL IMPROVEMENT PROJECT WHEREAS, the City and the State pursuant to Streets and Highways Code Section 130, are authorized to enter into a Cooperative Agreement for improvements to and mainten~nce of State highways within the City; and WHEREAS, Cooperatiye Agreement #05-CA-0099 specifies the terms and conditions under which the project is to be constructed, maintained, and financed. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby: 1. approve "District Cooperative Agreement #05-CA~0099, 05-SLO-227 -0.45, 05-351-937181, Signal Preemption" attached hereto as Exhibit "A" and incorporated herein. 2. appoint the Mayor as the official representative authorized to sign Cooperative Agreement #05-CA-0099. On motion of Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 13th day of April 1999. -.-----.-- "_.~""----- Resolution No. Page 2 MICHAEL A. LADY, MAYOR ATTEST: NANCY A. DAVIS, DIRECTOR OF ADMINISTRATIVE SERVICES APPROVED AS TO CONTENT: RDlaT.L. ~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY --~--_._---- ... - '.. .. , District Agreement #05CAOO99 05-SLO-227-0.45 05-351-937181 Signal Preemption COOPERATIVE AGREEMENT TIllS AGREEMENT, ENTERED INTO ON , is between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as "STATE" and CITY OF ARROYO GRANDE a body politic and a municipal corporation of the State of California, referred to herein as "CITY". RECITALS (1) STATE and CITY, pursuant to Streets and Highways Code Section 130, are authorized to enter into a Cooperative Agreement for improvements to and maintenance of State highways within CITY. (2) Highway improvements are being made, via an encroachment permit, consisting of installing emergency fire preemption equipment on the existing traffic signal standards at Route 227/Mason Street intersection (pM 0.45) in the City of Arroyo Grande, in the. County of San Luis Obispo, referred to herein as "PROJECT". (3) STATE and CITY desire to specify herein the terms and conditions under which PROJECT is to be constructed, maintained and financed. SECTION I CITY AGREES: (1) To construct PROJECT in accordance with plans and specifications of CITY to the satisfaction of and subject to the approval of STATE. (2) CITY's share ofthe construction cost shall be an amount equal to one hundred percent (100%) of the total actual construction cost. (3) To provide, at no cost to STATE, all preemption equipment for PROJECT. Page 1 of 4 . . . -, District Agreement #05CAOO99 (4) To provide STATE with the following spare parts at the Caltrans San Luis Obispo Maintenance Station: Optical Detector and Discriminator Module. Such spare parts will be replaced by CITY upon STATE notifying CITY of their need. (5) To reimburse STATE for 100% of the cost of maintenance and operation of said preemption equipment. SECTION II STATE AGREES: (1) To maintain and operate the signal preemption equipment as installed, at CITY expense. Said maintenance shall include preemption operational timing. SECTION III IT IS MUTUALLY AGREED: (I) All obligations of STATE under the terms of this Agreement are contingent upon appropriation of resources by the Legislature. (2) Upon completion of all work under this Agreement, ownership and title to materials, equipment and appurtenances installed within STATE" right of way will automatically be vested in STATE and materials, equipment and appurtenances installed outside of STATE's right of way will automatically be vested in CITY. No further agreement will be necessary to transfer ownership as hereinabove stated. (3) The cost of any maintenance referred to herein shall include all direct and indirect costs (functional and administrative overhead assessment) attributable to such work, applied in accordance with STATE's standard accounting procedures. (4) Either party may terminate this Agreement upon thirty (30) days written notice to the other. CITY shall pay all costs incurred by STATE which are reimbursable under this Agreement up to and including the date of termination. (5) STATE reserves the right to remove preemption equipment if misused or if it causes operational problems. (6) Said preemption equipment shall only be activated during Code 3 emergencies. Page 2 of 4 ----_.._~----_.- . .... . District Agreement #05CAOO99 (7) Neither STATE nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in comiection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, CITY shall full defend, indemnify and save harmless the State of California, all officers and employees rrom all claims, suits or actions of every name, kind and description brought for or on account of injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. (8) Neither CITY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4 STATE shall fully indemnify and save harmless CITY from all claims, suits or actions of every name, kind and description brought for or on account of injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement. Page 3 of 4 -~."._-----_._-- District Agreement #05CA0099 (9) Those portions of this Agreement pertaining to the construction of PROJECT shall terminate upon completion and acceptance of the construction contract for PROJECT by CITY or on June 30, 2000, whichever is earlier in time; however, the maintenance and liability clauses shall remain in effect until terminated or modified, in writing, by mutual Agreement. STA TE OF CALIFORNIA CITY OF ARROYO GRANDE Department of Transportation Attn: Public Works Dept. Arroyo Grande CA 93421 JOSE MEDINA Director of Transportation By By JAYD. WALTER Michael A. Lady District Director Mayor Date Approved as to form & procedure Attest: By By Attorney, Department of Nancy Davis Transportation Director of Administrative Services Certified as to form and procedure Certified as to form By By Accounting Administrator Timothy Carmel City Attorney Certified as to procedure By Don Spagnolo, PE Director of Public Works/City Engineer Page 4 of 4 9.g. MEMORANDUM TO: CITY COUNCIL FROM: HENRY ENGEN, AICP, ~ INTERIM COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: AUTHORIZATION TO CLOSE CITY STREETS, USE CITY PROPERTY, AND WAIVE FEES FOR POLICE SERVICES FOR THE ARROYO VALLEY CAR SHOW ON SATURDAY, JULY 31, 1999 DATE: APRIL 13, 1999 RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution authorizing the closure of City streets and the use of City property; authorize the waiver of police services fees. FUNDING: Loss of reimbursement for Auxiliary Police Services (approximately $985). DISCUSSION: On January 14, 1999 the Arroyo Valley Car Club submitted an application (reference attachment) for a temporary use permit for the annual Arroyo Valley Car Show scheduled for Saturday, July 31, 1999. The descriptions of the areas to be used are as follows: 1. Closure of Olohan Alley; Bridge Street; Nelson Street between Bridge and Mason Streets; Short Street between Branch Street and Olahan Alley; City Hall parking lot, and; the lawns on Nelson Street between Short and Mason Streets from 6:30 A.M. to 4:30 P.M. on Saturday, July 31, 1999 for the purpose of holding the car show. 2. Closure of Mason Street between East Branch to Nelson Streets from 6:30 A.M. to 10:30 A.M. on Saturday, July 31, 1999 for the purpose of holding the car show registration. On February 9, 1999, Mr. Tom Fisher, representing the Arroyo Valley Car Club, met with the Staff Advisory Committee (SAC) to discuss the requirements for the event. The SAC discussed issues related to security, coordinating Police and Fi~e support, temporary electrical connections, and inspection of food booths. These items will be addressed in the conditions of approval for the temporary use permit. . ------..,-..- Temporary use permits will only be issued upon the approval by the City Council of the request for street closures. In addition to the request to close City streets and use City property, the applicant has submitted a letter dated March 29, 1999 requesting the City waive fees for police services. Due to the size and location of the event, the Police Department traditionally conducts a footbeat team composed of two (2) police officers for security purposes. Since East Branch Street is not blocked off, pOlice officer. for intersection control are not necessary. While the event does not usually produce a large number of incidents, the footbeat team is beneficial in handling potentially unruly situations and in keeping illegal alcohol consumption to a minimum. Since 1991, except for 1997 when there was no car show, the City Council has waived the Auxiliary Police Services fee for the event. This has been done on the basis that the Arroyo Valley Car Club is a community based non-profit organization which places the majority of the funds it raises through the car show back into the community through donations to other non-profit organizations. Many of these donations go to youth oriented groups. The potential loss of offsetting revenue is approximately $985. However, the event is budgeted in the Police Department's Overtime Budget. Additionally, since the City Council has waived this fee in the past, the Auxiliary Police Service costs for the event have not been included in the Police Department's Cost Recovery revenue estimates. Therefore, should the City Council continue the practice of waiving the fee, there will be no negative impact to estimated cost recovery revenues. Attachments: Resolution for Approval Application for a TUP with letters from the Arroyo Valley Car Club RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REQUESTING AUTHORIZATION TO CLOSE CITY STREETS, USE CITY PROPERTY AND WAIVE fEES FOR POUCE SERVICES FOR THE ARROYO V ALLEY CAR SHOW TO BE HELD SATURDAY, JULY 31, 1999 WHEREAS, organizers of the Arroyo Valley Car Show have requested closure of certain City streets and the use of City property as outlined below, for their annual car show to be held July 31, 1999; and WHEREAS, organizers of the Arroyo Valley Car Show have requested that the City waive the fees for police services; and WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control and cleanup. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby resolve as follows: 1. That Olohan Alley; Bridge Street; Nelson Street between Bridge and Mason Streets; Short Street between Branch Street and Olahan Alley; City HaU parking lot, and; the lawns on Nelson Street between Short and Mason Streets shall be closed from 6:30 A.M. to 4:30 P.M. on Saturday, July 31, 1999 for the purpose of holding the car show; and 2. That Mason Street, between East Branch to Nelson Streets, shall be closed from 6:30 A.M. to 10:30 A.M. on Saturday, July 31, 1999 for the purpose of holding the car show registration; and 3. That the Arroyo Valley Car Club will adhere to certain requirements and conditions set forth by the Public Works, Police, and Building and Fire Departments regarding security and traffic control and all other applicable conditions of a Temporary Use Permit to be issued by the City; and 4. That fees for Auxiliary Police Services for the Arroyo Valley Car Show to be held on Saturday, July 31, 1999 are waived. . RESOLUTION NO. PAGE 2 On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing resolution was passed and adopted this 13th day of April, 1999. RESOLUTION NO. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: NANCY A. DAVIS, DIRECTOR OF ADMINISTRATIVE SERVICES APPROVED AS TO CONTENT: ~krrL.Itw::;1' ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 1 -. . - - CITY OF ARROYO GRANDE M~NO~ ~~OJIECl'5) COMMUNITY DEVELOPMENT APPUCATION FORM The purpose of this form is to advise the City of the basic components of the proposed project so that the City may evaluate the proposal for compliance with applicable ordinances and policies. Providing accurate and complete information will assure prompt processing of this application. Use additional sheets wherever necessary. Aoolications that are inconsistent with the City's Genera/ Plan or Deve/ooment Code will not be acceoted as como/ete. :~'..~i1~l.itt~~~~~~~~i~~}~1\1I~~~[~~~~~~[tl~~U~~~~r%1r.!1~~~~~~~~[~~i~~i~!~:[;1~~[~i~aIi..~'._1~1]~!~li~~~~~;i1~111i.llfi..: . ,. ~le~~~.:;~~~;e.::ll...:.i~...:.l:.:;:.;.:;::.!..:.::.!;,-Ij... . .. ..... .1: '..:flikii;:;)";I~';~~i~ o Check here if this is an application for a development permit. ............ ... ..:. .':'lnforrnatiort:'tc:)::t)e:.submitted...Witlftbls{aDDlieatlod6;;:-:'.......:. ... .::.:,:,::?:. ....:.=;.:..:::::: ..;.('-:.:;:: ..:.:(....::: .'.:" ... .... ...... A. Refer to the project checklist (available from the B. (ndude any other information that wiD hetp to expiain Community Development Department) for those items your proposal or better clarify your particufar situation. required to be submitted for each type of proiect C. 0 Check here if Architectural Review is required for ~our project (see Section 9-03.190 of the Development Code to determine if Architectural Review is required). f so. see the checklist of items required for Architecturat Review approval. I. GENERAL INFORMATION ., j Da Phone: c)w o Architect c:\forms. cdd\minorapp. frm-3197. met 1 -~-_.- -_....~._...._._...- - -.- , ARROYO VALLEY CAR CLUB P. O. Box 1037 Arroyo Grande, CA 93421 Gf January 5, 199' City of Arroyo Grande 21 4 East Branch Street Arroyo Grande, CA 93420 The Arroyo Valley Car Club has presented a Peoples Choice Car Show in the Village of Arroyo Grande every year except 1997 since 1989. This event has been very popular with both car enthusiasts and the local merchants. We have tried to keep it low key and non-commerciaj and have imposed a limit of 300 entries to assure that it would stay that way. The participants have come from all over Califomia and a few from other staes. They tell us that they enjoy the show and their visits to Arroyo Grande. They are especially generous in their praise for the beautiful and friendly atmosphere. In past years we have awarded approximately 1 SO trophies, many of which were donated by our local merchants. The continuing success of the show and the dedication and hard work of our members have allowed us to donate more than $28,000.00 to [ocal youth and senior citizen activities since 1989. We incorporated as a non-profit organization so that we could continue this worthy endeavor. It is our desire to continue this annual event next summer. Therefore, we request your approval for the Tenth Annual Arroyo Grande Car Sho to be held the weekend of July ~999. 3P Respectfully, Mi1 n s; j e,{( Derril Pilk;"~Lun CAt Sho Cl,o;'IllCIn CM~hl..; (]/!l1i'r4JfrV AM 8: 2l: P.O. BOX 1037, ARROYO GRANJE, CA. 93420 -.... - City of Arroyo Grande Attn: Bob Hunt City Mgr .Dear Bob, The Arroyo Valley Car Club would like to include the use of the small vacant area just across the Swinging Bridge on Short Street during our car show proposed for July 31st. The use of this area would really help in finding room for all the participants in this years show. If you could let us know on the availability of this area, we could get started on working out where everything is going to go during the show. Thank-you very much for your help in this matter, and we hope to hear from in the near future. If you have any questions, please call at any time. Sincerely, Mike Avila, Pres. AVCC Hm# 489-2003 . - -"'--'--'---'--~------ I AM 8: 25 P.O. BOX 1037. ARROYO GRANDE, CA. 93420 City of Arroyo Grande Attn: "ii~~~fi:JCity Mgr. ,.'''' ';.;:-.';-""."',.\-:~!, . Dear Bob, This letter is to ask that the city please consider dropping the charges for the police protection at the AVCC Car Show on July 31, 1999. AVCC is a non profit organization, and the money we collect from this show goes back to local area charities. Some of these charities include Meals on Wheels, Boy Scouts, D.A.R.E. , So. Co. Senior Center, Boys & Girls Club, A.G. High School, and many, many more. If we have to pay this fee for police protection, then there will be less to give back to our community. In the past this fee had been suspended. We hope that the city would allow the AVCC Car Show to go on without having this extra expense. This would allow those less fortunate to benefit from the car show and not just those who participate. Thank you very much for your help in this matter. If you have any questions, please don't hesitate to call me at any time. Sincerely, Mike Avila, Pres AVCC Hm# 489-2003 . ---"---'~" ARROYO VALLEY CAR SHOW STREET CLOSURES i I i 5 II 1.-1 \1 L I I HA.~ L-'l I ~ II r i I> I \ \ I !~ I I.;. \ I r---:, f I 1_. - \ ! . -, - -----. (. . ~ I COUNCIL CHAMBERS . ?-J fI'! I I I I w:~ n r I ., i U i : ;.. - : =-- 1- ~ -~ _ ~-J I I I \ ~;I I __ d~ 1"I,.loor=-. ~ I I I I In I ~ i ! -----... EAST BRANCH I . __ . i\ ; I' . .- .~._. . II . : I }-~.~ I I r "'m - h', -:::::;::-- ~ ~ ; s.=c.. ~ ~.~~ I.... -;-- .' .--. I, " - \ : -' .~ -=. - ! · '- ~.~< I I EHA;:;J . .....:=...... ':r:, oc.=! ; - .~ :.::::J~: . ~; . ., t . - ''-: ~~I:i' -. I ,'~'. ',' - f~ . ~'_," _ . - ~" - ' . .:--"~... .,. ..... .. .;-:>!: ~::;:~ I \ "'":!'.~. . .....wt-:.-~,.-_.__~~, ..~..~, ,,. .. ~~. " '., :.!:!II: , " -.. OLOH." ALLEY '. .- -' ...-...-,. L" ", ~~'\i~.-:.-'E<;~:,: .....:""-:_.---k~::F:--~~~ a-\~~~~~:-"'" ~,..,.,., -,-.... ,. ., ..~ ,!"~",.,, .V5'..' ------- '~,,~ ; -- " .' '.. "'-" ~.~...!.! -- , ~ . 10$'.' ". ' '-- ~ "-1 l' . . . "":..-1 --- "<'1 ~, ....Yo - \ --. I- -..,... I 'L :"", I; 11)/ . - __ '[" ~.. ... ~ w: f'..., !, : ~ , :- '" 'to. CJ _ .... .' . f ~ \ :::-. . .............. f(, a i' ......... I --- _ I' ~ \ ,-Jh.Q:.,......._ ~ I' ti;:~L . :....-. "":J )"~., ~,~~ \ ; . .. "-: "'. ARROYO GRANDE CREEK -~ - , \ .._~ _ 1 _____ ! . ~ ~:J-'I't , -....... s.c::..,..-. '-~"'f'._L' .... 7. _ ~".- _ _ I "","\ 1 ~,s;:~~! --- f I- ~ -:.w[...., :' ~~~.......: - ~ JO ~&!' t :I: ~~~ \ : _ ~'-"'..~ I IIJ .~ \. ~~~ / \ ~'....~. I I I . \ r:.~.....J ! I \ ~~,:.f!-! I \ \ ~~---rl I ~~:-..; i J i I :.;,.~.'... Ii I \ ,:i=.~ ! I I ~ . ,....- . \ \ HO~ I I f \~..~iti I . .- \! \ -.: ,.__ .....0. ..-' .~'-. ....- ~ .: --..- ~.... ~ ~~' .~- . .- - - -'. ,: ; . \ "_ .,. ......,,'-........;....w~.-.-f'_.,..:.,... , .. / \.-. ',' ~ ..- .' .. - '.~: 1,....'11..11-:. .. -~:.,-...... .~.'-i~~~t...~ '....... . ... . I - ~ -- \.. .~ I I . ...- - ~ .., "'~" I . \ \ -~~1 , \ \ .~, . 1 ~~~ I ,. \ ~ . \ \ ~~ 'I' I...: \ ....... . IIJ .\ \ I~~ -- . - -; - I i z \ ~ I I !o \~I !: I ~ \ F1 ,I I"" \ .. . I =- "-- :0-.0..-. I ' "'" ......... .-:"'PII; ~ .--_.-~ t I \ I ~ ....... __ I .- - --. - . j ----------- , 9.h. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER A SUBJECT: FALL 1998/99 SLURRY SEAL PROJECT, CITY PROJECT NO. 90-98-4, PROGRESS PAYMENT NO.1 DATE: APRIL 13, 1999 RECOMMENDATION: It is recommended that the Council authorize payment in the amount of $ 64,206.43 to Toste Construction for the Fall 1998/99 Slurry Seal Project. FUNDING: On November 10, 1998, the City Council awarded the Fall 1998/99 Slurry Seal Project to Toste Construction in the amount of $78,822.75 and authorized a contingency of $7,900 to be used for unanticipated costs during the construction phase of the project. The total construction budget is $86,722.75. DISCUSSION: An application for Progress Payment No.1 was receiyed from Toste Construction for work completed between December 15, 1998, and February 11, 1999, for the 1998/99 Fall Slurry Seal Project. As of AprilS, 1999, the Contractor had completed approximately 90% of the total contract work. Due to continuing inclement weather, the Contractor has been unable . to schedule the remaining portion of work. Work to be completed includes slurry and stenciling on Garfield Place, Gaynfair Terrace, and Verde Place. Work will be completed as soon as weather is acceptable (at least three working days of no rain and temperatures near 700). Attachment: Application for Progress Payment No. 1 ~.._---- .---_._-~-----_._.._-_.._- ...-..- ------1 Application for Progress Payment No. 1 City Council Approval Date: April 13, 1999 Contract Date: 12/15/98 5-Apr-99 Submitted To: City of Arroyo Grande Contract No: 90-98-4 Contract For: Fall 1998199 Slurry Seal Project City Account No: 350-5612-7001 =$64,206.43 350-5612-7201 =$0.00 For the Work accomplished by Toste Construction 15-Dec-98 TO: 11-Feb-99 Item CONTRACTOR'S schedule of Values WorkC No. DESCRIPTION Unit Price Quantity Amount Quantity Amount 1. Mobilization $ 4,000.00 1 LS $ 4,000.00 1 cmft $ 4,000.00 2. Traffic Control $ 2,000.00 1 LS $ 2,000.00 904MI $ 1 ,800.00 3. Remove & Replace Existing Pavement $ 3,000.00 1 LS $ 3,000.00 904MI $ 2,700.00 Markings & Markers 4. Slurry Seal $ 1.45 40,895 SY $ 59,297.75 904MI $ 53,367.98 Additive Bid Schedule 2 I 1. Traffic Control $ 500.00 1 LS $ 500.00 90% $ 450.00 2. Remove & Replace Existing Pavement $ 500.00 1 LS $ 500.00 904MI $ 450.00 Markings & Markers 3. Slurrv Seal $ 1.50 6,350 SY $ 9,525.00 90% $ 8.572.50 $ 78,822.75 ITOTAL $ 71,340.48 Contract Change Orders: Estimated Total % Billed Amount Paid 1. Reduction of Slurry Seal Quantity $ (838.00) 0% $ - 2. Extension of contract time due to inclement weather $ - 0%$ - 3. Extension of contract time due to inclement weather $ - 0% $ - TOTAL $ (838.00) PAID $ - ACCOMPANYING DOCUMENTATION: ORIGINAL CONTRACT AMOUNT $78,822.75 Invoice 11351 dated February 11, 1999 TOTAL CHANGE ORDERS ($838.00) ADJUSTED CONTRACT AMOUNT $77,984.75 TOTAL VALUE OF WORK PERFORMED TO DATE $71,340.48 LESS 10% RETAINAGE ($7,134.05) LESS AMOUNTS PAID $0.00 TOTAL AMOUNT DUE THIS APPLICATION $64,206.43 CONTRACT START DATE December 15, 1998 ORIGINAL CONTRACT DAYS 35 PREVIOUS ADJUSTMENTS 66 ADJUSTMENTS THIS PERIOD 0 ADJUSTED CONTRACT DAYS 101 ADJUSTED CONTRACT END DATE March 26, 1999 .- -- ---.--.-------.. . " ~ .. ~ CONTRACTOR'S ACCEPTANCE: Dated: . of 1999. Toste Construction Payment of the above AMOUNT DUE THIS APPLICATION is recommended: Dated: 4-6' , of 1999. r1)) l. 1A_ Project Manager Dated: . of 1999. Public Works Director Dated: , of 1999. City Manager Send Davment to: Toste Construction 144 La Puesta Del Sol Pismo Beach, CA 93449 (805) 489-1791 jep:232.~1\pay1.xIs __ ____.,.__~____.__u~_.__._ 9.L MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: ADOPTION OF AN ORDINANCE OF THE CITY OF ARROYO GRANDE DESIGNATING THE CITY ENGINEER AS THE OFFICIAL WITH THE AUTHORITY TO APPROVE FINAL MAPS DATE: APRIL 13, 1999 RECOMMENDATION: It is recommended that the Council adopt Ordinance No. 502 C.S., designating the City Engineer as the official with the authority to approve final subdivision maps, accept related offers of dedication, enter into agreements to complete subdivision improyements, and amending related sections of Title 9 of the Arroyo Grande Municipal Code. FUNDING: There is no significant fiscal impact. There will be a small savings resulting from reduced staff time and related materials associated with preparation of reports and other documents necessary for the Council's consideration of final subdivision maps. DISCUSSION: The City Council at its meeting of March 9, 1999, introduced without modification Ordinance No. 502 C.S. for first reading. The ordinance has been circulated (Chamber, Library, City's website) for public review and comment. To date, no comments have been received. It is recommended the City Council adopt Ordinance No. 502 C.S. Attachment: Ordinance 502 C.S. -..----------..--- _._~-~--- I ---- ORDINANCE NO. 502 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DESIGNATING THE CITY ENGINEER AS THE OFFICIAL WITH THE AUTHORITY TO APPROVE FINAL SUBDIVISION MAPS, ACCEPT RELATED OFFERS OF DEDICATION, AND ENTER INTO AGREEMENTS TO COMPLETE SUBDIVISION IMPROVEMENTS, AND AMENDING RELATED SECTIONS OF TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: STATUTORY AUTHORIZATION: The Legislature of the State of California has, in Government Code Sections 66458, 66462, and 66477.1, provided that legislative bodies may designate an official with the authority to approve or disapprove final subdivision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete required subdivision improvements. FINDINGS: WHEREAS, the City Council has held a public meeting to consider designating the City Engineer as the official with the as the authority to approve or disapproye final subdiyision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete subdivision improvements, and amending related sections of Title 9 of the Arroyo Grande Municipal Code; and WHEREAS, the City Council did consider designating the City Engineer with said authority; and WHEREAS, the proposed revisions to Title 9 are consistent with the goals, objectives, policies and programs of the General Plan, and are necessary and desirable to implement the provisions on the General Plan; and WHEREAS, the proposed reyision to Title 9 will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern; and WHEREAS, the proposed revisions to Title 9 are consistent with the purpose and intent of Title 9; and WHEREAS, adoption of this Ordinance does not constitute a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(3); and -_._.._--"-"._-~..,-"---._-- ORDINANCE NO. 502 C.S. PAGE 2 WHEREAS, the review of final maps, offers of dedication, and subdivision agreements for compliance with the Subdivision Map Act and conditions of approval is a ministerial act; and WHEREAS, the City Engineer has the expertise to reyiew final maps, offers of dedication, and subdivision agreements for compliance with the Subdivision Map Act and conditions of approval; and WHEREAS, designating the City Engineer as the Official with the authority to approve final maps, accept dedications and enter into subdivision agreements will provide for expedited processing of such maps. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1 - DESIGNATED OFFICIAL: The City Engineer is designated with the authority to: A. Approve or disapprove final subdivision maps for tentative tract and tentative parcel maps. B. Accept, accept subject to improvement, or reject dedications and offers of dedications that are made by a statement on the map. C. Approye agreements to complete improvements required as a condition of recording a final map. SECTION 2 - NOTICING REQUIREMENTS Prior to taking action to approve or disapproye a final map for a subdivision, a . notice of the pending action shall be posted. The notice shall be attached and posted with the regular agenda of the City Council. A notice to approve a final map shall not be posted until the City Engineer has determined that all requirements and conditions for approyal of the map have been complied with. The City Engineer shall act on final maps within ten (10) days following the City Council meeting that was preceded by the notice of pending action. SECTION 3 - APPEAL PROCESS An action by the City Engineer to approve or disapprove a final map for a subdivision may be appealed by or to the City Council. To be considered an appeal must be received in writing within seven (7) calendar days of the City Council meeting that was preceded by . the notice of the City Engineer's pending action. Any such appeal must be based on conformance with the Subdivision Map Act, the Arroyo Grande Municipal Code, and the project conditions of approval. ORDINANCE NO. 502 C.S. PAGE 3 SECTION 4 - ANNUAL REVIEW The City Council shall review annually the delegation of autherity provided for in this ordinance. The review shall be held concurrent with the annual budget review. SECTION 5 - MUNICIPAL CODE AMENDMENTS A. Arroyo Grande Municipal Code Section 9-04.040 entitled "AUTHORITY" is hereby amended to read in its entirety as follows: The Planning Commission is designated the 'advisory agency" (as defined in Section 66415 of the Subdivision Map Act) for Tentative Tract and Tentative Parcel Maps, Lot Line Adjustments, Merger of Parcels, Reversion to Acreage and Certificates of compliance, and has the authority to approve, conditionally approve, or disapprove such applications as set forth in this Chapter subject to Section 9- 02. 150 regarding appeals. The Planning Director, City Engineer, and Staff Advisory committee shall provide recommendations to the Planning Commission regarding these applications. The City Council is designated the "appeal board" (as defined in Section 66416 of the Subdivision Map Act) for Tentative Tract and Tentative Parcel Maps, Lot Line Adjustments, Merger of Parcels, Reversion to Acreage and Certificates of Compliance, and has the authority to approve, conditionally approve, or disapprove appeals regarding such applications as set forth in this chapter .and Section 9- 02. 150 regarding appeals. B. Arroyo Grande Municipal Code Section 9~04.080 B.2.f.(4) is hereby amended to read in its entirety as follows: City Engineer's Certificate of Approval of the final map and acceptance of offers of dedication on behalf of the City Council, or in the case of an appeal, the Director of Administrative Service's Certificate of Approval and . acceptance of same by the City Council. C. Arroyo Grande Municipal Code Section 9-04.080 D. entitled "Approval" is hereby amended to read in its entirety as follows: 1. The City Engineer has been designated with the authority to approve or disapprove final subdivision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete subdivision improvements. ORDINANCE NO. 502 C;S. PAGE 4 2. Upon receipt of a final subdivision map, the City Engineer shall approve said map if it conforms to all of the requirements of the Subdivision Map Act and this Title. If it does not conform, the map shall be disapproved. 3. If at the time of final map approval, any public improvements required by the Subdivision Map Act or by any provision of this Title have not been completed and accepted by the City Engineer, the City Engineer shall require the subdivider to enter into an agreement pursuant to Section 66462 of the Government Code. 4. The City Engineer shall accept, accept subject to improvement, or reject offers of dedication shown on the map. 5. Prior to the City Engineer taking action to approve or disapprove a final map for a subdivision, a notice of the pending action shall be posted. The notice shall be posted with the regular agenda of the City Council. A notice to approve a final map shall not be posted until the City Engineer has determined that all requirements and conditions for approval of the map have been complied with. The City Engineer shall act on final maps within ten (10) days following the Council meeting that was preceded by the notice pending action in which agenda the item was noticed. 6. An action by the City Engineer to approve or disapprove a final map for a subdivision may be appealed to the City Council. Notwithstanding anything in the Title to the contrary, to be considered, an appeal must be received in writing within seven (7) calendar days of the Council meeting that was receded by the notice of the City Engineer's pending action. Any such appeal must be based on conformance with the Subdivision Map Act, the A"oyo Grande Municipal Code, and the project conditions of approval. D. Arroyo Grande Municipal Code Section 9-04.090 D. entitled "Approval" is hereby amended to read in its entirety as follows: 1. The City Engineer has been designated with the authority to approve or disapprove final subdivision maps, accept, accept subject to improvement, or reject related offers of dedication, and enter into agreements to complete subdivision improvements. 2. Upon receipt of a final subdivision map, the City Engineer shall approve said map if it conforms to all of the requirements of the Subdivision Map Act and this Title. If it does not conform, the map shall be disapproved. ORDINANCE NO. 502 C.S. PAGE 5 3. If at the time of final map approval, any public improvements required by the Subdivision Map Act or by any provision of this Title have not been completed and accepted by the City Engineer, the City Engineer shall require the subdivider to enter into an agreement pursuant to Section 66462 of the Government Code. 4. The City Engineer shall accept, accept subject to improvement, or reject offers of dedication shown on the map. 5. Prior to the City Engineer taking action to approve or disapprove a final map for a subdivision, a notice of the pending action shall be posted. The notice shall be posted with the regular agenda of the City Council. A notice to approve a final map shall not be posted until the City Engineer has determined that all requirements and conditions for approval of the map have been complied with. The City Engineer shall act on final maps within ten (10) days following the Council meeting that was preceded by the notice pending action in which agenda the item was noticed. 6. An action by the City Engineer to approve or disapprove a final map for a subdivision may be appealed to the City Council. Notwithstanding anything in the Title to the contrary, to be considered, an appeal must be received in writing within seven (7) calendar days of the Council meeting that was preceded by the notice of the Director's pending action. Any such appeal must be based on conformance with the Subdivision Map Act, the Amwo Grande Municipal Code, and the project conditions of approval. SECTION 6 If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespectiye of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, clause or phrases be declared unconstitutional. SECTION 7 A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full --_._~-_._---- ORDINANCE NO. 502 C.S. PAGE 6 text of the proposed Ordinance shall be posted with the Director of Administrative Services. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall be published again, and the Director of Administrative Services shall post a certified copy of the full text of such adopted Ordinance. SECTION 8 This Ordinance shall take effect thirty (30) days after its final passage. On motion of Council Member , seconded by . Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of , 1999. ORDINANCE NO. 502 C.S. PAGE 7 MICHAEL A. LADY, MAYOR ATTEST: NANCY A. DAVIS, DIRECTOR OF ADMINISTRATIVE SERVICES APPROVED AS TO CONTENT: ~LdT L. ~, ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY -~.'---~---'------ 3/'0 . C~ PRESS RELEASE ~ c. ~ 1) I re_e:IoTs ISSUE DATE: IMMEDIATE RELEASE CITY COUNCIL INTRODUCES ORDINANCE FOR FINAL SUBDIVISION MAP APPROVAL PROCESS The Arroyo Grande City Council at its March 9th meeting introduced for first reading an ordinance designating the City Engineer as -the official vested with the authority to approye or disapprove final subdivision maps. The City Council previously directed staff to prepare an ordinance designating the City Engineer as the official with the authority to approve final subdivision maps, accept offers of dedication, and enter into agreements to construct subdivision improvements. Senate Bill 1660, which became effective January 1, 1999, authorizes the ordinance. In accordance with the requirements of SB 1660 and the direction to staff by the Council, the proposed ordinance includes the following provisions: 1. Designates the City Engineer as the official with the authority to approye or disapprove final subdiyision maps. 2. Designates the City Engineer as the official with the authority to accept, accept with conditions, or reject offers of dedication made by statement on final subdiyision maps. 3. Designates the City Engineer as the official with the authority to enter into agreements for the completion of improvements required as a condition of a final subdivision map. 4. Requires notices of pending map approyals or disapprovals to be posted with the regular Council agenda. 5. Requires the City Engineer to act on final maps within 10 days following the Council meeting that was preceded by the posted notice specified aboye. 6. Establishes an appeal provision of the City Engineer's action directly to the Council. This proYision proposes a seyen calendar day appeal period following public notice of the action to be taken. 7. Requires an annual review by the Council of the delegation of this authority to the City Engineer. Distribution of the Ordinance will be to the County Library, Chamber of Commerce, the Building Industry Association, and its ayailability for review will be posted on the City's website. The Council will consider adoption of the Ordinance at its meeting of April 13, 1999. ~l<<"( L~ ~, -, I"t--ERT L. HUNT, CITY MANAGER 03 ~ liJ ~11 DATE FOR FURTHER INFORMATION, CONTACT: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER (805) 473-5440 I MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERJ9t" SUBJECT: FINAL MAP APPROVAL PROCESS - FIRST READING OF ORDINANCE DATE: MARCH 9, 1999 RECOMMENDATION: It is recommended the City Council: 1. introduce for first reading the attached ordinance designating the City Engineer as the official vested with the authority to approve or disapprove final subdivision maps and other specific actions related thereto; 2. distribute the ordinance for public review and comment th~ough April 9, 1999; and, 3. direct staff to return this item to the Council on April 13, 1999 for adoption. FUNDING: There is no significant fiscal impact. There will be a small savings resulting from reduced staff time and related materials associated with preparation of reports and other documents necessary for the Council's consideration of final subdivision maps. DISCUSSION: On January26, 1999, the City Council directed staff to prepare an ordinance designating the City Engineer as the official with the authority to approve final subdivision maps, accept offers of dedication, and enter into agreements to construct subdivision improvements. Therefore staff has prepared the attached ordinance for consideration by the Council. The ordinance is authorized by Senate Bill 1660, which became effective January 1, 1999. In accordance with the requirements of SB 1660 and the direction to staff by the Council, the proposed ordinance includes the following provisions: 1. Designates the City Engineer as the official with the authority to approve. or disapprove final subdivision maps. 2. Designates the City Engineer as the official with the authority to accept, accept with conditions, or reject offers of dedication made by st~tement on final subdivision t . maps. 3. Designates the City Engineer as the official with the authority to enter into agreements for the completion of improvements required as a condition of a final subdivision map. -~~----_..__. 4. Requires notices of pending map approvals or disapprovals to be posted with the regular Council agenda. 5. Requires the City Engineer to act on final maps within 10 days following the Council meeting that was preceded by the posted notice specified above. 6. Establish an appeal provision of the City Engineer's action directly to the ,?ouncil. This provision proposes a seven calendar day appeal period following public notice of the action to be taken. 7. Requires an annual review by the Council of the delegation of this authority to the City Engineer. Distribution of the Ordinance will be to the County Library, Chamber of Commerce, the Building Industry Association, and its availability for review will be posted on the City's website. Alternatives The following alternatives are presented for the Council's consideration: 1) . Approve staffs recommendations; 2) Modify the attached Ordinance as directed by the Council and approve staffs recommendations; 3) Modify the public review period and adopt staffs recommendations; 4) Take no action; 5) Provide direction to staff. ------_.._~-~-- MEMORANDUM TO: CITY COUNCIL FROM: DON ~PAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: FINAL MAPS - APPROVAL PROCESS DATE: JANUARY 26,1999 RECOMMENDATION: It is recommended that the Council direct staff to prepare an ordinance designating the City Engineer as the official to approye final subdivision maps, accept offers of dedication, and enter into agreements to construct subdivision improvements. FUNDING: There is no fiscal impact. DISCUSSION: Currently, subdivision projects are processed under a two step process. The first step is approval by the City Council of a tentative or vesting tentative map. During the tentative map process conceptual review is performed and conditions of approval are set. The tentative map process also involves environmental review and public hearings. Approval of a tentative map by the City Council essentially answers the question "Should this subdivision be authorized?". Once a tentative map is approved, the second part of the subdivision process begins. This is the final map process. The final map is a technical mapping document which identifies the new lots and offers of dedications for public easements and right of ways. Prior to recording a final map, a subdivider must comply with conditions of approval that were established by the City during the tentative map process. Approval of a final map essentially answers the question "The City previously decided the subdivision should be authorized, now has the subdivider complied with all of the conditions?". Complying with conditions of approval is a technical process. Typically the conditions would include constructing or bonding for improvements, payment of fees and taxes, and offering easements and dedicating street right of ways. Because the requirements for final map approval are technical, the approval of a final map is considered non-discretionary. By law, a final map must be approved once all conditions (established during the tentat;ye map process) have been met. Historically, the Government Code (Subdivision Map Act) has required that final maps be approved by the legislative body, in this case the City Council. Staff has typically placed final maps on the consent agenda because of the lack of discretionary issues. ..--_____M___.__ __ Effective January 1, 1999, Senate Bill 1660 became law. SB 1660 amended the Govemment Code to authorize local agencies to establish an ordinance providing that the City Engineer or other designated official may approve final maps and ,accept or reject offers of dedication that are made on the map. The bill also authorizes the Council to designate an official with the authority to enter into an agreement with the subdivider for the provision of public improvements required as conditions of approval (commonly referred to as a Subdivision Agreement). Additional provisions that must be included in the ordinance are noticing requirements, an appeal process, and a periodic review of the delegation of authority. A.notice must be posted of any pending approval or disapproval of a final map. The notice must be pm~ted with the regular Council agenda and mailed to interested parties who request such notice. The official must approve or disapprove the final map within 10 days following the meeting that was proceeded by the posted notice. The actions by the designated official are appealable to the City Council. Staff recommends, if an ordinance is adopted, the Council review the delegation of authority annually during the budget process. Designating the City Engineer to approve final maps will expedite the subdivision process and remove non-discretionary items from the Council agenda. Therefore, staff recommends that the Council direct staff to return with an ordinance that would include the following provisions: 1. Designate the City Engineer as the official with the authority to approve or disapprove final subdivision maps. 2. Designate the City Engineer as the official with the authority to accept, accept with conditions, or reject offers of dedication shown on the final subdivision map. 3. Designate the City Engineer as the official with the authority to enter into agreements for the completion of improvements required as a condition of a final subdivision map. 4. Require notices of pending map approvals or disapprovals to be posted with the regular Council agenda. 5. Require the City Engineer to act on final maps within 10 days following the Council meeting in which agenda the item was noticed. 6. Establish provision for appeal of the City Engineer's action to the City Council. 7. Require an annual review of the delegation of these authorities. Attachment: SB 1660 -'.---.--...- C BILL NUMBER: SB 1660 CHAPTERED BILL TEXT CHAPTER 604 FILED WITH SECRETARY OF STATE SEPTEMBER 21,1998 APPROVED BY GOVERNOR SEPTEMBER 18, 1998 PASSED THE SENATE AUGUST 28, 1998 PASSED THE ASSEMBL Y AUGUST 24, 1998 AMENDED IN ASSEMBLY AUGUST 21, 1998 AMENDED IN ASSEMBLY JUNE 30, 1998 AMENDED IN SENATE MARCH 26,1998 INTRODUCED BY Senator Lewis FEBRUARY 13, 1998 An act to amend Sections 66458, 66462, and 66477.1 of the GovernmentCode, relating to local agencies. LEGISLATIVE COUNSEL'S DIGEST C SB 1660, Lewis. Local agencies: subdivisions. Under existing law, the Subdivision Map Act requires the legislative body of a local agency that receives a map at a meeting or at the next regular meeting after the meeting at which it receives the map, to approve or disapprove the map if it conforms or does not conform to specified requirements. This bill would authorize the legislative body to provide by ordinance for approval or disapproval of final maps by the city or county engineer, surveyor, or other designated official, who may also accept, accept subject to improvement, or reject dedications. and offers of dedications that are made by a statement on the map. The bill would also require . the designated official to notify the legislative body at its next regular meeting after the official receives the map that he or she is reviewing the map for final approval, subject the official's action to appeal to the legislative body, and would require periodic review by the legislative body of the delegation of authority to the designated official. . The bill would also require that notice to the general public of any pending approval or disapproval of any final subdivision map be posted with the legislative body's regular agenda and mailed to interested parties who request notice. The bill would require that the designated official approve or disapprove the final map within 10 days following the meeting of the legislative body that was preceded by the posted notice. This bill would also authorize the delegation to a designated official of the authority to enter into an agreement with the subdivider for the provision of public improvements as a condition precedent to the approval of a final map, provide for the appeal of those actions, and require the periodic review of that delegation of authority. C _.__._~._..- C (B) If the improvements are not completed under a special assessment act or the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5, to complete the improvements at the subdivider's expense. (b) The standards may be adopted by reference, without posting or publishing them, iUhey have been printed in book or booklet form and three copies of the books or booklets have been filed for use and examination by the public in the office of the clerk of the legislative body. @ The local agency entering into any agreement pursuant to this section shall require that performance of the agreement be guaranteed by the security specified in Chapter 5 (commencing with Section 66499). (d) The legislative body may provide, by ordinance, that the agreement entered into pursuant to this section may be entered into by a designated official, in accordance with standards adopted by the local agency. The designated official's action may be appealed to the legislative body for conformance with this chapter and any applicable local subdivision ordinance. Any ordinance adopted pursuant to this subdivision shall provide that the legislative body shall periodically review this delegation of authority to the designated official. SEC. 3. Section 66477.1 of the Government Code is amended to read: 66477.1. (a) At the time the legislative body or the official designated pursuant to Section 66458 approves a final map, the legislative body or the designated official shall also accept, accept subject to improvement, or reject any offer of dedication. The clerk of C the legislative body shall certify or state on the map the action by the legislative body or designated official. (b) The legislative body of a county, or a county officer designated by the legislative body, may accept into the county road system, pursuant to Section 941 of the Streets and Highways Code, any road for which an offer of dedication has been accepted or accepted subject to improvements. C 1.1 THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 66458 of the Government Code is amended to read: 66458. (a) The legislative body shall, at the meeting at which it receives the map or, at its next regular meeting after the meeting at which it receives the map, approve the map if it conforms to all the requirements of this chapter and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder. If the map does not conform, the legislative body shall ..;: disapprove the map. (b) If the legislative body does not approve or disapprove the map within the prescribed time, or any authorized extension thereof, and the map conforms to all requirements and rulings', it shall be deemed approved, and the clerk of the legislative body shall certify or state its approval thereon. @ The meeting at which the legislative body receives the map shall be the date on which the clerk of the legislative body receives the map. (d) The legislative body may provide, by ordinance, for the approval or disapproval of final maps by the city or county engineer, surveyor, or other designated official. The legislative body may also provide, by ordinance, that the official may accept, accept subject to improvement, or reject dedications and offers of dedications that are made by a statement on the map. Any ordinance adopted pursuant to this subdivision shall provide that (1) the designated official shall notify the legislative body at its next regular meeting after the official receives the map that the official is reviewing the map for final approval, (2) the designated official shall approve or disapprove the final map within 10 days following the meeting of the legislative body that was preceded by the notice in (4) below, (3) the designated official's action may be appealed to the legislative body, (4) the legislative body shall provide notice of any pending approval or disapproval by a designated official, which notice shall be attached and posted with the legislative body's regular agenda and shall be mailed to interested parties who request notice, and (5) the legislative body shall periodically review the delegation of authority to the designated official. Except as specifically authorized by this subdivision, the processing of final maps shall conform to all procedural requirements of this division. SEC. 2. Section 66462 of the Government Code is amended to read: 66462. (a) If, at the time of approval of the final map by the legislative body, any public improvements required by the local agency pursuant to this division or local ordinance have not been completed and accepted in accordance with standards established by the local agency by ordinance applicable at the time of the approval or conditional approval of the tentative map, the legislative body, as a condition precedent to the approval of the final map, shall require the subdivider to enter into one of the following agreements specified by the local agency: (1) An agreement with the local agency upon mutually agreeable terms to thereafter complete the improvements at the subdivider's expense. (2) An agreement with the local agency to thereafter do either of the following: (A) Initiate and consummate proceedings under an appropriate special assessment act or the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5 for the financing and completion of all of the improvements. - .' 9.j MEMORANDUM TO: CITY COUNCIL FROM: NANCY A. DAVIS, ~ DIRECTOR OF ADMINISTRATIVE SERVICES SUBJECT: REJECTION OF CLAIM AGAINST CITY DATE: APRIL 13, 1999 RECOMMENDATION: It is recommended the City Council reject the attached Claim for Damages against the City by Mamie Hillstock, 1852 Wade Court, Santa Maria. FUNDING: None. DISCUSSION: The City's insurance adjusters have reviewed the claim of Ms. Hillstock and recommended it be rejected. ~~o/ P.O. Box 550 ~ 8Y~ 114 EM Br..h Street Arroyo Grode, CA 93411 Phone: (885) 473-5414 ADMINISTRATIVE SERVICES FAX: (885)473-83M E-Mail: ..clty@arroy........ . . April 14, 1999 . . Mamie Hillstock 1852 Wade Court Santa Maria, CA 93454 REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS Dear Ms. Hillstock: Notice is hereby given that the claim you presented to the City Council of the City of Arroyo Grande on January 20, 1999 was rejected on April 13, 1999. WARNING Subject to certain exceptions, you haye only six (6) months from the date this notice was personally delivered or deposited in the United States mail to file a Court Action in a Municipal or a Superior Court of the State of California on this claim (See Government Code Section 945.6). You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately. ----= NANCY A. DAVIS, DIRECTOR OF ADMINISTRA JIVE SERVICES C: City Manager City Attorney Chief of Police Carl Warren & Co. _.._--~~----_.~_..._.,- - ',. , ~~ ~: ~ . ~'d'lls~ ~\.l uJu.WA.~Cc. City of Arroyo Grande p~~ CLAIM FOR DAMAGES TO PERSON OR PROPERTY RECEIVED t "'4 File with: RESERVE FOR FILI~ STAMP JAN 2 0 1999 CITY CLERK'S OFFICE ~ 214 East Branch Street (P D. eC)lSSZ> Claim No. -:J~ Arroyo Grande, CA 93420 93~1 ARROYO GRANDE CITY CLERK INSTRUCTIONS 1. Claims for death, injury to person or personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on Page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. Date of Birth of Claimant Number Give address and telephone number to Claimant's social which you desire notices or communica- security Number tions to be sent regardi;0 this claim: c2tt7- L!Z- //){,D /UJtye IIc/t;Vc~s Cl~ "hoAR $zm6 When ?~d~~~ or INJURY occur? Names of any city.employees Date - - Time involved in INJURY or DAMAGE If claim is for Equitable OM C.u-- A/~r{- L,. Be C(, -H-le Indemnity, give date claimant served with that complaint: . Date: Where did DAMAGE-or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, giVe~reet names and address and measurements from landmarks: J!LJo N. I Ct(d A.J -I!s::I, iIs " A~ ~ lhoitJ @rad~ ;f;t? ~ 1artl~ rAt euri Y/a.M S": . n?u cif ~ Jeff- of 'fie. oIair~ bchrc }/IJu. tur./~ u/l;/~ #e ~~"Y .)-Iru.C:Iu.~e . . Describe in detail how the DAMAGE or INJURY occurred. /k..J- tua.s eOTl1l^j dow~ ~ ~n:uy~ bftlh1 tutm W& ~Nkjj S'frueA;G1 I d/cll1()1' ~'CG C-uA> Y-4 kl,c k~ :; eO rt 1M f tfte if. :r -#tit fr1o~c/ at ~ Cttr.J .:911;'1 1b #e kif /)f /J1t. Why do you claim the City is responsible? f,jk!-;', I~ ~S J1r~t:t. , . -.' &~USC ~re is /lOt gUf.flC/.erd- Describe in detail ea,ch INJU~Y or DAMAGE iLi h f-!' KllteS ~/.. /yuI3<d tu:ft Qb,Cl:'5i~ ./J/,yD )::11el'S StL/tJII~^ Iv} it) fJp..... ~. iX/Ads .64d1y "/:;"'l/s-td LuJ# af;/'ClS//J~J ~lUbl(e/l a/$"o ,90~ lNuu'J~cI- ~ t'(/~tt ,)frail1u O-/~t> #7.5 'freYJ Sl),.-e.,. SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE ---"~._-- .~ The amount claimed, as of the date of presentation of this claim, is computed as follows: Damage incurred to date (exact): Estimated prospective damages as far as known: Damage to property......$ Futuse expenses for medical Expenses for medical . . ~/ and hospital 'care. . . . . $ and hospital care...... .$..;~_'! Future loss of . Loss of earnings........$ earnings..............$ Special damages for other prospective special . . . .. . . . . . . . . -. . . . . . . . . . . . $ damages.. . . .. . . . . . . . . . . $ General damages.........$ prospective general Total damages incurred damages...............~ to date...............$ Total estimate prospective damages.............$ Total amount claimed as of date of presentation ot this claim........$ first .-- . - . - ... .. .' '. ... '. ~- WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons T"\....I MCfI.' known information: ~ '-P J...IVlly 1111 ~f1tI\.Na '. - Address . 5...."Phone f4: -~~& (Name Address Phone -/.3 Name Address . Phone '1 rJ - /, n .3 'c 00 413- 6/0(> Address iL.iD6 [;.~: ,),I\l.Phone 76Cf - 30 00 Address II ~ ") . fa i oS I Phone' -, 3 CJ - .3~ I)l) Address Phone READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by "X" and by showing house numbers or distances to street corners. If city . Vehicle was involved, designate by letter "A" location of city Vehicle when you first saw it, and by "B" location of yourself or your vehicle when you first saw city vehicle; location of city Vehicle at time of acoident by "A- 1" and location of yourself or your vehicle at the time of the accident by "B-1" and the p6int of impact by "X." NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. -- --~Ji;~-?lt/;DN L SIOEW^LK CURB r- Signature of Claimant or person Typed Name: Date: filing on behalf giving A a (;)' relationship to Claimant: . I I-II (_ f. I 7l~ , 7 1 / fY)am I(G fIl SroCr- , FILED WITH CITY CLERK (Gov. Code Sec. 915a). a felony (Pen. Code Sec. 72). -~---_._---..- THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: ~ SECTION 1. Section 66458 of the Government Code is amended to read: 66458. (a) The legislative body shall, at the meeting at which it receives the map or, at its next regular meeting after the meeting at which it receives the map, approve the map if it conforms to all the requirements of this chapter and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder. If the map does not conform, the legislative body shall disapprove the map. (b) If the legislative body does not approve or disapprove the map within the prescribed time, or any authorized extension thereof, and the map conforms to all requirements and ruling$. it shall be deemed approved, and the clerk of the legislative body shall certify or state its approval thereon. @ The meeting at which the legislative body receives the map shall be the date on which the clerk of the legislative body receives the map. (d) The legislative body may provide, by ordinance, for the approval or disapproval of final maps by the city or county engineer, surveyor, or other designated official. The legislative body may also provide, by ordinance, that the official may accept, accept subject to improvement, or reject dedications and offers of dedications that are made by a statement on the map. Any ordinance adopted pursuant to this subdivision shall provide that (1) the designated official shall notify the legislative body at its next regular meeting after the official receives the map that the official is reviewing the map for final approval, (2) the designated official shall approve or disapprove the final map within 10 days ~ following the meeting of the legislative body that was preceded by the notice in (4) below, (3) the designated official's action may be appealed to the legislative body, (4) the legislative body shall provide notice of any pending approval or disapproval by a designated official, which notice shall be attached and posted with the legislative body's regular agenda and shall be mailed to interested parties who request notice, and (5) the legislative body shall periodically review the delegation of authority to the designated official. Except as specifically authorized by this subdivision, the processing of final maps shall conform to all procedural requirements of this division. SEC. 2. Section 66462 of the Government Code is amended to read: 66462. (a) If, at the time of approval of the final map by the legislative body, any public improvements required by the local agency pursuant to this division or local ordinance have not been completed and accepted in accordance with standards established by the local agency by ordinance applicable at the time of the approval or conditional approval of the tentative map, the legislative body, as a condition precedent to the approval of the final map, shall require the subdivider to enter into one of the following agreem&nts specified by the local agency: (1) An agreement with the local agency upon mutually agreeable terms to thereafter complete the improvements at the subdivider's expense. (2) An agreement with the local agency to thereafter do either of the following: (A) Initiate and consummate proceedings under an appropriate special assessment act or the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 (commencing with Section 53311) of Part 1 of Division 2 of Title 5 for the financing and completion of all of the improvements. ~ -_._--~_.- - 10... MEMORANDUM TO: CITY COUNCIL FROM: HENRY ENGEN, INTERIM COMMUNITY DEVELOPMENT~e.. DIRECTOR SUBJECT: GENERAL PLAN UPDATE: REPORT OF LONG RANGE PLANNING COMMITTEE & GENERAL PLAN CORE OUTREACH TEAM DATE: APRIL 13, 1999 RECOMMENDATION: It is the recommendation of the Long Range Planning Committee & General Plan Core Outreach Team that the City Council provide direction on the next step in the General Plan Update process. FUNDING: The fiscal impact is dependent upon Council direction. Should the Council accept the Envicom proposal, the initial cost impact will be absorbed within the existing funding authorization. A budget amendment may be necessary following discussion with the LRPC and Core Outreach Team on a revised scope of work. The current status of the Envicom contract is as follows: Original Contract: $286,876 Traffic Model Addition 21.380 $308,256 Expenditures through March 30,1999: $170.481 Balance: $137,775 DISCUSSION: Following the Council's direction at its August 11, 1998 meeting, the Core Outreach Team and the Long Range Planning Committee met on five (5) occasions to discuss public participation in the General Plan Update process. The combined group completed work on the .Citizens' Planning Survey." The survey was formatted as an insert to the Stagecoach Exoress Newsletter, and was distributed in November 1998. Approximately 8,400 newsletters were mailed to residents. -~ CITY COUNCIL GENERAL PLAN UPDATE REPORT APRIL 13, 1999 PAGE 2 A sub-committee of Long Range Planning/Core Outreach Team members, as well as other volunteers, spent several evenings collating and entering data received from the over 1,000 surveys which were returned. On March 8th the Long Range Planning Committee and Core Outreach Team members met to discuss the survey results. It was the unanimous recommendation of the joint CommitteelTeam that: .A report shall be provided to the City Council certifying the group's determination on the adequacy of the results, and requesting direction on the next step in the General Plan Update process. The report shall include the following information: . (a) How the Committee reached the decision to create, distribute, and tally the survey. (b) The.results of the survey. (c) The sampling of the survey comments. (d) The results of the analysis of the survey." Attachments A, C, D, and E comply with the Group's direction. Envicom has developed a proposal, based on all activity to date, on how best to proceed. In summary, the Envicom proposal recommends the following to integrate the questionnaire materials into the General Plan Update process: 1) Meet with the Long Range Planning Committee and Core Team to accomplish the following: (a) Discussion with the LRPC and Core Team of ways to merge the survey results into the remainder of the Update process. (b) Develop Land Use Alternatives. (c) Revisit Scope of Work (this could precede the Alternatives work). (d) Update Elements/ Draft Documentation (including EIR). "---.- ,.~.. . . LONG RANGE PLANNING COMMITTEE NOTES A IT ACHMENT A MONDA Y, MARCH 8, 1999 CITY COUNCIL CHAMBERS 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA The Long Range Planning Committee and the General Plan Core Outreach Team met at 4:30 p.m., with Council Member Steve Tolley, Chair, presiding. 1. ROLL CALL Representatives: X Steve Tolley, City Council 2L-Nanci Parker, Planning Commission 2L-Colleen Martin, Parks and Recreation Commission 2L-Kirk Scott, Traffic Commission _Vacant, Downtown Parking Advisory Committee 2L-Heather Jensen, Chamber of Commerce 2L-Dennis Donovan, Agriculture Representative Members of the Core Outreach Team present were: Ed Gordon, 272 Tempus Circle Mike Titus, 404 Lierly Lane Pete Dougall, 801 Mesa Dr. Doug LeSage, 297 Miller Way Barbara LeSage, 297 Miller Way Howard Mankins, 200 Hillcrest Drive Margaret Haak, 810 Bambi Mary Ann Feller, 221 Tally Ho Tim Brown, 125 Allen CZ Brown, 350 Old Ranch Rd. Ed Dorfman, 285 La Cresta Dr. Otis Page, 606 Myrtle David Sachson, 391 Chaparral Lane Lee Webb, 1538 West Branch Derril Pilkington, 933 Sandlewood #6 Also in attendance were Mayor Lady, Mayor Pro Tern Ferrara and Council Members Runels and Dickens. Staff present: 2L-Director of Community Development 2. Oral Communications None 3. Discussion Items Council Member Tolley recognized the new members of the LRPC. CITY COUNCIL GENERAL PLAN UPDATE REPORT APRIL 13, 1999 PAGE 3 The current workload of the Community Development Department effectively precludes the option of proceeding on the Update solely with staff; even with the able assistance of the LRPC and Core Outreach Team. Consultant services are needed to facilitate this process and develop draft documents in 8 timely and professional manner. At the City Council meeting of March 23, 1999, staff was directed to return to Council in November 1999 to address the status of the 25 General Plan amendment requests that are being held in abeyance. This issue should be considered in discussions regarding any revised scope of work. Alternatives The following alternatives are presented for the Council's consideration: 1) Continue the Update process exclusively through the Long Range Planning Committee/Core Outreach Team; 2) Accept the proposal submitted by Envicom; 3) Modify the proposal submitted by Envicom; 4) Direct staff to seek consultant services; or, 5) Provide direction to staff. Attachments: A. LRPC/CORE Meeting Minutes, March 8, 1999 B. Envicom Proposal for General Plan Scope of Work Modification, March 19,1999 C. General Plan Citizens' Planning Survey D. "Survey Comments- memorandum, Jim Hamilton, March 8, 1999 E. "Draft Analysis of Survey Results", Otis Page, March 8, 1999 F. August 11, 1998 Staff Report G. Minutes of August 11 ttI City Council meeting -_...,.----- --,,',--_._. ..... .~,.----- .-'......,. ---~___~'_'____'__'__'''_'___'''__' .' n', ___ r Committee and CORE Team members discussed the possibility of sending thank you letters to those who helped enter the survey information. The following handouts were provided to Committee and Team members: 1. A compilation of citizens' comments taken from a portion of the surveys, and prepared by Nanci Parker; and 2. A draft analysis of the survey results prepared by Otis Page. Item A. Committee and CORE Team members spent several minutes reviewing the survey results, and discussing several of the questions. Item B. Committee and Team members discussed how the results of the survey should be provided to the public and formally released to the press. Kirk Scott moved, Nanci Parker seconded, and carried unanimously, that the following steps be taken. . The following items and information are to be included in a formal press release: (a) A thank you to members of the public who responded. (b) Percentage of respondents to the survey, who had not attended previous meetings (c) The total number of surveys returned. (d) The number of people represented by the survey. (e) What the next steps are in the General Plan process (1) Thank you to the people who helped on the input of the survey results. (g) locations where the survey results will be available for public review. . The following items are to be included in the packet of information available to the public. (a) The results of the survey, together with the results from original workshops, are to be available. (b) Copies are to be available at the public library and City Hall. (c) All information provided to the Committee and CORE Team members at the meeting is to be available. -------- ~ Committee and CORE Team members discussed the possibility of sending thank you letters to those who helped enter the survey information. The following handouts were provided to Committee and Team members: 1. A compilation of citizens' comments taken from a portion of the surveys, and prepared by Nanci Parker; and 2. A draft analysis of the survey results prepared by Otis Page. Item A. Committee and CORE Team members spent several minutes reviewing the survey results, and discussing several of the questions. Item B. Committee and Team members discussed how the results of the survey should be provided to the public and formally released to the press. Kirk Scott moved, Nanci Parker seconded, and carried unanimously, that the following steps be taken. . The following items and information are to be included in a formal press release: (a) A thank you to members of the public who responded. (b) Percentage of respondents to the survey, who had not attended previous meetings (c) The total number of surveys returned. (d) The number of people represented by the survey. (e) What the next steps are in the General Plan process (f) Thank you to the people who helped on the input of the survey results. (g) locations where the survey results will be available for public review. . The following items are to be included in the packet of information available to the public. (a) The results of the survey, together with the results from original workshops, are to be available. (b) Copies are to be available at the public library and City Hall. (c) All information provided to the Committee and CORE Team members at the meeting is to be available. -..------,.---.---- ~ Item C LRPC Committee and CORE Team members discussed the next action to be taken by the group in fulfilling the Council's original direction on obtaining greater public input in the process. After some discussion among the group, Council Member Tolley requested a motion on the item. A motion was made by Kirk Scott, seconded by Nanci Parker, and approved unanimously on the following direction: . A report shall be provided to the City Council certifying the group's determination on the adequacy of the results, and requesting direction on the next step in the General Plan Update process. The report shall include the following information: (a) How the Committee reached the decision to create, distribute, and tally the survey. (b) The results of the survey. (c) The sampling of the survey comments. (d) The results of the analysis of the survey. The meeting was adjourned at 5:40 p.m. MBER STEVE TOLLEY, CHAIR ATTACHMENT 8 City .of Arroyo Grande Community Development Dept. ~ MAR 2 2 1999 ~AIIII March 19, 1999 ENVICOM CORPORATION -- ~ .- .... ~ lit. "- ~., ~. '.P". -,..... . City of Arroyo Grande Community Development Department P.O. Box 550 214 E. Branch Street Arroyo Grande, CA 92612 Attn: Mr. Jim Hamilton, Director of Community Development Environmental Analysis & Compliance Subj: Integration of Survey Results and Completion of General Plan Update Urban Planning & Design Dear Mr. Hamilton, As per our meeting on December 11 and subsequent phone conversations in Real Estate Development & Entitlement January, we have reviewed the Questionnaire document (although not yet the results of the survey) and considered a strategy for integrating these materials into the General Plan Update process. The following reviews the history of this project, summarizes the work completed to date, recommends next steps, and Environmental Restoration presents a budget analysis for this approach. UNdERSTANdiNG of WHERE diE PROCESS Now STANds In mid to late 1997, the City of Arroyo Grande initiated an update of its General Plan to reflect the changes in the community's existing conditions since the previous General Plan revision. The City lured the Envicom Corporation Team to assist in the formulation of the updated plan. The update primarily involves revisions to the Land Use, Circulation, Parks and Recreation, Conservation and Open Space Elements. It also includes development of a Traffic Model and Fiscal/Economic Analyses. In early 1998, a public involvement process was initiated in order to obtain public input regarding visions for the City and to evaluate alternative land use concepts based on those visions. The Visions Workshop was held on Saturday, February 28th at the Arroyo Grande High School, with approximately 150 people in attendance. This three-hour workshop was conducted by the consultant team and involved collection of public opinions on large format questionnaires and base rnaps of the city. The results cf this workshop were tabulated into a 1Link- covered Public Input Summary document in the form of bar charts and tables showing numerical and percentage distributions. From this information, three Alternative Land Use Concepts were developed and another Workshop held on Saturday, June 20th. Approximately 300 people attended this three-hour workshop where people recorded their comments on large presentation panels and base maps and participated in group discussion regarding pros and cons of the alternatives and identified other courses of action. The comments generated 28328 Agoura Road at this workshop were collected in a green-covered Public Input Summary document. Both of these documents have been available at City Hall for citizen Agoura Hills, California 91301 review. Certain participants in the workshops and other community members Tel. (818) 879-4700 questioned the representativeness of the workshop results and suggested instead a community-wide survey. Also, the land use alternatives presented in the Fax (818) 879-4711 second workshop appeared to some citizens as missing the mark with regards to where there existed community consensus and where there was contention. Letter to Jim Hamilton January 28, 1999 ~ Page 2 ~A ENVICOM Under the guidance of the City's Long Range Planning Committee (LRPC; CORPORA nON comprised of a City Council member and representatives from various Council- appointed Boards and Commissions) and the General Plan Core Outreach Team (Core Group; comprised of citizens interested in assisting the General Plan process) a questionnaire was formulated for distribution to the community at large. In November of 1998, the prepaid questionnaire was circulated through the City's newsletter, The Stagecoach Express. By the closing date, approximately 1,020 questionnaires had been returned from the 8,000 or so addresses; for a response rate of around 13%. During December and January, the survey results were coded into an Excel spreadsheet. During February and March, the survey results have been tabulated into a format consistent with the Workshop materials in order to facilitate comparison. The City must now assess the results of the community-wide survey and decide how to proceed with the General Plan Update process. ADDROACIi TO COM DIETiNG mE WORk The substance of the questions in the mailed survey were purposely similar to the questions posed in the Visions Workshop, with some variations. The next practical step is to tabulate the results of the survey in a format that will facilitate comparison to the earlier results. This approach is intended to confirm the impressions of the workshop or to identify differences between the workshop and survey results so that the differences can be consciously addressed. In actuality. the community has re.visited the first phase of the Update process (visioning), so the following step would be to similarly re-visit the second phase as well, which was the formulation of Alternative land Use Plan Concepts. Carrying forward the energy and initiative of the LRPC and Core Group, it would be appropriate for them to take the lead in the steps formerly taken by the consultant team and city staff in devising one to three alternatives (and these might not be full blown alternatives, but just variations pertaining to particular issues) that would be carried forward into re-drafting of the General Plan Elements. The formulation of alternatives has a number of functions, including being part of necessary analysis in the Environmental Impact Report. More importantly, it creates the intermediary step between the opinions expressed in the survey and the creation of a land use plan that reflects those opinions. It is rare that a single plan concept captures all facets of a range of opinions, so the formulation of alternatives facilitates a conscious choice among them. FurthHmore, since sabstantial land use changes have already occurred within the City, and there are outstanding issues relative to proposed developments, this step is quite important. Therefore, it is expected that the LRPC and Core Group will seek direction from the City Council regarding formulation of revised alternative land use concepts, and convene a follow-up workshop, or devise other means for involving the larger community in reviewing alternatives. The consultant team could assist the LRPC and Core Group in organizing such a workshop. From that point onward, it would be appropriate for the consultant team to become re-involved in actually drafting updates to the General Plan as a document, with changes to format and language that reflect what the community would like to implement as their future. The essence of these steps is to continue the grassroots initiative that inspired the LRPC and Core Group to devise the questionnaire and to confirm community "ownership" of the process. It is proposed that Envicom Corporation staff, in Letter to Jim Hamilton January 28, 1999 ~ Page 3 ~~ ENVICOM their role as Project Manager for the Update process, playa facilitator role with regard to evaluating the results of the survey, re-formulating the land use CORPORATION concepts, and possibly re-scoping the tasks remaining to complete drafting of the General Plan document. It is recommended that the consultant team be more directively involved in document revisions so that their experience in devising General Plan language that can effectively function as an instrument of policy implementation can be fully utilized. The consultant team would also continue to provide technical support (e.g., with regard to traffic modeling, fiscal analysis and economic policy development, etc.) and to prepare appropriate environmental documentation in compliance with CEQA. DETAils of STEPS TO RESUME PROCESS A. Revic~w of Questionnaire Results Envicom Corporation will review tabulated results of the November opinion survey and present their interpretations to the LRPC and Core Group. This would involve the following actions: . Review of tabulated results from the Excel survey developed by the City, including open-ended write-in statements such as evoked in the ~item following Question 16 of the questionnaire. . Discussion with the LRPC and CorE Group of survey results, including similarities and differences with the Workshop results and their interpretation. . Discussion with the LRPC and Core Group of ways to proceed with the survey information into the remainder of the General Plan Update process. B. Development of Revised Alternative Land Use Concepts and Workshop Envicom Corporation will assist the LRPC and Core Group in formulating land use plan concepts to be embodied in one or more alternatives. This would involve the following actions: . Meeting with the LRPC and Core Group in working session to review original plan maps and discuss revisions based on results of survey and other inputs. . Re-drafting maps to reflect LRI'C and Core Group alternatives. . Discussion with LRPC and Core Group of public outreach strategies to evaluate alternative land use plan concepts and develop a preferred plan to carry forward into revision of elements. . Following collaborative development of a strategy, support for a 3rd Workshop involving public interaction. C. Re-Visiting Consultant Scope of Work At direction of the LRPC and Core Group, Envicom Corporation will consider ways to modify the original scope of work in order to efficiently produce effective General Plan documentation and comply with procedural requirements for adoption. This would involve the following actions: --------------------...-- Letter to Jim Hamilton January 28,1999 ~ Page 4 ~~ with the ENVICOM . Meeting LRPC and Core Group and possibly other elected/ appointed officials to understand their goal and objectives in the CORPORA nON Update process. . Involving other consultant team members in responding to the desired modifications, in light of legal requirements for General Plan adequacy. D. Updating General Plan Elements Envicom Corporation will continue to manage the technical tasks required to complete the re-drafting of the General Plan elements and other aspects of the work program as finalized by the City. Sd1EdulE It is anticipated that full consultant team involvement in the Update process could be re-established within three calendar months, assuming the following task periods and allowing time for meetings and consultations: A. Reviewing and Interpreting Survey Results - within three weeks ofreceiving all materials. B. Developing Land Use Alternatives - within six weeks of reviewing questionnaire. C. Re-Visiting Scope of Work -- within four weeks of item A, if it is desired to do this prior to formulation of land use alternatives, or within four weeks of item B, if it is desired to complete that item first. This assumes h\lO rounds of consultation with the LRPC and Core Group. D. Updating Elements / Draft Documentation - within four months of identifying preferred Land Use Concept, subject to determination of scope to complete work. Note that following completion of draft General Plan documentation would be at least three months of EIR preparation and at least two months for the adoption process. BudGET The work items identified above basically involve Tasks 2.0 and 4.0 of the original work program budget. Consultant involvement in these tasks have been completed and should have been already billed. The suggested work items above represent an augmentation of the original effort and, in parti<!ular, an augmentation of Envicom Corporation'~ role in Tasks 2.0 and 4.0. The level of effort required is outlined in the enclosed table. The estimated cost for labor is just over $7,500 with expenses of about $1,500. Since the prospect of re-scoping the original work program is involved in Item C, it may occur that the budget for this effort could fall within the previously authorized amount. Therefore, Envicom Corporation suggests to fund this effort out of Task 9.0 (Client & Agency Meetings/Liaison) with the understanding that upward adjustments may be indicated in the re-scoping process. Envicom Corporation's labor budget for Task 9.0 has about $10,150 remaining, so the proposed effort falls within its range. However, Task 9.0 will in turn need to be augmented commensurate with the outcome of the re-scoping. We appreciate the opportunity to continue to support the leaders of the community in their efforts to articulate a preferred future and to embody their vision in the General Plan as an instrument to realize that future. We would be -------_.- Letter to Jim Hamilton January 28, 1999 ~ Page 5 ~.... ENVICOM happy to meet with you and representatives of the LRPC and Core Group to CORPORATION discuss the suggested approach and/ or to consider other strategies for progress on this path. Sincerely, ~w.~ Richard A. 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SURVEY DATA E~TRY- INSTRUCTIONS * Each Group will be given a. disk with the data entry sheet (m EXCEL format) on the disk. -:;( All information for the Group will be entered in the spreadsheet on that disk. -:- '* Membership in a. group can change, but the surveys assigned to the Group must remain segregated until completion of the data entry for a.il the surveys. GROUP IDE~1IFIC.:\.TION * Each data entry group is assigned a number, for example ~Group 1." * This designation is the same as the TEAi.\1 ill number on the spreadsheet form. DATA ENTRY STIP 1: Each team wiIl enter their Group Number in dle top left or tight hand comer on the first page of the survey STIli 2: Ne.~ e3.C.."t rorvey will be numbered sequentially as it is count~ the Survey Number is written adja~m: to the Group Number in the comer of the survey (SEE ATTACHED EXAi\ifPLE). STIli 3: The data from the rorvey win be e.-ltered into the corresponding row of the spreadsheet matching the rorvey number. STIJ:' 4: The survey re~onse for a. question MUST BE CONVERTED TO A NUMBER FROM ZERO (0) TO FIVE (5) as follows: 0= No response given 1= A 2= SA 3= SD 4=D 5= N/ A Yes = 1 No= 2 F or Question Number 14, enter the 1 a priority in column <loa:' by using the item number selected in the 'IDTVey as the lo"t priority, repeat this in 4J", for the second priority, and "c", fur the third priority. Should you have a ques-..ion about a surveyor a response pie:!.Se ask ror assistanc~ I -- - STEP 5: When completed with a survey, please insure that it is kept separate fi"om those not counted. *' THE SURVEYS WITH COMMENTS SHOt]LD BE SEGREGATED FRO~ THOSE WITHOUT COMMENiS. STEP 6: When you are finished for the evenin~ place all materials in the envelopes provide~ and turn them in to the designated individuaL WtIAT TO DO WHEN YOUR DATA ENTRY FOAAI IS FILLED. When you have filled a survey data entry form (99 surveys for entry sheet #1 on your group' 5 computer disks). save and dose the file. Open data. e.'1try f011Il #2 - on your group' 5 disk:, and commenc~ entry on sheet 1 of that daIa. enny form. FORJ."1A.T FOR IDENTIFICATION OF S1:JRVEY 1- 105 or 01-105 "* 1 or 01 is the Group Number; and * 105 is the sequential number of the survey being counted by your group. RE~1E~mER THAT WHEN YOU BEGIN" E:NTERING IN""FORi"fA.TION IN THE SECO~~ DATA E:NlRY SHEET YOU lVfUST A..DD 100 TO THE S1:JRVEY N1JwffiER (LE.- S1.JRVEY SHEET #2 BEGINS "WTIH Sl:JRVEY ~tThmER 100) '* PLEASE SA VE YOUR WORK ON A REGuLAR BASIS. City 0', Arrovo Grande Citizen Planninq ~,-rvev In an effort to base City decisions on the desires of the people who live here, the Long Range . Planning Committee hopes you will take a moment to fill out this survey and return it to the City by November 20th. Your input is needed and greatly appreciated. ONE PER HOUSEHOLD. Please respond to the following statements using: A ( agree) SA (somewhat agree) SO (somewhat disagree) D (disagree) N/A <not applicable, no opinion, don't know) AGREE DISAGREE 1. What is your vision for the future of Arroyo Grande? No Changes................................... .................... ........... A SA SD D N/A More Job Opportunities.......... ........ ...... ........ ......... ...... A SA SD D N/A More Retail and Service CommerciaL......................... A SA SO D N/A More Tourist Related DevelopmenL............................ A SA SD D N/A More Densely Developed Parcels............................... A SA SD D N/A 2. How should Arroyo Grande grow in the future? Discourage Growth................................. .................... A SA SO D N/A Manage Growth................................. .... ....... .............. A SA SO D N/A Encourage Growth................. .............................. ....... A SA SO D N/A 3. If growth is accommodated, in what direction should the City expand? Within existing City borders........................................ A SA SD D N/A Beyond existing City boundaries ( annexation)........... A SA SD D N/A South and east along Highway 101.............................. A SA SO D N/A East of Hwy 101........................... ........................... ..... A SA SD D N/A 4. How should Arroyo Grande develop supplemental water resources? Desalination...... ................ ..... ...... ............. ........ ........ ...... ....... A SA SO D N/A Reclaimed water............... .......... ................ ........ .............. ......A SA SO D N/A Purchase State water ............ ............ ...... .................. ............ A SA SD D N/A 5. Should the City's viable agricultural lands be preserved?..... A SA SO D N/A 6. What types of housing should be encouraged in Arroyo Grande? "Typical" lot (7200 sq ft), single family detached..................... A SA SD D N/A High density residentiaL... ............ ..................... .....................A SA SO D N/A. Large lot, rurall estate single family....................................... A SA SO D N/A Low rise rental apartments..................................................... A SA SO D .N/A. Lower income housing....................................... ........ ....... ..... A SA SO D N/A Senior Housing. ..................... ......... ....... ............... ..... ........ ..... A SA SO D N/A Small lot, single family detached.............................................A SA SO D N/A. T own homes! Condominiums.......... ....... .................... ............. A SA SO D N/A. 7. What should be the future character of the Village? Maintained as is................ ......- ............................................. A SA SD D N/A Develop cultural uses.. ........ ......... ........ ....... ........ ....... ........... A SA SO D N/A Expanded community facilities/City Hall..................................A SA SD D N/A Intensification of housing....................... ............... ............. _.... A SA SO D N/A More outdoor uses.......... ...... ........ ......... ...... ......... .... ............. A SA SO D N/A More tourist oriented ...................... ........................................A SA SO D N/A - 8. What types of traffic, parking, and street improvements should be encouraged in the Vmag~? Enhance and encourage alternative routes through Village.... A SA SD D N/A Parking improvementsl Parking structure............................... A SA SD D N/A Pedestrian oriented......... ................... ................. ................. A SA SO 0 N/A Re-routing bus and truck traffic...............................................A SA SD D N/A Relocating School District bus barn....................................... A SA SO D N/A Vehicular oriented................................................................ A SA SD D N/A 9. What should be the future character of Grand Avenue? Maintain as currently exists.............. ......................... ..... ........ A SA SD D N/A Common architectural design theme...................................... A SA SO 0 N/A Design for pedestrian oriented development...........................A SA SD D N/A Improve for more attractive shopping..................................... A SA SO 0 N/A 10. What types of commercial uses should be attracted to Arroyo Grande? Serve adjacent communities and Arroyo Grande....................A SA SO 0 N/A Be a destination for tourism.................................................... A SA SO D N/A Develop a business park........................................................ A SA SO D N/A. 11. What should be priority commercial uses? Automotive sales and service................................................. A SA SO 0 N/A Department store.................. .......... .............. ............. .............A SA SO 0 N/A Entertainment.................................................... ..................... A SA SO 0 N/A Garden supplyl home improvement store.............................. A SA SO D N/A Large scale discount retail store............................................. A SA SO D N/A Lodging............................ ...... ...... .......................................... A SA SO 0 N/A Restaurants........................ .................................................... A SA SO 0 N/A Service RetaiL...... .... .., .... ..... ............................. ..................... A SA SO D N/A Small, boutique stores.......... ........................ .......................... A SA SO D N/A Additional Choices: - 12. If you favor the development of a business park, what uses would you like to see? Agri-businessl Food processing..............................................A SA SO 0 N/A Sio-technical.......................................................................... .A SA SO 0 N/A Education................................. .......... ............... ..................... A SA SO 0 N/A Environmental Innovations........................................... .......... A SA SO D N/A High Technologyl Computer related....................................... A SA SO D . N/A Manufacturing................... ........ ..............................................A SA SO D N/A Research and development uses........................................... A SA SO 0 N/A Tourism................... ........ ...... ........ ................. ..... ......... ......... A SA SO 0 N/A Warehousing....... .., ........ .... .... .:..... .............. ......... .................. A SA SO 0 N/A Suggestion: 13. What park developments should be encouraged in Arroyo Grande? Parks for passive recreation (example: Strother Park)....... A SA SO 0 N/A Parks for active recreation (example: Soto Sports Complex).. A SA SO 0 N/A 14. What recreation facilities would you like Arroyo Grande to have? . ( Please mark your three highest priorities with an X) Bandstandsl Amphitheater................... ........ ....... ........ .................. Baseball Fields............................................. ..................................... Basketball Courts........ ................ ........ ............. ........... ........ ............ Bike Paths/ Pedestrian Trails....... ..... ..... ................................ ......... Golf Course....... .~..... ......... .................. ........ ........ ....... ....................... Indoor multi-purpose facility................................. .......... ................. Picnic Areas! Barbecue Pits........ ....... ... ........................................... Roller Hockey Facility................................... .... .......... ....................... Senior Center... .............................................. .... ......... ...................... Soccer Fields.......... ... .................. ......... .......................... ......... ... ...... Swimming Pool. ................................. ........... ...... ...................... ........ Tennis Courts..................................................... .............................. Volleyball Courts....... .......... ..................... ... ....... ........ .......... ............. Youth Center......... ......... ...... ................... ........................ ......... ......... Additional Suggestion 15. What are your suggestions to improve traffic circulation? Fund improvements to link the two sides of the freeway........ A SA SD 0 N/A Promote the use of public transportation................................ A SA SO 0 N/A Carefully assess current and future street closures................ A SA SD 0 N/A Suggestion: 16. I attended the Saturday workshops held at the high school regarding the future of Arroyo Grande. 2128/98 6/20/98 BOTH Please list any ideas you feel may improve Arroyo Grande. - Additional information may be obtained at City Hall, or at www.fix.netl-agcity or email us at agcity@fix.net THANK YOU! Number in household: adults( 18) children Signature: Address: Phone: (optional) I'm interested in attending future meetings regarding City planning. yes no REMEMBER: You need to mail in your survey for your voice to be heard! THANKS! - il il il il ; il il il il il il '; il il ilililililililil ilililililil il .. C) It) CI) ... ,... ,... CI) It) ~ It) CI) C) CI) ,... CI) OOOIt)OC)~1t) ""I&')I&')O"'M . co; . co; u) a:) a:) oj . ,... co; o:i o:i . . a:) ~oju)~a:)~a:)a:) ~.u)~a:)N ~ ... ... ... ... ... ... ... ... ... ... ... ... ~ ~~~~~~~~ ~~~~~ ~ CI) CI) N ~ 0 ';) M CI) ,... 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N V en ~ N 0 en 0> .~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~. ~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~ .~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~. ~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~ .~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~. ~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~.~ ---- -- ------- ~_. ---..-,-. .--..- ------- - _._-~-_.._~ '-..- ... .'-- A IT ACHMENT D MEMORANDUM TO: LONG RANGE PLANNING COMMITTEE AND GENERAL PLAN UPDATE CORE OUTREACH TEAM MEMBERS FROM: JIM HAMILTON. AICP. COMMUNITY DEVELOPMENT~' DIRECTOR SUBJECT: SURVEY COMMENTS DATE: MARCH 8,1999 The Citizens' Planning Survey provided an opportunity for respondents to provide written comments about issues of particular concern in the community. Planning Commissioner and LRPC Member Nanci Parker has assembled a sampling of these comments for distribution to the LRPC and Core Outreach Me.mbers. These comments have not been edited for content or grammar - they are reproduced as closely as possible in the flavor and tone of the actual written comments. The comments were taken from Survey Data Groups 1, 2, and 3. Attachment: Citizens' Planning Survey Synopsis of Comments c: City Council City Manager City of Arroyo Grande Citizen Planning Survey Comments: Random Sampling Miscellaneous: Clean up vacant lots on Grand Ave. example: 9ak Park and Grand, the old Von's center. Have new development pay for Park and Rec. facilities. More Parks and recreation facilities. The village is becoming too noisy, limit music and entertainment to .better suit the local residents. Promote places for children to interact constructively. Pursue conservation, develop ground water. We need a new storm drainage system. Consolidate Police and Fire Depts. With Grover Beach and Oceano. Complete the YMCA. Maintain Kiwanis park down in the creek. Remove billboard along west entrance of Village. Quadruple fees for ~evelopers for a larger portion of school construction. Restrooms at Elm St. park. Aquarium/Discovery Museum. Paint Village gazebo with and add ginger bread trim to match Village. Landscape Frontage Rd North of Brisco's and below Ocean View School by Freeway, and in between High School and Grand. Add a night time farmers market like SLO. Keep Arroyo Grande creek clean oftrash~ improve water quality, improve access. Put poser lines along Grand underground. Build parking lot at the Equestrian and Hiking park at James way. Underground utilities. I Miscellaneous Concerns: Sidewalk cafes. Dance hall. Plant more trees and larger ones on Grand. Improve Creek access. Move historic school house to near the Heritage House. Expand Village (1J's, Nelson, LePoint areas). Encourage tourism. More support for youth oriented activities, Forget the YMCA, if they were going to do something they would have by now. Continue support of Parks & Recs. program for all ages. Continue support for Harvest Festival. Provide something for teens to do. More green space, more trees to soften structures and encourage walking shoppers. Continue to adequately fund police depts. to provide the friendliness and helpful spirit is conduci~e for making visitors and tourists want to come here to stay and shop. This will help develop a clean and desirable growth. Treat people like you care about them and they will come and return. Stop providing water outside of AG. We should encourage business who can employ large numbers oflocal people. We should assure the businesses practice environmentally sound practices from he beginning. We should encourage interaction between retired and youth by mentoring programs, youth centers staffed by retired people and care given from both sides: elder care and child care. We should offer healthy after school commun9ty involvement such as gardens, carpentry, animal care, project oriented again using talents and knowledge of elderly for guides. If this can be done in conjunction with local businesses it will help to create unity between generations. I am very disillusioned with past city gov't decisions to put Rancho Grande Park in the waste paper basket with such a need for kids to have a place to play and then railroad Wal-Mart 2 through with no concern for the traffic situation it will create. I don't think I'll ever participate in government again. This survey is an excellent way to get people involved in the decisions. I think the Village is the city's jewel and it should be a priority to keep the old town theme and to improve pedestrian use. . 3 Growth Issues: Our street cleaning system is a waste of money, we need a bigger new high school. Get rid of farm land in town, most of the crops don't stay in the area, appeal to major shopping not drive and take our money to San Luis or Santa Maria to shop. Get the car lots out of town Lower water rates-Lopez Dam is full and there are 7 wells to use. Arroyo Grande has a ladder fire engine-we have no good retail or sports buildings to use it for-so why have it we don't grow our city. Build a magic Mountain attractio~ here-it brings in money to use for our city. Prevent development from destroying Arroyo Grande's small town charm. Keep agricultural land in city, most of the industrial park, business parks would take up the farm land. Creekside trails, additional pedestrian crossing of Arroyo Creek vicinity of Paulding school, LePoint, Corbet Canyon Creek. Promote bike and pedestrian accessibility to businesses commercial and school and rec. Facilities. Develop commercial west of 101. Encourage book stores, prefer small scale businesses. Toy store, bakery in Village, fabric store. Move the Chamber of Commerce down into village where it wi1l be visible. Preserve Arroyo's present character. More facilities or businesses to promote family activities, youth activities. Do not want to be like Santa Maria, keep the small town atmosphere in Arroyo Grande. Improve tourism. We moved from crowded southern California, don't want AG to become ruined. What do we do with all our closed businesses on Grand and around town this will increase especially once Wal-Mart opens. We need more restaurants. 2 Keep businesses and commercial in designated areas. Provide only the light industry and high tech with clean businesses w~ich support the vision for AG. Commercial should be on small scale. Businesses which enhance the quaintness of vision of AG. In addition, businesses which would attract families which would appreciate and support the vision of AG. . Conti~ue to assess the possible expansion oflandscaping and flowers and planters for aesthetic appeal. No more commercial growth, all priority uses listed are already provided in AG. Growth would make a major transportation problem, leave AG as it is. The area is not capable of more growth. Transportation, water supply, sewer, etc. are limited. A town or city should not plan growth that could not be supported by the resources available, i.e. water, roads, land, etc. If one must go out and obtain more resources, it makes the community unatfordable. AG is an agricultural community and should remain so. Please no more box stores, i.e. Wal-mart. If city is to grow we need nice places for children and families to play. Tourism main focus with some focus on high tech and banking and finance. Make it easy for small businesses to"survive towards tourism. Don't mess up so much that the term "The Village" would no longer apply to our community. No more banks, gas stations, car washes, drug stores, grocery stores, there are enough in th 5 cities area. No more "discount shopping" bring in a Nordstroms, we will attract 5 Cities, have higher paid employees and we'd love to have some higher class stores. Encourage "clean" business such as computer industries. Beautify existing businesses along Grand. Develop common architectural design theme. 3 Growth Issues: Stop the growth. Leave Arroyo Grande alone, don't mess it up anymore. Keep the growth controlled. Enough small stores, allow larger stores like Mervyn's or Gottschalks. Allow clean air businesses, technology companies, retail headquarters. We need more good restaurants. Allow bowling alley at Grand and Courtland. Keep flavor of the Village. No industry. Use existing empty buildings and develop lots before building new buildings for businesses. Put business parks behind the hills out of site. Youth center, Senior center, family center. No development of business park or industrial as it would cause traffic problems, water problems and contaminate our environment. Encourage YMCA to build on their lot, keep kids out of gangs and off the street. t Stop growth. Remove Wal-Mart. Decide on the focus of the Vi1Iage. Antique, boutiques, specialty stores, it's to hodge podge now. We need more revenue, add light industry, business park. Full time jobs with benefits. Devise a way of enlisting senior citizens with experience and time to enhance local services and programs as volunteers. Maintain our ag land. Light manufacturing, computer center. Help young people secure good paying jobs so they will stay and raise their families. Changes are not always best, leave some things as they are if its not broken why fix it. People come here because they like it then they want to change it like it was where they came from. Why don't they go back to where they were and not make the people who have been here for years miserable. Multi-use complex, stadium size. 1 -_..._-----~--_._._.- Growth We do not need large chain discount stores. We do need at least one large dept store. (Robinson-May, Macy's, etc) The Village is now starting to look quaint an inviting. We do not want to do anything to ruin that. We live in a unique area. Let's not turn it into a Fan Fernando Valley or a San Jose. Lets us look more to Monterey or Cannel for examples. Needs dept stores like J.C. Penny's Co dress shops, needs department stores desperate. Most people go out of town to shop, this takes money out of Arroyo Grande. I say please more dept stores. And dress shops. We are in desperate need of these. Where is the water coming from? Adding a much needed business park and or parking structure would destroy the "village" atmosphere- can't have it both ways. Would a business park that in and "hide" light industry? Remove all the unsightly garages and auto repairs. What about the trailer parks off Grande Ave? How do you intend to "hide" them? Improve them? Preserve small town atmosphere, while upgrading visual appeal. We need a large department store, such as May Co., or Gottschalks. Use of existing available commercial space and structures. Try to attract government agencies. This will help to stabilize local economy and raise income vs retail and commercial. High-tech looks like an easy choice but its too volatile. City needs industry, ag uses that will not be obsolete. Agriculture must be preserved~ not sacrificed at the altar of increased sales tax base for the city. The ag fields and barren hills are the only thing that prevents AG from being "Thousand Oaks by the sea" Please no more stores like WalMart! Target would have brought some class to AG. Jobs that are more than service oriented. Like high tech, light mfg. No more fast food. A department store. Give our youth a place to hangout. Teens need time together. I don't favor any business park development. Quit destroying agricultural areas - leave crops (strawberries, etc) alone. Stop big business eyesores. There is not a reason in the world to encourage growth in Arroyo Grande. In my time here, beginning in 1983, I have seen a beautiful, quiet area turn into a traffic-choked city. No reasonable person should advocate ID1Y-,growth. Developers and allied interests are the only ones deriving benefit from growth Please do not sell Arroyo down the sewer of growth and commercialism. I was born in Santa Maria and my great-grand parents are buried here. Please let Santa Maria be an example of what not to do. Let us stay Agriculture and a bedroom community to the others. We have done enough building. Fill in only, but do not annex. Stop this competition and change for change sake. Leave well enough along. . ---'--'--'- Traffic An alternate to the Village should be the completion ofLePoint for locals so that the tourists can go through the Village. The tourists should not be routed another way Re-route 227 around eastside and south to 101 fwy. Re-think the 35 Mph speed limit at Soto Sports Complex. (very heavy, fast traffic area) Children are here all the time. It's dangerous. Possible 25 Mph. People are using this route instead of Grand Ave for "fast" travel to eliminate traffic lights and stop signs. Thank you Desperately-needed alternate route to relieve heavy traffic though Village. Isn't this survey a waste-after all- this is like locking barn door after horses have been stolen?? The tax-payers voted against, certainly protested, but the mayor decided big box stores were good for the city without regard of traffic problems - there should be no further building or development until an improved traffic linkage and circulation is solved! Where is the so-called plan that was mentioned? Why isn't the High School a top priority? No agreement on a 2nd High school- what chance of a decent future plan?? Repair the bad road we already have! With a company who knows how to repair! Re-route off Mason St. (residential) reference large trucks - equipment. Need 226 to 101 bypass around Village. We need to repair city streets and to maintain them adequately. - Remove WalMart Make the bus actually drop off at the library, not at the Brisco road overpass, which is 1/3 of a mile from the library. We need pedestrian trails for all ages to enjoy and baseball fields for the young. Widening Cherry Ave. / Addition of bridge over creek. Discourage outside traffic through area Connect 227 to El Campo, connect James way to 227 . --.--.--- ---- Build an overpass at EI Campo Rd and Hwy 101 or improve access to 101 Hwy at Los Barros to alleviate traffic from the mesa coming down Halcyon Rd. One way streets in village, left turn signal at Halcyon a!ld Grand North-South, Pave streets, reroute around one block in Village, create parking on perimeters, no left turns in village. Work with Grover Beach to finish widening Oak Park between Brighton and Grand. Have Walmart pay for an interchange @ Brisco Rd. Traffic concerns: Improve Grand Ave. Corridor. Improve traffic problem on Rodeo Drive. Improve the roads. Instigate a pavement management plan and create annual budget for it. Improve downtown traffic, more lights, pedestrian control at intersections, add crosswalks, post more speed limit signs. Stop sign on Fair Oaks 101 exit. Change traffic patterns during high school hours, limit parking at high school. Reroute Lopez traffic out of the Village but connect to freeway. Monitor speeding traffic on Allen too much volume and speed. Connect 227 and 101 south out of the village residential area. Improve quality of streets, many have potholes. Brisco underpass will be a nightmare when Wal-Mart opens. We desperately need an overpass. Keep traffic to a minimum. Pave the major streets. Build a road south of Cherry between Traffic and across creek to Paulding Field and Bus Barn as an alternate route to East Arroyo. Bypass Village, close Branch traffic through the Village. Connect Frontage Rd. behind Bank of America with a bridge over the creek then behind Village and around North of Paulding to bus barn. Speed bumps on Sunset Dr. Eliminate parking on Branch in Village, add parking north of Village. Reroute trucks out of the Village. Keep 18 wheelers out of the Village and off Grand Ave. Connect 227 with 101 south. Run it east of the Village to the Freeway, build a bridge. Improve the streets. More 4 way stops in residential areas. Reroute heavy traffic on Branch proceed with plans for rerouting at Los Berros to Lopez. Alternate route for business vehicles and trucks south of Village. The greatest need is a bypass route for truck and Lopez Lake traffic- keep them out of the Village. Eliminate dead end streets. Intersection of Bridge and Branch has no left turns and continues to cause traffic congestion due to cars waiting to turn left. Maintain current street conditions to acceptable conditions. During events, provide law enforcement to ensure adequate traffic circulation. We should increase public transportation maybe a trolley and give incentives for users. Look to the future before making any decisions as to traffic flow. Alternate route to ease AG traffic towards Lopez. Too much traffic trying to fin in Village area. This is especially important during celebrations in the Village. Look to Santa Barbara for traffic answers. They have done an excellent job in their community beautifying and expanding, also in SLO. Encourage use of our Trolley within the village to reduce traffic flow and find a "non- residential" route around the Village to Lopez. City should expand along south east highway 101 but only when it becomes necessary. Cut down on traffic through Village is top priority and a solution should be settled on and carried out. --.--------....--- . A IT ACHMENT E MEMORANDUM C TO: LONG RANGE PLANNING COMMITTEE AND GENERAL PLAN UPDA TE CORE OUTREACH TEAM MEMBERS FROM: JIM HAMILTON, AICP, COMMUNITY DEVELOPMEN~~ DIRECTOR 1/ SUBJECT: DRAFT ANALYSIS OF SURVEY RESULTS DATE: MARCH 8, 1999 Mr. Titus has provided an analysis of the Survey results for the groups' review. Mr. Otis Page prepared the information. Attachment: Draft Analysis of General Plan Citizens' Planning Survey c: City Council --- City Manager ( "'-.. C --~---~.- --.--- ----_.~ C DPAFT At"AL YS I S GENERAL PLAN CITIZEN'S PLANNING SURVEY MARCH 8, 1,~qq C City of Arroyo Grande Gommunlty Development Dept. MAR 08 1999 C .. -~-_..- C CONTEr\!TS I. INTFODUCTION . . . . . . . . . . . . . . . . . . . . . 1 II. SUFVEY ASSESSMENT CRITEFIA . . . . . '",,:. . . . . . . . . . ..:.. I I I. SUF.d'/E'y' RESULTS OF "AGF.:EES" . . . . . . . . . . . . . . 3 IV. SUF.:\JE'{ F.:ESUL TS: "F'F.:OBABL Y NOT SIGN I F I CANT" . . . . . 4 1\,,' . SUPVEY PESULTS OF "DISAGREES" . . . . . . . . . . . . 5 ;-- ( '''-- '-) I . SUF.:!/EY F.:ESUL TS: "APPARENTLY NOT SIGNIFICANT" E- . . . . VII. BUSINESS PARK QUESTION ..,. . . . . . . . . . . . . . . . i C -----~---_.- ... I- I NTF.~ODUC:T I 01\1 C THE CITIZENS HAVE SPOKEN The citizens clf Arroyo Grande have spoken. They ha\/e spoken at t',.,lO General Plan ',.,Ioy' kshc.ps and at the e 1 e.: t ion c.f new City Council members. They have spc.ken in the anS',.,Ie'(s and c .:.mmen t s .;- - =.., I_I the General Plan SLl"( vey . And n.:,w it is the task t c' under st and what the citizens want fOr their City as e:/;pr essed in the (3ene'f'" 211 Plan. THE GOAL OF THIS ANALYSIS The gc,al of this analysis i::, to pf"o:.vide an c!bj ec t i \lE means tc. provide a consistent and responsible basis f C.'r- a sLlbje.:t i ve assessment of the SLl"f'" vey r esul t s. This goal is intended t,:. aid ,::tnd enable those cClnside'f'" ing the survey r esul t ':; in reaching co:.nclusions on the meaning of the data as it applies tc, the Gene'( 211 Plan fC'r the City of Ari~c,yo Grande. THE BASIS FOF.: THE ANALYSIS The analys1s in thi5 dc.cument i '5 based ':In the "D'(aft Survey F.:esults." The data in this analysis i5 specifically derived from the "Summary Table elf SU'r- vey F.:esul t s" in.:luded in the Dr aft Survey Results document. The analysis Llses a clas'5i fi':at i,:.n stated in the SURVEY ASSESSMENT CRITERIA d i 'I" ec t I Y fCIIl c.wing this ".- introduct ic.n. The resul ts are classified and ordered by this I assessment criteria. The criteria is intended tCI be "p.:.l itil:ally \ '-- signifi.:ant" in their appl icat ion in this analysis. F.:EVIEWING THE DATA Ea.:h sLlrvey statement's 'I" esul t s Llsed in this analysis are numbered f\~om one (1) tc. fifteen (15) ',.,Ii th alphabetic de'5ignat icons for each statement item. This numbering fc.llows the numbering in the survey. Trle data provides for the totaling of the "Agrees" and "Sclmewh at Agrees" and the "Disagrees" and "Somewhat Disagrees" in the '::,LUr vey. The'5e totals provide the major ranking " in descending order" (highest to the I c.wes t number) of eacrl Survey statement item. THE USE OF THE DATA IN DETERMINING THE GENEPAL PLAN It us '(ecc.gnized that e\/en though these data may be i nt er p'( et ed and under st c,od by the Lc,ng F.~ange Planning CCimmi ttee a,nd 13ene'f'" 211 Plan Update Core Outreach Team members, the fin,al detE\~minat io:.n of these conclusions regarding the dat,3, wi 11 '(Eside with the "legislati\!e body" fClr thE City, the City CCILtnc i I. Th,:,s2 ,:c,nc 1 Llsic.ns ',.,Ii 11 be manifested in the final de.: is iC1ns and d ire.: t i c.n s g i \/en for the provisions of the Gene'l~ 211 Plan. e - 1 - II. SURVEY ASSESSMENT CRITERIA ( i \....... POLITICAL ASSESSMENT CRITERIA SIGNIFICANCE MANDATE 67+% AGREE POSSIBLE MANDATE 67+% AGREE AND SOMEWHAT AGREE TOTAL VERY SIGNIFICANT 58+~~ AGREE POSSIBLY 58+% AGREE AND SOMEWHAT AGREE TOTAL VERY SIGNIFICANT SIGNIFICANT 50+% AGREE POSSIBLY SIGNIFICANT 50+% AGREE AND SOMEWHAT AGREE TOTAL ( PROBABLY LESS THAN 49% AGREE AND SOMEWHAT AGREE \.- NOT SIGNIFICANT TOTAL APPAF.:ENTL Y LESS THAN 44% AGREE AND SOMEWHAT AGREE NOT SIGNIFICANT TOTAL THE SAME CP I TEP I A i"1A Y APFLy' TO " D I SAGPEE, " "DISAGREE AND SOMEWHAT DISAGREE" SURVEY RESULTS. NOTE: STATEMENT FOURTEEN (14) IS NOT INCLUDED ON THE "DRAFT SUP'v'EY PESUL TS" SPPEADSHEETS. BECAUSE OF THIS FACT, STATEMENT 14 RESULTS ARE NOT INCLUDED NOR PEQUIPED FOP THIS ANALYSIS. C - ..:.. --.---" . III. SUPVEY F.:ESUL TS OF /I AGPEES" C STATEMENT DESCPIPTION AGPEE SOMEWHAT TOTAL AGF.:EE MANDATE - 67%+ AGREE 05A AGRICULTURE 7e}. '3 1C" -: 86.6 J."J. J POSSIBLE MANDATE - 67+% AGREE AND SOMEWHAT AGREE TOTAL VERY SIGNIFICANT - 58%+ AGREE SIGNIFICANT - 50%+ AGREE 13A PAF.:KS - PASS I VE 6'= r, 1'3.2 84.5 ....J.~ 02B MANAGE GPOWTH 63. '3 18.6 8':;' c; ~. ~ 08C TRAFFIC - PEDESTRIAN ORIENT C"~ -" 26.4 80.1 .,J";;.I 07A VILLAGE - AS 1:3 52.5 '-I~ .-, 7'3.7 ..:.:. l ...::. 08D TRAFFIC - PE-ROUTING TRUCK 56.0 20. '3 76. '3 llA TOP COM USE - RESTAURANTS 41.6 34.6 76.2 06A HOUSING- LOT SIZE 5().3 '-,J:" .-, 75.5 "';;",J.":' O'3D GRAND AVE - IMPPOVE SHOPPIN c:" . . 22.4 ....,.~ c:- ..J .L . J. i..;j....J 08A TRAFFIC - ALT ROUTES 50.7 21.7 72.4 06F HOUSING - SENIOP 35.5 34.3 6'3.8 lOA COMM USES - SERVE ADJ AREA 41.1 27.5 68.7 ( POSSIBLY VERY SIGNIFICANT - 58% AGREE AND SOMEWHAT AGREE TOTAL \ '-- 07E VILLAGE - MORE OUTDOOR USES 3().2 ,..,0:::- C" 65. 7~ ..::;...s. ...s 07B VILLAGE - CULTUPAL USES 31.3 34.1 65.4 15B TRAF CIRC - PUBLIC TRANSPO 3'3. Eo .-. r.:: ':' 64. '3 "::''-'aw 13B PAF.:KS - ACT I "/E ~I=t '::0 24.6 64.4 -....; _' . \..J l1C TOP COM USE - ENTERTAINMENT 27.6 3E,.3 63.'3 01B VISION - MORE JOB OPPS. 3().2 31. 8 6:.,;:.() llH TOP COM USE - SERVo RETAIL .-,~ .-, 34.7 61.'3 ...:./...:.:. 06C HOUSING - LARGE LOT/RURAL ","\.-, .-, 2'3. 1 ~. ,.., ...:a..:.:.. ..::. cJ.....:J 04B WATER - RECLAIMED 34.4 25.3 C"',- - ~::J. .I 11 I TOP COM USE - SM BOUTIQUE .-;.-. ... 26. '3 5'3.3' ...:J..::..'"T 15C TPAF CIRC - STREET CLOSURES 38.3 2c). () 58.3 POSSIBLY SIGNIFICANT - 50%+ AGREE AND SOMEWHAT AGREE TOTAL lOB COMM USES - TOURISM 28.4 2'3. 1 ;::-"""7 c: u/ . ~ O'3B GRAND AVE - COMMON ARCH 3().4 .'"';'C -, 57.1 ",:"u. I l1F TOP COM USE - LODGING .-.0"'-\ ,-, 33.6 56.8 ..::.~...::. '" .-:,r- BUS PARK USE - HIGH TECH 38.5 17.6 56.1 .L ..:_1::. 07F VILLAGE - TOURIST ORIENTED .-:.r.:" "( 2'3. '3 c"c" Co k.-J. .~ ,..h..J. '-' O'3C GRAND AVE - PEDESTRIAN ORIE 3a:).2 '-,e' ~ C" C" C" "';;'-f...::J "J~....J 03(: GROWTH - SE ALONG 101 2'3. () 24.3 =,.., ,.., ,j...::J..,,:j 12t3 BUS PARK USE - R&D 2'3.8 2() . 5 50.3 OlA VISION - NO CHANGES 2E..5 23.4 4'3. '3 ~ 12B BUS PARK USE - EDUCATION 2'3. () 20.8 4'3.8 C - ,;j - . -------- . "!" !"I SUPVEY PESULTS: "PPOBABL\" NOT SIGNIFICANT" J,..; " C STATEMENT DESCPIPTION AGPEE SOMEWHAT TOTAL Ptl3F:EE i5A TPAF CIRC - LINK TWO SIDES 2'~ilt 8 1 '3.2 4'3.. (j ()3i; GPOWTH - WITHIN BORDERS ":-:-1 <=" of" -l 48.8 ,,-' J. . ...J .i. I . ~ OlD VISION - MOPE TOURIST 2(). () 28.5 48.5 08E TRAFFIC - PELOCATE BUS BARN 2'3.8 17. 1 46. '3 O'3A GRAND AVE - AS IS 25. '3 20.6 41=-. /I 5 lOC COMM USES - BUSINESS PARK '-.l"'j C" 21.6 45.1 "';:'''::'1. ,-' 03B GROWTH - ANNEXATION 2(>.5 24.0 44.5' 07e VILLAGE - EXPAND FACILITIES 1 c .-:- 28.2 44.4 u...;.. ()2A DISCOURAGE GROWTH 25. ';? 18. 1 44.0 C 08B TPAFFIC - PAPKING IMPPOVE 1 '3. 1 24. t3 44.0 I C .- 4- - .. SUP"./EY PESUL TS OF "D I SACiPEES" ( "- STATEMENT DESCF.: I F'T I ON DISAGF.:EE SO:--1EWHPt T TOTAL DISAGREE POSSIBLE MANDATE - 67%+ DISAGREE AND SOMEWHAT DISAGF.:EE TOTAL VERY SIGNIFICANT - 58%+ DISAGREE 07D VILLAGE - INTENSIFY HOUSING C'i..... '"i 15.8 74. 1 ,\-i.o. ..;j OlE VISION - MOPE DENSE PAPCELS 64.2 - - 71. '3 I . I 06B HOUSING - HIGH DENSITY 58.8 11.4 ...."...., .-, i 1...i a ..;;. POSS I BLY 'v'ERY - 58%+ DISAGREE AND SOMEWHAT DISAGREE TOTAL SIGNIFICANT l1E TOP COM USE - LAPGE DISC ST 4...., ,-, 14.0 62.8 o.e OaF TRAFFIC - VEHICLE ORIENTED '-H c:- 25.8 57.3 wJ... ~ POSSIBLY - 50+% DISAGREE AND SOMEWHAT DISAGREE TOTAL SIGNIFICANT C 02C ENCOUF.:AGE GPOIrJTH 40.1 16. 1 56.2 06D HOUSING - LOW PISE APTS. ."::a A 15.4 54.8 ":'~."T llA TOP COM USE - AUTO SALE/SER .-:.Q '=4 '-f"-; .of !:",.-, '"i ..:..w. .- ":':'",:j.~ ,.,j"';;"'.,;;j 06E HOUSING - LOW INCOME ......-, ... 13.5 50. ':; ,::; i . ""t PPOBABLY - LESS THAN 50% AGREE AND SOMEWHAT AGREE TOTAL NOT SIGNIFICANT OlE VISION - MORE RETAIL 32.4 15.5 47. '3 06H HOUSING - TOWN HOMES/CONDOS 31.4 15. ~: 4''''' ..,.. .:" . ..- C - 5 - "-- . I..../:r. " SUP\JEY F.:ESULT:;: "APPAI:;;:ENTL'{ NOT SIGN I F I CANT" C STATEMENT DESCPIPTION A!::JI:;;EE SOMEWHAT TOTALS DISAGF.:EE AGPEE D I SAJ:::iPEE 03D GROWTH - EAST OF 101 1- ~ .-:,.-:' "7 40.4 ./ . ;" ,k..... l 26.7 '3. (j -"""\1:" -:- ..:;;....;./ 04A WATER - DESALINATION 14.8 16. 1 3(:. '3 .'-,-:: .~ 11.7 :3'3. E. ..;.. l II _" 04C WATER - STATE WATER 2~) '* () 16.7 ,..,~ - ~b. ;' 2'3. 1 '3.8 :38 II ':3 0613 HOUSING - SMALL LOT/l FAMIL 17.8 ,-,.-, .:- .of :-~ .-f ";;''';';''.0 '-t'..' . '-t 25. '3 15. 1 42.0 11B TOP COM USE - DEPAPT. STOPE 1'3.7 24.2 43. 'd 23.4 15.0 3'3. :;:;- llD TOP COM USE - GARDEN/HOME I of... I::) 24.1 ~38. )~ .i. '-r. I~ 22. 'd 18.3 .-i .. .-, '"1'J. II";';" r 12A BUS PARK USE - AGPI-BUS 21.4 1 '3.0 40.4 "-- 14.3 'j 11'3 24.2 128 BUS PAPK USE - BID TECH .-,.-, i"""I 1 'd. 8 42.6 "':;''';;'.0 12.3 i 1 1 '3.4- .1 II J. 1 "",:,r, BUS PARK USE - ENVIRONMENTA ~:::.b 2~) II 7 .of" C' .1....."'-1 '-t~. ....J 10.4 6.6 17 II () 12F BUS PAPK USE - MANUFACTURIN 1'-' ...., of .-, r-, 24.6 ~. ~, .i..a::.....:;, .-:.",:. .;:,. of." .-, .-\,-"\ ,-, ~-'. -' J.,....:;; '::'0."::' L2H BUS PARK USE - TOURISM 2(j.7' of c: --:' 36:. ';:J J. '-' II ~ 16. :3 '3 II 1 25" '3 12I BUS PARK USE - WAREHOUSING ba4 10.8 of -,. ,-, .1. ill";" 28.3 .,..., c ...! of ,-, J. ...J II ,-I :....r.i... :;." NOTE: THE FIF.:ST LIi\~E FOF.: E[~CH STATE::-1ENT IS THE "AGREE" F.:ESUL T:3. THE SECOND LINE FEPTAINS TO THE "DI:3P,GFEE" FESUL TS. C - -~--,- - . VII. BUSINESS PARK QUESTION C WHAT DOES DATA SHOW CONCERNING A BUSINESS PARK? AGREE SOMEWHAT TOTAL SOME BACKGROUND DATA: AGREE 01B VISION - MORE JOB OPPS. 30.2 31.8 62.0 02A DISCOURAGE GROWTH 25.9 18.1 44.0 028 MANAGE GROWTH 63.9 18.6 82.5 02C ENCOURAGE GROWTH - DISAGREE 40.1 16.1 56.2 lOA COMM USES - SERVE ADJ AREA 41.1 27.6 bb.1 lOB COMM USES - TOURISM 28.4 29.1 57.5 THE SURVEY RESPONSE FOR A BUSINESS PARK: 10C COMM USES - BUSINESS PARK 23.5 21.S 45.1 THE POSSIBLY SIGNIFICANT 50+% AGREE AND SOMEWHAT AGREE SURVEY RESPONSES ON BUSINESS PARK USES IF YOU FAVOR A BUSINESS PARK: C 12E BUS PARK USE - HIGH TECH 38.5 17.6 56.1 1--:'1-- r:.UC F.,.~;::...... IICf.:" - !::d?D .-:.,,=t -::-, --:.(", =- I:",-} '? J..":".:J ~ __, Mi".I',. LJ~L- r:.I':I. ..:... _" . Uk.... . U ",j.... . ~ 12B BUS PARK USE - EDUCATION 29.0 20.8 49.8 BUSINESS PARK INDIFFERENCE ? NO NO TOTAL STATEMENT DESCRIPTION OPINION ANSWER NO 12A BUS PARK USE - AGRI-BUS 7.4 28.0 35.4 12B BUS PARK USE .- BID TECH ~ ~-, 30.1 38.0 12C BUS PARK USE - EDUCATION 7.~ 29.0 ~b.~ 12D BUS PARK USE - ENVIRONMENTA b.~ 31.3 39.5 12E BUS PARK USE - HIGH TECH b.~ ~~.~ 32.1 12F BUS PARK USE - MANUFACTURIN I.~ 29.8 37.1 12G BUS PARK USE - R&D - ~ 27.4 34.7 12H BUS PARK USE - TOURISM 7.8 29.4 37.2 121 BUS PARK USE - WAREHOUSING 7.5 33.4 40.9 AVERAGE 7.5 29.3 36.8 In~ BUS PARK - DISAGREES 27.2 14.0 41.2 C j -~ --------- ATTACHMENT F CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande to consider the following item: Applicant: City of Arroyo Grande Location: Citywide Proposal: Discussion of the General Plan Update Process .Environmental Determination: NIA Representative: Helen Elder, Acting Community Development Director Any person affected or concemed by this proposal may submit written comments to the City Clerk's Office before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of hearing. Anyperson interested can contact the Community Development Department at 214 East Branch Street, Arroyo Grande, Califomia, or by telephone at (805) 473-5420,. during normal business hours (8:00 A.M. to 5:00 P.M.). IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OFTHE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Date and Time of Hearing Tuesday, August 11, 1998 at 7:30 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street, Arroyo Grande, California 93420 MEMORANDUM TO: CITY COUNCIL FROM: HELEN M. ELDER, AICP, ACTING COMMUNITY DEVELOPMENT ~ ~/JA ~ DIRECTOR ~~- SUBJECT: PUBLIC HEARING TO CONSIDER REVISED SCOPE OF WORK AND BUDGET FOR GENERAL PLAN UPDATE DATE: AUGUST 11, 1998 RECOMMENDATION: It is recommended the City Council conduct the public hearing, designate the Long Range Planning Committee and the General Plan Core Outreach Team as the lead community-based group, and provide direction to the staff on the preferred method for expanding the community-based process for the General Plan Update. FISCAL IMPACT: If the City Council approves a revised scope of work for the General Plan Update consultants, a General Fund appropriation of $25,415 is required. This appropriation will reduce the General Fund unreserved fund balance to $935,322. DISCUSSION: Two public workshops have been held on the General Plan Update. The first workshop (Visioning Workshop) was held on February 28, 1998 and was attended by approximately 150 individuals. The second workshop (Alternatives Workshop) was held on June 20, 1998 and was attended by approximately 300 people. Since the second workshop there has been much discussion regarding the effectiveness of the visioning process and the interactive displays ("dot exercises") used at the first two workshops to solicit community input. The Long Range Planning Committee and the General Plan Core Outreach Team met on July 27,1998. Both committees discussed securing additional community comments via a survey to measure public opinion on iss~es to be addressed in the General Plan Update. It was suggested that a survey be prepared using the questions asked at both workshops as the basis of the survey questionnaire. Both committees wanted to review the questions and summary of public input from both workshops and revise questions that were contradictory or leading. Both CITY COUNCIL MEETING AUGUST 11, 1998 GENERAL PLAN UPDATE PAGE 2 OF 6 committees also discussed the need to have small community meetings with a variety of groups, including the suggestion that the Police Department's Neighborhood Watch groups be used as existing community groups. Expanded Community-based Process for the General Plan Update Long Range Planning Committee and General Plan Core Outreach Team Meetings It is recommended the City Council designate the Long Range Planning Committee together with the General Plan Core Outreach Team as the community-based group to hold a series of meetings over the next three months to work with the consultant team to do the following: . To expand the basis of preliminary public input from the workshop format to a smaller group format where more in depth analysis and discussion can be accomplished. . To review the public input received at the first two workshops. . To review and discuss the items where, to date, there is community consensus (i.e. preservation of agriculture, revitalization of Grand Avenue, expansion of the Village uses to Traffic Way, etc.). . To review remaining General Plan issues. . To scope the analysis and discussion for the unresolved issues. . To prepare and complete a survey to measure public opinion on General Plan Update issues. Neighborhood. and small grouD meetings It is recommended that a series of neighborhood meetings be held over the next three months, concurrent with the Long Range Planning Committee and General Plan Core Outreach Team meetings, to provide a more informal, smaller, and convenient and alternative way of soliciting public input. The Long Range Planning Committee and General Plan Core Outreach Team discussed the use of the Neighborhood Watch groups as a means of providing additional input. These meetings would be structured as informal discussions, with CITY COUNCIL MEETING AUGUST 11, 1998 GENERAL PLAN UPDATE PAGE 3 OF 6 no formal presentation or attendance by the consultant group or City staff. In addition to Long Range Planning Committee and Core Outreach Team members, a Council Member and a Planning Commissioner would be designated to attend these neighborhood meetings. Background materials on the General Plan Update process, the results of the two workshops, the survey, comment sheets and other related items would be used for these meetings. City clerical staff would attend to record comments. The meetings would be scheduled according to the requests by individuals or groups. EXDanded ScoDe of Work for the General Plan Update In response to comments regarding the need for a more community-based process for updating the General Plan, ENVICOM has recommended the following expansion of the scope of work: 1. Publish a General Plan Update newsletter within the next month. 2. Expand the pubic meetings to small neighborhood and community group meetings. 3. Hold a third community forum in November to review the public input received from the first t~o workshops, the survey, the comments returned from the newsletter, and "the Long Range Planning Committee and General Plan Core Outreach Team meetings and the small neighborhood meetings. General Plan Update Newsletter The purpose of the newsletter is: . To update the community on the' General Plan update process. . To summarize the results of the first two workshops. . Identify the land uses for which preliminary consensus has been achieved (such as, the preservation of agriculture) and to outline the issues remaining to be resolved. . Provide information regarding future public meetings and how the public can get involved. CITY COUNCIL MEETING AUGUST 11, 1998 GENERAL PLAN UPDATE PAGE 4 OF 6 . Include a clip out comment form. The comment form can be used by those individuals who may not wish to respond to a survey, as a cross-check on responses received from the survey, and in general, serve as an additional method to solicit comments. The newsletter would be prepared by the consultant team and printed and mailed by the City staff to all addresses and post office boxes in the City. November Public Forum The purpose of the November Forum would be: . To review the public input received from the two workshops, the results of the survey, the newsletter comments, the Long Range Planning Committee and General Plan Core Outreach Team meetings and the small neighborhood meetings . Receive comments on the remaining land use issues. . Consider General Plan policy revisions that achieve the vision and land use recommendations. The revised scope of work will require additional time and budget from the consultant team. The consultants indicate that the above scope of work will expand the General Plan Update process by five months and will require an additional $25,415. If the Council decides to expand the scope of work as presented, staff will return with a contract amendment and a request for an appropriation to fund the additional work. Potential revisions to General Plan Elements to be uodated As an alternative to reduce costs, the Council could consider revising the consultant contract to eliminate or reduce the scale of the General Plan Elements to be updated. The following is a summary of the elements to be updated including the Development Code revisions (for consistency with any changes to land use densities, etc.), EIR, and the fiscal and economic analysis: - _.__._--~----- CITY COUNCIL MEETING AUGUST 11, 1998 GENERAL PLAN UPDATE PAGE 5 OF 6 CONSULTANT BUDGET BY GENERAL PLAN CATEGORY Land Use Element $ 41 ,400 Open Space and Conservation Element 9,500 Parks & Recreation Element 20,000 Traffic and Circulation Element 114,200 Development Code 5,700 Environmental Impact Report 67,200 Fiscal & Economic Analysis 50.000 Total $ 308,000 Budget Increase for expanded community-based input $ 25,415 Costs for copying and mailing survey/newsletter $ 2,000 Revised Total $ 335.415 It is important to note that the Traffic and Circulation Element (which includes the creation of a City-wide traffic mode!), Land Use Element, and the EIR provide the foundation for the General Plan Update and they are the essential elements to be updated. These items represent 72% of the total General Plan Update budget. It is recommended that 'these elements remain the basis of the scope of work for the update. The list of elements to be updated has been selected because they are. related to other elements (i.e. - land use, circulation) together with the fact that these major elements were last reviewed and updated ten to twelve years ago. The outcome of the General Plan Update may not result in significant changes in the maps or .to the overall density or build out of the community, however, the elements should be revisited, public comments should be solicited, and the elements should be modernized, revised to accurately state the existing conditions and to be internally consistent, and to reflect any changes in State law and City policies. An example of how the elements are related is as follows: Land Use Element/Traffic and Circulation Element If any changes are made to land use designations, de.nsities or additional areas outside the City are shown for potential annexations, the traffic and circulation ---------- ------------ CITY COUNCIL MEETING AUGUST 11, 1998 GENERAL PLAN UPDATE PAGE 6 OF 6 implications should also be reviewed. To match the changes in land use designations with updated traffic counts, the consultants have proposed creating a city-wide traffic model. The traffic model can then be used in the future to determine any incremental changes from rezoning requests or General Plan Amendments that may be submitted over the next several years. Land Use Element/Open Space and Conservation Element In addition to traffic concerns, the need to preserve agricultural land has been identified at the General Plan Update workshops a major land use issue. As a result of the desire to retain this part of the existing General Plan, it suggested that the Open Space and Conservation Element should be revisited to determine if additional policies are needed, if existing policies for preservation should be revised, .and to identify any further programs the City should undertake. Land Use Element/Parks and Recreation ElementlTraffic and Circulation Element The need for additional parks or recreation improvements should be compared with the Land Use Element to determine that they are compatible with the surrounding area. The addition of park sites or construction of recreation improvements could also affect traffic projections and improvements. In excess of 900 "notices regarding this agenda item were sent to interested citizens. AL TERNA TIVES: The following alternatives are presented for Council consideration: 1. Expand the community-based process for the General Plan Update as presented in the staff report; 2. Expand the community-based process for the General Plan Update as modified by Council; 3. Continue the General Plan Update process as currently shown in the consultant contract; 4. Provide direction to staff. INEJGPICC MTG 0811 DB APT 7.b. MEMORANDUM TO: CITY COUNCIL FROM: HELEN ELDER, ACTING COMMUNITY DEVELOPMENT DIRECTOR ~cLvv SUBJECT: SUPPLEMENTAL INFORMATION REGARDING AGENDA ITEM 7. b. - PUBLIC HEARING ON GENERAL PLAN UPDATE DATE: AUGUST 11, 1998 The following is a breakdown of the budget amendment proposed by ENVICOM to support the expanded community-based public input process: 1. Preparation of a camera-ready newsletter $ 5,705 2. Preparation and attendance at 3 Long Range Planning Committee/Core Outreach Team meetings 3,750 ~ 3. Preparation and attendance at November Public Forum 15.960 Total additional budget request: $ 25,415 \ I , A IT ACHMENT G CITY COUNCIL MINUTES AUGUST 11,1998 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Runels moved, Council Member Fuller seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.A. PUBLIC HEARING- ANNUAL GRANTEE PERFORMANCE REPORT. STATE CDBG BLOCK GRANT PROGRAM - 1996 ALLOCATION GRANT #96-STBG-996 FOR BARNETT STREET REHABILITATION PROJECT BY THE SOUTH BAY IMPROVEMENT ASSOCIATION, A PEOPLES' SELF-HELP HOUSING CORPORATION Staff comments and recommended action: Staff recommended Council. approve the Annual Grantee Performance Report for submittal to the State. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open and said all persons would be heard regarding the matter. The following member of the public spoke to the Council on this matter: Cindy Jason of Peoples Self-Help Housing (PSHH) When no one further came forward to speak, the Mayor closed the hearing to the floor. Council discussion: Council Members thanked PSHH for its work to provide low cost housing for the City. Council Member L~dy moved and Council Member Tolley seconded the motion to approve the staff recommendation. X Voice Vote - Roll Call Vote Ave Dougall Ave Lady Ave Fuller Ave Runels Ave Tolley There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 2 _~_,,____~"W""__.__ - CITY COUNCIL MINUTES AUGUST 11,1998 provide direction to Staff on the preferred method for expanding the community- based process for the General Plan Update. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open' and said all persons would be heard regarding the matter. The following members of the public spoke to the Council on this matter: Tony Ferrara, 759 Via Bandolero; Tim Brown, 125 Allen Street; Colleen Martin, 855 Olive Street; Ernie Sarina, 435 LePoint; NanciParker, 129 East Cherry Avenue; Otis Page, 606 Myrtle Street; Ella Honeycutt, 560 Oak Hill Road; Bill Beeman, Branch Mill Road; Ed Dorfman, 224 LaCresta Drive; Peggy Hart, Grover Beach; Howard Mankins, 200 Hillcrest Drive; Bernard Landsman, 579 Newman Drive; Gail Lightfoot, 849 Mesa Drive; Stephanie Painter, 541 Mesa View Drive; Marie Cattoir, 195 Orchid Lane; and Roger Jett, 221 Trinity Avenue. Points made by the speakers included: 1. The Planning Commission should take the lead in working on the General Plan Update. 2. Council Member Tolley, the Long Range Committee Chair, may have a conflict of interest. 3. The City should not expand the scope of the consultants or spend more money on the Update process. 4. The two sections of LePoint Street should be conn~cted by a bridge over Arroyo Grande Creek. 5. The summary of the last Update workshop is needed. 6. The existing General Plan is a good one and there is no need to re-write it totally. 7. The survey questions should be unbiased and not contradict each other. 8. It is time to fire the Update consultants. 9. Agriculture is an important business to the City. 10. There is funding to help cities help farmers who need to stop farming. 11. Workshop attendees were purposely guided in certain directions. 12. The Update process is a good one and should move along faster. 13. Growth does not have to be in size, but can be in quality. 14. A good General Plan Update can be achieved by breaking it down into segments and going slowly. 15. The final decision on the Update should be made by a vote of the people. 16. The Update consultant is doing a good job. 17. Farmers should have the choice of what to do with their land. 18. The Long Range Planning Committee should take the lead on the Update since it represents most City commissions, the Chamber of Commerce, and agriculture. 19. Farmers, who want to continue farming, should be supported. 20. Members of the City Council and Planning Commission should attend the Update workshops. 3 -----..-- \ CITY COUNCIL MINUTES AUGUST 11,1998 21. There could be a referendum on the General Plan if the public wantS it. 22. People should fully manage their own property and pay all costs connected with it. When no one further came forward to speak, the Mayor closed the hearing to the floor. Council Discussion: Council Member Tolley referred to a suggestion that he may have a conflict of interest and encouraged citizens to contact him regarding the matter. Council Members discussed the Long Range Planning Committee and the Core Outreach Group taking the lead on the General Plan Update. They reviewed the scope of the consultants' work and discussed the fact that soliciting more citizen involvement could cost more money. They also talked about enforcing the General Plan, defining viable agricultural land, and not enlarging the .work scope of the consultant. Council Member Tolley moved and Council Member Lady seconded the motion to: (1) Appoint the Long Range Planning Committee and the General Plan Update Core Outreach Group as the lead group to work with the General Plan Update consultants and direct staff to send all future staff reports regarding the General Plan Update and the Envicom scope of work to the two groups; (2) To not spend additional money by expanding the consultant's scope of work, and - (3) To receive a recommendation within 45 days from the Long Range Planning Committee and Core Outreach Group. Voice Vote X Roll Call Vote Aves Dougall Aves Lady Aves Fuller Aves Runels Aves Tolley There being 5 A YES and 0 NOES, the motion is hereby declared to be paS$e~. Ms. Elder was recognized for her work as the Acting Community Development Director. 4 - --_.~ I 11.8. MEMORANDUM TO: CITY COUNCIL FROM: ROBERT L. HUNT, CITY MANAGE~l(t SUBJECT: AUTHORIZATION TO FORM AN E ONOMIC TASK FORCE TO DEVELOP AN ECONOMIC DEVELOPMENT PLAN DATE: APRIL 13,1999 RECOMENDA TION: It is recommended the City Council authorize the formation of an Economic Task Force and select a Council Member to serve thereon. FUNDING: Outside of staff time, there is minimal fiscal impact pertaining to the Task Force. Implementation of an Economic Development Plan may have fiscal impacts (staffing, promotional efforts, incentive programs). The scope of such impacts has not been determined at this time. DISCUSSION: At the Council meeting of March 23, 1999, Mayor Pro Tem Ferrara, during Council Communications, discussed a meeting he had chaired earlier that day, which generally addressed the need to establish a foundation for responsible economic growth in Arroyo Grande. The agenda, background material, and roster of the aforementioned meeting are attached for the Council's review. The outcome of the meeting was a consensus on the first two (2) objectives identified in the handout. Those objectives are: 1. Define and determine the need for an Economic Task Force for Arroyo Grande; 2. Define and determine the need for an Economic Development Plan for Arroyo Grande. Should the Council agree to authorize the formation of an Economic Task Force, it is proposed the composition of the Task Force be determined in the same manner as the General Plan Update Core Outreach Team. Staff will solicit participation from a wide range of interested parties; however, the actual makeup of the Task Force will be determined by those who have a genuine interest in developing an economic strategy for Arroyo Grande and the willingness to see the task through to completion. CITY COUNCIL AUTHORIZATION TO FORM AN ECONOMIC TASK FORCE TO DEVELOP AN ECONOMIC DEVELOPMENT PLAN APRIL 13, 1999 PAGE 2 Mayor Pro Tem Ferrara's handout identifies representatives from the City Council, City staff, Chamber of Commerce, Economic Vitality Corporation, and Arroyo Linda Crossroads as key Task Force participants. The initial Task Force members would include those persons in attendance at the March 23rd meeting. With the assistance of the Economic Vitality Corporation, a number of economic development plans will be used as templates. Rather than "reinventing the wheel," the effort will be to take from other plans those items that are applicable to Arroyo Grande and to add those items/issues unique to the community. Once the Task Force completes the Economic Development Plan, it will be presented to the City Council for review and approval. The creation of an Economic Development Plan dovetails with previous work conducted by the Chamber, the City's Business Development Marketing Strategy approved in 1998, the 1995 Economic Opportunities Analysis, and the current Small Business Development Grant being prepared by Applied Development Economics (reference attachments ). At this time, staff is requesting Council authorization to form the Task Force and to select a Council Member to serve thereon. Alternatives The following alternatives are presented for Council consideration: 1. Approve staff's recommendation; 2. Reject staff's recommendation; 3. Modify as appropriate and approve staff's recommendation; or 4. Provide direction to staff. City of Arroyo Grande - EVC - Chamber of Commerce Arroyo Linda Crossroads ISSUE FORUM 9:00am Introductions Purpose of this Meeting Meeting Objectives I Consensus 9:30am Economic Task Force for Arroyo GrandJ! Formalizing an Economic Development Plan (Definition & Determining the Need) 10:00am Target Industry I Business List (Definition & Determining relevance with EDP and General Plan Surveys) 10:30am Arroyo Linda Crossroads Project: (Project Highlights) (Current Project: Forces in Favor) Forces Against) Project Action Plan Elements (TBD) 11 :OOam Next Meeting Date I Adjourn a .' City of Arroyo Grande Economic Forum Representatives: Arroyo Grande City Council Arroyo Grande City Administration Arroyo Grande Chamber of Commerce Economic Vitality Corporation Arroyo Linda Crossroads Project 1 ___.nm.___ .__._-~-,.,- - - Purpose of this Meeting? . Get to know one another. . Try and establish a foundation for responsible economic growth for our City. 2 Meeting Objectives: ODefine and 8Define and determine the need determine the need for an Economic for an Economic Task Force for A.G. Development Plan for A.G. 3 -_..._......,_._-~ -- ~--- -- Meeting Objectives: fDIdentify steps 8Identify the required to identify a relationship and "Target Industry I current project Business List" status of Arroyo Linda Crossroads. ~ ~ 4 --._,---_._~_._-_._.._-- . Next Meeting Date: Next Steps For This Group? 5 . --_._--~--,- "" - -- ..._.._......~- GENERAL PLAN SURVEY RESULTS: SELECTED PERCENTAGES ISSUE: A ISA D/SD N/O N/A More Job Opportunities: 62% 22.20% 2.20% 13.60% Managed Growth: 82.50% 8.10% 0.70% 8.70% Direction of Growth: Within Boundaries 48.80% 32.60% 4.00% 14.50% South & East along 101 53.30% 29.00% 4.20% 13.50% Types of Commercial Uses for A.G.: Serve Adjacent Communities & A.G. 68.70% 17 .60% 3.00% 10.60% Destination for Tourism 57.50% 26.70% 1.70% 13.20% Develop a Business Park. 45.10% 41.20% 2.20% 11.50% Types of Housing for A.G. (Top 3) 7200sf Single Family Detached Homes 75.50% Senior Housing 69.80% Large Lot Rural Estates Single Family 61.30% Priority Commercia' Uses: (Top 5) Restaurants 76.20% Entertainment 63.90% Service Retail 61.90% Lodging 59.50% Small Boutique Stores 59.30% .f Built; Business Park Uses: (Top 5) High-Technology/Computer Related 56.10% Research and Development 50.30% Education 49.80% Environmental Innovations 43.50% Bio Technology 42.60% t .. .~. ___ . :. .J :::~_~_:._--:~: ,,' ~.: . ~ .. '.-' Bonita Homes '.', I.....:;.H;..C~ 0:' ..../"1'-"'-0' c'R ''''/Ii.'.' 'T.<.:.t . rs.; Main Office: (805) 489-9358 Ext. 102 e-mail: jack@bonitahomeu:om Main Office Fax: (805) 481-6201 www.bonitahomes.oom Jack Ghonnley's Direct Line & Fax: (805) 489-0966 FAX-MEMO FAXED March 24, 1999 To: Bob Hunt From: Jack Ghormley Subject: Economic Development Plan Task Force Enclosed for your use and file is a list of the attendees to the subject meeting yesterday morning. I thought the meeting was well presented and well received by most in attendance. Please let me know if we can be of any further assistance. JtJ t1 i Jack Ghormley 3D:t lfu.y lit. PCb Tt "" fiw.M.. . 81: ~ C. Cn.wC.J} \1"~ll.f-99 c: tdvl'\(..: T . d qq!=:n_~Rb-c:ng ~aTW..JOYf} ')foer eC;i:, : n1 SS .2 ..Jew ----"- . Mar" 24 99 10: 45a Jack Ghormle~ 805-489-0966 p.2 03/24/99 WED 11:11 F.~~ 805 543 9149 RRM DESIGN !OJ 001 Arroyo Linda Crossroads Economic Development Plan Task Force March 23. 1999 9:00 AM . . PhbrieNO; . . .' 'Name .. . . Or'g(j'n..mtlOn. '. . .'.fGiNo;: : . :::....::.:'.:.:.E.::~. ..c:.' ;'::,':> 489-0966 Jack Ghormley Bonlta/ALC 481-6201 iackObonitahomes.com Tony Ferrara 473-5404 Don Soaando Public Works 473-5443 Jim Hamilton Commo.J1ity QeoI 473-5443 Arroyo LInda crossroads Mike t. Frederick Mon 489-4521 Vernon L Frederick 481-9546 489-7510 NanC.FowIer 474-8846 nansboolcsOaol.com 937-7048 Tom Ross Ross R~hv 937-7048 trossl ccimOaol.com 489-1488 Heather Jensen Arrovo Grande Chamber 489-2239 hi@arrovoarandcc.com Mid-State Bank 473-6845 Tom Parsons Chamber Board 473-7767 oars -.... 'd.net 782-91S6 DavId $paur eve 781-6193 spaurOsloevc.ora -473-5432 Lynda Snodgrass 473-5443 snodgrassOarrovoarand.orQ 543-1794 frik:Justesen RRM Desian Group S43-JJ609 el)lustesenOlTm-desian.com 413-5404 Bob Hunt atY of MOVO Grande 413-0386 c/p96450\prodUCf\ej-TaskForcelisfing ---.-------- :r~-~ ~~~~ -----...---" -.-- t.....: .:l ARRoyo GRANDE VALLEY CHAMBER OF COMMERCE 3/23/99 Hi Tony, Here is a copy of a similar effort in 1993. I'm sure you will find it interesting. Keep in touch. Heather U1L~J(__ti _ IJil ;:;.;-- ~ ~ ~ 800 WEST BRANCH STREEf - ARRoyo GRANDE, CA 93420 805-489-1488.- FAX 805-489-2239 - e-mail agcoc@arroyograndecc.com -------.... .---..- - . " r .--- ********************************************************** Arroyo Grande C~ber of Commerce ~I> ~ Operatiilg Procedures *********************************************************** ARTICLE I. IDENTITY AND MISSION. Section I. Name.. This OIgenization shall be known as the Economic DeveJopment Conunittee (EDC) of the Arroyo Gnmde Chamber of Commerce. Section 2. P1IIpose. The purpose of the EDC shall be to achieve the economic vision of the City of Arro}'O Gnmde: .. To be a balanced community that preseIVes OUI unique, historical chaI8c1er vhiJe creating a self-sufficient and dynamic economic environment .. \ Section 3. Authorization. . --- The EDC is under the authority of the AImyo Grande Chamber of Commeree. The Chamber Board of Directors re1ain the right to amend or 'W8ive provision(s) of the BOO Operating Proced utes for "Just Cause". ARTICLE II. EDC MEMBERSHIP. Section I. Composition. EDC membership "flill COD3ist of fourteen to seventeen representatives. A majority of these representatives must be members of the AIroyo Onmde Chamber of COJJUDeree. A. Chamber Leadel3bip Representatives. Tvo representatives from the Chamber Board of Directors "Who will serve as EDC chairperson and vice-chairperson, as.:wen as the Chamber Bxe~utive Director, vill. be a:ppointed by the Chamber Board of Directors. : : B. City Leadership Representatives. Tvo representatives from the Arroyo OI8.nde City Council and one xepresentative from the Planning Commission vi1l be appointed by the Mayor. C. City Staff Representatives. Three representatives from the Arroyo OI8.nde City Staff (City M8I\8geI, Pin8Dce Director, Planning Director) "flill be ex officio members. D. School District Representatives. .~ 1",-0 representatives from the Lucia Mar School DistICt, including a School Board member and an Assistant Superintendent, 'Will be appointed by the Chamber Board of Directors . E. Agribusiness Representative. One representative from Ag~b~iness 'Will be. apointed by the Chamber of Commerce Board of Directors. -_._-_.__..._.,_._--_.~-, -----...- -----.-._-_.--- ; " t~ F. Utilities Representative. One represenwve from a Utility Business DeveJopment Office 'Will be appointed by the Chamber of COffimeree Boam of Directors. G. Heath Care Representative_ One represen1ative ~ vho b a senior 8dministrator of aloc81 hospit8l~ 'Will be appointed by the Chamber Board of DierecloI3. H_ FinaJu:ial Instistntion Representative. One represen1ative ~ vho is an executive offker of aloc81 bank~ "fIill be appoin1ed by the Chamber Board of DirectoI3. I. Representatives at Luge. Up tJ two representatives from ~ genernl b\15iness community may be appointed by the Cbamber Boam of Directors. Section 2. Eligibility Considerations. The folloving criteria will be taken into considemtion when appointing Eoo membeIShip: 4 _ Posesses the practical experience endlor IDUning 'Which enabJes them 10 ed vise "-'-' end 83sist the pmpose of the EDC. . Will deal with situations 83 they relate 10 the good of the entire citytcommunity ~ instead of a particuJar constituency or self-interest. . Can maintain high integrity 8I1d strict confidentiality of EDC dellbemtions 8I1d be supportive of the Chamber of Commeree once decisions &Ie made. -Will be able 10 attend meetings and 10 actively participate in sub-committee 'WOrk. Section 3. TenDS and Vacancies. Each member "Will sem for M\ umpecified term. Vacancies on the EDC 'Will be filled 1Yithin a 1hirty-day peIiod. . " .. , I ARTICLE III. STANDING SUB-COMMITJ."EES. i. .... Section I. Standing Sub-Committee Work. Standing sub-committees 'Vill consist of at Jeast three EDC members appointed by the chairpeISon. EDC members may be appointed to more than one standing sub-conunit1ee. BOO members aIe allowed 10 chair only one standing sub-committee. , Section 2. Designated StaD4iDg Sub-Committees. A. Ecooomic Assessment Sub-Committee. L\.-.- This sub-committee '"flill be responsible for calculating local economic indicatJI3 on a q U8I1erly b83is and sUJJlJD8Ii2ing federal~ sta.1e ~ 8I1d regional economiclbusiness repom relavent to Arroyo Grande businesses. B. Existing B u:sine55 Retention a. Exp8.D5ion Sub-Committee. 'Thig sub-committee 'Will be responsible for identifying and impJementing semes 'Which would enha.n.ce conunercial enterprises currently doing business in Arroyo Grande. -~------~~-----,-- " , , , I '- - C. N e.... Business Attraction Sub-Committee. 1bis sub-committee vill be responsible for identifying new commerlcial en1elpnses 1oloca1einArroyo Grendel conducting target industry analysis on such businesses I and directing efforts 10 recruit new businesses relocation. D. CommUDity Improvement5 Sub-Committee. 1bis sub-committee vill be responsible for cooperating 'With government authorities 10 optimize local conditions (Jand use I quality of life I infI8S1IUcture I business reguJationl e1c.) which eIICoumge commercial en1elpnses 10 remainl expand I end Ioca1e in AIro)"O Grande. E. Community Education &. Involvement Sub-Committee. 1bis sub-committee vill be responsib1e for communicating EDC progress and 10 assist in educational effor13 10 maJo~ the community-at-Jarge aware end supportive of the need for responsib1e economic development ARTICLE IV. EDC MEETINGS. Section 1. Regular and Speci8l Meetings. The full EDC meets regula.rly in closed session ever:y other month. S18nding sub- ~'.. committees meet each alternative month. Special EDC meetings may be cal1ed by the Chamber B oSId of DirecloXS andlor the chairpexson. Section 2. Agenda for Meetings. The ordinary order of regula.r EDC meetings vill be: 1. - - . F1edge of Allegiance II. Approval of IvIinu1eS III. Chairperson's Remarks IV. S1lmding Sub-Committee Business A. Economic Assessment B. Existing Business Retention &. Expansion C. Nev Business Attraction D. Community Improvements E. Community Education &. Involvement V. EDC Resolutions. : VI. Other Section 3. Conduct of Meetings. The conduct of parlimentmy procedure 8S con1ained in Robert's "RuJes of Order" shall govern meetings of the EDC. ARTICLE V. EDC RESOLUTIONS. Section I. Nature of ResolutioDS. .'-.... MajorEDC projects include I but are not limited tel the folloving: · Retention and expansion seIVices; · Effor13 te attmct a specific nev commercial entelprise; · Propossals 10 government autllorities; · Public marketing progmns. . ._.~ --~. -- ,', . Distribution: Economic Devdopment Task Force Members ARROYO GRANDE ECONOMIC DEVELOPMENT TASK FORCE Strategic Planning Session June 24-25, 1993 Next Meeting: Quanerly Suategy Update Date: October 14, 1993 5:00-8:00 PM Jack Herlihy & Associates Strategic Planning & Managing Consulting 1804 Lyn Road Arroyo Grande, CA 93420 805-481-5313 --._----~ " " OUR VISION To be a balanced community that preserves our unique, historical character while creating a self sufficient and dynamic . . economIC enVIronment. -- \ .', " TABLE OF CONTENTS Part I. Seeing A. Planning Focus........... ........ ....~..... ............ ............ ................ ...... ............ .......... ........1 B. Strength Analysis....................................... ..... ...............................~............ ..............2 C. Differential Advantage............................................................................... ......... .....3 D. Asset Management..... ........ ...... .......... ............ .... ........ ........ .... ............ .... .... ..............3 E. Visio n ................................................................................. ......................................4 F. Acco un tab ili ties .......... ............................................................................................ ..6 G. Organizatio nal Process................. ...... .......... .......... .............. ...... .... .......... ............ ....7 H. Markets .................................................................................................................. ..8 I. V ulnerab ilities ...................................... ................ .............. ........ ...... ...... .... ........ ......9 Part n. Thinking A. Oppoftuni ty Analysis................................................... .................... ............ ........ ...1 0 B. The Most Important Opportunities to Fulfill Our Vision...................................... 1 5 Part In. Planning A. Forecast .................. ........... ....... .......... .......... ................ ................ ...... ...... .... .... .......16 B. S tratcgf' ........ ...... .... .... ........ ............ ...................... .... ................ ...... .............. .......... .16 C. Key Actions to T alee................................................................................................17 D. Assumptions ......... .............. ...... ...... .......... ........ .... ...... ........ ........ .... ........... .... ...........17 --------------------- ", , . A. Planning Focus 1. Type of Plan: A Strategic Plan for Economic Development of Arroyo Grande 2. Time Frame: Twenty years with emphasis on next twelve months 3. Limitations/Exclusions: None Page 1 - --------...-.-"-.-- ", , . B. Strength Analysis · Human resources · Small town environment · Located on major freeway · Desirable climate · Good educational resources . Potential for large companies · Sense of community "togetherness" · Energetic active people · Great place to raise a family . Frontier economy - not dependent on one industry · Major intersection on telecommunication lines · Close to water - lake and ocean . One on one contact with people . Halfway between Santa Maria and SLOj Los Angeles and San Francisco . Quality of life · Active agriculture production and distribution network . Room for expansion . Good infrastructure in place . Good tourist attraction · Vandenberg · Good hospital and medical facilities · Air travel connections . Desire for economic development . Good parks, churches . Clean, safe and enjoyable place to live . Expertise and know-how Page 2 : ", ,', c. Our Differential Advantage What are our greatest strengths or main advantages over other areas? Quality of Life + Geographic location for transportation and communicationlinformation + Resources (Land and People both in and contiguous with Arroyo Grande) D. Asset Management . What insights do we get from looking at the finances of the City and the economic situation? Declining revenues. Need to enhance revenue - sales tax, propeny tax. Need to cost share certain services. Can we privatize certain services? Need to explore our efficiencies regionally. Property tax is down. Page 3 , \ E. VISion for Arroyo Grande What kind of cityl community have we been? . Parochial . Reactive . Safe and Pleasant . Status Quo . Charming rural village . Slow moving sleepy little town . Conservative . Expensive . Protecting something we can't define and don't know why . Low key - rural . Community that loves idea of production ag but doesn't want to deal/live with it . Self-sufficient/financially independent . Well maintained . Complacent . Bedroom community . Family based hometown . Agricultural community . Rural, Agriculture . Slow growth . Good schools . Development looked at as evil . Good place to live . Owner managed businesses . Old fashioned - following others and not our unique way . "We don't want to be like Orange county and now no more people" What kind of city/ community do we want to become? . Low key, high quality but improve employment sources and broader retail tax-base . Double in size but. still have feeling of small town . Community with adequate water supply . Balanced community where individuals can live, work and take advantage of quality of life . A dynamic, well balanced, good place to live . More cooperation with neighboring cities and counties Page 4 ----.-- u_ . Capitalize on its positive assets . Invites and supports family life . Aesthetics - attractive land use infrastructure . Active community which continues to value quality of life and historical character . Growth with head of household jobs . Competitive community . Willing to take intelligent planned risk . In control of our own destiny with a purpose . Retain quality of life with a viable economic base . Multi-cultural . More than just housing for SLO and Santa Maria . Innovative and responsive community leadership OUR VISION FOR ARROYO GRANDE To be a balanced community that preserves our unique, historical character while creating a self sufficient and dynamic economic environment Page 5 - ----_._---------_._----~-- - -----,_.- , , , F. Accountabilities To Whom For What How Much Citizens of Arroyo Grande The vision & Evidence of Positive The Community the strategies to fulfill the economic activity ViSion. i.e. Business Owners Job Growth New Business Permits Absentee Property Infrastructure Owners Improvements Low vaqmcies Response time to police. fire and medical emergencies Page 6 G. Organizational Process What is the organization process? Who are the key groups/agencies to deal with? . Citizens of the area . City Government . City Planning and Building Staff . Chamber of Commerce . Economic Development Council . Economic Development Council Task Force (strategic plan) . Lucia Mar . LAFCO . County Supervisors . Media/Press . CaI Trans . Council of Governments . County Economic Issues Forum-Stakeholders . Designing the Future-Bud Laurent . SLO APCD . State Government and its agencies . California League of Cities . Federal Redevelopment Agency plus others Page? , H. Markets What/Who are the "best" target markets to go after to fulfill our vision? 1. Existing businesses including farming - retain and expand these enterprises 2. Clean industry and firms that employ professional employees Executive offices Research and Development Information technologies Light manufacturing Emerging high technology Medical technology Electronic component manufacturer 3. Medical companies/health care industry Sports rehabilitation Fitness Medical park complex 4. Education Technical Schools Conference Centers 5. Rancho Grande Commercial Development - complete development 6. Recreational Activities Golf Health Resort 7. Small Retail to Fill Vacancies PageS . .' L Vulnerabilities Where are we most vulnerable? What are the major hindrances/obstacles that could prevent the City from fulfilling its vision? 1. Community acceptance of the vision / Community support. Possible loss of some of the character. "I 'b d " . d t can t e one amtu e. 2. Lack of resources -Water. Lack of funding. 3. Competition from other cities/states. 4. Lack of organization to execute plan. 5. Unwillingness to use available land. Page 9 \ . . PART II. THINKING A. Opportunity Analysis- (The following are ideas generated in the various brainstorming sessions during the 2 day meeting...they are just ideas and did not necessarily get to the task force's recommendations) Opportunities Derived from a Review of the Differential Advantag.e To collaborate with our neighbors. Don't sacrifice quality through development. plan intelligently. Secure head of household.. . entry level jobs. Compact and balanced development. To promote networks with other areas. To develop and manage resources - sewer, water. Basic industry i.e. software, labs. communications, research. Identify infrastructure that is needed to attract businesses and line up funding. Marketing plan to market what we have. Literature to attract the businesses we want. Affordable housing. Identify what land we can use. Need a change of attitude.. .not a retirement community. Expand sphere of influence. Need to be able to compete with out of state cities. Need to be able to compete with California cities. Need to deal with California's reputation as being difficult for business. Not to look at the why not's. Look at opportunities that we already have... 44 acres - what mix? Educate public on need for jobs. Enhance municipal revenues. Enhance tourist industry. More and better cultural facilities. Need incentives. Need a local well defined Economic Development team. Funding. Free local transit system. Page 10 , . . .' Opportunities Derived from a Review of the Organization Process Be willing to change rules and regulations. Better communicate with citizens - No growth constituency. Environmental groups. surrounding area citizens. We need to be communicative - explain the rationale of the vision. We need to define the Economic Development group - Who? AARP is a resource. We need to do our homework in applying for grants with state of California. We need to break down the barriers in the community to Economic Development. Coordinate and cooperate with all groups. We need "The Land". Zoning. One contact at city efficient process - shepherding Expand sphere of influence Opportunities Derived from a Review of the Markets Need to evaluate what are the higher uses of the land. Need to meet with consortium of cat Trans. developers to design auto park by Festival Cinemas. (Rancho Grande) Annex Bartleson Ranch and surrounding area - Research park. South to Thompson (Los Berros) over to Oceano Airport. Opportunities Derived from a Review of the Vulnerabilities Lack of Communi~ Acceptance Find solutions to the problem and make them easy. Educate and communicate. Get organized and develop a plan and market plan to community to obtain majority opinion. Let community know how this will improve their life. Show the need - who is going to do it? Build an economic development organization to educate and mobilize community. Page 11 -- -~------- \ , , . .' Zero in on what the community wants and make it happen. Consensus building community wide. Meet individually with protesters, if any, to diffuse them. Show the benefits. We can's assume how the community feels. Obtain a formal buy-in by city and staff. Emphasize benefits by press. We need to anticipate what's going to happen 10 years. Intensively promote - meetings, press. Clearly define issues to people. Point out detailed benefits - specific terms. Page 12 '- , . , , Lack of Resources - Land. Water We need to review and update studies. We need a tack force to identify shortages. Bonds. Reclamation. desalination. Promote local business - taxes. Grants. We need to search out exports. New areas will bring some resources. New technology. Work with other community and agencies. Detailed study of all sources of water and areas we intend to annex. Assessment districts. Owner - developer financing. Zoned or annex land with resources. Create Mello - Roos. Debt. Research on our ground water. Find a way to do it! Build and Economic Development organization to: Analyze resource changes Innovate resource solutions . Page 13 . .' c .. A . B' ompetltlon ttractmg usmess Work with them "us-us" attitude. Prove we're the best - booklets/literature to show it. Lobby with other cities/entities to change the negatives that come form counties and states. Promote accessibility to Highway 101. Sell one on one - networking - personal selling. Find out what other cities are doing. Expand sphere of influence now. Build an Economic Development organization to do marketing. public affairs, and coalition building. Streamline permit process. Create a marketing plan. Show our benefits Recruitment Aggressively recruit. Do required State and Federal requirements. City and Chamber need to work together. Seed money - from City and Corporations. Promote quality of life. Page 14 - ---,----..-. - " . .' B. The Most Imponant Opponunities to Fulflll Our Vision What are the most imponant opponunities to fulfill the vision? A. Determine what we need to do to help existing business, enhance existing retail stores, keep them happy, fulfill their needs, correct any shortcomings. Determine uses needed by communicating and mitigate any concerns. Identify local businesses who plan to expand. Watch the details. Streamline the approval process. B. Ascertain that we have the resources to support new business. Create an environment to suppon a resort destination and clean industrial park. Identify infrastructure for expansion for Research and Development/ Industrial Park. Sufficient land that is properly zoned. Develop potential for head of household jobs. Expand sphere of influence. Attract new business. Identify areas and annex if necessary. Create opportunity for new businesses. Detail study for the new industries. Welcome mat to new business. Golf course and professional park. C. To share the vision to the community and to encourage their support. Explain the need. Begin community acceptance of the benefits. Communication and promotion to prove to the community and ourselves that change will be better. Identify needs of cities and County. Communicate to community. D. Develop an economic. development to formalize and implement strategy and process. Commitment from this task force. Consensus. Understanding and respect. Team with clear responsibilities and expectations - marketing plan. Formal Economic Development agency. Invest in a person. Address the vulnerabilities already identified- who? How to pay for? Develop a team to capture the moment. Page 15 --------~-_._-----_.__....._-----------_._- -- .-"- '. . .' PART III. PLANNING A. Forecast 1. Five major expansions with existing businesses by December, 1994 (permits issued) 2. Survey results from introducing the vision to the community by 9/30/93. Per survey with businesses. Per public hearings. Per survey with community. Service clubs. Town Meetings. 3. Presentation to City's Long Range Planning committee on Feb. 24,1994. B. Strategies 1. To redefine the membership and responsibility of the economic development council of the Chamber of Commerce' and address the issues A. B. and C by 9/30/93. (9 members. Tony) A. The Plan to retain and expand existing business. B. The Plan for business attraction. C. The Plan to share the vision with the community. 2. To invite the other seven members to the economic development council meeting. To go volunteer for 90 days and then see if we can generate some funds for paid staff. Page 16 -..-, --_._~.,-------- . . . .. C. Key Actions to Take 1. To follow up on our survey by 9/30/93. (Ray, Heather and Rueben) 2. To identify what can be done to streamline the approval process by 9/30/93. (Gee Gee, Doreen and Dave L.) 3. To provide local economic indicators to our businesses by Q}1arterly. (Heather and Carol) 4. To communicate to the existing businesses that we appreciate them by 9/30/93. (The Council Members, Jim, Pete) 5. To identify what we have: a) Inventory of properties in fill b) What could we do with those properties c) Funds d) Water D. Assumptions to the Plan 1. That the community will participate in the vision. 2. That the Chamber of Commerce will take the lead. Page 17 BUSINESS DEVELOPMENT MARKETING STRATEGY FOR THE CITY OF ARROYO GRANDE A Two-year Marketing Program Prepared for the City of Arroyo Grande December 1997 This Study was Funded by Community Development Block Grant Funds Grant #96-EDGB-41 0 FINAL REPORT Presented by Applied Development Economics , In association with Wes Ervin & Associates 8754 Kevmich Way Orangevale, CA 95662 BUSINESS DEVELOPMENT MARKETING STRATEGY FOR THE CITY OF ARROYO GRANDE TABLE OF CONTENTS PAGE Executive Summary 1 I. Introduction 1 n. Recommended Goals and Actions to Achieve Goals 3 m. Business Creation and Encouragement 6 A. Small Business Climate 7 B. Recommended Policies, Actions and Tactics 9 1. By the City Council 9 2. By the Business Innovation Specialist 11 C. Business Innovation Partners 13 D. Small Business Marketing Tool Kit 15 E. Business Innovation Action Plan & Budget ,IS IV. Business Marketing and Attraction 17 A. The Marketing Process 17 B. The Arroyo Grande Product 18 1. Business Climate 18 2. Real Estate 22 3. Competitors and their products 23 C. Target Industries 25 1. Recruitment Targets 26 2. Geographic Location of Target Markets 26 3. Site Selection Factors Sought by Target Firms 31 , D. Marketing Tactics 31 E. The Marketing Tool Kit (Collateral Materials) 39 F. Staffing and Resource Team 42 1. Staffmg 42 2. Resource Team 44 G. Prospecting, Selling, Lead Processing, Reporting and Evaluating 46 H. Business Attraction Recommendations 51 I. The Business Attraction Work Plan & Budget 52 V. Target Industry Group Benefit 54 , - ~-_...~----"_.._.,- APPENDICES List of Sources (Documents, Individuals, Web Sites) Appendix I Excerpts from San Luis Obispo County Overall Economic Development Program Appendix 2 Selected information from the Internet Appendix 3 Survey of Businesses in Arroyo Grande and the Central Coast Region Appendix 4 San Luis Obispo County Industry Profiles Appendix 5 LIST OF TABLES AND CHARTS TABLE TITLE PAGE I Arroyo Grande Jobs by Sector 2 Matrix of Small Business Providers in San Luis Obispo County 14 Business Innovation Work Plan and Budget 16 San Luis Obispo County Business Climate Assets and Liabilities 21 2 Assumed Land Uses at Arroyo Linda Crossroads 22 3 Snapshot of Competing Industrial Areas 24 4 Arroyo Grande Target Market Locations 26 5-9 Target Industry Site Selection Factors 28-29 10 Employment in San Luis Obispo County in Target Industries 30 11 1995 Employment in Selected Industries in San Luis Obispo County 30 12 Cal Poly Enrollment in Selected Majors 1995-96 30 13 Marketing Tactics and Their Primary Targets 32 14 Suggested Tactics to Market Arroyo Grande 33 15 When to Create Marketing Tools 40 16 Time Estimates for Various Marketing Activities 44 17 Arroyo Grande Business Attraction Resource Team 45 Business Attraction Work Plan and Budget 53 18 Occupational Distribution for Target Industries 55 Appendices, Tables, and Charts not included in staff report. --~--- BUSINESS DEVELOPMENT MARKETING STRATEGY FOR THE CITY OF ARROYO GRANDE EXECUTIVE SUMMARY Introduction In the Spring of 1997, ADE began a study for the City of Arroyo Grande to explore in depth the business development opportunities available to the City due to the growth in high-tech services and manufacturing firms in the three counties that make up the Central Coast region of Califomia; Monterey, San Luis Obispo and Santa Barbara. In addition, the study was to provide the City with an economic strategy and implementation plan for marketing the City to firms in the business clusters identified as targets of opportunity. This fmal report presents the findings of the study, and the economic strategy and implementation plan recommended by ADE. Background In conducting this study ADE administered a telephone survey of 200 businesses in the three- county area to find out more about their business and the competitive position in the Central Coast Economy. The survey also addressed the issue of employment and income growth in the area and whether or not. essential suppliers were in easy reach (see Appendix 4 for a summary of survey responses). Fact Sheets for all ofthe industries included in the survey were also prepared to further the City's understanding of these industries (see Appendix 5). The project team also interviewed over 35 individuals to supplement the fmdings of the survey and further explore business expansion and attraction opportunities for the City. Finally, the ADE project team conducted an evaluation of available industrial sites in Arroyo Grande and competitive areas to determine the potential for housing expanding and newly created firms. The following is a summary of our key findings. Business Survey Results Seventy-five percent of the firms included in the survey agreed that there are expansion opportunities in this area. This is primarily an acknowledgment of the fact that the minimum requirements such as skilled labor, delivery services and high speed Internet access are available to permit firms to conduct business and reach their markets which are predominantly outside the region. Few of the firms have any local customers. The quality of the labor force is a primary concern for these finns, and there was some disagreement over whether local workers are sufficiently well trained. Some firms felt that the high cost of moving materials in and out of the region is a disadvantage while others thought that the location midway between Los Angeles and San Francisco allowed better access to both regions. Several of the firms have moved into the area from other locations where they started. i ~-_._-------"- These interviews pointed out the inherent advantage of software development as an economic development target. The costs of starting up and operating software firms are relatively low, so the main location criteria becomes quality of life, for which Arroyo Grande has plenty to offer. This also reinforces the point about the connection between the residential market in Arroyo Grande and business development opportunities, particularly related to home-based businesses. However, when these firms are successful, they tend to grow fast and the City must be prepared to accommodate this growth or it will be difficult to sustain lasting job development in the community. Business Fact Sheets Business fact sheets have been prepared for selected industries in the Central Coast Region. This information can help the City focus its marketing and business development efforts by providing a more in-depth discussion of regional and national trends for each kind of business. The fact sheets constitute a compendium that can be updated and expanded as needed to support follow-up with business leads or other planning and marketing activities. See Appendix 5 for an explanation of the information presented. Economic Strategy As a part of this study the ADE Project team reviewed background materials related to the development of a marketing plan for the City, conducted interviews with individuals knowledgeable about the area's economy and trends and surveyed selected businesses in San Luis Obispo, Monterey and Santa Barbara County regarding their future business plans and attitudes about doing business in the region. This research confirmed fmdings previously made by ADE and other research efforts, that this area is uniquely suited for the development of small businesses that are providing goods and services to high tech industries located throughout the world. Moreover, our research also resulted in a high