Agenda Packet 1999-06-22
CITY COUNCIL ~it;! 0/
AGENDA ~oyo [ff~nde
Michael A. Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attorney
Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, JUNE 22,1999
7:30 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:30 P.M.
2. ROLL CALL
3. FLAG SALUTE: MARK FARIAS, FIRE DIVISION CHIEF
ARROYO GRANDE
4. INVOCATION: PASTOR RANDY OUIMETTE
ST. JOHN'S LUTHERAN CHURCH
5. SPECIAL PRESENTATIONS:
a. Donation from American Youth Soccer Organization (AYSO)
6. AGENDA REVIEW:
6A. Move that all resolutions and ordinances presented tonight be read in title
only and all further readings be waived.
AGENDA SUMMARY - JUNE 22, 1999
PAGE 2
7. PUBLIC HEARING:
a. Update of the City's Building Codes by Adoption of an Ordinance
Revising Title 8 of the Arroyo Grande Municipal Code (FIBICH)
(Action Required: Adopt Ordinance)
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this
agenda regarding any item of interest within the jurisdiction of the Council.
The Council will listen to all communication but, in compliance with the
Brown Act, will not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your
issue with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and
subsequently report back to the Council (generally in the form of
a memorandum or staff report); or
. No action is required or taken.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as
a group. The recommendations for each item are noted in parentheses.
Any Council Member may request that any item be withdrawn from the
Consent Agenda to permit discussion or change the recommended course
of action. The City Council may approve the remainder of the Consent
Agenda on one motion.
a. Cash Disbursement Ratification (SNODGRASS)
(Action Required: Approval)
b. Minutes of City Council Meetings of June 8. 1999 and June 10.
19.99 (WETMORE)
(Action Required: Approval)
c. Consideration of Salary Adiustments for Part-Time Employees
(HUNT)
(Action Required: Adopt Resolution)
d. Proposed Increase in Fire Fighters Rates of Pay (HUNT)
(Action Required: Adopt Resolution)
AGENDA SUMMARY - JUNE 22, 1999
PAGE 3
9. CONSENT AGENDA: (continued)
e. Authorizing the Temporary Closure of Virginia Drive Between 826
Virginia Drive and 856 Virginia Drive on July 4. 1999 for a Block
Party (TERBORCH)
(Action Required: Adopt Resolution)
f. Authorization to Apply for Federal 1999 Local Law Enforcement
Block Grant Funds (TERBORCH)
(Action Required: Approve Staff Recommendation)
g. Progress Payment - City Corporation Yard Fuel Facility
Replacement Plan. PrQject No. 80-98-1 (SPAGNOLO)
(Action Required: Approve Staff Recommendation)
h. Award of Bid - Spring 1998/99 Slurry Seal Proiect (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
i. Award of Bid to J.C. Landscaping for City Parkways and Medians
(HERNANDEZ)
(Action Required: Approve Staff Recommendation)
j. Authorization to Solicit Bids - Electric Vehicle (HERNANDEZ)
(Action Required: Approve Staff Recommendation)
k. Award of Bid - Scenic Creekside Walk Phase 1 A. Project No.
90-97-2 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
I. SHAlSTP Cooperative Agreements (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
10. CONTINUED BUSINESS:
a. Dixson Ranch Application for a State Agricultural Land Stewardship
Program (ALSP) Grant (ENGEN)
(Action Required: Adopt Resolution)
b. Proposed Ordinance Limiting Non-Taxable Sales in Retail Stores
Exceeding 90.000 Square Feet (ENGEN)
(Action Required: Introduce Ordinance)
AGENDA SUMMARY. JUNE 22, 1999
PAGE 4
10. CONTINUED BUSINESS: (continued)
c. Award of Bid - Grand Avenue. Elm Street to Halcyon Road. Proiect
No. 60-70-90-98-6 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
11. NEW BUSINESS:
a. Fee Waiver Request - Special Olympics of San Luis Obispo County
(HERNANDEZ)
(Action Required: Provide Direction to Staff)
b. Proposed Guideline Changes for the Senior Taxi Program
(HERNANDEZ)
(Action Required: Approve Senior Advisory Commission
Recommendation)
c. Participation in the Community Development Block Grant (CDBG)
Program through the County Consortium (ENGEN)
(Action Required: Approve Staff Recommendation)
d. Draft Drainage Master Plan (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to
present reports to the other members regarding committees,
commissions, boards, or special projects on which they may be
participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District
(SSLOCSD)
(2) Other
(b) MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Air Pollution Control District (APCD)
(4) Other
AGENDA SUMMARY - JUNE 22, 1999
PAGE 5
12. CITY COUNCIL REPORTS: (continued)
(c) COUNCIL MEMBER THOMAS A. RUNELS:
(1 ) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(d) COUNCIL MEMBER STEVE TOLLEY:
(1 ) Long-Range Planning Committee
(2) South County Youth Coalition
(3) San Luis Obispo Council of Governments/San Luis
Obispo Regional Transit Authority (SLOCOG/SLORT A)
(4) Other
(e) COUNCIL MEMBER JIM DICKENS:
(1) South County Area Transit (SCAT)
(2) Economic Development Committee/Chamber of
Commerce
(3) Other
13. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
14. STAFF COMMUNICATIONS:
Correspondence/Information for the City Council presented by the City
Manager.
15. ADJOURNMENT
AGENDA SUMMARY. JUNE 22, 1999
PAGE 6
* * * * * * *
Copies of the staff reports or other written materials relating to each item of
business referred to on this agenda are on file with the Director of Administrative
Services and are available for public inspection and reproduction at cost. If you
have questions regarding any agenda item, please contact the Director of
Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special .,
assistance to participate in a City meeting, please contact the Director of
Administrative Services at the number listed above at least 48 hours prior to the
meeting to ensure that reasonable arrangements can be made to provide
accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and
time set for the meeting. Please refer to the agenda posted at City Hall for any
revisions, or call the Director of Administrative Services at (805) 473-5414 for
more information.
www.arroyogrande.org
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CITY OF ARROYO GRANDE - ABBREVIATIONS revised 05/27/99
A Agricultural Preserve
AB Assembly Bill JPA Joint Powers Authority
ADA Americans with Disabilities Act LAFCO Local Agency Formation Commission
AG General Agriculture LOCC League of California Cities
AGMC Arroyo Grande Municipal Code LLA Lot Line Adjustment
AGPOA Arroyo Grande Police Officers' Association LUE Land Use Element
APN Assessor's Parcel Number MER Lot Merger
APCB Air Pollution Control Board MF Condominium/Townhouse
APCD Air Pollution Control District MFA Apartments
ARC Architectural Review Committee MHP Mobile Home Parks
ASCE American Society Civil Engineers 0 Office Professional
ASD Administrative Services Department OCSD Oceano Community Services District
AWWA American Water Works Association OSCE Open Space and Conservation Element
BD Building Division PC Planning Commission
CA City Attorney PD Police Department
CC City Council PF Public/Quasi Public
CCC California Conservation Corps PPR Plot Plan Review
CCCSIF Central Coast Cities Self-Insurance Fund PRD Parks & Recreation Department
CD Community Development PRE-APP Pre-application
CDBG Community Development Block Grant PSHHC Peoples' Self-Help Housing Corp.
CE Circulation Element PSP Planned Sign Program
CEC California Energy Commission PUD Planned Unit Development
CEQA California Environmental Quality Act PW Public Works Department
CIP Capital Improvement Program RE Residential Estate
CIWMP California Integrated Waste Management Plan RFP Request for Proposals
CM City Manager's Office RFQ Request for Qualifications
CMC California Men's Colony RH Hillside Residential
CMP Congestion Management Plan RHNP Regional Housing Needs Plan
COC Certificate of Compliance RR Rural Residential
CPI Consumer Price Index RS Suburban Residential
CUP Conditional Use Permit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board
DC Development Code SAC Staff Advisory Committee
CEA Drug Enforcement Administration SB Senate Bill
E.C. Election Code SCAT South County Area Transit
EDU Equivalent Dwelling Unit SEIU Service Employees International Union
EIR Environmental Impact Report SF Single Family
EIS Environmental Impact Statement SLO San Luis Obispo
EVC Economic Vitality Corporation SLOCOG San Luis Obispo Council of Governments
FAU Federal Aid Urban SLOHA San Luis Obispo Housing Authority
FD Fire Division SLONTF San Luis Obispo Narcotics Task Force
FDAA Federal Disaster Assistance Administration SLORT A San Luis Obispo Regional Transit Authority
FEMA Federal Emergency Management Agency SLOWRAC San Luis Obispo County Water Resources Advisory
FID Financial Services Department Committee
FPPC Fair Political Practices Commission SR Senior Housing
FTA Federal Transit Administration SSLOCOWA South San Luis Obispo County Water Association
FY Fiscal Year SSLOCSD South San Luis Obispo County Sanitation District
G.C. Government Code SRRE Source Reduction & Recycling Element
GC General Commercial SWRCD State Water Resources Control Board
GF General Fund TPM Tentative Parcel Map
GP General Plan TT Tentative Tract Map
GPA General Plan Amendment TTAC Transportation Technical Advisory Committee
HCD California Department of Housing and Community TUP Temporary Use Permit
Development UBC Uniform Building Code
HOP Home Occupancy Permit UFC Uniform Fire Code
HUD Housing and Urban Development Dept. USA Underground Service Alert
I Industrial and Business Park VAR Variance
ISTEA Intermodal Surface Transportation VC Village Commercial
VSR View Shed Review
ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
- ---.-------....----.--
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~'1\ AMERICAN YOUTH SOCCER ORGANIZATION
{ @I j a nonprofit corporation dedicated to youth soccer
'fa. - 1#'1 ~ everyone plQYs~
June 22, 1999
An open letter to the Arroyo Grande City Council
In 1998 the 5-Cities American Youth Soccer Organization (AYSO) provided a ten-week league
season for 1500 children, and additional play for 7 All Star teams. This awesome task is
accomplished each year by an all-volunteer effort of over 300 coaches, assistant coaches,
referees and board members. With a budget near $65,000 our $35 per child fee is one of the
lowest in the nation. Fortunately we have great support from our local businesses who sponsor
teams and provide individual scholarships which offset the nearly $45 per child operating costs.
5 Cities AYSO has donated $2000 to the Arroyo Grande Parks and Recreation department in
each of the past several years to assist in much needed annual spring field repairs and
renovation. We are again pleased to be able to donate $2000 from our 1998 budget.
Unfortunately our future costs and budgets are uncertain. In 1999 we project a deficit and may
not be able to continue our donations. Using a reserve account we will provide a 1999 season
without a fee increase. It has been our goal to make available our program to families of all
financial means. A fee increase although necessary, would decrease participation through
class and means. Something we have fought hard to avoid.
In our community we have two sources for fields, the Lucia Mar School District and Soto Sports
Complex in Arroyo Grande. Supporting other outdoor sports and soccer leagues these fields
are used year round and receive a great deal of wear. In our ten-week fall season imagine 130
teams of children practicing 1 - 2 hours a week and playing on Saturdays. That is a lot of feet
running around on that grass; kids, friends, parents, coaches and referees. To my amazement
the grass and the gophers seem to survive each season.
As the community grows so does the number of children, children who wish to be outside,
playing sports, playing on the safety of grass. At present the current city fields stay playable by
the wonderful efforts of the Parks and Rec. staff and the judicial and wise management of its
facilities. At present we schedule our Saturday games to use all fields available. What this
means to us is we cannot provide for more than the current 1500 kids without impacting the
safety of our children by overusing existing fields or using substandard fields.
Our season is ten weeks and cannot be split or moved because of the winter rains and other
seasonal sports. All sports share similar limitations to certain seasons, times, and usage. In a
era when we are all concemed with the healthy growth of our children these sports programs
provide a great venue and opportunity to counter those concems.
As Commissioner of 5-Cities AYSO I believe it imperative our local govemments and schools
continue providing these open spaces for our children. Many parents are apprehensive and
fearful of any future development plans without consideration of increasing the play spaces. On
behalf of the AYSO families I implore you to consider and plan future play spaces in any
business you may consider on behalf of our community.
5 - Cities Region 83
P.O. Box 1166
Arroyo Grande, Ca. 93421
(805) 481-0617
,
;
/
More on fields and the future.
Fields are vital to our product: We provide a safe, fun, and positive environment for the children.
Many sports enthusiasts, adults and children play year round sports. Unfortunately the field
venues cannot support the wear nor provide complete practice space or time, space for multiple
fields, nor space required to host toumaments.
The City fields are limited and overused. The school fields are limited and overused. School
fields are generally in poor condition and usable space is declining due to placement of
additional classrooms. In winter months two important lighted city fields are lost to annual rest
and renovation.
In soccer alone we have several organizations using fields; A YSO, youth clubs, recreational
adult coed, the Central Coast women's league, and various men's leagues. Like A YSO, many
of these groups host annual fund raising toumaments. League and Area championships are
also hosted. Teams from the local area and from around the state play in these toumaments.
Our AYSO Central Coast Classic held each January alone hosts 70 teams from the San
Joaquin Valley, the Bay Area, Los Angeles, and in between. These teams come to play over a
three day period. They eat here, they sleep here, they spend money here.
If we had more fields and more fields in one location, each organization would be able to host
more toumaments and more centralized play. It is no secret that teams (kids, adults, fans,
parents) enjoy coming to the Central Coast to play, visit and spend. Does this community, its
government, its business see this as potential tourism income, direct and indirect?
Recently San Luis Obispo and Lompoc have budgeted and planned for land purchases and
multi use field development. Paso Robles and Santa Ynez also have public and private field
improvement plans in the works. These communities are realizing the need and value of open
recreational spaces. How does our community compare? What are our plans? What are your
plans?
Play space fosters sports and other recreational uses. This allows our children to have a safe
and fun environment. Outdoor activities contribute to the healthy physical and mental growth of
our children. Having been a coach, referee, player, fan, parent, and administrator for almost
twenty years I have seen the positive influence on thousands of kids. I have seen the results of
a kid playing and having fun. I have coached kids who otherwise would only be found in front of
a TV. I have coached kids who would only be found in jail or under court supervision when not
happily playing soccer. It is the influence and positive role modeling we as adults can have
when involved with children that is an important part of what we do.
Please support us with more fields, year round fields, lighted fields, safe fields in an effort to
provide and care for our children.
Sincerely,
Joe Steed
J'~.:~t-cn;es AYSO
5 - Cities Region 83
P.O. Box 1166
Arroyo Grande, Ca. 93421
(805) 481-0617
7.a.
ARROYO GRANDE CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the
City of Arroyo Grande on the following item:
Applicant: City of Arroyo Grande
Location: Citywide
Proposal: Adopt Ordinance Amending and Updating the "Uniform
Administrative Code," Uniform Building Code," "Uniform
Mechanical Code," "Uniform Code for Building Conservation,"
"Uniform Plumbing Code," "National Electric Code," as the
Building and Construction Regulations of the City of Arroyo
Grande.
Environmental
Determination: Exemption per Section 15061 (b) (1) of the California
Environmental Quality Act Guidelines.
Representative: Terry Fibich, Director of Building and Fire
In compliance with the California Environmental Quality Act Guidelines, the updating and
amending of the above codes is exempt. If the City Council does not feel that the
exemption is appropriate, approval will not be considered.
Any person affected or concerned about the proposal may submit written comments to the
City Clerk before the City Council hearing or appear and be heard in support of or
opposition to the proposal at the time of the hearing. Copies of each of the above
described Codes are on file at the City Clerk and are open to public inspection.
Any person interested in the proposal can contact the Administrative Services Director, 214
East Branch Street, Arroyo Grande, California, during the normal business hours of 8:00
A.M. to 5:00 P.M., telephone (805) 473-5414. Copies of each of the above described
Codes are on file with the City Clerk and are open to public inspection.
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING
ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC
HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE
DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE
GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE
BODY FOR WHICH THE NOTICE WAS GIVEN.
Date and Time of Hearing: Tuesday, June 22, 1999
Place of Hearing: Arroyo Grande City Council Chambers,
215 East Branch Street
Arroyo Grande, CA 93420
Ww~
Kelly Wet re, irector of Administrative Services
Publish 2T, June 4 and June 11, 1999
MEMORANDUM
TO: CITY COUNCIL
FROM: TERRY FIBICH, DIRECTOR OF BUILDING & FIRE ~
RE: UPDATE OF THE CITY'S BUILDING CODES BY ADOPTION OF AN
ORDINANCE REVISING CHAPTER 1 OF TITLE 8 OF THE ARROYO
GRANDE MUNICIPAL CODE
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended the City Council, at the conclusion of the public hearing, adopt the
attached Ordinance amending Chapter 1 of Title 8 of the Municipal Code.
FUNDING:
No fiscal impact.
DISCUSSION:
Every three years the City adopts the latest versions of the "Uniform Administrative
Code," "Uniform Building Code" (Volumes 1, 2 and 3) and its Appendix, "Uniform
Mechanical Code," "Uniform Code for Building Conservation," "Uniform Plumbing
Code," and the "National Electric Code." This is in keeping with the requirements of
Title 24 of the California Code of Regulations and the three-year publishing cycle for
new uniform codes. Changes include building exiting and structural requirements
resulting in higher safety standards for new construction. Emergency exit widths and
maximum distances will be calculated in a manner that is consistent with other National
Codes providing uniformity throughout the country. Seismic structural elements will be
upgraded to reflect lessons learned as a result of studies performed after the Northridge
earthquake.
There are five (5) separate Codes, in excess of 400 pages each. Therefore, in the
interest of economy, they are not attached to the staff report. Copies are available at
the Department of Building and Fire for public review.
In compliance with Government Code Section 6066, the required public hearing notice
was published once a week for two successive weeks, at least five (5) days apart, on
June 4, 1999 and June 11, 1999 in the Five Cities Times Press Recorder. On May 25,
1999, the Council introduced, without modification, the proposed Ordinance and
scheduled the second reading and adoption for June 22, 1999.
CITY COUNCIL
UPDATE OF THE CITY'S BUILDING CODES BY ADOPTION OF AN ORDINANCE
REVISING CHAPTER 1 OF TITLE 8 OF THE ARROYO GRANDE MUNICIPAL CODE
JUNE 22, 1999
PAGE 2
Alternatives:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Provide direction to staff.
ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ADOPTING BY REFERENCE THE 1997 EDITIONS OF THE
"UNIFORM ADMINISTRATIVE CODE," "UNIFORM BUILDING CODE,"
(VOLUMES 1, 2 AND 3) AND ITS APPENDIX, "UNIFORM
MECHANICAL CODE," "UNIFORM CODE FOR BUILDING
CONSERVATION," "UNIFORM PLUMBING CODE," AND THE 1996
EDITION OF THE "NATIONAL ELECTRIC CODE"
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS
FOLLOWS:
SECTION 1: Chapter 1 of Title 8 of the Arroyo Grande Municipal Code is amended in
its entirety to read as follows:
Section 8-1.01 Adoption of Codes
Nine (9) documents entitled, "Uniform Administrative Code," "Uniform Building Code"
(Volumes 1, 2, and 3) and its appendix, "Uniform Mechanical Code," "Uniform Code
for Building Conservation," all 1997 editions published by the International Conference
of Building Officials (ICBO); the "Uniform Plumbing Code;'" 1997 edition published by
the International Association of Plumbing and Mechanical Officials (IAPMO); and the
"National Electric Code," 1996 edition published by the National Fire Protection
Association (NFPA); are hereby adopted as the Building and Construction Regulations
of the City of Arroyo Grande and incorporated herein by this reference as though set
forth in full.
Section 8-1.02. Building Official.
"Building Official" or "Administrative Authority" as used in this Chapter, shall mean the
Director of Building and Fire, or his/her designated representative.
Section 8-1.03. Director of Building and Fire: Office Created. Powers and
Duties.
The office of Director of Building and Fire is hereby created, and the Director of
Building and Fire, or his designated representative, is hereby authorized to administer
and enforce all the provisions of this chapter and Codes adopted by this chapter, and
for such purpose, shall have the power of a police officer and shall hereby have the
authority, as provided in Section 836.5(a) of the California Penal Code, to make
arrests and issue citations for violations of the Arroyo Grande Municipal Code.
(a) Citation authority is hereby granted for violations which, under City Ordinances,
constitute infractions or misdemeanors.
ORDINANCE NO. C.S.
PAGE 2
Section 8-1.04. Grading Plans Inspection.
Prior to the issuance of a building permit, all construction plans may be reviewed by
the Department of Public Works for compliance with Title 7, Chapter 1. Conditions
imposed by the Department of Public Works shall be enforced by the Building and Fire
Department and/or Director of Public Works, or his/her respective designated
representative.
Section 8-1.05. California Amendments
All codes as adopted in Section 8-1.01, shall include the amendments required by the
California Code of Regulations, Title 24.
Section 8-1.06. Violations: Penalties
A violation of any provision of this chapter is punishable as a misdemeanor.
Additionally, a violation of any provision of this chapter shall be deemed to be a public
nuisance.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be
unconstitutional or illegal, such decision shall not affect the validity of the remaining
portion of this Ordinance or any part thereof. The City Council hereby declares that it
would have passed each section, subsection, subdivision, paragraph, sentence,
clause or phrase thereof, irrespective of the fact that anyone or more section,
subsection, subdivision, paragraph, sentence, clause or phrases' be declared
unconstitutional.
SECTION 3: Within fifteen (15) days after passage of this Ordinance, it shall be
published once, together with the names of the Council members voting thereon, in a
newspaper of general circulation within the City.
SECTION 4: This Ordinance shall take effect thirty (30) days after its adoption.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of
,1999.
ORDINANCE NO. C.S.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~L. ~---;-'
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
-
9.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: JANET M. HUWALDT, ACTING DIRECTOR OF FINANCIAL SERVICEq.f'
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: JUNE 22,1999
RECOMMENDA TION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period June 1 - June 15, 1999.
FUNDING:
There is a $394,816.41 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT A - Cash Disbursement Listing
ATTACHMENT B - June 4, 1999 Accounts Payable Check Register
ATTACHMENT C - June 4, 1999 Payroll Checks and Payroll Benefit Checks
ATTACHMENT D - June 11,1999 Accounts Payable Check Register
CI1Y OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - City Clerk Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Constntction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Fund (Fund 271)
4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant
4140 - Management Information System 4203 - Federal COPS Hiring Grant
4145 - Non Departmental 4204 - Federal Local Law Enforcement
Public Safety (Fund 010)
4201 - Police ENTERPRISE FUNDS
4211 - Fire Sewer Fund (Fund 612)
4212 - Building & Safety 4610 - Sewer Maintenance
4213 - Government Buildings Water Fund (Fund 640)
Public Works (Fund 010) 4710 - Water Administration
4301 - Public Works-Admin & Engineering 4711 - Water Production
4303 - Street/Bridge Maintenance 4712 - Water Distribution
4304 - Street Lighting Lopez Administration (Fund 641)
4305 - Automotive Shop 4750 - Lopez Administration
Parks & Recreation (Fund 010)
4420 - Parks CAPITAL IMWROVEMrnNT PROGRAMS
4421 - Recreation 5501-5599 - Park Projects
4422 - General Recreation 5601-5699 - Streets Projects
4423 - Pre-School Program 5701-5799 - Drainage Projects
4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects
4425 - Children in Motion 5901-5999 - Water Projects
4430 - Soto Sport Complex
4460 - Parkway Maintenance
Dept. Index for CounciLxls
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
7M tk 'PetUod ~ fkuee 1 7~ fkuee IS. 1999
~-, - ." , ..",""
June 22, 1999
Presented are the cash disbursements issued by the Department of Financial Services for
the period June 1 to June 15, 1999. Shown are cash disbursements by week of occurrence
and type of payment.
WEEK TYPEOFPA"YMENT ~.t:I."',1 II JI,-P AMOUNT
June 4,1999
Accounts Payable Cks # 90654-90696 B 108,510.48
Payroll Checks and Payroll Benefit Checks C 233,325.25
341,835.73
June 11,1999
Accounts Payable Cks #90707-90816 D 224,813.45
Less Ck P121 Payroll Transfer included in (171,832.7Z)
Attachment C 52,980.68
Two Week Total $ 394.816.41
ATTACHNENT, B
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
06/02/99 08:35 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90654 06/04/99 000468 A T & T-L/DIST SVC. L/DIST PHONE 010.4211.5403 13.01 13.01
90655 06/04/99 005070 APPLIED DEVELOP.ECONOMI SBA GRANT SVCS-4/99 010.4130.5392 5,260.35 5,260.35
90656 06/04/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5259 135.25 135.25
90657 06/04/99 010998 BETTER BEEP PAGER SVCS 640.4712.5303 20.00
90657 06/04/99 010998 BETTER BEEP PAGER SVCS 220.4303.5303 10.00
90657 06/04/99 010998 BETTER BEEP PAGER SVCS 010.4305.5303 20.00 50.00
90658 06/04/99 023322 CHRISTIANSON CHEVROLET COVER ASSEMBLY-PD924 010.4201. 5601 50.88
90658 06/04/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER/SAFETY INSP. 010.4301. 5601 112.17
90658 06/04/99 023322 CHRISTIANSON CHEVROLET TRANS.SVCS/VALVE COVER LEAK 010.4201. 5601 128.67 291.72
90659 06/04/99 023634 CLASSIC TEES B/BALL LGE SHIRTS 010.4424.5257 768.34 768.34
90660 06/04/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 77.00 77.00
90661 06/04/99 062000 KATHLEEN CONNELL AUDIT SVC FEE-STATE CONTROLLER 010.4120.5303 100.00 100.00
90662 06/04/99 027534 D.G.REPAIR TUNE ENGINE/FIX LEAK 010.4201. 5601 101.20 101. 20
90663 06/04/99 028548 DAYS TAR INDUSTRIES SPECIAL SWEEP 612.4610.5303 168.75
90663 06/04/99 028548 DAYS TAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,826.93
90663 06/04/99 028548 DAYSTAR INDUSTRIES SPECIAL SWEEP 612.4610.5303 150.00 5,145.68
90664 06/04/99 029484 DIESELRO INC. OIL/FILTER/INSPECTION 220.4303.5601 287.05
90664 06/04/99 029484 DIESELRO INC. SVC-PLUMB AIR TANK 612.4610.5601 659.67
90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 220.4303.5601 211.46
90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 220.4303.5601 127.02
90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 612.4610.5601 127.02
90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 640.4712.5601 127.01
90664 06/04/99 029484 DIESELRO INC. SERVICE/SAFETY INSPECTION 220.4303.5603 44.00 1,583.23
90665 06/04/99 100968 DMG-MAXIMUS IMPACT FEE STUDY-3-4/99 010.4145.5303 5,009.37 5,009.37
90666 06/04/99 030576 GREG DUTRA BALANCE FROM 4/30/99 010.4424.5257 75.00
90666 06/04/99 030576 GREG DUTRA B/BALL LGE.SCORER-DUTRA 010.4424.5352 7.00 82.00
90667 06/04/99 032838 FAMILIAN PIPE & SUPPLY ELLS 640.4712.5610 42.90
90667 06/04/99 032838 FAMILIAN PIPE & SUPPLY FIRE HYDRANT 640.4712.5610 63.28
90667 06/04/99 032838 FAMILIAN PIPE & SUPPLY CUST. BALL VALVE 640.4712.5610 334.62 440.80
90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 38386 010.4130.5301 66.00
90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 38387 010.4130.5301 64.50
90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 38388 010.4130.5301 82.50
90668 06/04/99 100691 FIVE CITIES-TIMES LEGAL 52689 010.4130.5301 64.50 277.50
90669 06/04/99 100700 G & M MOBILE SERVICE SERVICE STRIPING MACHINE 220.4303.5603 449.68 449.68
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4305.5201 32.13
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
06/02/99 08:35 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 187.13
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 6.41
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 68.64
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421. 5201 16.83
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421. 5201 6.17-
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 4.98
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 31. 05
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 7.68
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 3.53
90670 06/04/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 38.56 390.77
90671 06/04/99 101155 GREAT EVENTS VOLUNTEER BALLOONS 010.4201. 5504 43.45 43.45
90672 06/04/99 036426 GTE WIRELESS CELL PHONE-F. PORTABLE 010.4211.5403 25.84
90672 06/04/99 036426 GTE WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 49.44 75.28
90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 178.70
90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 235.39
90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 235.68
90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 176.02
90673 06/04/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 177.79 1,003.58
90674 06/04/99 045826 IRA'S BIKE SHOP POLICE BICYCLE 277.4206.6201 883.42 883.42
90675 06/04/99 100783 KIRBY'S MOTORCYCLES FULL SERVICE/R&R CLUTCH 010.4201. 5601 134 .68 134.68
90676 06/04/99 050154 LA SALLE NAT' L BANK SAFE WATER LOAN PAYBALE-INST. 640.4710.5802 28,360.81
90676 06/04/99 050154 LA SALLE NAT' L BANK SAFE WATER LOAN PAYBALE-PRINC 640.4710.5801 30,012.85 58,373.66
90677 06/04/99 101022 BURTON LUND LUND SVCS-5/24 010.4212.5303 600.00 600.00
90678 06/04/99 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 50.62
90678 06/04/99 056628 MID STATE BANK-MASTERCA DRUG CONTAINER 010.4201.5255 73.63
90678 06/04/99 056628 MID STATE BANK-MASTERCA DINNER SUPPLIES 010.4201. 5504 69.73
90678 06/04/99 056628 MID STATE BANK-MASTERCA KEYBOARDS 010.4201. 5201 29.00
90678 06/04/99 056628 MID STATE BANK-MASTERCA PO MEMORIAL TRIP TO SACTO 010.4201. 5501 194.26
90678 06/04/99 056628 MID STATE BANK-MASTERCA COMPUTER SUPPLIES 010.4140.5607 92.72 509.96
90679 06/04/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4213.5604 5.13
90679 06/04/99 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 010.4213.5604 16.01
90679 06/04/99 057096 MINER'S ACE HARDWARE CIRCLE BLADE 220.4303.5613 7.50
90679 06/04/99 057096 MINER'S ACE HARDWARE LETTERS 010.4305.5255 5.60 34.24
90680 06/04/99 063960 PACIFIC BELL DATA LINE 473-0379 010.4140.5303 117.00
90680 06/04/99 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 38.19
90680 06/04/99 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 18.89
90680 06/04/99 063960 PACIFIC BELL FAX 473-2198 010.4145.5403 24.22
90680 06/04/99 063960 PACIFIC BELL CENTREX PHONE 5400 010.4145.5403 1,411.35 1,609.65
90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECT.TR.1769 L/SCAPE 217.4460.5355 7.29
90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 813 . 03
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
06/02/99 08:35 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712 .5402 240.27
90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711. 5402 4,160.89
90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 208.62
90681 06/04/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 4,321.86 9,751. 96
90682 06/04/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-5/22 220.4303.5303 416.64
90682 06/04/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-5/22 220.4303.5303 468.72 885.36
90683 06/04/99 066300 PEARL PHINNEY PHINNEY SVCS-5/11 010.4002.5303 135.00 135.00
90684 06/04/99 067548 POOR RICHARD'S PRESS COLORED COPIES 010.4102.5306 12.03 12.03
90685 06/04/99 076830 SANTA MARIA TIRE INC. TIRES 010.4213.5601 298.51
90685 06/04/99 076830 SANTA MARIA TIRE INC. TIRES 010.4213.5601 989.52
90685 06/04/99 076830 SANTA MARIA TIRE INC. ROTATE TIRES/MOUNT/DISMOUNT 010.4213.5601 68.00 1,356.03
90686 06/04/99 078156 SEBASTIAN OIL DISTRIB. DIESEL/GASOLINE 010.4211.5608 264.27 264.27
90687 06/04/99 101153 SERVICEMASTER ANYTIME REF.O/PMT-FINGERPRINT FEES 010.0000.4728 10.00 10.00
90688 06/04/99 080886 SOUTHERN AUTO SUPPLY BRAKE PARTS 010.4211. 5601 51. 68
90688 06/04/99 080886 SOUTHERN AUTO SUPPLY PIPE FITTING/GASKET 010.4211.5601 8.63
90688 06/04/99 080886 SOUTHERN AUTO SUPPLY BRAKE GREASE/TIRE DRESSING 010.4211. 5601 94.59
90688 06/04/99 080886 SOUTHERN AUTO SUPPLY SPOTLIGHT 612.4610.5603 61. 59 216.49
90689 06/04/99 101152 STAGECOACH HILLS,LLC REF.O/PYMT-TRAFF.CIRC-STAGECOA 224.0000.4026 2,020.68 2,020.68
90690 06/04/99 084474 TELEGRAM TRIBUNE TT SUBSCR TO 9/1/99 010.4120.5503 34.50 34.50
90691 06/04/99 085526 TOSTE CONSTRUCTION SLURRY SEAL-#2 350.5612.7001 7,184.27 7,184.27
90692 06/04/99 087672 UNITED RENTALS REPL.SLOW & STOP PADDLE 220.4303.5613 16.90
90692 06/04/99 087672 UNITED RENTALS FINISH BROOMS 220.4303.5255 91.75
90692 06/04/99 087672 UNITED RENTALS RENTAL-TRACTOR & MOWER 220.4303.5552 409.85
90692 06/04/99 087672 UNITED RENTALS REPLACEMENT TIRE ON RENTAL 220.4303.5603 136.96 655.46
90693 06/04/99 089426 VAVRINEK,TRINE,DAY & CO PROF.SVCS-4/99 010.4120.5303 750.00 750.00
90694 06/04/99 090480 WAYNE'S TIRE TIRES 010.4301. 5601 205.20
90694 06/04/99 090480 WAYNE'S TIRE TIRES/CAMBER KIT 010.4201. 5601 355.59
90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/WIPERS 010.4201.5601 56.34
90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/WIPERS 010.4201. 5601 62.78
90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/WIPERS/TIRES 010.4201. 5601 185.97
90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 640.4712.5601 296.27
90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER 640.4712.5601 20.95
90694 06/04/99 090480 WAYNE'S TIRE REPR.TIRE 010.4305.5601 64.66
90694 06/04/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/AIR FILTER 010.4301. 5601 52.00 1,299.76
90695 06/04/99 093210 WORKRITE NAME TAG 010.4211.5272 6.62 6.62
90696 06/04/99 094146 ZUMAR INDUSTRIES STREET NAME SIGNS 220.4303.5613 484.23 484.23
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
06/02/99 08:35 VOUCHER/CHECK REGISTER
FOR PERIOD 12
FUND TITLE AMOUNT
010 GENERAL FUND 24,202.42
217 LANDSCAPE MAINTENANCE DISTRICT 7.29
220 STREETS FUND 4,291. 78
224 TRANS FACILITY IMPACT (AB1600) 2,020.68
277 98-99 FED LOCAL LAW ENF BL GRT 883.42
350 CAPITAL IMPROVEMENT FUND 7,184.27
612 SEWER FUND 6,202.58
640 WATER FUND 63,718.04
TOTAL 108,510.48
ATTACHMENT C
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 5/14/99 TO 5/27/99
6/4/99
FUND 010 210,621.13 Salaries Full time 122,730.08
FUND 220 8,572.35 Salaries Part-Time 31,335.02
FUND 284 - Salaries Over-Time 10,064.07
FUND 612 3,554.35 Holiday Pay 4,375.45
FUND 640 10,577.42 Sick Pay 2,417.99
233,325.25 Annual Leave Pay -
Vacation Buy Back -
Vacation Pay 4,982.38
Comp Pay 1,920.69
Annual Leave Pay 1,529.17
PERS Retirement 15,798.22
Social Security 12,793.71
PARS Retirement 237.59
State Disability Ins. 62.48
Health Insurance 19,426.66
Dental Insurance 3,787.63
Vision Insurance 693.91
Life Insurance 495.20
Long Term Disability -
Uniform Allowance -
Car Allowance 300.00
Council Expense 375.00
Employee Assistance -
Total: 233,325.25
ATTACHMENT D
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
121 06/03/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.5-27-99 PR 011.0000.1015 171,832.77 171,832.77
90707 06/11/99 000700 ACCURATE AUDIO/VIDEO REPAIR SONY TV 010.4201. 5603 119.20
90707 06/11/99 000700 ACCURATE AUDIO/VIDEO REPAIR EAGLEYE VCR 010.4201. 5603 197.69 316.89
90708 06/11/99 101165 AG ASSEMBLY OF GOD REF. PARK DEP-AG ASSEMBLY 010.0000.4354 25.00 25.00
90709 06/11/99 001300 AGRI-TURF SUPPLIES,INC. DOLOMARK 010.4420.5605 240.23 240.23
90710 06/11/99 101159 DAVID AGUILAR REF. PARK DEP-AGUILAR 010.0000.4354 25.00 25.00
90711 06/11/99 101158 DIANE ALLEN REF. PARK DEP-ALLEN 010.0000.4354 25.00 25.00
90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP BRACKETTS 220.4303.5601 29.22
90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 220.4303.5601 17.82
90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 612.4610.5601 17.82
90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 640.4712.5601 17.81
90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 010.4201.5601 17.81
90712 06/11/99 003120 AMERICAN INDUSTRIAL SUP CORDS TO HOLD FIRE EXTING. 010.4420.5601 17.81 118.29
90713 06/11/99 100897 AMERICAN TEMPS HAWORTH SVCS-5j16 284.4103.5303 628.00
90713 06/11/99 100897 AMERICAN TEMPS HAWORTH SVCS-5/23 284.4103.5303 502.40
90713 06/11/99 100897 AMERICAN TEMPS HAWORTH SVCS-5/30 284.4103.5303 506.33 1,636.73
90714 06/11/99 004914 APEX SHARPENING WORKS TAP HEAD BUTTON/LABOR 010.4430.5273 47.86 47.86
90715 06/11/99 006006 ARROYO GRANDE FLOWER SH FLOWERS-DICKENS 010.4001.5504 47.19
90715 06/11/99 006006 ARROYO GRANDE FLOWER SH FLOWERS-LACARANIN 010.4201. 5504 53.62 100.81
90716 06/11/99 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOYMENT PHYS-E.JENSEN 010.4201.5303 90.00 90.00
9071 7 06/11/99 009282 BARCLAYS LAW PUBLISHERS TITLE 19 AMENDS 010.4211.5503 73.00 73.00
90718 06/11/99 009438 BARKLOW'S FIRE TRUCK PA VOLTAGE RELAY/LIGHT 010.4211. 5601 147.02 147.02
90719 06/11/99 101161 DEBORAH BARNES REF. PARK DEP-BARNES 010.0000.4354 25.00 25.00
90720 06/11/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4424.5251 8.96
90720 06/11/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4425.5259 124 . 72 133.68
90721 06/11/99 011426 BLUEPRINT EXPRESS COPIES-CREEKSIDE 350.5607.7301 102.10
90721 06/11/99 011426 BLUEPRINT EXPRESS TRACT 2217 010.4301.5201 4.02
90721 06/11/99 011426 BLUEPRINT EXPRESS TRACT 2217 010.4301. 5201 1. 87
90721 06/11/99 011426 BLUEPRINT EXPRESS CREEKSIDE 350.5607.7301 30.63 138.62
90722 06/11/99 013026 BRISCO MILL & LUMBER RANGE SUPPLIES 010.4201. 5605 36.99
90722 06/11/99 013026 BRISCO MILL & LUMBER MOULDING & MASONITE 010.4420.5605 3.09
90722 06/11/99 013026 BRISCO MILL & LUMBER CABLE TIES 010.4201. 5604 16.40
90722 06/11/99 013026 BRISCO MILL & LUMBER POST/MILLING 640.4712.5604 54.23
90722 06/11/99 013026 BRISCO MILL & LUMBER SILCONE SEALANT 640.4712.5609 12.19 122.90
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90723 06/11/99 013338 BROWNELLS, INC. AMORY SUPPLIES 010.4201. 5255 53.91 53.91
90724 06/11/99 013572 BRUMIT DIESEL,INC NALCOOL 010.4211. 5601 79.15 79.15
90725 06/11/99 013806 BURKE AND PACE OF AG FORM LUMBER 220.4303.5613 30.76
90725 06/11/99 013806 BURKE AND PACE OF AG FORM LUMBER 220.4303.5613 7.53
90725 06/11/99 013806 BURKE AND PACE OF AG LUMBER 640.4712.5604 35.10
90725 06/11/99 013806 BURKE AND PACE OF AG FORM LUMBER 220.4303.5613 13.38 86.77
90726 06/11/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 14.00 14.00
90727 06/11/99 017550 CA. ST. DEPT. FISH & GAME APP.CREEK MAINT 99 220.4303.5613 132.00 132.00
90728 06/11/99 018330 CA. ST. DEPT. OF JUSTICE MAY 99 FINGERPRINTS 010.4201.5324 160.00 160.00
90729 06/11/99 101166 CDF CERT FEE-INSTRUCTOR 1 010.4211. 5501 55.00 55.00
90730 06/11/99 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010.4211. 5206 12.00 12.00
90731 06/11/99 023088 CHERRY LANE NURSERY OLIVE/PEAR TREES 010.4420.5605 104.78
90731 06/11/99 023088 CHERRY LANE NURSERY MAGNOLIA 010.4420.5605 52.39
90731 06/11/99 023088 CHERRY LANE NURSERY FERTILIZER 010.4420.5274 19.28
90731 06/11/99 023088 CHERRY LANE NURSERY BOTTLEBRUSH/PRIVIT TREES 010.4420.5605 104.78 281. 23
90732 06/11/99 101156 MARK CLARK REF.L/SCAPE BOND-149 ANDRE 010.0000.2210 1,200.00 1,200.00
90733 06/11/99 023634 CLASSIC TEES PW HATS 220.4303.5143 142.85
90733 06/11/99 023634 CLASSIC TEES PW HATS 612.4610.5143 71.43
90733 06/11/99 023634 CLASSIC TEES PW HATS 640.4711.5143 71.43 285.71
90734 06/11/99 077376 SUSAN SAXE- CLIFFORD EVALUATION-JENSEN 010.4201.5303 325.00 325.00
90735 06/11/99 026208 CREDIT BUREAU REPORTS, CREDIT REPORT-K.WETMORE 010.4101. 5201 7.00 7.00
90736 06/11/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 15.00
90737 06/11/99 100631 CUESTA CONSULTING CUESTA SVCS-5/30 010.4130.5303 6,960.00 6,960.00
90738 06/11/99 099006 RICHARD DEBLAUW REF. DESIGN REVIEW FEES 010.0000.2326 409.00 409.00
90739 06/11/99 029484 DIESELRO INC. LUBE/OIL/HOSES/BELT/FILTERS 010.4420.5601 266.96 266.96
90740 06/11/99 029718 MARK DOMINGUES PETROLEU PUMP GREASE 640.4711.5603 9.79 9.79
90741 06/11/99 101167 DTSC EPA ID VERIFICATION FEES 220.4303.5503 175.00 175.00
90742 06/11/99 101030 HENRY ENGEN ENGEN SVCS-6/4 010.4130.5303 2,385.00 2,385.00
90743 06/11/99 032838 FAMILIAN PIPE & SUPPLY BLIND FLANGE W/BOLT 640.4712.5610 49.34 49.34
90744 06/11/99 100691 FIVE CITIES-TIMES LEGAL 52677 010.4002.5301 33.00 33.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90745 06/11/99 035802 FRANK'S LOCK & KEY INC PADLOCK-HOOSGOW 010.4420.5605 33.73
90745 06/11/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4420.5605 16.09
90745 06/11/99 035802 FRANK'S LOCK & KEY INC REPR.MONT LOCK 010.4213.5604 25.00
90745 06/11/99 035802 FRANK'S LOCK & KEY INC HEAVEY DUTY BOLT/BRACKET 010.4213.5604 27.03 101. 85
90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 121. 80
90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5613 87.26
90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 58.05
90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/CREMOVAL 220.4303.5613 95.28
90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 74.40
90746 06/11/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 79.35 516.14
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5255 64.32
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 12.78
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 16.62
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 6.65
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5255 32.16
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5255 42.88
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 63.20
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5255 81.11
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 32.16
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 7.39
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4102.5255 38.50
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 38.10
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 16.06
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 12.39
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 117.80
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 13.03
90747 06/11/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 7.71 602.86
90748 06/11/99 101162 CHERYL GREENE REF. PARK DEP-GREENE 010.0000.4354 25.00 25.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-448 DIXSON 612.0000.4751 39.00
90749 06/11/99 03.9312 CITY OF GROVER BEACH SWR-456 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-464 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-472 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-480 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-488 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1371 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1374 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1375 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1378 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1379 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1382 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-1386 DIXSON 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-430 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-438 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-446 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-451 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-454 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-459 NOEL 612.0000.4751 39.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-462 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-467 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-470 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-475 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-478 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-483 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-486 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-491 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-494 NOEL 612.0000.4751 39.00
90749 06/11/99 039312 CITY OF GROVER BEACH SWR-CORP YARD 612.0000.4751 40.58 1,132.58
90750 06/11/99 039390 GROVER TOOL RENTAL RENT-3 PT HITCH SPREADER 010.4430.5552 39.65 39.65
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-F. CHIEF 010.4211. 5403 20.25
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-F.DIV.CHIEF 010.4211.5403 22.21
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-P&R 010.4421. 5602 27.78
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-P&R SUPER 010.4421. 5602 15.36
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 147.19
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 22.95
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 17.20
90751 06/11/99 036426 GTE WIRELESS CELL PHONE - PD 010.4201. 5403 22.35
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 16.89
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 23.26
90751 06/11/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 21. 80 357.24
90752 06/11/99 042060 HEWLETT PACKARD CO. HARDWARE SUPPORT-PLOTTER 010.4301.5601 336.00 336.00
90753 06/11/99 101164 ELAINE HUBBLE REF.PARK DEP-HUBBLE 010.0000.4354 25.00 25.00
90754 06/11/99 044050 IKON OFFICE SOLUTIONS,I COPIER MAINT TO 6/22/99 010.4421. 5602 214 . 81 214.81
90755 06/11/99 044928 INT'L ASSOC.FIRE CHIEFS IAFC DUES/DIVISION DUES 010.4211.5503 155.00 155.00
90756 06/11/99 045708 INTOXIMETERS, INC. CARRYING CASE-INTOXIMETERS 010.4201. 6201 114 . 02 114.02
90757 06/11/99 046098 J C LANDSCAPING L/SCAPE MAINT 010.4420.5303 380.00
90757 06/11/99 046098 J C LANDSCAPING L/SCAPE MAINT 010.4420.5303 120.00 500.00
90758 06/11/99 048516 KEYLOCK SECURITY SPECIA DUP. KEYS 010.4201. 5601 21. 83
90758 06/11/99 048516 KEYLOCK SECURITY SPECIA DUP. KEYS 010.4201. 5601 3.75
90758 06/11/99 048516 KEYLOCK SECURITYSPECIA R/R DOOR PANEL 010.4420.5601 53.59
90758 06/11/99 048516 KEYLOCK SECURITY SPECIA FORT CAM LOCK !CD 010.4420.5601 6.38 85.55
90759 06/11/99 100380 KING'S WAY REFUND SECURITY DEPOSIT 010.0000.4354 25.00 25.00
90760 06/11/99 101172 MARIO LIMON REF.C/B DEPOSIT-LIMON 010.0000.2206 250.00
90760 06/11/99 101172 MARIO LIMON BLDG. SUPER-LIMON 010.0000.4355 148.50-
90760 06/11/99 101172 MARIO LIMON EXTRA CLEANING-LIMON 010.4213.5101 45.78- 55.72
90761 06/11/99 100985 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 180.00 180.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90762 06/11/99 101173 LONGS DRUG STORE MAY 99 PHOTO PROCESSING 010.4201. 5255 66.61 66.61
90763 06/11/99 101157 TERESA LOPEZ REF. PARK DEP-LOPEZ 010.0000.4354 25.00 25.00
90764 06/11/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE 010.4424.5257 40.64 40.64
90765 06/11/99 053274 LYON & CARMEL PROF.LEGAL SVCS 010.4003.5304 11,445.09 11,445.09
90766 06/11/99 056940 MIER BROS. CONCRETE 010.4420.5605 66.50
90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 59.85
90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 43.97
90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 43.97
90766 06/11/99 056940 MIER BROS. CONCRETE 640.4712.5610 59.85
90766 06/11/99 056940 MIER BROS. CONCRETE 220.4303.5613 59.85 333.99
90767 06/11/99 101064 MIKE'S MAINTENANCE STRIP/WAX/SEAL CORP YARD FLOOR 010.4213.5303 225.00 225.00
90768 06/11/99 057096 MINER'S ACE HARDWARE LUMBER 010.4212.5255 4.77
90768 06/11/99 057096 MINER'S ACE HARDWARE CR:LITE FIXTURE 010.4213.5604 31.09-
90768 06/11/99 057096 MINER'S ACE HARDWARE CR:PLUMBING SUPPLIES 010.4213.5604 8.35-
90768 06/11/99 057096 MINER'S ACE HARDWARE PAINT SUPPLIES 010.4213.5604 6.19
90768 06/11/99 057096 MINER'S ACE HARDWARE SANDPAPER/LACQUER THINNER 640.4712.5604 14.12
90768 06/11/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5610 4.52
90768 06/11/99 057096 MINER'S ACE HARDWARE SPRAY PAINT 010.4211. 5255 32.11
90768 06/11/99 057096 MINER'S ACE HARDWARE SOCKET/BULBS 010.4211.5603 33.83
90768 06/11/99 057096 MINER'S ACE HARDWARE HARDWARE 010.4211.5603 6.17
90768 06/11/99 057096 MINER'S ACE HARDWARE ADAPTER HOSES/VALVE 640.4712.5610 14.96
90768 06/11/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 640.4712.5610 1. 60 78.83
90769 06/11/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 60.00 60.00
90770 06/11/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 150.00 150.00
90771 06/11/99 058578 MULLAHEY FORD AIR BAG MODULE 010.4201. 5601 428.15
90771 06/11/99 058578 MULLAHEY FORD ROTATE & BRAKE INSPECT 010.4201. 5601 9.95 438.10
90772 06/11/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 45.00 45.00
90773 06/11/99 059748 NATIONAL AUTO GLASS WINDSHIELD 010.4420.5601 265.11 265.11
90774 06/11/99 101174 CARLY NEUFELD REF. CITE D859-NEUFELD 010.0000.4203 20.00 20.00
90775 06/11/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 56.00 56.00
90776 06/11/99 062322 ONE HOUR PHOTO PLUS PHOTO CHARGES-MAY 99 010.4201.5255 11.57 11.57
90777 06/11/99 063296 OVERHEAD DOOR CO.OF SLO REPR.DOOR 640.4712.5604 359.08 359.08
90778 06/11/99 063960 PACIFIC BELL L/DIST FAX 473-0386 010.4145.5403 30.96
90778 06/11/99 063960 PACIFIC BELL CENTREX PHONE 473-5100 010.4145.5403 618.87
90778 06/11/99 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 313 . 97
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90778 06/11/99 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403 123.55 1,087.35
90779 06/11/99 064258 PAGING NETWORK OF LA PAGER-CM 010.4145.5403 25.84
90779 06/11/99 064258 PAGING NETWORK OF LA PAGING SVCS-P&R 010.4421. 5602 71.63 97.47
90780 06/11/99 065520 PEPSI-COLA LOS ANGELES 10 CASES COKE-C/BLDG 010.4422.5258 81. 40 81. 40
90781 06/11/99 066300 PEARL PHINNEY PHINNEY SVCS-5/18/99 010.4130.5303 277.50 277.50
90782 06/11/99 067548 POOR RICHARD'S PRESS COPIES 350.5607.7301 73.96
90782 06/11/99 067548 POOR RICHARD'S PRESS TYPESETTING/PRINTING 010.4102.5306 18.77
90782 06/11/99 067548 POOR RICHARD'S PRESS COPIES 350.5607.7301 25.24
90782 06/11/99 067548 POOR RICHARD'S PRESS COPIES 350.5604.7301 77 .60
90782 06/11/99 067548 POOR RICHARD'S PRESS PAPER 010.4002.5201 5.90
90782 06/11/99 067548 POOR RICHARD'S PRESS SLURRY COPIES 350.5612.7301 63.55 265.02
90783 06/11/99 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 15.60 15.60
90784 06/11/99 069014 R & B AUTO BODY REPR.LEFT QUARTER PANEL 010.4201.5601 2,595.45 2,595.45
90785 06/11/99 069148 R & T EMBROIDERY,INC EMBROIDERY PATCHES 010.4201. 5255 17.16 17.16
90786 06/11/99 101095 ROBERT ROSARI S/BALL SCORER-ROSARI 010.4424.5352 42.00 42.00
90787 06/11/99 072852 SAFETY KLEEN CORP. CLEANING SOLVENTS 010.4305.5303 87.75 87.75
90788 06/11/99 073320 SAN JOAQUIN SUPPLY CO. BOWL CLEANER 010.4213.5604 46.76 46.76
90789 06/11/99 101175 JOY SANDERS REF.PARKING CITE-D7031 010.0000.4203 20.00 20.00
90790 06/11/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 126.00
90790 06/11/99 077024 ANN SARMIENTO TURN OFF LIGHTS-SARMIENTO 010.4424.5352 14.00 140.00
90791 06/11/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,088.66 1,088.66
90792 06/11/99 078702 DEE DEE SEVERANCE S/BALL SCORER-SEVERANCE 010.4424.5352 14.00 14.00
90793 06/11/99 101168 SAM SIDARARONG WATER DEPOSIT-823 PEARL 640.0000.2302 180.00
90793 06/11/99 101168 SAM S IDARARONG CLOSING BILL-823 PEARL 640.0000.4751 62.06- 11 7. 94
90794 06/11/99 073866 SLO CNTY AIR POLLUTION PERM#510-0PERATE GAS DISPEN. 350.5401. 7001 314.00 314.00
90795 06/11/99 074490 SLO CNTY DEPT.HEALTH CROSS CONNECTION-FEB/MARCH 99 640.4710.5303 1,576.68
90795 06/11/99 074490 SLO CNTY DEPT. HEALTH CROSS CONECTION FEES-AFRIL 99 640.4710.5303 1,092.44 2,669.12
90796 06/11/99 075114 SLO CNTY GENERAL HOSPIT DIVERSION DRUG TEST/TERMEER 010.4201. 5324 28.00 28.00
90797 06/11/99 101170 SLO CNTY YMCA SPONSOR-JUDKIN MIDDLE SCHOOL 010.4424.5353 800.00 800.00
90798 06/11/99 101160 JUDITH SMITH REF. PARK DEP-SMITH 010.0000.4354 25.00 25.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90799 06/11/99 080886 SOUTHERN AUTO SUPPLY TAIL LIGHT 220.4303.5603 12.19
90799 06/11/99 080886 SOUTHERN AUTO SUPPLY LAMP 010.4420.5601 15.23 27.42
90800 06/11/99 081432 BOB SPEAR ADULT S/BALL UMPIRE-SPEAR 010.4424.5352 30.00 30.00
90801 06/11/99 101013 SPECTRUM PAINTING EXTERIOR PAINTING-PW 010.4213.6401 1,925.00
90801 06/11/99 101013 SPECTRUM PAINTING EXTER.PAINTING-CH 010.4213.6401 3,500.00 5,425.00
90802 06/11/99 082328 STERLING COMMUNICATIONS INSTL.ARROW/LIGHT STICK 640.4712.5603 411.21
90802 06/11/99 082328 STERLING COMMUNICATIONS INSTL.ARROW/LIGHT STICK 612.4610.5603 411.22 822.43
90803 06/11/99 082836 STREATOR PIPE & SUPPLY REBAR 220.4303.5613 24.72 24.72
90804 06/11/99 101163 CAROL SWIGERT REF. PARK DEP-SWIGERT 010.0000.4354 25.00 25.00
90805 06/11/99 101171 TACTICAL GEAR SUPPLY PHOENIX PACKS 010.4201. 5272 288.15 288.15
90806 06/11/99 084474 TELEGRAM TRIBUNE SUB-1YEAR-ROUBECK 010.4101. 5503 132.00 132.00
90807 06/11/99 101169 THOMAS MFG. CO. INC. 2 GRILL 010.4420.5605 724.01 724.01
90808 06/11/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 45.00 45.00
90809 06/11/99 088084 UNITED GREEN MARK,INC. SSC FITTINGS 010.4430.5605 188.53
90809 06/11/99 088084 UNITED GREEN MARK,INC. SSC FITTINGS 010.4430.5605 8.43 196.96
90810 06/11/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 15.00 15.00
90811 06/11/99 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-SMITH 010.4130.5303 65.00
90811 06/11/99 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-WETMORE 010.4002.5303 80.00 145.00
90812 06/11/99 090480 WAYNE'S TIRE TIRES 010.4201. 5601 205.20
90812 06/11/99 090480 WAYNE'S TIRE LUBE/OIL/FILTERS/WIPERS 010.4201.5601 68.95
90812 06/11/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4420.5601 82.12
90812 06/11/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ROTATE 010.4201.5601 152.06 508.33
90813 06/11/99 091026 WEST PUBLISHING PAYMENT CA CODE UPDATES 010.4003.5503 175.62 175.62
90814 06/11/99 091806 WESTS IDE AUTO PARTS/TIR LAMP 010.4201. 5601 11.53 11.53
90815 06/11/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING-5/19 010.4201.5322 90.00 90.00
90816 06/11/99 093522 XEROX CORPORATION COPIER MAINT TO 3/30/99 010.4301. 5602 117.00 117.00
TOTAL CHECKS 224,813 .45
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
06/10/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 12
FUND TITLE AMOUNT
010 GENERAL FUND 43,797.28
011 PAYROLL CLEARING FUND 171,832.77
220 STREETS FUND 1,161.46
284 REDEVELOPMENT AGENCY FUND 1,636.73
350 CAPITAL IMPROVEMENT FUND 687.08
612 SEWER FUND 1,633.05
640 WATER FUND 4,065.08
TOTAL 224,813.45
.
9.b.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 8,1999
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:32 P.M. Mayor Pro Tem Ferrara, Council Members
Runels, Tolley, Dickens, City Manager Hunt, Chief of Police Lester F. TerBorch, Chief Building
Inspector Larry Schmidt, Financial Services Director Lynda Snodgrass, and City Attorney
Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matters:
A. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Negotiators: Rick TerBorch and Larry Schmidt
Employee Organization: Service Employees' International Union (SEIU) - Local
620
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Government code Section 54956.9(a))
Name of Case: Blanck v City of Arroyo Grande, et al; United States District Court,
Central District of California, Case No. 95-5118 DDP (RZX)
C. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Negotiator: Robert L. Hunt, City Manager
Unrepresented EmployeesNolunteers: Management, Part-time, and Fire Volunteers
3. CLOSED SESSION ANNOUNCEMENTS:
There was no reportable action from the closed session.
.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:26 P.M. to the regular City Council meeting of June 8,1999.
MICHAEL A. LADY, Mayor
ATTEST:
KELL Y WETMORE, DEPUTY CITY CLERK
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
TUESDAY, JUNE 8,1999
CITY COUNCIL CHAMBERS,
215 EAST BRANCH STREET,
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The Honorable City Council of the City of Arroyo Grande met in regular session at
7:40 p.m.
2. ROLL CALL
City Council:
X Council Member Runels
X Council Member Tolley
X Council Member Dickens
X Mayor Pro Tem Ferrara
X Mayor Lady
Redevelopment Agency:
X Board Member Runels
X Board Member Tolley
X Board Member Dickens
X Vice Chair Ferrara
X Chair Lady
STAFF PRESENT
-.lLCity Manager/Executive Director
--X-City Attorney/Agency Legal Counsel
-.lLDirector of Administrative Services/Secretary
-.lLChief of Police
-.lLDirector of Building and Fire
-.lLlnterim Director of Community Development
_Director of Public Works
-.lLDirector of Parks and Recreation
-X-Director of Financial Services/Agency Finance Officer
-X-Consultant Planner
3. FLAG SALUTE
Arroyo Grande Senior Police Officer Jeff Souza led the Pledge of Allegiance.
4. INVOCATION
Pastor Paul Bautts, Bethel Baptist Church, delivered the invocation.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8,1999
5. SPECIAL PRESENTATIONS
a. Proclamation - Special Olympics Law Enforcement Torch Run Day -
Accepted by Sr. Police Officer Jeff Souza, Police Officer Donna Hamilton,
and Council Member Steve Tolley.
b. Donation from the Shetler Family to the City of Arroyo Grande for Rancho
Grande Park - Darren and Kelly Shetler and their daughter presented a
donation of $25,000 to the City for Rancho Grande Park.
6. AGENDA REVIEW
City Manager Hunt stated there was a memorandum from Mayor Pro Tem Ferrara
relating to Item 7.a.; a faxed letter from Jean James relating to Item 7.a.; a
Supplemental Report on Item 10.b.; and a letter from Lynn and Mike Titus on Item
11.a.
6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y
Council Member Runels moved, Council Member Dickens seconded, and the
motion passed unanimously that all resolutions and ordinances presented at the
meeting shall be read in title only and all further reading be waived.
7.A. PUBLIC HEARING - JAMES WAY ANNEXATION (VILLAGE GLEN, TRACT
2265)
Council Member Tolley announced that due to a potential conflict of interest he
would step down from the dais.
Consultant Planner Tom Buford highlighted the Staff Report, He stated that the
Council had considered this item at its May 25th meeting, and subsequently
directed staff to continue working on the project to address issues of concern
raised by the Council. Consultant Buford explained that the applicant had
submitted a Developer's Statement that adopts the environmentally superior
alternative identified in the Environmental Impact Report (E.I.R.). He further
explained that the Staff Report addresses issues relating to ground water
resources and traffic impacts.
After being assured that the Public Hearing had been duly published and all legal
requirements met, Mayor Lady opened the Public Hearing.
Tim Brown, 125 Allen, read a prepared letter expressing concerns regarding the
traffic issues in the Environmental Impact Report, and the impact of the project
on existing schools. He submitted the letter for the record.
Carroll Pruett, 2878 Huasna Road, stated he was a member of the Lucia Mar
Unified School District Facility Advisory Committee. He explained the role of the
Advisory Committee was to help the School District find more sites for schools,
and the Committee had talked to Mrs. James about her property. Mr. Pruett noted
2
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8, 1999
that the Committee had received a letter from Mrs. James that she was not
interested in selling any of her property.
Gary Young, applicant, spoke on behalf of the project. He stated that he had
lowered the density of the tract to 49 units and had submitted a Developer's
Statement to further reduce the impacts to water supply, drainage, traffic, and
public services. He said this was identified as the environmentally superior
alternative in the E.I.R. Mr. Young spoke about meetings he had relating to a
proposed school site on the property. He stated the traffic concerns were
addressed by reducing the density of the project.
Hearing no further comments from the public, the Mayor closed the hearing to the
floor.
There was discussion about well water drilling, treating, and testing.
Council Member Dickens commented that his concerns relating to water
resources were addressed and mitigated in the E.I.R. He stated that he continued
to have a concern with traffic circulation issues and levels of service. He said the
mitigation proposed rely on the construction of future projects which are neither
planned, scheduled, nor funded. He said planned improvements for the
Brisco/101 intersection are not definite and the City cannot depend on the
improvements occurring in the near future. He recommended revising and
recirculating the E.I.R. Council Member Dickens stated he was not in favor of the
prezoning. He said Tract 2265 warrants Rural Residential zoning; however, the
remaining lots should be designated Rural Estate. He stated that traffic impacts,
school impacts, and modest fiscal impacts will derive less than significant
benefits to the City.
Mayor Pro Tem Ferrara clarified that the Council was evaluating this project
based on the City's current General Plan. He asked for further clarification that
no changes or adjustments were made to the E.I.R. document as a result of the
concerns expressed at the last Council meeting. Consultant Buford responded
that there was one change made in the Resolution relating to groundwater
resources; however, changes were not made in the E.I.R..
Mayor Pro Tem Ferrara stated that in his view, the project still did not meet the
policy statements in Objective 8.0, 8.1.b., 8.1.g., 8.2 and 8.2.f. of the City's Land
Use Element. He discussed Objective 10.0 and 10.1.a., City Boundary Expansion,
and questioned whether or not any of the issues had been addressed which
require findings to be made prior to permitting annexations. He stated that
approval of this project cannot mitigate its own impacts and would have to have
significant mitigation measures in order to be approved.
Mayor lady stated the applicant had made a good faith effort in reducing the
density of the project; however, he was disappointed there was no changes in the
3
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8, 1999
E.I.R. He commented he was also disappointed that the school project did not
work out.
Mayor Pro Tem Ferrara moved that the Council find the E.I.R. not in compliance
with C.E.Q.A. and further direct staff to seek appropriate revisions to portions of
the E.I.R. to include acceptable traffic mitigation measures consistent with the
Arroyo Grande General Plan, if the applicant is willing. If the applicant was not
willing, Mayor Pro Tem further moved that the Council deny certification of the
E.I.R. and take no action on the General Plan Amendment and the Development
Code Amendment applications. Council Member Dickens seconded the motion.
_Voice Vote
lRolI Call Vote
Aye Lady
Aye Ferrara
No Runels
Absent Tolley
Aye Dickens
There being 3 AYES, 1 NO, and 1 ABSENT, the motion is hereby declared to be
passed.
Council Member Tolley returned to the dais.
8. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
Nan Fowler, 630 Sierra Vista Circle, spoke about the address numbering system
on Grand Avenue, and suggested changing it to West Grand Avenue and East
Grand Avenue. She requested the Council direct staff to place the issue on a
future Agenda for further discussion. Mayor Pro Tem Ferrara responded that this
issue could be directed to the Traffic Commission. City Manager Hunt said it
would be referred to the Traffic Commission.
9. CONSENT AGENDA
Council Member Runels commented that several years ago the Lions Club offered
to put a canopy/roof over the barbecue pit at the Woman's Club and asked if it
could be brought up again. Mayor Lady directed staff to follow up on the matter.
Council Member Runels moved and Council Member Dickens seconded the
motion to approve Consent Agenda Items 9a. through 9i. with the recommended
courses of action.
a. Cash Disbursement Ratification. Approved..
b. Statement of Investment Deposits. Approved.
c. Minutes of City Council Meeting of March 9, 1999; Special Meeting of March
11, 1999; Special Joint City Councils' Meeting of May 13, 1999; and City
Council Meeting of May 25, 1999. Approved.
4
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
JUNE 8, 1999
d. Award of Bid - Implement ADA Compliance of City Council Chambers.
Approved.
e. Confirmation of Landscape and Lighting Assessments. Resolution No.
3369 and Resolution No. 3370 adopted.
f. Policy Language for Use of Parks and Recreation Facilities. Approved.
g. Fee Waiver Request - Arroyo Grande Lions Club. Approved.
h. Revisions to Lease Agreements for City-owned Property at 126 South
Mason and Parcel for Santa Manuela Schoolhouse. Approved.
i. Authorization to Solicit Bids for Contract Services for the Maintenance of
Police Department Vehicles for FY 1999-00. Approved.
_Voice Vote
lRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed.
10. a. CONTINUED BUSINESS: APPROVAL OF REDEVELOPMENT PLAN
IMPLEMENTATION STRA TEGY
Executive Director Hunt highlighted the Staff Report, and introduced Steve
Harding from Urban Futures, Inc. Mr. Harding presented a brief overview of the
Redevelopment Plan Implementation Strategy and explained the near-term
implementation program, which includes marketing and community outreach
efforts. He further explained the mid-term and long-term implementation plans.
He discussed the Resource Guide which will guide Agency Staff and Board
Members during all phases of the Redevelopment Plan Implementation process.
Chair Lady opened up the discussion for public comment.
Ella Honeycutt, 560 Oak Hill Road, suggested that instead of hiring people from
outside of the community to work on Redevelopment projects, train and develop
a group in the community to do the work.
Otis Page, 606 Myrtle, stated he has not followed this issue; however, he
commented that $1.3 million over five years is not a lot of money and staff should
be able to manage the redevelopment projects.
Tim Brown, 125 Allen, commented that he worked on Grand Avenue and it does
not get the attention that the Village does. He would like to see a lot of effort put
on Grand Avenue. He stated that he thought staff could handle the
redevelopment projects at this time. He said he hoped the City Council or staff
5
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8, 1999
would consider an outreach program to educate laypersons on the significance
of redevelopment. He encouraged the Council to bring citizens in to participate.
Heather Jensen, Arroyo Grande resident and Chamber of Commerce Executive
Director, stated how important it was to bring on a trained economic development
person to help ensure success of the program. She stated it was important to
keep the businesses and residents involved in the process; however, it was also
important to have the expertise of a professional to guide the community in
redevelopment efforts.
Hearing no further comments, Chair Lady closed the public discussion.
Board discussion included clarifying the definition of blight; using redevelopment
as a tool to improve infrastructure in the City; redevelopment as a tool for
residential rehabilitation; and the benefit of utilizing an outside professional to
guide the City in its redevelopment efforts.. Executive Director Hunt noted that
literature and handouts had been prepared to educate the public about the
definition of blight. Mr. Harding responded that the term "blight" was referenced
for legal purposes in redevelopment law.
Board Member Dickens and Vice-Chair Ferrara spoke about their attendance and
what they learned at a recent Redevelopment Conference.
Vice-Chair Ferrara commented that the City was currently conducting a
recruitment for an Economic Development Director with a background and good
working knowledge of redevelopment. He stated that this plan was tied into the
Economic Development Plan and he referenced the first four Operating Principles
on page OP-5 of the Redevelopment Implementation Strategy document. He also
referenced the Marketing Strategy on page OP-15 and stressed that the City was a
member of the Economic Vitality Corporation. He commented that the City
should rely on the E.V.C. as much as possible in marketing and outreach efforts.
Board Member Tolley moved to approve the Redevelopment Plan Implementation
Strategy. Vice-Chair Ferrara seconded the motion.
_Voice Vote
-1LRolI Call Vote
Redevelopment Agency
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed.
6
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8,1999
1 O. b. APPOINTMENTS TO ECONOMIC DEVELOPMENT TASK FORCE
City Manager Hunt highlighted the Staff Report. He stated that staff
recommended the Council approve the agribusiness, utilities, health care,
financial, and at-large appointments to the Economic Development Task Force
and select a Council Member to serve thereon.
Council Member Tolley moved to approve the agribusiness, utilities, health care,
financial, and at-large appointments to the Economic Development Task Force.
Council Member Dickens seconded the motion.
_Voice Vote
lRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed.
Following discussion about appointing two Council Members to the Task Force
instead of just one, there was consensus from the Council to appoint Council
Member Runels and Mayor Pro Tem Ferrara to the Economic Development Task
Force.
11. a. NEW BUSINESS: DIXSON RANCH APPLICATION FOR A STATE
AGRICULTURAL LAND STEWARDSHIP PROGRAM (ALSP) GRANT
Council Member Dickens announced that due to a potential conflict of interest, he
would step down from the dais.
Interim Community Development Director Engen highlighted the Staff Report.
Staff recommended the City Council adopt a resolution supporting the
application of the Dixson Ranch Agricultural Preserve for a State grant to acquire
development rights through a conservation easement.
Council questions and discussion included what the affect would be on
surrounding properties; what advantage andlor benefit there was to the City; and
clarification of the Williamson Act. Interim Director Engen responded that it
would block any development on the property and this was the property owner's
first step to keep the land as agriculture forever.
In response to questions from Council, City Attorney Carmel explained that the
conservation easement is not reversible and development rights can not be
bought back. He explained that the easement would not affect any governmental
entity's ability to condemn or cause a certain action on a piece of property. He
7
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8,1999
explained that in this case, the City is only supporting the application by adoption
of a resolution.
Mayor Lady opened up the discussion for public comment.
Lawrence Vandeveer, 756 Myrtle, referenced a previous City initiative relating to
perpetuity of existing agricultural land which was defeated about 20 years ago.
He spoke in opposition of the application. He stated that the City should have
control over land in its jurisdiction and should not be turned over to the State.
Grace Stillwell, 734 Myrtle, stated her property is adjacent to the subject property
and expressed her concerns about the application. She said it warranted further
investigation.
Ella Honeycutt, 560 Oak Hill Road, spoke in favor of the application and gave an
overview of the Agricultural Land Stewardship Program.
Tim Brown, 125 Allen, stated this application allows a private property owner to
voluntarily put his property into land stewardship. He said he understood the
City would still have the right to conduct its business. He was in favor of
allowing the property owner to move forward with the grant application process.
John Keen, 298 North Elm Street, stated that after hearing the facts about the
Agricultural Land Stewardship Program, it appears to him that the taxpayers are
subsidizing the applicant's property.
Vard Ikeda, 1150 Vard Loomis Lane, spoke in support of the Dixson Ranch
application. He stated his family is currently leasing this prime agricultural land
from the Dixsons for farming.
Leroy Saruwatari, 512 Launa Lane, spoke in favor of the application and said it
was a viable alternative for farmers who want to preserve their prime agricultural
land for farming.
Reuel Estes, 811 E. Cherry, spoke about buffer zones and the affects on adjacent
property owners. He stated that selling development rights assumes that the
property will be farmed in the future, and there is no guarantee that farming will
always be allowed due to problems such as chemical drift.
Ella Honeycutt spoke again and provided additional farmland conversion
statistics.
Otis Page, 606 Myrtle, spoke on behalf of the proposed application. He reminded
the Council that the General Plan citizens' survey had an item regarding
agricultural land and 80% of the citizens responded in favor of saving agricultural
land.
8
CITY COUNCIL/REDEVELOPMENT AGENCY MINUTES
JUNE 8,1999
Hearing no further comments, Mayor Lady closed the public discussion.
After Council comments and discussion about appraisal of the land, tax benefits
to the property owner, buffer zones for adjacent land, the grant application
process, and the existing mandates in the General Plan to preserve prime
agricultural land in the City, Council Member Tolley requested a continuance of
this item in order to meet with the applicant and obtain more facts about the
Agricultural Land Stewardship Program.
Mayor Lady asked the City Attorney if Jim Dickens, as the applicant, could
answer questions from the Council. City Attorney Carmel said Mr. Dickens could
speak on behalf of the item as the applicant.
Jim Dickens, 769 Branch Mill Road, stated that the application would not be ready
to submit to the State for another month and a continuance of the item would not
result in a delay.
There was Council consensus to direct staff to bring this item back to the next
regular meeting for further discussion.
The Mayor called a recess at 9:50 p.m.
The Mayor reconvened the meeting at 9:56 p.m.
11. b. Y2K COMPLIANCE STATUS REPORT
Financial Services Director Snodgrass highlighted the Staff Report. Staff
recommended the City Council:
. Provide direction to staff on a request from the County of San Luis Obispo for
a $3,742 donation to be used for Y2K public service announcements, and;
. Receive and file the Y2K Compliance Staff Report.
Mayor Lady opened up the discussion for public comment, and hearing no
comments brought the discussion back to the Council.
Director Snodgrass stated that the Financial Services Department is preparing a
pamphlet to include in the water bill to address emergency preparedness for all
types of potential disasters, including Y2K.
Council comments and discussion included the County's funding request for
public service announcements. There was consensus from the Council that the
City is effectively addressing Y2K compliance efforts and informing the City's
citizens of its progress. There was further consensus to deny the County of San
Luis Obispo's request for a $3,742 donation.
9
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8, 1999
Council Member Runels moved to receive and file the Y2K Compliance Status
Report. Council Member Tolley seconded the motion.
_Voice Vote
lRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed.
11. c. ST A TUS REPORT - LOPEZ DAM AND RESERVOIR FINANCE COMMITTEE
Financial Services Director Snodgrass highlighted the Staff Report and said staff
recommended the Council:
1. Provide direction to staff regarding the placement of remaining 1965 voter
approved debt on the tax roll; and,
2. Receive and file the Lopez Dam and Reservoir Finance Committee Status
Report.
Director Snodgrass introduced Paavo Ogren from Cannon & Associates to
answer questions from Council.
Mayor Lady opened up the discussion for public comment, and upon hearing no
comments brought the discussion back to the Council.
Mr. Ogren presented exhibits showing the Alternative Method of Paying Existing
Debt and Water Fund Savings by Agency. He explained the history of the 1965
bond issue that received voter approval, and the benefits and drawbacks of
placing the remaining debt on the tax rolls.
Council Member Runels moved to endorse placing the remaining 1965 voter
approved debt on the tax roll in order to reduce the water rates. Mayor Pro Tem
Ferrara seconded the motion.
_Voice Vote
lRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
10
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8, 1999
11. d. APPROVAL OF ECONOMIC VITALITY CORPORATION'S PROPOSED
COLLABORATIVE AGREEMENT
City Manager/Executive Director Hunt highlighted the Staff Report. He said staff
recommended the City Council/Agency Board approve the Economic Vitality
Corporation's (EVC) Collaborative Agreement.
Mayor Pro TemNice-Chair Ferrara commented that as an EVC Board Member
representing the City, he sees this as good in terms of increasing the City's
visibility and its affiliation with the EVC and County. He stated he was in support
of this Agreement.
Mayor/Chair Lady moved to approve the Economic Vitality Corporation's
Collaborative Agreement. Mayor Pro TemNice-Chair Ferrara seconded the
motion.
_Voice Vote
lRolI Call Vote
Council
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
_Voice Vote
lRolI Call Vote
Redevelopment Agency
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
12. COUNCIUAGENCY COMMUNICATIONS
None.
13. ST AFF COMMUNICATIONS
None.
11
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
JUNE 8, 1999
15. ADJOURNMENT
Mayor lady adjourned the meeting at 10:22 p.m. to the Special City
Council/Redevelopment Agency Meeting of Thursday, June 10, 1999.
MICHAEL A LADY, MAYOR
ATTEST:
KEllY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
12
MINUTES
SPECIAL MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
THURSDAY, JUNE 10, 1999
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The City Council/Redevelopment Agency of the City of Arroyo Grande met in
special session at 6:30 p.m. to consider the fiscal Year 1999-00 Preliminary
Annual Budget, with Mayor/Chair Michael A. Lady presiding.
2. ROLL CALL
MayorlChair Lady, Mayor Pro TemNice-Chair Ferrara, Council MemberlBoard
Member Runels, Council Member/Board Member Tolley, and Council
Member/Board Member Dickens were present. Staff members present were City
Manager Robert L. Hunt, Director of Administrative Services Kelly Wetmore, Chief
of Police Rick TerBorch, Director of Building and Fire Terry Fibich, Public Works
Director Don Spagnolo, Parks and Recreation Director Dan Hernandez, Financial
Services Director Lynda Snodgrass, and Engineering Technician Albert Ducusin.
3. FLAG SALUTE
MayorlChair Lady led the Pledge of Allegiance.
4. CITIZENS'INPUT, COMMENTS, AND SUGGESTIONS
Jim Levy, Executive Director of family Services Center, presented an operations
overview of the Family Services Center arid requested funds from the City's FY
1999-00 Budget.
A.K. "Pete" Dougall, Arroyo Grande, complimented staff on the Budget document.
Paul Reinhardt, Pismo Beach, spoke on behalf of the YMCA's effort to create a
permanent multi-use facility that will accommodate both roller hockey and
basketball activities at Paulding School in Arroyo Grande. He distributed a letter
to Council from the San Luis Obispo County YMCA which requested funds from
the City's FY 1999-00 Budget and encouraged the Council to grant the request.
Ron Rodriguez, Pismo Beach, spoke to the Council in support of the YMCA's
request for funds. He stated that this was an opportunity to invest in the future of
the community and the children.
5. CONSIDERATION OF FISCAL YEAR 1999-00 PRELIMINARY ANNUAL BUDGET
City Manager Hunt presented the FY 1999-00 Preliminary Budget to the City
Council. He commended staff for its work on the comprehensive budget
document and noted that it was the best document presented to the Council in
SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES - JUNE 10, 1999
PAGE 2
the last four to five years in terms of the City's revenue and expenditure status.
He said that the City's financial future continues to rely on the State; however,
this budget document did not include any anticipated funding from pending State
legislature. City Manager Hunt recommended the Council review, modify as
appropriate, and approve the base budget document, and then consider and
address the Policy Items. He further recommended the Council hold in abeyance
and re-evaluate at the First Quarter Budget Report the request for funding from
the Family Services Center ($1,000) and the San Luis Obispo County Visitors and
Conference Bureau ($5,450).
Financial Services Director Snodgrass presented an overview of the 1999-00
Preliminary Annual Budget, as follows:
General Fund - $7,811,300 (62%)
Administration - $1,696,750
Public Safety - $4,248,150
Public Works - $759,000
Parks and Recreation - $1,107,400
Special Revenue Funds - $1,522,600 (6%)
Enterprise Funds - $3,268,550 (17%)
CIP Fund - $1,933,900 (15%)
Director Snodgrass continued with a presentation of the Financial Services
Department Budget which included statistics for payroll processing, check
disbursements, and utility billing; FY 1998-99 accomplishments, and FY 1999-00
proposed expenditures. Director Snodgrass also presented the Non-
Departmental Budget for FY 1999-00.
Directors of the Public:; Works, Administrative Services, Parks and Recreation,
Police, and Building and Fire Departments reviewed their 1999-00 budgets and
answered questions from Council.
City Manager Hunt reviewed the Community Development, City Council, City
Administration, Management Information Systems, Redevelopment Agency, and
City Attorney budgets for FY 1999-00.
After discussing the various Policy Items, there was consensus from the Council
to add the following to the Base Budget:
. Department of Building and Fire, Division of Fire - Priority 1 - Implement full-
time position of one Captain ($52,600)
SPECIAL CITY COUNCIUREDEVElOPMENT AGENCY MINUTES - JUNE 10, 1999
PAGE 3
. Community Development Department - Priority 1 - Code Enforcement Officer
($46,600)
. Management Information Systems - Priority 1 - Computer Support Technician
($57,600)
. Public Works Department - Priority 2 - Reclassification of Engineering
Technician Position to Engineering Assistant ($400)
. City ManagerlFinancial Services - Priority 1 - Public InformationlPersonnel
Specialist - Management Analyst ($52,300)
. Parks and Recreation Department - Priority 1 - Reclassify permanent part-time
Recreation Child Care Coordinator to full-time Recreation Child Care
Coordinator ($2,600)
. Parks and Recreation Department - Priority 3 - Funding for Department interns
during the academic year of 199-00 from Cal Poly San Luis Obispo ($1,500)
. Redevelopment Agency - Priority 2 - Contribution to the South County
Performing Arts Center [to be made after ground-breaking on the project]
($10,000)
Mayor Lady opened up the discussion to the public.
Colleen Martin, 855 Olive, spoke about the traffic and parking impacts that will be
associated with the South County Performing Arts Center project. She suggested
two ideas for Policy Items: 1) including funds for increasing public
communication through a Voice Mail system or activity hotline; and 2) having a
line item for beautification efforts in the City.
Hearing no further comments, Mayor Lady closed the public discussion.
Parks and Recreation Director Hernandez informed the Council about t~e funds
that are included in the Parks and Recreation budget for the planting of trees and
seasonal flowers in the City. He also explained the Community Garden Program
that is available to citizens.
Council Member Tolley moved to adopt the resolution approving the Fiscal Year
1999-00 Annual Budget, as modified. Council Member Runels seconded the
motion.
_Voice Vote
lRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY MINUTES -JUNE 10, 1999
PAGE 4
There was consensus of the Council to consider the requests from the Family
Services Center, the San Luis Obispo County Visitors and Conference Bureau,
and the YMCA at the First Quarter Budget Report.
6. ADJOURNMENT to the next Regular Meeting on Tuesday, June 22,1999 at 7:30
p.m.
Time: 8:45 p.m.
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
9.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT, CITY MANAGE~
SUBJECT: CONSIDERATION OF SALARY ADJUSTMENTS FOR PART-TIME
EMPLOYEES
DATE: JUNE 22,1999
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving salary
adjustments for part-time employees.
FUNDING:
There is an approximate $12,900 impact for the proposed salary adjustments.
DISCUSSION:
The last salary adjustment for part-time employees was in June 1997. Earlier this year the
Department Directors were directed to review all part-time salaries and to make
recommendations for any adjustments. Based on that direction the following requests are
recommended:
Police Department
The Police Department has requested salary adjustments for the following positions:
- Reserve Police Officer
- Part-time Dispatcher
- Police Cadet
- Crossing Guard
CITY COUNCIL STAFF REPORT
CONSIDERATION OF SALARY ADJUSTMENTS FOR PART-TIME EMPLOYEES
JUNE 22, 1999
PAGE 2
In addition, it is recommended the uniform allowance for Reserve Police Officers be
increased from the current $250 per year to $350 per year. The cost of one new Class B
uniform is approximately $204. Costs incurred by Reserve Officers for cleaning range
from $123 to $166 per year ($204 + $166 = $370).
Public Works
Public Works has requested salary adjustments for the following positions:
-Office Assistant (the position title was 'Clerk Typist' prior to Andersen study),
-Mechanic's Assistant.
Building and Fire
The Department of Building and Fire recommends a salary adjustment for the following
position:
-Maintenance Worker.
The attached Resolution identifies the specific changes to part-time hourly rates. The
recommended increases reflect an approximate 3% increase over current hourly rates and
changes that bring job titles and/or hourly rates into conformity with the December 1997
Andersen Classification and Compensation Study.
When considering that the last increase for part-time employees was 24 months ago and
the value these employees provide to the organization, staff recommends approval of the
proposed salary increases.
Alternatives:
The following alternatives are presented for Council consideration:
1. Adopt the attached Resolution;
2. Modify as appropriate and adopt the Resolution;
3. Do not approve the Resolution;
4. Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A SALARY AND BENEFIT
PROGRAM FOR PART-TIME EMPLOYEES FOR FISCAL
YEAR 1999-2000
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest
of the City that compensation for part-time employees be fixed as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. Part-time employees shall receive the salaries as designated in Exhibit "A" attached
hereto and incorporated herein by this reference, said salaries to be effective for the pay
period beginning July 1, 1999.
2. Permanent part-time employees, as defined in the City's Personnel Manual shall
receive certain benefits consisting of vacation leave earned at the rate of one (1) hour
for every twenty-six (26) hours worked, sick leave earned at the rate of one (1) hour for
every twenty-two (22) hours worked, and retirement benefits through membership in the
Public Agency Retirement System (PARS) wherein each pay period 6.0% of an
employee's salary is deposited into the PARS account, and the City contributes an
additional 1.5% of the employee's salary to the PARS account.
-
3. Temporary part-time employees, as defined in the City's Personnel Manual, shall not
receive nor maintain vacation leave, sick leave, and/or retirement benefits.
4. The uniform allowance for designated Police Department part-time employees shall be
$350 per year.
5. The terms of this Resolution shall become effective July 1, 1999.
6. All resolutions, regulations, and orders that are inconsistent herewith, including, but not
limited to, Resolution No. 3241, are hereby repealed.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
.
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,1999.
RESOLUTION NO.
PAGE 2
MICHAELA. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
tb L, li1ILi, - -
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 3
EXHIBIT "A"
PART -TIME EMPLOYEES SALARIES
1999-2000
PERMANENT PART -TIME EMPLOYEES
POLICE DEPARTMENT HOURL Y RATE
Designated Level I Reserve Officer $ 4-7:00 1';1
Bilk\,;
Senior Police Reserve Officer ~I
Police Reserve Officer 4&W . "'~J
Police Reserve Officer Trainee ~ ii~)9S
~", . ." -.., - ""
Police Dispatcher/Clerk II 44:W
Police Dispatcher/Clerk I ~
Police Dispatcher/Clerk Trainee 44:-Q4
HOURL Y RATE
PARKS AND START 1 YEAR 2 YEARS 3YEARS( +)
RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE
Recreation Senior Leader $ 7.80 $ 8.00 $ 8.40 $ 8.80
Recreation Assistant Senior Leader 6.50 6.70 7.05 7.40
Recreation Leader I - 6.30 6.45 6.80 7.15
Recreation Leader II, High School 5.75 5'.90 6.20 6.50
AM/PM Childcare Coordinator 9.80 10.05 10.55 11.05
AM/PM Teacher 8.30 8.50 8.95 9.40
AM/PM Assistant Teacher 7.80 8.00 8.40 8.80
AM/PM Assistant I 6.75 6.90 7.25 7.60
AM/PM Assistant II 6.50 6.70 7.05 7.40
AM/PM Assistant III, High School 5.75 5.90 6.20 6.50
Pre-School Teacher 9.80 10.05 10.55 11.05
MISCELLANEOUS PART-TIME HOURLY RATE
Printer $13.90
Recreation Building Supervisor 8.30
f3~.<::,re~!io~..Bui!ding Coordinator 6.45
~JD~~~~i~n1
fV1e'CMf~.~~s~am
>~T"'_~">.""'~&';'-'''';''~'';''''''''~~'.'''>''''''''
~~p m.~. ~'~I~R
~1:~"-;;~1t'i;"f.t"=ww,,:n";' ~r;~,(~~Ah .; o^'- . _.,;~,,:
HOURL Y RATE R~'i SEIR:~ECE l;EFR~1iE
Maintenance Worker - Parks,
Public Works, Building $ +:4Q a"'r'~....'
imJ.mJ
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
PART-TIME EMPLOYEES SALARIES
1999-2000
(continued)
TEMPORARY PART -TIME EMPLOYEES
POLICE DEPARTMENT HOURLY RATE
Police Cadet $ &:+a .
"" . ,~
Crossing Guard €h-7G ",;".. ,;
HOURLY RATE
PARKS AND START 1 YEAR 2 YEARS 3YEARS( +)
RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE
(Substitute) Recreation Senior Leader $ 7.80 $ 8.00 $ 8.40 $ 8.80
(Substitute) Recreation Assistant Senior Leader 6.50 6.70 7.05 7.40
(Substitute) Recreation Leader I 6.30 6.45 6.80 7.15
(Substitute) Recreation Leader II, High School 5.75 5.90 6.20 6.50
(Substitute) AM/PM Childcare Coordinator 9.80 10.05 10.55 11.05
(Substitute) AM/PM Teacher 8.30 8.50 8.95 9.40
(Substitute) AM/PM Assistant Teacher 7.80 8.00 8.40 8.80
(Substitute) AM/PM Assistant I 6.75 6.90 7.25 7.60
(Substitute) AM/PM Assistant II 5.75 5.90 6.20 6.50
(Substitute) Pre-School Teacher 9.80 10.05 10.55 11.05
MISCELLANEOUS PART-TIME HOURLY RATE
Department ~I~ecretary $ 4Q.;3G I~~'.~
Clerk Typist m"l~ "II1i:I!M
&W ~.;,,,.I
(Seasonal) Maintenance Worker - Parks,
Public Works, Building 7-AG
Student Intern 6.25
Teen Coordinator 5.75
9.c.
RESOLUTION NO.
PAGE 3
EXHIBIT" A"
PART-TIME EMPLOYEES SALARIES
1999-2000
PERMANENT PART-TIME EMPLOYEES
POLICE DEPARTMENT HOURLY RATE
Designated Levell Reserve Officer $ ~ I...,.."........'..'.......'..'..'."',..,.',;.'...,.,'.'....'.........'.....'..
Semor Police Reserve Officer ~,: ...,
Police Reserve Officer ~ ':.
~ ':'-t_t.;,,_/->:::"
Police Reserve Officer Trainee ~, ,:, ~ .1..3.m +
Police Dispatcher/Clerk II .:t4:aQ ~I""";x;",,,
Police Dispatcher/Clerk I ~ ; .",';,
Police Dispatcher/Clerk Trainee .:t4,Q4 t"""".,
HOURLY RATE
PARKS AND START 1 YEAR 2 YEARS 3YEARS(+)
RECREATION DEPARTMENT PAY SERVICE SERVICE SERVICE
Recreation Senior Leader $ 7.80 $ 8.00 $ 8.40 $ 8.80
Recreation Assistant Senior Leader 6.50 6.70 7.05 7.40
Recreation Leader I 6.30 6.45 6.80 7.15
Recreation Leader II, High School 5.75 5.90 6.20 6.50
AM/PM Childcare Coordinator 9.80 10.05 10.55 11.05
AM/PM Teacher 8.30 8.50 8.95 9.40
AM/PM Assistant Teacher 7.80 8.00 8.40 8.80
AM/PM Assistant I 6.75 6.90 7.25 7.60
AM/PM Assistant \I 6.50 6.70 7.05 7.40
AM/PM Assistant III, High School 5.75 5.90 6.20 6.50
Pre-School Teacher 9.80 10.05 10.55 11.05
MISCELLANEOUS PART-TIME HOURLY RATE
Printer $13.90
Recreation Building Supervisor 8.30
Recreation Building Coordinator 6.45
-..,.'....., ""..'.'."""""'" tI'..'.'.""""""'."" '.'
,'~''''X'''_ >;" -. , . " ' .
:::'k:';:~ ,. ";b::~:t ,~:;,"r.,'~:: "I~ "~I
liB"" ..~'" lal"';"""""'"
,..'.". '. ",:,; ;,.'k .....'.'.". ,:.... '.' ..' .,'.,'",1.:".,.,::'.....,... ...'. '.'.'.........,. .........
HOURLY RATE '.,', :, "" ..... ." ,.. , ,
Maintenance Worker - Parks,
Public Works, Building $ 74G _':411..
9.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT, CITY MANAGE~
SUBJECT: PROPOSED INCREASE IN FIRE FIGHTERS RATES OF PAY
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving proposed
increases in rates of pay for volunteer fire fighters.
FUNDING:
There is a fiscal impact of approximately $17,300 associated with the proposed increases.
DISCUSSION:
Earlier this year the Department Directors were requested to review part-time salaries and,
specific to the Director of Building and Fire, review the fire fighters' rates of pay for
possible adjustment.
Based on that review, three (3) modifications to current pay rates are recommended. It is
recommended the Council approve increases to the Provisional Staffing Program, the
Sleeper Program, the Fire Mechanic position's hourly rate.
Provisional Staffing Program
The Provisional Staffing Program provides response coverage from the fire station during
the approximate hours of 9:00 a.m. through 5:00 p.m. and is made up of three (3)
personnel; a fire fighter, an engineer, and a captain. These personnel are paid $8, $9, and
$10 per hour respectively. The program was established in 1990 and the pay rate has not
changed since. It is recommended the Council approve an increase of $1 per hour ($9,
$10, and $11).
CITY COUNCIL STAFF REPORT
PROPOSED STIPEND INCREASE
JUNE 22, 1999
PAGE 2
Sleeper Program
The Sleeper Program provides response coverage from the fire station during the
approximate hours of 7:00 p.m. through 7:00 a.m. and is made up of a complement
identical to that of the Provisional Staffing Program. These three personnel are paid a flat
rate of $40 for working during this period. This program was initiated in 1994 and the rate
of pay has been unchanged. Staff is recommending the Council approve an increase in
pay for the Sleeper Program from its current $40 flat fee to $45.
Fire Mechanic Increase
The Fire Mechanic does all servicing and mechanical work for 17 vehicles and apparatus
within the three divisions of the Department of Building and Fire. At this time, there are six
(6) major fire apparatus (engines and trucks), three (3) utility vehicles, and four (4)
administrative/command vehicles within the Division of Fire and Emergency Services.
There are two (2) utility type vehicles within the Division of Government Buildings and two
(2) utility type vehicles within the Division of Building and Life Safety. The Fire Mechanic
is certified by the ASE (National Institute for Automotive Service Excellence) as a Master
Medium/Heavy Truck Technician, by ASE in a number of automobile specialty areas, and
by the California State Fire Marshal Certification Program.
Since the inception of the Provisional Staffing Program the rate of pay for the Fire
Mechanic has been established at $10 per hour. Given the tremendous importance of this
position (highly critical D.O.T. inspections are performed in-house, and arrangements are
not necessary to transport vehicles to repair shops in Modesto or southern California),
staff is recommending an increase to $12 per hour for FY 1999-2000.
Alternatives:
The following alternatives are presented for Council consideration:
1. Adopt the attached Resolution;
2. Modify as appropriate and adopt the Resolution;
3. Do not approve the Resolution;
4. Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING AN INCREASE IN SPECIFIED
RATES OF PAY FOR FIRE FIGHTER VOLUNTEERS FOR FISCAL
YEAR 1999-2000
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City and its fire volunteers that a stipend be fixed as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that:
1. The Department of Building and Fire's Provisional Staffing program shall pay as
follows:
Fire Fighter - $9.00 per hour;
Engineer - $10.00 per hour;
Captain - $11.00 per hour;
2. The Department of Building and Fire's Sleeper Program shall pay a flat fee of $45 per
night for the pay period effective beginning July 1, 1999;
3. The pay rate for the Department's Fire Mechanic shall be established at $12 per hour;
4. All resolutions, regulations, and orders that are inconsistent herewith, including, but not
limited to, Resolution No. 3235, are hereby repealed.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to wit:
AYES: .
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this day of ,
1999.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~lDJ L\ fttw\
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
9.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLlCE~
SUBJECT: ADOPTION OF A RESOLUTION AUTHORIZING THE TEMPORARY
CLOSURE OF VIRGINIA DRIVE BETWEEN 826 VIRGINIA DRIVE AND 856
VIRGINIA DRIVE ON JUL Y 4, 1999 FOR A BLOCK PARTY
DATE: JUNE 22, 1999
RECOMMENDA TION:
It is recommended that the City Council adopt the attached resolution authorizing the
temporary closure of Virginia Drive between 826 Virginia Drive and 856 Virginia Drive
for a block party.
FUNDING:
There is no fiscal impact with the proposed temporary street closure.
DISCUSSION:
Mr. Larry Padgett and seven other residents of Virginia Drive have requested that the
street between 826 Virginia Drive and 856 Virginia Drive be temporarily closed on
July 4, 1999, from 5:00 p.m. to 11 :00 p.m., for the purpose of conducting a block
party . The proposed closure is on a residential street and traffic problems are not
anticipated. It will be the responsibility of the applicant to obtain and place the
necessary signage at the beginning of the street closure, as well as remove the signage
at the end of the closure. The applicant has also been advised of City Ordinances
regarding loud music and the prohibition of alcoholic beverages on public streets and
sidewalks. The Public Works Department and Fire Department have been notified of
the proposed closure and no objections have been received. If approved, Mr. Padgett
will be notified by letter of the Council's action.
Alternatives
The following alternatives are provided for the Council's consideration:
- Adopt the attached resolution;
- Do not adopt the attached resolution.
Attachment
RESOLUTION NO.
-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE TEMPORARY
CLOSURE OF VIRGINIA DRIVE BETWEEN 826 VIRGINIA
DRIVE AND 856 VIRGINIA DRIVE, ON JULY 4, 1999 FOR
A BLOCK PARTY
WHEREAS, California Vehicle Code Section 21101 (e) authorizes municipalities the
ability to require designation of any street temporarily closed for celebrations or other
local special events or other purposes when in the opinion of the local authorities
having jurisdiction such closing is necessary for the safety and protection of persons
who are to use that portion of the street during the temporary closing and such closing
must be adopted and provided for by resolution; and
WHEREAS, Larry Padgett and seven other residents of Virginia Drive have requested
that the residential portion of Virginia Drive between 826 Virginia Drive and 856
Virginia Drive be temporarily closed between the hours of 5:00 p.m. and 11 :00 p.m.
on July 4, 1999, for the purpose of conducting a block party; and
WHEREAS, the Department of Public Works, the Police Department, and the Fire
Department have no objections provided the emergency vehicle access will be
provided, if needed, during the temporary closure of the street; and
-
WHEREAS, it is the opinion of the City Council of the City of Arroyo Grande that such
block parties provide a form of neighborliness and facilitate understanding of problems
within a neighborhood, and that such closure is necessary for the safety and protection
of persons who are to use that portion of the street during the temporary closing for
the block party.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
that:
Section 1. The temporary closing of the residential portion of Virginia Drive between
826 Virginia Drive and 856 Virginia Drive between the hours of 5:00 p.m. and
11 :00 p.m. on July 4, 1999 is hereby authorized.
Section 2. All individuals participating in the block party are required to erect suitable
barriers across Virginia Drive between 826 Virginia Drive and 856 Virginia Drive giving
due consideration to the motoring public and the movement of emergency vehicles in
the area.
Section 3. No loud music or other noise that would create a disturbance shall be
permitted.
RESOLUTION NO.
Page 2
Section 4. Per Arroyo Grande Municipal Code, no alcoholic beverages shall be
consumed on City streets or sidewalks.
Section 5. The Director of Administrative Services shall certify to the adoption of this
resolution and shall cause a certified resolution to be filed in the Administrative
Services Office.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to wit:
A YES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
, 1999.
-
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~L,~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS. TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ATTACHMENT
May 03, 1999
To Arroyo Grande City Council:
This letter is being written on behalf of the 800th block of
Virginia Drive in Arroyo Grande. We are requesting permission to
close Virginia Drive to through traffic on Sunday, July 4, 1999
from 5:00 PM-ll:00 PM. The affected addresses would be 825
Virginia Drive to 844 Virginia Drive. We are asking that you
consider this matter to help us ensure the safety of the many
children and families that will be participating in our annual
block party to celebrate the 4th of July holiday. We are able to
provide barricades and signs necessary to redirect traffic should
we be unable to borrow these items from the city.
Your assistance in this matter is greatly appreciated and we are
more than willing to supply any additional information that you
may need in order to come to a decision.
Thank you for your consideration on this matter
Sincerely, Lr ..-1.<-0.-< a.- '- ~ o-A .A:..J....'"'-4./?.-'f
~~f ~~~
La Pad t Carmel paulicli
825 Virginia Dr. 826 Virginia Dr.
~ck.~~~ r
/:y~ I']O,/!.A:.-J...,f"'-D/14 qrol- ~3"'G,:.
Brenda Hoover Debbie Northness
831 Virginia Dr. 832 Virgi a Dr
~!J=L astacio Moya
Cathy Wathen
837 Virginia Dr. 8_3igfjJit
( (!.^'- HiKLL
am Nichols
Lori Pena
843 Virginia Dr. 844 Virginia Dr.
c:.../OSUr.LE ON M/c 51 bEj INN/AI;]' A-r BS~
c..(O SUfLc: eNd 6E-JIN"NINj .AI 82f-
ON 6457
9.f.
MEMORANDUM
TO: CITY COUNCIL ,
FROM: RICK TerBORCH, CHIEF OF POLICE
SUBJECT: AUTHORIZA TION TO APPL Y FOR FEDERAL 1999 LOCAL LAW
ENFORCEMENT BLOCK GRANT FUNDS
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended the City Council authorize staff to apply for funding through the
Federal 1999 Local Law Enforcement Block Grant Program.
FISCAL IMPACT:
The grant requires an approximate $2,100 local match. Funds for the match
requirement will be accommodated within the FY 1999-2000 Non-Departmental
Budget.
DISCUSSION:
The Federal FY 1999 Appropriations Act has provided funding for the continuation of
the Local Law Enforcement Block Grant (LLEBG) Program which is administered by the
Bureau of Justice Assistance (BJA), U.S. Department of Justice. The purpose of the
LLEBG Program is to provide funds to local government to enhance law enforcement
services in order to reduce crime and improve public safety. These funds must be
used to augment local law enforcement services and may not be used to
supplant/replace existing budgeted funds. This is the fourth year for the LLEBG
Program. In the past, the Police Department has used these funds to purchase a wide
variety of equipment, including: night vision equipment, police bicycles, upgraded
firearms, automated Identi-Kit Program, optical imaging system for police records
(including software allowing City-wide use), digital cameras, crime prevention
equipment, equipment for the new motorcycles, pursuit intervention equipment, etc.
In addition, over the last two years, we have contributed a total of $15,000 to the
South County Youth Coalition.
The funding allocated to the City of Arroyo Grande for the 1999 LLEBG is $18,396.
There is a match of approximately $2,100 required for the grant. The amount of the
grant is based on the average of the FBI Violent Index Crimes for the preceding three
year period. This year, application for the LLEBG funds must be made on the Internet
and the filing deadline is July 30, 1999.
Upon receiving approval to receive the funds, the LLEBG Program requires that the
funds be appropriated by written requests of the Chief of Police and reviewed by the
Police Department's Community Advisory Council. A fter review by the Advisory
Council, the City Council must hold a public hearing to consider the requests from the
Chief of Police. This would most likely take place in August or September. After the
spending plan has been approved by the City Council, the Bureau of Justice Assistance
will release the funds to the City and the requesting expenditures can then be made.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation; or
- Do not approve staff's recommendation to apply for funding through the
Federal 1999 LLEBG Program.
9.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER tffJ
SUBJECT: CITY CORPORATION YARD FUEL FACILITY REPLACEMENT PLAN,
CITY PROJECT NO. 80-98-1, PROGRESS PAYMENT NO.4
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended that the City Council authorize payment in the amount of $41 ,246.68
to Remedial Management Corporation for the City Corporation Yard Fuel Facility
Replacement Plan capital improvement project.
FUNDING:
On August 25, 1998, the Council awarded the City Corporation Yard Fuel Facility
Replacement Plan construction contract to Remedial Management Corporation in the
amount $135,165 and authorized a contingency of $2,435 to be used for unanticipated
costs during the construction phase of the project ($137,600 total available funding).
DISCUSSION:
An Application for Progress Payment NO.4 was received from Remedial Management
Corporation for work completed between March 20 and May 11, 1999, for the City
Corporation Yard Fuel Facility Replacement Plan project. As of May 11th, the contract time
was 100% complete and $137,177 of the $137,600 available funds has been requested
by the Contractor. Staff is recommending the City Council approve Progress Payment No.
4 pending the Contractor's submittal of product warranties and unconditional releases from
its subcontractors in accordance with the project's contract documents.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachments: Application for Progress Payment NO.4
dw: 232.5401\Prog.pay.4.wpd
06/ HJ/ 1 '3'3'3 15:43 8054735443 CITY OF AG ENG DEPT PAGE 02
APPLICATION FOR PROGRESS PAYMENT NO."
CITY COUNCIL A.PPROVAL DATE: JUNE 22.1999
CONTRACT DATE: September 16,1998 1o-Jun-99
SUBMITTED TO: City of Arroyo Grande 11:00 AM
CONTRACT NO: 80-98-1
CONTRACT FOR: City Corpor..tlon V.rd Fuel F..clllty Replacement Plan
CITY ACCOUNT NO: 350-5401-7001 · 539.435.88; 350-5401-7201 .. $1,810.80
FOR THE WORK ACCOMPLISHED BY REMEDIAL MANAGEMENT CORP. FROM: Mar. 20, 1999 TO: May11.1999
CONTRACTOR'S $chedule of Values WORK COMPLETED
NO. DESCRIPTION UNIT PRICE QUANTITY AMOUNT QUANTITY AMOUNT
1. Permitting, Bond Fees, Engineering, Project $16,446,00 1 LS $16.446.00 100% $16,446.00
Management, Procurement, Mobilization,
Tl'\lcks, 5. TnlnsportutKm
2. Tank Removal $21.246.00 1 lS $21,246.00 100% $21.246.00
3. Equipment/Hardware $35,798.00 1 LS $35,798.00 100% $35,798.00
4. Tlimk Installation $16,634.00 1 LS $16,634.00 100% $16,834.00
5. Piping and Electric~il (Material.. and In..tal1~ion) $20,645.00 1 LS $20,845.00 100% $20,645.00
6. Resurfacing $6.579.00 1 LS $6,579.00 100% $6,579.00
7. Vent Pipe, Provide and Install $1,165.00 1 LS $1,165.00 100% $1,165.00
8. General Construction Iterms $10,252.00 1 LS $10.252.00 100% $10,252.00
9, 50 Cubic: Varel.. of Soil Di6possl $6,000.00 1 LS $6,000.00 100% $6,000.00
$135,165,00 TOTAL $135,165.00
CONTRACT CHANGE ORDERS: Estimated Total % Bi!led AmQunt Paid
1-A Remove and disPQse of existing concret8 pavement $40.00 109% '$40.00
1-6. Installation additional 31-sf of concrete pavement $232,00 109% $232.00
2-A SubstiMe electronic readout with mechanical readout fQ/'" dispen$er$ ($666.00) 100% ($666.00)
2-B. Reduce fill spill containment box from 15 gallons to 5 gallons 50.00 100% SO.OO
2-C. Upgrade electrical facilities 1Q requipment storage building to meet code req. $3.579.00 10P% $3,57900
2-D. Install diesel tank vent assembly $605,00 100% $605.00
2-E. Credit fQr Contract AddlDedvct item "Install Vent Pipes at AJtemate Location" ($1,165.00) 100% ($1,165.00)
2-F. Credit for Contract Item "RemovalfTrea1mentlDisposal of Contlllminawd Soil" ($6,000.00) 100% ($6,000,00)
3-A. Reconfigurv breaker panel and add 4 new breakers $387.00 100% $381.00
5-A. Rapl~ce installed singl.hof;e Ul'lleaded dispeMer with double-hQse dispenser $5,000.00 100% $5,000.00
TOTAL r 52.012.001 PAID I $2,012.00
ACCOMPANVING DOCUMENTATION: ORIGINAL CONTRACT AMOUNT $135,165.00
TOTALCHANGEORDER~ $2,012.00
Invoice #6549, dated 05/11/99 from Remedi;ll ADJUSTED CONTRACT AMOUNT $137,177.00
Msr>sgement CQrpCII"etion TOTAL VALUE OF WORK PERFORMED TO DATE $131.177.00
LESS 10% RETAINAGE ($13,717.70)
NOTES: LESS AMOUNTS PAID ($82,212.62)
TOTAL AMOUNT DUE THIS APPLICATION $41.246.68
CONTRACT STAAT DATE ~.bruary 15, 1999
ORIGINAL CONTRACT DAVS 61
PREVIOUS ADJUSTMENTS 0
ADJUSTMENTS THIS PE.RIOD 0
CITY OF ADJUSTED CONTRACT DAYS 81
ARROYO GRANDE ADJUSTED CONTRACT END DATE May 7, 1999
JUN 14 1999
PUBLIC WORKS DEPT.
EJ6/1EJ/1999 15:43 SEJ54735443 CITY OF AG ENG DEPT PAGE EJ3
CONTRACTOR'S ACCEPTANCE:
D~wd: \. "/ (//1 -42-- / b',..... , of 1999. 5//F/24J/N r ,f&L)/
Remedial Management Corp.oration
6/~~~ ~_ 6?~'
Ignature
Payment of the .bow AMOUNT CUE THIS APPLICATION i'i recommended:
Dated: ,of 1999.
.
Engineer
By;
Signature
Dated: , of 1999.
City Manager .
By: .
Signature
~eno;J P$YmQn~ tQ;
Remedial Management Corporation
3833 Birch Street
Newport Bell.cn. CA 92680
(714) 445-9240
jep:232.5401Iaey4.x15
9.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ;&
SUBJECT: AWARD OF BID FOR THE SPRING 1998/99 SLURRY SEAL PROJECT,
NO. 90-99-3
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended that the City Council:
1. award the Spring 1998/99 Slurry Seal Project (base bid and additive bid) to
California Pavement Maintenance in the amount of $60,050.00;
2. authorize a contingency of $6,000 for use only if needed for unanticipated costs
during the construction phase of the project (total construction cost = $60,050.00
+ $6,000.00 = $66,050.00); and,
3. direct staff to issue the Notice of Award and Notice to Proceed in accordance
with the Contract Documents.
FUNDING:
The FY 1998/99 Capital Improvement Program includes $250,000 for street
maintenance projects. The Fall 1998/99 project cost approximately $96,000, leaving
approximately $154,000 available for the Spring 1999 project. After the Fall and Spring
projects are completed, there is an anticipated $88,000 savings.
DISCUSSION:
On May 25, 1999, the City Council authorized staff to solicit bids for the Spring 1998/99
Slurry Seal project. On June 10, 1999, three (3) bids were opened for the project. The
apparent low bidder, California Pavement Maintenance, submitted a base bid of
$52,610.00. The bid packet also included an alternative bid. California Pavement
Maintenance also submitted the apparent low bid for the alternate with a bid price of
$60,050.00. Because the bid prices were favorable, meaning unit prices are lower than
anticipated, staff is recommending the construction contract include the base bid and
the additive bid.
The base bid includes slurry sealing 26 street segments. The additive bid schedule
includes an additional 5 street segments. Exhibits "A" and "B" identify the location of
streets included in the base bid and additive bid schedule. The bid by California
Pavement Maintenance has been reviewed and found to be in compliance with the
project specifications.
The contract time for this project is 45 calendar days. Work is expected to begin in July
and be completed in August as shown in the attached project schedule.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
- Do not approve staffs recommendations;
- Modify as appropriate and approve staffs recommendations; or,
- Provide direction to staff.
Attachments:
Bid Opening Log sheet
Project Schedule
Exhibit "A" Sase Sid
Exhibit "S" Sase Sid and Additive Sid Schedule
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: JUNE 10, 1999
Spring 1998-99 Slurry Seal Project #90-99-3
BID TOTAL BID TOTAL
BIDDER'S NAME. CITY SCHEDULE 1 SCHEDULE 2
Valley Slurry Seal Company $69,207.50 $74,522.50
West Sacramento
California Pavement Maintenance $52,610.00 $60,050.00
Sacramento I
Asphalt Maintenance Company $59,131.00 $71,704.50
Visalia
Kelly etm e, Administrative Services Director
c: Public Works Director
City Manager
reilyof~rJ~
Tentative Project Schedule
For
Spring 1998 - 99 Slurry Seal Project
(City Project No. 90-99-3)
1 st Notice to Bidders ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . May 28, 1999
2nd Notice to Bidders ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . June 4, 1999
Bid Opening (Tuesday, 2:00 pm) ... ... ... ... ... ... ... ... ... ... ........ .... June 10, 1999
Award of Bid ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ......... June 22, 1999
Notice of Award ... ... ... ............ ... ... ... ... ... ... ... ... ... ... ........ ... June 24, 1999
Notice to Proceed .............................................................. June 30, 1999
Start Work. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... . .. July 7, 1999
Contract Completion (45 days) .................................... .......... August 25, 1999
C:\My DocumentslProjects\5612-Spring Sluny Seal\ProjSchd6.2.99.doc 06/14199
Exhibit "A"
Base Bid Schedule 1
Length Width
Street Name From To Yds Yds Sa Y ds
Bakeman Ln Farroll Ave Farroll Ave 524.0 13.3 6,987
Cerro Vista Circle Alpine St South Cerro Vista Lane 238.3 12.0 2,860
Cerro Vista Ln Alpine St South Cerro Vista Circle 178.7 12.0 2,144
Carmella Dr Carol PI Farroll Ave 295.7 13.3 3,942
Carol PI Carmella Dr Farroll Ave 188.7 12.7 2,390
Creekside Dr End of Cul-de-sac Woodland Dr 134.7 13.3 1,796
Del Sol St The Pike End of Street 237.3 11.3 2,690
Farroll Ave Halcyon Rd South End of CuI de Sac 100.0 10.7 1,067
Forest Glen Dr End of Cul-de-sac Woodland Dr 138.3 13.3 1,844
Golden West PI Farroll Ave End of Cul-de-sac 214.0 12.7 2,711
Hodges Road Stevenson Dr End of CuI De Sac 123.3 13.3 1,644
Hodges Road Equestrian Way Stevenson Dr 210.0 13.3 2,800
La Vista Ct The Pike End of Cul-de-sac. 128.7 10.7 1,372
Lancaster Dr The Pike Elm St South 361. 7 11.3 4,099
Olive St Halcyon Rd South Woodland Dr 224.7 13.3 2,996
Paul PI The Pike Elm St South 339.0 13.3 4,520
Rice Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 622
Russ Ct Paul PI End of Cui De Sac 70.7 13.3 942
Stevenson Dr James Way Hodges Rd 140.0 11.3 1,587
Tierra St The Pike End of Street 374.7 11.3 4,246
Todd Ln Halcyon Rd South Fair Oaks Ave 221.7 12.7 2,808
Virginia Dr Halcyon Rd South Woodland Dr 288.7 12.7 3,656
Willow.Ln Halcyon Rd South Woodland Dr - 250.0 12.7 3,167
Wilson Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 622
Woodland Ct End of Cul-de-sac Woodland Dr 60.0 12.7 760
Woodland Dr End of Cul-de-sac Creekside Dr 452.3 12.7 5,730
Woodland Dr Creekside Dr Fair Oaks Ave 400.0 13.3 5,333
Total 75,334 Sa yds
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Base Bid & 0 tional Additive Bid Schedule 2
Length Width
Street Name From To Yds Yds S Yds
Bakeman Ln Farroll Ave Farroll Ave 524.0 13.3 6,987
Cerro Vista Circle Alpine St South Cerro Vista Lane 238.3 12.0 2,860
Cerro Vista Ln Alpine St South Cerro Vista Circle 178.7 12.0 2,144
Carmella Dr Carol pI Farroll Ave 295.7 13.3 3,942
Carol PI Carmella dr Farroll Ave 188.7 12.7 2,389
Creekside Dr End of Cul-de-sac Woodland Dr 134.7 13.3 1,795
Del Sol St The Pike End of Street 237.3 11.3 2,689
Forest Glen Dr End of Cul-de-sac Woodland Dr 138.3 13.3 1,844
Golden West PI Farroll Ave End of Cul-de-sac 214.0 12.7 2,710
Hodges Road Stevenson Dr End of CuI De Sac 123.3 13.3 1,644
Hodges Road Equestrian Way Stevenson Dr 210.0 13.3 2,800
La Vista Ct The Pike End of Cul-de-sac. 128.7 10.7 1,372
Lancaster Dr The Pike Elm St South 361. 7 11.3 4,098
Olive St Halc on Rd South Woodland Dr 224.7 13.3 2,995
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Rice Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 621
Russ Ct Paul PI End of CuI De Sac 70.7 13.3 942
Stevenson Dr James Way Hodges Rd 140.0 11.3 1,587
Tierra St The Pike End of Street 374.7 11.3 4,246
Todd Ln Halcyon Rd South Fair Oaks Ave 221.7 12.7 2,807
V!Eginia Dr Halcyon Rd South Woodland Dr 288.7 12.7 3,656
Willow Ln Halcyon Rd South Woodland Dr 250.0 12.7 3,166
Wilson Ct End of Cul-de-sac Bakeman Ln 46.7 13.3 622
Woodland Ct End of Cul-de-sac Woodland Dr 60.0 12.7 760
Woodland Dr End of Cul-de-sac Creekside Dr 452.3 12.7 5,730
Woodland Dr Creekside Dr Fair Oaks Ave 400.0 13.3 5,333
Total 89,656
Shaded streets are additional streets compared to Exhibit H1\!'
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9.i.
MEMORANDUM
TO: CITY COUNCil
FROM: ~
DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION
SUBJECT: AWARD OF BID - J.C. LANDSCAPING FOR CITY PARKWAYS AND
MEDIANS
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended the City Council award J.C. Landscaping the maintenance contract
for City parkways and medians.
FUNDING:
The Fiscal Year 1999-2000 Parks Division Budget includes $6,000 for this project. The
contract Calls for monthly payments in the amount of $500 or $6,000 annually for the
two-year period. Of this amount, $1,200 is paid from the Landscape Maintenance
District and the $4,800 remainder from the General Fund.
DISCUSSION:
The City Councilauthoriz~d staff to solicit bids for the project at the April 2th meeting.
J.C. Landscaping was one of two bidders who submitted bids for this project
(Attachment 1). The bid in the amount of $6,000 annually ($500 monthly) is significantly
lower than that of SLOScape's $30,600 annually ($2,550 monthly). J.C. Landscaping
currently administers the expiring contract and has done a satisfactory job for the City.
J.C. Landscaping's current contract is for $500 per month. The recommended contract
requires no additional funds compared to the existing contract. The contract would be
in effect for two years beginning July 1 , 1999 and expiring June 30, 2001
(Attachment 2).
Alternatives:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Modify staffs recommendation;
- Do not approve staffs recommendation;
- Provide direction to staff.
S:\StaffRpt\AwardBidJCLandscapeJunS.99
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: JUNE 1, 1999
Landscape Maintenance Contract
ORIGINAL
BIDDER'S NAMEr CITY BID TOTAL
J.C. Landscaping, $500/month
Arroyo Grande
Sloscape, $2,550/month
San Luis Obispo
-
Y'L1L-
c: Parks and Recreation Director
City Manager
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS AND RECREATIO~
SUBJECT: AUTHORIZATION TO SOLlCITBID.S,
LANDSCAPE MAINTENANCE CONTRACT
DATE: APRIL 27,1999
RECOMMENDATION:
It is recommended that the City Council authorize staff to solicit bids for the
maintenance of nine (9) City landscape areas and authorize the City Manager to
approve the award of bid.
FUNDING:
Funds in the amount of $5,500 have been included in the Parks Division FY 1999-00
Preliminary Budget.
DISCUSSION:
The City currently contracts with J.C. Landscape to maintain nine (9) City landscape
areas (Attachment 1) at a total cost of $5,400 per year ($450 per month). Historically, it
has proven to be cost effective to contract small City landscape areas to private
independent contractors. Attached is a copy of the Proposal to be sent to local
landscape contractors.
The contract would be for a period of two (2) years, July 1, 1999 to June 30, 2001.
. Alternatives:
. Approve staff's recommendation to solicit for bids;
. Do not approve staff's recommendation;
. Modify as appropriate and approve staff's recommendation; or
. Provide staff with direction.
S:\StaffRpt\landscapeContractBidApr27.99
NOTICE OF INVITATION TO BIDDERS
The City of Arroyo Grande is requesting bids for contract maintenance of specific
landscape areas with the City. The contractor must furnish all equipment and labor
necessary to complete the work specified in the attached Proposal and contract.
Bid proposals will be accepted until 2:00 p.m.. Tuesday. June 1. 1999. at the Office of
the Director of Administrative Services. 214 E. Branch Street. City of Arroyo Grande.
On Friday, May 28, 1999, 10:00 a.m., Jim Koski, Parks Supervisor, will conduct a pre-
bid tour for bidding contractors of the proposed areas. The tour will begin at the Parks
and Recreation Office, 1221 Ash Street. Questions concerning bid proposals are to be
directed to Dan Hernandez, Director of Parks and Recreation, at 473-5474 or Jim
Koski, Parks Supervisor, at 473-5470.
REQUIREMENTS:
1. Show evidence of liability and Workers' Compensation Insurance: $500,000 bodily
injury, $500,00 property damage and $500,000 aggregate minimum.
2. Possess a current California Class II driver's license.
3. Obtain a City of Arroyo Grande business license.
-
4. Contractor responsible for hauling and disposal of all waste collected and expenses
of waste collection.
BID PROPOSAL MUST INCLUDE:
1. Monthly bid to maintain areas one through nine for a period of two (2) years. See
attached bid sheet.
2. Name, address, and phone number.
3. A written schedule of days specific areas will be mowed, weeded, and maintained.
4. Authorized signature.
The City of Arroyo Grande reserves the right to reject any and all bids received.
S:\Parks\Bids\LandscapeContractBfdNtc.fm
PROPOSAL AND CONTRACT
LANDSCAPE MAINTENANCE
TO: City of Arroyo Grande DATE:
Post Office Box 550
Arroyo Grande, CA 93421
(805) 473-5474
Dear Sir or Madam:
As the Independent Contractor, I will furnish professional services for the City upon the
terms and under the following conditions for a period of two (2) years:
It is understood and agreed that Independent Contractor possesses distinct
professional skills in performing the services described below; that City contracts for
said services; that Independent Contractor has full control over the means and methods
of performing these services; that Independent Contractor understands and believes
that services are being performed as an Independent Contractor. Nothing in this
contract shall in any way be construed to constitute the Independent Contractor or any
of its agents or employees as an agent, eiTIployee, or representative of this City.
The Independent Contractor agrees to perform and furnish services as follows:
1. Hart-Collett Park, (A & B) Traffic, Bridge Street and Nelson Street;
2. Dower Wayside Park (A, B, & C) south end of Traffic Way;
3. East Branch (A & B) lawn area in front of E.C. Loomis & Son;
4. Hoosgow Historical Park (A, B, & C) Le Pointe Street and Miller Way;
5. Parkview Estates (C);
6. Newport Median (A, B, & C) area between upper and lower Newport, west
lower portion only;
7. Arroyo Grande Fire Station (A, B, & C) Station Way and Traffic Way;
8. Oak Park Median (B & C) Oak Park Boulevard and James Way;
9. Oak Park Greenbelt (Oak Park and Meadowlark) (A, B, & C)
LEGEND:
A: Mow grass areas using a reel front throw type with catcher or rotary mower with catcher.
s: Edging: use a power gas edger, power gas weedeater, or an approved herbicide to edge
along curbs, planter areas, and sprinkler heads. All sprinkler heads should be free from
growth for proper operation.
c: Weed and prune planter areas. Keep planter areas and medians free from debris or
weeds and prune any ovemanging or overgrown shrubbery.
D: Prune the hedge in back of lawn area three times per year.
1
PROPOSAL AND CONTRACT
LANDSCAPE MAINTENANCE
Work is to be done weekly and all areas are to be kept in a neat and acceptable
appearance. All clippings and related refuse are to be picked up and may be dumped
at a designated City site. The Independent Contractor is responsible for gopher
mounds and control.
All irrigation system maintenance, replacement of landscape materials, and watering
will be the responsibilitv of the City. The Independent Contractor is responsible for any
damages to irrigation system equipment.
During the last !'NO (2) weeks of November, allla'M1 areas are to be thinned and cut to
between one-half (1/2) to one (1) inch in length.
All of the above wo~k to be completed in a substantial and workmanlike manner
according to standard practices for the sum of $ monthly.
The City reserves the right to discontinue service upon thirty (30) days' written notice to
the Independent Contractor for any reason and to forthwith discontinue service in the
event that said Independent Contractor fails to provide, or keep in force, liability or
Workers' Compensation Insurance as set forth in the notice inviting bids.
Any alteration or deviation from the above specifications involving extra cost of material
or labor will only be executed upon written orders for same, and will become an extra
change over the sum mentioned in this contract. _ All agreements must be made in
writing.
Submitted by:
Name: Drivers License #:
Mailing Address: Phone #:
City, State Zip: .
Work Schedule: Date: Sun Mon Tues Wed Thurs Fri Sat
Area (s):
Insurance Policy: City Business License:
Signature:
S:\Parks\Blds\landscapeContracUrm (Revised: April 1999)
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ACORD... CERTIFICATE OF LIABILITY INSURANCB.rd~~1 I DATE (MMlDDIYY)
05/03/99
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
UVIS/E.C. Loomis & Son Ins ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
License #0466863 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Arroyo Grande CA 93421-0200 I INSURERS AFFORDING COVERAGE
Phone: 805-489-5594 Fax:805-489-4183
INSURED INSURER A: Uniqard Insurance Company
INSURER B:
J.C. Landscaping INSURER C:
220 S. Alpine INSURER 0:
Arroyo Grande CA 93420
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOl'WIniSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDmONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I~f~ TYPE OF INSURANCE POLICY NUMBER ~!'If~-I;~ri5'rAA.t: : "Y_L~~!t;N:'6~N LIMITS
OATE MMlD DATE MMlD
GENERAL LIABIliTY I I , I EACH OCCURRENCE 1$$1,000,000
A ~ COMMERCIAL GENERAL LIABILITY GL814833 12/15/98 12/15/99 FIRE DAMAGE (Anyone fire) ! $ $ 5 0 , 000
I CLAIMS MAOE [!] OCCUR MED EXP (Any one person) 1$$5,000
~ $250 PD Ded PERSONAL & AOV INJURY 1$$1,000,000
GENERAL AGGREGATE \$$1,000,000
r-- , PRODUCTS - COMPIOP AGG : $ $1, 000 , 0 0 0
GEN'L AGGREGATE LIMIT APPliES PER: I
!xl POliCY n ~8,: n LOC I ! !
\ AUTOMOBILE LIABiliTY i I , i
I COMBINED SINGLE LIMIT
t= ANY AUTO (Ea accident) '$
! ALL OWNED AUTOS ,
I BODILY INJURY
t= SCHEDULED AUTOS I (Per person) . '$
.
i
i HIRED AUTOS i BODILY INJURY $
:--- i (Per aCCident)
I NON.QWNED AUTOS
:--
I I :5
~ I I PROPERTY DAMAGE
I (Per aCCident)
I GARAGE LIABiliTY I AUTO ONLY - EA ACCIDENT : $
R ANY AUTO I OTHER THAN EA ACC $
! AUTO ONLY: AGG; $
I EXCESS LIABILITY I EACH OCCURRENCE 1$
o OCCUR o CLAIMS MACE AGGREGATE i$
I i $
R~~ !$
RETENTION S I s
\ WORKERS COMPENSATION AND I I I I I TORY LIMrrS i IOJ~-:
I EMPLOYERS' LIABILITY I I E.L. EACH ACCIDENT '$
I I
I I E.L. DISEASE. EA EMPLOYEE S
E.L. DISEASE. POliCY liMIT ! S
OTHER
DESCRIPTION OF OPERATIONSIlOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Landscape Maintenance Operations of Insured
CERTIFICATE HOLDER I N I ADDmONAL INSURED; INSURER LETTER: CANCELLATION
CITYOF2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRmEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
City of Arroyo Grande -
214 E. Branch Street LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBliGATION OR LIABiliTY OF
Arroyo Grande CA 93420 ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES.
\.A-'-Il<; , E... c... L.OO-..\"') ~ ~ ~~ r}..~f r-... \ t"<:::L.
I Bouse Account '" ~ I /'"'I I "'_~A ~
ACORD 25-S (7/97) ~ \ ACORD CORP-ORATION 1988
9.j.
MEMORANDUM
TO: CITY COUNCIL
~
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION
SUBJECT: AUTHORIZATION TO SOLICIT BIDS - ELECTRIC VEHICLE
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended the City Council authorize staff to solicit bids for an Electric Vehicle
for use by the Parks and Recreation Department.
FUNDING:
The Fiscal Year 1999-00 Parks and Recreation Budget includes $5,000 for the first year
of a proposed three-year electric vehicle lease program. Staff has secured a $5,000
grant toWards the lease of an Electric Vehicle from the San Luis Obispo County Air
Pollution Control District.
DISCUSSION:
City Vehicle P-5 (1988 Isuzu Pickup), is recommended for replacement in the Fiscal
Year 1999-00 Budget. The replacement of this vehicle with an Electric Vehicle would
reduce emissions by 100% and reduce operational cost by 75% over standard gasoline
powered vehicles.
Of the vehicles researched, only the Toyota Rav4 and Ford Ranger are available in the
area. The Lease Agreement covers maintenance costs of this vehicle.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Modify staffs recommendation;
- Do not approve staffs recommendation;
- Provide direction to staff.
S:\StaffRpt\R FPElecVehicleJun22.99
1999-2000 RECREATION ADMINISTRATION
OPERATING EQUIPMENT
.6001 OFFICE FURNITURE & EQUIPMENT $1,600
This account provides funding for replacement of a pre-amp for the sound 1,000
system at City of Arroyo Grande and Woman's Club Community Center.
The current amplifier in use is over 10 years old. This replacement
request is in compliance with the City Equipment Replacement Policy
C-006 (attached). The current system is over 10 years old and not fully
operational. .
A total of 25 folding chairs is recommended to be purchased to replace 600
damaged chairs at the Community Center per City Equipment
Replacement Policy C-0006.
TOTAL $1,600
.6301 VEHICLES $30,000
These funds are for the replacement of a Parks Division vehicle (irrigation 25,000
truck). This vehicle is a 1984 Ford % ton pick up truck currently valued at
$3,800 with repair expenditures in FY 1998-99 exceeding $2,000. This
replacement request is in compliance with City Equipment Replacement
Policy C-007 (attached). The proposed replacement vehicle is a 2-wheel
drive pick up truck with a modified bed for irrigation related supplies
estimated, at $20,000 with $5,000 for installation of a bed storage. Should
the current vehicle not be replaced, an additional $2,000 will need to be
added to the Parks Division's Maintenance - Vehicles line item
(Account 010-4421-5601).
-.- These funds are for the replacement of the 1988 Izusu vehicle. The 5,000
replacement vehicle is a 1999 Ford Ranger EV (Electrical Vehicle), or
equivalent, for a 3-year lease. The total cost for the 3-year lease is
approximately $15,000. Staff has requested a $5,000 credit through the
County Air Pollution Control District, further lowering the cost of this
vehicle. This replacement request is in compliance with the City
Equipment Replacement Policy C-007 (attached). For ease of review, this
item is shown in the Parks and Recreation Budget. If approved, this will
be transferred to the Non-departmental Budget document to ensure
consistency since all lease purchases appear in the Non-departmental
Budget.
TOTAL $30,000
TOTAL OPERATING EQUIPMENT $31,600
010-4421 K-10
t FROM = Panasonic FAX SYSTEM PHONE NO. : May. 28 1999 09:15AM Pi
. AIR POLLUTION
CONTROL DISTRICT
COUNTY OF $^N llJl$ OBISPO
May 25, 1999 5hg Lluu uJ)-
Daniel Hernandez /)11'
Parks & Rec Department ~
City Of Arroyo Grande
1221 Ash St.
Arroyo Grande. CA 93420
Dear Mr. Hernandez:
Congratulations!
/ At its May 19, 1999 meeting. the Air Pollution Control Board approved the staff
recommendation to award you a $5000 "buydown" incentive for the purchase or lease of a
qualifying electric vehic!e. At this time, you should contact the manufacturer/dealer and begin
the transaction process. You have Wltil July 9, 1999 to provide this office with proof that a
lease/purchase is in process. Once that proof is received, the $5000 buydown wilt be provided
directly to the vehicle manufacturer.
This letter is your official notice of award and should be used as documentation of such when
working with the manufacturer/dealer on your lease. If you. or the manufacturer you contact,
have any questions, please contact Jacquie Bean at, (805) 781-5912.
Sincerely, .
~~{?fk.MJ
J1m Pickens
Air Quality PI3IU1er
3433 Roberto Court · SaC1 Lui!; Obispo. CA 9340 I . 805-781-5912 · FAX: 805.72! -; (;02
de=-nair(gJsloopcd.dst.ca.us .; WWIIVslo;pcdd~t.(a.us
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L ~lc);I"",..1 / 5,18-19
9.k.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKSICITY ENGINEER ~
SUBJECT: AWARD OF BID FOR THE SCENIC CREEKSIDE PATH THROUGH THE
HISTORIC VILLAGE OF ARROYO GRANDE, PHASE 1A, PROJECT NO.
90-97 -2
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended that the Council:
1. award the Scenic Creekside Path Through the Historic Village of Arroyo Grande,
Phase 1A, construction contract for the Base Bid and Bid Alternate Number 2 to B
& H Communications, Inc., in the amount of $49,190.05;
2. authorize the City Manager to approve change orders not to exceed the
contingency of $3,400.00 for use only if needed for unanticipated costs during the
construction phase of the project (total project construction cost = $49,190.05 +
$3,400 = $52,590.05); and,
3. direct staff to issue the Notice of Award and Notice to Proceed in accordance with
the Contract Documents.
FUNDING:
The total construction budget available for the Phase 1 A of the Scenic Creekside Walk
Through the Historic Village of Arroyo Grande project is $54,653 ($51,253 for construction
and $3,400 for construction contingencies) as included in the FY 1998/99 budget. The
award of bid with the $3,400 construction contingency is $2062.95 below the project
budget.
DISCUSSION:
On August 11, 1998, the City Council authorized the solicitation of construction bids for
Phase 1A of the Scenic Creekside Walk Through the Historic Village of Arroyo Grande
project. On September 8, 1998, three bids were publicly opened for the project. Only one
of the three bids submitted (the highest bid) met all the bid specifications. The bid of
$173,132.92 exceeded the available construction budget by $118,479.92. On September
22, 1998, the City Council rejected all bids and directed staff to re-bid the project in Spring
of 1999. On March 23, 1999 the City Council authorized staff to again solicit bids for the
GAR:C:1My Documents\Projects\Creekside Walk\Creekside Walk Award CC.wpd
project. On June 10,1999, one (1) bid was publicly opened for the project.
B&H Communication, Incorporated's bid was the only bid submitted. Further analysis of
its bid revealed minor errors in the bidder's extension of unit prices. These minor errors
consisted of rounding the extension of unit prices. A copy of the corrected bid schedule
is attached. All other portions of the B&H Communication bid have been reviewed by staff
and found to be in compliance with the project specifications. B&H Communication meets
the requirements for a responsive bidder.
The project Base Bid and the Bid Alternate Number 2 equal $49,190.05. The project Base
Bid includes construction of a wooden stairway to connect the sidewalk adjacent to the City
Parking Lot to the first walkway below on the creek bank. Bid Alternate NO.2 consists of
minor landscaping and erosion control measures to protect the stairway construction.
Other bid alternates included Bid Alternate No.1, construction of a lower portion of
stairway and deck to connect the first walkway to the creek bank trail, and Bid Alternate
No.3, installation of additional landscaping adjacent to the stairways. Since the Base Bid
must be awarded, and Bid Alternate NO.2 is directly associated with the Base Bid, it is
recommended these two be awarded first. The bids for all other bid alternatives exceed
the available project budget. Bid Alternates 1 and 3 will be incorporated into subsequent
phases of the project.
The contract time for this project is 45 calendar days. Work is expected to begin on July
12, 1999, and be completed on August 26, 1999, as shown in the attached project
schedule.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or,
- Provide direction to staff.
Attachments: Exhibit "Au - Scenic Creekside Path Vicinity Map
Bid Opening Log Sheet
Corrected Bid Schedule
Project Schedule
GAR:C:\My DocumentsIProjectslCreekside Walk\Creekside Walk Award CC.wpd
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BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: JUNE 1, 1999
Scenic Creekside Walkthrough the Historic Village of Arroyo
Grande - Phase 1A
ORIGINAL
BIDDER'S NAME. CITY BID TOTAL ALT. #1 ALT. #2 ALT. #3
B & H Communications, Inc., $42,797 $35,513 $6,393 $14,341
Santa Margarita
Total = $99,044
e, Administrative Services Director
c: Public Works Director
City Manager
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CITY OF ARROYO GRANDE
TENTATIVE PROJECT SCHEDULE
for
THE SCENIC CREEKSIDE WALK THROUGH
THE HISTORIC VilLAGE OF ARROYO GRANDE, PHASE 1
(CITY PROJECT NO: 90-97-2)
Council Approval to Re-Bid Project ............................ March 23, 1999
1st Notice to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., April 23, 1999
2nd. Notice to Bidders (min 5 days between publications) . . . . . . . . . . . .. April 30, 1999
Job Walk Through (Tuesday, 2:00 p.m. at City Council chambers) . . . . " May 4,1999
Receive Bids (Tuesday, 2:00 p.m.) .............................. June 1,1999
Award of Bid (at City Council Meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . June 22,1999
Notice of Award (within period specified in notice to bidders) ......... June 25, 1999
Notice to Proceed (within 14 calendar days form award) . . . . . . . . . . . . .. July 9, 1999
Start Work ................................................ July 12, 1999
Contract Completion - 45 calendar days ....................... August 26, 1999
gar:D:\AG\creekpath\Schudule.wpd May 13, 1999
9.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: SHAlSTP COOPERATIVE AGREEMENT
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended that the Council:
A. adopt the attached resolution authorizing the Mayor to execute San Luis Obispo
Council of Governments SHAlSTP Cooperative Agreement; and,
B. direct Administrative Services to submit SHAlSTP Cooperative Agreement No. AG-
TEA21-01 and the adopted resolution to the San Luis Obispo Council of
Governments.
FUNDING:
During the 1998 programming cycle, the City of Arroyo Grande was successful in securing
$321,400 of Regional State Highway Account (RSHA) funds and $422,136 of Urban State
Highway Account (USHA) funds from the San Luis Obispo Council of Governments
(SLOCOG).
DISCUSSION:
The projects listed in Table A and B were approved by the City Council on September 22,
1998, submitted to SLOCOG, and approved at the October 7, 1998, SLOCOG Board
meeting. Before the City can begin invoicing for reimbursement of the work performed, a
Cooperative Agreement must be executed between SLOCOG and the City.
The Cooperative Agreement is a general agreement between SLOCOG and the City
regarding the responsibilities of each agency. The specific projects are referenced and
attached to allow for future actions such as the transfer of funds between the various
projects or the addition of replacement projects. A resolution must be adopted by the City
that clearly identifies the official authorized to execute the STP/SHA Cooperative
Agreement.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or
- Provide direction to staff.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE MAYOR TO
EXECUTE SHAlSTP COOPERATIVE AGREEMENT
WHEREAS, the SLOCOG Board approved allocation of regional Surface Transportation
Program (STP) funds for projects within the City of Arroyo Grande ("City"); and,
WHEREAS, SLOCOG intends to exchange its apportionment of Federal Surface
Transportation Program (STP) funds for State Highway Account (SHA) funds for projects
within the City; and,
WHEREAS, the City and SLOCOG are authorized, pursuant to the requirements of the
Transportation Equity Act for the 21 st Century (TEA21) and State Statutes enacted by
Senate Bill 45 (1997), to enter into a Cooperative Agreement for any transportation
purpose within the City.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande
hereby:
1. Approves Exhibit 1 attached hereto and incorporated herein, entitled "San Luis
Obispo Council of Governments SHAlSTP Cooperative Agreement No. AG-
TEA21-01".
2. Hereby appoints the Mayor as the official representative authorized to sign
SLOCOG SHAlSTP Cooperative Agreements.
-
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 1999.
Resolution No.
Page Two
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
l~ki:rL. ~~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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EXHmIT "1 "
San Luis Obispo Council of Governments
Agreement No. AG-TEA21- 01
SHA/STP COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON THE DATE BELOW STATED is between the San Luis Obispo
Council of Governments, referred to herein as "SLOCOG", and the
CITY OF ARROYO GRANDE
a political subdivision of the
State of California, referred
to herein as the "CITY".
RECITALS
WHEREAS, SLOCOG and the CITY are authorized, pursuant to the requirements of the Transportation
Equity Act for the 21st Century (TEA21) and State Statutes enacted by SB 45 (1997), to enter into a
Cooperative Agreement for any transportation purpose within the CITY; and
WHEREAS, the SLOCOG Board approved allocation of regional Surface Transportation Program
(STP) funds for the projects identified on the attached Exhibit A (summary table and project summary
sheets) and each of the individual project is herein referred to as "PROJECT"; and
WHEREAS, SLOCOG intends to exchange its apportionment of Federal Surface Transportation
Program (STP) funds for State Highway Account (SHA) funds for the PROJECTs, therefore eliminating
the non-federal match and compliance with the National Environmental Policy Act (NEPA); and
WHEREAS, all applicable laws, regulations, and policies relating to the use of State Highway Account
(SHA) funds for the PROJECTs, including "funds at work" insignia information, shall apply notwithstanding
any other provisions of this Agreement; and -
WHEREAS, all obligations of the CITY under the terms of this Agreement are subject to funding
appropriation by the Legislature, and the receipt and allocation of funding by SLOCOG; and
NOW, THEREFORE, in consideration of the above noted findings and considerations, the parties agree
as follows:
1) The CITY agrees to administer each PROJECT and conduct the applicable environmental process
required under the California Environmental Quality Act (CEQA) for each PROJECT.
2) The CITY agrees to advertise, open and review bids, and to award the contract for each applicable
PROJECT (or combination of projects) as needed, in accordance with State laws.
3) The CITY agrees that all phases of each PROJECT will be developed in accordance with policies,
procedures, practices, standards, regulations, and laws that apply to the CITY, Caltrans (where
appropriate), and SLOCOG. If in the judgment of SLOCOG a project may impact a street, road or
highway owned or controlled by a jurisdiction other than CITY (including without limitation the County,
another city, or the State of California), SLOCOG may require the CITY to establish a project
development team (PDT) composed of representatives of such jurisdictions, as well as SLOCOG.
4) The CITY agrees to construct each PROJECT in accordance with the plans and specifications of the
CITY (and Caltrans when PROJECT involves state highway facilities), and in accordance with the
conditions of funding adopted by SLOCOG.
5) The CITY agrees to maintain the facilities constructed, improved, or otherwise modified.
SLOCOG SHNSTP General Cooperative Agreement page 1
6) The CITY agrees to utilize, for each PROJECT, an amount of Regional SHA funds equal to or less .
than that adopted by SLOCOG, and that SLOCOG's total obligation shall not exceed the amounts
shown in Exhibit A unless a greater amount has been authorized in advance in writing by SLOCOG.
7) The CITY agrees to account for all costs for the PROJECTS to be paid by SLOCOG pursuant to this
Agreement and agrees to perform all the reimbursable work for each project according to the billing
period identified in the project summary sheets.
8) After the opening of bids on applicable PROJECTS, the CITY shall notify SLOCOG of any cost
overruns or underruns to the original cost estimate. The following will be assumed and reflected in
SLOCOG's SHA accounting spreadsheets:
a) If less funding than what was programmed is required for a PROJECT, the cost savings will be
made available for reprogramming into another CITY project as approved by SLOCOG.
b) If more funding than what was programmed is required for a PROJECT, the CITY will be solely
responsible for providing the additional funding, which can be comprised of various non-regional
funding sources, including cost savings from other CITY SHA projects.
9) The CITY may submit an invoice for reimbursement of funds expended for each PROJECT no more
than once a month, using the attached Reimbursement Request Form (Exhibit B). All Payments will
be prorated between CITY and SLOCOG based on the agreed percentages of funding, as adopted. by
SLOCOG and listed on each project summary sheet (Exhibits A-I through A-9, attached hereto). As
identified in Exhibit B, all invoices must contain the following:
a. SHA PROJECT number and name
b. A brief description of work accomplished during the billing period.
c. A copy of the consultant's bill to the CITY (if applicable).
d. Amount expended by the CITY during the billing period, with evidence of funds expended (e.g.
a copy of a CITY check to consultant or accounting documentation, etc.)
e. The pro-rata share reimbursement rate for the PROJECT as specified on the project summary sheet
f. Amount requested for reimbursement for the billing period
10) SLOCOG agrees to reimburse the CITY within 30 days of receipt of a completed reimbursement
request form (Exhibit B) with all applicable attachments and signatures or as funds become
available on a "1st come, 1st served" basis, an amount expended by the CITY during the invoices'
billing period less the aforesaid proration. If a PROJECT receives both Regional and Urban State
Highway Account funding (referred to in Exhibits hereto as "RSHA" and "USHA" respectively),
reimbursements shall be made on a pro rata basis from each source for SLOCOG's share.
SLOCOG's total obligation for each PROJECT cost shall not exceed the amount shown in Exhibit A
as the "Approved $ Amount," unless SLOCOG has in writing authorized a greater amount per adopted
SLOCOG policy.
11) Within two months of each PROJECT's completion and all work incidental thereto, the CITY must
provide SLOCOG certification in the form provided in Exhibit C hereto, of completion in accordance
with the provisions in this Agreement, and a final invoice containing those items listed above. In the
event that final project costs are less than those listed as "Total Project cosr on Exhibit A, hereto ,
the funds shall be reallocated in accordance with item #8 above.
12) If this project has been paid for either entirely, or in part with Regional SHA funds, and CITY, or any of
its officials, chooses to publicly memorialize participation in said project, then CITY shall also
memorialize SLOCOG's financial participation in said project in a manner agreeable to SLOCOG.
This paragraph shall apply to, but is not limited to, signage during construction, representation at
dedications and placement of plaques or other objects of memorialization, whether at or near the
project site or not.
13) The CITY grants to the State of California and/or SLOCOG access to the CITY's books and records
for the purpose of verifying that SHA funds paid are properly accounted for and the proceeds are
expended in accordance with the terms of this Agreement. All documents shall be available for
inspection by authorized Caltrans and/or SLOCOG agents at any time during the PROJECT
SLOCOG SHNSTP General Cooperative Agreement page 2
development and for a four-year period from the date of completion, or for one year after the audit is .
completed or waived by Caltrans and/or SLOCOG, whichever is later.
14) Upon completion of all work under this Agreement, ownership and title to all materials will
automatically be vested in the CITY and no further agreement will be necessary to transfer ownership
to the CITY.
15) If existing public and/or private utilities conflict with the PROJECT construction or violate the CITY's
encroachment policy (as applicable), the CITY shall make all necessary arrangements with the
owners of such utilities for their protection, relocation or removal. The CITY shall review the plans for
protection, relocation or removal. If there are costs of such protection, relocation, or removal which
the CITY must legally pay, the CITY shall pay the cost of said protection, relocation or removal, plus
cost of engineering, overhead and inspection. If any protection, relocation or removal of utilities is
required, such work shall be performed in accordance with CITY policy and procedure.
16) The CITY shall defend, indemnify and save harmless SLOCOG, its officers and employees from all
and any claims, demands, damages, costs, expenses, judgments, attorneys' fees or any liability
arising out of this Cooperative Agreement to the performance or attempted performance of the
provisions hereof, or any project referred to in the Exhibits hereto. Nothing contained in the foregoing
indemnity provision shall be construed to require CITY to indemnify SLOCOG against any
responsibility of liability in contravention of Civil Code section 2782.
17) If the CITY transfers its risk connected with design or construction of this project to independent
contractors, CITY agrees to use its best efforts to obtain the independent contractor's inclusion of
SLOCOG as an indemnitee and in any insurance procured by such independent contractor(s) for the
project, to name SLOCOG as an additional insured.
18) Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective
agencies and through whom all communications between the parties to this agreement shall occur.
19) Both parties agree that if, in the course of carrying out the PROJECT, there is a disagreement among
the Project Coordinators over the direction of the project, the matter will be forwarded through a three
step conflict resolution process. First, resolution will be attempted between the CITY Manager and
SLOCOG Executive Director. If a dispute continues, a determination shall be made by the SLOCOG
Executive Committee, and, if required, final determination by the full SLOCOG Board.
20) Nothing in the provisions of this Agreement is intended to create duties, obligations, or rights for third
parties not signatories to this Agreement or affect the legal liability of either party of the Agreement by
imposing any standard of care with respect to the maintenance of local roads different from the
standard of care imposed by law.
21) No alteration or variation of the terms of this Agreement shall be valid unless made in writing and
signed by the parties thereto, and no oral understanding or agreement qot incorporated herein or in
the attached Exhibit A shall be binding on any of the parties thereto.
22) This Agreement may be terminated or provisions contained therein may be altered, changed, or
amended by mutual consent, in writing, of the parties hereto.
23) Prior to award of a contract for any PROJECT, SLOCOG may terminate the applicable PROJECT in
the Cooperative Agreement by written notice, provided SLOCOG pays the CITY for all PROJECT-
related costs reasonably incurred by the CITY prior to termination. Also, prior to award of a contract
for any PROJECT, the CITY may terminate the applicable PROJECT in the Cooperative Agreement
by written notice, provided the CITY pays SLOCOG for all costs reasonably incurred by SLOCOG
prior to termination.
SLOCOG SHNSTP General Cooperative Agreement page 3
SIGNATURES:
CITY OF ARROYO GRANDE SAN LUIS OBISPO
COUNCIL OF GOVERNMENTS
By: By:
Michael A. Lady, Mayor Ronald L. De Carli, Executive Director
Date: Date:
ATTEST:
By:
Kelly Wetmore, Director of Administrative Services
APPROVED AS TO FORM AND LEGAL EFFECT:
By: By:
Timoth~ J. Carmel, City Attorney Jac Crawford, SLOCOG Counsel
Date: Date:
SLOCOG SHNSTP General Cooperative Agreement page 4
EXHIBIT A
. .
APPLICABLE PROJECTS
for
Agreement No. AG-TEA21- 01
EXHIBIT PROJECT NAME PROJECT #(s) Funding
Exhibit A-1 Pavement Maintenance - Selected City PUAG01 $245,500
Streets
Exhibit A-2 Pavement Management Program Plan PUAG02 $28,000
Exhibit A-3 Bridge Street Bridge Rehabilitation PUAG03 $49,500
Exhibit A-4 Creekside Pedestrian Path PUAG04 $2,000
Exhibit A-5 Brisco Rd.-Halcyon Rd/Rte 101 Project PRAG01 $50,000
Study Report
Exhibit A-6 Grand Avenue/East Branch SURt. 227 PRAG02 $10,000
Corridor Study
Exhibit A-7 EI Campo Rd/Rte 101 Project Study Report PRAG03 $25,000
Exhibit A-8 Paulding Middle School Bike Lanes PRAG04 $111 ,400
-
Exhibit A-9 Grand Avenue Reconstruction Project PRAG05 $125,000
Total Funding $646,400
Exhibit A-1
(to Agreement No. AG -TEA21- 01)
Project Number: PUAG01 Grantee: City of Arroyo Grande
Project Title: Pavement Maintenance Funding Type: Urban SHA ($245,500)
Work Implementation Period: Ju11, 1998 to Jun 30, 2003. Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) "Other (2) TOTAL Expected
Milestones
(date complete)
FY 98/99 $ 45,500 $ 200,000 $ 245,500 Annual Maintenance
Construction
FY 99/00 $ 50,000 $ 200,000 $ 250,000 Projects
FY 00/01 $ 50,000 $ 200,000 $ 250,000
FY 01/02 $ 50,000 $ 200,000 $ 250,000
.
FY 02103 $ 50,000 $ 200,000 $ 250,000
Total $ - $ 245,500 $ 1,000,000 $ - $ - $ - $ 1,245,500
Reimburse- 0.0% 19.7% 80.3% 0.0% 0.0% 0.0% .
ment Rate
Project Description: An annual apportionment of USHA funds for the maintenance of City streets as
presented in the City of Arroyo Grande's Pavement Management Program Plan.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
Exhibit A-2
(to Agreement No: AG -TEA21- 01)
Project Number: PUAG02 Grantee: City of Arroyo Grande
Project Title: Pavement Management Program Plan Funding Type: Urban SHA ($28,000)
Work Implementation Period: July 1, 1997 to Jun 30, 2003. Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
(date complete)
FY 98/99 $ 16,000 $ 16,000 20yearPMP-10/97
FY 99/00 $ 3,000 $ 3,000 Annual Updates to
PMP - 7/98 to 6/03
FY 00/01 $ 3,000 $ 3,000
FY 01/02 $ 3,000 $ 3,000
.
FY 02/03 $ 3,000 $ 3,000
Total $ - $ 28,000 $ - $ - $ 28,000
Reimburse- 0.0% 100.0% 0.0% 0.0% 100.0%
ment Rate
Project Description: Maintain and update the City's Pavement Management Program Plan;
prioritizing street maintenance projects based on pavement distress ranking criteria, manage a fixed
annual maintenance budge over a 20-year period in order to program future projects.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
Exhibit A.3
(to Agreement No. AG-TEA21- 01)
Project Number: PUAG03 Grantee: City of Arroyo Grande
Project Title: Bridge Street Bridge Rehabilitation Funding Type: Urban SHA ($49,500)
Work Implementation Period: July 1, 1998 to Jun 30, 2001. Approved: October 6,1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
Utility Users Construe-tlon HBRR (date complete)
Tax Tax
FY 98/99 $ 3,000 $ 3,000 Project
schedule
pending
outcome of
FY 99/00 $ 12,880 $ 37,650 $ 50,530 preliminary
studies and
approval by
Caltrans.
FY 00/01 $ 49,500 $ 449,230 $ 498,730
Total $ - $ 49,500 $ 12,880 $ 40,650 - $ 552,260
Reimburse- 0.0% 9.0% 2.3% 7.4% 8.1.3% 0.0% 100.0%
ment Rate
Project Description: Rehabilitation construction of Bridge Street Bridge in the City of Arroyo Grande
to bring it up to a standard load limit of H20 (20 tons).
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
-
Exhibit A-4
(to Agreement No~ AG-TEA21- 01)
Project Number: PUAG04s Grantee: City of Arroyo Grande
Project Title: Creekside Pedestrian Path Funding Type: Urban SHA ($2,000)
Work Implementation Period: May 25, 1999 to Jun 30, 2001. Approved: May 25, 1999
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
(date complete)
Begin const.
FY 98/99 $ 2,000 $ 2,000 7/99
Total $ - $ 2,000 $ - $ - $ 2,000 End const. 9/99
Reimburse- 0.0% 100.0% 0.0% 0.0% 100.0%
ment Rate
Project Description: The project will consist of the reconstruction of existing non- standard access.
points and other pedestrian treatments. The existing access points (e.g. stairways and ramps) that
lead down to the pathways that run along Arroyo Grande Creek are not constructed to current design
standards and have deteriorated to such a point that in some areas they could be dangerous for public
access
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase. '
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
Exhibit A-5
(to Agreement No~AG~TEA21- 01)
Project Number: PRAG01 Grantee: City of Arroyo Grande
Project Title: Brisco Rd-Halcyon Rd/Rte. 101 PSR Funding Type: Regional SHA ($50,000)
Work Implementation Period: Oct. 6, 1998 to Jun 30, 2004. Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
Utility Users Traffic (date complete)
Tax Circulation
FY 98/99 $ 50,000 $ 12,565 $ 65,435 $ 128,000 PDT Meetings
Mar 99 - Aug 99
FY 99/00 $ 12,410 $ 12,410 Completion of PSR
Sep-99
Total $ 50,000 $ - $ 12,565 $ 77,845 - $ 140,410
Reimburse- 35.6% 0.0% 9.0% 55.4% 0.0% 0.0% tOO.O%
ment Rate
SLOCOG reimbursement rate Is 53.2% as determined by the SLOCOG Board 10/6/98; not to exceed $50,000.
Project Description: Preparation of a Caltrans approved Project Study Report to improve the traffic
operations at the interchange on Route 101 at Brisco and Halcyon Roads.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Evaluation of a low cost alternative shall be evaluated thoroughly, including, but not limited to, a
sub contract for the detailed review of a roundabout option.
4. In order for any subsequent construction project based on this PSR to be eligible for inclusion in a
future State Transportation Improvement Program (STIP), the PSR shall be completed to the
satisfaction of Caltrans and signed by the District 5 Director.
5. The PSR shall discuss funding availability for interchange improvements.
Special Provision Continued on Page 2 of Exhibit A-4
6. The CITY agrees to be the lead agency for the PSR and also agrees to establish a Project
Development Team (PDT) composed of planning and/or engineering staff as appropriate from the
City, County of San Luis Obispo, Caltrans, and SLOCOG will jointly guide development and
completion of the Project, including but not limited to: 1) defining the scope of the project, 2)
technical factors to be addressed, 3) consultant selection, and 4) final recommendations to the City
or other jurisdictions as necessary.
7. Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the
respective agencies on the PDT and through whom all communications between the various
parties to this agreement (including Caltrans) shall occur.
8. The PSR shall assess and propose express bus stop and park and ride lot facilities at/near the
interchange as appropriate per SLOCOG policy of 12/97. For information on identification,
selection and design of these facilities see the Express Bus Stop Study approved by SLOCOG
8/98.
9. The PSR shall identify the impacts to bicycle and pedestrian travel associated with each
improvement alternative being considered. In addition, the PSR shall evaluate and recommend
opportunities for maintaining and enhancing bicycle and pedestrian travel throughout the study
area as part of the project.
-
Exhibit A-6
(to Agreement No:AG';TEA21- 01)
Project Number: PRAG02 Grantee: City of Arroyo Grande
Project Title: Grand Ave/East Branch StlRte 227 Funding Type: Regional SHA ($10,000)
Corridor Study
Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6,1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
RSHA -ISTEA (date complete)
Contract Bid - 2/99
FY 98/99 $ 10,000 $ 20,000 $ 30,000 Contract Admin
2/99 - 7/99
Total $ 10,000 $ $ - $ 30,000 Corridor Study - 7/99
Reimburse- 33.3% 0.0% 100.0%
ment Rate
Note: Other (1) - previously programmed RSHA funds fy 97/98 . Reimbursement rate 100~. not to exceed $30,000.
Project Description: A study of Grand Ave/East Branch St./Route 227 in the City of Arroyo Grande
from Oak Park Boulevard to Crown Hill to update and expand the 1983 Grand Ave. Study. Study will
examine on-street parking, lane striping, traffic signalization, and shall address future traffic conditions.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle (e.g. consideration of reduced lane widths for the striping of
Class II bikelanes) and pedestrian travel in the project area should be considered and
implemented, where appropriate and feasible, as part of the project.
Exhibit A-7
(to Agreement No: AG-TEA21- 01)
Project Number: PRAG03 Grantee: City of Arroyo Grande
Project Title: EI Campo Rd/Rte 101 PSR Funding Type: Regional SHA ($25,000)
Work Implementation Period: Oct. 6, 1998 to Jun 30, 2002 Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
Utility Developer (date complete)
Users Tax
PDT Meetings
FY 98/99 $ 25,000 $ 53,000 $ 30,000 $ 108,000 Mar 99 - Aug 99
. Completion of PSR
FY 99/00 $ 9,435 $ 9,435 Sep-99
Total $ 25,000 $ - $ 62,435 $ - $ 30,000 $ - $ 117,435
Reimburse- 21.3% 0.0% 53.2% 0.0% 25.5% 0.0% 100.0%
ment Rate
SLOCOG reimbursement rate is 26.6% as determined by the SLOCOG Board 10/6198; not to exceed $25,000.
Project Description: Preparation of a Caltrans approved Project Study Report to improve the traffic
operations at the existing at-grade intersection EI Campo Road (south of the City of Arroyo Grande)
and Rte. 101 The PSR will evaluate interchange/circulation improvements north of the existing EI
Campo at grade intersection, the existing location, and south of the existing location.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. A PSR should closely address all connectivity issues (land use, environmental constraints, cost
and alignment) affecting the improvement of EI Campo Rd to Los Berros Rd to enhance regional
circulation to the Nipomo Mesa.
4. In order for any subsequent construction project based on this PSR to be eligible for inclusion in a
future State Transportation Improvement Program (STIP), the PSR shall be completed to the
satisfaction of Caltrans and signed by the District 5 Director.
Special Provision Continued on Page 2 of Exhibit A-6
5. The PSR shall discuss funding availability for interctiange improvements.
6. The CITY agrees to be the lead agency for the PSR and also agrees to establish a Project
Development Team (PDT) composed of planning and/or engineering staff as appropriate from the
City, County of San Luis Obispo, Caltrans, and SLOCOG will jointly guide development and
completion of the Project, including but not limited to: 1) defining the scope of the project, 2)
technical factors to be addressed, 3) consultant selection, and 4) final recommendations to the City
or other jurisdictions as necessary.
7. Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the
respective agencies on the PDT and through whom all communications between the various
parties to this agreement (including Caltrans) shall occur.
8. The PSR shall assess and propose express bus stop and park and ride lot facilities at/near the
interchange as appropriate per SLOCOG policy of 12/97. For information on identification,
selection and design of these facilities see the Express Bus Stop Study approved by SLOCOG
8/98.
9. The PSR shall identify the impacts to bicycle and pedestrian travel associated with each
improvement alternative being considered. In addition, the PSR shall evaluate and recommend
opportunities for maintaining and enhancing bicycle and pedestrian travel throughout the study
area as part of the project.
-
Exhibit A-a
(to Agreement No" AG- rEA21- 01 )
Project Number: PRAG04 Grantee: City of Arroyo Grande
Project Title: Paulding Middle School Bike Lanes Funding Type: Regional SHA($114,000)
Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
PROP 116 (date complete)
Design. 2/99
FY 98/99 $ 11,000 $ 11,000 Award Bid - 5199
Const. Start - 6/99
Const. End - 8/99
FY 99/00 $ 111,400 $ 211,760 $ 323,160
Total $ 111,400 $ - $ -$ - $ 222,760 $ - $ 334,160
Reimburse- 33.3% 0.0% 0.0% 0.0% 66.7% 0.0% 100.0%
ment Rate
Project Description: The proposed project will consist of installing new utilities, sewer, water, storm
drains, curb, gutter, and sidewalk in a 300 foot long widened section ofHuasna Rd, and restriping the
entire length of Huasna Rd. from East Branch St. to the eastern City limits to create Class II bike lanes.
Installation of signage and delineating fwe-foot lanes on the edge of the vehicle lanes for bike traffic
only.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimb~rsement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2.' Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
Exhibit A-9
(to Agreement No~ AG-TEA21- 01)
Project Number: PRAG05 Grantee: City of Arroyo Grande
Project Title: Grand Ave. Reconstruction Project Funding Type: Regional SHA ($125,000)
Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6,1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
Fed Demo. (date complete)
TEA21
FY 98/99 $ 113,300 $ 113,300 Design. 4/99
Award Bid - 6/99
Cons!. Start - 7/99
FY 99/00 to $ 125,000 $ 1,397,200 $ 375,000 $ 1,897,200 Const. End - 01/00
FY 03/04
Total $ 125,000 $ - $ 1,510,500 $ - $ 375,000 $ - $ 2,010,500
Reimburse- 6.2% 0.0% 75.1% 0.0% 18.7% 0.0% 100.0%
ment Rate
Project Description: The project will consist of pavement reconstruction and spot repair of curb,
gutter, sidewalks, and cross gutters where needed along Grand Avenue between Halcyon Road and
Elm Street. The existing water main will be replaced with a 12-inch water main, new fire hydrants will
be installed in areas that are currently deficient, and all services will be replaced as well as most
meters boxes. The existing sewer main will be replaced with a 8-inch sewer main and laterals
servicing each property will be replaced or a new lateral installed. Storm drain inlets and an existing
CMP drainage culvert will be replaced. The project provides conduit and other facilities necessary to
underground existing overhead utilities and possibly additional conduits to accommodate future fiber
optic cable.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
EXHIBIT B .
San Luis Obispo Council of Governments
State Highway Account (SHA)
REIMBURSEMENT REQUEST FORM
Agency Name: Date:
Contact Person:
Project Number(s): RSHA: USHA:
Project Title:
This Invoice Covers Work Completed from: I I to: I I
Project Budget Information: (complete box below - refer to cooperative agreement
"Exhibit A " for budget information)
Total SPENT This invoice When using electronic format: fill in unshaded areas only
OtherSourc::es TOTAL
Regional $tlA Urbar'lSHA NorrRegi()n~1 (n'Il.IsfequaI100%)
Relmburse",entR.ate' by Fund
Source (rriust be consistent \Nith Exhibit 0%
A Proje~ Sheet}
Pro-rata Reirl1t)ursemeOfby $ $ -
Funding$Ourc::e (RSHAIUSHA)
Please send a check for $
Total SHA share due this invoice (total of heavier shaded boxes above)
Attachments: 1) A brief description of work completed; and
2) Consultant invoices
3) Proof of payment (e.g. copy of City check to consultant).
Signed:
(Agency Rep.)
Shaded boxes below for SLOCOG Use
!!!lf~IE~~~.."..".~..'~ '...,.A" . .,'t' .................... '>"f, ............. ....i.... ....... .. ..' .... ........ ..........,; ......"'. ...... .......m,...'..L:~:;.';"'~.
SLOCOG SHNSTP General Cooperative Agreement page 5
EXHIBIT C
PROJECT COMPLETION FORM
for
SHA Projects
This form notifies SLOCOG of project completion in accordance with the provisions in the Cooperative
Agreement noted below. Our records indicate that the project listed below, funded all or in part with SHA
funds, has been completed:
Project Name:
Project Number(s):
Cooperative Agreement Date (Recipient Agency):
Approved SHA amount:
I certify, on behalf of the City/County
name of authorized official
of , that the project named above was completed
name of jurisdiction
on in accordance with the provisions set forth in the cooperative
- approximate date of completion
agreement dated . It is my understanding that all savings
date jurisdiction representative signed
from a cost underrun will be returned to for
city/county or SLOCOG
reprogramming in accordance with the cooperative agreement.
Signed: Date:
signature of authorized official date signed
Return completed and signed Project Completion Forms within 2 months of the completion of each project
to:
SLOCOG, Attn: [RICHARD MURPHY]
1150 Osos Street, Suite 202
San Luis Obispo, CA 93401
SLOCOG SHNSTP General Cooperative Agreement page 6
~J/U(J (1lz7-/Q1
7 : ?Oftrl
fL<.0
June 20, 1999
Honorable Mayor Lady and
Members of the Arroyo Grande
City Council,
Gentlemen:
As Co-Trustees for the Dixson Ranch, we urge your affirmative
vote of the Resolution "Approving Dixson Ranch application for
a State Agricultural Land Stewardship Program (ALSP) Grant."
The Dixson Family has a long tradition of soil and land conser-
vation in the Arroyo Grande Valley. It is our desire to continue
in perpetuity the agricultural use of this land. We are not .
asking for a zone change. We are not making decisions for our
neighbors. We are asking that you honor our request to preserve
our land in its present and historic use.
While we do not live in Arroyo Grande, this property has been in
our family since 1905. We and our children want to set an example
that others may choose to follow -- or not -- as they see fit.
Your affirmative vote gives us the support desired to pursue
this option. Thank you for your thoughtful consideration.
Sincerely, diJ~~
~~~~
Sar Dixson ickens
Dixson Farm Co-Trustee Dixson Farm Co-Trustee
10.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: HENRY ENGEN, INTERIM COMMUNITY
DEVELOPMENT DIRECTOR ~
SUBJECT: RESOLUTION APPROVING DIXSON RANCH APPLICATION
FOR A STATE AGRICULTURAL LAND STEWARDSHIP
PROGRAM (ALSP) GRANT
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended that the City Council adopt a resolution supporting the
application of the Dixson Ranch Agricultural Preserve for a State grant to acquire
development rights through a conservation easement.
FUNDING:
There is no fiscal impact to the City to adopt the attached Resolution. All costs
associated with the submittal of the application are the responsibility of the
Dixson Ranch Agricultural Preserve.
DISCUSSION:
This item was continued from the Council meeting of June 8th to allow Council
Members additional time to address questions regarding the grant program.
This request for State Department of Conservation funding is being prepared by
the Coastal San Luis Resource Conservation District and American Farmland
Trust on behalf of the Dixson Ranch Agricultural Preserve. As part of the
application, the State requires a resolution of support from the local unit of
government.
The State Agricultural Land Stewardship Program provides grants towards
purchase of permanent conservation easements for protection of agricultural
lands. The Dixson Ranch is zoned Agriculture and is an Agricultural Preserve
(Refer to location map). Submittal of this application on behalf of the Dixson
Ranch may be done independently from the recent joint City/County ALSP
application. That grant application was designed to explore opportunities to
establish a non-profit agricultural land trust within the Arroyo Grande Valley.
As reflected in the accompanying "Statement of Intent and Request for
Resolution", the City's General Plan is strongly supportive of preserving
agricultural lands within and adjacent to the City. Towards this end, the General
Plan supports securing funds for agricultural preservation, including acquisition of
development rights.
ENVIRONMENTAL ASSESSMENT:
This project application is categorically exempt (Class 25) from the California
Environmental Quality Act.
Attachments:
Resolution Approving Grant Application
1. Location Map
2. "Statement of Intent and Request for Resolution", May 14, 1999
3. Joint City/County ALSP Grant Application - March 23, 1999 Staff Report
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE SUPPORTING THE SUBMITTAL
OF AN APPLICATION FOR GRANT FUNDS FROM THE
CALIFORNIA DEPARTMENT OF CONSERVATION'S
AGRICULTURAL LAND STEWARDSHIP PROGRAM FOR
THE DIXSON RANCH AGRICULTURAL PRESERVE
WHEREAS, the Legislature has established the Agricultural Land Stewardship Program
within the Department of Conservation, and through a grant program is providing
assistance to conserve important agricultural land resources that are subject. to
conversion pressures; and
WHEREAS, the City of Arroyo Grande supports acquisition of conservation easements
for the purpose of conserving priority agricultural land resources; and
WHEREAS, the City Council of the City of Arroyo Grande certifies that any easements
obtained will meet the eligibility criteria set forth in Public Resources Code Section
10251, to wit:
- (a) The parcel proposed for conservation is expected to continue to be used for,
. and is large enough to sustain, commercial agricultural production. The land
is also in an area that possesses the necessary market, infrastructure, and
agricultural support services, and the surrounding parcel sizes and land uses
will support long-term commercial agricultural production.
(b) The City of Arroyo Grande has a General Plan which demonstrates a long-
term commitment to agricultural land conservation. This commitment is
reflected in the goals, objectives, policies, and implementation measures of
the Plan, as they relate to the area of Arroyo Grande where the easement
acquisition is proposed.
(c) The grant proposal is consistent with the Arroyo Grande General Plan, and
the City Council of Arroyo Grande, by this Resolution, approves the grant
proposal.
(d) Without conservation the land proposed for protection is likely to be converted
to nonagricultural use in the foreseeable future.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby support the submittal of an application for grant assistance funding
from the Agricultural Land Stewardship Program by the Coastal San Luis Resource
RESOLUTION NO.
PAGE 2
Conservation District and American Farmland Trust for the Dixson Ranch Agricultural
Preserve located in the City of Arroyo Grande.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,1999.
-
RESOLUTION NO. . .u
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~kLT L, ~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
-
~~@ -'<
TI OTHY . CAR EL, CITY ATTORNEY
A TT ACHMENT 1
ZOlVIl.VG JIAP
OF
THE CITY OF
ARROYO GRA1VDE
RESIDENTIAL
o ESTATE RE
~ HILLSIDE RH
RURAL RR
SUBURBAN RS
SINGLE FAMILY SF
VILLAGE RESIDENTIAL VR
O CONDOMINIUM/TOWNHOUSE MF
APARTMENTS MFA
MOBILE HOME PARK MHP
SENIOR HOUSING SR
8 PLANNED DEVELOPMENT/ PD-1.#
SPECIFIC PLAN SP-3.#
COMMERCIAL ,
O GENERAL GC
VILLAGE VC
OFFICE PROFESSIONAL 0
HIGHWAY COMMERCIAL HC
INDUSTRIAL -
OUGHT MANUFACTURING/ I
BUSINESS PARK
AGRICULTURE
O GENERAL AG
PRESERVE A
PUBLIC AND
QUASI-PUBLIC FACILITIES
o PF
* SPECIFIC PLAN REQUIRED
-D- DESIGN OVERLAY DISTRICT-SEE
DEVELOPMENT CODE TEXT FOR DETAILS
~ CITr 0,.
~
' ' ADOPTED THIS 14TH DAY OF
~.. ~~ '~$:;.. ..... ;.." MAY. l~~~: ~i9 Ot.~~NANCE
'.~.iC.'.wt
.c.
A TT ACHMENT 2
STATEMENT OF INTENT
AND
REQUEST FOR RESOLUTION
-
FROM
THE DIXSON RANCH AGRICULTURAL PRESERVE
May 14, 1999
Mr. Robert Hunt
City Managager
City of Arroyo Grande
TO THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
STATEMENT OF INTENT AND REQUEST FOR RESOLUTION
As co-owners of the Dixson Ranch Agricultural Preserve, it is our
intent to apply for an acquisition grant offered by the State
Department of Conservation's Agricultural Land Stewardship
Program (ALSP). To this end we have requested the services of
American Farmland Trust and the Coastal San Luis Resource
Conservation District to apply for this grant to purchase the
deve10pmenmt rights from the Dixson Ranch.
It is our intent to use this process as a demonstration project
for Arroyo Grande farmland owners in order to assess the
availability of funds to move into this type of program which
will preserve the rich agricultural soils of the Arroyo Grande
Valley and yet provide fair compensation for the land owners.
As per the grant application, City approval of the grant proposal
is necessary as part of the eligibility for approval process.
Please see the attached enclosures for background information.
Sincerely,
~ / f2~. ~~&~ ~>>;~(j-~
Sara L. Dickens, Co-Trustee Marianna McClanahan, Co-Trustee
3638 Blair Way 617 W Malvern
Torrance, CA 90505 Fullerton, CA 92832
Enclosures
PROJECT REPRESENTATIVES
'.'. .
az..6J ~
~ .. -~~
I' ! , '7'
, ,'j . T' -, ~ . ,... J" - ". I
. , '. I',..,; I' Ii I!" i I.... ..
I' :.'; ,.,:/. - ..-" . ,:' ..f
GREG KIRKPATRICK
FIELD REPRESENTATIVE
1002 W. Main Street. Visalia. CA 93291
Tel: (559) 627-3708 Fax: (559) 627-3821
E-mail: gkaft@aol.com
http://www.fannland.org
SCHARFFENBERGER
Land Planning & Design
Thomas J. Scharffenberger
~+:,~7~:~__~ .;:..-:.~~'::.""::;:~::'::::;.z.~...: ~::~:' ''':':7''-.'..:;_~;:==-:-.:.:,~: . ..
523 ] 7th Avenue ::;'2-~-.:: ~-;._~: ...;-.-::":". ." ;~===:.:..-::-....:.;~ :-:'- .:..~:.':,;.;,;,: ::-~::::-::;~~~:"';'-:'~~~'":~'.,:'."::"":'. :~'::':-:;.~:':'~Y-:,"7
. .' .
San Francisco. California 94121
TEL 415.387.3077
FAX 415.387.3758
r i s. evs@wo rid ner.arr. ner
CLA# 3487
..
Coastal San Luis ResourceCoii'$ervation'Districi
Neil Havlik
City of San Luis Obispo
Tel. 781-7211
Fax. 781-7109
Agricultural Land
Stewardship Program
;
i
, . .. )i(
, l
Pete Wilson Douglas P. Wheeler Lawrence J. Goldzband
Governor Secretary for Resources Director
State of Califomia The Resources Agency Department of Conservation
12-98
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
Chapter 2. APPL YING FOR ACQUISITION GRANTS
Acquisition grants include both agricultural conservation easements, and temporary fee title
.acquisitions. This chapter is organized into the following units:
A. Acquisition Grant General Information (page 2-1)
B. Acquisition Grant Application: What to Submit (page 2-2)
C. Acquisition Grant Selection Criteria (page 2-8)
A. ACQUISITION GRANT GENERAL INFORMATION
Grant Funding Levels. No minimum or maximum levels of funding for individual grants have
been established for the 1998-99 ALSP grant application cycle. However, given the total
amount of available funds and the responsibility of the Program to support agricultural land
conservation throughout the State, applicants should carefully consider the total costs of their
proposals and opportunities to leverage funds from a variety of sources. During State Fiscal
Year 1998-99, up to $13.6 million in ALSP Grant Funds is available.
Matching Contributions. Each application for a grant pursuant to the ALSP shall contain a
matching component of not less than 5 percent of the value of the grant or a donation of
not less than 10 percent of the value of the agricultural easement, or an equivalent
combination thereof (Public Resources Code Section 10233).
Partnership Agreements. Because of the relatively high cost of agricultural conservation
easements and the opportunities to gain multiple resource objectives, the Agricultural Land
Stewardship Program encourages project applicants to develop partnership agreements with
interested parties that are capable of pooling avai.lable resources to implement the project.
Additional priority may be given to those proposed projects that are developed in conjunction
with such partners.
Duration of Easement Agreements. Agricultural conservation easements obtained utilizing
ALSP grant funds shall be held in perpetuity, subject to review only if termination is sought after
25 years (Public Resources Code Section 10237). A series of specific findings must be made
by the Department of Conservation and the applicable local government in order for the
easement to be tenninated. The tennination provision is considered an administrative option to
that which already exists judicially. If the specific findings are made, the landowner must
repurchase the easement at its market at the time of tennination, and monies must be deposited
to the ALSP fund. For specific details concerning termination of easements, consult Chapter 5
of the ALSP Act of 1995 (commencing with Public Resources Code Section 10270).
Notice to the Public. Before an application for an agricultural conservation easement can be
granted by the Department, the applicant shall provide public notice to parties reasonably likely ~
I to be interest~d in the property, including the. county and city in which to p'roP(!rty is located,
conservation, agricultural, and development organizations, adjacent property owners, and the
general public. Written notice shall be provided to adjacent landowners as indicated in the
county tax rolls not less than 30 days before the entity applies for the easement. The notice to
the county and city shall be provided not less than 30 days before the entity applies for the
easement (Public Resources Code Section 10254).
Chapter 2: Acquisition Grants 2-1
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
B. ACQUISITION GRANT APPLICATION: What To Submit
Acquisition grant applications shall consist of the following nine elements:
1. ALSP Grant Application Cover Sheet (see page 4-4)
2. Executive Summary
3. Project Specification
4. Project Implementation Schedule (see also page 4-5)
5. Project Budget
6. Project Monitoring Plan
7. Local government resolution in support of project (see page 2-6)
8. Any available letters of support from cooperating entities
9. Additional documents from non-profit organization applicants (see pages 1-2 and 4-1)
Items 2 through 6 are described below.
Executive Summary
This section should provide a brief but thorough description of:
. the proposed project and its scope [(including the specific location, number of acres
involved, and type oHand use (e.g., irrigated row crop, dry'land grazing, etc.)], and
. an explanation of the potential or actual development pressure that may be impacting the
site and surrounding areas.
The Executive Summary should not exceed one page in length.
Project Specification
Thjs section should be used to explain attributes of the proposed project, local government
policies and actions, and the applicanfs capabilities that are relevant to the goals of the ALSP.
This section shall not exceed five pages. Specifically, answers to the following questions
should be addressed (in the lettering format below), where applicable:
a. What is the quality of the agricultural land based upon soil survey, farmland mapping, or
other measures? Are there soil, climate, or vegetative factors that are particulariy
significant for this property?
b. Are there additional natural resource considerations associated with this proposal,
including such issues as open space preservation, wetland protection, or wildlife habitat
conservation?
c. Is there coordination among affected landowners, local governments, and non-profit
organizations conceming this proposed project as well as other local agricultural land
conservation activities?
.,
d. Will the proposed project support long-term agricultural production in the region?
e. Are there any innovative agricultural land conservation approaches that would be utilized
in this project that might have application to other regions of the State?
Chapter 2: Acquisition Grants. 2-2
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
f. Is there evidence that, by acquiring an agricultural conservation easement on the
proposed project, development pressures on neighboring agricultural lands will be-
reduced?
Please also address the following, where applicable:
g. How do the general plan and related land use policies of the affected city or county
support a long-term commitment to agricultural land conservation in general, and this
proposal specifically?
h. Is the proposed project currently within a Williamson Act Agricultural Preserve?
i. Where is the proposed project in relation to a city's established sphere of influence?
(Please provide a map delineating project's location in relation to Sphere of Influence.)
j. What are the fiscal and technical capabilities of the applicant to carry out this project?
Project Implementation Schedule
This section should be used to explain the anticipated completion date for the proposed project,
as well as any issues on which the project timing will hinge, including the timeframe of a willing
seller to complete a transaction, identification of local cost share funding, and completion of an
appraisal of the subject property. Please use the Implementation Schedule format (page 4-5),
and attach any necessary explanation, not to exceed one page.
Project Budget
This section should identify the total estimated project costs (pending an appraisal for final
- figures in acquisition projects; see note next page), using the budget table format provided on
page 2-5. The total estimated cost should be broken down to clear1y delineate funds being
requested from the ALSP, commitments of funding from all other sources (both proposed and
actual, with documentation of actual commitments provided), as well as contributions in the form
of donations of easement value on the part of a willing seller of an agricultural conservation
easement. See. the list of costs eligible and ineligible for ALSP funding below.
. . del:
IItl
1. Indirect overhead .costs
1. Direct easement purchase costs 2. Ceremonial expenses
3. Expenses for publicity
2. Other costs at the Department's option, 4. Bonus payments of any kind
including appraisals, preliminary title 5. Interest expenses
reports, escrow fees, title insurance fees, 6. Damage judgments arising from the
and property surveying costs. Payment of acquisition, construction, or equipping of a
these costs. shall not exceed 10 percent of facility,:whether detennined by judicial
the value of the easement for which the process, arbitration, negotiation, or
costs were incuffed (Public Resources otherwise
Code Section 10231(a)). 7. Services, materials, or equipment obtained
under any other state program
a. Real estate brokerage fees and/or
expenses
Chapter 2: Acquisition Grants 2-3
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
Special Note: Appraisals
Property appraisals are not necessary before the grant application is submitted.
However, the appraisal must be completed before an approved grant may have funds
released. For the purposes of the application, easement values should be estimated
based on comparable costs of previous easement or property transactions, to the extent
possible. Funds granted will not exceed the value of the easement appraisal.
If a landowner seeks tax benefits from the Internal Revenue Service in return for
charitable donation of an easement or portion thereof, the easement appraisal must
occur within 30 days before or after the easement recordation. Altematively, a letter
from the easement appraiser within that time period may certify the continued accuracy
of an appraisal conducted more than 30 days prior to the easement recordation.
Project Monitoring
Regular monitoring of properties under easement is necessary to ensure, compliance with the
terms of the easement. The ALSP requires an annual report from the holder of the easement,
certifying that the conditions of the easement are being upheld. The monitoring component of
the application, not to exceed two pages, shall describe how the proposed project will be
monitored following its completion, including:
. establishment of baseline information,
. frequency of monitoring,
. who will be responsible for monitoring, and
. any proposed language that will be included within easement agreements and easements
themselves, concerning access to conduct monitoring, and options for taking corrective
action, if necessary.
NOTE:
Page 2-5 not provided with original submittal
Chapter 2: Acquisition Grants 2-4
Department of Conservation Agricultural Lsnd Stewardship Program
Grant Application Manual Fiscal Year 1998-99
SAMPLE RESOLUTION
Resolution No.
RESOLUTION OF THE
(Governing Body, City CounciUBoa.rd of Supervisors)
OF APPROVING THE APPUCATION FOR
(City or County)
GRANT FUNDS CALIFORNIA DEPARTMENT OF CONSERVATION'S AGRICULTURAL
LAND STEWARDSHIP PROGRAM FOR THE
.
(Title of Project)
WHEREAS, the Legislature has established the Agricultural Land Stewardship Program within
the Department of Conservation, and through a grant program is providing assistance to
conserve important agricultural land resources that are subject to conversion pressures; and
WHEREAS, the intends to
(Brief Description of Project and Project Location)
for the purpose of conserving priority agricultural land resources; and
WHEREAS, the approves the
(Governing Body, City CounciVBoard of Supervisors)
easement and certifies that the easement meets the eligibility criteria set forth in Public
Resources Code Section 10251, to wit
(a) The parcel proposed for conservation is expected to continue to be used for, and is
large enough to sustain, commercial agricultural production. The land is also in an area
that possesses the necessary market, infrastructure, and agricultural support services,
. .
and the surrounding .parcel sizes and land uses will support long-term commercial
agricultural production.
(b) (city or county) has a general plan which
demonstrates a long-term commitment to agricultural land conservation. This
commitment is reflected in the goals, objectives, policies, and implementation measures
Chapter 2: Acquisition Grants 2-6
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
of the plan, as they relate to the area of (county or city) where
the easement acquisition is proposed.
(c) The grant proposal is consistent with the (city or county)
general plan, and the governing body of (city or county), by
resolution, approves the grant proposal.
(d) Without conservation, the land proposed for protection is likely to be converted to
nonagricultural use in the foreseeable future.
NOW, THEREFORE, BE IT RESOLVED THAT THE GOVERNING BODY OF
THE HEREBY:
(Name of Governing Body)
Approves the filing of an application for funding from the Agricultural Land Stewardship
Program.
Chapter 2: Acquisition Grants 2-7
AGRICULTURE
,,-
Agriculture is the primary land use within much of Arroyo Grande and surrounding lands. ,
.
It is a primary determinant of the area's rural, small town atmosphere. an intrinsic part of
the City's heritage. and a critical factor in Arroyo Grande residents' perceptions as to what
makes their community desirable. Preservation of agricultural lands. both within and'
adjacent to the City, and retention of Arroyo Grande's traditional ties to agriculture is of
paramount importance to the future of the City. The City's intent to preserve agriculture.
involves avoiding decisions that could be interpreted to be indicators of urban and rural
development expansion, and to ensure the long~term availability of affordable supplies of
water to agricultural interests.
Objective 1.0
Discourage land speculation. reduce the pressure for urbanization, and prevent the
continued conversion of lands used for agricultural production to non-agricultural use
within the City of Arroyo Grande and surrounding areas.
Policy Statements and Implementation Actions:
1.1 Retain prime soils which are presently in or could be made available for
agricultural production. as well as other lands used for agricultural production
of specialty crops for long term agricultural use.
Implementation Actions:
a. Investigate, and if feasible establish, specific programs and incentives
for the preservation of agriculture within and adjacent to the City of -"
Arroyo Grande, such as: ~"_.
"1Iooi.:"
~ -
+ creating an agricultural preservation foundation, either as an
independent foundation or as a joint effort with the County;
-
+ working with the California Coastal Conservancy and Renewable
Resources Investment Fund to secure funds for the preservation
of agricultural lands within and adjacent to the City of Arroyo
Grande;
+ encouraging the County and other appropriate public agencies
to accept dedications of agricultural and other open space lands
as a means. of ensuring their long-term retention in agricultural
or open space use; and/or
+ establishing an agricultural and open space land preservation
program to acquire development rights.
b. Maintain appropriate agricultural and/or open space designations in the
Arroyo Grande Land Use Element for prime soils which are presently in .
or could be made available for agricultural production, as well as other
lands used for agricultural production of specialty' crops. '.
C IT Y o F ARROYO GRANDE GENERAL PLAN OSCE - 2
. . . .. - - - - -
.......
) 1.2 Prevent the establishment of rural residential enclaves within productive
, agricultural areas by prohibiting the division of lands used for agricultural
production into parcels too small to be economically viable agricultural
operations.
Implementation Actions:
a. Prior to any division of land which is used or planned for agricultural
use, require the applicant to demonstrate that the resulting parcels wi/J
be economically viable entities, and that the proposed division of land
will not impact the long-term viability of agricultural production in the
surrounding area.
b. Work with the County of San Luis Obispo and neighboring jurisdictions
to contain the growth of rural residential development that competes
with agricultural lands and to ensure that their planning and
development review programs preserve existing agricultural lands in
long-term agricultural use in and adjacent to the City of Arroyo Grande.
c. Coordinate City and County goals, objectives, and policies related to
the preservation of agricultural and open space lands by preparation of
an 'Arroyo Grande Fringe Study6 or Sphere of Influence Study.
1.3 Protect lands used for agricultural production from the negative impacts created
when urban and rural land uses exist in close proximity.
Implementation Actions:
!"~i~) a. Maintain, to the extent possible, a separation between agricultural and
nonagricultural uses through the incorporation of buffer areas into new
urban and .rural development where .they will occur adjacent to existing
agricultural activities.
b. Implement the 'Right to Farm' ordinance, protecting existing agricultural
operations whic.i are being conducted in a healthful manner from
nuisance-related lawsuits.
c. Establish a Joint Powers Authority (JPA) with San Luis Obispo County
and other cities tJJ. permit the 'transfer of development rights, , whereby
density can be transferred from agricultural and other open space lands
within and adjacent to the City to other areas which are capable of
supporting further urban growth.
1.4 In determining the availability of water, do not use the availability of agricultural
water rights and their potential conversion to urban or rural residential use as
a justification for conversion to urban or rural residential developments.
Implementation Actions:
.
a. Adopt a Resource Management Ordinance which clarifi,#s the manner
in which water resources are to be evaluated in the .allocation "Of.deve-
lopment permits within Arroyo Grande.
b. Consider adjudication of the groundwater basin as a means of
"I maintaining agricultural water rights in an "agric1.!ltural pool' and thereby
reduce potential speculation in water rights.
./
C IT Y OF ARROYO GRANDE GENERAL PLAN OSCE - 3
ArI",..,1>",", lA..""" 1 ntV\
.-- . AGRICUL TURE
The retention of agricultural land uses within and adjacent to Arroyo Grande is crucial to the
maintenance of the rural, small town atmosphere desired by its residents. To this end, Arroyo
Grande. intends to focus permitted development on existing urban areas, and to work with San
Luis Obispo County to prevent intrusion of rural residential development into agricultural areas.
Objective 1.0
Recognize and retain commercial agriculture as a desirable land use ~nd as a major
segment of the community's identity and economic base.
Policy Statements and Implementation Actions:
1.1 Retain prime soils which are presently in or could be made available for
agricultural production, as well as other lands used for agricultural production of
specialty crops for long-term agricultural use.
Implementation Actions:
a. Designate areas within agricultural preserves for which Williamson Act
contracts have been signed as AGRICULTURAL PRESERVE (A);
designate other lands suitable for agricultural production as GENERAL
AGRICULTURE (AG) on the Arroyo Grande General Plan Land Use map.
1.2 Within commercially viable agricultural areas, permit only land uses which are
oriented toward the long-term viability of agricultural uses; support the retention
...... . .~~ or creation of agriculturally related industries necessary to support the long-term
viability of agricultural operations.
Implementation Actions:
-
a. Within areas designated Agricultural Preserve, limit permitted land uses to
agricultural crop production, grazing, and limited sales of agricultural
products produced on-site and related products.
b. Within areas designated General Agriculture, limit permitted land uses to
agricultural production, grazing, limited sales of agricultural prqducts
produced on-site and related products, and limited agricultural support
industries and services.
c. Limit residential uses to those required for property owners and employees
actively engaged in agricultural operations. .
d. Development and other City permit or approval requests that propose to
convert prime agricultural lands to another use shall be accompanied by
an analysis of the long-term economic viability of agriculture on the lands
proposed for conversion.
. e. Criteria for economic viability wi/l be based on the projected average
annual taxable income for farming activities being equal or greater than the
County median taxable income for a family of four.
C I T Y OF ARROYO GRANDE GENERAL PLAN IIIC .,
1.3 Maintain the viability of agricultural operations by requiring appropriate minimum
parcel sizes and limiting the intensity of use. (~
Implementation Actions:
a. Require a minimum parcel size within areas designated Agricultural
Preserve and General Agriculture of ten (10) gross acres.
b. Prior to any division of land which is used or planned for agricultural use,
require the applicant to demonstrate that the resulting parcels will be.
economically viable entities, and that the proposed division of land will not
impact the long-term viability of agricultural production in the surrounding
area.
c. Work with the County of San Luis Obispo and neighboring jurisdictions to
contain the growth of rural residential development that competes with
agricultural lands and to ensure that their planning and development review
programs preserve existing agricultural lands in long-term agricultural use
in and adjacent to the City of Arroyo Grande.
d. Coordinate City and County goals, objectives, and policies related to the
preservation of agricultural and open space lands by preparation of an
"Arroyo Grande Fringe Study. or Sphere of Influence Study.
1.4 Prohibit the extension of urban services into areas designated Agricultural Preserve
and General Agriculture.
Implementation. Acticms:
f!- ~
.; ..-
a. Where it is necessary to extend roadways and urban infrastructure through
agricultural areas in order to serve areas planned for urban use, maintain .,
the integrity of individual agricultural properties by routing extensions of
roadways and urban infrastructure around rather than through agricultural
operations.
- . .
1.5 At such time as they are no longer economically viable, permit the conversion of
the existing strawberry fields located south of Grand Avenue near the western city
limits to urban use subject to preparation of a specific plan as. set forth in
Government Code Sections 65450-65457.
Implementation Actions:
a. If converted, utilize the northerly portion of the property adjacent to Grand
Avenue for commercially-related uses.
b. If converted, utilize the southerly portion of the property for single family
residential (less than 5.0 dwelling units per gross acre) and rural
residential (less than 2.0 dwelling units per gross acre) uses.
"
(
'~
C 1 T Y OF ARROYO GRANDE GENERAL PLAN LUE - 4
Adopted May 22, 1990
COORDINATED AGRICULTURAL SUPPORT PROGRAM
City of Arroyo Grande
CONSERVATION EASEMENT AQUISITION
PURCHASE OF DEVELOPMENT RIGHTS
COORDINATED AGRICULTURAL SUPPORT PROGRAM
City of Arroyo Grande
5.4 CONSERVATION EASEMENT ACOmSmON / PURCHASE OF DEVEWPMENT RIGHTS
5.4.1 Description
A conservation easement is a legal instrument that a private landowner, in cooperation
with a qualified public agency or land preservation organization, applies to private property
to restrict its rise to conserve its scenic value, agricultural productivity, or similar resources.
The terms of each easement are uniquely tailored to the particular property and the inter-
ests of the individual owner. Generally, an easement is a lengthy legal document and is
most often prepared with assistance of an attorney.
A conservation easement is typically deeded either through donation or sale, voluntarily by
the landowner to a qualified private organization (e.g., a land trust), or, in some cases, to
public agencies who will assume responsibility for its management. The title to the
property remains with the original owner and may be transferred or sold to another entity,
but the easement "runs with ~he land". It is recorded with the County Recorder, and is
shown by any title report on the property along with other easements or recorded
restrictions such as access rights, utilities, etc..
5.4.1.1 Easements as part of "bundle of ri2hts"
In order to understand the concept of a conservation easement, it is necessary to under-
stand the nature of "development rights" in property. Development rights are similar to
mineral rights, access rights, timber rights, or other "partial rights" to property that can be
exercised by the owner or sold, leased, or otherwise transferred to another. A conservation
easement is intended to extinguish or limit the owner's right to develop the property for any
use that would be incompatible with the terms of the easement. Incompatible uses prohib-
ited or limited by an easement might include, for example, the right to subdivide the prop-
erty or to build homes or other structures on it; the right to cut or clear significant vegeta-
tion; the right to mine the surface of the land; or the right to inundate the property with a
reservoir or for flood control purposes.
Granting a conservation easement does not "transfer" the development rights to the organi-
zation that holds the easement, in the sense that it would not permit the easement holder --
nor any other party - to exercise the development rights. Rather, the easement grants to
the holder the right to prevent the owner or any other subsequent owner from developing
the property in a manner that would interfere with the purpose of the easement.
Conservation easements can be condemned by a public agency, in theory -- just as any real
property or interest in property is subject to condemnation powers. However, they are aI-
r" most always donated or sold voluntarily to a private organization by a landowner who
\...:-
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COORDINATED AGRICULTURAL SUPPORT PROGRAM
City of Arroyo Grande
wishes to assure that valuable natural resources of the property are protected for future
generations. The terms of an easement almost always specify that it runs in perpetuity, be-
cause provisions of State and Federal law require a perpetual term in order to qualify for
tax benefits (see below).
The terminology that surrounds this topic is often confusing; one sometimes hears such
terms as "conservation restriction", "deed restriction", "scenic easement",. or "open space
easement". These are important distinctions in law, however, for State 'and Federal
statutes provide for different tax treatment and regulatory standards to be used for differ-
ent types of restrictions.1
5.4.1.2 Tax Benefits
The impetus to a property owner to grant or sell a conservation easement is typically two-
fold: First, there is usually a charitable intent that is motivated by a strong attachment to
the land and its productivity, scenic values, historical character, etc. Secondly, a financial
incentive is also present in many transactions, involving reduced income or estate taxes or
direct compensation to the landowner through a purchase program (see below). Income
tax benefits to a landowner are available under both Federal and State law, and involve the
opportunity to deduct the appraised value of the easement from adjusted gross income as a
charitable deduction. The estate tax liability is also lowered, because an appraisal of a
decedent's estate must by law consider the effect of a conservation easement on the value
of the real property that is part of an estate.2
Only certain types of reai property--Le., that which holds outstanding conservation values--
would qualify for such favorable tax treatment under State or Federal law. Almost all of
the land within the CASP Study Area, however, would appear to qualify for a conservation
easement under the conservation purposes test of Federal regulations.3 The CASP Study
Area is almost entirely open space land that is planned to be preserved "pursuant to a
1 An "open space easement", for example, is not required to have perpetual existence, although it usually is.
As with a Williamson Act contract (see Section 2.1.2 on page 12 above), an open spa~e easement may be
limited in term to 10 or 20 years, although it is automatically renewed unless one of the parties to it (the
property owner or the agency administering it) elects to "non-renew" the easement. In addition, an open
space easement or scenic easement is held by a government agency in California, and the landowner is
automatically entitled to favorable property tax treatment. A conservation easement is allowed to be
granted to a qualified non-profit organization. but it does not entitle the owner automatically to reduced
property taxes. A conservation easement is not required to be in perpetuity, although it usually is.
2 Typically, a conservation easement on agricultural property within a growing area will reduce the value of
such property by 35-75%, or even more. By reducing the appraised value and lowering estate tax liability,
it is much more likely that agricultural property would be able to remain in the hands of a farming family
rather than being sold to outside parties who often intend to convert such land to other uses.
'" 3 See Code of Federal Regulations (CPR) Ch.l, U.170A-14(d)(4)(iii)
'\"-
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5-11
COORDffiATEDAGmCULTURALSUPPORTPROG~
City of Arroyo Grande
clearly delineated... state or local governmental conservation policy and will yield a signifi-
cant public benefit."
Both the "clearly delineated governmental policy" test and the "significant public benefit"
tests must be met independently; the Code of Federal Regulations spells out examples for
each. These examples appear to indicate that a conservation easement on prime agricul-
turalland within the Arroyo Grande Valley would meet both tests, since the Sta~e, County,
and City all have clearly" delineated policies favoring the preservation of agricultural land --
and since such preservation would provide significant public benefits for future genera-
tions.
, 5.4.1.3 Purchase Pro2l"ams
Acquisition of conservation easements need not depend entirely on the availability of
charitable donations by landowners who are inclined to impose an easement on their prop-
erty only for the income or estate tax benefits that may be available. A successful conser-
vation easement program should also include a program of fund-raising to enable the City,
County, or private land trust -to purchase easements from willing sellers. In fact, more
acreage could be preserved through a~ easement program that is backed up with a sub-
stantial acquisition fund than one which is exclusively based upon voluntary donations.
Any program that uses an acquisition fund to purchase conservation easements could be
termed a "Purchase of Development Rights" or PDR program. As conservation easements
are acquired, the development rights of the selling property are effectively extinguished or
- limited by the terms of the easement. Again, it must be noted that the acquiring entity
does not acquire these development rights in order to exercise them, but rather to prevent
them from being exercised.
In a PDR Program, the acquiring entity has several options as to how to proceed in any
individual transaction. It is not always necessary to pay full market value of an easement,
and in fact many easements could be acquired through a "bargain sale" process. A bargain
sale occurs whenever a property owner sells an easement (or fee title) for a substantial dis-
count, typically about 50%. When this occurs, the remaining value -- i.e., the difference
between fair market value and selling price -- can often be treated as a charitable donation
and deducted from the taxable income of the seller. This deduction is limited to an amount
not to exceed 30% of the &djusted gross income of the taxpayer, but to the extent that its
valued exceeds that limit, the remaining amount can be applied against subsequent annual
tax liabilities for up to six succeeding years.
(.,.
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COORDINATED AGRICULTURAL SUPPORT PROGRAM
City of Arroyo Grande
5.4.1.4 Monitorin~ and Enforcement of an Easement
- -
The agency or organization that accepts a conservation easement must plan for its monitor-
ing and enforcement. This is a long-term -- indeed, perpetual -- responsibility, and is not to
be taken lightly. The costs of monitoring can be reduced by use of trained volunteers, and
are enhanced by a cooperative attitude on the part of the landowner. Should a dispute
arise, however, that requires an enforcement action by the organization administering the
easement, the organization may have to -exercise legal remedies in court such as an injunc-
tion. In such cases, the costs for legal representation can be quite significant. Fortunately,
the record of conservation easement enforcement is a good one. Very few court cases have
ever emerged as a result of a dispute over a landowner's compliance with the requirements
of an easement.
5.4.2 Procedure for Initiating an Easement AcquisitionjPurchase of Development Rights
Program
The procedure for initiating a conservation easement/PDR program for the Arroyo
Grande Valley would depend to some degree upon whether or not a land trust is involved,
as proposed in Section 5.3 above. The involvement of a land trust -- either a new organiza-
tion or an existing trust such as the Land Conservancy -- would alleviate the need for either
the County or the City to take action on this program independently. The procedure de-
scribed below makes reference to either case, however.
A conservation easement/PDR program could begin with the following steps:
1. Develop a model easement that is agreeable to all parties (City, County, and/or
land trust) and which expresses the general language desired for the Study Area.
A sample easement is provided in the Appendix to this report, with draft lan-
guage in it that could apply to conserve typical farmland in the Valley.
2. The City, County, and/or land trust should establish a fund for the purchase of
conservation easements, a "PDR" or Purchase of Development Rights fund. The
PDR fund could be initiated with private fund-raising efforts to generate
voluntary contributions by individuals and local organizations and the business
community. In addition to private efforts, however, the program sponsors should
also investigate public revenue sources. Given the current dire situation with
respect to State and local funding, of course, it is unrealistic to expect that a
PDR fund could be funded from either City or County general funds. Some
alternative sources of public funds for a PDR fund could include the following:
. Grants or loans from State or Federal agencies, particularly to the extent that
(~> such funding is available from measures such as Proposition 70 in 1988, or a
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5-13
COORDINATED AGRICULTURAL SUPPORT PROGRAM
City or Arroyo Grande
successor bill to AB 655 which failed passage in the 1990 California Legisla-
ture;
. Proceeds of a sale of local bonds, such as a general obligation or special
assessment bond, including Mello-Roos bonds (a particular type of special
assessment bond);
. Revenues from' a special countywide tax such as a' sales tax, excise tax, real
estate transfer tax, or other similar measure; or
. Mitigation fees on development projects proposed for prime agricultural
lands, where authorized either by the City or County. To date, no such
mitigation fees have been imposed by either jurisdiction, but "other
communities in California have used them and established the precedent4.
In addition, it is conceivable that other types of development fees or
annexation fees may be employed, to the degree "that such fees can meet the
"nexus" test establish~d in case law5.
The above list is not meant to be all-inclusive; there may be still other revenue
sources that deserve to be investigated.
3. Make a joint announcement to the property owners that the County, City,
and/or land trust (as appropriate) would be willing to accept conservation
easements on productive farmland. This announcement could be made by a
letter or flyer to all landowners in the Study Area, or to a sub-set of owners
based upon certain criteria. For example, the announcement could go only to
owners with existing Williamson Act contracts, those located outside of the City
limits, only to those outside of the City's Sphere of Influence, etc. The
announcement should emphasize the voluntary nature of the program, and
describe some of the tax advantages available to a property owner who wishes to
establish a conservation easement on qualified farmland.
4. Any voluntary easement transactions that result from this announcement should
then be negotiated between the landowner and the entity that will ultimately as-
sume responsibility for the easement (either the City, County, or private land
trust).
4 Mitigation fees for farmland preservation have been employed in at least two Northern California
counties, Alameda County (in Livermore Valley to protect wine grape production) and in Solano County
where a joint program with the City of Fairfield funded a greenbelt purchase using a special type of
special assessment called "Mello-Roos" bonds.
5 For a complete discussion of the "nexus" issue related to farmland conversion mitigation fees, see
.~
\;.,- "Protecting Farmland Through Impact Fees in California by Anne Mudge, Land Use Law, January 1992.
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COORDINATED AGRICULTURAL SUPPORT PROGRAM
City of Arroyo Grande
5. As funds become available for use in the PDR Program, the City, County, or pri-
vate land trust should continue to initiate and follow up on contacts among
landowners to explore opportunities for voluntary purchase of easements. In this
effort, a set of criteria should be established that provide a focus for the acquisi-
tion efforts; any PDR fund is likely to have far greater demands upon it than
available funding. Accordingly, it is only. logical that an acquisition program
should be focussed on the most important land in order to make best use of any
available acquisition monies. Thus, the fund should be restricted only for use
with prime or unique agricultural lands, floodplains, scenic areas, etc.
5.4.3 Analysis Of Criteria .
A purchase of development rights/conservation easement program would be likely to have
the following characteristics, relative to the criteria established in Section 5.1 above.
1. Comprehensiveness Good to Excellent: The acquisition of conservation ease-
ments would meet a variety of desirable. goals: . Land would
be permanently conserved for agricultural use, and ease-
ments can also be "tailored" to address other values that
might be present in any individual property (e.g. scenic value,
wildlife habitat, etc.). Additionally, the program. can offer
landowners some direct or indirect compensation for volun-
tary sale of their development rights.
.'
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COORDINATED AGRICULTURAL SUPPORT PROGRAM
City of Arroyo Grande
2. Consistency with Excellent. A PDR/easement program would be consistent
- - Overall Community with the community general plans, if the program is operated
Plans and Policies properly. The City of Arroyo Grande Open Space and
Conservation Element calls for implementation actions that
include ''working... to secure funds for the preservation of
agricultural lands ~thfu and adjacent to the City of Arroyo
. Grande;.. (and) encouraging the County ... to accept dedica-
tions of agricultural and other open space lands as a means
of ensuring their long-term retention in agricultural or open
space use; and/ or establishing an agricultural and open
space land preservation program to acquire development
rights."
Ideally, the operator of an easement acquisition/PDR pro-
gram would be very familiar with City and County planning
policies, and would select acquisition targets accordingly.
Easements should only be acquired or accepted where the
general plan states clear support for continued, long-term
agricultural use of the property in question. (Fortunately,
virtually all of the CASP Study Area would fall into that cat-
egory). In addition, it should be recalled that clear public
policy support for open space preservation is a vitally impor-
tant factor in determining the eligibility to the IRS of any
donation or "bargain sale" of development rights as a chari-
table contribution.
3. Fiscal Feasibility Fair to Poor. A PDR program would be very difficult to es-
tablish at this time due to very tight fiscal constraints facing
the State and local governments. In the future, however, a
statewide or countywide bond issue may be passed which
contains funding for agricultural lands preservation. If so, it
is quite possible that the CASP Study Area would be eligible
for funding from such a bond issue.
4. Ease of Implementation Fair. An easement acquisition/PDR program is relatively
easy to explain to the general public, but requires a well-
organized, concerted effort by a number of individuals and
agencies to "get off the ground". Again, constraints of fund-
ing and staff time would place a severe practical impediment
toward such an effort. (See recommended actions below).
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COORDINATED AGRICULTURAL SUPPORT PROGRAM
City of Arroyo Grande
5. Effectiveness Excellent. If conservation easements are well-written, and if
the holding entity and the landowner have a cooperative re-
lationship, easements can be very effective in meeting the
goal of protecting agricultural land against encroachment.
Indeed, a conservation easement is probably the most effec-
tive land use measure in the entire repertoire of techniques
that are used for preserving agricultural land.. If properly
., written and implemented, they have little "downside" in
terms of their effectiveness.
Measure of Performance: In terms of a measure of performance, a conservation ease-
ment strategy could employ a very simple index: The num-
ber of acres that are subject to an agricultural conservation
easement. This measure might be somewhat misleading,
however, because the location of any acreage that is pro-
tected may be a vitally important factor in determining
whether or not the program is effective. An easement pro-
gram might be judged a major success, for example, if it
protects a key parcel adjacent to the City's Urban Reserve
Line, thereby reinforcing City and County general plans --
even if the parcel is only a few acres in size and even if it is
relatively expensive to purchase the easement. On the other
hand, an easement program that protects hundreds of acres
in the farthest and most remote area of the Valley might not
be judged to be as successful, even if the easement(s) for this -
land were purchased at a lower price, because all of the
intervening land would still be vulnerable to conversion.
5.4.4 Summary and Action Recommendations
A conservation easement acquisition strategy is a highly desirable part of any comprehen-
sive program to protect agricultural lands within the Arroyo Grande Valley. Coupled with
a "PDR" fund for purchasing development rights from willing sellers, this strategy could be
very effective. If sufficient funding is obtained, the program also offers the very positive
advantage of being more equitable in its treatment of property rights. Any agricultural
lands protection program, by its very nature, limits the full exercise of property rights. At
least with a conservation easement program, there is the possibility of direct (Le., PDR
funding) or indirect (income and estate tax benefits from easement donations) compensa-
tion to landowners.
The recommended actions on this program item for City and County governments as a re-
sult of this CASP study are as follows:
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COORDINATED AGRICULTURAL SUPPORT PROGRAM
City or Arroyo Grande
Recommended Action #4: After staff review, and review by their Planning
Commissions, the City Council and Board of Supervisors should adopt a ''model
agricultural conservation easement" for use in the An-oyo Grande Valley. (If a land
trust is formed or designated to work in the An-oyo Grande Valley, this step can be de-
fen-ed to the Board of Trustees of that organization). This model easement would then
serve as the basis for negotiations with individual property owners.
Recommended Action #5: The City, County, and Land Trust (if any) should seek
funding sources to purchase conservation easements from willing sellers--i.e., a Purchase
of Development Rights or "PDR" program. As part of the process of requesting such
funding, criteria should be established for identifying priorities for acquisition. These
criteria, and the specific priorities that result from their use, should be reviewed by repre-
sentatives of the City, County, and land trust (if any). Those landowners with property
that meets those criteria should then be notified of the availability of the PDR Program,
including limitations as to the amount of such funding, the timing for its availability,
and the manner in which the easement program would be implemented and monitored.
Further action on the easement/PDR program should follow, based upon the interest
among landowners that results from these steps. These actions would include negotiating
the easement acquisition; recording of the easement(s); and monitoring.
-
<-
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5-18
A TT ACHMENT 3
MEMORANDUM
TO: CITY COUNCIL
FROM: JIM HAMILTON, AICP, COMMUNITY Q;~/ .../
DEVELOPMENT DIRECTOR Y'
SUBJECT: CONSIDERATION OF JOINT CITY/COUNTY APPLICATION FOR
AGRICULTURAL LAND STEWARDSHIP PROGRAM (ALSP)
GRANT FUNDS
DATE: MARCH 23, 1999
RECOMMENDATION:
It is recommended the City Council approve the attached resolution
authorizing City participation with the County of San Luis Obispo in a joint
ALSP Grant application.
FUNDING:
There is a 10% match of funds required should a grant application be
approved by the State. This requirement would be met through an allocation
of in-kind staff services. -
DISCUSSION:
In December of 1997, the City Council approved the Coordinated Agricultural
Support Program (CASP). The overall purpose of the CASP was to develop
project recommendations that may be implemented toward preserving and
supporting the agricultural industry in the Arroyo Grande Valley. This
purpose was achieved with specific recommendations being outlined within
the document. The most favorable option recommended was the creation of
a nonprofit agricultural land trust (Attachment 1).
At the February 23rd Council meeting, staff was directed to pursue a possible
partnership with the County on preparation of an ALSP grant. The grant funds
will be used to explore opportunities to establish a non-profit agricultural land
trust within the Arroyo Grande Valley. Although the first grant application cycle
ended March 1 st, grants are considered by the State throughout the year.
The Agricultural Land Stewardship Program provides grants that support the
efforts of local governments and non-profit organizations to conserve agricultural
lands. In 1998-99, approximately $14 million dollars has been made available for
this purpose, 10% of which is available for policy/planning projects (Attachment
2).
Agricultural Land Trust. Land trusts are nonprofit, private organizations that
are designed to protect open space or agricultural lands, scenic areas,
recreational, or historical sites. A land trust is typically governed by a
volunteer board of directors, and mayor may not employ staff to assist it.
Volunteers within the community carry out most of the work of the majority
of land trusts, and they rely largely on local volunteer and financial support.
Agricultural land trusts focus exclusively on farmlands and are characterized
by having substantial representation of agricultural interests on their boards
of directors.
San Luis Obispo County applied for an ALSP grant in 1997, but was
unsuccessful (Attachment 3). The City and County would jointly apply for funds
in the range of $20,000 to $30,000. The format of the grant application would
follow the 1997 County application with refinement based on current state
program guidelines. Funding would be used to:
A. Establish an advisory committee of local farmland owners to
explore opportunities for farmland protection, including possible
creation of an agricultural land trust for the Arroyo Grande Valley.
B. Determine the level of interest of farmland owners in the Arroyo
Grande Valley in forming an agricultural land trust which focuses
exclusively on agricultural land protection opportunities such as
obtaining voluntary conservation easements. If sufficient interests
exist, proceed with tasks C and D. -
C. Provide the agricultural landowners in the valley with the needed
technical support for organizing and operating a land trust; and
D. As determined by the advisory committee, develop an agricultural
land protection mechanism such as a model agricultural
conservation easement, procedures, and methods for use in the
Arroyo Grande Valley.
Responsibility for management of the grant would be shared by both the County
and City; however, all contracts and funds would be managed by County staff.
On a $30,000 grant, the 10% match ($3,000), would consist of $1,500 of in-kind
services from the County, and $1,500 from the City (in staff time assisting with
the tasks described above).
Attachments
1. Excerpt from the CASP re: agricultural land trust.
2. ALSP Grant Application Information.
3. 1998 County Grant Application.
RESOLUTION NO. 3352
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
APPROVING A JOINT APPLICATION WITH THE COUNTY OF SAN LUIS OBISPO
FOR GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF
CONSERVATION'S AGRICULTURAL LAND STEWARDSHIP PROGRAM
WHEREAS, the Legislature has established the Agricultural Land Stewardship
Program (ALSP) within the Department of Conservation, and through a grant program
is providing assistance to conserve important agricultural land resources that are
subject to conversion pressures; and
WHEREAS, the City of Arroyo Grande intends to pursue a partnership with the County
of San Luis Obispo for the purpose of obtaining grant funds to. explore opportunities to
conserve priority agricultural land resources; and
WHEREAS, grant funds will be used for the purpose of implementing appropriate
provisions of the Arroyo Grande Valley Coordinated Agricultural Support Program; and
WHEREAS, the City Council finds that the grant application is consistent with the
intent and goals of the Arroyo Grande Valley Coordinated Agricultural Support
Program. -
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves the filing of an application for funding from the Agricultural
Land Stewardship Program.
On motion by Council Member Dickens, seconded by Council Member Ferrara, and by
the following roll call vote, to wit:
AYES: Council Members Dickens, Ferrara, Tolley, and Mayor Lady
NOES: Council Member Runels
ABSENT: None
the foregoing Resolution was adopted this 23rd day of March 1999.
RESOLUTION NO. 3352
PAGE 2
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ATTEST:
a. ~
VIS, DIRECTOR OF ADMINISTRATIVE SERVICES/CITY CLERK
APPROVED AS TO CONTENT:
~lnl L./fw;; -
ROBERT l. HUNT, CITY MANAGER .- . .-
APPROVED AS TO FORM:
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RESOLUTION NO. 3352
PAGE 3
OFFICIAL CERTIFICATION
I, NANCY A. DAVIS, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that
Resolution No. 3351 is a true, full, and correct copy of said Resolution passed
and adopted at a regular meeting of the City Council of the City of Arroyo Grande
on the23rd day of March, 1999.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 3 1 s t
day of March ,1999.
v(1~a.~
NANCY A. D IS, CITY CLERK
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Introduction to
Summary >: ~~. the CASP Study
7I~
Summary
Report
~ of the Cnordinated
Action Programs Agricultural SlQJport Existing Land
Program (CASP) Use Policies
ArPoyo GPande Valley I
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Recent Proposals Major Concerns I
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Prepared. for: i
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City of Arroyo Grande i
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The California State Coastal Conservancy I
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by i
Stephen McGary, Ph.D. j
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Land use and planning poiicy of agricuirural lands has been dictated through local County
and City zoning and planning restric+Jons. San Luis Obispo County, for e.,,<:ample regulates the
conversion ofagricu!tural land through the administration of its Land Use Element (LUE) and its
Coastal Zone Land Use Element (CZLlJE). Tnese two documents, along with their
corresponding Land Use Ordinanc~s, are used to regulate all unincorporated land within the
- County .
While each of the above programs is aimed at preserving agricultural lands, none are "all-
encompassing" nor completely successfuL Such a situation gave rise to the development of the
CASP.
Prooosed CASP Prom-ams
The overall purpose of the CASP was to develop project recommendations that may be
implemented toward prese..v:ing and supporting the agricuitural industry in the Arroyo Grande
Valley. This purpose was achieved with specific recommendations being outlined within the
document prepared by Perspecrive Planning_ Possible programs identified by Perspective
Planning include seven specific alternatives. Tne most favorable option recommended was the -
creation of a nonprofit agricultural land trust. Additional options reviewed by Perspective
Planning included: (2) Conservation easement acquisition and purchase of development rights;
(3) Transfer of development rights; (4) Additional Williamson Act incentives; (5) Direct
marketing oflocal farm products; (6) Public financing for agricultural infi-astrucrures; (7)
Securing adequate groundwater in support of continued agriculture. A brief description of the
first three alternatives will be presented here. Far more complete detail, the reader is referred to
the full CASP report. The following infonnation is summarized ITom the CASP document
prepared by Perspective Planning.
10
Agricultural Land
Stewardship Program
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Pete Wilson -' Douglas P. 'Meeler Lawrence J. Goldzband
Governor Secretary for Resources Director
State of California The Resources Agency Department of Conservation
12-98
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
Chapter 1 : THEALSP GRANT PROGRAM
The Department of Conservation's Agricultural Land Stewardship Program (ALSP) provides
grants to local governments and qualified non-profit organizations for:
. voluntary acquisition of conservation easements on agricultural lands that are under
pressure of being converted to non-agricultural uses;
. temporary acquisition of agricultural lands as a phase in the process of placing an
agricultural conservation easement;
. restoration of and improvement;s to agricultural land already under easement; and
. agricultural land conservation planning and policy projects.
The ALSP is designed to work in concert with local planning and zoning strategies to conserve
agricultural land. The Program was created by the Agricultural Land Stewardship Program Act
of 1995, contained within Division 10.2 of the Public Resources Code (Sections 10200 to'
10277) and the Revenue and Taxation Code (Sections 421.5 and 422.5).'
This Grant Application Manual is intended to serve as a reference in understanding the
provisions of the ALSP, and includes instructions for the submission of applications for grant
funding.
ALSP Jurisdiction
The ALSP's enabling legislation provides the Department of Conservation with statewide
jurisdiction to work with local governments and non-profit organizations to conserve agricultural
land resources through the use of agricultural conservation easements. In addition, the State
Coastal Conservancy is vested with responsibilities for carrying out agricultural projects in the
coastal zone (as defined in Section 30103 of the Public Resources Code), including the
acquisition. of agricultural con.servation easements. The ALSP does not alter th.e Conservancy's
responsibilities for' the administration of state or federal funds that are allocated for the purpose
of preserving coastal agricultural lands. For ALSP projects within the coastal zone, the
Department of Conservation will consult with the Conservancy in developing the Department's
policies, priorities, and procedures for the allocation of funds (Public Resources Code Section
10225).
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1 The Codes are available on the internet at http://www.leginfo.ca.gov/calaw.html, or upon request to' the
Department of Conservation.
Chapter 1: Introduction 1-1
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
Application Eligibility
Eligible Applicants
The ALSP may award grants to cities, counties, and private non-profit organizations.
Non-profit organizations must
. have among their defined purposes the conservation of agricultural lands,
. hold a tax exemption as defined under Section 501 (c)3 of the Internal Revenue Code, and
. further qualify as non-profit organizations under Section 170(b)(1)(A)(vi) or 170(h)(3) of the
Internal Revenue Code (Public Resources Code Section 10221).
Non-profit applicants must provide documents verifying their agricultural land conselVation' .
purpose, and their 501 (c)3 status. Non-profit applicants must also certify that ALSP funding
would present no conflict of interest on the part of the Board or its members, and provide
documentation of the organization's ability to carry out the proposed project (see page 4-1).
Eligible Projects
Agricultural Conservation Easement Acquisition Projects
Agricultural conservation easement projects are considered eligible for grant funding if they
meet the following criteria (Public Resources Code Section 10251):
. The parcel proposed for conselVation is expected to continue to be used for, and is large
enough to sustain, commercial agricultural production. The land is also in an area that
possesses the necessary market, infrastructure, and agricultural support services, and
the surrounding parcel sizes and land uses will support long-term commercial
agricultural production.
. The applicable city or county has a general plan which demonstrates a long-term
commitment to agricultural land conselVation. This commitment shall be reflected in the
goals, objectives, policies, and implementation measures of the plan, as they relate to
the area of the county or city where the easement acquisition is proposed.
. The grant proposal is consistent with the city or county general plan, and the governing
body of the city or county, by resolution, approves the grant proposal.
. Without conservation, the land proposed for protection is likely to be converted to non-
agricY.ltural use in the foreseeable future.
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Chapter 1: Introduction 1-2
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
Fee Title Acquisition Projects
In addition to agricultural conservation easements, grant funds may be used in certain cases to
obtain fee title (full purchase of title) to agricultural lands. In such cases, the following
conditions must be met
. A grant recipient must agree, upon acquisition of the property, to encumber the land with
an agricultural conservation easement subject to Public Resources Code Section 10262
(Public Resources Code Section 10239(a)).
. The grant recipient must sell the fee title subject to the easement to a private landowner
within three years of the acquisition of the fee title (Public Resources Code Section
10239(b)).
. The grant recipient must reimburse the AlSP Fund by an amount equal to the fair
market value of the land less the value of the easement and associated transactio~
costs within 30 days after the sale of the restricted fee title (Public Resources Code
Section 10239(c)).
Policy/Planning Projects
Policy and planning projects related to agria.Jlturalland conservation and the utilization of
agricultural conservation easements may also be considered (e.g.. the consideration of
agricultural conservation easements as a local mitigation of agricultural land conversion, the
delineation of agricultural lands with the greatest local priorities for conservation, etc). No more
than ten percent of total available grant funds may be applied toward land improvement and
policy/planning purposes combined (Public Resources Code Section 10230 (c)). Before
proceeding with the application process, prospective applicants for policy/planning grants are
encouraged to contact the AlSP staff (916-324-0850, or alsp@consrv.ca.gov), to discuss the
preliminary details of the proposal.
Land Improvement Projects
Up to ten percent of total available grant funds may be applied toward land improvement and
policy/planning purposes combined (Public Resources Code Section 10230 (c)). Use of these
grants shall be limited to the improvement of lands protected by agricultural conservation
easements. If a proposed project includes the use of grant funds for land improvement. that
component shall be evaluated with respect to the extent to which it satisfies one or more of the
following (Public Resources Code Section 10246):
. The improvement will enhance the agricultural value of the land protected by the
easement, and promote its long-term sustainable agricultural use. such as water supply
development and revegetation of eroding stream banks.
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. The improvement will increase the compatibility of the agricultural operations with -
sensitive natural areas.
. The improvement will demonstrate new and innovative best management practices
which have the potential for wide application.
Chapter 1: Introduction 1-3
Department of Conservation Agricultural Land Stewardship Program
Grant Application Manual Fiscal Year 1998-99
. The improvement includes the financial and technical involvement of other agencies.
. The improvement is part of a coordinated watershed management plan or the
equivalent
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Ineligible Projects
Projects are considered ineligible if they fail to meet all of the eligibility criteria described under
Eligible Projects. and.if any of the following apply:
. The local government applicant has acquired, or proposes to acquire, the
agricultural conservation easement through the use of eminent domain, unless
requested by the owner of the land (Public Resources Code Section 10232).-
. The acquisition of the agricultural conservation easement would restrict husbandry
practices on the land (Public Resources Code Section 10238).
. The applicant and seller of the agricultural conservation easement do not agree to
restrict the use of the land in perpetuity, subject to review after a 25 year period
(Public Resources Code Section 10237).
. The proposed easement is part of a local govemment's.conditionplaced upon the
issuance of an entitlement to use of a specific property (Public Resources Code
Section 10237).
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Chapter 1: Introduction 1-4
SAN LUIS OBISPO COUNTY
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DEPARTMENT OF PLANNING AND BUILDING
ALEX HINDS
DIRECTOR
BRYCE TINGLE
ASSISTANT DIRECTOR
EllEN CARROll
"VIRONMENTAl COORDINATOR
BARNEY MCCAY
December 15, 1997 CHIEF BUILDING OFFICIAL
NORMA SALISBURY
ADMINISTRATIVE SERVICES OFFICER
Mr. Charles Tyson
Department of Conservation
Office of Land Conservation
Agricultural Land Stewardship Program
801 K Street, MS-13-71
Sacramento, CA 95814
Dear Mr. Tyson:
Thank you for the opportunity to submit grant applications for consideration under the Agricultural
Land Stewardship Program (ALSP). The County of San Luis Obispo submits the enclosed two
applications in the planning grant category:
Implementation of the AITOYo Grande Valley Coordinated Agricultural Support Program (CASP).
The Coordinated Agricultural Support Program (CASP) was prepared for a portion of the Arroyo Grande
Valley with fimding nom the State Coastal Conservancy for the City of Arroyo Grande in consultation with
the County of San Luis Obispo. This proposal is to fund activities to create a non-profit agricultural land
trust designed to protect agricultural lands.
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Antiquated Subdivisions and Intensifying Agriculture. The purpose of this project is to compile a
database of the antiquated subdivisions in areas of intensifying agricultural activities. The data collection
effort would focus on areas of the county where concentrations of antiquated subdivisions are known to
exist and the development of agriculture activities, especially vineyards, is expanding.
We appreciate the efforts of the Department of Conservation in administering this important grant
program. Please do not hesitate to call me at (805) 781-5982 or David Church, Associate Planner,
at (805) 781-5620 if you have any questions about either proposal.
. -
Warren Hoag, AICP
Principal Planner "-
Advance Planning Division
COUNTY GOVERNMENT CENTER . SAN LUIS OBISPO . CAlIFORNIA 93408 . (805) 781-5600 . FAX (805) 781-1242 OR 5624
AGRICULTURAL LAND STEWARDSHIP PROGRAM
Grant Application Cover Sheet
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Name of Organization/Unit of Government San Luis Obisoo County/P1anninq Denartment
Mailing Address: County Government Center, San Luis Obisno, CA93408
Contact Person David Church, Assc. Planner Telephone (805) 781-5€'20
.Fax (805) /Hl-bh7.".
Projed Title: Estab1ishin9 an ^9rir-ultllrrtl I rtnrf Trllc;t in thpArrnyn .r.;rrtn/"ip
Valley
Grant Request Amount $ 10,000.00 Total Estimated Project Cost $ 11 , f)OO . 00
Project Location (county and nearest city): San Luis Obisoo CountvlArrovo r,randp.
Assessor's Parcel Number( s} [fOf acquisition projects 1 Planninl1 Grant
Landowner Name(s) [for acquisition projectsl Pl anni n~ Grant
Type of Grant Request:
Agricultufal Conservation Easement
Fee Title Acquisition
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Land Improvement -
XX Policy/Planning
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AGRICULTURAL LAND STEWARDSHIP PROGRAM
San Luis Obispo County project application:
Establishing an Agricultural Land Trust in the Arroyo Grande Valley
L Project Description
Implementation ofthe AlToyo Grande Valley Coordinated Agricultural Support Program (CASP)
The Coordinated Agricultural Support Program (CASP) was prepared fora portion of the Arroyo Grande
Valley with fimding from the State Coastal Conservancy for the City of Arroyo . Grande in consultation with
the County of San Luis Obispo. The purpose of the CASP is to identify issues related to the efforts of
supporting and preserving the agricultural and environmental production and resources of the Arroyo
Grande Valley (AGV). The primmy reconunendation of the CASP is to establish an agricultural land trust
for the AGV and sUITOlmding area for the purpose of preserving the agricultural economic viability of the
land resources through the acquisition of agricultural conservation easements. and other related preservation
techniques.
The Arroyo Grande Valley is located in southern San Luis Obispo County. Figure 1 on the next page
provides an aerial view of the AGV and the surrounding area. The specific focus of this proposal is the
unincorporated portion of the study area identified in the CASP. As can be seen in figure I, development
is encroaching on the agricultural lands in this region. TIUs proposal is to fund activities to create a non-
profit agricultural land trust designed to protect agricultural lands in the unincorporated portions of the
AGY. Funding would be used for the following tasks:
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A. further determine the level of interest of fannland owners in the AGV of forming an
agricultural land trust which focuses exclusively on obtaining voluntary conservation
easements;
B. provide the agricultural landowners in the valley with the needed technical support for
organizing and operating a land trust;
C. establish an advisory committee, and eventually a Board of Directors, to develop and
establish an agricultural land trust for the Arroyo Grand Valley, and
D. develop a model agricultural conservation easement and procedures and methods for its
use in the AGY.
This planning effort would enable the interested agricultural land owners in the unincorporated portions
of the AGV to qevelop a land trust that would focus on obtaining conservation easements. The CASP study
indicates that many agricultural land owners are interested in establishing such an organization in the-area.
Agricultural Land Stewardship Program (ALSP) funding would be used as seed money by the county to
hire a qualified consultant to coordinate the activities of developing the land trust.
Agricultural Land Stewardship Program Page 1
The CASP study was an effort ftmded by the California Coastal Conservancy and included a total area of
approximately 2,157 acres with 168 individual parcels (see figures 2A and 2B for the areas covered by the
CASP study). Unincorporated land comprises the majority of the study area and includes 140 parcels on
1,875 acres. The milcL conducive climate and prime farmland soils of the AGV provide the needed
resources for year-round fanning. The area has been known for producing high quality and high value
vegetables. The land trust would be designed to address the mutual concerns of both public agencies and
private landowners
ll. Specific project considerations associated with goals of the ALSP
A. What is the quality of the agricultural land based upon soil survey, farmland
mapping, or other measures? Are the soil, climate or vegetative factors that are
particularly significant for this property?
According to the CASP, 25 different soil types have been identified in this ponion of
the Arroyo Grande Valley by the USDA Natural Resources Conservation Service
(NRCS). Of those 25 soil types. 12 are considered to be prime farmland soils.
Of the total acreage within the CASP study area, 91% (1,973 acres) are considered
prime soils (see figures 3A and 3B). The more dominate soil types found in the study
area include two series ofMocho Loam and two series ofMarimelloam. These four
soil types account for 1,725 acres of prime soils, almost 75%.
A variety of high value vegetables are grown in the area, including broccoli, Brussels
sprouts, celery, cabbage, endive, lettuce, onions, peppers, spinach, squash, tomatoes,
cherry tomatoes, and strawberries. Avocgdos and walnuts are grown on a few parcels.
Agriculture in the AGV is generally intense commercial production by experienced
. growers, many whom represent third or even fourth-generation families. The climate
is mild enough to allow for year round production and most fields are able to produce
up to 2 yz crops per year. Row crops are the dominant products, harvested typically
by hand boxed in the field, cooled and stored at one of the 3-4 near terminals and
shipped fresh in refiigerated trucks. ;
Irrigation is supplied though groundwater pumped ITom a shallow underflow of
Arroyo Grande Creek recharged through inflow regulated by the Lopez Reservoir.
This water source is relatively secure.
B. _ Are there such additional natural resource considerations associated wiJh this
proposal, including slIch issues as open space preservation, wetland protection, or
wildlife habitat conservation?
The Arroyo Grande Creek is a natural resource that is vital to not only agricul.tunil
concerns but is also a significant visual and habitat feature defining community
Agricultural Land Stewardship Program Page 2
character in the area as well. Preservation of the creek would enhance the agricultural
and other interests in the area.
C. Haw do the general plan and related land use policies of the affected city or county
support a long term commitment to agricultural land conservation in general and
this proposal specifically?
San Luis Obispo County regulates the conversion of agricultural land through the
administration of its Land U~e Element (LUE) and its Coastal Zone Land Use
Element (CZLUE), These two documents, along with the corresponding Land Use
Ordinances (LUO's), regulate the unincorporated land in the area, Almost all of the
unincorporated land in the AGV is designated (zoned) as "Agriculture" in the LUE
and CZLUE (see figures 7 A and 7B).
In the County's general plan the following goal has been adopted by the Bo'ard of
Supervisors:
''Encourage the protection of agricultural land for the production of food, fiber, and
other agricultural commodities." (Goal 10, page 1-3 Framework for Planning).
The LUE and CZLUE establish a minimum parcel size range of320 to 20 acres for
land that is designated agricultural. The LUO also provides specific criteria for
detennining the parcel size of a an agricultural parcel. V ariouscounty policies restrict
development on prime agricultural land:
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1. LUE Framework for Planning Goal #9: "IdentifY important agricultural areas
between the cities and communities and work with landowners to maintain
their rural character" Goal # 18 states that r.ew and additional public service
facilities should be located'to allow for sufficient buffers to protect adjacent
rural and agricultural areas."
2. LUE Framework for Planning Chapter 7. Purpose and Character Statements:
Purposes for the agricultural land use category include "to recognize and
retain commercial agriculture as a desirable land use and as a major segment
of the county's economic base". "To designate areas where a combination of
soil types, topography, water supply, existing parcels sizes, and good
management practices will result in the production of food and.fiber", and "to
support conversion of agricultural lands to other uses only when such
conversion would be appropriate or because the continuing agricultural
- productivity ofa specific site is infeasible."
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3. The Local Coastal Plan Policies contain generally more restrictive policies
than the inland LUE.
The County Agricultural Commissioner reviews and comments on land use pennit
Agricultural Land Stewardship Program Page 3
applications that may affect agricultural land parcels. Building setbacks. buffers and
screening are the most common methods recommended for reducing conVicts
between different land uses.
The County has adopted a right-to-farm ordinance and amended it in 1992 to better
protect existing agricultural operations trom nuisance complaints by adjacent, newly
developed residential uses. The amended ordinance states:
"No agricultural activity, operation or facility, or appurtenances thereof, conducted
or maintained for commercial purpose. and in a manner consistent with proper anci
accepted customs and standards, as established and followed by similar agricultural
operations in the same locality, shall be or become nuisance... after it has been in
operation for more than three years. ifit was not a nuisance at the time it began."
The County is in the process of adopting an Agriculture/Open Space Element for the
General Plan. This is a unique and innovative approach that links both resources and
brings a more coordinated approached to managing the resources.
D. Is the proposed project currently within a Williamson Act Preserve?
Of the cultivated agricultural land in the unincorporated portion of the CASP study
area, 972 acres .are within established agricultural preserves under the Williamson Act
and subject to land conservation contracts with the County of San Luis Obispo (see
figures SA and 5B).
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E. Where is the proposed project in relation to a city's established sphere of influence?
The proposed project area is adjacent to the City of Arroyo Grande. Approximately
two-thirds of the area is within two miles of the City's Sphere ofInfluence boundary.
Please see figures 6A and 6B for the spheres of influence in the area.
F. What are the fiscal and technical capabilities of the applicant to cariy out this
project?
The County of San Luis Obispo is a political subdivision of California and manages
an annual budget 'of over $200 million each year. The County's Auditor's Office
monitors expenditures, documents expenses. using standard accounting principals.
Complete and accurate records are maintained using a computerized financial
management system. The Department of Planning and Building has successfully
-managed many different grant programs in the past. Currently the Department is
adminIstering the Community Development Block Grant (CDBG) program ITom the
federal government as well as recently awarded Coastal Resource Grants from the
state Resources Agency.
The Department of Planning and Building uses a charge code system to document
Agricultural Land Stewardship Program Page 4
staff costs on a daily basis. Consultants shall have contracts in accordance with
county policies and will be paid upon completion of the work and submittal of
deliverables. Records and documentation will be maintained so that the total cost of-
the project is readily available.
G. Is there coordination among affected landowners, local governments, and nonprofit
organizations concerning this proposed project as well as other agricultural land
conservation activities?
Coordination between all the entities above has already begun with the preparation
of the CASP. Landowners have participated in developing the study as have the City
of Arroyo Grande and the County of San Luis Obispo. ,Non-profit organizations have
also been contacted and involved in its preparation. Please see the attached summary
report of the CASP study for more details about the participants.
It should be noted that the County is submitting this grant application only for the
unincorporated portions of the AGV -CASP study area now. The City has elected not
to submit its own grant application at this time for implementing the CASP
recommendations in the incorporated portions of study area. However. the City has
indicated that it does not object to the County going ahead with this application. If
the City decides to submit an application in the next round. the staffs of both agencies
will look at ways to cooperate jointly on the project. In any event, the County will
solicit input ITom and coordinate with the City in the implementation of the project
for at least the unincorporated portion of the AGV.
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H. Are there any innovative agricultural land conservation approaches that would be
utilized in this project that might have application to other regions of the State?
The intent of this proposal is create a state of the art agricultural.land trust that is
focused on the AGV with strong hands-on involvement of the landowners and
growers. The model that is used in doing this would be adaptable and could be used
in other areas of the county as well as other regions in the state.
1. Is there evidence that, by acquiring conservation easement on the proposed project,
development pressures on neighboring agricultural land will be reduced?-
Yes. Please see the attached summary of the CASP for a detailed discussion of the
pressures facing tne AGV and the benefits that would result ITom implementing the
CASP recommendations through activities such as the proposed project.
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III. Project Timing
The coordination activities will be completed within 18 months of having a signed agreement
with the state to complete the project.
Agricultural Land Stewardship Program Page 5
IV. Project Funding
Task County Staff - Contractor/ Total
10% Match Consultant Budget
Prepare project specific
request for qualifications . $300.00 $300.00
Prepare project specific
contract with selected
consultant $300.00 $300.00
Manage cash disbursements
for the project $400.00 $400.00
Consultant completes $10,000.00 $10,000.00 .
coordination and land trust
set-up activities
Totals $1,000.00 $10,000.00 $11,000.00
V. Project Monitoring
In accordance with adopted County policies, the Department of Planning and Building will
- administer the consultant contract and monitor performance to ensure timely Compliance with
the approved work scope and contractual responsibilities. After determining a sufficient level
of AGV landowner interest in order to proceed with establishment of an agricultural land
trust, the project shall be deemed completed when the land trust Board .0fDirectors is formed
.and a model agricultural conservation easement is prepared and ready for use in the AGV. .
VI. Figures
The attached figures are from the October 1997 draft of the Arroyo Grande Valley
Coordinated Agricultural Support Program study prepared for the City of Arroyo Grande and
the California Coastal Conservancy by Perspective Planning.
Vil. CASP Summary Report
Attached as supplemental information is the January 1997 draft summary report for the
Arroye-Grande Valley Coordinated Agricultural Support Program study prepared for the City
of Arroyo Grande and the California Coastal Conservancy by Stephen McGary, Ph.D: The
full-length draft CASP study prepared by Perspective Planning is available upon request if
needed for further supplemental information.
alspgmt.csp
Agricultural Land Stewards~ip Program Page 6
(NORTH OF HIGHWAY 101)
LEGEND
......... C.A.S.P. BOUNDARY
CITY UMITS BOUNDARY .
~ Unincorporated (county) land in CASP study area .-
(
N
,.
0 1C!OO 3200
. 0 = I
aoo :uoo 4000
.
.
HWY 101 .
.
- -
-.
(SOURCE: CITY OF ARROYO GRANDE)
(C.A.S.P. COORDINATED AGRICULTURE SUPPORT PROGRAM)
FIGURE 2A C.A.S.P. STUDY AREA ;
I
(SOUTH OF HIGHWAY 101)
LEGEND
......... C.A.S.P. BOUNDARY
_ CITY LIMITS BOUNDARY HWY 101
j:~:~~~~~~~~~~~i Unincorporated (county) land in CASP study area
~
.....
( Q) '.',9
....
\
0 1000 JZoo
~-:-- ~
000 ~.oo 4000
-
(SOURCE: CITY OF ARROYO GRANDE)
(C.A.S.P. COORDINATED AGRICULTURE SUPPORT PROGRAM)
FIGURE 28 C.A.S.P. STUDY AREA
(NORTH OF HIGHWAY 101)
LEGEND
........, C.A.S.P. BOUNDARY
CITY UMITS BOUNDARY
175* SOIL TYPE *
~ PRIME FARMLAND
* Soil types are described on the
page preceeding Figure 3A
t
N
~
0 1800 :s2OO
~ ,
eoo 2.00 .000
HWY 101
- . -
-"
(SOURCE: CITY OF ARROYO GRANDE)
(C.A.S.P. COORDINATED AGRICULTURE SUPPORT PROGRAM)
FIGURE 3A SOIL TYPES
(SOUTH OF HIGHWAY 101)
LEGEND
........... C.A.S.P. BOUNDARY
CITY LIMITS BOUNDARY
175- SOIL riPE ·
/j// / / /~ PRIME FARMLAND
.. 5011 types are described on the page preceedlng Agure 3A
..-." .
-
".-- . .....
.
(SOURCE: CITY OF ARROYO GRANDE)
(C.A.S.P. COORDINATED AGRICULTURE SUPP~RT PROGRAM)
FIGURE 38 SOIL TYPES
(NORTH OF HIGHWAY 101)
LEGEND
.......... C.A.S.P. BOUNDARY
CITY UMITS BOUNDARY
:.:.:.:.:.:.:.:.:.:.:.:.:. LAND UNDER WIWAMSON ACT CONTRACT
.............."'......
.
-
t
N
,
0 1eoo ~
, ='0 I
eoo uoc .woo
.
- . -
-.
(SOURCE: CITY OF ARROYO GRANDE)
(C.A.S.P. COOAOINA TED AGRICULTURE SUPPORT PROGRAM)
FIGURE 5A EXISTING AGRICULTURAL PRESERVES
(SOUTH OF HIGHWAY 101)
LEGEND
.......... C.A.S.P. BOUNDARY HWY 101
CITY LIMITS BOUNDARY :X::::::::::::::::::::::: LAND UNDER WILLIAMSON ACT CONTRACT
. ......
HWY 1
J '0..111....
.....
I
r;
~ 3_
0 "00
...~ , -
000 2400 'GOO
(SOURCE: CITY OF ARROYO GRANOE)
(C.A.S.P. COORDINATED AGRICULTURE SUPPQRT PROGRAM)
FIGURE 58 EXISTING AGRICULTURAL PRESERVES
(NORTH OF HIGHWAY 101)
LEGEND
.......... C.A.S.P. BOUNDARY
CITY UMITS BOUNDARY
SPHERES OF INFLUENCE
A.G..
_u_u CITY OF ARROYO GRANOE
IIgieSi~,~ilt OCEANO COMMUNITY SERVICES DISTRICT
S.C.S.D. SOUTH COUNTY SANITATION DISTRICT
..........-
PORT SAN WIS HARBOR DISTRICT
P.S.L.H.D. (INCLUDES ENTIRE PROJECT AREA)
C S.L.R.C D COASTAL SAN LUIS RESOURCES
. . . CONSERVATION DlSTR(CT
(INCLUDES ENTIRE PROJECT AREA)
.
I
i {
I
N
,
0 leoo 3200
~ ,
.!IOO :uoo .000
HWY 101
- -
-
(SOURCE: CITY OF ARROYO GRAN9E)
(C.A.S.P. COORDINATED AGRICULTURE SUPPORT PROGRAM)
FIGURE 6A SPHERE OF INFLUENCE BOUNDARIES
I......... .. (SOlfTH OF HIGHWAY 101)
LEGEND
CAS.P. BOUNDARY
CITY LIMITS BOUNDARY
SPHERES OF INFLUENCE
A.G. CITY OF ARROYO GRANDE HWY 101
-..-..-
~~~ OCEANO COMMUNITY SERVICES DISTRICT
. ..7
tiN tIUM""""""""
'i4V!1i!i!!1!!! SOUTH COUNTY SANITATION DISTRICT
P.S.L.H.D. PORT SAN LUIS HARBOR DISTRICT
(INCLUDES ENTIRE PROJECT AREA)'
COASTAL SAN LUIS RESOURCES
C.S.L.R.C.D. CONSERVATION DISTRICT
(INCLUDES ENTIRE PROJECT AREA)
HWY 1
I I
I I
I I
I J
... -
...
~ C}
..
..
..
.. C!',.,
..
:
..
..
.. ~
..
~
.........
"'..
.... .
"-
1;'"
...~...
... /
~ QJ ""Iow ~~.......... .
. t.....
, ,1.:-
N .
, - .
""'....
~ ........
0 1000 :lzno "'''''''.1....
~ ---'
.00 2<00 .-
-
(SOURCE: CITY OF ARROYO GRMmE)
(C.A.S.P. COORDINATED AGRICULTURE SUPPORT PROGRAM)
FIGURE 68 SPHERE OF INFLUENCE BOUNDARIES
(NORTH OF tllGHWAY 101)
LEGEND
COUNTY
................... .. AG AGRICULTURE
.. .. .. .. .. .. .. .. ..
.. .. .. .. .. .. .. .. .. ..
, >O<Y> REC RECREATION
, =t=t=P=
I RMF RESIDENTIAL MULTI-FAMILY
CITY
... ... -+- AG GENERAL AGRICULTURE
... 4o. + .
(AG-D-2.1) = DESIGN OVERLAY ZONE
. ... ... A
... ... AGRICULTURAL PRESERVE
............ GC GENERALCOMMERC~L
.......o...a
...........a
..------......... (HC-D-2.11) = (HIGHWAY COMMERCIAL
.
DESIGN OVERLAY)
~ 0 OFFICE PROFESSIONAL
~ PF PUBUC/QUASI-PUBUC FACIU1lES
COASTAL ZONE BOUNDARY
. .
:
{
N
,
a 1C100 3200
~ .
(100 2400 4000
~
HWY 101- .
-
(SOURCE: CITY OF ARROYO GRANDE)
(C.A.S.P. COORDINATED AGRICULTURE SUPPORT PROGRAM)
!
F\GURE 7 A . GENERAL PLAN / ZONING DESIGNATIONS
(SOUTH OF HIGHWAY 101)
LEGEND
......... C.A.S.P. BOUNDARY
CITY LIMITS BOUNDARY
COUNTY
.........
......... AG AGRICULTURE
V& REC RECREATION
::w::t::i: RMF RESIDENTIAL MULTI-FAMILY
. . QC(
. AG GENERAL AGRICULTURE
... .... ...
(AG-D-2.1) .. DESIGN OVERLAY ZONE
. .
. . A AGRICULnJRAL PRESERVE
............ GC GENERAL COMMERCIAL
n::::::::::
(HC-D-2.11) .. (HIGHWAY COMMERCIAL
~ DESIGN OVERLAY)
0 OFFICE PROFESSIONAL
~ PF PUBUC/QUASI-PUBUC FACILITIES
.............. COASTAL ZONE BOUNDARY
. . .
~
~
~ ( Q) W.,..
.....
=::J ~,
1<<100 . 'zoo
~~
- .... ....
(SOURCE: CITY OF ARROYO GRANDE)
(t_A.S.P. COORDINATED AGRICULTURE SUPPORT PROGRAM)
FIGURE 78 GENERAL PLAN I ZONING DESIGNATIONS
IN THE BOARD OF SUPERVISORS li'!:C
COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNIA .. 'lIVED
[jr:c
c. , 1
_t~~~____daY____~~~~~2~!_J-~t-Cf---';'~~-
. . ~~;~
PRESENT: Supervisors Harry L. Ovitt, Laurence L. Laurent, Peg Pinard, ~G D~lY
Chairperson Ruth E. Brackett - T:
!\BSENT' Supervisor Michael P. flEn
.' SOLUTION NO. :rJ..:479
RESOLUTION OF THE BOARD OF SUPERVISORS OF SAN LUIS OBISPO COUNTY
APPROVING THE APPLICA nON FOR GRANT FUNDS FROM THE CALIFORNIA
DEPARTMENT OF CONSERVATION'S AGRICULTURAL LAND STEWARDSHIP
PROGRAM FOR THE IMPLEMENTATION OF THE ARROYO GRANDE VALLEY
COORDINATED AGRICULTURAL SUPPORT PROGRAM (CASP)
WHEREAS, the legislature has established the Agricultural Land Stewardship Program within the
Department of Conservation, and through a grant program is providing assistance to conserve important
agricultural land resources that are subject to conversion pressures; and
WHEREAS, the COUrlty of San Luis Obispo's Department of Planning and Building intends to implement
part of the Coordinated Agricultural Support Program, CASP, which was prepared for Arroyo Grande .
Valley with funding nom the State Coastal Conservancy for the City of Arroyo Grande. The purpose of
the CASP is to identify issues and conflicts that were related to the efforts of supporting and preserving
-the agricultural and environmental production and resources of the Arrf?Yo Grande Valley. The valley is
located in southem San Luis Obispo County. This proposal is to help fund activities related to the creation
of a non-profit agricultural land trust designed to protect agricultural lands in the Arroyo Grande Valley
area. Funding would be used for several tasks; 1) to further detennine the level of interest ofland owners
in the Arroyo Grande Valley, 2) if sufficient interest exists, assist the agricultural landowners interested
in organizing a land trust, 3) establish an adviso/)' committee to guide the development of an agricultural
land trust, and 4) deveJop a modeJ agricultural conservation easement for use in the Arroyo Grande Valley.
NOW, THEREFORE, BE IT RESOLVED TIIAT THE GOVERN1NG BODY OF THE SAN LUIS
OBISPO COUN1Y BOARD OF SUPERVISORS HEREBY:
Approves the filing of an application for funding nom the Agricultural Stewardship Program.
Upon motion of Supervisor Ovitt seconded by SUl'ervisor Laurent . and on the
following vote, to wit:
AJ1:S: Supervisors Ovitt. ~aurent, Pinard, and Chairperson Brackett
NOES: None
ABSENT: Supervisor Ryan
ABSTAINING: None
the foregoing resolution is hereby adopted.
:-- .. ..~..:--.~
Chairperson of the Board of Supervisors
ATTEST: I
-
JULIE L. RODEWALD -
Clerk of the Board of Supervisors
BY: CHERIE A'S?' IRO Deputy Clerk
APPROVED AS TO FORM AND LEGAL EFFECT:
,~HOLM,JR (C7;c ~0
By: 1l ~ ) c, \; Deputy County Co,"",1 Dotod: 1'L ) \
CD.3< . I
, '""- . ~
.....-..~
. J '
Henry Engert - Purchase ()f Agricultural.ConservationEas~rner"lt Page 1
144- GiwLLiJ -
From: "Jim Dickens" <jdickens@c2on.net>
To: "Henry Engen" <hengen@arroyogrande.org> fi
Date: Thu, Jun 3, 1999 9:33 PM
Subject: Purchase of Agricultural Conservation Easement /~
Henry,
Thanks for the expediency with this request. I have attached a letter that
will be sent out to 53 neighbors and interested parties tomorrow. I do not
expect many inquiries, but I wanted to let you know that I placed you on
the list of people who could be contacted if there were any questions.
Jim Dickens
-
.
letter of support for PACE.doc Page 1J
Dixson Ranch Agricultural Preserve
Jim. Dickens / Representative
769 Branch Mill Road
Arroyo Grande, CA 93420
June 3, 1999
-
Dear mends and neighbors,
I am writing you as a means to personally infonn you about a proposed project my family
has initiated and to ask for your support. The Dixson Ranch has been in my family for
nearly 100 years and our family is committed to maintaining our farmland in agricultural
production. In 1977, my grandmother, Wilma Dixson, placed our property within the
Williamson Act and in effect created the first and only "agricultural preserve" in the City
of Arroyo Grande. Weare now faced with increased development pressures and the need
for strengthened agricultural protection to continue our goal of soil stewardship.
The City of Arroyo Grande is unique in that we are only one of 12 California cities that
has contracted, Williamson Act, land, within our urban boundaries. Weare also fortunate
to have a General. Plan that strongly supports the preservation of our Valley's prime soils.
The missing ingredient is an established mechanism that compensates the agricultural
landowner to continue farming and an incentive to not convert their land to non-
agricultural use.
The Dixson Trust has initiated a proposed demonstration project, which would place our
property in a perpetual farmland easement. Specifically, we are applying for State and
"' private funds to sell our "Development Rights". We have gained the assistance of the
. ,
. .
: letter of support for PACE.doc Page 2 ;
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,
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Coastal San Luis Resources Conservation District and the American Fannland Trust to ,
move forward with a "request for proposal". We are hopeful to complete the application [
t
by the end of June and are requesting "letters of support" to include in the application I
packet. In addition, this issue will be going before the City Council this next Tuesday I
I
I
evening (June 8th @ 7:30 PM), to hopefully be granted a resolution in support of this !
project. Please feel free to attend and express your support or concerns. i
t
I
Our goal with this project is to demonstrate that an easement acquisition grant is feasible
and beneficial to the property owner. Ifwe are successful, in all likelihood, other Arroyo
Grande Valley farmers will take advantage of this type ofprograrn and we will be able to
preserve some of the world's best agricultural land. This is a "win - win" program. The
landowner wins because he receives fair market value for the purchase of his
development rights. The corrununity wins because they maintain a quality of life they
have grown to love.
I
I
I
I would be more than happy to discuss this proposal with you and answer any questions :
you may have. If you are so incline to write a letter of support, you may send it to my
mailing address at:
769 Branch Mill Road
Arroyo Grande, CA 93420
I
Please feel free to call me at: i
;
481-3917 / e-mail: jdickenS@Calcoast.com
Sincerely,
Jim Dickens
Dixson Ranch Agricultural Preserve / Representative
, .
letter of support for PACE.doc Page. 3
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You can also contact Greg Kirkpatrick with the American Farmland Trust at:
(559) 627-3708 / e-mail: gkaft@aoLcom ~
or Tom Scherffenberger with Land Planning & Design (project consultant) at:
(415) 387-3077 / e-mail: tjs.cvS@Worldnet.att.net
or Neil Havlik with the Coastal San Luis RCD at:
781-7211 / e-mail: nhavlik@slonet.org
or Henry Engen, City of A G, Interim Community Development Director at:
473-5420 / e-mail: hengen@arroyogrande.org
. I
letter of supportfor PACE.doc Page 4
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Molly McClanahan r
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Greg Kirkpatrick [
Tom Scharffenberger f
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Neil Havlik I.
Henry Engen I
-
10.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: HENRY ENGEN, INTERIM COMMUNITY DEVELOPMENT
DIRECTOR HE:....
SUBJECT: PROPOSED ADOPTION OF ORDINANCE LIMITING NON-TAXABLE
SALES IN RETAIL STORES EXCEEDING 90,000 SQUARE FEET
(DEVELOPMENT CODE AMENDMENT 99-001).
DATE: JUNE 22, 1999
RECOMMENDATION:
The Planning Commission recommends the City Council:
(1 ) Find that the proposed ordinance limiting the amount of non-taxable sales for retail
stores exceeding 90,000 square feet is consistent with the General Plan; and
(2) Introduce for first reading the attached draft ordinance amending the text of the
Development Code to add a section under Chapter 9-11 Specific Use Development
Standards entitled: Limitations on Retail Stores in Excess of 90,000 Square Feet.
(3) Direct the Administrative Services Director to file a Notice of Exemption with the
County Recorder.
FUNDING:
No direct fiscal impact. The City receives sales tax revenue from existing retail sales within
the City. Adoption of the proposed ordinance would support existing retail stores, and
therefore support continued sales tax revenues. It is problematic whether the limitations
on non-taxable floor space would deter any new large-scale retail store from developing.
DISCUSSION:
This proposed ordinance was suggested by a private citizen and subsequently initiated by
the City Council for consideration.
General Plan: The ordinance proposes to implement some of the primary goals, policies,
and objectives of the Land Use Element of the General Plan. Specifically, the proposed
ordinance provides a method for maintaining the rural, small town character of the City by
limiting the ability of large, regionally oriented stores from adversely impacting existing
established land use patterns. Maintaining its rural, small town character is a primary goal
and objective of the City pursuant to its General Plan/Land Use Element. Objective 6.0 of
City Council Staff Report
June 22, 1999
Page 2
the Land Use Element identifies protection of the rural, small town quality as a primary
objective. Objective 7.0 identifies achievement of patterns of land use which protect the
integrity of existing land uses. Objective 8.0 also identifies the limitation of the intensity of
land uses to that which can be supported by the area's resource base.
Specifically, the following language is contained in the Land Use Element of Arroyo
Grande's General Plan:
Commercial Areas. Objective 3. O. Provide commercial areas within the City
which are conveniently located, efficient, attractive, and have safe and easy
pedestrian and vehicular access in order to serve the retail and service needs of
Arroyo Grande residents.
General Commercial Implementation Actions (in part). ... Typical uses include
retail, markets, commercial services, professional offices, hotel/motel, senior
housing.. . Smaller neighborhood serving uses should be limited to centers
ranging in size from approximately one to eight acres.
Village Commercial Implementation Actions (in part).... Typical uses include
retail (handicraft shops, art galleries, book stores, curio antique stores, flower
shops), commercial services, restaurants, markets (limited to the fringe areas of
the village),
RURAL, SMALL TOWN CHARACTER. The essence of Arroyo Grande's
desirability is its "rural, small town character." This character encompasses a
wide range of components including the scale and intensity of existing
development; the rate, scale, and intensity of new development; the existence
and proximity of agricultural and open space uses, including natural hillsides,
Arroyo Grande and Tally Ho creeks, park lands, and rural residences; and the
preservation of historical structures, especially within the village area. As is
apparent throughout the General Plan, the retention of this character is a primary
focus of the people of Arroyo Grande.
Objective 6.0
Identify the components of "rural atmosphere" and "small town lifestyle", and
ensure that these components are protected.
Policy Statement 6. 11
Commercial centers shall be developed in a manner that is architecturally
harmonious with a defined theme consistent with the rural, small town character
of Arroyo Grande.
City Council Staff Report
June 22, 1999
Page 3
Objective 7.0
Achieve a pattern of land use which protects the integrity of existing land uses.
Objective 8.0
Limit the intensity of land use and area population to that which can be
supported by the area's resource base, as well as circulation and
infrastructure systems.
Development Code: The regional shopping centers along West Branch Street were
established pursuant to Planned Development zoning that also prescribed standards for
adjoining master planned residential and open space uses. For the remainder of the City,
retail uses are provided for through the General Commercial and Village Commercial
zoning districts.
The Development Code states the following with respect to the General Commercial
District, "The primary purpose of the General Commercial (GC) District is to provide for the
general shopping needs of area residents and workers with a variety of retail and
commercial services. Typical uses include but are not limited to general retail, food
markets, commercial services, professional offices, hotel/motel, restaurants and home
improvement centers."
Food stores and supermarkets are permitted in General Commercial, Village Commercial
and Highway Commercial zones.
Retailing Trends: The recent trend of developing "superstores" that contain everything,
including groceries, under one roof presents a potential negative impact to the existing land
use patterns and rural, small town character of the City. If large regionally oriented retail
stores were allowed to devote an unlimited amount of floor space to non-taxable items
such as groceries, they would detrimentally compete with grocery stores in existing small
shopping centers. This could have a significant impact on existing land use patterns by
changing existing shopping patterns. The ultimate result would be a degradation of the
existing rural, small town shopping center in favor of large commercial developments.
Currently, existing shopping centers in the Grand Avenue corridor and stand alone retail
stores in the historic Village District provide convenient shopping and employment in close
proximity to most residential neighborhoods in the City. This is a desired characteristic of
the City's rural, small town atmosphere. Grocery stores often serve as the major draw or
"anchor" in neighborhood shopping centers. In Arroyo Grande, many neighborhood and
community retail and service oriented commercial businesses are established in the
shopping centers and districts as accessories to the primary grocery store. Historically,
when the primary grocery store either closes or moves, the remaining businesses in the
center are negatively impacted, and face the possibility of closure as well.
City Council Staff Report
June 22, 1999
Page 4
Enforcement Issues: At the Planning Commission hearing a letter was submitted by
Andrew Kahn, Counsel to Chris Ivey, with proposed refinements to the enforcement
section of the draft ordinance. The Planning Commission thought Mr. Kahn's suggestions
might have merit, subject to review by the City Attorney. With the City Attorney's review
and approval, Sections 1.E.1 and 3. of the ordinance have been revised to include these
minor modifications as follows:
Section 1.E.1 Presented to the Planning Commission
"The applicant, owner, and tenant shall be jointly and severally liable
to the City for a civil fine of $500 per day for each day a violation
occurs."
Revised
The applicant, owner, and tenant shall be jointly and severally liable
to the City and all other affected government agencies for all sales
taxes lost as a result of a violation. In addition, they shall be liable for
liquidated damages of $500 per day for each day a violation occurs,
which reflects the City's estimate of its likely damages in addition to
lost taxes.
Section 3 Presented to the Planning Commission
If any section, subsection, subdivision, paragraph, sentence, clause,
or phrase of this Ordinance or any part thereof is for any reason held
to be unconstitutional, such decision shall not affect the validity of the
remaining portion of this Ordinance or any part thereof. The City
Council hereby declares that it would have passed section,
subsection, subdivision, paragraph, sentence, clause, or phrase
thereof, irrespective of the fact that anyone or more section,
subsection, subdivision, paragraph, sentence, clause, or phrases be
declared unconstitutional.
Revised
If any section, subsection, subdivision, paragraph, sentence, clause,
or phrase of this Ordinance or any part thereof is for any reason held
to be unlawful, such decision shall not affect the validity of the
remaining portion of this Ordinance or any part thereof. The City
Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, clause, or thereof,
irrespective of the fact that anyone or more section, subsection,
subdivision, paragraph, sentence, clause, or phrases be declared
unlawful.
City Council Staff Report
June 22, 1999
Page 5
CONCLUSION:
The City must be aware of the direct and indirect effects these large developments may
have on the City's desired rural, small town atmosphere, especially with respect to existing
food stores and their related convenience shops. The proposed ordinance is intended to
help preserve the existing rural, small town markets by limiting the ability of large retail
stores to sell non-taxable merchandise.
Alternatives
The following alternatives are presented for Council consideration:
1. Introduce the ordinance for first reading;
2. Provide direction to staff to return with a revised ordinance;
3. Reject the ordinance;
4. Provide direction to staff
Attachments:
Ordinance Amending Development Code
1. Planning Commission May 4, 1999 Staff Report
2. Draft Minutes of May 4, 1999 Planning Commission Meeting
3. Information package distributed to Planning Commission by Chris Ivey
4. Andrew Kahn letter, May 4, 1999
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, AMENDING TITLE 9 OF THE ARROYO GRANDE
MUNICIPAL CODE BY ADDING THERETO SECTION 9-11.210
ENTITLED "LIMITATIONS ON RETAIL STORES IN EXCESS OF 90,000
SQUARE FEET"
WHEREAS, the City of Arroyo Grande has conducted an environmental review for
adoption of an ordinance establishing procedures to provide for the limitation of
development of retail stores in the City of Arroyo Grande, and has found that it can be
seen with certainty that there is no possibility that the proposed ordinance will have an
effect on the environment and therefore is exempt from the provisions of the California
Environmental Quality Act, Public Resources Code Section 21000, et seq.; and
WHEREAS, the City Council adopted the City of Arroyo Grande Development Code,
which became effective June 13, 1991, and indicated that modifications to the
Development Code may occur to refine the document; and
WHEREAS, the City of Arroyo Grande has a responsibility to assure adherence to the
General Plan in meeting the needs and desires of the residents and the community; and
WHEREAS, the Land Use Element of the General Plan of the City of Arroyo Grande -
adopted on May 22, 1990, identifies as an objective the maintenance of the existing
rural, small town character of the City, and to maintain existing land use patterns in
support thereof; and
WHEREAS, the Planning Commission of the City of Arroyo Grande considered this
proposed amendment to the Development Code at a duly noticed meeting on May 4,
1999 and recommends the City Council adopt the requested amendment; and
WHEREAS, the City Council has properly considered and made findings which are
described in the ordinance in support of adoption of the ordinance; and
WHEREAS, the City Council has reviewed and considered the information in the staff
report, as well as public testimony presented at the hearing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES ORDAIN AS FOLLOWS:
SECTION 1: Arroyo Grande Municipal Code, Title 9, Chapter 11, is hereby amended to
add the following:
ORDINANCE NO. C.S.
PAGE 2
Section 9-11.210 Limitations on Retail Stores in Excess of 90.000 Square Feet
A. Purpose
To limit the development of large retail stores by restricting their ability to sell non-
taxable items to such an extent that they negatively impact the rural, small town
character of the City and change existing land use patterns.
B. Findings
1. The City of Arroyo Grande, through its General Plan, has identified
protection of its rural, small town character and existing land use patterns
as a primary goal.
2. Large retail stores that sell non-taxable items compete with existing retail
centers in a manner that may have potential adverse impacts on the rural,
small town character of the City of Arroyo Grande.
3. Such large retail stores would also negatively impact existing smaller
stores and their workforces making the existing rural, small town shopping
centers less viable; thus degrading the continued existence of existing
retail stores and existing land use patterns.
-
4. The burdens on the public of large new stores can only be ameliorated by
ensuring that they provide sufficient sales tax revenue to the City.
C. Applicability
No new store may be constructed in excess of 90,000 square feet, nor an existing store
expanded, if the resulting total square footage will exceed 90,000 square feet, unless it
me~ts the standards for the sale of non-taxable merchandise set forth below.
D. Limits on Non-Taxable Sales
1. If total square footage for sales is to exceed 250,000 square feet, no more
than one percent (1 %) of total square footage may be devoted to non-
taxable merchandise.
2. If total square footage for sales is to exceed 140,000 square feet, no more
than two percent (2%) of total square footage may be devoted to non-
taxable merchandise.
ORDINANCE NO. C.S.
PAGE 3
3. If total square footage for sales is to exceed 90,000 square feet, no more
than three percent (3%) of total square footage may be devoted to non-
taxable merchandise.
For purposes of the above calculations, only enclosed sales area will be considered.
"Enclosed sales area" does not include restrooms, office space, breakrooms,
backrooms, storage space, open-air garden sales space, etc. Conversions of such
space to enclosed retail sales space shall bring the project under the restrictions of the
above-described limits. The total square footage and percentage for non-taxable sales
shall include subleased and subcontracted departments.
E. ~nforcement
1. The applicant, owner and tenant shall be jointly and severally liable to the
City and all other affected government agencies for all sales taxes lost as
a result of a violation. In addition, they shall be liable for liquidated
damages of $500 per day for each day a violation occurs, which reflects
the City's estimate of its likely damages in addition to lost taxes.
2. In addition to subparagraph 1, the City Attorney may seek injunctive relief
to stop the continued violation of this ordinance.
3. The City may recover its full costs, including attorney fees, in any action to
enforce the provisions of this ordinance.
4. Any taxpayer or resident of the City shall have standing to enforce the
provisions of this ordinance including recovery of all costs and reasonable
attorney fees.
SECTION 2: The City Council hereby directs the Director of Administrative Services to
file a "Notice of Exemption" with the County Recorder.
SECTION 3: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful, such
decision shall not affect the validity of the remaining portion of this Ordinance or any
part thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of
the fact that anyone or more section, 'subsection, subdivision, paragraph, sentence,
clause or phrases be declared unlawful.
SECTION 4: A summary of this Ordinance shall be published in a newspaper published
and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
ORDINANCE NO. C.S.
PAGE 4
text of the proposed Ordinance shall be posted in the office of the Director of
Administrative Services. Within fifteen (15) days after adoption of the Ordinance, the
summary with the names of those City Council members voting for and against the
Ordinance shall be published again, and the Director of Administrative Services shall
post a certified copy of the full text of such adopted Ordinance
On motion of Council Member, seconded by Council Member,
and on the following roll call vote, to-wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,
1999.
-
ORDINANCE NO. . C.S.
PAGE 5
MICHAELA. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
-
TIMOTHY J. CARMEL, CITY ATTORNEY
,
ATTACHMENT 1
MEMORANDUM
TO: PLANNING COMMISSION
FROM: HENRY ENGEN, INTERIM COMMUNITY DEVELOPMENT
DIRECTOR ~
SUBJECT: PROPOSED ADOPTION OF ORDINANCE LIMITING NON-TAXABLE
SALES IN RETAIL STORES EXCEEDING 90,000 SQUARE FEET
(DEVELOPMENT CODE AMENDMENT 99-001).
DATE: MAY 4,1999
RECOMMENDATION:
The Planning Commission review and recommend that the City Council:
(1 ) Find that the proposed ordinance limiting the 'amount of non-taxable sales for retail
stores exceeding 90,000 square feet is consistent with the General Plan; and
-
(2) Introduce for first reading the attached draft ordinance amending the text of the
Development Code to add a section under Chapter 9-11 Specific Use
Development Standards entitled: Limitations on Retail Stores in Excess of 90,000
Square Feet.
FUNDING:
No direct fiscal impact. The City receives sales tax revenue from existing retail sales within
the City. Adoption of the proposed ordinance would support existing retail stores, and
therefore support continued sales 'tax revenues. It is problematic whether the limitations
on non-taxable floor space would deter any new large-scale retail store from developing.
DISCUSSION:
This proposed ordinance was suggested by a private citizen and subsequently initiated by
the City Council for consideration.
General Plan. The proposed ordinance attempts to implement some of the primary goals,
policies and objectives of the Land Use Element of the General Plan. Specifically, the
proposed ordinance attempts to provide a method for maintaining the rural, small town
Planning Commission Staff Report
May 4, 1999
Page 2
character of the City by limiting the ability of large, regionally oriented stores from adversely
impacting existing established land use patterns. Maintaining its rural, small town
character is a primary goal and objective of the City pursuant to its General Plan/Land Use
Element. Objective 6.0 of the Land Use Element identifies protection of the rural, small
town quality as a primary objective. Objective 7.0 identifies achievement of patterns of
land use which protect the integrity of existing land uses. And, Objective 8.0 identifies the
limitation of the intensity of land uses to that which can be supported by the area's'
resource base.
Specifically, the following language is contained in the Land Use Element of Arroyo
Grande's General Plan:
Commercial Areas. Objective 3.0. Provide commercial areas within the City which
are conveniently located, efficient, attractive, and have safe and easy pedestrian
and vehicular access in order to serve the retail and service needs of Arroyo Grande
residents.
General Commercial Implementation Actions (in part). .., Typical uses include retail,
markets,commercial services, professional offices, hotel/motel, senior
housing. . .Smaller neighborhood serving uses should be limited to centers ranging
in size from approximately JJne to eight acres..... .
Village Commercial Implementation Actions (in part).... Typical uses include
specialty retail (handicraft shops, art galleries, bookstores, curio antique stores,
flower shops), commercial services, restaurants, markets (limited to the fringe areas
of the village),....
RURAL, SMALL TOWN CHARACTER. The essence of Arroyo Grande's desirability
is its "rural, small town character." This character encompasses a wide range of,
components including the scale and intensity of existing dev~/opment; the rate,
scale and intensity of new development; the existence and proximity of agricultural
and open space uses, including natural hillsides, Arroyo Grande and Tally Ho
creeks, park lands, and rural residences; and the preservation of historical
structures, especially within the village area.'As is apparent throughout the General
Plan, the retention of this character is a primary focus of the people of Arroyo
Grande.
Objective 6.0
Identify the components of "rural atmosphere" and "small town lifestyle': and ensure
that these components are protected.
Planning Commission Staff Report
May 4, 1999
Page 3
6. 11 Commercial centers shall be developed in a manner that is architecturally
harmonious with a defined theme consistent with the rural, small town character of
Arroyo Grande.
Objective 7. 0
Achieve a pattern of land use which protects the integrity of existing land uses.
Objective 8.0
Limit the intensity of land use and area population to that which can be supported
by the a~ea's resource base, as well as circulation and infrastructure systems.
Development Code. The regional shopping centers along West Branch Street were
established pursuant to Planned Development zoning that also prescribed standards for
adjoining master planned residential and open space uses. For the remainder of the City,
retail uses are provided for through the General Commercial and Village Commercial
zoning districts.
The Development Code states the following with respect to the General Commercial
District: " The primary purpose of the General CommerCial (GC) District is to provide for the
general shopping needs of area residents and workers with a variety of retail and
commercial services. Typical uses include but are not limited to general retail, food
markets, commercial services, professional offices, hotel/motel, restaurants and home -
improvement centers. Food stores and supermarkets are subsequently permitted in
General Commercial, Village Commercial and Highway Commercial zones.
Retailing Trends.The recent trend of developing "superstores" that contain everything,
including groceries, under one roof presents a potential negative impact to the existing land
use patterns and rural, small town character of the City. If large regionally oriented retail
stores were allowed to devote an unlimited amount of floor space to non-taxable items
such as groceries, theywouJd detrimentally compete with grocery stores in existing small
shopping centers. This could have a significant impact on existing land use patterns by
changing existing shopping patterns. The ultimate result would be a degradation of the
existing rural, small town shopping center in favor of large commercial developments.
Currently, existing shopping centers in the Grand Avenue corridor and standalone retail
stores in the historic Village district provide convenient shopping and employment in close
proximity to most residential neighborhoods in the City. This is a desired characteristic of
the City's rural, s~all town atmosphere. Grocery stores otten serve as the major draw or
"anchor" in neighborhood shopping centers. In Arroyo Grande, many neighborhood and
community retail and service oriented commercial businesses are established in the
Planning Commission Staff Report
May 4, 1999
Page 4
shopping centers and districts as accessories to the primary grocery store. Historically,
when the primary grocery store either closes or moves, the remaining businesses in the
center are negatively impacted, and face the possibility of closure as well.
CONCLUSION:
The City must be aware of the direct and indirect effects these large developments may
have on the City's desired rural, small town atmosphere, especially with respect to existing
food stores and their related convenience shops. The proposed ordinance is intended to
help preserve the existing rural, small town markets by limiting the ability of large retail
stores to sell non-taxable merchandise.
Attachments:
1. Proposed Ordinance.
-
-
A TT ACHMENT 2
DRAFT
MINUTES
ARROYO GRANDE PLANNING COMMISSION
May 4, 1999
The Arroyo Grande Planning Commission met in regular session with Chair Greene
presiding. Present were Commissioners Parker, Keen, Costello, and London. Staff
members in attendance were Interim Community Development Director Henry Engen,
and Associate Planner Kelly Heffernon.
APPROVAL OF MINUTES
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
II A. PUBLIC HEARING - RECOMMENDATION TO THE CITY COUNCIL ON
PROPOSED AMENDMENT TO THE ARROYO GRANDE DEVELOPMENT CODE
ADDING A "RETAIL STORES IN EXCESS OF 90,000 SQUARE FEET" SECTION
AND ESTABLISHING LIMITS ON THE PERCENT AGE OF FLOOR AREA THAT
CAN BE DEVOTED TO NON-TAXABLE MERCHANDISE.
Interim Community Development Director Henry Engen informed the Commission that
this was a matter that was initiated by a private individual and the City Council had
directed the Planning Department to process this item as a possible amendment to the
Development Code.
The proposed ordinance attempts to implement some of the primary goals, policies,
and objectives of the Land Use Element of the General Plan. Specifically the proposed
ordinance attempts to provide a method for maintaining the rural, small town character
of the City by limiting the ability of large, regionally oriented stores from adversely
impacting existing established land use patterns.
Mr. Engen went on to explain that the General Plan that was adopted in the early
nineties has strong language about protecting the rural small town character, and
protecting existing land use patterns and sustaining them. The objectives in the Staff
Report include one that provides conveniently located, efficient, attractive, safe,
pedestrian and vehicular access in order to serve the retail arid service needs of the
Arroyo Grande residents.
It is recommended that the Planning Commission review and recommend that the City
Council:
1. Find that the proposed ordinance limiting the amount of non-taxable sales
MINUTES DRAFT
Arroyo Grande Planning Commission
May 4, 1999
Page 2
for retail stores exceeding 90,000 square feet is consistent with the
General Plan; and
2. Introduce for first reading the attached draft ordinance amending the text
of the Development Code to add a section under Chapter 9-11, Specific
Use Development Standards entitled: Limitations on Retail Stores in
Excess of 90,000 Square Feet.
Commissioner Parker asked if this would effect any stores that are in the City now or
is it retroactive?
Mr. Engen stated that it would effect both stores in existence and new ones. The
grocery stores now are not larger than 90,000 square feet.
Commissioner Parker then asked about the difference in wording of two sections
dealing with code enforcement?
Mr. Engen replied that originally there was a more extensive enforcement section
however, after being reviewed by the City Attorney, it was decided to make this
section more compatible with the current code enforcement language elsewhere in the
Development and Municipal Code.
Commissioner Parker stated that the fine that has been proposed for violation of this
Ordinance would be $500 per day. She wondered how this fine would be collected?
Mr. Engen replied that the City Attorney would determine this.
Commissioner Costello asked if, aside from food items, were there any other items
that were non-taxable?
Mr. Engen replied that food and prescription drugs were the only ones that come to
mind.
PUBLIC COMMENT PERIOD
Chris Ivev - stated that he was responsible for initiating this issue. Although he does
not live in Arroyo Grande, he has an office at 127 Bridge Street. The reason for this
Ordinance was to preserve what the businesses currently have in Arroyo Grande.
Mr. Ivey submitted a letter for the record written by Andrew Kahn, Attorney at Law,
outlining language for the proposed Ordinance. The only changes he would propose
are to Section I.E.I and to substitute "unlawful" for "unconstitutional" in Section 3.
2
DRAFT
MINUTES
Arroyo Grande Planning Commission
May 4, 1999
Page 3
Kirk Scott. 520 Via Vaauero, spoke to the Commission to clarify one thing that had
been raised this evening. He stated that most of the supermarkets that are in this area
are 43,000 square feet. This amendment would not have anything to do with the
supermarkets that are in Arroyo Grande at this time. This is to protect the City from
any "big box" stores that would come into the area.
He is in support of this amendment and strongly supports the stronger code
enforcement language that was proposed in the original proposal because it would give
the City a better chance to protect itself from any violation of the code.
The Public Comment Period was closed.
Commissioner Keene stated that he was in favor of this resolution. He would like to
see the language for code enforcement that the City Attorney had recommended. If
the City Council wants stronger language, they can choose to do so.
Commissioner London said that he agreed with Commissioner Keen and he also felt
that the Ordinance should go back to the City Attorney for review before it went
before the Council.
Commissioner Parker stated that she was in agreement with the other Commissioners
and likes the idea of the Ordinance. Her only concern is the wording in the Ordinance.
She would like to make sure that somehow the "Big Box Stores" would not be able
to get around what the Ordinance called for. She also stated that she did not see the
point of reducing the fine from $1000 per day to $500 per day. She would like the
Council to have these comments before they made any decision on the Ordinance.
Commissioner Costello felt that it was very important to protect the small town rural
environment of Arroyo Grande and would like to see the stronger language to make
sure there was no way of getting around the Ordinance. He also felt that to this kind
of store $500 would not be such a big issue.
Chair Greene stated that he agrees in principle that this is a provision that is of
significant benefit to the City of Arroyo Grande and he supports the enactment of this
amendment to the Development Code.
He felt that the letter from Mr. Kahn raised some interesting issues but he did not feel
that it was within the scope of the Planning Commission domain to rewrite the
3
MINUTES DRAFT
Arroyo Grande Planning Commission
May 4, 1999
Page 4
language in the suggested ordinance. He did feel it was appropriate to ask Staff and
the City Attorney to do an analysis of the suggested changes. He felt that adding this
the City would have the authority to revoke permits and licenses for continued
violations and might give the City a little more "muscle" to deal with repeat violators.
He also had some comments about Section 3, having to do with the severability clause
in the recommended ordinance. It may very well be that limiting the severability clause
provisions that are unconstitutional might be too restriqtive. They might want to
include expansion of that language to include clauses within the statutes that are in
violation of state law. It is possible to violate the state law without violating the
constitution.
Commissioner Keen moved that the Planning Commission recommend that the City
Council:
1. Find that the proposed ordinance limiting the amount of non-taxable sales
for retail stores exceeding 90,000 square feet is consistent with the
General Plan; and
2. Introduce for first reading the attached draft ordinance amending the text
of the Development Code to add a section under Chapter 9-11 Specific
Use Development Standards entitled: Limitations on Retail Stores in
Excess of 90,000 Square Feet; with the additional comments
recommending that the City Council, City Attorney, and Staff consider
the suggestions in the May 4, 1999 letter by Andrew Kahn counsel to
Mr. Ivey, and Attachment C, page 2 of 2, proposed amendment to the
General Plan of the City of Arroyo Grande.
Commissioner Costello seconded the motion. On the following roll call vote:
AYES: Chair Greene, Commissioners Keen, London, Costello and Parker
NOES: None
ABSENT: None
the preceding motion was approved.
4
A TT ACHMENT 3
MEMORANDUM
TO: PLANNING COMMISSION
FROM: CHRIS IVEY
SUBJECT: RETAIL STORES IN EXCESS OF 90,000 SQUARE FEET
DATE: APRIL 30, 1999
We are distributing this package as requested by Chris Ivey.
A TT ACHMENT "A"
90,OOO-sq.ft. @3% - 2,700-sq.ft. 3%
I
100,OOO-sq.ft. @3% - 3,OOO-sq.ft. I
I
110,OOO-sq.ft. @3% - 3,300-sq.ft. I
!
120,OOO-sq.ft. @3% - 3,600-sq.ft. I
I
130,OOO-sq.ft. @3% - 3,900-sq.ft. 3%
140,OOO-sq.ft. @2% - 2,800-sq.ft. 2%
I
150,OOO-sq.ft. @ 20/0 - 3,OOO-sq.ft. I
I
160,OOO-sq.ft. @2% - 3,200-sq.ft. I
I
170,OOO-sq.ft. @2% - 3,400-sq.ft. I
I
180,000-sq.ft. @2% - 3,600-sq.ft. I
I
190, OOO-sq. ft. @2% - 3,800-sq.ft. I
I
200,OOO-sq.ft. @2% - 4,OOO-sq.ft. I
I
210,OOO-sq.ft, @ 20/0 - "4,200-sq.ft. I
I
I
220,000-sq.ft. @2% - 4,400-sq.ft. I
I
230,OOO-sq.ft. @2% - 4,600-sq.ft. I
I
240,OOO-sq.ft. @2% - 4 ,800-sq. ft. 20/0
250,OOO-sq.ft. @1% - 2,500-sq.ft. 1%
THESE FIGURES REPRESENT ENCLOSED SALES AREAS ONLY
lof 1
.
(Attachment "B")
1 DISTANCE BETWEEN WAL-MART STORES
RIVERSIDE, SAN BERNARDINO AND IMPERIAL COUNTIES
Apple Valley to Barstow 24.5 miles
Apple Valley to Victorville 6.5 miles
Barstow to Victorville 25.0 miles
Calexico to El Centro 12.0 miles
Cathedral City to La Quinta 18.0 miles
Cathedral City to Yucca Valley 24.0 miles
Colton to San Bernardino 13.0 miles
Colton to Redlands 6.0 miles
Colton to Fontana 15.0 miles
Colton to Rialto 3.5 miles
Colton to Rancho Cucamonga 17.0 miles
't" Colton to Corona 16.0 miles
.~ Colton to Riverside #1 6.0 miles
.'1<<.
Colton to riverside #2 8.0 miles
Corona to Elsinore 16.0 miles
Corona to Rancho Cucamonga 15.0 miles
Corona to Redlands 19.0 miles
Corona to Rialto 21.0 miles
Corona to Riverside #2 8.0 miles
Corona to Riverside # 1 18.0 miles
Fontana to Rancho Cucamonga 3.0 miles
Fontana to Rialto 8.0 miles
Fontana to Riverside #1 18.0 miles
Fontana to Riverside #2 18.0 miles
Fontana to San Bernardino 10.0 miles
Fontana to Victorville 25.0 miles
Hemet to Lake Elsinore 25.0 miles
Hemet to Penis 15.0 miles
Lake Elsinore to Penis 10.5 miles
Lake Elsinore to Riverside #2 18.0 miles
Lake Elsinore to Riverside # 1 18.0 miles
Perris to Riverside # 1 8.0 miles
Penis to Riverside #2 18.0 miles
Rancho Cucamonga to Riverside # 1 20.0 miles
Rancho Cucamonga to Riverside #2 20.0 miles
Rancho Cucamonga to Victorville 23.0 miles
Rancho Cucamonga to San Bernardino 20.0 miles
Rancho Cucamonga to Redlands 18.0 miles
Rancho Cucamonga to Rialto 10.0 miles
Redlands to Rialto 5.5 miles
Redlands to Riverside # 1 8.0 miles
Redlands to Riverside #2 10.0 miles
Rialto to Riverside # 1 10.0 miles
Rialto to Riverside #2 12.0 miles
Rialto to San Bernardino 14.0 miles
Riverside #1 to Riverside #2 10.0 miles
Riverside #2 to San Bernardino 19.0 miles
lof3
..
W AL-MART STORE LISTING
RIVERSIDE, SAN BERNARDINO AND IMPERIAL COUNTIES
Apple Valley 20251 Hwy 18 (619) 946-2030
Barstow 621 Montana Rd. (619) 252-5000
Calexico 646 Tourman Rd. (619) 768-5013
Cathedral City 31033 Date Palm Dr. (619) 770-3111
Colton 1120 S Mount Vernon (909) 783-0497
Corona 479 McKinley St. (909) 270-0707
EI Centro 2050 N Imperial Ave. (619) 337-1600
Fontana 17151 Foothill Blvd. (909) 355-6922
Hemet 2171 W Florida Ave. (909) 766-1164
La Quinta 78950 Hwy III (619) 564-3313
Lake Elsinore 31700 Grape St. (909) 245-5990
Penis 2560 N Penis Blvd. (909) 940-0440
Rancho Cucamonga 12549 Foothill Blvd. (909) 899-1441
Redlands 2050 W Redlands Blvd. (909) 798-9114
Rialto 1610 S Riverside Ave. (909) 820-9912
Riverside # 1 2663 Canyon Springs Rd. (909) 653-4849
Riverside #2 5200 Van Buren Blvd. . (909) 689-4595
San Bernardino 4210 E Highland Ave. (909) 425-8846
Victorville 15272 Bear Valley Rd. (619) 951-5005
Yucca Valley 57980 29 Palms Hwy (619) 365-7750
20f3
,
.
~
DISTANCE BETWEEN WAL-MART STORES
RIVERSIDE, SAN BERNARDINO AND IMPERIAL COUNTIES
Seventeen (17) of these units are between 3 & 10 miles apart. Said
another way, now, in most cases, citizens living between 2 stores 10
miles apart have less than 5 miles to travel to shop at a "BIG BOX".
If they live between 2 stores 3 miles apart that travel distance is reduced
to 1 & 1/2 miles.
Lost in all this "BIG BOX" saturation are the hundreds of thousands of
commercial sq. ft. that currently lies vacant-a victim of the "BIG
BOXES"--a blight on the community landscape and a loss of tax
revenue to the cities.
The first community to have a "BIG BOX" gained a temporary tax
advantage over surrounding cities as customer's drove there to shop.
In todays "BIG BOX" saturated atmosphere, studies now indicate that
temporary tax advantage will evaporate and cities return back much
where they started, having destroyed the previous businesses that
existed before "BIG BOXES" arrived on the scene.
All this should be called what it is! REVENUE SHIFTING
3 of3
"' ..
.
(Attachment "C")
PROPOSED AMENDMENT TO GENERAL PLAN OF
CITY OF ARROYO GRANDE CONDITIONING DEVELOPMENT
OF LARGE NEW RETAIL STORES ON COMMITMENT TO
PROVIDE CITY WITH SALES TAXES
A. FINDINGS
The City Council finds as follows:
1. Development of new .large retail stores adds traffic and burdens
publicly-funded services such as police, fire and public health for such
stores' employees;
2. Such stores detract iTom the atmosphere and aesthetics of
communities such as ours, and consume land which would otherwise
be valuable to the community as open space or as a site of superior
employment opportunities;
3. Such stores often negatively impact existing smaller stores and their
workforces, which generates blight and public costs;
4. The burdens on the public of large new stores can only be ameliorated
by ensuring that they provide sufficient sales tax revenue to the city.
B. LIMITS ON LARGE NEW STORES:
No new store may be constructed in excess of90,000 square feet, nor
an existing store expanded if the resulting total square footage will
exceed 90,000 square feet, unless the applicant agrees to the limit on
nontaxable sales area and enforcement provisions set forth below;
C. LIMITS ON NON-TAXABLE SALES:
I. If total square footage for sales is to exceed 250,000 square feet, no
more than I % may be devoted to non-taxable merchandise.
2. If total square footage for sales is to exceed 140,000 square feet, no
more than 2% may be non-taxable.
3. If total square footage for sales is to exceed 90,000 square feet, no
more than 3% may be non-taxable.
F or purposes of the above calculations, only enclosed sales area will
be considered. "Enclosed sales area" does not include restrooms,
office space, break rooms, backrooms, storage space, open-air garden
sales space, etc. Conversions of such space to enclosed retail sales
space shall bring the project under the above limits. The total square
footage and percentage for non-taxable sales shall include subleased
and subcontracted departments.
10f2
r .
D. ENFORCEMENT PROVISIONS;
1. The applicant shall be required to present undertakings from it and the
property owner and retail tenant agreeing to comply with the terms of
this section.
2. The applicant, owner, and tenant, shall undertake to be jointly and
severally liable to the City for any violation of the ordinance as
follows:
(a) The sales tax lost by the City.
(b) If a violation has occurred for more than 30 days, in addition to lost
sales tax the parties shall pay the City $1,000 per/day of violation.
This is a reasonable estimate of these injuries to the City trom the
violation which are not readily calculable, and shall be
acknowledged as such in the undertaking;
(c) If the violation continues (7) seven calendar days following receipt
of a notice of violation from the city, all city permits and licenses
applicable to the operation of the store may be revoked.
(d) However, if there are more than 60 total days of violation during
any calendar year, all City permits and licenses shall be revoked, in
addition to the remedies set forth above.
(e) In addition the City shall be entitled to injunctive relief to stop the
continued violation of this section.
(f) The city may recover its full costs, including it's attorneys fees in
any action to enforce the provisions of this section.
(g) Any taxpayer or resident of the City shall have standing to enforce
the terms of this section, and if he or she prevails, they shall
recover their full costs including attorneys' fees.
E. SEVERABILITY
1. Each provision of this section is declared severable. If necessary for
legal enforceability, the courts are authorized to reform this section to
replace the phrase "non-taxable sales" with "grocery and drug sales".
20f2
,
.
THE RULE OF THUMB
Albertson's, Food-4-Less, Lucky, Ralphs, Stater Bros., Vons, other major chains, and
competitive independents operate with similar expenses and similar profit margins. As a
result this Rule of Thumb is typical.
A newer conventional Grocery Store should realize at least $9.00 in sales per square foot per
week to make everything come together economically, lease, utilities, advertising, payroll,
return on investment etc.
EXAMPLE:
A 40,000-sq. ft. unit should realize sales of $360,000 per week.
A 30,000-sq. ft. unit should realize sales of $270,000 per week.
In an older unit where the lease is considerably less than a recently built facility the weekly
sales could drop to around $8.00 per sq. ft. Much below that could spell disaster and cause
the company to close that store.
In a conventional grocery operation lease rental along with payroll are the main variables that
would make a difference in this Rule of Thumb.
Obviously each store must maintain adequate sales for it's size and anything that might lower
_ those sales would be looked upon as a grave danger. More often than not the difference
between survival and failure is an extremely fine line.
It is not uncommon for individual stores to experience circul'nstances where sales fall below
accepted levels and the companies close that unit. This would merely represent a bump in
the road in a large multi store chain. Currently, however, the entire grocery industry fmds
itself heading for something resembling a high cliff. In California, that cliff is represented by
future entry into the grocery (food) business by the minimum wage, Giant Dinosaur, Wal-
Mart.
Why Wal-Mart is of concern:
1. The cost per sq. ft. is reduced the larger the building size. In other words, the lease
rental per sq. ft. is lower than conventional standards when stores are 150,000-sq. ft. to
250,000-sq. ft. and up. That's called the economics of size, when size goes up, costs
go down, a major tenet in The Rule of Thumb.
10f4
. ~ .~
2. The majority ofWal-Mart employees are close to or at minimum wage.
A 2nd major tenet in The Rule of Thumb.
3. Wal-Mart employs many retired people on Medicade, Medicare, and Medi-Cal,
so the company won't have to provide health insurance for them. Often, younger
employees find they must utilize public health services for themselves and their
children. (This eliminates major costs associated with health care.)
4. Wal-Mart hires many employees that will work only a relative short time before
moving on to something that pays more and has greater opportunities for a career path
(this eliminates pension concerns).
5. Wal-Mart claims full time employment is 28 hours a week. !fyou work 28 hours a
week, (and many do not), $5.75 only generates $161.00 per week. This is $8,372.00 a
year if you work aU 52 weeks, and of course that's before taxes. (Not a livable wage
for an individual--Iet alone a family).
All this does not create a stable work force that pumps tremendous amounts of re-circulated
dollars back into our cities and counties. Couple this with the indisputable fact that most of
the money generated leaves our area and is funneled back to Arkansas. All this should raise
concerns to "a level where city officials look long and hard before placing a rubber stamp on a
"BIG BOX" project and if they do decide to give it a go they should consider what steps need
to first be taken to preserve what they currently have.
In the past 60 years the grocery industry has developed into one of the most efficient business
in the United States and it does so with the slimmest of profits, in many cases less than 2%.
No other major industry in the U.S. effects every person in as dramatic a way as do grocery
stores. Not many people realize just how efficien~ integrated, and sensitive the present
system is.
The cost effectiveness of the current warehouse, transportation, & distribution system ensures
there is no monopoly on food prices. Companies are highly competitive and employ
hundreds of thousand of productive employees that have health insurance, pensions, and a
livable paycheck every week. They are not a drain on public health systems or a burden on
welfare rolls. They pay taxes, buy homes, send their children to college, and are assets in our
cities and communities.
20f4
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A great deal of disruption would occur if the current system were to collapse.
Currently it is under attack by a minimum wage giant with a lease rental far below
industry standards.
When a anchor tenant, (grocery store), in a shopping area closes, the ansilary businesses
around it are effected by the loss of shoppers, represented by the 4.27 trips per week the
average family makes to the grocery store, these smaller business then often move or close.
The general apperence of the area deteriorates and blight sets in.
Tax revenues are lost to the city and eventually it fmds it must often spend tax dollars to re-
develop the blighted area and/or give up tax revenues as an incentive for someone else to do
the job, or do nothing. In any event the City looses both the years it would take to rebuild as
well as tax revenue. There is an easier way. Don't let it happen to begin with.
The past half-century has been witness to vast changes in retailing from the 1940's
village type shopping, to the 1950's and 60's strip malls and large.enclosed malls, then to the
costly re-development projects of the 1970's, on to the brief 1980's factory outlet shopping
experience, and more recently the 1990's "BIG BOX" phenomenon sweeping the nation.
Even now a retailing tidalwave is building out there that will quickly wash away much that
has gone on before and in a much more rapid time line. Those who don't grasp what is just
over the horizon in retail will forever fall behind. E-Commerce will be the new kid on the
block! As each of these retail styles arrived on the American Landscape, some of what was
here before was lost, supplanted by it's replacement.
In some communities the "For Rent" signs eventually came down and life went on. Other
communities never have recovered as life went out in the older business sections of the city.
In each new shopping experience tQe time line was more rapid as the former champion
fell victim to the new shopping fad in a shorter period of time. All of this left vacant
buildings in its wake. In early years the square footage was smaller and as we progressed
through each phase the displaced, vacant effected commercial property has grown in size.
Witness the hundreds of large malls in trouble today. Many lie vacant and bankrupt across
the nation and in need of re-development. When the giant super stores fall victim, as they
surely will, eventually many cities drawn into this race for sales tax revenues will find in a
few years they have built huge mausoleums as E-commerce is going to quickly change the
present day marketing strategies and traditional sales methods.
30f4
. .
.
The passing of the dinosaurs left smaller animals to survive. Like the dinosaurs, the passing
of the "BIG BOX" experience will leave behind companies with reasonable size stores,
convenient to neighborhood locations. Conventional stores will survive if city officials give
them the consideration they require.
Among the winners or losers in all this will be cities that understand, or don't, what is driving
this process. The cities and counties that understand their role in E-Commerce and the
possibilities that avenue provides, will be the early and lasting winners in the sales tax
battles. The cities that fall behind will discover it extremely difficult to play catch up. In this
world of change---Back to the Future---may well be closer than you think. Bigger is not
always better.
Through all this, The Rule of Thumb still holds for all of business. !fyou can't put a pencil
to it and make it work economically, you close it and walk away. Wal-Mart has done just
that in many locations across America. The track record is there for the entire world to see
and the city and county who thinks it might not happen to them . somewhere down the road
needs to do some homework. But again, there is an easier way. Don't let all this happen to
begin with. Preserve city sales taxes and still have all the shopping the community feels they
need. A simple amendment to the Land Use Element of the General Plan will provide some
direction. (See Attachment "C")
4 of4
COMPARISON RESEARCH ON "BIG BOX" STORES
The information that follows is a result of close examination of the
"BIG BOX" type stores throughout Ventura, Santa Barbara, San Luis
Obispo, Mono, Inyo, & Kern Counties. It reflects square feet and
percentages that are currently in place. It is observed that the three
"BIG BOX" companies, Wal-Mart, Target, and K-Mart all devote
varying amounts of sales area to non-taxable merchandise.
In the older, smaller, (under 90,000-sq. ft.) units the total non-taxable
square feet is not effected by the proposed ordinance. In none of the
larger newer stores examined did the square feet devoted to non-taxable
merchandise exceed the proposed ordinance. In other words, those units
open and operating would not have to change the way they do business.
(See Attachment "A")
a. A recently opened, (Feb. '99), Wal-Mart in Arroyo Grande
gives us a good current example. It sits on a 102,000-sq. ft.
footprint and does not contain 2,700-sq. ft. of non-taxable
merchandise. This new store is within the guidelines proposed
in the ordinance.
b. A typical, older, K-Mart in Atascadero has less than 200-sq. ft.
devoted to non-taxable merchandise in a 51,000-sq. ft. unit.
This represents less than 1/2 of 1 % of the sales area.
Obviously this would fall under the guidelines proposed.
c. In Bakersfield a 140,000-sq. ft. Wal Mart enjoys over 124,000-
sq. ft. of sales area. Normally that size would allow 3,720-sq. ft.
of non-taxable sales area. This unit uses only 1,350-sq. ft. or
roughly 1/3 of the proposed ordinance.
d. The recently remodeled K-Mart in Arroyo Grande sits on a
96,000-sq. ft. footprint with 76,000-sq.ft. devoted to retail sales.
This places it below the guidelines and it is not effected by the
proposed ordinance.
lof3
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.
e. In the six counties mentioned above in "BIG BOX" stores, all
in excess of 100,000-sq. ft., it was found non-taxable square
footage ran below 1,000-sq. ft., to no more than 2,935-sq. ft.
This not only included what was obviously normal shelf space
but also end caps and free standing displays that come and go
(seasonal items etc.), again, all were inside the limits suggested.
f. A look at Riverside, San Bernardino, and Imperial counties
where "Big Box" companies dominate retailing asa result of
location saturation the observations produce the same results.
One company (Wal-Mart) is dominant with at least 20 stores,
they are as close as 3 miles apart and 17.units are within 10
miles of each other, (See Attachment "B"). These stores range
primarily between 120,000-sq. f1. and 125,OOO-sq. f1. in
enclosed area. In addition, most all contain large outside
storage, garden, and sales areas as well, 20,000 sq. f1. and
above is not uncommon.
When non-sales areas, (backrooms, break rooms, rest rooms,
office space, and warehouse area, etc.) are subtracted from
total enclosed footprint areas, the enclosed sales areas still
range in excess of 100,000-sq. ft.
As was found in the six counties mentioned above the stores in
these additional three counties also contain below 1,000-sq. f1.
to no more than 2,935-sq. f1. of non-taxable sales area. Once
again, well within the proposed guidelines outlined in the
ordinance.
20f3
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. .
CONCERNS;
If California is to become saturated with Big Box retailing in the years
ahead as seems to be the intent of the companies specializing in this
market strategy, the question becomes, how will our city maintain its
market share of the sales tax revenue we need in what has quickly
become a highly competitive race. These concerns are reflected time
and again in our city General Plan.
RESPONSIBILITIES;
The City recognizes it has a responsibility to existing business and
taxpayers to recover a fair share of sales tax revenue on new or re-
developed areas and to make long term, forward.looking, plans for the
maintenance of these newer developments. This is necessary so as not to
create a negative burden on older established shopping areas, strip
malls, and all business in general throughout the city. This proposal
will achieve long-term positive results in this area. of the City
General Plan.
CONCLUSION;
Investigation indicates the General Plan Amendments are not
unrealistic or excessive in nature by current industry standards and
would not be difficult for "Big Box" companies to live up to. They
would however assure our city would not be subject to loss of Sales Tax
Revenue were these current industry standards subject to dramatic
change.
RECOMMENDATION;
It is recommended the City implement the Proposed Amendment to the
General Plan, Conditioning Development, of large new retail stores on
commitment to provide the City with sales taxes (See Attachment "C").
30f3
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- . - - - - - ~ "--- -
,
WJ\'s.j~tI ATTACHMENT 4
..~..8ONE~I' DAVIS. COWELL 8c BOWE, LLP
S~\IC..If L. S~c1IEJUAA.~ .
~1W'Da.~!N' COUNSELORS AND ATTORNEYS AT LAW
11, ~YlO HOlSaEil~Y. 'co "<ioN NUS "YQlUC. :OTK ~"<:OR
LIlA8c"'i"HAHllJ.....1\~ S"'N FR~NCISCO. CAUFORNIA ',J410Z C;=-"'I! Io4l'f;l'". .
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c:.:u_...... ANO n&V.\CA
.1C!!1IT P CC'.'le..L
. JeMom"~!A (1II.3H_
"CVACoJ.'ft\)M-ll2i.. May 4, 1999
TO: Honorable Planning Commission
Honorable City council
FROM: Andrew Kahn, Counsel to c...~ris Ivey ~
R!:: Proposed AmendJltents to Developmen-= Code re:
stores over 90,000 square feet
We commend the fine work of the City staff and City .~tto=ney
en tr.ese proposed amendments. We are confident these provisions
will encoun~er no legal proble~. However, after you pass what is
before you, we s~gqest you ask the City Attorney to look at some
amendments which would make these provisions easier to enforce.
Specifically:
(1) Currently, the oniy explicit enforce~er.t mechanis~~ are fL~es
and an injunction. It should be made clear that the violator ~ust
also pay actual damages, beg1nni~g ~itn the taxes lost by the city
and other goverr~ent agencies from a violation (which could easily
be many ti~es the $SCO/day fine). Also, there are c~~er damages
which stem from all the various ~pac~s a large store can have en
a s~~ll town, such as L~creased traffic, air pollution and demands
on fire a~d police services. Courts are ~ore favorably inclined to
liquidated dcmages provisions than fines or penalties. Thus we
suggest revisinq section E(l) to read: "The applicant, owner ~~d
tenant shall be jointly and sev~rally liable to the City and all
other affacted qoverr~ent agencies for all sales taxes lost as a
~esul t of a. violation. In adC.ition, they shall he liable for
liquidated da~ages of$SCO per d,yfor each day a violation occurs,
which reflQcts the City' s es~imate of i.ts likely damages i:l
addition to lost taxes."
(2) The severability clause (Section 3) is currently limited to the
situation where a. court finds a provision "unconsti't:.utional." Host
severability clauses ,re worded more broadly to extsnd to all kinds
of illegality, such as violations of state statute, not j~st
violations of a constitution. We therefore suggest substituting the
word "unlawful" for "unconstitutional".
These are not matters which would call fer delaying passage of what
is currently before you, but Merely "fine-tuning" which can be done
at a later date. Again, what is currently before you is already
excellent work.
,.
....:
MEMORANDUM
TO: CITY COUNCIL
FROM: KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES 'f.;J
SUBJECT: ADDITIONAL INFORMATION
DATE: JUNE 18, 1999
Mr. Ivey dropped this material off Friday, June 18th at 12 noon.
c: City Manager
City Attorney
1':5" 0 ~.' ~:Hi ::E l3;~Z FAX 1 415 626 2S6u KAilS. ASDREI\ ~U(J2
t
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.. "loj()IM. 80WIN . ~ w. S~1Ti ,\!\)
$11i115H i. S~EME~~ . COvN$ELORS AND ATTORNEYS AT I.AIN '/IISMfI.-:;>>J X; ;:;Jt31
\ !\ICHAfIt) G. Nl;(1IA:UN . (.02) 233-9! ,-C
~I, DAVID HOlS8eill-.Y' IOQ """N NU$ "'\/OIU~. ~OTH FL~OR ;AX 12:2! ZlHQa
E../tAIi"iH A/If'< l)."''''E/ICi' 5..."" FRAI'U:ISCO. CALIFORN'" iU10Z
A.\jQAEW ;. kAI'IN .. i.io-(!~ ~_ ~L'~P"~
F"OAENCI! !. CIA., . (41 Si 626-' see 1I,e.,,5\. 1, AA~~~::N
J~! 5- J.l.CCi)S~ FAX (415) 626-~
J?IiAT-IAA t. ~n'$ II~CRACkE~. ST~MU!lAH
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'!~"P PAl,\. ao'l'iE let ~:../PI ~:"W!!'ICt '7Q'ET $:..;....t .0\.'
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c~"~.;~ IINO hE'/AOA
~Oe!qT. ~O~_l
-. J~M'T"'E' n CAJ..F-)IIMA ;1831-IMO)
~EV~ Vi" M'ZC>><A Ma.y 4, 1999
TO: Honorable Planninq Commission
Honorable City Council
F1tOM: Andrew Kahn, Counsel to Chris Ivey ~
RE: Proposed Amend1l\en'ts to Develop1l1en-: Code re:
Stores over 90,000 square feet
We commend the fi~e work of the City staff and City At~orney
en tr.ese proposed amendments. w. are confident these provisions
will encoun~er no legal probl.~., However, after you pass wha~ is
before you, we suqqest you ask the City Attorney to look at some
a~endments which would make these provisions easier to enforce.
Specifically:
,
~
. -----
..-
(2j The severabi:ity clause (Seotion 3) is currently limited to the
situation where a court. finds a provision Itunconstitutionsl." Most
3everability clauses are worded more broadly to extand to all kinds
of illegality, such as viola~ion5 of sta-:e statute, not j~st
violations of a constitution. w. therefore suggest substituting the
word "unlawful" for "unconstitutional",
These are not nt&tters which would call for delaying passage of ,'mat
is currently before you, bu't; merQly "fine-tuninq" which can be done
at a later date. Again, what is ourrently before you is already
excellent ~ork.
~
;
,
ORDINANCE NO. C.S.
PAGE 3
For purposes of the above calculations, only enclosed sales area will be considered.
"Enclosed sales area" does not include restrooms., office space, breakrooms,
backrooms, .storage space, open-air garden sales space, etc. Conversions of such
space to enclosed retail sales space shall bring the project under the restrictions of the
above described limits. The total square footage and percentage for non-taxable sales
shall include subleased and subcontracted departments.
E. Enforcement
1. The applicant, owner and tenant shall be jointly and severally liable to the City for
a civil fine of $500 per day for each and every day a violation occurs.
2. In addition to subparagraph 1, the city attorney may seek injunctive relief to stop
the continued violation of this ordinance.
3. The city may recover its full costs, including attorney fees, in any action to
enforce the provisions of this ordinance.
4. Any taxpayer or resident of the City shall have standing to enforce the provisions
of this ordinance induding recovery of all costs and reasonable attorney fees.
SECTION 2: The City Council hereby directs the City Clerk to file a "Notice of
Exemption" with the County Recorder.
SECTION 3: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unconstitu-
tional,' such decision shall not affect the validity of the remaining portion of this
Ordinance or any part thereof. The City Council 'hereby declares that it would have
passeq each section, subsection, subdivision, paragraph, sentence, clause or phrase
thereof, irrespective 'of the fact that anyone or more .section, subsection, subdivision,
paragraph, sentence, clause or phrases be declared unconstitutional.
SECTION 4: A summary of this Ordinance shall be published in a newspaper published
and.circulated in the City of Arroyo Grande at least five (5) days prior to the City Council
meeting at which the proposed Ordinance is to be adopted. A certified copy of the full
text of the proposed Ordinance shall be posted in the office of the City Clerk. Within >
fifteen (15) days after adoption of the Ordinance, the summary with the names of those
City Council members voting for and against the Ordinance shall be published again,
and the City Clerk shall post a certified copy of the full text of such adopted Ordinance.
THE MULTIPLIER EFFECT
Ixl = 7 to II or Ixl = I
One local buyer times one local seller produces 7 to 11 shares of sales tax;
or
One local buyer times one out of state seller produces 1 share of sales tax.
Economist teach there is a multiplier effect somewhere between 7 & 11.
This represents the times the money generated ttom a locally owned
business sale re-circulates throughout a community.
When an item is purchased ttom a retail establishment, that business pays
their employees with a portion of the proceeds, the sales taxes are paid to the
government and the profit part ends up in the bank account of the company.
In the case of a locally owned business, generally the profits are also spent in
the city, county or state the money was first generated in and the next
business where those monies are now spent duplicates this process all over
again. This continues again and again until it becomes so diluted that it can
no longer be traced. This occurs somewhere between 1 & 11 times.
In this process the cities and counties enjoy sales tax revenue each time a
purchase is made with what was the original money generated ttom the first
transaction. Provided the money stays in the state, cities, and counties
receive sales tax revenue over and over again each time a purchase is made.
With a "BIG BOX" headquartered outside the state, not even California
enjoys the multiplier effect. We only get sales tax once, not over and over
again as is the case with a California based company.
1. Many studies show that a "BIG BOX" replaces 1.5 retail jobs ttom the
business sector that were somewhere in the marketing area prior to the
arrival of the "BIG BOX". (No tax multiplier gain here.)
2. The profits leave the area and the state all together.
(No tax multiplier gain here.)
In the case ofWal-Mart, Betonville, Arkansas receives the benefit. With K-
Mart it is Troy, Michigan, and with Target it is Minneapolis, Minnesota.
"BIG BOXES" don't magically produce more money in a geographic area
they just capture the spending money that is already present - no new monev--
is generated. lof5
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So again, we must return to the obvious:
One local buyer times one out of state seller produces one share of sales tax.
HOWEVER
One local buyer times one local seller produces 7 to 11 shares of sales tax.
Here the multiplier effect is in action and actually produces more revenue
for the city, county, and state.
In today's retailing world more and more companies are headquartered
"somewhere else" and the above seems so confusing that one is inclined to
say, "so what, what can I do about it"?
Consider this; If the company you are dealing with buys much of the
merchandise it sells in the state of California the multiplier effect holds true
and some city and county in the state will enjoy the 7 to 11 times benefit of
the increase in sales taxes.
F or instance, it doesn't really matter where a grocery store headquarters are
located. All of the in-season produce and many meat products are purchased
by the grocery industry here in California. They are for re-sale not only here
in our state, but in other states as well. Most all food items, perishables,
processed foods, canned goods, etc. are grown in California. Non
perishables, detergents, paper products, health and beauty aids etc. are also
produced in California. Not only do our cities benefit from the multiplier
effect from in state sales, but our state also benefits from these sales when
companies ship to their stores out of state. Grocery stores are one of the
largest contributors to the multiplier effect. On the otherhand, if the
company you are dealing with purchases much of the merchandise it sells
outside the state, or as is the case with Wal-Mart, outside the continental
United States, not one single city or county in our state benefits from the
multiplier effect. No place in the continental United States benefits. The
only plus is the addition to our Nations trade deficit.
Under the guise of "Free Enterprise", America is once more being sold for a
"Few Beads". Each time a purchase is made of goods from China, the
Communist are that much closer to owning the good old U.S.A. without a
shot ever being fired.
History has come to declare that the Indians trade for Manhattan Island was
not such a good business deal. What does that say about us? It is all over?
Is it too late? Not quite, but close and counting.
20f5
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Today in California, Wal-Mart has over 100 stores with 500 more new
Super Hyper-Power Centers planned as quickly as they can build them. '"-
That's just for starters, they intend to have a store for every 26,000 families.
Currently K-Mart has over 176 stores in California and they too have a new
unit called the K-12 to compete with Wal-Mart, can't be left behind you
know.
Target is studying a new and improved format to add to the over 145 units
they already have in California. How much is too much shopping?
How much "stuff' can we stuff into our garages? How much "stuff' ends up
in the thrift stores of America? By the way, remember the "multiplier effect
where taxes on a California based business will be collected by cities and
counties 7 to 11 times.
Thrift shops don't collect any taxes---they are tax exempt.
So even the 2nd or 3rd time through the system at a good will or Salvation
Anny retail outlet the "multiplier effect" won't help us poor tax payers.
Move over American Indians---Here we come!
As an example, in a 1998 F AST* apparel survey where Wal-Mart is
recorded as the company of record responsible for a particular piece of
apparel, 98% of the items surveyed were produced offshore;
750/0 in Asia
14% in Africa & Middle East
5% in Europe
4% in Latin America
2% in the U.S.A.
The "BIG BOX" stores dramatically deplete taxable income each and every
year. They bring nothing new to the taxable table. Nothing! Communist
China, Korea, Taiwan, Hong Kong, the Asian Rim, receives the greatest
benefit, then Africa, the Middle East, Europe, Latin America and Dead last,
the U.S.A.
The obvious conclusion must be there is no multiplier effect here and that
the "BIG BOXES" are a major reason why sales taxes continue to go up.
*Using patriotism to deceive the American people, July 1998
30f5
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The 1970's saw 5% sales taxes charged the California consumer.
The 1980's sales tax hovered around 6%.
The 1990's sales tax is up to 8.50% in some areas of California.
Heading for the year 2000, the State is flirting with sales taxes over 1 Oo~.
The greater the loss of the multiplier effect. the higher California sales taxes
will have to go to make up that loss.
There are two business methods subscribed to in retailing.
Low Volume-------------------High Mark-up
High V olume----------------- Low Mark-up
The same applies to government in the effort to maintain sales taxes.
Low Volume = One turn of sales taxes (no multiplier effect)
High Mark-up = An increase in the percent of sales taxes charged the public
OR
High Volume = The multiplier effect of 7 to 11 times
Low Mark-up = A decrease in the percent of sales tax charged the public
Grocery stores are one of the largest contributors to California's multiplier
effect because the majority of what they sell is produced right here in the
state.
This strongly suggests that government officials at every level do all they
can to preserve the grocery industry, as we now know it.
Please be aware that much of what is sold in a grocery store is non-taxable.
The city/county/state does not get a direct tax revenue hit off each and every
item at store level. The advantage is not quite that obvious. Everything that
is edible generates enonnous income in the county/state every year. To
begin with this enters the economy through all the fanners/ranchers,
transportation and production people that process each and every food item
we consume and it continues after it arrives at the retail level. This is new
money in our economy every growing season, unlike Wal-Mart that does not
generate one cent of new money. They do not increase anything that is not
already here. They, in point of fact, deplete the money supply of all of
California and therefore hurt the tax base of every city/county in the state.
40f5
. .
If it were not for the food industry the sales taxes imposed by government
at all levels would have to increase to maintain the service level we currently
enJoy.
Again, the food industry is a fresh yearly generator of taxable income - New
Money - infused into the state year after year.
Aesop was right on target. Its time we took care of the goose that laid the
Golden Egg, not kill it! Let's look inside that goose (the grocery industry)
and get to understand how and why it produces golden eggs. We need to
take care of it so it will continue to produce them for years to come. Let's
not do like the impatient farmer and kill it in some vague hope that somehow
we're going to get all the gold right now.
Government officials have a heavy responsibility to look into their crystal
balls and see the future. The decisions they make today needs to benefit all
of us now as well as our children and grandchildren. Help your City stay in
the food chain. Attachment "C" will go along way in preserving much of
what has a proven track record of positive benefit for our city, county and
state.
5 of5
10.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: AWARD OF BID, GRAND A VENUE, ELM STREET TO HALCYON
ROAD, CITY PROJECT NO. 60-70-90-98-6
DATE: JUNE 22, 1999
RECOMMENDATION:
it is recommended that the City Council:
1. award the Grand Avenue, Elm Street to Halcyon Road, construction contract to
Whitaker Contractors, Inc. in the amount of $1 ,707,535;
2. authorize a contingency of $170,750 for use only if needed for unanticipated costs
(Le., changes in field conditions) during the construction phase of the project (total
project construction cost = $1,707,535 + $170,750 = $1,878,285);
3. approve funding alternative 1; and,
4. direct staff to issue the Notice of Award and Notice to Proceed in accordance with
the Contract Documents.
FUNDING:
The FY 1998/99 Capital Improvement Program budget includes $1,717,650 for
construction (including contingencies) for the Grand Avenue, Elm Street to Halcyon Road,
capital improvement project.
DISCUSSION:
On June 10, 1999, five bids were publicly opened for the Grand Avenue, Elm Street to
Halcyon Road, capital improvement project. The attached bid results indicate Whitaker
Contractors, Inc. as the apparent low bidder with a total bid amount of $1,707,535. The
bid for Whitaker Contractors, Inc. has been reviewed and found to be in compliance with
the project specifications.
Using the current available funding and the bid amount submitted, there would only be
$10,115 available for construction contingencies ($1,717,650 funds available - $1,707,535
contract bid = $10,115 balance for contingencies). Industry standards recommend a job
this size set aside 10% of the contract amount for unanticipated costs during construction.
In order to achieve the 10% industry standard, an additional $160,635 is needed for the
project.
Staff has identified three funding alternatives in an effort to fully fund this project. These
funding alternatives assume the transfer of funds from other capital improvement projects.
. Bids have been received for the Spring 1998/99 Slurry Seal capital improvement
project. Awarding the contract to the lowest bidder plus reserving a ten percent
construction contingency results in an overall project cost savings of $80,000.
. On December 8, 1998, the City Council approved the use of $270,800 of 1998 STIP
Augmentation funds for the roadway portion of the Grand Avenue (Phase III), Elm
Street to Oak Park Boulevard, project.
The following funding alternatives have been identified by staff.
Alternative 1
Use cost savings from the Spring 1998/99 Slurry Seal project and a portion of the Grand
Avenue (Phase III) 1998 STIP Augmentation funds. Funding for Grand Avenue (Phase III)
would need to be made up from grant funding, other capital project cost savings, and/or
using the City's unallocated Urban SHA funds ($32,379 of USHA funds is available in FY
1999/00). Construction on Phase III is scheduled for the spring of FY 1999/00. The
$80,635 represents 6.7% of the Phase III total project cost.
Current Cost Savings- 1998 STIP-
FY 1998-99 Budget Spring 98/99 Slurry Seal Grand Ave (Phase III) Total
$ 1,717,650 $ 80,000 $ 80,635 $ 1 ,878,285
Alternative 2
Use a portion of the Grand Avenue (Phase III) 1998 STIP Augmentation funds. Funding
for Grand Avenue (Phase III) would need to be made up from grant funding, other capital
project cost savings, and/or using the City's unallocated Urban SHA funds ($32,379 of
USHA funds is available in FY 1999/00). Construction on Phase III is scheduled for the
spring of FY 1999/00. The $160,635 represents 13.3% of the Phase III total project cost.
Current 1998 STIP-
FY 1998-99 Budget Grand Ave (Phase III) Total
$ 1,717,650 $ 160,635 $ 1,878,285
Alternative 3
Use cost savings from the Spring 1998/99 Slurry Seal project and eliminate items totaling
$73,285 from the Grand Ave, Elm to Halcyon, construction contract bringing the contract
amount down to $1,634,250 for a total construction cost of $1,797,650 ($1,634,250
construction contract + $163,400 construction contingencies).
Items ~hat could be eliminated include: 100% of the median landscaping/planting (could
be accomplished in FY 1999/00 if other projects have cost savings); reduce the amount
of curb and gutter replacement by 38% throughout the project limits (install only where
needed the most); and convert 100% of the PVC storm drain pipe to lower cost HDPE pipe.
The cost savings is as follows:
. Landscaping/planting = $36,300
. Curb & Gutter = 12,900
. HDPE Pipe = 24,100
$73,300
Current Cost Savings-
FY 1998-99 Budget Spring 98/99 Slurry Seal Total
$ 1,717,650 $ 80,000 $ 1,797,650
Staff r~commends funding Alternative 1. The 6.7% potential shortfall for Grand Avenue
Phase III can be eliminated through design or favorable bids.
Two town hall meetings have been held with the business owners and residents on Grand
Avenue to discuss the overall project design and to hear property owner concerns so that
measures to lessen business impacts could be incorporated into the project. Items
discussed at the meetings included the overall project schedule, delivery access to the
businesses and residents, and night time construction. A third town meeting is scheduled
for July 9, 1999, at which time construction is scheduled to begin and actual impacts will
be known.
The contract time for this project has been estimated at 180 calendar days. Work is
expected to begin in early July 1999 and be completed in January 2000 as shown in the
attached project schedule.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
- Do not approve staffs recommendations;
- Modify as appropriate and approve staffs recommendations; or
- Provide direction to staff.
Attachments: Bid Opening Log Sheet
Tentative Project Schedule
Grand Avenue (Phase III) capital improvement project budget
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: JUNE 10, 1999
Grand Avenue, Elm Street to Halcyon
Project No. 60-70-90-98-6
BIDDER'S NAME. CITY BID TOTAL
Madonna Construction Co. $1,958,633.00
San Luis Obispo
I
A.J. Diani Construction Co. $1,894,717.31
Santa Maria
Dechance Construction Co. $2,091,818.97
Arroyo Grande
R. Burke Corporation $2,212,254.00
San Luis Obispo
Whitaker Contractors Inc. $1,707,535.00
Santa Margarita
.1 ~
, 7 ~ 11tC/'LfL-
Kelly Wetmpre'11 dministrative Services Director
,.
c: Public Works Director
City Manager
CITY OF ARROYO GRANDE
TENTATIVE PROJECT SCHEDULE
for
GRAND AVENUE, ELM STREET TO HALCYON ROAD
(CITY PROJECT NO: 60-70-90-98-6)
Council Approval to Solicit Bids .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 27, 1999
1 st Notice to Bidders ........................................ April 30, 1999
2nd Notice to Bidders (min 5 days between publications) . . . . . . . . . . . . . . . . .. May 5, 1999
Pre-Bid Conference #1 (Friday. 2:00 p.m. at City Council Chambers) . . . . . . . .. May 14, 1999
Pre-Bid Conference #2 (Thursday. 2:00 p.m. at City Council Chambers) . . . . . .. May 27, 1999
Receive Bids (Thursday. 2:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. June 10, 1999
Award of Bid (at City Council Meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 22, 1999
Notice of Award (within period specified in notice to bidders) ............... June 23, 1999
Notice to Proceed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. July 7, 1999
Completion - 180 calendar days . . . . . . . . . . . . . . . . . . . . . . . . . . . .. January 2, 2000
May 19, 1999
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11.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS AND RECREATION ak
SUBJECT: FEE WAIVER REQUEST - SPECIAL OLYMPICS OF
SAN LUIS OBISPO COUNTY
DATE: JUNE 22, 1999
RECOMMENDATION:
It is recommended the City Council consider the request for a fee waiver from Special
Olympics of San Luis Obispo County for use of the City of Arroyo Grande and Woman's
Club Community Center on Friday; July 9,1999 from 5:00 p.m. -10:00 p.m.
FUNDING:
Approvar of the fee waiver request would result in a reduction of Community Center
rental fees of $250.
DISCUSSION:
The scheduled event will be a da~ce for Special Olympjans primarily from the South
County. Special Olympics of.. San Luis Obispo County is a nonprofit organization;
however, 50% of its entire membership is not Arroyo Grande residents so it does not
qualify for C(iteria item #1 on the Fee Waiver or Reduction Criteria Form (Attachment 1).
The organization qualifies for three (3) points on the Fee Waiver or Reduction Criteria
Form instead of the four (4) points shown.
At the April 27, 1999 City Council meeting, the Council reviewed two separate fee
waiver requests from Special Olympics of San Luis Obispo County for use of the City of
Arroyo Grande and Woman's Club Community Center. The first fee waiver request was
for the $250 rental fee for use of the Community Center on April 9th. The second fee
waiver request was for the $80 rental fee for use of the Community Center on April 12th.
The Parks and Recreation Commission, at its April 14th meeting, denied the $80 fee
waiver request for the April 12th event and the decision was appealed to the City
Council. The City Council approved both fee waiver requests resulting in a $330
reduction of Community Center rental fees.
STAFF REPORT:
WAIVER OF FEES - SPECIAL OL YMPICS OF SAN LUIS OBISPO COUNTY
JUNE 22,1999
PAGE 2
Calculation of Costs for Julv 9. 1999 event:
Current fees charoed to user oroup:
Rental Fee $250 per day. Per the fee schedule approved by Council on
February 25, 1997, the rate for all groups using the community center on Fridays,
Saturdays, or Sundays is $250 per day. Groups using the Community Center on
Mondays - Thursdays are charged an hourly rate (Attachment 2).
Actual costs to the City:
$70.23 x 5 hours (5:00 -10:00 P.M.) = $351.15 (Attachment 2)
$40.31 - Personnel Costs $60.47
x 1.5 - Weekend/Overtime + 7.60 City's Overhead Rate @ 12.57%
$60.47 $68.07
1.08 - Supplies per schedule
+ 1.08 - Utilities per schedule
$70.23
Alternatives
The following alternatives are provided for the Council's consideration:
. Approve the fee waiver request;
. Do'not approve the fee waiver request;
. Modify the fee waiver request as appropriate; or
. Provide direction to staff.
S:\StaffRpt\FeeWaiverSpecOlympicsJun22.99
(if~ Special Olympics of San Luis Obispo County
~.F Post Office Box 1164 * San Luis Obispo * California 93406
Special Olympics (805) 544-6444 Fax (805) 544-6460 E-MAIL SLO-SPECIAL-O@Juno.Com
OFFICERS AND
BOARD OF DIRECTORS
June 9, 1999
PRESIDENT
LARRY NEWMAN, M.D. To Whom It May Concern:
VICE PRESIDENT I am writing to you on behalf of Special Olympics of San Luis Obispo
JOHN OSMAN County. I am requesting that fees be waived for a Special Olympics' activity.
SECRETARY We will be holding a dance for Special Olympians on July 9, 1999 at the
DAVID CRABTREE Arroyo Grande Women's Club and Community Center.
1RFASURER As you may already know, Special Olympics is a year round sports training
SUSAN HENSLIN and competition program. We serve over 550 children and adults with
developmental disabilities. We anticipate over 90 South County athletes/
KATCHO ACHADJIAN community members to attend this function. We hope that you will be able
DICK BLANKENBURG to help us out by waiving the facility fees for this festive event. As a thank
GREG COATES
DOUG FILIPPONI you, we would like to include you on our recognition poster.
PHIL GAMMONS
JOE HAZOURI Thank you for your consideration,
MICHAEL HESSER
SAM MCMILLAN
ROB ROSSI
FRED RUSSELL
AREA DIRECl'OR
JODY L. GAYDOS
"Let me win,
but if I cannot win,
Jet me be brave
in the attempt. "
Thank you San Luis Obispo County for 30 wonderful years!
ATTACHMENT 1
CITY OF ARROYO GRANDE
&: - f\. ~EE WAIVER OR REDUCTION CRITERIA FORM
Name: - ... c6J O.n\ - c <". Address:l>O~~~ 'SW LA Phone #: 5(/lI-fo'l'14
Type of Fe~~sted to wted: d--.':Jn Total Fee Amt To Be Considered: $ ri5'O
WAIVER OF FEES: All groups/organizations/sponsors requesting a waiver of fees must submit a completed Fee Waiver
or Reduction Criteria Form with a letter stating: (a) the facility requested, (b) event, (c) which fees should be waived, and
(d) verification of information requested on the criteria form (e.g., organization donates 50% of its budget-supporting
programs in the Five Cities area). Please include all additional information on a separate sheet of paper along with your
letter of request. All forms and letters should be submitted to the Parks and Recreation Office and addressed:
For Reauests for Fees Totalina $200 or Less: For Reauests for Fees Totalino 5201 or More:
Parks and Recreation Commission Arroyo Grande City Council
clo Parks and Recreation Office Attention: City Clerk
Post Office Box 550 Post Office Box 550
1221 Ash Street 214 East Branch Street
Arroyo Grande, CA 93421 Arroyo Grande, CA 93421
Check below each item that a lies to our rou or 0 anization:
1. Local Arroyo Grande-based non:-profit group or organization # ~C;. cJS~ ~4so (provide 1.0. number).
"Local" is defined as 50% membership from the City of Arroyo Grande.
><:S- 2. Non-profit group/organization services youth only, ages 6 - 18; and no specific program fees are charged
youth (other than registration fee). Number of youth served: ~. Registration fee charged to
youth:~. .
2- 3. The group/organization donates 50% of its budget supporting programs/activities within the City of Arroyo
Grande or the Five Cities area. Examples of programs/activities supported:
A-4.
$- 5. The event proposed is en to the public, and the rganization/sponsor is not requesting a donation or
charging a fee for entry or to participants (vendors, speakers, etc.).
_ 6. Group or organization provides a yearly donation (equipment, monetary, services-in-kind) to the City of
Arroyo Grande. Specific donation: . Date of donation:
_ 7. Mid-week or shared scheduling of facility. The group has requested a date during the week (Monday.
Thursday), and another organization will be meeting at the same time.
_ TOTAL NUMBER OF CRITERIA ITEMS WHICH APPLY.
QUALIFICATIONS: Groups meeting criteria items 1 - 7 above score 1 point each. A score of 5 or more points qualifies
a group for a waiver or reduction of fees.
DETERMINATION: All requests for the reduction or waiver of fees that require a Public Safety and Welfare Permit or
Police Department Auxiliary Police Services (e.g., fees established by City Ordinance or Resolution) are appealed
directly to the City Council.
Field rental fees (excluding tournaments, lighting, and field preps) shall be waived for all youth sport activities scoring
five (5) points or more on a fully completed Fee Waiver or Reduction Criteria Form. "Youth sport activities" shall be
defined as any league/team roster having members under the age of 18, with the exception that a maximum of three (3)
members may be 18 or older, at the time the roster is submitted to the Parks and Recreation Department.
FOR FEES TOTALING $200 OR LESS FOR USE OF A CITY FACILITY: Waiver or reduction of the fees can be
approved by the Parks and Recreation Commission. All decisions made by the Parks and Recreation Commission can
be appealed to the City Council.
FOR FEES TOTALING $201 OR MORE FOR USE OF A CITY FACILITY: Waiver or reduction of fees must be
approved by the City Council.
c:\forms\FeeWaiverJrm (Revised: 11/24197)
ATTACHMENT 2
User Fee Determination
Cost Analysis Worksheet
User Fee Description Fund Program Account Depanm entiDivision Date
Woman's Club Renta! Fee per day 14 3400 001 Recreation ~ivision 2-11-97
$2501$32.00 per hour
Description of Service. Demand. Subsidy and Other Comments:
This fee is being reviseC :0 partially offset the cost incurred b1i the City to operate, maintain, and staff the Woman's
Club Communi~ Center. 22 groups/organizations non-pro it and private meet at the center each month. the cost to
operate the faci ity is S47.81 per hour. For groups of 10-225. There is a high demand for use of the facility.
Personnel Costs
Rates'
Position Fringe Benef~s Dept. or Div. Total Burdened Hours by Pcs:::on Psr Un~ Total Labor Cost per
Straight Time Un~ of Service
Labor Owrhead Labor CoslIHr.
Building Coordinator $ 8.07 $1.75 23% $2.26 $12.08 1.0 $12.08
Janitorial (Full Time) $12.78 $4.97 23% $2.13 $19.88 1.0 $19.88
Building Supervisor 5 6.27 $ .52 23% $1.56 $ 8.35 1.0 $ 8.35
Total Burdened Personnel Costs Per Unit of Service $40.31
Material & Rental Costs
Description Cost Each Quant::y =s.:'.:,rs: Unit Cust
Janitorial Supplies - toilet ~<<Der, towels, cleaners, can liners $10.83 per day 10. hrs $1.08 per hour
I
Total Material & Rental Costs per Unit of Service $1.08
Other Costs (Eouipment. Buildina Usaae. Part-time labor w/o Benefltsl
Cescription Cost Each Quam;.'!' :"';~cVlra= Unit Cost
Utilities (gas, electric. ga~ge) S325 mo. 30 days $10.83 per day 10. hrs 51.08 per hour
Total Other Costs per Unit of Service $1.08
Fee Comparison Data
Jurisdiction Fee per unit More or (Less) than Arroyo
Grande's Fee per Unit of 5 42.47
Service Total Service Direct Costs
City of Arroyo Grance I 5250.00 City-Wide General & 5 5.34
oiVIded by 8 Dollars Percentage Adminis:rative'
S31251S32.oo Rate @ 12.57:'. 5 47.81
Grover Beach I S43.75 +$12.50 +29% TOTAL SERVICE COST/UNIT
RECOMMENOEJ F~= $ 31.25/$32.00
Pismo Beach $70.00 +$38.75 +55% Recommended Fund Subsidy 5 15.81
San Luis Obispo $43.75 +12.50 +29% Current Fee Amount 515.00
Santa Maria 567.18 +$35.93 +54% Fee Increase (Decrease) +$ 17.00
Atascadero NlA
Paso Robles S55.OO +S23.75 +43"Yo
Morro Bay \ $49.50 518.25 -+37'%
c:\budget\userl* 211
User Fee Determination
Cost Analysis Worksheet
User Fee Description Fund Program Account OepartmtInt/Division Date
Woman's Club Rental Deposit 14 3400 001 Recreation Division 2-11-97
Descri tion of Service. Demand, Subsid and Other Comments:
This fee is being revised to cover any damage or staff time incurred for the rental of the City of Arroyo Grande and Woman's Club
Comuni7e Center for a one day or multi-day rental. The Community Center is in high demand for event or meeting rental. The
deposit ee is refundable.
, Personnel Costs
Rates' :
:
Position Hours by Pcs~ion Per Unit iotal Labor Cost per
Straight iime Fringe Benefits Dept. or Div. Total Burdened Unit of Service
Labor Overhead Labor CostJHr.
'.
Total Burdened Personnel Costs Per Unit of Service
Material & Rental Costs
Description Cost Each Quantity ;::,equired Unit Cost
Total Material & Rental Costs per Unit of Service
Other Costs (Equipment. Buildina Usaae, Part-time labor w/o Benefits)
Description Cost Each Quantity Required Unit Cost
Total Other Costs per Unit of Service
Fee Com arison Data
Jurisdiction Fee per unit More or (Less) than Arroyo
Grande's Fee per Unit of TotaJ Service Direct Costs $ 0
Service
City of Arroyo Grande $250.00 City-Wide GeneraJ & $ 0
Dollars Percentage Administrative'
Rate ~ 12.57% S
Grover Beach NJA TOTAL SERVICE COSTiUNIT
RECOMMENDED F== $ 250.00
Pismo Beach $500.00 +$250.00 +100%
Recommended Fund Subsidy $ 0
San Luis Obispo $200.00 .$50.00 .2O'fo
Current Fee Amount $ 50.00
Santa Maria $300.00 +SS0.00 +2O'fo
Fee Increase (Decrease) +$ 200.00
Atascadero NJA
Paso Robles $300.00 ~o.oo +20%
Morro Bay $500.00 +$250 +100%
c:\budget\userfee.211
RENTAL AGREEMENT- ONE TIME USE
CITY OF ARROYO GRANDE AND WOMAN'S CLUB COMMUNITY CENTER
211 Vemon Street, Arroyo Grande, CA
Mailing Address: P. O. Box 550, Arroyo Grande CA 93421
473-5482 or 473-5474
1. 5/0/'01' d,,i
Address Ct.Nl &I Phone'
Street City Zip
Representative's Home Phone &:- 7/~ Work Phone 'Y!:?-7/SCo
2. Date(s) facility requested: .... ~9 Time: From S.'()O to /b! 00
(enter actual time, including set-up a ~Iean-up, this cannot be changed without approval, do not arrive
earlier or leave later than arranged time)
3. Room(s) requested: small room_'arge room (with stage) kitchen entire hall~
4. Purpose of use (reception, *dance. dinner, other) c\C~..M.e:..-e
*Publlc Safety and Welfare PermIts may be obtaIned from the Arroyo Grande Pollee Department.
5. Number of people expected 10 0 (225 capacity)
6. Will alcohol be served or brought by guests? yes no X
Note: It is Illegal to have alcohol on the Community Center preml... without meeting necessary Insurance
requIrement..
7. Will a live band be performing? Yes Y No $0-
8. Lessee agrees to a cleaning and damage deposit in the amount of 2S)
9. Lessee agrees to a rental fee of t).-Y'J--- t;!!-
10. Lessee agrees to a building SUpervision~of 9 per hour.
11. Lessee agrees to a Non-Resident fee of All checks should be made payable to: City of Arroyo Grande.
Mailing Address: P. O. Box 550, Arroyo rande, 93421
12. General Rules:
a. Less~rnsible for the set-up and clean-up for its activity.
initial
b. Lesseo~~t use nails, staples, tacks or tape on the walls.
initial
c. LessC/~tands that they must clean and vacate premises by 2 a.m.
initial
d. Lessee understands there is no smoking allowed inside the building.
C/~
Initi
e. Lessee understands that they are responsible Tor the conduct of their guests and that they will be held
liable ~res done by themselves, their guests or representatives.
initia
f. Lessee understands that the City of Arroyo Grande scheduling has priority and
reservl!~~Ubject to re-scheduling or cancellation. (All attempts are made to avoid this.)
initial
g. If a reservation is canceled more than a month in advance, then a full refund will be made. If a
reservapanCeled less than one month before the scheduled event, $125 will be retained.
(I
initia
I, the undersigned, have read and initialed all the above rules and agree to the terms of the Rental Agreement:
S~~._._~~E!___
For official use only:
Deposit Amount: $ Date Received:
Deposit Amount: $ Date Received:
Rental Amount: $ Date Received:
Rental Amount: $ Date Received:
Non-Resident Fee: $ Date Received:
Building Supervision: Total Hours x Rate =
Claim date for refund (of deposit) Claim Amount $
c:\A8neral\commbldg\rentalag. frm (09Apr97)
11.b.
MEMORANDUM
TO: CITY COUNCIL 7i
FROM: DANIEL C. HERNANDEZ, PARKS AND RECREATION DIRECTOR
SUBJECT: GUIDELINE CHANGES FOR THE SENIOR TAXI PROGRAM
DATE: JUNE 22,1999
RECOMMENDATION:
The Senior Advisory Commission recommends the City Council forward proposed
Senior Taxi Program guideline changes to the SCAT Board for its consideration.
FUNDING:
The Senior Taxi Program is budgeted as follows:
Estimated Actual Proposed
FY 1998-99 FY 1999-00
Revenue
Local Transportation Funding (Fund 225) $22,500 $23,000
Rider Coupons ~13.600 $14.200
TOTAL $36,100 $37,000
Expenditures
Senior Taxi Program $30,500 $31,500
At year-end closeout, a reconciliation is conducted to ensure actual revenue received
from the sale of coupon books plus the needed L TF contribution match actual
expenditures.
Changing rider guidelines may reduce expenditures and may reduce the number of
coupons sold. The total reduction of revenues and expenditures is unknown.
DISCUSSION:
The Senior Advisory Commission has repeatedly expressed concerns about perceived
abuses of the Senior Taxi Program. Alleged abuses include rides from the Village of
Arroyo Grande to Spyglass Deli in Pismo Beach, rides for short distances, roundtrip
rides with one or two minutes stops, and rides to bars. The Commissioners have also
expressed concern about the expense of the program and questions whether the City
should fund rides to hair salons, restaurants, or bars.
STAFF REPORT:
GUIDELINE CHANGES FOR THE SENIOR TAXI PROGRAM
JUNE 22, 1999
PAGE 2
Current guidelines allow program participants to ride to any location within the Cities of
Arroyo Grande, Grover Beach, Pismo Beach, and the Community of Oceano. Proposed
guidelines would restrict use of the program to life-support services such as medical,
banking, prescriptions, or church. The SCAT Board, comprised of elected
representatives from Arroyo Grande, Pismo Beach, Grover Beach, and the County,
administers the taxi program and must approve any changes. Council Member Jim
Dickens is the City's representative. Board approved changes would impact the
program system-wide, not just in Arroyo Grande.
In May 1998, under direction from the Senior Advisory Commission, staff sent a letter to
John Bates, SCAT Administrator, and requesting responses to the following questions;
1. Are there any restrictions to where participants may ride within the
established program boundaries?
2. May the program be used to transport participants to and from work or bars?
3. May the program be used for purposes other than life-support services?
4. Are participants limited in the number of ten-ride coupons they may purchase
each month?
5. May businesses, such as care facilities, purchase ten-ride coupons for their
clients?
6. Can each of the participating agencies establish rider guidelines, which are
not included in the" Joint Agreement"?
Based on the direction of the SCAT Board, Mr. Bates responded that:
1. There are no restrictions to where participants may ride within the established
program boundaries.
2. The program may be used to transport participants to and from work or bars.
3. The program may be used for purposes other than life-support services.
4. Participants are not limited to the number of ten-ride coupons they may
purchase.
5. Businesses may not purchase coupons for their clients.
6. Participating agencies may not establish rider guidelines.
Participating jurisdictions may request SCAT review andlor modify requirements.
However, the provisions of the" Joint Agreement" are fully consistent with the intent of
the unmet need finding that created the service.
The "Joint Agreement" states that subsidized transportation services are provided to
senior citizens and disabled residents that are unable to utilize existing public
transportation within the SCAT service area.
STAFF REPORT:
GUIDELINE CHANGES FOR THE SENIOR TAXI PROGRAM
JUNE 22,1999
PAGE 3
Notwithstanding the aforementioned, the Commission, at its meeting of June 2, 1999,
recommended the following changes to rider guidelines for the Senior Taxi Program:
1. Participants may use the program only for life-support purposes such as
grocery shopping, medical services, banking, or prescription pick-up. The
program should not be used for rides to or from bars, restaurants, or hair
salons.
Justification: Commissioners have expressed concerns about taxpayers
subsidizing trips to bars, restaurants, and hair salons. Enforcement of this
guideline would require that the Commission monitor billing statements for
violations and direct staff to send letters to violators.
2. Participants may purchase no more than two ten-ride coupons per month.
Additional coupons may be purchased only with prior permission from the
Senior Advisory Commission.
Justification: Senior citizens and disabled would still be allowed twenty rides
per month. Limiting the number of coupons per participant should reduce the
overall City subsidy and discourage participants from using the program for
non-life-support purposes.
3. If able, participants should utilize existing public transportation.
Justification: According to John Bates, SCAT Administrator, the Joint
Agreement between the City and SCAT states that "subsidized transportation
services are provided to senior citizens and disabled residents that are unable
to utilize existing public transportation within the SCAT service area".
Cooperation would need to be voluntary since enforcement would be
extremely difficult (highly labor intensive).
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve the Senior Advisory Commission's recommendation;
- Do not approve the Senior Advisory Commission's recommendation;
- Modify as appropriate and approve the Senior Advisory Commission's
recommendation;
- Provide direction to the Senior Advisory Commission and staff.
S:\CounciIMemos\SeniorTaxiGuidelineChanges6799
- .
w,,"ty 0/
~ &~ P.O. Box 550
1221 Ash Street
Arroyo Grande, CA 93421
PARKS AND RECREATION Phone: (805) 473-5474
FAX: (805) 473-5479
E-Mail: agcity@rlX.net
May 27,1998
John Bates, SCAT Administrator
SLORT AISCA T
1150 Osos Street, Suite 206
San Luis Obispo, CA 93401
SUBJECT: RULES/GUIDELlNES REGULATING SENIOR TAXI PROGRAM
Dear Mr. Bates:
The City of Arroyo Grande's Senior Advisory Commission has directed me to write to
SLORTAlSCAT to determine the current rules and guidelines regulating use of the
Senior Taxi Program. On August 21, 1997, the City received correspondence indicating
changes to the program. Those changes included a price increase from $20 to $30 per
ten-ride coupon, an increase of the minimum age from 60 to 65 years, and a reduction
in program hours to the current 6:00- AM to 8:00 PM. Are there additional rules or
guidelines?
The City of Arroyo Grande initiated its Senior Taxi Program in 1989. Rules governing
the program at that time entitled participants to ride within the city limits of Arroyo
Grande or to the Cities of Grover Beach or Pismo Beach for life-support services or
activities such as medical, shopping, prescriptions, or church. The program was not to
be used for trips to or from work. Participants were also limited to two ten-ride coupons
per month. As a result of the "Joint Agreement" between the Cities of Arroyo Grande,
Grover Beach, Pismo Beach, and the Community of Oceano, our local rules seem to
have been superceded.
Specifically, the Senior Advisory Commission requests responses to the following
questions:
1. Are there any restrictions to where participants may ride within the
established program boundaries?
2. May the program be used to transport participants to and from work or bars?
3. May the program be used for purposes other than life-support services?
4. Are participants limited in the number of ten-ride coupons they may purchase
. each month?
5. May businesses, such as care facilities, purchase ten-ride coupons for their
clients?
6. Can each of the participating agencies establish rider guidelines, which are
not included in the" Joint Agreement"?
-
John Bates, SCAT Administrator
SLORTAlSCAT
May 27, 1998
Page 2
On behalf of the City of Arroyo Grande Senior Advisory Commission, I look forward to
your response. Please send your response to my attention at Post Office Box 550,
Arroyo Grande, CA 93421. By phone I may be reached at 473-5478 or 473-5474.
Respectfully I
"-
DOUG ERRIN
Recreation Supervisor
c. SCAT Board Members ,
Senior Advisory Commission
City Managers of Arroyo Grande, Grover Beach, and Pismo Beach
Daniel Hernandez, Parks and Recreation DirE;!ctor
c:\BatesLetterSenior CommiSSion.527
,
.
. -
1150 Osos Street, Suite 206
San Luis Obispo, CA 93401
(805) 781-4465 . FAX: (805) 781-1291
.
June 19, 1998
Doug Perrin
Recreation Supervisor
PO Box 550
1221 Ash Street
Arroyo Grande, CA 93421
Dear Mr. Perrin:
This is in response to your letter dated May 27, 1998. I presented your letter to the SCAT
Board of Directors at a regular SCAT Board meeting on June 17, 1998. (I have enclosed
a copy of the staff report that was discussed during that meeting.) On behalf of the
SCAT Board of Directors, I would like to offer the following responses to your questions:
1. There are no restrictions to where participants may ride within the established
program boundaries.
2. The program may be used to transport participants to and from work or bars.
3. The program may be used for purposes other than life-support services.
4. Participants are not limited to the number of ten.-ride coupons they may purchase.
5. Businesses, such as care facilities, may not purchase ten-ride coupons for their
clients. The Board felt that there may be a loss of control with regards to a
participants eligibility.
6. Participating agencies can not establish rider guidelines. The current" Joint
Agreement for Subsidized Transportation Services" circumvents participating
agencies establishing rider guidelines which are not included in the Joint Agreement.
Any of the participating jurisdictions may request SCAT review and/or modify
requirements if they so chose. The provisions of the Joint Agreement are fully consistent
with the intent of the unmet need finding that created the service.
It should be noted that the "Joint Agreement" states that subsidized transportation
services are provided to senior citizens and disabled residents that are unable to utilize
existing public transportation within the SCAT service area. Currently, SCAT provides
public transportation Monday through Friday from 7:30 a.m. to 5:30 p.m.. On June 27,
1998, SCAT will implement a trolley service that will operate seven days a week from
10:00 a.m. to 6:00 p.m. I have enclosed schedules for both modes of SCAT public
transportation.
If I can be of further assistance to you, please do not hesitate to contact me at 781-4465.
2Cere,y,
~~~
ohn S. Bates
SCAT Administrator
c: SCAT Board Members
City Managers of Arroyo Grande, Grover Beach, Pismo Beach
. .
STAFF REPORT
TO: South County Area Transit
PRESENTED BY: John Bates
MEETING DATE: June 17, 1998
SUBJECT: Senior Taxi Program
RECO~NDEDACTION
Review and recommend changes, if any, to the current rules and guidelines regulating use of the
Senior Taxi Program; direct staff to make changes; and to forward the draft to SCAT Counsel for his
review and comments and bring back to the Board for final approval.
Backf!round
i
At the regular Board meeting on December 11, 1996, the SCAT Board authorized staff to distribute a
request for proposals for Transportation Services For Senior Citizens and Disabled Residents.
Proposals were received and the board awarded a contract/agreement for services to Contractor,
Central Coast Taxi-Cab S~rvice. .The Contractor would offer transportation services to seniors (age
60) and disabled residents of the SCAT service area that were unable to use existing public
transportation. This new contract/agreement replaced separate agreements which were in effect within
each of the three SCAT member cities and the Oceano Community Service District and provide for the
following:
1. Period of Service: seven (7) days a week, 6 a.m. to 10 p.m., with the exception of
Thanksgiving and Christmas days, when no service will be provided.
2. Contractor Rates: the meter rates for all vehicles operated by the contractor are as follows:
a. $2.00 fare for Eick-up; and
b. $ .20 pe.r 1/10 mile or fraction thereof.
3. Passenger Contribution: Each passenger, up to three passengers, shall pay a total of$2.00
for a one-way trip by utilizing a "ten-ride" coupon card purchaSed from the Cities of Arroyo
Grande, Grover Beach, Pismo Beach or the Oceano Community Services District at a cost of
$20. Each coupon card is good for ten one-way taxi rides within the SCAT serVice area. Each
destination is a separate trip. The Cities of Arroyo Grande, Grover Beach, Pismo Beach or
Oceano Community Services District will establish residency and eligibility of purchasers of the
"ten-Ridtl' coupons. Passengers must reside within the residency area of SCAT. Charges for
waiting time are not included in the Agreement and must be paid to Contractor at the time the
service is provided. Contractor shall provide all requested trips, regardless of the trip purpose,
so long as the origin and destination of the trips are within the SCAT service area.
Subsequently, at the regular Board meeting on August 20, 1997, the SCAT Board approved a
resolution (Resolution No. 97-5) to provide changes to the existing agreement between SCAT and
Contractor, Central Coast Taxi-Cab Service to read as follows:
. .
5-(-1
1. Increasing charges for subsidized transportation services to $30 per ten-ride coupon.
2. Tenninating daily service at 8:00 p.m.
3. Changing minimum qualifying age for senior citizens to age 65.
On May 28, 1998, staff received the attached letter trom Mr. Doug Pe~ a representative of the City "-:J
of Arroyo Grande's Senior Advisory Commission. Mr. Perrin's letter seeks information and answers
to questions regarding the current rules and guidelines regulating the use of the Senior Taxi Program
and how these rules and guidelines pertain to the previous Senior Taxi Program initiated by the City of
Arroyo Grande in 1989.
It is staff's understanding that the "Joint Agreement" between the Cities of Arroyo Grande, Grover
Beach, Pismo Beach, and the Community of Oceano, supersede any and all rules and/or guidelines
governing previous Senior Taxi Programs.
According to the "Joint Agreement", staff provides the following responses to questions submitted by
Mr. Perrin with the concurrence of the SCAT Board of Directors:
1. Section 4, Passenger Contribution; there are no restrictions to where a participant may ride
within the established program bQundaries. The agreement states, "Contractor shall provide
all requested trips, regardless of the trip purpose, so long as the origin and destination of
the trips are within the service area. "
2. Section 4, Passenger Contribution; the program may be used to transport participants to and
trom work or bars. The agreement states, "Contractor shall provide all requested trips,
regardless of the trip purpose, so long as the origin and destination of the trips are within
the service area. "
3. Section 4, Passenger Contribution; the program may be usC?d for purposes other than life-
support services which were described as activities such as medical, shopping, prescriptions, or
church. "Contractor shall provide all requested trips, regardless of the trip purpose, so long
as the origin and destination of the trips are within the service area. "
6. The current "Joint Agreement for Subsidized Transportation Services" circumvents
participating agencies establishing rider guidelines which are not included in the Joint
Agreement.
Any of the participating jurisdictions may request SCAT review and/or modify requirements if they so
chose. SLOCOG staff note, however, that the above provisions are fully consistent with the intent of
the unmet need funding that created the service.
It would be up to the SCAT Board to establish policies related to questions 4. and 5 of Mr. Perrin's
letter; [ 4. Amount of "ten-ride" coupons purchased by ~ individual per month - 5. Whether
businesses, such as care facilities, may purchase "ten-ride" coupons for their clients.]
It should be noted that the "Joint Agreement" states that subsidized transportation services are
provided to senior citizens and disabled residents that are unable to utilize existing public
transportation within the SCAT service area.
i
5- (- a- ,"__,J
t1.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: HENRY ENGEN, INTERIM COMMUNITY
DEVELOPMENT DIRECTOR-"f.-
SUBJECT: PROPOSED COOPERATION AGREEMENT BETWEEN THE CITY
OF ARROYO GRANDE AND THE COUNTY OF SAN LUIS
OBISPO FOR JOINT PARTICIPATION IN: (1) THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM, (2) THE
HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM, AND
(3) THE EMERGENCY SHEL TER GRANT (ESG) PROGRAM FOR
FY 2000 THROUGH 2003
DATE: JUNE 22,1999
RECOMMENDATION:
It is recommended the City Council approve the Cooperation Agreement with
San Luis Obispo County for the next three years.
FUNDING:
As indicated in the enclosed letter from the County, it is estimated the CDBG
allocation for the City beginning FY1999-00 (Federal Fiscal Year 2000) will
be $152,197 or approximately $457,000 over the next three years. The
amount estimated for the City is based upon the City's characteristics
relative to population, poverty, and overcrowded housing.
DISCUSSION:
The attached Cooperation Agreement with the County would commit the
City to a three year agreement with the County and participating cities for
Federal CDBG, Home Investment Partnerships (HOME), and Emergency
Shelter Grant (ESG) funding programs.
The City currently participates in the State CDBG program. Funding is
obtained on a competitive basis and the City has been successful in
obtaining both housing and economic development grants using specialized
consultants.
Staff Report: CDBG County Consortium
June 22, 1999
Page 2
The following chart summarizes grants obtained through partnership with
Peoples' Self Help Housing Corporation (PSHH):
HOUSING GRANTS
#OF SOURCE
YEAR PROJECTS UNITS CONSUL T ANT TOTAL
HOME CDSG
1992
& 93 Cawelti Court 28 PSHH $ 990,000 $ 730,850 $1,720,850
1994 Oak Forest 20 PSHH $ 952,000 $ 445,000 $1,397,000
1996 Twin Pines Apts. 14 PSHH $ 0 $ 500,000 $ 500,000
1998 Juniper St. Apts. 14 PSHH $ 482,455 $ 0 $ 482,455
TOTAL 76 $2,424,455 $1,675,850 $4,100,305
Under the State CDBG program, Arroyo Grande may compete for up to a combined
total of $800,000 per year, including $500,000 per application (up to two per year)
for General and Economic Development. This category is primarily for housing and
related public facilities. In addition, the City can apply for competitive grants for up
to $70,000 per year for Economic Development and Planning & Technical
Assistance grants. The current local match for Technical Assistance grants is $17%
for Arroyo Grande, or approximately $5,600. The following chart reflects Planning
& Technical Assistance grants obtained in partnership with Applied Development
Economics (ADE):
ECONOMIC DEVELOPMENT GRANTS
CITY
YEAR PROJECT CONSULTANT GRANT CONTRIBUTION
1995 Economic Opportunities
Analysis ADE $30,000 $5,100
1997 Business Development
Market Strategy ADE $35,000 $5,600
1998 Home Based Business
Development Plan ADE $35,000 $5,600
TOTAL $100,000 $16,300
Staff Report: CDBG County Consortium
June 22, 1999
Page 3
With respect to the HOME program, the City, or a Community Housing
Development Organization, such as PSHH, can apply to the State for up to
$1,000,000 annually for affordable housing projects. The HOME program is
an annual statewide competition. Should the City join the San Luis Obispo
Urban County program, the City cannot apply for these grants. PSHH, or a
similar nonprofit organization can apply to the County for the funds;
however, in FY 1998 the County received a total of $1,007,000 in HOME
funds, which was divided up amongst limited candidate communities. HOME
projects require up to a 25 % non-Federal funding match, which has typically
been met by waiving fees, property tax relief, other grants, or some other
cost reduction measures (in-kind staff services).
The County Consortium has as its main appeal the fact that it is a
predictable, formula-based annual grant and there is a wider range of uses
for the CDBG funds. County staff largely handles administration of the
program, but the City is authorized to use up to 20% of its allocation for the
cost of staff time if needed. The attached December 15, 1998 County Staff
Report lists all the CDBG, HOME, and ESG projects in last year's Consortium
program. The list reflects the greater project flexibility afforded Urban County
participants.
Clearly, the City has done well in partnership with PSSH and ADE pursuing
grants over the years; however, the Consortium offers a broader range of
projects to meet other community needs. Review of the County's 1 998
project list reflects such items as funding for after school day care, youth
activity scholarships, youth mentoring, Friday Variety Night, skateboard park,
handicapped Library access, fire station improvements, and Women's Shelter
improvements. The price for these programs and projects were generally
small but they contributed importantly to meeting local needs. A local
example of needs that might be met by participation in the Consortium
would be the recent request from the Family Home Center ($1,000) and the
YMCA ($5,000) during the recent budget hearings.
As to the homeless issue, the County is also asking for comments on the
potential for developing a countywide approach to using available CDBG
funds for "operation of homeless and/or other public services." As noted in
the County Administrator's letter, this issue need not be resolved now but
will be the subject of a decision that needs to be reached in the summer of
2000. On this subject, the City's Housing Element's Policy E.1 . states, liThe
City shall participate in the operations and maintenance of the regional
homeless shelter facility."
Staff Report: CDBG County Consortium
June 22, 1999
Page 4
As a cautionary note, the Department of Housing and Community
Development has not certified the City's 1 993 Housing Element as being in
compliance with housing element law. This could become a problem with
State CDBG grants (but not HOME grants, which are applied for by the
City's Community Housing Development Organization). Fortunately, to date
this has not been an issue.
A central issue in considering whether to switch to the County Consortium
Program is just how many economic and/or technical studies the City can or
wants to fund under the State program. Another consideration is the fact
that the City would no longer be eligible for the large $500,000 grants. In
the past, the General/Economic Development grants have been used
exclusively by PSHH. The question is whether the City wishes to continue
to serve as the conduit for PSHH's (or similar nonprofit organization's)
projects. This question has nothing to do with the excellent work PSHH
conducts and the tremendous value the organization brings to both the City
and the entire county. The question is whether, through the Consortium, the
City can provide more to a wider population base (while recognizing the
overall amount of potential funding is less).
If the City Council decides to authorize signing the cooperative agreement, it
must be executed and transmitted to the County by July 16,1999.
A representative of the County staff will attend the June 22nd City Council
meeting to respond to questions on the program. There will also be a
representative from Peoples' Self Help Housing Corporation.
Alternatives:
The following alternatives are provided for the Council's consideration:
- Approve the Agreement;
- Modify as appropriate and approve the Agreement;
- Continue the item to the meeting of July 13, 1999;
- Reject the Agreement;
- Provide direction to staff.
Attachments:
Cooperative Agreement between the County of San Luis Obispo and
the City of Arroyo Grande
1. May 7, 1999 letter from David Edge, County Administrative Officer
2. December 15, 1998 Board of Supervisor's Staff Report
A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO
AND THE CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION IN
THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
THE HOME INVESTMENT PARTNERSHIPS PROGRAM
AND THE EMERGENCV SHEL TER GRANT PROGRAM
FOR FISCAL YEARS 2000 THROUGH 2003
THIS AGREEMENT is made and entered into this _ day of , 1999, by
and between the County of San Luis Obispo, a political subdivision of the State of
California, hereinafter called "County"; and the City of Arroyo Grande, a municipal
corporation of the State of California, located in the County of San Luis Obispo,
hereinafter called "City"; jointly referred to as "Parties."
WIT N E SSE T H:
WHEREAS, In 1974, the U. S. Congress enacted and the President signed a law
entitled, The Housing and Community Development Act of 1974, herein called the
"Act". Said Act is omnibus legislation relating to federal involvement in a wide range
of housing and community development activities and contains eight separate titles;
WHEREAS, Title I of the Act is entitled "Community Development" and
consolidates several existing categorical programs for housing and community
development into new programs for such housing and development under block
financial grants. The primary objectives of Title I are the improvement and
development of metropolitan cities and urban counties or communities by providing -
financial assistance annually for area-wide plans and for housing, public services and
public works programs;
WHEREAS, the County of San Luis Obispo has requested of HUD that the County
be designated as an "urban county", and County has been informed preliminarily,
subject to final determination, that it will qualify as an urban county and be eligible to
receive CDBG funds provided that the County's entitled cities defer their entitlement
to the County to enable both the County and the entitlement cities to jointly participate
in the program;
WHEREAS, the City desires to participate jointly with the County in said program;
WHEREAS, if HUD designates the County as an urban county, the County may also
be eligible to receive funds from the Home Investment Partnerships Program
(hereinafter referred to as "HOME"), the Emergency Shelter Program (hereinafter
referred to as "ESG"), and the Housing Opportunities for Persons with Aids Program
(hereinafter referred to as "HOPWA");
WHEREAS, the Community Development Block Grant Regulations issued pursuant
to the Act provide that qualified urban counties must submit an application to the
1
Department of Housing and Urban Development for funds, and that cities and smaller
communities within the metropolitan area not qualifying as metropolitan cities may join
the County in said application and thereby become a part of a more comprehensive
county effort;
WHEREAS, as the urban county Applicant, the County must take responsibility and
assume all obligations of an applicant under federal statutes, including: the analysis
of needs, the setting of objectives, the development of community development and
housing assistance plans, the consolidated plan, and the assurances or certifications;
WHEREAS, by executing this Agreement, the Parties hereby give notice of their
intention to participate in the Urban County CDBG, HOME, ESG and HOPWA
programs.
NOW THEREFORE, in consideration of the mutual promises, recitals and other
provisions hereof, the parties agree as follows:
SECTION I. General. "
A. Responsible Officers. The County Administrative Officer of the County of San
Luis Obispo (hereinafter referred to as "CAO") is hereby authorized to act as applicant
for the CDBG, HOME, ESG and HOPWA programs and to administer funding and
activities under the programs. The City Manager is hereby authorized to act as the
responsible officer of the City under the programs.
B. Full CooperatiQJ1. Parties agree to fully cooperate and to assist each other in
undertaking eligible grant programs or projects, including but not limited to community
renewal and lower income housing assistance activities, specifically urban renewal and
publicly assisted housing; public services; and economic development.
C. Term of Agreement. The term of this Agreement shall be for a period of three
(3) years commencing on the date specified below and extending through federal fiscal
years 2000, 2001, and 2002. The Agreement remains in effect until the CDBG,
HOME, ESG and HOPWA program 'funds and income received with respect to the
three-year qualification period are expended and the funded activities are completed.
The Parties may not terminate or withdraw from the Agreement while the Agreement
remains in effect.
D. Scope of Agreement. This Agreement covers the following formula funding
programs administered by HUD where the County is awarded and accepts funding
.directly from HUD: the CDBG Entitlement Program, the HOME Program, the
Emergency Shelter Grant (ESG) Program, and the Housing Opportunities for Persons
With AIDS (HOPWA) Program.
2
SECTION II. PreDaration and Submittal of CDBG Fundina ADDlications.
A. Inclusion of City as Applicant. Parties agree that City shall be included in the
application the County shall submit to the Department of Housing and Urban
Development for Title I Housing and Community Development Block funds under the
above recited Act.
B. Consolidated Plan. City shall assist the County by preparing a community
development plan, for the period of this Agreement, which identifies community
development and housing needs, projects and programs for the City; and specifies both
short- and long-term City objectives, consistent with requirements of the Act. County
agrees to: (1) include the City plan in the program application, and (2) include City's
desired housing and community development objectives, policies, programs, projects
and plans as submitted by City in the County's consolidated plan.
C. Application Submittal. County agrees to commit sufficient resources to
completing and submitting the Consolidated Plan and supporting documents to HUD
in time for the Parties to be eligible to receive funding beginning July 1, 2000, and to
hold public hearings as required to meet HUD requirements.
D. County Responsibility. Parties agree that the County shall, as applicant, be
responsible for holding public hearings and preparing and submitting the CDBG funding
application and supporting materials in a timely and thorough manner, as required by
the Act and the federal regulations established by HUD to secure entitlement grant
funding beginning July 1, 2000.
-
E. Grant Eligibility. In executing this Agreement, the Parties understand that they
shall not be eligible to apply for grants under the Small Cities or State CDBG Programs
for appropriations for fiscal years during the period in which the Parties are
participating in the Urban County CDBG entitlement program; and further, the City
shall not be eligible to participate in the HOME, ESG or HOPWA programs except
through the urban county, unless the urban county does not qualify for or declines to
accept formula allocations under these programs.
SECTION III. Proaram Administration.
A. Program Authorization. County Administrator is hereby authorized to carry out
activities which will be funded from the annual CDBG, HOME, ESG and HOPWA
programs from federal fiscal year 2000, 2001, and 2002 appropriations and from any
program income generated fro"m the expenditure of such funds.
B. Responsibilities of Parties. Parties agree that the County shall be the
governmental entity required to execute any grant agreement received pursuant to the
CDBG, HOME, ESG and HOPWA applications, and that County shall thereby become
legally liable and responsible thereunder for the proper performance of the plan and
CDBG, HOME, ESG and HOPWA urban county programs. City agrees to act in good
3
..
faith and with due diligence in performance of City obligations and responsibilities
under this Agreement and under all subrecipient agreements. City further agrees that
it shall fully cooperate with the County in all things required and appropriate to comply
with the provisions of any Grant Agreement received by the County pursuant to the
Act and its Regulations.
C. City Assistance. City agrees to undertake, conduct, perform or assist the
County in performing the essential community development and housing assistance
activities identified in the City's community development plan. Pursuant to the Act
and pursuant to 24 CFR 570.501 (b), the City is subject to the same requirements
applicable to subrecipients, including the requirement of a written agreement with the
County as set forth in 24 CFR 570.503.
SECTION IV. Use of Proaram Funds.
A. Allocation of CDBG funds. All funds received by County pursuant to this
Agreement shall be identified and allocated, as described below, to the specific
projects or activities set out in the application, and such allocated amounts shall be
expended exclusively for such projects or activities; provided, however, that a different
distribution may be made when required by HUD to comply with Title I of the Housing
and Community Development Act of 1974, as amended.
1) Metropolitan Cities' Allocation. Parties agree that County shall "pass
through" the allocated CDBG funds to City as subrecipient within 30 days of
written request by City to fund specific projects or programs, up to a total
amount equal to that to which City would have been entitled had it applied
separately as a "metropolitan city", using HUD allocation formulas as applied by
County, and that no "administrative" fee or other fees will be deducted by the
County to meet its obligations under the terms of this Agreement. Further, with
respect to such "pass through" funds, County agrees to fully cooperate and
assist City in expending such funds.
2) Non-Metropolitan Cities' Allocation.. County agrees to allocate a portion of
CDBG program funds to the non-Metropolitan, incorporated cities participating
in the program. The amount of allocation per city shall be equal to that which
the urban county formula award from HUD increases as a result of the HUD
allocation formulas as applied by County.
3) Special Urban Projects Fund. It is further agreed that County shall set aside
a portion of CDBG funds as a Special Urban Projects Fund, available to all
participating incorporated cities and the County in San Luis Obispo County on
a competitive basis. Amount of the Fund shall equal fifteen (15) percent of the
urban county formula CDBG funding after deducting the allocations for cities as
. described in paragraphs 1 and 2 above. The Special Urban Projects Fund shall
be awarded annually by the County Board of Supervisors, following criteria
developed jointly by County and the cities participating in the program.
4
4) County allocation. City agrees that urban county formula CDBG funds
remaining after deducting allocations for cities and the Special Urban Projects
Fund comprise the County allocation.
B. Administrative and Public Services Costs. County hereby acknowledges that
City, as subrecipient, incurs certain administrative costs in preparing housing and
economic development plans, program planning, management and accounting,
professional support services, and other reasonable and necessary expenses to
carry out City's plan; and further, County agrees that after "pass through" of CDBG
program funds to City, County shall not use its remaining balance of funds in any
way that would limit City's ability to use its CDBG funds to the maximum extent
allowed by HUD for administrative, public service, or program purposes.
C. Income Generated. City shall notify the County of any income generated by the
expenditure of CDBG funds received by the City. Such program income may be
retained by City subject to the provisions of this Agreement, the Act and its
Regulations. Any program income retained must only be used for eligible activities
in accordance with all CDBG requirements as then apply.
D. Use of Program Income. County shall monitor the use of any program income,
requiring appropriate record-keeping and reporting by the City as may be needed
for this purpose, and shall report the use of such program income to HUD. In the
event of close-out or change of status of the City, all program income on hand or
received by the City subsequent to the close-out or change of status shall be paid
to the County. In the event that the City withdraws from the urban county to
become an entitlement grantee, as provided-under 24 CFR 570.504, all program
income on hand or received by the City from urban county activities shall be
retained by the City to be used as additional CDBG funds subject to all applicable
requirements governing the use of CDBG funds.
E. Change in Use of Property. City shall notify the County of any modification or
change in the use of real property acquired or improved in whole or in part using
CDBG funds that is within the control of the City, from that use planned at the time
of acquisition or improvement including disposition. Such notification shall be
made within thirty (30) days of such change of use.
F. Reimbursement Upon Sale or Transfer. City shall reimburse the County in an
amount equal to the current fair market value, less any portion thereof attributable
to expenditures of non-CDBG funds, of property acquired or improved with CDBG
funds that is sold or transferred for a use which does not qualify under the
Regulations. City shall inform the County of such program income within thirty
(30) days if the income results from the sale or change of use of property acquired
or improved with CDBG funds.
G. Fair Housing Implementation. Parties agree that no urban county funding shall
be allocated or expended for activities in or in support of any cooperating unit of
5
general local government that does not affirmatively further fair housing within its
own jurisdiction or that impedes the County's actions to comply with its fair
housing certification.
H. Conflict Resolution. In the event of disagreement or objections by City or
County as to the allocation, disbursement, use, or reimbursement of CDBG funds,
the Parties agree to accept HUD's binding arbitration and written determination as
to the appropriate resolution or disposition of funds.
SECTION V. Amendment or Extension of Aareement.
A. Subrecipient Agreement. For each fiscal year during the term of this
Agreement, County and City shall enter into a Subrecipient Agreement, prepared jointly
by County and City, that will list the project(s) City will undertake with its CDBG
entitlement funds during that program year. Said Subrecipient Agreement will set
forth the project changes, time schedule for completion of the project(s), and additional
funding sources, if any. If substantial compliance with the completion schedule cannot
be met by the City due to unforeseen or uncontrollable circumstances, the City may
extend the schedule for project completion, as allowed by federal regulations.
B. Amendments. Parties agree that a fully executed amendment or amendments
to this Agreement may be entered into at any time if required or necessary to
implement the plans contemplated hereunder, or to comply with any grant agreement
or the regulations issued pursuant to the Act.
-
SECTION VI. Compliance with Federal Reaulations.
A. General. Parties agree to take all actions necessary to comply with the urban
county's certification required by section 104(b) of Title I of the Housing and
Community Development Act of 1974, as amended, including Title VI of the Civil
Rights Act of 1964, the Fair Housing Act, Section 109 of Title I of the Housing and
Community Development Act of 1974; the National Environmental Policy Act of 1969;
the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970;
and other applicable laws.
B. Citizen Participation. Parties agree to comply with federal citizen participation
requirements of 24 CFR Part 91, and provide citizens with:
1) An estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income; and
2) A plan for minimizing displacement of persons as a result of CDBG-assisted
activities and programs, and to provide assistance to such persons.
6
C. Citizen Participation Plan. Parties agree to follow a citizen participation plan
which:
1) Provides for and encourages citizen participation, particularly those of low
or moderate income who reside in slum or blighted areas where CDBG funds are
proposed to be used;
2) Provides citizens with reasonable and timely access to local meetings, staff
reports, and other information relating to grantee's proposed use of funds, as
required by HUD regulations related to the actual use of funds under the Act;
3) Provides for public hearings to obtain citizen views and to respond to
proposals and questions at all stages of the community development program,
including at least: 1) formulation of needs; 2) review of proposed grant
activities; and 3) review of program performance; for which public hearings shall
be held after adequate notice, at times and locations convenient to potential or
actual beneficiaries, and with accommodation for handicapped persons;
4) Provides for a timely written answer to written complaints and grievances,
within 1 5 working days where practicable;
5) Identifies how the needs of non-English speaking residents will be met in the
case of public hearings where a significant number of non-English speaking
residents can be reasonably expected to participate.
D. Parties hereby certify, to the best of their knowledge and belief, that:
1) Conflict of Interest. No federal grant monies have been paid or will be paid,
by or on behalf of the Parties, to any officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any federal contract,
the making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment or modification of any federal contract, grant, loan, or cooperative
agreement.
2) Influence. If any funds other than federally appropriated funds have been
paid or will be paid to any person for influencing or attempting to influen~e an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with this federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit standard form LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3) Certification Disclosure. Parties agree to include this certification in the
award documents for all subawards at all tiers (including subcontracts,
7
subgrants, and contracts under grants, loans, and cooperative agreements), and
that all grant subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed
when this transaction was entered into.
E. Certification Regarding Policies Prohibiting Use of Excessive Force and Regarding
Enforcement of State and Local Laws Barring Entrances.
In accordance with Section 519 Public Law 101-144, (the 1990 HUD
appropriations Act), the Parties certify that they have adopted and are
enforcing:
1) A policy prohibiting the use of excessive force by law enforcement agencies
within their respective jurisdictions against any individuals engaged in non-
violent civil rights demonstrations; and
2) A policy of enforcing applicable State and local laws against physically
barring entrance to or exit from a facility or location. which is the subject of such
non-violent civil rights demonstrations within their jurisdictions.
SECTION VII. Execution of Agreement and RecordkeeDina.
A. HUD Certification. The CAD or the City Attorney are hereby authorized to
execute and submit to the CotJnty the HUD Certification Form with respect to the
community development activities carried out within the boundaries of the City. It is
further understood that the County will rely upon the certifications executed by the
CAO or City Attorney for purposes of executing a certification form for submission to
HUD.
B. Maintenance of Records. City shall maintain records of activities for any
projects undertaken pursuant to the program, and said records shall be open and
available for inspection by auditors assigned by HUD and/or County on reasonable
notice during the normal business hours of the City.
IN WITNESS WHEREOF, the City Council of the City of Arroyo Grande and the
Board of Supervisors of the County of San Luis Obispo have authorized this
Cooperation Agreement and direct its execution by their respective chief executive
officers on this _day of ,1999.
8
..
Countv Counsel Certification
The Office of the County Counsel hereby certifies that the terms and provisions of this
Agreement are fully authorized under State and local law, and that the Agreement
provides full legal authority for the County to undertake or assist in undertaking
essential community development and housing assistance activities, specifically urban
renewal and publicly assisted housing.
By:
Timothy McNulty, Deputy County Counsel
COUNTY OF SAN LUIS OBISPO
By:
Chairman of the Board of Supervisors
-
ATTEST:
Julie Rodewald, County Clerk
9
..
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTORI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
ROBERT L. HUNT, CITY MANAGER
-
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
10
< .
County of San Luis Obispo
COUNTY GOVERNMENT CENTER, RM. 370 · SAN LUIS OBISPO, CALIFORNIA 93408 · (805) 781-5011
May 7,1999 DAVID EDGE
COUNTY ADMINISTRATOR
Robert L. Hunt, City Manager
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, Ca 93421
Dear Bob:
SUBJECT: NOTICE OF OPPORTUNITY TO BE INCLUDED IN URBAN COUNTY
OF SAN LUIS OBISPO FOR PURPOSES OF FEDERAL CDBG, HOME
AND ESG FUNDING PROGRAMS
The purpose of this letter is to notify you that the City of Arroyo Grande has the
opportunity to participate with other cities and the county in qualifying as an "urban
county" for fiscal years 2000/2001 - 2003/2004. Urban counties receive annual,
formula-based grants directly from the federal Department of Housing and Urban
Development (HUD) under the Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME) and the Emergency Shelter Grants (ESG) programs.
San Luis Obispo has been an urban county during fiscal years 1994/1995 through
1999/2000. The participating cities have included Atascadero, Grover Beach, Paso
Robles, Pismo Beach and San Luis Obispo, although Pismo Beach did not participate
during the past three years. Cooperative agreements between the participating
jurisdictions established a formula allocating CDBG funds by jurisdiction. The HOME
and ESG funds were not formally divided up, but the cities provided recommendations
to the county on these programs.
Your city can choose from the following options for purposes of the CDBG program:
1. Join the urban county to receive CDBG allocations through the county.
2. Decide not to join the urban county and become an applicant to the competitive
state CDBG program.
The county welcomes any cities that wish to join the urban county, and proposes to
allocate an amount of CDBG funds to each participating city equivalent to the amount
that city's population base increases the urban county CDBG entitlement. HUD bases
the urban county CDBG entitlement on population, poverty and overcrowded housing.
Here are projected year 2000 CDBG allocations under this proposed framework:
.' .
Robert L. Hunt Page 2
May 7, 1999
Projected CDBG allocations for the year 2000 based on 1990 census data,
assuming $2,919,000 total CDBG award to urban county
and assuming all cities participating in the urban county:
r------------------------,-------------,-------------,-------------,-------------,-------------,
I J'd' f I P I f I P I 0 I P I I
: uris IC Ion I opu a Ion I overty: ver- I ercent I Amount of :
! !! Persons I crowded : of CDSG I CDSG :
I I I I
I I I I Housing I funds I funds :
~------------------------~------------~------------~------------~------------~------------~
I I I I I I I
I Arroyo Grande : 14,378 I 1,184 I 221 I 5.214%: $152,197 :
I------------------------~------------~------------~--__________~------------~------------~
I I I I I I I
I Atascadero : 23,138: 1,805: 405: 8.461 % I $246,984 :
~------------------------~------------~------------~------------~------------~------------~
I I I I I I I
: Grover Beach I 11,656: 1,465 I 398 I 6.426%: $187,579 :
~------------------------~------------~------------~------------~------------~------------~
I I I I I I I
: Morro Bay I 9,664: 976: 206: 4.176%: $121,908 :
I------------------------~------------~------------~--__________~------------~------------~
I I I I I I I
I Paso Robles : 18,583 I 2,563 : 554: 10.256% : $299,381 :
~------------------------~------------~------------~------------~------------~------------~
I I I I I I I
I Pismo Beach : 7,669: 570 I 108: 2.605%: $76,037 :
~------------------------~------------~------------~------------~------------~------------~
I I I I I I I
I San Luis Obispo : 41,958 I 11,140: 1,094 I 32.927% I $961,150 :
~------------------------~------------~------------~------------~------------~------------~
I I I I I I I
I Unincorporated county: 90,116: 6,666: 1,808: 33.492% : $977,645 :
I------------------------~------------~------------~------------~------------~------------~
I I I I I I I
: SLO Urban County I 217,162 I 25,185 I 4,573 I 100.000% : $2,919,000 :
I I I I________________________-L____________-L____________-L____________-L____________-L____________~
Here are a few factors you should consider before deciding whether to continue as part
of the urban county:
1. The County will, as lead agency for the urban county, perform most of the work
in preparing the five-year consolidated plan, the annual action plans, the various
federally required reports, conducting citizen participation efforts, and providing
training to City staff on federal COBG requirements. City staff will still be
responsible for some administrative activities in order to comply with federal
requirements, but the city will be able to use up to 20 percent of its COBG
allocation to pay the cost of staff time needed.
2. If the City's housing element complies with state law, the City can obtain more
COBG funds through the state than through the urban county. Under the state's
competitive COBG program, non-entitlement cities and counties are eligible to
compete for single grants of up to $500,000 each year, or a combination of
grants of up to $830,000. However, the state COBG program is highly
competitive, resulting in less flexibility in using COBG funds and in denial of
some applications.
3. Also, Arroyo Grande residents can benefit from more HOME funds through the
state than through the urban county. The state offers HOME grants on a
competitive basis of up to $1,000,000 each year.
4. Once the City enters into the three-year cooperative agreement required to
become part of the urban county, it cannot drop out of the urban county until the
.
Robert L. Hunt Page 3
May 7, 1999
three years pass.
Also, the county would like your comments on the potential merit of developing a
county-wide approach to utilizing available CDBG funding for operation of homeless
and/or other public services. In the past, the City of San Luis Obispo and the County
have contributed approximately 17 percent of their respective CDBG funds to support
operation of homeless programs, which have been based in the City of San Luis
Obispo (but have served homeless persons from throughout the county). The other
cities have not yet contributed CDBG funding for these homeless programs. This issue
need not be resolved now, since that would make meeting HUD's June deadline for
executing the 3-year cooperative agreements difficult. Rather, the County prefers to
address the issue in the context of the year 2000 subrecipient agreements, which will
be finalized in July or August of the year 2000.
If the City wishes to join the urban county, then a three-year cooperative agreement
with the County must be executed and transmitted by the County to HUD prior to July
16, 1999. We will transmit a draft cooperative agreement to you soon.
We look forward to working with you over the next three years, should you join the
urban county. Please feel free to call Dana Lilley (at 781-5715) if you have any
questions about this matter.
j)"elY, /; f{
. . .!/II;: /11/;/ .
,-- David Edge
County Administ(~:ltive Officer
cc: Henry Engen, Interim Community Development Director, City of Arroyo Grande
Bryce'Tingle, Acting Director, County Planning and Building Department
Wayne Itoga, CPD Representative, HUD, Los Angeles
: COUNTY OF SAN LUIS OBISPO BOARD OF SUPERVISORS A TT ACHMENT 2
AGENDA ITEM TRANSMITTAL
E\'EO -
(1) DEPARTMENT (2) MEETING DATE (3) CONTACT/PH{WFY Of A
~ p~ \: 59
Planning and Building December 15, 1998 Dana Lilley, S~~I~ ner --
. (805) 781-5715
(4) SUBJECT
Public hearing regarding community development needs related to the 1999 Community
Development Block Grant (CDBG) , Home Investment Partnerships (HOME) and Emergency
Shelter Grant (ESG) programs; and a proposed amendment to the 1998 One-Year Action Plan
(5) SUMMARY OF REQUEST
Federal consolidated planning regulations for the Community Development (CDBG), Home
Investment Partnerships (HOME), and Emergency Shelter Grant (ESG) programs require tha~ the
county conduct at least one public hearing to solicit public input about housing and community
development needs before it prepares the proposed funding plan. No action is requested of your
Board today regarding the 1999 CDBG, HOME and ESG .Programs. However, the nonprofit
People's Self-Help Housing Corporation (PSHHC) requests that your Board amend the 1998 One-
Year Action Plan to allow PSHHC to use $150,000 in 1998 HOME funds to purchase a residential
property in Atascadero instead of Paso Robles.
(6) RECOMMENDED ACTION
It is recommended that your Board:
1. Adopt the attached resolution amending the 1998 One-Year Action Plan to allow People's
Self-Help Housing Corporation to purchase a residential property in Atascadero instead of
Paso Robles and authorize the Chairperson of the Board of Supervisors to sign the
resolution on behalf of the county; and
2. Conduct the public hearing by receiving a brief presentation by staff regarding public input
received to-date and take testimony from persons attending today's hearing. .
(7) FUNDING SOURCE(S) . (8) CURRENT YEAR COST (9) ANNUAL COST (10) BUDGETED?
"){YES 0 NIA
CDBG, HOME, ESG Approx $3.6 million Approx $3.6 million ONO
(11) WILL REQUEST REQUIRE ADDITIONAL STAFF?~NO 0 Yes, How Many?
o Permanent _ 0 Limited Term _ 0 Cont act _ 0 Temporary Help_
(12) ADMINISTRATIVE OFFICE REVIEW () K ~<:r
~ ..
(13) SUPERVISOR D~C'I"(S) (14) LOCATION MAP
1 st, 2nd, 3rd, 4th, 5th, All o Attached NIA
(15) AGENDA PLACEMENT . d {~ ~) EXECUTED DOCUMENTS
o Consent -;g(Hearing (Time Est. 5"6 MoC"'-1o.. Resolutions (Orig + 4 copies) o Contracts (Orig + 4 copies)
:J Presentation 0 Board Business (Time Est. ) o Ordinances (Orig + 4 copies) ONIA
(17) NEED EXTRA EXECUTED COPIES? (18) APPROPRIATION TRANSFER REQUIRED
o Number: o Attached NIA o Submitted o 4/5th's Vote Required
"..';;.",... SAN LUIS OBISPO COUNTY
DEPARTMENT OF PLANNING AND BUILDING-
'\
_ _ ALEX HINDS
DIRECTOR
BRYCE TINGLE
ASSISTANT DIRECTOR
ELLEN CARROll
ENVIRONMENTAL COORDINATOR
TO: BOARD OF SUPERVISORS BARNEY MCCAY
CHIEF BUILDING OFFICIAL
FROM: DANA LILLEY, SENIOR PLANNER
VIA: ALEX HINDS, DIRECTOR, PLANNING AND BUILDING DEPARTMENT
DATE: DECEMBER 15, 1998
SUBJECT: PUBLIC HEARING REGARDING COMMUNITY DEVELOPMENT NEEDS
RELATED TO THE 1999 CDBG, HOME AND ESG PROGRAMS; AND AN
AMENDMENT TO THE 1998 HOME PROGRAM
RECOMMENDATION
It is recommended that your Board:
1. Adopt the attached resolution amending the 1998 One-Year Action Plan of the San Luis
Obispo County Consolidated Plan to allow People's Self-Help Housing Corporation to
purchase a residential property in Atascadero instead of Paso Robles and authorize the
Chairperson of the Board of Supervisors to sign the resolution on behalf of the county.
f,~ .
.;;,...... ~ Conduct the public hearing by receiving a brief presentation by staff regarding public input
2.
received to-date and take testimony from persons attending today's hearing.
DISCUSSION
Amendment to the 1998 One-Year Action Plan:
As approved by the Board of Supervisors on April 28, 1998, the County's 1998 HOME Program
included $150,000 for People's Self-Help Housing Corporation (PSHHC) to purchase a residential
property somewhere in the City of Paso Robles. Since then, American Baptist Homes of the West
offered to sell to PSHHC an existing 17 -unit apartment complex in the City of Atascadero.
PSHHC asked the County to amend its 1998 HOME Program to allow purchase of this property
instead of one in Paso Robles. Both the City of Paso Robles and the City of Atascadero support
this change. Once PSHHC acquires the property, it will operate the apartments as affordable
housing for low and very low income households for at least 30 years. ;\.
~--
"V
COUNTY GOVERNMENT QNTER . SAN LuIS OBISPO . CAuFORNIA 93408 . (805) 781-5600 . FAX (805) 781-1242 OR 5624
Board of Supervisors Page 2
December 15, 1998
Community development needs related to the 1999 CDBG, HOME and ESG Programs: --
Federal regulations require the county to conduct an open public participation process in planning
how it will allocate available CDBG, HOME and ESG funds. The county conducts this process
as described in its adopted Community Participation Plan, which complies with federal regulations
and reflects recommendations of a variety of community groups. A minimum of two public
hearings are required, one of which must be held prior to preparing and publishing a summary of
the proposed funding plan. Today's hearing constitutes the fIrst of these two required hearings.
The Planning and Building Department conducted fIve public workshops throughout the county
over the past two weeks to provide opportunities for residents of the county to hear about funds
that may be available, possible uses of those funds, associated federal requirements, and to identify
what they believe to be the most important unmet community development needs. Staff will
summarize their comments today.
HUD has not yet notifIed the county of the funding levels for 1998, but if they are the same as last
year, they would include $2.5 million CDBG, $1,007,000 HOME funds and $100,000 ESGfunds.
The CDBG funds will again be divided up among the participating cities and the county, whereas
the HOME and ESG funds are not divided up. Thus, your Board will have direct authority over
all of the HOME and ESG funds, and about $938,000 (37 percent) of the CDBG funds.
The projected schedule of milestones in the public participation process is as follows:
a. Conduct initial public workshops: December 2-11, 1998
b. Publish/distribute the RFP: December 8, 1998
c. Hold a public hearing before the Board of Supervisors December 15, 1998
d. Proposals due: January 22, 1999
e. Publish draft Consolidated Plan: February 12, 1999
f. Public workshops: February 22 - 26, 1999
g. Public hearings by cities: March 22 - April 2, 1999
h. Hearings by county: April 6 - April 27, 1999
1. Edit Plan, transmit to HUD: May 7, 1999
J. Absolute due date at HUD in L.A.: May 15, 1999
k. HUD issues acceptance, funding approval: June 30, 1999
1. County executes grant agreement with HUD: August 8, 1999
OTHER AGENCY INVOLVEMENT
County staff worked with- staff from the participati~g cities to coordinate the public workshops,
and with a variety of public and nonprofit agencies to identify needs and potential projects.
FINANCIAL CONSIDERATIONS G ~
The CDBG and HOME programs provide adequate funding to cover county costs of administering
the program.
~--- 0 ()
U pe~ples' Self-Help Housing Corporation
August 21, 1998
-
Dana Lilley
Deparbnent of Planning and Building
County Government Center
San Luis Obispo, CA 9340 I
Dear Dana,
This letter is a request to amend the County's Consolidated Plan regarding the Peoples' Self-
Help Housing Corporation (PSHHC) award of $150,000 to assist in the development of
affordable housing in the City of Paso Robles. At this time, PSHHC has identified an unique
opportunity to purchase a 17 unit development in the City of Atascadero. The Atascadero
Gardens complex currently houses many very-low and low-income households who may be in
jeopardy of losing this housing if these apartments were sold on the open market. Please assist
PSHHC in helping these households and by creating pennanently affordable housing stock in the
City of Atascadero.
If you deem the above request to be valid, PSHHC requests that the County begin the
environmental review for NEP A. Attached is a site map for Atascadero Garden Apartments, the
address is 7480-7484 Santa Ysabel Avenue, and the APN is 030-121-041.
If you have any additional questions, please do not hesitate to call me at 781-3088 extension 443.
,
G\
3533 Empleo Street Santa Barbara Satellite Off'ce-
San Luis Obispo. Californio 93A01 . 29 E Canon Perdido Street
TEL: (805) 781-3088
FAX: (805) 5AA-190 1 Sonta Barbara. California 93101
E-mail: admin@pshhc.arg TEL (805) 962-5152
www.pshhc.org A Unitf!d Way Agency FAX: (805) 962-8152
IN THE BOARD OF SUPERVISORS
COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNIA
__________ day ________________________, 19_____
PRESENT: Supervisors - -
ABSENT:
RESOLUTION NO.
RESOLUTION APPROVING AMENDMENT TO THE 1998 ONE-YEAR ACTION PLAN
OF THE SAN LUIS OBISPO COUNTY CONSOUDATED PLAN TO CHANGE THE
LOCATION OF A RESIDENTIAL PROPERTY TO BE ACQUIRED BY PEOPLE'S SELF-
HELP HOUSING CORPORATION WITH 1998 HOME FUNDS
FROM PASO ROBLES TO ATASCADERO
The following resolution is now offered and read:
WHEREAS, the County of San Luis Obispo sees a need to promote and protect decent and
suitable housing and community development opportUnities for the residents of this county; and
WHEREAS, the County of San Luis Obispo, a political subdivision of the State of
California, applied for and received an allocation of funds through the 1998 Home Investment
Partnerships (hereinafter referred to as "HOME") Program; and
WHEREAS, on April 28, 1998, the County of San Luis Obispo approved the 1998 One-
,
Year Action Plan of the San Luis Obispo County Consolidated Plan (her,inafter referred to as the
"1998 Action Plan"), establishing activities for which 1998 HOME funds will be made available,
including the $150,000 in HOME funds for the acquisition ora residential property in the City of
Paso Robles by People's Self-Help 'Housing Corporation; and
WHEREAS, at the request of the People's Self-Help Housing Corporation, the County of
San Luis Obispo now wishes to amend said 1998 Action Plan to allow People's Self-Help Housing
Corporation to use said $150,000 in 1998 HOME funds for acquisition of a residential property
in the City of Atascadero, instead of in the City of Paso Robles.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Board of Supervisors
of the County of San Luis Obispo, State of California,as follows:
1. The County of San Luis Obispo approves the Amendment to the 1998 One-Year Action
Plan of the San Luis Obispo County Consolidated plan, a copy of which is attached as Exhibit" A" ~\
and incorporated by reference herein as though set forth in full, to change the location for use of
$150,000 in 1998 HOME funds by People's Self-Help Housing Corporation to acquire a VJ
-.
cD.Jesidential property in the City of Atascadero instead of in the City of Paso Robles.
Upon motion of Supervisor , seconded by Supervi~or
, and on the following roll call vote, to wit:
,',
AYES:
- ,
NOES:
ABSENT:
ABSTAINING:
the foregoing resolution is hereby adopted.
Chairman of the Board of Supervisors
ATIEST:
Clerk of the Board of Supervisors
[SEAL]
APPROVED AS TO FORM AND LEGAL EFFECT:
. JAMESB.UNDHOLM,m, I
County Counsel t
By:
Deputy County Counsel
Dated:
STATE OF CALIFORNIA, }
County of San Luis Obispo, ss.
I, -----.--------_.:___________________________________ ___, County Clerk and ex-officio Clerk
of the Board of Supervisors, in and for the County of San Luis Obispo, State of California, do
hereby certify the foregoing to be a full, true and correct copy of an order made by the Board
of Supervisors, as the same appears spread upon their minute book.
WITNESS my h,and and the seal of said Board of Supervisors, affixed this _________________
dayof_________________________,19_____. ---c;;;;-~-;;.,-,,;:OO;';;C;;;;;;t;;;;-.;;.,--8 \
(SEAL) of Superriaon
By --------------------------------------0- . ~ -
Deputy Clerk.
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11.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~c..
SUBJECT: DRAINAGE MASTER PLAN
DATE: JUNE 22,1999
RECOMMENDATION:
it is recommended that the City Council:
A. authorize the distribution of the Draft Drainage Master Plan; and,
B. direct staff to return in approximately 45 days with a summary of public comments,
make any modifications deemed necessary or appropriate, and approve the
Drainage Master Plan.
FUNDING:
The FY 1998/99 Capital Improvement Program includes $30,600 for the City's Drainage
Master Plan. Expenditures to date are approximately $22,600. The Drainage Master Plan
will be completed under budget.
DISCUSSION:
In the winters of 1995 and 1997, the City experienced major flooding and related problems
as a result of severe storms. As a result of these events and to lessen or eliminate storm
damage in the future, the City Council authorized the development of a Drainage Master
Plan in the City's Capital Improvement Program budget.
The purpose of a drainage master plan is to provide a review of the drainage deficiencies
within the City, propose a set of coordinated drainage improvement projects to meet these
needs, and to review and recommend changes to policies and ordinances governing
drainage in the City, if appropriate. This Plan provides an evaluation of the City's drainage
facilities, recommends drainage policies, and presents a capital improvement program to
help mitigate drainage problems in the future.
First, the Drainage Master Plan evaluates existing drainage problems identified at twenty-
four (24) sites within the City through field visits during storm conditions and by performing
preliminary hydrology and hydraulic analysis.
Next, proposed solutions (e.g., add capacity to infiltration basin and/or require adjacent
development to retain water on site) were identified to correct existing drainage problems
at each site and a project cost estimate was prepared.
Finally, several methods of financing available to the City to meet the project funding
requirements were identified. These methods include cash, public debt issued by the City,
or other newly formed public entity (e.g., Joint Powers Authority or Financing Authority),
assessments, grant and loan programs, and impact fees.
Once the Drainage Master Plan is approved, it will be employed by staff as a flexible,
comprehensive tool in programming capital improvements, prioritizing available funding,
and conditioning new development.
Distribution of the Draft Drainage Master Plan will be to the County Library, Chamber of
Commerce, the Building Improvement Association, and its availability for review will be
posted on the City's website.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
- Do not approve staffs recommendations;
- Modify as appropriate and approve staffs recommendations; or
- Provide direction to staff.
Attachments: Draft Drainage Master Plan
dw:232.5752\City.Councif.Drainage Master Plan 6.22.99.wpd