CC 2012-10-23_08.a. Cash DisbursementsMEMORANDUM
TO: CITY COLlNClL
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVIC
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: OCTOBER 23,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Oct 1 through Oct 15, 2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $909,852.30 fiscal impact that includes the following items:
Accounts Payable Checks 155743-1 55869 $ 41 1,367.24
Payroll Checks & Benefit Checks $ 498,485.06
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2012-13
budget.
Item 8.a. - Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
OCTOBER 23,2012
PAGE 2
ALTERNATIVES:
'The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staff's recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, Oct 18, 2012. The Agenda
and report were posted on the City's website on Friday, Oct 19, 2012. No public
comments were received.
Attachments:
1. Oct 1 - Oct 15, 2012 -Accounts Payable Check Register
2. Oct 5, 2012 - Payroll Check & Benefit Checks Register
Item 8.a. - Page 2
ATTACHMENT 1
Page: 1
Check History Listing
CITY OF ARROYO GRANDE
Bank code: OF1
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155743 101021201 2 004548 CARMEL & NACCASHA, LLP
155744 1010312012 000553 SLO COUNTY
CLERK-RECORDER
155745 1010412012 003175 AQUA-METRIC SALES
CO(DBA)
155746 101041201 2 000055 B & T SVC STN
CONTRACTORS. INC
155747 1010412012 005726 BRENNTAG PACIFIC INC
155748 1010412012 009249 CA CHAPTER NATL
EMERGENCY
Page: 1
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Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155749 10/04/2012 000129 CA ST EMPLOYMENT DEVEL
DEPT
155750 10/04/2012 000603 CARQUEST AUTO PARTS
155751 10/04/2012 001990 CHARTER
COMMUNICATIONS
155752 10/04/2012 000164 CHRISTIANSON CHEVROLET V 10/05/2012 33402
V 10/05/2012 37183
155753 10/04/2012 001840 DELL MARKETING LP
155754 10/04/2012 000208 J B DEWAR, INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155755 1010412012 006848 DNB INDUSTRIAL SUPPLY
155756 1010412012 008864 D-PREP LLC
155757 1010412012 000240 FARM SUPPLY CO
155758 1010412012 006333 FIA CARD SERVICES
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
9120-6335 0912012012
E 01 0.4201.5255 16.15
E 010.4201.5601 55.63
E 010.4201.5601 205.76
E 010.4201.5501 20.00
E 010.4201.5501 32.36
E 010.4201.5608 68.05
E 010.4201.5501 432.82
E 010.4201.5255 11.58
E 010.4201.5208 37.60
879.95
0912012012
E 010.4201.5604 78.77
E 010.4201.5201 -16.16
E 01 0.4201.5201 361.98
E 01 0.4201.5201 144.91
569.50
0912012012
E 01 0.4209.5255 49.37
E 01 0.4201.5272 19.38
E 010.4201.5601 10.76
E 010.4209.5255 269.92
349.43
0912012012
E 010.4201.5501 45.90
E 01 0.4201.5201 60.25
106.15
0912012012
E 010.4201.5255 4.60
E 010.4201.5255 70.62
E 01 0.4201.5272 10.74
85.96
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Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
9120-501 4 091201201 2
E 010.4201.5255 30.13
E 010.4201.5208 28.29
E 010.4201.5201 23.69
82.11
091201201 2
E 010.4201.5608 65.00
E 010.4201.5322 10.76
75.76
091201201 2
E 010.4201.5601 14.95
155759 1010412012 008121 FIVE CITIES FIRE
AUTHORITY
155760 1010412012 009247 RON FRANCE
155761 1010412012 008491 FRANK'S LOCK & KEY
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155762 10/04/2012 002358 GREAT WESTERN ALARM
155763 10104/2012 000301 HEACOCK TRAILERS &
TRUCK
155764 10/0412012 001 386 HOPKINS TECHNICAL
PRODUCTS INC
155765 10104/2012 000393 LUClA MAR UNIFIED SCHOOL
DlST
155766 10104/2012 005868 PETER MC CLURE
155767 10104/2012 000429 MINER'S ACE HARDWARE,
INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
M12983 09/20/2012
E 01 0.4430.5273 19.37
19.37
K35547 09/28/2012
E 010.421 3.5604 19.33
155768 10104/2012 000481 PACIFIC GAS & ELECTRIC
co
155769 10/04/2012 000481 PACIFIC GAS & ELECTRIC
co
155770 10104/2012 001 834 PAPA - PESTICIDE
APPLICATORS
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apCkHist Check History Listing Page: 8
1011 51201 2 9:39AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155771 1010412012 000492 PETTY CASH 100312 101031201 2
E 010.4301.5201 10.00
E 010.4301.5201 1.50
E 010.4201.5501 18.87
E 010.4201.5501 18.32
E 010.4201.5501 1.75
E 010.4120.5208 5.90
E 010.4130.5301 29.00
85.34
155772 101041201 2 009248 RICK PYZER
155773 1010412012 009047 SE TECHNOLOGIES
155774 1010412012 000562 SLO COUNTY TAX
COLLECTOR
155775 1010412012 000620 STREATOR PIPE 8 SUPPLY
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155776 10/04/2012 002370 TITAN INDUSTRIAL
155777 10/04/2012 007683 THE TOP SHOP
155778 10/04/2012 008445 THE UPS STORE
155779 10/04/2012 000704 WITMER-TYSON IMPORTS
1 55783 10/05/2012 006333 FIA CARD SERVICES
155784 10/09/2012 007654 GRANITE RIDGE ENGIN. GRP
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Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
12,800.00
155785 1011212012 009256 MICHAEL 8 KRISTEN
BARNICH
155786 1011 21201 2 009263 CAL WEST
155787 1011 21201 2 009262 FARRELL SMYTH PROPERTY
155788 1011212012 009257 CHRIS INGRAM
155789 1011212012 009259 JENNIFER MURPHY
155790 1011212012 009258 GARY & HILDA PRITCHETT
155791 1011 212012 009260 TY RICHARDSON
Page: 10
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2
Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155792 10112/2012 009261 KATIE STOCKSELL
155793 10112/2012 006436 ALL STATE POLICE
EQUIPMENT CO.
155794 1011 212012 009250 ARROYO GRANDE SAFETY
SUPPLY
Page: 11
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155797 1011212012 008666 AUTOSYS INC
155798 1011212012 009198 BEGUR CONSULTING
155799 1011212012 000078 BLUEPRINT EXPRESS
155800 1011212012 0001 14 CA PEACE OFFICERS ASSN
155801 1011212012 000125 CA ST DEPT OF
CONSERVATION
1 55802 1011 21201 2 009251 CHRYSTAL CABALITISAN
155803 1011212012 007177 CALIFORNIA BUILDING
STANDARDS
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
146.00
155804 10112/2012 005601 MARY CANNON
155805 10112/2012 000603 CARQUEST AUTO PARTS
155806 10112/2012 009252 CHANDRA CASTARO
155807 10/12/2012 000149 CENTRAL COAST FENCE,
INC
155808 10/12/2012 000160 CHAPARRAL
155809 10112/2012 009253 CHURCH OF CHRIST
15581 0 10/12/2012 000174 COASTLINE
EQUIPMENT(DBA)
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
570.51
15581 1 10112/2012 000982 COPWARE INC
155812 1011212012 008947 CORlX WATER PRODUCTS
INC
155813 10112/2012 007728 SCOTT CRAlB
155814 10112/2012 008619 ROY DAMAS
155815 1011212012 008964 RlCKY DERING
155816 1011212012 000208 J B DEWAR, INC
155817 1011212012 000225 EARTH SYSTEMS PACIFIC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155818 1011 212012 008389 EARTHSCAPES
15581 9 1011212012 001 525 FERGUSON ENTERPRISES,
INC
155820 101121201 2 0061 49 FLO-SYSTEMS INC
155821 1011212012 008491 FRANK'S LOCK & KEY
155822 10112/2012 000605 THE GAS COMPANY
Page: 15
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155823 1011212012 004142 STAN GAXIOLA
155824 1011212012 000277 GOVT FINANCE OFFICERS
ASSN
155825 1011212012 002358 GREAT WESTERN ALARM
155826 1011212012 009070 HANLY GENERAL
ENGIN.CORP
155827 1011212012 002405 CHARLES HARE
155828 1011212012 008748 MIKE HAY
155829 10112/2012 000301 HEACOCK TRAILERS 8
TRUCK
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155830 1011 21201 2 009254 DAWN HROBUCHAK
155831 1011212012 005201 JAS PACIFIC
155832 1011212012 007299 GASTON KEll-ING 01-IVIER
155833 1011212012 001 136 DOUGLAS LINTNER
155834 1011212012 000393 LUClA MAR UNIFIED SCHOOL
DlST
155835 10112/2012 008564 MANNING MASONRY
155836 1011 21201 2 00041 7 MELLO & SON'S PUMPS &
MOTORS
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155837 1011212012 000429 MINER'S ACE HARDWARE,
INC
155838 1011212012 008986 JOHNNY MITCHELL
155839 1011212012 000441 MULLAHEY FORD
155840 101121201 2 005650 NAPA AUTO PARTS
155841 1011212012 004085 OMNl MEANS LTD
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Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155842 1011212012 006031 PACIFIC OVERHEAD DOOR
SERV
155843 10112/2012 007108 PARAMOUNT CLEANERS
155844 1011212012 001 697 PET PICK-UPS
155845 1011212012 0041 58 PHOENIX GROUP
155846 1011212012 009255 QUINCY ENGINEERING INC
155847 1011212012 003523 THOMAS M REDING
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Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155848 1011212012 002670 RlCOH LEASING
155849 1011 21201 2 003031 ROBERTSON SUPPLY
1 55850 1011 21201 2 004833 STEPHEN ROMO
155851 1011 212012 000536 GREG ROSE
155852 1011212012 000575 SANTA MARIA TIRE, INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155853 1011212012 006080 MARTINA SARMIENTO
155854 1011212012 009047 SE TECHNOLOGIES
155855 1011212012 000552 SLO COUNTY
AUDITOR-CONTROLLER
155856 1011212012 000564 SLO COUNTY NEWSPAPERS
AUG 2012
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
6997668 081241201 2
E 010.4130.5301 1 13.22
1 13.22
1,179.62
155857 1011212012 003641 SOUTH COUNTY SANITARY
SVC, INC
155858 1011 21201 2 000602 SOUTH SLO COUNTY SANlT
IIIST
155859 1011 212012 000609 BOB SPEAR
155860 1011212012 00061 3 STATEWIDE SAFETY &
SIGNS INC
SEPT 2012
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155861 1011212012 000624 SUPERIOR QUALITY
COPIERS, INC
155862 1011 2/2012 000624 SUPERIOR QUALITY
COPIERS, INC
155863 1011212012 006551 UNITED STAFFING ASSOC.
155864 10112l2012 002933 UNIVAR USA, INC
155865 101121201 2 0021 37 VERIZON WIRELESS
155866 1011 2l2012 008337 VETERINARY PET
INSLIRANCE CO
155867 10112l2012 001 928 WAL-MART
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Pald Check Total
1.000.00
155868 1011 212012 007927 SHIRLEY WILLMOTT
155869 1011212012 002324 MICHAEL ZIGELMAN
boa Total: 41 1,367.24
124 checks in this report Total Checks: 41 1,367.24
Page: 24
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
91141201 2 - 91271201 2
10105112
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services -
Community Development
Police 12,712.99
Fire 7,788.35
Govrnment Bldg Maint.
Engineering
Fleet Maintenance -
Parks
Recreation - Admn
Rec - Special Events
Children In Motion -
Soto Sport Complex
Public Works Maintenance 662.46
21,163.80
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Item 8.a. - Page 27
THIS PAGE INTENTIO NALLY LEFT BLANK
Item 8.a. - Page 28