CC 2012-11-27_08.f. Supplemental InformationMEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER#
SUBJECT: AGENDA ITEM 8.F.-SUPPLEMENTAL INFORMATION
DATE: NOVEMBER 27, 2012
Please find attached a revised Local Sales Tax Allocation Report and 5-Year Plan with
one correction. There should be a carryover of $60,000 for the Le Point Street
Parking Lot project, which was not shown in the original report. This will result in the
projected fund balance to temporarily fall below the goal of 15% of annual revenues.
However, it will likely be addressed by next year. If not, it is projected to exceed the
15% before the funds for the Le Point Street parking lot would be expended.
Let me know if you have any questions. Thank you.
attachments
CITY OF ARROYO GRANDE
FY 2011-12/ FY 2012-13
LOCAL SALES TAX ALLOCATION REPORT
In November 2006, the voters of Arroyo Grande approved Measure 0-06, which
established a half-cent local sales tax to meet City needs identified in the City's long-
range financial plan. The following four categories of needs were projected:
• Infrastructure improvements, including the street, drainage and creek systems;
• Transportation projects;
• Public safety needs; and
• Facility upgrades to meet Americans with Disabilities Act (ADA) requirements.
To ensure accountability, the measure included a provision requiring the City to
Attachment 1
publish and distribute an annual report to each household on the revenues and expenditures from the sales tax
proceeds. As a result, this report summarizes all actual local sales tax expenditures for Fiscal Year 2011-12 and all
budgeted local sales tax expenditures for Fiscal Year 2012-13. Total costs for some items exceed the amounts
listed due to revenues provided from other sources.
If you have questions or would like additional information regarding any of the items or figures outlined in this
report, please feel free to contact City Hall at 473-5400.
LOCAL SALES TAX ACTUAL AND BUDGETED EXPENDITURES
FOR FISCAL YEARS 2011-12 AND 2012-13
FY 2011-12 FY 2012-13
Item Actual
Infrastructure
Newsom Springs Drainage Project $165,567
Improvements at Branch Mill Road and E. Cherry Avenue to correct drainage deficiencies-
construction is complete and was funded primarily by private development.
Short Street Narrowing and Realignment $24,554
Improvements to Short Street to narrow the street and enhance pedestrian access -
construction is complete.
City Tree Inventory and Trimming Program $12,520
Matching funds for a State grant to prepare a City-wide tree inventory and contract services to
be used for a comprehensive street tree maintenance program. Project is complete.
Montego Street Sidewalk Project $3,956
Preliminary design work to install sidewalks on the northeast side of Montego Street to
provide safe pedestrian access to Ocean View School from both sides of the street. The total
project cost is $259,000, funded entirely through a State grant.
Traffic Way Extension Resurfacing $2,758
Resuifacing of the Traffic Way extension south of Cherry Avenue-construction is complete.
El Camino Real Resurfacing Project $428,224
Resuifacing, utility, and sidewalk improvements on El Camino Real from E. Grand Avenue to
Oak Park Boulevard-the total budget was $2.1 million and construction is complete. The
remainder of costs were funded from Water, Sewer and Federal grant funds.
Pavement Management Program $1,069,312
The City's annual slurry seal and microsurfacing street maintenance and improvement
program. Over 60 streets have already been upgraded in FY 2012-13.
Greenwood Tract Resurfacing
Pavement reconstruction of the Greenwood Tract, located off of Branch Mill Road. The
project is complete.
$5,920
Budgeted
$0
$0
$0
$0
$0
$90,000
$1,021,693
$444,080
LOCAL SALES TAX ACTUAL AND BUDGETED EXPENDITURES
FOR FISCAL YEARS 2011-12 AND 2012-13 (CONTINUED)
FY 2011-12 FY 2012-13
Infrastructure (continued)
Street Maintenance
Item
Funding for ongoing street maintenance and repairs conducted by in-house staff.
Sidewalk, Crosswalk, Striping, and Cross Gutter Improvements
Funding for replacement and repair of damaged sidewalks and cross gutters, improvement to
crosswalks, and striping of streets and intersections.
Drainage and Creek Preservation Projects
Funding for improvements and repairs to drainage bifrastructure and enhancements to the
City's creek system.
Retention Basin Maintenance
Ongoing maintenance of drainage retention basins conducted by in-house staff.
Le Point Street Parking Lot Expansion
Expansion of the public parking lot on Le Point Street. Construction is complete. Additional
funding is for lease and future purchase of a portion of the property that remains in private
ownership.
Capital Project Planning Studies
Planning and engineering studies for projects when infrastructure deficiencies are identified.
Crown Hill ADA Ramps and Crosswalk
Construction of ADA ramps and crosswalk at Crown Hill and E. Branch Street -construction
is complete.
Americans with Disabilities Act (ADA) Retrofits
Program to systematically upgrade and provide ADA accommodations on sidewalks
throughout the City.
Alpine Street Resurfacing
Reswfacing portions of Alpine Street between Eman Court and Dodson Way in conjunction
with utility upgrades -construction is projected in Spring 2013.
Larchmont Drive Drainage Improvements
Installation of subsuiface drainage improvements to redirect ground water that has been
seeping through the asphalt onto the roadway-construction is projected in Spring 2013.
Larchmont Drive Street Improvements
Design of street resuifacing on Larchmont Drive when drainage deficiencies have been
corrected. Total projected cost of the improvements is $150,000. The remainder of the
funding is programmed in FY 13-14, when the project will be constructed.
Colina Street and Via La Barranca Drainage Improvements
Construction of an underground drainage system to collect and discharge rising ground
water-construction is projected in Spring 2013.
Platino Lane and Oro Drive Inlet
Construction of an underground drainage system to collect and discharge rising ground
water-construction is projected in Spring 2013.
East Grand Avenue Underground Utilities
Cost for installation of street light poles in association with undergrounding of utilities on East
Grand Avenue.
Page2
Actual Budgeted
$53,027 $97,700
$46,557 $115,000
$44,233 $45,767
$25,700 $26,214
$100,267 $160,000
$3,750 $10,000
$0 $20,000
$0 $40,000
$0 $75,000
$0 $30,000
$0 $25,000
$0 $15,000
$0 $50,000
$0 $50,000
LOCAL SALES TAX ACTUAL AND BUDGETED EXPENDITURES
FOR FISCAL YEARS 2011-12 AND 2012-13 (CONTINUED)
FY 2011-12 FY 2012-13
Transportation
Traffic Model Update
Item
Update of the Citywide traffic model to assist in update of the City's General Plan and to
improve the ability to prepare traffic analysis for design of improvements and assessment of
project impacts.
Digital Speed Limit Sign
Installation of digital speed limit sign on Huasna Road at the entrance to the City to slow
traffic entering the City at the Strother Park area.
Castillo Del Mar Extension
Construction, widening and drainage improvements to extend Castillo Del Mar Road from
Orchard Street to Valley Road. The initial cost is for matching funds for a bike path
associated with the future roadway, which has been completed.
Public Safety
Five Cities Fire JP A
Costs associated with the Battalion Chief position to perform training and administration
functions and enhancement of services through formation of the Five Cities Fire Authority.
Emergency Operations Center
Equipment, supplies and staffing assistance necessary to prepare the City's Emergency
Operations Center (EOC) for disaster response operations.
Fire Aerial Apparatus
The City's portion of costs for matching funds for a Federal grant to purchase the new Five
Cities Fire Authority ladder truck.
Police Station Upgrade
Initial funding for feasibility study, design and costs to upgrade and relocate the City's
Police Station. Total costs are anticipated to be approximately $6 million. The remainder of
funding is proposed to come from long-term financing and sale of existing property.
Construction is projected in Fall2013.
Narcotics Task Force
City's costs for participation in a countywide narcotics enforcement unit.
Police Firing Range
Upgrades to the Police firing range to address facility needs and reduce future cleanup costs.
City Facilities
City Hall Complex Upgrade
Upgrade and relocation of City Hall to consolidate staff and address ADA, space and
structural issues, including development of automated document storage system. A portion of
costs are to fund ongoing debt service on the improvements already completed.
Corporation Yard Upgrade
Repair and upgrade of Corporation Yard facilities, including replacement of offices,
painting, roof improvements, building exterior and parking areas. The remainder of costs
are projected to be paid for from the Water and Sewer Funds and sale of land.
Miscellaneous
Sales Tax Administration and Mailing of Annual Report
Costs for sales tax consultant services and preparation and mailing of this report.
Page3
Actual Budgeted
$11,465 $13,535
$0 $10,000
$0 $19,000
$115,000 $117,300
$1,000 $5,000
$21,163 $21,163
$57,846 $737,153
$24,000 $24,000
$0 $40,000
$70,448 $35,289
$0 $30,000
$4,296 $7,000
LOCAL SALES TAX ACTUAL AND BUDGETED EXPENDITURES
FOR FISCAL YEARS 2011-12 AND 2012-13 (CONTINUED)
Summary Totals
Total
Beginning Fund Balance
Projected Revenues
Projected Ending Fund Balance
,~l~iCITV OF
'
' IJ?ft~~.~{v~,~~~~~~
Citg qf .drrogo GrtMtle
City Manager's Office
300 East Branch Street·
Arroyo Grande, CA 93421
POSTAL CUSTOMER
FY 2011-12 FY 2012-13
Actual
$2,291,563
$2,176,103
$1,851,734
$1,736,274
Budgeted
$3,374,894
$1,736,274
$1,879,510
$240,890
Pre-Sort Standard
U.S. Postage
PAID
Arroyo Grande
California
Permit#37
ECRWSS
ARROYO GRANDE, CA 93420
Attachment 2
LOCAL SALES TAX REVENUE AND EXPENDITURE 5-YEAR PLAN
FY 11-12
Item Actual Car!Xover FY 12-13 Total FY 12·13 FY 13·14 FY 14·15 FY 15-16 FY 16-17
Strother Park Sign $0 $10,000 $0 $10,000 $0 $0 $0 $0
Castillo Del Mar $0 $19,000 $0 $19,000 $50,000 $0 $0 $0
Traffic Model Update $11,465 $13,535 $0 $13,535 $0 $0 $0 $0
Brisco/Halcyon Interchange $0 $0 $0 $0 $0 $200,000 $200,000 $200,000
Subtotal Transportation $11,465 $42,535 $0 $42,535 $50,000 $200,000 $200,000 $200,000
Pavement Management $1,069,312 $21,693 $1,000,000 $1,021,693 $525,000 $550,000 $575,000 $600,000
Sidwalks and Cross Gutters $46,557 $50,000 $65,000 $115,000 $65,000 $65,000 $65,000 $65,000
Street Maintenance $53,027 $97,700 $97,700 $100,000 $100,000 $100,000 $100,000
ADA Ramps $20,000 $20,000 $40,000 $20,000 $25,000 $25,000 $25,000
Montego Street Sidewalk Project $3,956 $0 $0 $0 $0 $0 $0 $0
Crown Hill Crosswalks and Ramps $20,000 $0 $20,000 $0 $0 $0 $0
Project Studies and Planning $3,750 $0 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000
El Camino Real $428,224 $0 $90,000 $90,000 $0 $0 $0 $0
East Branch Paulding Wall $0 $0 $0 $0 $0 $25,000 $50,000 $0
Short Street $24,554 $0 $0 $0 $0 $0 $0 $0
Alpine Street $0 $50,000 $25,000 $75,000 $0 $0 $0 $0
Tree Inventory and Trimming $12,520 $0 $0 $0 $0 $0 $0 $0
Traffic Way Extension $2,758 $0 $0 $0 $0 $0 $0 $0
Greenwood Tract $5,920 $144,080 $300,000 $444,080 $0 $0 $0 $0
Larchmont Street Improvements $0 $0 $25,000 $25,000 $125,000 $0 $0
Underground Utilities $0 $0 $50,000 $50,000 $100,000 $50,000 $0 $0
Pecan Place $0 $0 $0 $0 $50,000 $0 $0 $0
Swinging Bridge Reinforcement $0 $0 $0 $0 $40,000 $0 $0 $0
Le Point Street Parking Lot $100,267 $60,000 $100,000 $160,000 $100,000 $100,000 $100,000 $125,000
Subtotal Street Improvements $1,750,845 $365,773 $1,782,700 $2,148,473 $1,135,000 $925,000 $925,000 $925,000
Drainage/Creek Protection Projects $44,233 $5,767 $40,000 $45,767 $45,000 $50,000 $50,000 $50,000
Retention Basin Maintenance $25,700 $0 $26,214 $26,214 $26,738 $27,273 $27,819 $28,375
Newsom Springs $165,567 $0 $0 $0 $0 $0 $0 $0
Colina & Via La Barrance Drainage $0 $15,000 $0 $15,000 $0 $0 $0 $0
Larchmont Drainage $0 $30,000 $0 $30,000 $0 $0 $0 $0
Platina Lane & Oro Drive Inlet $0 $0 $50,000 $50,000 $0 $0 $0 $0
Other Drainage Projects $0 $0 $0 $0 $0 $0 $0 $50,000
Subtotal Drainage Improvements $235,500 $50,767 $116,214 $166,981 $71,738 $77,273 $77,819 $128,375
Fire JPA $115,000 $0 $117,300 $117,300 $119,646 $122,039 $124,480 $126,969
Emergency Operations Center $1,000 $0 $5,000 $5,000 $2,500 $2,500 $2,500 $2,500
Fire Apparatus $21 '163 $0 $21,163 $21,163 $21,163 $21,163 $21 '163 $0
Police Station Expansion $57,846 $472,153 $265,000 $737,153 $180,000 $180,000 $180,000 $180,000
Narcotics Task Force $24,000 $0 $24,000 $24,000 $24,000 $24,000 $24,000 $24,000
Police Firing Range $0 $20,000 $20,000 $40,000 $20,000 $20,000 $0 $0
Subtotal Public Safety $219,009 $492,153 $452,463 $944,616 $367,309 $369,702 $352,143 $333,469
City Hall Upgrade $70,448 $15,289 $20,000 $35,289 $20,000 $20,000 $20,000 $20,000
Corporation Yard Repairs $0 $10,000 $20,000 $30,000 $20,000 $20,000 $20,000 $20,000
Elm Street Community Center Roof $0 $0 $0 $0 $0 $0 $0 $0
Elm St. Community Center Upgrade $0 $0 $0 $0 $0 $50,000 $50,000 $50,000
Subtotal City Facilities $70,448 $25,289 $40,000 $65,289 $40,000 $90,000 $90,000 $90,000
Transfer to Address State Takeaways $0 $0 $0 $0 $250,000 $250,000 $250,000 $250,000
Annual Audit and Report $4,296 $0 $7,000 $7,000 $7,500 $7,500 $7,500 $8,000
Subtotal Other $4,296 $0 $7,000 $7,000 $257,500 $257,500 $257,500 $258,000
Total $2,291,563 $976,517 $2,398,377 $3,374,894 $1,921,547 $1,919,475 $1,902,461 $1,934,844
Projected Revenue $1,851,734 1,851,734 1,879,510 1,907,703 1,936,318 1,965,363 1,994,843
Annual Change to Fund Balance -$439,829 -546,643 ·1 ,495,384 -13,845 16,843 62,902 59,999
Balance $1,736,274 $240,890 $227,045 $243,889 $306,790 $366,790
Percentage of Projected Revenues 13% 12% 13% 16% 18%
Assumes: 1.5% annual sales tax growth
FY 11-12 Beginning Fund Balance $2,176,103