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CC 2012-11-27_08.d. Approval of MinutesACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 13, 2012 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 6:01 p.m. 2. ROLL CALL City Council: Council Member Caren Ray, Council Member Jim Guthrie, Mayor Pro Tem Tim Brown, and Mayor Tony Ferrara were present. Council Member Joe Costello was absent. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Director of Maintenance Services Geoff English, Director of Recreation Services John Rogers, and Director of Community Development Teresa McClish. 3. FLAG SALUTE James Rodarte, representing the Arroyo Grande Lions Club, led the Flag Salute. 4. INVOCATION Para-Rabbinic Fellow Jared Sharon, Congregation Beth David, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements: None. 5.b. Ordinances Read in Title Only. Mayor Pro Tem Brown moved, Council Member Ray seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS There were no public comments received. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Action : Mayor Pro Tem Brown moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: Costello Item 8.d. - Page 1 Minutes: Regular City Council Meeting Page 2 Tuesday, November 13, 2012 8.a. Consideration of Cash Disbursement Ratification. Action : Ratified the listing of cash disbursements for the period October 16, 2012 through October 31, 2012. 8.b. Consideration of Modification to California Public Employees’ Retirement System (CALPERS) Contract for the Local Miscellaneous Members. Action : Approved and authorized the Mayor to sign on behalf of the City Resolution No. 4492 entitled: “A RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND THE CITY COUNCIL, CITY OF ARROYO GRANDE”. 8.c. Consideration of Approval of Minutes. Action : Approved the minutes of the Regular City Council Meeting of October 23, 2012, as submitted. 8.d. Consideration of Cancellation of December 25, 2012 City Council Meeting. Action : Canceled the regularly scheduled Council meeting of December 25, 2012 due to the holiday. 8.e. Consideration of a Resolution Authorizing the City Manager to Amend Loan Documents Related to the Affordable Housing Unit at 266 Aspen Street. Action : Adopted Resolution No. 4493 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE CITY MANAGER TO AMEND THE LOAN DOCUMENTS FOR THE AFFORDABLE HOUSING UNIT AT 266 ASPEN STREET”. 8.f. Consideration of Temporary Use Permit Case No. 12-027 Authorizing the Closure of City Streets for the Annual Arroyo Grande Village Improvement Association Christmas Parade, November 25, 2012. Action : Adopted Resolution No. 4494 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 12-027 AND AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, NOVEMBER 25, 2012”. 8.g. Consideration of Amendment No. 1 to the Agreement with Central Coast Earthscapes for Landscaping Services for the Parkside Village Assessment District. Action : 1) Approved Amendment No. 1 to the C ontractor Services Agreement with Central Coast Earthscapes, Inc.; and 2) Authorized the Mayor to sign the amendment to the agreement with Central Coast Earthscapes, Inc. 8.h. Consideration of a Resolution Authorizing the City of Arroyo Grande’s Participation in the San Luis Obispo County’s Integrated Regional Water Management Program Memorandum of Understanding. Action : Adopted Resolution No. 4495 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING PARTICIPATION IN THE SAN LUIS OBISPO COUNTY’S INTEGRATED REGIONAL WATER MANAGEMENT PROGRAM MEMORANDUM OF UNDERSTANDING”. 8.i. Consideration of a Memorandum of Understanding Between the City of Arroyo Grande and the Coastal San Luis Resource Conservation District for the Corbett Canyon Floodplain and Stream Restoration Project. Action : Approved a Memorandum of Understanding between the Coastal San Luis Resource Conservation District and the City for design and implementation of the Corbett Canyon Floodplain and Stream Restoration Project. Item 8.d. - Page 2 Minutes: Regular City Council Meeting Page 3 Tuesday, November 13, 2012 9. PUBLIC HEARINGS 9.a. Continued Public Hearing - Consideration of Development Code Amendment 12- 002, Conditional Use Permit 12-001 and Lot Merger 12-001; Location – 279 and 295 Alder Street; Applicant – Todd Tose (Alder House); Representative – Kyle Harris. Community Development Director McClish reported that the applicant requested a continuance of this item to the December 11, 2012 meeting. Mayor Ferrara asked if there were any members of the public present for this item. When no one came forward, he asked for a motion to continue the public hearing. Action : Mayor Pro Tem Brown moved to continue the public hearing to the Regular City Council meeting of December 11, 2012 . Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Brown, Guthrie, Ray, Ferrara NOES: None ABSENT: Costello Staff requested the Council consider Item 11.a. prior to Item 9.b. 11. NEW BUSINESS 11.a. Consideration of Fiscal Year 2012-13 First Quarter Budget Status Report. Administrative Services Director Kraetsch presented the staff report and recommended the Council: 1) Approve Carryover Appropriations as shown on Schedule A; and 2) Approve budget adjustments and recommendations as listed in the Quarterly Financial Report and shown on Schedule A. Mayor Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. Action : Council Member Guthrie moved to approve Carryover Appropriations as shown on Schedule A; and approve budget adjustments and recommendations as listed in the Quarterly Financial Report and shown on Schedule A . Council Member Ray seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Ray, Brown, Ferrara NOES: None ABSENT: Costello 9.b. Consideration of a Proposal to Install Shade Structures at Rancho Grande Park . Recreation Services Director Rogers present ed the staff report and recommended the Council approve a proposal by Mr. Mel Cottrell to privately fund, purchase and install shade structures at Rancho Grande Park picnic areas #2 and #3. Item 8.d. - Page 3 Minutes: Regular City Council Meeting Page 4 Tuesday, November 13, 2012 Mayor Ferrara opened the public hearing and invited the applicant, Mr. Cottrell, to speak first. Mel Cottrell, Via Bandolero, explained his proposal for purchasing and installing shade structures in Rancho Grande Park and requested approval. Speaking in opposition to the proposal were Holly Nishida, Avenida de Diamante; Ron Nishida, Avenida de Diamante; and Sharon Rude, Avenida de Diamante. Speaking from the public in support of the proposal were Lawrence Cushman, Via Bandalero; Sue Schimandle; Leigh Lossing, Collado Corte; Michael Furman, Via Vaquero; Bruce Sutherland, Rodeo Drive; Kelley Sutherland, Rodeo Drive; Helga Wellz, Village Glen Drive; and Fred Wellz, Village Glen Drive. Hearing no further comments, Mayor Ferrara closed the public hearing. Action : Council Member Ray moved to approve a proposal by Mr. Mel Cottrell to privately fund, purchase and install shade structures at Rancho Grande Park picnic areas #2 and #3. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Ray, Guthrie, Brown, Ferrara NOES: None ABSENT: Costello 10. CONTINUED BUSINESS None. 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS a) Discussion of FY 2013-14/ FY 2014-15 Biennial Budget Goals Process. City Manager Adams provided an overview of the process that is proposed to be used for establishing budget goals for Council consideration at a Council meeting rather than at special workshops. Council members expressed support for this process. 14. COUNCIL COMMUNICATIONS Mayor Ferrara passed out material to the Council and staff from the League of California Cities and commented on his participation on the League’s Strategic Initiatives Taskforce; referred to material published by CaliforniaCityFinance.com regarding outcomes of local ballot measures in California from the November election; and referred to and commented on responses contained in a recent Charter City Survey. City Manager Adams commented that he woul d be bringing forth an Agenda item for Council consideration regarding the formation of a Charter City Measure Committee. 15. STAFF COMMUNICATIONS None. Item 8.d. - Page 4 Minutes: Regular City Council Meeting Page 5 Tuesday, November 13, 2012 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURN TO CLOSED SESSION The Council adjourned to closed session at 7:35 p.m. a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiators: Deborah Glasser Kolly, Steven Adams Represented Employees: Arroyo Grande Police Officers' Association b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957: Title: City Manager 18. RECONVENE TO OPEN SESSION City Attorney Carmel announced there was no reportable action from closed session. 19. ADJOURNMENT Mayor Ferrara adjourned the meeting at 8:15 p.m. ______________________________ Tony Ferrara, Mayor ATTEST: ______________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ____________) Item 8.d. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.d. - Page 6