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Agenda Packet 1999-05-25 CITY COUNCIL ~ity 0/ AGENDA QS2{~o;r fff'Jlan4e Michael A. Lady Mayor Robert L. Hunt City Manager Tony M. Ferrara Mayor ~ro Tem Timothy J. Carmel City Attorney Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, MAY 25,1999 7:30 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:30 P.M. 2. ROLL CALL COUNCIUAGENCY 3. FLAG SALUTE: ARROYO MASONIC LODGE #274 PHIL JOHANKNECHT 4. INVOCATION: SENIOR PASTOR JOE BUBAR GRACE BIBLE CHURCH 5. SPECIAL PRESENTATIONS: a. Proclamation - Clean Air Month 6. AGENDA REVIEW: 6A. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. ____.__......._n'__".__._.~___ ________....,__ AGENDA SUMMARY - MAY 25, 1999 PAGE 2 7. PUBLIC HEARINGS: None 8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to 1he Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted in parentheses. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. a. Cash Disbursement Ratification (SNODGRASS) (Action Required: Approval) b. Cash Flow Analysis - Approval of Intertund Advance From the Sewer Facility Fund (SNODGRASS) (Action Required: Accept April 1999 Cash Report; Approve Interfund Advance) c. Minutes of City Council Meeting of May 11. 1999 (WETMORE) (Action Required: Approval) d. Fiscal Year 1999-00 Appropriation Limit (SNODGRASS) (Action Required: Adopt Resolution) AGENDA SUMMARY - MAY 25, 1999 PAGE 3 9. CONSENT AGENDA (continued) e. Fall 1998 Slurry Seal Proiect. Proiect No. 90-98-4. Progress Payment No.2 (SPAGNOLO) (Action Required: Approval) f. Authorization to Solicit Bids - Spring 1999 Slurry Seal Project. Project No. 90-99-3 (SPAGNOLO) (Action Required: Approval) g. Authorization to Solicit Bids and Program Supplemental Agreement No. M004. Optical Detection Devices at East Branch Street/Mason Street. Project No. 90-99-2 (SPAGNOLO) (Action Required: Approve Staff Recommendations) h. Purchase of Paint for Pavement Marking and Striping Program (SPAGNOLO) (Action Required: Approval) i. Authorization to Solicit Bids to Implement ADA Compliance of City Council Chambers (FIBICH) (Action Required: Approval) j. Authorization for Participation of the Police Department in the San Luis Obispo County Narcotics Task Force (TERBORCH) (Action Required: Adopt Resolution) k. Addition of a Senior Advisory Commission Member to the Long-Range Planning Committee (ENGEN) (Action Required: Approval) I. Fund Transfer Agreements for Bikeway Proiect One. Paulding Middle School Bikelanes Project (SPAGNOLO) (Action Required: Adopt Resolution) m. Award of Bid for the Bikeway One - Paulding Middle School Bikelanes. Project No. 90-98-1 (SPAGNOLO) (Action Required: Approve Staff Recommendations) 10. CONTINUED BUSINESS: None AGENDA SUMMARY - MAY 25, 1999 PAGE 4 11. NEW BUSINESS: a. Fee Waiver: Arroyo Grande Valley Little League (HERNANDEZ) (Action Required: Provide Direction to Staff) b. Update of the City's Building Codes by Adoption of an Ordinance Revising Title 8 of the Arroyo Grande Municipal Code (FIBICH) (Action Required: Introduce Ordinance; Set Date for Public Hearing) c. Fiscal Y ear 1998-99 Third Quarter Budget Status Report (SNODGRASS) [CITY/AGENCY] (Action Required: Approve Staff Recommendations) 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR MICHAEL A. LADY: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA: (1) Integrated Waste Management Authority (IWMA) (2) Economic Vitality Corporation (EVC) (3) Air Pollution Control District (APCD) (4) Other (c) COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER STEVE TOLLEY: (1 ) Long-Range Planning Committee (2) South County Youth Coalition (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (4) Other AGENDA SUMMARY - MAY 25,1999 PAGE 5 12. CITY COUNCIL REPORTS: (continued) (e) COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT) (2) Economic Development Committee/Chamber of Commerce (3) Other 13. COUNCIUAGENCY COMMUNICATIONS: Correspondence/Comments as presented by the City Council/Agency Board. 14. STAFF COMMUNICATIONS: Correspondence/Information for the City Council/Agency Board presented by the City Manager/Executive Director. 15. ADJOURNMENT * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473-5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. - ~_.- ._--~ CITY OF ARROYO GRANDE - ABBREVIATIONS revised 01/28/98 A Agricultural Preserve JPA Joint Powers Authority AAC Architectural Advisory Committee LAFCO Local Agency Formation Commission AB Assembly Bill LCC League of California Cities ADA Americans with Disabilities Act LLA Lot Line Adjustment AG General Agriculture LUE Land Use Element AGMC Arroyo Grande Municipal Code MER Lot Merger AGPOA Arroyo Grande Police Officers' Association MF CondominiumlTownhouse APN Assessor's Parcel Number MFA Apartments APCB Air Pollution Control Board MHP Mobile Home Parks APCD Air Pollution Control District 0 Office Professional ARC Architectural Review Committee OCSD Oceano Community Services District ASCE American Society Civil Engineers OSCE Open Space and Conservation Element AWWA American Water Works Association PC Planning Commission BD Building Division PD Police Department CA City Attorney PF Public/Quasi Public CC City Council PPR Plot Plan Review CCC California Conservation Corps PRD Parks & Recreation Department CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application CCO City Clerk's Office PSHHC Peoples' Self-Help Housing Corp. CD Community Development PSP Planned Sign Program CDBG Community Development Block Grant PUD Planned Unit Development CE Circulation Element PW Public Works Department CEC California Energy Commission RE Residential Estate CEQA California Environmental Quality Act RFP Request for Proposals CIP Capital Improvement Program RFQ Request for Qualifications CIWMP California Integrated Waste Management Plan RH Hillside Residential CM City Manager's Office RHNP Regional Housing Needs Plan CMC California Men's Colony RR Rural Residential CMP Congestion Management Plan RS Suburban Residential COC Certificate of Compliance RTA Reversion to Acreage CPI Consumer Price Index RWQCB Regional Water Quality Control Board CUP Conditional Use Permit SAC Staff Advisory Committee DARE Drug Abuse Resistance Education SB Senate Bill DC Development Code SCAT South County Area Transit CEA Drug Enforcement Administration SEIU Service Employees International Union E.C. Election Code SF Single Family EDU Equivalent Dwelling Unit SLO San Luis Obispo EIR Environmental Impact Report SLOCOG San Luis Obispo Council of Governments EIS Environmental Impact Statement SLOHA San Luis Obispo Housing Authority EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force FAU Federal Aid Urban SLORT A San Luis Obispo Regional Transit Authority FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory FDAA Federal Disaster Assistance Administration Committee FEMA Federal Emergency Management Agency SR Senior Housing FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District FTA Federal Transit Administration SRRE Source Reduction & Recycling Element FY Fiscal Year SWRCD State Water Resources Control Board G.C. Government Code TPM Tentative Parcel Map GC General Commercial TT Tentative Tract Map GF General Fund TTAC Transportation Technical Advisory Committee GP General Plan TUP Temporary Use Permit GPA General Plan Amendment UBC Uniform Building Code HCD California Department of Housing and Community UFC Uniform Fire Code Development USA Underground Service Alert HOP Home Occupancy Permit VAR Variance HUD Housing and Urban Development Dept. VC Village Commercial I Industrial and Business Park VSR View Shed Review ISTEA Intermodal Surface Transportation ZONE 3 San Luis Obispo County Flood Control and Water Conservation District - Zone 3 (Lopez Project) 5.8. i I Honorary Proclamation .+. .+. ..+ ... . . + . RECOGNIZING THE MONTH OF MAY 1999 AS "CLEAN AIR MONTH" WHEREAS, the month of May is designated "Clean Air Month" as part of the American Lung Association's efforts to promote improved air quality throughout California; and WHEREAS, the American Lung Association of the Central Coast is working in partnership with the San Luis Obispo County Air Pollution Control District to promote improved air quality throughout San Luis Obispo County; and WHEREAS, the San Luis Obispo Air Pollution Control District and its partners at Regional Rideshare and Ride-On Transportation will be launching a major program entitled "Transportation Choices for Clean Air" to provide individuals and businesses with assistance in setting up ride sharing and telecommute programs at no cost; and 1 I WHEREAS, studies demonstrate that air pollution poses a significant health risk to the more I than 30% of people living with asthma and lung disease and other healthy individuals breathing polluted air; and WHEREAS, it is vital to protect children with asthma as well as the elderly and people suffering I from lung disease; and I WHEREAS, the American Lung Association of the Central Coast provides asthma screening and education to elementary school children, parents and school personnel; and WHEREAS, the American Lung Association of the Central Coast encourages everyone to take simple steps during May 1999 and throughout the year to reduce air pollution by driving alternatively fueled vehicles, taking mass transit, riding bikes to school or work, telecommuting, ride sharing and getting proper vehicle maintenance; and WHEREAS, the American Lung Association of the Central Coast calls upon every citizen to join their co-workers and friends to participate in efforts to improve and protect the quality of the air we breath because "WHEN YOU CAN'T BREATHE, NOTHING ELSE MATIERS." NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby proclaim May 1999 as "Clean Air Month" in Arroyo Grande. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Arroyo Grande to be affixed this 25th day of May 1999. MICHAEL A. LADY, MAYOR I 9.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: MAY 25,1999 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period May 1 - May 15, 1999. FUNDING: There is a $496,691.00 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT A - Cash Disbursement Listing ATTACHMENT B - May 7, 1999 Accounts Payable Check Register ATTACHMENT C - May 7, 1999 Payroll Checks and Payroll Benefit Checks ATTACHMENT D - May 14, 1999 Accounts Payable Check Register CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City Clerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept. Index for CounciLxls ATTACHMENT A CITY OF ARROYO GRANDE CASH DISBURSEMENTS 701t de PeIUod 01 ~ I 7~ ~ IS, It)t)t) , .o.'"__A-nA_ , "., "'" ",~.," , , ., ,,"m ". ",. " ,~,,' ~ May 25,1999 Presented are the cash disbursements issued by the Department of Financial Services for the period May 1 to May 15, 1999. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT SCHEDULE AMOUNT May 7, 1999 Accounts Payable Cks # 90179-90301 B 95,243.13 Payroll Checks and Payroll Benefit Checks C 252,412.55 347,655.68 May 14, 1999 Accounts Payable Cks #90312-90423 D 326,605.42 Less Ck P114 Payroll Transfer included in (177,570.10) Attachment C 149,035.32 Two Week Total $ 496,691.00 ATTACHMENT B VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 113 05/04/99 100335 DANIEL HERNANDEZ PLAYGROUND SAFETY SCHOOL-HERNA 010.4421.5501 96 .00 96.00 90179 05/07/99 085176 3T EQUIPMENT CO LEADER HOSE 612.4610.5610 202.34 202.34 90180 05/07/99 000468 A T & T-L/DIST SVC. L/DIST PHONE 010.4211.5403 16.49 90180 05/07/99 000468 A T & T-L/DIST SVC. FAX L/DIST-473-0386 010.4145.5403 19.31 35.80 90181 05/07/99 000156 A-I VAC & CANDLE CO. BAG HOOK/SWITCH/BELT/IMPELLER 010.4213.5603 51. 25 51. 25 90182 05/07/99 003120 AMERICAN INDUSTRIAL SUP RUBBER BOOTS 612.4610.5255 16.30 90182 05/07/99 003120 AMERICAN INDUSTRIAL SUP RUBBER BOOTS 612.4610.5255 16.30 90182 05/07/99 003120 AMERICAN INDUSTRIAL SUP BANDAGES/CLEANER/SAFETY GLASSE 010.4420.5255 75.85 108.45 90183 05/07/99 003276 AMERICAN LASERTEK 3 PRINTER CARTRIDGES 010.4201. 5201 172.67 172.67 90184 05/07/99 100897 AMERICAN TEMPS HAWORTH SVCS-4/18 284.4103.5303 392.50 90184 05/07/99 100897 AMERICAN TEMPS STOUFFER SVCS-4/18 010.4130.5303 628.00 1,020.50 90185 05/07/99 004134 AMERICAN WATER WORKS AS AWWA STANDARD REVISIONS SUB 640.4710.5503 275.00 275.00 90186 05/07/99 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOY PHYSICAL-HOPKINS 010.4201. 5303 75.00 75.00 90187 05/07/99 008346 BACKYARD IMPROVEMENT CE 1 TRANSMITTER 010.4201. 5605 29.49 29.49 90188 05/07/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4425.5259 51. 80 90188 05/07/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4425.5259 91. 22 143.02 90189 05/07/99 010998 BETTER BEEP PAGER SVCS 640.4712.5303 20.00 90189 05/07/99 010998 BETTER BEEP PAGER SVCS 220.4303.5303 10.00 90189 05/07/99 010998 BETTER BEEP PAGER SVCS 010.4305.5303 20.00 90189 05/07/99 010998 BETTER BEEP PAGER SERVICES 640.4712.5303 5.00 55.00 90190 05/07/99 012168 BOXX EXPRESS SHIPPING 010.4305.5303 16.40 90190 05/07/99 012168 BOXX EXPRESS SHIPPING CHARGES 010.4211.5201 6.12 90190 05/07/99 012168 BOXX EXPRESS MARCH 99 SHIPMENTS 010.4201.5201 11.27 33.79 90191 05/07/99 013026 BRISCO MILL & LUMBER HOOKS/CHAIN 010.4201.5604 9.60 90191 05/07/99 013026 BRISCO MILL & LUMBER BUNG I CORDS 010.4201.5604 10.71 90191 05/07/99 013026 BRISCO MILL & LUMBER FORM LUMBER 220.4303.5613 17.21 90191 05/07/99 013026 BRISCO MILL & LUMBER LIQUID NAILS/CORK. MOULDING 010.4420.5605 101. 60 139.12 90192 05/07/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 14.00 14.00 90193 05/07/99 101101 C.T.I./VALUELlNE LETTERING LABEL TAPE 010.4101.5201 157.48 157.48 90194 05/07/99 018018 CA. ST. DEPT. GENERAL SVCS L/DIST 5400 010.4145.5403 112.44 112.44 90195 05/07/99 017706 CA. ST. EMPL. DEVEL. DEPT. U/INS-BRITTON 010.4201.5142 24.00 90195 05/07/99 017706 CA.ST.EMPL.DEVEL.DEPT. U/INS-EDAR 010.4213.5142 1,380.00 90195 05/07/99 017706 CA.ST.EMPL.DEVEL.DEPT. U/INS-REYNOLDS 284.4103.5142 1,427.00 2,831.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90196 05/07/99 101104 SONIA CARO REF. PARK DEPOSIT-CARO 010.0000.4354 25.00 25.00 90197 05/07/99 023322 CHRISTIANSON CHEVROLET CONNECTOR 010.4211.5601 13.64 90197 05/07/99 023322 CHRISTIANSON CHEVROLET SENSOR 010.4211.5601 52.85 66.49 90198 05/07/99 100471 KAREN CIPOLLA REF. PARK DEPOSIT-CIPOLLA 010.0000.4354 25.00 25.00 90199 05/07/99 023442 CITY CLERKS ASSN.OF CAL ANNUAL MEMBERSHIP DUES-WETMORE 010.4002.5503 40.00 40.00 90200 05/07/99 077376 SUSAN SAXE- CLIFFORD PSYCHO. EVAL-HOPKINS 010.4201. 5303 325.00 325.00 90201 05/07/99 024832 COMMUNICATION SOLUTIONS SPARE GEM PACK-LIFT#2 612.4610.5610 285.78 90201 05/07/99 024832 COMMUNICATION SOLUTIONS CELL PHONE ANTENNAS 640.4710.5403 64.24 90201 05/07/99 024832 COMMUNICATION SOLUTIONS STARTER RELAY-WELL#9 640.4711.5603 348.33 698.35 90202 05/07/99 026208 CREDIT BUREAU REPORTS, 2 CREDIT CHECKS 010.4201.5303 14.80 14.80 90203 05/07/99 027924 D.A.R.E.AMERlCA DARE APPLES/PARENT GUIDE/CUBE 010.4201. 5504 31. 44 31. 44 90204 05/07/99 027534 D.G.REPAIR SENSOR-PD941 010.4201.5601 96.79 96.79 90205 05/07/99 028548 DAYS TAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,547.32 4,547.32 90206 05/07/99 029250 J .B. DEWAR, INC. RED DIESEL FUEL #2 010.0000.1202 202.76 202.76 90207 05/07/99 029484 DIESELRO INC. LUBE/OIL/FILTERS/ROTATE TIRES 220.4303.5601 441.13 441.13 90208 05/07/99 100968 DMG-MAXlMUS PROFESSIONAL SVCS-3/99 010.4145.5303 721. 00 721. 00 90209 05/07/99 100322 STAN DOMINGUEZ B/BALL LGE.OFFICIAL-DOMINGUEZ 010.4424.5352 90.00 90.00 90210 05/07/99 101098 STEPHEN DOMINGUEZ REF. PARK DEPOSIT-DOMINGUEZ 010.0000.4354 25.00 25.00 90211 05/07/99 030576 GREG DUTRA CUSTODIAL CHARGES-B/BALL LGE 010.4424.5257 150.00 150.00 90212 05/07/99 031044 EARTH SYSTEMS CONSULTAN LETTER PREP/SOIL ANALYSIS/STOC 350.5401.7401 295.00 295.00 90213 05/07/99 031824 ELECTRIC MOTOR REWIND IN MOTOR/MIXER TANK-WELL#9 640.4711.5603 117.76 117.76 90214 05/07/99 058208 F.MORTON PITT CO. 2 NAME PLATES 010.4201.5255 17.09 17.09 90215 05/07/99 032838 FAMILIAN PIPE & SUPPLY MEGALUG CONNECTOR KITS 640.4712.5610 177.50 90215 05/07/99 032838 FAMILIAN PIPE & SUPPLY BALL VALVES 640.4712.5610 418.28 595.78 90216 05/07/99 033424 FENCE FACTORY 2 MULTI-CODE TRANSMITTERS 010.4201. 5605 51.72 51.72 90217 05/07/99 100691 FIVE CITIES-TIMES LEGAL 1084 010.4130.5301 54.00 90217 05/07/99 100691 FIVE CITIES-TIMES LEGAL 2063 010.4002.5301 379.50 433.50 90218 05/07/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS/TAGS 010.4420.5605 12.55 90218 05/07/99 035802 FRANK'S LOCK & KEY INC 4 DUPLICATE KEYS SSC 010.4420.5605 6.44 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90218 05/07/99 035802 FRANK'S LOCK & KEY INC REPL.DOOR KNOB-WELL#9 640.4712.5604 140.44 90218 05/07/99 035802 FRANK'S LOCK & KEY INC 4 DUP.KEYS-P26 010.4420.5605 9.65 90218 05/07/99 035802 FRANK'S LOCK & KEY INC 12 MASTER PADLOCKS 010.4420.5605 115.19 90218 05/07/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS-PUMP HOUSE 640.4712.5604 6.44 90218 05/07/99 035802 FRANK'S LOCK & KEY INC REKEY LOCK 010.4213.5604 22.00 312.71 90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN CHAIN SAW 16"BAR 220.4303.5273 353.93 90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN APRON CHAPS-CMC CREWS 220.4303.5255 198.88 90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN APRON CHAPS 220.4303.5255 200.74 90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN CHAIN SAW 16"BAR 220.4303.5273 353.93 1,107.48 90220 05/07/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 640.4712.5610 18.94 18.94 90221 05/07/99 100225 GEMMA SYSTEMS GROUPWISE/DIALIN UPGRADE. CABLE 010.4140.5303 1,572.29 1,572.29 90222 05/07/99 101099 JOHN GODFREY REF. PARK DEPOSIT-GODFREY 010.0000.4354 50.00 50.00 90223 05/07/99 037752 GOLDEN STATE USSSA S/BALL LGE.REGISTRATION 010.4424.5257 646.00 90223 05/07/99 037752 GOLDEN STATE USSSA S/BALL UMPIRE REGISTRATION 010.4424.5257 200.00 846.00 90224 05/07/99 038200 GOV'T FINANCE OFFICERS GFOA DUES-99/00 010.4120.5503 150.00 150.00 90225 05/07/99 038454 GRAND OFFICE SUPPLY TONER 010.4101. 5201 48.25 90225 05/07/99 038454 GRAND OFFICE SUPPLY TONER 010.4002.5201 48.25 90225 05/07/99 038454 GRAND OFFICE SUPPLY TONER CARTRIDGE 010.4130.5201 139.40 90225 05/07/99 038454 GRAND OFFICE SUPPLY CR : TONER CARTRIDGE 010.4130.5201 85.78- 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421. 5201 47.35 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4102.5255 77.00 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 42.64 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 5.18 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 17.70 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421.5201 15.36 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 9.12 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 19.42 90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 4.27 388.16 90226 05/07/99 039312 CITY OF GROVER BEACH REIMB.REGIS-CITY CLERKS CONF 010.4002.5501 285.00 285.00 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-AUTO 010.4305.5403 23.22 90227 05/07/99 036426 GTE WIRELESS CELL PHONE - CM 010.4145.5403 21.93 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-DIV.CHIEF 010.4211.5403 19.55 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-F. CHIEF 010.4211.5403 20.25 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 52.85 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 21.06 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 16.06 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 21. 82 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 16.51 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 22.84 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 21. 82 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PW DIR 010.4301.5403 32.07 90227 05/07/99 036426 GTE WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 49.48 339.46 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90228 05/07/99 039624 HAAKER EQUI PMENT BOOM LIGHT KIT-PW-51 612.4610.5603 312.51 312.51 90229 05/07/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 59.07 59.07 90230 05/07/99 100349 PAUL HARPER B/BALL LGE.SCORER-HARPER 010.4424.5352 21. 00 21. 00 90231 05/07/99 041184 HEACOCK WELDING NORTH DURALINER RUBBER MAT 010.4213.5255 64.35 64.35 90232 05/07/99 042174 HIGGINS ASSOCIATE, INC GRAND AVE. CORRIDOR STUDY 350.5603.7701 13,852.95 13,852.95 90233 05/07/99 101102 HIGH TECHNOLOGY CRIME ASSOC.DUES-B.BRIDGE 010.4201. 5503 40.00 40.00 90234 05/07/99 042276 KARA HILL B/BALL LGE.SCORER-HILL 010.4424.5352 21. 00 21. 00 90235 05/07/99 043954 JOSH IANNEO B/BALL LGE.SCORER-J.IANNEO 010.4424.5352 63.00 63.00 90236 05/07/99 100117 IMAGING PRODUCTS INT'L FILM & POLAROID FILM 010.4201. 5255 237.07 237.07 90237 05/07/99 045474 INT'L INSTIT.MUNI.CLERK RENEWAL- IIMC ANNUAL DUES 010.4002.5503 85.00 85.00 90238 05/07/99 100241 INTL CONF OF BUILDING 0 W/SHOP-WOOD-FRAME BLDG-ARMET 010.4212.5501 90.00 90.00 90239 05/07/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4301.5201 21. 54 21. 54 90240 05/07/99 046722 JERRY'S SPORT CENTER, I RANGE SUPPLIES 010.4201. 5255 682.10 682.10 90241 05/07/99 100892 JONES CARPET & UPHOLSTE CARPET CLEANING 010.4213.5604 400.00 400.00 90242 05/07/99 047300 BLAIR JUAREZ B/BALL LGE.SCORER-JUAREZ 010.4424.5352 35.00 35.00 90243 05/07/99 048516 KEYLOCK SECURITY SPECIA DUP.KEYS/FILE CABINET 010.4201. 5255 11.26 90243 05/07/99 048516 KEYLOCK SECURITY SPECIA MASTER KEY & LOCK-HOPKINS 010.4201.5255 9.72 20.98 90244 05/07/99 100783 KIRBY'S MOTORCYCLES ADJ.CHAIN/R&R REAR TIRE 010.4201. 5601 235.97 235.97 90245 05/07/99 052270 LIGHTNING POWDER CO,INC CHECK SLEEVES 010.4201.5255 25.95 25.95 90246 05/07/99 100985 DOUG LINTNER B/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 165.00 90246 05/07/99 100985 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 45.00 210.00 90247 05/07/99 101105 LONG'S DRUG STORE PHOTO PROCESSING-APRIL 010.4201.5255 7.48 7.48 90248 05/07/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 772.89 90248 05/07/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 168.00 90248 05/07/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL 010.4424.5257 504.00 1,444.89 90249 05/07/99 101022 BURTON LUND LUND SVCS-4/26 010.4212.5303 100.00 100.00 90250 05/07/99 101100 LINDA MEEKS REF. PARK DEPOSIT-MEEKS 010.0000.4354 25.00 25.00 90251 05/07/99 056394 MIDAS MUFFLER & BRAKE REPR.TIRE/WIRE PLUG/SAFETY INS 010.4201.5601 170.24 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90251 05/07/99 056394 MIDAS MUFFLER & BRAKE AIR FILTER/WIPER/OIL/FILTER 010.4420.5601 63.35 90251 05/07/99 056394 MIDAS MUFFLER & BRAKE PLUGS/ROTATE TIRES 220.4303.5601 89.95 90251 05/07/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/REPL.MUFFLER 010.4301. 5601 144.66 468.20 90252 05/07/99 057096 MINER'S ACE HARDWARE LADDER 640.4712.5273 56.83 90252 05/07/99 057096 MINER'S ACE HARDWARE NUTS/BOLTS 640.4712.5610 14.41 90252 05/07/99 057096 MINER'S ACE HARDWARE SIGN/COUPLERS 010.4420.5605 19.35 90252 05/07/99 057096 MINER'S ACE HARDWARE COUPLER/ELECT. TAPE 640.4711.5603 4.91 90252 05/07/99 057096 MINER'S ACE HARDWARE ELBOW INSERT/PLUMBING SUPPLIES 640.4711.5603 2.54 90252 05/07/99 057096 MINER'S ACE HARDWARE DOUBLE HOOKS/STAPLES/HOOK 010.4201. 5604 23.70 90252 05/07/99 057096 MINER'S ACE HARDWARE BATTERIES/BROOM/SPRAYPAINT 010.4420.5605 89.96 90252 05/07/99 057096 MINER'S ACE HARDWARE BATTERIES/EXT.CORDS/SUPER GLUE 640.4712.5255 42.47 90252 05/07/99 057096 MINER'S ACE HARDWARE EXT CORD/HARDWARE 010.4430.5605 141.84 396.01 90253 05/07/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 30.00 30.00 90254 05/07/99 058060 STEPHEN MORRIS B/BALL LGE.OFFICIAL-MORRIS 010.4424.5352 75.00 75.00 90255 05/07/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 60.00 60.00 90256 05/07/99 053428 MPH INDUSTRIES, INC. REPR.RADAR UNIT 010.4201. 6201 2,206.63 2,206.63 90257 05/07/99 058578 MULLAHEY FORD WHEEL COVER-PD981 010.4201. 5601 33.36 33.36 90258 05/07/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 45.00 45.00 90259 05/07/99 100445 NATELSON COMPANY,INC FISCAL IMPACT-ARROYO LINDA X 010.0000.2458 3,000.00 3,000.00 90260 05/07/99 059748 NATIONAL AUTO GLASS WINDSHIELD-PD931 010.4201. 5601 329.55 329.55 90261 05/07/99 100281 JEFFREY NIEMEYER B/BALL LGE.OFFICIAL-NIEMEYER 010.4424.5352 120.00 120.00 90262 05/07/99 100984 SCOTT O'CONNELL B/BALL LGE.SCORER-O'CONNELL 010.4424.5352 63.00 90262 05/07/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 14.00 77.00 90263 05/07/99 063960 PACIFIC BELL L/DIST FAX 473-0386 010.4145.5403 33.69 90263 05/07/99 063960 PACIFIC BELL PHONE 489-2174 010.4201.5403 41. 51 90263 05/07/99 063960 PACIFIC BELL PHONE 489-2345 010.4211. 5403 46.88 90263 05/07/99 063960 PACIFIC BELL CENTREX PHONE-5400 010.4145.5403 642.12 90263 05/07/99 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 314 . 02 90263 05/07/99 063960 PACIFIC BELL PHONE 481-6944 010.4201. 5403 124.45 1,202.67 90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 817.20 90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 197.40 90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 1,416.62 90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 716.87 90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 3,575.74 6,723.83 90265 05/07/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-4/24 220.4303.5303 501.27 90265 05/07/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-4/24 220.4303.5303 520.80 1,022.07 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90266 05/07/99 066320 PIONEER EQUIPMENT CO. FUEL ADDITIVE 010.4305.5255 26.73 26.73 90267 05/07/99 069148 R & T EMBROIDERY,INC PATCHES ON SAFETY VESTS 010.4201. 5255 10.73 10.73 90268 05/07/99 100989 REMEDIAL MANAGEMENT COR YARD FUEL FACILITY REPL.PLAN 350.5401.7001 32,427.01 32,427.01 90269 05/07/99 101095 ROBERT ROSARI S/BALL SCORER-ROSARI 010.4424.5352 35.00 35.00 90270 05/07/99 071682 GREG ROSE B/BALL LGE.OFFICIAL-ROSE 010.4424.5352 60.00 60.00 90271 05/07/99 069496 RXLASER BLANK PERFORATED PAPER 010.4120.5201 331. 31 331. 31 90272 05/07/99 072638 S & L SAFETY PRODUCTS PESTICIDE GLOVES/PRE-FILTERS 220.4303.5255 256.60 256.60 90273 05/07/99 076206 S.BARBARA CNTY SHERIFF MARCH 98-MARCH 99 010.4201.5606 121. 36 121. 36 90274 05/07/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 111.21 90274 05/07/99 075660 SAN LUIS PAINTS FIELDMARKING PAINT 010.4430.5605 89.77 200.98 90275 05/07/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 63.00 63.00 90276 05/07/99 077532 ALLEN SCHOFIELD ELECTRI INSTL.DEDICATED CIRCUIT 010.4213.5604 238.00 238.00 90277 05/07/99 101014 SCHOOL-TECH,INC. CROSSING GUARD SIGN 010.4201.5255 16.62 16.62 90278 05/07/99 078702 DEE DEE SEVERANCE S/BALL SCORER-SEVERANCE 010.4424.5352 14.00 14.00 90279 05/07/99 075114 SLO CNTY GENERAL HOSPIT LEGAL TOX SCREENS 010.4201. 5324 56.00 56.00 90280 05/07/99 073660 SLOCO DATA, INC. POSTAGE DEPOSIT-WEED ABATEMENT 010.4211.5599 1,000.00 1,000.00 90281 05/07/99 100983 AMANDA SMART B/BALL LGE.SCORER-SMART 010.4424.5352 35.00 35.00 90282 05/07/99 080886 SOUTHERN AUTO SUPPLY SPRAY CLEANER 640.4712.5601 14.55 90282 05/07/99 080886 SOUTHERN AUTO SUPPLY GREASE GUN 010.4420.5603 45.33 59.88 90283 05/07/99 081432 BOB SPEAR ADULT S/BALL UMPIRE-SPEAR 010.4424.5352 30.00 30.00 90284 05/07/99 073008 ST. PATRICK'S SCHOOL GYM USE-B/BALL LGE. 010.4424.5257 500.00 500.00 90285 05/07/99 082040 STAPLES WORKSTATION-VOLUNTEERS 010.4201.5201 216.38 216.38 90286 05/07/99 082328 STERLING COMMUNICATIONS BRACKET-RED/STROBE-PD983 010.4201.5601 136.00 90286 05/07/99 082328 STERLING COMMUNICATIONS PURSUIT SWITCH-PD983 010.4201.5601 204.00 90286 05/07/99 082328 STERLING COMMUNICATIONS REPL.ANTENNA/MOUNTING BRACKETT 220.4303.5601 139.21 479.21 90287 05/07/99 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 118.00 90287 05/07/99 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 137.50 255.50 90288 05/07/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 60.00 60.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90289 05/07/99 085904 TRAVELERS EQUIP.FLOATER452N7313 660 010.4145.5579 1,275.00 1,275.00 90290 05/07/99 085956 TREADWAY GRAPHICS DARE STICKER/CANDY DISH/BOOK 010.4201. 5504 91.37 91. 37 90291 05/07/99 086346 TROESH READY MIX SLURRY MIX 612.4610.5610 311. 03 90291 05/07/99 086346 TROESH READY MIX SLURRY MIX 640.4712.5610 186.62 497.65 90292 05/07/99 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 150.99 150.99 90293 05/07/99 101009 UNISOURCE MAINT SUPPLY T.PAPER/SOAP/GLASS CLEANER 010.4213.5604 483.25 90293 05/07/99 101009 UNISOURCE MAINT SUPPLY GLOVES/T.PAPER/COMET 010.4213.5604 274.35 757.60 90294 05/07/99 088084 UNITED GREEN MARK,INC. HUNTER SPRINKLERS-142 ROTOR 010.4430.5605 43.94 43.94 90295 05/07/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 30.00 30.00 90296 05/07/99 100960 VECTOR PDTS,INC BANDAIDS/WIPES 010.4201.5272 59.42 59.42 90297 05/07/99 090480 WAYNE'S TIRE TIRES 010.4201.5601 75.67 75.67 90298 05/07/99 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 469.79 90298 05/07/99 100431 WILLARD PAPER CO COPY PAPER 010.4102.5255 291. 72 761.51 90299 05/07/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING 010.4201.5322 90.00 90.00 90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-TC 010.4301. 5608 4.34 90300 05/07/99 093542 JACKIE YACONO MEETING SUPPLIES 010.4001.5504 16.45 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4130.5201 14.39 90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-CALL OUT 612.4610.5501 6.50 90300 05/07/99 093542 JACKIE YACONO POSTAGE-ITS VIDEO 010.4301. 5201 6.80 90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-TC 010.4301. 5608 5.89 90300 05/07/99 093542 JACKIE YACONO PARKING 010.4120.5501 9.00 90300 05/07/99 093542 JACKIE YACONO REIMB.OFFICE SUPPLIES 010.4421. 5201 7.14 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4002.5201 10.60 90300 05/07/99 093542 JACKIE YACONO POSTAGE 010.4145.5201 .20 90300 05/07/99 093542 JACKIE YACONO POSTAGE 010.4002.5201 7.53 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4211.5201 11.41 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301. 5201 11. 41 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4130.5201 11.41 90300 05/07/99 093542 JACKIE YACONO BRASS PLANTER 010.4120.5201 8.55 90300 05/07/99 093542 JACKIE YACONO POSTAGE-EXPRESS MAIL 010.4101.5201 11.75 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301. 5201 9.03 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301.5201 23.38 90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-TC 010.4301.5608 11.78 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4211. 5201 12.32 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4130.5201 5.50 90300 05/07/99 093542 JACKIE YACONO FILM/DEVELOPING 010.4201.5255 22.99 90300 05/07/99 093542 JACKIE YACONO DUP. KEYS 010.4120.5201 9.65 90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301. 5201 8.50 90300 05/07/99 093542 JACKIE YACONO POSTERBOARDS 010.4421.5201 8.49 90300 05/07/99 093542 JACKIE YACONO CASH OVER 010.0000.4801 11.00- 244.01 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90301 05/07/99 094146 ZUMAR INDUSTRIES LETTERS & NUMBERS 220.4303.5613 492.67 90301 05/07/99 094146 ZUMAR INDUSTRIES STREET NAME SIGNS 220.4303.5613 702.49 1,195.16 TOTAL CHECKS 95,243.13 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9 05/05/99 09:09 VOUCHER/CHECK REGISTER FOR PERIOD 11 FUND TITLE AMOUNT 010 GENERAL FUND 32,087.90 220 STREETS FUND 4,793.85 284 REDEVELOPMENT AGENCY FUND 1,819.50 350 CAPITAL IMPROVEMENT FUND 46,574.96 612 SEWER FUND 6,438.64 640 WATER FUND 3,528.28 TOTAL 95,243.13 A'lL'TACHHENT C CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 4/16/99 TO 4/29/99 517/99 FUND 010 229,937.96 5101 Salaries Full time 126,839.13 FUND 220 8,590.60 5102-03 Salaries Part-Time 30,814.56 FUND 284 - 5105-07 Salaries Over-Time 11,085.12 FUND 612 3,544.95 5108 Holiday Pay 4,243.78 FUND 640 10,339.04 5109 Sick Pay 2,014.26 252,412.55 5110 Annual Leave Pay 15,669.83 5111 Vacation Buy Back - 5113 Vacation Pay 2,156.03 5114 Comp Pay 3,986.09 5115 Annual Leave Pay 245.12 5121 PERS Retirement 15,895.95 5122 Social Security 14,192.37 5123 PARS Retirement 226.75 5126 State Disability Ins. 62.80 5131 Health Insurance 19,281.42 5132 Dental Insurance 3,828.89 5133 Vision Insurance 693.91 5134 Life Insurance 501.54 5135 Long Term Disability 5143 Uniform Allowance - 5144 Car Allowance 300.00 5146 Council Expense 375.00 5147 Employee Assistance - Total: 252,412.55 ATTACHMENT D VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 05/12/99 10 :49 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 114 05/07/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.4-30-99 P/R 011.0000.1015 177,570.10 177,570.10 115 05/11/99 101124 COMM'R ANITA RAESHAPIRO PROF. LEGAL SVCS-RAESHAPIRO 010.4003.5327 1,500.00 1,500.00 90312 05/14/99 035412 4 WAY FLOORS REMOVE CARPET/INSTL.VINYL 010.4213.5303 1,938.00 1,938.00 90313 05/14/99 000234 A & R WELDING SUPPLY SLICE TORCH PARTS 010.4211.5603 140.11 90313 05/14/99 000234 A & R WELDING SUPPLY SLICE TORCH PARTS 010.4211. 5603 48.67 90313 05/14/99 000234 A & R WELDING SUPPLY CYLINDER 010.4211. 5603 134.06 90313 05/14/99 000234 A & R WELDING SUPPLY REGULATOR ADAPTER 010.4211.5603 10.90 333.74 90314 05/14/99 101123 A.D. STARR SOFTBALLS 010.4424.5257 1,200.00 1,200.00 90315 05/14/99 000780 ACCURATE FLO & MOTION HYDRO HOSE REEL REPR. 640.4712.5603 317.90 317.90 90316 05/14/99 101110 AGP VIDEO VIDEO-SOAR 010.4101.5201 23.00 23.00 90317 05/14/99 001300 AGRI-TURF SUPPLIES, INC. DOLOMARK LIME 010.4430.5605 240.23 240.23 90318 05/14/99 100584 AIR LIQUIDE AMERICA COR ACETYLENE GAS 010.4305.5303 35.34 90318 05/14/99 100584 AIR LIQUIDE AMERICA COR OXY GAS 640.4712.5610 28.94 64.28 90319 05/14/99 001482 AIR-VOL BLOCK, INC BLOCKS 220.4303.5613 53.78 53.78 90320 05/14/99 100897 AMERICAN TEMPS HAWORTH SVCS-4/25 284.4103.5303 639.78 90320 05/14/99 100897 AMERICAN TEMPS STOUFFER SVCS-4/25 010.4130.5303 628.00 1,267.78 90321 05/14/99 004914 APEX SHARPENING WORKS EYELETS 220.4303.5603 15.02 90321 05/14/99 004914 APEX SHARPENING WORKS WEED-EATER SPOOLS 220.4303.5603 86.50 90321 05/14/99 004914 APEX SHARPENING WORKS ECHO WEED-EATER 220.4303.5273 386.09 487.61 90322 05/14/99 100995 ARROYO RANCH COMPANY 2ND HALF RENT-GUN RANGE 010.4201. 5553 1,200.00 1,200.00 90323 05/14/99 101108 RUDY BACHMANN REF.L/SCAPE BOND-955 BRANCH MI 010.0000.2210 1,200.00 1,200.00 90324 05/14/99 009750 BRENDA BARROW REIMB.SNACKS 010.4425.5259 139.02 13 9.02 90325 05/14/99 101117 BRANCH STREET DELI MAYORS' MEETING SUPPLIES 010.4001.5201 71. 85 71.85 90326 05/14/99 012754 BREZDEN PEST CONTROL FUMIGATION-F.D. 010.4213.6401 3,528.00 3,528.00 90327 05/14/99 013 026 BRISCO MILL & LUMBER PIPE NIPPLE 640.4712.5610 4.06 90327 05/14/99 013026 BRISCO MILL & LUMBER CEILING TILES/DOOR STOP 010.4213.5604 48.24 52.30 90328 05/14/99 013572 BRUMIT DIESEL,INC SOCKET & WRENCH SET 010.4211.5273 171.33 90328 05/14/99 013572 BRUMIT DIESEL,INC SAE WRENCH SET 010.4211. 5273 152.30 90328 05/14/99 013572 BRUMIT DIESEL,INC TOOL SET 010.4211.5273 150.15 90328 05/14/99 013572 BRUMIT DIESEL,INC COOLENT 010.4211.5601 84.81 90328 05/14/99 013572 BRUMIT DIESEL,INC LETTER/FIGURE STAMPS 010.4211.5273 49.23 90328 05/14/99 013572 BRUMIT DIESEL,INC CR:WRENCH SET 010.4211.5273 152.30- 90328 05/14/99 013572 BRUMIT DIESEL,INC BRAKE HARDWARE KIT 010.4211.5601 134.17 589.69 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 05/12/99 10:49 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90329 05/14/99 101007 PHIL BULLARD AFTER SCHOOL PROGRAM-BULLARD 010.4424.5351 39.00 39.00 90330 05/14/99 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 15.43 15.43 90331 05/14/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 14.00 14.00 90332 05/14/99 021940 C.COAST TAXI CAB SERVIC TAXI SVC.4/30/99 225.4553.5507 1,259.75 1,259.75 90333 05/14/99 014508 CALIF.APPLIED TECHNOLOG REPR.RADAR-PD952 010.4201.5603 108.98 108.98 90334 05/14/99 021918 CENTRAL COAST SUPPLY R/R CLEANING/SUPPLIES 010.4420.5605 500.00 500.00 90335 05/14/99 023010 RICHARD CHECANSKY ADOBE SUPPORT SALES 010.4140.5607 25.00 90335 05/14/99 023010 RICHARD CHECANSKY REIMB.SCJOA W/SHOP-CHECANSKY 010.4201. 5501 10.00 35.00 90336 05/14/99 023088 CHERRY LANE NURSERY 6QTS.WEED STOPPER 010.4420.5274 244.47 90336 05/14/99 023088 CHERRY LANE NURSERY REPL. ICE PLANT 220.4303.5613 13.94 90336 05/14/99 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 85.61 90336 05/14/99 023088 CHERRY LANE NURSERY TRYSTANIA TREE 010.4420.5605 52.39 90336 05/14/99 023088 CHERRY LANE NURSERY CYCLEMEN PLANTS 010.4420.5605 21. 34 90336 05/14/99 023088 CHERRY LANE NURSERY 15 GAL.BOHARIA 010.4420.5308 52.39 470.14 90337 05/14/99 100868 REGINA CHO REF. PARK DEPOSIT-CHO 010.0000.2206 25.00 25.00 90338 05/14/99 023634 CLASSIC TEES B/BALL LGE.AWARD SHIRTS 010.4424.5257 269.84 269 . 84 90339 05/14/99 083498 COMMERCIAL CAPITAL MGMT VIDEOS/FIRE HATS/BADGES 010.4211. 5504 788.59 788.59 90340 05/14/99 024832 COMMUNICATION SOLUTIONS REPL.PRESSURE TRANSDUCER-#9 640.4711. 5603 814.89 90340 05/14/99 024832 COMMUNICATION SOLUTIONS TRACE CONTROL WIRES/REPL. 640.4711.5603 385.00 1,199.89 90341 05/14/99 101122 CREATIVE MEMORIES REF.C/B DEPOSIT-CREATVE MEMOR 010.0000.2206 250.00 90341 05/14/99 101122 CREATIVE MEMORIES BLDG. SUPER-CREATIVE MEMORIES 010.0000.4355 47.25- 202.75 90342 05/14/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 70.00 90342 05/14/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 25.00 90342 05/14/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 110.00 90343 05/14/99 100355 DAVID CROCKETT CROCKETT SVCS-5/7/99 010.4130.5303 1,600.00 1,600.00 90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 20.00 90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 10.00 90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421. 5201 45.00 90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301. 5201 20.00 95.00 90345 05/14/99 100631 CUESTA CONSULTING CUESTA SVCS-5/2/99 010.4130.5303 2,060.00 2,060.00 90346 05/14/99 026832 CUESTA EQUIPMENT CO PIPE WRENCH/PLIERS 010.4420.5605 104.28 90346 05/14/99 026832 CUESTA EQUIPMENT CO REPR.KIT-GRACO PUMP 220.4303.5603 157.60 90346 05/14/99 026832 CUESTA EQUIPMENT CO ICE PACKS-SPORTS LGE. 010.4424.5257 51. 48 313.36 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 05/12/99 10:49 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90347 05/14/99 027144 L.N CURTIS & SONS SHOVEL/AX 010.4211.5273 54.52 54.52 90348 05/14/99 100808 DHS-WTOC RENEWAL RENEWAL-WATER TREAT#2 JOHNSON 010.4420.5501 36.00 36.00 90349 05/14/99 100968 DMG-MAXIMUS PROF SVCS-4/99 010.4145.5303 11,250.00 11,250.00 90350 05/14/99 100956 DOKKEN ENGINEERING DOKKEN ENINEERING SVCS-3/31/99 350.5616.7701 23,689.95 90350 05/14/99 100956 DOKKEN ENGINEERING DOKKEN ENGINEERING-3/31y99 350.5615.7701 19,997.61 43,687.56 90351 05/14/99 101114 YVETTE DORADO REF. PARK DEPOSIT-DORADO 010.0000.2206 25.00 25.00 90352 05/14/99 101107 E-Z 8 MOTEL REF.OVERPAYMENT-E-Z 8 BED TAX 010.0000.4010 4,218.48 4,218.48 90353 05/14/99 030966 EAGLE-CAM PIPELINE VIDE VIDEO INSPECT-GRAND/HALCYON 612.4610.5610 600.00 600.00 90354 05/14/99 101030 HENRY ENGEN ENGEN SVCS-5/7 010.4130.5303 3,352.50 3,352.50 90355 05/14/99 032214 ENTENMANN-ROVIN CO 4 FF BADGES 010.4211.5272 270.40 270.40 90356 05/14/99 032838 FAMILIAN PIPE & SUPPLY GATE VALVES 640.4711.5603 176.96 90356 05/14/99 032838 FAMILIAN PIPE & SUPPLY 6"GATE VALVES 640.4712.5610 278 .10 455.06 90357 05/14/99 101118 FINE TEE COMPUTER TECHN TRANINING MANAGER UPGRADE 010.4140.5607 250.00 250.00 90358 05/14/99 100446 FIRST ASSEMBLY OF GOD ADULT B/BALL-GYM USE 010.4424.5257 480.00 480.00 90359 05/14/99 100100 HERMAN H. FITZGERALD PROF. LEGAL SVCS-NEWSOM SPRINGS 350.5754.7301 3,124.50 3,124.50 90360 05/14/99 100691 FIVE CITIES-TIMES LEGAL 38324 010.4130.5301 55.50 90360 05/14/99 100691 FIVE CITIES-TIMES LEGAL 38353 010.4002.5301 69.00 124.50 90361 05/14/99 100448 KEN FONTES REF.L/SCAPE BOND-174 BANDOLERO 010.0000.2210 1,200.00 1,200.00 90362 05/14/99 035178 FOREST NURSERY,INC. CHINESE ELM TREE 010.4420.5605 38.61 38.61 90363 05/14/99 100700 G & M MOBILE SERVICE SAFETY INSPECT-PD691 010.4201.5601 100.00 100.00 90364 05/14/99 036894 GATEWAY 2000 2 COMPUTER WORKSTATIONS 010.4140.6101 3,123.13 3,123.13 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 76.42 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 352.84 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 5.63 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 31. 05 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 32.15 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 19.66 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 23.06 90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 16.61 557.42 90366 05/14/99 101112 STEVE GRDEN REF.PARK DEPOSIT-GRDEN 010.0000.2206 50.00 50.00 90367 05/14/99 036426 GTE WIRELESS CELL PHONE-CODE ENFORCE 010.4301.5403 57.12 57.12 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 05/12/99 10:49 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90368 05/14/99 100635 HARRY'S RADIATOR SVCS REPR.RADIATOR/THERMOSTAT-PD962 010.4201. 5601 272.25 272.25 90369 05/14/99 041184 HEACOCK WELDING NORTH STEEL BAR 010.4430.5605 3.22 3.22 90370 05/14/99 044050 IKON OFFICE SOLUTIONS,I COPY USE/MAINT-5/22 010.4421.5602 154.00 154.00 90371 05/14/99 044772 INT'L ASSN.CHIEFS OF PO ANNUAL RENTAL TO IACP NET 010.4140.5607 800.00 800.00 90372 05/14/99 046098 J C LANDSCAPING L/SCAPE MAINT-4j99 010.4420.5303 380.00 90372 05/14/99 046098 J C LANDSCAPING L/SCAPE MAINT-4/99 217.4460.5356 120.00 500.00 90373 05/14/99 046176 J J'S FOOD COMPANY FILM 010.4101.5201 7.07 7.07 90374 05/14/99 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91.73 90375 05/14/99 049764 LAB SAFETY SUPPLY, INC FLUORINATED BOTTLE 010.4211.5603 26.75 26.75 90376 05/14/99 100985 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 75.00 75.00 90377 05/14/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 446.85 90377 05/14/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 420.00 866.85 90378 05/14/99 101022 BURTON LUND LUND SVCS-5/6/99 010.4212.5303 220.00 220.00 90379 05/14/99 053274 LYON & CARMEL PROF.LEGAL SVCS 010.4003.5304 13,412.03 13,412.03 90380 05/14/99 101113 SHIRLEY MAURER REF. PARK DEPOSIT-MAURER 010.0000.2206 25.00 25.00 90381 05/14/99 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 75.83 90381 05/14/99 056628 MID STATE BANK-MASTERCA PUBLICATIONS 010.4201.5255 359.26 90381 05/14/99 056628 MID STATE BANK-MASTERCA CR:SHELVING 010.4201.5604 46.40- 90381 05/14/99 056628 MID STATE BANK-MASTERCA REPL.PARTS 010.4201. 5606 395.11 90381 05/14/99 056628 MID STATE BANK-MASTERCA CASE-FILE SEVER/3 CDS 277.4206.5255 98.62 882.42 90382 05/14/99 056940 MIER BROS. CONCRETE 350.5611.7002 166.11 90382 05/14/99 056940 MIER BROS. CONCRETE 640.4712.5610 59.85 90382 05/14/99 056940 MIER BROS. CONCRETE 010.4420.5605 46.33 272.29 90384 05/14/99 057096 MINER'S ACE HARDWARE SCREWS/BACKING BOARD/MOLDING 010.4211. 5255 56.68 90384 05/14/99 057096 MINER'S ACE HARDWARE GLOVES/MAP/BATTERIES 010.4211.5255 28.13 90384 05/14/99 057096 MINER'S ACE HARDWARE WOOD CHISEL/GROMMET KIT/SAW 010.4211. 5255 48.10 90384 05/14/99 057096 MINER'S ACE HARDWARE ELBOW/COUPLERS/CLOROX 010.4211.5255 16.36 90384 05/14/99 057096 MINER'S ACE HARDWARE BUNGEE HOOKS/NUTS/BOLTS 010.4211.5255 8.22 90384 05/14/99 057096 MINER'S ACE HARDWARE COARSE THREAD/WRENCH HOLDER 010.4211.5601 6.75 90384 05/14/99 057096 MINER'S ACE HARDWARE PIPE TAP/CHISEL 010.4211.5601 22.82 90384 05/14/99 057096 MINER'S ACE HARDWARE DRILL BIT/SOAP 010.4211.5255 37.52 90384 05/14/99 057096 MINER'S ACE HARDWARE FLUOR. LIGHTS 010.4213.5604 13.08 90384 05/14/99 057096 MINER'S ACE HARDWARE AA/AAA BATTERIES 010.4211.5255 19.27 90384 05/14/99 057096 MINER'S ACE HARDWARE TOILET SEAT/NUTS/BOLTS 010.4213.5604 12.53 90384 05/14/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4213.5604 1. 81 90384 05/14/99 057096 MINER'S ACE HARDWARE FAUCET KIT/BULBS/DRAPE CARRIER 010.4213.5604 71.61 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 05/12/99 10:49 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90384 05/14/99 057096 MINER'S ACE HARDWARE GASKET 010.4213.5604 1. 38 90384 05/14/99 057096 MINER'S ACE HARDWARE UTILITY STRAP/EPOXY 010.4211.5255 6.83 90384 05/14/99 057096 MINER'S ACE HARDWARE HAND TOOL 010.4213.5604 9.11 90384 05/14/99 057096 MINER'S ACE HARDWARE LIGHT PANELS 010.4213.5604 28.23 90384 05/14/99 057096 MINER'S ACE HARDWARE PAINT MARKER 010.4211.5255 2.67 90384 05/14/99 057096 MINER'S ACE HARDWARE DOOR STOP TIPS 010.4213.5604 3.41 90384 05/14/99 057096 MINER'S ACE HARDWARE CR:BUILDING MATERIALS 010.4213.5604 28.23- 90384 05/14/99 057096 MINER'S ACE HARDWARE COUPLER 010.4420.5605 5.98 90384 05/14/99 057096 MINER'S ACE HARDWARE DRILL BIT 010.4420.5605 3.10 90384 05/14/99 057096 MINER'S ACE HARDWARE ROCK HAMMER/HOLE SAW/CHISEL 640.4712.5273 74.60 90384 05/14/99 057096 MINER'S ACE HARDWARE VENTS 640.4712.5604 6.39 90384 05/14/99 057096 MINER'S ACE HARDWARE COMBO WRENCH/MISC. HARDWARE 010.4420.5605 11.49 90384 05/14/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES-RES#2 640.4712.5604 64.90 90384 05/14/99 057096 MINER'S ACE HARDWARE COUPLER 640.4712.5609 .80 90384 05/14/99 057096 MINER'S ACE HARDWARE COUPLERS/BUSHING/NIPPLE/ELBOW 640.4712.5610 6.75 90384 05/14/99 057096 MINER'S ACE HARDWARE AIR VAC BOLTS 640.4712.5610 5.58 90384 05/14/99 057096 MINER'S ACE HARDWARE BALL VALVES 612.4610.5610 14.56 560.43 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 75.02 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5143 22.37 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 88.75 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5255 42.00 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4711.5143 81. 25 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 32.50 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 97.50 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5303 70.45 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 18.54 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.30 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 35.00 90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 57.22 627.90 90386 05/14/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 30.00 30.00 90387 05/14/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 30.00 30.00 90388 05/14/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 30.00 30.00 90389 05/14/99 101109 JOE MUSCARELLA REF.L/SCAPE BOND-205 REFUGIO P 010.0000.2210 1,200.00 1,200.00 90390 05/14/99 100293 NAT'L BUSINESS FURNITUR TWO OFFICE CHAIRS OlD. 4421. 6 001 233.67 90390 05/14/99 100293 NAT'L BUSINESS FURNITUR ONE OFFICE CHAIR-DELIVERY ERRO 010.4421.6001 116 . 84 90390 05/14/99 100293 NAT'L BUSINESS FURNITUR DELIVERY ERROR CREDIT 010.4421.6001 47.45- 90390 05/14/99 100293 NAT'L BUSINESS FURNITUR DELIVERY ERROR CREDIT 010.4421. 6001 3.44- 299.62 90391 05/14/99 101116 NEW TIMES 1/8PAGE AD-SPECIAL ISSUE 010.4421. 5501 143.00 143.00 90392 05/14/99 061814 NOBLE SAW,INC. FILTERS/RIDGE PLATES/MIX 220.4303.5603 196.47 90392 05/14/99 061814 NOBLE SAW,INC. FLOCKED AIR FILTERS/MIX 010.4420.5603 73.25 269.72 90393 05/14/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 28.00 28.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 05/12/99 10:49 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90394 05/14/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,285.86 90394 05/14/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 44.70 11,330.56 90395 05/14/99 064258 PAGING NETWORK OF LA PAGING SVCS-APRIL 010.4421. 5602 100.54 90395 05/14/99 064258 PAGING NETWORK OF LA PAGING SVCS-APRIL 010.4145.5403 31. 74 132.28 90396 05/14/99 101106 PENNWELL PUBLISHING CO TRUCK COMPANY OPERATIONS 010.4211.5501 61. 38 61. 38 90397 05/14/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-5/1 220.4303.5303 520.80 90397 05/14/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-5/1 220.4303.5303 520.80 1,041.60 90398 05/14/99 066320 PIONEER EQUIPMENT CO. REPL.SPINDEL VALVE/HYDRO. PUMP 220.4303.5603 3,595.22 3,595.22 90399 05/14/99 066924 PLAQUE SHAQUE TROPHIES-B/BALL 010.4424.5257 321.75 321.75 90400 05/14/99 067548 POOR RICHARD'S PRESS PRINTING SVCS-TYPESETTING 010.4102.5306 18.77 18.77 90401 05/14/99 067890 PRAXAIR DISTRIBUTION,IN OXYGEN CYCLINDER 010.4211.5206 16.12 16.12 90402 05/14/99 101095 ROBERT ROSARI S/BALL SCORER-ROSARI 010.4424.5352 14 .00 14.00 90403 05/14/99 101120 SAFETY EQUIPMENT COMPAN RESCUE RANDY 010.4211.5501 903.46 90403 05/14/99 101120 SAFETY EQUIPMENT COMPAN FREIGHT-RESCUE RANDY 010.4211.5501 114.56 1,018.02 90404 05/14/99 073476 SAN LUIS BUTANE GENERATOR SET 010.4201.5608 155.98 155.98 90405 05/14/99 100192 SAN LUIS MAILING SVC MAILING SVCS-WATER BILLS 640.4710.5201 688.30 688.30 90406 05/14/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 63.00 63.00 90407 05/14/99 101115 LESLIE SCHACHTER REF. PARK DEPOSIT-SCHACHTER 010.0000.2206 50.00 50.00 90408 05/14/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4201.5608 1,273.43 1,273.43 90409 05/14/99 078468 SENSUS TECHNOLOGIES,INC TR WATER METERS/WATER METERS 640.4712.5207 4,102.31 90409 05/14/99 078468 SENSUS TECHNOLOGIES,INC CR:WATER METERS 640.4712.5207 92.67- 4,009.64 90410 05/14/99 078702 DEE DEE SEVERANCE S/BALL SCORER-SEVERANCE 010.4424.5352 14.00 14.00 90411 05/14/99 101039 SLO CNTY FIRE DEPARTMEN BOOK/MATERIALS-1-200 BASIC ICS 010.4211. 5501 8.00 8.00 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY JOBBER DRILL 010.4211.5273 13.28 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY FLASHER 010.4211.5601 39.96 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY SAND PAPER 010.4211.5255 101.89 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY SWITCH BEAM LAMP 010.4211.5601 26.09 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY WIRE 010.4211.5603 28.96 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY VACUMN TUBING 010.4213.5601 119.32 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY COMBO WRENCH/SEALED BEAM LAMP 010.4213.5601 26.86 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY TOOL SETS/WRENCH SETS 010.4211.5273 744.84 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY DOOR JAMB/DRAIN PAN 010.4211.5601 79.62 90412 05/14/99 080886 SOUTHERN AUTO SUPPLY TIMING SETS 010.4211.5601 39.12 1,219.94 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 05/12/99 10:49 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90413 05/14/99 082836 STREATOR PIPE & SUPPLY SAND CLOTH 640.4712.5610 5.33 90413 05/14/99 082836 STREATOR PIPE & SUPPLY SEWER FITTING 612.4610.5610 5.85 11.18 90414 05/14/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 5601 65.00 90414 05/14/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 90.00 90414 05/14/99 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 15.00 170.00 90415 05/14/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 60.00 60.00 90416 05/14/99 086346 TROESH READY MIX SAND SLURRY 640.4712.5610 497.64 90416 05/14/99 086346 TROESH READY MIX CONCRETE 350.5808.7002 514 .80 1,012.44 90417 05/14/99 087672 UNITED RENTALS PROPANE 220.4303.5613 18.20 90417 05/14/99 087672 UNITED RENTALS ORANGE SAFETY VEST 220.4303.5552 31.91 50.11 90418 05/14/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 60.00 60.00 90419 05/14/99 101111 ANTHONY VIOLA REF/L/SCAPE BOND-521 CALLE CUE 010.0000.2210 1,200.00 1,200.00 90420 05/14/99 101121 TOM VIOLA REF.L/SCAPE BOND-275 AGUILA 010.0000.2210 1,200.00 1,200.00 90421 05/14/99 101119 WILDFIRE PACIFIC,INC. SUPPLY LINE 010.4211.6201 2,125.43 2,125.43 90422 05/14/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 364.65 90422 05/14/99 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 364.56 729.21 90423 05/14/99 093522 XEROX CORPORATION PAPER 010.4301.5255 188.97 188.97 TOTAL CHECKS 326,605.42 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 05/12/99 10:49 VOUCHER/CHECK REGISTER FOR PERIOD 11 FUND TITLE AMOUNT 010 GENERAL FUND 85,305.17 011 PAYROLL CLEARING FUND 177,570.10 217 LANDSCAPE MAINTENANCE DISTRICT 120.00 220 STREETS FUND 5,849.24 225 TRANSPORTATION FUND 1,259.75 277 98-99 FED LOCAL LAW ENF BL GRT 98.62 284 REDEVELOPMENT AGENCY FUND 639.78 350 CAPITAL IMPROVEMENT FUND 47,492.97 612 SEWER FUND 652.91 640 WATER FUND 7,616.88 TOTAL 326,605.42 9.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCE FROM THE SEWER FACILITY FUND DATE: MAY 25, 1999 RECOMMENDATION: It is recommended the City Council: . Accept the April 1999 cash report, . Approve the interfund advance of $831,955 from the Sewer Facility Fund to cover cash deficits in other funds as of April 3D, 1999. FUNDING: No outside funding is required. ATTACHMENT A CITY OF ARROYO GRANDE CASH BALANCE / INTERFUND ADVANCE REPORT At April 30, 1999 Balance at Recommended Revised Fund 4/30/99 Advances Balance 010 General Fund 1,696,740 1,696,740 213 Park Development 237,964 237,964 217 Landscape Maintenance 20,660 20,660 220 Street (Gas Tax) Fund 88,459 88,459 222 Traffic Signalization 404,834 404,834 223 Traffic Circulation 304,031 304,031 224 Transportation Facility Impact 1,397,995 1,397,995 225 Transportation 57,128 57,128 226 Water Neutralization Impact 2,162 2,162 230 Construction Tax 228,528 228,528 231 Drainage Facility 20,112 20,112 271 State COPS Block Grant Fund 3,256 3,256 274 Federal Universal Hiring Grant (8,743) 8,743 0 275 96-97 Fed Local Law Enforcement Grant 0 0 0 276 97-98 Fed Local Law Enforcement Grant 88 88 277 98-99 Fed Local Law Enforcement Grant 4,707 4,707 284 Redevelopment Agency (209,747) 209,747 0 285 Redevelopment Set Aside 1,303 1,303 350 Capital Projects (585,663) 585,663 0 466 Canyon Way Bond Fund 11,317 11,317 612 Sewer Fund (27,802) 27,802 0 634 Sewer Facility 1,277,473 (831,955) 445,518 640 Water Fund 2,090,336 2,090,336 641 Lopez 1,279,441 1,279,441 642 Water Facility 1,096,267 1,096,267 751 Downtown Parking 54,269 54,269 760 Sanitation District Fund 59,509 59,509 761 Rubbish Collection Fund 5,992 5,992 Total City Wide Cash 9,510,616 0 9,510,616 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF APRIL 30, 1999. ~,/~ B-~~ da K. Snodgras Director of Financial Services . 9.c. . MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, MAY 11,1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:46 P. M. Mayor Pro Tem Ferrara, Council Members Runels, Tolley, Dickens, City Manager Hunt, and City Attorney Carmel were present. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matters: A. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiators: Rick T erBorch and Larry Schmidt Employee Organization: Service Employees' International Union (SEIU) - Local 620 B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Sianificant exposure to litiaation pursuant to Government Code Section 54956.9(b) involvina one (1) potential case. C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (1 ) Name of Case: Blanck v City of Arrovo Grande. et al: United States District Court. Central District of California. Case No. 95-5118 DDP (Rzx). (2) Name of Case: Wriaht v City of Arroyo Grande. et al: California Workers' Compensation Appeals Board Case No. GRO 18920. (3) Name of Case: Santa Maria Valley Water Conservation District v City of Santa Maria, etc.. et al.. and Related Cross-Actions: Santa Clara Superior Court Case No. CV 770214. 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:35 P. M. to the regular City Council meeting of May 11, 1999. MICHAEL A. LADY, Mayor ATTEST: KELLY WETMORE. DEPUTY CITY CLERK CITY COUNCIL MINUTES TUESDAY, MAY 11,1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:35 p.m. 2. ROLL CALL Council:--X-Lady -X-Ferrara -X-Runels -X- Dickens -X- Tolley ST AFF PRESENT lCity Manager lCity Attorney lDirector of Administrative Services - Chief of Police _Director of Building and Fire _Interim Director of Community Development lDirector of Public Works - Director of Parks and Recreation - Director of Financial Services lAssociate Planner 3. FLAG SALUTE Sheryl Hansen, representing American Legion Ladies Auxiliary, Unit 136, led the Pledge of Allegiance. 4. INVOCATION Pastor Ken Lockwood, Seventh Day Adventist Church, delivered the invocation. 5. SPECIAL PRESENTATIONS a. Proclamation - Poppy Days - accepted by Sheryl Hansen. b. Proclamation - Police Week - accepted by Police Chief Rick Ter Borch. c. Grover Beach Council Member Dee Santos acknowledged the completed Youth Master Plan and encouraged the Council to review the entire document. She thanked Council Member Tolley for his hard work on the Youth Master Plan. 6. AGENDA REVIEW None. CITY COUNCIL MINUTES MAY 11,1999 6A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y On motion by Council Member Runels, seconded by Council Member Dickens, and carried unanimously, all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.a. PUBLIC HEARING - CONDITIONAL USE PERMIT CASE NO. 98-570; QUARTERDECK RESTAURANT EXPANSION Associate Planner Heffernon highlighted the Staff Report. She stated the Planning Commission recommended the City Council adopt the Resolution approving Conditional Use Permit Case No. 98-570. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing. Craig Smith, applicant's representative and architect for the project, spoke in favor of the project. He displayed a color rendering of the proposed project for Council's review and answered questions from Council relating to proposed hours of operation, type of entertainment, and impacts to the project related to the future widening of West Branch Street. Mr. Smith commented that the Conditional Use Permit would be reviewed by the Planning Commission after one year to assure that all conditions of approval were being met. Hearing no further comments from the public, the Mayor closed the hearing to the floor. Following Council comments supporting the expansion of the Quarterdeck Restaurant, Mayor Pro Tem Ferrara moved to adopt the Resolution approving Conditional Use Permit 98-570, applied for by Anne Griffith and Cynthia Jones, located at 1500 West Branch Street. Council Member Tolley seconded the motion. _Voice Vote ---X-RolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 AYES, 0 NOES, the motion is hereby declared to be passed. 2 CITY COUNCIL MINUTES MAY 11,1999 8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Gail Lightfoot, 849 Mesa Drive, spoke about Proposition 11 - Local Sales and Use Taxes and encouraged the City Council to discuss the possibility of entering into a sales tax revenue sharing agreement with the other San Luis Obispo County agencies at the next Joint City Councils Meeting to be held on May 13, 1999. 9. CONSENT AGENDA Mayor Pro Tem Ferrara pulled Item 9.c. for modification. Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 9.a. through 9.f. with the exception of Item 9.c., with the recommended courses of action. City Attorney Carmel read the title of Ordinance No. S04 C.S. in Consent Agenda Item 9.d. 9.a. Cash Disbursement Ratification. 9.b. Statement of Investment Deposits. 9.d. Adoption of Ordinance No. S04 C.S. - Change of Regular City Council Meeting Time. 9.e. Public Works Fees and Service Charges. Resolution No. 3363 9.f. Disposal of Surplus Computer-Related Equipment. Resolution No. 3364 _Voice Vote lRolI Call Vote An Lady An Ferrara An Runels An Tolley An Dickens There being S A YES and 0 NOES, the motion is hereby declared to be passed. 9.c. Minutes of City Council Meeting of April 27, 1999. Mayor Pro Tem Ferrara referred to page S, paragraph 4 and requested striking the second and third sentence and replacing it with the following: "Mitigation measures rely on the Brisco Interchange long-term studies and projects not presently planned, designed, or approved. Another proposed traffic mitigation measure is the Grace Lane Extension which is neither planned, designed, or approved and may in fact never be built. These are not valid mitigation measures and should not be presented 3 ._. _._.______~_._._.m..'___ CITY COUNCIL MINUTES MAY 11,1999 as such. There are no proposed mitigation measures in the EIR that address traffic circulation impacts in a manner consistent with the General Plan. " Mayor Pro Tem Ferrara moved and Mayor Lady seconded the motion to approve Consent Agenda Item 9.c. as modified. l Voice Vote - Roll Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10.a. CONTINUED BUSINESS None. 11.a. NEW BUSINESS: FISCAL YEAR 1999-00 BUDGET SESSIONS City Manager Hunt highlighted the Staff Report. He stated that staff was recommending the City Council meet on June 3rd, 10th, 17th, and 22"d to review, modify as appropriate, and adopt the Fiscal Year 1999-00 Budget. Council Member Tolley announced he had a scheduling conflict on June 3rd and would be out of town. After Council discussion of its respective schedules, there was consensus to eliminate the June 3rd date and conduct Budget Sessions on June 10th, 17th and 22"d to review, modify as appropriate, and adopt the Fiscal Year 1999-00 Budget. 12. COUNCIL COMMUNICATIONS a. Mayor Lady announced an upcoming presentation regarding care at Arroyo Grande Hospital and provided the Council with a phone number to obtain further information. Mayor Pro Tem Ferrara stated that the presentation would be sponsored by Secure Horizons and would include an item relating to the level of care to seniors in the community. Mayor Lady also reported that he had attended several meetings with a representative from the Gas Company regarding the possibility of converting the sidewalk lights in the Village from electric to gas. He 4 ---,-.-----. CITY COUNCIL MINUTES MAY 11,1999 said that the Gas Company would be working with staff, gathering information, and would be coming back to the City with a proposal if it was a feasible project. b. Council Member Tolley reported that the Long Range Planning Committee and Core Outreach Team had a meeting on May 6th with an attendance of twenty to twenty-five people. He stated that the Consultant from Envicom was there. He said it was determined that the Consultant, Committee, and Core Outreach Team Members would individually compare the survey results with the current Land Use Element, make their own determinations about what the survey says, and then schedule another meeting in a month with the Consultant for further discussion. Mayor Lady applauded Council Member Tolley for his work on the Committee. Council Member Runels congratulated Council Member Tolley for his work on the Long Range Planning Committee and also for his work on the Youth Master Plan. c. Council Member Dickens inquired if there was any way to formalize the relationship with the Lucia Mar Unified School District to meet mutual needs and open up more official communication. He asked the Council if it would want to move forward and look at creating a more formal relationship or if it was comfortable with maintaining the informal status quo. After Council discussion relating to the current informal relationship and the possibilities of formalizing the relationship, Council consensus was to discuss the issue at the upcoming Joint City Councils Meeting. d. Mayor Pro Tem Ferrara reported that he and the City Manager had met with the Chamber of Commerce Executive Board to discuss the membership of the Economic Development Task Force. He stated that a list would be presented soon for City Council approval. Council Member Runels suggested Mr. Ken Graff be contacted for consideration as the agricultural representative on the Task Force. 13. ST AFF COMMUNICATIONS None. 14. ADJOURNMENT Council Member Tolley moved and Council Member Dickens seconded the motion to adjourn the meeting. Time: 8:32 p.m. 5 CITY COUNCIL MINUTES MAY 11,1999 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 6 __...____m__".._.____ ~. ________ 9.d. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS. DIRECTOR OF FINANCIAL SERVICE~ SUBJECT: FISCAL YEAR 1999-2000 APPROPRIATION LIMIT / DATE: MAY 25, 1999 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution establishing the appropriation limit from tax proceeds for Fiscal Year 1999-2000. FUNDING: There is no fiscal impact with the adoption of the attached Resolution. DISCUSSION: Annually, the City is required to calculate the expenditure appropriation limit from tax proceeds to determine compliance with Propositions 4 (Gann Initiative) and 111 (Spending Limitation Act of 1990). This calculation is based on the previous year's appropriation limit ($10,128,631) multiplied by the per capita personal income percentage increase (4.53%) and multiplied again by the population percentage change (1.46%). The State Department of Finance provides both the population change and the per capita personal income change for the previous fiscal year. The City is responsible for dividing Citywide revenues between tax and non-tax revenue, and applying the formula to the cumulative appropriation limit. For Fiscal Year 1999-2000 the appropriation limit has been calculated to be $10,742,035. This calculation means that the City cannot receive more than $10,742,035 in tax based revenues in Fiscal Year 1999-2000. The estimated tax-based revenues for Fiscal Year 1999-2000 have been calculated to be $6,434,906, over $4 million less than the appropriation limit. Therefore, the City is in compliance with Article XIIIB of the California Constitution. .- ------- ---~-_._.._.- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A TAX PROCEEDS EXPENDITURE APPROPRIATION LIMIT FOR FISCAL YEAR 1999-2000 BE IT RESOLVED by the City Council of the City of Arroyo Grande that the Fiscal Year 1999-2000 expenditure appropriation limit from tax proceeds is $10,742,035, in accordance with Article XIIIB of the California Constitution (Prop.4, SB1352). BE IT FURTHER RESOLVED THAT the Fiscal Year 1999-2000 calculation is to include the percentage change in California per capita personal income, rather than the percentage change in the local assessment roll due to the addition of non-residential new construction, as the price factor. On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 25th day of May, 1999. - - RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~L.~ ROBERT L. HUNT, CITY MANAGER - APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY - '00 <<:t .- 0. .- ~ ~ <<:t Q ~ .- .- ("'> 'oO~ ~ .-~ <:> .- II (/'t II <:> <:> "" ... ~ \i\ Q 0 U 0 a _ ~ ~ w >< <> Ii' ~ \I <1 '; ~~ ~ ~ Z "'-0 0 ... ~ .("'~ ~ ~ ~ ~ 't:. 0' if) \ '00 ~ .t( ," ~ ~ ..,. ... \= ~ ~ '-' - '" . ~ O -> 'f1 "';;; M ~,.J "'0 z'" '0<- M < ,.. a.,.. 0 <-, u ~ t:: ~ i::~ 'i'2, ~ a~ ~ ~ \7, '" '" Ii' ,.J .( 0..0: '3 ~ ~z \>< ~~ ~ '" 1iI~ o 0.. "" '" ~ .. ~~ 0.. on ... <> ~..",; 0 ~ <1 ~. '" -" . .~, '" ^> .... ~ <j '" n ;;;... '" ...0 ,,~ ~ " ~ ~ '" '-' Z 'e ,; 0 (5 ... iii a "" 6.. ~... e~ i:: "9. 0 ~ ... "' .." "'.9. ~ ';;; 'r;, ~ r- ~ -> "';;; ~ ~ i;; ~ :::0 ~.co 0 0 .' '" > n '" Po 'io ~ "'n on" .. ... '-' 0" 0,......<;:: 0 <;:: 0 0 c.... -> - ~ -0 ,; ~"<.) " . .." ~ %. 11. r;, -" g:. '" 6 .. ~ u .E" 0 i;; <.) '" '" .. ~ '" t ~ " ... < '8 -5 C) 0 ,S ,,;:: ;.-. ~ u ~ E ..? ~ '"3 .~ ~'~ % 't:. ~ U 0- % 'E ~ 'i ~ 0- < CITY OF ARROYO GRANDE CATEGORIZATION OF ES11MATED REVENUE FOR FISCAL YEAR 1999-00 Proceeds Non Proceeds Revenue Sources From Taxes From Taxes Taxes Property Tax 2,008,450 Sales Tax 2,397,100 Sales Tax-Safety 93,500 Transient Occupancy Tax 165,800 Business License Tax 53,000 Other Taxes 212,000 Construction Tax 54,000 Licenses and Pennits Building Dept. Pennits 428,700 Other Licenses and Pennits 40,150 Fines MY Code Fines 71,000 Local Ordinance/Parking 54,300 Use of Property Rent 54,000 NSF Fees/Cr.Bur.Coll. 1,400 Aid From Other Gov't Agencies M.V. License Fees 680,300 Homeowners Prop. Tax Relief 33,400 P.o.S.T. Reimb. 36,000 Other Subventions 8,700 P.D.Officer GtantlSharing 120,600 Other Grants 15,000 Gas Tax 329,000 Streets Revenues 236,050 CTC Bike Lane 8,650 Charges For Current Services Community Development Fees 141,400 Safety Impact Fees 9,200 Other Current Services 129,000 Sewer Utility Billings 419,950 Park Development Fees 105,400 Recreation Program Fees 462,800 LIScape Dist.Assess. 7,000 Traf.Signal Assess. 61,900 Traf.Circ.Assess. 65,000 Transport F acil.Impact 25,000 CITY OF ARROYO GRANDE CATEGORIZATION OF ESTIMATED REVENUE FOR FISCAL YEAR 1999-00 Proceeds Non Proceeds Revenue Sources From Taxes From Taxes Charges For ClUTent Services Drainage Facility Charges 11,800 Sewer Facility Charges 55,000 Hydrant Water 12,000 Water Utility Billings 1,487,000 Meter Installations 32,000 Lopez Water Avai1.Charges 427,400 Lopez Utility Billings 830,900 Water Distrib/Main Charges 137,400 Assessments-Parking District 9,300 Other Revenue Sales of Property 2,050 Expenditure Recovery 90,800 Miscellaneous 16,300 Other Revenue 130,550 Total Revenue, Not Including Interest 6,177,750 5,592,500 Interest Percentage 52.49% 47.51% Interest % Applied 257,156 232,794 Total Revenue, Including Interest 6,434,906 5,825,294 Grand Total Budget City Revenue 12,260,200 9.e. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: FALL 1998/99 SLURRY SEAL PROJECT, CITY PROJECT NO. 90-98-4, PROGRESS PAYMENT NO.2 DATE: MAY 25, 1999 RECOMMENDATION: It is recommended that the City Council: A. authorize payment in the amount of $7,184.27 to Toste Construction for the Fall 1998/99 Slurry Seal Project; B. direct staff to file a Notice of Completion; and, C. authorize release of the retention of $7,932.3035 days after the Notice of Completion has been recorded, if no liens have been filed. FUNDING: On November 10, 1998, the City Council awarded the Fall 1998 Slurry Seal Project to Toste Construction in the amount of $78,822.75 and authorized a contingency of $7,900 to be used for unanticipated costs during the construction phase of the project. The total construction budget was $86,722.75. DISCUSSION: An application for Progress Payment NO.2 was receiyed from Toste Construction for work completed between February 15, 1999, and April 30, 1999, for the Fall 1998 Slurry Seal Project. As of April 30, 1999, the Contractor had completed all items of work on the project in accordance with the plans and specifications. The final adjusted contract amount is $79,323.00. Deducting the 10% retention ($7,932.30), and money previously paid, ($64,206.43), gives a current progress payment of $7,184.27. Staff is recommending the release of the 10% retention ($7,932.30) to Toste Construction 35 days after the Notice of Completion has been recorded, if no liens are filed. Attachment: Application for Progress Payment No. 2 Application for Progress Payment No.2 City Council Approval Date: May 25, 1999 Contract Date: 12/15/98 13-May-99 Submitted To: City of Arroyo Grande Contract No: 90-98-4 Contract For: Fall 1998/99 Slurry Seal Project City Account No: 350-5612-7001=$7,184.27 350-5612-7201 =$0.00 For the Work accomplished by Toste Construction 15-Feb-99 TO: 30-Apr-99 Item CONTRACTOR'S schedule of Values Work Completed No. DESCRIPTION Unit Price Quantity Amount Quantity Amount 1. Mobilization $ 4,000.00 1 LS $ 4,000.00 100% $ 4,000.00 2. Traffic Control $ 2,000.00 1 LS $ 2,000.00 100% $ 2,000.00 3. Remove & Replace Existing Pavement $ 3,000.00 1 LS $ 3,000.00 100% $ 3,000.00 Markings & Markers 4. Slurry Seal $ 1.45 41,240 SY $ 59,798.00 100% $ 59,798.00 Additive Bid Schedule 2 I 1. Traffic Control $ 500.00 1 LS $ 500.00 100% $ 500.00 2. Remove & Replace Existing Pavement $ 500.00 1 LS $ 500.00 100% $ 500.00 Markings & Markers 3. Slurry Seal $ 1.50 6,350 SY $ 9,525.00 100% $ 9,525.00 - $ 79,323.00 I TOTAL $ 79,323.00 Contract Change Orders: Estimated Total % Billed Amount Paid 1. Reduction of Slurry Seal Quantity $ (838.00) 0% $ - 2. Extension of contract time due to inclement weather $ - 0% $ - 3. Extension of contract time due to inclement weather $ - 0% $ - 4. Extension of contract time due to inclement weather and $ 838.00 0% $ - add previous reduction back into project TOTAL $ - PAID $ - ACCOMPANYING DOCUMENTATION: ORIGINAL CONTRACT AMOUNT $79,323.00 TOTAL CHANGE ORDERS $0.00 ADJUSTED CONTRACT AMOUNT $79,323.00 TOTAL VALUE OF WORK PERFORMED TO DATE $79,323.00 LESS 10% RETAINAGE ($7,932.30) LESS AMOUNTS PAID ($64,206.43) TOTAL AMOUNT DUE THIS APPLICATION $7,184.27 CONTRACT START DATE December 15, 1998 ORIGINAL CONTRACT DAYS 35 PREVIOUS ADJUSTMENTS 66 ADJUSTMENTS THIS PERIOD 35 ADJUSTED CONTRACT DAYS 136 ADJUSTED CONTRACT END DATE April 30, 1999 Payment of the above AMOUNT DUE THIS APPLICATION is recommended: Dated: AA'I /7 , of 1999. ruJ[Jl Project Manager Dated: , of 1999. Public Works Director Dated: , of 1999. City Manager Send payment to: Toste Construction 144 La Puesta Del Sol Pismo Beach, CA 93449 (80S) 489-1791 - jep:232.5401\pay1.xls RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE P.O. BOX 550 ARROYO GRANDE, CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The City of A"ovo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. A"ovo Grande. California 93421 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on th~ property hereinafter described was COMPLETED May 25.1999 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Toste Construction. 144 La Puesta Del Sol. Pismo Beach. California 93449 9. The street address of said property is: None 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Fall 1998 Slurry Seal Pro;ect. City Pro;ect No. 90-98-4 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof: and the facts stated therein are true and correct. rector of Public Works/City Engineer May 25, 1999, Arroyo Grande, California -- END OF DOCUMENT -- 9.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: AUTHORIZATION TO SOLICIT BIDS - SPRING 1999 SLURRY SEAL PROJECT, PROJECT NO 90-99-3 DATE: MAY 25,1999 RECOMMENDATION: It is recommended that the City Council: A. authorize the advertisement of construction bids for the Spring 1999 Slurry Seal Project; B. find that the Project is categorically exempt from CEQA pursuant to Section 15301 (c); and, C. direct the Administrative Services Department to file a Notice of Exemption. FUNDING: The FY 1998/99 Capital Improvement Program includes a total project budget of $250,000 for the annual Slurry Seal Project. After completion of the Fall 1998 Slurry Seal Project, approximately $150,000 remains for this Project. DISCUSSION: The Public Works Department has prepared plans and specifications for the Spring 1999 Slurry Seal Project. Staff has identified streets south of Fair Oaks Avenue, east of South Halcyon Road, and west of South Elm Street as shown on Exhibit "A". This Project identifies streets in concentrated areas or blocks, which are shown in the Pavement Management Program. The block approach allows for enhanced traffic control and reduces the costs of staging and hauling associated with the scattered approach of repair. Exhibit "A" also includes two bid alternatives. Alternative Bid 1 is estimated at $135,000 and Alternative Bid 2 includes additional streets and is estimated at $150,000. If the City receives favorable bids, meaning lower unit costs than estimated, the City may choose to award Alternative Bid 2. Hodges Road along with Stevenson Drive and Cerro Vista Circle have also been included to improye the driving surface, which was chip sealed on a prior project approximately one year ago. The aggregate in the chip seal continues to break free and leaves a gravel surface for driving. The City's street sweeping contractor continues to sweep these streets every two weeks to minimize the problem. This is an inherent problem with chip seals. Streets needing crack sealing and pavement repair will be repaired by City crews in advance of the proposed slurry seal project. Attachments: Notice of Exemption; Exhibit" A", Proposed streets to be slurry sealed; Notice of Exemption To: D Office of Planning and Research From: (Public Agency) City of ArroYO Grande 1440 Tenth Street. Room 121 P.O. Box SSO Sacramento, CA 9S814 ArrOYO Grande. CA 93421 [!J County Clerk County of San Luis ObisDO County Government Center San Luis ObisDO. CA 93408 Project Title: Sori",!: 1999 Slurrv Seal Proiect City Proiect No. 90-99-3 Project Location - Specific: In the City of ArroYO Grande on the followin2 existin2 paved roadwaYS: BakcmanLn. CCITO Vista Circle. CCITO Vista Ln. CarmeUa Dr. Carol PI. Creekside Dr. Del Sol St Farroll Ave. Forest Glen Dr. Golden West PI. Hod2cs Rd. La Vista Cl Lancaster Dr. Olive St. Paul PI. Rice Ct. Russ Ct. Stevenson Dr. Tierra St Todd Ln. Vil'Rinia Dr. Willow Ln. Wilson Ct Woodland Ct Woodland Dr. Project Location - City: Arrovo Grande Project Location - County: San Luis ObisDO Description of Project: Asohalt maintenance for City streets. Provides for slurrv seals. crack sealin2 and DOt hole recair of cxistin2 streets. Name of Public Agency Approving Project: City of Arrovo Grande - Public Works DeDartment Name of Person or Agency Carrying Project Out Project: Exempt Status: (check one) D Ministerial (Section 12080(bXl); 15268); D Declared Emergency (Sec. 2108O(bX3); 15269(a)); D Emergency Project (Sec. 2108O(bX4); 15269(bXc)); - [!J Categorical Exemption. State type and section number: Section 15301 (c) D Statutory Exemptions. State code number: Reasons Why Project Is Exempt: Proiect consists of maintenance and reoair of existin2 streets which does not include removal of any scenic resource. 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MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: AUTHORIZATION TO SOLICIT BIDS AND PROGRAM SUPPLEMENT AGREEMENT NO. M004 - OPTICAL DETECTION DEVICES AT EAST BRANCH STREET/MASON STREET, PROJECT NO. 90-99-2 DATE: MAY 25, 1999 RECOMMENDATION: It is recommended that the City Council: A. find that the Optical Detection Devices capital improvement project is categorically exempt from CEQA pursuant to Section 15301 (f) and direct the Administrative Services Department to file a Notice of Exemption; B. authorize the advertisement of construction bids for the project; C. adopt the attached Resolution authorizing the Mayor to execute Program Supplement Agreement No. M003; and, D. direct the Administrative Services Department to submit Program Supplement Agreement No. M003 and the adopted Resolution to Caltrans. FUNDING: The FY 1998/99 capital improvement program budget includes a construction budget of $10,000 for the Optical Detection Devices capital improvement project. The funding for this project is through the Federal Hazardous Elimination Safety Grant Program. DISCUSSION: Optical detection devices allow emergency vehicles (such as fire trucks and ambulances) to preempt a traffic signal during emergencies. During an emergency, the emitter assembly on the City's fire trucks and other emergency vehicles is activated. The emitter assembly projects a light sequence that is read by a detector atop the existing traffic signal which gives the emergency vehicle a green light and all other intersection approaches a red light. Caltrans has authorized the City to begin construction on the Optical Detection Devices capital improvement project. However, before the City can begin invoicing for reimbursement of the work performed, a Program Supplement Agreement must be executed between the City and the State. A Program Supplement Agreement is a project-specific agreement that is incorporated into the general 1997 Master Agreement between the City and State. A resolution must be adopted by the City that clearly identifies the project and the official authorized to execute the Program Supplement Agreement. The project is proposed to be constructed in accordance with the attached schedule. Alternatives The following alternatives are presented for the Council's consideration: . Approve staff's recommendations; . Do not approve staff's recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. Attachments: Notice of Exemption Schedule Letter and Agreement from Caltrans dated April 30, 1999 jep:232.5604\mason.route227\SOLlCI-1.WPD RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT NO. M004TO LOCAL AGENCY -STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. OS-S199 FOR THE OPTICAL DETECTION DEVICES PROJECT WHEREAS, the City and the State entered into Local Agency-State Agreement for Federal-Aid Projects No. 05~5199 on May 15, 1997; and WHEREAS, Program Supplement No. M004 to the Local Agency-State Agreement for Federal-Aid Projects No. 05-5199 designates the federal funds requested and the matching funds to be provided by the City bf Arroyo Grande for preliminary engineering, construction, and construction engineering of the Optical Detection Devices at East Branch Street (SR 227) and Mason Street capital improvement project; and WHEREAS, the City of Arroyo Grande is eligible to receive Federal Hazard Elimination Safety Grant Program funds for this project. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande does hereby: 1. Approve Exhibit A attached hereto and incorporated herein, entitled "Program Supplement No. M004 to Administering Agency-State Agreement for Federal-Aid Projects". - 2. .Appoint the Mayor as the official representative authorized to sign Program Supplement Agreement No. M004 to Administering Agency-State Agreement for Federal-Aid Projects. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: -- AYES: NOES: ABSENT: the foregoing Resolution was adopted this 25th day of May 1999. Resolution No. Page Two MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~ku L. ~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY - - Notice of Exemption To: 0 Office of Planning and Research From: (Public Agency) City of Arrovo Grande 1400 Tenth Street, Room 121 P.O. Box 550 Sacramento, CA 95814 Arrovo Grande. CA 93421 [!] County Clerk County of San Luis Obispo County Govenunent Center San Luis Obispo. CA 93408 Project Title: Installation of ()Ptical Detection Devices on East Branch Street (State Route 227) at Mason Street. Proiect No. 90-99-2 Project Location - Specific: In the City of Arrovo Grande at the intersection of East Branch Street and Mason Street Project Location - City: Arrovo Grande Project Location - County: San Luis Obispo Description of Project: Install optical detection devices atop the existing traffic signal at the intersection of East Branch Street and Mason Street in the City of Arrovo Grande. Name of Public Agency Approving Project: City of Arrovo Grande - Public Works Department Name of Person or Agency Carrying Project Out Project: Exempt Status: (check one) - 0 Ministerial (Section l2080(b)(1); 15268); 0 Declared Emergency (Sec. 2l080(b)(3); 1 5269(a)); 0 Emergency Project (Sec. 21080(b)(4); 1 5269(b)(c)); [!] Categorical Exemption. State type and section number: Section l5301(f) 0 Statutory Exemptions. State code number: Reasons Why Project Is Exempt: Proiect consists of adding safety Protection devices for use in coni unction with and existinl! -- structures. facilities. or mechanical equipment. Lead Agency Contact Person: Don Spal!l1olo. Director of Public Works Area Codeff elephone/Extension: (805) 473-5440 If filed by Applicant: 1. Attach a certified document of exemption fmding. 2. Has a Notice of Exemption been filed by the public agency approving the project? 0 Yes ONo Signature: Date: Title: o Signed by Lead Agency o Date received for filing at OPR: o Signed by Applicant Revised October 1989 jep:232.S604\mason.route227\environ.exm. wpd CITY OF ARROYO GRANDE TENTATIVE PROJECT SCHEDULE for INST ALLA TION OF OPTICAL DETECTION DEVICES ON EAST BRANCH STREET (ROUTE 227) AT MASON STREET (PROJECT NO. 90-99-2) Council Approval to Solicit Bids ................................ May 25, 1999 1 st Notice to Bidders ........................................ May 28, 1999 2nd Notice to Bidders (min 5 days between pUblications) . . . . . . . . . . . . . . . . . . June 4, 1999 Pre-Bid Conference (Thursday, 2:00 p.m. at Arroyo Grande Fire Station) . . . . . . . June 10, 1999 Receive Bids (Thursday, 2:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 24, 1999 Award of Bid (at City Council Meeting) .............................. July 13, 1999 Notice of Award ............................................ July 15, 1999 Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. July 28, 1999 Start Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. August 2, 1999 Contract Completion - 30 Calendar Days. . . . . . . . . . . . . . . . . . . . . .. August 31, 1999 . . STATE OF CALIFORNIA - BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAYIS, Governor DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TOO (916) 654-4014 (916) 654-3151 Fax: (916) 654-2409 April 30, 1999 File: 05-SLO-O-ARGD STPLHG-5199(OO8) IN THE CITY OF ARROYO GRANDE AT EAST BRANCH ST(SR 227)& MASON ST Mr. Don Spagnolo Director Of Public Works/City Engineer City of Arroyo Grande PO Box 550 Arroyo Grande, CA 93421 Dear Mr. Spagnolo: Enclosed are two originals of Program Supplement Agreement No. 004-M to Administering Agency-State Agreement No. 05-5199 covering: Preliminary Engineering, Construction Engineering and Construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS 1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, ~- Office 0 al Programs Project Implementation CITY OF ARROYO GRANDe Enclosure MAY 5 19Sj cc: OLP AE Project Files PUBLIC W~BEffi"R (05) DLAE- Jerald T. Gibbs .We'lI Find a Way. ~' PROGRAM SUPPLEMENT NO. MOO4 Date: April 27, 1999 to Loca tion: 05-SLO-O-ARGD ADMINISTERING AGENCY-STATE AGREEMENT Project Number: STPLHG-5199(008) FOR FEDERAL-AID PROJECTS NO. 05-5199 E . A. Number: 05-927010 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on 05/15/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: IN THE CITY OF ARROYO GRANDE AT EAST BRANCH ST(SR 227)& MASON ST TYPE OF WORK: INSTALL PRIORITY SIGNALS CONTROL LENGTH: 0.1 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Preliminary Engineering [ ] Right-Of-Way [X] Construction [X] Construction Engineering Estimated Cost Federal Funds Ma tching Funds 33Q $14,000.00 LOCAL OTHER $14,000.00 $0.00 $0.00 $0.00 CITY OF ARROYO GRANDE STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Date Project Implementation Attest Date Title $14,000.00 Chapter Statutes Fund Source I\MOUNT 324 1998 2660-101-890 262040 892-F 14,000.00 Program Supplement 05-5199-M004- ISTEA Page 1 of 2 9.h. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~ SUBJECT: PURCHASE OF PAINT FOR PAVEMENT MARKING AND STRIPING PROGRAMS DATE: MAY 25,1999 RECOMMENDATION: It is recommended that the City Council authorize the purchase of paint for pavement marking and striping from Pervo Paint Company in the amount of $11 ,735.83. FUNDING: Funds for this purchase in the amount of $19,000 are included in the FY 1998-99 Public Works budget (Streets/Bridges Maintenance). DISCUSSION: In preparation of performing this year's Pavement Marking and Striping Program, specifications for type and quality of paint were sent to three (3) qualified vendors. Three (3) written bids were submitted to the Public Works Department on April 23, 1999 (copies attached). Pervo Paint Company has submitted the lowest quotation and meets all bid specifications. The pavement and curb markings are done annually and street striping is done bi-annually. These programs are important safety functions that ensure proper forms of traffic control Citywide. Alternatives The following alternatives are provided for the Council's consideration: . Approve staffs recommendation; . Do not approve staffs recommendation; . Modify as appropriate and approve staffs recommendation; or . Provide direction to staff. Attachments: Written Vendor Bids Quotation Evaluation Summary U : \ 1999\City Council\May\purchasepaint. wpd C/) Q) CD Q') u a a a a a a a CD C'0 Q) c .;:: a a a a I.!) a I.!) co I.!) E :52 ..... a.. a a I.!) -.::t N a ....... C'0 C'0 ..... Q) a CD N N co a C'0 C'0 C'G ro :!: ro ....... Z ~ I"-- :J - N C'0 co a C'0 I"-- I.!) co N C'0 0::: 0 cD I.!) -.::t C'0 N ....... ....... rn u Q) I-- ....... E1'7 "'C ~I.. !E C'0 0 C I C/) .! ~ ....... ro ~ Q. I- a c Q) ..... ..... I.!) ";> u a a a a I.!) a <.9 C/) 0 c. c ~ 0 Q) ";:: a a I.!) a N a >< 0 ~ ~ ~ a.. ro Q) en 1: a co I"-- -.::t ....... 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Q) "E 0 C/) l+- e: 0 0 e: - :;::::; 0 - c.. ro :;::::; e: - - '0) - e: e: 0 c.. ro u :J ';:: a.. ro ro - Q) 0 u a.. a.. e: C/) 0::: C/) u "E E C/) Q) ~ u u ro C/) ..... E e: Q) 0 ~ ~ a.. ro "'C Q) N 0 e: ~ ro ~ ..c :J ro c I-- e a :;::::; 0 I-- ..... ..... <.9 Q) 0 I+- a ro ..c: I-- I-- :J en - - - c.. ;: :,;:; e: Q) ....... 0 Q) Q) ~ () '0 C/) C'G :J E a :J 0 :!: U e: C/) - 0 a 0 Q) Q) ..c: ro "'C Q) ro 0 u i= I I::: ~ Q) - ~ .~ () e: >- en 0::: (j) <.9 a 0 ~ Q) ro Q) ~ :t:: ..c n; ..c: en .~ .;:: ..... E . C/) u ~ Q) - 0 > Q) 0 0 ro Q) 0 :=Z ....... N C'0 -.::t I.!) CD ~ () LL 0 a.. 181 D ! .~ Pervo t:) Paint t:) Company ~,~ TEL 213-758-1147 800-892-3647 FAX 213-778-9719 April 23, 1999 City of Arroyo Grande VIA FACSIMilE: P. O. Box 550 (805)473-5462 Arroyo Grande, CA 93421 Attn: Randy Dear Randy, Thank you for your interest in Pervo Paint. We are happy to quote the following prices. PROD. PRODUCT SIZE Q..-y. PRiCe NO. DESCRIPTION CONTAINER i(~AL$) GAl... EXTENSION 6000 White Traffic Paint 5-Gal Can 600 $5.45 $3,270.00 6003 Yellow Lead Free 5-Gal Can 700 5.80 4,060.00 6002 Black Traffic Paint 5-Gal Can 150 5.25 787.50 3145 Red Curb Enamel 5-Gal Can 230 7.90 1,817.00 7075 Stencil Guard 5-Gal Can 50 5.76 288.00 Glass Beads 50 Lb. BaQs 3000/Lb 0.24/Lb 720.00 Sub-Total $10,942.50 7.25% Sales Tax 793.33 FreiQht CharQe 0.00 TOTAL $11,735.83 Deliveries shall be made F.O.B. destination in 14 calendar days ARO. Terms are net 30 days. We are looking forward to be of service to you. John Haupenthal President JH:ipe ArroyoGrande1. doc 6624 STANFORD AVENUE, LOS ANGELES, CA 90001 j. . . 05-SLO-O-ARGD 04/27/1999 . - STPLHG-5199(OO8) SPECIAL COVENANTS OR REMARKS 1. ~l maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the Local Aqency and shall be performed at regular intervals or as required for efficient operation of the completed ~provements. 2. The Local Agency agrees the payment of Federal funds will be l~ited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Est~ate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 3. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. 4. This agreement supplements the Local Agency-State Master Agreement Federal-Aid projects, with the understanding that all provisions Transportation Equity Act (TEA-21) apply. Program supp~ementOS-5199-M004- ISTEA Page 2 of 2 Vulcan Signs t 408 East Berry Avenue I PO. Box 1850 Foley. Alabama J 36536-1850 (334)-943-1541 or 1-800-633-6845 QUOTATION TO: Arroyo Grande, CA DATE: 4/26/99 Attn: Randy Robinson Fx: 805-473-5462 Ph: 805-473-5466 In response to your inquiry we are pleased to quote on furnishing 1he following: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 1 700 AY-201 Yellow Paint $8.04 $5,628.00 2 600 AW-200 White Paint 8.04 4,824.00 3 230 AR-303 Red Paint 11.83 2,720.90 4 150 AB-302 Black Paint 7.76 1,164.00 5 60 Glass Beads (501b bags) 22.84 1,370.40 6 10 Stencil Guard No Bid Shipment Approximately 30 Days ARO - - - - . - - - - - .---- - ANY QUESTIONS REGARDING THIS QUOTE, PLEASE CALL ANNETTE FITZPATRICK AT 800-633-6845 - - TOTAL $ 15,707.30 Prices are F.O.B. Arroyo Grande, CA Terms: Net 30 Days Timothy J. Watts Sales/Product Manager FF'Clf'l : [Je:F'IJ I te:r - f'ICiF'HJtl F'HiJNE rjD. : :=:(35 52'3:31372 Hpr-. 211'3'3'3 02:1E:F'f'f F'1 aIWorton Morton TrL~{tlc Markings NI),.risfrMTIBall~'" April 21, 1999 Randy Robinson -- Supe1\'isor City of Arroyo Grande 1375 Ash Street Arroyo Grande, CA 93421 Dear Randy Below is a list of prices currently otTered to the City of Arroyo Grande for Wate.rborne traffic paint. The product 2675/6A~ uses the advanced resin technology trom Rohm & Haas (3427) that allows for a faster dry time, great durability and excellent adhesion properties. This product, whe,n applied properly, can be sprayed at 30 mils fbl" a bt*-ter wear resistance ~ode Description 5-GalJon tontainers ~ 2675A5 Fast Dry Waterborne White $5,60 600 gal 2676A5 Fast Dry Waterborne Lead-Free Yellow $ 6.00 700 gal 2574A9 Waterbase Red Curb $ 8.80 230 gal 2677A7 Fast Dry Black $ 550 150 gal 546A14 Stencil Guard $ 6 25 50 gal 190151 AC 11 0 NMP Glass Beads $ 2611b 3000lb TOTAL (not including t:l1) $ 11,501.50 .s..bipment included If you should have any questions, please contact me directly at (805) 501-3537 Very truly yours, /lDL-V Kevin De Ruiter Senior Sales Represent all v e 1\1r.lrK1n InlC'L"ni.\t,(mi,l, JOH_~ Norris, It"l~ (:l),'u"c.,'da\ St. !\I.E., Salem. OR <)7303 (503) 364-:1'277 R;lJo: (:\03) 364 1029 t -8(0-8 J~ 33 '7 TMT2490 RwaldAvc. sf..S4Ikm, OR 97302 (503) 1M 1909 Fax (503) 370"13H9 1.:W(;.~51:2~;9' Bau~r. 1021 No. ML~w)n Road, Los Angdc:.s. CA 90033 (213\ 125-4154 Fax (21 :,) 227.5170 H!OO-338.76!JO 9.i. MEMORANDUM TO: CITY COUNCIL FROM: TERRY FIBICH, DIRECTOR OF BUILDING & FIRE ~ SUBJECT: AUTHORIZATION TO SOLICIT BIDS TO IMPLEMENT ADA COMPLIANCE OF CITY COUNCIL CHAMBERS DATE: MAY 25,1999 RECOMMENDATION: It is recommended the City Council authorize staff to solicit bids to implement the Americans with Disabilities Act (ADA) Transition Plan for the City Council Chambers. FUNDING: The adopted Fiscal Year 1998/1999 Government Buildings budget includes a total of $21,100 for renovation and ADA compliance of the Council Chambers. The project cost is estimated to be from $17,000 to $20,000. DISCUSSION: The Americans with Disabilities Act (ADA) of 1990 guarantees equal opportunity for persons with disabilities in employment, public and private services, transportation, and communications. The proposed disabled access improvements to the Council Chambers include parking, passenger loading & unloading zone, accessible exterior routes of travel, doors and windows, signs and identification, toilet room, and an assistive listening system (Attachment 1). This will bring the Chambers into compliance with both Federal Law and the City's ADA Transition Plan (Attachment 2), adopted by City Council on October 14, 1997. The project is scheduled to be completed within 60 days from the Notice to Proceed (Attachment 3). Alternatives The following alternatives are provided for the Council's consideration: -Approve staffs recommendation; -Do not approve staffs recommendation; -Modify as appropriate and approve staffs recommendation; -Provide direction to staff. ATTACHMENT 1 CITY OF ARROYO GRANDE AMERICANS WITH DISABILITIES ACT OF 1990 TRANSITION PLAN 1998/99 INTERIM STEP COUNCIL CHAMBERS, 215 E. BRANCH ST. PARKING . Designate (2) reserved parking spaces along the street curb with blue accessibility markings (obtain approvals). . Signage to have reflectorized International Symbol of Accessibility at each space, min 70 sq. ", (min 80" high if in path of travel), & unobscured by a parked vehicle (ADMG 4.6.4) and tow away sign with telephone # at each entrance to parking area or adjacent to accessible spaces, minimum size: 17" x 22",1" high letters; . Accessible space surface: 36" x 36" outlined profile view of wheelchair with occupant in white on blue background visible to traffic enforcement officer when vehicle occupies space. See Figure No. 31-6. PASSENGER LOADING & UNLOADING ZONE . Designate passenger-loading zone within the existing bus-loading zone and install appropriate signage. . Sign (ADMG Section 4.1.2 (7) (b): International Symbol of Accessibility. ACCESSIBLE EXTERIOR ROUTES OF TRAVEL, ENTRANCES & EXITS . 4" thick concrete ramps and landings with #4 rebar at 24" on center each way over 4" sand base, heavy broom finish from back of existing sidewalk to front existing and new entrances. See plan. . Provide (2) ~" electrical conduits to future irrigation controller and landscape lighting. . Provide (1) ~" schedule 80 irrigation pipe under front ramp for future irrigation system and (1)~" electrical conduit to future landscape lighting. DOORS & WINDOWS . Replace existing 3'-6" x 7'-0" main entrance, anodized aluminum frame glazed door, door lock, door closer and threshold to comply with UBC and ADA standards (optional panic hardware). Install "This Door to Remain Unlocked During Business Hours" sign with 1" letters above door and 6" high International Symbol of Accessibility sign adjacent to latch side of door. 1 A TT ACHMENT 1 . Replace the existing pair of windows on the far left front side of the Council Chambers with a new aluminum frame glazed 3'-0" x 7'-0" exit door, panic hardware, door closer and threshold to comply with UBC and ADA standards (match new main entrance door, center within existing window opening). Provide aluminum frame glazed tempered glass 1 '-6" x 7'-0" side panels on each side of new entrance door and 6'-0" x 1'-0" transom above with internal mullion bars to match existing window pattern. Provide (1) 6" high International Symbol of Accessibility sign adjacent to latch side of door. . Remove front Council Chamber window with broken seal and replace with salvaged window removed from new exit door location. . Replace the existing non-required exit door at the rear of the Council Chambers with new 3'-0" x 6'-8" solid core exterior door, panic hardware and threshold, install "NON-ACCESSIBLE EXIT" courtesy informational sign adjacent to latch side of door. See Signs & Identification for specifications. Remove existing exit sign above door. . Replace door opening hardware to Council Chambers, Conference Room and Restroom with lever type to comply with ADA standards. Provide privacy latch at Restroom lever. . Replace (7) glass panels adjacent to the entrance door and within 60' above the stairs and landings with tempered glass. . Install illuminated exit signs with separate battery power back-up source at the existing main Lobby exit, Council Chambers to Lobby exit and the new Council Chambers exit to comply with UBC requirements. . Install ADA compliant threshold at Council Chambers/Lobby door. SIGNS & IDENTIFICAITON . Permanently Signed rooms & Spaces. 1. Requirements: Raised letters & Braille. 2. Location: On wall adjacent to latch side of door, 60' above floor. 3. Raised letter Characteristics: a. 1" high, raised 1/32". b. Sans Serif, upper case. c. Non-glare (ADAAG 4.330.4). d. Contrast (ADAAG 4.30.4): Light-on-dark or dark-on-light. 4. Braille: Grade II, dots = 1/10" on center in each cell with 2/10" space between cells, raised 1/40". 5. Names: a. Council Chambers b. Conference Room c. Kitchen 2 ATTACHMENT 1 TOILET ROOM . Install 36" long 1 ~"diameter grab bars at rear and side of toilet mounted 33" to 36" above floor 1 ~"from wall. . Install continuous flow toilet tissue dispenser 19" above floor 12" or less in front of toilet seat. . Install paper-towel dispenser 40" maximum above floor to all operable parts. . Install 18 "x 24" mirror 40" maximum above floor to bottom edge. . Install pipe insulation at both hot and cold water pipes and drain line. . I nstall ADA approved lavatory faucet. TOILET ROOM SIGNAGE . Install unisex symbol signage equilateral triangle 1f.a" thick superimposed on & within circle 1f.a" thick 12" diameter, centered 60" above floor with raised letters & Braille, on wall adjacent to latch side of door. . Raised letter characteristics: 1" high, raised 1/32", San Serif, upper case, non- glare. . Braille: Grade 11, dots = 1/10" on center in each cell with 2/10" space between cells, raised 1/40". . International Symbol of Accessibility (6" high). ASSISTIVE LISTENING SYSTEM . Install audio-induction loop, radio frequency or infrared transmission portable assistive listening system with (4) listening devices. Provide International Symbol of Access for Hearing Loss and wording stating "Assistive-listening System Available". 3 - . ~ ~ ;t i-z~ ~~~ !t ~H. ~! ~ '1/1101.1 ~h ~$~ ~ ) ~ ,O;L. t! ~~~ !t~i, 1.\ J II - - .-.- - ~ -~ \\\t~ ~ \.\\\i ~ ~ ~ Ii ~:I ~~) I~i i~~ )-5 ~ ~t"leIH~ ~ ~ ~ ~ ~ \:: \.) U\ tK '~~ .~ ~,,~ '~iL~ ~ ~ ~ ~ d.aIG --l /), " /-;i/ , ~jl, ;'''1 _,,' ;'f' r',"-;'../;t ..' :/"','~ ,1-' '/. _' .{/~)! .~f. ..: ,t. " '''',': '."~r-1+.},';~ .,...''''':.. .:':'r-' · .,,, ",,' ,<.<' i.): t I ! ~ .~ >> ' /,'.r 'f I~'r't' . '. 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I.f ~ . .~ r.. ,., ~ ~ ~ . : ,"'" r ' H ~ '1 1:. ~ . \:= ,., ,i' n f '. \f\ - ~ ~ ~ .' I ,': ~:' ;': ~; r~ f. >-:~ \\\ . I . I \\\ ~ ',;.,' -' I , . A' I .. : t . 'J' 'i: 1U J' , , i', ".1 y/;, : ~ , ~ . f ;' ...: Y;1, (. i ' _" -z . I .~ " i r t t' . 1 I -~ 1: a;:I ~. )' .' ~ ' . . . A . . r", 't'. ~ I., .. ) f ... ~ I }/. 9t!k:::II..r.,1 r " :. :" f , . i . "f' ' .- i , , I ."' I. : / '.f'-; l' ~.. , . .' / ; . :. >.f .'" .... j 'j" 1,,1.1 .. . . , ( , f., .. . , .;. ('.' . . 1 t ., ',' . .'1..' )~'i 1- :f ,.i .' ' ~' .J t' I / - r ,', r 'j I l' . y. I.l'" ., ;,.,., .,.t +,.,+. ,I',.. ." r (f,I",:' ,',' rri".~.l~'/; I;! . -I " ' ,_, 1"'" - 'Nlt.-l ..~"'.~ A TT ACHMENT 2 MEMORANDUM T(j: ctTY COUNCIL Vl.~: ROBERT L. HUNT, CITY MANAGE~ FROM: TERRY FIBtCH, DIRECTOR OF BUILDING AND FIR~ SUBJECT: APPROVAL OF ADA TRANSITION PLAN DATE: OCTOBER 14, 1997 RECOMMENDATION: It i3 recommended that the City Council approve the Americans with Disabilities AGI (ADA) Transition Plan. FdNDING: T!"'.3 estimated cost to implement all the recommended changes in the Transition Plan ranges from $180,000 to $310,000. These costs, which will occur over multiple fiscal years, could include the following sources of financing: . City funds; . ADA and HUD block grants; . State grants; . TenanUlessee funds (e.g. Historical Society, etc.); . Service club and volunteer organization donations (drinking fountains, playground equipment, assistive listening devices, etc.). DISCUSSION: The Americans with Disabilities Act (ADA) of 1990 guarantees equal opportunity for persons with disabilities in employment, public and' private services, transportation, and communications. To achieve this intent, all public agencies are required to complete several administrative measures to ensure compliance with the ADA, including the preparation of a Self-Evaluation and Transition Plan. This means that all buildings and facilities must be reviewed to ,ensure that they do not discriminate against persons with disabilities. The public agency must then modify, as soon as feasible, any building or facility that is determined to be inconsistent with ADA requirements. As part of the overall Self-Evaluation, a Transition Plan must contain the following elements: 1. A list of physical obstacles and/or barriers in the public agency's facilities that limit the accessibility of its programs, activities, or services to individuals with disabilities; 2. A detailed outline, describing the methods that will be used to correct, eliminate, or modify these obstacles. Such methods could include but are not limited to properly marked designated parking stalls, accessibility signage, access ramps, and pathways to and within buildings, accessible restrooms, and telecommunications with assisted listening systems, etc. (Attachment 2 of the ADA recommendations); 3. A schedule for taking the necessary steps to achieve compliance, including costs and timelines. Cost estimates for all Priority 1 items are approximately $80,000 to $130,000, all Priority 2 Items are approximately $30,000 to $60,000, and all Priority 3 Items are approximately $70,000 to $120,000; 4. If the time period for achieving compliance is more than one year, the plan must identify the interim steps that will be taken during each year of the transition period. Since the Plan proposed for Arroyo Grande is intended as a multi-year program, the Plan identifies the interim steps listed on the attached page ("Interim Recommendations"); 5. The name of the official responsible for the Plan's implementation and names of interested persons consulted. The proposed Transition Plan for the City contains the above mentioned elements. First Priority for implementation is the removal of barriers to access of City owned buildings, Second Priority is the removal of barriers within City owned buildings, Third Priority is access to restroom facilities within City owned buildings. Implementation of the entire Transition Plan may be multi-year by identifying the interim steps taken during each year. Currently, work is taking place toward ADA compliance with the South County Historical Society improvements at So. Mason St. This work by the Historical Society accomplishes approximately $5,000 of the $80,000 to $130,000 identified as Priority One costs. High priority is recommended at the Council Chambers to label disabled parking and remove barriers to access the building (e.g. new entry door meeting ADA requirements ). This step of compliance is estimated to cost approximately $5,000 to $7,000. Additionally, it is recommended that a legal second exit from the assembly area be constructed that compiles with the California Amended Uniform Building Code. This step is estimated to cost approximately $8,000 to $10,000. Staff will pursue compliance with the disabled parking issue this fiscal year. Staff will be requesting funding for the Chamber improvements as part of the FY 1998-99 budget process. CITY OF ARROYO GRANDE AMERICANS WITH DISABILITIES ACT OF 1990 TRANSITION PLAN The Americans with Disabilities Act of 1990 (ADA) sets extensive standards and requirements for the accessibility of public and private facilities and programs as set forth in the ADA Accessibility Guidelines (ADAAG). In addition, the ADA prohibits discrimination against disabled persons. Title II of the Act requires public entities to make their services, programs, and activities "readily available to and usable by individuals with disabilities." This part of the Act does not require that all facilities be made accessible; public entities may relocate services to accessible sites or remove architectural barriers to current facilities. On the basis of the regulations, the Public entity must prepare a Transition Plan that: 1. Identifies physical barriers in the public entity's facilities that limit the accessibility of its programs or activities to individuals with disabilities; 2. Describes in detail the methods that will be used to make the facilities accessible; 3. Specifies the schedule for taking the steps necessary to achieve compliance; and 4. Indicates the official responsible for implementation of the plan. Attachment 1 is an implementation schedule of the modifications. The sched:ule recognizes the importance of the public's ability to modify priorities within that schedule, as well as the City's ability to fund those priorities. Attachment 2 is a listing of those items which if eliminated, would provide three categories of access to City provided services. The three categories of access barriers are detennined to be: a) barriers to buildings; b) barriers to services within buildings; and c) barriers to restroom facilities within buildings. Each of the barriers within each of the categories is listed with a specific method by which the barrier can be removed. It is also noted that removal of the barrier may not be necessary should the building become vacant or the service relocated to a facility fully ADA accessible. The City Official responsible for the implementation of the plan will be the City Manager or hislher designee. C:\WORD\GENERAL\ADAEXADOC A.D.A. COMPLIANCE DIRECTORY City of Arroyo Grande A.D.A. Administrative Officer Terry Fibich Director of Building & Fire Department 140 Traffic Way Arroyo Grande, CA 93420 (805) 473-5490 City of Arroyo Grande A.D.A. Compliance Coordinator Robert L. Annet Building & Life Safety Division 214 E. Branch Sf Arroyo Grande, CA 93420 (805) 473-5450 A.D.A. Liaison/Citizen Volunteers Louis Scoggins Barry Stotts Department of Rehabilitation 929 N. Elm St. Santa Maria, CA 93454 (805) 925-0532 A.D.A. Transition Plan Committee Disability Advisory Review Team (D.AR.T.) Terry Fibich, A.D.A Administrative Officer Robert L. Annet, AD.A Compliance Coordinator Barry Stotts, AD.A Liaison/Citizen Volunteer C:\WORD\GENERAL\ADADIR.DOC CITY OF ARROYO GRANDE BUILDINGS AND FACILITIES DIRECTORY BUILDINGS 1. CITY HALL 214 E. BRANCH ST. 2. PUBLIC WORKSIENGINEERING DEPT. 208 E. BRANCH ST. 3. BUILDING DEPARTMENT 200 E. BRANCH ST. 4. GAZEBO PARK PUBLIC RESTROOMS OLOHAN ALLEY & SHORT ST. 5. COUNCIL CHAMBERS 215 E. BRANCH ST. 6. COMMUNITY CENTERlWOMAN'S CLUB 2H VERNON AVE. 7. PARKS AND RECREATION DEPARTMENT 350 S. ELM ST. . 8. POLICE DEPARTMENT 200 N. HALCYON RD. 9. FIRE DEPARTMENT 140 TRAFFIC WAY 10. PUBLIC WORKSIMAINTENANCE YARD 1375 ASH ST. H. SOUTH COUNTY HISTORICAL SOCIETY 126 S. MASON ST. 12. SOTO SPORTS COMPLEX PUBLIC RESTROOMS 1275 ASH ST. 13. STROTHER COMMUNITY PARK 1150 HUASNA RD. 14. ELM STREET PARK 350 ELM ST. ATTACHMENT 1 IMPLEMENTATION SCHEDULE FOR BARRIER REMOVALS A. Priority for implementation of projects addressing removal of barriers to access to Public Buildings: First Priority: All buildings owned, maintained, and used by the City, and which the public is expected to enter, shall be made accessible. Access will be considered available when at least one point of access is available to the public to gain entry to each public floor of the building. Second Priority: All public services provided shall be made accessible to the public. Public access will be available when the public can participate in all public activities carried on at the location. Third Priority: . Restroom facilities in all accessible buildings owned, maintained, and used by the City shall be made accessible. Access will be considered available when at least one restroom per gender, per floor or a single "special purpose" restroom, that is open to the public, of a building which has public access and barriers to access and services removed. When restrooms are separately available for men and women, there shall also be separate barrier free facilities. B. Curb ramps at street intersections: - The City has many points where pedestrians must cross into a street from a sidewalk. Some of these crossing points already have some sort of transition ramp provided, the remaining do not. The City adopts the following priorities for placement of ramps: First Priority: Place ramps where no ramp exists. Considering input from elderly and disabled persons, ramps shall be installed in the following order: A. Locations requested by persons with disabilities that would benefit from the ramp. B. Central business district. . C. Adjacent to Senior Center D. Adjacent to senior housing facilities. E. Along arterial streets. C:\WORD\GENERALIADAATII.DOC ATTACHMENT 2 ANALYSIS OF CITY OF ARROYO GRANDE FACll..ITIES Analysis of City of Arroyo Grande facilities to detennine compliance with the American with Disabilities Act (ADA) is based on surveys conducted by Building & Life Safety Division staff The resulting data was subsequently reviewed and summarized by the Director of Building & Fire and department staff The final compilation is presented in this document. The data is based on the question "What would be required of existing facilities to achieve compliance with ADA regulations?" For all areas accessible to the public, the recommendations in this document outline the nature of work necessary to answer the question, based on current understanding and interpretation of the ADA regulations. This data does not constitute legal advice, but is informal guidance on the federal accessibility requirements. The following definitions apply to the column headings found in this document: Survey ID# Refers to the designation number for the noncompliance item on the survey sheet. The survey sheets are bound together as a separate volume and are to be considered supporting documentation. - Cost Category Refers to the estimated cost to achieve compliance with ADA requirements based on Action Required as follows: A. Less than $1,000 B. $1,000 but less than $5,000 C. $5,000 but less than $10,000 D. Over $10,000 Action Required Refers to the recommended facility improvements required to achieve compliance with applicable disabled access standards. C:\WORD\GENERAL\ADAINfRO.DOC CITY OF ARROYO GRANDE AD. A RECOMMENDATIONS ACTION REQUIRED I-A2d A Provide required warning signage at each street entry to the parking lots. I-AI, A Provide (I) additional "Van Accessible" reserved parking stall with 2a,b,c, required markings and signage closest to the accessible entrance. lOa I-AIDa A Re-mark or relocate (2) existing designated parking stalls to provide access aisle markin s on the assen er side. 4-AI A Widen walkway adjacent to Public Works to a minimum of 48" wide as re uired. 4-A7 . A Stabilize or replace uneven brick walkway between City Hall and Public Works as re uired. 4-C.la,b A Provide detectable warning stripes or truncated domes where walks ad'oin or cross a traffic lane. 5-AI, B Modify existing exterior ramp adjacent to City Hall to be a minimum 9a,h of 48" wide with I %" wide handrails that meet re uirements. 6-AI,5, B Modify existing front and rear exterior stairways to City Hall and 6d,e,f Public Works to provide a 2" wide indicator stripe at all tread nosin s, slo ed risers and handrails that meet re uirements. 5-AI-II B Provide exterior ramp with handrails to Village Creek Gazebo. Provide curb around Gazebo at surface l~vel chan e. A Provide required walkway to picnic area adjacent to Village Creek Gazebo and icnic table that meets re uirements. Provide accessible facilities and entrance si a e at buildin ent . Replace front entrance doors with door of32" minimum clear width, door closer, door hardware and threshold in compliance with standards or rovide electronic assistive door 0 eners. 18-A4c A At front entrance door, provide panic hardware or signage that meets re uirements. 17-A3, A Provide permanent identification of rooms/spaces signage and B.I-6, informationaVdirectional signage as required. C.I-4 29 A At Finance Department and Planning Department, public accessible counters to be modified to provide 36" wide, 28"-34" high counter that meets requirements, or provide clip board specifically for disabled erson's use. 15-A A Equip public telephone with volume control and Telecommunications 3-5a Display Device (TDD) and identify with complying signs. I ACTION REQUIRED A A ,'.t)lii.(,)~I.ijr""':'''. " 26 m 'lmduf. , :'lB"',.':""":1) 17-A.l,2 18-A.4b,c A B 29 A 5-A.l,2 A 9-a-h 2 COST ACTION REQUIRED B A B 17-A.3. A Provide permanent identification of rooms/spaces signage and B.1-6. informationaVdirectional signage as required. C.I-4 20-A, A Provide 4S" wide portable or permanent ramp to provide accessible 31-C.2 route to Council latform. 31-B.la-c B Provide assisted listening system with minimum (2) receivers and SI e to noti atrons of the s stem. 21-A.l-S B Reconstruct interior stairwa and handrails to com I with standards. IS-A.2 B Replace door and rrame to provide minimum 32" clear width opening at u stairs conference room. Note: California amended Uniform Building Code (Table 10-A) requires assembly areas. concentrated use (without fixed seats) to be provided with a minimum of (2) exits where the number of occupants is at least 50. The existing rear exit door does not comply due to obstructed means of egress to a public way. Recommendation: Replace the existing pair of windows on the far left ftont side of the assembly area with an exit door with glazed side panels on each side that com lies with standards. 25-A.l Provide a ro riate restroom si a e. 26-A.5b Re lace door hardware with lever e handle. 26-B.3f,g Relocate sink to provide 2S" minimum clear space to side of toilet. C.l Replace sink faucet with lever or similar type handle and insulate hot water and drain i es. A. Relocate mirror. towel and seat cover dispensers to 40" maximum above the floor. Install ab bars at rear and side of toilet to com I with standards. Provide a ro riate restroom si a e. Provide 32" minimum clear width door opening and hardware to comply with standards. 3 SURVEY COST ACTION REQUIRED ID# CATEGORY 26-B.3, A Relocate sink to provide 29" minimum high clear space beneath at c,f,g fTont apron and 28" minimum clear space to side of toilet. Replace 26-C.I existing faucet with lever type faucet and insulate hot water and drain 1 es. 26-B.S, A Relocate mirror, towel and seat cover dispensers to 40" maximum C7 above floor. 26-C.8 A Install grab bars at rear and side of toilet to comply with standards. 9-1 :,tl._'.:'"t:l!ll.i.~t$.':,lli;::i::,II~liililil.il'iIlBJ'It'iillllj!t~IIIIW.:":I'iIlE.!!"',,'lt,"'t'~lfi"'.."'I::I!I:,"":"'':' I-A2d A Provide required warning signage at each street entry to the parking lots. I-AI, A Provide (1) additional "Van Accessible" reserved parking stall with 2a,b,c, required markings and signage closest to the accessible entrance. lOa I-A lOa A 2-Alc,d A 4-C.la,b A S-A9a-h B 6-AI A 14-6.c A Adjust drinking fountain bubbler to direct water flow to at least 4" hi 14-8 A Replace drinking fountain control with button or lever to comply with standards. IS-A A Equip public telephone with volume control and Telecommunications 3-Sa Dis la Device TDD and identi with com 1 . SI s. 18-A4e A Adjust or replace door closer between auditorium and restroom corridor to 0 eratin effort of Sounds of force maximum. 19-AI No Cost Remove portable coat rack in corridor to provide width of 44" ffilmmum. 17-A3, A Provide permanent identification of rooms/spaces signage and B.I-6, informationaVdirectional signage as required. C.I-4 20-A, B Provide 48" wide portable or permanent 1:12 maximum slope ramp 31-C.2 with handrails to rovide accessible route to sta e latform. 3I-D.la- B Provide assisted listening system with minimum (2) receivers and c signage to notify patrons of the system. 4 ACTION REQUIRED 25-Al Provide a ro riate restroom si a e. 25- Remove knee space restricting panel below sink counter and insulate B.3d, the hot water and drain i es. 25-B.3f A Re lace sink faucet with lever or similar e faucet. 25-B.7 B Provide visual fire alarms to com I with standards. 25-C.2 A Replace accessible stall doors with 32" minimum clear width with handle and latch to com I with standards. 11111'1~!'IIiI,'lel';ittQn'ID:::'H:ii:'::~~m!!a,II~I,~:"11I[:S~~m!:I:_i"tl!!I..::::::~I,i"',i'::L"~r:J:'::I"I,,~,ii":'"I!i!"":'~!""~'",,,:'I'::':,,,!I!lil:III,,::I:II:,mmmmmI:,!!':;!!:::;: l-A2d A Provide required warning signage at each street entry to the parking lots. I-AI, A Provide (1) additional "Van Accessible" reserved parking stall with 2a,b,c, required markings and signage closest to the accessible entrance. lOa I-AIDa A 5-1-11 B A IS-A A 3-5a 14-AI-8 B 17-A3, A B.I-6, C.I-4 Provide a ro riate restroom si a e. Modify or remove inner door to provide 18" minimum strik~-edge clearance. 25-B.3c,f A Raise sink to provide 29" minimum height beneath and replace faucet with lever or similar e faucet. 25-B.6 A Lower or remove urinal to be mounted 17" maximum trom floor to the Ii . 25-B.4 A Lower mirror to be mounted 40" maximum trom bottom of reflecting surface to the floor. 25-C.4b, A Remove toilet stall partitions to provide minimum width and 5, IOa-i clearance and provide rear and side grab bars to comply with standards. 25-C.9 A Lower seat cover dispenser to 40" maximum above the floor. 5 SURVEY ACTION REQUIRED ID# liliii:"', . ".. ............. 1-A2d I-AI, A 2a,b,c, lOa 6-A1 A Provide 2" wide indicator stri e at the nosin of all treads. 6-A6b,d A Extend existing handrails 12" beyond the top riser and 1 tread width beyond the bottom riser plus 12". The 12" extension at the bottom of the stair to be arallel to the ound surface. A A Provide a ro riate restroom si a e. Adjust door closer to provide 3 seconds minimum sweep time ftom a osition of70 de ees 0 en to a osition 3" ITom closed. 25-A6b B Modify door and ftame to provide a wall with 18" minimum strike- ed e clearance. 25-B.3c, B Modify cabinet below (1) sink to provide 29" minimum high beneath, - d,e,f 17" minimum deep, 30" minimum wide and insulate the hot water and drain i es. Lower urinal to 1 T' maximum ITom the floor to the Ii . 1-Ac, A 3,lOa 3-A A 11,12 18-A2, B 4c,d,e 6 ACTION REQUIRED 25-B.3 A 25-B.5 A 3D-B.3b A 3D-D. B I8-A.I, B 4b,c,d - I8-A.4b,c A ............. .................................... ..".. ....... .. ....... ...... ................................................................. ............................. ......................................... .................................................................. ......................... n. ..... ................... . . ................................................................. ............................... .................. ...... :::::::::::::::::::::;::::::::::;!:;::::::::::.:::::;;;:;;,:::::::;: ...................:::::::.:;::;::....:::.:...:.....:::::~::..m.................. ................................................. ............ ................................ ..... ................................ ............................................... ................................ ......................... .................. .. ................................................................ ............................ ............... ...... ......... .......... ................ 7 ACTION REQUIRED I-A2d A Provide required warning signage at each street entry to the parking lots. I-AI, A Re-mark to provide a minimum of (5) total designated parking stalls, 2a,b,c,8, including (1) "Van Accessible" stall with required markings and 9,IOa si a e closest to the accessible entrance. 6-A6a-f A At stairs leading to bleachers, provide handrailings in compliance with standards. 12-AI-3 A At main baseball field, adjacent to walkway leading to snack bar, rovide viewin area with 6" hi curbs. 3-All, A At the restroom curb ramps, provide detectable warnings extending 12 the full width and len h of walkin surface. 17-A2 A Provide accessible facilities and entrance signage at restroom entries. 25-AI 8-AI-4 A A 25- A Raise sinks to provide 29" minimum height clear space beneath and B.3,c,f lever or similar e fauscets. 25-B.6 A Lower men's restroom urinal to 1 T' maximum height from the floor to the Ii . Lower toilet a er dis enser to 40" maximum hei t from the floor. I-A2d A Provide required warning signage at each street entry to the parking lots. I-A2a, A Provide (1) designated reserved parking stalls with "Van Accessible" b,c,IOa, signage, international symbol markings and 96" wide access aisle between stalls ad' acent to the front accessible entrance. I-A lOa A Re-mark or relocate (1) existing designated parking stalls to provide access aisle markin s on the assen er side. 4-A2 A At walkways, provide passing spaces at least every 200 feet when walkwa is less than 60" wide. 7-B.I-3 A At barbecue grill, provide grill surface between 28" to 34" from the round and accessible surfacin leadin to '11. B At play equipment area, provide accessible route to each different la activi rovided in the la area. Provide drinkin fountain in com liance with standards or remove. I-A2d A Provide required warning signage at each street entry to the parking lots. I-A2a, A Provide (2) designated reserved parking stalls with "Van Accessible" b,c,IOa signage, international symbol markings and 96" wide minimum access aisle between stalls ad' acent to the front accessible entrance. 8 SURVEY COST ACTION REQUIRED ID# CATEGORY 3-A.ll, A At the restroom curb ramps, provide detectable warnings extending 12 the full width and len h of walkin surface. 6-A.l A At Picnic Area exterior stairway, provide grating having openings smaller than Y2". 9 ATTACHMENT 3 COUNCIL CHAMBERSIADA COMPLIANCE PROJECT . Authorization to Solicit Bids May 25, 1999 . Distribute Bid Proposals May 26,1999 . Council Award of Bid June 8, 1999 . Notice to Proceed June 9,1999 . Project Completion August 9,1999 9.i. MEMORANDUM TO: CITY COUNCIL FROM: RICK TerBORCH, CHIEF OF POllC~ SUBJECT: AUTHORIZATION FOR PARTICIPATION OF THE POLICE DEPARTMENT IN THE SAN LUIS OBISPO COUNTY NARCOTICS TASK FORCE DA TE: MAY 25, 1999 RECOMMENDA TION: It is recommended that the City Council adopt a resolution authorizing participation of the Police Department in the San Luis Obispo County Narcotics Task Force. FISCAL IMPACT: The current budget includes salary and benefits for one Police Officer who is assigned to the Task Force (approximately $68,000). There is a proposal in the FY 1999-2000 Preliminary Budget to allocate an additional $15,000 to the Task Force. DISCUSSION: The San Luis Obispo County Narcotics Task Force was developed in 1982 by a joint agreement between the San Luis Obispo County law enforcement agencies and the California Department of Justice to enforce drug and related criminal laws within the County. The mission of the Task Force is to conduct the large scale and more complex drug investigations. Additionally, the Task Force assists local agencies in conducting investigations beyond their means, such as the assistance provided to the Arroyo Grande Police Department in conducting the high school undercover narcotics investigations. The Task Force also provides clean-up services for chemicals and contaminated objects found at the scene of an illicit drug laboratory (without this service, one lab clean-up can easily cost the responsible agency $6,000). The Task Force operates under the direction of the Board of Governors composed of the law enforcement directors of the participating agencies. CITY COUNCIL AUTHORIZA TION FOR PARTICIPATION OF THE POLICE DEPARTMENT IN THE SAN LUIS OBISPO COUNTY NARCOTICS TASK FORCE MAY 25, 1999 PAGE 2 The Arroyo Grande Police Department has been an active participant in the San Luis Obispo County Narcotics Task Force since its inception. Currently, the Cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, and San Luis Obispo, as well as the San Luis Obispo County District Attorney's Office, the California Highway Patrol, Cal Poly Police Department, and the California Department of Justice Bureau of Narcotics Enforcement are currently signatories to the Task Force. Additionally, the City of Pismo Beach has included funding in its 1999-2000 preliminary budget for inclusion in the Task Force. The San Luis Obispo County Task Force is a regional task force run under the auspices of the Bureau of Narcotic Enforcement (BNE). The Bureau provides a Special Agent to supervise the Task Force as well as providing facilities and funding for basic infrastructure costs which include utilities, telephone, and facility maintenance. The additional participating agencies provide personnel and/or funding to the operations of the Task Force. In addition to the Special Agent from the BNE, there are seven (7) investigators assigned to the Task Force. Agencies providing personnel include the Arroyo Grande Police Department, Atascadero Police Department, Paso Robles Police Department, San Luis Obispo Police Department, California Highway Patrol, and the District Attorney's Office. Clerical staff is provided by the San Luis Obispo Police Department and the District Attorney's Office. Additionally, the District Attorney's Office has assigned two (2) Deputy District Attorneys to the Task Force. The Cal Poly Police Department provides an investigator during the summer months. Funding for Task Force operations comes from the participating agencies and from assets seized from drug traffickers and forfeited for law enforcement use. In addition to supplying a position to the Task Force, the Arroyo Grande Police Department has historically contributed $30,000 annually to its operation. As a result of a surplus in the Task Force forfeited assets accounts, the City has made no contributions to the Task Force for the past three (3) years. However, due to Task Force fund balances and anticipated expenditures next year, there is a proposal in the City's FY 1999-2000 Preliminary Budget to allocate $15,000 to the Task Force. CITY COUNCIL AUTHORIZATION FOR PARTICIPATION OF THE POLICE DEPARTMENT IN THE SAN LUIS OBISPO COUNTY NARCOTICS TASK FORCE MAY 25, 1999 PAGE 3 In approving the Police Department's participation in the Task Force, the City Council needs to adopt a resolution providing for the following: 1. Approve adoption of the Memorandum of Understanding (Attachment A) for the San Luis Obispo County Narcotics Task Force. Given the nature of the Task Force and Department of Justice regulations, a Memorandum of Understanding (MOU) serves as the formal agreement for the establishment and operation of the Task Force. The MOU is in the Department of Justice format and has been reviewed and approved as to content by the City Attorney. 2. Designate the Chief of Police as the City's representative to the Board of Governors of the Task Force. The law enforcement director of the participating agency is a member of the Board of Governors. 3. The Police Department provides staffing and support to the Task Force as delineated in the MOU. As stated above, the Police Department currently provides one Police Officer to the Task Force. The resolution will remain in effect until June 30, 2002, the expiration date of the new MOU for the Task Force. The MOU does contain provisions for an agency to withdraw from the Task Force if necessary prior to the expiration date. Alternatives: The following alternatives are provided for the Council's consideration: - Approve the staff recommendation and adopt the resolution authorizing participation of the Police Department in the San Luis Obispo County Narcotics Task Force; - Deny the staff recommendation which will terminate the Police Department's participation in the Task Force effective July 1, 1999. Attachments RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING PARTICIPATION OF THE POLICE DEPARTMENT IN THE SAN LUIS OBISPO COUNTY NARCOTICS TASK FORCE WHEREAS, the City of Arroyo Grande recognizes that the trafficking and use of illicit drugs poses significant law enforcement and social problems within the County of San Luis Obispo; and WHEREAS, the City of Arroyo Grande recognizes that an effective illicit drug enforcement program can be accomplished only through the cooperative regional efforts of the law enforcement jurisdictions within the County of San Luis Obispo; and WHEREAS, the City of Arroyo Grande desires that the Arroyo Grande Police Department should participate in the San Luis Obispo County Narcotics Task Force. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby resolves as follows: 1. That the City of Arroyo Grande adopt the Memorandum of Understanding for the San Luis Obispo County Narcotics Force; 2. That the Chief of Police be designated as the City's representative to the Board of Governors of the San Luis Obispo County Narcotics Task Force; 3. That the Police Department provide staffing and support to the San Luis Obispo County Narcotics Task Force as delineated in the Memorandum of Understanding for the San Luis Obispo County Narcotics Task Force; and 4. That this resolution shall remain in effect until June 30, 2002, the date of expiration for the Memorandum of Understanding for the San Luis Obispo County Narcotics Task Force. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: A YES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 1999. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: RDkLTL. ~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: - TIMOTHY J. CARMEL, CITY ATTORNEY - , . ATTACHMENT "A" SAN LUIS OBISPO COUNTY NARCOTIC TASK FORCE MEMORANDUM OF UNDERST ANDING , . SAN LUIS OBISPO COUNTY NARCOTIC TASK FORCE Memorandum of Understanding Table of Contents Mem 0 rand urn of U nderstanding ............................................................................................. 1 I. P u rp 0 s e......................... ................... ................... ........................... .............................. 1 II. Miss ion ........................... .... ........................... .............................................................. 1 III. Boa rd of G ov e rn 0 rs .................. ........................................ ......................... ................ 1 A. P arti ci patin g Agency............. ................ ............... ........ ........... ... ........................... 2 B. S tru cture ................................ ............................................... ................................. 2 C. Ro Ie.................. .................. ... ............................... ................................................... 2 D. Board Chairman ........... ........................................................................................ 2 E. Po Ii cy Au th 0 ri'ty .................... ................................................................................. 2 F. Votes of Board........................................................................................................ 2 IV. Mana gem en t ............................................................................................................... 2 V. Task Force Commander ................. .................................................................... ....... 2 VI. eo m p e nsa ti 0 n .......................................... ~............................................... ................... 3 VII. Bud get ....................... ................. ... .............................................................................. 3 VIII. Trainin g ......... ....... ............. .... ............. ... ..................... ................................................ 3 IX. Ann ual Rep 0 rt ............................ ................................................................................ 3 X. Reso u rces ............ ...... ....... ............. ......................... ..... ................................................ 3 XI. Facilities, Equipment and Property .........................................................................3 XII. Asset F 0 rf ei ture ... ...... ... ........ ....... .... ........... ....... ....... .................................................. 4 XIII. Ad m inistra ti 0 n an d Au di t ...... ... ..... ......... .............. ... ................... ............ .................. 5 , . XIV. Ins p ecti 0 n Process......... .... ...................... ................................................................... 5 XV. Non-Discrimination Cia use .......................................................................... ...... ........ 5 XVI. Res pectiv e Res po os i b iliti es................. ....................................................................... 5 XVII. Policy and Procedure Man ual............................................ ......... ... ....... ............ ..... ... 5 XVIII. Term of Agreement ................................................................................. ... .... ...... ...... 6 XIX. Au th 0 riza ti 0 D. ........ ............ ......................... ............ .................................................... .6 XX. Signatures ............. ........ .............................................................................................. 7 , . MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) to establish the San Luis Obispo County Narcotic Task Force is entered into by the California Bureau of Narcotic Enforcement (hereinafter BNE) and the following participating agencies: County of San Luis Obispo City of Arroyo Grande City of Atascadero City of Grover Beach City of Paso Robles City of Pismo Beach City of San Luis Obispo California Polytechnic State University, San Luis Obispo California Highway Patrol I. PURPOSE The purpose of this memorandum is to set forth the responsibilities of the participating agencies as they relate to the San Luis Obispo County Narcotic Task Force. Working in conjunction, the participating agencies will endeavor to effectively enforce the controlled substance laws of the State of California as expressed in the Health and Safety Code, and applicable federal laws relating to the trafficking of controlled substances. Agencies participating in the San Luis Obispo County Narcotic Task Force will be targeting their investigations toward the apprehension of major violators. Use of this task force concept is intended to ensure well- coordinated narcotic enforcement regionally and increase the flow of narcotic-related intelligence information between the various law enforcement agencies participating in the BNE Task Force program. II. MISSION The mission of the San Luis Obispo County Narcotic Task Force will be to significantly diminish the availability and use of illegal drugs in the County of San Luis Obispo and within the boundaries designated by each participating agency or city, and apprehend the responsible offenders, thereby increasing public safety. III. BOARD OF GOVERNORS The San Luis Obispo County Narcotic Task Force will be governed by a "Board of Governors". 1 , . Participating Agency - A "Participating Agency" is an allied state, federal or local law enforcement agency that has made a commitment of resources and our manpower for an agreed upon time period. Structure - The Board of Governors will consist of the Senior Special Agent in Charge (SSAC) or Special Agent in Charge (SAC) of the Los Angeles (LA) BNE regional office or their designee and the department heads of each participating agency or their designee. Role - The Board of Governors shall meet on a quarterly basis for the purpose of reviewing the activities of the San Luis Obispo County Narcotic Task Force. Also, the members shall have general responsibility for the oversight of the San Luis Obispo County Narcotic Task Force operations. Board Chairman - One member of the Board of Governors shall be elected as Chainnan and serve for a one year t~nn. The BNE Special Agent in Charge shall not serve as Chainnan. Policy Authority - The Board of Governors shall be responsible for the San Luis Obispo County Narcotic Task Force policies and operating procedures. The Board shall periodically review and evaluate the San Luis Obispo County Narcotic Task Force operations, goals, objectives, policies and procedures. Votes of Board - Any action taken by the Board of Governors shall be taken a majority in attendance provided a quorum exists. IV. MANAGEMENT The management and supervision of the Task Force's resources will be the responsibility of the Task Force Commander. The Task Force Commander shall retain supervisory control of the personnel assigned to the San Luis Obispo County Narcotic Task Force. When the number of law enforcement personnel from participating agencies drops below four, BNE may tenninate the MOD. When the number oflaw enforcement personnel from participating agencies is over nine, BNE may add a second Special Agent Supervisor (SAS). V. TASK FORCE COMMANDER A SAS from BNE shall be responsible for managing the San Luis Obispo County Narcotic Task Force and will report to the Board of Governors through the Chairperson of the Board. The Task Force Commander will provide the Board of Governors with monthly and annual reports of the San Luis Obispo County Narcotic Task Force activities. Any personnel assigned to the San Luis Obispo County Narcotic Task Force shall adhere to the published policies and procedures of the San Luis Obispo County Narcotic Task Force. 2 . VI. COMPENSATION Each participating agency is responsible for providing its respective personnel with salaries, benefits and overtime in accordance with FLSA regulations. VII. BUDGET The Task Force Commander will prepare a proposed budget each year (date to be detennined by the Board of Governors) for the ensuing fiscal/calendar year for approval by the Board of Governors. A monthly report of expenditures shall accompany the monthly statistics report submitted to the Board of Governors as outlined in the Policy & Procedure Manual. VIII. TRAINING Training is handled by participating agencies according to their individual budgets. A yearly training plan for all task force personnel, sworn and non-sworn, shall be prepared upon their assignment to the task force. In addition, a yearly group training plan shall be prepared and submitted with the task force yearly budget proposal. IX. ANNUAL REPORT The Task Force Commander will provide the Board of Governors and BNE Headquarters with an annual report of activity no later than March 15 of each year. This report will summarize the proceeding calendar year's operation and shall include a section for statistical data broken down in a similar fashion to that of the monthly reports. The report shall contain sufficient infonnation regarding controlled substance abuse and trafficking trends to enable the Board to reassess task force goals and objectives. X. RESOURCES The participating agencies understand that the changing criminal activity and fiscal resources will require flexibility in both the tasks and the structure of the TaskForce. Therefore, participation in and responsibility for personnel resources and equipment will be detennined on an annual basis through the adoption of the Task Force budget by the Board of Governors and in conjunction with the budget processes of the participating agencies. XI. FACILITIES, EQUIPMENT & PROPERTY When the number of law enforcement personnel from participating agencies drops pennanently below four, BNE may tenninate the MOD. In such cases, any balance of the facilities' lease agreement (or any contractual agreement) will be shared on a pro-rata basis by the participating agencies in this MOD, or paid with any asset forfeiture funds. 3 , . Any and all property, including equipment, furniture, furnishings of whatever kind or description, purchased or acquired with DOJ funds shall be the property of DOJ and at the termination of this agreement and whereupon no new agreement is reached, all ~aid property shall be returned to DOl Any equipment purchased with task force or seized funds which is damaged, broken, misplaced, lost or stolen, through gross negligence, wrongful act, or omission of an officer or agent assigned the San Luis Obispo County Narcotic Task Force, shall be repaired or replaced by the agency of the responsible employee at the determination of the Task Force Commander. With respect to facilities, all of the following items will be paid for by BNE: 1. Lease of office space. 2. Monthly, local, ATSS, and long distance charges for existing telephone lines 4. Utilities included in lease. 5. Alarm equipment including maintenance and monitoring. 6. CLETS machine on single or county line. 7. Janitorial services (unless included in full-service lease). 8. Landscape services (unless included in full-service lease). 9. Purchase and installation of at least one personal computer, printer and modem which is compatible with DOJ's MAPPER/Group Wise system. XII. ASSET FORFEITURE It shall be the responsibility of the Task Force to investigate those asset forfeiture seizures initiated within the County of San Luis Obispo under Section 11470 of the California Uniform Controlled Substances Act and 21 United States Code 881. Such seizures will then be deposited in accounts maintained in a Task Force interest bearing account. Expenditures of proceeds derived from such seizures after disposition shall be authorized by majority vote of the Board of Governors in compliance with 11489 of the California Uniform Controlled Substances Act and/or federal guidelines. 4 , . XIII. ADMINISTRATION AND AUDIT In no event shall the member agencies charge any indirect costs to DOJ for administration or implementation of this agreement during the term thereof. Any and all records pertaining to the San Luis Obispo County Narcotic Task Force expenditures shall be readily available for examination and audit by BNE or any other participating agency. In addition, all such records and reports shall be maintained until audits and examinations are completed and resolved, or for a period of (3) three years after termination of the agreement, whichever is sooner. XIV. INSPECTION PROCESS It is the policy of BNE to maintain a formal administrative inspection program. This program requires inspections of each BNE supervised regional task force once every eighteen (18) months or as necessary, with follow-up inspections within six (6) months. Copies of the inspection report will be delivered to the regional office SAC and the Task Force Commander. At change of command, an audit of the controlled substance evidence, undercover funds, weapons and specialized equipment shall be performed. XV. NONDISCRIMINATION CLAUSE All participating agencies will comply with Title VI of the Civil Rights Act of 1964 and all requirements imposed or pursuant to the regulations of the U.S. Department of Justice (CFR, Part 42, Subparts C and D) issued pursuant to Title VI relating to discrimination on the grounds of race, color, creed, sex, age or national origin and equal employment opportunities. XVI. RESPECTIVE RESPONSIBILITIES For the purpose of indemnification, each participating agency of the San Luis Obispo County Narcotic Task Force shall be responsible for the acts of its participating officer(s) and shall incur any liabilities arising out of the services and activities of those officers while participating in the San Luis Obispo County Narcotic Task Force. Personnel assigned to the San Luis Obispo County Narcotic Task Force shall be deemed to be continuing under the employment of their jurisdictions and shall have the same powers, duties, privileges, responsibilities and immunities as are conferred upon them as peace officers in their own jurisdictions. XVII. POLICY AND PROCEDURE MANUAL It is agreed that all members of the task force shall abide by the applicable policies and procedures as expressed in the the San Luis Obispo County Narcotic Task Force manual, which is specific in content to the needs; objectives and goals of the San Luis Obispo County Narcotic Task Force. 5 , . XVIII. TERM OF AGREEMENT The tenn of this agreement shall be from July 1, 1999 through June 30, 2002. Any participating agency shall be able to withdraw from this agreement by notice in writing to the Board of Governors Chairperson and such withdrawal shall be effective 90 days after such notification. An extension of this MOD will be granted pursuant to the signed agreement of the Board of Governors. The San Luis Obispo County Narcotic Task Force will only be responsible for financial obligations incurred by task force participating agencies during the tenn of this agreement. XIX. AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this MOD on the respective dates indicated below. This MOD will become effective upon receipt by the BNE headquarters of the original MOD with all its attachments. All future amendments must be forwarded to headquarters and will become effective upon receipt. , 6 . . XX. SIGNATURES County of San Luis Obispo Representative Date City of Arroyo Grande Representative Date City of Atascadero Representative Date City of Grover Beach Representative Date City of Paso Robles Representative Date City of Pismo Beach Representative Date City of San Luis Obispo Representative Date California Polytechnic State University, Date San Luis Obispo Representative California Highway Patrol Representative Date State of California Date Bureau of Narcotic Enforcement Representative 7 \ 9.k. MEMORANDUM TO: CITY COUNCIL FROM: HENRY ENGEN, INTERIM COMMUNITY DEVELOPMENT DIRECTOR ~ SUBJECT: ADDITION OF A SENIOR ADVISORY COMMISSION MEMBER TO THE LONG-RANGE PLANNING COMMITTEE DATE: MAY 25,1999 RECOMMENDATION: The Long-Range-Planning Committee recommends the Council authorize the addition of a Senior Advisory Commission representative to the Committee. FUNDING: There is no fiscal impact. DISCUSSION: The Long-Range Planning Committee, at its meeting of May 6, 1999, recommended the City Council add a Senior Advisory Commission representative to the Committee. The Committee indicated that input from seniors is needed to help ensure a comprehensive General Plan Update process. The Council has previously expanded the Long-Range Planning Committee to include an agricultural representative. If approved by the Council, staff will seek a representative from the Senior Advisory Commission at its next regularly scheduled meeting (June 2nd)). The next Long-Range Plannin~ Committee meeting has not been scheduled but will occur subsequent to the June 2n date. jv LONG-RANGE PLANNING COMMITTEE Representatives City Council Steve Tolley, Chair Planning Commission Nanci Parker Parks and Recreation Commission Colleen Martin Traffic Commission Kirk Scott, Vice Chair Downtown Parking Advisory Committee J. Ira Hughes Chamber of Commerce Heather Jensen Agricultural Representative Dennis Donovan 9.1. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: FUND TRANSFER AGREEMENTS FOR BIKEWAY PROJECT ONE, PAULDING MIDDLE SCHOOL BIKELANES PROJECT DATE: MAY 25,1999 RECOMMENDATION: It is recommended that the City Council: A. adopt the attached Resolution authorizing the Mayor to execute Fund Transfer Agreements for the Bikeway Project One, Paulding Middle School Bikelanes, capital improvement project; and, B. direct the Administrative Services Department to submit Agreement No. P116B-3-52 and the adopted Resolution to Caltrans. FUNDING: The FY 1998-99 Capital Improvement Program has $222,760 of Proposition 116 funds budgeted for the Bikeway Project One, Paulding Middle School Bikelanes. DISCUSSION: At its May 1999 meeting, the California Transportation Commission (CTC) approved the allocation of $11,100 of Proposition 116 funds for preliminary engineering of the Bikeway Project One, Paulding Middle School Bikelanes, capital improvement project. Approval of the remaining allocation of $211 ,660 of Proposition 116 funds is scheduled for the June 1999 CTC meeting. In order for the City to invoice for Proposition 116 reimbursement, one or more Fund Transfer Agreements must be executed between the City and the State. A Fund Transfer Agreement is a project-specific agreement that states the project and the amount of Proposition 116 funds approved for the project. A Fund Transfer Agreement requires a Resolution adopted by the City clearly identifying the project and the official authorized to execute the Fund Transfer Agreement. Alternatives The following alternatives are presented for the Council's consideration: . Approve staff's recommendations; . Do not approve staff's recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. Attachments: Letter and Agreement from Caltrans dated May 11, 1999 jep:232.5606\FUNDTR-1.wPD RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING EXECUTION OF PROPOSITION 116 FUND TRANSFER AGREEMENTS FOR BIKEWAY PROJECT ONE, PAULDING MIDDLE SCHOOL BIKELANES PROJECT WHEREAS, in June 1990, California Voters passed Proposition 116, the Rail Transportation Bond Act, which allocated $10.1 million to San Luis Obispo County; and WHEREAS, qualifying programs under Proposition 116 include bicycle projects to improve safety and convenience to bicycle commuters, and pedestrian improvements to facilitate pedestrian commuter travel; and WHEREAS, there are children and staff members commuting to Paulding Middle School; and WHEREAS, the Arroyo Grande City Council has reviewed the Paulding Middle School bicycle and pedestrian access improvement project; and WHEREAS, bicycle and pedestrian improvements are needed to provide safe and convenient routes; and WHEREAS, there is community support to provide safe bicycle and pedestrian access for the citizens of Arroyo Grande; and WHEREAS, the City Council of the City of Arroyo Grande approved the Bikeway Project One, Paulding Middle School Bikelanes Project, and supported the application to provide Proposition 116 funds for the project on March 9; 1999; and NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande hereby: 1. approves the execution of Fund Transfer Agreements for the Bikeway Project One, Paulding Middle School Bikelanes Project. 2. appoints the Mayor as the official representative authorized to execute Fund Transfer Agreements for the Bikeway Project One, Paulding Middle School Bikelanes Project. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 25th day of May 1999. Resolution No. Page Two MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: 1th-rL. ~~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY - . STATE OF CALlFORNIA-BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS, Governor DEPARTMENT OF TRANSPORTATION @ DESIGN AND LOCAL PROGRAMS 1120 N STREET P. O. BOX 942874 MS 28 SACRAMENTO, CA 94274-0001 PHONE (916) 653-2750 FAX (916) 654-2409 May 11, 1999 Don Spagnolo, Director Public Works/City Engineer City of Arroyo Grande P.O. Box 550 214 East Branch Street Arroyo Grande, CA 93421 Attention: Ms. Jill Peterson Dear Mr. Spagnolo: The California Transportation Commission's (CTC) May 1999 agenda includes a Proposition 116 allocation of $11,100 for the Huasna Road segment of the Paulding School Bikeway project. The enclosed fund transfer agreement, when executed and complete with the approved CTC resolution included, will authorize expenditure of the funds. Please complete the following steps: . Have the City's authorized representative sign all six copies on Sheet 3 of 3. Include a copy of a document authorizing the representative to sign the agreement. . Complete the Project Schedule, Sheet 2 of2 in ATTACHMENT 1. . Send all six copies of the agreement with attachments to: Ken McGuire State of California Department of Transportation Bicycle Facilities Unit, MS-1 P.O. Box 942874 Sacramento, CA 94274-0001 I will insert the approved CTC resolution as soon as it is available, process the agreement, and return an executed original to you. If you have any questions, please contact me at (916) 653-2750. Sincerely, ~111~ KEN McGUIRE Bicycle Facilities Unit Office of Local Programs Program Management Enclosures c: JSmida, 05 Local Assistance "We'll Find a Way" .'-- - -.,..--'"' - . . -,.- --"'- -....... _..__.~-----:.;...,;.'....:.:.'~'-""-~- -:,-,"". -......~. ",,'=;-:"'-'.-:_-' Agreement No. Pl16B-3-52 Sheet 1 Of 3 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FUND TRANSFER AGREEMENT INITIAL DOCUMENT COVERING ALLOCATIONS OF o PASSENGER RAIL AND CLE~OND ACT OF 1990 (PROP. 108), OR LEAN AIR AND TRANSPORTATION IMPROVEMENT ACT OF 1990 (PROP. 116) BOND FUNDS, OR o TRANSIT CAPITAL IMPROVEMENT FUNDS EFFECTIVE DATE OF AGREEMENT Mav 5. 1999 RECIPIENT City of Arroyo Grande TITLE OF COMPLETE PROJECT Pauldinq School Bikeway PHASE OF PROJECT ~ OR COMPLETE PROJECT 0 CTC ALLOCATION: - RESOLUTION NO. BFP-98-27 FISCAL YEAR 98/99 - FUND AUTHORIZATIONS: FUND SOURCE AMOUNT . FISCAL YEAR LAST EXPENDITURE DATE ProP. 116 $11.100 98/99 June 30. 2001 . TERMINATION DATE OF AGREEMENT December 31,2001 This Agreement, entered into as of the date set forth above, is between the recipient public entity identified above, hereinafter referred to as RECIPIENT, and the STATE OF CALIFORNIA, acting by and through its Business, Transportation and Housing Agency, Department of Transportation, hereinafter referred to as STATE. SECTION 1. RECIPIENT has applied to the CalifomiaTransportation Commission ("CTC") for funds derived under the identified STATE Fund Source, to be allocated by CTC, for the . purpose of the project named above and further described in the "Project Description" (the Project) attached as Attachment I to the Standard Provisions of Grant. SECTION 2. THE CTC has allocated funds for the Project, or a phase of the Project ("Project Phase"), in the CTC Resolution (the "Resolution") identified above and attached as Attachment II to the Standard Provisions of Grant and made a part of this Agreement. RECIPIENT ..---.--.----- ~... ,~ ._-.._--~-_:... Agreement No. PI16B-3-52 Sheet 2 Of 3 shall be bound to the terms and conditions of the Resolution and all restrictions, rights, duties and obligations established therein shall inure to the benefit of CTC and be subject to any necessary enforcement action by CTC. SECTION 3. STATE has prepared the RStandard Provisions of GrantR, attached and made a part of this Agreement, which, together with this document and all referenced attachments and addenda, sets forth the terms and conditions under which said funds are to be expended. SECTION 4. STATE and RECIPIENT have negotiated the "Project Description", which describes the entire Project to be constructed or acquired by RECIPIENT. Separate Project Phase descriptions, if applicable, will describe the tasks to be performed for each separate phase of the Project. Subsequent Project Phase descriptions beyond the initial approved description, if any, will be added to this Agreement by Amendment. SECTION 5. STATE and RECIPIENT have negotiated and RECIPIENT has submitted, at the time of RECIPIENT's request for allocation of funds, the "Scope of Work", (attached as Attachment III to the Standard Provisions of Grant and made a part of this Agreement), which sets forth the tasks and the estimated State bond or TCI reimbursement including progress payments, if any, or the amounts of progress payments to be made from TCI funds if authorized as part of the "Scope of Work". State funding limits and the drawdown schedule established in each original or amended "Scope of Work" for every phase, initial or subsequent, shall not be exceeded or modified without a subsequent amendment and encumbrance of STATE funds. SECTION 6. The completed and signed STATE fund certification on the Scope of Work Approval document, Attachment IV to the Standard Provisions of Grant, including any funding increases allocated to subsequent phases evidenced by an amendment to Attachment IV with additional fund certifications, evidences the limited commitment of STATE funding under this Agreement. SECTION 7. Funding available to RECIPIENT under this Agreement will terminate on the Termination Date first specified above, unless earlier terminated upon written notice from STATE to RECIPIENT pursuant to Article IV, Section 6 of the Standard Provisions of Grant or extended by amendment. -- SECTION 8. This Agreement may be modified, altered, or revised only with the joint written consent of RECIPIENT and STATE. SECTION 9. RECIPIENT shall not award a construction contract over $10,000 ~r other contracts (excluding professional services contracts) over $25,000 on the basis of a noncompetitive negotiation for work to be performed under this Agreement without the prior written approval of STATE. SECTION 10. RECIPIENT shall conform to any and all environmental obligations established in CTC Resolution G-91-2, attached as Attachment V to the Standard Provisions of --....,.---.----- -~._--- ._-_.~----...__..'-"-_.,.~_._. -- --... "'~. '," -.. .. . -. _.._.~_.~,-._~---_.~.._.._.........-..~..,_.....-._.. - .,. ---.......- Agreement No. Pl16B-3-52 Sheet 3 Of 3 Grant, at the expense of RECIPIENT or the responsible party and without further financial contribution or obligation of STATE. SECTION 11. RECIPIENT has executed this Fund Transfer Agreement pursuant to the authorizing resolution, attached as AttachmentVI to the Standard Provisions of Grant. SECTION 12. The grant administrators for the parties shall be for STATE, the Chief, Program Management Branch. Office of Local Programs, and for RECIPIENT, its General Manager or Executive Director or Designee. IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their duly authorized officers. STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION CITY OF ARROYO GRANDE BY BY Jim Smith Michael A. Lady Chief. Program' Management Branch Mayor, City of Arroyo ~rande Office of Local Programs - . .-.---...- .- u_.._ . - Agreement No. P116B-J..52 Sheet 1 of 10 STANDARD PROVISIONS OF GRANT STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FUND TRANSFER AGREEMENT COVERING ALLOCATIONS OF STATE BOND FUNDS (PROPOSITION 108 OR 116) AND TRANSIT CAPITAL IMPROVEMENT FUNDS RECIPIENT has agreed to accept the applicable provisions contained herein, including all Attachments and Addenda (these nprovisionsn), as a condition of its acceptance of a grant from these sources. The State of California, acting through the Department of Transportation, referred to herein as 5T ATE, shall have the administrative responsibilities described in these Provisions. ARTICLE I. PROJECT DESCRIPTION . SECTION 1. RECIPIENT agrees to complete the Project, or the identified Project Phase thereof, as described in the attached Project Description and Scope of Work for the identified Project or Project Phase. Reference hereinafter to the Project shall also mean the Project Phase if appropriate. SECTION 2. RECIPIENT agrees that if STATE funds prove insufficient to complete the described Project and open it to revenue operation, that payment of any additional amounts required shall be the sole responsibility of RECIPIENT. RECIPIENT further agrees that it will secure and provide, without further 5T A TE assistance under this Fund Transfer Agreement process, such. additional resources as are necessary to pay these additional amounts and expeditiously complete the Project. -- ARTICLE II. SCOPE OF WORK -- - SECTION 1. RECIPIENT shall be responsible for complete performance of the work described in the approved Scope of Work document for the Project corresponding to that commitment offuture State funds. All work shall be accomplished in accordance with the applicable provisions of the Public Utilities Code and the Streets and Highways Code. All architectural and engineering work for Project shall be the sole responsibility of RECIPIENT and any oversight review of Project plans, specifications and estimates by STATE shall not act to transfer any responsibility or liability to STATE relative to STATE's participation in that review process. SECTION 2. RECIPIENT acknowledges and agrees that RECIPIENT is the sole control and manager of the proposed Project and its subsequent employment for the benefit of the public. RECIPIENT shall be solely responsible for complying with the funding and use restrictions ----.- ~ .. :;.~ .-.i - -_..~ - - .~ - ---,.-, . Agreement No. P116B.3-52 Sheet 2 of 10 established by the statutes from which the funds are derived, the CTC, the State Treasurer, the Internal Revenue Service, and the terms of this Agreement. RECIPIENT shall indemnify, defend and hold harmless the STATE, the CTC and the State Treasurer relative to any misuse by RECIPIENT .of State funds, Project property or Project generated income or other fiscal acts or omissions of RECIPIENT. . SECTION 3. A Schedule of Tasks and a drawdown schedule of Estimated Progress Payments are included in the Scope of Work document. STATE need not pay RECIPIENT a cumulative amount greater than the cumulative amount identified in the Schedule for any time period, or any earlier, than the dates authorized in the drawdown schedule of payments or the Quarterly Cash Expenditure document, where applicable. SECTION 4. The Scope of Work includes an estimated completion date or dates for each of the Project Phases or items of work identified therein and RECIPIENT shall conform to those completion dates. ARTICLE III. PAYMENT SECTION 1. RECIPIENT agrees to contribute at least the statutorily required local contribution (other than state or federal funds) toward the cost of the Project, or the amount. specified in the S82800 (Streets and Highways Code Section 164.53) commitment of future State funds, whichever is greater, from funds available to it. RECIPIENT shall contribute its required amount of the cost of the Project in accordance with a schedule of payments as shown in a Quarterly Cash Expenditure Plan prepared by RECIPIENT as part of the Scope of Work document. SECTION 2. Not more frequently than once a month, but at least quarterly, RECIPIENT will prepare and submit to STATE (directed to the attention of the STATE Headquarters accounting office responsible for administration of the Project for STATE) Progress Payment Vouchers consistent with the Scope of Work document. Each such voucher will report the total expenditures from all sources and will specify the percent of state reimbursement requested and the fund source. The voucher should also summarize STATE money requested by category (right of way, construction anQ rolling stock) and be accompanied by a report describing the overall work status and progress-on tasks for the applicable Project. If applicable, the first voucher shall also be accompanied by a report describing any tasks specified in the Scope of Work document which were accomplished prior to the Effective date of this Agreement, for which costs are to be credited toward the required local contribution described in Article III, Section 1 of these Provisions pursuant to an executed Agreement for local Match Fund Credit between RECIPIENT and STATE. SECTION 3. Should RECIPIENT have a valid Memorandum of Understanding (MOU) for "Expedited Payment" on file with STATE Department of Transportation, Headquarters Accounting office, RECIPIENT will, not more frequently than as authorized by that MOU, prepare and submit to STATE a Rail Bond Expedited Payment Invoice for rail bond reimbursements consistent with that MOU and the Scope of Work document. The original invoice copy shall be mailed or faxed to: Department of Transportation, Division of Accounting, Attention: Bond Fiscal Management Unit, .........-._...... . . ....--_._~-- .-...._-~----_._......,--._-- Agreement No. P116B-3-52 Sheet 3 of 10 P.O. Box 942874, Sacramento, CA 94274-0001, (FAX #916-227-8787). As set forth in the MOU, all appropriate supporting documentation and remaining invoice copies are to be contemporaneously submitted to the appropriate Departmental Project Administrator. A warrant for each invoice will be issued by the State Controllers Office within 10 calendar days from receipt of an acceptable invoice. Invoices will be approved for this expedited payment, provided they are not one-time payments or final payments. One-time payments and final payments, eligible for expedited pay, will have 10% of the invoice amount withheld pending approval from the STATE's Project Administrator of all required documents submitted by RECIPIENT. STATE TCI fund reimbursements cannot be invoiced under this MOU process. SECTION 4. Final payment vouchers must be submitted not later than one month after the Last Expenditure Date noted on the face sheet of the Fund Transfer Agreement. Reimbursement will be made only for work performed after the Effective date of this agreement and prior to the Last Expenditure Date. As used in this agreement, "Last Expenditure Date" refers to the last date for RECIPIENT to expend any funds from any of the state funding sources referenced on the face sheet of the Fund Transfer Agreement. SECTION 5. Delivery by STATE of any funds provided pursuant to this Agreement is contingent upon prior budget action by the legislature, fund allocation by CTC, submittal by RECIPIENT and approval by STATE of all documentation required by Govemment Code Section 14085 and, if bonds are the fund source, subject to the sale of bonds by the State Treasurer. In the event bond sales are delayed, canceled, or downsized or TCI grant funds are restricted, limited or otherwise conditioned by acts of Congress, the CTC, the Legislature, the Internal Revenue Service or the Federal Transit Authority, STATE shall not be held liable for any resulting damage or penalty. In the event of any such imposition of additional conditions, delay, cancellation or reduction in STATE funding, RECIPIENT shall be excused from meeting the time and expenditure schedule to the extent of such delay, cancellation or reduction and this Agreement will be amended to reflect the necessary changes in scope or scheduling of the Project. SECTION 6. STATE reserves the right to terminate its funding for any Project upon written notice to RECIPIENT in the event that RECIPIENT fails to proceed with the work in accordance with the Scope of Work document, the bonding requirements if applicable, or otherwise violates the conditions of these Provisions or the allocation such that substantial performance is significantry endangered. In the event of such termination, RECIPIENT shall be reimbursed its authorized costs up to the STATE's share of allowable Project costs incurred prior to the date of termination, provided that all other terms and conditions of this Agreement have been met. Any such termination shall be accomplished by delivery to RECIPIENT of a Notice of Termination, which notice shall become effective not less than 30 days after receipt, specifying the reason for the termination, the extent to which funding of work under these provisions is terminated and the date upon which such termination becomes effective, if beyond 30 days after receipt. During the period before the effective termination date, RECIPIENT and STATE shall meet to attempt to resolve any dispute. ARTICLE IV. REPORTS AND RECORDS -.--.- -- --'-..--- AgreementNo.P116B-~52 Sheet 4 of 10 SECTION 1. RECIPIENT and its contractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred costs by line item for the Project. RECIPIENT and contractor accounting systems shall conform to generally accepted accounting principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of RECIPIENT and its contractors connected with performance under this Agreement shall be maintained for a minimum of three years from the date of final payment to RECIPIENT under these provisions and shall be held open to inspection and audit by representatives of STATE and the Auditor General of the State and copies thereof will be furnished upon request. In conducting an audit of the costs claimed under these provisions. STATE will rely to the maximum extent possible on any prior audit of RECIPIENT pursuant to the provisions of federal and state laws. In the absence of such an audit, any acceptable audit work performed by RECIPIENTS' external and internal auditors andlor federal auditors will be relied upon and used by STATE when planning and conducting additional audits. SECTION 2. RECIPIENT and its contractors agree that contract cost principles at least as restrictive as 48 CFR, Federal Acquisition Regulation System. Chapter 1 Part 31. shall be used to determine the allowability of individual items of costs. RECIPIENT and its contractors also agree to comply with Federal procedures as set forth in 49 CFR, Part 18. Uniform Administrative Requirements for Grants-in-Aid to State and Local Governments. Any costs for which RECIPIENT has received payment that are determined by subsequent audit to be unallowable under CFR 48. Federal Acquisition Regulation System, Chapter 1, Part 31. are to be repaid to STATE by RECIPIENT. Should RECIPIENT fail to reimburse moneys due STATE within 30 days of demand. or within such other period as may be agreed between the parties hereto, STATE is authorized to withhold future payments due RECIPIENT from any source. - - including but not limited to. the State Treasurer, The State Controller and theCTC. SECTION 3. For the purpose of determining compliance with Public Contract Code Section 10115, et seq., Military and Veterans Code Sections 999 et seq. and Title 2. California Code of Regulations, Section 1896.60 et seq.. when applicable. and other matters connected with the performance of RECIPIENT's contracts with third parties pursuant to Government Code Section 10532. RECIPIENT, RECIPIENT's Contractor, subcontractors and STATE shall maintain all books. documents, papers. accounting records, and other evidence pertaining to the performance of such contracts. including but not limited to, the costs of administering the various contracts. All of the above-referenced parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under such contract. STATE, the State Auditor General, the Federal Highway Administration, or any duly authorized representative of the Federal Government shall have access to any books. records, and documents that are pertinent to the Agreement for audits. examinations. excerpts. and transactions and copies thereof shall be furnished if requested. SECTION 4. RECIPIENT will insert clauses to the effect of Sections 1, 2 and 3 above of this Article IV in all of its contracts funded by STATE under these Provisions. . _..-- ._ .. ._Y' . .-.- ~ Agreement No. P116B-3-52 . Sheet 5 of 10 SECTION 5. RECIPIENT and STATE agree to conduct, on a quarterly basis, on-site reviews of all aspects of the progress of the Project. The first quarterly review meeting shall take place within 90 days following execution of this Agreement. RECIPIENT agrees, during each quarterly progress review, to inform STATE regarding (1) whether the Project is proceeding on schedule and within budget, (2) any requested changes to the Project Management Plan, (3) major construction accomplishments during the quarter, (4) any actual or anticipated problems which could lead to delays in schedule, increased costs or other difficulties, (5) the status of the Project Budget and, (6) the status of critical elements of the Project. Section 6. It will be permissible for RECIPIENT to expend funds as needed and tomove funds between expenditure categories and line items with maximum flexibility in accordance with revised budgets furnished prior to the actual expenditures. However, RECIPIENT shall notify and obtain approval from STATE of any proposed changes in excess of 10 percent in any expenditure category prior to actual expenditure. For proposed changes in excess of 20 percent in any expenditure category or for a reduction in proposed work or service levels, STATE approval shall be obtained and STATE will determine whether the proposed change is significant enough to warrant CTC review. Should the proposed change require any increase in State funds, the CTC and STATE must approve that cha~g~ in advance of funds being expended.. SECTION 7. The quarterly reviews will include consideration of whether activities are within the scope of the Project and in compliance with State laws, regulations, administrative requirements, and implementation of the Project under this Agreement. SECTION 8. If RECIPIENT and STATE determine at any time during the performance of the Project, that the Project budget may be exceeded, RECIPIENT shall take the following steps: - - (1) Notify the designated STATE representative of the nature and projected extent of the overrun and, within a reasonable period thereafter, identify and quantify potential costs savings or other measures which will bring the budget into balance, and (2) Schedule the projected overrun for discussion at the next subsequent Quarterly Review meeting, and -- - (3) Identify the source of additional RECIPIENT funds which can be made available to complete Project. (4) If an increase in State funding is potentially necessary because the initial budget may be exceeded, then, after obtaining STATE preapproval, RECIPIENT shall prepare a request to the CTC for an additional allocation of State funds. ARTICLE V. GENERAL PROVISIONS SECTION 1. In the performance of work under these provisions, RECIPIENT, its contractor(s) and all subcontractors will not discriminate against any employee or applicant for ~..- ._-... - Agreement No. P116B-3-52 Sheet 6 of 10 employment because of race, religious creed, medical condition, color, marital status, ancestry, sex, age, national origin, or physical handicap (Government Code Section 12940 et~. RECIPIENT, its contractor(s) and all subcontractors will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religious creed, medical condition, color, marital status, ancestry, sex, age, national origin, or physical handicap. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. RECIPIENT, its contractor(s) and all subcontractors shall post in conspicuous places, available to employees and applicants for employment, notice to be provided by STATE setting forth the provisions of this section. SECTION 2. RECIPIENT, its contractor(s} and subcontractors will permit access to all records of employment, employment advertisements, application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by STATE, for the purpose of investigation to ascertain compliance with Section 1 of this Article V. SECTION 3. RECIPIENT agrees to insert, in appropriate contracts, clauses to the effect of Sections 1 and 2 of this Article V and the California Labor Code requirements that all workers employed on public works will be paid not less than the general prevailing wage rates predetermined by the Department of Industrial Relations. SECTION 4. Should Public Contract Code Sections 2000 or 10115 et seq. or Military and Veterans Cpde Sections 999 et seq. be applicable to RECIPIENT, RECIPIENT will meet, or make good faith efforts to meet, the following Minority Business EnterpriseslWomen Business Enterprises/Disabled Veterans Business Enterprises goals or RECIPIENT's applicable goals in the award of every contract for work to be performed under these Provisions: Minority Business Enterprises - 15% Women Business Enterprises - 5% Disabled Veterans Business Enterprises - 3% RECIPIENT shall have the sole duty and authority under this Agreement to determine whether good faith efforts were sufficient as outlined in Public Contract Code Sections 2000 and 10115 et seq., and the Military and Veterans Code Sections 999 et seq. SECTION 5. To the extent that RECIPIENT is subject to the provisions of Government Code Section 4450 et seq. , RECIPIENT shall submit plans and specifications for buildings, structures, sidewalks, curbs and related facilities to the State Department of General Services for approval prior to Construction. SECTION 6. Neither STATE nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT, its agents and contractors, under, or in connection with any work, authority, or jurisdiction delegated to RECIPIENT under this Agreement or as respects environmental clean up obligations -----.. Agreement No. P116B-3-52 Sheet 7 of 10 or duties of RECIPIENT relative to a Project. It is also understood and agreed that, pursuant to Government Code Section 895.4, RECIPIENT shall fully indemnify and hold STATE harmless from any liability imposed for injury (as defined by Government Code Section 810.8) or environmental obligations or duties arising or created by reason of anything done or imposed by operation of law or assumed by, or omitted to be done by RECIPIENT under or in connection with any work, authority, or jurisdiction delegated to RECIPIENT under this Agreement. SECTION 7. RECIPIENT is obligated, in perpetuity, to continue operation of the Project dedicated to the public transportation purposes for which the Project was initially approved unless authorized by STATE to terminate the program following the year 2010. The Project right of way, the Project facilities constructed or reconstructed on the Project site and/or Project property purchased (excluding construction easements and excess property whose proportionate resale proceeds are distributed pursuant to this Agreement) shall remain dedicated to public transit use in the same proportion and scope and to the same extent as described in this Agreement and related Bond Fund Certification documents if applicable. Equipment acquired as part of the Project, including rail passenger equipment and ferry vessels shall be dedicated to that passenger use for their full economic life cycle, including any extensions of that life cycle achieved by reconstruction, rehabilitation or enhancements. Subsequent fund allocations for this Project, if any, will be identified by phase and will be described in detail in an Amendment to this document. SECTION 8. RECIPIENT shall, for the purposes of any State bond funded right of way acquisition which will become a permanent part of the Project (such acquisitions exclude construction easements, property allocated to matching funds, and excess property purchased with State funds whose resale proceeds are returned or credited to STATE), maintain ownership of such Project property for a minimum of twenty years or until the bonds have matured, whichever occurs first, before transferring or selling such property, subj.ect to the credits due STATE as provided in Article V, Section 9 herein below. SECTION 9. Except as otherwise set forth in this Section 9, STATE, or any assignee public body acting on behalf of the CTC, shall be entitled to a refund or credit, at STATE's sole option, equivalent to the proportionate funding participation by STATE and other NON-RECIPIENT generated public funds towards Project acquisition or construction in the event tnat RECIPIENT ceases to utilize the Project for the intended public transportation purposes or sells or transfers title to or control over the Project. Such refund or credit to STATE shall not be required, subject to STATE approval of that intended use, if RECIPIENT dedicates the proceeds of such sale or transfer exclusively to STATE approved public transportation purposes which are also subject to this credit due STATE if subsequently sold or transferred or, in the case of proceeds attributable to NON~STATE, NON-RECIPIENT funding, such proceeds are returned to the funding entity or otherwise expended according to the funding agreement with such entity. STATE shall also be granted an acquisition credit for future purchases or condemnation of all or portions of the Project by STATE. The refund or credit due STATE will be measured by the ratio applied to the then fair market value of the Project property acquired. SECTION 10. RECIPIENT should be on notice that the Federal Transportation Administration ("FTA", previously "UMTA") does not share in any revenue stream from projects which it has participated in. However, FT A does require that it specifically approve private and _.~. .-. - ~..:. Agreement No. P116B-3-52 Sheet 8 of 10 incidental uses of its funded projects to assure that they do not adversely impact transit use. In FT A funded projects, revenues that are derived from these private and incidental uses must be documented, are subject to audit and are required to be applied to transit purposes. FT A circular 501 0.1A provides program management guidelines. SECTION 11. The Fund Transfer Agreement, these Provisions, the CTe Resolutions, the Project Description and the Scope of Work document approved by STATE constitute the entire terms of the grant Fund Transfer Agreement between the parties for the work to be performed pursuant to this grant and all subsequent grants awarded to this Project. The Project Description andlor the Scope of Work document may be modified, altered or revised only by a written Amendment between RECIPIENT and STATE. SECTION 12. Additional funding for subsequent Project Ppases may be granted through amendments to this Agreement. A new CTC allocation resolution will also be required following the submission by RECIPIENT of an acceptable supplementary Scope of Work document and, when necessary, a revised Project Description. ARTICLE VI. BOND PROVISIONS SECTION 1. If Project funding is being provided in whole or in part pursuant to the Clean Air and Transportation Improvement Act of 1990 (Prop. 116), the following additional provisions apply to RECIPIENT: (a) Where RECIPIENT's Project includes a commuter rail project within the meaning of Prop. 116, RECIPIENT shall coordinate and share with other public transit operators any rail rights-of-way, common maintenance:Services and station facilities used for intercity and commuter rail. Intercity and commuter rail services shall be coordinated with each other, with other providers and with freight traffic to provide integrated rail passenger and freight services with minimal conflict. (b) RECIPIENT agrees that all passenger rail and water borne ferry equipment and all facilities acquired or constructed pursuant to this Agreement shall be accessible to persons with physical disabilities,-including wheelchair users. All passenger vehicles and vessels acquired pursuant to this Agreement shall be accessible to wheelchair users at all stops, stations and terminals, whether or not staffed. (c) RECIPIENT (other "than the transit operator identified in Sections 99633 and 99634 of the Public Utilities Code) shall require that all intercity and commuter rail cars purchased conform to the California Rail car specifications developed by STATE as specified in the Clean Air and Transportation Improvement Act. Section 2. RECIPIENT shall not loan any portion of bond proceeds represented by this grant to any private (including nonprofit) person or business. "For this purpose a "loan" includes any arrangement which is the economic equivalent of a loan, regardless of how it is named. ..~ ~-- - -- -_.._..._.. n_ __ _._~ Agreement No. P116B-3-52 Sheet 9 of 10 Section 3. Except as provided in this Article VI, STATE and RECIPIENT agree that any costs of the Project acquired or constructed by RECIPIENT allocable to portions of the Project which are subject to any property interests held by a nongovernmental person(s) in connection with business activities, such as easements, leases, or fee interests not generally enjoyed by the public, (hereafter referred to as Nongovemmentally Used Property or "NUP") shall, for accounting and bookkeeping purposes, be allocated to funding sources other than the State bond funds. For purposes of making such allocations, the costs attributable to NUP involving a sale, easement, lease or similar arrangement shall be determined on the basis of a fair allocation of value, which may include determinations based upon square or cubic footagelacreage of the area encumbered by the lease or easement relative to the total area acquired or constructed if all such area is of approximately equal value. NUP will include, but is not limited to, property which is sold (including sales of air and subsurface rights) and property subject to easements, leases or similar rights. A rail right of way will not be treated as NUP solely as a result of a Freight Use Easement retained by the seller of the right of way to RECIPIENT, provided that the sales agreement appropriately excludes the Freight Use Easement from the property or rights being acquired. Further, notwithstanding anything in this Article VI to the contrary, RECIPIENT may allocate grant funds to the cost of any NUP if (i) neither RECIPIENT nor any other governmental entity will receive, directly or indirectly, any payments from or on behalf of the nongovernmental user of the NUP, or (ii) the-payment from such user does not exceed the operation and maintenance costs fairly attributable or allocable to the nongovernmental use of the NUP. Section 4. RECIPIENT shall request, in writing, STATE's advance approval if grant funds are to be allocated to any NUP, except "incidental use" property described below. If property, the costs of which have previously-been allocated to grant funds, is to become NUP before the State bond funds are fully paid or redeemed, then RECIPIENT may allocate the costs of such property to another funding source as provided in Section 3 of this Article VI, or obtain STATE's approval that the allocation of the costs of such property to the grant funds may remain. It is anticipated that STATE approval will be granted if, taking into account the existing and expected uses of the proceeds of the State bonds, the STATE determines that the continued tax-exempt status of the State bonds will not be adversely affected and that the use of the property is consistent with the Project and its described purpose. - - For purposes of these Articles VI Section 3 fund source allocations, RECIPIENT does not have to take into account as NUP those "incidental uses" of the Project (such as, for example, advertising billboards, vending machines, telephones, etc.) which meet requirements of federal tax regulations (IRS Notice 87-69 or any successor thereto). In general such Notice requires that the incidental use not be physically separated from the rest of the Project and not comprise in the aggregate more than 2-1/2% of the costs of the Project. Section 5. If RECIPIENT enters into a management contract with a private party (including AMTRAK) for operation of rail, ferry or other transportation services in connection with the Project, it will either (a) obtain approval from Bond Counsel acceptable to STATE that the terms of the management contract meet the requirements of Internal Revenue Service Revenue Procedure 82-14 (as supplemented or amended) or any successor thereto (dealing generally with - -------. ~ -.... . '-'- -.- --- ...-- -_. - ._ '_u...~._______.-'-oo.__ __ . Agreement No. P116B-J.52 Sheet 10 of 10 guidelines for when management contracts may be deemed not to create a "private use" of bond- financed property) or are otherwise acceptable; or (b) be prepared to certify upon request of STATE that the revenues which RECIPIENT (or its manager) will receive directly from the operation of transportation seryices in connection with the Project (but not including any subsidy of the transportation operation from taxes or other outside fund sources) are for any fiscal year less than the ordinary and necessary expenses directly attributable to the operation and maintenance of the transportation system (excluding any overhead or administrative costs of RECIPIENT). In any year for which option (b) will not be true, RECIPIENT shall consult Bond Counsel acceptable to the State Treasure~s Office to obtain approval of the management contract or an opinion that the circumstances present will not adversely affect the tax-exempt status of the bonds. Section 6. If RECIPIENT receives any revenues or profits from any NUP allowed pursuant to this Article VI (whether approved at this time or hereafter approved by STATE), RECIPIENT agrees that such revenues or profits shall be used exclusively for the public transportation services for which the Project was initially approved, either for capital improvements. or operating costs. If RECIPIENT does not so dedicate the revenues or profits, a proportionate share shall (unless disapproved by Bond Counsel) be paid to STATE equivalent to STATE's percentage participation in the Project. - - .-- ",:",-_0:. ,_-.. _ .-_ -... .-..- ... ATTACHMENTS The following attachments will be included in the Fund Transfer Agreement. With the exception of A IT ACHMENT VI, OLP will insert each of these attachments into the Fund Transfer Agreement prior to forwarding the agreement to the local agency. A TT ACHMENT I PROJECT DESCRIPTION Describes location, proposed work, and net length of project. Includes a project schedule. A TT ACHMENT II CTC ALLOCATION RESOLUTION Documents that the CTC has approved funding for the project. For partial allocations under the provisions of CTC Resolution G-95-05, A IT ACHMENT II consists of the letter of approval from the Caltrans Budget Program. ATTACHMENT III SCOPE OF WORK Provides a project description, project financial plan, and cash flow expenditure plan for the project. ATTACHMENT IV FUND CERTIFICATION When signed by Caltrans Accounting, certifies the availability ot funding. - ATTACHMENT V CTC RESOLUTION G-91-2 (Ignore if not applicable) . Addresses CTC policy for hazardous waste identification and clean-up for rail right-ot-way. A TT ACHMENT VI RECIPIENT RESOLUTION To be inserted by the local entity prior to Agreement transmittal to Caltrans. It provides documentation that - the local entity's governing body endorses the execution of this agreement. .. -- - Agreement No. PI16B-3-52 Sheet 1 of 2 ATTACHMENT I - PROJECT DESCRIPTION I. Conditions: Project plans shall conform to uniform specifications and to design and safety standards as described in the Caltrans Highway Design Manual-Bikeway Planning and Design Section 7-1000 established by State. "Preliminary Engineering" as used herein includes all preliminary work related to the project, including, but not restricted to preliminary surveys and reports, laboratory work, soil investigations, preparation of plans, designs, and advertising. "Construction Engineering" as used herein includes actual inspection and supervision of construction work, construction staking, laboratory and field testing, field reports and records, estimates, fmal reports, and allowable expenses of employees engaged in such activities. Preliminary and Construction Engineering costs included in the estimate contained in the Scope of Work are eligible project costs. Preliminary Engineering is limited to 5% of the grant allocation. State reimbursement to local entity will be on the basis of the actual cost thereof to local entity including compensation and expense, of personnel working on the project, required materials, and automotive expense provided; local entity shall pay its general administrative and overhead expenses. II. Description of work proposed: Location: On Huasna Road, from the eastern city limits to East Branch Street. - Description of Work: Construct Class II Bikeway. Net length: 1 mile. -- N U. ~O 'N C?.- U1UJ CDUl ~~ 0:.(1) ~ :J @ :r: <.) en b u.I "'"") ~ a.. - ~ c: ~ (I) 1 (1) ~ Ul i= "0 ~ ~ 0.. t; E <( 8 Q) .0 0 t:. ........ -. -, .. '-'~---_._"'~~.:::,..-..;,,..=..~--._,- ._......~__ _____:r.-......_._~._._ -~, . - ,-"'-..,.- ._-, '. ." ..-.,_._ . ~..h ... -" ~. - ATTACHMENT 11- CTC ALLOCATION RESOLUTION To be inserted following CTC approval. -- - - Agreement P116B-3-52 Sheet 1 of 3 ATTACHMENT 111- SCOPE OF WORK California Transportation Commission Proposition 116 Allocation Request Form d. Complete the foJ/owing financial plan showing all sources of capital funds that will be used to finance this project. PROJECT FINANCIAL PLAN ($ in OOO's) FUND SOURCE FEDERAL*(Total): $ 0.00 $ 0.00 $,. 0.00 $ 0.00 0% $ 0.00 $ 0.00 $ 0.00 $ 0.00 0% --------- $ 0.00 $ 0.00 $ 0.00 $ 0.00 0% 1I11I'ili1iiJ~i.i4__lt__~ STATE (Total): $ 0.00 $ 11.10 $ 323.06 $ 334.16 100% PROP 116 $ 0.00 $ 11.10 $ 211.66 $ 222.76 67% Other *: Reg SHA $ 0.00 $ 0.00 $ 111 .40 $ 111.40 33% ;~ii~III{"li~llir.1'1~'\\\lil_ilillt'~::::;.:..~r~1i,t8111_ - LOCAL (Total): $ 0.00 $ 0.00 $ 0.00 $ 0.00 0% TDA S 0.00 $ 0.00 S 0.00 $ 0.00 0% Local Sales Tax $ 0.00 $ 0.00 $ 0.00 $ 0.00 0% Local Bonds $ 0.00 $ 0.00 $ 0.00 $ 0.00 0% Private $ - - 0.00 $ 0.00 $ 0.00 $ 0.00 0% Other"': $ 0.00 $ 0.00 $ 0.00 $ ',0.00 0% ~llIlIil~J~_~I'_'111_1l~_\"II_1)IJI'.t~_1 Project Total $ 0.00 $ 11.10 $ 323.06 $ 334.16 100% * Specify "Federal" and "Other" fund sources. Page 3 ". Agreement P116B-3-52 Sheet 2 of 3 California Transportation Commission Proposition 116 Allocation Request Form e. Attached a description of the project components or activities that will be funded by this allocation. The project components should be fisted under each major expenditure category. such as right-of-way acquisition, capital improvements (e.g., paving, drainage, lighting, etc.), project development (e.g., consultant contracts, designs, engineering, etc.). Specify the total cost for each major expenditure category and the capital assumptions or methodology used to determine these expenditure levels (e.g.. feasibility study, bid estimates, similar projects completed, etc.). f. Complete the following Cash Flow Expenditure Plan tables which show cash flow needs by category and fund source on a quarterly basis for the total project. (Include additional QTR./FY columns if necessary). CASH FLOW EXPENDITURE PLAN ($ in OOO's) COST CATEGORYI Up to QTRlF QTRlF QTRlF QTRlF QTRlF PROJECT FUND SOURCE 2/98-99 3/98-99 4/98-99 1/99-00 I 1 TOTAL Right-of-Way** ~li'II!I8I_\w4~_!r_~1_j FEDERAL(Total):* $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $- 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 i~:[~~~@~~~~~1~~1[~i&tii$j1111:i1~;~~~11j:~i@illI1i_11\fl1t~_iliiRG~i~~~i~i.t~i! STATE (Total):* $ 0.00 $ 0.00 S 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 PROP 116 $ 0.00 $ 0.00 S 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 Other*:Regional SHA $ 0.00 $ 0.00 $' 0.00 $ 0.00 S 0.00 $ 0.00 $. . ..~:~~. Kt1.~_i_!~:~.:::~:~__:::_'<~,. :::: LOCAL(Total): $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 TDA $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 Local Sales Tax $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Local Bonds $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Private $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 Other*: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 }lIi1~1ili_~1I'fu1i.*I_.lik_.!_I~~'~i;I~~~I_ Subtotal Right-of-Wav $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 * Specify -Federal" and -Other" fund sources. ** Right-of-way may include appraisal, acquisition, etc. Page 4 Agreement P116B-3-52 Sheet 3 of 3 California Transportation Commission Proposition 116 Allocation Request Form CASH FLOW EXPENDITURE PLAN ($ in OOO's) COST CATEGORYI Up to QTRlF QTRlF QTRlF QTRlF QTRlF PROJECT FUND SOURCE 2/98-99 3/98-99 4/98-99 1/99-00 1 / TOTAL Const./Materials- ~ FEDERAL(Total):* $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 I ~:._1~~&'.'\\\_.._~taB_ STATE (Total):* $ 35.70 $ 2.00 $213.61 $ 82.85 $ 0.00 $ 0.00 $ 334.16 PROP 116 $ 11.10 $ 0.00 5141.11 $ 70.55 $ 0.00 $ 0.00 $ 222.76 other*: Regional SHA $ 24.60 $ 2.00 $ 72.50 $ 12.30 $ 0.00 $ 0.00 $ 111.40 ;~1111~~1i1__._ LOCAL (Total): $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TDA S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 $ 0.00 S 0.00 Local Sales Tax S 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 Local Bonds $ 0.00 S 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 Private S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 :~;~ii\1~illit~1~i~~I~!ii.lt.111t1~~~~!~1i1~'\\~~1~1iitl~11i_II!I.iiliiiI1~mll. - Subtotal Construction $ 35.70 $ 2.00 5213.61 S 82.85 $ 0.00 $ 0.00 $ . 334.16 Project Summary ~:.11~~~~~~~t~[[[r,i~~~~~~~~~~m:~fu'i~Bi*:::\:f[~~:i::~i::~::::~!iI1~~1t!!~1~1i~lllii~i:;i1i_\11~illl~li~t[~~:1:t~!\:!ii~i~_r.m1~; FEDERAL(Total):* $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0:00 \:~~~:ii~::~~:l;!!f!!~if,~I_i~l\t~til\~~!~i~;:~~:i:::~~jii.~li:~j:~!it~~!}lti\'l~~t.tli!~~i:~!il~~I~l:~!~iitiA'. STATE (Total):* $ 35.70 $ 2.00 $213.61 $ 82.85 $ 0.00 $ 0.00 S 334.16 PROP 116 $ 11.10 $ 0.00 $1 41 .11 $ 70.55 $ 0.00 $ 0.00 $ 222.76 Other*: Regional SHA $ 24.60 $ 2.00 $ 72.50 $ 12.30 $ 0.00 $ 0.00 $ 111.40 :::i~~li~Mil~I~I~\IIt'I~~~i~:\~*~i_\Tf~ltlti_n.i_WI~il'l~i~- LOCAL (Total): $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TDA $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Local Sales Tax $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Local Bonds $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Private $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 i~:;W:~:t.~~1;1iti.t*i~1t411:~llii~1~~11~~1i1t1i;~1ii$;.j~~i~1i~'lit\~~j~~~1mfl~t~~lli~~fJ~I. Proiect Total $ 35.70 $ 2.00 $213.61 $ 82.85 $ 0.00 $ 0.00 $ .334.16 * Specify -Federal. and "Other" fund sources. - Construction may include project development. consultant contracts, preliminary engineering, design, construction costs, materials, project management, etc. jep:232.5606lprop116.all.2.wpd Page 5 . AGREEMENT No. P116B-3-52 ATTACHMENT IV- FUND CERTIFICATION Name of Recipient: City of Arroyo Grande Name of Project: Paulding School Bikeway Resolution Number{s}: BFP-98-20 Date of Resolution(s}: May 5, 1999 Amount of Allocation(s}: $11,100 Fund Source: CATIA Expiration Date of Funds: June 30, 2001 SOURCE CHARGE EXP AUTH SPECIAl DESIGNATION - ENCUMBRANCE SUB JOB NO. FY - GEN LED SUB ACCT OBJECT AMOUNT DOCUMENT DIST UNIT DIST UNIT WORK ORDER NO. LOCATION NUMBER I hereby certify upon mY-own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. ITEM CHAPTER STATUT!:S FISCAl YEAR SIGNATURE OF ACCOUNTING OFFICER DATE 9.m. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~ SUBJECT: AWARD OF BID FOR THE BIKEWAY ONE - PAULDING MIDDLE SCHOOL BIKELANES, PROJECT NO. 90-98-1 DATE: MAY 25,1999 RECOMMENDATION: It is recommended that the Council: 1. award the Bikeway One - Paulding Middle School Bikelanes construction contract to Maino Construction Company, Inc., in the amount of $166,949.25; 2. authorize the City Manager to approve change orders not to exceed the contingency of $16,700 for use only if needed for unanticipated costs during the construction phase of the project (total project construction cost = $166,949.25 + $16,700 = $183,649.25); and, 3. direct staff to issue the Notice of Award and Notice to Proceed in accordance with the Contract Documents. FUNDING: The City was successful in securing $222,760 of Proposition 116 funds and $111,400 of Regional State Highway Account (RSHA) funds through SLOCOG for a total project budget of $334,160. It is estimated that the total project costs (construction, scoping studies, design, testing, permitting, etc.) will be $251,156. All of the RSHA funds will be used which means that the remaining $83,004 of Proposition 116 funds can be carried over to Phases II and III of the Bikeway One Project. DISCUSSION: On March 9, 1999 the City Council authorized staff to solicit bids for the Bikeway One - Paulding Middle School Bikelanes project. On April 29, 1999, five (5) bids were publicly opened for the project. The bid opening results, as logged on the attached bid opening log sheet, showed Madonna Construction Company's bid of $175,291.50, to be the lowest bid submitted. Further analysis of the bids revealed errors in the extension of unit prices for two bidders. These two bidders are Maino Construction Company and R. Burke Corporation. During the GAR:C;IWINDOWSITEMPlawardb-1.wpd bidding process, three addendums were prepared. Addendum number two (2) provided for clarification to the bid schedule by deleting item number 27 and slightly decreasing the quantities for bid items 6 and 7. These changes were included in the revised bid schedule provided with addendum number two (2). The bid that was submitted by Maino Construction; however, was not submitted on the revised bid schedule provided with addendum number two (2). After correcting bid items 6, 7, and 27 for Maino Construction and correcting minor mathematical errors for both Maino Construction and R. Burke Corp., pursuant to the provisions of the Contract Bid form Item A (copy attached), a comparison of the bids showed that Maino Construction Company, Inc. is the low bidder by $8,342.25. The corrections to the Burke bid did not result in it moving up to one of the low two proposals. Maino Construction Company, Inc., was contacted and concurs with the corrected bid total. The City Attorney has reviewed the relevant documents in this matter and agrees that the errors in the extension of unit prices should be corrected pursuant to the Contract Bid documents. All other portions of the Maino bid have been reviewed by staff and found to be in compliance with the project specifications. The contract time for this project is 60 calendar days. Work is expected to begin on June 15, 1999, and be completed on August 12, 1999, as shown in the attached project schedule. Alternatives: The following alternatives are presented for the Council's consideration: . Approve staffs recommendations; . Do not approve staffs recommendations; . Modify as appropriate and approve staffs recommendations; or, . Provide direction to staff. Attachments: Exhibit "An - Bikeway Project One Vicinity Map Bid Opening Log Sheet Corrected Bid Schedule for Maino Construction Company, Inc. Madonna Bid Schedule Contract Bid form Project Schedule Contract Bid for Bikeway Project One - Paulding Middle School Bikelanes GAR:C:IWINDOWSITEMPlawardb-1.wpd . , . - . ~i >- >-'" 't" w\:! BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: APRIL 29,1999 Bikeway Project One - Project 90-98-1 ORIGINAL CORRECTED BIDDER'S NAME. CITY BID TOT AL BID TOTAL Madonna Construction Company $175, 291.50 San Luis Obispo Whitaker Contractors, Inc. $208,269.30 Santa Margarita A.J. Diani Construction Co., Inc. $203,738.45 Santa Maria Maino Construction Co; $175,441.75 $166,949.25 San Luis Obispo R. Burke Corporation $208,200.75 $206,693.25 San Luis Obispo MO E, ADMINISTRATIVE SERVICES DIRECTOR (Original Bid Total only) c: Public Works Director City Manager BID ANALYSIS CITY OF ARROYO GRANDE PROJECT No. 90.-98-1 BIKEWAY PROJECT ONE PAULDING MIDDLE SCHOOL BIKE LANES MAINO MAINO ORIGINAL BID CORRECTED BID BID ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL COST QTY. UNIT UNIT COST TOTAL COST 1 Mobilization Allowance 1 LS $2.50.0..0.0. $2.50.0..0.0. 1 LS $2.50.0..0.0. $2.50.0..0.0. 2 Traffic Control 1 LS $5.750..0.0. $5.750..0.0. 1 LS $5.750..0.0. $5,750..0.0. 3 Trench Sheeting. Shoring or Bracing 1 LS $3,450..0.0. $3,450..0.0. 1 LS $3.450..0.0. $3,450..0.0. 4 Construction Survey 1 LS $2.875.0.0. $2.875.0.0. 1 LS $2,875.0.0. $2.875.0.0. 5 Earthwork 1 LS $19,923.75 $19.923.75 1 LS $19.923.75 $19.923.75 6 ClaS!tS,ASOhalt 'Cbncrete-Addel'ldum 2 """, ...- - - "lln ~"~ 7 CIIIs,sIlA.iiOiiilttileA,laS/i.-A.ddeiiJ!lilii:F2,i;i $11,928J!5. $11.373,!IO' 8 $JI~a;!IIt!<liiO':Afell'WIIJi'B!,(~ill$$:iIAOdI!!OiIteBase ",i....i Ii $$$9.40. $$39.24. .9.. .6",.,...,.c......on. ..c..,.r...e........t,.,.e........C....'...,U,...,..rb,.'..,.'.'.'.'.W,.....,.,.,.,.i,.'.t..,.h,..,...,..,...,.1,.....,....8.,.......,....'.G..,.,...,.u......tI.....e.. ..r."."..,.,'..,.....""."",. " 294 LF $19.551 $5.747.70. I 294 LF $19.55. ..$...5..,.....,7,.,,4....,..7.......7. ..0..... 10. 7.5'WldeCOncreteSidewalk:H: 256_F $22.84 &,846.781:: $22.84 $5,847,04 11 ConcteteBlock>J::l.etalillna.,Wa!1 i'HH 488 $13,L43}19 $28.18 $l3.742;()8 12 ConcreteUiaridicajj"Rarrijj'ana,Cl.!rb"ReltimiiH"H 1 $f8iI..s5 $$64.811 $$64;811 13 12-Foot Concrete Driveway 2 EA $1,380..0.0. $2.760..0.0. 2 EA $1.380..0.0. $2.760..0.0. 14 Relocate Existin!1 Mailbox to New Post 1 EA $233.45 $233.45 1 EA $233.45 $233.45 15 Remove and Replace 3 Existina Mailboxes to New Post 1 LS $233.45 $233.45 1 LS $233.45 $233.45 16 Concrete Double Headwall with Galvanized Metal Three-line Railing 1 LS $5.138.20. $5,138.20. 1 LS $5.138.20. $5.138.20. 17 Remove and Replace Concrete Median 1 LS $2.0.12.50. $2.0.12.50. 1 LS $2.0.12.50. $2.0.12.50. 18 Concrete Stairs with Galvanized Metal Railin!1 1 LS $2.20.6.85 $2.20.6.85 1 LS $2,20.6.85 $2.20.6.85 19 7' X 11' Reinforced Concrete Pad 1 LS $60.0..30. $60.0..30. 1 LS $60.0..30. $60.0..30. 20. Relocate Existing Fire Hydrant 1 EA $1,123.55 $1.123.55 1 EA $1,123.55 $1.123.55 21 Double 3o.-inch HOPE Culvert 1 LS $24.60.5.40. $24,60.5.40. 1 LS $24.60.5.40. $24.60.5.40. 22 18-inch HOPE Storm Drain 20. LF $92.0.0. $1,840..0.0. 20. LF $92.0.0. $1,840..0.0. 23 Standard Single Drop Inlet 1 EA $2.618.55 $2.618.55 1 EA $2.618.55 $2,618.55 24 Replace Existing Water Service 3 EA $1.380..0.0. $4.140..0.0. 3 EA $1.380..0.0. $4,140..0.0. 25 ~elQ~lIni:l"Uowere}(lsiln!:l.$4IJicl1,FI1!!4JMHH "12&:J.Fi $44.30. $5'$$1!;;!S' . 125 liE $1!ii!:.ao ..,..,.,' $&.&37,60 26 Reolace Existina 4-inch Sewer Lateral 1 EA $2,398.90. $2.398.90. 1 EA $2.398.90. $2.398.90. :g. ",.".,.". .....i 11 LS H.HH'$!12!!1".60 $$,267:&0. o.LS $0.00 iSO,OO 28 Remove and Dispose of Existin!1 8-inch PVC Drain Pipe 1 LS $986.70. $986.70. 1 LS $986.70. $986.70. 29 Roadside Sion R-18 1 EA $214.50. $214.50. 1 EA $214.50. $214.50. 30. Roadside Sign R-26 10. EA $159.50. $1,595.0.0. 10. EA $159.50. $1,595.0.0. 31 Roadside Sign R-81 19 EA $170..50. $3,239.50. 19 EA $170..50. $3,239.50. 32 Roadside Sian R-81A 2 EA $49.50. $99.0.0. 2 EA $49.50. $99.0.0. 33 Roadside Sian R-81 B 2 EA $49.50. $99.0.0. 2 EA $49.50. $99.0.0. 34 Roadside Sign R-61 1 EA $247.50. $247.50. 1 EA $247.50. $247.50. 35 Roadside Sign R-63 1 EA $20.3.50. $20.3.50. 1 EA $20.3.50. $20.3.50. 36 Roadside Sian W-11 1 EA $20.9.0.0. $20.9.0.0. 1 EA $20.9.0.0. $20.9.0.0. 37 Roadside Sign W-75 1 EA $247.50. $247.50. 1 EA $247.50. $247.50. 38 Roadside Sign N-4 3 EA $137.50. $412.50. 3 EA $137.50. $412.50. 39 Relocate Roadside Signs With New Poles 3 EA $137.50. $412.50. 3 EA $137.50. $412.50. 40. CSllran$U$ijiDlriiJ:'PIi!8I!22H"H': 32~ $1:$'1:3.51 :32~..$(I.61 $1.9$J!2 41 ~iili!'$1s stiifioetall32 ".'."',i11.~ $628:21 11B~$().53 $62$,58 42 C...altran.s.....,..S,."t.n.rio......... in!1.D.. ,.e,..,..ta.,...,.......i,I.....2...7. .B.. ..841. LF $0......,:,.4,.....4....... .... .. ...$.....3........7.......0.............0...4.. .841 ~F $0..44 $37.0....0.....4,. " 43 Caluans.SttiPli1QDetail39 ""..., ",..., ii..Hi ,...... '5317 LFi $(1,26'>> "$1;419153 5377 $1,398;()2 44 Callrans $ijiPlng'DeI8il39A ",.,.,' ': 1584 LF $(IA8 $278;78 1584 ~85A2 45 Caltrans Strioin!1 Detail 38A 127 LF $1.10. $139.70. 127 LF $1.10. $139.70. 46 CaJlraos',SttiDir\6,DetllIl12 ii ..'..'.ii 1290 LFi ':,H $0:18 $227.04 1290 LF'H $OA8 $232,.20 47 Painted Stop Symbols 5 EA $44.0.0. $220..0.0. 5 EA $44.0.0. $220..0.0. 48 Painted Ahead Symbols 2 EA $55.0.0. $110..0.0. 2 EA $55.0.0. $110..0.0. 49 Painted 45 Symbols 5 EA $27.50. $137.50. 5 EA $27.50. $137.50. 50. Painted Type VI Arrow 3 EA $44.0.0. $132.0.0. 3 EA $44.0.0. $132.0.0. 51 Painted Type III Arrow 22 EA $55.0.0. $1.210..0.0. 22 EA $55.0.0. $1.210..0.0. 52 Painted Bike Lane Svmbol With Tvoe 1 (1 0.) Arrow 25 EA $19.80. $495.0.0. 25 EA $19.80. $495.0.0. 53 Painted 12' Limit Line! Crosswalk 496 LF $1.65 $818.40. 496 LF $1.65 $818.40. 54 Painted Ped Xing Symbols 3 EA $66.0.0. $198.0.0. 3 EA $66.0.0. $198.0.0. 55 Thermoplastic Limit Line Marking 33 LF $11.0.0. $363.0.0. 33 LF $11.0.0. $363.0.0. 56 Painted Red Curb Markina 354 LF $1.10. $389.40. 354 LF $1.10. $389.40. 57 ~mlnt\:J<I$QogRed Cu!'tfMa!'krna .. ..... 797 "\,F'> $0.83 $651!;53, . 1$7 CLF' C $0..83 $@1;51 58 Raised Reflective Pavement Markers 10. EA $5.50. $55.0.0. 10. EA $5.50. $55.0.0. 59 Remove and Dispose of Existing Striping. Markings. and Raised Markers 1 LS $5.0.49.0.0. $5.0.49.0.0. 1 LS $5,0.49.0.0. $5.0.49.0.0. TOTAL BID COST $175.441.75 $166.949.25 Note: Highlighted bid items were adjusted BID ANALYSIS CITY OF ARROYO GRANDE PROJECT No. 90-98-1 BIKEWAY PROJECT ONE PAULDING MIDDLE SCHOOL BIKE LANES MADONNA BID BID ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL COST 1 Mobilization Allowance 1 LS $2,500.00 $2,500.00 2 Traffic Control 1 LS $15,000.00 $15,000.00 3 Trench Sheeting, Shoring or Bracing 1 LS $3,000.00 $3,000.00 4 Construction Survev 1 LS $4,000.00 $4,000.00 5 Earthwork 1 LS $16,000.00 $16,000.00 6 Class B Asphalt Concrete - Addendum 2 322 TON $61.00 $19,642.00 7 Class II Aggregate Base - Addendum 2 430 CY $34.00 $14,620.00 8 Surface Parking Area With 6" Class II Aggregate Base 52 SY $17.00 $884.00 9 6" Concrete Curb With 18" Gutter 294 LF $16.00 $4,704.00 10 7.5' Wide Concrete Sidewalk 256 LF $24.00 $6,144.00 11 Concrete Block Retaining Wall 488 SF $25.00 $12,200.00 12 Concrete Handicap Ramp and Curb Return 1 EA $1,200.00 $1,200.00 13 12-Foot Concrete Drivewav 2 EA $1,000.00 $2,000.00 14 Relocate Existing Mailbox to New Post 1 EA $200.00 $200.00 15 Remove and Replace 3 Existing Mailboxes to New Post 1 LS $300.00 $300.00 16 Concrete Double Headwall with Galvanized Metal Three-line Railing 1 LS $13,000.00 $13,000.00 17 Remove and Replace Concrete Median 1 LS $2,000.00 $2,000.00 18 Concrete Stairs with Galvanized Metal Railing 1 LS $3,500.00 $3,500.00 19 7' X 11' Reinforced Concrete Pad 1 LS $800.00 $800.00 20 Relocate Existing Fire Hydrant 1 EA $1,000.00 $1,000.00 21 Double 30-inch HDPE Culvert 1 LS $11,500.00 $11,500.00 22 18-inch HDPE Storm Drain 20 LF $60.00 $1,200.00 23 Standard Single Drop Inlet 1 EA $2,500.00 $2,500.00 24 Replace Existing Water Service 3 EA $1,000.00 $3,000.00 25 Relocate and Lower Existing 6-inch Fire Line 125 LF $40.00 $5,000.00 26 Replace Existing 4-inch Sewer Lateral 1 EA $1,000.00 $1,000.00 ;g. le'l.'er !;J(ietiA!I 8 iAe'" Water MaiA 9- bS $Q,QQ. $Q,QQ. 28 Remove and Dispose of Existing 8-inch PVC Drain Pipe 1 LS $500.00 $500.00 29 Roadside Sign R-18 1 EA $200.00 $200.00 30 Roadside Sign R-26 10 EA $150.00 $1,500.00 31 Roadside Sign R-81 19 EA $170.00 $3,230.00 32 Roadside Sign R-81A 2 EA $50.00 $100.00 33 Roadside Sign R-81 B 2 EA $50.00 $100.00 34 Roadside Sign R-61 1 EA $250.00 $250.00 35 Roadside Sign R-63 1 EA $200.00 $200.00 36 Roadside Sign W-11 1 EA $200.00 $200.00 37 Roadside Sign W-75 1 EA $250.00 $250.00 38 Roadside Sign N-4 3 EA $150.00 $450.00 39 Relocate Roadside Signs With New Poles