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Agenda Packet 1999-07-27 CITY COUNCIL ~it;! 0/ AGENDA ~o;r [ff~nde Michael A. Lady Mayor Robert L. Hunt City Manager Tony M. FerrarI! Mayor Pro Tem Timothy J. Carmel City Attorney Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, JULY 27,1999 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: JACK SMITH, PRESIDENT ARROYO GRANDE ROTARY CLUB 4. INVOCATION: PASTOR EHRHARDT LANG FIRST UNITED METHODIST CHURCH 5. SPECIAL PRESENTATIONS: a. Proclamation - Daniel J. Silva, Attaining Rank of Eagle Scout 6. AGENDA REVIEW: 6A. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - JULY 27, 1999 PAGE 2 7. PUBLIC HEARING: None. 8. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted in parentheses. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. a. Cash Disbursement Ratification (SNODGRASS) (Action Required: Approval) b. Minutes of City Council Meeting of July 13. 1999 (WETMORE) (Action Required: Approval) c. Establishment of Salary Ranges for the Positions of (Fire) Captain. Code Enforcement Officer. Management Assistant. Computer Support Technician. Child Care Coordinator. and Modifying the Job Title of the Inspector/Code Enforcement Officer Position (HUNT) (Action Required: Adopt Resolution) d. Authorization to Transfer Surplus Trailer (FIBICH) (Action Required: Approval) AGENDA SUMMARY. JULY 27, 1999 PAGE 3 e. Authorization to Solicit Bids - Modification to Oro Park Play Structure (HERNANDEZ) (Action Required: Approval) f. Authorization to Solicit Bids - New Drinking Fountains for City Parks (HERNANDEZ) (Action Required: Approval) g. Award of Bid - Replacement of Main Parking Lot Gate Controller (TERBORCH) (Action Required: Approval) h. City Corporation Yard Fuel Facility Replacement Plan. PrQject No. 80-98-1. Final Progress Payment (SPAGNOLO) (Action Required: Approve Staff Recommendation) 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: a. Five Cities Youth Basketball Program Proposal (HERNANDEZ) (Action Required: Provide Direction to Staff) b. Consideration of Amendments to Title 6. Chapter 4 of the Arroyo Grande Municipal Code Implementing a Commercial and Industrial Recycling Ordinance (ENGEN) (Action Required: Approve Staff Recommendations) c. Consideration of Affordable Housing Requirements Ordinance (ENGEN) (Action Required: Approve Staff Recommendations) 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. AGENDA SUMMARY - JULY 27, 1999 PAGE 4 12. CITY COUNCIL REPORTS (continued) (a) MAYOR MICHAEL A. LADY: (1 ) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority (IWMA) (2) Economic Vitality Corporation (EVC) (3) Air Pollution Control District (APCD) (4) Other (c) COUNCIL MEMBER THOMAS A. RUNELS: (1 ) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER STEVE TOLLEY: (1) Long-Range Planning Committee (2) South County Youth Coalition (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (4) Other (e) COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT) (2) Economic Development Committee/Chamber of Commerce (3) Other 13. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 14. STAFF COMMUNICATIONS: Correspondence/lnformation for the City Council presented by the City Manager. 15. ADJOURNMENT AGENDA SUMMARY - JULY 27,1999 PAGE 5 * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473-5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyogrande.org CITY OF ARROYO GRANDE - ABBREVIATIONS revised OS/27/99 A Agricultural Preserve AB Assembly Bill JPA Joint Powers Authority ADA Americans with Disabilities Act LAFCO Local Agency Formation Commission AG General Agriculture LOCC League of California Cities AGMC Arroyo Grande Municipal Code LLA Lot Line Adjustment AGPOA Arroyo Grande Police Officers' Association LUE Land Use Element APN Assessor's Parcel Number MER Lot Merger APCB Air Pollution Control Board MF Condominium/T own house APCD Air Pollution Control District MFA Apartments ARC Architectural Review Committee MHP Mobile Home Parks ASCE American Society Civil Engineers 0 Office Professional ASD Administrative Services Department OCSD Oceano Community Services District AWWA American Water Works Association OSCE Open Space and Conservation Element BD Building Division PC Planning Commission CA City Attorney PD Police Department CC City Council PF Public/Quasi Public CCC California Conservation Corps PPR Plot Plan Review CCCSIF Central Coast Cities Self-Insurance Fund PRD Parks & Recreation Department CD Community Development PRE-APP Pre-application CDBG Community Development Block Grant PSHHC Peoples' Self-Help Housing Corp. CE Circulation Element PSP Planned Sign Program CEC California Energy Commission PUD Planned Unit Development CEOA California Environmental Quality Act PW Public Works Department CIP Capital Improvement Program RE Residential Estate CIWMP California Integrated Waste Management Plan RFP Request for Proposals CM City Manager's Office RFQ Request for Qualifications CMC California Men's Colony RH Hillside Residential CMP Congestion Management Plan RHNP Regional Housing Needs Plan COC Certificate of Compliance RR Rural Residential CPI Consumer Price Index RS Suburban Residential CUP Conditional Use Permit RTA Reversion to Acreage DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board DC Development Code SAC Staff Advisory Committee CEA Drug Enforcement Administration SB Senate Bill E.C. Election Code SCAT South County Area Transit EDU Equivalent Dwelling Unit SEIU Service Employees International Union EIR Environmental Impact Report SF Single Family EIS Environmental Impact Statement SLO San Luis Obispo EVC Economic Vitality Corporation SLOCOG San Luis Obispo Council of Governments FAU Federal Aid Urban SLOHA San Luis Obispo Housing Authority FD Fire Division SLONTF San Luis Obispo Narcotics Task Force FDAA Federal Disaster Assistance Administration SLORTA San Luis Obispo Regional Transit Authority FEMA Federal Emergency Management Agency SLOWRAC San Luis Obispo County Water Resources Advisory FID Financial Services Department Committee FPPC Fair Political Practices Commission SR Senior Housing FTA Federal Transit Administration SSLOCOWA South San Luis Obispo County Water Association FY Fiscal Year SSLOCSD South San Luis Obispo County Sanitation District G.C. Government Code SRRE Source Reduction & Recycling Element GC General Commercial SWRCD State Water Resources Control Board GF General Fund TPM Tentative Parcel Map GP General Plan TT Tentative Tract Map GPA General Plan Amendment TTAC Transportation Technical Advisory Committee HCD Califomia Department of Housing and Community TUP Temporary Use Permit Development UBC Uniform Building Code HOP Home Occupancy Permit UFC Uniform Fire Code HUD Housing and Urban Development Dept. USA Underground Service Alert I Industrial and Business Park VAR Variance ISTEA Intermodal Surface Transportation VC Village Commercial VSR View Shed Review ZONE 3 San Luis Obispo County Flood Control and Water Conservation District - Zone 3 (Lopez Project) 5.8. Honorary Proclamation ********* "RECOGNIZING DANIEL J. SILVA FOR I ATTAINING THE RANK OF EAGLE SCOUT" I I I WHEREAS, the Boy Scouts of America, since its founding in 1910, has been a preeminent organization for instilling positive values in its youth membership; and approximately two percent of all Boy Scouts nationwide attain the rank of Eagle Scout; and WHEREAS, Good Citizenship, Character Development, Physical Fitness, and I Service to Others are qualities promoted by the Boy Scout Program and are demonstrated in both attitude and action of Eagle Scouts; and WHEREAS, Troop 26 of Arroyo Grande, California, reorganized in February 1997 is privileged to present and honor the Troop's first Eagle Scout, DANIEL J. SILVA. NOW THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of Anoyo Grande, on behalf of the City Council, do hereby congratulate DANIEL J. SILVA for achieving the rank of EAGLE SCOUT, and take this opportunity to recognize Daniel's commitment, diligence, and dedication in undertaking and completing his Eagle Scout Project, the outcome of which resulted in a significant landscape beautification and tree presexvation effort at St. Patrick's Church. IN WITNESS WHEREOF, we have hereunto set our hand and caused the Seal of the City of Arroyo Grande to be afftxed this 27th day of July, 1999. MICHAEL A. LADY, MAYOR TONY M. FERRARA THOMAS A. RUNELS I MAYOR PRO TEM COUNCIL MEMBER STEVE TOLLEY JIM DICKENS COUNCIL MEMBER COUNCIL MEMBER 9.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: JULY 27, 1999 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period July 1 - July 15, 1999. FUNDING: There is a $959,778.75 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT A - Cash Disbursement Listing ATTACHMENT B - July 2, 1999 Accounts Payable Check Register (98/99) ATTACHMENT C - July 2, 1999 Payroll Checks and Payroll Benefit Checks (98/99) ATTACHMENT D - July 2, 1999 Payroll Checks and Payroll Benefit Checks (99/00) ATTACHMENT E - July 2,1999 Payroll Checks and Payroll Benefit Checks (99/00) ATTACHMENT F - July 9,1999 Accounts Payable Check Register (98/99) ATTACHMENT G - July 9, 1999 Accounts Payable Check Register (99/00) CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City Clerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 ~ Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept. Index for CounciLxls ATTACHMENT A CITY OF ARROYO GRANDE CASH DISBURSEMENTS *JOlt tk peJliod ~ ~ 1 7~ ~ 15, 1999 '"',......,'w~ ww' w~,'. ,.... , ,'w """" ~_ T_' July 27, 1999 Presented are the cash disbursements issued by the Department of Financial Services for the period July 1 to July 15, 1999. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPEOF PAYMENT SCHEDULE AMOUNT July 2, 1999 Accounts Payable Cks # 91002-91101 (98/99) B 194,829.16 Less Ck P125 & 85698 Payroll Cks in Attachment C (89,458.75) Payroll Checks and Payroll Benefit Checks C 236,727.16 Special Payroll Checks and Payroll Benefit Checks D 29,936.51 Special Payroll Checks and Payroll Benefit Checks E 17,512.13 389,546.21 July 9, 1999 Accounts Payable Cks #91106-91170 (98/99) F 227,108.27 Less Ck P128 Payroll Transfer included in Attachment C (174,492.69) Accounts Payable Cks #91171-91208 (99/00) G 559,206.31 Less Ck P129 Payroll Transfer included in Attachment C (41,589.35) 570,232.54 Two Week Total $ 959,778.75 ATTACHMENT B VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS 98/99 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 125 06/25/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.6-23-99 SPECIAL P/R 011.0000.1015 5,743.41 5,743.41 85698 06/30/99 098535 MID STATE BANK FIT 6-24-99 011.0000.2104 21,377.21 85698 06/30/99 098535 MID STATE BANK FICA 6-24-99 011.0000.2105 25,730.94 47,108.15 91002 07/02/99 035412 4 WAY FLOORS CLEAN CARPET-CH 010.4213.5303 169.00 169.00 91003 07/02/99 000468 A T & T-L/DIST SVC. L/DIST PHONE 010.4211. 5403 13.02 91003 07/02/99 000468 A T & T-L/DIST SVC. L/DIST FAX 473-0386 010.4145.5403 33.90 46.92 91004 07/02/99 098100 A.G.FIRE DEPT. ASSOC. 098100 F.D.DUES 011.0000.2115 1,215.00 1,215.00 91005 07/02/99 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213.5303 1,250.00 1,250.00 91006 07/02/99 100897 AMERICAN TEMPS HAWORTH SVCS-6/6/99 284.4103.5303 423.90 91006 07/02/99 100897 AMERICAN TEMPS HAWORTH SVCS-6/13 284.4103.5303 502.40 91006 07/02/99 100897 AMERICAN TEMPS HAWORTH SVCS-6/20 284.4103.5303 353.25 1,279.55 91007 07/02/99 101149 ATASCADERO HISTORICAL S REF.C/B DEPOSIT-ATASCADERO 010.0000.2206 186.00 186.00 91008 07/02/99 007800 AWARD CO. OF AMERICA CERTIFICATE PLAQUES 010.4001. 5201 94.75 94.75 91009 07/02/99 009008 BANKCARD CENTER MEETING SUPPLIES 010.4001. 5504 45.54 91009 07/02/99 009008 BANKCARD CENTER MEETING SUPPLIES 284.4103.5201 15.25 91009 07/02/99 009008 BANKCARD CENTER MEDIATION HEARING 010.4003.5327 726.85 91009 07/02/99 009008 BANKCARD CENTER HELIUM TANK RENTAL 010.4001. 5255 41. 14 91009 07/02/99 009008 BANKCARD CENTER TV-FOR TRAINING VIDEOS 010.4101. 5501 300.26 91009 07/02/99 009008 BANKCARD CENTER HP DESK JET 010.4001.5201 299.00 91009 07/02/99 009008 BANKCARD CENTER PORT REPLlCATOR 010.4001.52Q1 117.00 91009 07/02/99 009008 BANKCARD CENTER PRINTER CABLE 010.4001. 5201 8.00 91009 07/02/99 009008 BANKCARD CENTER SHIPPING 010.4001. 5201 26.47 91009 07/02/99 009008 BANKCARD CENTER ROOM 010.4421. 5501 260.70 91009 07/02/99 009008 BANKCARD CENTER MEETING SUPPLIES 010.4301. 5201 23.27 91009 07/02/99 009008 BANKCARD CENTER LAPTAP COMPUTER CARRIER 010.4301. 5255 60.64 91009 07/02/99 009008 BANKCARD CENTER AWWA SEMINAR 612.4610.5501 75.00 91009 07/02/99 009008 BANKCARD CENTER MEETING SUPPLIES 640.4712.5501 24.61 91009 07/02/99 009008 BANKCARD CENTER AWWA SEMINAR 612.4610.5501 136.78 2,160.51 91010 07/02/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5259 10.03 10.03 91011 07/02/99 012168 BOXX EXPRESS SHIPPING 010.4211.5201 6.12 91011 07/02/99 012168 BOXX EXPRESS SHIPPING 010.4211.5201 6.12 12.24 91012 07/02/99 013104 JEFF BROMBY REIMB.PANTS/SHIRTS 010.4201. 5255 39.52 39.52 91013 07/02/99 013572 BRUMIT DIESEL,INC SILICONE HOSE 010.4211. 5601 160.37 91013 07/02/99 013572 BRUMIT DIESEL,INC TORX ADJUSTER/OIL DISP 010.4211.5603 20.22 91013 07/02/99 013572 BRUMIT DIESEL,INC CIRCUIT TESTER 010.4211.5603 20.79 201. 38 91014 07/02/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-MAY 16-31 225.4553.5507 1,220.25 91014 07/02/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-6/1-15 225.4553.5507 1,349.75 2,570.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91015 07/02/99 014352 CALCHIEFS BOOKSTORE MISC. TRAINING BOOKS 010.4211.5501 286.39 286.39 91016 07/02/99 019812 ARON CANBY WELDING FAB/MATERIALS-3 SIDEWALK DRAIN 220.4303.5613 1,311.26 1,311.26 91017 07/02/99 100529 CENTRAL COAST ROADRUNNE SOCCER CAMP 010.4424.5351 1,405.60 91017 07/02/99 100529 CENTRAL COAST ROADRUNNE REIMB.T-SHIRTS 010.4424.5351 207.00 1,612.60 91018 07/02/99 021918 CENTRAL COAST SUPPLY LINERS 010.4213.5604 195.20 195.20 91019 07/02/99 101207 NINA CODORNIZ REF. SUPER SITTER CLASS-CODORNI 010.0000.4605 20.00 20.00 91020 07/02/99 024832 COMMUNICATION SOLUTIONS SCADA SYSTEM UPGRADE 640.4710.5303 2,040.00 2,040.00 91021 07/02/99 098300 COUNTY/CITY EMPL CR UNI 098300 CR. UNION 011.0000.2120 7,693.00 7,693.00 91022 07/02/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001. 5201 5.00 5.00 91023 07/02/99 027378 CUTTERS EDGE REPR.BULLET CHAIN/SHARPEN 010.4211.5603 58.06 58.06 91024 07/02/99 029484 DIESELRO INC. INSTL.HEATER CONTROL& KNOBS 640.4712.5601 122.28 122.28 91025 07/02/99 101220 MARINA EARWOOD REF.PARK DEPOSIT-EARWOOD 010.0000.4354 25.00 25.00 91026 07/02/99 098350 EMPLOYMENT DEVELOPMENT SIT/SDI 011.0000.2111 247.21 91026 07/02/99 098350 EMPLOYMENT DEVELOPMENT SIT/SDI 011.0000.2111 59.65 91026 07/02/99 098350 EMPLOYMENT DEVELOPMENT SIT/SDI 011.0000.2108 4,844.10 5,150.96 91027 07/02/99 032214 ENTENMANN-ROVIN CO 2 POLICE OFFICER BADGES 010.4201. 5255 153.90 153.90 91028 07/02/99 100147 ENVICOM CORP. GENERAL PLAN UPDATE THRU 5/99 010.4130.5303 4,728.05 4,728.05 91029 07/02/99 100620 CHUCK ESTRADA PITCHING CLINIC 010.4424.5351 297.50 297.50 91030 07/02/99 032838 FAMILIAN PIPE & SUPPLY METERBOX LID PULLER 640.4712.5273 22.18 22.18 91031 07/02/99 101182 FAMILY SUPPORT DIVISION 101182 MC CLURE 011.0000.2114 176.50 176.50 91032 07/02/99 033702 TERENCE FIBICH REIMB.MEETING SUPPLIES 010.4211.5501 16.26 16.26 91033 07/02/99 101211 FIVE CITIES WINDOW CARE CLEAN WINDOWS/BLINDS 010.4213.5303 380.00 91033 07/02/99 101211 FIVE CITIES WINDOW CARE CLEAN WINDOWS/BLINDS 010.4213.5303 190.00 570.00 91034 07/02/99 100691 FIVE CITIES-TIMES LEGAL 54152 010.4130.5301 15.00 91034 07/02/99 100691 FIVE CITIES-TIMES LEGAL 54175 010.4130.5301 91. 50 91034 07/02/99 100691 FIVE CITIES-TIMES LEGAL 54176 010.4130.5301 90.00 91034 07/02/99 100691 FIVE CITIES-TIMES LEGAL 54177 010.4130.5301 94.50 291. 00 91035 07/02/99 100462 FRANCHISE TAX BOARD-CHI 100462 MENDOZA 011.0000.2114 241.77 241. 77 91036 07/02/99 035802 FRANK'S LOCK & KEY INC REPR.LOCK 010.4213.5604 30.00 91036 07/02/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS 010.4424.5252 9.65 39.65 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91037 07/02/99 100225 GEMMA SYSTEMS H.P.LASER JET PRINT-4000N 284.4103.6001 1,496 . 14 91037 07/02/99 100225 GEMMA SYSTEMS H.P.LASER JET PRINTER 010.4140.6101 1,726.72 91037 07/02/99 100225 GEMMA SYSTEMS COMPAQ DAT TAPE DRIVE 010.4140.6101 1,303.78 91037 07/02/99 100225 GEMMA SYSTEMS UPGRADE ARCSERVE 010.4140.6101 964 .36 91037 07/02/99 100225 GEMMA SYSTEMS ARCSERVE NETWARE 010.4140.5602 392.21 5,883.21 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211. 5201 13 .51 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 139.40 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 168.23 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 34.28 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 12.83 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 9.12 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 20.46 91038 07/02/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 61. 63 459.46 91039 07/02/99 036426 GTE WIRELESS CELL PHONE-CODE ENFORCE 010.4301. 5403 57.67 91039 07/02/99 036426 GTE WIRELESS CELL PHONE-CM 010.4145.5403 21. 97 91039 07/02/99 036426 GTE WIRELESS CELL PHONE-CODE ENFORCE 010.4301. 5403 92.86 91039 07/02/99 036426 GTE WIRELESS CELL PHONE-ENG 1 010.4211. 5403 17.25 91039 07/02/99 036426 GTE WIRELESS CELL PHONE-FIRE PORTABLE 010.4211.5403 27.55 91039 07/02/99 036426 GTE WIRELESS CELL PHONE-PK SUPER 010.4420.5255 115.28 91039 07/02/99 036426 GTE WIRELESS CELL PHONE-PW DIR 010.4301. 5403 66.13 398.71 91040 07/02/99 039624 HAAKER EQUIPMENT VACTOR BOOM LIGHT KIT 612.4610.5603 362.40 91040 07/02/99 039624 HAAKER EQUIPMENT CR:BOOM LIGHT KIT 612.4610.5603 312.51- 49.89 91041 07/02/99 040014 HAMON OVER HEAD DOOR CO SERVICE/REPL.ER ARM RELEASE 010.4213 . 5303 171. 80 171. 80 91042 07/02/99 101213 CYNTHIA HARRIGAN REF.C/B DEP-HARRIGAN 010.0000.2206 250.00 91042 07/02/99 101213 CYNTHIA HARRIGAN REF. ABC PERMIT-HARRIGAN 010.0000.4126 10.00 260.00 91043 07/02/99 101206 J.L. HELMER REF. SUPER SITTER CLASS-HELMER 010.0000.4605 20.00 20.00 91044 07/02/99 042158 BOB HICKS TURF EQUIPMEN PULLEY/BLADE SHAFT BEARING 010.4420.5603 233.56 233.56 91045 07/02/99 098490 ICMA RETIREMENT CORP 098490 ICMA 011.0000.2117 3,868.12 3,868.12 91046 07/02/99 046176 J J'S FOOD COMPANY MEETING SUPPLIES 010.4001. 5504 10.52 10.52 91047 07/02/99 046956 JOBS AVAILABLE INC. DISPLAY AD-ECONOMIC DEV.DIR 284.4103.5309 717.75 717.75 91048 07/02/99 101218 ANDREA JOSEPH REF. PARK DEPOSIT-JOSEPH 010.0000.4354 25.00 25.00 91049 07/02/99 048516 KEYLOCK SECURITY SPECIA DESK KEY 010.4201. 5201 2.68 2.68 91050 07/02/99 100338 LASERFICHE DOCUMENT IMA LASERFICHE MAINT. CONTRACT 010.4140.5607 2,052.53 2,052.53 91051 07/02/99 050894 LAWSON PRODUCTS, INC. O-RINGS/HEAT SHRINKS 010.4211.5603 514 .42 514.42 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2337 130.00 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2340 130.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2347 195.00 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2348 130.00 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2339 162.50 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2342 162.50 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2349 162.50 91052 07/02/99 101075 LEMUS ARCHITECTURE DESIGN REVIEW 010.0000.2347 13 0.00 1,202.50 91053 07/02/99 101221 ALLISON LEYVA REF. PARK DEPOSIT-LEYVA 010.0000.4354 25.00 25.00 91054 07/02/99 101222 NORA LOONEY REF.PITCHING CLASS-LOONEY 010.0000.4605 10.00 10.00 91055 07/02/99 053092 LUCENT TECHNOLOGIES SERVICE AGREE.TO 6/10 010.4211.5403 25.60 25.60 91056 07/02/99 101224 VICTORIA MARTINEZ REF/C/B DEP-MARTINEZ 010.0000.2206 250.00 250.00 91057 07/02/99 057096 MINER'S ACE HARDWARE SQUEEGE & SPONGE 010.4213.5255 4.49 91057 07/02/99 057096 MINER'S ACE HARDWARE SCRUBBRUSH 010.4213.5604 1. 81 91057 07/02/99 057096 MINER'S ACE HARDWARE JOINT CEMENT 010.4213.5604 3.21 91057 07/02/99 057096 MINER'S ACE HARDWARE SAND PAPER/HAND SANDER 010.4213.5604 9.52 91057 07/02/99 057096 MINER'S ACE HARDWARE DRAWER LOCK 010.4211. 5201 16.26 91057 07/02/99 057096 MINER'S ACE HARDWARE KEY CHAINS 010.4213.5255 2.18 91057 07/02/99 057096 MINER'S ACE HARDWARE WELDING RODS 640.4712.5255 3.15 91057 07/02/99 057096 MINER'S ACE HARDWARE HAND TOOL 010.4213.5273 3.05 91057 07/02/99 057096 MINER'S ACE HARDWARE JOINT CEMENT 010.4213.5604 3.21 91057 07/02/99 057096 MINER'S ACE HARDWARE ELBOWS/BUSHING/PVC ADAPTER 640.4712.5610 6.57 91057 07/02/99 057096 MINER'S ACE HARDWARE 3/8" RATCHET/BUCKET BUDDY 640.4712.5273 25.18 91057 07/02/99 057096 MINER'S ACE HARDWARE LATCH 010.4213.5604 5.24 91057 07/02/99 057096 MINER'S ACE HARDWARE CLOROX/LAUNDRY SOAP 010.4213.5604 19.28 91057 07/02/99 057096 MINER'S ACE HARDWARE EXTEND. CORD 640.4712.5273 6.21 91057 07/02/99 057096 MINER'S ACE HARDWARE MINIMAG LIGHT/AA BATTERY 010.4213.5604 19.91 91057 07/02/99 057096 MINER'S ACE HARDWARE JOINT COMPOUND. TAPE/LUMBER 010.4213.5604 71.92 91057 07/02/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE/TUBE STRAP 640.4712.5255 7.16 208.35 91058 07/02/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 63.00 91058 07/02/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5143 19.00 91058 07/02/99 057252 MISSION UNIFORM SERVICE MATS 010.4213.5604 28.00 91058 07/02/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5303 52.30 91058 07/02/99 057252 MISSION UNIFORM SERVICE MATS 010.4213.5604 28.29 91058 07/02/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.30 91058 07/02/99 057252 MISSION UNIFORM SERVICE TOWELS/MATS 010.4213.5604 53.22 251.11 91059 07/02/99 101219 MARGARET MOORE REF.PARK DEPOSIT-MOORE 010.0000.,4354 25.00 25.00 91060 07/02/99 101205 HEIDI JO MORGAN REF. SUPER SITTER CLASS-MORGAN 010.0000.4605 20.00 20.00 91061 07/02/99 101209 MOZART FESTIVAL CONCERT CO-SPONSORSHIP 010.4424.5353 500.00 500.00 91062 07/02/99 098550 PER S 098550 PERS 011.0000.2106 16,018.82 16,018.82 91063 07/02/99 063960 PACIFIC BELL DATA LINE 473-0379 010.4140.5303 119.23 91063 07/02/99 063960 PACIFIC BELL L/DIST.FAX 473-0386 010.4145.5403 32.12 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91063 07/02/99 063960 PACIFIC BELL PAY PHONE 489-2174 010.4201.5403 41. 65 91063 07/02/99 063960 PACIFIC BELL PHONE 489-2345 010.4211.5403 43.21 91063 07/02/99 063960 PACIFIC BELL SLO COMPUTER 473-9523 010.4145.5403 71.69 91063 07/02/99 063960 PACIFIC BELL PAY PHONE 489-9867 010.4201. 5403 43.21 351.11 91064 07/02/99 064194 PACIFIC GAS & ELECTRIC ELEC-TR.1769 L/SCAPE 217.4460.5355 7.29 91064 07/02/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 142.19 91064 07/02/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 131.13 280.61 91065 07/02/99 101208 LINDA PEREZ REF.SUPER SITTER-PEREZ 010.0000.4605 20.00 20.00 91066 07/02/99 100924 PERS 100924 PERS BY 011.0000.2106 139.06 13 9 . 06 91067 07/02/99 066924 PLAQUE SHAQUE S/BALL AWARDS 010.4424.5257 321.75 91067 07/02/99 066924 PLAQUE SHAQUE PLAQUE 640.4710.5201 26.81 348.56 91068 07/02/99 067548 POOR RICHARD'S PRESS TYPESETTING BUSINESS CARDS 010.4102.5306 19.84 91068 07/02/99 067548 POOR RICHARD'S PRESS COPIES-MONTEGO SPECS 350.5622.7301 82.20 102.04 91069 07/02/99 068000 PRESSURE VESSEL SERVICE SODIUM HYPOCHLORITE 640.4712.5274 308.78 308.78 91070 07/02/99 101210 QUINLAND PUBLISHING GRO ZONING BULLETIN-1 YR 010.4130.5303 89.00 89.00 91071 07/02/99 069108 QUINN COMPANY LUBE/OIL/FILTER 220.4303.5603 537.36 537.36 91072 07/02/99 100989 REMEDIAL MANAGEMENT COR CORP YARD FUEL FACILITY PLAN 350.5401.7001 39,435.88 91072 07/02/99 100989 REMEDIAL MANAGEMENT COR CORP YARD FUEL FACILITY PLAN 350.5401.7201 1,810.80 41,246.68 91073 07/02/99 101217 MARY ANN RENEAU REF. PARK DEPOSIT-RENEAU 010.0000.4354 25.00 25.00 91074 07/02/99 101216 JUDY REYES REF.PARK DEPOSIT-REYES 010.0000.4354 25.00 25.00 91075 07/02/99 101136 S.C.A.C.E.O. REGIS-CROCKETT DEALING WITH 010.4130.5501 50.00 50.00 91076 07/02/99 098700 S.E.I.U. LOCAL 620 098700 DUES 011.0000.2118 545.25 545 . 25 91077 07/02/99 073320 SAN JOAQUIN SUPPLY CO. LINERS/BOWL CLEANER 010.4213.5604 27.69 27.69 91078 07/02/99 100192 SAN LUIS MAILING SVC FOLDING/INSERT NEWSLETER 010.4102.5306 35.87 91078 07/02/99 100192 SAN LUIS MAILING SVC MAILING SVC-WATER BILLS 640.4710.5201 881. 20 91 7.07 91079 07/02/99 098655 SAN LUIS OBISPO COUNTY 098655 CHILDSUP 011.0000.2114 178.00 178.00 91080 07/02/99 076740 SANTA MARIA TIMES TIRES/WEIGHTS/BALANCE 010.4211.5601 298.51 91080 07/02/99 076740 SANTA MARIA TIMES CR:FLEET SVC 010.4211.5601 34.35- 91080 07/02/99 076740 SANTA MARIA TIMES FLEET SVC.EXTENSIONS 010.4211.5601 53.93 318.09 91081 07/02/99 078156 SEBASTIAN OIL DISTRIB. DIESEL/GASOLINE 010.4211. 5608 156.99 91081 07/02/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,233.10 1,390.09 91082 07/02/99 074100 SLO CNTY AUDITOR-CONTRO REIMB.INCREMENT CALCULATION 284.4103.5303 4,442.40 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91082 07/02/99 074100 SLO CNTY AUDITOR-CONTRO REIMB.BASE YEAR REPORT 284.4103.5303 7,595.11 12,037.51 91083 07/02/99 073944 SLO CO. ANIMAL REGULATIO ANIMAL SVCS APRIL-JUNE 99 010.4201. 5321 7,750.00 7,750.00 91084 07/02/99 101223 SLO CO. FIRE TRAINING REGIS-6 PEOPLE URBAN INTERFACE 010.4211.5501 90.00 90.00 91085 07/02/99 101212 SLO CREATIONS T-SHIRTS 010.4211.5272 231. 66 231.66 91086 07/02/99 080886 SOUTHERN AUTO SUPPLY GASKETS/DRILL CHUCK 010.4211. 5601 107.61 91086 07/02/99 080886 SOUTHERN AUTO SUPPLY SPLINE CONNECTORS 010.4211. 5601 19.04 91086 07/02/99 080886 SOUTHERN AUTO SUPPLY SEAT BELT KIT 010.4211.5601 26.30 91086 07/02/99 080886 SOUTHERN AUTO SUPPLY VALVE 010.4211.5601 14.88 167.83 91087 07/02/99 100601 SPICE HUNTER,INC. REF. PARK DEPOSIT-SPICE HUNTER 010.0000.4354 25.00 25.00 91088 07/02/99 082486 STEWARD CO PRINTING SUPPLIES/BINDING COMB 010.4102.5255 153.55 91088 07/02/99 082486 STEWARD CO G.L.PLATES 010.4102.5255 141. 64 295.19 91089 07/02/99 101214 SUSAN TORRES REF.C/B DEP-TORRES 010.0000.2206 250.00 91089 07/02/99 101214 SUSAN TORRES BLDG. SUPER-TORRES 010.0000.4355 159.75- 90.25 91090 07/02/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 247.19 91090 07/02/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 116.09 363.28 91091 07/02/99 098725 UNION BANK OF CALI FORNI 098725 PARS 011. 0000.2107 1,380.71 1,380.71 91092 07/02/99 101009 UNISOURCE MAINT SUPPLY CR:JOHN BOWL 010.4213.5604 33.06- 91092 07/02/99 101009 UNISOURCE MAl NT SUPPLY CLEANING SUPPLIES 010.4213.5604 299.48 91092 07/02/99 101009 UNISOURCE MAINT SUPPLY T.PAPER/P.TOWELS 010.4213.5604 135.26 91092 07/02/99 101009 UNISOURCE MAINT SUPPLY CLEANER/SCRUB BRUSH 010.4213.5604 48.19 449.87 91093 07/02/99 088084 UNITED GREEN MARK,INC. ELEC.VALVE 010.4430.5605 140.39 91093 07/02/99 088084 UNITED GREEN MARK,INC. HUNTER SPRINKLERS 010.4430.5605 117.87 258.26 91094 07/02/99 087580 US FILTER DISTRIBUTION PVC 640.4712.5610 8.04 91094 07/02/99 087580 US FILTER DISTRIBUTION FIRE HYDRANT 640.4712.5610 6.44- 91094 07/02/99 087580 US FILTER DISTRIBUTION CR:PVC 640.4712.5610 8.04- 91094 07/02/99 087580 US FILTER DISTRIBUTION GATE VALVES 640.4711.5603 457.29 450.85 91095 07/02/99 087398 USA BLUE BOOK CURB WRENCH 640.4712.5273 71.67 91095 07/02/99 087398 USA BLUE BOOK CPVC NOZZLE 640.4711.5603 114 . 81 186.48 91096 07/02/99 088826 PEGGY VALKO ART CLASSES 010.4424.5351 88.00 88.00 91097 07/02/99 088608 VCA SOUTH CNTY. ANIMAL H TZAR MEDICAL EXAM 010.4201.5322 51. 50 51. 50 91098 07/02/99 090480 WAYNE'S TIRE TIRES 640.4712.5601 539.36 91098 07/02/99 090480 WAYNE'S TIRE TIRES-DISMOUNT/MOUNT 640.4712.5601 125.00 91098 07/02/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4420.5601 20.95 91098 07/02/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4420.5601 20.95 706.26 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91099 07/02/99 101215 TIFFANY WEST REF.C/a DEP-WEST 010.0000.2206 250.00 250.00 91100 07/02/99 091182 WESTERN CITY MAGAZINE CLASS AD-ECON.DEV.DIR 284.4103.5309 630.00 630.00 91101 07/02/99 100431 WILLARD PAPER CO PAPER/TEXT/NCR 010.4102.5255 418.18 91101 07/02/99 100431 WILLARD PAPER CO NCR/ENVELOPES/PAPER 010.4102.5255 413.11 91101 07/02/99 100431 WILLARD PAPER CO PAPER/TEXT/ENVELOPES 010.4102.5255 372 . 64 91101 07/02/99 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 372.92 91101 07/02/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 503.22 2,080.07 TOTAL CHECKS 194,829.16 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 06/29/99 16:29 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 010 GENERAL FUND 38,401. 93 Oll PAYROLL CLEARING FUND 89,458.75 217 LANDSCAPE MAINTENANCE DISTRICT 7.29 220 STREETS FUND 1,848.62 225 TRANSPORTATION FUND 2,570.00 284 REDEVELOPMENT AGENCY FUND 16,176.20 350 CAPITAL IMPROVEMENT FUND 41,328.88 612 SEWER FUND 261. 67 640 WATER FUND 4,775.82 TOTAL 194,829.16 ATTACHMENT C CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 6/11/99 TO 6/24/99 7/2/99 FUND 010 214,328.67 Salaries Full time 115,510.63 FUND 220 8,792.14 Salaries Part-Time 31,298.98 FUND 284 Salaries Over-Time 10,539.33 FUND 612 3,803.99 Holiday Pay 5,237.51 FUND 640 9,802.36 Sick Pay 2,560.48 236,727.16 Annual Leave Pay Vacation Buy Back Vacation Pay 6,833.19 Comp Pay 6,001.04 Annual Leave Pay 4,386.92 PERS Retirement 15,947.72 Social Security 12,865.47 PARS Retirement 276.13 State Disability Ins. 59.65 Health Insurance 19,506.52 Dental Insurance 3,828.89 Vision Insurance 694.75 Life Insurance 504.95 Long Term Disability Uniform Allowance Car Allowance 300.00 Council Expense 375.00 Employee Assistance Total: 236,727.16 ATTAClLl\1ENT D CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION Ad Leave Cks/Boot Allowance/Final Ck Lampitoc 7/1/99 Fund 010 28,321.79 Salaries Full-time 840.64 Fund 220 672.80 Annual Leave Pay 24,167.84 Fund 612 269.12 PERS Retirement 54.57 Fund 640 672.80 Social Security 2,123.46 Boot Allowance 2,750.00 29,936.51 Total 29,936.51 ATTACHMENT E CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION UNIFORM CKS 7/1/99 Fund 010 17,512.13 Salaries Full-time 2,169.60 Social Security 1,026.01 Pars Retirement 16.52 Uniform Allowance 14,300.00 17,512.13 Total 17,512.13 ATTACHMENT F VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/07/99 08:32 VOUCHER/CHECK REGISTER FOR ALL PERIODS 98/99 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 128 06/30/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.6-24-99 PR 011.0000.1015 174,492.69 174,492.69 130 07/02/99 013 052 GARETT BROWN YOUTH TENNIS-BROWN REPL.CHECK 010.4424.5351 268.10 268.10 91106 07/09/99 000780 ACCURATE FLO & MOTION REPR.JACK HAMMER 220.4303.5603 309.42 309.42 91107 07/09/99 001300 AGRI-TURF SUPPLIES,INC. DOLOMARK LIME 010.4430.5605 225.23 225.23 91108 07/09/99 101231 FRANCISCO AMBRIZ REF. PARK DEPOSIT-AMBRIZ 010.0000.4354 25.00 25.00 91109 07/09/99 100897 AMERICAN TEMPS DELGADO SVCS-6/20 220.4303.5303 486.40 91109 07/09/99 100897 AMERICAN TEMPS DELGADO SVCS-6/27 220.4303.5303 608.00 1,094.40 91110 07/09/99 006552 ARROYO MEDICAL GROUP IN PRE-EMP.PHYSICAL-COSGROVE 010.4201. 5303 88.00 88.00 91111 07/09/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5259 299.59 91111 07/09/99 009750 BRENDA BARROW FILM DEVELOPMENT 010.4424.5251 15.52 315.11 91112 07/09/99 101229 LEA BLAIR REF. PARK DEPOSIT-BLAIR 010.0000.4354 25.00 25.00 91113 07/09/99 013026 BRISCO MILL & LUMBER BOLTS/STUDS FOR CEMENT 220.4303.5613 9.07 91113 07/09/99 013 026 BRISCO MILL & LUMBER SCREWS 220.4303.5613 13.06 22.13 91114 07/09/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 28.00 28.00 91115 07/09/99 017472 CA. ST. DEPT. CONSERVATION S.M.I.P.4Q 98/99 010.0000.2208 863.55 863.55 91116 07/09/99 101142 CENTER FOR CREATIVE THO REF. PARK DEP-CENTER 010.0000.4354 25.00 25.00 91117 07/09/99 023322 CHRISTIANSON CHEVROLET ADT'L BILLING-SVC 010.4301. 5601 52.44 52.44 91118 07/09/99 024258 COAST ROCK PRODUCTS CONCRETE 350.5611.7002 457.15 457.15 91119 07/09/99 100749 CODE 3 SQUEEZE,INC. SLK50-LOWER BACK SUPPORT 271.4202.6201 468.68 468.68 91120 07/09/99 100355 DAVID CROCKETT CROCKETT SVCS-6/30 010.4130.5303 1,350.00 1,350.00 91121 07/09/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 168.75 91121 07/09/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,733.12 4,901.87 91122 07/09/99 100896 LISA DEL VAGLIO REIMB.SNACK SUPPLIES-DEL VAGLI 010.4425.5259 42.29 42.29 91123 07/09/99 029250 J.B. DEWAR,INC. OIL 220.4303.5608 182.43 182.43 91124 07/09/99 101234 ANTHONY DIAZ REF.PARK DEPOSIT-DIAZ 010.0000.4354 25.00 25.00 91125 07/09/99 101030 HENRY ENGEN ENGEN SVCS-6/30 010.4130.5303 2,745.00 2,745.00 91126 07/09/99 100691 FIVE CITIES-TIMES LEGAL 54196 010.4130.5301 87.00 87.00 91127 07/09/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 52.65 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/07/99 08:32 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91127 07/09/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 31. 64 91127 07/09/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 15.38 91127 07/09/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 12.85 91127 07/09/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4305.5201 21.41 133.93 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-F.DIV 010.4211.5403 16.51 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 65.28 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 36.99 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 15.30 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 21. 81 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 16.51 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 16.51 91128 07/09/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 24.48 213 .39 91129 07/09/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 182.25 182.25 91130 07/09/99 042174 HIGGINS ASSOCIATE, INC GRAND AVE. CORRIDOR STUDY 350.5603.7701 1,640.00 1,640.00 91131 07/09/99 042510 BERNADETTE HISER AEROBICS CLASS-HISER 010.4424.5351 218.40 218.40 91132 07/09/99 101236 DAWN HUDSON POTTERY CLASSES-HUDSON 010.4424.5351 123.15 123.15 91133 07/09/99 100325 KEVIN HUNS TAD REF.L/SCAPE BOND-366 ZOGATA 010.0000.2210 1,200.00 1,200.00 91134 07/09/99 101233 HILDA HURTADO REF.C/B DEP-HURTADO 010.0000.2206 250.00 91134 07/09/99 101233 HILDA HURTADO BLDG. SUPER-HURTADO 010.0000.4355 121. 50- 128.50 91135 07/09/99 046176 J J'S FOOD COMPANY BBQ SUPPLIES 640.4712.5255 53.16 91135 07/09/99 046176 J J'S FOOD COMPANY BBQ SUPPLIES 612.4610.5255 53.16 91135 07/09/99 046176 J J'S FOOD COMPANY BBQ SUPPLIES 220.4303.5255 53.16 159.48 91136 07/09/99 101237 BRYAN KENNEDY YOGA CLASSES-KENNEDY 010.4424.5351 22.40 22.40 91137 07/09/99 101227 KEVIN KENNEDY REF. TRAFFIC STUDY-KENNEDY 010.0000.2338 278.18 278 .18 91138 07/09/99 050894 LAWSON PRODUCTS,INC. UNIONS/NIPPLES/HOSE CLAMPS 010.4211.5603 511.05 511.05 91139 07/09/99 101235 ELIZABETH LEMOS REF. PARK DEPOSIT-LEMOS 010.0000.4354 25.00 25.00 91140 07/09/99 100985 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 180.00 180.00 91141 07/09/99 053118 LUCIA MAR UN.SCH.DIST. SIDEWALKS/CURBING/RAMPS 350.5611.7002 7,424.00 7,424.00 91142 07/09/99 101022 BURTON LUND LUND SVCS-6/30 010.4212.5303 760.00 760.00 91143 07/09/99 057096 MINER'S ACE HARDWARE DRAWER MOUNT 010.4211.5255 9.64 91143 07/09/99 057096 MINER'S ACE HARDWARE BARB HOSES/JOINT TAPE 612.4610.5610 4.37 91143 07/09/99 057096 MINER'S ACE HARDWARE SCREWDRIVER/SANDDRUMS 640.4712.5273 68.13 91143 07/09/99 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 640.4712.5255 23.36 91143 07/09/99 057096 MINER'S ACE HARDWARE BLDG. MATERIAL 220.4303.5613 16.08 91143 07/09/99 057096 MINER'S ACE HARDWARE GROOVER CEMENT 640.4712.5273 3.21 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 07/07/99 08:32 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91143 07/09/99 057096 MINER'S ACE HARDWARE STAIN/WOOD FILLER 640.4712.5604 10.17 134.96 91144 07/09/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 60.00 60.00 91145 07/09/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 30.00 30.00 91146 07/09/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 196.00 196.00 91147 07/09/99 063960 PACIFIC BELL CENTREX 473-5100 010.4145.5403 645.07 91147 07/09/99 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 314.01 91147 07/09/99 063960 PACIFIC BELL PHONE 481-6944 010.4201. 5403 127.04 1,086.12 91148 07/09/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 851.92 91148 07/09/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 266.72 91148 07/09/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 7,008.86 91148 07/09/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 726.03 91148 07/09/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 6,730.09 15,583.62 91149 07/09/99 101228 PENFIELD & SMITH TRAFFIC STUDY-KENNEDY/SHEPPEL 010.0000.2338 3,061.20 3,061.20 91150 07/09/99 067548 POOR RICHARD'S PRESS PAPER STOCK 010.4145.5504 37.54 91150 07/09/99 067548 POOR RICHARD'S PRESS PAPER STOCK 010.4145.5504 37.54 75.08 91151 07/09/99 067890 PRAXAIR DISTRIBUTION,IN BENCH GRINDER W/ACCESSORIES 640.4712.5273 135.92 135.92 91152 07/09/99 071682 GREG ROSE S/BALL UMP-ROSE 010.4424.5352 75.00 75.00 91153 07/09/99 101232 D.J. ROWLEY REF.PARK DEPOSIT-ROWLEY 010.0000.4354 25.00 25.00 91154 07/09/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 161. 00 161. 00 91155 07/09/99 101226 RUSSELL SHEPPEL REF. TRAFFIC STUDY-SHEPPEL 010.0000.2338 278 . 18 278.18 91156 07/09/99 101230 JAKKI SMITH REF. PARK DEPOSIT-SMITH 010.0000.4354 25.00 25.00 91157 07/09/99 081432 BOB SPEAR ADULT S/BALL UMPIRE-SPEAR 010.4424.5352 45.00 45.00 91158 07/09/99 101225 SPECIALTY TECHNICAL PUB CA. TRNG. REQ. GUIDE 010.4211.5501 386.75 386.75 91159 07/09/99 082328 STERLING COMMUNICATIONS ANTENNAS/CRIMP/BOOTS 010.4211. 5603 99.92 99.92 91160 07/09/99 082640 STRADLING,YOCCA,CARLSON 5/99 RDH SVCS 284.4103.5303 1,299.37 1,299.37 91161 07/09/99 083226 SUNSET NORTH CAR WASH WASH & CLEAN VEHICLES 010.4201. 5601 135.00 91161 07/09/99 083226 SUNSET NORTH CAR WASH WASH & CLEAN VEHICLES 010.4301. 5601 67.50 91161 07/09/99 083226 SUNSET NORTH CAR WASH WASH & CLEAN VEHICLES 640.4712.5601 45.00 91161 07/09/99 083226 SUNSET NORTH CAR WASH WASH & CLEAN VEHICLES 010.4305.5601 15.00 91161 07/09/99 083226 SUNSET NORTH CAR WASH WASH & CLEAN VEHICLES 010.4420.5601 15.00 277.50 91162 07/09/99 083382 SUPERIOR QUALITY COPIER COPIER OVERAGE-98/99 010.4130.5602 589.92 91162 07/09/99 083382 SUPERIOR QUALITY COPIER COPIER OVERAGE-98/99 010.4201. 5602 215.14 805.06 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 07/07/99 08:32 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91163 07/09/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 165.00 165.00 91164 07/09/99 086346 TROESH READY MIX CONCRETE 612.4610.5610 324.12 324.12 91165 07/09/99 088062 UNION ASPHALT INC COLD MIX 220.4303.5613 383.68 383.68 91166 07/09/99 088084 UNITED GREEN MARK,INC. SPRINKLER FITTINGS 010.4430.5605 10.16 91166 07/09/99 088084 UNITED GREEN MARK, INC. SOLVENT/SPRINKLER SUPPLIES 010.4430.5605 167.79 177.95 91167 07/09/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 75.00 75.00 91168 07/09/99 090480 WAYNE'S TIRE FRONT SEALS/BEARINGS/TIRES 640.4712.5601 285.22 91168 07/09/99 090480 WAYNE'S TIRE LUBE/OIL/FILTERS 010.4301. 5601 70.55 91168 07/09/99 090480 WAYNE'S TIRE LUBE/OIL/FILTERS 010.4301. 5601 55.81 91168 07/09/99 090480 WAYNE'S TIRE TIRES 220.4303.5603 69.67 91168 07/09/99 090480 WAYNE'S TIRE TIRES 612.4610.5603 166.25 91168 07/09/99 090480 WAYNE'S TIRE TIRES 220.4303.5603 147.59 91168 07/09/99 090480 WAYNE'S TIRE REPR.TIRE 220.4303.5601 25.61 820.70 91169 07/09/99 093210 WORKRITE NAME TAGS 010.4211.5272 6.62 6.62 91170 07/09/99 094146 ZUMAR INDUSTRIES STICK ON NUMBERS 220.4303.5613 21.30 21. 30 TOTAL CHECKS 227,108.27 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 07/07/99 08:32 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 010 GENERAL FUND 24,727.73 011 PAYROLL CLEARING FUND 174,492.69 220 STREETS FUND 2,523.10 271 STATE COPS BLOCK GRANT FUND 468.68 284 REDEVELOPMENT AGENCY FUND 1,299.37 350 CAPITAL IMPROVEMENT FUND 9,521.15 612 SEWER FUND 6,175.80 640 WATER FUND 7,899.75 TOTAL 227,108.27 . ATTACHHENT G VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 07/07/99 11:27 VOUCHER/CHECK REGISTER FOR PERIOD 14 99/00 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 126 07/01/99 088218 UNITED STATES POSTMASTE P.O. BOX 550 RENTAL 010.4120.5201 194.00 194.00 127 07/01/99 074412 SLO CNTY DEPT. ENGINEERS PRINCIPAL PAYMENT 641.4750.5801 125,081. 25 127 07/01/99 074412 SLO CNTY DEPT.ENGINEERS INTEREST 641.4750.5802 28,495.89 127 07/01/99 074412 SLO CNTY DEPT. ENGINEERS WATER PURCHASES 641.4750.5612 329,469.00 483,046.14 129 07/01/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.7/01/99 AD LEAVE/BOO 011.0000.1015 26,329.34 129 07/01/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.7/01/99 UNIFORM 011.0000.1015 15,260.01 41,589.35 131 07/02/99 088296 UNITED STATES POSTMASTE POSTAGE 010.4145.5201 2,000.00 2,000.00 132 07/06/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPT-GRAND AVE 350.5806.7001 25.00 25.00 91171 07/08/99 100994 AFSS AFSS DUES-FIBICH 010.4211.5503 25.00 911 71 07/08/99 100994 AFSS AFSS DUES-HAGLUND 010.4211.5503 25.00 50.00 91172 07/08/99 002262 EDWARD ALLEN POST ENTRY W/SHOP-E.ALLEN 010.4201.5501 60.00 60.00 91173 07/08/99 004680 STEVE ANDREWS SGT AS GROUP LEADER-ANDREWS 010.4201. 5501 327.00 327.00 91174 07/08/99 100995 ARROYO RANCH COMPANY RANGE RENTAL-99/20 010.4201.5553 2,400.00 2,400.00 911 75 07/08/99 010412 ALBERT BEATTIE REIMB.TUITION-BEATTIE 010.4201. 5502 635.00 635.00 91176 07/08/99 010998 BETTER BEEP PAGERS SVCS 640.4712.5303 20.00 91f76 07/08/99 010998 BETTER BEEP PAGERS SVCS 220.4303.5303 10.00 911 76 07/08/99 010998 BETTER BEEP PAGERS SVCS 010.4305.5303 20.00 50.00 91177 07/08/99 012792 FLOYD BRIDGE SEIZURE-MICRO COMPUTING-BRIDGE 010.4201. 5501 138.00 91177 07/08/99 012792 FLOYD BRIDGE HIGH TECH CRIME-BRIDGE 010.4201. 5501 417.00 555.00 91178 07/08/99 100259 CA.ASSN.POLICE TRNG.OFF CAPTO MEMBERSHIP-FERDOLAGE 010.4201.5503 40.00 40.00 91179 07/08/99 016380 CA. NARCOTIC OFFICERS AS CLANDESTINE LAB-PRYOR 010.4201. 5501 100.00 100.00 91180 07/08/99 015990 CALIFORNIA FIRE CHIEFS CA. FIRE CHIEFS TRN-FARIAS 010.4211.5503 30.00 30.00 91181 07/08/99 023868 RICHARD CLEAVER TYPE 1 HOLDING-CLEAVER 010.4201. 5501 90.00 90.00 91182 07/08/99 101001 DRIVER INSURANCE SVCS. FIRE POLICY KG002501-7/99 010.4145.5579 6,525.00 6,525.00 91183 07/08/99 100465 EDEN SYSTEMS,INC. EDEN SOFTWARE SUPPORT-7/99-12/ 010.4140.5303 4,994.33 4,994.33 91184 07/08/99 101030 HENRY ENGEN ENGEN SVCS-7/2 010.4130.5303 765.00 765.00 91185 07/08/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 8.67 91185 07/08/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 23.52 91185 07/08/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 295.62 327.81 91186 07/08/99 041808 CRAIG HENDRICKS REIMB.BOOKS/TUITION-HENDRICKS 010.4201.5502 1,086.94 1,086.94 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 07/07/99 11 :27 VOUCHER/CHECK REGISTER FOR PERIOD 14 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 91187 07/08/99 101102 HIGH TECHNOLOGY CRIME HIGH TECH CONF-BRIDGE 010.4201. 5501 300.00 300.00 91188 07/08/99 099069 HOLIDAY INN ROOM-BARRY BRIDGE 010.4201. 5501 264.00 264.00 91189 07/08/99 042862 HONEYWELL,INC. MAINT AGREE-7/99-9/99 010.4213.5303 6,467.75 6,467.75 91190 07/08/99 043630 IACP NAT'L LAW ENFORCEM MODEL POLICIES SUBSCRIPTION 010.4201. 5503 30.00 30.00 91191 07/08/99 044630 INT'L TRAINING RESOURCE TACTICAL DISPATCHER-PRYOR 010.4201.5501 375.00 375.00 91192 07/08/99 045162 INTL CONF OF BUILDING 0 ICOBO DUES-FIBICH 010.4212.5503 90.00 90.00 91193 07/08/99 047350 JUSTICE TRAINING INST. REGIS-S.ANDREWS(SGT AS GROUP) 010.4201.5501 243.00 243.00 91194 07/08/99 100869 KIS COMMUNICATIONS,INC E-MAIL GATEWAY GROUPWISE 010.4140.5303 359.70 359.70 91195 07/08/99 057096 MINER'S ACE HARDWARE NIPPLE/ELBOW 640.4711.5603 3.05 91195 07/08/99 057096 MINER'S ACE HARDWARE SPRAY PAINT 612.4610.5601 7.92 91195 07/08/99 057096 MINER'S ACE HARDWARE SPRAY PAINT 612.4610.5601 7.92 18.89 91196 07/08/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 90.00 90.00 91197 07/08/99 066690 PITNEY BOWES POSTAGE METER RENTAL 010.4101. 5602 311.61 311. 61 91198 07/08/99 067196 JASON POLE ASP INSTRUCTION-POLE 010.4201. 5501 256.00 256.00 91199 07/08/99 067548 POOR RICHARD'S PRESS COLLATE/STAPLE-KNOW YOUR CITY 010.4145.5504 75.29 75.29 91200 07/08/99 068484 BEAU PRYOR B.PRYOR-CLANDESTINE LABS 010.4201. 5501 20.00 20.00 91201 07/08/99 090284 SHAWN PRYOR TACT.DISPATCH-S.PRYOR 010.4201.5501 815.50 815.50 91202 07/08/99 100569 SEARCH SEIZURE-MICRO COMPUTE-B. BRIDGE 010.4201. 5501 242.00 242.00 91203 07/08/99 074724 SLO CNTY FIRE SERVICE SLO CNTY FIRE TRN DUES-FARIAS 010.4211. 5503 25.00 25.00 91204 07/08/99 080938 SO.CALIF.FIRE PREVENTIO S.CA.FIRE PREV.DUES-FIBICH 010.4211. 5503 45.00 45.00 91205 07/08/99 082328 STERLING COMMUNICATIONS 7/99 SVC.CONTRACT 010.4201. 5606 995.00 995.00 91206 07/08/99 083382 SUPERIOR QUALITY COPIER COPIER MAINT-FIRE 010.4211.5602 750.00 91206 07/08/99 083382 SUPERIOR QUALITY COPIER COPIER MAINT 010.4201.5602 2,375.00 3,125.00 91207 07/08/99 084474 TELEGRAM TRIBUNE TT SUB-CD 010.4130.5303 132.00 132.00 91208 07/08/99 093132 WOMEN PEACE OFFICERS AS WPOA DUES-ERIN TAYLOR 010.4201. 5503 35.00 35.00 TOTAL CHECKS .559,206.31 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 07/07/99 11 :27 VOUCHER/CHECK REGISTER FOR PERIOD 14 FUND TITLE AMOUNT 010 GENERAL FUND 34,488.26 011 PAYROLL CLEARING FUND 41,589.35 220 STREETS FUND 18.67 350 CAPITAL IMPROVEMENT FUND 25.00 612 SEWER FUND 15.84 640 WATER FUND 23.05 641 LOPEZ FUND 483,046.14 TOTAL 559,206.31 9.b. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, JULY 13, 1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:30 P.M. Mayor Pro Tem Ferrara, Council Members Runels, Tolley, Dickens, Chief Building Inspector Larry Schmidt, Police Chief Rick TerBorch, City Manager Hunt, and City Attorney Carmel were present. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matters: A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) involving one (1) potential case. B. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiators: Rick TerBorch and Larry Schmidt Employee Organization: Service Employees' Intemational Union (SEIU) - Local 620 C. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Robert L. Hunt, City Manager Unrepresented Employees: Management 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 7:07 P.M. to the regular City Council meeting of July 13, 1999. MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK CITY COUNCILMINUTES TUESDAY, JULY 13,1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Council of the City of Arroyo Grande met in regular session at 7:11 p.m. 2. ROLL CALL City Council: X Council Member Runels X Council Member Tolley X Council Member Dickens X Mayor Pro Tem Ferrara X Mayor Lady STAFF PRESENT -1LCity Manager -1LCity Attorney -1LDirector of Administrative Services -1LChief of Police -1LDirector of Building and Fire -1Llnterim Director of Community Development --X..Director of Public Works -1LDirector of Parks and Recreation -1LDirector of Financial Services -1LConsultant Planner --X..Consultant Engineer 3. FLAG SALUTE Arroyo Grande Police Department Explorer Post No. 542 led the Pledge of Allegiance. 4. INVOCATION Retired Pastor Paul Jones delivered the invocation. 5. SPECIAL PRESENTATIONS a. Proclamation - Welcoming the 561st Air Force Band of the California Air National Guard. Accepted by John Clark, Arroyo Grande Village Improvement Association. CITY COUNCIL MINUTES JULY 13, 1999 6. AGENDA REVIEW None. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Runels moved, Mayor Pro Tem Ferrara seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7.a. PUBLIC HEARING - CONDITIONAL USE PERMIT 98-572 - RUSS SHEPPEL. 880 OAK PARK BOULEVARD Consultant Planner Tom Buford highlighted the Staff Report. He explained that the two public hearings on this Agenda concern projects on the corner of Oak Park Boulevard and James Way. He stated that there was significant review and study of parking and circulation issues for the projects due to the fact that there would not be access to the site from Oak Park Boulevard. He stated that the Planning Commission recommended that the City Council approve the Negative Declaration and adopt a resolution approving Conditional Use Permit 98-572, subject to the Conditions of Approval. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing. Kim Hatch, representing the applicant, spoke in favor of the project. Kevin Kennedy, applicant for a project at the same location, spoke in favor of the project. He stated that the two projects had been in the planning stages since 1988 and a lot of consideration had been given to parking and traffic flow issues. Council Member Tolley asked how the parcels not being developed would be used. Mr. Kennedy responded that they were interested in purchasing one of the parcels; however, the current property owners were not sure what they were going to do with the property. Mr. Kennedy further stated that the other parcel was currently for sale and he might be purchasing it. Council Member Dickens stated there had been discussion at the Planning Commission meeting that Parcel 3 was to be maintained with foliage. Mr. Kennedy replied that was correct. Hearing no further comments from the public, the Mayor closed the hearing to the floor. There was discussion about Parcel 3 as it relates to the Master Plan for the Oak Park Health Plaza site. Consultant Planner Buford explained that the Master Plan was a conceptual planning tool and was not entitlement for future development. He further explained that any parcels would need to receive approval through the Development Code. He stated that a Conditional Use Permit finding had been included in the resolution to this effect. 2 CITY COUNCIL MINUTES JULY 13, 1999 Council Member Dickens asked for clarification on fees and whether this applicant had to pay a Park Development fee. Consultant Planner Buford stated that the fee would not apply to this commercial project because it only applies to residential projects. Council Member Dickens asked if the applicant would be paying a Street Tree Planting fee and also providing the landscaping. Consultant Engineer Campbell responded that the applicant has the option of installing the trees prior to occupancy and not paying a fee, or paying a fee that guarantees the planting of the required trees. Mayor Pro Tem Ferrara referred to the Traffic Study and asked when it was submitted to the City and if the Traffic Commission reviewed it. He stated that the Traffic Commission's scope of work had been recently revised and this project would fall into that scope. He stated he was concerned that the study, conducted by Penfield & Smith, indicates the baseline level of traffic for the project was taken from the GenCom development traffic study. He stated that in the previous review of a different project, Penfield & Smith had invalidated the work that GenCom had done on the Brisco/101 interchange. He said he was concerned that Penfield & Smith was using GenCom as a reference in this study. Mayor Pro Tem Ferrara referred to the charts in the Traffic Study and asked for clarification. Consultant Planner Buford explained that Chart 1 represents existing peak hour traffic volumes; Chart 2 represents project related peak hour traffic volumes; Chart 3 shows basic baseline peak hour traffic; and Chart 4 represents peak hour traffic volumes at buildout. Engineer Consultant Campbell explained that the Traffic Study was jointly funded by both applicants and was intended to represent traffic conditions from both projects. He further explained that cars exiting from the project site onto James Way during peak hour was shown on Chart 2, and the traffic volume shown on Chart 4 during peak hour was intersection circulation. Council Member Tolley moved that the Council adopt the resolution approving Conditional Use Permit No. 98-572, subject to the Conditions of Approval, and approve the Negative Declaration completed with regard to the project. Council Member Runels seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 3 CITY COUNCIL MINUTES JULY 13,1999 7.b. PUBLIC HEARING - CONDITIONAL USE PERMIT 98-573 - KEVIN KENNEDY. OAK PARK BOULEVARD AND JAMES WAY Consultant Planner Tom Buford highlighted the Staff Report. He stated that the Planning Commission recommended that the City Council approve the Negative Declaration and adopt a resolution approving Conditional Use Permit 98-573, subject to the Conditions of Approval. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing. Hearing no comments from the public, the Mayor closed the hearing to the floor. Council Member Tolley moved that the Council adopt the resolution approving Conditional Use Permit No. 98-573, subject to the Conditions of Approval, and approve the Negative Declaration completed with regard to the project. Council Member Runels seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 8. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS Tim Brown, 125 Allen, asked if the report from Envicom would be available for review before the next Long Range Planning Committee meeting. Council Member Tolley responded that the report would be distributed before the next meeting. John Clark, 224 McKinley, commended the City Council and staff on the Santa Manuela school project. He stated it was gratifying to see the school located at the new site. 9. CONSENT AGENDA Council Member Runels stated he had a potential conflict of interest on Item 9.j. and would step down. Mayor Lady also announced he had a potential conflict of interest on Item 9.j. and would step down. 4 CITY COUNCIL MINUTES JULY 13, 1999 Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 9a. through 9u., with the exception of Item 9j., with the recommended courses of action. a. Cash Disbursement Ratification. Approved. b. Statement of Investment Deposits. Approved. c. Cash Flow Analysis/Approval of Interfund Advance from the Sewer Fund. Approved. d. Minutes of City Council Meeting of June 22, 1999. Approved. e. Rejection of Claim - Mike Adams. Claim Rejected. f. Award of Contract to DMG-Maximus for Mandated Cost Recovery. Resolution No. 3379 adopted. g. Authorization to Solicit Bids - Replacement of Two Police Department Vehicles. Approved. h. Authorization to Solicit Bids - Replacement of Main Parking Lot Gate Controller. Approved. i. Authorization to Solicit Bids - Public Works Vehicle. Approved. k. Authorization to Solicit Bids - Public Parking Lot Behind City Council Chambers, Project No. 80-99-1. Approved. I. Certificate of Acceptance - Bikeway Project One - Paulding Middle School Bikelanes - Project No. 90-98-1. Approved. m. Award of Contract for Soils Testing on Grand Avenue, Elm Street to Halcyon Road, Project No. 60-70-90-98-6. Approved. n. Award of Bid - Montego Street Sidewalks, Phase 1 (South Side), Project No. 90-98-7. Approved. o. Award of Bid - Optical Detection Devices at East Branch Street/Mason Street, Project No. 90-99-2. Approved. p. Disadvantaged Business Enterprise Program Plan for FY 1998-99 and FY 1999/00. Approved. q. Authorization for Payment of Emergency Expenditures to Repair Fire Engine. Approved. r. Authorization to Solicit Bids for Parks Division Vehicle. Approved. s. Award of Bid for Electric Vehicle. Approved. t. Authorization to Close City Streets and Use City Property for Summer Events. Resolution No. 3380 adopted. u. Acceptance of Improvements - Morning Rise II. Resolution No. 3381 adopted. _Voice Vote ---X-RolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens 5 CITY COUNCIL MINUTES JULY 13,1999 There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. Council Member Tolley moved and Council Member Dickens seconded the motion to approve Consent Agenda Item 9j. with the recommended course of action. j. Authorization to Solicit Bids - Fair Oaks Water Line, Project No. 60-98-5. Approved. _Voice Vote ---.2LRolI Call Vote Absent Lady Aye Ferrara Absent Runels Aye Tolley Aye Dickens There being 3 AYES and 2 ABSENT, the motion is hereby declared to be passed. 1 O.a. CONTINUED BUSINESS: CONSIDERA TION OF HISTORICAL SOCIETY'S PROPOSAL FOR CITY -OWNED PROPERTY AT 134 MASON STREET Parks and Recreation Director Hernandez highlighted the Staff Report. He asked Council to provide direction on the proposal from the South County Historical Society for the lease of the property located at 134 Mason Street. Gouncil Member Runels asked if there has been any discussion of moving the vacant house between the Heritage House and the Santa Manuela School. Director Hernandez responded that there had not been any discussion of moving the house. Mayor Pro Tem Ferrara asked if the projected revenue was connected to a specific department's budget. Director Hernandez responded that the revenue would go into the City's General Fund. Mayor Lady opened up the discussion for public comment. Larry Turner, 323 Noguera, stated he was an Advisory Committee Member for the South County Historical Society. He thanked the Council for the recent school house moving project. He spoke in favor of the proposal and stated that the building would provide good office and storage use for the Society. Council Member Dickens asked Mr. Turner if he could give specifics on the Society's proposal to clean up the south side of the property. Mr. Turner responded that the Society would clean up both sides of the property and put in 6 CITY COUNCIL MINUTES JULY 13, 1999 grass. He said the Society would maintain the area between the houses and would maintain the irrigation system. John Clark, 224 McKinley, spoke in favor of the proposal and stated there was complete backing from the Village Improvement Association. Hearing no further comments, Mayor Lady closed the public discussion. There was discussion about the zoning of the property and if this area could be designated as a Historical District. Director Hernandez stated that the property was zoned Public Facilities, and that rezoning was not needed. He explained that the State does not grant relocated buildings a historical designation. He said that historical districts are granted to areas where the original buildings are on the original site. Mayor Pro Tem Ferrara moved to accept the proposal from the South County Historical Society as submitted. He further moved to direct the City Attorney to modify the existing lease agreement for signature by both parties. Council Member Dickens seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. 10. b. PROPOSED ORDINANCE LIMITING NON-TAXABLE SALES IN RETAIL STORES EXCEEDING 90.000 SQUARE FEET (DEVELOPMENT CODE AMENDMENT 99-001) Interim Community Development Director Engen highlighted the Staff Report. He stated that staff recommended the Council adopt the Ordinance amending the text of the Development Code to add a section to Chapter 9-11, Specific Use Development Standards, entitled: "Limitations on Retail Stor~s in Excess of 90,000 Square Feet", and file a Notice of Exemption with the County Recorder. Council Member Tolley asked the City Attorney about the difference between liquidated damages and penalties. City Attorney Carmel responded that the ordinance included a liquidated damages provision which was not a penalty. He said it was specifically intended to approximate what the City's damages would be in the case of a breach in the ordinance. 7 CITY COUNCIL MINUTES JULY 13,1999 Mayor Lady opened up the discussion to the public. Chris Ivey, 2244 Rancho Lomas Way, passed out an article from the Santa Maria Times to the Council entitled "Problems looming for cities, sales tax reliance", and read portions of it for the record. He spoke in favor of adopting the ordinance. John Clark, 224 McKinley, said he wondered how long the City of Arroyo Grande could sustain a court case if the ordinance was challenged. Mayor Lady commented that a future applicant would know at the beginning planning stages what the regulations and development standards were for a proposed project. Council Member Tolley stated that he did not think this ordinance tied into the City's General Plan. He said the ordinance was a protection for the grocery stores. He said he did not support the ordinance and that it does not protect the City because future Councils can repeal it. Mayor Pro Tem Ferrara moved to adopt the Ordinance amending the text of the Development Code to add a section to Chapter 9.11, Specific Use Development Standards, entitled: "Limitations on Retail Stores in Excess of 90,000 Square Feet", and file a Notice of Exemption with the County Recorder. He further read the title of Ordinance No. 506 C.S. Council Member Dickens seconded the motion. _Voice Vote ---.2LRolI Call Vote Aye Lady Aye Ferrara Aye Runels No Tolley Aye Dickens There being 4 A YES, and 1 NO, the motion is hereby declared to be passed. 1 O.c. WATER MASTER PLAN Public Works Director Spagnolo highlighted the Staff Report. He noted that water supply and capacity of storage facilities were the most notable comments received on the Water Master Plan. He stated that staff recommended the City Council approve and adopt the 1999 Water Master Plan. Council Member Runels asked for clarification on page 2, paragraph 3 of the Staff Report relating to the Rancho Grande water tank's capacity. Engineer Campbell stated that the Rancho Grande water tank has a 1.2 million gallon capacity. He 8 CITY COUNCIL MINUTES JULY 13, 1999 explained that a 1.1 million gallon tank is the minimum size needed to meet the existing demand; therefore, the tank is barely meeting the current needs. Engineer Campbell stated that the Oro Tank currently does not meet its needs. Council Member Dickens asked for clarification on page 3-1 of the Water Master Plan relating to land use and the maximum density for current zoning. He asked if the reference to current zoning pertained to the Land Use Element that was approved in 1990, or did it include General Plan amendments approved since then. He referred to the zoning maps included in the Plan that are not updated to include recent development projects. Engineer Campbell responded that the Water Master Plan was being prepared as the development projects were being processed. He stated that the projects were considered during preparation of the Water Master Plan. Council Member Dickens asked that typographical corrections be made to the document on pages 1-1; 4-3; and 3-1. Council Member Runels asked how much ground water entitlement was being pumped annually. Director Spagnolo responded that it fluctuates because of the surplus water that is used from Lopez. Engineer Campbell responded last year about 238 acre feet was pumped out of groundwater. Mayor Lady opened up the discussion for public comment. Tim Brown, 125 Allen, stated that the document had been modified after the public comment period. He asked if the modifications would be shown in the final Water Master Plan document. Hearing no further comments, Mayor Lady closed the public discussion. Council Member Runels moved to approve and adopt the Water Master Plan with the suggested typographical corrections, and include the Staff Report as an attachment to the final Water Master Plan document. Mayor Pro Tem Ferrara seconded the motion. _Voice Vote ---X-RolI Call Vote Aye Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES, and 0 NOES, the motion is hereby declared to be passed. 9 CITY COUNCIL MINUTES JULY 13,1999 11. NEW BUSINESS None. 12. COUNCIL COMMUNICATIONS Council Member Tolley announced that host families were being sought for players participating in the State Babe Ruth Baseball Tournament. Council Member Runels reported that he and Council Member Dickens attended the Skate Park Grand Opening, and they brought back a proclamation from the City of Grover Beach. Council Member Dickens announced the next Community Recreation Center Subcommittee meeting would be held on Thursday, July 15, 1999. He said the Subcommittee was making good progress, and it was hoped that an update and recommendation would be forthcoming to the City Council for consideration in September. Council Member Tolley said he had visited a Community Center in North Carolina recently and obtained some contact numbers for the subcommittee. Mayor Pro Tem Ferrara asked staff what the status was on the R.V. issue at Wal- Mart. City Manager Hunt responded that a letter had been sent to Wal-Mart; however, they had not yet posted any signs. He said that he would forward the matter to the Code Enforcement Officer. 13. STAFF COMMUNICATIONS None. 15. ADJOURNMENT Time: 8:25 p.m. MICHAEL A LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 10 9.c. MEMORANDUM TO: CITY COUNCIL FROM: ROBERT L. HUNT, CITY MANAGERtLq}_ ~ SUBJECT: ESTABLISHMENT OF SALARY RANGES FOR THE POSITIONS OF (FIRE) CAPTAIN, CODE ENFORCEMENT OFFICER, MANAGEMENT ASSISTANT, COMPUTER SUPPORT TECHNICIAN, ENGINEERING ASSISTANT, CHILD CARE COORDINATOR, AND MODIFYING THE JOB TITLE OF THE INSPECTOR/CODE ENFORCEMENT OFFICER POSITION DATE: JULY 27, 1999 RECOMMENDATION: It is recommended the City Council adopt a resolution establishing salary ranges for the positions of (Fire) Captain, Code Enforcement Officer, Management Assistant, Computer Support Technician, Engineering Assistant, Child Care Coordinator, and modify the job title of the Inspector/Code Enforcement Officer position in Public Works. FUNDING: Funding for the aforementioned positions is included in the FY1999-00 Annual Budget. No additional appropriation is required. DISCUSSION: The City Council, in adopting the FY1999-00 Annual Budget, also approved several Policy Items. Six of the Policy Items involved either the addition of staff or a change to job title/duties of current staff positions. Each of the aforementioned Policy Items dealing with staff indicated that the salary ranges were estimates based on an analysis of similar positions in surrounding cities and that staff would consult with Ralph Andersen and Associates (now Johnson and Associates) to ensure consistency with the adopted Compensation/Classification Study. CITY COUNCIL ESTABLISHING SALARY RANGES JULY 27, 1999 PAGE 2 Johnson and Associates has conducted a review of the proposed job titles and salaries and makes the following recommendations: Recommended Range Proposed Salary Range Johnson and Assoc. Captain (Fire) 41 - General Unit 41 - General Unit Code Enforcement Officer 29 - General Unit 27 - General Unit Management Assistant 33 -Management 33 - Management Computer Support Technician 33 - General Unit 33 - General Unit Child Care Coordinator 15 - General Unit 19 - General Unit Engineering Assistant -n/a- 29 - General Unit The one increase and one decrease between Proposed Salary Ranges and Johnson and Associates' recommended ranges results in a minimal net increase (1.47% above original estimates). This change is considered inconsequential and no additional appropriation is recommended. Johnson and Associates is also recommending the proposed job title of 'Management Analyst/Personnel' be changed to 'Management Assistant'. This change would provide more flexibility if the public information functions expand and another position is created with the intent of splitting the personnel and public information duties. In addition, staff is recommending the current job title of 'Inspector/Code Enforcement Officer' be changed to 'Public Works Inspector'. This change more accurately reflects job duties and avoids confusion with the newly established Code Enforcement Officer position. The Public Works Inspector will continue to assist, as needed, with code enforcement issues; however, it becomes a less prominent role for the position. This change has been discussed with the incumbent and representatives of SEIU. There is no opposition to the change. Alternatives The following alternatives are provided for the Council's consideration: 1. Adopt the attached resolution; 2. Modify as appropriate and adopt the resolution; 3. Reject the resolution; 4. Provide direction to staff. Attachments '0 H NS..Ji\.s SOC) ATES July 19, 1999 TO: Robert L. Hunt, City Manager City of Arroyo Grande FROM: Sheila Forsberg, Principal Consultant Johnson & Associates RE: Salary Recommendations - Six New Positions As requested, we have reviewed the salary ranges for the six new positions and evaluated them based on internal relationships. Consistent with our approach to reviewing the 3 new positions established in 1998, we have assumed that the range placements for other classes in the City are the same as when the Ralph Andersen & Associates study was completed In 1997. The following provides you with our comments and recommendations. Code Enforcement Officer In the 1997 study conducted by Ralph Andersen & Associates, the City had an Inspector/Code Enforcement Officer position. This position was primarily responsible for inspection of public works projects; therefore the salary was set relative to market data for a Construction Inspector at Range 29. Data was also collected for a Code Enforcement Officer but was not used because it was lower than the Construction Inspector data and this was not the primary purpose of the position. Further, based on surveys we have recently conducted for other clients, Code Enforcement Officers continue to be paid at a lower rate than Construction Inspectors. With this in mind, and assuming the City still retains the Inspector/Code Enforcement Officer classification, it is reasonable that the salary for this new class be set relative to this existing position, i.e. at a lower rate. The City's current recommendation places this new position at Range 29, the same as the Inspector, with a starting base salary of approximately $36,400/year. Recommendation - Based on the above, we recommend the salary be set 5% below the Inspector/Code Enforcement Officer at Range 27 on the General Unit salary schedule. Robert L. Hunt, City Manager City of Arroyo Grande July 19, 1999 Page 2 of5 Computer Support Technician This is a new position that will be responsible for Citywide computerized infonnation systems. Currently, these responsibilities are shared by a part-time MIS Technician and other City staff members who have other primary responsibilities. This staffing change will consolidate these functions and provide a more consistent approach to service delivery in this area. The position will serve as an advisor to the City's Computer Technology Committee and be responsible for providing recommendations for new systems, trouble shooting and making minor repairs, serving as system administrator, and providing training on computer systems and software. This will be the sole internal resource for City staff; therefore the position must have a skill level that will enable the individual to work independently and provide appropriate recommendations. The City is recommending this position be placed at Range 33 on the General Unit salary schedule with a starting base salary of approximately $40,000/year. In comparison to professional technical classes in the City that require a 4-year degree and related experience, the proposed rate is approximately 5% lower than the Associate Planner (Range 35) and 15% lower than the Associate Engineer (Range 39). In comparison to para-professional technical levels, the proposed rate is approximately 17~% higher than the current Engineering Technician (Range 26) and 10% higher than our recommendation for the proposed Engineering Assistant (Range 29). Based on our experience, a Computer Support Technician classification is usually set relative to market data or internally to another technical position such as an Engineering Technician. Since this position will report directly to the City Manager as opposed to another higher level position with infonnation systems skills and expertise, and since this position has sole responsibility for providing guidance to the Computer Technology Committee, we do support a higher internal alignment than Engineering Technician or Engineering Assistant. Recommendation - Based on the above, we support the City's recommendation and further recommend that the salary be aligned internally with the Associate Engineer, i.e. 15% below Associate Engineer (Range 33 on the General Unit salary schedule). This will also place the position approximately 10% above our recommendation for the Engineering Assistant. En~ineerin~ Assistant This is a reclassification of the current Engineering Technician position, based on additional duties and responsibilities that require greater technical engineering knowledge and skills. The salary for Engineering Technician is currently at Range 26 on the General Unit salary schedule and was established based on market data. In 1998, the City approved an Associate Engineer position at Range 39, 10% below the Deputy Director Public Works. While we noted at the time that a 15% differential was ideal, 10% could Robert L. Hunt, City Manager City of Arroyo Grande July 19, 1999 Page 3 of5 be supported because of the requirement for P.E. registration. In detennining a salary for this new class, it is important to provide an increase that is meaningful to recognize the additional skill level. It is also important to ensure that there is a large enough differential between the Engineering Assistant and the Associate Engineer in order for the City to have the flexibility to establish an Assistant Engineer at a later date. An Assistant Engineer would be placed approximately 15% below the Associate Engineer at Range 33. Recommendation - Based on internal relationships, we recommend the Engineering Assistant be placed at Range 29 on the General Unit salary schedule, which is approximately 25% below the Associate Engineer. This recommendation leaves a sufficient gap to establish an entry-level degreed engineering classification in the future. This also provides an increase of approximately 7~% over the Engineering Technician. Fire Captain The approved base starting salary for this position is Range 41 of the General Unit salary schedule at approximately $48,000/year. This is approximately 15% below the Fire Division Chief (new class that was established in 1998), which is at Range 47 on the Management Unit salary schedule. Generally, there is a minimum of 15% between a Division Chief and a Captain, and it is not uncommon to find a larger differential. In departments with the full rank structure in place, a Captain would generally be set by building up from the next lower level class using a 10-15% differential and the Division Chief would be set 15-20% above the Captain. The primary reason for this is that a Captain generally receives overtime whereas a Division Chief is exempt; therefore the differential needs to be large enough to take this into consideration. Recommendation - We support the City's recommendation which aligns the Fire Captain salary approximately 15% below the Fire Division Chief at Range 41 on the General Unit salary schedule. Public Information/Personnel Specialist - Mana~ement Analyst This new position will be responsible for both public infonnation functions and personnel related duties. These duties are currently perfonned by a variety of positions throughout the City and the goal is to streamline the functions so that these services are provided in a consistent and coordinated manner. It is anticipated that personnel issues will consume the majority of this position's time but that public infonnation functions may increase in the future The proposed title of Management Analyst is most commonly used to describe a position that perfonns a variety of duties requiring high level analytical skills. Generally, it requires a 4-year degree and several years of increasingly responsible and related Robert L. Hunt, City Manager City of Arroyo Grande July 19, 1999 Page 4 of5 experience. Based on the description of duties provided, this title may imply a higher level than intended. In reviewing the survey information collected, with the caveat that it is difficult to determine the reasonableness of job matches that we have not personally collected, the comparables do not appear to be sufficiently valid to use as a whole in establishing a market based salary. Based on the titles and the associated salary, the majority appear to be either too high a match or too low. In the absence of valid and reliable market data, the preferred method of establishing a salary is to use an internal relationship. With this in mind, a reasonable comparison is the Executive Assistant. This position is currently responsible for performing high level administrative functions and, in particular, is responsible for maintaining personnel records and performing personnel functions. This existing classification is currently at Range 29 on the Management Unit salary schedule. Recommendation - Based on the above, we support this new position being placed at Range 33 on the Management Unit salary schedule. For purposes of maintaining the salary plan over time, the rationale used should be "Approx. 1 0% above Executive Assistant". This differential provides for the specialized knowledge needed to effectively perform this function. Further, we recommend that the title Personnel Specialist be used as opposed to Management Analyst to provide a title that is descriptive of the primary area of responsibility and that does not imply a higher level than is intended. If a broader title is preferred, we recommend the City consider Management Assistant. This would provide more flexibility if the public information functions expand and another position is created with the intent of splitting the personnel and public information duties. Childcare Coordinator The City's recommendation of Range 15 places this classification at the same range as the Accounting Clerk I and the Facility Coordinator. The Accounting Clerk I is an entry- level clerical position that requires some clerical experience but does not require formal training. The Facility Coordinator requires a level of experience and education similar to the Accounting Clerk I and also has some record keeping functions. Neither of these positions have any supervisory responsibilities. In comparison, the Child Care Coordinator is required to supervise the daily operation of child care sites including assisting in hiring and evaluating site staff and managing site staff meetings. The position also meets with parents regarding any problems related to childcare, which requires the skill to communicate effectively with people and resolve potentially sensitive issues. The position has also been assigned the responsibility of writing grants for childcare funds. The department has indicated a Bachelor's degree in Recreation Administration is required and one year of related experience. While this Robert L. Hunt, City Manager City of Arroyo Grande July 19, 1999 Page 5 of5 educational level may be higher than necessary, e.g. related college level course work plus 2 years of experience may be sufficient, the duties and responsibilities of this position are considered greater than other positions at Range 15. Since this is a unique position but within the Recreation division, it is appropriate to consider internal equity within the division. With this in mind, and considering the greater responsibility in comparison to the Facility Coordinator as well as the higher educational level, it is reasonable to set the salary above this classification. Recommendation - Based on the above, we recommend the City consider setting the salary at a minimum of 10% above the Facility Coordinator, i.e. Range 19. This would also place it at the same range as the Accounting Clerk II, which is a journey level clerical position requiring specialized knowledge that can be obtained on the job or through related college level course work. Further, we recommend the experience and training guidelines be revised to two years of related experience supplemented by two years of college level course in a related field. . . . Please give me a call if you have any questions or would like to discuss any of the above. 9.d. MEMORANDUM TO: CITY COUNCIL FROM: TERRY FIBICH, DIRECTOR OF BUILDING AND FIRE @) SUBJECT: TRANSFER OF SURPLUS TRAILER DATE: JULY 27, 1999 RECOMMENDATION: It is recommended the City Council approve the transfer of a foam-carrying trailer to the City of EI Paso de Robles. FUNDING: Approval of this transfer will not result in any fiscal impact. DISCUSSION: In the late 1980's, a trailer was made available by Union Oil Company for donation to the San Luis Obispo County Regional Hazardous Materials Response Team. The trailer was a military vehicle modified to transport equipment. The Department of Building and Fire accepted the trailer for the purpose of carrying 5-gallon containers of firefighting foam and other hazardous materials supplies. In approximately 1993 the Department of Building and Fire acquired a new hazardous materials response trailer that is still in service. At the time the new trailer was acquired, the Paso Robles Fire Department requested and received the loan of the original military-style trailer for a similar purpose in the City of Paso Robles. The Paso Robles Fire Department has had possession of the trailer since that time. Paso Robles has now requested formal transfer of the trailer's title to allow for proper maintenance of the unit. Because of the age of this trailer, the Arroyo Grande Fire Department no longer has any need for the unit. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; - Provide direction to staff. -.-..----- 9.e. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION t1\. SUBJECT: AUTHORIZATION TO SOLICIT BIDS - MODIFICATIONS TO ORO PARK PLAY STRUCTURE DATE: JULY 27,1999 RECOMMENDATION: It is recommended the City Council authorize staff to solicit bids (Attachment 1) to bring the Oro Park Play Structure into compliance with the Americans with Disabilities Act and authorize the City Manager to award the bid. FUNDING: The FY 1999-00 Capital Improvement Program includes $5,000 from the Park Development Fund for this project. DISCUSSION: The Americans With Disabilities Act ("ADA") requires that play structures comply with access requirements for disabled participants. In addition to accessible surfacing material, play structures must have an access ramp for wheelchair accessibility. Currently, the structure at Oro Park (Attachment 2) is the only City play structure not in compliance with the ADA. The play structures at Strother and Elm Street Parks have recently been replaced and accessible surfacing has been installed to meet established federal guidelines. With completion of Oro Park, all City play structures will be ADA compliant. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; Modify staff's recommendation; Reject staff's recommendation; - Provide direction to staff. Attachment: Request For Bids (Attachment 1) Map of Oro Park (Attachment 2) s:\StaffRpt\RFBOroParkJuly27.99 ATTACHMENT 1 CITY OF ARROYO GRANDE PARKS AND RECREATION REQUEST FOR BIDS PLAYGROUND MODIFICATION PROJECT ORO STREET PARK Receipt of Bids The City of Arroyo Grande Parks and Recreation Department will receive separate sealed bids for playground equipment for the Oro Street Park equipment modification project to comply with A.D.A. access requirements. Bids will be accepted at the Parks and Recreation Department offices located at 1221 Ash Street, Arroyo Grande, California until 12:00 P.M., August 6, 1999. Proposal forms can be obtained at the Parks and Recreation offices or by contacting the Parks and Recreation Director at (805) 473-5474. Selection of Manufacturers The City will select one manufacturer and/or representative to provide design assistance and play equipment for the playground. The Request for Proposal process is intended to identify the company with the best over-all design ability, service and equipment. The least expensive proposal will not necessarily be the one selected for the project. Criteria for Selection 1. PRODUCT LIABILITY. Describe the manufacturer's product liability policy. The City is requiring a minimum level of product liability insurance of one million dollars ($1,000,000) by a highly rated carrier. Include one copy of the certificate of insurance for any product liability and general liability coverage the manufacturer currently carries for the playground equipment and surface material. 2. MEET CPSC STANDARDS FOR DESIGN AND PLAYGROUND EQUIPMENT. Describe compliance with all applicable aspects of the Consumer Products Safety Commission standard for public playgrounds, and specifically as they apply in California. Also indicate how you would aid in the selection from a variety of fall surfaces available. A letter stating total compliance to CPSC by the manufacturer is required. 3. AMERICANS WITH DISABILITIES ACT (ADA). Describe your familiarity with the ADA and how your design services will deal with the current vagaries of the Act. Describe specific features, which help to meet the ADA intent. . '" 4, PRODUCT WARRANTY. Describe manufacturer's warranty for workmanship and materials. Provide breakdown of length of warranty for various components, which may differ from any blanket warranty. 5. DESIGN SERVCES PROVIDED. Describe the scope of the design service to be provided. Since the designs will be reviewed by a number of people, the likelihood of some revisions is high. Describe your flexibility in handling revisions and redesigns. Final proposal price for Oro Street Park shall include all equipment, design process time, applicable taxes, freight and shipping, and all cost associated with playground site preparations and installation. Final proposal price shall also include a breakdown of cost by component. TOTAL PROPOSAL PRICE FOR PROJECT SHALL NOT EXCEED $5,000. ONE BID SHOULD BE SUBMITTED FOR ENTIRE PROJECT. 6. POST-INSTALLATION SERVICES. Describe the manufacturer policies regarding service after installation including replacement part availability for older equipment, speed of service and any additional costs to customer. 7. LOCATION OF MANUFACTURER'S REPRESENTATIVE and CHIEF POINT OF CONTACT. In order to provide prompt attention to problems and availability of advice, it is preferred that the selected supplier have a product representative permanently located within the central California area. Please indicate the primary representative the City will deal with for design work and post installation services and location of the representative and length of time representing the product. 8. PRODUCT MATERIALS AND QUALITY. Describe the quality and types of materials used in the product including metals, plastics, wood and coatings. Explain why your product will be able to meet the long-term needs of the community and be cost effective. Discuss required and expected routine maintenance needs. 9. AESTHETIC APPEAL AND FLEXIBILITY. Products will be selected, in part, on the aesthetic "fit" of the equipment to the site. Please describe the flexibility of your product and staff involvement during the design process to meet site-specific design needs and to complement the play setting. 10. DISCOUNT. In your proposal, indicate a percentage of discount (if any), which would be offered from the suggested wholesale price indicated in the manufacturer's catalog. The City of Arroyo Grande requests that the manufacturer guarantee the pricing structures for nine months. All pricing to include delivery. 11. DELIVERYIINSTALLATION TIMELINE. Describe the timeline for delivery of materials after order as well as a timeline for start and completion of project. TIME IS OF THE ESSENCE. 12. DESIRED COMPONENTS. The equipment desired is to be adaptable to existing Miracle Equipment currently on site. Components to include 3' Deck with posts, side by side slide, spider climber and transfer point. P A YMENT/RETENTION POLICY Payment will be made in two installments: 90% of total proposal price for project will be made within fifteen (15) days after final acceptance of work by City staff. The City shall hold Ten percent (10%) retention for an additional forty-five (45) days following acceptance. CITY POLICY The City of Arroyo Grande reserves the right to reject any and all proposals which are deemed as incomplete, obscure, or irregular, to waive any informality in a proposal, and to make award in the best interest of the City. The final selections shall be based on the aesthetic and functional qualities of the playground equipment, the overall cost relative to what is being provided, and the ability of the manufacturer to meet the delivery and installation deadlines. Individuals desiring more information on the City's procurement policy should contact Daniel Hernandez, Director of Parks and Recreation. J\TlJ\t.iI1"'...,.... - ::> ~ 9 ~ ~ ~ ~ ~ .... Ll") ~ toI)t.> iO .9~ iO iO \l'"j c.- .oJ :a s 'B s ;8 u8 Is. .oJ 0 ~ ~ ~ z ~ ~ ... ~ 0" '0' N .. .. 0.. p.. 'S .... 0 g \:-" . ~ ~ ~ ~ a ('t \ s ~ ./1/ ~ , ~ ~ 8 ,I ~~ --" ('t ~ ... I .>~+ - S ~ I \ ~ ~ P I ('t I -5 I ... ~ % ~ % i 8 iO ~ iO U'1 t ~ .. C) s oe( - ~ ~ c. % ~ c. ~ ~ '% iO iO ...so .... ;1 iO ~:a 1M c. ....~ .9 :) -0 '{;:\:O '(;:Is. a I t.> .... Eo >-.... >-'" ~ .... t.> S5 .... :;. ;, ao II) ~ < - c. t t 0 c. < 'a ... ... ~ s ~g ;:.s ... d ... tG 3MlJIJ .9 ~-o ~-Q O~ =. \ ~g ~.9 '" ;: ~ ~ ~ t % % % ! \ ]Cj iO 1~ iO U'1 =. 'Q)-O 'Q)-O f ,.. ~ ... ::s ~ '0 ceO ceO .2- Co :1 g Co ~ ~ ,g Co >> S ~g '" ir. ~ & ~~ ~ z 'i ~~ ~ .. ~ 'i Ct. g .,)J. ... s~ .. ~~8 ~ b:~ ~ ~ {!. ~~ s p.. u ,S U) Ifts Q,I ~ p Co ! ... US Q,I .... ~ S .oJ ~ ~ ~ ~ Co ~ -e Q,I i Q,I ~~g i- go. t ~ g,. ~g ~ ~ t--t--t-- 9.f. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION SUBJECT: AUTHORIZATION TO SOLICIT BIDS - NEW DRINKING FOUNT AINS p~ FOR SOTO SPORTS COMPLEX DATE: JULY 27,1999 RECOMMENDATION: It is recommended the City Council authorize staff to solicit bids to replace damaged and non-ADA compliant drinking fountains at the Soto Sports Complex and authorize the City Manager to award the bid. FUNDING: The FY 1999-00 Capital Improvement Program includes $3,000 from the Park Development Fund for this project. DISCUSSION: There are two drinking fountains that need to be replaced at the Soto Sports Complex. One is for Volunteer Field and the other is for the restroom structure on Ash Street. Both fountains will be ADA compliant for access. Alternatives The following alternatives are provided for the Council's consideration: Approve staffs recommendation; - Modify staffs recommendation; - Reject staffs recommendation; - Provide direction to staff. S:StaffRpt\RFBDrinkfountainsJuly27.99 9.g. MEMORANDUM TO: CITY COUNCIL FROM: RICK TerBORCH. CHIEF OF POLICE IJjf" SUBJECT: AUTHORIZATION TO PURCHASE REPLACEMENT MAIN PARKING LOT GA TE CONTROLLER DATE: JULY 27, 1999 RECOMMENDATION: It is recommended that the City Council authorize staff to purchase a replacement main parking lot gate controller from Hamon Overhead Door Company for $3,568. FUNDING: The FY 1999-00 Budget includes $4,400 for the replacement of the parking lot gate controller. The proposed purchase is approximately $832 under the budget allocation. DISCUSSION: On July 13, 1999, the City Council authorized staff to solicit bids for the purchase of a replacement controller for the main parking lot gate. Staff obtained the following bids: Company Cost Hamon Overhead Door Company, Santa Maria $3,568 Security Fence, Santa Maria $4,258 Central Coast Fence, Grover Beach $5,990 All bids include tax and installation. Based upon the bids received, staff recommends the replacement gate controller be purchased from Hamon Overhead Door Company. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Reject bids and direct staff to solicit additional bids; - Reject bids and provide further direction to staff; or - Do not approve staff's recommendation. .......... ., rQ r-\ (\) ~ (\) ro 0 0 .j.J .r-! 0;) 0 P Ul O~ ,-I 0 ~ (\) ~ ~ P-I 0 0 . (\) ~ (\) 0 p (J) .r-! . ~ .j.J H U) r-\ '?'< ro (J) ~ ~ .j.J '-P .. IJ) '> w - ~ -r-! ~ (\) ~ ~ ~ (J) p .j.JO - .. (/) 0;) , 0 .r-! .r-! ~ 'I. w 0 r-- p~ ("') (\) ro (\) ,.:\ pP-l w ~ (/) 0"\ .. r-\(\) rQ rQ roO (\) .j.J-r-! rQ ro O~ 0;) 0 ~ (\)~ t-'P-I ,-I 0 (\) ~ro p 0 0 . .r-! 0 0 P (J) r-\ (\)~ 0 ~ (J) H \D ~ 60 0 '-P IJ) '?'< ~ ~ ., w - ~ 0 0"\ (\) IJ) P ~ ("') (\) (/) :6 .j.JO - .' ';:> o~ \ .r-! .r-! ("') 'I. w ~<6 (J) p~ ,j ~ ~ 0 w ro ~p 0"\ I""") pP-l ~ (\) ro p (\)~ (\) rOo;) .. .j.J ~(J) r-\(\) rQ ro ~ p ~ roO (\) ~ CJ 0 ~~ (\) .j.J-r-! rQ P o~ 0;) 0 (\) -r-! 0 ~P-I ,-I 0 ~ 0.j.J ~ ro ro .r-! 0 '?'<ro p (\) 8~ ,-I 0 p 0 r-I o 0;) .r-! (\) 0 r-I 0"\ ~r-\ ~ r-\ 0 0 0 0"\ - ~ro 0"\ ~ ~ r-\O '-P ~ .' 0 w - ::t. ~ 0"\ ~ ro ~ ~ (\) 0"\ IJ) 0 \ ~~ ~(\) ~ .j.JO 0"\ ., 0 4-1 ~ (J) .j.JO \ ~ _r-!.r-! - 'I. w .j.J o p ~ . r-! t:4 pP ...-I .r-! p~ IJ) ro Ul 0 \ ~::t. (\) (\) (J) p~ w >-- .r-! r-- o~ ~ I""") t-' P .j.J.j.J P-IO H .r-! ro .. .r-! O.j.J rQ ..p .. 0 (\) .j.J ., ~ 6 ~ p ., $ ~ ro (\)'?'< .. ~ ~(:!\ ,(\) >-- ., ~ (\) trQ P t:Q >-- 0 ~ 0 .j.J p ro (\) .. rQ -r-! ~ ~ ~ p 0 ~~ (\) .j.J (\) (\) ro 0 ~ .j.J p ro rQ (\) (\) .j.J p~ r-\ 0 ro .j.J ro p (\) 6 6 ...-I ~ (:I ~ (\) P-I '? ~ (\) .' 0 Ul (\) ~ t:r. ~ ~ p ., (\) (\) 0 p .j.J .. t-' 0 p.r-! 0 ro ~ p ~ 0.j.J .r-! CJ 0 .\J .r-! ro .j.J ,-I .r-! B .j.J.j.J ~ (\),-1 .\J (\) roO -r-! o 0 ro 0 ~ ~6 ~ ro~ .\J 0 r-! 0 r-\ .j.J 0 Ul t-' 6(\) Ul ~ p 6 .r-! (\) (\) 0 (:I ~ p (:I t:r. 0 ~~ (\) r-\ t:Q ';:> .\J~ P ;j .j.J(\) ro 0 ~ .j.J Ul .r-! ,-I (\) ., 0 ro . (\) ~(\) .j.J 0 ~ ~ \0 ~ (:I ';3:'[;4 r-I';Z. \ \ \ \ -- ~ 1999-2000 POLICE OPERATING EQUIPMENT .6201 MACHINERY AND EQUIPMENT $1 2,400 (4) PORT ABLE RADIOS, REPLACEMENT $4,000 During FY 1996-97, after a five (5) year moratorium, the Department began to replace portable radios which were no longer serviceable. Four (4) radios were replaced each of the last three fiscal years. In order to remain within the regular replacement cycle, it is requested that four (4) radios be replaced during FY 1998- 99. Cost for the radios is approximately $1,000.00 per unit, including tax and shipping. TRAFFIC RADAR UNIT, REPLACEMENT $2,600 There is a need to replace a traffic radar unit which is over eight (8) years old. Reliability and accuracy of this unit is now a subject of concern. This requires increased maintenance. Due to its age, the unit is no longer cost effective to maintain. REPLACEMENT SURVEILLANCE CAMERA $1 .400 There is a need to replace a building surveillance camera which is over eight (8) years old. The current camera is no longer made and replacement parts required for repair are not available. The camera provides security to the station detention facility. -MAIN GATE CONTROLLER, REPLACEMENT $ 4 .400 There is a need to replace the electric controller for the vehicle access gate to the Police Department secured parking lot. The gate will be ten years old in March, 2000. The gate is activated numerous times each day. The controller activating the gate is beginning to fail on a regular basis. Up to recently, the City mechanic has been able to perform most repairs. However, due to the fact that the actuator is simply wearing out, an outside maintenance firm is now required. Costs for repairs during FY 1998-99 to repair the gate to date have been approximately $1,400. This is more than double the amount normally budgeted to maintain the gate. Additionally, the frequent failure results in delays in vehicles leaving the station under urgent circumstances and there have been complaints of back pain by personnel manually having to push the gate open. 010-4201 H.11 9.h. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: CITY CORPORATION YARD FUEL FACILITY REPLACEMENT PLAN, CITY PROJECT NO. 80.98.1, FINAL PROGRESS PAYMENT AND RELEASE OF RETENTION PAY DATE: JULY 27, 1999 RECOMMENDATION: It is recommended that the City Council: A. authorize payment in the amount of $1,341.90 to Remedial Management Corporation; B. direct the Director of Administrative Services to file a Notice of Completion; and, C. release the retention of $13,866.80 at least thirty days after filing of the Notice of Completion, if no liens have been filed. FUNDING: On August 25, 1998, the Council awarded the City Corporation Yard Fuel Facility Replacement Plan construction contract to Remedial Management Corporation in the amount $135,165 and authorized a contingency of $2,435 to be used for unanticipated costs during the construction phase of the project ($137,600 total available funding). The final payment request increases the construction cost to $138,668 or $1 ,068 more than the total amount available for construction. This $1,068 can be covered by cost savings from the project's soils testing budget ($4,000 budgeted - $1,831 expended = $2,169 balance available). The proposed project cost breakdown is as follows: Budget Actual Balance Construction (including contingency) $137,600 $138,668 - $1,068 Soils Testing 4,000 1,831 :t2.i69 Total $141,600 $140,499 +$1,101 DISCUSSION: An Application for Progress Payment No.5 and an Application for Retention Payment was received from Remedial Management Corporation for work completed between May 12 and June 18,1999, for the City Corporation Yard Fuel Facility Replacement Plan project. As of June 18th, the contract time was 100% complete and 100% of the construction funds had been requested by the Contractor. Staff is recommending the City Council approve Progress Payment No.5 and Retention Payment pending the Contractor's submittal of unconditional releases from its subcontractors in accordance with the project's contract documents. Alternatives . Approve staff's recommendations; . Do not approve staff's recommendations; . Modify as appropriate and approve staff's recommendations; or . Provide direction to staff. Attachments: Notice of Completion Application for Progress Payment No.5 Application for Retention Payment dw: 1999\citycouncil~uly\Prog.pay .5.wpd RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: ADMINISTRATNE SERVICES CITY OF ARROYO GRANDE P.O. BOX 550 ARROYO GRANDE, CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The City of Arroyo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Br&nch Street, Arroyo Grande, California 93421 4. The NATURE OF THE INTEREST or ESTATE ofthe undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, ifany, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. An work of improvement on the property hereinafter described was COMPLETED June 18, 1999 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Remedial Management Corporation, 3833 Birch Street, Newport Beach, CA 92660-2616 9. The street address of said property is: None 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as fonows: City Corporation Yard Fuel Facility Repiacement Plan Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. Don Spagnolo, PE, Director of Public Works/City Engineer July 28, 1999, Arroyo Grande, California END OF DOCUMENT jep:232.540 I \notice. of. completion. wpd APPLICATION FOR PROGRESS PAYMENT NO.5 CITY COUNCIL APPROVAL DATE: JULY 27,1999 CONTRACT DATE: September 16, 1998 15-Jul-99 SUBMITTED TO: City of Arroyo Grande 3:00 PM CONTRACT NO: 80-98-1 CONTRACT FOR: City Corporation Yard Fuel Facility Replacement Plan CITY ACCOUNT NO: 350-5401-7001 = $0.00; 350-5401-7201 = $1,341.90 FOR THE WORK ACCOMPLISHED BY REMEDIAL MANAGEMENT CORP. FROM: Mar. 20, 1999 TO: May 11,1999 CONTRACTOR'S schedule of Values WORK COMPLETED NO. DESCRIPTION UNIT PRICE QUANTITY AMOUNT QUANTITY AMOUNT 1. Permitting, Bond Fees, Engineering, Project $16,446.00 1 LS $16,446.00 100% $16,446.00 Management, Procurement, Mobilization, Trucks, & Transportation 2. Tank Removal $21,246.00 1 LS $21,246.00 100% $21,246.00 3. Equipment/Hardware $35,798.00 1 LS $35,798.00 100% $35,798.00 4. Tank Installation $16,834.00 1 LS $16,834.00 100% $16,834.00 5. Piping and Electrical (Materials and Installation) $20,845.00 1 LS $20,845.00 100% $20,845.00 6. Resurfacing $6,579.00 1 LS $6,579.00 100% $6,579.00 7. Vent Pipe, Provide and Install $1,165.00 1 LS $1,165.00 100% $1,165.00 8. General Construction Items $10,252.00 1 LS $10,252.00 100% $10,252.00 9. 50 Cubic Yards of Soil Disposal $6,000.00 1 LS $6,000.00 100% $6,000.00 $135,165.00 TOTAL $135,165.00 CONTRACT CHANGE ORDERS: Estimated Total % Billed Amount Paid 1-A. Remove and dispose of existing concrete pavement $40.00 100% $40.00 1-B. Installation additional 31-sf of concrete pavement $232.00 100% $232.00 2-A. Substitute electronic readout with mechanical readout for dispensers ($666.00) 100% ($666.00) 2-8. Reduce fill spill containment box from 15 gallons to 5 gallons $0.00 100% $0.00 2-C. Upgrade electrical facilities to requipment storage building to meet code req. $3,579.00 100% $3,579.00 2-D. Install diesel tank vent assembly $605.00 100% $605.00 2-E. Credit for Contract AddlDeduct item "Install Vent Pipes at Alternate Location" ($1,165.00) 100% ($1,165.00) 2-F. Credit for Contract Item "Removal/TreatmentlDisposal of Contaminated Soil" ($6,000.00) 100% ($6,000.00) 3-A. Reconfigure breaker panel and add 4 new breakers $387.00 100% $387.00 5-A. Replace installed single-hose unleaded dispenser with double-hose dispenser $5,000.00 100% $5,000.00 6-A. Additional cost of soil removal from the site $1,491.00 100% $1,491.00 TOTAL I $3,503.00 I PAID I $3,503.00 ACCOMPANYING DOCUMENTATION: ORIGINAL CONTRACT AMOUNT $135,165.00 TOTAL CHANGE ORDERS $3,503.00 Invoice #7453, dated 07/06/99 from Remedial ADJUSTED CONTRACT AMOUNT $138,668.00 Management Corporation TOTAL VALUE OF WORK PERFORMED TO DATE $138,668.00 LESS 10% RETAINAGE ($13,866.80) NOTES: LESS AMOUNTS PAID ($123,459.30) TOTAL AMOUNT DUE THIS APPLICATION $1,341.90 CONTRACT START DATE February 15,1999 ORIGINAL CONTRACT DAYS 81 PREVIOUS ADJUSTMENTS 0 ADJUSTMENTS THIS PERIOD 0 ADJUSTED CONTRACT DAYS 81 ADJUSTED CONTRACT END DATE May 7, 1999 CONTRACTOR'S ACCEPTANCE: Dated: , of 1999. Remedial Management Corporation By: Signature Payment of the above AMOUNT DUE THIS APPLICATION is recommended: Dated: , of 1999. Engineer By: Signature Dated: , of 1999. City Manager By: Signature Send payment to: Remedial Management Corporation 3833 Birch Street Newport Beach, CA 92660 (714) 445-9240 jep:232.5401\pay5.xls APPLICATION FOR RETENTION PAYMENT CITY COUNCIL APPROVAL DATE: JULY 27,1999 CONTRACT DATE: September 16,1998 15-Jul-99 SUBMITTED TO: City of Arroyo Grande 3:00 PM CONTRACT NO: 80-98-1 CONTRACT FOR: City Corporation Yard Fuel Facility Replacement Plan CITY ACCOUNT NO: 350-5401-7001 = $13,516.50; 350-5401-7201 = $350.30 FOR THE WORK ACCOMPLISHED BY REMEDIAL MANAGEMENT CORP. FROM: Mar. 20, 1999 TO: May 11,1999 CONTRACTOR'S schedule of Values WORK COMPLETED NO. DESCRIPTION UNIT PRICE QUANTITY AMOUNT QUANTITY AMOUNT 1. Permitting, Bond Fees, Engineering, Project $16,446.00 1 LS $16,446.00 100% $16,446.00 Management, Procurement, Mobilization, Trucks, & Transportation 2. Tank Removal $21,246.00 1 LS $21,246.00 100% $21,246.00 3. Equipment/Hardware $35,798.00 1 LS $35,798.00 100% $35,798.00 4. Tank Installation $16,834.00 1 LS $16,834.00 100% $16,834.00 5. Piping and Electrical (Materials and Installation) $20,845.00 1 LS $20,845.00 100% $20,845.00 6. Resurfacing $6,579.00 1 LS $6,579.00 100% $6,579.00 7. Vent Pipe, Provide and Install $1,165.00 1 LS $1,165.00 100% $1,165.00 8. General Construction Items $10,252.00 1 LS $10,252.00 100% $10,252.00 9. 50 Cubic Yards of Soil Disposal $6,000.00 1 LS $6,000.00 100% $6,000.00 $135,165.00 TOTAL $135,165.00 CONTRACT CHANGE ORDERS: Estimated Total % Billed Amount Paid 1-A. Remove and dispose of existing concrete pavement $40.00 100% $40.00 1-B. Installation additional 31-sf of concrete pavement $232.00 100% $232.00 2-A. Substitute electronic readout with mechanical readout for dispensers ($666.00) 100% ($666.00) 2-B. Reduce fill spill containment box from 15 gallons to 5 gallons $0.00 100% $0.00 2-C. Upgrade electrical facilities to requipment storage building to meet code req. $3,579.00 100% $3,579.00 2-D. Install diesel tank vent assembly $605.00 100% $605.00 2-E. Credit for Contract AddlDeduct item "Install Vent Pipes at Alternate Location" ($1,165.00) 100% ($1,165.00) 2-F. Credit for Contract Item "Removal/Treatment/Disposal of Contaminated Soil" ($6,000.00) 100% ($6,000.00) 3-A. Reconfigure breaker panel and add 4 new breakers $387.00 100% $387.00 5-A. Replace installed single-hose unleaded dispenser with double-hose dispenser $5,000.00 100% $5,000.00 6-A. Additional cost of soil removal from the site $1,491.00 100% $1,491.00 TOTAL r $3,503.00 I PAID I $3,503.00 ACCOMPANYING DOCUMENTATION: ORIGINAL CONTRACT AMOUNT $135,165.00 TOTAL CHANGE ORDERS $3,503.00 Invoice #7454, dated 07106/99 from Remedial ADJUSTED CONTRACT AMOUNT $138,668.00 Management Corporation TOTAL VALLIE OF WORK PERFORMED TO DATE $138,668.00 LESS 10% RETAINAGE $0.00 NOTES: LESS AMOUNTS PAID ($124,801.20) TOTAL AMOUNT DUE THIS APPLICATION $13,866.80 CONTRACT START DATE February 15,1999 ORIGINAL CONTRACT DAYS 81 PREVIOUS ADJUSTMENTS 0 ADJUSTMENTS THIS PERIOD 0 ADJUSTED CONTRACT DAYS 81 ADJUSTED CONTRACT END DATE May 7, 1999 CONTRACTOR'S ACCEPTANCE: Dated: ,of 1999. Remedial Management Corporation By: Signature Payment of the above AMOUNT DUE THIS APPLICATION is recommended: Dated: , of 1999. Engineer By: Signature Dated: , of 1999. City Manager By: Signature Send payment to: Remedial Management Corporation 3833 Birch Street Newport Beach, CA 92660 (714) 445-9240 jep:232.5401 lpayretxls 11.a. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL HERNANDEZ, PARKS AND RECREATION DIRECTORti! SUBJECT: FIVE CITIES YOUTH BASKETBALL DATE: JULY 27, 1999 RECOMMENDATION: It is recommended that the City Council: 1) approve in concept the Parks and Recreation Department forming a partnership with Five Cities Youth Basketball, the Cities of Pismo Beach, Grover Beach, and the San Luis Obispo County YMCA to operate the Five Cities Youth Basketball League; 2) direct the City Attorney to draft the appropriate agreement for Council review and approval; and, 3) authorize an appropriation of $55,000 from the General Fund Unreserved Fund Balance for the operational costs of the program. FUNDING: This program is not funded in the Parks and Recreation Department's FY 1999/00 budget. An appropriation of $55,000 from the General Fund Unreserved Fund Balance is recommended with a corresponding increase in program revenues of $55,000. Assuming revenues match expenditures, there is no impact to the City. DISCUSSION: Five Cities Youth Basketball approached staff requesting the City take over operation of its league. During discussions regarding this request, it was agreed conceptually the term of the initial agreement would be for two years, with an initial evaluation after the first year. Following the two year period, all parties can evaluate the effectiveness of operating this program in the proposed format. The program has been in operation for over 20 years and has grown from 24 teams in the early 1980's to its current 1,050 participants comprising 124 teams, and using six gym sites. League organizers no longer wish to maintain daily operation of the program. Subsequent to initial discussions with Five Cities and the YMCA, as part of the City's ongoing discussions with Grover Beach and Pismo Beach regarding consolidating Parks and Recreation services, staff addressed the possibility of both cities joining in on the Five Cities proposal. On July 20, 1999, the Pismo Beach City Council authorized staff to pursue recreational opportunities with Arroyo Grande including the proposed partnership arrangement for the Five Cities Youth Basketball League. In addition, Grover Beach has indicated an interest in being a part of this joint effort as well. Staff has met with league representatives and the YMCA to discuss the possibility of a partnership and a division of responsibilities. Based on those discussions (prior to the stated interest of Pismo Beach and Grover Beach) and assuming approval by the City Council, City staff, YMCA staff, and a Parent Advisory Board will comprise a Managing Committee to continue discussing a partnership structure; however, if approved in concept, the City will maintain the leadership role in conducting the program. The breakdown of responsibilities would be as follows: CITY OF ARROYO GRANDE Facility reservations: Schedule gyms for games and outdoor school courts for practices. Recruit, train, and schedule volunteer officials Recruit and train, and assign site staff/gym supervisors Game scheduling Practice scheduling Receive registration revenues YMCA Recruit and train coaches Purchase program supplies including photos, awards, shirts, balls, and insurance (Refer to cost expenditures for breakdown) SHARED CITY AND YMCA Promotion/Publicity: press releases, flyers, PSA's End of season tournament End of season celebration Parent Advisory Board Registration nights Team formation PARENT ADVISORY BOARD Sponsorship solicitation Registration nights Team Formation Coach and official recruitment A breakdown of City expenditures is as follows (estimated): Senior Leader (Program Supervision) 20 hours x 20 weeks = 400 hours x $12.40 per hour salary and benefits. $ 4,960 Administrative Secretary (Clerical/Customer Service) 40 hours x $20.20 per hour salary and benefits. $ 808 Recreation Supervisor (General Support) 60 hours x $37.00 per hour salary and benefits. $ 2 .220 Total Staff and Administration $ 7,988 Gym rental $14,000 Printing $ 2,000 Miscellaneous (mailing and sanction fees, etc) $ 600 SUBTOTAL $24,588 YMCA expenditures would include: Staff and administration $7,500 Uniforms $8,000 Equipment $3,100 Photos $4,500 Insurance $1 ,000 Awards $6,000 SUBTOTAL $30,100 PROJECTED REVENUES $55,000 TOTAL EXPENSES $54,688 The above described cost breakdown does not reflect any involvement of the Cities of Pismo Beach or Grover Beach. Should either or both of the Cities participate, roles, responsibilities, and levels of funding may change with the exception of responsibilities of the Five Cities Youth Basketball Board. During the 1998/99 season, Five Cities Youth Basketball collected approximately $55,000, including $35,000 in participant registrations and $20,000 in sponsorships. Expenditures of approximately $44,000 included gym rentals, awards, photos, equipment, uniforms, printing, mailing, and insurance. The $11,000 difference between revenues and expenses was added to the League's Reserve Fund. Five Cities Youth Basketball has a reserve of approximately $40,000. Part of the proposed agreement will stipulate that Five Cities Youth Basketball will be responsible for any shortfall between anticipated sponsorships of $20,000 and actual sponsorships received. If the City assumes responsibility for this activity it would require hiring a Part-time Senior Leader at 20 hours a week for 20 weeks (assuming no participation by Pismo Beach or Grover Beach). In addition, it is estimated that the Recreation Supervisor would spend 10% of his or her time for 20 weeks to administer the program. The City would assume the role of lead agency for the program. The YMCA will assist in game management, equipment distribution, and provide support services for sponsorship collection and tracking. Currently, the program is operated by a parent Board of Directors to manage various components of the program. Without the assistance of the YMCA, it would require that the City authorize at least one other 20 hour per week position in addition to more time required by office clerical staff to manage the program components currently assigned to the YMCA. In addition, fingerprinting is required for all volunteers. As a 501 (c)(3) (non-profit), the YMCA would not be required to pay fees for this service. Currently, the City is charged $90 per participant for fingerprinting as required under Megan's Law. All participant registration will be collected through the Parks and Recreation Department. Sponsorships will be solicited and collected by the Five Cities Youth Basketball Parent Advisory Board then remitted to the City. The City will reimburse the YMCA for its expenses. Estimated total expenses for the program are $55,000. Other options include: 1. Contracting with the 5 Cities Youth Basketball Association (5CYBA) to provide specified support services and reimbursed at the end of the season. This would leave the 5CYBA as the lead agency. However, the Board of Directors has stated that they no longer want to be the lead agency for this program. 2. Have the YMCA assume the lead role for this program and contract with the City to provide support services. While an option, the 5CYBA has expressed its desire for the City to be the lead agency. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; - Provide direction to staff. s. \Doug\CounciIMemos\ Y outhBasketballMem062499 11.b. MEMORANDUM TO: CITY COUNCIL FROM: HENRY ENGEN, INTERI