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CC 2012-12-11_08.i. Acceptance of 2012 Street Resurfacing ProjectMEMORANDUM TO: CITY COUNCIL FROM: TERESA McCLISH~~MMUNITY DEVELOPMENT DIRECTOR BY: MIKE LINN, ASSISTANT CITY ENGINEER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE 2012 STREET RESURFACING PROJECT, PW 2012-05 DATE:DECEMBER 11, 2012 RECOMMENDATION: It is recommended the City Council: 1. Accept the project improvements as constructed by American Asphalt South, Inc. in accordance with the plans and specifications for the 2012 Street Resurfacing Project; 2. Direct staff to file a Notice of Completion; and 3. Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The total construction cost for the project, including authorized construction changes, is $573,476. The total cost of the project; including all design, construction, contract administration and testing costs; is approximately $585,000. The recommended action will not result in any impact on staff resources. BACKGROUND: On June 26, 2012, Council awarded a construction contract to perform the subject project to American Asphalt South, Inc. for $589,081 and authorized the City Manager to approve change orders in the amount of $58,909. The project scope of work involved the application of a Type II slurry seal for residential streets, a Type II microsurfacing on arterial and collector streets, and striping and pavement markings. ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications. There are no outstanding issues. Item 8.i. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE 2012 STREET RESURFACING PROJECT, PW 2012-05 DECEMBER 11, 2012 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staff's recommendations; Do not accept the project; Accept the project, but do not authorize release of retention; or Provide direction to staff. ADVANTAGES: The project is complete. Accepting the improvements will allow staff to close out the project and return any remaining funds to the fund balance. DISADVANTAGES: The disadvantage of accepting the improvements would be if subsequent deficiencies in the work are identified. However, the contract documents include a one-year warranty period for the contractor to address any construction defects that may arise. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Section 15301 (c). PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, December 6, 2012. The Agenda and report were posted on the City's website on Friday, December 7, 2012. No public comments were received. Attachment: 1. Notice of Completion Item 8.i. - Page 2 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE IS HEREBY GIVEN THAT: ATTACHMENT 1 NOTICE OF COMPLETION I. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: -'-'Th,_,e::..=C~iD.z:.'..>:o:L.(!..!A-'-'rr'-"o~v.!<o_,G""'r-"a""'n"'-d"'-e---------'----------- 3. The FULL ADDRESS of the OWNER is:· 300 East Branch Street, Arroyo Grande, Cali(ornia 93420 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is.· _t"".n'-'fi..::.e=-e __________ _ 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest ofthe undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED November 21 2012 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: American Asphalt South. Inc. 9. The street address of said property is: None I 0. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: 2012 Stree/ Resurfacing Project, P W 2012-05 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Community Development Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. Teresa McClish, Community Development Director December 12,2012, Arroyo Grande, California --END OF DOCUMENT-- Item 8.i. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.i. - Page 4