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Agenda Packet 1999-06-22 CITY COUNCIL ~it;! 0/ AGENDA ~oyo [ff~nde Michael A. Lady Mayor Robert L. Hunt City Manager Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attorney Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, JUNE 22,1999 7:30 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:30 P.M. 2. ROLL CALL 3. FLAG SALUTE: MARK FARIAS, FIRE DIVISION CHIEF ARROYO GRANDE 4. INVOCATION: PASTOR RANDY OUIMETTE ST. JOHN'S LUTHERAN CHURCH 5. SPECIAL PRESENTATIONS: a. Donation from American Youth Soccer Organization (AYSO) 6. AGENDA REVIEW: 6A. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - JUNE 22, 1999 PAGE 2 7. PUBLIC HEARING: a. Update of the City's Building Codes by Adoption of an Ordinance Revising Title 8 of the Arroyo Grande Municipal Code (FIBICH) (Action Required: Adopt Ordinance) 8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted in parentheses. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. a. Cash Disbursement Ratification (SNODGRASS) (Action Required: Approval) b. Minutes of City Council Meetings of June 8. 1999 and June 10. 19.99 (WETMORE) (Action Required: Approval) c. Consideration of Salary Adiustments for Part-Time Employees (HUNT) (Action Required: Adopt Resolution) d. Proposed Increase in Fire Fighters Rates of Pay (HUNT) (Action Required: Adopt Resolution) AGENDA SUMMARY - JUNE 22, 1999 PAGE 3 9. CONSENT AGENDA: (continued) e. Authorizing the Temporary Closure of Virginia Drive Between 826 Virginia Drive and 856 Virginia Drive on July 4. 1999 for a Block Party (TERBORCH) (Action Required: Adopt Resolution) f. Authorization to Apply for Federal 1999 Local Law Enforcement Block Grant Funds (TERBORCH) (Action Required: Approve Staff Recommendation) g. Progress Payment - City Corporation Yard Fuel Facility Replacement Plan. PrQject No. 80-98-1 (SPAGNOLO) (Action Required: Approve Staff Recommendation) h. Award of Bid - Spring 1998/99 Slurry Seal Proiect (SPAGNOLO) (Action Required: Approve Staff Recommendations) i. Award of Bid to J.C. Landscaping for City Parkways and Medians (HERNANDEZ) (Action Required: Approve Staff Recommendation) j. Authorization to Solicit Bids - Electric Vehicle (HERNANDEZ) (Action Required: Approve Staff Recommendation) k. Award of Bid - Scenic Creekside Walk Phase 1 A. Project No. 90-97-2 (SPAGNOLO) (Action Required: Approve Staff Recommendations) I. SHAlSTP Cooperative Agreements (SPAGNOLO) (Action Required: Approve Staff Recommendations) 10. CONTINUED BUSINESS: a. Dixson Ranch Application for a State Agricultural Land Stewardship Program (ALSP) Grant (ENGEN) (Action Required: Adopt Resolution) b. Proposed Ordinance Limiting Non-Taxable Sales in Retail Stores Exceeding 90.000 Square Feet (ENGEN) (Action Required: Introduce Ordinance) AGENDA SUMMARY. JUNE 22, 1999 PAGE 4 10. CONTINUED BUSINESS: (continued) c. Award of Bid - Grand Avenue. Elm Street to Halcyon Road. Proiect No. 60-70-90-98-6 (SPAGNOLO) (Action Required: Approve Staff Recommendations) 11. NEW BUSINESS: a. Fee Waiver Request - Special Olympics of San Luis Obispo County (HERNANDEZ) (Action Required: Provide Direction to Staff) b. Proposed Guideline Changes for the Senior Taxi Program (HERNANDEZ) (Action Required: Approve Senior Advisory Commission Recommendation) c. Participation in the Community Development Block Grant (CDBG) Program through the County Consortium (ENGEN) (Action Required: Approve Staff Recommendation) d. Draft Drainage Master Plan (SPAGNOLO) (Action Required: Approve Staff Recommendations) 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR MICHAEL A. LADY: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority (IWMA) (2) Economic Vitality Corporation (EVC) (3) Air Pollution Control District (APCD) (4) Other AGENDA SUMMARY - JUNE 22, 1999 PAGE 5 12. CITY COUNCIL REPORTS: (continued) (c) COUNCIL MEMBER THOMAS A. RUNELS: (1 ) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER STEVE TOLLEY: (1 ) Long-Range Planning Committee (2) South County Youth Coalition (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (4) Other (e) COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT) (2) Economic Development Committee/Chamber of Commerce (3) Other 13. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 14. STAFF COMMUNICATIONS: Correspondence/Information for the City Council presented by the City Manager. 15. ADJOURNMENT AGENDA SUMMARY. JUNE 22, 1999 PAGE 6 * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473-5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special ., assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyogrande.org -----_...,..~--_._- CITY OF ARROYO GRANDE - ABBREVIATIONS revised 05/27/99 A Agricultural Preserve AB Assembly Bill JPA Joint Powers Authority ADA Americans with Disabilities Act LAFCO Local Agency Formation Commission AG General Agriculture LOCC League of California Cities AGMC Arroyo Grande Municipal Code LLA Lot Line Adjustment AGPOA Arroyo Grande Police Officers' Association LUE Land Use Element APN Assessor's Parcel Number MER Lot Merger APCB Air Pollution Control Board MF Condominium/Townhouse APCD Air Pollution Control District MFA Apartments ARC Architectural Review Committee MHP Mobile Home Parks ASCE American Society Civil Engineers 0 Office Professional ASD Administrative Services Department OCSD Oceano Community Services District AWWA American Water Works Association OSCE Open Space and Conservation Element BD Building Division PC Planning Commission CA City Attorney PD Police Department CC City Council PF Public/Quasi Public CCC California Conservation Corps PPR Plot Plan Review CCCSIF Central Coast Cities Self-Insurance Fund PRD Parks & Recreation Department CD Community Development PRE-APP Pre-application CDBG Community Development Block Grant PSHHC Peoples' Self-Help Housing Corp. CE Circulation Element PSP Planned Sign Program CEC California Energy Commission PUD Planned Unit Development CEQA California Environmental Quality Act PW Public Works Department CIP Capital Improvement Program RE Residential Estate CIWMP California Integrated Waste Management Plan RFP Request for Proposals CM City Manager's Office RFQ Request for Qualifications CMC California Men's Colony RH Hillside Residential CMP Congestion Management Plan RHNP Regional Housing Needs Plan COC Certificate of Compliance RR Rural Residential CPI Consumer Price Index RS Suburban Residential CUP Conditional Use Permit RTA Reversion to Acreage DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board DC Development Code SAC Staff Advisory Committee CEA Drug Enforcement Administration SB Senate Bill E.C. Election Code SCAT South County Area Transit EDU Equivalent Dwelling Unit SEIU Service Employees International Union EIR Environmental Impact Report SF Single Family EIS Environmental Impact Statement SLO San Luis Obispo EVC Economic Vitality Corporation SLOCOG San Luis Obispo Council of Governments FAU Federal Aid Urban SLOHA San Luis Obispo Housing Authority FD Fire Division SLONTF San Luis Obispo Narcotics Task Force FDAA Federal Disaster Assistance Administration SLORT A San Luis Obispo Regional Transit Authority FEMA Federal Emergency Management Agency SLOWRAC San Luis Obispo County Water Resources Advisory FID Financial Services Department Committee FPPC Fair Political Practices Commission SR Senior Housing FTA Federal Transit Administration SSLOCOWA South San Luis Obispo County Water Association FY Fiscal Year SSLOCSD South San Luis Obispo County Sanitation District G.C. Government Code SRRE Source Reduction & Recycling Element GC General Commercial SWRCD State Water Resources Control Board GF General Fund TPM Tentative Parcel Map GP General Plan TT Tentative Tract Map GPA General Plan Amendment TTAC Transportation Technical Advisory Committee HCD California Department of Housing and Community TUP Temporary Use Permit Development UBC Uniform Building Code HOP Home Occupancy Permit UFC Uniform Fire Code HUD Housing and Urban Development Dept. USA Underground Service Alert I Industrial and Business Park VAR Variance ISTEA Intermodal Surface Transportation VC Village Commercial VSR View Shed Review ZONE 3 San Luis Obispo County Flood Control and Water Conservation District - Zone 3 (Lopez Project) - ---.-------....----.-- ~ ~-r. socc~ ~ 0 ~'1\ AMERICAN YOUTH SOCCER ORGANIZATION { @I j a nonprofit corporation dedicated to youth soccer 'fa. - 1#'1 ~ everyone plQYs~ June 22, 1999 An open letter to the Arroyo Grande City Council In 1998 the 5-Cities American Youth Soccer Organization (AYSO) provided a ten-week league season for 1500 children, and additional play for 7 All Star teams. This awesome task is accomplished each year by an all-volunteer effort of over 300 coaches, assistant coaches, referees and board members. With a budget near $65,000 our $35 per child fee is one of the lowest in the nation. Fortunately we have great support from our local businesses who sponsor teams and provide individual scholarships which offset the nearly $45 per child operating costs. 5 Cities AYSO has donated $2000 to the Arroyo Grande Parks and Recreation department in each of the past several years to assist in much needed annual spring field repairs and renovation. We are again pleased to be able to donate $2000 from our 1998 budget. Unfortunately our future costs and budgets are uncertain. In 1999 we project a deficit and may not be able to continue our donations. Using a reserve account we will provide a 1999 season without a fee increase. It has been our goal to make available our program to families of all financial means. A fee increase although necessary, would decrease participation through class and means. Something we have fought hard to avoid. In our community we have two sources for fields, the Lucia Mar School District and Soto Sports Complex in Arroyo Grande. Supporting other outdoor sports and soccer leagues these fields are used year round and receive a great deal of wear. In our ten-week fall season imagine 130 teams of children practicing 1 - 2 hours a week and playing on Saturdays. That is a lot of feet running around on that grass; kids, friends, parents, coaches and referees. To my amazement the grass and the gophers seem to survive each season. As the community grows so does the number of children, children who wish to be outside, playing sports, playing on the safety of grass. At present the current city fields stay playable by the wonderful efforts of the Parks and Rec. staff and the judicial and wise management of its facilities. At present we schedule our Saturday games to use all fields available. What this means to us is we cannot provide for more than the current 1500 kids without impacting the safety of our children by overusing existing fields or using substandard fields. Our season is ten weeks and cannot be split or moved because of the winter rains and other seasonal sports. All sports share similar limitations to certain seasons, times, and usage. In a era when we are all concemed with the healthy growth of our children these sports programs provide a great venue and opportunity to counter those concems. As Commissioner of 5-Cities AYSO I believe it imperative our local govemments and schools continue providing these open spaces for our children. Many parents are apprehensive and fearful of any future development plans without consideration of increasing the play spaces. On behalf of the AYSO families I implore you to consider and plan future play spaces in any business you may consider on behalf of our community. 5 - Cities Region 83 P.O. Box 1166 Arroyo Grande, Ca. 93421 (805) 481-0617 , ; / More on fields and the future. Fields are vital to our product: We provide a safe, fun, and positive environment for the children. Many sports enthusiasts, adults and children play year round sports. Unfortunately the field venues cannot support the wear nor provide complete practice space or time, space for multiple fields, nor space required to host toumaments. The City fields are limited and overused. The school fields are limited and overused. School fields are generally in poor condition and usable space is declining due to placement of additional classrooms. In winter months two important lighted city fields are lost to annual rest and renovation. In soccer alone we have several organizations using fields; A YSO, youth clubs, recreational adult coed, the Central Coast women's league, and various men's leagues. Like A YSO, many of these groups host annual fund raising toumaments. League and Area championships are also hosted. Teams from the local area and from around the state play in these toumaments. Our AYSO Central Coast Classic held each January alone hosts 70 teams from the San Joaquin Valley, the Bay Area, Los Angeles, and in between. These teams come to play over a three day period. They eat here, they sleep here, they spend money here. If we had more fields and more fields in one location, each organization would be able to host more toumaments and more centralized play. It is no secret that teams (kids, adults, fans, parents) enjoy coming to the Central Coast to play, visit and spend. Does this community, its government, its business see this as potential tourism income, direct and indirect? Recently San Luis Obispo and Lompoc have budgeted and planned for land purchases and multi use field development. Paso Robles and Santa Ynez also have public and private field improvement plans in the works. These communities are realizing the need and value of open recreational spaces. How does our community compare? What are our plans? What are your plans? Play space fosters sports and other recreational uses. This allows our children to have a safe and fun environment. Outdoor activities contribute to the healthy physical and mental growth of our children. Having been a coach, referee, player, fan, parent, and administrator for almost twenty years I have seen the positive influence on thousands of kids. I have seen the results of a kid playing and having fun. I have coached kids who otherwise would only be found in front of a TV. I have coached kids who would only be found in jail or under court supervision when not happily playing soccer. It is the influence and positive role modeling we as adults can have when involved with children that is an important part of what we do. Please support us with more fields, year round fields, lighted fields, safe fields in an effort to provide and care for our children. Sincerely, Joe Steed J'~.:~t-cn;es AYSO 5 - Cities Region 83 P.O. Box 1166 Arroyo Grande, Ca. 93421 (805) 481-0617 7.a. ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: Applicant: City of Arroyo Grande Location: Citywide Proposal: Adopt Ordinance Amending and Updating the "Uniform Administrative Code," Uniform Building Code," "Uniform Mechanical Code," "Uniform Code for Building Conservation," "Uniform Plumbing Code," "National Electric Code," as the Building and Construction Regulations of the City of Arroyo Grande. Environmental Determination: Exemption per Section 15061 (b) (1) of the California Environmental Quality Act Guidelines. Representative: Terry Fibich, Director of Building and Fire In compliance with the California Environmental Quality Act Guidelines, the updating and amending of the above codes is exempt. If the City Council does not feel that the exemption is appropriate, approval will not be considered. Any person affected or concerned about the proposal may submit written comments to the City Clerk before the City Council hearing or appear and be heard in support of or opposition to the proposal at the time of the hearing. Copies of each of the above described Codes are on file at the City Clerk and are open to public inspection. Any person interested in the proposal can contact the Administrative Services Director, 214 East Branch Street, Arroyo Grande, California, during the normal business hours of 8:00 A.M. to 5:00 P.M., telephone (805) 473-5414. Copies of each of the above described Codes are on file with the City Clerk and are open to public inspection. IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Date and Time of Hearing: Tuesday, June 22, 1999 Place of Hearing: Arroyo Grande City Council Chambers, 215 East Branch Street Arroyo Grande, CA 93420 Ww~ Kelly Wet re, irector of Administrative Services Publish 2T, June 4 and June 11, 1999 MEMORANDUM TO: CITY COUNCIL FROM: TERRY FIBICH, DIRECTOR OF BUILDING & FIRE ~ RE: UPDATE OF THE CITY'S BUILDING CODES BY ADOPTION OF AN ORDINANCE REVISING CHAPTER 1 OF TITLE 8 OF THE ARROYO GRANDE MUNICIPAL CODE DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended the City Council, at the conclusion of the public hearing, adopt the attached Ordinance amending Chapter 1 of Title 8 of the Municipal Code. FUNDING: No fiscal impact. DISCUSSION: Every three years the City adopts the latest versions of the "Uniform Administrative Code," "Uniform Building Code" (Volumes 1, 2 and 3) and its Appendix, "Uniform Mechanical Code," "Uniform Code for Building Conservation," "Uniform Plumbing Code," and the "National Electric Code." This is in keeping with the requirements of Title 24 of the California Code of Regulations and the three-year publishing cycle for new uniform codes. Changes include building exiting and structural requirements resulting in higher safety standards for new construction. Emergency exit widths and maximum distances will be calculated in a manner that is consistent with other National Codes providing uniformity throughout the country. Seismic structural elements will be upgraded to reflect lessons learned as a result of studies performed after the Northridge earthquake. There are five (5) separate Codes, in excess of 400 pages each. Therefore, in the interest of economy, they are not attached to the staff report. Copies are available at the Department of Building and Fire for public review. In compliance with Government Code Section 6066, the required public hearing notice was published once a week for two successive weeks, at least five (5) days apart, on June 4, 1999 and June 11, 1999 in the Five Cities Times Press Recorder. On May 25, 1999, the Council introduced, without modification, the proposed Ordinance and scheduled the second reading and adoption for June 22, 1999. CITY COUNCIL UPDATE OF THE CITY'S BUILDING CODES BY ADOPTION OF AN ORDINANCE REVISING CHAPTER 1 OF TITLE 8 OF THE ARROYO GRANDE MUNICIPAL CODE JUNE 22, 1999 PAGE 2 Alternatives: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Do not approve staffs recommendation; - Modify as appropriate and approve staffs recommendation; - Provide direction to staff. ORDINANCE NO. C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING BY REFERENCE THE 1997 EDITIONS OF THE "UNIFORM ADMINISTRATIVE CODE," "UNIFORM BUILDING CODE," (VOLUMES 1, 2 AND 3) AND ITS APPENDIX, "UNIFORM MECHANICAL CODE," "UNIFORM CODE FOR BUILDING CONSERVATION," "UNIFORM PLUMBING CODE," AND THE 1996 EDITION OF THE "NATIONAL ELECTRIC CODE" THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: SECTION 1: Chapter 1 of Title 8 of the Arroyo Grande Municipal Code is amended in its entirety to read as follows: Section 8-1.01 Adoption of Codes Nine (9) documents entitled, "Uniform Administrative Code," "Uniform Building Code" (Volumes 1, 2, and 3) and its appendix, "Uniform Mechanical Code," "Uniform Code for Building Conservation," all 1997 editions published by the International Conference of Building Officials (ICBO); the "Uniform Plumbing Code;'" 1997 edition published by the International Association of Plumbing and Mechanical Officials (IAPMO); and the "National Electric Code," 1996 edition published by the National Fire Protection Association (NFPA); are hereby adopted as the Building and Construction Regulations of the City of Arroyo Grande and incorporated herein by this reference as though set forth in full. Section 8-1.02. Building Official. "Building Official" or "Administrative Authority" as used in this Chapter, shall mean the Director of Building and Fire, or his/her designated representative. Section 8-1.03. Director of Building and Fire: Office Created. Powers and Duties. The office of Director of Building and Fire is hereby created, and the Director of Building and Fire, or his designated representative, is hereby authorized to administer and enforce all the provisions of this chapter and Codes adopted by this chapter, and for such purpose, shall have the power of a police officer and shall hereby have the authority, as provided in Section 836.5(a) of the California Penal Code, to make arrests and issue citations for violations of the Arroyo Grande Municipal Code. (a) Citation authority is hereby granted for violations which, under City Ordinances, constitute infractions or misdemeanors. ORDINANCE NO. C.S. PAGE 2 Section 8-1.04. Grading Plans Inspection. Prior to the issuance of a building permit, all construction plans may be reviewed by the Department of Public Works for compliance with Title 7, Chapter 1. Conditions imposed by the Department of Public Works shall be enforced by the Building and Fire Department and/or Director of Public Works, or his/her respective designated representative. Section 8-1.05. California Amendments All codes as adopted in Section 8-1.01, shall include the amendments required by the California Code of Regulations, Title 24. Section 8-1.06. Violations: Penalties A violation of any provision of this chapter is punishable as a misdemeanor. Additionally, a violation of any provision of this chapter shall be deemed to be a public nuisance. SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional or illegal, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, clause or phrases' be declared unconstitutional. SECTION 3: Within fifteen (15) days after passage of this Ordinance, it shall be published once, together with the names of the Council members voting thereon, in a newspaper of general circulation within the City. SECTION 4: This Ordinance shall take effect thirty (30) days after its adoption. On motion of Council Member , seconded by Council Member , and on the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of ,1999. ORDINANCE NO. C.S. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~L. ~---;-' ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: - 9.a. MEMORANDUM TO: CITY COUNCIL FROM: JANET M. HUWALDT, ACTING DIRECTOR OF FINANCIAL SERVICEq.f' SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: JUNE 22,1999 RECOMMENDA TION: It is recommended the City Council ratify the attached listing of cash disbursements for the period June 1 - June 15, 1999. FUNDING: There is a $394,816.41 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT A - Cash Disbursement Listing ATTACHMENT B - June 4, 1999 Accounts Payable Check Register ATTACHMENT C - June 4, 1999 Payroll Checks and Payroll Benefit Checks ATTACHMENT D - June 11,1999 Accounts Payable Check Register CI1Y OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City Clerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Constntction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMWROVEMrnNT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept. Index for CounciLxls ATTACHMENT A CITY OF ARROYO GRANDE CASH DISBURSEMENTS 7M tk 'PetUod ~ fkuee 1 7~ fkuee IS. 1999 ~-, - ." , ..","" June 22, 1999 Presented are the cash disbursements issued by the Department of Financial Services for the period June 1 to June 15, 1999. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPEOFPA"YMENT ~.t:I."',1 II JI,-P AMOUNT June 4,1999 Accounts Payable Cks # 90654-90696 B 108,510.48 Payroll Checks and Payroll Benefit Checks C 233,325.25 341,835.73 June 11,1999 Accounts Payable Cks #90707-90816 D 224,813.45 Less Ck P121 Payroll Transfer included in (171,832.7Z) Attachment C 52,980.68 Two Week Total $ 394.816.41 ATTACHNENT, B VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 06/02/99 08:35 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90654 06/04/99 000468 A T & T-L/DIST SVC. L/DIST PHONE 010.4211.5403 13.01 13.01 90655 06/04/99 005070 APPLIED DEVELOP.ECONOMI SBA GRANT SVCS-4/99 010.4130.5392 5,260.35 5,260.35 90656 06/04/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5259 135.25 135.25 90657 06/04/99 010998 BETTER BEEP PAGER SVCS 640.4712.5303 20.00 90657 06/04/99 010998 BETTER BEEP PAGER SVCS 220.4303.5303 10.00 90657 06/04/99 010998 BETTER BEEP PAGER SVCS 010.4305.5303 20.00 50.00 90658 06/04/99 023322 CHRISTIANSON CHEVROLET COVER ASSEMBLY-PD924 010.4201. 5601 50.88 90658 06/04/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER/SAFETY INSP. 010.4301. 5601 112.17 90658 06/04/99 023322 CHRISTIANSON CHEVROLET TRANS.SVCS/VALVE COVER LEAK 010.4201. 5601 128.67 291.72 90659 06/04/99 023634 CLASSIC TEES B/BALL LGE SHIRTS 010.4424.5257 768.34 768.34 90660 06/04/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 77.00 77.00 90661 06/04/99 062000 KATHLEEN CONNELL AUDIT SVC FEE-STATE CONTROLLER 010.4120.5303 100.00 100.00 90662 06/04/99 027534 D.G.REPAIR TUNE ENGINE/FIX LEAK 010.4201. 5601 101.20 101. 20 90663 06/04/99 028548 DAYS TAR INDUSTRIES SPECIAL SWEEP 612.4610.5303 168.75 90663 06/04/99 028548 DAYS TAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,826.93 90663 06/04/99 028548 DAYSTAR INDUSTRIES SPECIAL SWEEP 612.4610.5303 150.00 5,145.68 90664 06/04/99 029484 DIESELRO INC. OIL/FILTER/INSPECTION 220.4303.5601 287.05 90664 06/04/99 029484 DIESELRO INC. SVC-PLUMB AIR TANK 612.4610.5601 659.67 90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 220.4303.5601 211.46 90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 220.4303.5601 127.02 90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 612.4610.5601 127.02 90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 640.4712.5601 127.01 90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 220.4303.5603 44.00 1,583.23 90665 06/04/99 100968 DMG-MAXIMUS IMPACT FEE STUDY-3-4/99 010.4145.5303 5,009.37 5,009.37 90666 06/04/99 030576 GREG DUTRA BALANCE FROM 4/30/99 010.4424.5257 75.00 90666 06/04/99 030576 GREG DUTRA B/BALL LGE.SCORER-DUTRA 010.4424.5352 7.00 82.00 90667 06/04/99 032838 FAMILIAN PIPE & SUPPLY ELLS 640.4712.5610 42.90 90667 06/04/99 032838 FAMILIAN PIPE & SUPPLY FIRE HYDRANT 640.4712.5610 63.28 90667 06/04/99 032838 FAMILIAN PIPE & SUPPLY CUST. BALL VALVE 640.4712.5610 334.62 440.80 90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 38386 010.4130.5301 66.00 90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 38387 010.4130.5301 64.50 90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 38388 010.4130.5301 82.50 90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 52689 010.4130.5301 64.50 277.50 90669 06/04/99 100700 G & M MOBILE SERVICE SERVICE STRIPING MACHINE 220.4303.5603 449.68 449.68 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4305.5201 32.13 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 06/02/99 08:35 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 187.13 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 6.41 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 68.64 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421. 5201 16.83 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421. 5201 6.17- 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 4.98 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 31. 05 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 7.68 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 3.53 90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 38.56 390.77 90671 06/04/99 101155 GREAT EVENTS VOLUNTEER BALLOONS 010.4201. 5504 43.45 43.45 90672 06/04/99 036426 GTE WIRELESS CELL PHONE-F. PORTABLE 010.4211.5403 25.84 90672 06/04/99 036426 GTE WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 49.44 75.28 90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 178.70 90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 235.39 90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 235.68 90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 176.02 90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 177.79 1,003.58 90674 06/04/99 045826 IRA'S BIKE SHOP POLICE BICYCLE 277.4206.6201 883.42 883.42 90675 06/04/99 100783 KIRBY'S MOTORCYCLES FULL SERVICE/R&R CLUTCH 010.4201. 5601 134 .68 134.68 90676 06/04/99 050154 LA SALLE NAT' L BANK SAFE WATER LOAN PAYBALE-INST. 640.4710.5802 28,360.81 90676 06/04/99 050154 LA SALLE NAT' L BANK SAFE WATER LOAN PAYBALE-PRINC 640.4710.5801 30,012.85 58,373.66 90677 06/04/99 101022 BURTON LUND LUND SVCS-5/24 010.4212.5303 600.00 600.00 90678 06/04/99 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 50.62 90678 06/04/99 056628 MID STATE BANK-MASTERCA DRUG CONTAINER 010.4201.5255 73.63 90678 06/04/99 056628 MID STATE BANK-MASTERCA DINNER SUPPLIES 010.4201. 5504 69.73 90678 06/04/99 056628 MID STATE BANK-MASTERCA KEYBOARDS 010.4201. 5201 29.00 90678 06/04/99 056628 MID STATE BANK-MASTERCA PO MEMORIAL TRIP TO SACTO 010.4201. 5501 194.26 90678 06/04/99 056628 MID STATE BANK-MASTERCA COMPUTER SUPPLIES 010.4140.5607 92.72 509.96 90679 06/04/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4213.5604 5.13 90679 06/04/99 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 010.4213.5604 16.01 90679 06/04/99 057096 MINER'S ACE HARDWARE CIRCLE BLADE 220.4303.5613 7.50 90679 06/04/99 057096 MINER'S ACE HARDWARE LETTERS 010.4305.5255 5.60 34.24 90680 06/04/99 063960 PACIFIC BELL DATA LINE 473-0379 010.4140.5303 117.00 90680 06/04/99 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 38.19 90680 06/04/99 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 18.89 90680 06/04/99 063960 PACIFIC BELL FAX 473-2198 010.4145.5403 24.22 90680 06/04/99 063960 PACIFIC BELL CENTREX PHONE 5400 010.4145.5403 1,411.35 1,609.65 90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECT.TR.1769 L/SCAPE 217.4460.5355 7.29 90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 813 . 03 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 06/02/99 08:35 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712 .5402 240.27 90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711. 5402 4,160.89 90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 208.62 90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 4,321.86 9,751. 96 90682 06/04/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-5/22 220.4303.5303 416.64 90682 06/04/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-5/22 220.4303.5303 468.72 885.36 90683 06/04/99 066300 PEARL PHINNEY PHINNEY SVCS-5/11 010.4002.5303 135.00 135.00 90684 06/04/99 067548 POOR RICHARD'S PRESS COLORED COPIES 010.4102.5306 12.03 12.03 90685 06/04/99 076830 SANTA MARIA TIRE INC. TIRES 010.4213.5601 298.51 90685 06/04/99 076830 SANTA MARIA TIRE INC. TIRES 010.4213.5601 989.52 90685 06/04/99 076830 SANTA MARIA TIRE INC. ROTATE TIRES/MOUNT/DISMOUNT 010.4213.5601 68.00 1,356.03 90686 06/04/99 078156 SEBASTIAN OIL DISTRIB. DIESEL/GASOLINE 010.4211.5608 264.27 264.27 90687 06/04/99 101153 SERVICEMASTER ANYTIME REF.O/PMT-FINGERPRINT FEES 010.0000.4728 10.00 10.00 90688 06/04/99 080886 SOUTHERN AUTO SUPPLY BRAKE PARTS 010.4211. 5601 51. 68 90688 06/04/99 080886 SOUTHERN AUTO SUPPLY PIPE FITTING/GASKET 010.4211.5601 8.63 90688 06/04/99 080886 SOUTHERN AUTO SUPPLY BRAKE GREASE/TIRE DRESSING 010.4211. 5601 94.59 90688 06/04/99 080886 SOUTHERN AUTO SUPPLY SPOTLIGHT 612.4610.5603 61. 59 216.49 90689 06/04/99 101152 STAGECOACH HILLS,LLC REF.O/PYMT-TRAFF.CIRC-STAGECOA 224.0000.4026 2,020.68 2,020.68 90690 06/04/99 084474 TELEGRAM TRIBUNE TT SUBSCR TO 9/1/99 010.4120.5503 34.50 34.50 90691 06/04/99 085526 TOSTE CONSTRUCTION SLURRY SEAL-#2 350.5612.7001 7,184.27 7,184.27 90692 06/04/99 087672 UNITED RENTALS REPL.SLOW & STOP PADDLE 220.4303.5613 16.90 90692 06/04/99 087672 UNITED RENTALS FINISH BROOMS 220.4303.5255 91.75 90692 06/04/99 087672 UNITED RENTALS RENTAL-TRACTOR & MOWER 220.4303.5552 409.85 90692 06/04/99 087672 UNITED RENTALS REPLACEMENT TIRE ON RENTAL 220.4303.5603 136.96 655.46 90693 06/04/99 089426 VAVRINEK,TRINE,DAY & CO PROF.SVCS-4/99 010.4120.5303 750.00 750.00 90694 06/04/99 090480 WAYNE'S TIRE TIRES 010.4301. 5601 205.20 90694 06/04/99 090480 WAYNE'S TIRE TIRES/CAMBER KIT 010.4201. 5601 355.59 90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/WIPERS 010.4201.5601 56.34 90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/WIPERS 010.4201. 5601 62.78 90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/WIPERS/TIRES 010.4201. 5601 185.97 90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 640.4712.5601 296.27 90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER 640.4712.5601 20.95 90694 06/04/99 090480 WAYNE'S TIRE REPR.TIRE 010.4305.5601 64.66 90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/AIR FILTER 010.4301. 5601 52.00 1,299.76 90695 06/04/99 093210 WORKRITE NAME TAG 010.4211.5272 6.62 6.62 90696 06/04/99 094146 ZUMAR INDUSTRIES STREET NAME SIGNS 220.4303.5613 484.23 484.23 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 06/02/99 08:35 VOUCHER/CHECK REGISTER FOR PERIOD 12 FUND TITLE AMOUNT 010 GENERAL FUND 24,202.42 217 LANDSCAPE MAINTENANCE DISTRICT 7.29 220 STREETS FUND 4,291. 78 224 TRANS FACILITY IMPACT (AB1600) 2,020.68 277 98-99 FED LOCAL LAW ENF BL GRT 883.42 350 CAPITAL IMPROVEMENT FUND 7,184.27 612 SEWER FUND 6,202.58 640 WATER FUND 63,718.04 TOTAL 108,510.48 ATTACHMENT C CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 5/14/99 TO 5/27/99 6/4/99 FUND 010 210,621.13 Salaries Full time 122,730.08 FUND 220 8,572.35 Salaries Part-Time 31,335.02 FUND 284 - Salaries Over-Time 10,064.07 FUND 612 3,554.35 Holiday Pay 4,375.45 FUND 640 10,577.42 Sick Pay 2,417.99 233,325.25 Annual Leave Pay - Vacation Buy Back - Vacation Pay 4,982.38 Comp Pay 1,920.69 Annual Leave Pay 1,529.17 PERS Retirement 15,798.22 Social Security 12,793.71 PARS Retirement 237.59 State Disability Ins. 62.48 Health Insurance 19,426.66 Dental Insurance 3,787.63 Vision Insurance 693.91 Life Insurance 495.20 Long Term Disability - Uniform Allowance - Car Allowance 300.00 Council Expense 375.00 Employee Assistance - Total: 233,325.25 ATTACHMENT D VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 121 06/03/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.5-27-99 PR 011.0000.1015 171,832.77 171,832.77 90707 06/11/99 000700 ACCURATE AUDIO/VIDEO REPAIR SONY TV 010.4201. 5603 119.20 90707 06/11/99 000700 ACCURATE AUDIO/VIDEO REPAIR EAGLEYE VCR 010.4201. 5603 197.69 316.89 90708 06/11/99 101165 AG ASSEMBLY OF GOD REF. PARK DEP-AG ASSEMBLY 010.0000.4354 25.00 25.00 90709 06/11/99 001300 AGRI-TURF SUPPLIES,INC. DOLOMARK 010.4420.5605 240.23 240.23 90710 06/11/99 101159 DAVID AGUILAR REF. PARK DEP-AGUILAR 010.0000.4354 25.00 25.00 90711 06/11/99 101158 DIANE ALLEN REF. PARK DEP-ALLEN 010.0000.4354 25.00 25.00 90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP BRACKETTS 220.4303.5601 29.22 90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 220.4303.5601 17.82 90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 612.4610.5601 17.82 90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 640.4712.5601 17.81 90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 010.4201.5601 17.81 90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 010.4420.5601 17.81 118.29 90713 06/11/99 100897 AMERICAN TEMPS HAWORTH SVCS-5j16 284.4103.5303 628.00 90713 06/11/99 100897 AMERICAN TEMPS HAWORTH SVCS-5/23 284.4103.5303 502.40 90713 06/11/99 100897 AMERICAN TEMPS HAWORTH SVCS-5/30 284.4103.5303 506.33 1,636.73 90714 06/11/99 004914 APEX SHARPENING WORKS TAP HEAD BUTTON/LABOR 010.4430.5273 47.86 47.86 90715 06/11/99 006006 ARROYO GRANDE FLOWER SH FLOWERS-DICKENS 010.4001.5504 47.19 90715 06/11/99 006006 ARROYO GRANDE FLOWER SH FLOWERS-LACARANIN 010.4201. 5504 53.62 100.81 90716 06/11/99 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOYMENT PHYS-E.JENSEN 010.4201.5303 90.00 90.00 9071 7 06/11/99 009282 BARCLAYS LAW PUBLISHERS TITLE 19 AMENDS 010.4211.5503 73.00 73.00 90718 06/11/99 009438 BARKLOW'S FIRE TRUCK PA VOLTAGE RELAY/LIGHT 010.4211. 5601 147.02 147.02 90719 06/11/99 101161 DEBORAH BARNES REF. PARK DEP-BARNES 010.0000.4354 25.00 25.00 90720 06/11/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4424.5251 8.96 90720 06/11/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4425.5259 124 . 72 133.68 90721 06/11/99 011426 BLUEPRINT EXPRESS COPIES-CREEKSIDE 350.5607.7301 102.10 90721 06/11/99 011426 BLUEPRINT EXPRESS TRACT 2217 010.4301.5201 4.02 90721 06/11/99 011426 BLUEPRINT EXPRESS TRACT 2217 010.4301. 5201 1. 87 90721 06/11/99 011426 BLUEPRINT EXPRESS CREEKSIDE 350.5607.7301 30.63 138.62 90722 06/11/99 013026 BRISCO MILL & LUMBER RANGE SUPPLIES 010.4201. 5605 36.99 90722 06/11/99 013026 BRISCO MILL & LUMBER MOULDING & MASONITE 010.4420.5605 3.09 90722 06/11/99 013026 BRISCO MILL & LUMBER CABLE TIES 010.4201. 5604 16.40 90722 06/11/99 013026 BRISCO MILL & LUMBER POST/MILLING 640.4712.5604 54.23 90722 06/11/99 013026 BRISCO MILL & LUMBER SILCONE SEALANT 640.4712.5609 12.19 122.90 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90723 06/11/99 013338 BROWNELLS, INC. AMORY SUPPLIES 010.4201. 5255 53.91 53.91 90724 06/11/99 013572 BRUMIT DIESEL,INC NALCOOL 010.4211. 5601 79.15 79.15 90725 06/11/99 013806 BURKE AND PACE OF AG FORM LUMBER 220.4303.5613 30.76 90725 06/11/99 013806 BURKE AND PACE OF AG FORM LUMBER 220.4303.5613 7.53 90725 06/11/99 013806 BURKE AND PACE OF AG LUMBER 640.4712.5604 35.10 90725 06/11/99 013806 BURKE AND PACE OF AG FORM LUMBER 220.4303.5613 13.38 86.77 90726 06/11/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 14.00 14.00 90727 06/11/99 017550 CA. ST. DEPT. FISH & GAME APP.CREEK MAINT 99 220.4303.5613 132.00 132.00 90728 06/11/99 018330 CA. ST. DEPT. OF JUSTICE MAY 99 FINGERPRINTS 010.4201.5324 160.00 160.00 90729 06/11/99 101166 CDF CERT FEE-INSTRUCTOR 1 010.4211. 5501 55.00 55.00 90730 06/11/99 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010.4211. 5206 12.00 12.00 90731 06/11/99 023088 CHERRY LANE NURSERY OLIVE/PEAR TREES 010.4420.5605 104.78 90731 06/11/99 023088 CHERRY LANE NURSERY MAGNOLIA 010.4420.5605 52.39 90731 06/11/99 023088 CHERRY LANE NURSERY FERTILIZER 010.4420.5274 19.28 90731 06/11/99 023088 CHERRY LANE NURSERY BOTTLEBRUSH/PRIVIT TREES 010.4420.5605 104.78 281. 23 90732 06/11/99 101156 MARK CLARK REF.L/SCAPE BOND-149 ANDRE 010.0000.2210 1,200.00 1,200.00 90733 06/11/99 023634 CLASSIC TEES PW HATS 220.4303.5143 142.85 90733 06/11/99 023634 CLASSIC TEES PW HATS 612.4610.5143 71.43 90733 06/11/99 023634 CLASSIC TEES PW HATS 640.4711.5143 71.43 285.71 90734 06/11/99 077376 SUSAN SAXE- CLIFFORD EVALUATION-JENSEN 010.4201.5303 325.00 325.00 90735 06/11/99 026208 CREDIT BUREAU REPORTS, CREDIT REPORT-K.WETMORE 010.4101. 5201 7.00 7.00 90736 06/11/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 15.00 90737 06/11/99 100631 CUESTA CONSULTING CUESTA SVCS-5/30 010.4130.5303 6,960.00 6,960.00 90738 06/11/99 099006 RICHARD DEBLAUW REF. DESIGN REVIEW FEES 010.0000.2326 409.00 409.00 90739 06/11/99 029484 DIESELRO INC. LUBE/OIL/HOSES/BELT/FILTERS 010.4420.5601 266.96 266.96 90740 06/11/99 029718 MARK DOMINGUES PETROLEU PUMP GREASE 640.4711.5603 9.79 9.79 90741 06/11/99 101167 DTSC EPA ID VERIFICATION FEES 220.4303.5503 175.00 175.00 90742 06/11/99 101030 HENRY ENGEN ENGEN SVCS-6/4 010.4130.5303 2,385.00 2,385.00 90743 06/11/99 032838 FAMILIAN PIPE & SUPPLY BLIND FLANGE W/BOLT 640.4712.5610 49.34 49.34 90744 06/11/99 100691 FIVE CITIES-TIMES LEGAL 52677 010.4002.5301 33.00 33.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90745 06/11/99 035802 FRANK'S LOCK & KEY INC PADLOCK-HOOSGOW 010.4420.5605 33.73 90745 06/11/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4420.5605 16.09 90745 06/11/99 035802 FRANK'S LOCK & KEY INC REPR.MONT LOCK 010.4213.5604 25.00 90745 06/11/99 035802 FRANK'S LOCK & KEY INC HEAVEY DUTY BOLT/BRACKET 010.4213.5604 27.03 101. 85 90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 121. 80 90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5613 87.26 90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 58.05 90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/CREMOVAL 220.4303.5613 95.28 90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 74.40 90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 79.35 516.14 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5255 64.32 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 12.78 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 16.62 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 6.65 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5255 32.16 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5255 42.88 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 63.20 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5255 81.11 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 32.16 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 7.39 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4102.5255 38.50 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 38.10 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 16.06 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 12.39 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 117.80 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 13.03 90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 7.71 602.86 90748 06/11/99 101162 CHERYL GREENE REF. PARK DEP-GREENE 010.0000.4354 25.00 25.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-448 DIXSON 612.0000.4751 39.00 90749 06/11/99 03.9312 CITY OF GROVER BEACH SWR-456 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-464 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-472 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-480 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-488 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1371 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1374 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1375 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1378 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1379 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1382 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1386 DIXSON 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-430 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-438 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-446 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-451 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-454 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-459 NOEL 612.0000.4751 39.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-462 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-467 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-470 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-475 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-478 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-483 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-486 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-491 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-494 NOEL 612.0000.4751 39.00 90749 06/11/99 039312 CITY OF GROVER BEACH SWR-CORP YARD 612.0000.4751 40.58 1,132.58 90750 06/11/99 039390 GROVER TOOL RENTAL RENT-3 PT HITCH SPREADER 010.4430.5552 39.65 39.65 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-F. CHIEF 010.4211. 5403 20.25 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-F.DIV.CHIEF 010.4211.5403 22.21 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-P&R 010.4421. 5602 27.78 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-P&R SUPER 010.4421. 5602 15.36 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 147.19 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 22.95 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 17.20 90751 06/11/99 036426 GTE WIRELESS CELL PHONE - PD 010.4201. 5403 22.35 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 16.89 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 23.26 90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 21. 80 357.24 90752 06/11/99 042060 HEWLETT PACKARD CO. HARDWARE SUPPORT-PLOTTER 010.4301.5601 336.00 336.00 90753 06/11/99 101164 ELAINE HUBBLE REF.PARK DEP-HUBBLE 010.0000.4354 25.00 25.00 90754 06/11/99 044050 IKON OFFICE SOLUTIONS,I COPIER MAINT TO 6/22/99 010.4421. 5602 214 . 81 214.81 90755 06/11/99 044928 INT'L ASSOC.FIRE CHIEFS IAFC DUES/DIVISION DUES 010.4211.5503 155.00 155.00 90756 06/11/99 045708 INTOXIMETERS, INC. CARRYING CASE-INTOXIMETERS 010.4201. 6201 114 . 02 114.02 90757 06/11/99 046098 J C LANDSCAPING L/SCAPE MAINT 010.4420.5303 380.00 90757 06/11/99 046098 J C LANDSCAPING L/SCAPE MAINT 010.4420.5303 120.00 500.00 90758 06/11/99 048516 KEYLOCK SECURITY SPECIA DUP. KEYS 010.4201. 5601 21. 83 90758 06/11/99 048516 KEYLOCK SECURITY SPECIA DUP. KEYS 010.4201. 5601 3.75 90758 06/11/99 048516 KEYLOCK SECURITYSPECIA R/R DOOR PANEL 010.4420.5601 53.59 90758 06/11/99 048516 KEYLOCK SECURITY SPECIA FORT CAM LOCK !CD 010.4420.5601 6.38 85.55 90759 06/11/99 100380 KING'S WAY REFUND SECURITY DEPOSIT 010.0000.4354 25.00 25.00 90760 06/11/99 101172 MARIO LIMON REF.C/B DEPOSIT-LIMON 010.0000.2206 250.00 90760 06/11/99 101172 MARIO LIMON BLDG. SUPER-LIMON 010.0000.4355 148.50- 90760 06/11/99 101172 MARIO LIMON EXTRA CLEANING-LIMON 010.4213.5101 45.78- 55.72 90761 06/11/99 100985 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 180.00 180.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90762 06/11/99 101173 LONGS DRUG STORE MAY 99 PHOTO PROCESSING 010.4201. 5255 66.61 66.61 90763 06/11/99 101157 TERESA LOPEZ REF. PARK DEP-LOPEZ 010.0000.4354 25.00 25.00 90764 06/11/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE 010.4424.5257 40.64 40.64 90765 06/11/99 053274 LYON & CARMEL PROF.LEGAL SVCS 010.4003.5304 11,445.09 11,445.09 90766 06/11/99 056940 MIER BROS. CONCRETE 010.4420.5605 66.50 90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 59.85 90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 43.97 90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 43.97 90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 59.85 90766 06/11/99 056940 MIER BROS. CONCRETE 220.4303.5613 59.85 333.99 90767 06/11/99 101064 MIKE'S MAINTENANCE STRIP/WAX/SEAL CORP YARD FLOOR 010.4213.5303 225.00 225.00 90768 06/11/99 057096 MINER'S ACE HARDWARE LUMBER 010.4212.5255 4.77 90768 06/11/99 057096 MINER'S ACE HARDWARE CR:LITE FIXTURE 010.4213.5604 31.09- 90768 06/11/99 057096 MINER'S ACE HARDWARE CR:PLUMBING SUPPLIES 010.4213.5604 8.35- 90768 06/11/99 057096 MINER'S ACE HARDWARE PAINT SUPPLIES 010.4213.5604 6.19 90768 06/11/99 057096 MINER'S ACE HARDWARE SANDPAPER/LACQUER THINNER 640.4712.5604 14.12 90768 06/11/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5610 4.52 90768 06/11/99 057096 MINER'S ACE HARDWARE SPRAY PAINT 010.4211. 5255 32.11 90768 06/11/99 057096 MINER'S ACE HARDWARE SOCKET/BULBS 010.4211.5603 33.83 90768 06/11/99 057096 MINER'S ACE HARDWARE HARDWARE 010.4211.5603 6.17 90768 06/11/99 057096 MINER'S ACE HARDWARE ADAPTER HOSES/VALVE 640.4712.5610 14.96 90768 06/11/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5610 1. 60 78.83 90769 06/11/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 60.00 60.00 90770 06/11/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 150.00 150.00 90771 06/11/99 058578 MULLAHEY FORD AIR BAG MODULE 010.4201. 5601 428.15 90771 06/11/99 058578 MULLAHEY FORD ROTATE & BRAKE INSPECT 010.4201. 5601 9.95 438.10 90772 06/11/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 45.00 45.00 90773 06/11/99 059748 NATIONAL AUTO GLASS WINDSHIELD 010.4420.5601 265.11 265.11 90774 06/11/99 101174 CARLY NEUFELD REF. CITE D859-NEUFELD 010.0000.4203 20.00 20.00 90775 06/11/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 56.00 56.00 90776 06/11/99 062322 ONE HOUR PHOTO PLUS PHOTO CHARGES-MAY 99 010.4201.5255 11.57 11.57 90777 06/11/99 063296 OVERHEAD DOOR CO.OF SLO REPR.DOOR 640.4712.5604 359.08 359.08 90778 06/11/99 063960 PACIFIC BELL L/DIST FAX 473-0386 010.4145.5403 30.96 90778 06/11/99 063960 PACIFIC BELL CENTREX PHONE 473-5100 010.4145.5403 618.87 90778 06/11/99 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 313 . 97 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90778 06/11/99 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403 123.55 1,087.35 90779 06/11/99 064258 PAGING NETWORK OF LA PAGER-CM 010.4145.5403 25.84 90779 06/11/99 064258 PAGING NETWORK OF LA PAGING SVCS-P&R 010.4421. 5602 71.63 97.47 90780 06/11/99 065520 PEPSI-COLA LOS ANGELES 10 CASES COKE-C/BLDG 010.4422.5258 81. 40 81. 40 90781 06/11/99 066300 PEARL PHINNEY PHINNEY SVCS-5/18/99 010.4130.5303 277.50 277.50 90782 06/11/99 067548 POOR RICHARD'S PRESS COPIES 350.5607.7301 73.96 90782 06/11/99 067548 POOR RICHARD'S PRESS TYPESETTING/PRINTING 010.4102.5306 18.77 90782 06/11/99 067548 POOR RICHARD'S PRESS COPIES 350.5607.7301 25.24 90782 06/11/99 067548 POOR RICHARD'S PRESS COPIES 350.5604.7301 77 .60 90782 06/11/99 067548 POOR RICHARD'S PRESS PAPER 010.4002.5201 5.90 90782 06/11/99 067548 POOR RICHARD'S PRESS SLURRY COPIES 350.5612.7301 63.55 265.02 90783 06/11/99 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 15.60 15.60 90784 06/11/99 069014 R & B AUTO BODY REPR.LEFT QUARTER PANEL 010.4201.5601 2,595.45 2,595.45 90785 06/11/99 069148 R & T EMBROIDERY,INC EMBROIDERY PATCHES 010.4201. 5255 17.16 17.16 90786 06/11/99 101095 ROBERT ROSARI S/BALL SCORER-ROSARI 010.4424.5352 42.00 42.00 90787 06/11/99 072852 SAFETY KLEEN CORP. CLEANING SOLVENTS 010.4305.5303 87.75 87.75 90788 06/11/99 073320 SAN JOAQUIN SUPPLY CO. BOWL CLEANER 010.4213.5604 46.76 46.76 90789 06/11/99 101175 JOY SANDERS REF.PARKING CITE-D7031 010.0000.4203 20.00 20.00 90790 06/11/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 126.00 90790 06/11/99 077024 ANN SARMIENTO TURN OFF LIGHTS-SARMIENTO 010.4424.5352 14.00 140.00 90791 06/11/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,088.66 1,088.66 90792 06/11/99 078702 DEE DEE SEVERANCE S/BALL SCORER-SEVERANCE 010.4424.5352 14.00 14.00 90793 06/11/99 101168 SAM SIDARARONG WATER DEPOSIT-823 PEARL 640.0000.2302 180.00 90793 06/11/99 101168 SAM S IDARARONG CLOSING BILL-823 PEARL 640.0000.4751 62.06- 11 7. 94 90794 06/11/99 073866 SLO CNTY AIR POLLUTION PERM#510-0PERATE GAS DISPEN. 350.5401. 7001 314.00 314.00 90795 06/11/99 074490 SLO CNTY DEPT.HEALTH CROSS CONNECTION-FEB/MARCH 99 640.4710.5303 1,576.68 90795 06/11/99 074490 SLO CNTY DEPT. HEALTH CROSS CONECTION FEES-AFRIL 99 640.4710.5303 1,092.44 2,669.12 90796 06/11/99 075114 SLO CNTY GENERAL HOSPIT DIVERSION DRUG TEST/TERMEER 010.4201. 5324 28.00 28.00 90797 06/11/99 101170 SLO CNTY YMCA SPONSOR-JUDKIN MIDDLE SCHOOL 010.4424.5353 800.00 800.00 90798 06/11/99 101160 JUDITH SMITH REF. PARK DEP-SMITH 010.0000.4354 25.00 25.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 90799 06/11/99 080886 SOUTHERN AUTO SUPPLY TAIL LIGHT 220.4303.5603 12.19 90799 06/11/99 080886 SOUTHERN AUTO SUPPLY LAMP 010.4420.5601 15.23 27.42 90800 06/11/99 081432 BOB SPEAR ADULT S/BALL UMPIRE-SPEAR 010.4424.5352 30.00 30.00 90801 06/11/99 101013 SPECTRUM PAINTING EXTERIOR PAINTING-PW 010.4213.6401 1,925.00 90801 06/11/99 101013 SPECTRUM PAINTING EXTER.PAINTING-CH 010.4213.6401 3,500.00 5,425.00 90802 06/11/99 082328 STERLING COMMUNICATIONS INSTL.ARROW/LIGHT STICK 640.4712.5603 411.21 90802 06/11/99 082328 STERLING COMMUNICATIONS INSTL.ARROW/LIGHT STICK 612.4610.5603 411.22 822.43 90803 06/11/99 082836 STREATOR PIPE & SUPPLY REBAR 220.4303.5613 24.72 24.72 90804 06/11/99 101163 CAROL SWIGERT REF. PARK DEP-SWIGERT 010.0000.4354 25.00 25.00 90805 06/11/99 101171 TACTICAL GEAR SUPPLY PHOENIX PACKS 010.4201. 5272 288.15 288.15 90806 06/11/99 084474 TELEGRAM TRIBUNE SUB-1YEAR-ROUBECK 010.4101. 5503 132.00 132.00 90807 06/11/99 101169 THOMAS MFG. CO. INC. 2 GRILL 010.4420.5605 724.01 724.01 90808 06/11/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 45.00 45.00 90809 06/11/99 088084 UNITED GREEN MARK,INC. SSC FITTINGS 010.4430.5605 188.53 90809 06/11/99 088084 UNITED GREEN MARK,INC. SSC FITTINGS 010.4430.5605 8.43 196.96 90810 06/11/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 15.00 15.00 90811 06/11/99 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-SMITH 010.4130.5303 65.00 90811 06/11/99 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-WETMORE 010.4002.5303 80.00 145.00 90812 06/11/99 090480 WAYNE'S TIRE TIRES 010.4201. 5601 205.20 90812 06/11/99 090480 WAYNE'S TIRE LUBE/OIL/FILTERS/WIPERS 010.4201.5601 68.95 90812 06/11/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4420.5601 82.12 90812 06/11/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ROTATE 010.4201.5601 152.06 508.33 90813 06/11/99 091026 WEST PUBLISHING PAYMENT CA CODE UPDATES 010.4003.5503 175.62 175.62 90814 06/11/99 091806 WESTS IDE AUTO PARTS/TIR LAMP 010.4201. 5601 11.53 11.53 90815 06/11/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING-5/19 010.4201.5322 90.00 90.00 90816 06/11/99 093522 XEROX CORPORATION COPIER MAINT TO 3/30/99 010.4301. 5602 117.00 117.00 TOTAL CHECKS 224,813 .45 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 06/10/99 12:38 VOUCHER/CHECK REGISTER FOR PERIOD 12 FUND TITLE AMOUNT 010 GENERAL FUND 43,797.28 011 PAYROLL CLEARING FUND 171,832.77 220 STREETS FUND 1,161.46 284 REDEVELOPMENT AGENCY FUND 1,636.73 350 CAPITAL IMPROVEMENT FUND 687.08 612 SEWER FUND 1,633.05 640 WATER FUND 4,065.08 TOTAL 224,813.45 . 9.b. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, JUNE 8,1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:32 P.M. Mayor Pro Tem Ferrara, Council Members Runels, Tolley, Dickens, City Manager Hunt, Chief of Police Lester F. TerBorch, Chief Building Inspector Larry Schmidt, Financial Services Director Lynda Snodgrass, and City Attorney Carmel were present. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matters: A. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiators: Rick TerBorch and Larry Schmidt Employee Organization: Service Employees' International Union (SEIU) - Local 620 B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government code Section 54956.9(a)) Name of Case: Blanck v City of Arroyo Grande, et al; United States District Court, Central District of California, Case No. 95-5118 DDP (RZX) C. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Robert L. Hunt, City Manager Unrepresented EmployeesNolunteers: Management, Part-time, and Fire Volunteers 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. . 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:26 P.M. to the regular City Council meeting of June 8,1999. MICHAEL A. LADY, Mayor ATTEST: KELL Y WETMORE, DEPUTY CITY CLERK CITY COUNCIUREDEVELOPMENT AGENCY MINUTES TUESDAY, JUNE 8,1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:40 p.m. 2. ROLL CALL City Council: X Council Member Runels X Council Member Tolley X Council Member Dickens X Mayor Pro Tem Ferrara X Mayor Lady Redevelopment Agency: X Board Member Runels X Board Member Tolley X Board Member Dickens X Vice Chair Ferrara X Chair Lady STAFF PRESENT -.lLCity Manager/Executive Director --X-City Attorney/Agency Legal Counsel -.lLDirector of Administrative Services/Secretary -.lLChief of Police -.lLDirector of Building and Fire -.lLlnterim Director of Community Development _Director of Public Works -.lLDirector of Parks and Recreation -X-Director of Financial Services/Agency Finance Officer -X-Consultant Planner 3. FLAG SALUTE Arroyo Grande Senior Police Officer Jeff Souza led the Pledge of Allegiance. 4. INVOCATION Pastor Paul Bautts, Bethel Baptist Church, delivered the invocation. CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8,1999 5. SPECIAL PRESENTATIONS a. Proclamation - Special Olympics Law Enforcement Torch Run Day - Accepted by Sr. Police Officer Jeff Souza, Police Officer Donna Hamilton, and Council Member Steve Tolley. b. Donation from the Shetler Family to the City of Arroyo Grande for Rancho Grande Park - Darren and Kelly Shetler and their daughter presented a donation of $25,000 to the City for Rancho Grande Park. 6. AGENDA REVIEW City Manager Hunt stated there was a memorandum from Mayor Pro Tem Ferrara relating to Item 7.a.; a faxed letter from Jean James relating to Item 7.a.; a Supplemental Report on Item 10.b.; and a letter from Lynn and Mike Titus on Item 11.a. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.A. PUBLIC HEARING - JAMES WAY ANNEXATION (VILLAGE GLEN, TRACT 2265) Council Member Tolley announced that due to a potential conflict of interest he would step down from the dais. Consultant Planner Tom Buford highlighted the Staff Report, He stated that the Council had considered this item at its May 25th meeting, and subsequently directed staff to continue working on the project to address issues of concern raised by the Council. Consultant Buford explained that the applicant had submitted a Developer's Statement that adopts the environmentally superior alternative identified in the Environmental Impact Report (E.I.R.). He further explained that the Staff Report addresses issues relating to ground water resources and traffic impacts. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing. Tim Brown, 125 Allen, read a prepared letter expressing concerns regarding the traffic issues in the Environmental Impact Report, and the impact of the project on existing schools. He submitted the letter for the record. Carroll Pruett, 2878 Huasna Road, stated he was a member of the Lucia Mar Unified School District Facility Advisory Committee. He explained the role of the Advisory Committee was to help the School District find more sites for schools, and the Committee had talked to Mrs. James about her property. Mr. Pruett noted 2 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8, 1999 that the Committee had received a letter from Mrs. James that she was not interested in selling any of her property. Gary Young, applicant, spoke on behalf of the project. He stated that he had lowered the density of the tract to 49 units and had submitted a Developer's Statement to further reduce the impacts to water supply, drainage, traffic, and public services. He said this was identified as the environmentally superior alternative in the E.I.R. Mr. Young spoke about meetings he had relating to a proposed school site on the property. He stated the traffic concerns were addressed by reducing the density of the project. Hearing no further comments from the public, the Mayor closed the hearing to the floor. There was discussion about well water drilling, treating, and testing. Council Member Dickens commented that his concerns relating to water resources were addressed and mitigated in the E.I.R. He stated that he continued to have a concern with traffic circulation issues and levels of service. He said the mitigation proposed rely on the construction of future projects which are neither planned, scheduled, nor funded. He said planned improvements for the Brisco/101 intersection are not definite and the City cannot depend on the improvements occurring in the near future. He recommended revising and recirculating the E.I.R. Council Member Dickens stated he was not in favor of the prezoning. He said Tract 2265 warrants Rural Residential zoning; however, the remaining lots should be designated Rural Estate. He stated that traffic impacts, school impacts, and modest fiscal impacts will derive less than significant benefits to the City. Mayor Pro Tem Ferrara clarified that the Council was evaluating this project based on the City's current General Plan. He asked for further clarification that no changes or adjustments were made to the E.I.R. document as a result of the concerns expressed at the last Council meeting. Consultant Buford responded that there was one change made in the Resolution relating to groundwater resources; however, changes were not made in the E.I.R.. Mayor Pro Tem Ferrara stated that in his view, the project still did not meet the policy statements in Objective 8.0, 8.1.b., 8.1.g., 8.2 and 8.2.f. of the City's Land Use Element. He discussed Objective 10.0 and 10.1.a., City Boundary Expansion, and questioned whether or not any of the issues had been addressed which require findings to be made prior to permitting annexations. He stated that approval of this project cannot mitigate its own impacts and would have to have significant mitigation measures in order to be approved. Mayor lady stated the applicant had made a good faith effort in reducing the density of the project; however, he was disappointed there was no changes in the 3 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8, 1999 E.I.R. He commented he was also disappointed that the school project did not work out. Mayor Pro Tem Ferrara moved that the Council find the E.I.R. not in compliance with C.E.Q.A. and further direct staff to seek appropriate revisions to portions of the E.I.R. to include acceptable traffic mitigation measures consistent with the Arroyo Grande General Plan, if the applicant is willing. If the applicant was not willing, Mayor Pro Tem further moved that the Council deny certification of the E.I.R. and take no action on the General Plan Amendment and the Development Code Amendment applications. Council Member Dickens seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara No Runels Absent Tolley Aye Dickens There being 3 AYES, 1 NO, and 1 ABSENT, the motion is hereby declared to be passed. Council Member Tolley returned to the dais. 8. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS Nan Fowler, 630 Sierra Vista Circle, spoke about the address numbering system on Grand Avenue, and suggested changing it to West Grand Avenue and East Grand Avenue. She requested the Council direct staff to place the issue on a future Agenda for further discussion. Mayor Pro Tem Ferrara responded that this issue could be directed to the Traffic Commission. City Manager Hunt said it would be referred to the Traffic Commission. 9. CONSENT AGENDA Council Member Runels commented that several years ago the Lions Club offered to put a canopy/roof over the barbecue pit at the Woman's Club and asked if it could be brought up again. Mayor Lady directed staff to follow up on the matter. Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 9a. through 9i. with the recommended courses of action. a. Cash Disbursement Ratification. Approved.. b. Statement of Investment Deposits. Approved. c. Minutes of City Council Meeting of March 9, 1999; Special Meeting of March 11, 1999; Special Joint City Councils' Meeting of May 13, 1999; and City Council Meeting of May 25, 1999. Approved. 4 CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES JUNE 8, 1999 d. Award of Bid - Implement ADA Compliance of City Council Chambers. Approved. e. Confirmation of Landscape and Lighting Assessments. Resolution No. 3369 and Resolution No. 3370 adopted. f. Policy Language for Use of Parks and Recreation Facilities. Approved. g. Fee Waiver Request - Arroyo Grande Lions Club. Approved. h. Revisions to Lease Agreements for City-owned Property at 126 South Mason and Parcel for Santa Manuela Schoolhouse. Approved. i. Authorization to Solicit Bids for Contract Services for the Maintenance of Police Department Vehicles for FY 1999-00. Approved. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. 10. a. CONTINUED BUSINESS: APPROVAL OF REDEVELOPMENT PLAN IMPLEMENTATION STRA TEGY Executive Director Hunt highlighted the Staff Report, and introduced Steve Harding from Urban Futures, Inc. Mr. Harding presented a brief overview of the Redevelopment Plan Implementation Strategy and explained the near-term implementation program, which includes marketing and community outreach efforts. He further explained the mid-term and long-term implementation plans. He discussed the Resource Guide which will guide Agency Staff and Board Members during all phases of the Redevelopment Plan Implementation process. Chair Lady opened up the discussion for public comment. Ella Honeycutt, 560 Oak Hill Road, suggested that instead of hiring people from outside of the community to work on Redevelopment projects, train and develop a group in the community to do the work. Otis Page, 606 Myrtle, stated he has not followed this issue; however, he commented that $1.3 million over five years is not a lot of money and staff should be able to manage the redevelopment projects. Tim Brown, 125 Allen, commented that he worked on Grand Avenue and it does not get the attention that the Village does. He would like to see a lot of effort put on Grand Avenue. He stated that he thought staff could handle the redevelopment projects at this time. He said he hoped the City Council or staff 5 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8, 1999 would consider an outreach program to educate laypersons on the significance of redevelopment. He encouraged the Council to bring citizens in to participate. Heather Jensen, Arroyo Grande resident and Chamber of Commerce Executive Director, stated how important it was to bring on a trained economic development person to help ensure success of the program. She stated it was important to keep the businesses and residents involved in the process; however, it was also important to have the expertise of a professional to guide the community in redevelopment efforts. Hearing no further comments, Chair Lady closed the public discussion. Board discussion included clarifying the definition of blight; using redevelopment as a tool to improve infrastructure in the City; redevelopment as a tool for residential rehabilitation; and the benefit of utilizing an outside professional to guide the City in its redevelopment efforts.. Executive Director Hunt noted that literature and handouts had been prepared to educate the public about the definition of blight. Mr. Harding responded that the term "blight" was referenced for legal purposes in redevelopment law. Board Member Dickens and Vice-Chair Ferrara spoke about their attendance and what they learned at a recent Redevelopment Conference. Vice-Chair Ferrara commented that the City was currently conducting a recruitment for an Economic Development Director with a background and good working knowledge of redevelopment. He stated that this plan was tied into the Economic Development Plan and he referenced the first four Operating Principles on page OP-5 of the Redevelopment Implementation Strategy document. He also referenced the Marketing Strategy on page OP-15 and stressed that the City was a member of the Economic Vitality Corporation. He commented that the City should rely on the E.V.C. as much as possible in marketing and outreach efforts. Board Member Tolley moved to approve the Redevelopment Plan Implementation Strategy. Vice-Chair Ferrara seconded the motion. _Voice Vote -1LRolI Call Vote Redevelopment Agency Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. 6 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8,1999 1 O. b. APPOINTMENTS TO ECONOMIC DEVELOPMENT TASK FORCE City Manager Hunt highlighted the Staff Report. He stated that staff recommended the Council approve the agribusiness, utilities, health care, financial, and at-large appointments to the Economic Development Task Force and select a Council Member to serve thereon. Council Member Tolley moved to approve the agribusiness, utilities, health care, financial, and at-large appointments to the Economic Development Task Force. Council Member Dickens seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. Following discussion about appointing two Council Members to the Task Force instead of just one, there was consensus from the Council to appoint Council Member Runels and Mayor Pro Tem Ferrara to the Economic Development Task Force. 11. a. NEW BUSINESS: DIXSON RANCH APPLICATION FOR A STATE AGRICULTURAL LAND STEWARDSHIP PROGRAM (ALSP) GRANT Council Member Dickens announced that due to a potential conflict of interest, he would step down from the dais. Interim Community Development Director Engen highlighted the Staff Report. Staff recommended the City Council adopt a resolution supporting the application of the Dixson Ranch Agricultural Preserve for a State grant to acquire development rights through a conservation easement. Council questions and discussion included what the affect would be on surrounding properties; what advantage andlor benefit there was to the City; and clarification of the Williamson Act. Interim Director Engen responded that it would block any development on the property and this was the property owner's first step to keep the land as agriculture forever. In response to questions from Council, City Attorney Carmel explained that the conservation easement is not reversible and development rights can not be bought back. He explained that the easement would not affect any governmental entity's ability to condemn or cause a certain action on a piece of property. He 7 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8,1999 explained that in this case, the City is only supporting the application by adoption of a resolution. Mayor Lady opened up the discussion for public comment. Lawrence Vandeveer, 756 Myrtle, referenced a previous City initiative relating to perpetuity of existing agricultural land which was defeated about 20 years ago. He spoke in opposition of the application. He stated that the City should have control over land in its jurisdiction and should not be turned over to the State. Grace Stillwell, 734 Myrtle, stated her property is adjacent to the subject property and expressed her concerns about the application. She said it warranted further investigation. Ella Honeycutt, 560 Oak Hill Road, spoke in favor of the application and gave an overview of the Agricultural Land Stewardship Program. Tim Brown, 125 Allen, stated this application allows a private property owner to voluntarily put his property into land stewardship. He said he understood the City would still have the right to conduct its business. He was in favor of allowing the property owner to move forward with the grant application process. John Keen, 298 North Elm Street, stated that after hearing the facts about the Agricultural Land Stewardship Program, it appears to him that the taxpayers are subsidizing the applicant's property. Vard Ikeda, 1150 Vard Loomis Lane, spoke in support of the Dixson Ranch application. He stated his family is currently leasing this prime agricultural land from the Dixsons for farming. Leroy Saruwatari, 512 Launa Lane, spoke in favor of the application and said it was a viable alternative for farmers who want to preserve their prime agricultural land for farming. Reuel Estes, 811 E. Cherry, spoke about buffer zones and the affects on adjacent property owners. He stated that selling development rights assumes that the property will be farmed in the future, and there is no guarantee that farming will always be allowed due to problems such as chemical drift. Ella Honeycutt spoke again and provided additional farmland conversion statistics. Otis Page, 606 Myrtle, spoke on behalf of the proposed application. He reminded the Council that the General Plan citizens' survey had an item regarding agricultural land and 80% of the citizens responded in favor of saving agricultural land. 8 CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES JUNE 8,1999 Hearing no further comments, Mayor Lady closed the public discussion. After Council comments and discussion about appraisal of the land, tax benefits to the property owner, buffer zones for adjacent land, the grant application process, and the existing mandates in the General Plan to preserve prime agricultural land in the City, Council Member Tolley requested a continuance of this item in order to meet with the applicant and obtain more facts about the Agricultural Land Stewardship Program. Mayor Lady asked the City Attorney if Jim Dickens, as the applicant, could answer questions from the Council. City Attorney Carmel said Mr. Dickens could speak on behalf of the item as the applicant. Jim Dickens, 769 Branch Mill Road, stated that the application would not be ready to submit to the State for another month and a continuance of the item would not result in a delay. There was Council consensus to direct staff to bring this item back to the next regular meeting for further discussion. The Mayor called a recess at 9:50 p.m. The Mayor reconvened the meeting at 9:56 p.m. 11. b. Y2K COMPLIANCE STATUS REPORT Financial Services Director Snodgrass highlighted the Staff Report. Staff recommended the City Council: . Provide direction to staff on a request from the County of San Luis Obispo for a $3,742 donation to be used for Y2K public service announcements, and; . Receive and file the Y2K Compliance Staff Report. Mayor Lady opened up the discussion for public comment, and hearing no comments brought the discussion back to the Council. Director Snodgrass stated that the Financial Services Department is preparing a pamphlet to include in the water bill to address emergency preparedness for all types of potential disasters, including Y2K. Council comments and discussion included the County's funding request for public service announcements. There was consensus from the Council that the City is effectively addressing Y2K compliance efforts and informing the City's citizens of its progress. There was further consensus to deny the County of San Luis Obispo's request for a $3,742 donation. 9 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8, 1999 Council Member Runels moved to receive and file the Y2K Compliance Status Report. Council Member Tolley seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. 11. c. ST A TUS REPORT - LOPEZ DAM AND RESERVOIR FINANCE COMMITTEE Financial Services Director Snodgrass highlighted the Staff Report and said staff recommended the Council: 1. Provide direction to staff regarding the placement of remaining 1965 voter approved debt on the tax roll; and, 2. Receive and file the Lopez Dam and Reservoir Finance Committee Status Report. Director Snodgrass introduced Paavo Ogren from Cannon & Associates to answer questions from Council. Mayor Lady opened up the discussion for public comment, and upon hearing no comments brought the discussion back to the Council. Mr. Ogren presented exhibits showing the Alternative Method of Paying Existing Debt and Water Fund Savings by Agency. He explained the history of the 1965 bond issue that received voter approval, and the benefits and drawbacks of placing the remaining debt on the tax rolls. Council Member Runels moved to endorse placing the remaining 1965 voter approved debt on the tax roll in order to reduce the water rates. Mayor Pro Tem Ferrara seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8, 1999 11. d. APPROVAL OF ECONOMIC VITALITY CORPORATION'S PROPOSED COLLABORATIVE AGREEMENT City Manager/Executive Director Hunt highlighted the Staff Report. He said staff recommended the City Council/Agency Board approve the Economic Vitality Corporation's (EVC) Collaborative Agreement. Mayor Pro TemNice-Chair Ferrara commented that as an EVC Board Member representing the City, he sees this as good in terms of increasing the City's visibility and its affiliation with the EVC and County. He stated he was in support of this Agreement. Mayor/Chair Lady moved to approve the Economic Vitality Corporation's Collaborative Agreement. Mayor Pro TemNice-Chair Ferrara seconded the motion. _Voice Vote lRolI Call Vote Council Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. _Voice Vote lRolI Call Vote Redevelopment Agency Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 12. COUNCIUAGENCY COMMUNICATIONS None. 13. ST AFF COMMUNICATIONS None. 11 CITY COUNCIUREDEVELOPMENT AGENCY MINUTES JUNE 8, 1999 15. ADJOURNMENT Mayor lady adjourned the meeting at 10:22 p.m. to the Special City Council/Redevelopment Agency Meeting of Thursday, June 10, 1999. MICHAEL A LADY, MAYOR ATTEST: KEllY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 12 MINUTES SPECIAL MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY THURSDAY, JUNE 10, 1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The City Council/Redevelopment Agency of the City of Arroyo Grande met in special session at 6:30 p.m. to consider the fiscal Year 1999-00 Preliminary Annual Budget, with Mayor/Chair Michael A. Lady presiding. 2. ROLL CALL MayorlChair Lady, Mayor Pro TemNice-Chair Ferrara, Council MemberlBoard Member Runels, Council Member/Board Member Tolley, and Council Member/Board Member Dickens were present. Staff members present were City Manager Robert L. Hunt, Director of Administrative Services Kelly Wetmore, Chief of Police Rick TerBorch, Director of Building and Fire Terry Fibich, Public Works Director Don Spagnolo, Parks and Recreation Director Dan Hernandez, Financial Services Director Lynda Snodgrass, and Engineering Technician Albert Ducusin. 3. FLAG SALUTE MayorlChair Lady led the Pledge of Allegiance. 4. CITIZENS'INPUT, COMMENTS, AND SUGGESTIONS Jim Levy, Executive Director of family Services Center, presented an operations overview of the Family Services Center arid requested funds from the City's FY 1999-00 Budget. A.K. "Pete" Dougall, Arroyo Grande, complimented staff on the Budget document. Paul Reinhardt, Pismo Beach, spoke on behalf of the YMCA's effort to create a permanent multi-use facility that will accommodate both roller hockey and basketball activities at Paulding School in Arroyo Grande. He distributed a letter to Council from the San Luis Obispo County YMCA which requested funds from the City's FY 1999-00 Budget and encouraged the Council to grant the request. Ron Rodriguez, Pismo Beach, spoke to the Council in support of the YMCA's request for funds. He stated that this was an opportunity to invest in the future of the community and the children. 5. CONSIDERATION OF FISCAL YEAR 1999-00 PRELIMINARY ANNUAL BUDGET City Manager Hunt presented the FY 1999-00 Preliminary Budget to the City Council. He commended staff for its work on the comprehensive budget document and noted that it was the best document presented to the Council in SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES - JUNE 10, 1999 PAGE 2 the last four to five years in terms of the City's revenue and expenditure status. He said that the City's financial future continues to rely on the State; however, this budget document did not include any anticipated funding from pending State legislature. City Manager Hunt recommended the Council review, modify as appropriate, and approve the base budget document, and then consider and address the Policy Items. He further recommended the Council hold in abeyance and re-evaluate at the First Quarter Budget Report the request for funding from the Family Services Center ($1,000) and the San Luis Obispo County Visitors and Conference Bureau ($5,450). Financial Services Director Snodgrass presented an overview of the 1999-00 Preliminary Annual Budget, as follows: General Fund - $7,811,300 (62%) Administration - $1,696,750 Public Safety - $4,248,150 Public Works - $759,000 Parks and Recreation - $1,107,400 Special Revenue Funds - $1,522,600 (6%) Enterprise Funds - $3,268,550 (17%) CIP Fund - $1,933,900 (15%) Director Snodgrass continued with a presentation of the Financial Services Department Budget which included statistics for payroll processing, check disbursements, and utility billing; FY 1998-99 accomplishments, and FY 1999-00 proposed expenditures. Director Snodgrass also presented the Non- Departmental Budget for FY 1999-00. Directors of the Public:; Works, Administrative Services, Parks and Recreation, Police, and Building and Fire Departments reviewed their 1999-00 budgets and answered questions from Council. City Manager Hunt reviewed the Community Development, City Council, City Administration, Management Information Systems, Redevelopment Agency, and City Attorney budgets for FY 1999-00. After discussing the various Policy Items, there was consensus from the Council to add the following to the Base Budget: . Department of Building and Fire, Division of Fire - Priority 1 - Implement full- time position of one Captain ($52,600) SPECIAL CITY COUNCIUREDEVElOPMENT AGENCY MINUTES - JUNE 10, 1999 PAGE 3 . Community Development Department - Priority 1 - Code Enforcement Officer ($46,600) . Management Information Systems - Priority 1 - Computer Support Technician ($57,600) . Public Works Department - Priority 2 - Reclassification of Engineering Technician Position to Engineering Assistant ($400) . City ManagerlFinancial Services - Priority 1 - Public InformationlPersonnel Specialist - Management Analyst ($52,300) . Parks and Recreation Department - Priority 1 - Reclassify permanent part-time Recreation Child Care Coordinator to full-time Recreation Child Care Coordinator ($2,600) . Parks and Recreation Department - Priority 3 - Funding for Department interns during the academic year of 199-00 from Cal Poly San Luis Obispo ($1,500) . Redevelopment Agency - Priority 2 - Contribution to the South County Performing Arts Center [to be made after ground-breaking on the project] ($10,000) Mayor Lady opened up the discussion to the public. Colleen Martin, 855 Olive, spoke about the traffic and parking impacts that will be associated with the South County Performing Arts Center project. She suggested two ideas for Policy Items: 1) including funds for increasing public communication through a Voice Mail system or activity hotline; and 2) having a line item for beautification efforts in the City. Hearing no further comments, Mayor Lady closed the public discussion. Parks and Recreation Director Hernandez informed the Council about t~e funds that are included in the Parks and Recreation budget for the planting of trees and seasonal flowers in the City. He also explained the Community Garden Program that is available to citizens. Council Member Tolley moved to adopt the resolution approving the Fiscal Year 1999-00 Annual Budget, as modified. Council Member Runels seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES -JUNE 10, 1999 PAGE 4 There was consensus of the Council to consider the requests from the Family Services Center, the San Luis Obispo County Visitors and Conference Bureau, and the YMCA at the First Quarter Budget Report. 6. ADJOURNMENT to the next Regular Meeting on Tuesday, June 22,1999 at 7:30 p.m. Time: 8:45 p.m. MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 9.c. MEMORANDUM TO: CITY COUNCIL FROM: ROBERT L. HUNT, CITY MANAGE~ SUBJECT: CONSIDERATION OF SALARY ADJUSTMENTS FOR PART-TIME EMPLOYEES DATE: JUNE 22,1999 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution approving salary adjustments for part-time employees. FUNDING: There is an approximate $12,900 impact for the proposed salary adjustments. DISCUSSION: The last salary adjustment for part-time employees was in June 1997. Earlier this year the Department Directors were directed to review all part-time salaries and to make recommendations for any adjustments. Based on that direction the following requests are recommended: Police Department The Police Department has requested salary adjustments for the following positions: - Reserve Police Officer - Part-time Dispatcher - Police Cadet - Crossing Guard CITY COUNCIL STAFF REPORT CONSIDERATION OF SALARY ADJUSTMENTS FOR PART-TIME EMPLOYEES JUNE 22, 1999 PAGE 2 In addition, it is recommended the uniform allowance for Reserve Police Officers be increased from the current $250 per year to $350 per year. The cost of one new Class B uniform is approximately $204. Costs incurred by Reserve Officers for cleaning range from $123 to $166 per year ($204 + $166 = $370). Public Works Public Works has requested salary adjustments for the following positions: -Office Assistant (the position title was 'Clerk Typist' prior to Andersen study), -Mechanic's Assistant. Building and Fire The Department of Building and Fire recommends a salary adjustment for the following position: -Maintenance Worker. The attached Resolution identifies the specific changes to part-time hourly rates. The recommended increases reflect an approximate 3% increase over current hourly rates and changes that bring job titles and/or hourly rates into conformity with the December 1997 Andersen Classification and Compensation Study. When considering that the last increase for part-time employees was 24 months ago and the value these employees provide to the organization, staff recommends approval of the proposed salary increases. Alternatives: The following alternatives are presented for Council consideration: 1. Adopt the attached Resolution; 2. Modify as appropriate and adopt the Resolution; 3. Do not approve the Resolution; 4. Provide direction to staff. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A SALARY AND BENEFIT PROGRAM FOR PART-TIME EMPLOYEES FOR FISCAL YEAR 1999-2000 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City that compensation for part-time employees be fixed as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. Part-time employees shall receive the salaries as designated in Exhibit "A" attached hereto and incorporated herein by this reference, said salaries to be effective for the pay period beginning July 1, 1999. 2. Permanent part-time employees, as defined in the City's Personnel Manual shall receive certain benefits consisting of vacation leave earned at the rate of one (1) hour for every twenty-six (26) hours worked, sick leave earned at the rate of one (1) hour for every twenty-two (22) hours worked, and retirement benefits through membership in the Public Agency Retirement System (PARS) wherein each pay period 6.0% of an employee's salary is deposited into the PARS account, and the City contributes an additional 1.5% of the employee's salary to the PARS account. - 3. Temporary part-time employees, as defined in the City's Personnel Manual, shall not receive nor maintain vacation leave, sick leave, and/or retirement benefits. 4. The uniform allowance for designated Police Department part-time employees shall be $350 per year. 5. The terms of this Resolution shall become effective July 1, 1999. 6. All resolutions, regulations, and orders that are inconsistent herewith, including, but not limited to, Resolution No. 3241, are hereby repealed. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: . AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,1999. RESOLUTION NO. PAGE 2 MICHAELA. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: tb L, li1ILi, - - ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. PAGE 3 EXHIBIT "A" PART -TIME EMPLOYEES SALARIES 1999-2000 PERMANENT PART -TIME EMPLOYEES POLICE DEPARTMENT HOURL Y RATE Designated Level I Reserve Officer $ 4-7:00 1';1 Bilk\,; Senior Police Reserve Officer ~I Police Reserve Officer 4&W . "'~J Police Reserve Officer Trainee ~ ii~)9S ~", . ." -.., - "" Police Dispatcher/Clerk II 44:W Police Dispatcher/Clerk I ~ Police Dispatcher/Clerk Trainee 44:-Q4 HOURL Y RATE PARKS AND START 1 YEAR 2 YEARS 3YEARS( +) RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE Recreation Senior Leader $ 7.80 $ 8.00 $ 8.40 $ 8.80 Recreation Assistant Senior Leader 6.50 6.70 7.05 7.40 Recreation Leader I - 6.30 6.45 6.80 7.15 Recreation Leader II, High School 5.75 5'.90 6.20 6.50 AM/PM Childcare Coordinator 9.80 10.05 10.55 11.05 AM/PM Teacher 8.30 8.50 8.95 9.40 AM/PM Assistant Teacher 7.80 8.00 8.40 8.80 AM/PM Assistant I 6.75 6.90 7.25 7.60 AM/PM Assistant II 6.50 6.70 7.05 7.40 AM/PM Assistant III, High School 5.75 5.90 6.20 6.50 Pre-School Teacher 9.80 10.05 10.55 11.05 MISCELLANEOUS PART-TIME HOURLY RATE Printer $13.90 Recreation Building Supervisor 8.30 f3~.<::,re~!io~..Bui!ding Coordinator 6.45 ~JD~~~~i~n1 fV1e'CMf~.~~s~am >~T"'_~">.""'~&';'-'''';''~'';''''''''~~'.'''>'''''''' ~~p m.~. ~'~I~R ~1:~"-;;~1t'i;"f.t"=ww,,:n";' ~r;~,(~~Ah .; o^'- . _.,;~,,: HOURL Y RATE R~'i SEIR:~ECE l;EFR~1iE Maintenance Worker - Parks, Public Works, Building $ +:4Q a"'r'~....' imJ.mJ RESOLUTION NO. PAGE 4 EXHIBIT "A" PART-TIME EMPLOYEES SALARIES 1999-2000 (continued) TEMPORARY PART -TIME EMPLOYEES POLICE DEPARTMENT HOURLY RATE Police Cadet $ &:+a . "" . ,~ Crossing Guard €h-7G ",;".. ,; HOURLY RATE PARKS AND START 1 YEAR 2 YEARS 3YEARS( +) RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE (Substitute) Recreation Senior Leader $ 7.80 $ 8.00 $ 8.40 $ 8.80 (Substitute) Recreation Assistant Senior Leader 6.50 6.70 7.05 7.40 (Substitute) Recreation Leader I 6.30 6.45 6.80 7.15 (Substitute) Recreation Leader II, High School 5.75 5.90 6.20 6.50 (Substitute) AM/PM Childcare Coordinator 9.80 10.05 10.55 11.05 (Substitute) AM/PM Teacher 8.30 8.50 8.95 9.40 (Substitute) AM/PM Assistant Teacher 7.80 8.00 8.40 8.80 (Substitute) AM/PM Assistant I 6.75 6.90 7.25 7.60 (Substitute) AM/PM Assistant II 5.75 5.90 6.20 6.50 (Substitute) Pre-School Teacher 9.80 10.05 10.55 11.05 MISCELLANEOUS PART-TIME HOURLY RATE Department ~I~ecretary $ 4Q.;3G I~~'.~ Clerk Typist m"l~ "II1i:I!M &W ~.;,,,.I (Seasonal) Maintenance Worker - Parks, Public Works, Building 7-AG Student Intern 6.25 Teen Coordinator 5.75 9.c. RESOLUTION NO. PAGE 3 EXHIBIT" A" PART-TIME EMPLOYEES SALARIES 1999-2000 PERMANENT PART-TIME EMPLOYEES POLICE DEPARTMENT HOURLY RATE Designated Levell Reserve Officer $ ~ I...,.."........'..'.......'..'..'."',..,.',;.'...,.,'.'....'.........'.....'.. Semor Police Reserve Officer ~,: ..., Police Reserve Officer ~ ':. ~ ':'-t_t.;,,_/->:::" Police Reserve Officer Trainee ~, ,:, ~ .1..3.m + Police Dispatcher/Clerk II .:t4:aQ ~I""";x;",,, Police Dispatcher/Clerk I ~ ; .",';, Police Dispatcher/Clerk Trainee .:t4,Q4 t""""., HOURLY RATE PARKS AND START 1 YEAR 2 YEARS 3YEARS(+) RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE Recreation Senior Leader $ 7.80 $ 8.00 $ 8.40 $ 8.80 Recreation Assistant Senior Leader 6.50 6.70 7.05 7.40 Recreation Leader I 6.30 6.45 6.80 7.15 Recreation Leader II, High School 5.75 5.90 6.20 6.50 AM/PM Childcare Coordinator 9.80 10.05 10.55 11.05 AM/PM Teacher 8.30 8.50 8.95 9.40 AM/PM Assistant Teacher 7.80 8.00 8.40 8.80 AM/PM Assistant I 6.75 6.90 7.25 7.60 AM/PM Assistant \I 6.50 6.70 7.05 7.40 AM/PM Assistant III, High School 5.75 5.90 6.20 6.50 Pre-School Teacher 9.80 10.05 10.55 11.05 MISCELLANEOUS PART-TIME HOURLY RATE Printer $13.90 Recreation Building Supervisor 8.30 Recreation Building Coordinator 6.45 -..,.'....., ""..'.'."""""'" tI'..'.'.""""""'."" '.' ,'~''''X'''_ >;" -. , . " ' . :::'k:';:~ ,. ";b::~:t ,~:;,"r.,'~:: "I~ "~I liB"" ..~'" lal"';"""""'" ,..'.". '. ",:,; ;,.'k .....'.'.". ,:.... '.' ..' .,'.,'",1.:".,.,::'.....,... ...'. '.'.'.........,. ......... HOURLY RATE '.,', :, "" ..... ." ,.. , , Maintenance Worker - Parks, Public Works, Building $ 74G _':411.. 9.d. MEMORANDUM TO: CITY COUNCIL FROM: ROBERT L. HUNT, CITY MANAGE~ SUBJECT: PROPOSED INCREASE IN FIRE FIGHTERS RATES OF PAY DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution approving proposed increases in rates of pay for volunteer fire fighters. FUNDING: There is a fiscal impact of approximately $17,300 associated with the proposed increases. DISCUSSION: Earlier this year the Department Directors were requested to review part-time salaries and, specific to the Director of Building and Fire, review the fire fighters' rates of pay for possible adjustment. Based on that review, three (3) modifications to current pay rates are recommended. It is recommended the Council approve increases to the Provisional Staffing Program, the Sleeper Program, the Fire Mechanic position's hourly rate. Provisional Staffing Program The Provisional Staffing Program provides response coverage from the fire station during the approximate hours of 9:00 a.m. through 5:00 p.m. and is made up of three (3) personnel; a fire fighter, an engineer, and a captain. These personnel are paid $8, $9, and $10 per hour respectively. The program was established in 1990 and the pay rate has not changed since. It is recommended the Council approve an increase of $1 per hour ($9, $10, and $11). CITY COUNCIL STAFF REPORT PROPOSED STIPEND INCREASE JUNE 22, 1999 PAGE 2 Sleeper Program The Sleeper Program provides response coverage from the fire station during the approximate hours of 7:00 p.m. through 7:00 a.m. and is made up of a complement identical to that of the Provisional Staffing Program. These three personnel are paid a flat rate of $40 for working during this period. This program was initiated in 1994 and the rate of pay has been unchanged. Staff is recommending the Council approve an increase in pay for the Sleeper Program from its current $40 flat fee to $45. Fire Mechanic Increase The Fire Mechanic does all servicing and mechanical work for 17 vehicles and apparatus within the three divisions of the Department of Building and Fire. At this time, there are six (6) major fire apparatus (engines and trucks), three (3) utility vehicles, and four (4) administrative/command vehicles within the Division of Fire and Emergency Services. There are two (2) utility type vehicles within the Division of Government Buildings and two (2) utility type vehicles within the Division of Building and Life Safety. The Fire Mechanic is certified by the ASE (National Institute for Automotive Service Excellence) as a Master Medium/Heavy Truck Technician, by ASE in a number of automobile specialty areas, and by the California State Fire Marshal Certification Program. Since the inception of the Provisional Staffing Program the rate of pay for the Fire Mechanic has been established at $10 per hour. Given the tremendous importance of this position (highly critical D.O.T. inspections are performed in-house, and arrangements are not necessary to transport vehicles to repair shops in Modesto or southern California), staff is recommending an increase to $12 per hour for FY 1999-2000. Alternatives: The following alternatives are presented for Council consideration: 1. Adopt the attached Resolution; 2. Modify as appropriate and adopt the Resolution; 3. Do not approve the Resolution; 4. Provide direction to staff. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING AN INCREASE IN SPECIFIED RATES OF PAY FOR FIRE FIGHTER VOLUNTEERS FOR FISCAL YEAR 1999-2000 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City and its fire volunteers that a stipend be fixed as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. The Department of Building and Fire's Provisional Staffing program shall pay as follows: Fire Fighter - $9.00 per hour; Engineer - $10.00 per hour; Captain - $11.00 per hour; 2. The Department of Building and Fire's Sleeper Program shall pay a flat fee of $45 per night for the pay period effective beginning July 1, 1999; 3. The pay rate for the Department's Fire Mechanic shall be established at $12 per hour; 4. All resolutions, regulations, and orders that are inconsistent herewith, including, but not limited to, Resolution No. 3235, are hereby repealed. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: . NOES: ABSENT: The foregoing Resolution was passed and adopted this day of , 1999. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~lDJ L\ fttw\ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 9.e. MEMORANDUM TO: CITY COUNCIL FROM: RICK TerBORCH, CHIEF OF POLlCE~ SUBJECT: ADOPTION OF A RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF VIRGINIA DRIVE BETWEEN 826 VIRGINIA DRIVE AND 856 VIRGINIA DRIVE ON JUL Y 4, 1999 FOR A BLOCK PARTY DATE: JUNE 22, 1999 RECOMMENDA TION: It is recommended that the City Council adopt the attached resolution authorizing the temporary closure of Virginia Drive between 826 Virginia Drive and 856 Virginia Drive for a block party. FUNDING: There is no fiscal impact with the proposed temporary street closure. DISCUSSION: Mr. Larry Padgett and seven other residents of Virginia Drive have requested that the street between 826 Virginia Drive and 856 Virginia Drive be temporarily closed on July 4, 1999, from 5:00 p.m. to 11 :00 p.m., for the purpose of conducting a block party . The proposed closure is on a residential street and traffic problems are not anticipated. It will be the responsibility of the applicant to obtain and place the necessary signage at the beginning of the street closure, as well as remove the signage at the end of the closure. The applicant has also been advised of City Ordinances regarding loud music and the prohibition of alcoholic beverages on public streets and sidewalks. The Public Works Department and Fire Department have been notified of the proposed closure and no objections have been received. If approved, Mr. Padgett will be notified by letter of the Council's action. Alternatives The following alternatives are provided for the Council's consideration: - Adopt the attached resolution; - Do not adopt the attached resolution. Attachment RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE TEMPORARY CLOSURE OF VIRGINIA DRIVE BETWEEN 826 VIRGINIA DRIVE AND 856 VIRGINIA DRIVE, ON JULY 4, 1999 FOR A BLOCK PARTY WHEREAS, California Vehicle Code Section 21101 (e) authorizes municipalities the ability to require designation of any street temporarily closed for celebrations or other local special events or other purposes when in the opinion of the local authorities having jurisdiction such closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing and such closing must be adopted and provided for by resolution; and WHEREAS, Larry Padgett and seven other residents of Virginia Drive have requested that the residential portion of Virginia Drive between 826 Virginia Drive and 856 Virginia Drive be temporarily closed between the hours of 5:00 p.m. and 11 :00 p.m. on July 4, 1999, for the purpose of conducting a block party; and WHEREAS, the Department of Public Works, the Police Department, and the Fire Department have no objections provided the emergency vehicle access will be provided, if needed, during the temporary closure of the street; and - WHEREAS, it is the opinion of the City Council of the City of Arroyo Grande that such block parties provide a form of neighborliness and facilitate understanding of problems within a neighborhood, and that such closure is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing for the block party. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: Section 1. The temporary closing of the residential portion of Virginia Drive between 826 Virginia Drive and 856 Virginia Drive between the hours of 5:00 p.m. and 11 :00 p.m. on July 4, 1999 is hereby authorized. Section 2. All individuals participating in the block party are required to erect suitable barriers across Virginia Drive between 826 Virginia Drive and 856 Virginia Drive giving due consideration to the motoring public and the movement of emergency vehicles in the area. Section 3. No loud music or other noise that would create a disturbance shall be permitted. RESOLUTION NO. Page 2 Section 4. Per Arroyo Grande Municipal Code, no alcoholic beverages shall be consumed on City streets or sidewalks. Section 5. The Director of Administrative Services shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Administrative Services Office. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: A YES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 1999. - RESOLUTION NO. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~L,~ ROBERT L. HUNT, CITY MANAGER APPROVED AS. TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ATTACHMENT May 03, 1999 To Arroyo Grande City Council: This letter is being written on behalf of the 800th block of Virginia Drive in Arroyo Grande. We are requesting permission to close Virginia Drive to through traffic on Sunday, July 4, 1999 from 5:00 PM-ll:00 PM. The affected addresses would be 825 Virginia Drive to 844 Virginia Drive. We are asking that you consider this matter to help us ensure the safety of the many children and families that will be participating in our annual block party to celebrate the 4th of July holiday. We are able to provide barricades and signs necessary to redirect traffic should we be unable to borrow these items from the city. Your assistance in this matter is greatly appreciated and we are more than willing to supply any additional information that you may need in order to come to a decision. Thank you for your consideration on this matter Sincerely, Lr ..-1.<-0.-< a.- '- ~ o-A .A:..J....'"'-4./?.-'f ~~f ~~~ La Pad t Carmel paulicli 825 Virginia Dr. 826 Virginia Dr. ~ck.~~~ r /:y~ I']O,/!.A:.-J...,f"'-D/14 qrol- ~3"'G,:. Brenda Hoover Debbie Northness 831 Virginia Dr. 832 Virgi a Dr ~!J=L astacio Moya Cathy Wathen 837 Virginia Dr. 8_3igfjJit ( (!.^'- HiKLL am Nichols Lori Pena 843 Virginia Dr. 844 Virginia Dr. c:.../OSUr.LE ON M/c 51 bEj INN/AI;]' A-r BS~ c..(O SUfLc: eNd 6E-JIN"NINj .AI 82f- ON 6457 9.f. MEMORANDUM TO: CITY COUNCIL , FROM: RICK TerBORCH, CHIEF OF POLICE SUBJECT: AUTHORIZA TION TO APPL Y FOR FEDERAL 1999 LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended the City Council authorize staff to apply for funding through the Federal 1999 Local Law Enforcement Block Grant Program. FISCAL IMPACT: The grant requires an approximate $2,100 local match. Funds for the match requirement will be accommodated within the FY 1999-2000 Non-Departmental Budget. DISCUSSION: The Federal FY 1999 Appropriations Act has provided funding for the continuation of the Local Law Enforcement Block Grant (LLEBG) Program which is administered by the Bureau of Justice Assistance (BJA), U.S. Department of Justice. The purpose of the LLEBG Program is to provide funds to local government to enhance law enforcement services in order to reduce crime and improve public safety. These funds must be used to augment local law enforcement services and may not be used to supplant/replace existing budgeted funds. This is the fourth year for the LLEBG Program. In the past, the Police Department has used these funds to purchase a wide variety of equipment, including: night vision equipment, police bicycles, upgraded firearms, automated Identi-Kit Program, optical imaging system for police records (including software allowing City-wide use), digital cameras, crime prevention equipment, equipment for the new motorcycles, pursuit intervention equipment, etc. In addition, over the last two years, we have contributed a total of $15,000 to the South County Youth Coalition. The funding allocated to the City of Arroyo Grande for the 1999 LLEBG is $18,396. There is a match of approximately $2,100 required for the grant. The amount of the grant is based on the average of the FBI Violent Index Crimes for the preceding three year period. This year, application for the LLEBG funds must be made on the Internet and the filing deadline is July 30, 1999. Upon receiving approval to receive the funds, the LLEBG Program requires that the funds be appropriated by written requests of the Chief of Police and reviewed by the Police Department's Community Advisory Council. A fter review by the Advisory Council, the City Council must hold a public hearing to consider the requests from the Chief of Police. This would most likely take place in August or September. After the spending plan has been approved by the City Council, the Bureau of Justice Assistance will release the funds to the City and the requesting expenditures can then be made. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; or - Do not approve staff's recommendation to apply for funding through the Federal 1999 LLEBG Program. 9.g. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER tffJ SUBJECT: CITY CORPORATION YARD FUEL FACILITY REPLACEMENT PLAN, CITY PROJECT NO. 80-98-1, PROGRESS PAYMENT NO.4 DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended that the City Council authorize payment in the amount of $41 ,246.68 to Remedial Management Corporation for the City Corporation Yard Fuel Facility Replacement Plan capital improvement project. FUNDING: On August 25, 1998, the Council awarded the City Corporation Yard Fuel Facility Replacement Plan construction contract to Remedial Management Corporation in the amount $135,165 and authorized a contingency of $2,435 to be used for unanticipated costs during the construction phase of the project ($137,600 total available funding). DISCUSSION: An Application for Progress Payment NO.4 was received from Remedial Management Corporation for work completed between March 20 and May 11, 1999, for the City Corporation Yard Fuel Facility Replacement Plan project. As of May 11th, the contract time was 100% complete and $137,177 of the $137,600 available funds has been requested by the Contractor. Staff is recommending the City Council approve Progress Payment No. 4 pending the Contractor's submittal of product warranties and unconditional releases from its subcontractors in accordance with the project's contract documents. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. Attachments: Application for Progress Payment NO.4 dw: 232.5401\Prog.pay.4.wpd 06/ HJ/ 1 '3'3'3 15:43 8054735443 CITY OF AG ENG DEPT PAGE 02 APPLICATION FOR PROGRESS PAYMENT NO." CITY COUNCIL A.PPROVAL DATE: JUNE 22.1999 CONTRACT DATE: September 16,1998 1o-Jun-99 SUBMITTED TO: City of Arroyo Grande 11:00 AM CONTRACT NO: 80-98-1 CONTRACT FOR: City Corpor..tlon V.rd Fuel F..clllty Replacement Plan CITY ACCOUNT NO: 350-5401-7001 · 539.435.88; 350-5401-7201 .. $1,810.80 FOR THE WORK ACCOMPLISHED BY REMEDIAL MANAGEMENT CORP. FROM: Mar. 20, 1999 TO: May11.1999 CONTRACTOR'S $chedule of Values WORK COMPLETED NO. DESCRIPTION UNIT PRICE QUANTITY AMOUNT QUANTITY AMOUNT 1. Permitting, Bond Fees, Engineering, Project $16,446,00 1 LS $16.446.00 100% $16,446.00 Management, Procurement, Mobilization, Tl'\lcks, 5. TnlnsportutKm 2. Tank Removal $21.246.00 1 lS $21,246.00 100% $21.246.00 3. Equipment/Hardware $35,798.00 1 LS $35,798.00 100% $35,798.00 4. Tlimk Installation $16,634.00 1 LS $16,634.00 100% $16,834.00 5. Piping and Electric~il (Material.. and In..tal1~ion) $20,645.00 1 LS $20,845.00 100% $20,645.00 6. Resurfacing $6.579.00 1 LS $6,579.00 100% $6,579.00 7. Vent Pipe, Provide and Install $1,165.00 1 LS $1,165.00 100% $1,165.00 8. General Construction Iterms $10,252.00 1 LS $10.252.00 100% $10,252.00 9, 50 Cubic: Varel.. of Soil Di6possl $6,000.00 1 LS $6,000.00 100% $6,000.00 $135,165,00 TOTAL $135,165.00 CONTRACT CHANGE ORDERS: Estimated Total % Bi!led AmQunt Paid 1-A Remove and disPQse of existing concret8 pavement $40.00 109% '$40.00 1-6. Installation additional 31-sf of concrete pavement $232,00 109% $232.00 2-A SubstiMe electronic readout with mechanical readout fQ/'" dispen$er$ ($666.00) 100% ($666.00) 2-B. Reduce fill spill containment box from 15 gallons to 5 gallons 50.00 100% SO.OO 2-C. Upgrade electrical facilities 1Q requipment storage building to meet code req. $3.579.00 10P% $3,57900 2-D. Install diesel tank vent assembly $605,00 100% $605.00 2-E. Credit fQr Contract AddlDedvct item "Install Vent Pipes at AJtemate Location" ($1,165.00) 100% ($1,165.00) 2-F. Credit for Contract Item "RemovalfTrea1mentlDisposal of Contlllminawd Soil" ($6,000.00) 100% ($6,000,00) 3-A. Reconfigurv breaker panel and add 4 new breakers $387.00 100% $381.00 5-A. Rapl~ce installed singl.hof;e Ul'lleaded dispeMer with double-hQse dispenser $5,000.00 100% $5,000.00 TOTAL r 52.012.001 PAID I $2,012.00 ACCOMPANVING DOCUMENTATION: ORIGINAL CONTRACT AMOUNT $135,165.00 TOTALCHANGEORDER~ $2,012.00 Invoice #6549, dated 05/11/99 from Remedi;ll ADJUSTED CONTRACT AMOUNT $137,177.00 Msr>sgement CQrpCII"etion TOTAL VALUE OF WORK PERFORMED TO DATE $131.177.00 LESS 10% RETAINAGE ($13,717.70) NOTES: LESS AMOUNTS PAID ($82,212.62) TOTAL AMOUNT DUE THIS APPLICATION $41.246.68 CONTRACT STAAT DATE ~.bruary 15, 1999 ORIGINAL CONTRACT DAVS 61 PREVIOUS ADJUSTMENTS 0 ADJUSTMENTS THIS PE.RIOD 0 CITY OF ADJUSTED CONTRACT DAYS 81 ARROYO GRANDE ADJUSTED CONTRACT END DATE May 7, 1999 JUN 14 1999 PUBLIC WORKS DEPT. EJ6/1EJ/1999 15:43 SEJ54735443 CITY OF AG ENG DEPT PAGE EJ3 CONTRACTOR'S ACCEPTANCE: D~wd: \. "/ (//1 -42-- / b',..... , of 1999. 5//F/24J/N r ,f&L)/ Remedial Management Corp.oration 6/~~~ ~_ 6?~' Ignature Payment of the .bow AMOUNT CUE THIS APPLICATION i'i recommended: Dated: ,of 1999. . Engineer By; Signature Dated: , of 1999. City Manager . By: . Signature ~eno;J P$YmQn~ tQ; Remedial Management Corporation 3833 Birch Street Newport Bell.cn. CA 92680 (714) 445-9240 jep:232.5401Iaey4.x15 9.h. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ;& SUBJECT: AWARD OF BID FOR THE SPRING 1998/99 SLURRY SEAL PROJECT, NO. 90-99-3 DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended that the City Council: 1. award the Spring 1998/99 Slurry Seal Project (base bid and additive bid) to California Pavement Maintenance in the amount of $60,050.00; 2. authorize a contingency of $6,000 for use only if needed for unanticipated costs during the construction phase of the project (total construction cost = $60,050.00 + $6,000.00 = $66,050.00); and, 3. direct staff to issue the Notice of Award and Notice to Proceed in accordance with the Contract Documents. FUNDING: The FY 1998/99 Capital Improvement Program includes $250,000 for street maintenance projects. The Fall 1998/99 project cost approximately $96,000, leaving approximately $154,000 available for the Spring 1999 project. After the Fall and Spring projects are completed, there is an anticipated $88,000 savings. DISCUSSION: On May 25, 1999, the City Council authorized staff to solicit bids for the Spring 1998/99 Slurry Seal project. On June 10, 1999, three (3) bids were opened for the project. The apparent low bidder, California Pavement Maintenance, submitted a base bid of $52,610.00. The bid packet also included an alternative bid. California Pavement Maintenance also submitted the apparent low bid for the alternate with a bid price of $60,050.00. Because the bid prices were favorable, meaning unit prices are lower than anticipated, staff is recommending the construction contract include the base bid and the additive bid. The base bid includes slurry sealing 26 street segments. The additive bid schedule includes an additional 5 street segments. Exhibits "A" and "B" identify the location of streets included in the base bid and additive bid schedule. The bid by California Pavement Maintenance has been reviewed and found to be in compliance with the project specifications. The contract time for this project is 45 calendar days. Work is expected to begin in July and be completed in August as shown in the attached project schedule. Alternatives The following alternatives are provided for the Council's consideration: - Approve staffs recommendations; - Do not approve staffs recommendations; - Modify as appropriate and approve staffs recommendations; or, - Provide direction to staff. Attachments: Bid Opening Log sheet Project Schedule Exhibit "A" Sase Sid Exhibit "S" Sase Sid and Additive Sid Schedule BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: JUNE 10, 1999 Spring 1998-99 Slurry Seal Project #90-99-3 BID TOTAL BID TOTAL BIDDER'S NAME. CITY SCHEDULE 1 SCHEDULE 2 Valley Slurry Seal Company $69,207.50 $74,522.50 West Sacramento California Pavement Maintenance $52,610.00 $60,050.00 Sacramento I Asphalt Maintenance Company $59,131.00 $71,704.50 Visalia Kelly etm e, Administrative Services Director c: Public Works Director City Manager reilyof~rJ~ Tentative Project Schedule For Spring 1998 - 99 Slurry Seal Project (City Project No. 90-99-3) 1 st Notice to Bidders ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . May 28, 1999 2nd Notice to Bidders ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . June 4, 1999 Bid Opening (Tuesday, 2:00 pm) ... ... ... ... ... ... ... ... ... ... ........ .... June 10, 1999 Award of Bid ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ......... June 22, 1999 Notice of Award ... ... ... ............ ... ... ... ... ... ... ... ... ... ... ........ ... June 24, 1999 Notice to Proceed .............................................................. June 30, 1999 Start Work. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... . .. July 7, 1999 Contract Completion (45 days) .................................... .......... August 25, 1999 C:\My DocumentslProjects\5612-Spring Sluny Seal\ProjSchd6.2.99.doc 06/14199 Exhibit "A" Base Bid Schedule 1 Length Width Street Name From To Yds Yds Sa Y ds Bakeman Ln Farroll Ave Farroll Ave 524.0 13.3 6,987 Cerro Vista Circle Alpine St South Cerro Vista Lane 238.3 12.0 2,860 Cerro Vista Ln Alpine St South Cerro Vista Circle 178.7 12.0 2,144 Carmella Dr Carol PI Farroll Ave 295.7 13.3 3,942 Carol PI Carmella Dr Farroll Ave 188.7 12.7 2,390 Creekside Dr End of Cul-de-sac Woodland Dr 134.7 13.3 1,796 Del Sol St The Pike End of Street 237.3 11.3 2,690 Farroll Ave Halcyon Rd South End of CuI de Sac 100.0 10.7 1,067 Forest Glen Dr End of Cul-de-sac Woodland Dr 138.3 13.3 1,844 Golden West PI Farroll Ave End of Cul-de-sac 214.0 12.7 2,711 Hodges Road Stevenson Dr End of CuI De Sac 123.3 13.3 1,644 Hodges Road Equestrian Way Stevenson Dr 210.0 13.3 2,800 La Vista Ct The Pike End of Cul-de-sac. 128.7 10.7 1,372 Lancaster Dr The Pike Elm St South 361. 7 11.3 4,099 Olive St Halcyon Rd South Woodland Dr 224.7 13.3 2,996 Paul PI The Pike Elm St South 339.0 13.3 4,520 Rice Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 622 Russ Ct Paul PI End of Cui De Sac 70.7 13.3 942 Stevenson Dr James Way Hodges Rd 140.0 11.3 1,587 Tierra St The Pike End of Street 374.7 11.3 4,246 Todd Ln Halcyon Rd South Fair Oaks Ave 221.7 12.7 2,808 Virginia Dr Halcyon Rd South Woodland Dr 288.7 12.7 3,656 Willow.Ln Halcyon Rd South Woodland Dr - 250.0 12.7 3,167 Wilson Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 622 Woodland Ct End of Cul-de-sac Woodland Dr 60.0 12.7 760 Woodland Dr End of Cul-de-sac Creekside Dr 452.3 12.7 5,730 Woodland Dr Creekside Dr Fair Oaks Ave 400.0 13.3 5,333 Total 75,334 Sa yds . " t a. g: a .~ ~ " u ~ t ~ ~ ~ <:: " ~ ~ , ... ' I ! ~ ~ ~ > ii~':' ~ ~ ~ "JS JN1J"W Hltm ij Hum . , HlnoS t- t-U ~ U~ WD ....-t ,..,,- Hinos DDi a~ W I ~ a.. ...J " > a.....J :::> , t- <[ EJ >](1'" [ 1S I [ is ~JfJ I~-'- I ZW:r: I W(I)U ~ ~ ~ >- (I) H3:J:JI u Q.o ~ 3.Jv/NiJ.l 1J1t'.JNA~ d t:J~~ ... I~ 1S I Q.o ~ ~ j::I! III <[ ~ 1--->4 1.1 J;W''''''' ... ""' z! ,,",:J3d >. Z:::> ~ w. '- . r I ~ d '- I ...J wi ::s <[ (I) W J I iiI I ~ (I) 'IS l11N7I11'1 If'IN'''''' " ~ , Q.o t- (J\ <[ ..Q Z(J\~ , 0 " ~ t ~'~:] ~ w2:: . l III ~ '*'''' ~ , Q.o W~ ~ Q.o '- >Z " ~ <[1--->4 ~ (I) a..g: "is NU Hlf'KN (I) H HJnos 7J HJnos HJno 'IS H7:J !( !( ~ "'SM "" ~ ... ~ ... " ~ /OJ" 'IS H:J./S. ~ ~ ...., WtIJ 11tI lUlS'JtO\1tl" ~ 1JI1 r71.JW.w3 ... 1S WJJ13/J ~ ~ ~ ... " :r:JmMS 'IS J:)tUJdS ~ <[ ~ ~ " 'N7 NW. ')IW ~ w ..Q :;i u ..c 7 .. ~; X .... D W Z 'IS ~ ~ ... ~ .d XWJ $\ I . ...... "if 'B~ ~ " \ r- """", r-u uW W., -' .,~ W ,&a- -3 0--33 \ \- <t W \Zw:c \W0 U ~~(,I) '- ,wa: ~ \~ p \ <t a: ...... \ z::> ~ \ \ \ <t ~ W' ?//:J 7""<11 HJJq ! \ ~ (,I) \ \ \ \ r- 0' <t \ zO' ~ -0 CII '1! wO' "d , ~-' CII ; \ \1\ W\.:J >- >~ ~ L <ta: '1 3 \1\ O-a- CII (,I) j1 $ \1\ -t> CII CII ~ CI) - <t - .p ~ - 2 ~ )( W :<: u Lo- '" OW IX> Exhibit HB" Base Bid & 0 tional Additive Bid Schedule 2 Length Width Street Name From To Yds Yds S Yds Bakeman Ln Farroll Ave Farroll Ave 524.0 13.3 6,987 Cerro Vista Circle Alpine St South Cerro Vista Lane 238.3 12.0 2,860 Cerro Vista Ln Alpine St South Cerro Vista Circle 178.7 12.0 2,144 Carmella Dr Carol pI Farroll Ave 295.7 13.3 3,942 Carol PI Carmella dr Farroll Ave 188.7 12.7 2,389 Creekside Dr End of Cul-de-sac Woodland Dr 134.7 13.3 1,795 Del Sol St The Pike End of Street 237.3 11.3 2,689 Forest Glen Dr End of Cul-de-sac Woodland Dr 138.3 13.3 1,844 Golden West PI Farroll Ave End of Cul-de-sac 214.0 12.7 2,710 Hodges Road Stevenson Dr End of CuI De Sac 123.3 13.3 1,644 Hodges Road Equestrian Way Stevenson Dr 210.0 13.3 2,800 La Vista Ct The Pike End of Cul-de-sac. 128.7 10.7 1,372 Lancaster Dr The Pike Elm St South 361. 7 11.3 4,098 Olive St Halc on Rd South Woodland Dr 224.7 13.3 2,995 '~''::', ~mji " " Rice Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 621 Russ Ct Paul PI End of CuI De Sac 70.7 13.3 942 Stevenson Dr James Way Hodges Rd 140.0 11.3 1,587 Tierra St The Pike End of Street 374.7 11.3 4,246 Todd Ln Halcyon Rd South Fair Oaks Ave 221.7 12.7 2,807 V!Eginia Dr Halcyon Rd South Woodland Dr 288.7 12.7 3,656 Willow Ln Halcyon Rd South Woodland Dr 250.0 12.7 3,166 Wilson Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 622 Woodland Ct End of Cul-de-sac Woodland Dr 60.0 12.7 760 Woodland Dr End of Cul-de-sac Creekside Dr 452.3 12.7 5,730 Woodland Dr Creekside Dr Fair Oaks Ave 400.0 13.3 5,333 Total 89,656 Shaded streets are additional streets compared to Exhibit H1\!' ~ C\J W -.J ::::) H,rm ~ I t-W t- ~ [3 U J (I) toO",." ~ ~D~ I I D ~ t--4 ~ ~ I ~Cl..p::j u Q.o d i Cl.. .-J W Q.o ~!I VI I <[ > It- W z' >. ~I L. Z(I)t--4 L. W ~ W' :J ...J! UI ~>-~ Q.o W~~ .g ~~ <[ 0 <[::::) +> Z.-J-.J VI +> <[ (I) <[ Q.o ~ Z Q.o . L. ()\O ~ +> t- ()\ t--4 (I) Z ()\ t- W-'D- '" ~ 0 W~ >=<<S Hlf10S ",rm NU <[~ ~ tfJS/J'I 111'7 Cl.. Cl.. t--4 '''' (l)p::j 13 1111 I13.JStfjMl1 W "' WNlJI1 ~ (I) U <[ ~ p::j ~ ~ W U ;J U '" " ~~ p::j ... " 0 Z .p ~ -- ..c ~ X .. - W ~ .. ..;>.-,/<!& (\} w ..J ~. \ ~ e ~:\ \- :t. \-u U U W (/) ~~ -} wOP -}Q!....... ~o115-.\; "--- J \ \ ~O-~ \i '\ \ O-..J W sa \, \ \- <t '/ ~~ , 'Z uJ ...... \ W (/) ~ \ ),. ~'7P ~ \ \.J,.1 P ~~ <t <t~ ! a..Ji 'HI:; 7/>'/11 /IX/(! I ~ (/) 'Z I -0 0 OJ ~ \- 0' ...... ""d Z 0' \- OJ wO'O- , 1/1 t' ~...... 0 'cl w~ ~ '1 ~ '/Z 4....... P OJ 0- Q!. ...... 1) O-~ 0 +> (/) ~ W OJ (/) OJ <t L +> ~ (II .. ~ ~ .. +' - 2 s.. )( ~ W 'i u. w 0", ,~ 9.i. MEMORANDUM TO: CITY COUNCil FROM: ~ DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION SUBJECT: AWARD OF BID - J.C. LANDSCAPING FOR CITY PARKWAYS AND MEDIANS DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended the City Council award J.C. Landscaping the maintenance contract for City parkways and medians. FUNDING: The Fiscal Year 1999-2000 Parks Division Budget includes $6,000 for this project. The contract Calls for monthly payments in the amount of $500 or $6,000 annually for the two-year period. Of this amount, $1,200 is paid from the Landscape Maintenance District and the $4,800 remainder from the General Fund. DISCUSSION: The City Councilauthoriz~d staff to solicit bids for the project at the April 2th meeting. J.C. Landscaping was one of two bidders who submitted bids for this project (Attachment 1). The bid in the amount of $6,000 annually ($500 monthly) is significantly lower than that of SLOScape's $30,600 annually ($2,550 monthly). J.C. Landscaping currently administers the expiring contract and has done a satisfactory job for the City. J.C. Landscaping's current contract is for $500 per month. The recommended contract requires no additional funds compared to the existing contract. The contract would be in effect for two years beginning July 1 , 1999 and expiring June 30, 2001 (Attachment 2). Alternatives: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Modify staffs recommendation; - Do not approve staffs recommendation; - Provide direction to staff. S:\StaffRpt\AwardBidJCLandscapeJunS.99 BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: JUNE 1, 1999 Landscape Maintenance Contract ORIGINAL BIDDER'S NAMEr CITY BID TOTAL J.C. Landscaping, $500/month Arroyo Grande Sloscape, $2,550/month San Luis Obispo - Y'L1L- c: Parks and Recreation Director City Manager MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS AND RECREATIO~ SUBJECT: AUTHORIZATION TO SOLlCITBID.S, LANDSCAPE MAINTENANCE CONTRACT DATE: APRIL 27,1999 RECOMMENDATION: It is recommended that the City Council authorize staff to solicit bids for the maintenance of nine (9) City landscape areas and authorize the City Manager to approve the award of bid. FUNDING: Funds in the amount of $5,500 have been included in the Parks Division FY 1999-00 Preliminary Budget. DISCUSSION: The City currently contracts with J.C. Landscape to maintain nine (9) City landscape areas (Attachment 1) at a total cost of $5,400 per year ($450 per month). Historically, it has proven to be cost effective to contract small City landscape areas to private independent contractors. Attached is a copy of the Proposal to be sent to local landscape contractors. The contract would be for a period of two (2) years, July 1, 1999 to June 30, 2001. . Alternatives: . Approve staff's recommendation to solicit for bids; . Do not approve staff's recommendation; . Modify as appropriate and approve staff's recommendation; or . Provide staff with direction. S:\StaffRpt\landscapeContractBidApr27.99 NOTICE OF INVITATION TO BIDDERS The City of Arroyo Grande is requesting bids for contract maintenance of specific landscape areas with the City. The contractor must furnish all equipment and labor necessary to complete the work specified in the attached Proposal and contract. Bid proposals will be accepted until 2:00 p.m.. Tuesday. June 1. 1999. at the Office of the Director of Administrative Services. 214 E. Branch Street. City of Arroyo Grande. On Friday, May 28, 1999, 10:00 a.m., Jim Koski, Parks Supervisor, will conduct a pre- bid tour for bidding contractors of the proposed areas. The tour will begin at the Parks and Recreation Office, 1221 Ash Street. Questions concerning bid proposals are to be directed to Dan Hernandez, Director of Parks and Recreation, at 473-5474 or Jim Koski, Parks Supervisor, at 473-5470. REQUIREMENTS: 1. Show evidence of liability and Workers' Compensation Insurance: $500,000 bodily injury, $500,00 property damage and $500,000 aggregate minimum. 2. Possess a current California Class II driver's license. 3. Obtain a City of Arroyo Grande business license. - 4. Contractor responsible for hauling and disposal of all waste collected and expenses of waste collection. BID PROPOSAL MUST INCLUDE: 1. Monthly bid to maintain areas one through nine for a period of two (2) years. See attached bid sheet. 2. Name, address, and phone number. 3. A written schedule of days specific areas will be mowed, weeded, and maintained. 4. Authorized signature. The City of Arroyo Grande reserves the right to reject any and all bids received. S:\Parks\Bids\LandscapeContractBfdNtc.fm PROPOSAL AND CONTRACT LANDSCAPE MAINTENANCE TO: City of Arroyo Grande DATE: Post Office Box 550 Arroyo Grande, CA 93421 (805) 473-5474 Dear Sir or Madam: As the Independent Contractor, I will furnish professional services for the City upon the terms and under the following conditions for a period of two (2) years: It is understood and agreed that Independent Contractor possesses distinct professional skills in performing the services described below; that City contracts for said services; that Independent Contractor has full control over the means and methods of performing these services; that Independent Contractor understands and believes that services are being performed as an Independent Contractor. Nothing in this contract shall in any way be construed to constitute the Independent Contractor or any of its agents or employees as an agent, eiTIployee, or representative of this City. The Independent Contractor agrees to perform and furnish services as follows: 1. Hart-Collett Park, (A & B) Traffic, Bridge Street and Nelson Street; 2. Dower Wayside Park (A, B, & C) south end of Traffic Way; 3. East Branch (A & B) lawn area in front of E.C. Loomis & Son; 4. Hoosgow Historical Park (A, B, & C) Le Pointe Street and Miller Way; 5. Parkview Estates (C); 6. Newport Median (A, B, & C) area between upper and lower Newport, west lower portion only; 7. Arroyo Grande Fire Station (A, B, & C) Station Way and Traffic Way; 8. Oak Park Median (B & C) Oak Park Boulevard and James Way; 9. Oak Park Greenbelt (Oak Park and Meadowlark) (A, B, & C) LEGEND: A: Mow grass areas using a reel front throw type with catcher or rotary mower with catcher. s: Edging: use a power gas edger, power gas weedeater, or an approved herbicide to edge along curbs, planter areas, and sprinkler heads. All sprinkler heads should be free from growth for proper operation. c: Weed and prune planter areas. Keep planter areas and medians free from debris or weeds and prune any ovemanging or overgrown shrubbery. D: Prune the hedge in back of lawn area three times per year. 1 PROPOSAL AND CONTRACT LANDSCAPE MAINTENANCE Work is to be done weekly and all areas are to be kept in a neat and acceptable appearance. All clippings and related refuse are to be picked up and may be dumped at a designated City site. The Independent Contractor is responsible for gopher mounds and control. All irrigation system maintenance, replacement of landscape materials, and watering will be the responsibilitv of the City. The Independent Contractor is responsible for any damages to irrigation system equipment. During the last !'NO (2) weeks of November, allla'M1 areas are to be thinned and cut to between one-half (1/2) to one (1) inch in length. All of the above wo~k to be completed in a substantial and workmanlike manner according to standard practices for the sum of $ monthly. The City reserves the right to discontinue service upon thirty (30) days' written notice to the Independent Contractor for any reason and to forthwith discontinue service in the event that said Independent Contractor fails to provide, or keep in force, liability or Workers' Compensation Insurance as set forth in the notice inviting bids. Any alteration or deviation from the above specifications involving extra cost of material or labor will only be executed upon written orders for same, and will become an extra change over the sum mentioned in this contract. _ All agreements must be made in writing. Submitted by: Name: Drivers License #: Mailing Address: Phone #: City, State Zip: . Work Schedule: Date: Sun Mon Tues Wed Thurs Fri Sat Area (s): Insurance Policy: City Business License: Signature: S:\Parks\Blds\landscapeContracUrm (Revised: April 1999) 2 . u.l i ~ I <.) Wen OS!? ~~ ~ 9- <.) , ~ ~ m . \ ~ it <.!) ~~ ~ .1 , 0- ~ a. ACORD... CERTIFICATE OF LIABILITY INSURANCB.rd~~1 I DATE (MMlDDIYY) 05/03/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION UVIS/E.C. Loomis & Son Ins ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE License #0466863 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Arroyo Grande CA 93421-0200 I INSURERS AFFORDING COVERAGE Phone: 805-489-5594 Fax:805-489-4183 INSURED INSURER A: Uniqard Insurance Company INSURER B: J.C. Landscaping INSURER C: 220 S. Alpine INSURER 0: Arroyo Grande CA 93420 I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOl'WIniSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDmONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~f~ TYPE OF INSURANCE POLICY NUMBER ~!'If~-I;~ri5'rAA.t: : "Y_L~~!t;N:'6~N LIMITS OATE MMlD DATE MMlD GENERAL LIABIliTY I I , I EACH OCCURRENCE 1$$1,000,000 A ~ COMMERCIAL GENERAL LIABILITY GL814833 12/15/98 12/15/99 FIRE DAMAGE (Anyone fire) ! $ $ 5 0 , 000 I CLAIMS MAOE [!] OCCUR MED EXP (Any one person) 1$$5,000 ~ $250 PD Ded PERSONAL & AOV INJURY 1$$1,000,000 GENERAL AGGREGATE \$$1,000,000 r-- , PRODUCTS - COMPIOP AGG : $ $1, 000 , 0 0 0 GEN'L AGGREGATE LIMIT APPliES PER: I !xl POliCY n ~8,: n LOC I ! ! \ AUTOMOBILE LIABiliTY i I , i I COMBINED SINGLE LIMIT t= ANY AUTO (Ea accident) '$ ! ALL OWNED AUTOS , I BODILY INJURY t= SCHEDULED AUTOS I (Per person) . '$ . i i HIRED AUTOS i BODILY INJURY $ :--- i (Per aCCident) I NON.QWNED AUTOS :-- I I :5 ~ I I PROPERTY DAMAGE I (Per aCCident) I GARAGE LIABiliTY I AUTO ONLY - EA ACCIDENT : $ R ANY AUTO I OTHER THAN EA ACC $ ! AUTO ONLY: AGG; $ I EXCESS LIABILITY I EACH OCCURRENCE 1$ o OCCUR o CLAIMS MACE AGGREGATE i$ I i $ R~~ !$ RETENTION S I s \ WORKERS COMPENSATION AND I I I I I TORY LIMrrS i IOJ~-: I EMPLOYERS' LIABILITY I I E.L. EACH ACCIDENT '$ I I I I E.L. DISEASE. EA EMPLOYEE S E.L. DISEASE. POliCY liMIT ! S OTHER DESCRIPTION OF OPERATIONSIlOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Landscape Maintenance Operations of Insured CERTIFICATE HOLDER I N I ADDmONAL INSURED; INSURER LETTER: CANCELLATION CITYOF2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRmEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE City of Arroyo Grande - 214 E. Branch Street LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBliGATION OR LIABiliTY OF Arroyo Grande CA 93420 ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. \.A-'-Il<; , E... c... L.OO-..\"') ~ ~ ~~ r}..~f r-... \ t"<:::L. I Bouse Account '" ~ I /'"'I I "'_~A ~ ACORD 25-S (7/97) ~ \ ACORD CORP-ORATION 1988 9.j. MEMORANDUM TO: CITY COUNCIL ~ FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION SUBJECT: AUTHORIZATION TO SOLICIT BIDS - ELECTRIC VEHICLE DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended the City Council authorize staff to solicit bids for an Electric Vehicle for use by the Parks and Recreation Department. FUNDING: The Fiscal Year 1999-00 Parks and Recreation Budget includes $5,000 for the first year of a proposed three-year electric vehicle lease program. Staff has secured a $5,000 grant toWards the lease of an Electric Vehicle from the San Luis Obispo County Air Pollution Control District. DISCUSSION: City Vehicle P-5 (1988 Isuzu Pickup), is recommended for replacement in the Fiscal Year 1999-00 Budget. The replacement of this vehicle with an Electric Vehicle would reduce emissions by 100% and reduce operational cost by 75% over standard gasoline powered vehicles. Of the vehicles researched, only the Toyota Rav4 and Ford Ranger are available in the area. The Lease Agreement covers maintenance costs of this vehicle. Alternatives The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Modify staffs recommendation; - Do not approve staffs recommendation; - Provide direction to staff. S:\StaffRpt\R FPElecVehicleJun22.99 1999-2000 RECREATION ADMINISTRATION OPERATING EQUIPMENT .6001 OFFICE FURNITURE & EQUIPMENT $1,600 This account provides funding for replacement of a pre-amp for the sound 1,000 system at City of Arroyo Grande and Woman's Club Community Center. The current amplifier in use is over 10 years old. This replacement request is in compliance with the City Equipment Replacement Policy C-006 (attached). The current system is over 10 years old and not fully operational. . A total of 25 folding chairs is recommended to be purchased to replace 600 damaged chairs at the Community Center per City Equipment Replacement Policy C-0006. TOTAL $1,600 .6301 VEHICLES $30,000 These funds are for the replacement of a Parks Division vehicle (irrigation 25,000 truck). This vehicle is a 1984 Ford % ton pick up truck currently valued at $3,800 with repair expenditures in FY 1998-99 exceeding $2,000. This replacement request is in compliance with City Equipment Replacement Policy C-007 (attached). The proposed replacement vehicle is a 2-wheel drive pick up truck with a modified bed for irrigation related supplies estimated, at $20,000 with $5,000 for installation of a bed storage. Should the current vehicle not be replaced, an additional $2,000 will need to be added to the Parks Division's Maintenance - Vehicles line item (Account 010-4421-5601). -.- These funds are for the replacement of the 1988 Izusu vehicle. The 5,000 replacement vehicle is a 1999 Ford Ranger EV (Electrical Vehicle), or equivalent, for a 3-year lease. The total cost for the 3-year lease is approximately $15,000. Staff has requested a $5,000 credit through the County Air Pollution Control District, further lowering the cost of this vehicle. This replacement request is in compliance with the City Equipment Replacement Policy C-007 (attached). For ease of review, this item is shown in the Parks and Recreation Budget. If approved, this will be transferred to the Non-departmental Budget document to ensure consistency since all lease purchases appear in the Non-departmental Budget. TOTAL $30,000 TOTAL OPERATING EQUIPMENT $31,600 010-4421 K-10 t FROM = Panasonic FAX SYSTEM PHONE NO. : May. 28 1999 09:15AM Pi . AIR POLLUTION CONTROL DISTRICT COUNTY OF $^N llJl$ OBISPO May 25, 1999 5hg Lluu uJ)- Daniel Hernandez /)11' Parks & Rec Department ~ City Of Arroyo Grande 1221 Ash St. Arroyo Grande. CA 93420 Dear Mr. Hernandez: Congratulations! / At its May 19, 1999 meeting. the Air Pollution Control Board approved the staff recommendation to award you a $5000 "buydown" incentive for the purchase or lease of a qualifying electric vehic!e. At this time, you should contact the manufacturer/dealer and begin the transaction process. You have Wltil July 9, 1999 to provide this office with proof that a lease/purchase is in process. Once that proof is received, the $5000 buydown wilt be provided directly to the vehicle manufacturer. This letter is your official notice of award and should be used as documentation of such when working with the manufacturer/dealer on your lease. If you. or the manufacturer you contact, have any questions, please contact Jacquie Bean at, (805) 781-5912. Sincerely, . ~~{?fk.MJ J1m Pickens Air Quality PI3IU1er 3433 Roberto Court · SaC1 Lui!; Obispo. CA 9340 I . 805-781-5912 · FAX: 805.72! -; (;02 de=-nair(gJsloopcd.dst.ca.us .; WWIIVslo;pcdd~t.(a.us ......._.._-4...._ ._.......'...;1.....,..,-.. L ~lc);I"",..1 / 5,18-19 9.k. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKSICITY ENGINEER ~ SUBJECT: AWARD OF BID FOR THE SCENIC CREEKSIDE PATH THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE, PHASE 1A, PROJECT NO. 90-97 -2 DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended that the Council: 1. award the Scenic Creekside Path Through the Historic Village of Arroyo Grande, Phase 1A, construction contract for the Base Bid and Bid Alternate Number 2 to B & H Communications, Inc., in the amount of $49,190.05; 2. authorize the City Manager to approve change orders not to exceed the contingency of $3,400.00 for use only if needed for unanticipated costs during the construction phase of the project (total project construction cost = $49,190.05 + $3,400 = $52,590.05); and, 3. direct staff to issue the Notice of Award and Notice to Proceed in accordance with the Contract Documents. FUNDING: The total construction budget available for the Phase 1 A of the Scenic Creekside Walk Through the Historic Village of Arroyo Grande project is $54,653 ($51,253 for construction and $3,400 for construction contingencies) as included in the FY 1998/99 budget. The award of bid with the $3,400 construction contingency is $2062.95 below the project budget. DISCUSSION: On August 11, 1998, the City Council authorized the solicitation of construction bids for Phase 1A of the Scenic Creekside Walk Through the Historic Village of Arroyo Grande project. On September 8, 1998, three bids were publicly opened for the project. Only one of the three bids submitted (the highest bid) met all the bid specifications. The bid of $173,132.92 exceeded the available construction budget by $118,479.92. On September 22, 1998, the City Council rejected all bids and directed staff to re-bid the project in Spring of 1999. On March 23, 1999 the City Council authorized staff to again solicit bids for the GAR:C:1My Documents\Projects\Creekside Walk\Creekside Walk Award CC.wpd project. On June 10,1999, one (1) bid was publicly opened for the project. B&H Communication, Incorporated's bid was the only bid submitted. Further analysis of its bid revealed minor errors in the bidder's extension of unit prices. These minor errors consisted of rounding the extension of unit prices. A copy of the corrected bid schedule is attached. All other portions of the B&H Communication bid have been reviewed by staff and found to be in compliance with the project specifications. B&H Communication meets the requirements for a responsive bidder. The project Base Bid and the Bid Alternate Number 2 equal $49,190.05. The project Base Bid includes construction of a wooden stairway to connect the sidewalk adjacent to the City Parking Lot to the first walkway below on the creek bank. Bid Alternate NO.2 consists of minor landscaping and erosion control measures to protect the stairway construction. Other bid alternates included Bid Alternate No.1, construction of a lower portion of stairway and deck to connect the first walkway to the creek bank trail, and Bid Alternate No.3, installation of additional landscaping adjacent to the stairways. Since the Base Bid must be awarded, and Bid Alternate NO.2 is directly associated with the Base Bid, it is recommended these two be awarded first. The bids for all other bid alternatives exceed the available project budget. Bid Alternates 1 and 3 will be incorporated into subsequent phases of the project. The contract time for this project is 45 calendar days. Work is expected to begin on July 12, 1999, and be completed on August 26, 1999, as shown in the attached project schedule. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; - Do not approve staff's recommendations; - Modify as appropriate and approve staff's recommendations; or, - Provide direction to staff. Attachments: Exhibit "Au - Scenic Creekside Path Vicinity Map Bid Opening Log Sheet Corrected Bid Schedule Project Schedule GAR:C:\My DocumentsIProjectslCreekside Walk\Creekside Walk Award CC.wpd lL I t:,..xH U~ ,.,- "A" . - } 0Ge,,\Jl~ ~t::;~'DE. PA.TH VIc-f tJ ""( tv1AP EA?T e(ZA:~C-H ~T -- - D ...- ~ ....... Q) , C IT'( J I Q) :...... J J ....... (f) · ~ i ....... l[ APJJ1lUoTQJ H :...... ~ i 0 r- -'- :--Jew pedestrian (f) conncction to 0 I {( 'I \( )\'cH< '( 1 Branch Street I wd('o;;;rriCtI1 trail .. I-~. . . - r~ Existir g~. I >ark. . . . - In 11 )f( )v< >( I creekside trail New overlook ce.6~t'- C::t~DS Existing pedestrian . connection across Ne'A-' overlook f>$-'?D...{O historic s\-vinging \\\ bridge \ ~O~O~O~ o ~oC:JO ( New \valkway ;along creek bluff : , I l Museum ~ I . . \ ni , .:." . ,. ,........ ".., f ')y, ,. ,,-..y,,' . BID OPENING LOG SHEET CITY OF ARROYO GRANDE BID OPENING: JUNE 1, 1999 Scenic Creekside Walkthrough the Historic Village of Arroyo Grande - Phase 1A ORIGINAL BIDDER'S NAME. CITY BID TOTAL ALT. #1 ALT. #2 ALT. #3 B & H Communications, Inc., $42,797 $35,513 $6,393 $14,341 Santa Margarita Total = $99,044 e, Administrative Services Director c: Public Works Director City Manager ~ Q w ~ ...J ::> ~ 8 0 0 uO C fI) '- ""'\f " Il ~ W ...J.... 0 0 0 ~ I~ ~ ~ if) ~ I~ :I: <ten ~ ~ N t<" N 0 ....0 0 0 0 ('C\ () () N I~ c-- t.A .Q () en ~o 0 \\J f' t\J 000.) - 'J" 'Q'" - N 8 9 0 - '\f N ""m €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) w 0 0 ~ 00 \r ~ ~ 0 ~ <r 0 & .g I~ \9- Q. 0 S P- ~ c<\ ~ ~ 0 \!\ N U\ \f) \f\ ~ o. \n - :z N - - - - ::> €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) €I) w c :z ~ 0 0 >- 0 ~ ~ <t u. en 0 CD W 0 os; 0 CD j c e en ...J - e > - CD e E 0 0 ~ 0 ~ ~ - 0 os .... 'e en 0 :::: CT 0 0 .... ~ CD ~ "E Q. ~ n::: .s=. 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March 23, 1999 1st Notice to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., April 23, 1999 2nd. Notice to Bidders (min 5 days between publications) . . . . . . . . . . . .. April 30, 1999 Job Walk Through (Tuesday, 2:00 p.m. at City Council chambers) . . . . " May 4,1999 Receive Bids (Tuesday, 2:00 p.m.) .............................. June 1,1999 Award of Bid (at City Council Meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . June 22,1999 Notice of Award (within period specified in notice to bidders) ......... June 25, 1999 Notice to Proceed (within 14 calendar days form award) . . . . . . . . . . . . .. July 9, 1999 Start Work ................................................ July 12, 1999 Contract Completion - 45 calendar days ....................... August 26, 1999 gar:D:\AG\creekpath\Schudule.wpd May 13, 1999 9.1. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: SHAlSTP COOPERATIVE AGREEMENT DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended that the Council: A. adopt the attached resolution authorizing the Mayor to execute San Luis Obispo Council of Governments SHAlSTP Cooperative Agreement; and, B. direct Administrative Services to submit SHAlSTP Cooperative Agreement No. AG- TEA21-01 and the adopted resolution to the San Luis Obispo Council of Governments. FUNDING: During the 1998 programming cycle, the City of Arroyo Grande was successful in securing $321,400 of Regional State Highway Account (RSHA) funds and $422,136 of Urban State Highway Account (USHA) funds from the San Luis Obispo Council of Governments (SLOCOG). DISCUSSION: The projects listed in Table A and B were approved by the City Council on September 22, 1998, submitted to SLOCOG, and approved at the October 7, 1998, SLOCOG Board meeting. Before the City can begin invoicing for reimbursement of the work performed, a Cooperative Agreement must be executed between SLOCOG and the City. The Cooperative Agreement is a general agreement between SLOCOG and the City regarding the responsibilities of each agency. The specific projects are referenced and attached to allow for future actions such as the transfer of funds between the various projects or the addition of replacement projects. A resolution must be adopted by the City that clearly identifies the official authorized to execute the STP/SHA Cooperative Agreement. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; - Do not approve staff's recommendations; - Modify as appropriate and approve staff's recommendations; or - Provide direction to staff. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE MAYOR TO EXECUTE SHAlSTP COOPERATIVE AGREEMENT WHEREAS, the SLOCOG Board approved allocation of regional Surface Transportation Program (STP) funds for projects within the City of Arroyo Grande ("City"); and, WHEREAS, SLOCOG intends to exchange its apportionment of Federal Surface Transportation Program (STP) funds for State Highway Account (SHA) funds for projects within the City; and, WHEREAS, the City and SLOCOG are authorized, pursuant to the requirements of the Transportation Equity Act for the 21 st Century (TEA21) and State Statutes enacted by Senate Bill 45 (1997), to enter into a Cooperative Agreement for any transportation purpose within the City. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande hereby: 1. Approves Exhibit 1 attached hereto and incorporated herein, entitled "San Luis Obispo Council of Governments SHAlSTP Cooperative Agreement No. AG- TEA21-01". 2. Hereby appoints the Mayor as the official representative authorized to sign SLOCOG SHAlSTP Cooperative Agreements. - On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of 1999. Resolution No. Page Two MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: l~ki:rL. ~~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY - !:J!.i:lilillll_:iJ g g. g g. ~ ~ ~ ~ ,:,:,:,:,:,:,:,:,:,:,\1,:, N m 1.0 co ...... 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'- 0 >- > - :::::::::::::::::~::~::: C> <( .g g. en menu..9 0:: m u. ~ ~ w u. ~ ~ C> D::: LL .9 ~ ~ ~ ~ ................. II ~ ~ ~ ~ ~ : N \:.:\:\:\:::\:\:\:\:~:::\ ~ ~ ~ ~ ~ ~ EXHmIT "1 " San Luis Obispo Council of Governments Agreement No. AG-TEA21- 01 SHA/STP COOPERATIVE AGREEMENT THIS AGREEMENT, ENTERED INTO ON THE DATE BELOW STATED is between the San Luis Obispo Council of Governments, referred to herein as "SLOCOG", and the CITY OF ARROYO GRANDE a political subdivision of the State of California, referred to herein as the "CITY". RECITALS WHEREAS, SLOCOG and the CITY are authorized, pursuant to the requirements of the Transportation Equity Act for the 21st Century (TEA21) and State Statutes enacted by SB 45 (1997), to enter into a Cooperative Agreement for any transportation purpose within the CITY; and WHEREAS, the SLOCOG Board approved allocation of regional Surface Transportation Program (STP) funds for the projects identified on the attached Exhibit A (summary table and project summary sheets) and each of the individual project is herein referred to as "PROJECT"; and WHEREAS, SLOCOG intends to exchange its apportionment of Federal Surface Transportation Program (STP) funds for State Highway Account (SHA) funds for the PROJECTs, therefore eliminating the non-federal match and compliance with the National Environmental Policy Act (NEPA); and WHEREAS, all applicable laws, regulations, and policies relating to the use of State Highway Account (SHA) funds for the PROJECTs, including "funds at work" insignia information, shall apply notwithstanding any other provisions of this Agreement; and - WHEREAS, all obligations of the CITY under the terms of this Agreement are subject to funding appropriation by the Legislature, and the receipt and allocation of funding by SLOCOG; and NOW, THEREFORE, in consideration of the above noted findings and considerations, the parties agree as follows: 1) The CITY agrees to administer each PROJECT and conduct the applicable environmental process required under the California Environmental Quality Act (CEQA) for each PROJECT. 2) The CITY agrees to advertise, open and review bids, and to award the contract for each applicable PROJECT (or combination of projects) as needed, in accordance with State laws. 3) The CITY agrees that all phases of each PROJECT will be developed in accordance with policies, procedures, practices, standards, regulations, and laws that apply to the CITY, Caltrans (where appropriate), and SLOCOG. If in the judgment of SLOCOG a project may impact a street, road or highway owned or controlled by a jurisdiction other than CITY (including without limitation the County, another city, or the State of California), SLOCOG may require the CITY to establish a project development team (PDT) composed of representatives of such jurisdictions, as well as SLOCOG. 4) The CITY agrees to construct each PROJECT in accordance with the plans and specifications of the CITY (and Caltrans when PROJECT involves state highway facilities), and in accordance with the conditions of funding adopted by SLOCOG. 5) The CITY agrees to maintain the facilities constructed, improved, or otherwise modified. SLOCOG SHNSTP General Cooperative Agreement page 1 6) The CITY agrees to utilize, for each PROJECT, an amount of Regional SHA funds equal to or less . than that adopted by SLOCOG, and that SLOCOG's total obligation shall not exceed the amounts shown in Exhibit A unless a greater amount has been authorized in advance in writing by SLOCOG. 7) The CITY agrees to account for all costs for the PROJECTS to be paid by SLOCOG pursuant to this Agreement and agrees to perform all the reimbursable work for each project according to the billing period identified in the project summary sheets. 8) After the opening of bids on applicable PROJECTS, the CITY shall notify SLOCOG of any cost overruns or underruns to the original cost estimate. The following will be assumed and reflected in SLOCOG's SHA accounting spreadsheets: a) If less funding than what was programmed is required for a PROJECT, the cost savings will be made available for reprogramming into another CITY project as approved by SLOCOG. b) If more funding than what was programmed is required for a PROJECT, the CITY will be solely responsible for providing the additional funding, which can be comprised of various non-regional funding sources, including cost savings from other CITY SHA projects. 9) The CITY may submit an invoice for reimbursement of funds expended for each PROJECT no more than once a month, using the attached Reimbursement Request Form (Exhibit B). All Payments will be prorated between CITY and SLOCOG based on the agreed percentages of funding, as adopted. by SLOCOG and listed on each project summary sheet (Exhibits A-I through A-9, attached hereto). As identified in Exhibit B, all invoices must contain the following: a. SHA PROJECT number and name b. A brief description of work accomplished during the billing period. c. A copy of the consultant's bill to the CITY (if applicable). d. Amount expended by the CITY during the billing period, with evidence of funds expended (e.g. a copy of a CITY check to consultant or accounting documentation, etc.) e. The pro-rata share reimbursement rate for the PROJECT as specified on the project summary sheet f. Amount requested for reimbursement for the billing period 10) SLOCOG agrees to reimburse the CITY within 30 days of receipt of a completed reimbursement request form (Exhibit B) with all applicable attachments and signatures or as funds become available on a "1st come, 1st served" basis, an amount expended by the CITY during the invoices' billing period less the aforesaid proration. If a PROJECT receives both Regional and Urban State Highway Account funding (referred to in Exhibits hereto as "RSHA" and "USHA" respectively), reimbursements shall be made on a pro rata basis from each source for SLOCOG's share. SLOCOG's total obligation for each PROJECT cost shall not exceed the amount shown in Exhibit A as the "Approved $ Amount," unless SLOCOG has in writing authorized a greater amount per adopted SLOCOG policy. 11) Within two months of each PROJECT's completion and all work incidental thereto, the CITY must provide SLOCOG certification in the form provided in Exhibit C hereto, of completion in accordance with the provisions in this Agreement, and a final invoice containing those items listed above. In the event that final project costs are less than those listed as "Total Project cosr on Exhibit A, hereto , the funds shall be reallocated in accordance with item #8 above. 12) If this project has been paid for either entirely, or in part with Regional SHA funds, and CITY, or any of its officials, chooses to publicly memorialize participation in said project, then CITY shall also memorialize SLOCOG's financial participation in said project in a manner agreeable to SLOCOG. This paragraph shall apply to, but is not limited to, signage during construction, representation at dedications and placement of plaques or other objects of memorialization, whether at or near the project site or not. 13) The CITY grants to the State of California and/or SLOCOG access to the CITY's books and records for the purpose of verifying that SHA funds paid are properly accounted for and the proceeds are expended in accordance with the terms of this Agreement. All documents shall be available for inspection by authorized Caltrans and/or SLOCOG agents at any time during the PROJECT SLOCOG SHNSTP General Cooperative Agreement page 2 development and for a four-year period from the date of completion, or for one year after the audit is . completed or waived by Caltrans and/or SLOCOG, whichever is later. 14) Upon completion of all work under this Agreement, ownership and title to all materials will automatically be vested in the CITY and no further agreement will be necessary to transfer ownership to the CITY. 15) If existing public and/or private utilities conflict with the PROJECT construction or violate the CITY's encroachment policy (as applicable), the CITY shall make all necessary arrangements with the owners of such utilities for their protection, relocation or removal. The CITY shall review the plans for protection, relocation or removal. If there are costs of such protection, relocation, or removal which the CITY must legally pay, the CITY shall pay the cost of said protection, relocation or removal, plus cost of engineering, overhead and inspection. If any protection, relocation or removal of utilities is required, such work shall be performed in accordance with CITY policy and procedure. 16) The CITY shall defend, indemnify and save harmless SLOCOG, its officers and employees from all and any claims, demands, damages, costs, expenses, judgments, attorneys' fees or any liability arising out of this Cooperative Agreement to the performance or attempted performance of the provisions hereof, or any project referred to in the Exhibits hereto. Nothing contained in the foregoing indemnity provision shall be construed to require CITY to indemnify SLOCOG against any responsibility of liability in contravention of Civil Code section 2782. 17) If the CITY transfers its risk connected with design or construction of this project to independent contractors, CITY agrees to use its best efforts to obtain the independent contractor's inclusion of SLOCOG as an indemnitee and in any insurance procured by such independent contractor(s) for the project, to name SLOCOG as an additional insured. 18) Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective agencies and through whom all communications between the parties to this agreement shall occur. 19) Both parties agree that if, in the course of carrying out the PROJECT, there is a disagreement among the Project Coordinators over the direction of the project, the matter will be forwarded through a three step conflict resolution process. First, resolution will be attempted between the CITY Manager and SLOCOG Executive Director. If a dispute continues, a determination shall be made by the SLOCOG Executive Committee, and, if required, final determination by the full SLOCOG Board. 20) Nothing in the provisions of this Agreement is intended to create duties, obligations, or rights for third parties not signatories to this Agreement or affect the legal liability of either party of the Agreement by imposing any standard of care with respect to the maintenance of local roads different from the standard of care imposed by law. 21) No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties thereto, and no oral understanding or agreement qot incorporated herein or in the attached Exhibit A shall be binding on any of the parties thereto. 22) This Agreement may be terminated or provisions contained therein may be altered, changed, or amended by mutual consent, in writing, of the parties hereto. 23) Prior to award of a contract for any PROJECT, SLOCOG may terminate the applicable PROJECT in the Cooperative Agreement by written notice, provided SLOCOG pays the CITY for all PROJECT- related costs reasonably incurred by the CITY prior to termination. Also, prior to award of a contract for any PROJECT, the CITY may terminate the applicable PROJECT in the Cooperative Agreement by written notice, provided the CITY pays SLOCOG for all costs reasonably incurred by SLOCOG prior to termination. SLOCOG SHNSTP General Cooperative Agreement page 3 SIGNATURES: CITY OF ARROYO GRANDE SAN LUIS OBISPO COUNCIL OF GOVERNMENTS By: By: Michael A. Lady, Mayor Ronald L. De Carli, Executive Director Date: Date: ATTEST: By: Kelly Wetmore, Director of Administrative Services APPROVED AS TO FORM AND LEGAL EFFECT: By: By: Timoth~ J. Carmel, City Attorney Jac Crawford, SLOCOG Counsel Date: Date: SLOCOG SHNSTP General Cooperative Agreement page 4 EXHIBIT A . . APPLICABLE PROJECTS for Agreement No. AG-TEA21- 01 EXHIBIT PROJECT NAME PROJECT #(s) Funding Exhibit A-1 Pavement Maintenance - Selected City PUAG01 $245,500 Streets Exhibit A-2 Pavement Management Program Plan PUAG02 $28,000 Exhibit A-3 Bridge Street Bridge Rehabilitation PUAG03 $49,500 Exhibit A-4 Creekside Pedestrian Path PUAG04 $2,000 Exhibit A-5 Brisco Rd.-Halcyon Rd/Rte 101 Project PRAG01 $50,000 Study Report Exhibit A-6 Grand Avenue/East Branch SURt. 227 PRAG02 $10,000 Corridor Study Exhibit A-7 EI Campo Rd/Rte 101 Project Study Report PRAG03 $25,000 Exhibit A-8 Paulding Middle School Bike Lanes PRAG04 $111 ,400 - Exhibit A-9 Grand Avenue Reconstruction Project PRAG05 $125,000 Total Funding $646,400 Exhibit A-1 (to Agreement No. AG -TEA21- 01) Project Number: PUAG01 Grantee: City of Arroyo Grande Project Title: Pavement Maintenance Funding Type: Urban SHA ($245,500) Work Implementation Period: Ju11, 1998 to Jun 30, 2003. Approved: October 6, 1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) "Other (2) TOTAL Expected Milestones (date complete) FY 98/99 $ 45,500 $ 200,000 $ 245,500 Annual Maintenance Construction FY 99/00 $ 50,000 $ 200,000 $ 250,000 Projects FY 00/01 $ 50,000 $ 200,000 $ 250,000 FY 01/02 $ 50,000 $ 200,000 $ 250,000 . FY 02103 $ 50,000 $ 200,000 $ 250,000 Total $ - $ 245,500 $ 1,000,000 $ - $ - $ - $ 1,245,500 Reimburse- 0.0% 19.7% 80.3% 0.0% 0.0% 0.0% . ment Rate Project Description: An annual apportionment of USHA funds for the maintenance of City streets as presented in the City of Arroyo Grande's Pavement Management Program Plan. Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered and implemented, where appropriate and feasible, as part of the project. Exhibit A-2 (to Agreement No: AG -TEA21- 01) Project Number: PUAG02 Grantee: City of Arroyo Grande Project Title: Pavement Management Program Plan Funding Type: Urban SHA ($28,000) Work Implementation Period: July 1, 1997 to Jun 30, 2003. Approved: October 6, 1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones (date complete) FY 98/99 $ 16,000 $ 16,000 20yearPMP-10/97 FY 99/00 $ 3,000 $ 3,000 Annual Updates to PMP - 7/98 to 6/03 FY 00/01 $ 3,000 $ 3,000 FY 01/02 $ 3,000 $ 3,000 . FY 02/03 $ 3,000 $ 3,000 Total $ - $ 28,000 $ - $ - $ 28,000 Reimburse- 0.0% 100.0% 0.0% 0.0% 100.0% ment Rate Project Description: Maintain and update the City's Pavement Management Program Plan; prioritizing street maintenance projects based on pavement distress ranking criteria, manage a fixed annual maintenance budge over a 20-year period in order to program future projects. Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered and implemented, where appropriate and feasible, as part of the project. Exhibit A.3 (to Agreement No. AG-TEA21- 01) Project Number: PUAG03 Grantee: City of Arroyo Grande Project Title: Bridge Street Bridge Rehabilitation Funding Type: Urban SHA ($49,500) Work Implementation Period: July 1, 1998 to Jun 30, 2001. Approved: October 6,1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones Utility Users Construe-tlon HBRR (date complete) Tax Tax FY 98/99 $ 3,000 $ 3,000 Project schedule pending outcome of FY 99/00 $ 12,880 $ 37,650 $ 50,530 preliminary studies and approval by Caltrans. FY 00/01 $ 49,500 $ 449,230 $ 498,730 Total $ - $ 49,500 $ 12,880 $ 40,650 - $ 552,260 Reimburse- 0.0% 9.0% 2.3% 7.4% 8.1.3% 0.0% 100.0% ment Rate Project Description: Rehabilitation construction of Bridge Street Bridge in the City of Arroyo Grande to bring it up to a standard load limit of H20 (20 tons). Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered and implemented, where appropriate and feasible, as part of the project. - Exhibit A-4 (to Agreement No~ AG-TEA21- 01) Project Number: PUAG04s Grantee: City of Arroyo Grande Project Title: Creekside Pedestrian Path Funding Type: Urban SHA ($2,000) Work Implementation Period: May 25, 1999 to Jun 30, 2001. Approved: May 25, 1999 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones (date complete) Begin const. FY 98/99 $ 2,000 $ 2,000 7/99 Total $ - $ 2,000 $ - $ - $ 2,000 End const. 9/99 Reimburse- 0.0% 100.0% 0.0% 0.0% 100.0% ment Rate Project Description: The project will consist of the reconstruction of existing non- standard access. points and other pedestrian treatments. The existing access points (e.g. stairways and ramps) that lead down to the pathways that run along Arroyo Grande Creek are not constructed to current design standards and have deteriorated to such a point that in some areas they could be dangerous for public access Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. ' 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered and implemented, where appropriate and feasible, as part of the project. Exhibit A-5 (to Agreement No~AG~TEA21- 01) Project Number: PRAG01 Grantee: City of Arroyo Grande Project Title: Brisco Rd-Halcyon Rd/Rte. 101 PSR Funding Type: Regional SHA ($50,000) Work Implementation Period: Oct. 6, 1998 to Jun 30, 2004. Approved: October 6, 1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones Utility Users Traffic (date complete) Tax Circulation FY 98/99 $ 50,000 $ 12,565 $ 65,435 $ 128,000 PDT Meetings Mar 99 - Aug 99 FY 99/00 $ 12,410 $ 12,410 Completion of PSR Sep-99 Total $ 50,000 $ - $ 12,565 $ 77,845 - $ 140,410 Reimburse- 35.6% 0.0% 9.0% 55.4% 0.0% 0.0% tOO.O% ment Rate SLOCOG reimbursement rate Is 53.2% as determined by the SLOCOG Board 10/6/98; not to exceed $50,000. Project Description: Preparation of a Caltrans approved Project Study Report to improve the traffic operations at the interchange on Route 101 at Brisco and Halcyon Roads. Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Evaluation of a low cost alternative shall be evaluated thoroughly, including, but not limited to, a sub contract for the detailed review of a roundabout option. 4. In order for any subsequent construction project based on this PSR to be eligible for inclusion in a future State Transportation Improvement Program (STIP), the PSR shall be completed to the satisfaction of Caltrans and signed by the District 5 Director. 5. The PSR shall discuss funding availability for interchange improvements. Special Provision Continued on Page 2 of Exhibit A-4 6. The CITY agrees to be the lead agency for the PSR and also agrees to establish a Project Development Team (PDT) composed of planning and/or engineering staff as appropriate from the City, County of San Luis Obispo, Caltrans, and SLOCOG will jointly guide development and completion of the Project, including but not limited to: 1) defining the scope of the project, 2) technical factors to be addressed, 3) consultant selection, and 4) final recommendations to the City or other jurisdictions as necessary. 7. Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective agencies on the PDT and through whom all communications between the various parties to this agreement (including Caltrans) shall occur. 8. The PSR shall assess and propose express bus stop and park and ride lot facilities at/near the interchange as appropriate per SLOCOG policy of 12/97. For information on identification, selection and design of these facilities see the Express Bus Stop Study approved by SLOCOG 8/98. 9. The PSR shall identify the impacts to bicycle and pedestrian travel associated with each improvement alternative being considered. In addition, the PSR shall evaluate and recommend opportunities for maintaining and enhancing bicycle and pedestrian travel throughout the study area as part of the project. - Exhibit A-6 (to Agreement No:AG';TEA21- 01) Project Number: PRAG02 Grantee: City of Arroyo Grande Project Title: Grand Ave/East Branch StlRte 227 Funding Type: Regional SHA ($10,000) Corridor Study Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6,1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones RSHA -ISTEA (date complete) Contract Bid - 2/99 FY 98/99 $ 10,000 $ 20,000 $ 30,000 Contract Admin 2/99 - 7/99 Total $ 10,000 $ $ - $ 30,000 Corridor Study - 7/99 Reimburse- 33.3% 0.0% 100.0% ment Rate Note: Other (1) - previously programmed RSHA funds fy 97/98 . Reimbursement rate 100~. not to exceed $30,000. Project Description: A study of Grand Ave/East Branch St./Route 227 in the City of Arroyo Grande from Oak Park Boulevard to Crown Hill to update and expand the 1983 Grand Ave. Study. Study will examine on-street parking, lane striping, traffic signalization, and shall address future traffic conditions. Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Opportunities for enhancing bicycle (e.g. consideration of reduced lane widths for the striping of Class II bikelanes) and pedestrian travel in the project area should be considered and implemented, where appropriate and feasible, as part of the project. Exhibit A-7 (to Agreement No: AG-TEA21- 01) Project Number: PRAG03 Grantee: City of Arroyo Grande Project Title: EI Campo Rd/Rte 101 PSR Funding Type: Regional SHA ($25,000) Work Implementation Period: Oct. 6, 1998 to Jun 30, 2002 Approved: October 6, 1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones Utility Developer (date complete) Users Tax PDT Meetings FY 98/99 $ 25,000 $ 53,000 $ 30,000 $ 108,000 Mar 99 - Aug 99 . Completion of PSR FY 99/00 $ 9,435 $ 9,435 Sep-99 Total $ 25,000 $ - $ 62,435 $ - $ 30,000 $ - $ 117,435 Reimburse- 21.3% 0.0% 53.2% 0.0% 25.5% 0.0% 100.0% ment Rate SLOCOG reimbursement rate is 26.6% as determined by the SLOCOG Board 10/6198; not to exceed $25,000. Project Description: Preparation of a Caltrans approved Project Study Report to improve the traffic operations at the existing at-grade intersection EI Campo Road (south of the City of Arroyo Grande) and Rte. 101 The PSR will evaluate interchange/circulation improvements north of the existing EI Campo at grade intersection, the existing location, and south of the existing location. Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. A PSR should closely address all connectivity issues (land use, environmental constraints, cost and alignment) affecting the improvement of EI Campo Rd to Los Berros Rd to enhance regional circulation to the Nipomo Mesa. 4. In order for any subsequent construction project based on this PSR to be eligible for inclusion in a future State Transportation Improvement Program (STIP), the PSR shall be completed to the satisfaction of Caltrans and signed by the District 5 Director. Special Provision Continued on Page 2 of Exhibit A-6 5. The PSR shall discuss funding availability for interctiange improvements. 6. The CITY agrees to be the lead agency for the PSR and also agrees to establish a Project Development Team (PDT) composed of planning and/or engineering staff as appropriate from the City, County of San Luis Obispo, Caltrans, and SLOCOG will jointly guide development and completion of the Project, including but not limited to: 1) defining the scope of the project, 2) technical factors to be addressed, 3) consultant selection, and 4) final recommendations to the City or other jurisdictions as necessary. 7. Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective agencies on the PDT and through whom all communications between the various parties to this agreement (including Caltrans) shall occur. 8. The PSR shall assess and propose express bus stop and park and ride lot facilities at/near the interchange as appropriate per SLOCOG policy of 12/97. For information on identification, selection and design of these facilities see the Express Bus Stop Study approved by SLOCOG 8/98. 9. The PSR shall identify the impacts to bicycle and pedestrian travel associated with each improvement alternative being considered. In addition, the PSR shall evaluate and recommend opportunities for maintaining and enhancing bicycle and pedestrian travel throughout the study area as part of the project. - Exhibit A-a (to Agreement No" AG- rEA21- 01 ) Project Number: PRAG04 Grantee: City of Arroyo Grande Project Title: Paulding Middle School Bike Lanes Funding Type: Regional SHA($114,000) Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6, 1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones PROP 116 (date complete) Design. 2/99 FY 98/99 $ 11,000 $ 11,000 Award Bid - 5199 Const. Start - 6/99 Const. End - 8/99 FY 99/00 $ 111,400 $ 211,760 $ 323,160 Total $ 111,400 $ - $ -$ - $ 222,760 $ - $ 334,160 Reimburse- 33.3% 0.0% 0.0% 0.0% 66.7% 0.0% 100.0% ment Rate Project Description: The proposed project will consist of installing new utilities, sewer, water, storm drains, curb, gutter, and sidewalk in a 300 foot long widened section ofHuasna Rd, and restriping the entire length of Huasna Rd. from East Branch St. to the eastern City limits to create Class II bike lanes. Installation of signage and delineating fwe-foot lanes on the edge of the vehicle lanes for bike traffic only. Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimb~rsement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2.' Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered and implemented, where appropriate and feasible, as part of the project. Exhibit A-9 (to Agreement No~ AG-TEA21- 01) Project Number: PRAG05 Grantee: City of Arroyo Grande Project Title: Grand Ave. Reconstruction Project Funding Type: Regional SHA ($125,000) Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6,1998 Project Schedule and Funding Summary: Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected Milestones Fed Demo. (date complete) TEA21 FY 98/99 $ 113,300 $ 113,300 Design. 4/99 Award Bid - 6/99 Cons!. Start - 7/99 FY 99/00 to $ 125,000 $ 1,397,200 $ 375,000 $ 1,897,200 Const. End - 01/00 FY 03/04 Total $ 125,000 $ - $ 1,510,500 $ - $ 375,000 $ - $ 2,010,500 Reimburse- 6.2% 0.0% 75.1% 0.0% 18.7% 0.0% 100.0% ment Rate Project Description: The project will consist of pavement reconstruction and spot repair of curb, gutter, sidewalks, and cross gutters where needed along Grand Avenue between Halcyon Road and Elm Street. The existing water main will be replaced with a 12-inch water main, new fire hydrants will be installed in areas that are currently deficient, and all services will be replaced as well as most meters boxes. The existing sewer main will be replaced with a 8-inch sewer main and laterals servicing each property will be replaced or a new lateral installed. Storm drain inlets and an existing CMP drainage culvert will be replaced. The project provides conduit and other facilities necessary to underground existing overhead utilities and possibly additional conduits to accommodate future fiber optic cable. Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit invoices on a monthly basis during the Work Implementation Period, and must submit certification of project completion and a final invoice within 2 months after the Work Implementation Period. Costs incurred outside the Work Implementation Period are ineligible for reimbursement. Special Provisions: 1. Equipment purchases not identified herein, must have written approval prior to purchase. 2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a pro rata basis determined by the percentage share each source is of the total project cost. The total funding contribution from SLOCOG for this project is not to exceed the amounts identified in the table above under RSHA and USHA totals. 3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered and implemented, where appropriate and feasible, as part of the project. EXHIBIT B . San Luis Obispo Council of Governments State Highway Account (SHA) REIMBURSEMENT REQUEST FORM Agency Name: Date: Contact Person: Project Number(s): RSHA: USHA: Project Title: This Invoice Covers Work Completed from: I I to: I I Project Budget Information: (complete box below - refer to cooperative agreement "Exhibit A " for budget information) Total SPENT This invoice When using electronic format: fill in unshaded areas only OtherSourc::es TOTAL Regional $tlA Urbar'lSHA NorrRegi()n~1 (n'Il.IsfequaI100%) Relmburse",entR.ate' by Fund Source (rriust be consistent \Nith Exhibit 0% A Proje~ Sheet} Pro-rata Reirl1t)ursemeOfby $ $ - Funding$Ourc::e (RSHAIUSHA) Please send a check for $ Total SHA share due this invoice (total of heavier shaded boxes above) Attachments: 1) A brief description of work completed; and 2) Consultant invoices 3) Proof of payment (e.g. copy of City check to consultant). Signed: (Agency Rep.) Shaded boxes below for SLOCOG Use !!!lf~IE~~~.."..".~..'~ '...,.A" . .,'t' .................... '>"f, ............. ....i.... ....... .. ..' .... ........ ..........,; ......"'. ...... .......m,...'..L:~:;.';"'~. SLOCOG SHNSTP General Cooperative Agreement page 5 EXHIBIT C PROJECT COMPLETION FORM for SHA Projects This form notifies SLOCOG of project completion in accordance with the provisions in the Cooperative Agreement noted below. Our records indicate that the project listed below, funded all or in part with SHA funds, has been completed: Project Name: Project Number(s): Cooperative Agreement Date (Recipient Agency): Approved SHA amount: I certify, on behalf of the City/County name of authorized official of , that the project named above was completed name of jurisdiction on in accordance with the provisions set forth in the cooperative - approximate date of completion agreement dated . It is my understanding that all savings date jurisdiction representative signed from a cost underrun will be returned to for city/county or SLOCOG reprogramming in accordance with the cooperative agreement. Signed: Date: signature of authorized official date signed Return completed and signed Project Completion Forms within 2 months of the completion of each project to: SLOCOG, Attn: [RICHARD MURPHY] 1150 Osos Street, Suite 202 San Luis Obispo, CA 93401 SLOCOG SHNSTP General Cooperative Agreement page 6 ~J/U(J (1lz7-/Q1 7 : ?Oftrl fL<.0 June 20, 1999 Honorable Mayor Lady and Members of the Arroyo Grande City Council, Gentlemen: As Co-Trustees for the Dixson Ranch, we urge your affirmative vote of the Resolution "Approving Dixson Ranch application for a State Agricultural Land Stewardship Program (ALSP) Grant." The Dixson Family has a long tradition of soil and land conser- vation in the Arroyo Grande Valley. It is our desire to continue in perpetuity the agricultural use of this land. We are not . asking for a zone change. We are not making decisions for our neighbors. We are asking that you honor our request to preserve our land in its present and historic use. While we do not live in Arroyo Grande, this property has been in our family since 1905. We and our children want to set an example that others may choose to follow -- or not -- as they see fit. Your affirmative vote gives us the support desired to pursue this option. Thank you for your thoughtful consideration. Sincerely, diJ~~ ~~~~ Sar Dixson ickens Dixson Farm Co-Trustee Dixson Farm Co-Trustee 10.8. MEMORANDUM TO: CITY COUNCIL FROM: HENRY ENGEN, INTERIM COMMUNITY DEVELOPMENT DIRECTOR ~ SUBJECT: RESOLUTION APPROVING DIXSON RANCH APPLICATION FOR A STATE AGRICULTURAL LAND STEWARDSHIP PROGRAM (ALSP) GRANT DATE: JUNE 22, 1999 RECOMMENDATION: It is recommended that the City Council adopt a resolution supporting the application of the Dixson Ranch Agricultural Preserve for a State grant to acquire development rights through a conservation easement. FUNDING: There is no fiscal impact to the City to adopt the attached Resolution. All costs associated with the submittal of the application are the responsibility of the Dixson Ranch Agricultural Preserve. DISCUSSION: This item was continued from the Council meeting of June 8th to allow Council Members additional time to address questions regarding the grant program. This request for State Department of Conservation funding is being prepared by the Coastal San Luis Resource Conservation District and American Farmland Trust on behalf of the Dixson Ranch Agricultural Preserve. As part of the application, the State requires a resolution of support from the local unit of government. The State Agricultural Land Stewardship Program provides grants towards purchase of permanent conservation easements for protection of agricultural lands. The Dixson Ranch is zoned Agriculture and is an Agricultural Preserve (Refer to location map). Submittal of this application on behalf of the Dixson Ranch may be done independently from the recent joint City/County ALSP application. That grant application was designed to explore opportunities to establish a non-profit agricultural land trust within the Arroyo Grande Valley. As reflected in the accompanying "Statement of Intent and Request for Resolution", the City's General Plan is strongly supportive of preserving agricultural lands within and adjacent to the City. Towards this end, the General Plan supports securing funds for agricultural preservation, including acquisition of development rights. ENVIRONMENTAL ASSESSMENT: This project application is categorically exempt (Class 25) from the California Environmental Quality Act. Attachments: Resolution Approving Grant Application 1. Location Map 2. "Statement of Intent and Request for Resolution", May 14, 1999 3. Joint City/County ALSP Grant Application - March 23, 1999 Staff Report RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE SUPPORTING THE SUBMITTAL OF AN APPLICATION FOR GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION'S AGRICULTURAL LAND STEWARDSHIP PROGRAM FOR THE DIXSON RANCH AGRICULTURAL PRESERVE WHEREAS, the Legislature has established the Agricultural Land Stewardship Program within the Department of Conservation, and through a grant program is providing assistance to conserve important agricultural land resources that are subject. to conversion pressures; and WHEREAS, the City of Arroyo Grande supports acquisition of conservation easements for the purpose of conserving priority agricultural land resources; and WHEREAS, the City Council of the City of Arroyo Grande certifies that any easements obtained will meet the eligibility criteria set forth in Public Resources Code Section 10251, to wit: - (a) The parcel proposed for conservation is expected to continue to be used for, . and is large enough to sustain, commercial agricultural production. The land is also in an area that possesses the necessary market, infrastructure, and agricultural support services, and the surrounding parcel sizes and land uses will support long-term commercial agricultural production. (b) The City of Arroyo Grande has a General Plan which demonstrates a long- term commitment to agricultural land conservation. This commitment is reflected in the goals, objectives, policies, and implementation measures of the Plan, as they relate to the area of Arroyo Grande where the easement acquisition is proposed. (c) The grant proposal is consistent with the Arroyo Grande General Plan, and the City Council of Arroyo Grande, by this Resolution, approves the grant proposal. (d) Without conservation the land proposed for protection is likely to be converted to nonagricultural use in the foreseeable future. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby support the submittal of an application for grant assistance funding from the Agricultural Land Stewardship Program by the Coastal San Luis Resource RESOLUTION NO. PAGE 2 Conservation District and American Farmland Trust for the Dixson Ranch Agricultural Preserve located in the City of Arroyo Grande. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,1999. - RESOLUTION NO. . .u PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~kLT L, ~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: - ~~@ -'< TI OTHY . CAR EL, CITY ATTORNEY A TT ACHMENT 1 ZOlVIl.VG JIAP OF THE CITY OF ARROYO GRA1VDE RESIDENTIAL o ESTATE RE ~ HILLSIDE RH RURAL RR SUBURBAN RS SINGLE FAMILY SF VILLAGE RESIDENTIAL VR O CONDOMINIUM/TOWNHOUSE MF APARTMENTS MFA MOBILE HOME PARK MHP SENIOR HOUSING SR 8 PLANNED DEVELOPMENT/ PD-1.# SPECIFIC PLAN SP-3.# COMMERCIAL , O GENERAL GC VILLAGE VC OFFICE PROFESSIONAL 0 HIGHWAY COMMERCIAL HC INDUSTRIAL - OUGHT MANUFACTURING/ I BUSINESS PARK AGRICULTURE O GENERAL AG PRESERVE A PUBLIC AND QUASI-PUBLIC FACILITIES o PF * SPECIFIC PLAN REQUIRED -D- DESIGN OVERLAY DISTRICT-SEE DEVELOPMENT CODE TEXT FOR DETAILS ~ CITr 0,. ~ ' ' ADOPTED THIS 14TH DAY OF ~.. ~~ '~$:;.. ..... ;.." MAY. l~~~: ~i9 Ot.~~NANCE '.~.iC.'.wt .c. A TT ACHMENT 2 STATEMENT OF INTENT AND REQUEST FOR RESOLUTION - FROM THE DIXSON RANCH AGRICULTURAL PRESERVE May 14, 1999 Mr. Robert Hunt City Managager City of Arroyo Grande TO THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE STATEMENT OF INTENT AND REQUEST FOR RESOLUTION As co-owners of the Dixson Ranch Agricultural Preserve, it is our intent to apply for an acquisition grant offered by the State Department of Conservation's Agricultural Land Stewardship Program (ALSP). To this end we have requested the services of American Farmland Trust and the Coastal San Luis Resource Conservation District to apply for this grant to purchase the deve10pmenmt rights from the Dixson Ranch. It is our intent to use this process as a demonstration project for Arroyo Grande farmland owners in order to assess the availability of funds to move into this type of program which will preserve the rich agricultural soils of the Arroyo Grande Valley and yet provide fair compensation for the land owners. As per the grant application, City approval of the grant proposal is necessary as part of the eligibility for approval process. Please see the attached enclosures for background information. Sincerely, ~ / f2~. ~~&~ ~>>;~(j-~ Sara L. Dickens, Co-Trustee Marianna McClanahan, Co-Trustee 3638 Blair Way 617 W Malvern Torrance, CA 90505 Fullerton, CA 92832 Enclosures PROJECT REPRESENTATIVES '.'. . az..6J ~ ~ .. -~~ I' ! , '7' , ,'j . T' -, ~ . ,... J" - ". I . , '. I',..,; I' Ii I!" i I.... .. I' :.'; ,.,:/. - ..-" . ,:' ..f GREG KIRKPATRICK FIELD REPRESENTATIVE 1002 W. Main Street. Visalia. CA 93291 Tel: (559) 627-3708 Fax: (559) 627-3821 E-mail: gkaft@aol.com http://www.fannland.org SCHARFFENBERGER Land Planning & Design Thomas J. Scharffenberger ~+:,~7~:~__~ .;:..-:.~~'::.""::;:~::'::::;.z.~...: ~::~:' ''':':7''-.'..:;_~;:==-:-.:.:,~: . .. 523 ] 7th Avenue ::;'2-~-.:: ~-;._~: ...;-.-::":". ." ;~===:.:..-::-....:.;~ :-:'- .:..~:.':,;.;,;,: ::-~::::-::;~~~:"';'-:'~~~'":~'.,:'."::"":'. :~'::':-:;.~:':'~Y-:,"7 . .' . San Francisco. California 94121 TEL 415.387.3077 FAX 415.387.3758 r i s. evs@wo rid ner.arr. ner CLA# 3487 .. Coastal San Luis ResourceCoii'$ervation'Districi Neil Havlik City of San Luis Obispo Tel. 781-7211 Fax. 781-7109 Agricultural Land Stewardship Program ; i , . .. )i( , l Pete Wilson Douglas P. Wheeler Lawrence J. Goldzband Governor Secretary for Resources Director State of Califomia The Resources Agency Department of Conservation 12-98 Department of Conservation Agricultural Land Stewardship Program Grant Application Manual Fiscal Year 1998-99 Chapter 2. APPL YING FOR ACQUISITION GRANTS Acquisition grants include both agricultural conservation easements, and temporary fee title .acquisitions. This chapter is organized into the following units: A. Acquisition Grant General Information (page 2-1) B. Acquisition Grant Application: What to Submit (page 2-2) C. Acquisition Grant Selection Criteria (page 2-8) A. ACQUISITION GRANT GENERAL INFORMATION Grant Funding Levels. No minimum or maximum levels of funding for individual grants have been established for the 1998-99 ALSP grant application cycle. However, given the total amount of available funds and the responsibility of the Program to support agricultural land conservation throughout the State, applicants should carefully consider the total costs of their proposals and opportunities to leverage funds from a variety of sources. During State Fiscal Year 1998-99, up to $13.6 million in ALSP Grant Funds is available. Matching Contributions. Each application for a grant pursuant to the ALSP shall contain a matching component of not less than 5 percent of the value of the grant or a donation of not less than 10 percent of the value of the agricultural easement, or an equivalent combination thereof (Public Resources Code Section 10233). Partnership Agreements. Because of the relatively high cost of agricultural conservation easements and the opportunities to gain multiple resource objectives, the Agricultural Land Stewardship Program encourages project applicants to develop partnership agreements with interested parties that are capable of pooling avai.lable resources to implement the project. Additional priority may be given to those proposed projects that are developed in conjunction with such partners. Duration of Easement Agreements. Agricultural conservation easements obtained utilizing ALSP grant funds shall be held in perpetuity, subject to review only if termination is sought after 25 years (Public Resources Code Section 10237). A series of specific findings must be made by the Department of Conservation and the applicable local government in order for the easement to be tenninated. The tennination provision is considered an administrative option to that which already exists judicially. If the specific findings are made, the landowner must repurchase the easement at its market at the time of tennination, and monies must be deposited to the ALSP fund. For specific details concerning termination of easements, consult Chapter 5 of the ALSP Act of 1995 (commencing with Public Resources Code Section 10270). Notice to the Public. Before an application for an agricultural conservation easement can be granted by the Department, the applicant shall provide public notice to parties reasonably likely ~ I to be interest~d in the property, including the. county and city in which to p'roP(!rty is located, conservation, agricultural, and development organizations, adjacent property owners, and the general public. Written notice shall be provided to adjacent landowners as indicated in the county tax rolls not less than 30 days before the entity applies for the easement. The notice to the county and city shall be provided not less than 30 days before the entity applies for the easement (Public Resources Code Section 10254). Chapter 2: Acquisition Grants 2-1 Department of Conservation Agricultural Land Stewardship Program Grant Application Manual Fiscal Year 1998-99 B. ACQUISITION GRANT APPLICATION: What To Submit Acquisition grant applications shall consist of the following nine elements: 1. ALSP Grant Application Cover Sheet (see page 4-4) 2. Executive Summary 3. Project Specification 4. Project Implementation Schedule (see also page 4-5) 5. Project Budget 6. Project Monitoring Plan 7. Local government resolution in support of project (see page 2-6) 8. Any available letters of support from cooperating entities 9. Additional documents from non-profit organization applicants (see pages 1-2 and 4-1) Items 2 through 6 are described below. Executive Summary This section should provide a brief but thorough description of: . the proposed project and its scope [(including the specific location, number of acres involved, and type oHand use (e.g., irrigated row crop, dry'land grazing, etc.)], and . an explanation of the potential or actual development pressure that may be impacting the site and surrounding areas. The Executive Summary should not exceed one page in length. Project Specification Thjs section should be used to explain attributes of the proposed project, local government policies and actions, and the applicanfs capabilities that are relevant to the goals of the ALSP. This section shall not exceed five pages. Specifically, answers to the following questions should be addressed (in the lettering format below), where applicable: a. What is the quality of the agricultural land based upon soil survey, farmland mapping, or other measures? Are there soil, climate, or vegetative factors that are particulariy significant for this property? b. Are there additional natural resource considerations associated with this proposal, including such issues as open space preservation, wetland protection, or wildlife habitat conservation? c. Is there coordination among affected landowners, local governments, and non-profit organizations conceming this proposed project as well as other local agricultural land conservation activities? ., d. Will the proposed project support long-term agricultural production in the region? e. Are there any innovative agricultural land conservation approaches that would be utilized in this project that might have application to other regions of the State? Chapter 2: Acquisition Grants. 2-2 Department of Conservation Agricultural Land Stewardship Program Grant Application Manual Fiscal Year 1998-99 f. Is there evidence that, by acquiring an agricultural conservation easement on the proposed project, development pressures on neighboring agricultural lands will be- reduced? Please also address the following, where applicable: g. How do the general plan and related land use policies of the affected city or county support a long-term commitment to agricultural land conservation in general, and this proposal specifically? h. Is the proposed project currently within a Williamson Act Agricultural Preserve? i. Where is the proposed project in relation to a city's established sphere of influence? (Please provide a map delineating project's location in relation to Sphere of Influence.) j. What are the fiscal and technical capabilities of the applicant to carry out this project? Project Implementation Schedule This section should be used to explain the anticipated completion date for the proposed project, as well as any issues on which the project timing will hinge, including the timeframe of a willing seller to complete a transaction, identification of local cost share funding, and completion of an appraisal of the subject property. Please use the Implementation Schedule format (page 4-5), and attach any necessary explanation, not to exceed one page. Project Budget This section should identify the total estimated project costs (pending an appraisal for final - figures in acquisition projects; see note next page), using the budget table format provided on page 2-5. The total estimated cost should be broken down to clear1y delineate funds being requested from the ALSP, commitments of funding from all other sources (both proposed and actual, with documentation of actual commitments provided), as well as contributions in the form of donations of easement value on the part of a willing seller of an agricultural conservation easement. See. the list of costs eligible and ineligible for ALSP funding below. . . del: IItl 1. Indirect overhead .costs 1. Direct easement purchase costs 2. Ceremonial expenses 3. Expenses for publicity 2. Other costs at the Department's option, 4. Bonus payments of any kind including appraisals, preliminary title 5. Interest expenses reports, escrow fees, title insurance fees, 6. Damage judgments arising from the and property surveying costs. Payment of acquisition, construction, or equipping of a these costs. shall not exceed 10 percent of facility,:whether detennined by judicial the value of the easement for which the process, arbitration, negotiation, or costs were incuffed (Public Resources otherwise Code Section 10231(a)). 7. Services, materials, or equipment obtained under any other state program a. Real estate brokerage fees and/or expenses Chapter 2: Acquisition Grants 2-3 Department of Conservation Agricultural Land Stewardship Program Grant Application Manual Fiscal Year 1998-99 Special Note: Appraisals Property appraisals are not necessary before the grant application is submitted. However, the appraisal must be completed before an approved grant may have funds released. For the purposes of the application, easement values should be estimated based on comparable costs of previous easement or property transactions, to the extent possible. Funds granted will not exceed the value of the easement appraisal. If a landowner seeks tax benefits from the Internal Revenue Service in return for charitable donation of an easement or portion thereof, the easement appraisal must occur within 30 days before or after the easement recordation. Altematively, a letter from the easement appraiser within that time period may certify the continued accuracy of an appraisal conducted more than 30 days prior to the easement recordation. Project Monitoring Regular monitoring of properties under easement is necessary to ensure, compliance with the terms of the easement. The ALSP requires an annual report from the holder of the easement, certifying that the conditions of the easement are being upheld. The monitoring component of the application, not to exceed two pages, shall describe how the proposed project will be monitored following its completion, including: . establishment of baseline information, . frequency of monitoring, . who will be responsible for monitoring, and . any proposed language that will be included within easement agreements and easements themselves, concerning access to conduct monitoring, and options for taking corrective action, if necessary. NOTE: Page 2-5 not provided with original submittal Chapter 2: Acquisition Grants 2-4 Department of Conservation Agricultural Lsnd Stewardship Program Grant Application Manual Fiscal Year 1998-99 SAMPLE RESOLUTION Resolution No. RESOLUTION OF THE (Governing Body, City CounciUBoa.rd of Supervisors) OF APPROVING THE APPUCATION FOR (City or County) GRANT FUNDS CALIFORNIA DEPARTMENT OF CONSERVATION'S AGRICULTURAL LAND STEWARDSHIP PROGRAM FOR THE . (Title of Project) WHEREAS, the Legislature has established the Agricultural Land Stewardship Program within the Department of Conservation, and through a grant program is providing assistance to conserve important agricultural land resources that are subject to conversion pressures; and WHEREAS, the intends to (Brief Description of Project and Project Location) for the purpose of conserving priority agricultural land resources; and WHEREAS, the approves the (Governing Body, City CounciVBoard of Supervisors) easement and certifies that the easement meets the eligibility criteria set forth in Public Resources Code Section 10251, to wit (a) The parcel proposed for conservation is expected to continue to be used for, and is large enough to sustain, commercial agricultural production. The land is also in an area that possesses the necessary market, infrastructure, and agricultural support services, . . and the surrounding .parcel sizes and land uses will support long-term commercial agricultural production. (b) (city or county) has a general plan which demonstrates a long-term commitment to agricultural land conservation. This commitment is reflected in the goals, objectives, policies, and implementation measures Chapter 2: Acquisition Grants 2-6 Department of Conservation Agricultural Land Stewardship Program Grant Application Manual Fiscal Year 1998-99 of the plan, as they relate to the area of (county or city) where the easement acquisition is proposed. (c) The grant proposal is consistent with the (city or county) general plan, and the governing body of (city or county), by resolution, approves the grant proposal. (d) Without conservation, the land proposed for protection is likely to be converted to nonagricultural use in the foreseeable future. NOW, THEREFORE, BE IT RESOLVED THAT THE GOVERNING BODY OF THE HEREBY: (Name of Governing Body) Approves the filing of an application for funding from the Agricultural Land Stewardship Program. Chapter 2: Acquisition Grants 2-7 AGRICULTURE ,,- Agriculture is the primary land use within much of Arroyo Grande and surrounding lands. , . It is a primary determinant of the area's rural, small town atmosphere. an intrinsic part of the City's heritage. and a critical factor in Arroyo Grande residents' perceptions as to what makes their community desirable. Preservation of agricultural lands. both within and' adjacent to the City, and retention of Arroyo Grande's traditional ties to agriculture is of paramount importance to the future of the City. The City's intent to preserve agriculture. involves avoiding decisions that could be interpreted to be indicators of urban and rural development expansion, and to ensure the long~term availability of affordable supplies of water to agricultural interests. Objective 1.0 Discourage land speculation. reduce the pressure for urbanization, and prevent the continued conversion of lands used for agricultural production to non-agricultural use within the City of Arroyo Grande and surrounding areas. Policy Statements and Implementation Actions: 1.1 Retain prime soils which are presently in or could be made available for agricultural production. as well as other lands used for agricultural production of specialty crops for long term agricultural use. Implementation Actions: a. Investigate, and if feasible establish, specific programs and incentives for the preservation of agriculture within and adjacent to the City of -" Arroyo Grande, such as: ~"_. "1Iooi.:" ~ - + creating an agricultural preservation foundation, either as an independent foundation or as a joint effort with the County; - + working with the California Coastal Conservancy and Renewable Resources Investment Fund to secure funds for the preservation of agricultural lands within and adjacent to the City of Arroyo Grande; + encouraging the County and other appropriate public agencies to accept dedications of agricultural and other open space lands as a means. of ensuring their long-term retention in agricultural or open space use; and/or + establishing an agricultural and open space land preservation program to acquire development rights. b. Maintain appropriate agricultural and/or open space designations in the Arroyo Grande Land Use Element for prime soils which are presently in . or could be made available for agricultural production, as well as other lands used for agricultural production of specialty' crops. '. C IT Y o F ARROYO GRANDE GENERAL PLAN OSCE - 2 . . . .. - - - - - ....... ) 1.2 Prevent the establishment of rural residential enclaves within productive , agricultural areas by prohibiting the division of lands used for agricultural production into parcels too small to be economically viable agricultural operations. Implementation Actions: a. Prior to any division of land which is used or planned for agricultural use, require the applicant to demonstrate that the resulting parcels wi/J be economically viable entities, and that the proposed division of land will not impact the long-term viability of agricultural production in the surrounding area. b. Work with the County of San Luis Obispo and neighboring jurisdictions to contain the growth of rural residential development that competes with agricultural lands and to ensure that their planning and development review programs preserve existing agricultural lands in long-term agricultural use in and adjacent to the City of Arroyo Grande. c. Coordinate City and County goals, objectives, and policies related to the preservation of agricultural and open space lands by preparation of an 'Arroyo Grande Fringe Study6 or Sphere of Influence Study. 1.3 Protect lands used for agricultural production from the negative impacts created when urban and rural land uses exist in close proximity. Implementation Actions: !"~i~) a. Maintain, to the extent possible, a separation between agricultural and nonagricultural uses through the incorporation of buffer areas into new urban and .rural development where .they will occur adjacent to existing agricultural activities. b. Implement the 'Right to Farm' ordinance, protecting existing agricultural operations whic.i are being conducted in a healthful manner from nuisance-related lawsuits. c. Establish a Joint Powers Authority (JPA) with San Luis Obispo County and other cities tJJ. permit the 'transfer of development rights, , whereby density can be transferred from agricultural and other open space lands within and adjacent to the City to other areas which are capable of supporting further urban growth. 1.4 In determining the availability of water, do not use the availability of agricultural water rights and their potential conversion to urban or rural residential use as a justification for conversion to urban or rural residential developments. Implementation Actions: . a. Adopt a Resource Management Ordinance which clarifi,#s the manner in which water resources are to be evaluated in the .allocation "Of.deve- lopment permits within Arroyo Grande. b. Consider adjudication of the groundwater basin as a means of "I maintaining agricultural water rights in an "agric1.!ltural pool' and thereby reduce potential speculation in water rights. ./ C IT Y OF ARROYO GRANDE GENERAL PLAN OSCE - 3 ArI",..,1>",", lA..""" 1 ntV\ .-- . AGRICUL TURE The retention of agricultural land uses within and adjacent to Arroyo Grande is crucial to the maintenance of the rural, small town atmosphere desired by its residents. To this end, Arroyo Grande. intends to focus permitted development on existing urban areas, and to work with San Luis Obispo County to prevent intrusion of rural residential development into agricultural areas. Objective 1.0 Recognize and retain commercial agriculture as a desirable land use ~nd as a major segment of the community's identity and economic base. Policy Statements and Implementation Actions: 1.1 Retain prime soils which are presently in or could be made available for agricultural production, as well as other lands used for agricultural production of specialty crops for long-term agricultural use. Implementation Actions: a. Designate areas within agricultural preserves for which Williamson Act contracts have been signed as AGRICULTURAL PRESERVE (A); designate other lands suitable for agricultural production as GENERAL AGRICULTURE (AG) on the Arroyo Grande General Plan Land Use map. 1.2 Within commercially viable agricultural areas, permit only land uses which are oriented toward the long-term viability of agricultural uses; support the retention ...... . .~~ or creation of agriculturally related industries necessary to support the long-term viability of agricultural operations. Implementation Actions: - a. Within areas designated Agricultural Preserve, limit permitted land uses to agricultural crop production, grazing, and limited sales of agricultural products produced on-site and related products. b. Within areas designated General Agriculture, limit permitted land uses to agricultural production, grazing, limited sales of agricultural prqducts produced on-site and related products, and limited agricultural support industries and services. c. Limit residential uses to those required for property owners and employees actively engaged in agricultural operations. . d. Development and other City permit or approval requests that propose to convert prime agricultural lands to another use shall be accompanied by an analysis of the long-term economic viability of agriculture on the lands proposed for conversion. . e. Criteria for economic viability wi/l be based on the projected average annual taxable income for farming activities being equal or greater than the County median taxable income for a family of four. C I T Y OF ARROYO GRANDE GENERAL PLAN IIIC ., 1.3 Maintain the viability of agricultural operations by requiring appropriate minimum parcel sizes and limiting the intensity of use. (~ Implementation Actions: a. Require a minimum parcel size within areas designated Agricultural Preserve and General Agriculture of ten (10) gross acres. b. Prior to any division of land which is used or planned for agricultural use, require the applicant to demonstrate that the resulting parcels will be. economically viable entities, and that the proposed division of land will not impact the long-term viability of agricultural production in the surrounding area. c. Work with the County of San Luis Obispo and neighboring jurisdictions to contain the growth of rural residential development that competes with agricultural lands and to ensure that their planning and development review programs preserve existing agricultural lands in long-term agricultural use in and adjacent to the City of Arroyo Grande. d. Coordinate City and County goals, objectives, and policies related to the preservation of agricultural and open space lands by preparation of an "Arroyo Grande Fringe Study. or Sphere of Influence Study. 1.4 Prohibit the extension of urban services into areas designated Agricultural Preserve and General Agriculture. Implementation. Acticms: f!- ~ .; ..- a. Where it is necessary to extend roadways and urban infrastructure through agricultural areas in order to serve areas planned for urban use, maintain ., the integrity of individual agricultural properties by routing extensions of roadways and urban infrastructure around rather than through agricultural operations. - . . 1.5 At such time as they are no longer economically viable, permit the conversion of the existing strawberry fields located south of Grand Avenue near the western city limits to urban use subject to preparation of a specific plan as. set forth in Government Code Sections 65450-65457. Implementation Actions: a. If converted, utilize the northerly portion of the property adjacent to Grand Avenue for commercially-related uses. b. If converted, utilize the southerly portion of the property for single family residential (less than 5.0 dwelling units per gross acre) and rural residential (less than 2.0 dwelling units per gross acre) uses. " ( '~ C 1 T Y OF ARROYO GRANDE GENERAL PLAN LUE - 4 Adopted May 22, 1990 COORDINATED AGRICULTURAL SUPPORT PROGRAM City of Arroyo Grande CONSERVATION EASEMENT AQUISITION PURCHASE OF DEVELOPMENT RIGHTS COORDINATED AGRICULTURAL SUPPORT PROGRAM City of Arroyo Grande 5.4 CONSERVATION EASEMENT ACOmSmON / PURCHASE OF DEVEWPMENT RIGHTS 5.4.1 Description A conservation easement is a legal instrument that a private landowner, in cooperation with a qualified public agency or land preservation organization, applies to private property to restrict its rise to conserve its scenic value, agricultural productivity, or similar resources. The terms of each easement are uniquely tailored to the particular property and the inter- ests of the individual owner. Generally, an easement is a lengthy legal document and is most often prepared with assistance of an attorney. A conservation easement is typically deeded either through donation or sale, voluntarily by the landowner to a qualified private organization (e.g., a land trust), or, in some cases, to public agencies who will assume responsibility for its management. The title to the property remains with the original owner and may be transferred or sold to another entity, but the easement "runs with ~he land". It is recorded with the County Recorder, and is shown by any title report on the property along with other easements or recorded restrictions such as access rights, utilities, etc.. 5.4.1.1 Easements as part of "bundle of ri2hts" In order to understand the concept of a conservation easement, it is necessary to under- stand the nature of "development rights" in property. Development rights are similar to mineral rights, access rights, timber rights, or other "partial rights" to property that can be exercised by the owner or sold, leased, or otherwise transferred to another. A conservation easement is intended to extinguish or limit the owner's right to develop the property for any use that would be incompatible with the terms of the easement. Incompatible uses prohib- ited or limited by an easement might include, for example, the right to subdivide the prop- erty or to build homes or other structures on it; the right to cut or clear significant vegeta- tion; the right to mine the surface of the land; or the right to inundate the property with a reservoir or for flood control purposes. Granting a conservation easement does not "transfer" the development rights to the organi- zation that holds the easement, in the sense that it would not permit the easement holder -- nor any other party - to exercise the development rights. Rather, the easement grants to the holder the right to prevent the owner or any other subsequent owner from developing the property in a manner that would interfere with the purpose of the easement. Conservation easements can be condemned by a public agency, in theory -- just as any real property or interest in property is subject to condemnation powers. However, they are aI- r" most always donated or sold voluntarily to a private organization by a landowner who \...:- @ 5-10 COORDINATED AGRICULTURAL SUPPORT PROGRAM City of Arroyo Grande wishes to assure that valuable natural resources of the property are protected for future generations. The terms of an easement almost always specify that it runs in perpetuity, be- cause provisions of State and Federal law require a perpetual term in order to qualify for tax benefits (see below). The terminology that surrounds this topic is often confusing; one sometimes hears such terms as "conservation restriction", "deed restriction", "scenic easement",. or "open space easement". These are important distinctions in law, however, for State 'and Federal statutes provide for different tax treatment and regulatory standards to be used for differ- ent types of restrictions.1 5.4.1.2 Tax Benefits The impetus to a property owner to grant or sell a conservation easement is typically two- fold: First, there is usually a charitable intent that is motivated by a strong attachment to the land and its productivity, scenic values, historical character, etc. Secondly, a financial incentive is also present in many transactions, involving reduced income or estate taxes or direct compensation to the landowner through a purchase program (see below). Income tax benefits to a landowner are available under both Federal and State law, and involve the opportunity to deduct the appraised value of the easement from adjusted gross income as a charitable deduction. The estate tax liability is also lowered, because an appraisal of a decedent's estate must by law consider the effect of a conservation easement on the value of the real property that is part of an estate.2 Only certain types of reai property--Le., that which holds outstanding conservation values-- would qualify for such favorable tax treatment under State or Federal law. Almost all of the land within the CASP Study Area, however, would appear to qualify for a conservation easement under the conservation purposes test of Federal regulations.3 The CASP Study Area is almost entirely open space land that is planned to be preserved "pursuant to a 1 An "open space easement", for example, is not required to have perpetual existence, although it usually is. As with a Williamson Act contract (see Section 2.1.2 on page 12 above), an open spa~e easement may be limited in term to 10 or 20 years, although it is automatically renewed unless one of the parties to it (the property owner or the agency administering it) elects to "non-renew" the easement. In addition, an open space easement or scenic easement is held by a government agency in California, and the landowner is automatically entitled to favorable property tax treatment. A conservation easement is allowed to be granted to a qualified non-profit organization. but it does not entitle the owner automatically to reduced property taxes. A conservation easement is not required to be in perpetuity, although it usually is. 2 Typically, a conservation easement on agricultural property within a growing area will reduce the value of such property by 35-75%, or even more. By reducing the appraised value and lowering estate tax liability, it is much more likely that agricultural property would be able to remain in the hands of a farming family rather than being sold to outside parties who often intend to convert such land to other uses. '" 3 See Code of Federal Regulations (CPR) Ch.l, U.170A-14(d)(4)(iii) '\"- 0 5-11 COORDffiATEDAGmCULTURALSUPPORTPROG~ City of Arroyo Grande clearly delineated... state or local governmental conservation policy and will yield a signifi- cant public benefit." Both the "clearly delineated governmental policy" test and the "significant public benefit" tests must be met independently; the Code of Federal Regulations spells out examples for each. These examples appear to indicate that a conservation easement on prime agricul- turalland within the Arroyo Grande Valley would meet both tests, since the Sta~e, County, and City all have clearly" delineated policies favoring the preservation of agricultural land -- and since such preservation would provide significant public benefits for future genera- tions. , 5.4.1.3 Purchase Pro2l"ams Acquisition of conservation easements need not depend entirely on the availability of charitable donations by landowners who are inclined to impose an easement on their prop- erty only for the income or estate tax benefits that may be available. A successful conser- vation easement program should also include a program of fund-raising to enable the City, County, or private land trust -to purchase easements from willing sellers. In fact, more acreage could be preserved through a~ easement program that is backed up with a sub- stantial acquisition fund than one which is exclusively based upon voluntary donations. Any program that uses an acquisition fund to purchase conservation easements could be termed a "Purchase of Development Rights" or PDR program. As conservation easements are acquired, the development rights of the selling property are effectively extinguished or - limited by the terms of the easement. Again, it must be noted that the acquiring entity does not acquire these development rights in order to exercise them, but rather to prevent them from being exercised. In a PDR Program, the acquiring entity has several options as to how to proceed in any individual transaction. It is not always necessary to pay full market value of an easement, and in fact many easements could be acquired through a "bargain sale" process. A bargain sale occurs whenever a property owner sells an easement (or fee title) for a substantial dis- count, typically about 50%. When this occurs, the remaining value -- i.e., the difference between fair market value and selling price -- can often be treated as a charitable donation and deducted from the taxable income of the seller. This deduction is limited to an amount not to exceed 30% of the &djusted gross income of the taxpayer, but to the extent that its valued exceeds that limit, the remaining amount can be applied against subsequent annual tax liabilities for up to six succeeding years. (.,. e 5-12 COORDINATED AGRICULTURAL SUPPORT PROGRAM City of Arroyo Grande 5.4.1.4 Monitorin~ and Enforcement of an Easement - - The agency or organization that accepts a conservation easement must plan for its monitor- ing and enforcement. This is a long-term -- indeed, perpetual -- responsibility, and is not to be taken lightly. The costs of monitoring can be reduced by use of trained volunteers, and are enhanced by a cooperative attitude on the part of the landowner. Should a dispute arise, however, that requires an enforcement action by the organization administering the easement, the organization may have to -exercise legal remedies in court such as an injunc- tion. In such cases, the costs for legal representation can be quite significant. Fortunately, the record of conservation easement enforcement is a good one. Very few court cases have ever emerged as a result of a dispute over a landowner's compliance with the requirements of an easement. 5.4.2 Procedure for Initiating an Easement AcquisitionjPurchase of Development Rights Program The procedure for initiating a conservation easement/PDR program for the Arroyo Grande Valley would depend to some degree upon whether or not a land trust is involved, as proposed in Section 5.3 above. The involvement of a land trust -- either a new organiza- tion or an existing trust such as the Land Conservancy -- would alleviate the need for either the County or the City to take action on this program independently. The procedure de- scribed below makes reference to either case, however. A conservation easement/PDR program could begin with the following steps: 1. Develop a model easement that is agreeable to all parties (City, County, and/or land trust) and which expresses the general language desired for the Study Area. A sample easement is provided in the Appendix to this report, with draft lan- guage in it that could apply to conserve typical farmland in the Valley. 2. The City, County, and/or land trust should establish a fund for the purchase of conservation easements, a "PDR" or Purchase of Development Rights fund. The PDR fund could be initiated with private fund-raising efforts to generate voluntary contributions by individuals and local organizations and the business community. In addition to private efforts, however, the program sponsors should also investigate public revenue sources. Given the current dire situation with respect to State and local funding, of course, it is unrealistic to expect that a PDR fund could be funded from either City or County general funds. Some alternative sources of public funds for a PDR fund could include the following: . Grants or loans from State or Federal agencies, particularly to the extent that (~> such funding is available from measures such as Proposition 70 in 1988, or a @ 5-13 COORDINATED AGRICULTURAL SUPPORT PROGRAM City or Arroyo Grande